SCHOOL DISTRICT OF RHINELANDER ACTIVITY HANDBOOK
Rhinelander High School
(715) 365-9500
James Williams Middle School
(715) 365-9220
www.rhinelander.k12.wi.us “Home of the Hodags”
January 17, 2011 PREFACE
The Activity Handbook provides information resource for everyone involved in the School District of Rhinelander activity program. The Activity Handbook was designed to define expectations, clarify procedures and contribute to the efficiency and management of the activities program. While every possible situation cannot be covered in a handbook, many of the situations which may arise in the activities program are addressed in this handbook.
The nature of the activities and sanctioning organizations under which programs are affiliated determine application of rules and regulations in this handbook. Activities function under the following structure:
National Federation of High School (NFHS)
www.nfhs.org
Wisconsin Interscholastic Athletic Association (WIAA)
www.wiaawi.org
Great Northern Conference
www.greatnorthernconference.org
School District of Rhinelander
www.rhinelander.k12.wi.us
AFFIRMATIVE ACTION STATEMENT
Qualified applicants are considered for all positions, and employees are treated during employment without regard to race, color, religion, sex, national origin, age, marital or veteran status, handicap, arrest or conviction record, political affiliation and sexual orientation.
The School District of Rhinelander insures the people it serves through educational programs, activities and employment transactions that persons may be served in an environment free from discrimination without preferential or disparate treatment regarding these factors. Reports of probable or alleged violation of this policy may be directed to the Superintendent of Schools or the Affirmative Action Officer.
PUPIL NONDISCRIMINATION POLICY
P3122 Nondiscrimination & Equal Employment Opportunity
It is the policy of the School District of Rhinelander that no person may be denied admission to any public school in the district or be denied participation in, be denied the benefits of, or be discriminated against in any curricular, extracurricular, pupil service, recreational, or other program or activity because of the person’s sex, race, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, or physical, mental emotional or learning disability.
2
In addition, reasonable accommodations will be provided for participation or attendance at school district programs and activities, when necessary, to assure full accessibility. (Title IV of Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and Wisconsin Statute 118.13 Pupil Nondiscrimination.)
The district encourages informal resolution of complaints under this policy. A formal complaint resolution procedure is available, however, to address allegations or violations of the policy in the School District of Rhinelander. Any questions concerning the district’s pupil nondiscrimination policy and grievance procedure, or requests for information on reasonable accommodations, services, activities, and facilities that are accessible to individuals with impairments, should be directed to the Assistant Superintendent – Pupil Services.
Rhinelander Activity Handbook
Table of Contents
ACTIVITIES – EDUCATIONAL VALUE Pg. 10
Philosophy Pg. 10
Value of Student Activities Pg. 11
Objectives of Student Activities Pg. 12
Sportsmanship Pg. 13
PROGRAM OFFERINGS Pg. 13-15
6-8 Activities Pg. 14-15
Academic and Performing Arts
Athletics
9-12 Activities Pg. 15-16
Academic and Performing Arts
Athletics
Governing Bodies Pg. 17
N.F.H.S. Regulations
W.I.A.A. Rules
3
G. N. C. Bylaws
G. N. C. Membership
School Sponsored Activity Criteria Pg. 19
Procedure for adding an activity Pg. 19
Criteria for adding an activity Pg. 19
Procedure for deleting an activity Pg. 20
Criteria for deleting an activity Pg. 20
COACHING Pg. 21
Introduction Pg. 21-22
Coaches Code of Ethics Pg. 21
Nine Legal Duties of a Coach Pg. 21-22
Selection, Assignment and Payment of Coaches Pg. 23
SDR Extra Duty Agreements Pg. 24-26
Coaches Not Licensed to Teach Pg. 23
Volunteer Coaches Pg. 26
Volunteer Coaches Contract Pg. 28
Attendance Pg. 29
Intra Departmental Communications Pg. 29
Rules Interpretation Meetings Pg. 29
Conference Coaches’ Meetings
In-District Activities Meetings
In-Season Meal Reimbursement
Written Reports
Participation Report
Sports Award Report
4
End of Season Report
COACHING STAFF ASSESSMENT & PROFESSIONAL DEVELOPMENT Pg. 30
Coaching Staff Assessment Pg. 30-31
NIAAA Belief Statements Pg. 31
Coaching Standards Pg. 30
NASPE National Standards
Professional Improvement
Professional Development of Coaches Pg. 37
In District Clinics/Workshops
Out of District Clinics/Workshops
State Tournament Attendance
Evaluation - W.I.A.A. Officials Pg. 38
Coaches Checklist Pg. 38-40
Pre-season
In-season
Post-season
PARENTS/GUARDIANS OF THE PARTICIPANTS Pg. 40
Participation Pg. 40
Parents/Student/Coach Communications Pg. 40
Pre-participation meeting Pg. 41
Parents’ Night Pg. 41
Post-Season Awards Banquet Pg. 41
Activities Scheduling and Updates Pg.41
Activities Admissions and Passes Pg. 42
Parent/Student/Coach EXPECTATIONS Pg. 43-46
Assurances That Parents/Students Should EXPECT From the Coaches
5
Assurances That Coaches Should EXPECT from the Students and Parents
Assurances That Student, Coaches and Parents Should EXPECT From One Another
Concerns Student/Parent May Address With the Coaching Staff
Concerns Coaches Should Not Address With the Student/Parent
Public Complaints/Concerns Pg. 46-49
Matters Regarding District Personnel
Matters Regarding the Superintendent
Matters Regarding Programs/Operations
Matters Regarding Instructional Materials
Parent/Citizens Complaint: Administrative Rules Pg. 48
Disciplinary Appeals
STUDENT PARTICIPATION REQUIREMENTS AND GUIDELINES Pg. 51
School District of Rhinelander 9-12 Activity Code Pg. 51-55
School District of Rhinelander 9-12 Participation Agreement Pg. 56
School District of Rhinelander 9-12 Academic Regulations Pg. 52-53
School District of Rhinelander 6-8 Academic Regulations Pg. 58-61
School District of Rhinelander 6-8 Activity Code Pg. 57
School District of Rhinelander 6-8 Participation Agreement Pg. 62
W.I.A.A. High School Rules At A Glance Pg. 63
Documents Required Prior to Participation Pg. 63
STUDENT TRAVEL Pg. 64-66
District Transportation Pg. 64
Bus Company Information Pg. 65
Overnight Accommodations Pg. 65
Travel Conduct Pg. 66
Parent Transportation Pg. 66
6
Personal Items and Travel Pg. 66
Early Release Pg. 66
Coach Bus Pg. 66
Competition Venues Pg. 67-86
AWARDS & RECOGNITION Pg. 88-97
General Pg. 88
Post Season Awards Banquet Pg. 87
Awards Request Form Pg. 88
State Send-offs Pg. 88
State Championships Pg. 88
Requirements for school awards Pg. 88
Approved list of school awards for 9-12 activities Pg. 89
Senior High School Lettering Requirements Pg. 88-97
Fall Activities
Winter Activities
Spring Activities
Non-seasonal Activities
EQUIPMENT/APPAREL Pg. 97
General Pg. 97
Distribution and Use Pg. 97-98
Collection Pg. 98
Outstanding Equipment/Apparel Pg. 98
Personal Equipment Pg. 98
A.V. Media Pg. 99
PRACTICES Pg. 99
Practice Plans Pg. 99
7
Vacation/Holiday Practices Pg. 99
School Closing/Cancellation and Practices Pg. 100
Wednesday Practices and Family Night Pg. 100
PUBLIC RELATIONS Pg. 100
Media Pg. 100
Guide to Reporting Activity Event Results Pg. 101
District Web Page Pg. 101
Coaches Mailboxes Pg. 101
Photocopying Pg. 101
FINANCE Pg. 102-105
Budget Process Pg. 102
P6615 Funds Management Pg. 102
Equipment and Supplies Pg. 103
Donations Pg. 103
Fund Raising Pg. 103-104
Support Groups Pg. 104
F.R, 3451 Funds Management Pg. 105
FACILITIES Pg. 105-106
Supervision and Maintenance Pg. 105
Scheduling Pg. 106
Facilities
Competitions
Invitational/Tournament Considerations
Interscholastic Scrimmages
Cancellation/Postponement of Contest
Access to Facilities
8
Reservation of Facilities
SAFETY AND MEDICAL PROCEDURES Pg. 108
Potential Dangers in Athletic Participation Pg. 108
Supervision Pg. 108
Roles and Responsibilities Pg. 108-109
Athletic Training Services Team Pg. 109-110
Training Sessions for Standard Medical Procedures Pg. 110
Emergency Medical Procedures Training and Administering Services Pg. 110
Drug Policy Pg. 110
Impact Concussion Study Pg. 111
APPENDIX - Activity Forms
6-8 Activity Participation Agreement
9-12 Activity Participation Agreement
W.I.A.A. Physical Examination Form
W.I.A.A. Alternate Year Card
Emergency Medical Card/Insurance Waiver
Accident Report Form
Request for Permission to Ride Home Form
Written Report of Infraction Form
6-8 Restoration of Eligibility Form
9-12 Restoration of Eligibility Form
Volunteer Coach Form
Meeting Attendance Request Form
Use of Facilities Reservation Form
A.B.C. Application for Support Form
R.A.A.P. Redemption Authorization Application Form
9
Student Activities Club Account Expense Voucher
End of Season Report
W.I.A.A. Participation Count Sheet
Activity Award Request Form
Evaluation of Coach Form
Assessment of Coach Form
Assessment of Activities Director Form
School District of Rhinelander Extra Duty Agreement
Volunteer Coach/Advisor Contract
Laundry Request Form
Request for Budget Forms
Fund Raising Request Form
ACTIVITIES – EDUCATIONAL VALUE
Philosophy
Co-curricular activities are an important part of Rhinelander’s curriculum. Our primary goal is to provide a sound academic experience for our students. The interscholastic activity program is voluntary and complements the required educational program. It is the interest of the school and community that equitable standards for participation be established and administered.
Co-curricular activities provide special opportunities for participants to advance their intellectual, physical, social and emotional development. The activities program offers competitive and challenging experiences to stimulate the development of students. The activities program provides students the opportunity to strive for the achievement of personal and team goals, as well as to represent the School District of Rhinelander and our community. We hope the experiences in Rhinelander activities are fulfilling and enjoyable.
The community should realize that control of, and responsibility for, school activities rests with school authorities. All stakeholders should keep in mind the fact that, primarily, an activity event is part of a school program because of its educational implications. When it ceases to have educational value, it should cease to be a school function.
We aim to promote a positive value system and create meaningful opportunities that make student participants, student body, coaches and advisors, school personnel, and community members proud to be a Hodag.
10
NFHS - The Case for High School Activities
The reason that every attempt possible needs to be made to keep programs alive is because of the three core benefits of activity programs:
1. Activities Support the Academic Mission of Schools. They are not a diversion but rather an extension of a good educational program. Students who participate in activity programs tend to have higher grade-point averages, better attendance records, lower dropout rates and fewer discipline problems than students generally.
2. Activities are Inherently Educational. Activity programs provide valuable lessons for many practical situations – teamwork, sportsmanship, winning and losing, hard work. Through participation in activity programs, students learn self-discipline, build self- confidence and develop skills to handle competitive situations. These are qualities the public expects schools to produce in students so that they become responsible adults and productive citizens.
3. Activities Foster Success in Later Life. Participation in high school activities is often a predictor of later success – in college, a career and becoming a contributing member of society.
Value of Student Activities
1. To accept decisions and be accountable, two key ingredients for good citizenship in school and society.
2. To experience intense emotional situations to promote maturation.
3. To learn that competition is a great equalizer where individuals are judged not by their creed, color, economic or social status but rather by their skill and character.
4. To provide the setting for rapid physical development and give participants satisfaction in accomplishment.
5. To develop a desire to be successful because activities require participants to put forth a noble effort.
6. To compete with opponents of comparable skill level.
7. To provide outlets that help create school unity.
8. To help students learn positive habits of health and safety.
9. To provide the opportunities to exemplify and observe good sportsmanship.
10. To foster friendships with teammates, opponents, and coaches.
11
11. To develop cooperation and the importance of team play.
12. To place the unit, team, squad, class, and school above personal desires.
13. To help students realize that participation in interscholastic activities is a privilege with accompanying responsibilities.
Objectives of Student Activities
1. To provide the opportunity for students to affiliate and be identified with other young people through organized activities.
2. To provide the opportunity for students to acquire and develop leadership skills and to exercise those skills toward the attainment of positive goals.
3. To encourage students to develop habits of health, nutrition, safety and other factors that contribute to physical well-being.
4. To provide the opportunity to learn self discipline, emotional control and effective decision making while learning how to release emotional and physical energy constructively.
5. To help students to seek socially acceptable forms of recognition and receive such accolades with pride and humility.
6. To reinforce the ideals of teamwork, cooperation, respect and toleration for the feelings, rights, and attitudes of others.
7. To help students set reasonable and attainable goals and to provide an atmosphere in which students can be competitive, pursue excellence and exercise dedication, enthusiasm, devotion and determination in striving toward their goals.
8. To develop a feeling of confidence that comes from achievement and an understanding of the need for reassessment that comes from failure.
9. To promote school pride, loyalty and unity throughout the activity program so that all participants, students and spectators will perceive activities as positive, enjoyable and worthwhile endeavors.
10. To help students develop a recognition of the difference between rights and privileges and to grasp an understanding of the responsibilities that accompany both.
11. To provide educational experiences not otherwise provided in the curriculum.
12. To provide opportunities to all participants while emphasizing maximum participation at the entry level of competition. Activities should primarily benefit the students who 12
directly participate.
13. To emphasize that activities shall provide opportunities to develop, exemplify, observe, and display good sportsmanship at all levels of play.
14. Abide by HIPPA regulations to ensure the privacy of all medical information of the participant(s).
Sportsmanship
The activities department aims to develop a positive reputation in the area of school and community sportsmanship. As a member of the Great Northern Conference, Rhinelander High School has worked to be on the leading edge of promotion of sportsmanship. (Please review the following suggestions for future consideration).
1. Spectators represent the school and community the same as an athlete.
2. The good name of the school is more valuable than any game won by unfair play.
3. Accept decisions of officials as final.
4. Recognize and show appreciation of fine play and good sportsmanship on the part of the opponents.
5. Advocate that spectators or participants who continually demonstrate poor sportsmanship be dismissed from the activities program and future events.
13
PROGRAM OFFERINGS
6-8 Activities
All activities will be on a voluntary basis and open to all interested and eligible students. A policy of wide participation is endorsed. Student participation in multiple activities should be encouraged whenever scheduling conditions permit. Skill level, maturity level, and the work ethic of students gradually impact participation of individuals in the program. Competitive situations need to be controlled so that maturation rate and skill levels create opportunities for student success.
14
ACADEMIC & PERFORMING ARTS
Club Interscholastic
Student Council Music – Instrumental Jazz Band
Forensics Drama
Show Choir
ATHLETICS
Fall Winter Spring
Football (8) Basketball – boys (7 & 8) Track & Field – boys) (6 – 8)
Cross Country – boys (6-8) Basketball – girls (7 & 8) Track & Field – girls (6 – 8)
Cross Country – girls (6-8) Gymnastics – girls (6-8) *Tennis – boys (6-8)
Volleyball – girls (7 & 8) Wrestling (6-8) *Softball (6)
Tennis – girls (6-8) *Basketball (6)
Swimming – girls (6-8) Nordic Ski (6-8)
*Soccer (6)
Soccer – Boys (7 & 8)
Soccer – Girls (7 & 8)
Football (7 &8)
* Denotes intramural programs offered in the School District of Rhinelander. All other athletic programs are interscholastic and participate in the Wisconsin Valley Conference Middle Level Athletic Program.
9-12 Activities
Students shall have the opportunity to participate in the activities program if they are willing to assume the specific responsibilities for the activity. Due to the nature of the competitive level of interscholastic activities, the participants will need to compete for positions by preparing and developing their skill level. Opportunities will be provided for any interested student in co- curricular or athletic activities that the school sponsors. Program diversity will be competitive activities that provide special opportunities in athletics, intellectual, or artistic pursuit.
15
ACADEMIC & PERFORMING ARTS
Interscholastic Performing Arts
Student Council Debate Pep Band
Key Club Mock Trial Hodag Jazz Band
R Club Dance Team Jazz Combo
Newspaper Drama Marching Hodags
Yearbook Academic Decathlon Concert Chorus
S.A.D.D Math League Treble Choir
National Honor Society Shodags Show Choir
INTERSCHOLASTIC ATHLETICS
Fall Winter Spring
*Football *Basketball – boys *Baseball - boys
*Cross Country – boys *Basketball – girls *Softball - girls
*Cross Country – girls *Gymnastics – girls *Golf
*Soccer – boys *Hockey Soccer - girls
*Tennis - girls Swimming – boys *Tennis - boys
*Swimming – girls *Wrestling *Track & Field - boys
*Volleyball - girls **Alpine Skiing *Track & Field - girls
**Nordic Skiing
*Denotes Athletic programs sponsored by the Great Northern Conference
**Denotes programs offered in the School District of Rhinelander, but not sponsored by the W.I.A.A.
Separation of Middle School and High School Programs
Due to liability concerns and in the best interest to all potential participants, the following guidelines have been established.
Individual students in grades 8 and below will not be allowed to compete in a contest (per WIAA Rules of Eligibility) nor practice against or with participants in Grades 9-12 in any activity sponsored by the School District of Rhinelander (SDR). SDR athletic teams in Grade 8 and below 16
may share a common practice facility with a SDR Grade 9-12 team (i.e. track). SDR athletic teams in grade 8 and below may practice against a SDR grade 9-12 team on an occasional basis provided both teams are in their defined season.
Governing Bodies
N.F.H.S. Regulations
Rhinelander High School is a member of the National Federation of State High School Associations. The N.F.H.S. is the national service and administrative organization for five (5) different branches, which includes: the Music Association, Speech, Debate and Theatre Association, Spirit Association, Coaches’ Association and Officials’ Association.
W.I.A.A. Rules
Rhinelander High School and James Williams Middle School are members of the Wisconsin Interscholastic Athletic Association (W.I.A.A.). Therefore, we hold all participants in W.I.A.A. sanctioned events to eligibility requirements. Coaches must be familiar with those regulations and must ascertain that all students meet the requirements. All leaders of other activities must be familiar with and conform to any conference, regional, state or national regulations and rules that apply to them.
All coaches must be familiar with the rules and regulations pertaining to the association and the sport as set forth in the National Federation Rulebook. Coaches should also be knowledgeable on W.I.A.A. rule adaptations, which are provided to head coaches before the season. All varsity head coaches of W.I.A.A. teams are required to complete a rule examination. Head coaches are encouraged to distribute the rules examinations to their coaching staff.
G. N. C. Bylaws
Rhinelander High School belongs to the Great Northern Conference (G.N.C.) and James Williams Junior Middle High School belongs to the Wisconsin Valley Conference. Coaches may request copies of current by-laws as well as rule adaptations for junior high athletics from the Activities Director. Great Northern Conference and Wisconsin Valley Conference by-laws are subject to review each year by the head coaches, athletic directors, and high school principals at their respective conference meetings. At the end of season G. N. C. (W.V.C) meeting, head coaches may discuss and vote for by-law changes that do not supersede W.I.A.A. rules. G. N.C. (W.V.C) athletic directors will discuss and vote on recommendations. If recommendations are approved by a majority vote, G. N.C. (W.V.C) principals will have final vote.
17
Senior High G.N.C. Membership Middle Level W.V.C. Membership
Antigo Red Robins Antigo Bulldogs
Lakeland Thunderbirds D.C. Everest Evergreens
Medford Raiders Marshfield Tigers
Mosinee Indians Medford Red Raiders
Northland Pines Merrill Blue Jays
Tomahawk Hatchets Mosinee Indians
Merrill Bluejays (Football Only) Rhinelander Hodags
Rhinelander Hodags Ben Franklin Chargers – Stevens Point
Ashland – Football only P.J. Jacobs Patriots – Stevens Point
Tomahawk Hatchets
Horace Mann Eagles – Wausau East
John Muir Highlanders – Wausau West
Wisconsin Rapids East Eagles
Wisconsin Rapids West Warriors
18
SCHOOL SPONSORED ACTIVITY CRITERIA
Procedure for Adding an Activity
Recommendations for adding a school sponsored activity program may be forwarded to the Activities Director. A representative of the interest group may be asked to present a proposal to the Principal and Activities Director. Requests which meet the criteria for adding an activity will be forwarded to the Superintendent. Recommendations supported by the Superintendent will be forwarded to the Board of Education.
Criteria for Adding an Activity
1. Student interest – maintains a satisfactory level for a minimum of two years.
2. Sanctioning organization – approved by W.I.A.A., N.F.H.S. or other accredited organization.
3. Coaches/Advisors – competent leadership available.
4. Facilities – space is available and will not infringe on other activities.
5. Funding – provisions for adequate funding available. Funding will not be diverted from existing programs to create new programs.
6. Scheduling - the potential for scheduling competition series is available. Consideration for travel costs, distance, time of competition.
7. Impact on Activities Department – new program will support and enhance current programs. New activity will not draw student interest away from current programs.
8. Competitiveness – previous success in club and tournament competition.
9. Community interest – increased program support.
10. Revenue - ability to generate revenue to help defray operations of program.
11. Gender balance: maintain compliance with Title IX. Appoint or hire a qualified advisor/coach
12. Provide transportation (except Nordic Skiing).
12 Approve guidelines if not affiliated with a state or national organization.
13 Provide a facility to conduct requirements of the activity.
15 Set up approved financial accounts.
19
Procedure for Deleting an Activity
Recommendations for deleting a school sponsored activity program may be directed by the Activities Director in collaboration with the building level Principal. A representative of the activity may be afforded an opportunity to defend the status of the existing program. Recommendations that meet the criteria for deleting an activity will be forwarded to the Superintendent. Recommendations supported by the Superintendent will be forwarded to the Board of Education.
Criteria for Deleting an Activity
1. Student involvement – lack of student interest and participation over a two-year period of time.
2. Sanction - retracted by W.I.A.A. or N.F.H.S.
3. Coaches/Advisors – inability to secure competent leadership.
4. Facilities - space is not available or will infringe on existing activities.
5. Scheduling - securing contests becomes increasingly difficult. Either lack of competition with consideration of travel costs, distance (weather and geography) and time of competitions.
6. Funding - adequate funding is no longer feasible, particularly in view of participation numbers.
7. Competitiveness - little or no success in league or tournament competition.
8. Tradition or community interest – no longer an esteemed program, lack of support.
9. Revenue - inability to generate revenue to help defray operations of program.
10. Gender balance – maintain compliance with Title IX.
11. The School Board will make the final decision. If an Activity becomes a sponsored activity of the junior and/or senior high, the school district will:
14 Appoint or hire a qualified advisor/coach.
15 Provide transportation (except Nordic Skiing).
16 Approve guidelines if not affiliated with a state or national organization.
17 Provide a facility to conduct requirements of the activity.
18 Set up approved financial accounts.
20
COACHING
Introduction
Coaching has been accurately described as a highly specialized and challenging form of teaching that is conducted in an extremely competitive environment. The validity of this proposition is supported by several facts not readily apparent to casual observers or to inexperienced coaches. Along with the traditional; strategic, tactical and conditioning preparations expected of coaches, school boards, parents and court systems have also come to demand competence in a variety of administrative and management duties as well. Of major importance to all coaches is the fact that contemporary public expectations carry with them legal implications and challenges of significant dimension.
This comprehensive instructional and supervisory expectation has evolved because of legal and ethical duties that are assigned to coaches while working with students “in loco parentis.” Originally, this legal doctrine was conceived as a rationale for the control of student behaviors. However, more recent interpretations have focused on the protective and advocate responsibilities that coaches incur while directing student activities.
Coaches Code of Ethics -National Federation Interscholastic Coaches Association
The function of a coach is to properly educate students through participation in interscholastic competition. The interscholastic program is designed to enhance academic achievement and should not interfere with opportunities for academic success. Each child should be treated as though he/she were the coaches’ own and their welfare shall be uppermost at all times. In recognition of this, the following guidelines have been adopted by the N.F.I.C.A. Board of Directors and endorsed by the School District of Rhinelander Activities Department:
THE COACH must be aware that he or she has a tremendous influence, either good or bad, in the education of the student and, thus, shall never place the value of winning above the value of instilling the highest desirable ideals of character.
THE COACH must constantly uphold the honor and dignity of the profession. In all personal contact with the student athlete, officials, athletic directors, school administrators, the state high school athletic association, the media, and the public, the coach shall strive to set an example of the highest ethical and moral conduct.
THE COACH will avoid the use of profanity in language or gesture while performing coaching duties or representing the athletic department.
THE COACH shall take an active role in the prevention of drug, alcohol, and tobacco use or abuse and under no circumstances should authorize their use.
THE COACH shall promote the entire interscholastic program of the school and direct his or her program in harmony with the total school program.
21
THE COACH shall be thoroughly acquainted with the contest rules and is responsible for their interpretation to team members. The spirit and letter of the rules should be regarded as mutual agreements. The coach shall not try to seek an advantage by circumvention of the spirit or letter of the rules.
THE COACH shall actively use his or her influence to enhance sportsmanship by the spectators, working closely with pep club sponsors, booster clubs, and administrators.
CONTEST OFFICIALS shall have the respect and support of the coach. The coach shall not indulge in conduct which will incite players or spectators against the officials. Public criticism of officials or players is unethical. BEFORE AND AFTER CONTESTS, rival coaches should meet and exchange friendly greetings to set the correct tone for the event.
THE COACH shall not exert pressure on faculty members to give student participants special consideration.
IT IS UNETHICAL for coaches to scout opponents by any means other than those adopted by the league and/or the W.I.A.A.
THE COACH shall establish team rules, customs, and rituals that reinforce the ideals of sportsmanship and traditions established by the governing bodies.
Nine Legal Duties of a Coach
1. Properly plan the activity.
2. Provide proper instruction and keep adequate records.
3. Provide safe physical environments.
4. Provide adequate and properly fitted equipment.
5. Match participants with consideration to ability and physical development.
6. Evaluate athletes for injury or incapacity.
7. Supervise the activity closely.
8. Warn of inherent dangers and risks of activity.
9. Provide appropriate emergency assistance.
Employment of Personnel for Co-curricular Activities p.3120.08
The employment of an individual for co-curricular duty is primarily related to the formulation of educational policy and to the management, operation and direction of the District, and clearly within the scope of responsibilities outlined in the Activity Handbook.
The District has an obligation to hire coaches and/or advisors to all Board-approved co- curricular activities, as they are an integral part of the total educational program. These 22
employees may be subject to the Fair Labor Standard Act, WIAA rules and guidelines, and School District of Rhinelander District Handbook, and rules and guidelines of the National Federation of High Schools. Employees will also be subject to SDR Board Policy and Procedures, and the evaluation process.
The Board shall find it necessary to employ, on a part-time basis, coaches or advisors who are not members of the professional staff. Subject to and consistent with any applicable terms of the Activity Handbook and the Wisconsin Interscholastic Athletic Association (WIAA) rules and guidelines, such part-time employees may not be members of the District’s support staff.
The Board authorizes the Superintendent and/or designee to recommend candidates for employment by the Board.
The Superintendent shall establish administrative guidelines to ensure that each person employed as a coach or activity advisor has the appropriate qualifications, has been properly interviewed, and signs an employment contract which includes the conditions of employment, compensation arrangements, and contract termination procedures. There must also be verification that a satisfactory background check has been conducted by the District through appropriate State agencies or other applicable means.
Selection, Assignment, and Payment of Coaches
The employment policies and rules that govern all co-curricular assignments are Agreements – Policy 3120.08, Recruitment – Appointment and Employment - and Extra-Curricular Assignments. Matters related to contract conditions and salary is found in the current edition of the Negotiated Agreement between the Rhinelander Education Association and the Board Of Education – School District of Rhinelander. Copies of all of these documents may be obtained at the Administration Building of the School District of Rhinelander. All paid coaches (including supplemental) must complete a payroll computation sheet annually. Coaches have the option of receiving compensation in one payment (end of season) or two payments (mid season and end of season).
Coaches/Advisors Contract: Coaches and/or Advisors contracts are assigned on a year-to-year basis based on an annual evaluation by the Activities Director. Contracts are one year contracts only and must be approved annually.
Coaches Not Licensed to Teach
All 7-12 athletic coaches, both paid and volunteer, who are not licensed to teach or do not meet W.I.A.A. criteria (alternative coaching training or minimum of five years of previous coaching experience) are required to complete American Sport Education Program (A.S.E.P.) certification. The A.S.E.P. program is offered at various times and locations throughout the year. Information can be attained on the W.I.A.A. web site or W.I.A.A. Bulletin. Coaches must complete the coursework prior to the start of their second season of coaching.In this day of increasing concern about liability, certification offers a secondary benefit generally unavailable through alternative measures. Nationally recognized professional certification is not a guarantee against litigation,
23
but provides a significant tool for successfully defending a lawsuit.
SCHOOL DISTRICT OF RHINELANDER EXTRA DUTY AGREEMENT
For Non-Staff Coach/Advisor
IT IS HEREBY AGREED between the School District of Rhinelander (“District”) Board of Education (“Board”) and (“Employee”) that Employee agrees to perform the following duty listed below during the 2010 – 2011 school year. (The Board is the decision-making authority to execute this contract.)
The parties recognize that during the 2010-2011school year, Employee will be employed in the District in the position of AFTER-SCHOOL Coach/Advisor for
At . The parties also understand that this is an agreement to perform this extra duty for the2010-2011 school year only will not be valid or have any force or effect for any school year other than the 2010-2011 school year.
Hours worked under this Extra Duty Agreement will be in accordance with Constitutions of the United States and the State of Wisconsin; federal, state and local laws and regulations; and the rules, regulations and the policies of the Board that currently exist or that may be hereinafter enacted by the Board. In addition, the Employee agrees to follow and enforce the athletic code as applicable. The Employee shall not engage in any pursuit that interferes with proper discharge of the duties and responsibilities under this agreement.
.
Salary Total: ______
First Payment Date: Last Payment Date:
Amount:
4-12 Activities Director Date
Employee: Date
24
SIGN AND RETURN ONE COPY TO THE HUMAN RESOURCE OFFICE
SCHOOL DISTRICT OF RHINELANDER
EXTRA DUTY AGREEMENT
District Staff
2010 – 2011 TERM
To: Building:
From:
Re: (Extra Duty)
Date:
Please sign both copies of this Extra Duty Agreement and RETURN ONE COPY TO THE HUMAN RESOURCES OFFICE IMMEDIATELY. Retain the second copy for your records.
The Board of Education is the decision-making authority to execute this contract.
I AGREE TO PERFORM the following duty of for the amount listed below. I understand that this is not a teaching contract, but is an Agreement to perform an Extra Duty Assignment for the 2010 - 2011 school term only. I also understand that I have the responsibility of following and enforcing the Athletic Code, Academic code and any Board Policies pertaining to this duty. I agree that should I be unable to perform any portion of this duty, any overpayment for services not provided shall be repaid by me either directly or through payroll deduction.
I understand that this amount will be paid in:
______two (2) installments ______One (1) lump sum and will be paid at mid-point of the season or at the end of the season based upon the final date of the State Tournament.
Salary Total:
First Payment Date: Last Payment Date:
Amount
4-12 Activities Director Date
Employee Date
25
SIGN AND RETURN ONE COPY TO THE HUMAN RESOURCES OFFICE
Volunteer Coaches
P 3120.10, Volunteer Coaches
The Board of Education of the School District of Rhinelander recognizes that there are members of the community that have an interest in serving as volunteer assistants in district athletic or other co-curricular activity programs. The Board also recognizes that it can be advantageous to district athletic coaches and activity advisors to use volunteer assistants for particular assignments. Therefore, volunteer coaches/advisors may be utilized in the district as needed in accordance with established administrative procedures.
No person may be involved in district athletic or other co-curricular activity programs as a volunteer coach or advisor without the appointment of the Activities Director and final approval by the Board of Education. Volunteer coaches/advisors shall serve at the discretion of the district and may be removed from the position by the Board of Education at any time.
Volunteer coaches/advisors shall be expected to abide by all District policies, rules and regulations applicable to their particular volunteer assignment, as well as all W.I.A.A and Great Northern Conference regulations/rules.
Volunteer Coaches 3120.10 Volunteer Coaches/Advisors
A volunteer is a person who works on an occasional or regular basis in our programs to support the efforts of our professional coaches and other school personnel. Such an adult volunteer coach will serve in that capacity for one season at a time without compensation or employee benefits. The use of volunteer coaches shall not conflict with or replace any regularly authorized personnel allotment.
From time to time it is advantageous for our coaching/advisor staff to use volunteers for particular assignments. Along with this, there are members of our community that are interested in serving as some type of assistant in our programs.
The following procedures will be followed by all volunteer coaches/advisors interested in assisting with programs in the School District of Rhinelander:
1. If head coaches/advisors of the activity deem it appropriate to have volunteer services, they should discuss the reasons with the Activities Director. After receiving permission from the Activities Director, they may then seek volunteers for approved positions.
2. When volunteer coaches/advisors have been selected by head coaches/advisors, a recommendation should then be forwarded to the Activities Director for approval. No volunteer may be involved in activity programs without the Activities Director’s approval.
3. The volunteer coach/advisor will not be permitted to supervise students except under the 26
direct supervision of a district contracted coach/advisor. Direct supervision shall be construed as being on the same site with the coach/advisor, and if physically possible, to be within visual or verbal control of the volunteer. In some cases, i.e. football, weight lifting, or cross-country, this may not be possible, but every attempt to maintain supervision shall be made by the coach/advisor.
4. The volunteer coach/advisor will not be issued keys to any school facility nor will he/she have access to any school facility at any time, other than when working under the direct supervision of coaches/advisors.(coach/advisor)
5. The volunteer coach/advisors will not be given any assignments that cannot be closely supervised by the coach/advisor in charge of that activity.
6. Volunteer coach/advisor will serve at the pleasure of the District and may be removed from the position by the Activities Director at any time it is deemed necessary.
7. Volunteer coach/advisor assignments are for the season in progress only.
8 Volunteer coaches in athletics are required to successfully complete the W.I.A.A. approved coaches’ education program (PACE) prior to volunteer coaching a second school year.
9 Volunteer coaches are required to complete and sign a Volunteer Coach/Advisor Contract
10. P3121 Volunteer Coaches/Advisors are to complete a Criminal History Record Check
27
School District of Rhinelander
Volunteer Coach / Advisor Contract
I, (print name) ______, understand and agree that my involvement with
the ______team/organization in the athletic/activities program in the
School District of Rhinelander is performed with and under the following conditions:
1. I waive payment of any salary or stipend for my services, i..e. mileage, reimbursements, in-kind gifts.
2. I waive any eligibility for any benefits for my services.
3. I will familiarize myself with and adhere to all co-curricular policies and procedures/rules and regulations established by the Board of Education, the Administration, the School District of Rhinelander, and the Wisconsin Interscholastic Athletic Association.
4. I will attend all in-service meetings designated to enhance student relationship skills as deemed necessary by the administration and/or activities director of the School District of Rhinelander.
5. In the performance of my duties as a volunteer, I shall not intentionally or wantonly cause any injury or damage to person or property of said school district or of any participant, coaching staff, advisor, or spectators involved in such co-curricular event.
6. My services as a volunteer shall be performed on the condition that I am covered by and included as an insured under all applicable liability insurance policies of the School District of Rhinelander.
Dated this ______day of ______, 20____.
______
Signature of Volunteer Coach/Advisor
______
Signature of Activities Director
28
Attendance – Practices and Contests
Coaches are expected to be present at all practices and contests. Assistant coaches should communicate requests of absence in advance to the head coach. Head coaches should submit requests of absence in advance to the activities director. Coaches expect players to be present at practices and contests. Coaches should model this EXPECTATION.
Intra Departmental Communications
Coaches are expected to be supportive and display an outward loyalty to fellow coaches, administrators and departmental policies. This is not to imply that disagreements will not or should not occur. It does stress the importance of settling these differences within the department. Nothing is gained by carrying disagreements to the public. Coaches should first direct concerns to other members of the activities department. Staff meetings offer opportunities for members to share their concerns and offer solutions to perceived problems.
Rules Interpretation Meetings
A majority of W.I.A.A. sanctioned sports conduct rules interpretation meetings prior to each season. Meeting site locations, dates, and times are posted in the W.I.A.A. Bulletin. Head coaches are required to attend one of these meetings and assistant coaches are encouraged to attend, preferably the one that is held closest to Rhinelander. If a head coach is unable to attend, an assistant coach may go in their place so long as this is communicated to the Activities Director and the W.I.A.A. in advance. The school will provide mileage to head coaches at the current district rate in addition to a meal allowance if the meeting location and time disallows eating at home. Reimbursement for the meal will be at the current district rate upon presentation of an itemized receipt for the meal. (A Meeting Attendance Request form must be filled out in advance in order to receive reimbursement).
Conference Coaches’ Meeting
Head coaches of each W.I.A.A. sport are encouraged to attend the Great Northern Conference coaches meetings. Meetings are held at the conclusion of each season for most sports and at various dates for others. The Activities Director will inform head coaches of the dates and times of these meetings upon notification. Meeting items will include the announcement of all- conference and other award selections as well as to discuss recommendations for changes in conference by laws. The assistant coaches may also attend these meetings at no additional expense to the School District.
The School District will provide mileage and a meal allowance at the current district rate to head coaches provided that an itemized receipt is presented for the meal. (A Meeting Attendance Request form must be filled out in advance in order to receive reimbursement). In those cases where a group of head coaches are traveling to the same site, the Activities Director may arrange for common transportation for the group. In such cases, mileage will not be compensated for individuals traveling separately.
29
In-District Activity Staff Meetings
At least one required meeting for all 6-12 coaches/advisors will be held each year. At this meeting, any changes in district procedures and rules will be reviewed and any concerns may be discussed. Additional meetings and staff socials will be held on an as-needed basis to discuss and clarify departmental issues as well as to develop staff camaraderie.
In-Season Meal Reimbursement
All 7-12 coaches are allowed a meal reimbursement for competitions or meetings that require overnight stays and are out-of-district. The meal allowance will be at the current district rate provided that a receipt is presented for the meal. Coaches must place this request in their program budget.
Written Reports
There are three written reports that head coaches must submit to the Activities Office at the conclusion of the season.
1. Participation Report – The School District must report the levels of sports participation annually to the W.I.A.A. Therefore, head coaches must complete a W.I.A.A. Participation Count form at the end of the season. This form records number of participants at the start and end of the competitive season. A summary of athletic participation for grades 9-12 will be maintained by the Activities Director based on these reports.
2. Sports Award Report – At the conclusion of each season, head coaches must complete an Activity Award Request form. The Activities Director will use this information to maintain a record of activity awards.
3. End of Season Report – Head coaches should submit an End of Season Report at the conclusion of the season highlighting team and individual honors and confirming the team records and accomplishments.
School District of Rhinelander Activities Department
Coaching Staff Assessment and Professional Development Process
Below is the process that will be used for the supervision, evaluation and professional development of the activities coaching staff. This process was designed to support the performance of the activities staff, since quality coaching is a responsibility shared jointly by the coaching staff and activities administrator.
The goal of this process is to find a creative, efficient way to help coaches become better coaches. Young coaches need guidance to improve their craft of coaching. At the same time, veteran coaches can utilize feedback to evaluate the critical elements of their programs. There is much more to coaching on the interscholastic level than winning. A successful coach needs a broad spectrum of competencies that should be taken into account whenever he or she is evaluated. 30
Assessment affords an opportunity to identify, recognize and praise quality coaching and leadership within a system by using objective, performance-related measures.
This process did not start from scratch. Assessment tools from many school districts and some universities were reviewed and used to develop this product. This was supported by research- based best coaching practices from state and national sources, as well as current state and national educational guidelines. Specifically, these assessment materials are guided by:
National Interscholastic Athletic Administrators Association (NIAAA) Belief Statement and Assessment Guidelines. (See Appendix A)
Wisconsin Department of Public Instruction PI 34 Teacher & Administrator Standard. (See Appendix B)
National Association for Sport & Physical Education (NASPE) National Standards for Athletic Coaches. (See Appendix C)
Wisconsin Athletic Director Association (WADA) seminars on quality coaching.
National Federation of High Schools (NFHS) standards and guidelines.
Assessment Forms
Samples of the following forms are included in the appendix:
Form 1A: Evaluation of Coach
Assessment Process
The assessment process is designed to provide meaningful and comprehensive feedback to activities staff using the following format.
1. AD will evaluate Head Coaches using Form 1A
Formal evaluation will be conducted for the first 3 years coaching the activity and every 3rd year thereafter or as deemed necessary.
2. AD will evaluate Assistant Coaches using Form 1A.
Recommendations and input from Head Coach are required using Form 1A.
Formal evaluation will be conducted for the first 3 years coaching the activity and a minimum of every 3rd year thereafter or as deemed necessary.
31
School District of Rhinelander
Form 1A: Evaluation of Coach
Coach: Date:
Position: Years in Position:
(1) Unsatisfactory (2) Developing (3) Proficient (4) Advanced
1. Leadership Skills ______(5) Legal & Medical Responsibilities: ______
Comments: Comments:
2. Program Guidance ______(6) Knowledge & Skills: ______
Comments: Comments:
3. Management Skills ______(7) Professional Conduct ______Comments:
4. Departmental Responsibilities: ______(8) Communication/Collaboration ______
Comments: Comments
I have read and received a copy of this evaluation.
Coach’s Signature: ______Date: ______
Evaluator’s Signature: ______Date: ______
32
Appendices
The following appendices were used in the development of this assessment program:
Appendix A: NIAAA Belief Statements Related to Assessment of Interscholastic Athletic Programs and Personnel
Appendix B: School District of Rhinelander Activities Department Coaching Standards
Appendix C: National Association for Sport & Physical Education (NASPE) National Standards for Athletic Coaches
School District of Rhinelander
Activities Department
Coaching Standards
1. The coach understands the fundamental concepts and structures of their activity and can create learning experiences that make these aspects meaningful for participants.
2. The coach provides instruction that supports the intellectual, social, and physical development of all participants.
3. The coach understands and uses a variety of instructional strategies to encourage the development of critical thinking and performance skills.
4. The coach uses an understanding of individual and group motivation and behavior to create an environment that encourages positive social interaction, active engagement, and intrinsic motivation.
5. The coach uses effective verbal and nonverbal communication techniques to foster active inquiry, collaboration, and supportive interaction.
6. The coach organizes and plans systematic instruction based upon knowledge of the activity and participants while following departmental and district guidelines.
7. The coach is a reflective practitioner who continually evaluates the effect of his or her choices and actions on participants, colleagues, and the community.
8. The coach fosters positive relationships with participants, colleagues, and the community by acting with integrity, fairness, and in an ethical manner.
9. The coach leads by facilitating the development, articulation, implementation, and
33
stewardship of a vision for the activity that is shared by the school community.
10. The coach ensures management of the activity’s operations, finances, and resources for a safe, efficient, and effective learning environment.
Developed by modifying PI 34 Teacher and Administrator Standards.
NASPE National Standards
For Athletic Coaches
The National Standards for Athletic Coaches are intended to provide direction for administrators, coaches, athletes and the public regarding the skills and knowledge that coaches should possess. The overriding premise in the development of this document is that its contents be used to ensure the enjoyment, safety, and positive skill development of America’s athletes.
Domain: Injury Prevention, Care, and Management
Standard 1 Prevent injuries by recognizing and insisting on safe playing conditions.
Standard 2 Ensure that protective equipment is in good condition, fits properly and is worn as prescribed by the manufacturer.
Standard 3 Recognize that proper conditioning and good health are vital to the prevention of athletic injuries.
Standard 4 Prevent exposure to the risk of injuries by considering the effects of environmental conditions on the circulatory and respiratory systems when planning and scheduling practices and contests and implementing programs for physical conditioning.
Standard 5 Be able to plan, coordinate and implement procedures for appropriate emergency care.
Standard 6 Demonstrate skill in the prevention, recognition and evaluation of injuries and the ability to assist athletes with the recovery/rehabilitation from injuries that are generally associated with participation in athletics in accordance with guidelines provided by qualified medical personnel.
Standard 7 Facilitate a unified medical program of prevention, care and management of injuries by coordinating the roles and actions of the coach and a certified athletic trainer with those of the physician.
Standard 8 Provide coaching assistants, athletes and parents/guardians with education about injury prevention, injury reporting and sources of medical care.
34
Domain: Risk Management
Standard 9 Understand the scope of legal responsibilities that comes with assuming a coaching position, i.e. proper supervision, planning and instruction, matching participants, safety, first aid and risk management.
Standard 10 Properly inform coaching assistants, athletes, and parents/guardians of the inherent risks associated with sport so that decisions about participation can be made with informed consent.
Standard 11 Know and convey the need and availability of appropriate medical insurance.
Standard 12 Participate in continuing education regarding rules changes, improvements in equipment, philosophical changes, improved techniques and other information in order to enhance the safety and success of the athlete.
Domain: Growth, Development and Learning
Standard 13 Recognize the developmental physical changes that occur as athletes move from youth through adulthood and know how these changes influence the sequential learning and performance of motor skills in a specific sport.
Standard 14 Understand the social and emotional development of the athletes being coached, know how to recognize problems related to this development and know where to refer them for appropriate assistance when necessary.
Standard 15 Analyze human performance in terms of developmental information and individual body structure.
Standard 16 Provide instruction to develop sport-specific motor skills and refer the athletes to appropriate counsel as needed.
Standard 17 Provide learning experiences appropriate to the growth and development of the age group coached.
Domain: Training, Conditioning and Nutrition
Standard 18 Demonstrate a basic knowledge of physiological systems and their responses to training and conditioning.
Standard 19 Design programs of training and conditioning that properly incorporate the mechanics of movement and sound physiological principles taking into account each individual’s ability and medical history, avoiding contra-indicated exercises and activities and guarding against the possibility of over-training; be able to modify programs as needed.
Standard 20 Demonstrate knowledge of proper nutrition and educate athletes about the effects of nutrition upon health and physical performance.
35
Standard 21 Demonstrate knowledge of the use and abuse of drugs and promote sound chemical health.
Domain: Social/Psychological Aspects of Coaching
Standard 22 Subscribe to a philosophy that acknowledges the role of athletics in developing the complete person.
Standard 23 Identify and interpret to co-coaches, athletes, concerned others and the general public the values that are to be developed from participation in sports programs.
Standard 24 Identify and apply ethical conduct in sport by maintaining emotional control and demonstrating respect for athletes, officials and other coaches.
Standard 25 Demonstrate effective motivational skills and provide positive, appropriate feedback.
Standard 26 Conduct practices and competitions to enhance the physical, social and emotional growth of athletes.
Standard 27 Be sufficiently familiar with the basic principles of goal setting to motivate athletes toward immediate and long-range goals.
Standard 28 Treat each athlete as an individual while recognizing the dynamic relationship of personality and socio-cultural variables such as gender, race and socio-economic differences.
Standard 29 Identify desirable behaviors (i.e. self-discipline, support of teammates, following directions) and structure experiences to develop such behaviors in each athlete.
Domain: Skills, Tactics and Strategies
Standard 30 Identify and apply specific competitive tactics and strategies appropriate for the age and skill levels involved.
Standard 31 Organize and implement materials for scouting, planning practices and analysis of games.
Standard 32 Understand and enforce the rules and regulations of appropriate bodies that govern sport and education.
Standard 33 Organize, conduct and evaluate practice sessions with regard to established program goals that are appropriate for different stages of the season.
Domain: Teaching and Administration
Standard 34 Know the key elements of sport principles and technical skills as well as the various teaching methods that can be used to introduce and refine them.
Standard 35 Demonstrate objective and effective procedures for the evaluation and selection 36
of personnel involved in the athletic program and for periodic program reviews.
Domain: Professional Preparation and Development
Standard 36 Demonstrate organizational and administrative efficiency in implementing sports programs, i.e. event management, budgetary procedures, facility maintenance, participation in public relations activities.
Standard 37 Acquire sufficient practical field experience and supervision in the essential coaching areas to ensure an adequate level of coaching competence for the level of athlete coached. This would include a variety of knowledge, skills and experiences.
Professional Improvement
A possible outcome of the evaluation process is the identification of need for training and development of the coaching staff. Coaches are encouraged to attend such clinics and conferences that would contribute to their professional improvement (see Professional Development of Coaches).
Professional Development of Coaches
In-District Coaching Clinics/Workshops
Coaches are encouraged to attend athletic training, C.P.R./A.E.D., and First Aid workshops to stay abreast of current trends and medical procedures.
Out-of-District Coaching Clinics/Workshops
Clinics and workshops are budgeted on a bi-annual rotation for varsity head coaches. The District will grant professional development release time and a substitute will be paid by the School District. A Meeting Attendance Request form should be filled out at least 10 days prior to the clinic, regardless of whether reimbursement from the school district is being sought. The School District will reimburse only the amount approved in the program budget. This will serve as documentation in an effort toward professional growth and staff development.
State Tournament Attendance
Sr. High school coaches will be permitted, according to District policy, to attend State meets even if their respective teams are not competing. A Meeting Attendance Request form should be filled out at least 10 days prior to the event. Release time will be granted under professional development release time and a substitute teacher will be paid by the District. Personal expenses will not be covered by the District.
37
Evaluation of W.I.A.A. Officials
The head coach of each W.I.A.A. high school sport will complete the evaluation of officials as requested by the Conference and/or by the W.I.A.A. Coach evaluations help the W.I.A.A. identify those officials to be considered for tournament play. Coaches are advised to informally document each official/crew at the conclusion of each event and use this when completing the W.I.A.A. evaluation form at completion of the season.
Officials will evaluate coaches, participants, game management, and spectators upon completion of each G.N.C. contest.
COACHES CHECKLIST
Pre-season Duties
_____ Assist Activities Director in assembling coaching staff.
_____ Fill out Use of Facility form(s) for any pre-season open gyms and meetings.
_____ Communicate with returning staff coaches and orientate new coaches.
_____ Review most current copy of Activity Handbook.
_____ Check out required keys from the activities office.
_____ Review emergency plan for accident or injury.
_____ Hold pre-season student participation meeting. (Parent meeting optional).
_____ Submit list of potential participants to activities secretary after pre-season meeting.
_____ Distribute and explain the Activity Code and hand out required forms to participants.
_____ Attend W.I.A.A. rules interpretation meeting (based on sport and level of coaching).
_____ Submit Parent/Athlete/Coach EXPECTATIONS to AD prior to distribution.
_____ Distribute and communicate EXPECTATIONS prior to first practice.
_____ Complete bus departure and return times and return to activities office.
_____ Turn in season practice schedule to AD prior to first practice.
_____ Turn in work/teaching schedule to AD (if not teaching at R.H.S.).
_____ Consult AD if anticipate a need to conduct try-outs for cutting purposes.
_____ Inspect protective equipment and implements to ensure all items are in acceptable condition.
38
_____ Contact equipment manager to set up when to issue equipment and apparel.
_____ Review rule and policy changes (SDR, GNC, WIAA, NFHS).
_____ Check medical kit received from equipment manager.
_____ Routinely check mail slot.
_____ Attend any required SDR coaches meetings and clinics.
_____ Complete Professional Development Plan.
_____ Board approval for all coaches prior to working with students and athletes
In season Duties
_____ Direct participants to turn in outstanding activity codes, cautionary statements, emergency medical cards, and physical cards to the activities office prior to the first practice.
_____ Hand in a hard copy (email attachments) of team rosters (including name, grade, uniform number and position(s) in advance of first contest.
_____ Forward corrections and updates of eligibility list and roster to activities secretary.
_____ Turn in the W.I.A.A. rules exam or verification form (9-12 coaches) prior to the first contest.
_____ Routinely check mail slot.
_____ Sub-varsity coaches greet visiting teams and direct to facilities and locker room.
_____ Fulfill GNC all-conference voting (varsity only).
_____ Report game results to media.
_____ Communicate early release times and announcements with school staff and attendance secretary at least one day prior to activity (attach copy of current roster).
_____ Communicate contest date to activities office if organizing a parent and/or senior night.
_____ Schedule end-of-season banquet/program. Inform activities office of date, time, and location.
_____ Submit Activity Award Request form one week prior to awards banquet.
Post- season Duties
_____ Collect all uniforms and equipment. Coordinate equipment collection and return with
39
athletic equipment manager.
_____ Submit a detailed list of players who failed to return school issued equipment.
_____ Return emergency medical cards to activities office.
_____ Hand in End of Season Summary Report.
_____ Return medical kit (senior high to equipment manager ; junior high to training room).
_____ Organize, and store all equipment and apparel in designated areas.
_____ Turn in equipment inventory list to AD at conclusion of season.
_____ Compile budgetary needs and communicate scheduling requests for the following season. Submit to AD by requested deadline.
_____ Attend G.N.C coaches’ meetings.
_____ Set end-of-season meeting with AD (review PDP, input for assistant coach evaluations, budget & scheduling requests, inventory lists, changes in lettering criteria).
_____ Return keys.
_____ Return contracts for invitational/tournament/non-conference competitions to AD throughout the year.
PARENT/GUARDIANS OF THE PARTICIPANTS
Participation
Parents are encouraged to support their child’s decision to participate in activities and to attend their contests. Parents are the key! Help participants understand and abide by the regulations, policies and guidelines in this handbook. Participation in activities offered by the School District of Rhinelander is entirely voluntary. The opportunity to participate in interscholastic athletic and activity programs is extended to all students who are willing to assume certain responsibilities. To be a credit to one’s self, family, school and community, students should display high standards of behavior, exemplify good sportsmanship, show respect for others, accept academic responsibilities, actively support the activity code, and help encourage fellow students to do the same. In doing so, participants are making a commitment not only to themselves but also to their teammates. Specialization is discouraged and wide participation is encouraged throughout the activities program. Participation of students in any activity that occurs outside of its defined season must be voluntary and open for all students.
Parent/Student/Coach Communications
Promoting good relations between parents, coaches, and participants is an important means of obtaining the quality of programming sought by the School District of Rhinelander. The head coach and his/her staff can contribute greatly to this effort through clear communications. There
40
are specific events aimed at building quality relationships. These events are a pre-season meeting, a parent’s night, and a post-season awards banquet.
Pre-participation Parental Meeting
This is a required meeting held prior to the start of each season (three times per year) for all participants and managers in 6-8 W.I.A.A. interscholastic athletics, cheerleading, drama, and show choir, and 9-12 W.I.A.A. interscholastic athletics, dance team, cheerleading, drama, debate, mock trial, show choir, alpine skiing, and nordic skiing. Participation will be suspended until this requirement is met. A parent must attend one meeting for each child prior to participation at the junior high level and then again at the senior high level. Students are encouraged, but not required, to attend this meeting. If a parent/guardian is unable to attend a meeting, they may schedule an appointment with the activities office to view a videotaped presentation.
The Activities Director shall be responsible for conducting the meeting and will discuss the following:
1. Review and explain the activities code and rules of eligibility.
2. Explain the procedure of physical examinations and insurance.
3. Explain the rules on distribution, maintenance and return of activity equipment.
4. Acknowledge the possibility of injury or death as a result of participation in activities.
5. Clarify the role of the parents in the activities program and inform them of district policy for expressing their concerns.
Parent’s Night
It is customary at Rhinelander High School for head coaches to schedule a parents’ night at a home event. The head coach is responsible to schedule the parents’ night with the Activities Director. The activities secretary can provide a letter and mailing labels to coaches. The activities office may help organize the event as needed. Traditionally, the parents of each student are formally invited to the game and are admitted free of charge. During a break in the contest, student participants may present a token of appreciation (i.e. flower) as parents are introduced to the audience. Refreshments may be served at a gathering after the event. Any coach who has a parents’ night is expected to attend the post contest function.
Post Season Awards Banquet
It is the responsibility of the head coach to schedule the post-season awards banquet.
Activities Scheduling and Updates
Activity schedules, the Activity Code and the Activity Handbook are accessible and updated on the school district web site. (www.rhinelander.k12.wi.us)
41
Admissions and Passes
The School District of Rhinelander charges an admission fee for varsity athletic events. When a varsity event is preceded by a junior varsity event, the admission fee covers both events. The current admission fee is $4.00 for students (K-12) and adults. This fee is established by the G.N.C. member schools with approval of the School District of Rhinelander. Regular season varsity tournaments hosted by Rhinelander High School will charge an admission fee, which will be determined by the number of teams and length of the tournament. Admission fees for W.I.A.A. tournaments vary by sport and are established by the W.I.A.A. with approval of the member schools. In addition, the School District of Rhinelander offers the following passes for student and adult spectators. All passes are not honored for W.I.A.A. tournaments.
R.H.S. Adult Activity Pass – *($30.00) This pass is valid for the entire school year and admits the bearer to all home athletic events, music and drama productions. This pass will not be honored for any hockey games. This pass may be obtained in the RHS activities office.
R.H.S. Student Activity Pass – $20.00 This pass is valid for the entire school year and admits the bearer to all home athletic events, music and drama productions. This pass will not be honored for any hockey games. This pass may be obtained in the R.H.S activities office.
“62” Club Lifetime Pass – This pass is free of charge and is available to any resident of the School District of Rhinelander that is 62 years of age or older. It is a lifetime pass and admits the bearer to all home athletic events, music and drama productions. This pass will not be honored for any hockey games. This pass may be obtained in the R.H.S. activities office.
*R.H.S. Family Activity Pass – $50.00 This pass is valid for the entire school year and admits the bearer to all members of the immediate family to all home athletic events. This pass will not be honored for any hockey games
School District of Rhinelander Employee Pass – This pass is free of charge to School District of Rhinelander employees and admits the bearer to all R.H.S. home athletic events, music and drama productions. This pass will not be honored for any hockey games. This pass may be obtained from the principal’s secretary where the employee works.
*Great Northern Conference Athletic Pass – This pass is free of charge and is valid for the entire school year. It admits the bearer and a guest to all G.N.C. home and away athletic events, including home hockey games. These passes are given to the Athletic Director at the beginning of each school year for distribution to all high school head coaches, local media representatives, and any district administrator upon request.
School District of Rhinelander Student Participation Pass – Given to students in grades 7-12 for free admission to the sport in which they are participating. (i.e. girls in the JWMHS, FROSH, JV girls’ basketball programs are admitted free to the Varsity girls’ basketball games).
Parent/Student/Coach EXPECTATIONS
Parenting and coaching are extremely difficult vocations. By establishing an understanding of
42
each other’s expectations, everyone is better able to accept the actions of both parties and provide greater benefits to the participants. When a student becomes involved in an activities program, parents and coaches have a right to understand what EXPECTATIONS are going to be placed on the student and on each other. This begins with clear communication from the participant, parent, coach and the activities department.
Clearly defined rules and EXPECTATIONS simplify a coach’s duties in conflict situations. Rule definition is a coach’s responsibility, which should be undertaken prior to the start of the season. This will be accomplished by written EXPECTATIONS distributed to every participant. Students should know a coach’s position on issues and be willing to accept the consequences. Coaches’ rules will be in writing and must be approved by the Activities Director prior to sharing with students at the team pre-season meeting or first practice. The Activities Director will maintain a file of approved coaches’ EXPECTATIONS. Any violations of the team rules will be communicated to parents and student by the coach. Violation of team rules will be enforced by the coach. Violation of the Activities Code will be enforced by the Activities Director.
Assurances That Parents/Students Can EXPECT From the Coaches:
1. Written season EXPECTATIONS are distributed prior to the first practice.
2. Location and times of all practices and competitions, along with departure and approximate return times for away competitions.
a. If there are evening or weekend practices, coaches should list the start and end time of each practice.
b. If there is more than one practice per day, coaches should list start and end time of each practice.
c. If there are changes in practice times or the game/contest schedule, coaches should give this information to the athletes, parents and administration in a timely fashion. Updates to the game/contest schedule may also be found on the district web site at www.rhinelander.k12.wi.us.
d. If competition requires overnight stay, coaches should provide parents with a name and telephone number of the place where the team is staying.
e. Holiday practices must be pre-approved by the superintendent.
f. Practices and/or games scheduled when school is closed or cancelled.
g. At no time should a student be left alone in the building after practice or return from an away contest.
h. Mode of communication to parents on late arrival time or an emergency..
3. Information on participation fees, special fees, special equipment needs, game day dress, and off-season opportunities.
43
4. The program’s policy dealing with excused and unexcused absences. List what the consequences will be for missing a game/practice because of a vacation, an unexcused absence from a class or school day.
5. Explanation of the School District of Rhinelander and W.I.A.A. requirements to be eligible.
6. Team guidelines that the coach has established. Coaches may implement team rules or protocol that exceed, but not supersede, the minimum rules set forth by the governing bodies of the activity.
7. Lettering requirements for the program.
8. Coaches will model good sportsmanship, use appropriate language, promote a healthy practice and game environments and teach proper safety techniques.
9. Coaches will have pre-planned practices.
10. Coaches will respect participants academic and family responsibilities.
11. Coaches will be accessible to parents and students when mutually convenient.
12. Coaches will review athlete emergency medical cards for special medical needs.
13. Coaches will provide an environment that ensures the safety of participants.
Assurances That Coaches Can EXPECT From the Students and Parents:
1. Parent and students are to notify the coaching staff about any schedule conflicts that may occur, well in advance of such date(s) (i.e. vacations, driver’s tests, ACT tests).
2. Parents should notify coaches about special concerns they may have regarding coaching EXPECTATIONS (i.e. practice requirements).
3. Participant and parents will support the School District of Rhinelander Activity Code year round and all in-season team rules established by the coach.
4. Equipment and apparel will be properly maintained and return promptly at the completion of each season.
5. Concerns are expressed directly to the coach at an appropriate time. If the participant has a concern, the participant has the opportunity to first speak with the coach or coaching staff. Parents are encouraged to have their son/daughter first speak directly with the coach or coaching staff about their concerns. If a parent has a concern, arrange a mutually convenient time with the coach or coaching staff about their concerns.
6. Students and parents will outwardly support team members and the coaching staff.
7. Parents will be aware of their child’s academic status, behavior, and social habits.
44
8. Parents will respect the coaches’ professional and family life.
9. Parents will expect coaches to be accessible only when mutually convenient.
10. Each participant is expected to travel to and from the contests with the team and/or coach under normal circumstances.
11. Participants and parents are expected to exhibit good sportsmanship and use appropriate language at games and practices.
12. Parents will maintain positive support at games for their child, their child’s teammates, coaching staff, officials and event workers.
Assurances That Students, Coaches and Parents Can EXPECT From One Another:
1. Maintain a “Fun is #1” attitude.
2. Treat others as you wish to be treated.
3. Praise athletes for just participating regardless of their athletic skills.
4. Look for positives in participants; avoid ridicule or sarcasm.
5. Remain calm when mistakes are made, and help participants learn from mistakes.
6. Help participants from getting down on themselves when things don’t go well.
7. Don’t be obsessed with your involvement in activities. There is life after a contest.
8. Maintain a sense of humor.
9. Emphasize teamwork in team activities; teach them to think “we” instead of “me.”
10. Reinforce in students to strive to lead by setting a good example in sportsmanship: winning without gloating and losing without complaining.
11. Participants will have an admirable work ethic at practices and in games.
12. There will not be any attempt to cover up or provide alibis if rules are broken.
13. Participants will be encouraged and challenged to put forth a commendable effort.
Concerns Student/Parent May Address With the Coaching Staff:
1. The treatment of the participant mentally and physically.
2. Ways to help the participant improve his/her performance and skill level.
3. Concerns about the participant’s behavior in school/practice/games.
45
4. The make-up of the team and the decision as to who plays on a particular team. **
5. An individuals playing time relative to the team structure. **
6. Team strategy. **
7. Play selection. **
** The coach has a responsibility to the parents to hear, within reason, concerns. However, the coach has the final decision relative to these concerns.
Concerns Coaches Should Not Address With the Student/Parent:
1. Attempts to discuss other members of the team, their parents or other coaches.
PUBLIC COMPLAINTS/CONCERNS
Any person or group having a legitimate interest in the operations of this district shall have the right to present a request, suggestion, r complaint concerning district personnel, the Superintendent, the programs, or the operations of the district. At the same time, the Board has a duty to protect its staff from unnecessary harassment. It is the intent of this policy to provide the means for judging each public complaint in a fair and impartial manner and to seek a remedy where appropriate.
It is the desire of the Board to rectify any misunderstandings between the public and the District by direct discussions of any informal type among the interested parties. It is only when such informal meetings fail to resolve the differences that more formal procedures be employed.
Any requests, suggestions, or complaints reaching the Board, Board members, and the administration shall be referred to the Superintendent of Schools for consideration, according to the following procedure:
Matters Regarding District Personnel
A. First Level
If it is a matter specifically directed toward District personnel, the matter must be initially addressed to the concerned staff member who shall discuss it promptly with the complainant and make every effort to provide a reasoned explanation or take appropriate action within his/her authority and district administrative guidelines.
This level does not apply if the matter involves suspected child abuse, substance abuse, or any other serious allegation which may require investigation or inquiry by school officials prior to approaching the professional staff member.
As appropriate, the staff member shall report the matter and whatever action may have been taken to his/her supervisor.
If the complainant is not satisfied with the outcome at level one, the complaint may be considered
46
at the second level.
B. Second Level
The complaint shall be discussed by the complainant with the staff member's supervisor and in compliance with provisions of a collective bargaining agreement, if applicable.
If a satisfactory solution is not achieved by discussion with the supervisor at the second level, a written request for a conference with the Superintendent shall be submitted to the Superintendent. The written request should include:
1. The specific nature of the complaint and a brief statement of the facts giving rise to it
2. The respect in which it is alleged that the complainant (or child of the complainant) has been adversely affected
3. The action which the complainant wishes to be taken and the reasons why it is felt that such action be taken.
The complaint may then be considered at the third level.
C. Third Level
Upon receipt of the written request from the complainant, the Superintendent will confer with the complainant and will consider the specific nature of the complaint and the actions taken in the first and second levels. The Superintendent will make a finding and will submit this finding in writing to the complainant.
Should the matter still not be resolved to the satisfaction of the complainant, or if it has gone beyond the Superintendent's authority and requires a Board decision or action, the complainant shall request an appeal, in writing, to the Board of Education. The written request for the appeal should be directed to the Board President and should include a copy of the written disposition of the complaint. The letter should also set forth the reasons why the complainant believes such disposition to be unsatisfactory.
D. Fourth Level
Upon receipt of a written request by the complainant for an appeal, the Board President shall bring the matter to the full Board for review and evaluation. Such review may include, but is not limited to, the documentary evidence provided by the complainant and/or administration, personal interviews, a group meeting, or any combination thereof. However, the Board may also decline to consider the complaint further. Following review of the matter, the Board President shall advise the complainant in writing of the decision of the Board. If it is decided that the Board declines to consider the complaint further, this decision of the Board shall be final.
If the decision of the full Board is that the full Board will consider the complaint, the Board shall grant a hearing within thirty (30) business days of making such decision.
If the complainant contacts an individual Board member to discuss the matter, the Board member 47
shall inform the complainant that s/he has no authority to act in his/her individual capacity and that the complainant must follow the procedures described in this policy.
Matters Regarding the Superintendent
Should the matter be a concern regarding the Superintendent that cannot be resolved through discussion with the Superintendent, the complainant may submit a written request for a conference with the Board. This request should include:
A. The specific nature of the complaint and a brief statement of the facts giving rise to it
B. The respect in which it is alleged that the complainant (or child of the complainant) has been adversely affected
C. The reason that matter was not able to be resolved with the Superintendent
D. The action which the complainant wishes to be taken and the reasons why it is felt that such action should be taken
After reviewing the request, the Board may grant a hearing before the full Board, before a committee of the Board, or it may refer the matter to an executive session.
Within thirty (30) business days, the complainant shall be advised, in writing, of the Board's decision. The Board's decision will be final and not subject to appeal.
Matters Regarding Programs/Operation
A. First Level
If it is a matter specifically directed toward a program or operation in the District, the matter must be initially addressed to the building principal and/ or other building administrator.
B. Second Level
If the matter cannot be satisfactorily resolved at the first level, it shall be discussed by the complainant with the Superintendent.
C. Third Level
If a satisfactory solution is not achieved by discussion with the Superintendent, a written request for a conference shall be submitted to the Board. This request shall include:
1. The specific nature of the complaint and a brief statement of the facts giving rise to it
2. The respect in which it is alleged that the complainant has been adversely affected
3. The action which the complainant wishes to be taken and the reasons why it is felt that such action be taken
Within thirty (30) business days, the complainant shall be advised, in writing, of the Board's
48
decision. The Board's decision will be final and not subject to appeal.
Matters Regarding Instructional Materials
The Superintendent shall prepare administrative guidelines to ensure that students and parents are adequately informed each year regarding their right to inspect instructional materials used as part of the educational curriculum and the procedure for completing such an inspection.
Parent/Citizens Complaint: Administrative Rules
The School District of Rhinelander supports open lines of communication between students and coaches. Student participants are encouraged to speak directly with their coaches about concerns. (In-season coaches who have direct contact with the athlete may also be present when discussing concerns).
Parent and citizens should express their complaints at a mutually agreed time. Sharing of concerns should not be before, during or after contests nor conducted with participants in the nearby vicinity. If a parent/citizen cannot reach a coach, the parent/citizen should contact the activities director who will arrange for the coach to contact the parent/citizen. When a coach meets with the parent/citizen, the coach, at the discretion of the activities director, may include members of the coaching staff who work directly with the student.
Meetings will be scheduled in a private, non-threatening environment. No surprises with either issues or people in attendance. The conference will deal with specific issues directly related to the original complaint/concern. Both parties will be allowed to speak in an uninterrupted manner. Communication by all parties will be carried out in a rational, calm, and mature nature or the meeting will be terminated immediately. At meetings in which the Activities Director is present, the prescribed plan that is developed at the meeting is not to be altered without consent of the Activities Director.
DISCIPLINARY APPEALS COMMISSION
A Disciplinary Appeals Commission is established whose function will be to determine the final district decision as to the guilt and punishment of any student for violating school or activity code rules. When an appeal is filed, the appellant(s) should be informed that, after hearing the appeal, the Commission has the authority to increase the penalty, decrease the penalty, or keep it the same.
Membership
The Disciplinary Appeals Commission will have seven (7) members including:
A. Four (4) Board members appointed by the President of the Board; one of whom will be appointed as chair.
B. The Superintendent.
C. Two members of the administrative staff appointed by the Superintendent.
49
Procedures
Any parent, legal guardian, or student age eighteen (18) or older may file an appeal of any disciplinary action taken by school officials. This appeal must be in writing and sent to the Superintendent within five (5) days of the time the penalty began. At this time, the Superintendent becomes responsible for maintaining effective communication and coordination with the appellant and the members of the Disciplinary Appeals Commission until the appeal process is complete. The Disciplinary Appeals Commission will convene within twenty (20) schoolwork days of receipt of the appeal unless the Commission agrees to an extension.
The meeting will be announced as an exception to the open meeting law and held in closed session, unless the appellant requests a public hearing.
The disciplinary action being appealed will remain in effect pending the outcome of the appeal unless the appellant specifically requests that the penalty be stayed and the Superintendent agrees. In these cases, only the Superintendent of Schools or his/her designee may suspend the penalty until the outcome is known.
Findings and Conclusions
Passage of motions is determined by a majority vote of members present. The findings and conclusions of the Disciplinary Appeals Commission must be put in writing by the chairperson and mailed to the appellants within fifteen (15) days of the adjournment of the appeals hearing. The Commission's findings and conclusions are final within the district.
50
School District of Rhinelander
9-12 Activity Code
Introduction - Academic eligibility, conduct and training regulations are established with the best interests of the student, team, school and community. These regulations are clearly defined so that all persons affected by them clearly understand what is expected. The Board of Education of the School District of Rhinelander believes that the parent(s)/guardian(s) and the participant should know and support the regulations governing activities. A student who complies with these regulations demonstrates a desire to demand excellence of himself or herself and a willingness to make a sincere commitment towards student activities. A student who does not comply with these regulations will face disciplinary action aimed at helping the student realize they made a mistake and preventing future violations of the activity code.
Students Governed By These Regulations - The Activity Code applies to participants and managers of all 9-12 W.I.A.A. interscholastic athletics, dance team, drama, debate, mock trial, alpine skiing and nordic skiing.
Enforcement - The activities staff and all coaches have the responsibility to enforce the training and conduct regulations in accordance with the procedures outlined in the Activity Code. The Activities Director will enforce those rules as defined by the W.I.A.A. and the School District of Rhinelander. The activity code is enforced all year. As prescribed in the W.I.A.A. Official Handbooks, “A student is required to follow the school’s code of conduct on a year-round (12 month) basis” (Article VII, Section 2, Number 1). The Board of Education has adopted this code for W.I.A.A. and non-W.I.A.A. activities covered by this code.
School Attendance – Students may participate in a practice or contest only if in attendance at Rhinelander High School for three (3 or more periods on days when school is in session. If this requirement cannot be met due to a family emergency, a medical appointment, or school-related activity, participants must get approval from the Activities Director or the Principal to play or practice on this day.
School Suspensions - Participants who are suspended (in school or out-of-school suspension) for any reason may not participate in any way in a practice or a contest nor travel until officially reinstated, which is on the day following completion of the suspension.
Accumulation of Penalties – Penalties accumulated at the junior high will not be carried over to the senior high. Academic eligibility penalties do not accumulate; conduct and training rule violations accumulate separate from one another.
Awards & Recognition – Participants must start and finish a season to be eligible for any awards. When a penalty for a violation is imposed during an activity season, no credit for awards may be earned during the suspension. After the penalty has been served, participants may again begin to accumulate award credits. Participants who receive either a Code of Conduct or Training Code Violation which results in a suspension of 25% or more of a season are only eligible to
51
receive numerals and/or varsity letter. They are not eligible to receive any other individual state, conference, school, team or coaches awards. Violations served in more than one season will affect awards in the first enforceable season only. A season officially ends on the last date of the tournament series. Violations imposed between the end of the tournament series and prior to the awards banquet will result in awards being withheld until the suspension is completed.
Violation Notification – Parents will be sent a formal letter for all conduct and training code violations via certified mail.
Violation Appeals – Any parent, legal guardian, or student, age eighteen or older, may file an appeal of the code of conduct and/or training code regulations. Please refer to School Board Policy 1140.1, Parent/Citizen Complaints and School Board Policy 5610.03 Disciplinary Appeals Commission.
Restrictions - Participants who are ineligible have practice privileges and are allowed to be on the bench (not in uniform) at home competitions but are not allowed to travel with the team or be on the bench at away competitions.
Academic Eligibility Regulations
Minimum Academic Standards – Only full-time students can participate in the activities covered by this handbook. Full-time is defined as a minimum of five classes per semester (2.5 credits). Academic eligibility will be determined at the end of the first quarter, first semester, third quarter and second semester. Eligibility for the Fall season will be determined using the second semester grades for the prior year.
Students enrolled in 7 classes may have one F or Incomplete grade and remain eligible. Students with six or five classes will be ineligible if they have one or more F or Incomplete grades. For Incomplete grades, eligibility may be restored on the day that the Incomplete grade is changed to a passing grade through the 15th day from the date that eligibility is determined by the activities office. In addition, students must earn a grade point of 1.0 for the appropriate marking period. Participants who do not meet academic standards are suspended from competition for 15 school days from the date that grades are checked by the activities office. However, the student may participate in practices during this ineligibility period but may not travel with the team nor dress for home games until eligibility is restored.
Students with F grades must meet the following criteria to regain eligibility on the 15th school day from the date that eligibility is determined by the activities office.
1. Attend a daily 45 minute academic improvement session set up by the Activities Director and use the time allotted appropriately. Students who are complying with this requirement may continue to practice. Each student will have an academic plan.
2. Earn all passing grades by the 15th school day from the date that eligibility is determined by the activities office. Students who comply with requirements 1 and 2 will regain eligibility on the day after the 15th school day from the date that eligibility is determined by the activities office.
All students determined to be ineligible will receive a letter from the Activities Director and a copy of the letter will be given to the varsity head coach and the team coach.
Fall academic eligibility will be governed by the WIAA rules regarding contest suspensions.
52
Incompletes – W.I.A.A. rules state that student participants have ten 10) school days from the date indentified on the ineligibility form, to make up the work and receive a passing grade. It is the student’s responsibility to get the final grade in writing from the teacher and take it to the Activities Office. This must be done within the 10 school day period or the student remains ineligible until the end of the term.
Code of Conduct Eligibility Regulations
At all times, participants shall refrain from conduct that violates the ideals, principles and standards of the School District of Rhinelander. Ethical and behavioral ideals, principles and standards include, but are not limited to, criminal behavior, negative and/or illegal acts against persons or property, and involvement in acts which are viewed as contrary to accepted moral and legal standards including profanity, abusive language, vandalism, fighting, hazing, harassment, indecent exposure, cheating on tests or school work, and theft. Participants violating these expectations will lose eligibility in activities. Drug, tobacco, and alcohol violations will be handled under training code regulations.
Penalty for Code of Conduct Violations
1st offense: minimum penalty is suspension from the next competition.*
2nd offense: minimum penalty is suspension from 25% of a season.*
3rd offense: minimum penalty is suspension from 50% of a season.*
4th offense: minimum penalty is suspension from one season.*
5th offense: suspended from student activities for the remainder of career.
*maximum penalty is one calendar year.
If an activity has an odd number of contests during a season, one half of the season will always be the lesser number.
Training Code Eligibility Regulations
The use, possession, purchase or sale of drugs, look alike or counterfeit drugs, sale or distribution of prescription or over-the counter medication paraphernalia, alcohol, malt beverage, controlled substances, or tobacco in any form is prohibited and is a violation. If participants have a proven violation concerning the use, possession, purchase or sale of drugs, alcohol, controlled substances or tobacco, the school has a responsibility to not only discipline participants, but also to provide a systematic program of guidance and treatment if necessary.
Assessment - A school-approved agency will be responsible for assessment of the problem, determining appropriate treatment and prescribing the length of the treatment period. Participants must make an appointment with the assessing agency within five (5) working days after receiving the certified suspension letter. Participants who fail to complete the program determined by the assessment within the prescribed treatment period will have the additional penalties imposed as outlined in the certified violation letter. Participants must complete the 53
program determined by assessment and have written verification from the assessing agency within the prescribed treatment periods. (An extension may be granted if the assessing agency cannot complete their responsibility during this period). If, at any time during the prescribed treatment period, the assessing agency or assessing district personnel determines that the participant is not making acceptable minimum progress, the additional penalties outlined in the violation letter will be imposed. The School District of Rhinelander will not incur any expenses associated with the assessment and prescribed treatment.
Penalty for Training Rule Violation
First Offense: Ineligibility for 25% of a season’s contest. If the student makes a voluntary disclosure to Activities Director or Principal prior to the start of an investigation by either school personnel or law enforcement, the period of ineligibility will be reduced to:
10% of a season or a minimum of one contest suspension, whichever is greater.
The Activities Director may determine additional sanctions including, but not limited to, meeting with district personnel (AODA, school psychologist, guidance counselor), restitution, or formal apology. Failure to complete sanctions imposed for reinstatement by the required date stated in the violation letter will result in ineligibility for 50% of a season.
Second Offense: Ineligibility for 50% of a season’s contest. Assessment required. All requirements and recommendations of the evaluator must be fulfilled prior to reinstatement. Failure to complete assessment and sanctions imposed for reinstatement by the required date stated in the violation letter will result in ineligibility for 100% of a season.
Third Offense: Ineligibility for 100% of a season’s contest. Assessment required. All requirements and recommendations of the evaluator must be fulfilled prior to reinstatement. Failure to complete assessment and sanctions imposed for reinstatement by the required date stated in the violation letter will result in suspension from activities until such time documentation is received to verify completion of assessment.
Fourth Offense: Suspension from activities for remainder of school career.
If an activity has an odd number of contests during a season, one half of the season will always be the lesser number.
Hodag Hotline: In an effort to prevent the use of alcohol and other drugs, we strongly encourage the “Hodag Hotline” (365-9494) as a communication link between the school and community. In the best interest of students and the activities program, anyone aware of an alcohol or drug related party should contact the Activities Director or the Principal. When school personnel are aware of such parties before they take place, efforts can be made to try to prevent student use of alcohol and other drugs by contacting parents, authorities, and the students in question.
Procedure for Handling Violation of Activity Code
When a violation of the conduct or training rules is suspected, the Activities Director will investigate the case, determine whether or not a violation has occurred, and determine the 54
appropriate penalty if necessary. The Activities Director will explain the evidence to the student accused when a violation may have occurred. That student will then have an opportunity to respond. If it is determined that a violation has occurred, the Activities Director will:
1. Determine penalties based on facts surrounding the violation and number of offenses the student has committed.
2. Notify the Principal and determine sanctions to reinstate eligibility.
3. Notify, or allow the student to notify, the parent(s)/guardian(s) that a violation has occurred and the penalty to be imposed.
4. Notify the head coach and the participant’s coach, if different, of restrictions imposed by the violation.
5. Send the parent(s)/guardian(s) a letter explaining the violation and penalty.
If the penalty is not completed during the present activity season, the remainder of the penalty (on a percentage basis) will be served in the Participant’s next activity season. Participants must start and complete an activity season to satisfy an Activity Code violation.
55
SCHOOL DISTRICT OF RHINELANDER
9-12 PARTICIPATION AGREEMENT
STUDENT NAME ______
STUDENT GRADE ______
ACTIVITY CODE
I have received, read, and understand the Activity Code by which all students participating in School District of Rhinelander activities must abide.
EQUIPMENT CARE
I agree that all equipment issued to me is for participation and remains the property of the School District. I will return the equipment in reasonable condition at the conclusion of the season or it will be paid for at the original cost.
INJURY AWARENESS
I realize that participation in interscholastic activities involves the potential for injury. I acknowledge that even with qualified coaching, approved protective equipment, and observance of the rules and regulations of the governing bodies, injuries are still possible. I have been warned and am aware that such injury may be severe including, but not limited to, fractures, brain injuries, paralysis, or even death.
MEDICAL INFORMATION
I authorize the sharing of essential medical information with/between MD/ATC/LAT, coach, AD and/or others of like responsibility who may be reasonably described as “needing to know” in order to provide for the safety and well-being of the student- athlete. Essential medical information will be kept confidential except in the narrow scope of “needing to know.”
Participant Signature Date
Parent/Guardian Signature Date
56
School District of Rhinelander
6-8 Activity Code
Introduction - Academic eligibility, conduct and training regulations are established with the best interests of the student, team, school and community. These regulations are clearly defined so that all persons affected by them clearly understand what is expected. The Board of Education of the School District of Rhinelander believes that the parent(s)/guardian(s) and the participant should know and support the regulations governing activities. A student who complies with these regulations demonstrates a desire to demand excellence and a willingness to make a sincere commitment towards student activities. A student who does not comply with these regulations will face disciplinary action aimed at helping the student take ownership of the mistake and prevent future violations of the activity code.
Students Governed By These Regulations - The Activity Code applies to participants and managers of all 6-8 W.I.A.A. interscholastic athletics, Nordic skiing forensics, drama, and show choir.
Enforcement - The activities staff coaches and administration have the responsibility to enforce the training and conduct regulations in accordance with the procedures outlined in the Activity Code. The Activities Director will enforce those rules as defined by the W.I.A.A. and the School District of Rhinelander. The activity code is enforced all year. As prescribed in the W.I.A.A. Official Handbooks, “A student is required to follow the school’s code of conduct on a year-round (12 month) basis” (Article VII, Section 2, Number 1). The Board of Education has adopted this code for W.I.A.A. and non-W.I.A.A. activities covered by this code.
School Attendance – Students may participate in a practice or contest only if in attendance at James Williams Middle School for four (4) or more periods on days when school is in session. If this requirement cannot be met due to a family emergency, a medical appointment, or school-related activity, participants must get approval from the Activities Director or the Principal to compete or practice on this day.
School Suspensions - Participants who are suspended (in school or out-of-school suspension) for any reason may not participate in any way in a practice or a contest until officially reinstated, which is on the day following completion of the suspension. (regardless of honor level status).
School Detentions – Participants scheduled to serve an after-school detention are not eligible to participate in home events, travel to away events, or practice during the scheduled time of detention on that day.
Accumulation of Penalties – Penalties accumulated at the middle level will not be carried over to the senior high. Academic eligibility penalties do not accumulate; conduct and training rule violations accumulate separate from one another. When a penalty for a violation is imposed during an activity season, no credit for awards may be earned during the suspension. After the penalty has been served, participants may again begin to accumulate award credits. Participants must be in good standing on the squad at the end of the season to be eligible for any individual award. The season officially ends on the last date of the competition season. Violations imposed between the
57
end of the competition season and prior to the awards banquet will result in awards being withheld until the suspension is completed.
Violation Notification – Parents will be sent a formal letter for all conduct and training code violations via certified mail.
Violation Appeals – Any parent, legal guardian, may file an appeal of the code of conduct and/or training code regulations. Please refer to School Board Policy 1140.1, Parent/Citizen Complaints and School Board Policy 5610.03 Disciplinary Appeals Commission.
Academic Eligibility Regulations
Minimum Academic Standards - For participants to be academically eligible, they must receive passing grades (at least a D and no incompletes) for all courses in the quarter in which they are currently enrolled. In addition, student participants must also have a quarter GPA (grade point average) of 1.00 or better. Academic eligibility will be determined by the most recent completed grading period. Participants who do not meet academic standards are suspended from competition for five (5) school days and a minimum of one (1) contest from the date that grades are checked. (Note: Mid- term and semester grades are not used to determine eligibility). A formal notification of academic ineligibility will be mailed to the parent(s)/guardian(s) of the student, along with a copy given to the coach. Fourth quarter grades will determine eligibility for the fall activity season.
Restrictions - Participants who are academically ineligible have practice privileges and are allowed to be on the bench (not in uniform) at home competitions but are not allowed to travel with the team or be on the bench at away competitions.
Procedure for Restoring Eligibility - After five (5) school days, a participant may be restored to eligibility only if he/she is receiving passing grades in all current enrolled courses and has followed the procedure outlined below.
On the first day of each week for the duration of the season, office staff will perform a grade check of students who were academically ineligible. Office staff will notify students and coaches the eligibility status of participants requiring grade checks. If the student is passing in all classes, they are eligible. If the student is not passing all classes they are still ineligible. If a student believes they are passing all courses, the student may request a Restoration of Eligibility Form to give to teachers that same day. The teacher(s) will sign that the student is currently passing and the student(s) must return the form to the office that day. The school office will notify coaches of changes to eligibility of their participants.
Incompletes – W.I.A.A. rules state that student participants have ten (10) school days from the date identified on the ineligibility form, to make up the work and receive a passing grade. It is the student’s responsibility to get the final grade in print, and bring it to the school office. This must be done within the 10 school day period, or the student remains ineligible until the end of the grading period.
58
Code of Conduct Eligibility Regulations
J.W.M.S. uses the Honor Level System (HLS) to determine eligibility for personal conduct. Students are informed of how the HLS program operates. Students are provided a copy of the HLS in their Student Planner and parents may access the JWMS Handbook via the district web page. Students on Honor Levels One and Two are entitled to participate in school activities. Students on Honor Level Three may not attend activities as a spectator. Students on Honor Level Four are restricted from activities (practice, participation, spectator) until they regain privileges of previously mentioned levels. HLS status for each calendar week is based on the HLS printout completed the first day of te school week. If a student believes they have regained HL One or Two status during the week, the student may request an HL check with the HLS coordinator. Students who return to Honor Level One or Two status during the week may regain eligibility by providing they take the print slip provided by the HLS coordinator and give it to the office. The school office will notify coaches of changes to eligibility status of their participants.
Administration may impose personal conduct penalties for incidents stemming from office referrals and investigations that require sanctioning beyond the HLS. A coach may enforce rules beyond these minimums with the approval of the J.W.M.S. SDR Activities Director. Such rules established must be distributed to participants and parents in the coach’s EXPECTATIONS, which are distributed prior to the first practice. Drug, tobacco, and alcohol violations will be handled under training code regulations. Administration may enforce rules beyond the minimums.
Training Code Eligibility Regulations
The use, possession, purchase or sale of drugs, look alike or counterfeit drugs, paraphernalia, alcohol, malt beverage, controlled substances, or tobacco in any form is prohibited and is a violation. If participants have a proven violation concerning the use, possession, purchase or sale of drugs, alcohol, controlled substances or tobacco, the school has a responsibility to not only discipline participants, but also to provide a systematic program of guidance and treatment if necessary.
Assessment - A school-approved agency will be responsible for assessment of the problem, determining appropriate treatment and prescribing the length of the treatment period. Participants must make an appointment with the assessing agency within five (5) working days after receiving the certified violation letter. Participants who fail to complete the program determined by the assessment within the prescribed treatment period will have the additional penalties imposed as outlined in the certified suspension letter. Participants must complete the program determined by assessment and have written verification from the assessing agency within the prescribed treatment periods. (An extension may be granted if the assessing agency cannot complete their responsibility during this period). If, at any time during the prescribed treatment period, the assessing agency or assessing district personnel determines that the participant is not making acceptable minimum progress, the additional penalties outlined in the violation letter will be imposed. The School District of Rhinelander will not incur any expenses associated with the assessment and prescribed treatment.
Penalty for Training Rule Violation
First offense: Ineligibility for 25% of a season’s contest. If the student makes a voluntary disclosure to Activities Director or Principal prior to the start of an investigation by either school
59
personnel or law enforcement, the period of ineligibility will be reduced to:10% of a season or minimum of one contest suspension, whichever is greater.The Activities Director may determine additional sanctions including, but not limited to, meeting with district personnel (AODA, school psychologist, guidance counselor), restitution, or formal apology. Failure to complete sanctions imposed for reinstatement by the required date stated in the violation letter will result in ineligibility for 50% of a season.
Second offense: Ineligibility for 50% of a season’s contest. Assessment required. All requirements and recommendations of the evaluator must be fulfilled prior to reinstatement. Failure to complete assessment and sanctions imposed for reinstatement by the required date stated in the violation letter will result in ineligibility for 100% of a season.
Third offense: Ineligibility for 100% of a season’s contest. Assessment required. All requirements and recommendations of the evaluator must be fulfilled prior to reinstatement. Failure to complete assessment and sanctions imposed for reinstatement by the required date stated in the violation letter will result in suspension from activities until such time documentation is received to verify completion of assessment.
Fourth offense: Suspension from activities for remainder of school career.
If an activity has an odd number of contests during a season, one half of the season will always be the lesser number.
Hodag Hotline: In an effort to prevent the use of alcohol and other drugs, we strongly encourage the “Hodag Hotline” (365-9494) as a communication link between the school and community. In the best interest of students and the activities program, anyone aware of an alcohol or drug related party should contact the Activities Director or the Principal. When school personnel are aware of such parties before they take place, efforts can be made to try to prevent student use of alcohol and other drugs by contacting parents, authorities, and the students in question.
Procedure for Handling Violation of Activity Code
When a violation of the conduct or training rules is suspected, the Activities Director will investigate the case, determine whether or not a violation has occurred, and determine the appropriate penalty if necessary. The Activities Director will explain the evidence to the student accused when a violation may have occurred. That student will then have an opportunity to respond. If it is determined that a violation occurred, the Activities Director will:
1. Determine penalties based on facts surrounding the violation and number of offenses the student has committed.
2. Notify the Principal and determine sanctions to reinstate eligibility.
3. Notify, or allow the student to notify, the parent(s)/guardian(s) that a violation has occurred and the penalty to be imposed.
60
4. Notify the coach of restrictions imposed by the violation.
5. Send the parent(s)/guardian(s) a letter explaining the violation and penalty.
If the penalty is not completed during the present activity season, the remainder of the penalty (on a percentage basis) will be served in the participant’s next activity season. Participants must start and complete an activity season to satisfy an Activity Code violation.
61
SCHOOL DISTRICT OF RHINELANDER
6-8 PARTICIPATION AGREEMENT
STUDENT NAME ______
STUDENT GRADE ______
ACTIVITY CODE
I have received, read, and understand the Activity Code by which all students participating in School District of Rhinelander activities must abide.
EQUIPMENT CARE
I agree that all equipment issued to me is for participation and remains the property of the School District. I will return the equipment in reasonable condition at the conclusion of the season or it will be paid for at the original cost.
INJURY AWARENESS
I realize that participation in interscholastic activities involves the potential for injury. I acknowledge that even with qualified coaching, approved protective equipment, and observance of the rules and regulations of the governing bodies, injuries are still possible. I have been warned and am aware that such injury may be severe including, but not limited to, fractures, brain injuries, paralysis, or even death.
MEDICAL INFORMATION
I authorize the sharing of essential medical information with/between MD/ATC/LAT, coach, AD and/or others of like responsibility who may be reasonably described as “needing to know” in order to provide for the safety and well-being of the student- athlete. Essential medical information will be kept confidential except in the narrow scope of “needing to know.”
Participant Signature Date
Parent/Guardian Signature Date
62
W.I.A.A. High School Rules At A Glance
The W.I.A.A. Rules at a glance are updated annually and handed out at the parent pre-participation meetings. They are also available on the W.I.A.A. website at: www.wiaawi.org
Documents Required Prior to Participation
Participants are required to have the following forms on file in the activities office before they will be allowed to participate in a practice or contest.
1. W.I.A.A. Physical Examination – Valid for 2 years, all managers along with participants in forensics, drama, debate and mock trial and James Williams Middle School Show Choir are exempt from physical examinations.
2. Alternate Year Card – Required year opposite the W.I.A.A. physical examination.
3. Activities Participation Agreement – Required once prior to first activity in J.W.M.S. and once prior to first activity in R.H.S.
4. Emergency Medical Card/Insurance Waiver – Required every year.
5. Activity Fee – Each participant must pay an activity fee prior to the first competition. Managers are exempt from activity fees. The middle school fee is $11.00 per activity and the senior high fee is $17.00 per activity. The maximum amount a family may be charged per school year is $60.00. Parents may seek a confidential waiver or reduction of activity fee through the district business office.
An additional expectation is that participants will not have outstanding equipment nor owe any fines to the school from previous athletic or activity affiliation. If equipment is not returned within five (5) days from notification, students will not be allowed to practice nor compete until this is resolved.
To assure that every student who practices is eligible, the process below will be followed.
1. The coach will meet with prospective participants prior to the first day of practice. Coaches can only meet once for an organization meeting. Students complete the sign-up sheet and receive the necessary eligibility forms and be instructed to have them completed, signed and returned to the activities office.
2. The coach will submit a list of prospective participants to the Activities Office after the pre-season meeting.
3. The activities secretary will file forms and determine student eligibility.
4. An eligibility list will be generated by the activities office, which will be given to the coach on the first day of practice. As more students become eligible or
63
ineligible, coaches will receive an updated list.
5. Students may not practice unless their names are included on the eligibility list received from the office.
6. Requests from families with students wanting to participate in co-curriculars but are not enrolled in the School District of Rhinelander will not be accepted. Courts have upheld the W.I.A.A. rule of school enrollment as part of eligibility. At the middle school, however, requests from parochial school students will be accepted if the following criteria are met.
a. A comparable program is not offered at their school.
b. The activity fee is submitted at time of application.
c. All other required activity forms are signed and on file.
d. Verification of academic status is accepted.
STUDENT TRAVEL
District Transportation
A majority of activity teams travel to out of town competitions. The District shall provide transportation for participants, support personnel and coaches in authorized school vehicles. For end of season tournament play, the school district will only pay for transportation for the participants who are actually competing and their coaches. The Activities Director will make transportation arrangements. In the event that a bus does not show up on time, the coach should immediately call the bus contractor. If a bus must be cancelled for any reason, the Activities Director will notify the bus company. Parents should contact the school, not the bus company, regarding cancellations. Coaches and students will follow the guidelines listed below when traveling to/from a school-sponsored activity.
1. Participants must remain in their seats and maintain conversational noise levels.
2. Coaches must be seated on the bus in the areas, which will give them the maximum supervisory coverage.
3. Co-ed bus trips must be closely monitored and male and female passengers may sit together only with coach/advisor permission.
4. Participants are to be at the point of departure on time.
5. Participants who miss the bus and travel to the contest late shall not be permitted to compete unless pre-arranged and approved by the coach and building administrator.
64
6. Any unusual circumstances during a trip must be immediately reported to the coaches, bus driver, and Activities Director.
7. Courtesy and mutual respect for team members and fellow passengers must be practiced at all times. This includes refraining from loud talking, shouting, whistling, profanity, or unnecessary noises.
8. Students who travel by bus are reminded that they represent their activity, their school and the community.
9. Food and drink will be allowed on buses only with the approval of the coaches/advisors in charge after discussion with the bus driver.
10. Coaches/advisors will inspect the bus upon arrival back to the school and make sure it is picked up and/or cleaned up before students are allowed to leave.
Bus Company Information
*Parents should direct questions regarding 6-12 activities transportation to the high school activities office (365-9500 – ext. 4 and then ext. 1), not directly to the bus company.
Bowen Bus Company 277-2306 or 362-3996
Overnight Accommodations
The Activities Director will make overnight arrangements when deemed necessary. Funding for accommodations need to have been budgeted or arranged in advance from sources outside of the activities budget. At times, it might be feasible for team members to stay in the homes of team members of the host school, but in most instances motel accommodations will be arranged for the participants and coaches. The Activities Director will approve requested accommodations and forward the purchase order for payment. Coaches will receive a copy of the purchase order to show at the reservation desk. Coaches are responsible for notifying the participants and families of the following:
a. Purpose of the trip.
b. Date and time of departure.
c. Date and estimated time of arrival home.
d. Mode of transportation.
e. Location of team housing and phone number in case of emergency.
f. Any special items students may need to take with them.
g. Expenses that students will incur.
65
Travel Conduct
The conduct of both students and coaches/advisors must be exemplary at all times, particularly when representing the school at an event. All school rules apply to all students participating in an out of town school sponsored activity. While in transit, the bus driver is in charge. The coach is responsible for students’ behavior and cleanliness of the bus.
Parent Transportation
Under certain circumstances or exceptional situations, students may be excused from riding home from an activities event on school-authorized transportation. Request for Permission To Ride Home forms are available in the activities’ office or on the district web page and must be completed at least one (1) day in advance of the scheduled contest. The travel release form must be approved by the coach and either the Activities Director or building administrator. Participants must give the approved release form to their coach(es) before they will be released to a parent. Parents will only be permitted to transport their participants if the proper form is on file in the activities office prior to the trip. Parents may only transport other students if both sets of parents complete the form and detail such arrangements. In no cases will participants be allowed to ride home with another student or transport themselves.
Personal Items and Travel
Students are strongly advised to have a lock to use for away travel. While every school aims to provide a safe and secure facility for personal belongings, there are no guarantees. Students are advised not to travel with large amounts of money or expensive personal belongings.
Early Release
Activity contests are scheduled in an attempt to avoid disturbance to the academic program. However, competition schedules may require students to be excused from their academic class time. To insure communication between teachers, office personnel, participants, and coaches, please use the following procedure:
When students are released early from school for competition, they will be released from class 10 minutes at J.W.M.S. and 15 minutes at R.H.S. prior to departure time. The coach/advisor will submit e-mail with departure time and player list (attachment) to school faculty and attendance office one (1) day prior to contest/event. Students are responsible for academic material missed. Students are responsible to communicate with teachers in advance of missed class time.
Coach Bus
At the request of the coach/advisor, a school bus may be upgraded to a charter coach bus for competitions longer than 1 ½ hour from Rhinelander. The individual program’s budget will only cover the transportation total as if a school bus is taken. The only exception is if the cost of
66
transportation by coach bus is less than a yellow bus. Arrangements for payment of the difference in price must be made in advance of the trip and must be paid with non-district funds (i.e., booster club, fundraisers). The coach/advisor must communicate such request to the Activities Director well in advance of the requested date(s).
Competition Venues
The following are opponent locations, which include name, address, telephone number and directions to the venues.
Antigo High School
1900 10th Avenue
Antigo, Wi. 54409
(715) 623-7611
BASEBALL Varsity-Kretz Park & Lake Park
th JV & 9 – Senior League Park
BASKETBALL Varsity /JV/ Soph- High School
Grades 7/8/9 – Middle School
FOOTBALL All Levels – Schofield Stadium
GYMNASTICS Varsity/JV – High School
Grades 7/8 – Middle School
HOCKEY All Levels – Langlade Cty Fair Grounds
SOCCER All Levels – Saratoga Park High School
SOFTBALL Varsity – Lake Park
JV/Grade 9 – Saratoga Park
SWIMMING None
67
TENNIS All Levels – Jaycee Park
TRACK Varsity/JV/7/8 – High School
VOLLEYBALL Varsity/JV/9 – High School
Grades 7/8 – Middle School
TH WRESTLING Varsity/JV/9 – High School
Grades 6/7/8 – Middle School
Antigo High School Hwy. 45 South to 10th Avenue, turn right on 10th, follow approx. 1 mile to school on right
Antigo Jr. High School Hwy. 45 South to 7th Avenue, turn right on 7th Avenue, follow 2 blocks to school on left
815 7th Avenue Antigo, Wi. 54409 (715) 623-4173
Kretz Park/Lake Park/ Hwy 45 South to 2nd Avenue, turn left on 2nd, follow 3 blocks to Park
Sr. League Park
Schofield Stadium Hwy 45 South to Hwy. 64 West, turn right on 64 West, follow approx. ½ mile, turn left (between 5th and 7th Avenue)
Langlade Cnty Fair Grounds Hwy 45 South, approx. ½ mile on left past first stop & go lights
Saratoga Park Hwy 45 South to 1st Avenue, turn right on First Avenue
Jaycee Park Hwy 45 South to 10th Avenue, turn right on 10th, follow 1 block, Park on left
68
D.C. Everest High School
6500 Alderson Street
Schofield, Wi. 54476
(715) 359-6561
BASEBALL Varsity – High School
th JV/9 – Junior High
BASKETBALL Varsity/JV – High School
Grade 9 – Junior High
Grade 7/8 – Greenheck Center
CROSS COUNTRY All Levels – Nine Mile Forest
FOOTBALL All Levels – Junior High School
GOLF All Levels – Indianhead Golf Course (home course)
GYMNASTICS Varsity/JV – High School HOCKEY All Levels – Greenheck Field House
th SOCCER Varsity/JV/9 – D.C. Everest Middle School SOFTBALL Varsity/JV – High School
Grade 9 – Junior High
SWIMMING All Levels – High School
TENNIS Varsity – High School
JV - Junior High
TRACK Indoor/All Levels – High School
Outdoor/All Levels – Junior High
VOLLEYBALL Varsity/JV – High School
Grade 8 – Junior High
Grade 9 – Greenheck Center
WRESTLING Varsity/JV – High School
69
Grade 6/7/8/9 – Middle School
D.C. Everest High School Take Hwy. 51 South to Hwy. 29 East, exit on Business 51, take Business 51 North to Jelinek Avenue, turn right on Jelinek Avenue (the MacDonalds/Burger King corner), follow approx. 5 blocks to school on right
Green Heck Field House Same as above directions to D.C. Everst High School
D.C. Everest Jr. High School 1000 Machmueller Street Schofield, Wi. 54476
(715) 359-0511 Take Hwy. 51 South to Hwy. 29 East, exit on Business 51, take Business 51 North to Jelinek Avenue, turn right on Jelinek Avenue (the MacDonalds/Burger King corner), follow 2 blocks to school on right
D.C. Everest Middle School 9302 Schofield Avenue Schofield, Wi. 54476
(715) 241-9700 Take Hwy. 51 South to Hwy. 29 East,, continue east to exit 177, Hwy. J. Go left on Hwy. J for .5 miles to Schofield Avenue. Turn left and go .4 miles. School is on right hand side.
Kennedy Park Take Hwy. 51 South to Hwy. 29 East, exit on Business 51, take Business 51 North to Jelinek Avenue, turn right on Jelinek Avenue (the MacDonalds/Burker King corner), follow approx. 7 blocks to park on left
Nine Mile Forest Take 51-39 to Hey. ‘N’ west. Follow Hwy. ‘N’ west for 3.5 miles to Redbud Road. Watch for signs to chalet. Take a left on Redbud Road and go south 1.5 miles. Turn right into the Chalet parking lot.
Indianhead Golf Course East of Mosinee on Hwy. 153. Follow the signs.
Lakeland High School
9573 State Hwy. 70
Minocqua, Wi. 54548
(715) 356-5252
BASEBALL Varsity - High School
Freshman/Jr. Varsity – Brandy Park
70
BASKETBALL All levels – High School
FOOTBALL All levels – High School
GYMNASTICS V/JV – High School
Jr. High – MHLT & AVW
HOCKEY All levels – Lakeland Hawks Ice Arena
SOCCER All levels – High School
SOFTBALL All levels – High School
SWIMMING All levels – High School
TENNIS All levels – High School
TRACK All levels – High School
VOLLEYBALL All levels – High School
WRESTLING All levels – High School
Lakeland High School Hwy. 47 North to Hwy J (stop lights), turn left on to Hwy J, follow to Hwy. 51 (stop lights) turn left on to Hwy 51, follow to Hwy 70, turn right, go 1 block to school entrance, turn left
Lakeland Ice Arena Hwy K to Hwy 51 North, turn right on Hwy. 51, follow approx. 18 miles, turn left on the road just before Bosacki Rentals, arena is on the right
A.V.W. Arbor Vitae/Woodruff 11065 Old Hwy 51 North, Arbor Vitae, Wi. 54568 (715) 356-3282
M.H.L.T. Minocqua/Hazelhurst/Lake Tomahawk, 7450 Titus Drive, Minocqua, Wi. 54548 (715) 356-5206
Brandy Park Hwy. 47 North to stop lights at intersection of Hwy. 47 and 51. Turn Right follow to Lema Creek Road. Turn left on Lema Creek Road and follow to park.
Marshfield High School
1401 E. Becker Road
Marshfield, Wi. 54449
(715) 387-8464
71
BASEBALL Varsity/Grade 9 - Reeths Field
V 7/8 – High School
BASKETBALL Varsity/JV/Soph. – High School
Grade 9 – Grant Elementary
Grade 7/8 – Jr. High
FOOTBALL VarsitySoph./Grade 7/8- Jr. High
JV/Grade 9 – High School
GYMNASTICS All Levels - High School
HOCKEY All Levels - Fair Grounds
SOCCER All Levels – Griese Park
SOFTBALL Varsity/JV – Fair Grounds
Grade 9 – Braehm Park/Fair Grounds
SWIMMING All Levels – High School
TENNIS All Levels – Jr. High/Braem Park
TRACK Indoor - High School
Outdoor – Jr. High
VOLLEYBALL Varsity/JV/9 – High School
WRESTLING Varsity/JV/9 – High School
Grade 7/8 – Jr. High
Marshfield High School Coming in on Hwy. 97, turn left at stoplight (McMillian St.) then right on Peach St., follow until 1st stoplight (Becker Rd.) and turn left, follow approx. 4 blocks to school on left
Marshfield Jr. High School 900 E. 4TH Street Marshfield, Wi. 54449 (715) 387-1249
Coming in on Hwy. 97, turn left at stoplight (McMillian St.) then right on Peach St., follow until 4th St., left on 4th, go one block, turn right on Palmetto, follow to school
Hackman Field Coming in on Hwy. 97, go straight on Central Avenue until 2nd St. turn 72
right on 2nd and go 3 blocks Oak Avenue
Fair Grounds Coming in on Hwy. 97 turn left at stoplights, (McMillian St.) then right on Peach St., follow until 14th St., take right, grounds on the left
Griese Park Coming in on Hwy. 97, go straight on Central Ave. all the way through town, turn left at stoplights onto 29th Street, the fields are on he left
Braem Park Coming in on Hwy. 97, turn left at stoplights (McMillian St.) then right on Peach St., follow until Grant St., turn right on Grant, then right on Cedar St.
Grant Elementary 425 W. Upham Marshfield, Wi. 54449
Medford High School
1015 W. Broadway Avenue
Medford, Wi. 54451
(715) 748-5951
BASEBALL Varsity – High School
Jr. Varsity/Grade 9 – Whittlesey
BASKETBALL Varsity/Jr. Varsity – Raider Hall @ High School
Grade 9 – Medford Elementary School
Grade 7/8 – Middle School
FOOTBALL All Levels – High School
GYMNASTICS Varsity – Medford Elementary School
Grade 7/8 – Middle School
HOCKEY All Levels – Simek Rec. Center
SOCCER None
SOFTBALL Varsity/Jr. Varsity – Medford Elementary School
Grade 9 – Grahl Park
73
SWIMMING All Levels – High School
TENNIS Varsity – High School
TRACK All Levels – Outdoor – High School
VOLLEYBALL V/JV/9 – High School
Grades 7/8 – Jr. High School
WRESTLING Varsity/Jr. Varisty/Grade 9 – High School
Grade 7/8 – Middle School
Medford High School Hwy. 64 West through town to school
Medford Middle School 509 E. Clark Street Medford, Wi. (715) 748-2516
Hwy. 13 North, turn left on Clark Street (by Hardees) Follow 5-6 blocks to school
Medford Elementary School 1065 W. Broadway Medford, Wi. (715) 745-2316
Hwy. 13 North to Hwy. 64 West, behind high school
Simek Rec. Center Hwy. 13 North to Hwy 64 West, the center is located adjacent to Medford High School
Grahl Park Hwy. 13 North to Allman St. (north edge of Medford) turn left (west) go about three blocks to Jackson St., turn South go one block, turn left on Grahl
Whittlesey Field Hwy 13 North to M, turn left on M. Follow to Ballpark Drive and turn right.
Merrill High School
1201 N. Sales Street
Merrill, Wi. 54452
(715) 536-4594
BASEBALL Varsity – Athletic Park
JV – MARC
Grade 9 – High School
BASKETBALL Varsity/JV/Soph/Grade 9 – High School
Grade 7/8 – Middle School
74
FOOTBALL All Levels – High School
GYMNASTICS Varsity/JV – High School
HOCKEY All Levels – MARC
SOCCER Varsity/JV – MARC
SOFTBALL Varsity/JV – MARC
Grade 9 – High School
SWIMMING All Levels – Middle School
TENNIS All Levels – High School
TRACK All Levels – High School
VOLLEYBALL V/JV/9 – High School
Grades 7/8 – Jr. High School
WRESTLING Varsity/JV/Grade 9 – High School
Grade 7/8 – Middle School
Merrill High School Hwy 17, South to Hwy. G, turn right on to Hwy G, follow approx. 1 mile to the high school on left.
Prairie River Middle School 106 Polk Street Merrill, Wi. 54452
(715) 536-9593 Hwy 51 South to Hwy 64 West, follow Hwy 64 all the way through down town Merrill to Polk Street, school will be on the right
MARC Hwy 51 South to Hwy 64 West, follow Hwy 64 to Hwy 107. Go North on Hwy. 107 approx. 2 miles to the MARC
Athletic Park Hwy 51 S. Hwy. 64 W. Turn right on 64, follow all the way through down town Merrill, turn right on Logan Street, follow approx. 3-4 blocks, turn left, follow to park
Rhinelander High School
665 Coolidge Avenue
Rhinelander, Wi. 54501
(715) 365-9500
75
BASEBALL Varsity/Freshman – Hodag Park (Stafford Field)
JV – Behind High School
BASKETBALL Varsity/JV/Freshman “A” – High School
Grade 7/8 – JWMS and Central School
FOOTBALL All Levels – High School (Mike Webster Stadium)
GYMNASTICS All Levels – High School
HOCKEY All Levels – Rhinelander Ice Arena
SOCCER All Levels – High School
SOFTBALL Varsity/JV – Pioneer Park/West Park
Freshman –
SWIMMING All Levels – High School
TENNIS All Levels – High School
TRACK All Levels – High School (Mike Webster Stadium)
VOLLEYBALL V/JV – High School
Freshman – Central Elementary
Grades 7/8 – Jr. High School
WRESTLING Varsity/JV/Grade 9 – High School
Grade 6/7/8 - JWMS
Rhinelander High School Hwy 8 West in to Rhinelander to Kemp Street, follow Kemp Street to Oneida Avenue turn left, follow to Lincoln Street (Pizza Hut/Holiday/ Burger King corner), turn right and follow to Coolidge Avenue, turn left on to Coolidge Aveneue, follow approx. 3 blocks to school on right.
James Wm. Middle School Acacia Lane, Rhinelander, Wi. 54501
(715) 365-9220 Located directly behind Rhinelander High School
Central Elementary School 418 N. Pelham Street, Rhinelander, Wi.
Hwy 8 West in to Rhinelander to Arbutus Street, turn left on to Arbutus, follow to Courtney Street go straight to the next set of stop 76
lights, go through stop lights and veer to the left on to Stevens Street. Follow Stevens Street to Timber Drive, turn right, go 1 block to the school on left.
West Park 309 Maple Street, Rhinelander, Wi.
Hwy 8 West in to Rhinelander to Arbutus Street, turn left on to Arbutus, follow to Courtney Street, turn left on to Courtney Street follow to Davenport Street, turn left on to Davenport Street, follow past the Paper Mill to Maple Street, turn right on to Maple Street, follow 2 blocks. Turn left ½ block..
Hodag Park/Stafford Field Hwy 8 West in to Rhinelander to Arbutus Street, turn left on to Arbutus follow to Courtney Street, turn left on to Courtney Street and follow through 2 sets of stop lights. Courtney Street takes a slight jog to the left and changes the name to Thayer Street. Follow Thayer Street to Rose Street, turn left, go 1 block to park.
Pioneer Park Hwy 8 West in to Rhinelander to Kemp Street, follow Kemp Street to Oneida Avenue, Pioneer Park is located at this intersection.
Rhinelander Ice Assoc. Hwy 8 West in to Rhinelander to Kemp Street, follow Kemp Stret to Oneida Avenue turn left, follow to Lincoln Street (Pizza Hut/Holiday/Burger King corner), turn right and follow to Coolidge Avenue, turn left on to Coolidge Avenue, follow to Timber Drive, turn right on to Timer Drive. Follow 4-5 blocks, the RIA building will be on your left.
Stevens Point High School
1201 Northpoint Drive
St. Point, Wi. 54481
(715) 345-5400
BASEBALL Varsity – Bukolt Park/Glenzer Park
JV – Memorial Park
Grade 9 – PJ Jacobs/Memorial Park
BASKETBALL Varsity/JV - High School
Grade 7/8/9 – Ben Franklin/PJ Jacobs
77
FOOTBALL Varsity – Goerke Field
JV/Soph – High School
GYMNASTICS Varsity/JV – High School
HOCKEY All Levels – K.B. Willet Ice Arena
SOCCER All Levels – Portage County Youth Soccer Complex
SOFTBALL Varsity/JV – Zenoff Park
Grade 9 – Bannach Elementary School
SWIMMING All Levels – High School
TENNIS Varsity/JV – High School
Grade 7/8/9 – Ben Franklin/PJ Jacobs
TRACK Varsity Indoor – High School
All Level Outdoor – Goerke Field
Grade 7/8/9 – Ben Franklin/PJ Jacobs/Goerke Field
VOLLEYBALL V/JV – High School
Freshman – P.J. Jacobs or Ben Franklin
WRESTLING Varsity/JV – High School
Grade 7/8/9 – Ben Franklin/PJ Jacobs
St. Point High School Hwy. 51 South to Business 51 exit, follow Business 51 to stop lights by Holiday Inn, turn right on to North Point Road, follow 2 blocks to high school on right.
Goerke Field/PJ Jacobs Middle School 2400 Main Street St. Point, Wi. 54481 (715) 345-5558 Coming in on Hwy 10, go left on Michigan Ave. go across Hwy 10 W., school is on right
Ben Franklin Middle School 2000 Polk Street, St. Point, Wi. 54481
(715) 345-5532 Coming in on Hwy 10 go across the bridge, go right at 1st stoplight on Water St., go about 2 miles turn right into parking lot
78
Madison Elementary School 600 Maria Drive, St. Point Wi.
Coming in on Hwy 10, turn left on Water Street which turns into 2nd Street, follow to Maria Drive and take a left
Glenzer Park Coming in on Hwy. 10, turn right at 1st stop lights on Water Street, go past Ben Franklin to McDill Avenue
Bukolt Park Coming in on Hwy. 10, turn left on Water Street (turns into Second), turn left on Bukolt Avenue
Zenoff Park Hwy 51 South to Business 51 exit, you will go past the park which will be on the right
K.B. Willet Ice Arena Directly North of Goerke Field
Portage County Youth Soccer Complex Hwy. 10 East through stoplights at 10 and Brillowski Road to Badger Road on left of Hwy. 10. Take road on the right side of Ice Hawks Ice Arena, continue straight to fields.
Tomahawk High School
1048 E. Kind Road
Tomahawk, Wi. 54487
(715) 453-2106
BASEBALL Varsity – High School
Jr. Varsity – Sara Park
BASKETBALL All Levels – High School
CROSS COUNTRY All Levels – Edgewater Golf Course
FOOTBALL All Levels – High School
HOCKEY All Levels – Sara Park
SOFTBALL All Levels – High School
SWIMMING All Levels – High School
79
TRACK All Levels – High School
VOLLEYBALL All Levels – High School
WRESTLING All Levels – High School
Tomahawk High School Take Hwy 51 South to Tomahawk, take Hwy. D exit and follow signs to the school
Tomahawk Middle School 1048 E. King Road, Tomahawk, Wi. 54487
(715) 453-5371 Same as high school
Tomahawk Elementary School Same as high school/middle school
Sara Park Take Hwy 51 South, to Tomahawk, take Hwy. D exit and follow signs to Sara Park
Edgewarer Golf Course Take Hwy. 51 South to Tomahawk, take Country Road A, exit 231 towards Tomahawk. Turn left on to County Road A and follow to Echo Valley Road. Turn right on Echo Valley Road and follow to N10369 Echo Valley Road.
Wausau East High School
2607 N. 18th Street
Wausau, Wi. 54403
(715) 261-3500
BASEBALL All Levels – High School
Varsity – Athletic Park (select games only)
BASKETBALL Varsity/JV/Grade 9 – High School
FOOTBALL JV/9 – High School
Varsity – Thom Field
GYMNASTICS NONE
HOCKEY All Levels – Marathon County Park Arena
SOCCER All Levels – High School
SOFTBALL Varsity/JV/Frosh – High School
80
SWIMMING All Levels – Horace Mann Middle School
TENNIS Varsity/JV – Thom Field
TRACK High School
VOLLEYBALL Varsity/JV.Grade 9 – High School
Grades 7/8 – Horace Mann
WRESTLING Varsity/JV/Grade 9 – High School
Wausau East High School South on Hwy. 51/39 to Bridge Street Exit. Turn left on Bridge Street and go across the river to 6th Street. Turn left on 6th Street to East Wausau Avenue. Turn right on East Wausau Avenue to 18th Street, turn left on 18th Street. The entrance to the school is on your right.
Hwy. 51 South to Bridge St. exit, turn left on to Bridge Street, follow to 3rd Street, turn left on to 3rd Street, follow to Wausau Ave., turn right on Wausau Ave, follow to park
Oak Island Hwy. 51 South to Stewart Ave. exit (52 East) go to 2nd stoplights (17th Ave.) turn right and go to Thomas St., follow Thomas all the way east across the river, just across the river turn left on River Rd., field is below on right.
Thom Field
Hwy. 51 South to Bridge St. exit, turn left on to Bridge Street, follow all the way to the end of Bridge Street – you’ll run right into Thom Field
Marathon County Park Hwy. 51 South to Stewart Avenue exit (52 East) take Stewart Avenue East and turn right at the fair grounds entrance to Marathon Park off of Stewart Avenue
Horace Mann Middle School 3101 N. 13th Street, Wausau, Wi. 54403 (715) 261-2075
Hwy 51 South to Bridge Street exit, turn left on to Bridge Street, follow to 6th Street, turn left on to 6th Street, follow to East Wausau Avenue, turn right, follow to 13th Street, turn left and go 4 blocks to school on right
Thom Field South on Hwy 51/89 to Bridge Street Exit. Turn left on Bridge Street and follow Bridge Street, which will run into Thom Field.
81
Wausau West High School
1200 W. Wausau Avenue
Wausau, Wi. 54401
(715) 261-3140
BASEBALL Varsity – Athletic Park
JV/Grade 9 – High School
BASKETBALL Varsity/JV/Soph/Grade 9 – High School
Grade 7/8 – John Muir/Horace Mann
FOOTBALL All Levels – Thom Field
John Muir/All Levels – John Muir
Horace Mann/All Levels – Horace Mann
GYMNASTICS None
HOCKEY All Levels – Marathon County Park Arena
SOCCER Varsity/JV/Grade 9 – High School
SOFTBALL All Levels – Sunnyvale Park
SWIMMING All Levels – John Muir Middle School
John Muir/All Levels – John Muir Middle School
Horace Mann/All Levels – Horace Mann Middle School
TENNIS Varsity/JV – High School
Grade 9 – Thom Field
TRACK Indoor Varsity/JV – High School
Outdoor – No Facilities
VOLLEYBALL Varsity/JV/Grade 9 – High School
Grades 7/8 – John Muir
82
WRESTLING Varsity/JV/Grade 9 – High School
Horace Mann Grade 7/8 – Horace Mann
John Muir Grade 7/8 – John Muir
Wausau West High School Hwy. 51 South to Bridge St. exit, turn left on to Bridge St., follow to first stoplight, turn left, follow 3-4 blocks to school on right
John Muir Middle School Hwy. 51 South to Hwy. 52 East exit, turn left, follow to school, across form Marathon County Park
Thom Field Hwy. 51 South to Bridge St. exit, turn left on to Bridge Street, follow all the way to the end of Bridge Street – you’ll run right into Thom Field
Marathon County Park Hwy 51 South to Stewart Ave. exit (52 East), take Stewart Ave. east and turn right into the fair grounds entrance to Marathon Park off of Stewart Ave.
Sunnyvale Park Hwy 51 South to Stewart Ave., take Stewart Avenue West to 72nd Ave. turn left and follow to the park. It is by the industrial park, you must use the access road on north side of Hwy. 29
Wi. Rapids Lincoln High School
1801 16th Street South
Wi. Rapids, Wi. 54494
(715) 422-7123
BASEBALL VarsityGrade 9 – Witter Field
JV – High School
BASKETBALL Varsity/JV/Soph – High School
FOOTBALL Varsity – South Wood Co. Rec. Center
JV/Soph – High School
GYMNASTICS Varsity/JV – High School
HOCKEY All Levels – South Wood Co. Rec. Center
SOCCER Varsity/JV – Washington Elementary School
SOFTBALL Varsity/JV – High School
83
SWIMMING All Levels – High School
TENNIS Varsity/JV – High School
TRACK Varsity – High School
WRESTLING Varsity/JV – High School
Wi. Rapids Lincoln High School Hwy 54 to Rapids, turn right on to Hwy. W, follow to 16th St. South, turn left and follow to the school on left
East Junior High School/Witter Field Driving south on Hwy. 39 take the Hwy. 34 exit south of Mosinee. Continue on 34 to Rapids. Continut STRAIGHT where Hwy. 34 joins Hwy. 73 and 13 (Riverview Expressway). Go straight through the next 3 stop lights (you will cross the Wisconsin River) and at the 4th set of lights turn LEFT on Lincoln Street. Eas Junior High and Witter field are 4 blocks up and on the right.
West Junior High School Come into Rapids on Hwy. 34. At the intersection of Hwy. 34 and Hwy. 73/13 take a right. Continue on and take a left on 35th Avenue. Drive down 25th to the next stop sigh (Gaynor). Take a right on Gaynor and then a left on 27th Avenue. West Junior High School is on the left 1 block.
Washington Elementary School 2911 Washington Street
Wi. Rapids, Wis. Come into Rapids on Hwy. 34 and continue straight along the Riverview Expressway across the Wisconsin River and past Lincoln High School. At the next set of stop lights, take a left (Hwy. 54). Continue to the next set of lights and take a right (Washington Street). Washington Elementary is on the lft side after 4 blocks.
Grove Elementary Driving south on Hwy. 39 take the Hwy. 34 exit south of Mosinee. Continue on 34 to Rapids. Continut STRAIGHT where Hwy. 34 joins Hwy. 73 and 13 (Riverview Expressway). Go straight through the next 3 stop lights (you will cross the Wisconsin River) and at the 4th set of lights turn RIGHT on Lincoln Street. Grove Elementary is 13 blocks on the right hand side of Lincoln Street.
South Wood Co. Rec. Center Hwy 54 to Rapids, turn right on Hwy. W, follow to 16th St. South, turn left, go past High School, football field is just past the high school on the corner of 16th Street and Grove
84
Wisconsin Rapids East Jr. High
311 Lincoln Street
Wi. Rapids, Wi. 54494
(715) 422-6100
BASEBALL Grade 9 – Witter Field
BASKETBALL Grade 9 – Wi. Rapids East Jr. High
Grade 7/8 – Wi. Rapids East Jr. High/Howe
FOOTBALL Grade 8/9 – Wi. Rapids East Jr. High
GYMNASTICS None
HOCKEY None
SOCCER Grade 9 – Washington Elementary
SOFTBALL Grade 9 – Grove Elementary
TENNIS Grade 7/8/9 – Wi. Rapids East Jr. High
TRACK Grade 9 – Indoor – Wi. Rapids East Jr. High
Grade 7/8 – Outdoor – Wi. Rapids West Jr. High
Indoor – Wi. Rapids East Jr. High
WRESTLING Grade 7/8/9 – Wi. Rapids East Jr. High
Wi. Rapids East Jr. High/Witter Field Hwy. 54 to Rapids, turn right on Chestnut, follow to Lincoln Strteet, the school will be on your right
Grove Elementary School 750 Lincoln Street, Wi. Rapids, Wi.
On Hwy 13 take bypass, go right on 1st St. South, go left on Pepper Ave., follow to Lincoln Street
Washington Elementary School 2911 Washington Street
Wi. Rapids, Wi. Hwy 54 to Rapids, turn left on to Washington Street and follow to school on right
Witter Field Hwy. 54 to Rapids Behind East Junior High, take expressway to 8th St., turn left on 8th, go to Peach St., turn left, follow to Lincoln St. and turn 85
left
Wi. Rapids West Jr. High
1921 27th Avenue, South
Wi. Rapids, Wi. 54494
(715) 422-6200
BASEBALL Grade 9 – Wi. Rapids West Jr. High
BASKETBALL Grade 9 – Wi. Rapids West Jr. High
Grade 7/8 – Wi. Rapids West Jr. High/Mead Elementary
FOOTBALL Grade 7/8/9 – Wi. Rapids West Jr. High
GYMNASTICS None
HOCKEY None
SOCCER Grade 9 – Washington Elementary School
SOFTBALL Grade 9 – Wi. Rapids West Jr. High
TENNIS Grade 7/8/9 – Wi. Rapids West Jr. High
TRACK Grade 9 – Indoor – Wi. Rapids East Jr. High
Grade 7/8 – Indoor – Wi. Rapids East Jr. High
Outdoor – Wi. Rapids West Jr. High
WRESTLING Grade 7/8/9 – Wi. Rapids West Jr. High
Wi. Rapids West Jr. High Coming over bridge on Hwy 13, take right on 25th Ave., follow to Gaynor, turn right, follow to school
Washington Elementary School 2911 Washington Street, Wi. Rapids, Wi.
Take expressway to 16th St. South and turn left, follow 16 th Street to Baker Dr., turn right on Baker, follow to Washington, turn right
Grove Elementary School 2750 Lincoln Street, Wi. Rapids, Wi.
Come in on Hwy 13, take bypass, turn right on 1st Street, South, go left 86
on Pepper Ave., follow to Lincoln Street
Mead Elementary School On Hwy 13 turn right on 17th Ave. South, school located on 17th and Chase.
AWARDS & RECOGNITION
General
Awards are symbols of achievements and a means of recognizing individuals that excel. Participants may earn coaches' awards and school awards. The coaches' awards acknowledge the traits coaches believe are worthy of special recognition. The coaches' awards given should be on the approved list and new awards need to be approved by the Activities Director.
Post-Season Awards Banquet
The head coach of each activity has the primary responsibility to coordinate an awards banquet for the participants and parents of his/her activity. When the prerequisite for an activity has been satisfied, participants may receive awards at the team banquet.
The head coach is responsible for informing invited staff (7-12) and team personnel of the details of the banquet. Coaches should send parents a written invitation and inform the media with the location, date, and time of the awards presentation. The coach may choose to work with a support/booster club or parents in planning the type of ceremony desired. The head coach shall inform the Activities Director with the date, location, and time of the banquet.
Since families pay for their participants’ meals, an effort should be made to keep the cost at a reasonable level. Because W.I.A.A. rules state that “No alcoholic beverages may be available or present at high school athletic events, “ and banquets are a school activity and are associated with an activity team, all adults should refrain from use of alcoholic beverages at the awards banquet.
Guidelines for the award banquet:
1. Keep comments about the season positive with emphasis being on seniors and varsity members.
2. Make sure every player in attendance is introduced by name.
3. Recognize those who helped in your season.
4. Unexcused absent players – avoid negative commentary.
5. Double-check your awards before the banquet.
6. Avoid subjective commentary about past coaches or players.
7. Avoid predictions of the future.
87
8. If you plan to resign from your position, please do not announce this at the awards banquet.
9. Keep the length commensurate with season accomplishments and attention span of audience.
10. Plan ahead – place banquet on season schedule if possible.
11. Hold banquet shortly after the conclusion of the season, preferably not more than one week past the last date of the tournament series.
Award Request Form
Head coaches should complete and submit the following forms to the Activities Director.
The Activity Award Request form should be returned in at least one week before the banquet.
The W.I.A.A. Participation Count sheet should be handed in after the conclusion of the season.
The End of Season Summary form should be handed in after the conclusion of the season. This report should give the final record and highlight any team and individual honors attained during the respective season.
State Send-offs
Rhinelander High School has a tradition of celebrating student achievement at the state level of competition. Coaches should contact the Activities Director to set up time, location, and agenda for state send-off. Coaches and participants are encouraged to send personal invites to parents, staff, and special guests. Every attempt will be made to see that state send-offs will not interfere with instructional time.
State Championships
Activities which attain the title of state champion in their tournament series will receive recognition commensurate with their impact on the student body as a whole. The head coach has the responsibility of contacting the Activities Director, media, and other parties they would like to have as part of their school and/or community celebration. It is advisable that coaches create a plan in preparation of attaining such a distinguished honor.
Requirements for school awards
1. Participants must complete the season as a member of the team in order to be considered for an award.
2. Participants who have met all prescribed letter requirements may have an award withheld at the discretion of the coaches.
3. Participants that have not met all of the prescribed letter requirements because of injury, shall be eligible for an award at the discretion of the coaches.
88
4. Participants in their senior year who have participated in a specific activity for two or more years, but lack participation requirements to qualify for a letter, shall be eligible for an award at the discretion of the coaches.
5. Participants must be in good standing per regulations set forth in the activity code.
NOTE: Awards will be withheld until participants have returned all equipment/apparel and/or all fines and fees are collected.
Approved list of school awards for 9-12 activities
1. Numerals - (chenille) Completion of first approved activity season.
2. Letter (chenille “R”) - Completion of letter requirements.
3. Insignia - Completion of letter requirements.
4. Bar - Each time a letter is earned.
5. Letter Certificate - Each time a letter is earned.
6. Manager Award - Managing two varsity activity seasons earns a letter.
7. Honorary Captain(s) - Star or pin
8. State Qualifiers Certificate - Presented to participants that qualify for state competition in activities governed by the Activities Code.
9. Senior Honor Plaque – Presented to seniors who have earned 10 or more letters through participation in athletics. (This award will be phased out upon depletion of stock)
Senior High School Lettering Requirements
Fall Activities
Cross Country (Boys and Girls)
Team Rules : 1) Do what is right.
2) Do the best you can.
3) Treat others the way you expect to be treated.
Awards will be earned by following the above rules. Compliance will be determined by the coaching staff.
Questions to consider:
89
1) Do you care about me and your team? (Rule 3)
2) Are you committed to excellence? (Rule 2)
3) Can I trust you? (Rule 1)
Football
Varsity participants will letter if they play in eighteen (18) quarters of varsity games or attain 100% attendance in practices.
Other School Awards -
-Maurice "Moose" Mathisson Hodag Award (outstanding football player)
-Dave Crossen's MVP Award (most valuable defensive player)
-Captain Award (team captain)
Swimming (Girls)
One of the following:
- 1st, 2nd, or 3rd in individual varsity events in eight of the ten dual meets,
- Place in the top six (6) finishers individually or top four (4) relays at the Conference
Championship or WIAA State Sectional Meets,
- Meet one of the following time standards during a WIAA sanctioned swim meet:
200Freestyle - 2:15.50
100Freestyle - 1:02.30
200Individual Medley - 2:40.50
500Freestyle - 6:17.50
50Freestyle - 28.25
100Backstroke - 1:14.60
100Butterfly - 1:14.80
100Breaststroke - 1:21.30
90
Soccer (Boys)
Must participate in 25% of varsity halves.
Tennis (Girls)
Must participate in at least, 25% or four varsity meets.
Coaches' Awards -
-Three Setter Netter
-Ms. Hustle Most Valuable
-Most Improved -Most Improved
Volleyball (Girls)
Varsity participants will letter if they play in 1/3 of all games played. (i.e. 12 games - must play in four (4) in order to letter)
Coaches' Awards -
-Most Hustle and Spirit
-Scholar Award (GPA of senior girl at end of junior year = 3.0 GPA)
Winter Activities
Basketball (Boys)-
Must play in 20% of quarters in varsity games.
Coaches' Awards -
-Mr. Defense
-MVP (Most Valuable Player)
-MIP (Most Improved Player)
-Mr. Hustle
-King of the Boards
-Free Throw Leader
-Assist Leader
-Captain's Awards
91
Basketball (Girls)
Must participate in 20% of quarters in varsity games.
--Hodag Hustle Award
--Coaches' Award
Gymnastics (Girls)
-All-around (4 pieces of equipment/4 events) 70% of the Varsity Meets
-Compete in two to three (2-3) events 75% of the Varsity Meets
-Compete in one (1) event 80% of the Varsity Meets
Coaches' Awards -
-All-Around Award (8.0 or above average)
-Most Improved Gymnast
-Most Valuable Junior Varsity
-Most Valuable Varsity
-Most Dedicated Gymnast
Hockey
Must play in 17 varsity periods.
Coaches' Awards –
-Mr. Hustle
-School Award - Al Baker Outstanding Hockey Player
-Hockey Player Award
Alpine Skiing (Boys and Girls)
Compete on varsity squad in at least one-half of the varsity meets in which they participate.
Swimming (Boys)
One of the following:
-Score a total of one hundred (100) varsity points
-Place 1st through 4th individually or 1st or 2nd in a relay in the W.V.C. Championship Meet or
92
the WIAA State Sectional Championship Meet
-Meet one of the following time standards in a W.I.A.A. sanctioned meet:
200Freestyle - 2:05.10
100Freestyle - 55.20
200Individual Medley - 2:23.00
50Freestyle - 24.80
100Backstroke - 1:05.90
100Butterfly - 1:04.20
100Breaststroke -1:11.90
500 Freestyle – 5:40.00
Coaches’ Awards –
- Most dedicated
Wrestling
Must wrestle twelve (12) of the varsity matches & 12 team points (excluding forfeits).
Coaches' Awards -
-Most Team points
-Most Pins
-Most Takedowns
-Most Improved
-Most Valuable
Nordic Skiing (Boys and Girls)
-Finish five (5) or 50% of the scheduled races – this includes competition at the State meet and finishing at least one (1) race in both freestyle and classic technique
-Finish in the top 60% at the State meet
93
Spring Activities
Baseball (Boys)
Must play in 50% of the varsity games.
Coaches’ Awards – Stopper Awards (Pitching)
School Awards – The Victor Kosloski Award (most valuable player)
Golf
- Average 82 strokes or better during the season (8 match minimum)
-Play in eight varsity matches
-Members may be given special consideration in the awarding of a varsity letter
-Members must adhere to Team, School, and State athletic rules
Coaches’ Awards –
-“Chuck Kovala” Most Improved Player Award
-“Schoppe Family Golf Award” Most Valuable Player Award
-Captain
Softball (Girls) –
Must play in 50% of the varsity games.
Coaches’ Awards –
- Most RBI’s
- Infielder
- Outfielder
Soccer (Girls)-
Must participate in 25% of varsity halves.
- Most Valuable
- Most Improved
- Most Dedicated
- Ms. Hustle
94
- Sportsmanship
- Most Valuable Offensive Player
- Most Valuable Defensive Player
- Coach’s Choice
Tennis (Boys) –
Participate in at least 25% or four (4) varsity meets.
- Mr. Hustle
- Three-Setter Netter
- Most Valuable
- Most Improved
- Kit Nienstaedt
- John Knudsen
Track (Boys) –
Score 16 points in varsity competition, place in W.V.C. conference outdoor, regionals, sectionals or State meet, or reach pre-set times, heights, or distances.
Coaches’ Awards
- Most Valuable
- Most Improved
Track (Girls) –
Team Rules : 1) Do what is right..
2) Do the best you can.
3) Treat others the way you expect to be treated.
Awards will be earned by following the above rules. Compliance will be determined by the coaching staff.
Questions to consider:
1) Do you care about me and your team? (Rule 3)
2) Are you committed to excellence? (Rule 2)
95
3) Can I trust you? (Rule 1)
Non-Seasonal Activities
Dance Team-
Must complete varsity season and participate in all required events.
Coaches’ Awards –
- Most Valuable
- Most Spirited
- Most Dedicated
- Most Improved
Debate-
Must meet one of the three criteria found below:
1) Debating fifteen (15) rounds in sanctioned varsity interscholastic competition in a given season.
2) Winning a division first place in a sanctioned varsity tournament.
3) Going undefeated in a sanctioned varsity tournament during a season.
The difference between 2 and 3 are that in order to place first in a tournament, the records of four participants must be combined.
A two-person unit can be undefeated while their counter-parts may win no rounds.
Drama-
Must participate (acting, set, stage, sound, lighting) for 4 years or a minimum of 6 plays.
Mock Trial-
1) One (1) year of participation in Mock Trial program if:
a. participating on a team which advances to the State and/or National Tournament or,
b. playing dual witness or attorney roles on the top R.H.S. team at Regionals or,
c. playing dual witness or attorney roles and scoring an individual average of 7.5 or better at the Regional Tournament.
96
2) Two (2) years of participation in the Mock Trial program if:
a. playing dual witness or attorney roles.
b. Participation on a team that places in the top three (3) teams at Regionals.
c. Playing a single attorney or witness role and scoring an individual average of 7.5 or better at the Regional Tournament.
3) Three (3) years of participation in the Mock Trial Program.
EQUIPMENT/APPAREL
General
The care and maintenance of equipment will be the co-responsibility of participants and the School District. A sizable portion of the activity budget goes toward the purchase, replacement, and repair of equipment each year.
Distribution & Use
When equipment is distributed to the students, coaches should specify any instructions regarding the proper care, storage, cleaning, and safeguarding of all equipment. When applicable, coaches need to read aloud the warning labels and demonstrate correct wear of the equipment.
Students are responsible for all equipment issued to them. Students need to inform coaches of any damaged or defective equipment as soon as possible. Apparel, both practice and game, are supplied for the sole purpose of athletic participation. This equipment is not to be used for any other purpose nor lent to other individuals.
When the season is completed, all equipment is to be returned promptly to the school. No exceptions. Violators will be held financially liable for equipment. Individual awards will be withheld and/or monetary fines imposed if equipment is not turned in prior to the date awards are distributed. Students will not be allowed to participate in subsequent activities until all equipment is returned or all pending fines are paid.
All lost and excessive usage of equipment needs to be replaced and will be paid for by the athlete to whom it was issued. Students having equipment in their possession that was not issued to them face disciplinary measures.
School equipment and uniforms for each activity will be issued to team members at the discretion and direction of the coach. The head coach should discuss the distribution in advance with school equipment manager and come to an agreement regarding the date, time and circumstances of distribution. This prior arrangement will assure coaches that the equipment manager will have ample time to prepare equipment for distribution.
When equipment is issued to students, the equipment manager and/or coach will complete an equipment form, containing complete itemized lists of the equipment issued. Student athletes will sign the completed form. The head coaches may opt to handle inventory, distribute, and 97
collect equipment for their activity.
Collection
At the end of the season, R.H.S. coaches will make arrangements with the equipment manager for the return of all equipment. When equipment is collected immediately after the season, more of it is returned with less effort. Coaches of J.W.M.S. sports are encouraged to collect “dirty” uniforms and other equipment on the day of the last contest. Upon return, each item will be checked off of the equipment form and a notation will be made regarding any missing equipment. Coaches of R.H.S. sports are encouraged to collect uniforms and other equipment on the day of or day directly after the last contest. Upon return, each “clean” item will be checked off of the equipment form and a notation will be made regarding any missing equipment.
Outstanding Equipment/Apparel
If any equipment is missing after the final check-in, the coach and equipment manager will pursue the return of the equipment. When it becomes evident that students will not, or cannot, return missing equipment, the equipment manager or coach will submit an itemized list for each student to the Activities Director. The Activities Director will send that list to the parents of the students and document equipment value on the students’ permanent records if necessary. The fine will be removed when the student either returns the equipment or pays the original value of the item(s). The head coaches and/or equipment manager should maintain an inventory of team equipment. Since the safety of participants is a prime consideration, the coaching staff should inspect equipment periodically throughout the season with a thorough inspection completed at the end of the season. This may be done by coaches, equipment manager, Activities Director, or an outside representative trained in assessing conditions of equipment. Upon inspection by the Activities Director or equipment manager, unsafe equipment may be discarded or recommended for repair/reconditioning.
Personal Equipment
It is necessary for the participants in some activities to purchase equipment items and/or uniform items. Examples of this are tennis racquets, golf clubs, downhill ski equipment, towels and shoes. In such cases, the head coaches are encouraged to advise the students in advance of purchase and recommend equipment which meets desired product quality. There are instances where it may be advisable to arrange for a group discount and purchase. The Activities Director may assist the coach in arranging for bids or setting up a demonstration of items considered for purchase. By signing the activity code, students are informed that the school will accept no liability for lost or damaged personal equipment or clothing.
A.V. Media
Coaches may use the School District A.V. equipment for filming purposes. The equipment may be obtained from the R.H.S. LMC, providing all necessary paper work is filled out in advance. All equipment must be returned on the day directed by the LMC director. Failure to abide by
98
LMC policies may result in suspended use of such equipment.
PRACTICES
Practice Plans
Well-designed practices are a basic component of a successful program. Practices are used for conditioning, learning techniques, improving skills, and preparing for competition. Therefore, coaches should create a plan for each practice, which include specific objectives for participants to accomplish.
Organization will be a key factor to a coach’s success in working with young people. Students enjoy structure and practice activities that make sense by fitting pieces together in meaningful sequences. A coach’s practice session needs to be planned with care and thought. Whether a coach realizes it or not, the flow of their practice plan is evaluated daily by the participants.
Maintaining practice plans on file helps provide important protection for coaches. When situations involving injury to athletes that result in a liability or litigation, it can be important to coaches to be able to certify what instruction the participant has received.
A thoroughly planned and efficiently run practice may be one of the most important teaching devices a coach can utilize. Coaches should recognize both long and short-term goals in their planning and balance the length and intensity of practices with the abilities and age level of participants they are coaching.
Coaches are expected to start and conclude practice sessions as close as possible to the times provided to students and parents. Coaches should submit a practice schedule to the Activities Director and report changes to participants, Activities Director, staff, and any other personnel affected by the change.
Coaches are discouraged from having their children at practices. However, if on rare occasion it becomes necessary. Children cannot present safety concerns or behavioral distractions.
Vacation/Holiday Practices
Students missing practices on recognized religious holidays will be considered excused and not penalized. Coaches should inform participants, parents, and Activities Director of all non-school practice dates in advance. The Activities Director will notify custodial staff of such practices. Coaches wishing to practice on a recognized holiday must receive prior approval from the Superintendent. Coaches and students should use the east entry doors (pool, maintenance, academic) on vacation and holiday practice dates. Doors should not be propped or left open. Coaches may receive a key from the activities office to unset door-locking mechanism. Coaches are responsible to release locking bar when leaving the building.
99
School Closing/Cancellation and Practices
Coaches may schedule practices when school is not in session during their season. When school is closed or cancelled before the start of the school day due to inclement weather, all. JWMS after school activities will be cancelled. R.H.S. coaches may conduct practices after conferring with the Activities Director. Participation at practices when school is cancelled is not required provided coaches are communicated with in advance by participant or parent. The Activities Director and/or Principal may decide to terminate all practices for a particular date due to inclement weather or safety issues. Administration will take into consideration the need for the practice (tournament series & pre-game practices higher priority), grade level of team members, geographic distance from school of team members, time of practice, location of practice, weather forecast and travel conditions. When school is called off after the academic day is already in session, all practices are cancelled. The Activities Director, Building Principal and Superintendent will make an informed decision on interscholastic competitions for that day. Coaches should include school closing/cancellation policies in their season EXPECTATIONS. Coaches hold the primary responsibility of student safety regarding dangerous weather conditions.
Wednesday Practices and Family Night
Wednesday evening activities must be concluded by 6:15 p.m. for the senior high school participants and 5:30 p.m. for middle school participants. Students participating in family activities on Wednesday after school ends and before the concluding hours of practice shall be excused and not penalized for absenteeism (Board of Education Policy). 8800.01
PUBLIC RELATIONS
Media
Since the media is an important ally of a successful activity program, a minimum expectation of all head coaches is to report results of competitions. Consistency of all coaches is in the best interest of students and adds positive credibility to school programs. Coaches are encouraged to use an all-group fax (located in high school work room) or E-mail or telephone to submit scorebook sheets and other pertinent information to all media. (game facts, scoring summary, highlights, team record). Toll free telephone numbers are available for out of town media. Coaches from the host school are responsible for reporting scores to area media outlets. Local media broadcasters may desire coaches to be part of pre-game shows, post-game shows, weekly segments, and special projects throughout the season. Coaches should let media know when they can most easily be accessible.
The head coach should make an effort to become acquainted with the local media representatives and to cooperate with them whenever possible. Coaches need to be aware that each type of media outlet requires a different timeline. That being the case, coaches should error on the side of reporting results as soon as possible after events. Given the resource limitations of some of the media, it is helpful to notify them of newsworthy events and to submit unsolicited information. Coaches establishing relationships with area media provides desirable, positive media coverage.
100
Guide to Reporting Activity Event Results
Television Phone/Voice Mail Fax
WJFW TV 12 1-800-414-4701 365-8810
WSAW TV 7 845-0077 / 845-4211 842-0879
1-800-285-3817
WAOW TV 9 842-9393 848-0195
1-800-236-9269
Print Phone/Voice Mail Fax
Northwoods River News 365-6397 365-6367
NorthStar Journal 369-1022 369-2691
Wausau Herald 1-888-219-7787 848-9361
Assoc. Press 1-800-872-2022
Radio Phone/Voice Mail Fax
B-93 FM 369-9575 369-9475
Internet E-mail Fax
Hodagsports.com Hodagsports.com 369-3888
W.I.A.A. Scores 715 – 344-8580
District Web Page
The School District of Rhinelander web page (www.rhinelander.k12.wi.us) provides up to date schedules, e-mails, and other links. Individual teams may create web pages accessible through the District web page.
Coaches Mailboxes
Varsity coaches have a mail slot in the high school mail room (located off the activities office). Junior high head coaches have a mail slot in the junior high school office. This will be the means which the activities department will distribute all information. Coaches should check their mail slot frequently for future contracts, messages, conference materials, W.I.A.A. and G.N.C. updates, tournament information, schedules and any other general information.
Photocopying
Coaches may use the photocopy machines at the high school in either the mail room or in the
101
teachers’ lounge (directly across from the activities office).
School Communications
Coaches may submit items necessary for daily announcements to the attendance office in advance whenever possible. Announcements would include information on sign-up, pre-season meeting, practice changes, uniform collection and banquet information. Coaches may also forward sign-up lists and items for posting in activities office window to the activities secretary. Any sign or poster displayed in the school building must follow district policies and building rules. Coaches should receive approval by AD or building administrator in advance.
FINANCE
Budget Process
The budget setting process for the following school year begins in late January with the distribution of Request for Budget forms to head coaches. The budget packet and necessary forms are provided for each of the budget categories such as supplies, travel, personal services, district dues/fees, replacement equipment, additional equipment, and miscellaneous items. The Activities Director uses this information to build the budget for presentation to the school board at the annual meeting.
Head coaches will complete a one-packet budget for all high school levels and a one-packet budget for all junior high programs, under his/her direction. The Activities Director may review recommended budgets with the head coaches prior to submission to the business office. Criteria used for developing budgets will include, but not be limited, to:
1. Present inventory of equipment and uniforms.
2. Condition and age of present equipment.
3. Number of teams and participants in program.
4. Equipment rule changes.
5. Facility repair and equipment.
6. Projected long-range needs.
P, ,6615 Funds Management
The Board of Education of the School District of Rhinelander encourages staff to be active members of community organizations and clubs (support groups). District staff members involved in these groups help to create a healthy partnership by serving as a liaison between the District and the group in which they are involved. These groups actively support the District activities by generously providing gifts and/or monetary donations, allowing students to participate in effective activities programs.
102
Equipment and Supplies
Coaches will prioritize each budget request that involves additional equipment or replacement equipment. Each equipment item should be accompanied by a vendor name, brand, catalog order number and price. As the overall activity budget is developed, the Activity Director, will select for purchase, equipment items based on the coaches’ priorities, within the limitations of the budget. Those programs in the uniform rotation or with equipment purchases are encouraged to meet with select vendors to view the apparel/equipment that is available.
Other special equipment items for the activity should be submitted along with budget items. Medical supply items that are used by several activities and are not unique to an activity will be ordered by the equipment manager. The activities staff will collate all supply needs and send that list to different supply companies for price quotes. The Activities Director will place orders to vendors quoting the lowest prices. Coaches will forward all supplies and equipment specs and details to the activities department who will fill out a purchase order. Coaches are not to place telephone orders, request purchase order numbers, or fill out purchase orders on their own. The equipment manager will check, label, and inventory all supply items prior to use. The pink copy of the purchase order then will be approved by the equipment manager and sent to the business office for payment. A copy of the purchase order that pertains to each activity will be on file in the activities office. This procedure also should be used when placing equipment and supply orders using monetary gift donations from booster and support organizations.
Head coaches are responsible for anticipating budget needs and including them in the original requests. Items that require additional funding must be reflected in the original request. Examples include equipment rule changes for the activity.
Donations (gifts, grants, bequests)
Supportive individuals, community groups, or booster clubs may wish to provide additional support to a particular activity for a specified reason. Such gifts must be presented to the head coaches and/or the Activities Director, who will seek approval from the School Board.
Fund Raising
Coaches may desire to sponsor a fundraiser to create moneys for a particular need. The procedures for having a fundraiser are listed below:
1. All fundraising projects undertaken with school activities in conjunction with school activities or conducted in the name of a school organization shall be under the control of school administration.
2. Prior to the fund raising project, the coach in charge must complete and receive written approval by the Principal and Activities Director on the Fundraising Request form. Any direct solicitation of funds must also be approved by the Board of Education.
3. The fundraiser must not duplicate another activity fundraiser during the same year. All fundraisers will be placed on a school calendar. The activities office has fundraiser flyers to
103
assist with finding alternative fund raising ideas.
4. Coaches may not maintain a checking account nor should they write checks. In addition, coaches should not be the individual directly receiving contributions, entry fees or camp/clinic fees. Contributions received should be turned in as frequently as money accrues to a school activity account or with a recognized booster group. The booster group should have a checkbook with the organizations letterhead and have completed an application for Federal Tax Identification Number. Receipts of all deposits should be maintained.
5. When students are used in fundraising projects, coaches should inform them and their parents of expectations of what students will do, what the profits will be used for and what benefits students will receive personally. Students should also be aware of any liability should they lose fund raising items or money.
6. Profits from fundraising projects involving students must be used to directly benefit students.
7. Sales of products generally available from local merchants is discouraged.
8. Fundraising profits held in school activity accounts will be held until requests are submitted to the Activities Director to expend for stated purposes.
9. When the intended use of fundraising profits involves the purchase of capital equipment or improvements to the school which could require a future commitment by the Board of Education for maintenance or staff, the Board must approve the project prior to initiating the fundraiser,
10. The district will strive to protect students and parents from excessive fundraising activities that may place a financial burden on both the family and the community.
Support Groups
Coaches may have program needs which are not covered in the regular budget. We are fortunate to have organizations which provide financial support for our programs. Coaches are encouraged to work with these support groups. The contemporary economic climate has increased the need to enhance revenue through supplemental fundraising efforts. Booster groups can be effective in supplementing district funds and in promoting support for school programs. Community members with expertise in management, sales, advertising or other related professions can be of genuine value to the school when organized as a support group. The Athletic Booster Club (A.B.C.), Rhinelander Athletic Assistance Program (R.A.A.P.), and R- Club can provide financial support for programs.
Head coaches can submit requests to the A.B.C. according to their policy by using the Application for Support form. The Activities Director must approve these requests. The A.B.C. requires coaches making requests to be present at an A.B.C. meeting in order for the request to be acted upon. Coaches should plan ahead so requests do not conflict with their competitive season.
Programs seeking funding assistance from R.A.A.P can submit requests in advance using the 104
Redemption Authorization Application form.
Programs seeking funding assistance from R-Club can submit a request in advance using the Club Expense Voucher form.
P, 6615 Funds Management
Community organizations and clubs (support groups) actively support the District activities and generously provide gifts and/or monetary donations. In order to manage the funds donated to the District by these groups and to avoid any conflict pertaining to gifts/donations, the following procedures/rules will be followed:
1. All gifts/donations to the District must be officially accepted by the Board of Education, pursuant to School District of Rhinelander Policy 7230, Gifts, Grants, and Requests.
2. District coaches/advisors are not to hold positions of official office in any support group from which the activity they are coaching/advising may receive donated funds.
3. Staff is prohibited from participating in support group activities during their scheduled workday, unless otherwise approved by the building administrator.
4. District employees are to act as “ambassadors” for the District.
5. It is prohibited for coaches/advisors to open accounts for the deposit of proceeds received by donations, fund-raising events, and/or disbursement of funds.
6. All proceeds received from donations or fund-raising events for activities programs are to be deposited into and channeled through the program’s activities account.
7. Coaches/Advisors must follow School District of Rhinelander Policy/Rule 3310, Purchasing Procedures, to purchase necessary supplies, equipment and other services for use in activities programs.
FACILITIES
Supervision and Maintenance
All school facilities being used by student participants are the responsibility of the coaches in charge of the activity. Coaches should perform a visual inspection of the facilities prior to an activity to insure safety for student use. If an unsafe condition exists, the coaches should report this to the Activities Director who will determine if the facility should be used until the problem has been corrected or equipment is in normal working order. Coaches should report problems with private facilities to the Activities Director.
Teams must treat home or away facilities with respect and care. Students are accountable for their behavior while the coach is responsible for the supervision of the participants. Students who damage school property, whether intentionally or accidentally, should be reported to the
105
school administration. Students will be held responsible for repair or replacement of the damage.
Upon completion of an activity or practice, the coach should check, before leaving to be sure that all students have departed and the facility is left as it was prior to their use. Locker rooms should be locked whenever there are not scheduled activities or practices. The locker rooms are not to be left open for the use of unsupervised students. Cell phones with video capabilities are not allowed in locker room and rest room facilities.
Scheduling
Facilities
Interscholastic athletics have first priority for the use of the school athletic facilities. Regularly scheduled competitive events take precedence over all practices. Practice schedules may vary from year to year depending on changes in circumstances or sizes of squads so a new schedule will be created as needed for each season annually.
Because of the limitations of facilities in comparison to the number of squads operating during some seasons, it is necessary to schedule the use of the facilities cooperatively. Therefore, when there is a home varsity/junior varsity boys’ basketball game, all girls must be out of the girls’ locker room by 5:00 p.m. that day. When there is a home varsity/junior varsity girls’ basketball game, all boys must be out of the team room by 5:00 p.m. that day. The Activities Director will communicate with head coaches prior to the season for the purpose of creating a facility schedule for each activity season.
Competitions
The Great Northern Conference Commissioner, in cooperation with athletic directors, will schedule.G.N.C. contests. The Activities Director shall consult head coaches to discuss non- conference games, tournaments, and invitationals to be scheduled. The Activities Director may assign scheduling responsibilities to the head coaches but retains the power of approval before issuing game contracts. Head coaches are responsible for the scheduling of scrimmages. Coaches at the sub-varsity levels level may be required to assume the responsibilities for the event, in the absence of the Activities Director. It is the responsibility of the coach, with approval from the Activities Director, to approve the music selection for pre-game warm-ups and breaks in play.
Invitational/Tournament Considerations
The activities department will host invitationals or tournaments whenever feasible to:
1. Promote the sport.
2. Promote the school.
3. Generate income.
4. Expose athletes to extensive competition.
106
5. Expose community and youth to high level competition.
6. Establish traditions.
Interscholastic Scrimmages
Head coaches shall schedule scrimmages with the approval of the Activities Director. Scrimmages are to be scheduled with no loss of school time. All scrimmage costs must be included within the approved budget for the year. Sub-varsity scrimmages can be arranged if they involve no added expense to the activities department. The number of varsity scrimmages is regulated by W.I.A.A. rules. If the coach desires the use of registered officials for a scrimmage, he/she must personally secure their services.
Cancellations/Postponement of Contest
If a game must be postponed due to weather or any other factor not conducive to safe game conditions, the following practices should be followed:
1. Coach confers with Activities Director or building Principal if A.D. is not available. Factors to be considered in the decision are:
A. Safe playing conditions and surfaces for participants and officials.
B. Safe travel for the teams.
C. Safe travel for students and fans.
D. Safe travel for game workers and officials.
E. Damage to equipment/facilities.
F. Safety of spectator in or on school grounds.
G. Time of the event.
2. After considering these factors, the Activities Director will confer with the opposing school’s A.D. to make determination to play or postpone the contest. The Activities Director will attempt to reschedule the contest and may consult head coaches to assist in securing a new date. The Activities Director will notify coaches, bus company, officials, event workers and the media of cancellations and re-scheduled events. Coaches will notify participants.
3. The decision to postpone an afternoon contest must be made in time to give notification to the visiting school(s), generally 1:00 p.m.
107
4. Once a contest begins, game officials are in charge of stopping and restarting a contest.
Access to Facilities
Head coaches at each level may request an outside door entry FOB and allen key for the high school. Coaches may also request keys necessary to perform their duties. FOB and keys may be checked out from activities office prior to start of season and are expected to be returned at the completion of the season.
Reservation of Facilities
For activities outside of traditional practice or game facilities and/or outside of the scheduled season, (camps, clinics, open gyms, meetings) coaches need to fill out a Use of Facilities Reservation form available in the activities office. Coaches should check with Activities Director for availability of requested areas of the building. These areas include, but are not limited to, the tiered classroom (LGI), auditorium, cafeteria, pool, and gymnasium.
SAFETY AND MEDICAL PROCEDURES
Potential Dangers in Athletic Participation
Parents and students should fully understand and appreciate the risk of serious personal injury associated with participation in the activities program provided. Athletic activities can be hazardous and taking part in such activities is a calculated risk on the part of student athletes and parents. Yet, to many students, the potential benefits exceed the potential hazards. The very element of calculated risk makes the participation a stimulating adventure satisfying the students’ desire for competition, strenuous effort, and creative activity. Reducing injuries to a minimum without detracting from this adventure is a continuous goal of the coaching, medical, and administrative staffs. Coaches, should inform players of the inherent risks associated with sports. Coaches should post N.F.H.S. and/or W.I.A.A. risk or warning signs in a visible area and alert players to such posters, reducing liability in case of lawsuit. Emergency medical cards should be accessible at each practice and contest.
Supervision
Each coach has complete responsibility for the health and welfare of every squad member from the time that participants report to practice or game to the time that team members leave the locker room. Coaches should not leave the team unsupervised. Coaches must accompany teams on the buses whenever teams are transported to an off-campus site.
Roles and Responsibilities
Head coaches are responsible in emergency situations, unless licensed medical personnel are present. A first aid kit should be available at all practices and games. Head coaches or appointed assistants are responsible for having the first aid kit stocked by licensed medical personnel before the start and at the conclusion of each season.
108
Head coaches are responsible for filling out an Accident Report form and submitting it to the activities office. This is vital for possible legal purposes. Head coaches should inform licensed medical personnel of injuries to assist in documenting and treating students.
During times when licensed medical personnel are available, all injuries to athletes should be referred to them. If an injury occurs when licensed medical personnel is not available, coaches in charge will have immediate responsibility to decide whether further medical attention is necessary. Coaches should:
1. Treat any injury that they feel their first aid training qualifies them for. Coaches should not exceed their capabilities in attempting to diagnose or treat injured athletes.
2. Coaches should contact medical services for serious emergency situations.
3. Coaches should refer to the Emergency Medical Cards for necessary individual attention prior to treatment.
4. Coaches should file an Accident Report form within 48 hours of occurrence.
If a physician removes athletes from competition or practice, coaches must receive clearance from a physician and the ATS Team before athletes can participate in practices, meets, or games.
Athletic Athletic Training Services Team
Encompassing many other health care services, appropriate medical care for the secondary school-aged individual involves more than basic emergency care during sports participation. While emergency medical care is critical, appropriate medical care also includes ongoing daily athletic health care. Refer to the Athletic Training Mission Statement and manual located in the Activities’ Directors office for complete information.
The School District of Rhinelander has entered into an agreement with sports medicine practitioners to provide athletic training services including coverage at a majority of contests and some practices. The type and degree of sports medicine coverage for an athletic event may vary, based on the sport or activity, the setting and the type of training or competition, and scheduling. The sports medicine practices provide daily after-school training room services at the high school and periodic after-school at the middle school.
All licensed medical personnel are educated and qualified to:
1. Determine individual readiness to participate.
2. Promote safe and appropriate treatment facilities.
3. Advise on the selection of equipment and supplies.
4. Implement a comprehensive emergency action plan.
109
5. Establish protocol regarding environmental conditions.
6. Develop injury and illness prevention strategies.
7. Provide for on-site recognition, evaluation and treatment of injury and illness, with appropriate referrals.
8. Facilitate rehabilitation and reconditioning.
9. Provide sound nutritional counseling and education.
Copies of provider certificates and licenses are required before they are able to provide services or treat athletes and are kept in the activities office. Head coaches have the responsibility to seek further medical attention when necessary and to follow up as needed. No coach or official can deny licensed medical personnel an opportunity to examine athletes.
Training Sessions for Standard Medical Procedures
Periodically during the year, CPR, AED, and First Aid training will be offered. All coaches should have basic knowledge (preferably certification) in CPR, AED, and First Aid.
Licensed medical personnel may offer sport injury, taping, and other workshops to interested coaches.
Emergency Medical Procedures Training and Administering Services
Should students with chronic illnesses such as diabetes, asthma, allergy (i.e. bee sting) may need medication administered, the School District of Rhinelander has a medication policy that meets the requirements of Statute 118.29 and 118.291, and N6 Wisconsin Administrative Code.
School district employees may administer medication to students only in accordance with state law requirements. When coaches review emergency medical cards and have participants who may require administration of epi-pen or glucagons, coaches should contact the school nurse to receive training in case of a medical emergency. Delegated coaches are protected under the Good Samaritan Law, district standard of practice and the Nurse’s licensure providing that they follow the instructions and techniques outlined by the school nurse.
Drug Policy
The School District of Rhinelander activities staff and coaches are not allowed to dispense any non-prescription medicine, prescription medicine, or food supplements to any student. Also, the staff will not supply or encourage the use of any performance enhancing drugs or food supplements. The activities department will abide by the N.F.H.S. guidelines and publication materials to inform participants of short and long term health effects of performance enhancing drugs or food supplements.
110
ImPACT Concussion Study
All grade 7–12 athletes who participate in a high risk or contact sport will participate in the ImPACT Concussion Study Program through the Marshfield Clinic. A baseline concussion test will be done prior to the start of their first season. Baseline testing will be done every other year with follow up tests being done on an as needed basis.
111