Please note these are draft minutes until approved and signed at the next meeting.

BLETCHINGLEY PARISH COUNCIL MINUTES OF THE PARISH COUNCIL MEETING HELD IN THE BLETCHINGLEY COMMUNITY CENTRE ON MONDAY 14 SEPTEMBER 2015

P R E S E N T S A Ray - Chairman Councillors: A Butler, A Cock, B Kingsley, D Kiss, P Tarrant and R Trotman

In attendance: Clerk - K. Wantling, CC Windsor, DC Vickers, DC Elias and DC Black and D Turner

91/15 APOLOGIES FOR ABSENCE Apologies were received and accepted from Councillors Glenn and Baharier and

PCSO Seymour. 92/15 DECLARATIONS OF INTEREST Cllr Trotman declared a Disclosable Pecuniary Interest in relation to planning application TA/2014/1393/Cond1, the nature of the DPI being that of a Trustee of the Alms House neighbouring the applicant’s property. In accordance with the Council’s Code of Conduct, he would leave the meeting whilst these matters were being discussed and voted upon. The Clerk reported that Cllr Baharier had declared a new non-pecuniary interest, the nature of that being an appointment to Kew Guild, a body exercising functions of a public nature. 93/15 MINUTES The minutes of the Full Council meeting held on 13 th July 2015 were approved and signed by the Chairman with confirmation that the meeting had closed at 9.45pm. The minutes of the Planning Committee meeting held on 24th August 2015 were

approved and signed by the Chairman. The Planning Committee minutes of 27 th July and 10 th August 2015 had already been agreed and signed by the Planning Committee Chairman. 94/15 RESIDENTS’ REQUESTS Cllr Kingsley reported on a resident’s complaint about an ongoing issue in relation to no 25 Clare Cottages and the smell coming from the same. It was confirmed that this was a matter being dealt with TDC where an eviction had finally taken place and efforts were being made to resto re the property to a habitable condition. Following a discussion, IT WAS AGREED THAT the Clerk would write a letter to TDC asking for an KW update on progress on the property which could then be forwarded to the resident

who had raised the complaint. Cllr Trotman reported that the section of pavement between Nightingale Way and the property called Molendor was in need of vegetation being cut back to allow buggies to pass safely to and from school.

IT WAS AGREED THAT the Clerk and CC Windsor would raise this with KW Highways.

DC Black reported on the overgrown hedge in the layby opposite Grange Meadow

1 Please note these are draft minutes until approved and signed at the next meeting.

which needed cutting back from the pavement and also the large Oak tree in the Cemetery which had a low branch hanging over the A25 which was being clipped by large HGVs. IT WAS AGREED THAT the Clerk and CC Windsor would report the KW overgrown hedge to Highways and that the Clerk would obtain 2 quotes for the work to be done to the Oak tree and ensure that the work was carried out subject to appropriate approvals etc being obtained. 95/15 REPORT FROM COUNTY AND DISTRICT COUNCILLORS DC Black, Elias and Vickers had no reports to give. CC Windsor confirmed the Local Committee meeting to be held on Friday 25 th September at the Nutfield Memorial Hall and encouraged members to attend. An item being discussed on that agenda was “Wet Spots” within Tandridge. A number of areas in Bletchingley had been identified which regularly become flooded. Cllr Kiss highlighted his concern about the condition of the pavement and parking opposite the exit from the Village Hall car park and enquired as to whether there was any way to discourage or prevent people from parking and subsequently blocking the pavement and forcing people into the road. CC Windsor had got Outwood Lane onto Project Horizon for further work. Little Common Lane was also suggested. In relation to Pendell and North Park Farm Quarry, the application for the restoration extension and keep the quarry option until 2020 was of concern. Whilst Sibelco’s track record for restoration was very good, it was felt that a condition needed to be applied that the land would be restored by the agreed time in the event of any change of ownership. DC Black, Elias and Vickers left the meeting. 96/15 POLICING ISSUES – an update on progress The Chairman read the report provided by PCSO Seymour in her absence. There

were 20 reported incidents in Bletchingley in August. 97/15 MATTERS AND ACTION POINTS ARISING FROM THE MINUTES The Clerk’s report was noted and items requiring comment were on the agenda. 98/15 CURRENT PLANNING ISSUES 8.1 TA/2015/1533 – 6 Tilgate Common, Bletchingley, , RH1 4NP - Erection of single storey extension to north east elevation. (Certificate of Lawfulness for a Proposed Use or Development) (WS) KW RESOLVED – No objection. 8.2 SCC/2015/0170 TA/2015/1572 and – Land at Kings Farm, Tilburstow Hill Road, South , Surrey, RH9 8LB – Retention and extension with upgrading of two appraisal wellsites (Bletchingley Central and Bletchingley 2) and access track for the production of conventional hydrocarbons including: temporary flaring to re-establish gas flow at Bletchingley 2, the laying of pipelines adjacent to the access track; the installation of hydrocarbon production plant and equipment including new oil and water storage tanks; equipment for gas to wire and grid

schemes; a tanker holding area and perimeter fencing, all on some 1.78 hectares for a temporary period of 15 years with restoration to agriculture. (SM). Cllr Butler had produced a breakdown of the application Planning Statement with conclusions 1 to 11 as follows:

2 Please note these are draft minutes until approved and signed at the next meeting.

1. Absolutely no fracking. 2. No new wells. 3. Oil will be continue to be produced from Well 5/6 (now called Bletchingley Central) and leave by tanker as now. 4. Gas from Well 2 (Bletchingley 2) will be piped to an on-site electricity transmission connection (an electricity company installation, not part of this application). Electricity will supply the site, with excess going to Nat Grid. 5. New pipeline beneath Tilburstow Hill Road. 6 Period of this work will be about 15 years or less if reserve has been depleted.

7 Afterwards all plant and infrastructure will be removed and site restored with 5 years aftercare. 8. Traffic to turn south to A22 to the M25, ie as now. 9. Max 22 HGVs and 10 cars per day during site upgrade working (18-20 weeks) 10. 4 tankers and up to 8 cars per day under production, ie as now 11. No adverse effects from noise, air quality, lighting, or to visual amenity anticipated. RESOLVED – No objection. KW CC Windsor left the meeting. 8.3 TA/2015/1588 - 10 St Marys Walk, Bletchingley RH1 4LF - Erection of single storey rear extension. (NR) KW RESOLVED – No objection.

8.4 TA/2015/1580 - St Catherines Primary School, Coneybury, Bletchingley RH1 4BQ - Erection of detached, flat roofed timber framed pavilion (for D1

educational use) on school site. (VR) KW RESOLVED – No objection.

Cllr Trotman left the meeting for the next item as a result of his declared Disclosable Pecuniary Interest, the nature of that interest being a Trustee of the Alms House which was the adjoining property. 8.5 2014/1393/Cond1 - Penny Cottage, 4 The Mint, Church Lane, Bletchingley RH1 4LP - Details pursuant to condition 3 materials. (JL) RESOLVED – No objection. KW Cllr Trotman returned to the meeting. 8.6 Any other current planning matters – discussion only The following applications were determined by the TDC Chief Planning Officer. TA/2015/1088/NC - Pendell Farm, Pendell Road, Bletchingley RH1 4QH - Change of use of agricultural building to class C3 (dwelling). (Prior approval class Q part 3 schedule 2). Prior approval refused . TA/2015/1155 - 6 Tilgate Common, Bletchingley RH1 4NP - Erection of single storey rear extension. Planning permission is not required . TA/2015/1115 - Five Acres, Little Common Lane, Bletchingley RH1 4QG - Erection of detached building. (Certificate of Lawfulness for a Proposed Use or Development). Certificate of Lawfulness (proposed use or development) granted. SCC Planning Authority approved details for TA/2013/1799 – Mercers South, Nutfield, Redhill, Surrey, RH1 4EU – Details of a Dust Action Plan (DAP) and Dust Monitoring Scheme (DMS) pursuant to Condition 21 of the planning permission ref: TA/2013/1799 dated 12 August 2014. Cllr Butler reported that the Castle Place Certificate of Lawfulness application had been deemed unlawful.

3 Please note these are draft minutes until approved and signed at the next meeting.

99/15 REPORTS FROM AREAS OF RESPONSIBILITY 1. Affordable Housing – Cllr Trotman stated that TDC would be holding a th public consultation on the 29 September at St Catherine’s School about the proposed planning application for properties above the school sports ground. The properties were being built in partnership with Raven Housing Trust. The Chairman had chased TDC for the results on the recent Housing Survey as these had still not been seen by the Parish Council. 2. Allotments/Stychens Lane Playground – All was in order. The Best Kept Allotment Competition results had been handed out at the Horticultural Show on st Saturday 12 September. C Morgan of Stychens Lane had got 1 prize and received the cup and a certificate. Liz Wise of Little Common Lane got the 2 nd prize

Certificate and Derek Coppard, also of Little Common Lane got the 3 rd prize Certificate. 3. CCTV – To consider a request from Jeff Marks on behalf of St Mary’s Church to enquire about joining the Church CCTV system to the Parish Council CCTV. The Chairman reported that she would be attending a meeting with Sunstone and the Clerk to go over some outstanding issues with the CCTV. IT WAS RESOLVED THAT the ability to join the Church CCTV system to the SAR/ Parish Council would be discussed as to viability. KW

4. Cemetery 4.1 To consider a request from C French in relation to grave space D82. In line with advice received from Hedleys Solicitors,

IT WAS RESOLVED THAT the ownership of the grave could be transferred if the appropriate documentation was provided. The Clerk would relay this KW information on to C French. 4.2 To acknowledge receipt of a letter from WCGC confirming cancellation of maintenance agreement in relation to the Commonwealth War Graves in the Cemetery. IT WAS RESOLVED THAT the contents of the letter were noted. 4.3 To consider purchasing the Pear Technology Digital Mapping and Database System for maintaining the Cemetery records. The Clerk outlined the process

currently required for every cemetery entry and the benefits of the one being proposed. The main reason for this software was to assist the clerk in finding available burial plots to meet future needs. It was acknowledged that in order for this package to be effective that the existing information contained in the current books and maps would also need to be added to the database. Following a discussion, KW IT WAS RESOLVED THAT (i) the purchase of the above package was approved

at a cost of £1550.00 one-time payment plus £75 per annum for the technical support and software updates. The option of spreading the cost over 5 years was agreed at £385.00 per annum. (ii) The Clerk would investigate options for KW inputting the data and report back on the costs and timescales, it being agreed that this needs to be completed in months and not years. 4.4 To confirm approval of Memorial additional inscription for AA22 and subsequent burial of associated ashes.

IT WAS RESOLVED THAT the applications be approved.

5. Community Speedwatch – Cllr Tarrant reported that there had been 4 sessions since the last report with 1 third time offender being caught. There are

4 Please note these are draft minutes until approved and signed at the next meeting.

now 13 members on the group. It was noted that the yellow lines at the top of Barfields had been repainted. 6. Footpaths and Bridleways – Cllr Tarrant reported that a section of the behind the back of the Coneybury Estate was becoming overgrown again. The Clerk confirmed that she had finally received the contact details for the new Countryside Access Officer. Outstanding Issues would be dealt with but we were asked to be patient due to the backlog that had occurred whilst there had been no one in position. 7. Minerals/Environment – IGas - Cllr Butler reported that an application has finally been submitted to convert gas to electric on site to supply the site with excess going to the National Grid. No fracking, no new wells, no additional traffic

when work is underway and site to be restored by 2030.

Sibelco – the application to extend working North Park Quarry until 2020 will come for decision at the SCC Planning meeting on 23 September 2015 with Planning Officer’s recommendation to permit. The Dust Sub Committee meets on 23 September 2015. Mercers Quarry /QOG (“Quarry Observation Group”) – The Mercers Dust Plan went to Planning Committee on 11 September 2015 and was permitted. The Officer’s report dismissed all objections citing County Air Quality Consultant’s statement that air quality objectives would not be breached so no requirement for PM10 monitoring. Community involvement is at the Company’s discretion. J&J Franks deem Peter Crate’s contacts at with Marsh residents and the Nutfield Nursery to be sufficient and therefore a liaison group unnecessary. Mercers only report dust data every couple of months and employ SCC to record the data. Cllr

Tarrant suggested that the Council write to J&J Franks asking for the data to be sent to them on a more regular basis. Cllr Butler reported that QOG has requested the formation of a Liaison Group. The Chairman enquired about the feasibility of obtaining its own monitors to record dust data. Following a discussion, IT WAS AGREED THAT (i) Cllr Tarrant would draft a letter to be sent to SCC PT enquiring as to why the application was once again pushed through and all previous objections were dismissed, particularly in relation to implied guidelines within their AB SCC planning policy; (ii) Cllr Butler would investigate the location of the implied guidelines on the SCC website. TAG A25 – The meeting on 10 September 2015 discussed issues concerning Mercers Quarry, focussing on air quality and the unwillingness of J&J Franks to set up a liaison group. A new Nutfield-Bletchingley link on the cycle route is currently being discussed by Peter Crate, Simon Elson and County Councillor Jonathan Essex. Proposed changes to the speed limits on the A25 and Mid Street are expected to be heard at the Tandridge Local Committee meeting on 25 September 2015. 8. Neighbourhood Watch – Cllr Tarrant reported that cybercrime is a countrywide issue and appears to be growing. All are asked to beware of “Chuggers” known as Charity muggers. There have been an increased number of incidents of local burglaries during daylight hours. Property owners are asked to

ensure doors and windows are kept shut and locked.

9. Tilgate Common – Cllr Tarrant reported that following a site visit to Tilgate Common there were some lower tree branches that could do with some additional pruning at the same time as the green gets its grass cut. IT WAS AGREED THAT Cllr Tarrant would meet with the Clerk to identify the PT/ branches in question. The Clerk would then instruct Nick Dance to undertake the

5 Please note these are draft minutes until approved and signed at the next meeting.

removal of the same when the next scheduled grass cut was planned. KW Cllr Trotman left the meeting as a result of his declared DPI in the next item. 10. Sports Association – To confirm renewal of the Grange Meadow Property Owners Liability Insurances for 2015-2016 at £420 plus £25.20 insurance premium tax. Cllr Cock confirmed the policy was the same as in previous years with no changes required. KW IT WAS RESOLVED THAT the insurance policy would be renewed and payment made. Cllr Trotman returned to the meeting. 11. Street Lighting – Nothing to report. 12. Tree Management – Cllr Tarrant reported that he had some more research to do on the High Street Trees. The Chairman asked for an update to be provided for the October meeting. 13. Transport – Nothing to report. 14. Village Hall/Community Centre – Cllr Butler reported on a community project grant scheme from TDC which could be utilised to replace the original tables and chairs, many of which were old. The Chairman of the Village Hall Management Committee was looking into the cost of replacements. The Hive heating control system was working and could be adjusted f or individual bookings. The new Terms and Conditions booking form was discussed. The village hall have been fully redecorated, new glass front doors and motorised window for the velux windows installed. Committee room will need repainting as the surfaces had had an earlier unsuitable treatment. The Community Centre had received a “deep clean. The stage curtains are to be repaired from material from the window curtains. A planned Open Day will be held next year. The roof gulley needs re- sealing to prevent further leaks. The next meeting is scheduled for the 12 th November 2015. Cllr Tarrant reported that there had been two occurrences of people gaining entry to the Community Centre and making the floor dirty. This would be monitored and keys changed if it continued. 15. Website – Nothing to report. D Turner left the meeting. 100/15 FINANCE 10.1 Payments – to approve September accounts for payment. RESOLVED – The September accounts were approved for payment. Cllrs Cock and Trotman signed the cheques and the Chairman signed the reconciled bank statements. The first 4 agreed DD payments were made in July and August and

accounted for in the Bank Statement.

DD Telecoms Consortium (Telephone/Broadband) 15.00

DD Plusnet plc (Telephone/Broadband) 31.20

DD British Telecommunications (Telephone/Broadband) 23.40

DD Plusnet plc (Telephone/Broadband) 31.20

100.80

001346 Bletchingley Community Centre (Hall Hire) 18.00

001347 Mrs K Wantling (Salary) 801.84

001348 HM Revenue & Customs Only (Salary) 32.63

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001349 Surrey Crimestoppers (Grants/Donations) 50.00 001350 CBC UK Limited (Parks and Open (P&O) Spaces) 445.20 001351 D A Landscaping (P & O Spaces/Cemetery/Allotment) 1964.00 DD British Telecommunications (Telephone/Broadband) 20.30 DD Telecoms Consortium (Telephone/Broadband) 15.00 £3,346.97 10.2 To agree who will attend the SALC 2015 AGM and Joint Annual Conference with Surrey County Council on 15 October 2015 at Dorking Halls at a cost of £24 (inclusive of VAT) per delegate. IT WAS RESOLVED THAT Cllr Baharier would attend. LB

10.3 To agree to increase in Clerk’s Homeworking Allowance from £200 to £216 per annum in line with the current government guidelines for 2015-2016.

IT WAS RESOLVED THAT this increase be approved to cover the cost of the home working insurance element now required in the new contract. KW 101/15 CORRESPONDENCE RECEIVED The list of correspondence was noted. 102/15 MATTERS FOR REPORTING OR INCLUSION ON FUTURE AGENDA 1. The Clerk requested permission to attend the next scheduled Legal & Finance Day to be held on 20 October 2015 in East Grinstead. This would be on the October agenda for formal approval. 2. That there be a report from the Tree Committee on the Trees in the High Street. 3. That the clerk provide costs/options for ensuring that the data in the burial books be updated on to the new Digital Pear Technology database. 103/15 DATE OF NEXT MEETING Planning Committee – 28 September 2015

Full Council Meeting – 12 October 2015

The Chairman closed the meeting at 09.45 pm

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