Municipal District of Brazeau No. 77 Regular Council

MUNICIPAL DISTRICT OF BRAZEAU NO. 77

REGULAR COUNCIL MEETING 94 0811

8:30 a.m.

•p MINUTES OF THE REGULAR COUNCIL MEETING OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77, HELD IN THE M.D. ADMINISTRATION BUILDING, COUNCIL CHAMBERS, IN DRAYTON VALLEY ON THURSDAY 94 07 14.

CALL TO ORDER Reeve E. Lambert called the meeting to order at 8:42 a.m.

P PRESENT Present

E. Lambert, Reeve J. Coombes, Councillor 151 B. Guyon, Councillor L. Coward, Councillor L. Johnson, Municipal Manager K. Robinson, Recording Secretary

P Absent

W. Tweedle, Councillor

Also in Attendance

D. Pinkoski, Western Review A. Heinrich, Ratepayer Association Pi ADDITIONS TO Additions to and Adoption of the Agenda AND ADOPTION OF THE AGENDA 322-94 Moved by B. Guyon to adopt the agenda p for the 94 07 14 Regular Council Meeting with the following additions:

5. (d) Village of Breton

9. (e) RCMP Support Staff Requirements (f) Invitation to Russada Farms Barbeque (Cliff Breitkreuz, M.P.) (9) Agriculture Weed Notice (h) FCSS Funding

CARRIED is)

ADOPTION OF Adoption of Minutes MINUTES 323-94 Moved by L. Coward to adopt the minutes Pi of the 94 06 22 Regular Council Meeting.

CARRIED J. Coombes raised concerns about giving three readings to a Bylaw in one meeting, especially when r one Councillor is not in attendance as was the case at the last meeting. p B. Guyon stated that all three readings are given in one meeting for the efficiency of council proceedings.

FINANCE Finance Mafcfcftya MATTERS Council reviewed the Cash Statement and Investment Summary for June, 1994.

324-94 Moved by B.Guyon to accept the Financial Statement for June, 1994. UNADOPTED CARRIED T. Fleming, R. Flikkema and G. Thomson arrived at the meeting at 9:00 a.m. COUNCIL MEETING MINUTES -2- 94 07 14 r GENERAL General Matters MATTERS Buck creek Lagoon jfi On June 23, 1994 Burler Krebs presented their I Lagoon Feasibility Study for the Buck Creek Lagoon.

Butler Krebs completed a site study and hired Omni- p McCann Consultants Ltd. to do some preliminary soil testing. The results are as follows:

1. lagoon must be 2 celled

2. capacity must be increased using a 2 month [ treatment cell

3. area around existing lagoon is not suitable p for lagoon construction r 4. water infiltrating through the ground and berms m 5. construction of a cut off wall around lagoon to J prevent infiltration and exfiltration 6. installation of a bentonite mat to prevent p infiltration i 7. soil testing showed blue/gray mottled clay mixed with occasional gravel. The clay is firm with numerous soft wet zones and r fractured with water on the franctures below i 3.4 m.

To reconstruct this lagoon including engineering pi fees would cost about $200,000.00. ^ Butler Krebs recommends a more detailed investigation be carried out to further test the p soil at the existing lagoon and to see if a \ bentonite mat cut off wall will be effective. They I also recommend we identify a potential new site for the construction of a new lagoon and compare the costs of upgrading the old, to building a new r lagoon.

The Utility Co-ordinator recommended that Council decide to allow further soil testing at the Buck p Creek lagoon to an upset total price not to exceed $9,000 and that we do an air photo interpretation of a new lagoon site. pi 325-94 Moved By B. Guyon that prior to I commencing additional soil testing, that t the M.D. investigate other alternatives for the Buck Creek Lagoon due to the poor p soil conditions at the existing site.

CARRIED R. Matthews arrived at the meeting at 9:20 a.m. Keith Smith arived at the meeting at 9:20 a.m. &**«* Mark Thesen arrived at the meeting at 9:25 a.m. COUNCIL MEETING MINUTES -3- 94 07 14

PUBLIC WORKS Public worka Matters MATTERS secondary Highway Status

With reference to Tom Thurbers letter dated June 15, 1994 requesting review of secondary highway Pi status and a list of construction priorities for 1995/96. The priority list is as follows:

No. Project Location From Location To Stat Km. Est. M.D. 25% Pi Secondary Highways

#1 SH759 Jet Hwy. 39 North M.O. Boundary P 1Z31 $1.037.300.54 $29025.14 «2 SH753 13thBaselno Cynthia (Jet SH 621) B/P 9.64 Z228.9S5.50 557,23308 #3 SH620 E.of Lodgepoto W. ofRange Road 91 G/B/P 7.40 1.480.000.00 37OJD00j00 *4 SH620 BrazaauOam EfcRtoerRoad B/P 750 1.440.000.00 SBQjOOOLOO 5 SH7S3 Cynthia M.D. North Boundary G 9.00 900,000.00 225JD0QJ0O 6 SH761 M.O. South Boundary Jet SH 616 G 4.80 460.000.00 12DJXOU0O ipi 7 SH7S3 Lodgcpolo ForaataraComer B/P 12.80 ZS60.000.00 64QJD0QOO 8 SH 761 MD.South Boundary Jet SH 616 B 4.80 460.000.00 123flQQflO 9 SH 616 Jet Hwy 20 EasttoM.D. Boundary P 6.40 640.000.00 1630000) 10 SH761 M.O.South Boundary Jet Hwy 616 P 4.60 480.000.00 12DjODOjOO #11SH616 Jet Hwy 20 Ea*ttoM.D.Boundary CHIP 6.40 51.64353 12*1081 12 SH621 Cynthia Jet Hwy 22 P 29.70 Z970.000.00 74JSQ03 Pi 13SH753 Cynthia M.O.North Boundary B7P 9.00 1,800,000.00 iBi/tttm

TOTAL $16,547.89057 $4,136,974.82

Resource Road Pi

14EflcRlv.Rd. JctS.H.620 WestM.0. Boundary 8.00 800,000.00 'Ttyiixn #15 Sun Chad BrazseuDam South M.O. Boundary 10.10 $1,010,000.00 2S9DX0

TOTAL $1,810,000.00 45ZS00.00

NOTE: #1,i2aiKl#11wHbeeorietnicsBdln1994

#3 and #4 subject to dacuaalon wth A. T. ft U. f15h8aprevtouiry beenrequested for aeoondary status Superintendent of Public Works, Terry Fleming discussed the priority list and previous requests which have included secondary status requests for the Sunchild road.

326-94 Moved by B. Guyon to approve the list of priorities and to ask that the Elk River Road and the Sunchild Road also be given Secondary Highway status.

CARRIED p) Council requested that T. Fleming draft a letter to Tom Thurber confirming the construction priority list. P) T. Fleming, R. Flikkema and G. Thomson left the meeting at 9:38 a.m.

APPOINTMENTS/ Appointmanta/DftlagalH ona DELEGATIONS Mark Thesen attended the meeting on behalf of the Drayton Valley Airport Improvements Committee and stated that the Airport is in the process of fundraising for a minor upgrading which consists of: tf® - paving new taxi-ways ^ - electrical installations to the tiedown areas \S - upgrading the non-directional beacon to a class COUNCIL MEETING MINUTES -4- 94 07 14

P In total it will require $80,000.00. The airport is currently funded solely by the Town of Drayton Valley, however it would be impossible for the town to commit to the financial responsibilities of this upgrading alone. The Town of Drayton Valley and the Provincial government have thus far committed to the project $20,000.00 each if the balance can be raised elsewhere. The Drayton Valley Airport is requesting that the M.D. of Brazeau No. 77 contribute $20,000.00 to this upgrading project.

327-94 Moved by B. Guyon to approve a maximum contribution of $20,000.00. Wi IN FAVOR: B. Guyon L. Coward E. Lambert

OPPOSEDs J. Coombes

M. Thesen left the meeting at 9:53 a.m. IP J. Coombes left the meeting at 9:54 a.m.

J. Coombes returned to the meeting at 9:56 a.m.

H. Reich arrived at the meeting at 9:58 a.m.

PLANNING, Planning. Development t Lands Matters DEVELOPMENT £ LANDS Proposed Subdivision 94/9SYH032-41 MATTERS SB 1/4 lS-4B-a-W5M APPliflqptt J.K. Smith * Assoc. RttgifltOred, Owner! Tuftin. Melnon and Tria

The applicant, J.K. Smith and Associates, has applied for subdivision of the above noted quarter section. This proposed lot would consist of 5.84 hectares. The lands are located within the Agricultural One District of our current Land Use By-Law.

In conversations that have taken place with the registered owners, it is the intent that their mother reside on the proposed lot. She does have a couple of horses but does not intend on operating a small Ag. holding. In light of this, the Planning, Development and Land Officer is recommending that the parcel size be reduced to approximately 7.22 acres. pi In accordance with our Land Use By-Law, there shall be a maximum of two residential parcels per quarter section in which the parcel area shall not exceed five (5) acres. Previously, there has been two subdivision applications effecting this quarter section. Firstly, a subdivision for a residential parcel and secondly, a subdivision creating a small agricultural holding. With this new proposal of the revised plan, no further residential parcels tfU***9 would be allowed. •

COUNCIL MEETING MINUTES -5- 94 07 14

The Planning, Development & Lands Officer recommends that approval be granted subject to the following conditions:

1. All outstanding taxes be paid.

2. In accordance with Section 92 (1) of the Planning Act the Owner/Developer enter into a Development Agreement with the Municipal District of Brazeau No. 77, which shall include but not be limited to: I (a) The provision of legal and physical access to all parcels being created. 3- ^^^^^^^^^^^^ 4. Cash in lieu of municipal reserves being paid to the Municipal District of Brazeau No. 77 on the parcel being created and the balance of reserves owing be deferred to the remainder of the titled area.

328-94 Moved by B. Guyon that the recommendation of the Planning, Development & Lands Officer be approved subject to the conditions stated and subject to the owner entering into a development agreement that would require the existing Lot A to be consolidated with the balance of the property, to ensure that a maximum of two residences will exist on this parcel.

CARRIED

PUBLIC Public Hearing HEARING 329-94 Moved by B. Guyon that Council go into Public Hearing at 10:00 a.m.

• CARRIED

Permit Undeveloped Road Allowance North Boundary NW 1/4 ii-49-7-wsm

R. Matthews reported that there were phone calls received from adjacent land owners stating that they did not want grazing animals against their fence. No other individuals were in attendance at •-* the hearing to voice objection or support for the proposed permit.

Proposed Change of Land Use Designation _ Pt SW 4-49-7-WSM

R. Matthews reported that there were phone calls received from adjacent land owners inquiring about the type of business that could be constructed on $&> the parcel. No other individuals were in attendance at the hearing to voice objection or support for the proposed change of Land Use Designation. I 330-94 Moved by L.Coward that Council come out of Public Hearing at 10:15 a.m.

* COUNCIL MEETING MINUTES -6- 94 07 14

P PLANNING, Planning. Development f. T.anda Officer DEVELOPMENT & LANDS OFFICER Proposed Change of Land Use Designation Lot 3. Plan 7622449 fPt of BW4-49-7-WSM Containing 22.9 acreaa core or lass! Prom Agricultural One to Rural Industrial By-Law No. 206-94

ftp At the June 22, 1994 council Meeting, Council gave first reading to By-Law No. 206-94 on the I recommendation of the Joint Municipal Planning Commission. The appropriate advertising process and notification to the adjacent landowners has been completed. As no objection has arisen to this redesignation, it is recommended that Second and Final readings be given.

331-94 Moved by L. Coward that Council give second reading to By-Law 206-94.

CARRIED

332-94 Moved by B. Guyon that Council give third and final reading to By-Law 206-94.

RuqUQgt fcfl EflXBi£ Undeveloped Road Allowance Northern Boundary of MW ll-49-fi-wsit

This matter was addressed at the June 9, 1994 Council meeting. At that time Council agreed to Permit the above noted undeveloped road allowance subject to the notification and advertisement procedure. The deadline for written objections were to be received no later than 5:00 p.m. June 28, 1994 and no objections were received.

IP) Verbal concerns were expressed by the adjacent landowners that conflicts could arise if Mr. Dressier did not construct his own fence. It is suggested that to avoid any conflict between the adjacent landowners it would be a further condition of the permit that Mr. Dressier fence the undeveloped road allowance.

333-94 Moved by J. Coombes that approval be given to permit undeveloped road allowance subject to written consent from adjacent landowners.

PI CARRIED K. Smith left the meeting at 10:20 a.m

APPOINTMENT/ DELEGATIONS Appointment/Delfloat4 one.

Henry Reich - Lodgepole Hotel Mr. Reich wrote a letter to Council concerning the amount of taxes he is required to pay on the Hotel in Lodgepole. \S#^ COUNCIL MEETING MINUTES -7- 94 07 14

His concern is based on the difference between the total assessed value of the property and the actual market value. The assessed property value for taxes which is based on 65% of property value is $164,810. Mr. Reich indicated that he paid approximately $75,000 for the property last year.

He did receive an assessment notice in March of this year. The Municipal Manager suggested that an appeal of the assessment should have been launched I at that time. Council explained that they could not make an exception to reduce Mr.Reich's taxes. Appeals to an assessment notice are initiated through the proceedings of the Court of Revision.

Mr. Reich left the meeting at 10:35 a.m.

PLANNING DEVELOPMENT Planning. Development b Lands Matters 6 LANDS

Zip) MATTERS Proposed Subdivision 94/9STH031-41 MB 22-49-8-WBM I Applicant* Mekolaichuk. Alex The applicant is in the process of selling the balance of the quarter section. The parcel consisting of 9.07 acres is being resided on by his daughter and son-in-law. Application is being made to consolidate .91 acres into the existing lot to ensure that his daughter and son-in-law will have reasonable access to their residence prior to the sale of the remainder of the quarter.

The existing subdivision of lot 1 was performed in 1988. It is the opinion of the Planning, Development and Land Officer that this subdivision should never have been allowed as access to this parcel is solely by lease road which is located on this quarter section and the quarter section as located on the south west quarter of 23. As this subdivision has already taken place, it must be assured at this time that access will be provided without the necessity of having to construct the undeveloped road allowances.

The Planning, Development & Lands Officer recommends that approval be granted subject to the following conditions:

1. All outstanding taxes being paid.

2. In accordance with section 92 (1) of the Planning Act the Owner/Developer shall enter into a Development Agreement with the Municipal District of Brazeau No. 77.

3. That a joint Road Use Agreement or an Easement £C\ Agreement, if not already acquired, be p.oyCV formalized and registered against the «AfsXr^ appropriate titles, to ensure access to the \yS^ proposed parcel.

5iFl I

COUNCIL MEEETING MINUTES -8- 94 07 14

- 4. If owning, cash in lieu for additional area be paid to the Municipal District of Brazeau No. 77. - 334-94 Moved by B. Guyon to approve the—Proposed Subdivision as recommended./' Jjl^

CARRIED

Proposed Subdivision 94/95YH036-41 8E 21-49-S-W5M Applicant: Tweedle. Wes.

The applicant is seeking approval for a first parcel out of the quarter section. These lands fall under the Agricultural One district which proposal conforms to the regulations as contained therein.

The Planning, Development and Land Officer recommends approval be granted subject to the following conditions:

1. All outstanding taxes being paid.

(a) The provision of legal and physical access to the parcels being created in accordance with the standards and - specifications of the Municipal District of Brazeau No. 77.

335-94 Moved by J. Coombes that approval be granted for the proposed subdivision subject to conditions recommended by the Planning, Development & Lands Officer.

I CARRIED R. Matthews left the meeting at 10:45 a.m.

GENERAL General Matters MATTERS Qmnipleg Fundraising Committee Commitment Council received a letter from the Omniplex Fundraising Committee requesting an increase to their financial commitment.

336-94 Moved by B. Guyon to table this issue until full Council attendance on August 11, 1994.

CARRIED

iV»

I COUNCIL MEETING MINUTES -9- 94 07 14

Drayton Vallav Provincial Recreation Area Correspondence from Alberta Environmental Protection indicates The Alberta Parks Service plan on divesting or closing the recreation area located 3 kilometres north of Drayton Valley on Highway 22. They have converted this parcel to a rest area while they pursue the divestiture option. If they are not successful in divesting, they will remove the facilities and transfer the land to Alberta r Transportation and Utilities. The site can be transferred to a municipal pi government with no operating funds. Should a community group wish to operate the site a municipal government could accept it on their behalf.

The land transfers will include the following caveats: 1) that the land remain "zoned1* as recreational, 2) the intensity of development of the land will be no greater than currently exists, and 3) in the future if the site is required by Alberta Transportation and Utilities, it will be made available at no cost for the land.

Alberta Environmental Protection awaits Council's request for the site or any comments.

337-94 Moved by L. Coward that the Joint Services Board review the Provincial Recreation Area issue and make recommendation to Council.

CARRIED Lyle and Daphne Oulton arrived at the meeting at 10:45 a.m. T. Fleming and G. Thomson arrived at the meeting at 10:47 a.m.

R. Flikkema arrived at the meeting at 10:50 a.m.

APPOINTMENT/ APDointment/Dfllaoationa DELEGATIONS Oulton Presentation

J. Coombes welcomed Mr. & Mrs. Oulton and thanked them on behalf of the M.D. of Brazeau No. 77 for their donation of land to the Breton Cemetery for a P| parking area. They were presented with a plaque in honor of this contribution to their community. Mr. Oulton thanked Council for their support and stated that his father had been the person to give him the idea for the donation.

PUBLIC WORKS Public Works Itottera MATTERS BOCOndarv Highway 7S9802 - Tender Opening

Secondary Highway 759:02 tender was advertised from June 14, 1994 to June 28, 1994 with the tenders being opened at 11:00 a.m. on June 28, 1994 at the County of Parkland's Office in Stony Plain. The following list is the tender prices that were #$tf® received for this contract. W> COUNCIL MEETING MINUTES -10- 94 07 14

The bids are listed from the lowest to the highest p) with the lowest bid being split showing the M.D. No. 77 and the County of Parkland's portion.

Ledcor industries Ltd. $1,918,959.10 Peter Newt Sons Co. Ltd. 1.957.564.70 Border Paving Ltd. 1.978.564.70 Even* Construction Ltd. 2,015.723.00 Carmecfei Construction Inc. 2.016,82200 Sendstsr Corporation Z162.801.50

Ledoor'e BrooJodotMi 911.714.80 M.D. of Brazeeu 1.007,244.30 County of Peridends

1.918,959.10

The Project Manager recommends that approval be given for the tender bid submission of Ledcor Industries Ltd.

338-94 Moved by J. Coombes to accept the tender bid of Ledcor Industries Ltd. for $1,918,959.10.

Secondary Highway 616804 f6.4 km.) - Chip Seal Coat

Secondary Highway 616:04 tenders were opened at 11:00 a.m. on July 8, 1994 at the County of Leduc's Office in Nisku. The bids as follows are listed from the lowest to the highest with the lowest bit being split showing the M.D. No. 77, County of Leduc and the County of Wetaskiwin portion:

PrectotanSurtackig $414,327.50 CarmecksConstruction inc. 418,647.70 MeAsphM Western Ltd. 501.459.50

Precision Surfacing 45,576.03 MO of Brazeeu 331.46200 County of Leduc 37.289.48 County of WetisMwin

414.327.50 The Project Manager recommends that approval for the tender bid submission of Precision Surfacing be accepted.

339-94 Moved by J. Coombes to accept the tender bid of Precision Surfacing for $414,327.50.

CARRIED p) Local Road Grading Pro-feefca Range Road 63 w of sea, is & 22-49-6-gs Range Road so w.^g gae. an t 31-47-4-gt Range Road 63 and 50 tenders were opened at 11:00 a.m. on July 12, 1994 at the Municipal District of Brazeau Office. The following list is the tender prices that were received for this contract and are #^tf& listed from lowest to highest: Range Rood 63

LentzEquipment Repeira Ltd. $156,258.00 United RoerthuiaTem 102937.00 Robertson Construction 286,141.75 PI

COUNCIL MEETING MINUTES -11- 94 07 14

Range Road 80 LentzEquipmentRepairsLtd. $1S4£5fc00 United RoedbuBdefs 201,587.80 RobertsonConstruction 228,048.15 SiggConstruction 258£72J0

The Project Manager recommends that approval be given to the lowest tender bid on both projects.

340-94 Moved by J. Coombes that approval be given to accept the tender bids of Lentz Equipment Repairs Ltd. for $340,317.00.

CARRIED

GENERAL General Matters MATTERS Birchwood village Greens Lagoon Engineering Proposals

On Friday, July 8, 1994 four engineering proposals for the construction of a new lagoon at Birchwood Village Greens were received. p The companies who presented proposals were:

Phoenix Eng. $15,000 Butler Krebs 22,690 Bromley Eng. 26,400 Maxim Eng. 54,000 The Utility Co-ordinator recommends that approval be given to the lowest bid.

341-94 Moved by B. Guyon that approval be given to accept the tender bid from Phoenix Eng. for $15,000 as recommended. Public safety Unit support staff Ttmgui^m^^ Correspondence from s. Murray was received indicating a need for a 1/2 time support staff position. The support staff at the RCMP detachment have monitored the work load generated by the Public Safety Unit and recommend that a 1/2 time position would be sufficient to meet the new work load.

342-94 Moved by L. Coward that a 1/2 position support staff at the Drayton Valley RCMP Detachment be approved for the Public Safety Unit.

CARRIED

Invitation to Barbaenia at Rusaada Paraa The Yellowhead Reform Association is sponsoring a family fun barbeque at the farm of Cliff and Shirley Breitkreuz. An invitation was received by the Council for the M.D. of Brazeau. 343-94 Moved by B. Guyon to accept the *** invitation for information. CARRIED R. Hogan arrived at the meeting at 11:23 a.m. ffi\ COUNCIL MEETING MINUTES -12- 94 07 14 Agricultural Weed Control The following properties have proven as problems over the past three years and have all had or nearly reached the notice stage in the past two years:

NE 11-48-6 W5 PtSE 8-49-6 W5 NE 23-48-6 W5 Parts of Highway 22, 39 and 20

In all cases repeated contact have left M.D. staff and adjacent landowners frustrated. A final option is for a Notice to Control Heeds under the Weed P Control Act with a follow up notice being issued on the first two sections for Restricted Cropping Options in the next year. pi Transportation has been slow to respond to our requests for weed control along the principle highways in our municipality. Of most concern are the patches of Ox-eye Daisy, Scentless Chamomile and Tall Buttercup. A Notice to Control would allow for the Municipality to treat these spots if Transportation does not respond.

The Agricultural Fieldman recommends that Council authorize the issuance of weed control notices on the above noted properties.

344-94 Moved by J. Coombes to approve the recommendation of the Agricultural Fieldman.

CARRIED A. Waldron, J. Wynnyk, J. Hilker, L. Hanson, and K. Greig arrived at the meeting at 11:25 a.m.

Village Of Breton Presentation The representatives from the Village of Breton approached Council with a design brief for the construction of the Breton Recreation Facility. The facility would contain a Golf Course Clubhouse, Skate Change Facility and a Skating Rink. They are requesting a contribution for this recreation facility project. Council received the information package and tabled the issue until the August 11, 1994 meeting for full Council attendance. A. Waldron, J. Wynnyk, J. Hilker, L. Hanson and K. Greig left the meeting at 11:55 a.m. P.C.fl.S. Funding The FCSS funding changes required Councils to determine whether they wished to receive their funding as conditional or unconditional. At the (&> Regular Council Meeting of 94 06 22, Council had decided to receive conditional funding. #*& ijsl

PI COUNCIL MEETING MINUTES -14- 94 07 14 j) A.A.M.D. & C. Municipal News Highlights dated 94 06 29.

k) Correspondence dated 94 06 29 from the A.A.M.D & C. regarding 1993/94 public accounts.

1) News Release dated 94 06 23 from the Alberta Government regarding the Financial Results for 1993/94.

§B m) Correspondence dated 94 06 14 from Cliff L Breitkreuz, MP, Yellowhead, regarding the lift on the freeze of grants-in-lieu of taxes. jj n) Correspondence dated 94 06 15 from the Alberta Conference Board regarding "Employment - Creating Jobs in the New •p Economy". "i L- CARRIED

question Question Period PERIOD i. A. Heinrich referred to the Omniplex funding request and asked how much the committee was requesting and when would the requests stop. He P raised concerns about errors in estimating the ; facilities capital costs and wondered if the same errors had been made on the operating costs which would lead to even bigger operating deficits. He rfelt there should be a limit to the amount of funding.

E. Lambert stated that the issue should not be r discussed until there is full Council attendance. T. Fleming and G. Thomson arrived at 12:08 p.m. rA. Heinrich referred to the request from the Village of Breton stating that he hoped that Council would grant equal funding on a per capita basis in proportion to the amount received by Drayton Valley.

I E» Lambert stated that Council would be fair it ^ their decision. p A. Heinrich suggested that any funding should be j provided with the clause that it be returned to the M.D. if the facility is ever sold by the Village of Breton. pi A. Heinrich questioned Council regarding the availability of the Public Safety Officers to the rural ratepayers. He reported a situation of livestock at large and the RCMP responding to the call instead of the Public Safety Officers. Council agreed that the Public Safety Unit merger with the RCMP would be evaluated after a one year |pl time period. 1 as& H tfP p

COUNCIL MEETING MINUTES -13- 94 07 14

L. Johnson reported that the Town of Drayton Valley chose to receive unconditional funding and recommended that the M.D. also receive unconditional funding in order to accomodate establishing a regional FCSS service.

345-94 Moved by B. Guyon to change FCSS funding from conditional to unconditional.

IN FAVOR: E. Lambert L. Coward B. Guyon

OPPOSED: J. Coombes

CARRIED

ITEM8 FOR Items for Information INFORMATION 346-94 Moved by B. Guyon to accept the following for information:

a) Correspondence dated 94 06 15 from Tom Thurber regarding revisions to secondary highway systems and construction priorities for 1995/96.

- b) Correspondence dated 94 06 29 from the Drayton Valley R.C.S.S. District No. ill regarding the formation of Good Shepherd Roman Catholic Separate School Division.

c) Correspondence dated 94 06 21 from the Town of Drayton Valley regarding the renaming of the Drayton Sports Centre.

d) Correspondence dated 94 June from the Alcohol Drug Education Association of Alberta regarding the sale of beer and wine in grocery stores.

Moved by J. Coombes to write a letter to the Alcohol Drug Education Association opposing the sale of wine and beer in grocery stores.

IN FAVOR: L. Coward J. Coombes

OPPOSED: E. Lambert B. Guyon

MOTION DEFEATED p e) Questionnaire from Alberta Liberal regarding young offenders

f) Correspondence dated 94 06 23 from the ^ Village of Breton regarding the Breton Cemetery Parking Area. <<*^V g) Executive Meeting Highlights dated 94 06 m c\W 24 from A'A*M*D' & c- V^ h) A.A.M.D.& C Municipal News Highlights v dated 94 06 15. pi y i) A.A.M.D. & c. Municipal News Highlights L dated 94 06 22. COUNCIL MEETING MINUTES -15 94 07 14 -

PUBLIC WORKS Public Worlcs

T. Fleming reported that F. Pankewicz was requesting that just a portion of range road 85 be constructed instead of the full 2 miles that were originally planned for construction on the west side of sections 27 & 34, 49,8.

Council instructed Public Works to construct the requested portion and then proceed with the next road on the priority list.

• T. Fleming and G. Thomson left the meeting at 12:35 p.m.

COUNCILLORS Councillors Reports REPORTS B. Guyon reported the progress of the Regional jj\ Health Board stating that they are beginning the « processj ofc h i efagpaesSBO

B. Guyon stated that he received a complaint regarding graders operating in the rain in the Buck %P Creek area.

ADJOURNMENT Adjournment

347-94 Moved by B. Guyon to adjourn the Regular Meeting of 94 07 14.

CARRIED.

REEVE r

MUNICIPAL MANAGER

•

• rfS> j» #-1

• MUNICIPAL DISTRICT OF BRAZEAU NO. 77

SPECIAL COUNCIL MEETING

PI DATE: 94 JULY 28 TIME: 4:00 P.M. PLACE: M.D. ADMINISTRATION BUILDING, COUNCIL CHAMBERS

PRESENT: J. Coombes,DeputyReeve L Coward, Councillor W. Tweedle, Councillor pi B. Guyon, Councillor T. Fleming,ActingMunicipal Manager G. Thomson,ProjectManager K. Robinson, Recording Secretary IS ABSENT: E. Lambert, Reeve

CALL TO ORDER

J. Coombes, DeputyReevecalledthe SpecialMeetingof 94 July 28 to orderat 4:00 p.m.

SECONDARY HIGHWAY 753:02 - GRANULAR BASE COURSE, ASPHALT CONCRETE IP PAVEMENT AND OTHERWORK [ REPORT

Secondary Highway 753:02tender wasadvertised fromJuly 12,1994 to July26,1994 withthetenders being opened at 11:00am onJuly26,1994 attheMunicipal District ofBrazeau's office. Thefollowing lististhetender r price received forthiscontract Thebidsarelisted from thelowest tothehighest

Border PavingLtd. $1,778,462.00 Ledcor Industries Ltd. $1,787,406.00 Carmacks Construction Inc. $1,878,497.00 CentralCity $1,961,220.00 Peter Kiewits Sons $2,114,075.00 Everall Construction Ltd. $2,282,052.00

RECOMMENDATION

Councils' approval forthetender bidsubmission ofBorder Paving beaccepted, to dotheworkonSecondary Highway 753:02, subject totheapproval byAlberta Transportation &Utilities.

001-94 Moved by B. Guyon toaccept thetender bidfrom Border Paving Ltd. for $1,778,462.00 forSecondary Highway 753:02 - Granular BaseCourse andAsphalt Concrete Pavement

CARRIED

ADJOURNMENT pi 002-94 Moved byL Coward to adjourn theSpecial Meeting ofJuly28/94at 4:05 pjn.

CARRIED

Deputy Reeve

H??

ActingMunicipalManager

IP WAIVER OF NOTICE

OF SPECIAL COUNCIL MEETING

' We the undersigned hereby waive formal notice of a Special Council Meeting held on 94 July 28 at 4:00 p.m. for the purpose ofdealing with the following:

Tender approval for Granular Base Course and Asphalt Concrete Pavement for Secondary Highway 753:02.

-^-^^^h Jim Coombes, Deputy Reeve

Wes Tweedle, Councillor

•

• Report to Municipal Manager

From: Garth Thomson, Project Manager

P Date: July 28, 1994

Project : Secondary Highway 753:02 - Granular Base Course, Asphalt Concrete Pavement and Other Work

Recommendation: Councils' approval for the tender bid submission of Border Paving be accepted, to do the work for the above noted project. Subject to the approval by Alberta Transportation & Utilities.

Report: Secondary Highway 753:02 tender was advertised from July 12, 1994 to July 26, 1994 with the tenders being opened at 11:00 A.M. on July 26, 1994 at the Municipal District of Brazeau's Office. The following list is the tender price received for this contract. The bids are listed from the lowest to the highest.

Border Paving Ltd. $1,778,462.00 Ledcor Industries Ltd. $1,787,406.00 Carmacks Construction Inc $1,878,497.00 Central City $1,961,220.00 Peter Kiewits Sons $2,114,075.00 Everall Construction Ltd. $2,282,052.00 ffpl

~S5| fP) JOINT MUNCBPAL MANAGER'S REPORT TO JOINT COUNCIL'S

DATE: AUGUST 11, 1994

SUBJECT: JOINT SERVICES BOARD

RECOMMENDATION: That the respective Council's for the Municipal District of Brazeau and the Town of Drayton Valley f^fW approve in principal the Joint Service Board business plan, and further provide the required approval for their individual administration to proceed with the

(•^^IP^l implemenation of the plan. Formal approval will be required in the future through the passage ofa bylaw.

REPORT: The attached business plan has been discussed at length by the Municipal Manager's and the Department Heads ofeach Municipality. The concept as presented is supported by the staff of each organization.

As proposed, each Municipal Council retains full control over the service level which their residents receive and over the mill rates required to provide these service levels.

Their will be no blending of funds. Each organization will pay their share of the cost, and there will be no weakening ofexisting political structures.

Single purpose boards and committees will be amalgamated which will provide the direct benefits previously recognized in earlier discussions on this matter.

dpi SENT BY:XEROX : 8- 5-94 : 11:57 : CRCT- 403 542 7770:# 2/10 iftffl (&»

BUSINESS PLAN FOR

JOINT SERVICES FOR THE

M.D. OF BRAZEAU NO. 77

& THE TOWN OF DRAYTON VALLEY

iPU SENT BY:XER0X ; 8- 5-94 ; 11=57 : CRCT- 403 542 7770:# 3/10 Page 1 ^

Change is here and very evident when we look at our

environment in which we live and work. Reduction of Provincial grants and downloading for provincial services

at the local level is now a normal trend.

Customers/taxpayers are concerned about the cost of

government and are not interested in paying any more

taxes unless the increase is justifiable. We are also

in an era of strategic alliances and joint ventures

around the world. The world is getting smaller. Sharing of knowledge, ideas, generate innovation to do better at

whatever we do. The world is changing too fast for any

one company to hope to master it all.

For innovation in our municipal business and facing

fiscal realities, two administrations of this community propose that all functions of municipal operation be delivered through one window. This approach will reduce duplication, reduce wastage of time, generate creativity through sharing ideas and talents and will provide our

customer a better service at a very competitive Price.

The information here in will provide a base for

discussion regarding this proposal.

&V* SENT BY'-XEROX : 8- 5-94 : 11:58 : CRCT- 403 542 7770:= 4/10

'< Page 2

ore?x NT &MBS££&M& ^QARDr

The following boards and committees will fall under the Joint Services Board: * Brazeau Foundation • xorytfaj > * Landfill Authority LU wfff*"?* * * Administration of the Ambulance Authority * Community Services Board _A^" * Emergency Services Board * n 6- w * Joint Planning Commission

M„JO. C?OrjNC?jrjrs z * Agricultural Services * Municipal Planning Commission * Breton District * Health/Hospital * Warburg Seed Cleaning r

* Municipal Planning Commission

•

' SENT BY:XEROX 8- 5-94 : 11:58 : CRCT- 403 542 7770:# 5/10

/pi Page 3 **

Treasury * Financial Management * Taxes * Mobile Home Licenses * Grant in Lieu # Grants * Special Levies * Penalties/Discounts * Return on Investments * Other Revenues - Grounds/Bnildings * Assessment/Taxation s^iiPsJ * Cost Accounting * Computer Services * Auditing, Office Reception * Banking * Salary, Wage Costing * Insurance, Licenses, Claims

,ffifflflS^l

* Census/Election, Council Agendas * Public Complaints Administrative * Benefits, Legislation Changes Services iiiwJB^ * Human Resource Development, Labour Relations * Minutes, Bylaws, Records, Files * Mail, Secretarial support, Communication, Advertising, Public Relations SENT BY:XEROX 8- 5-94 : 11:58 : CRCT- 403 542 7770:# 6/10

Page 4

Emergency * R.C.H.P.

Services * Fire Services * Disaster * Bylaw Enforcement ffi)/ * Animal Control * Safety Services

* Ambulance

pW * Future Planning with Ag Groups * Pest Control Agriculture * Agriculture Design & Planning

* Snow & Ice Removal * Boulevards, Ditches Transportation * Street Lights, Traffic Signs, it Engineering Line Painting * Roadway Services & Sidewalks * Storm Sewer & Drainage Revenue * Engineering & Administration * Sewer & Water Billing * Collection * Sewer & Water Treatment &

Distribution * Landfill & Environmental Waste r Management (Recycling, Composting) * Equipment & Vehicles * Shop, Yard & Inventories * Supplies * Capital Engineering & Construction * Festive Lights * Airport Services

«3> W SENT BY:XEROX 8- 5-94 : 11:58 : CRCT- 403 542 7770:# 7/10 Page 5 yt rSt |P» Municipal * General Planning, Land Use Bylaw & Planning Strategic Planning, Demographics rmf^ Development * Permits &Inspections (Development & Building) * Business/Home Occupations Licenses * Property & Land Management including Sales p^lPi * Development Franchise or Land Agreements * Legal documentation Process (easements) * Tourism & Municipal Economic Development &Business Development * Subdivision Application Process * R.R.A.P. * Environmental Services/Landfill

pP| * Grounds & Building Management

* Arena Community * Curling Rink Services * Swimming Pool * Parks & Open Spaces

* Rec Plex * Gymnasiums * Joint Use Agreements * Rotary Auxiliary Building * Recreation Programming * Facility Marketing & Booking & Scheduling * Library

* Senior Housing (Food Services)

* FCSS * St. Anthony School * Grass Cutting 4 Equipment * Special Events

IP! SENT BY:XEROX : 8- 5-94 : 11:59 : CRCT- 403 542 7770:# 8/10

Page 6 0 Basic Principles & Agreements for the Efficient Functioning

of the Business Unit

1. Each municipality will retain their Council Body of Elected Officials elected by their own respective municipality residents,

2. Each municipality will retain their assets, liabilities and cash as is now, as a separate entity.

3. Each municipality will pay appropriate cost for services received to the Business Unit.

4. The Budget for each municipality will be approved by each Municipal Council each year* Joint Services Board will provide direction to the Business Unit for preparation of short and and long term budget.

5. Human Resources is considered the most important factor in providing excellent customer services. Therefore manpower at present will be maintained dp? and reduction will take place through attrition and on a volunteer basis. The environment for security, trust, and maximum utilization of their strengths will be prime factors in developing this Joint Services Model.

S"\

fpft SENT BY:XEROX 8- 5-94 : 11:59 CRCT- 403 542 7770:# 9/10

*5) Page 7 change from time to time at their discretion.

ffi^JP) 7. The location of offices, reporting structure and telephone system for the business unit shall be Sfpff' treated as administrative matters. The changes as they take place, will be brought up for Joint Services Board persual and advice. pwtfffP'J 8. Organizational design, department structures will be established through appraisals, interviews of staff and on the basis of suitability of each person based on their interest and strength in a particular area. SENT BY:XEROX 8- 5-94 : 11:59 : CRCT- 403 542 7770:#10/10 \0 Page 8 ssfp

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P.C.S.S. CO-ORDINATOR'S REPORT TO COUNCIL opi

REPORT NO.: F.C.S.S. 94 - 13

SUBJECT: BRETON HIGH SCHOOL PEER SUPPORT FUNDING

RECOMMENDATION That F.C.S.S. grant $1564.20 to assist the Breton High School Peer Support Team Retreat.

REPORT: All Peer Support members are volunteers with a mandate to support, encourage and assist other students in the school. They gain skills in communication, listening, problem solving, decisions and goal setting. Many students find it easier to talk to another student rather than an adult. The team is made up of 9 rural and 10 urban kids.

In 1993 we gave a grant of $1000.00 to the Peer Support team to assist them with their 1993 Retreat.

Fundraising is difficult in the smaller community as every group trying to fundraise tap into the limited resources in Breton and area. ,fto }* Ul JUL 1119941

#w*

June 30, 1994

Family and Community Support Services Municipal District of Brazeau No. 77 Box 77 Drayton Valley, AB TOE 0M0

Dear Mrs. Sutherland:

Please find enclosed our application for funding for the year 1994/95.

Our local fund raising may appear small in proportion to the total budget. However, please consider the size of our school and community. The students who are involved in Peer Support are also active in other areas which require fund raising. Our community businesses field many requests for funding from organization other than the school. We feel the local community supports the needs of each group to its maximum.

It is important to note in the initial organization of Peer Support, AADAC provided partial funding. This funding is no longer available.

The Peer Support program has been very well received and has benefitted the participating students. Those involved learn positive communication and interpersonal skills which make ppj them an asset to the rest of the school and society as a whole. It is important to the school that this program continue.

Funding is needed by August 15 because our retreat is booked for August 30 to September 1. Thank-you for your consideration of our application for funds.

Sincerely,

Caroline J. Petne Enclosure 13

M. D. OF BRAZEAR N0.77 FAMILY & COMMUNITY SUPPORT SERVICES

PROJECT APPLICATION FOR 1994

A. Identification and Certification Information 1. Name of Project: Peer Support Address: Box 666 Breton. AB Postal Code: TOC 0P0 Phone No.: 696-3633 2. Name of Organization or Agency (if applicable)

Address: Contact person(s): include one person responsible for finances, and if applicable, one staff member. Name: Carol Petrie Position: Teacher Address: Breton High School Phone (res): 848-2684 Breton, AB. TOC 0P0 (bus): 696-3633

BJ0® Name: Carla Meade Position: Teacher Assistant Address: Breton High School Phone: (res): 696-2169 Breton, AB. TOC 0P0 (bus): 696-3633

********************* pp» o o II qp ONI Y ************************* * Project No.BRZ Proposed Budget/Application Received: ^P Approved:

g§H

,3$P Project Year End Report/Financial Statement Received: FCSS Rep.: **********************************************************

(P iPmL

M.D. OF BRAZEAU NO. 77 FCSS - PROJECT APPLICATION PAGE 2

B. General Program Information 1. Purpose and Objectives $* a) State the purpose of your FCSS project: -To provide students with the ability to communicate in a positive manner. -To help the students understand the importance of positive peer pressure, b) List 3 principal objectives, based on purpose: -To provide students with training in listening skills -To provide students with activities in which they can practice listening, responding, and paraphrasing. -To provide students in the school with peers -f- who have the skills and awareness needed to help (pi them through various difficult experiences 2. Voluntarism ¥~ a) In what way does your project promote, encourage and facilitate voluntarism? - -All training sessions are done on a voluntary basis. -Students make a committment to become f involved in peer related counselling. b) Please describe briefly your planning and activities 1or _ your volunteers in relation to recruitment, training, * supervision/appraisal and recognition. -Students from grades 8-12 apply to participate. r~ -Most of the training is done using the Peer Support materials provided by AADAC. -Training sessions will held on a regular basis. The number and time will be determined by the students. -Training is done by a trained Peer Support Facilitator. _ -T-shirts are provided for each volunteer. \/p £

M.D. OF BRAZEAU NO. 77 FCSS - PROJECT APPLICATION PAGE 3

3. Prevention: a) In what way(s) is your project preventative in nature? * enhances, strengthens and stabilizes family and community life. pp» * improves the ability of persons to identify and act on their own social needs. * helps avert family or community social breakdown * helps prevent the development of crisis that may require a rehabilitative measures or major pp) intervention, when early symptoms of social breakdown have appeared. 4. Identifed Needs: a) List the social needs that led to the creation of this project or that currently give direction to the project. -Peer pressure is very powerful. The purpose of the program is to direct teens in a positive direction with the hope that they in turn can help other teens become positively directed. 5. Co-ordination and communication: a) In what ways does your project provide the citizens of your community with information about the project? -The team hosts a breakfast for students, their families, and the community. -Posters and announcements are used to make students aware of the team and its purpose. 6. ADDITIONAL INFORMATION: Please provide any additional information you believe to be relevant or important on an attached sheet. If

M.D. OF BRAZEAU NO. 77 FCSS - PROJECTED BUDGET PAGE 1 OF 2 PAGES

PROJECT NAME: PEER SUPPORT - BRETON HIGH SCHOOL PROJECT #: FOR 1993 (PROJECTED)

EXPENDITURE: Personnel Training (board) Yo Wo Chas 1100.00 Snacks 100.00 Other Workshops 200.00 Travel/Subsistence 200.00

Operating Materials & Equipment Pancake Breakfast T-shirts, shorts, supplies 730.00

Professional/Special Services Accounting

TOTAL 2330.00

ij|P

dP 11

PAGE 2 OF 2

REVENUE Fees for service/membership 0 Sale of Goods 0 Grants from other sources FCSS - Breton 415.80 Donations 350.00

TOTAL REVENUE 765.80 less TOTAL EXPENDITURES 2330.00 A) = Total Shareable 1564.20

**Please Note: Rural Participation 79% Urban Participation 21% (Urban participation includes 2 school staff members)

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M.D. OF BRAZEAU NO. 77 FCSS - PROJECTED BUDGET 1994

ipi •*

MUNICIPAL MANAGER'S REPORT TO COUNCIL

DATE: AUGUST 11, 1994

fSVlP* SUBJECT: URBAN FRINGE AREA PLANNING REQUIREMENTS

RECOMMENDATION: That the attached details regarding the preliminary development concept for the urban fringe area be accepted for information and referred to the Joint Municipal Planning Commission with the request that they evaluate the concept and provide recommendations to the Town and MD Councils regarding it's adoption and identify additional planning needs in the fringe area.

REPORT: The attached summary is presented for Councils information at this time. As indicated in the covering letter, there is additional work and considerable expense required to prepare a comprehensive planning framework for this area. The matter of determining how much additional work should be undertaken in the preparation of a comprehensive plan should be referred to the Joint Municipal Planning Commission. They should also formally review the preliminary development concept and make recommendations regarding its adoption to the Council *s.

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!5pM pi fl Lovatt Planning Consultants

OlgaM. Lovatt MOP

July 26,1994

Mr. LayneJohnson r; mi zu - MunicipaLAdministrator m MJ). ofBrazeau No. 77 Ife^S- iti P.O.Box 77 DraytonValley, Alberta TOE OMO

Dear Mr. Johnson:

Re: PreliminaryDevelopmnet Concept for theInterface Area Between the MJ>. ofBrazeau and theTown ofDrayton Valley As per your requestof July 19th, we are pleased to provide a briefreportsummarizing all theworkundertaken byourfirmasofthisdatefortheabove captioned area; Theworkhas; resulted in the preparation ofa preliminary development concept forthe areaas wellas a composite base map and a series ofoverlays onwhich relevant, readily available existing) conditionhave been recorded. As you are aware, we are inthecurrently preparing adetailed proposal outlining the work which remains to be undertaken to meet your objective of providing a comprehensive planning framework and development guidelines for the interface area. Wi We trustthereport andoverlays meet your needs and would bepleasedtoprovide additional information if required. We would remind you that the undersigned will beonvacation for the first two weeksin August

ipi Yours truly, LOVATT PLANNING CONSULTANTS

O. Lovatt, MCIP,ACP Principal

c.c. Mr. Manny Deol

9715-141 Street Edmonton, AlbertaT5N 2M5 Telephone (403)452 8326 p

Preliminary Development Concept for the Interface Area Between the Town of Drayton Valley and the M.D. ofBrazeau

1.0 Introduction P) This report documents the current status ofplanning work undertaken by Lovatt Planning Consultants on behalf of the M.D. of Brazeau and the Town of Drayton Valley for the P interface area between the M.D. and the Town. The interface area is defined as that area - surrounding the Town extending one halfmile to the north, and up to Highway 22 and the North Saskatchewan River Valley to the south and east respectively. The area excludes any f8 lands located west ofHighway 22. The work undertaken to date has resulted in the preparation ofa preliminary development r concept for the interface area. The concept is described in Section 2.0. The background leading up to the preparation ofthe concept plan and its scope are described below. m 1.1 Background The preparation ofa preliminary development concept for the interface area was initiated by the Townand the M.D. in response to a perceivedrequirement rtoprovidean overallplanning framework for the area. The requirementfor a planning framework results from the following specific needs: ♦ There is a need to coordinate municipal responses to piecemeal development f proposals intheareas immediately east, south and north ofthe Town boundary in '- the M.D. Most of these proposals are for country residential, rural industrial and commercial land use. SPI ♦ The currentplanning instruments which affectthe subjectlands do not providethe level of detail needed to appropriately respond to thesedevelopment proposals ona coordinated basis. In particular, the transportation andmunicipal servicing impli cations of proposed developments, on both rural and urban infrastructure systems, are not adequately considered. The implications on other social and community services, suchas schools andfire protection, also require clarification.

♦ The level of detail and type of servicing and other information being submitted in JP support ofthe various developmentproposalsfor the interface area is not consistent. This may be particularly critical in the vicinity of the North Saskatchewan River Valleywheresomeconsideration ofenvironmentally sensitiveareasand identifica tion of unique opportunities, such as extending the Town's lineal recreation open space system, may be desirable. These opportunities should be identified early in the development process. JM

♦ There is a need to ensure that the approval ofvarious types and forms ofdevelopment in the interface area does not prejudice urban expansion. Based on the foregoing needs, it was determined that: ♦ An overall planning framework is required for the interface area. The framework would allow for a coordinated approach to preparing and reviewing development proposals. ♦ A common set ofguidelines for the preparation and approval ofdevelopment plans and proposals in the area is required. Such guidelines would allow for consistency in the level ofdetail and type ofinformationrequired by the approving authorities. The primary purpose ofthe planning framework would be to allow for the coor dination ofroadway and servicinginfrastructure systems both within the inter face area, and between the interfacearea and the Town. This coordination, in turn, would facilitate the future logical expansionofthe urban area. The frame workwould be based upon an optimal land usepattern which recognizes exist

IP ing development, as well as approved andproposed developments. Applying a common planning framework forpreparing and reviewing develop mentproposals also would allowfora coordinated approach to dealing with p specialplanning issues which maybe unique to the interface area and which I serve the interests ofboth municipalities. p 1.2 Scope Asa first stepin preparing anappropriate planning framework for the interface area, theaffected municipalities agreed thatreadily available and relevant exist- m ing conditions information should be identified and recorded to determine the current status ofthe lands in the area. These conditions were to be recorded on a comprehensive legal base map and translated into opportunities or constraints p to future development. The conditions to be recorded wereas follows: ♦ Existing land use P ♦ Relevant transportation and municipal servicing information ♦ Currentand past General Municipal Plans P ♦ Approved and proposed AreaStructure Plans ♦ Relevant physical, topographic and environmental information f ♦ Relevant resource related pipeline andwell siteinformation The opportunities and constraints identified on the basis oftheforegoing condi- p tions allowed for the preparation ofthe preliminary development concept de- fa

scribed in the Section 2.0 A composite legal base map was provided by ISL Engineering and was updated using information provided by the Yellowhead Regional Planning Commission. 2.0 Description ofthe Preliminary Development Concept The development concept recognizes all existing conditions affecting the lands and the resultant opportunities and constraints. The conditions have been recordedon the accom-' panying maps and overlays. The specific conditions recognized, and related information pi sources, are briefly summarized as follows: ♦ Existing Land Use Existing land use information was determined from a cursory windshield survey of the area and the most recent 1990 aerial photos. Country residential land use is the dominant form ofdevelopment in the area. The Town's sewage lagoons also are a significant land use feature in the area and represent a significant constraint to residential development ♦ Transportation and Municipal Services p The existing and proposed transportation network for the area was compiled from the 1990 aerial photos, the 1989Drayton Valley General Municipal Plan (GMP), the approved River Ridge and Eastview Heights Area Structure Plans (ASP) and the proposed WilliamsASP. The 1987Transportation Study prepare for the Town was also considered as informationalthoughthis Study focuses on the urban area within the Town boundaries and does not directly affect the interface area. p» The existing sanitary trunk extending through the south and east segments of the interface area,andthe stormdrainage basin boundary as definedby the 1987Storm Water Management Plan, are the most significant municipal servicing features in ip the area.

♦ Relevant Plans Relevant plans which affect the future development of the area include the Joint GMP, the M.D. of Brazeau Land Use Bylaw, the 1989Drayton Valley GMP, the approved RiverRidgeandEastview ASP'sandthe proposed ASP's forthe Williams lands and part ofthe NW x/a ofSection 3-49-7-W5M. The legal base provided by ISL Engineering has been updated to reflect the most recent subdivisions in the approved ASPareas. Themostrecent subdivision information was provided bythe Yellowhead Regional Planning Commission.

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♦ Relevant Physical, Topographic and Environmental Information The most significant physical feature in the interface area is the valley ofthe North Saskatchewan River and its associated ravine system. North Creek, extending diagonally along the northeast boundaryofthe area, is also a significant topographic feature and is part ofthis system. The top-of-the-bank ofthese features defines the eastern extent of future development in the interface area. Any lands below the top-of-the-bank are generally considered undevelopable and are usually dedicated as environmental reserve at the time ofsubdivision. The location ofthe top-of-the- bank is approximate. It was identified from aerial mosaic contour information at the 1:10,000 scale. The tree cover associated with the features also has been obtained from aerial photos and mosaics. Although the natural features in themselves are effective constraints to future development, they also represent one of the most significant opportunities in the interfacearea for residential development The development conceptrecognizes this opportunity as well as the opportunity to extend and further develop a regional trail system.

♦ Relevant Resource Related Information The interface area is criss-crossed with pipelines. The legal informationwhich is readily available is neither comprehensive nor accurate in regard to the location of pipeline rights-of-way and easements. Precise information on the exactlocation and types of pipelinesis availablefrom the ERCB but wouldrequire considerableeffort to obtain and accurately document The development concept, therefore, does not recognizeresourcepipelines andassumes they can be reroutedto accommodatethe proposed concept. However, because thesepipelines potentially represent a signifi cant constraint to future development, they must be considered at a more detailed p» level ofplanning. Thetransportation component oftheconceptcanthen beadjusted accordingly. Wellsites have beenlocated using the 1990 aerial photos. It is assumed mostsites will eventually beabandoned and, therefore, arenotconsidered a significant devel opment constraint. The development concept recognizes the opportunities and constraints resulting from the foregoing conditions. In particular, the existing country residential land use and the opportunity for future expansion of this type of development resulting from the unique natural features and extensive treecover oftheareaare recognized. Theseuniquefeatures are optimized through a lineal walkway system extending along the top-of-the-bank of the North SaskatchewanRiver. A scenicviewpointservesas a focus feature ofthe continuous lineal system.

4- 1

The transportation pattern provides a framework for development proposals and generally respects boththe existingandapproved transportation concepts. The conceptalso proposes maximum utilization of the sanitary trunk line and the opportunity for a shared road right-of-way is created for at leasta part ofthe line. Finally, the concept will allow for a logical expansion ofthe urban component ofDrayton Valley.

3.0 Conclusion It is important to recognize that the development concept is preliminary and is based upon a cursory review ofreadily available existing conditions information. As is evident from this review, a planning framework forthe interfaceareamust dealwith a myriad ofcomplex elements. Also, it must consider such critical planning factors as detailed land use, land ownership patterns, public input, capacity ofexisting municipal servicing systems, potential hard and soft infrastructure requirements, resource pipeline information and fiscal impact to list buta few. The identification and analysis ofthe implications ofsuch factors on future r development in the interface areais the focus ofthe next phase ofplanning and related work required to provide a comprehensive, functional overall planning framework for that area. The terms ofreference for this phase are currently being developed.

-5 3®

PLANNING, DEVELOPMENT AND LAND OFFICER REPORT TO COUNCIL

REPORT NO.: DO-095-94

DATE PREPARED: 1994 08 04

DATE PRESENTED: 1994 08 11

SUBJECT: PROPOSED CHANGE OF LAND USE DESIGNATION Pt. of NW 1/4 17-48-7-W5M i From Agricultural One to Country Residential Restricted By-Law No. 209-94 Applicant: Laiss, Kevin

• Registered Owner: 542176 Alberta Ltd.

RECOMMENDATION: After consideration of the information contained in this report, Council determine whether:

1. First reading should be given to By-Law No. 209-94;

2. A date be scheduled for a public hearing to consider By- Law No. 209-94 in accordance with Sections 139 and 140 of the Planning Act.

REPORT: An application for redesignation had previously been made in March of 1994. First reading was given to the By-Law and a public hearing was held. In light of the amount of concern expressed by the Adjacent Landowners to the proposed redesignation, Council denied second and third readings. At this time, Council indicated that if the Applicant wishes to resubmit another plan, this plan would have to be brought before the Adjacent Landowners for their input.

The Applicant has now prepared a new plan of proposed subdivision as evidenced by the attached sketch and is seeking re-designation of these lands once again. I questioned Keith Smith as to whether or not a meeting was held with the Adjacent Landowners and he indicated that yes • indeed a meeting was held but it did not turn out to be a favourable one.

--. [> t It will be up to Council's discretion as to whether or not the proposed new subdivision plan will alleviate the concerns as P expressed by the area residents at the public hearing * previously held and if so, first reading should be given A followed by a date being scheduled for a public hearing.

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PLAN SHOWING c« P ROPOSED SUBDIVISION OF LOT 2 BLOCK I PLAN 932 1654 N.W. 1/4 SEC. 17 - 48- 7 - W.5 M. IN M.D. OF BRAZEAU NO. 77 SCALE • I = 3000 19 93 J.K. SMITH , A.L.S. AREA BEING SUBDIVIDED SHOWN THUS AND CONTAINS 2932 ha (72.43Acros) l> LOT \\

96 3 5 9G.60 rf " 95.66 36.72 ^ °c A- SU3 PL A N Q32 654

i N- i V & i r- o o 00 i T.H.I T.H. 2 CO TH.3 •*- LOT 3 I i / CO \t& LOT 5 LOT 6 9& LOT 7 LOT 8 LOT 9 d LOT 10 LOT C_> UI Ul I ... «o CO CO I \> 5 c \

well - site I ui 12- I 7 LU

LOT 4 183 ha. 3.69 ha. 3.89 ha. 3.89 ho. 3.69 ha. 9.6 2 ac. 9.62 oc. 9.62 oc 9.62 ac. 9.6 2 oc. 2.03 ha. 5.14 ac T.K4 T.H. 5 T.H. 6 o

12 2.0 96.36 96.60 96.68 96.72 w EXISTING SUBDIVISION ROAD w f?&V/s£t> /rtxizcM, 9

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PLAN SHOWING PROPOSED SUBDIVISION OF LOT 2 BLOCK I PLAN 932 1654 N.W. 1/4 SEC. 17 - 48 - 7 - W.5 M. IN

M.D. OF BRAZEAU NO. 77

SCALE• = 3000 1993 J.K. SMITH A. L. S.

AREA BEING SUBDIVIDED SHOWN THUS AND CONTAINS 2932 ha (7£.45Acrt»)

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MUNICIPAL DISTRICT OF BRAZEAU NO. 77 | BY-LAW NO. 209-94

-a A BY-LAW OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77, IN THE F PROVINCE OF ALBERTA, TO AMEND BY-LAW NO. 209-94, BEING THE t MUNICIPAL DISTRICT OF BRAZEAU NO. 77 LAND USE BY-LAW

P WHEREAS, Council deems it expedient and proper, under the authority of the Planning Act being Chapter P-9 of the Revised Statutes of Alberta 1980, and amendments thereto, to make certain amendments to By-Law No. 209-94; and r WHEREAS, the public participation requirements of Sections 139 and 140 of the Planning Act, R.S.A. 1980, Chapter 9 and amendments thereto, have been complied with; I NOW THEREFORE, COUNCIL OF THE MUNICIPAL DISTRICT OF BRAZEAU 1 NO. 77, DULY ASSEMBLED, ENACTS AS FOLLOWS: P 1. That the land use designation ofthe parcels legally described within Schedule "A" attached hereto be amended as noted and the appropriate land use district maps be amended accordingly.

2. This By-Law comes into effect upon the date of it finally being passed by Council.

J READ afirst time this 11th day of August ,A.D. 1994.

PK) READ a second time this day of , A.D. 199_.

READ a third time and finally passed this day of , A.D. 199_.

REEVE

MUNICIPAL MANAGER 0

•

PLANNING, DEVELOPMENT AND LAND OFFICER REPORT TO COUNCIL

REPORT NO.: DO-094-94

DATE PREPARED: 1994 08 04

DATE PRESENTED: 1994 08 11

SUBJECT: CONCERNS RECEIVED FROM ADJACENT LANDOWNERS IN REFERENCE TO DEVELOPMENT PERMIT ISSUED TO DON & DEBBIE ALDERSLEY Pt. of NE 1/4 30-50-6-W5M

• V REPORT: Attached you will find a letter of concern received from Adjacent Landowners in reference to the above noted development. A copy of the development permit is attached for Councils reference.

For some time now Mr. & Mrs. Bast have expressed their concern to the Planning, Development & Land Officer in reference to the noise level coming from the dogs being kept on the Aldersley's property. Periodic inspections have been made by the Planning, Development & Land Officer stemming from these complaints together with meetings being held with Mr. & Mrs. Aldersley in respect of the concerns. Attached is a copy of the correspondence addressed to Mr. & Mrs. Aldersley, sent by Single-Registered-Mail on August 4, 1994. The intent of this notice is to now force the Aldersley's to take it upon themselves to rectify the problems resulting from the contravention of clauses 5 and 3(c) of their Development Permit.

• pi

JUNE 22, 1994

MUNICIPAL DISTRICT OF BRAZEAU NO. 77

ATTENTION I REEVE AND COUNCIL

RE-DEVELOPMENT PERMIT 5 ISSUED TO MR. DON Ss DEBBIE ADDERSLEY NE 1/4-30-50-6 W/5.

On NOVEMBER 25,1993, an appeal against a proposed hog facility and dog kennel was granted to Mr. & Mrs. Addersley despite several concerns reQsromg this mailer, by several neighbors. The main concern was the doc- noise but we were reassured that sound prt kennels •re to be installed. Our concern wot 1H >lved at that time

anc _•: more problems would arise from noise caused by the dogs. To dale several complaints have been forwarded to Ms. Rita Matthews and the M.D with no action been addressed to this matter. To review some of the complaints that are on file with Ms. Matthews are as follows.' 1. sound proof dog kennels have not been installed in reasonable amount of time 2. coyotes have been increasing in the area.

fl group for neighbors would like the council to review Mr. & Mrs. flddersley's development permit for the dog kennel. In the minutes of the DEVELOPMENT APPEAL BOARD HEARING, DATED Thursday 1933, 11, 25. It is stated on page 7 under additional comments, by Mr. Vaillancourt, if the development permit was allowed and the appeal denied, the applicant should be advised that inspections may be required and changes in operations requested; should complaints be received. As a group we are very -tressed with this matter, hopeful I"' council will react in a responsible manner to this situation. Thank: you for your attention in this matter. \bii-&>'5o(? t*/3 DMMC SfWP 331-JM1

«^«w Jz-T€>~t-S~

\$e:M**a /3Asr Zl^^3L wjnnrs . f\Q~0 r\ ^ ,>

MUNICIPAL DISTRICT OF BRAZEAU NO. 77 DEVELOPMENT APPEAL BOARD HEARING THURSDAY, NOVEMBER 25, 1993, 9:00 A.M. COUNCIL CHAMBERS, MUNICIPAL DISTRICT OF BRAZEAU NO. 77 ADMINISTRATION BUILDING

BEFORE:

The Development Appeal Board An appeal against a decision of M.D. of Brazeau No. 77 the Municipal Planning Commission In the Province of Alberta to approve the -issuance of a Development Permitforthe development Mr. Jim Coombes, Vice-Chairman of a Farm Subsidiary Operation (Dog Development Appeal Board Sales) and construction of a dog kennel and hog barn (approximately 1,500 ft.) Mr. Gordon Duce, Member on the NE 30-50-6-W5M. Development Appeal Board Applicant: Don & Debbie Aldersley

Mrs. Alexis Ranger, Member Development Appeal Board

Mr. Anthony Heinrich, Member Development Appeal Board

SUMMARY OF HEARING The Development Appeal Board on 1993 11 25 considered and approved with additional conditions, a development permit for: Farm Subsidiary Operation (Dog Sales) & Construction of a Dog Kennel and Hog Barn NE 30-50-6-W5M Don & Debbie Aldersley Various exhibits were provided to cover the history of the application. Testimony was provided by the Development Officer, the Chairman of the Municipal Planning Commission and the Appellant/Applicant.

DECISION The appeal is upheld and the decision of the Municipal Planning Commission is approved with the development being approved subject to additional conditions: 1. Owner/developer obtain any/all necessary provincial permits, i.e. Building Permit. p» 2. Minimum setback regulations: a. Front Yard: Minimum 40 m (131 ft) b. Side Yard: Minimum 6 m (20 ft) c. Rear Yard: Minimum 7.5 m (25 ft)

/2 r\ 33

F Page 2

P .3. *The farm subsidiary operation shall not: a. Employ on site more than four persons other than the occupants of the f* principal on site residence; b. Store or maintain any goods, materials or equipment not directly related m to the operation; or; c. Create a nuisance by way of dust, noise, odour, smoke or traffic m generation. 4. The operation shall be limited to a maximum of 20 sows (total number of pigs p not to exceed 200). *- 5. The dog kennel shall be insulated to reduce noise and total number of breeding females shall not exceed 10.

- 6. The operator shall follow the guidelines for the handling and disposal of manure as given in the Confinement Livestock Facilities Waste Management Code of f Practice (Printed in 1982). 7. The maximum separation setbacks from neighboring residences is recommended f byAlberta Agriculture for intensive livestock operations shall be adhered to in the IL siting of the facility. p* REASONS

The proposed development (which is limited in size and scope of operation) is allowed under the Land-Use By-law in the area zoned Agricultural One.

DATED AT DRAYTON VALLEY THIS J^ DAY OF fW^v 1993.

Layne Jonnson.cSecretary Development Appeal Board

i J @.0. Slocc 77, Qvasyfim YaMeAj,, S>Me*/

August 4, 1994

Mr. & Mrs. Don Aldersley * General Delivery Drayton Valley, Alberta TOE 0M0

Dear Mr. & Mrs. Aldersley:

RE: NOTICE OF CONTRAVENTION OF CONDITIONS NO. 5 AND 3(c) OF THE DEVELOPMENT APPROVAL

In accordance with Section 81 (1)(b) of the Planning Act, we herein provide you with notice that unless the above noted conditions of the Development Permit issued to you on December 3, 1993 have been complied with by September 5, 1994, the Municipal District of Brazeau No. 11 will have no option but to insist that the dogs be removed from the property until such time as an insulated dog kennel has been constructed and I the dogs being retained in that facility.

Ifyou require any information or clarification in respect to the above, please feel free to contact the writer..

Sincerel

/Rita Matthews /Planning, Development &Land Officer

RM/ep

(fficei Z&eated M.- 5516 J>«/«±/r«r/ 0?o«

PLANNING, DEVELOPMENT & LAND OFFICER REPORT TO COUNCIL *

REPORT NO: DO-096-94 •

DATE PREPARED: AUGUST 5, 1994

DATE TO COUNCIL: AUGUST 11, 1994

I SUBJECT: PROPOSED SUBDIVISION 94/95YH054-41 NE 10-50-7-W5M APPLICANT/REGISTERED OWNER: NONA COMBS

RECOMMENDATION: Approval be granted subject to the following conditions:

1. All outstanding taxes being paid.

2. Owner/Developer entering into a Development Agreement with the Municipal District ofBrazeau No. 77 which shall include but not be limited to:

a) provision oflegal and physical access to the parcel being created to the standards and specifications of the Municipal District ofBrazeau No. 77.

REPORT: The subject land is designated Agricultural One and the proposed parcel does comply with the regulations as set out in that district. It is recommended that approval be granted subject to the above noted conditions.

• i

• (Oistonces ore in metres ono oecimois thereof) Scole 1:5000 •a This Sketch is for illustrative purposes only. 200 All measurements ond the location of natural features and land improvements ore approximate. KEY PLAN LEGEND

• •MM Title Area

^) Proposed Area of Subdivision I : Building Site \/ Soil Class Boundary 8ft* CP Treed Area ' >L- v Low Land

Water Body Seasonal

>3 Water Body Permanent

•"•••-.• ~\ Drainage Course/Creek ft — z=z Lease Right Of Way Date ,-v 22. "99-1 cc

•0.5krr ^ File Nc3. 5-/95v- C5*—'• 3'cvto- •:'00.0C0 Vosiev

euowoeaa _ 2— ss ;* • . o o RETURN COMPLETED APPLICATION FORMS'TO: 21 YELLOWHEAD REGIONAL. PLANNING COMMISSION Box 240, Onoway, Albtrtac TOE1VO Ph. 967-2240

SCHEDULE! FORMA

APPLICATION FOR FOR OFFICIAL USE ONLY SUBDIVISION APPROVAL DATE of receipt of FILE No. Form A as completed Lj Sy plan of subdivision lX| By other instrument jvvKuHosy ~h / Tick whenever applies Fees Submitted:

THIS FORM IS TO BE COMPLETED IN FUUWHEREVER APPUCABLE BYTHE REGISTERED OWNER OFTHE LAND THE SUBJEC THE APPLICATION OR BY AN AUTHORIZED PERSON ACTING ON HIS BEHALF. 1. Name of registered owner of land tobe subdivided Address end phone no. -n . s~) ...]}MJLJ±>...££MQ.$ :-(3iJidkliJ^j%M^dme^. —»—--— pm •r

3. LEGAL DESCRIPTION AND AREA OF LAND TO BE SUBDIVIDED All/part of tho —A'..£n V* sec.....J...LL twp 1JX.U. range Z.„ west of -J. i Being all/pans of lot „. ... block Reg. Plan No .„.C.O.T.No....tt.. Area of the above parcel of land to be subdivided ,.M.(^.~.~(Lci.&AJ..{Z.R. 0.£...J/uMli.dC^.^..^

4. LOCATION OF LAND TO BE SUBDIVIDED i a. The land issituated in the municipality of ....$.&n..Er...^.JU...(iL i^.....Z./ „ I b. is tho land sttutated immediately adjacent to the municipal boundary? Yes No ...l/.. If "yes", the adjoining municipality is c. Is the land situated within 0.5 mites of the right-of-way of a Highway? Yes No 5zZ$'..'-./\(jCLn{~ If "yes", the Highway is No. the Secondary Road is No.Xr....™U?..<£ /MUIHK —_ v. *7?X d. Is the land situatedwithin0.5 miiesof a river, stream, watercourse, lake or other permanentbodyof water, or a canalor drain* ditch? Yes No kC.... If "yes", state its name

5. EXISTING AND PROPOSED USE OF LAND TO BE SUBDIVIDED

Describe: a. Existing use of the land ..S.A&MJM..G:. b. Proposed use of the land (Please complete reverse). jlC.tiX./J..(:lJE...ZAsL?JjJ.!i:.J^t^. c. The designated use of the land as classified under a land use bylawor a zoning bylawor a land use classification guidewhe applicable JoL„l

6. PHYSICAL CHARACTERISTICS OF LAND TO BE SUBDIVIDED a. Describe the nature of the topography of the land (flat, rolling, steep, mixed) JJ2.CJ:JMl.J.J^J..2J?1^.SZ '.L. .JUtlL..ILMlr...J^xL.22.!^^ .. b. Describe the nature of the vegetation and water on the land (brush, shrubs, tree stands, woodiots. etc. • sloughs, creeks, etc

c. Describe the kind of soil on the land (sandy, loam. clay, etc.), ...... J.

7. EXISTING BUILDINGS ON THE LAND PROPOSED TO BE SUBDIVIDED Describe any buildings, historical or otherwise, and any structures on tne land and whether they are to be demolished or move . / . v /-

PI 8. REGISTERED OWNER OR PERSON ACTING ON HIS BEHALF I. ...At.../.L.#. jLUiliJjiJd../.. Cl.JlLl.O...'^. hereby certify that / (FuH nanw mi otocm ckmmsi amtheregistered owner and tnM |RS,n7-'yilt / SECTION Bib) Icomtn?'^)- . •-• •

PLEASE INDICATE THE ESACTUSE-OFTHEXAND FOR:: ••.'*•-£•* - it: :v..- (a) TheparcellsJbeinocroattd; ^5/&ea/C£- A< 1a**HT£Z +SmiI»1*u». a$ fin si Ptonna^ -h u *>(? a 55 iheyLOtxh ~+-re S(de'on -fine kn^irif ' ~~ (b) The remainder of the title. FfiRM

Please add additional information on a teparato page.

(For Office Use Only)

- DECISION -

YOUR APPLICATION TO SUBDIVIDE THE LANDS DESCRIBED ON THE REVERSE SIDE OF THIS FORM HAS BEEN:

YRPC FILE NO.

DATE ALBERTA PLANNING BOARD ORDER NO. 2\

SUPERINTENDENT OF PUBLIC WORKS REPORT TO COUNCIL

• DATE PREPARED: 94 July 12

DATE TO COUNCIL 94 August 11

SUBJECT: RIVERVIEW CEMETERY

RECOMMENDATION: That Council decide whether or not to participate in the Riverview Cemetery upgrading and expansion.

REPORT: The Superintendent of Public Works attended a meeting on July 12, 1994 at the Town Office. In attendance were representatives from the Town of Drayton Valley, the local churches, Tenant Funeral Home and two other volunteer private citizens.

The discussion centralized around two areas:

1. Existing maintenance and accessibility

2. Cemetery expansion and future planning

The portion which pertains primarily to our Public Works Department was with regards to the 66 ft. road allowance which lies north of the existing cemetery. What is being proposed is that due to parties and vandalism, that a legal closure be done on a portion of this road which would then allow the area to be r converted into a parking area and gates installed at the west end which would not allow travel beyond that point without proper authorization.

At this point in time my department was asked by the committee to investigate the drainage patterns and the possible costs associated with converting this road into a parking area. The Public Works Dept. will acquire some " estimates for this portion of the project. With regards to other areas that the committee may wish to involve our Municipality, it was unclear at this time. Other members of the committee will be investigating costs and planning for other parts of these proposed improvements. Another meeting will be scheduled for some time in August. p

Project Managers Report to Council

From: Garth Thomson, Project Manager f Date: August 4, 1994

Project : Elk River Road - Jet. 620 to West M.D. Boundary m Grading and Other Work

Recommendation: N\A

Report: As previously approved by council, some costs estimate p1 for the preliminary work up to the tender stage for the Elk River !_ Road was submitted to us on August 3, 1994 by Stewart, Weir & Co. Ltd. The following is a cost breakdown for the work: P | Preliminary survey requirements $4500.00 Office design, drafting, etc. $3825.00 Preparation of grading estimate summary $ 575.00 f J.R. Paine Geotechnical $2600.00 i Subtotal $11500.00 Preparing contract documents, printing $4500.00 p plans, profiles etc. I Total $16QQQ.QQ

P Council should consider the following:

1. Approval to go on with this project up to the completed P design stage, this will not include the preparation of the I contract documents, printing of plans and profiles for a cost of L $11500.00.

p 2. Councils' review of this project to what direction it will proceed concerning the costing of the construction, IE: Shared costing with oil companies, ID 94 Yellowhead or Infra structure money.

$jm^ 41

TAXATION CLERK'S REPORT TO COUNCIL ^C

REPORT NO: TC-94-04

DATE: 94-08-02

SUBJECT: TERMS OF TAX RECOVERY SALE AND RESERVE BIDS

• RECOMMENDATION: That Council set the terms ofthe tax recovery sale and establish the reserve bids on each property. The terms of the sale should be cash. The recommended values are summarized below.

•

1994 TAX SALE

SEPT 17-49-5W5 2.89 ac. Roll # 5772 Recommended Reserve $6,000.00 Vacant lot; no services 1994 taxes $71.95

SEPT 24-48-7W5 2.22 ac. Roll #838701 Recommended Reserve $5,500.00 Vacant lot; no services 1994 taxes $57.38

Block C Plan 3504 KS (Lodgepole) Roll #2068 Recommended Reserve $45,000.00 Serviced lot with a progressive home 1994 taxes $498.34

• It omntplex

Mailing Address: mdraising Committee Box 6837 irrcan Mel Benson Drayton Valley, AB or Tom McGee TOE 0M0 libne: <403) 542-5327

June 29, 1994

N.-D.*'of Brazeau No* 77 Attn: Reeve Lambert & Council Box 77 Drayton Valley, AB TOE 0M0

Dear Reeve Lambert & Council, REl; OMNIPLEX FUNDRAISING COMMITTEE COMMITMENT A,Jyou are;avare the ^^^fflS^ ^^the w$ workingrecent opening.hard to OfraisethefundsP^ectfor bitothis^ndw°™™the realization™*£* committeethat the Pr^CtT^e^"""^4SeTh^pS^^s feting was to determine S^nS^ funds the6Sttee can commit to raising for the building, of the Omniplex.

I„ light of. our increased commitment to ^e Project, we are ask^g tSat 9the Town of Drayton valley and^ the ^£'&tgB£&k& SBrazeau« millionNo. 77 requiredincrease totheircompletecommitmentthe project.to aaa up We look forward to meeting with you and discussing the project further.

Sincerely, OMNIPLEX FHfc^AJSING COMMITTEE

Garth Sweet _ _ Vice-Chairman Chairman

ip?i 0 1 Stephens Kozak Carr and Brown Architects Garry E. Stephens Bryan M. Carr Victor G. Kozak George A. Brown 10449 - 172 Street N.W., Edmonton, AB T5S 1K9 Suite 425, 808 - 4th Ave. S.W., Calgary, AB T2P 3E8 telephone: (403) 486-1688 fax: (403) 483-4663 telephone: (403) 264-9141 fax: (403) 264-9165

BRETON RECREATION FACILITY DESIGN BRIEF

TheBuilding Committee hasworked with theArchitect to develop an Area Planning Strategy which ip allows for maximum future development ofthis site.

The major components which will make up the Recreation Area are:

Golf Course Clubhouse Skate Change Facility Skating Rink In addition, provision is made for future Bowling Lanes and a future museum or community facility.

Features ofthe individual components are described below.

Golf Course Clubhouse

Building Area: 2,830 g.s.f. (263 m2)

Major Spaces: DiningLounge withseatingcapacity of 40 overlooking the golf course with views to the west and south

Meeting Room with its own entrance door can be separated from the dining area by an acousticfolding partition. With a seating capacity of 24 it can be used as a lounge or overflow dining area

Terrace around the west and south sides provides outdoor seating for 36 overlooking the golf course and practice greens. It has a trellis above for sun shading which can be converted in future to accept an awning and provide covered outdoor seating.

Kitchen equippedfor full menu with beer and wine service. Designed to be runwith minimal staff, it can serve the indoordining areas as well as the outdoor terrace via an exterior concession window on the west wall. This concessionwindow can also serve the users of the rink and skate change facility in winter... Provision is made for a future bar opening to the Meeting Room for use during special events.

P Pro Shop of 550 s.f. also contains the control counter which has a direct view of the first tee. In future it can also serve as the link to the bowling lanes.

Washrooms which are handicapped accessible. This area can be expanded to the east to contain showers and lockers when the demand increases.

Tourism Display area adjacent to the main entrance for visitors to Breton and first time golf course users.

Stephens Kozak Architects Ltd. Bryan M. Carr Architect Inc. George A. Brown Architect Ltd. • Paved parking for 64 cars will serve all the recreational area facilities and can be expandedto the north and south if necessary. |{ip| • Theclubhouse was located to maximize itsvisibility from the highway yetstillallow proper I sight linesfrom the controldesk to the first tee. The building was turned 45° from the road and parking lot to ensure good sun exposure and views to the golf course on the west and south faces P along which the terrace was placed. L • The appearance ofthe building leans towardsa traditionalclubhouse image in keeping with p its naturalsetting. A high roof line is provided so that it will be visible from the highway and an \ attraction to visitors. The materialsselected are stucco and brickwith painted wood trim for a natural attractive yet durable look requiring minimal maintenance

Skate Change Pavilion

• This facility mirrors the gable end feature ofthe Clubhouse and contains washrooms, p vending area and a rink activity viewing area for parents and visitors. Itis located near the Clubhouse so that users will have access to the concession window for food and drink service. Exterior materials will be the same as the Clubhouse.

I Skating Rink

• This will be an outdoor facility with permanentwood boards, lit for maximum use and paved rforsummer activities. The rink is screened from the Clubhouseand parking lot by a landscaped berm to downplay its size. It is located away from the road and turned 90° so that additional future development can take place to the south ofthe parking lot

ipi r <&

BRETON RECREATION FACIUTY - Site Plan SCALE 1:500 Stephens Kozak Carr and Brown Architects IBM July 13. 1994 «• m «M

.m it BRETON GOLF COURSE CLUBHOUSE Hlrphrm K.i/jl nd Brimn W.hiir.iN BRETON. ALBERTA FUTURE UOWLINQ

u. SO V 0 '>"

•i',y

TOTAL BUILDING AREA . 263m2 / 2830 jq ft

BRETON RECREAHON FACILITY - Clubhouse SCALE 1:100 Stephens Kozak Can and Brown Architects

ICC- July 13. 1994 wm

WEST ELEVATION

BRETON RECREATION FACIUTY - Clubhouse Elevations SCALE 1:100 Stephens Kozak Carr and Brown Architects iBC-4 July 13, 1994

EAST ELEVATION mm

SOUTH ELEVATION

BRETON RECREATION FACIUTY - Clubhouse Elevations SCALE 1:100 Stephens Kozak Carr and Brown Architects

July 13. 1994

NORTH ELEVATION M mm -%

SOUTH ELEVATION WEST ELEVATION

FLOOR PLAN

NORTH ELEVATION EAST ELEVATION

TOTAL BUILDING AREA - 62m2 / 675 K) ft

BRETON RECREATION FACILITY - Skate Change Pavilion SCALE 1:100 Stephens Kozak Carr and Brown Architects

Julv 13. 1994 pi SI Stephens Kozak Carr and Brown Architects Garry E. Stephens Bryan M. Carr Victor G. Kozak George A. Brown 10449 - 172 Street N.W., Edmonton, AB T5S 1K9 Suite 425, 808 - 4th Ave. S.W.. Calgary. AB T2P 3E8 telephone: (403) 486-1688 fax: (403) 483-4663 telephone: (403) 264-9141 fax: (403) 264-9165 p

BRETON RECREATION FACILITY PROPOSED BUDGET - July 14, 1994

1. Golf Clubhouse construction 223,300 2,900 s.f. @ 77/s.f. 2. Outdoor deck 800 s.f. @ 7.00/s.f. 5,600 iP 3. Construction contingency @ 5% 12,000 4. Kitchen equipment 35,000 5. Millwork 60 I.£ @ 200/1.1 12,000 6. Furniture 6,200 tables 16 @ 125 2,000 chairs 64 @ 50 3,200 patio tables,chairs, umbrellas 1,000 7. Geotechnical report 1,700 a Site surrey 3,000 8. Consultants' fees 29,500 9. Tender printing and disbursements 2,000 10. Skating rink boards (self-build) 8,000 11. Skate change pavilion construction 37,125 675 s.f. @ 55/s.f. 12. Site servicing 18,060 gas250@10/I.f. 2,500 phone & electrical 150 @ 27.75/l.f. 4,200 2" water 320 @ 5.50/l.f 1,760 4" sanitary 320 @ 5.00/l.f. 1,600 trenching 81 deep 320 @ 25.00/l.f. 8,000 14. Parking lot 9,900 8" gravel base 22,000 s.f. @ .45/s.f. (optional upgrade) 2" asphalt top @ 1.30/s.f. 28,600 15. Landscaping allowance 5,000 16. Skating rink paving @ 1.75/s.f. 29,750 17. Skating rink lighting (4 pole-eight head) 6,000

PI NET TOTAL 444,135

GST @ 3.5% 15,545

GROSS TOTAL 459,680

Stephen* Koxak Architects Lid. Btyan M. Cur Architect lac. George A. Brown Architect Ltd. MUNICIPAL MANAGER'S REPORT TO COUNCIL

DATE: AUGUST 11, 1994

SUBJECT: ASSESSMENT SERVICE OPTIONS

RECOMMENDATION: That Council agree to unite with other Yellowhead area municipalities and proceed with an open tender for the provision of assessment services with the requirement that the tender be submitted on an individual price per municipality.

REPORT: The assessment services business plan has been prepared with an executive summary attached. The reason for completing the business plan was to explore future assessment service alternatives and their costs. Of concern initially was a lack of private sector competition that is required to obtain a competitive bid through the tender process.

Although not reviewed in the executive summary, there exists a series of options that range from hiring assessment staff and completing the assessment internally, to a full open group tender process that would provide cost benefits similar to bulk purchasing. The option contained in the executive summary would result in the creation of a corporate body that would be 60% owned by the Yellowhead area municipalities. Although this is a viable option, I feel it complicates the matter more than necessary and that it creates yet another local government structure that will create additional bureaucracy.

Much of the information in the business plan provides p> essential data required for a group of individuals to consider prior to establishing a business and being in a position to submit a competitive tender. I feel that with the details in the plan, the Yellowhead Region municipalities are in a good position to proceed with a joint open tender of assessment services. Those assessment service employees interested in submitting a tender, will have an opportunity to purchase a copy of the business plan which will provide the information they require to submit a competitive bid for the provision of assessment services. This will ensure that their will be competition in an open tender process.

pi)

'!U 53

SJ J. EXECUTIVE SUMMARY

Mission Statement ^ "7726 property assessment business organization will be a dynamic competitorin the assessment business and IP provide excellent, cost effective, efficient and equitable assessment service to the customer municipalitiesand ratepayers."

•pi

r Yellowhead Property Assessment Consortium [Alberta] BUSINESS PLAN

1. Executive Summary

A BACKGROUND

Historically Alberta Municipal Affairs Assessment Division provided property assessment service to all the Yellowhead region municipalities including the Village of Evansburg; The Towns of Drayton Valley, Edson, Grande Cache, Hinton, Jasper, Whitecourt; and the MD's of Brazeau and Yellowhead. Some larger munic p ipalitiesdo property assessment serviceswith their own employees/assessment departments, and at present L oneprivate company with about 12 employees provides themajority of private assessment services. Effective April 1,1995, Alberta Municipal Affairsterminates this service,which was highly subsidized with municipal- sp ities paying only an estimated 20 to 30% of the total cost i Property assessment is a compulsory service needed by municipalities as a basis for property tax calcula- tion/collection. Some instability is expected in property assessment service provision, as the provincial | government service option disappears and Alberta Municipal Affairs staff look for work and consider pri- - vate sector opportunities.

W TheYellowhead Municipal Managers identified the following four factors/standards asmostimportant in good property assessment services: rL High degree of accuracyof the work. 2. Reasonable cost 3. Timeliness. 4. Overall good ratepayer satisfaction.

L To address the future proactively and reduce regional uncertainty/instability, the Yellowhead Regional Municipal Managers commissioned the development of a business plan to address the feasibility of cre w ating a private-sector modeled property assessment company, referred to as the Yellowhead Property Assessment Consortium (Consortium). As a result of the business plan, the Yellowhead municipalities have the basis for making a decision as to whether it will create a private corporation and proceed to deliver property assessmentservice to ifs 9 shareholder municipalities.

B. CONSORTIUM BUSINESS PLAN

1.1 Business Concept

The nine shareholder municipalities represent about 31,000 parcels, $3 Billion inequalized assessment [excluding Electric Power and Pipeline (EP & PL) properties] and $70 to $80 million dollars in totalproperty tax revenue. This isa significant sizeof operation, area andmarket place to service.

Service meansthe assessment of land, buildings, machinery andequipment,structuresandspecialty properties [Excludes EP & PL: to be provided by Alberta Municipal Affairs] and is defined as two service thrusts:

L Assessment Generals; Annuals;Supplementary; Mobile Homes in Year One Transition;and 2. Client/Customer: Creating Municipal Assessment Records & Reportingto Municipalities; Property Owner Liaison; Appeals; Research; Open House; Municipal Staff Assistance.

If 1 &

/. Executive Summary

1.2 Objectives and Strategies

1. Objectives:

L Deliverall property assessment services to meet member municipalities legal require ments with high quality, competitive pricing and timely standards; 2. Control the service transition, resources and subsequent assessment process; M l" 3. Create a business structure that will maintain assessment stability; J 4. Complete General Assessments on two year cycles; and 5. Maintain positive ratepayer public relations.

2. Strategies:

L The Consortium will develop a highlyskilledassessmentcompany with the flexibility to meet competition, changing assessment practices and client needs. 2. The Consortium clients will receive service overthe courseof the three year plan at pi the costof operating the business plus a builtin profitof 5% of gross sales. 3. TheConsortium will increase today's assessment productivity ratio of 2,500 parcels per full time equivalent [FTE] to 3,500parcels per FTE dayone andby yearthree to 5,000 parcels per FTE. 4. The Consortium will complete inspections at the time of land change or construction and on a "need only basis" thereafter.

(P 1.3 Service Delivery

Service delivery bythe Consortium is based upon meeting theobjectives and strategies ofthebusiness plan. The Consortium must be a highly efficient company relying heavily on knowledgeable and professional people combined with the utilization of computer technology and systems designed p» to produce property assessments for each parcel on the tax rolL Staff would be located in divisional officesat Edson, Hinton and Drayton Valley.

The three year work plan isbased onthis service delivery approach as well as bringing all munic ipalities up-to-date with General Assessments byYear 3 [1997].

pi r . _ 1.4 Corporate Structure and Management

The Consortium would be "incorporated" as a"corporation" under the Companies Act The initial shareholder structure will be the nine municipalities plus aclass ofshares for the Assessment Manager and those employees interested in share ownership. A Unanimous Shareholders agreement will require the nine municipalities to commit to three year ownership and service conditions. The Ml ownership and conditions will then be open to change and shareholder devolution in year four. I L Ownership -• Shareholders

2. Control -» Board of Directors lip 3. Operation —> Assessment Manager ll W2 r rik

I Executive Summary L

/. Shareholders:

60 %ofStock 100@$200.00 Class "A" Voting Shares [9 municipalities basedon percentage jpi of equalized assessment distribution]

40% of Stock: 66 @ $200.00 Class "B" Non-Voting Participatory [Employees]

2. Board of Directors:

pi Fiveappointedannually fromClass"A"Shareholders. Boardresponsibility is only a governance role and determines dividends.

3. Management

An entrepreneurial handson Assessment Manageris a critical position for the Consortium's bottom line successful performance. Supplementing the Managerwould be 3 Senior Assessors and staff and or contractors for a maximum of 9 FTE for the first two years.

It is critical for the management and staff/contractors to perform at the 3,500 parcel/FTE dayone and increasing to the 5,000 parcel/FTE levelby yearthree. Continuous monitoring of performanceand quality is required. Client Quality Evaluations are built in to the service delivery requirements.

1.5 Market Analusis

I. Strengths

L Earlyentry into the market placebefore competition increases. p 2. A defined region of nine municipalities readyto contract for service. 3. A fresh entrepreneurial organization and mandateto perform. 4. A legislated service thatis required to be performed for all municipalities. 5. Immediate efficienciescan be introduced with human resource skills and the most current technology. 6. The enterprise will develop data base information andexpertise marketable beyond the p consortium municipalities andthe region. 7. Economies of scale andtechnological efficiencies will meet existingcompetition.

?3 61

PI /. Executive Summary

pp 2. Risks

1. High

Assembling an organization that must perform efficiently "day one" in order to r meet the service delivery targets and pricing. u. An assumption that technology will perform and be utilized in the same effec tive manner as other municipalities and private sector. iii. Combining local government with private sector ownership philosophies. iv. Low profit margin at projected pricing levels. p» 2. Medium

The diverse geographic territory with a largevariety of propertiesand improve ments; that is: various heavy industrial, urban and rural. u. Assumption of minimizing inspections and relying on effective and accurate building permit systems. p in. Expected significantinitial competition in the marketplace by existing or small service companies.

Pi 3. Low

Assumption that the client has defined sufficiently the service needs and will consistently evaluate the service relative to the evaluation criteria included in the plan.

1.6 Pricing and Profitabilitu

Pricing isbased upon cost plus amarkup of5% ofgross sales for a relative profit margin. Pricing pi is competitive in the market place and based on a formula for recognizing municipal equalized assessment and general assessment work plans.

Statistics and Estimated Revenues

Mapas Eq. Assess. Estimated Revenues From Municipalities TaxYr. Supp. No. % (No EPPL] % Yearl Year 2 Year 3 Munkipafity C/A Assess, PstfOCtt Tot ($,000] Tot 1995 1996 1997 Totals $ $ $ S

CrandeCache 88 1,570 5* 100,137 3% 50.270 15.072 17320 82362 OnytonValley 89 Wi 2,471 8% 265^453 9% 133315 40.030 46331 220.076 Jasper 89 yes 1/00 5* 307,274 10% 105.064 37300 36,616 179/480 KD.ofBrateau 92 6JS00 21K 288396 9% 81399 48,750 56,667 186,716 rfinton 93 3,794 12% 576335 19% 85365 137,477 99.229 322371 MJXofYellovAead 94 8,459 27% 879378 29% 131360 212316 153391 497367 Edson 94 3,372 11* 258,266 8% 38347 62,722 45372 146341 Evansburg 95 455 Ift 17.122 1% 3,413 5,496 3367 12376 Whrtecourt 95 yes 2.796 9% 374.042 12% 67/440 90307 78392 236339 Totals 30317 100% 3367303 100% 697.273 650370 537385 1385328

|Cost per parcel $22.63 $2110 S 17.44 13Year Average $2039 1 Includeslicencedmobilehomes,excludesEP&PL 2. Revenue estimates will fluctuate byyearof Ceneral Assessments. Referto Business Plan fordetails. p

*4 /. Executive Summary

1.7 Financial Projections

Financial projections are based upon the assumptions of the service delivery conceptand the various ^ efficiencies referred to. It expects that municipalities up-front their share of monthly service invoices to eliminate up-front workingcapital. All capital requirements are based on leases. The enterprise operates at a gross expenditure level of $700,000 and decreases to the $500,000 range in year three.

Based on the pricing proposed and volume of work, over the three years, the Consortium Business Plan projects a $145,000 retained earnings [before dividends] by Decem ber 1997 or about 6%of total sales.

1.8 Conclusion

L It is possible to create a corporation to provide property assessment services for the Consortium municipalities. Sufficient critical mass exists.

2. The profit margin for a new company relative to the risks involved is low and marginal. j3) 3. Production ratios, which drive grosscosts, and pricing generate the low profitmargin.

N.B. Details ofthe charts and statements are included in the Business Plan and are available from each Yellowhead Consortium Municipal Manager.

?5 .-I, ^ * -m 2001 Sherwood Drive /C*7 vStratncona ^0^*,^ ->' KJ5T' ^7W Phone (403) 464-8068 LrfOlHlLy Fax (403) 464-8050 HP- OFFICE OF THE ASSOCIATE COMMISSIONER ADMINISTRATIVE SERVICES/ COUNTY TREASURER

July 8, 1994

PI Municipal District of Brazeau No. 77 j" .. t^. ;[ P PO Box 77 Drayton Valley, Alberta i~ — - *J i TOE 0M0

Attention: Layne Johnson Municipal Manager

Dear Mr. Johnson: PI Re: M & E Stakeholder Group Request for Additional Funding

Thank you for your letter of June 20, 1994 and your advice that your Council wishes further information prior to deciding to provide an additional financial contribution in support of the M&E Steering and Technical Committee activities on behalf of the M&E Stakeholder Group. We appreciate the concerns expressed by your Council and would advise as follows in response to those concerns.

PI The response to date to our request for this continued commitment and financial 1 support has been positive and very encouraging. However, many Stakeholder Group members expressed a concern with the level of expenditures incurred and the fact that j a funding shortfall had resulted without prior notice to the Stakeholder Group. We appreciate and share this concern and apologize for our negligence in not p communicating this information to you much sooner.

In response to your first concern, the scope of our activities last fall changed -p considerably from those initially envisioned as the Tax Reform Commission hearings f evolved. Specifically, the communication strategy and information analysis effort that was directed towards the unified lobby effort and presentations made to the Tax m Reform Commission, the PC and Liberal caucuses and various government policy | committees on behalf of municipalities and school authorities was greater than expected and originally forecast. The Steering Committee supported the expenditure m of additional funds as necessary in order to meet the challenges that the Committee [ was confronted with and needed to address. It is our view that the challenges were met and the lobby effort was highly effective and successful. r /2

/ Municipal District of Brazeau No. 77 July 8, 1994 Page 2

In response to your second concern, we would advise that at this time no additional costs have or are being incurred by the Steering and Technical Committees and no additional consultant activity is being contemplated at the moment. Should it be determined and recommended that additional financial resources are required, the M&E Stakeholder Group will be contacted in advance of any commitment in order to assess the level of support for the expenditure of additional funds.

The current focus of the Steering Committee is to ensure that consultation between the Province and the Stakeholder Group occurs prior to any decisions being made on changes to M & E assessment and taxation. The Steering Committee will continue to keep the Stakeholder Group informed as further events unfold with respect to the M & E issue.

We trust that the above clarification responds to your Council's concerns and we hope that the MD of Brazeau will continue to support the initiatives of the Steering Committee and the Stakeholder Group as we pursue a favourable resolution to this most important issue. Should you have further questions regarding this matter, please do not hesitate to contact my office. F Yours truly, Strathcona County p>

^) George J. Huybregts Associate Commissioner & County Treasurer s^ Co-Chairman, M&E Technical Committee p pc. Reeve Iris Evans Strathcona County Chairman, M&E Steering Committee

Mayor Pryce Alderson City of Fort Saskatchewan p Vice-Chairman, M&E Steering Committee

L Paul Benedetto p Commissioner Co-Chairman, M&E Technical Committee w | >* _ * 4 -m '• 2001 Sherwood Drive * strathcona "^"^ IP \JL5*XCOUllty- ^ *•A^'^,A •"•*" PhoneFax (403) 464-8068464-8050 ^ " " OFFICE OF THE ASSOCIATE COMMISSIONER f ADMINISTRATIVE SERVICES/ [ COUNTY TREASURER May 19, 1994 ___-.._.-,-. _, *

3 1 *c?; M.D. of Brazeau #77 Box 77 Drayton Valley, Albena TOE 0M0

Attention: Layne Johnson, Manager

Dear Sir or Madam:

Re: M&E Stakeholder Group • Status Report and Request for Additional Funding

On behalfof the M & E Steering Committee, I would like to take this opportunity to briefly update you on the status of the M&E issue and to provide you with a financial status report. This letter also serves as a request for additional funding.

pi M&E Status Update

Since the release of the Tax Reform Commission report on February 3, 1994, the M & E Steering and Technical Committees have remained active. Several meetings have been held to analyze and discuss the implications of the report recommendations and to establish a strategy to ensure that a favourable resolution is arrived at. Although the Commission report has received a low profile since its release, it is likely that the province desires a resolution to the M & E issue before the end of the year. The Steering Committee remains diligent and is working with the province in the Committee's pursuit of a satisfactory and acceptable r resolution to the M&E issue. It has been the position of the Steering Committee that M & E assessment should not be abolished. If, however, the decision of the province is to abolish M&E assessment in its present form, it is the position of the Committee that it must be replaced with alternate and equivalent sources of tax revenues. M&E assessment should not be eliminated but redefined; possibly the portion of M & E assessment that is truly buildings and structures should be defined as such. The proposed property tax factor system alternative has been extensively analyzed and would not appear to be a workable or practical solution. Page 2 M&E Stakeholder Group Status Report and Request for Additional Funding

$s^ Alberta Municipal Affairs has established a small task force to review alternatives to the present M & E assessment structure. The task force consists of representatives from the p Department (Harold Williams), industry (Tom Robert of Esso) and municipalities (John Elzinga of Strathcona County). Mr. Elzinga is a member of the M & E Technical Committee.

<- Financial Status Report | To date, the Steering Committee has incurred costs of $267,713.85 pursuing the M&E issue on behalf of the M & E Stakeholder Group. These costs were incurred for both consultant and administrative activities for the period up to and including February 18, 1994. The consultant activity occurred almost exclusively during the period leading up to the February 3, 1994 release of the Tax Reform Commission report with the majority of the activity occurring p during the Commission's October and November public hearings. Please refer to the attachments for more detail.

p Total funding on hand, including contributions received from stakeholder municipalities and school authorities in 1993, amounted to $152,418.30. As a consequence a funding shortfall of $106,182.93 has been incurred and needs to be addressed. pi The response to the Steering Committee's previous requests for funding was excellent. A total of 141 municipalities and school authorities have contributed financially towards meeting the "» objectives of the Steering Committee. The Steering Committee sincerely appreciates this support. Without the commitment of the Stakeholder Group, we would likely not have been as successful in addressing and bringing forward the critical importance of M & E assessment P and taxation to the attention of the Tax Reform Commission and the province. We believe ^ that the lobby effort of the Stakeholder Group was successful in influencing the Tax Reform Commission report M & E recommendations. ID The Steering Committee requires your continued commitment and financial support. Additional funding is required to address the funding shortfall of $106,182.93. Accordingly, we would respectfully request that you continue your commitment and contribute $1,852.00 towards meeting this shortfall.

IP Please make your cheque payable to the County of Strathcona and forward same at your earliest convenience to the attention of the undersigned. Should you wish, a receipt fp acknowledging your contribution will be returned to you.

The M & E issue remains unresolved and, as has been noted, the Steering Committee is continuing to pursue a satisfactory resolution. Future activity will include consultation with the province and may require additional consultant activity. The scope and cost of this 0

Page 3 M&E Stakeholder Group Status Report and Request for Additional Funding

activity is unknown at this time. The Steering Committee needs to count on the Stakeholder P Group's continued commitment and support if it is to be successful in achieving its ^ objectives. r Thank you, in advance, for your attention to andconsideration in this matter. The Steering Committee will continue to keep you informed as events unfold. In the meantime, please do —, not hesitate to contact the writer should have any comments or questions on the above. I m Yours truly, I Strathcona

m I George m Associate Commissioner & County Treasurer ! Co-Chairman, M&E Technical Committee

IP Attachments

P pc. Reeve Iris Evans •' Strathcona County _ Chairman, M & E Steering Committee

IJR

jf^l JUN 1 '94 12:59 FROM STRflTHCONfl COUNTY PAGE.

Strathcona County Administrative Services/Treasure Telephone 464-806 Fax 464-805

MEMORANDUM

DATE: May 31, 1994

TO: Towns Counties r Municipal Districts Improvement Districts Schools

FROM: George J. Huybregts Associate Commissioner Administrative Services/County Treasurer

RE: M & E Stakeholder Group Status Report and Request for Additional Funding

•^ Letter Dated May 19,1994

The attachments which were noted on the May 19, 1994 letter, page two under Financial Status Report, were inadvertendy omitted. They are, therefore, being faxed for addition to the letter.

We apologize for any inconvenience this may have caused.

Sffi| CaJU*sQ1AJL' (AtxJLtjA^/ 4^- George Huybregts Associate Commissioner Administrative Services/County Treasurer

Attachments JUN 1 '94 13:00 FROM STRflTHCONfl COUNTY PAGE.002 y

MACHINERY AND EQUIPMENT i!B^

STATEMENT OF FUNDING ON HAND

lp} Balance at January 1,1993 % 9,112.62

Add: M&E Stakeholder Contributions to Mar. 31/94 152,41830

$ 161,530.92

Less: Expenses Incurred SI

• Workshops 361.71 - Meetings May 12 309.21 Oct. 27 197.42 Feb. 17/94 149.88 Mar. 3/94 160.29 - Mar. 25/94 66.39 - Consultant Fees 253,060.94 - Administrative 13,408,01 Total Expenses $ 267,713.85

Balance at May 17,1994 (Deficient Funds) $ 106,182.93

WftflSoVltKXflMvtf*49t> '""1 f~--—m (---—m ^--«n ^-—a <===r '~—^a r—-—a r=l "=i

M & E STAKEHOLDERS GROUP CONSULTANT COST SUMMARY

For Consultant Activity to February 18,1994:

Consultant 7% GST Gross Amounts Amounts Paid Outstanding Charges Added Charges

Peat Marwick Stevenson & Kellogg $118,535.00 $8,297.45 $126,832.45 ($126,832.45) $0.00 (re: Industrial Tax 8c Peripheral Cost Study)

Colder Bafeman $105,701.38 $7,399.10 $113,100.48 ($113,100.48) $0.00 (re: Communications strategy and information analysis)

$0.00 Activation Analysis $21,453.85 $1,501.77 $22,955.62 ($22,955.62) (re: Alternatives analysis)

Total Consultant Charges $245,690.23 $17,198.32 $262,888.55 ($262,888.55) $0:00

Less: 4% GST Rebate ($9,827.61)

$253,060.94 en Total Consultant Charges - Net of GST Rebate

3 IA

tellowhead Regional Planning ^ommiss^

TO: All Mayors and Reeves DATE: July 27^1^^~^~r^Cr,, & Municipal Administrators

FROM: Ken Albrecht Chairman, YRPC

Re: YRPC as an Inter-Municipal Sendee Agency It is time for a progress report on where we are in preparing for the future: On June 9, 1994, administrators and representatives of most of our member municipalities met in Onoway to discuss future options for the YRPC as an inter- municipal service agency. The general consensus seemed to be in favour of a future role for an agency focused on three main service areas: Planning, Assessment and Safety Codes Inspections. There was tentative consideration of *bther" services, covering non-traditional services that municipalities require, but cannot normally obtain at reasonable cost. Follow-up questionnaires sent out after June 9th drew an almost blank, sending us a clear message that administrators are interested only in receiving a business plan proposal to review and comment upon, not questionnaires to determine what they would like to seecovered. That message has been received and was reinforced by the Commission membership at a meeting onJuly 22,1994. Although the timelines for implementing are tight, they are not unmanageable and we had felt that there was adequate time to make sure we got maximum input. What has turned the pressure up, though, is a perception on the part of the municipalities that decisions about future service delivery must be made urgently. Municipalities are 115 clearlyconcerned about getting a senseof direction, soon. So rather than wait until the picture becomes clearer and we can make more accurate predictions, we are responding by speeding up the preparation of our business plan. A draft will be ready in two i tB^S weeks. In the meantime, what we can tell you is that it will contain provisions for a not-for- profit organization, established to serve interested member municipalities by delivering planning, assessment and safety code inspection services. ITiat will be the base we start from. Other services will be added if there is a demand, and then only if wecandeliver a service of high quality. Funding of our operations will be based on a membership fee, combined with fee- for-service. .../2

P.O. Box 249, Onoway, Alberta, TOE 1VO, Telephone (403) 967 -2249, 967-2204 Facsimile #403-967-2252 -2-

Membership will be restricted to municipalities, but services will be sold to other clients such as government departments and agencies, utility companies, and private entities. We will not openly compete with private enterprise in areas other than the three core services mentioned, but will sell information and mapping services where appropriate. Fee-for-service rates will be lower for member municipalities than for other clients who do not contribute membership fees.

What we are giving you is the outline of the business plan which will be sent out to all our member municipalities in draft form within the next two weeks.

Shortly after you have received the plan, a meeting of Commission members and municipal administrators will be held to discuss the draft plan prior to finalizing it.

Yours sincerely,

Ken Albrecht Chairman, YRPC

KA/bh

Ipm

p y\

• ALBERTA ASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES

4504-101 STREET • EDMONTON, ALBERTA T6E 5G9 TELEPHONE 436-9375 FAX 437-5'

LARRY GOODHOPE - EXECUTIVE DIRECTOR .LiLdX

i • S'J

L_/ LJ3ti>

July 13, 1994

CONVENTION CA L L

This is to advise that the 1994 fall convention of the Alberta Association of Municipal Districts and Counties will be held at the Terrace Inn in Edmonton, on the 14th, 15th, 16th, 17th. The official opening will be on Tuesday morning at 8:30 A.M. with preregistration Monday at 1:00 P.M., November 14th and Tuesday, November 15th at 8:00 A.M.

I REPRESENTATION AT THE CONVENTION

BYLAW 5 READS AS FOLLOWS:

All membership dues must be paid in order to entitle a municipal district or county to representation at any convention. Each delegate must furnish credentials duly signed by the reeve and • secretary-treasurer of his or her municipal district or county. Councillors or officers other than delegates of municipal districts or counties which are members of the association may attend the I convention, and shall have the privilege of the floor in debate, but shall not be entitled to vote. Any member may send any number of delegates to the annual convention but such number shall not exceed the number of its councillors"

MEMBERSHIP FEES

• BYLAW 2 READS AS FOLLOWS:

"In all cases the fees shall be paid to the treasurer of the r association and shall be due and payable September 1st of each year."

REGISTRATION FEES

As in recent years, we will invoice pach jurisdiction for registration fees after convention. As yet, the registration fee has not been determined, but will be arrived at when all expenses are known. We are committed to keeping the registration fee as reasonable as possible. If you wish to have your public works personnel or any other staff member participate in all of the social functions, they must register. - 2 -

HOTEL RESERVATIONS To comply with the 1984 resolution, hotel accommodation will be allotted on a rotational basis. Our room allotment for 1994 consists of 200 rooms at the Terrace Inn, 200 rooms at the Convention Inn. As well we have overflow rooms secured at the Holiday Inn-The Palace, Travelodge (formerly Relax Inn) and Cedar Park Inn Best Western. As many of the jurisdictions as possible will be accommodated at the w\ Terrace Inn, followed by the Convention Inn and then followed by your choice of the overflow hotels. As in the past, we will wait list those who are housed in the third, fourth and fifth facility and move them up automatically when space becomes available. The rotation is as follows:

NOTE: New Jurisdictions to the Association have been randomly included.

'p3 1. M.D. of East Peace 29. County of Strathcona 2. M.D. of Bonnyville 30. County of Red Deer 3. M.D. of Peace 31. M.D. of Badlands 4. County of Grande Prairie 32. County of Lac Ste. Anne 5. County o Lethbridge 33. M.D. of Pincher Creek 6. County of St. Paul 34. County of Lamont

HOTEL FORMS- Enclosed

To comply with the 1985 Fall resolution, one room per jurisdiction will be offered to those jurisdictions not getting into the convention hotel. Please state so on the hotel form.

Should there be any extenuating circumstances (health problems) that require special consideration, we will do our utmost to accommodate them. Please let-us know. p 11

I -3- HOTEL RATES i Terrace Inn - $74.00 single/double occupancy Convention Hotel

P Convention Inn - $68.00 single/double occupancy [ Overflow Convention Hotel p Holiday Inn-The Palace - $68.00 single/double occupancy I Complimentary shuttle service to airports and West Edmonton Mall Free local telephone calls

Travelodge - $45.00/single/double occupancy *- A few steps from the Terrace, renovated rooms

P Cedar Park - $55.00 single/double occupancy. Complimentary airport pick-up and shuttle service to West Edmonton Mall and Old Strathcona. When convenient, shuttle service to Terrace. pi } NOTE: In these days where hotels require that you confirm reservations with a credit card, we have been able to convince the hotels to use the custom form which we have developed protecting both the hotel and the f association. IT IS THEREFORE IMPERATIVE THAT YOU INSTRUCT ALL PEOPLE 1. LISTED ON THE HOTEL FORM, HOW IMPORTANT IT IS THAT THE HOTELS BE NOTIFIED OF ANY CANCELLATIONS. In cases where there has been a NO-SHOW, P the association will instruct the hotel to bill the jurisdiction.

HANDLING OF RESOLUTIONS P BYLAW 6(h) READS:

"Resolutions from individual members shall be in the hands of the j executive director at least 4 weeks prior to all conventions. Thus the deadline for resolutions to be in our office will be October 17, 1994. Resolutions passed at a duly constituted District Meeting shall be in p the hands of the executive director at least 2 weeks prior to all i conventions".

HANDLING OF EMERGENT RESOLUTIONS

BYLAW 6(h) READS:

An emergent resolution defined as one submitted after the deadline aforementioned, on a subject or problem that has arisen subsequent to the deadlines and not endorsed at a district meeting may be accepted at the pleasure of the convention." (400 copies required).

LATE RESOLUTIONS

BYLAW 6(h) READS: "Resolutions received after the deadline aforementioned and not falling under the definition of an emergent resolution will not be dealt with".

p\ j4/)S

REEVES' MEETING

A Reeves' Meeting will be planned for November 14th at 3:00 P.M. at the Terrace Inn (room number to be announced later).

CREDENTIAL SHEETS

Credential Sheets are enclosed. Please fill in and have signed by the reeve and chief administrative officer and return. This will ensure that all delegates will have voting privileges.

pi SPOUSES/ACCOMPANYING GUESTS - SHEETS

Enclosed. Please fill in and return.

CONVENTION PROGRAM

As in the past, our convention relies on government participation. This year will be no exception. We hope to have as many ministers as possible address current issues. We will be using a workshop format on the Wednesday which will include the Municipal Government Act. We are currently gathering information on additional topics to be covered. If you have any particular topic you would like to suggest, we will be happy to hear from you. We also hope to have a some special high profile speakers to complement our program.

Our convention has in the past been noted for being one of the most reasonable of conventions in that our registration fees have only covered costs. This year, we will attempt to keep costs at an all time low and still try to keep the calibre high. We would like to advise that we will not be providing brief cases and suggest that you bring one from a previous convention to place your registration articles in. As next year is an election year, briefcases will likely be supplied again. Sponsorship funds can be redirected to items such as speakers and coffee breaks. If you are aware of other cost cutting suggestions, we would like to hear from you.

SPECIAL EVENTS

We expect to bring our usual round of social events, namely,

pi Wine & Cheese - Monday Evening, featuring some entertainment.

R. Angus Cabaret - Tuesday Evening

Blackwood Hodge - Wednesday Evening

A.A.M.D. & C. - Thursday Evening

Numerous Hospitality Rooms

pn 1$

n PARTNERS' PROGRAM

This program has not been finalized and we will forward details as soon as they become available. D Sincerely, 1

Larry Goodhope n Executive Director LG/ejr

Encl.

r*l n

PI ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES

_ 1994 FALL CONVENTION is NOVEMBER 13-17, 1994 TERRACE INN, EDMONTON, ALBERTA

HOTEL RESERVATION FORM

Names, type (single or double occupancy, date of arrival and number of nights)

SINGLE DATE OF NO OF NON NAME DOUBLE ARRIVAL NIGHTS SMOKING SMOKING

TOTAL NO. OF ROOMS Rooms will be booked at the Terrace Inn Convention Inn, per rotational order; Holiday Inn-The Palace , Travelodge , Cedar Park Inn Best Western , as third, fourth and fifth choice. Does your jurisdiction require one room at the convention hotel? If so, please specify name of registrant .

HOTEL: The above accommodations are being held on a guaranteed basis until 18:00 on the day of arrival. IF HOTEL IS NOT NOTIFIED OF ANY CHANGES OR CANCELLATIONS TO ARRIVAL DATE, YOU WILL BE BILLED FOR 1 NIGHTS ROOM RATE. Cancellations will be accepted by our office until Noon, November 11, 1994.

iPfr

JURISDICTION SIGNATURE OF ADMINISTRATOR r ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES jP ! 1994 FALL CONVENTION NOVEMBER 14 - 17, 1994 _ TERRACE INN, EDMONTON, ALBERTA pi

L DELEGATE CREDENTIAL SHEET

P List Reeve and Councillors - DO NOT LIST ADMINISTRATOR unless a [ delegate. m FIRST NAME LAST NAME

OTHER NON-DELEGATES AUTHORIZED TO ATTEND

FIRST NAME LAST NAME TITLE

Jurisdiction

Signature of Reeve

Signature of Administrator PI

ALBERTA ASSOCIATION OF MUNICIPAL DISTRICTS AND COUNTIES ppl 4504 - 101 Street, Edmonton, Alberta T6E 5G9 1994 FALL CONVENTION - NOVEMBER 14-19, 1994 Terrace Inn, Edmonton

PARTNERS/ACCOMPANYING GUESTS ATTENDING THE 1994 FALL CONVENTION

JP Please place first name and last name of the spouses/accompanying guests attending the fall convention so that we may prepare name tags. PLEASE PRINT OR TYPE. This list will be used for registration.

FIRST NAME LAST NAME *** DO YOU REQUIRE TICKETS FOR DINNER THEATRE? YES NO

YES NO

YES NO "" YES NO

YES NO

YES NO pi

I ***In order to determine the number of tickets we require for the Mayfield Dinner Theatre (formerly Stage West) we will require an indication who will plan on attending. We purchase these tickets in advance and require an accurate count.

JURISDICTION

SIGNATURE OF CHIEF ADMINISTRATIVE OFFICER -71 ALBERTA ASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES

4504-101 STREET • EDMONTON. ALBERTA T6E 5G9 TELEPHONE 436-9375

LARRY GOODHOPE - EXECUTIVE DIRECTOR l^sizini^-;-^ .i.ii July 13, 1994 i I !

TO ALL M.D.'S AND COUNTIES:

On June 20, your AAMD&C Executive met with representatives of the Alberta Urban Municipalities Association and the Rural and Improvement Districts Association of Alberta, to discuss BJ the possibility of a joint response from the three Associations to the Report of the Alberta Tax Reform Commission.

As a result of this meeting, the AAMD&C, AUMA, and RIDAA have developed a joint response document, and have recently forwarded this document to Premier Ralph Klein, Provincial Treasurer Jim Dinning and Municipal Affairs Minister Steve West. We have also requested an opportunity for the Presidents of the three Associations to meet with the Premier and the two Ministers, to discuss the Tax Reform Commission's report in more detail.

I am pleased to enclose a copy of the joint response document for your information. Should you have any comments or concerns with respect to this document, please do not hesitate to contact our office.

Yours truly,

V^£*—-*

L'arry Goodhope Executive Director

Attachment AUMA/AAMD&C/RIDAA

JOINT RESPONSE TO

THE ALBERTA TAX REFORM COMMISSION'S

'REPORT TO ALBERTANS'

July 1994 PI -w

flpl GENERAL COMMENTS

Municipal governments recognize the importance of continued economic growth. In this sense, we clearly support the stated goal of the Tax Reform Commission: a tax system S) which "fosters economic prosperity and security for Albertans". IB

However, our three Associations also recognize that taxation levels are only one element of competitiveness. Public services, and especially a strong infrastructure system, are equally important elements in the competitive mix. To some extent, these elements conflict with the desire to reduce tax levels, and therefore some careful

balance must be struck.

In reviewing the Report, we are struck by the apparent lack of such a balance in the Commission's recommendations. The Commission focuses almost exclusively on the reduction of taxation levels, while virtually ignoring the implications for public service levels. Our three Associations view this approach as short-sighted and counterproductive; eroding the high quality infrastructure which this province currently enjoys can only reduce Alberta's overall competitiveness.

While we agree that governments must strive to minimize the amount of tax revenue required, we also recognize that all governments require some minimum level of revenue in order to provide important services. Taxes are never popular, but they remain necessary. The Tax Reform Commission pays only token acknowledgement to this fact, then proceeds to contradict this position with recommendations which would strip governments, particularly local governments, of the revenue sources required in order to provide those services.

p> tf)

-3

Balance also implies equity, and here again we find a disturbing shortcoming in the Commission's approach. The Commission demonstrates a preoccupation with industrial tax levels, at the apparent expense of other taxpayers. Again, some token recognition is given to the interests of small business and individual taxpayers, but the basic thrust of the Commission's Report is to reduce the amount of taxes paid by Alberta industry. Our three Associations believe that the Report does not adequately recognize the responsibility of industry to "pay its fair share" of taxes in this province, and we are greatly concerned that adoption of the Commission's recommendations would result in substantial financial gains for industry at the expense of small business and individual taxpayers. Our three !p Associations recognize the important contributions of industry to this province, and welcome opportunities to strengthen Alberta industry. However, a stronger industrial sector must not be achieved on the backs of other taxpayers who make an equal, and often greater, long-term contribution toward this province.

One other aspect of the Commission's approach is of particular concern to Alberta municipalities. The Commission has devoted an inordinate degree of attention to the local property tax, the only source of tax revenue available to Alberta municipalities. Over one-half of the Commission's recommendations are focused on this one aspect of Alberta's overall taxation system. Despite the obvious impact of such tools as the income tax or the royalty tax, and in spite of their own finding that Alberta's present overall tax system is highly competitive, the Commission has somehow determined that substantial modifications in the property tax system are required. SI

-4-

Municipalities do not deny that Improvements to the pi property tax system are required. Indeed, local governments have been calling for various modifications for a number of years, particularly with respect to the funding of education. However, the radical surgery advocated by the Tax Reform Commission is neither necessary nor defensible. The combined impact of the Commission's recommendations would be to cause substantial, and pi 1 inequitable, tax shifts between municipalities, and between ratepayer classes, with a net reduction in Alberta's r overall competitiveness. f8 The Commission also took the extraordinary and entirely inappropriate step of making recommendations on matters p such as municipal service levels, municipal accounting, and I the number of individual municipalities. Our three r Associations must stress in the strongest possible terms that these are all issues which are determined at the local level, based upon the desires and priorities of f local electors. The Tax Reform Commission has strayed significantly beyond its legitimate mandate in attempting

P to comment on these matters. 9

RESPONSES TO SPECIFIC RECOMMENDATIONS r pRj 1.1 In the longer term, personal income taxes should be reduced as much as possible in order to put more money in the hands of individual Albertans. r 2.1 In the longer term, once the deficit is eliminated, corporate income taxes should be reduced as soon as possible and as much as possible along with a reduction in personal income tax in order to make Alberta an even more competitive province.

Our three Associations are hesitant to argue with the above recommendations, given that a tax reduction is -something that all Albertans would clearly support on a philosophical level. However, we must again express our concern that governments have a responsibility to provide certain core services, and must therefore have access to sufficient revenue in order to meet those responsibilities. We question the wisdom of any further reductions in the revenues currently available to various levels of government, as these revenues are already at or near the minimum necessary amounts, particularly in the municipal sector. The merit of such revenue reductions is further undermined by the Tax Reform Commission's clear acknowledgement that Alberta's overall tax regime is already highly competitive.

We would also note our concern that future reductions in provincial taxation rates may result in increased demands on the local property tax base. Important services must be maintained, and where the provincial government withdraws from service provision due to financial constraints, local governments are often called upon to "fill the gap". The property tax base is already being required to fund a wide variety of non-property-related services, and this trend S3

appears to have increased in recent years. Our three Associations believe that the income tax system remains the most equitable method of funding "people services", and we would urge the Government of Alberta to ensure that provincial tax revenues are not reduced at the expense of increasing demands on the property tax base.

3.4 Transition mechanisms should be built in to address the impact on long-term residents, people on fixed incomes and those affected by major increases.

This recommendation is related to changes in the assessment of property, and the effect of such changes on individual property tax bills. Our three Associations view the setting and collection of property taxes as an issue within r the exclusive jurisdiction of local elected councils. We strongly oppose any suggestion that the Government of Alberta intrude in this area, unless the province is prepared to fund and deliver such "transition mechanisms" directly to the client, and not through the property tax

base.

4.1 Machinery and equipment assessment on existing plants should be phased out over two years and replaced by property taxes. 4.2 There should be no M & E assessment on new plants and industry. 4.5 To accomodate the costs to municipalities of having major plants located in their communities, a system of property tax factors should be implemented. r m\

The AAMD&C, AUMA, and RIDAA strongly oppose these recommendations. The Peat Marwick study carried out on

ipj behalf of the M&E Stakeholders Committee, and submitted to the Tax Reform Commission, clearly demonstrated that industrial tax rates in Alberta are extremely competitive. p On this basis alone, the Commission's recommendation to eliminate M & E is difficult to justify.

However, when considered in combination with the financial impacts for municipalities and their ratepayers, the arguments against the Commission's recommendations become overwhelming. Any move to eliminate or substantially reduce the machinery and equipment tax would result in unacceptable shifts in tax burden to small business, farmland and residential ratepayers throughout Alberta. This would result in the "Alberta Advantage" disappearing for all but the industrial ratepayer.

It is important to note, however, that our three Associations remain open to discussing alternatives for "redefining" the machinery and equipment tax in an attempt to address industry's concerns. We would be pleased to work in a cooperative spirit with the Government of Wi Alberta, and Alberta industry, in exploring alternatives, provided that any such alternatives will be revenue neutral on a municipality by municipality J?asis._

We would note that the suggested "tax factoring" system proposed by the Tax Reform Commission does not represent a reasonable alternative to the machinery and equipment tax. Early analysis suggests that at least ten separate factors would be necessary in order to implement the Commission's recommendation. Such a system would be administratively complex as well as very difficult to defend if challenged. Further, the factoring system would likely result in a *

I -8-

significant tax shift toward older facilities, in some cases threatening their economic viability.

5.1 Split mill rates should be allowed to continue, but controls should be put in place to tie non-residential

mill rates to the mill rates set for residential property and to prevent municipalities from loading up

taxes on the business sector.

5.2 While there will continue to be a need for more than a single mill rate, the number of mill rates should be reduced as much as possible.

The setting of mill rates for local taxation is an exclusive jurisdiction of local municipal councils. Local councils must retain the flexibility to set taxation policy in response to local circumstances. We strongly support the direction of the Government of Alberta in recognizing this local autonomy, as evidenced by passage this spring of Bill 31, the new Municipal Government Act.

7.2 For municipal purposes, no changes should be made in EP&PL taxes.

Our three Associations strongly support this recommendation.

8.1 Along with a move to market value assessment, the new assessment authority should examine this inequity and put in place a new system in which assessment of farm buildings is related to the production value of the buildings. -9-

The AAMD&C, AUMA and RIDAA oppose this recommendation. It is our understanding that the intent of this recommendation is to address the situation whereby intensive livestock facilities and other agri-businesses are exempted from assessment and taxation. While we sympathize with the intent of the recommendation, we are concerned that the proposed solution will only create greater difficulties. By its very nature, the assessment process does not allow the selective targeting of individual properties or business types. Therefore, such "tinkering" with the assessment system would immediately create problems in terms of defining which farm buildings would be assessable, and what in fact constitutes a farm building (ie. a granary ?).

Instead, we note that municipalities currently possess the authority to collect revenue from intensive operations, r through the business licensing system, should they so choose. Given the availability of this alternative, we would recommend that the recommendation put forward by the Tax Reform Commission is not only undesirable, but also unnecessary.

9.1 For education purposes, machinery and equipment assessment should be phased out over the next two years. Those industries now paying property taxes based on machinery and equipment assessment will continue to be taxed by the province for education purposes but as part of a provincial levy on all non-residential property.

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Our three Associations recognize that the Government of r Alberta has assumed authority over the collection of education taxes in this province, and we would not presume to advise the provincial government on how to manage its

revenue sources.

We would simply indicate our fundamental belief that any decisions made by the province in this matter must not r result in any increase in property taxes for municipal ratepayers. Any transfer of tax burden from industrial ratepayers to residential, farmland and small business ratepayers would be clearly unfair. Industry obtains substantial long-term benefit from the public education system, and should be expected to contribute a meaningful r share of the costs of that system.

9.3 School boards should be allowed to raise an additional j 3% on top of their authorized funding from the provincial government to meet specific local education | needs. A decision to raise these additional funds should require approval of taxpayers through a p referendum every three years, to coincide with school ^ board elections. The funds should be raised by taxes p levied on local residential property only.

Our three Associations are opposed to this recommendation I on two separate grounds. Firstly, we do not accept the suggestion that local ratepayers should be exposed to | increased property taxes related to education funding requirements. Secondly, adoption of this recommendation r would allow those school jurisdictions with "wealthier" assessment bases and/or larger student populations a m significant advantage over those with smaller assessment

|i) -11 bases and smaller student populations. Such an outcome would directly contradict the Government of Alberta's recent efforts to eliminate local inequities in education funding.

14.2 The current exemption for Alberta Treasury Branches from paying deposit insurance should be reviewed.

Our three Associations oppose this recommendation. For many years now, the Treasury Branches have been the primary source of credit for small businesses, farmers, and other individuals in Alberta's rural communities. Other financial institutions have deliberately chosen to neglect many areas of this province, and have been extremely unwilling to extend credit to otherwise qualified applicants. Any move which might affect the ability of the Treasury Branches to serve rural communities must be opposed in the strongest terms. n

12 f OTHER ISSUES r Beyond their main recommendations, the Tax Reform Commission made comment on a number of other issues. As a m number of these issues relate directly to areas of I municipal jurisdiction, the AAMD&C, AUMA and RIDAA feel compelled to respond.

Municipal Reserves If Municipal reserves are an important aspect of responsible financial planning in the municipal P context. Their use is subject to the review and direction of local electors. Our three Associations Cfind the Commission's comments on this issue completely inappropriate, and we support continued local autonomy with respect to reserves.

Streamlining Regulations P Our three Associations support a comprehensive review - of provincial and municipal regulations, provided that r municipalities, through their provincial associations, are included in this process as full partners. We agree that all governments must take steps to minimize I regulatory constraints on competitiveness, and we are eager to participate in this process. We would note, | however, that regulations do serve purposes other than competitiveness; at times, interests such as public p safety and occupational health must take precedence *~ over short-term competitive pressures.

• Essential Services Alberta's municipal governments are duly elected governments. whose actions and decisions are subject to continuous review by the local electorate. As a duly elected order of government, it will be municipal Dp

councils, representing their residents, who will determine what services are to be provided. The Tax Reform Commission's comments on this matter are notable only for their sheer audacity.

Number of municipalities Again, the Tax Reform Commission significantly oversteps its legitimate mandate in suggesting that municipal amalgamations be achieved by legislation if necessary. The decision as to whether or not a particular municipality should continue in existence is properly a decision of its local electors, based largely on their willingness to pay sufficient taxes to fund the municipality's operations. Our three Associations strongly support the direction taken by Municipal Affairs Minister Steve West in leaving this I decision in the hands of local electors.

User Fees The AAMD&C, AUMA and RIDAA recognize the potential of user fees as a means to offset the costs of many government services, and we support their use within certain limits. In particular, we believe that some level of provincial "contribution" toward the cost of many services is required, in order to ensure that user fees do not rise so high as to discourage the legitimate use of the service. Some government services, such as fire and safety inspections, are in the public as well as private interest, and the cost of the service should be shared accordingly. Our three Associations believe that meaningful input from key stakeholders, including municipalities, is critical in ensuring that user fees are implemented in an appropriate fashion.

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CONCLUSION

Our three Associations recognize that Alberta must continue to become stronger, smarter, and more competitive if this province and its people are to continue to prosper. We recognize that all Albertans, and their elected representatives at all levels, must be prepared to re-examine their operations, and their modes of thinking, and look for new and better ways of doing things.

At the same time, we do not accept the ideology which states that "the status quo is not an option". In some cases, the status quo is in fact the best option. Change for the sake of change often leads to deterioration rather than improvement. We believe that the Government of Alberta, municipal governments, and the business community must examine each individual issue on its own merits, and determine when significant change is required, and when mere "fine tuning" is more appropriate.

With respect to the municipal property tax, the Tax Reform Commission has recommended significant change when fine tuning is what is required. The changes proposed by the Wt Commission will provide short-term benefits to industry, but will cause long-term damage to other taxpayers, through the shift in the tax burden, and even to industrial interests, as municipal infrastructures gradually erode due to lack of resources. In the long run then, the Commission offers a prescription for reducing the "Alberta Advantage", rather than building it to new heights.

ip) -15-

Instead of the one-sided and counterproductive approach advocated by the Tax Reform Commission, Alberta's municipal associations recommend a more balanced approach, recognizing the importance of government services and public infrastructure as well as minimizing taxation levels. The AAMD&C, AUMA and RIDAA, and our member municipalities, are eager to work with the Government of Alberta in achieving this balance, and we look forward to doing so in the months and years ahead.

Land and Forest Services Mailing Address: Office Location: Floor Main floor, North Tower Forest Management Division Telephone 403/. Petroleum Plaza Bramalea Building 9945 -108 Street 9920-108 Street Fax Edmonton, Alberta Edmonton, Alberta File No. Canada T5K 2G6 Canada T5K 2M4

July 4, 1994

To: All Counties, Municipal Districts and Improvement Districts

Re: Export of Unprocessed Timber

Further to my letter of May 30, 1994, I wish to make you aware of amendments that have been made to the policy regarding the export of unprocessed timber. W We have received several concerns from exporters regarding the implementation of the policy which requires unprocessed timber to be scaled before leaving the province. The most common concern is the logistics and costs of having a scaler on site at all times. As a result, the requirements for exporting unprocessed timber are amended as follows:

1. We will accept a scaled volume from the purchasing mill for exporters who haul directly from the source where the timber was harvested to a destination outside of Alberta. Letters of understanding for provision of this information to the department will be drafted and signed by both the department and the purchasing mills. Mills outside of Alberta will require timber to be scaled to Alberta scaling standards by an Alberta permitted scaler.

2. Exporters that have centralized yards, with timber coming from more than one source, will still be required to have the timber scaled in their yard prior to export. This is required for centralized yards due to the opportunity of having timber from private land sources mixed with that coming from Crown land.

Properly completed documentation in the form of a Forest Products Hauling Record (Form TM9 or TM9-A) must accompany each load.

.../2

If you have any questions in this regard, please contact C. J. Henderson, Director, Forest Management Division, at 427-8474.

Sincerely,

C. J. Henderson Director Forest Management Division

p *r EL^LZDILClZm

ii i ALBERTA uLav^usu~u L5TJ- HEALTH

• 0/jft'a'0/ theMinister

Minister Responsible forthe Wild Rose Foundation

• Minister Responsible forAADAC

July 8, 1994

To: Municipal Councils

• Iam writing toyou infollow-up totheorientation workshop which was held for Regional Health Authority members in Red Deer, on June 16, 17 and 18, 1994. Ihave enclosed for your information animportant resource document thatwas provided to the Regional Health Authority members at the orientation. This document, Getting Started: An Orientation for RHAs, provides an overview of my expectations of the Regional Health Authorities. The Regional Health Authorities have been asked to assume theirresponsibilities assoon as possible. As a result, they have already begun planning for theactivities ahead. Akey task for thenew Regional Health Authorities will bethe development ofa health business plan for their regions which are to be submitted by September 15, 1994. Iappreciate your support during the restructuring process and ask that you extend your support to the Regional Health Authorities as they begin their planning activities.

Yours sincerely, r c-locumvnjt* fa ^e V

\n\trnitcl /A Shirley McClellan Minister

enclosure

• 127 Legislature Building,Edmonton. Alberta,Canada T5K 2B6 Telephone 403/427-3665 Fax403/429-5954

ALBERTA PUBLIC SAFETY SERVICES

Office ofthe Minister

July 13,1994

Mr. Ed Lambert

p> Reeve M.D. of Brazeau #77 Box 77 DRAYTON VALLEY, Alberta TOE OMO

Dear Mrr.La^eft:

Districts and Counties.

concerns with other area Councils. ,have scheduled this meeting from 2:00 p.m. -4:00 p.m. on Friday, July 29, 1994 at the Ukrainian Hall in Sangudo. Please confirm your attendance at this meeting with my Special Assistant, Gladys Gammon, at 427-2080. I look forward to your attendance. pi Yours truly, ^5 L PETER TRYNCHY Minister

420 LegislatureBuilding.Edmonton. Alberta.Canada T5K2B6 Telephone403/427-2080.Fax403/422-2722

O Printed on racvcl&d paper r\ /dlberra ^frrar?nnj7 MUNICIPAL AFFAIRS MttffiTCT

Minister responeiblo for: 425 Lagislatura Housing Edmonton, Alberta! Alberta Registriee T5K2B6 ACCESS Corporation Alberta Uquor Control Board

July 28,1994

Dear Mayor/Reeve/Chairman

Alberta PlanningFund Municipal Requisitions I announced last year that the Planning Act and planning system would be reviewed. I believe that planning is important and that control and delivery of

P? planning services should be at the municipal level. This approach will be reflected in the forthcoming review. I am announcing at this time the discontinuation of the Alberta Planning Fund Municipal Requisition in 1995. This is consistent with my direction on the Planning Act review and will allow municipalities to determine the amount of resources that will be allocated to planning services within the municipalities or the region.

Regional Planning Commissions have already been notified of the discontinuation of the municipal requisition and departmental staff have been meeting with the commissions regarding this.

Yours truly,

Stephen C. West Minister pi cc: Government Caucus Essoj Imperial Oil 'III 291994 ' IMPERIAL OIL RESOURCES LIMITED I^llj^l^u u [sal

Production Operations P.O. Bag 7348 Cynthia Area Drayton Valley, Alberta TOE OMO

M. E. (Mel) Benson Bus: 894-7306 Area Manager Fax: 894-7373 p

p July 28, 1994

M.D. ofBrazeau pi P.O. Box 77 Drayton Valley, Alberta TOE OMO w

Attention: Mr. Lane Johnson Administrator

RE: ROAD MANAGEMENT COMMITTEE

Mr. Cec Koethler ofMobil Oil will represent the Pembina Oil Producers Association on the Road Management Committee. Rod McDougall of Mobil Oil will act as an alternate. Both gentlemen can be reached at 542-8300 or 542-8320.

On behalfof POPA, Pembina Oil Producers Association, we welcome the opportunity to work with the Municipal District ofBrazeau on these significant issues.

Chairman Pembina Oil Producers Association

MEB/le

cc: POPA Members

Wi jpl /dlbcrra w MUNICIPAL AFFAIRS OFFICEOF THF MINISTFR

Minister Responsible for: 425 LegislatureBuilding Telephone 403/427-3744 Housing Edmonton, Alberta, Canada Fax403/422-9550 Alberta Registries T5K2B6 ACCESS Corporation Alberta Liquor Control Board July 15,1994

Dear Ms. Vatter:

|B) I am pleased to enclose a cheque in the amount of $143,868.00 provided for the Brazeau Foundation through the Lodge Assistance Program. The grant represents the contribution of the Government of Alberta to the Foundation's 1993 lodge operating deficit.

This grant must be used to reduce the requisitions to the contributing municipalities in 1993. The intent of the Lodge Assistance Program is to help reduce the deficits of the senior citizen lodges, thereby alleviating the financial burden on the municipalities. p Yours truly, m

Stephen C West Minister

Enc.

cc: Hon. Tom Thurber, MLA M.D. ofBrazeau No. 77 ip Town ofDrayton Valley Village ofBreton Ms. Joanne Dressier, Secretary-Treasurer Brazeau Foundation

pi SP

ALBERTA

PUBLIC WORKS, SUPPLY AND SERVICES

Office oftheMinister p) MLA, Drayton Valley - Calmar July 26, 1994

Mr. Manny Deol ~i\ ' nrrr- Town Manager Town of Drayton Valley .,m 2 8 \m '.': P.O. Box 6837 Drayton Valley, Alberta TOE OMO

Dear Mr>0ebl: ^y

I am pleased to advise you that the Town of Drayton Valley and the Municipal District of Brazeau No. 77 have been awarded a Community Tourism Action Program grant for application #580 00 197 in the amount of $10,500.00 to develop a Highway Rest Area.

This assistance is made possible through the revenues from the Alberta Lottery Fund, under the direction of the Honourable Ken Kowalski.

A contract, which outlines the terms and conditions of funding will be forwarded to you directly by the Tourism Industry Association of Alberta,the administrators of the program. Once the contract is signed and executed, you can expect the first installment of your grant.

p Congratulations on undertaking this fine project which promises to enhance tourism inthe area.

Sincerely,

Tom Thurber, M.LA. Drayton Valley - Calmar PW Minister of Public Works, Supply and Services

cc: Ed Lambert, Reeve M.D. of Brazeau No. 77

424 Legislature Building, Edmonton, Alberta, Canada T5K 2B6 Telephone 403/427-3666, Fax 403/427-3649 5008 - 51 Avenue, DraytonValley, Alberta, Canada TOE OMO Telephone 403/542-3355, Fax403/542-3331

© Printed on recycled paper P) Vufj/fj/yi ^/JUlli'll J"1"'"'•$»/"»«'" iMissZi r mum Tl AA I TA 7th Floor, Sterling Place. 9940-106 Street, Edmonton, Alberta T5K2P6 I IAA LI A phone: <403) 422"9507 Fax: (403)422"3113

July 28, 1994

FMr. Manny Deol, Town Manager Town of Drayton Valley *s=== P.O. Box 6837 ***--r---sr=>y, F> Drayton Valley, Alberta I TOE OMO p Dear Mr. Deol:

RE: Community Tourism Action Program Application #580 00 197 Develop a Highway Rest Area ' We are pleased to confirm that the Town of Drayton Valley and the Municipal District of Brazeau No. 77 have been awarded a Community P Tourism Action Program grant in the amount of $10,500.00 to ! complete the above project. rThis assistance has been made possible through revenues from the Alberta Lottery Fund. When the opportunity arises, we would appreciate if you would acknowledge Alberta Lotteries for this p assistance, especially in the case of media releases and [ interviews. L Enclosed please find two copies of the contract, outlining the f terms and conditions of funding. Please have these contracts t signed under seal by the Mayor of the Town of Drayton Valley and the Reeve of the M.D. of Brazeau and any other signing officer(s) P as required, and return both copies for execution by TIAALTA to: I Community Tourism Action Program m 7th Floor, Sterling Place I 9940 - 106 Street Edmonton, Alberta m T5K 2P6 ^ Once the contracts have been duly executed, the first installment of the grant will be forthcoming. Approvals are not finalized f until the contracts have been executed. Please refer to Schedule C of your contract which requires that you provide a Development Permit and approval from the Department of Transportation and p Utilities for the project before TIAALTA disburses anv funding in [ respect of the project.

. . ./2 pi \ 7c(h

\» - 2 -

The Tourism Industry Association of Alberta (TIAALTA) administers the funding of the Community Tourism Action Program. If you have any questions you can contact your Project Evaluation Officer, Alistair Milne at 422-9507.

Thank you for your participation in the Community Tourism Action Program. Best of luck wi£^ all your future tourism operations.

• Sincere

cc: His Worship Mayor Tom McGee Charlie Miner, Chairperson Town of Drayton Valley Town of Drayton Valley, TAC

Ed Lambert, Reeve Dave Roberge, Secretary. M.D. of Brazeau No. 77 M.D. of Brazeau No. 77, TAC ?

Layne Johnson, Manager M.D. of Brazeau No. 77

Peter Didrichsen, Acting Manager Battle River Tourist Association

I Stephen Hill Community and Industry Initiatives Unit Dept. Economic Development and Tourism

Attachments.

- i

- 103 L'lnstitut d'administration publique du Canada • The Institute of Public Administration of Canada 5£3f?nn nr?rrT| Edmonton Regional Group Suite 510- 21 Standard Life Place JWi 2 1 1994 10405 Jasper Avenue Edmonton, Alberta T5J 3S2 14 July 1994

The Reeve of The Municipal District of Brazeau Box 77 Drayton Valley, AB TOE OMO

Dear Mr. Lambert

We are writing on behalf of the Edmonton and Calgary Regional Groups of the Institute of Public Administration of Canada to invite you to submit a nominee for the Alberta Lieutenant-Governor's Award of Excellence in Public Administration. This award, established in 1986, is presented by the Lieutenant-Governor at a formal ceremony.

Past recipients include Dr. Myer Horowitz, Mr. A.J. "Chip" Collins, Mr. Jack Edworthy, Mr. Bob King, and Mr. Bill Rogers, Mr. Gerry DeSorcy. Our 1993 winner was Mr. Michael Day, Chief Commissioner, City of Red Deer.

The purpose of the Lieutenant-Governor's Award is threefold:

• to make known to the general public outstanding contributions to public administration;

• to draw to the attention of members exemplary qualities of public managers;

• to provide needed recognition to "unsung" public managers.

The criteria used by the Selection Committee are attached, as well as a list of documentation you may wish to include with your nomination. The closing date for receiving nominations with accompanying background is September 15, 1994. The selection will be made by a committee appointed by the two IPAC groups. Please include details of whom we may contact for additional information on your nominee.

If we can be of any assistance, we are available by telephone at the numbers listed below.

Sincerely, Sincerely,

[OmM^ Kuz^ Pauline Peters Thomas Oystrick Edmonton Regional Selection Committee Calgary Regional Selection Committee Telephone: (403) 492-5052 Telephone: (403) 268-4609 i Attachment '0+

THE INSTITUTE OF PUBLIC ADMINISTRATION OF CANADA

^> [ LIEUTENANT-GOVERNOR'S AWARD

| CRITERIA FOR USE BY THE SELECTION COMMITTEE

P 1. The Lieutenant-Governor's Award of Excellence m Pubtic Administration recognizes outstanding contributions to public administration in Alberta, whether in the Federal, P> Provincial, Municipal or academic spheres. In comparing the merits of contributions in the ! different public services, judges evaluate the relative importance of the candidate's contribution within each particular field. ip ! 2. Executive members of the Institute, national or regional, are not eligible to receive the Award while holding office in the Institute, nor during the year following retirement from m office. i 3. Activities in furthering the Institute of Public Administration of Canada are not considered p> as a main reason for the Award. Nevertheless, these might be considered as a supporting { or subsidiary factor where a person was nominated primarily for other achievements in, or contributions to, the field ofpublic administration. | 4. Persons actively engaged in politics are not eligible, as the independence and impartiality ofthe Institute may thereby be jeopardized.

I 5. Service in any field ofpublic administration, whether it be administrative or of a more specialized professional nature, is relevant. Tne contributions should, however, be related to public administration as opposed to purely scientific or technical work. ^ 6. Judges should ensure that full documentation on candidates has been obtained before they can be considered. jp>

To Nominators: Documentation to include with your nomination W) • A statement ofyour reasons why this individual deserves the award.

D Educational data.

•A listing of positions and responsibilities held in public administration. D Description of achievements and contributions in the public service.

D Letters) of endorsement and/or recommendation.

• Newspaper and/or newsletter articles (optional).

IPACJuly 1994

pS| To: Brazeau From: FaxBack 7-29-94 3:15pm p. 1 of 4 pa P*

PUBLIC ANNOUNCEMENT 1450

Iberia.MUNICIPAL AWAIRS* News/Vc?WS HelBBSBfte/MM

Forimmtdiati nUast Edmonton, July 29,1994

SS) NON-PROFIT COMMUNITY GROUPS STILL TAX-EXEMPT UNDER THE NEW MUNICIPAL GOVERNMENT ACT

Non-profit community facilities on municipal property should not be concerned about losing their tax exempt status under the new Municipal Government Act, which comes into force January 1,1995, according to Alberta Municipal Affairs Minister Dr. Stephen C. West. Some people have raised concerns that community facilities are being caught up in a provincial 'tax grab' as the result of provincial collection of school taxes. p Dr. West today allayed those concerns by clarifying that: •A municipally-owned property that operates for acommunity purpose on a non-profit basis, will beexempt from municipal property tax and the p provincial school requisition. This includes properties such as swimming pools, zoo's, and community league facilities that are municipally-owned. f •Amunicipally-owned property leased to anon-profit group that generates a profit on acommercial basis, or aprivate enterprise such as the Calgary Flame's operating the Saddledome or the Edmonton Oiler's operating the Coliseum, will be included in theassessment base used to determine the provincial school requisition. However, the municipality may choose to ^ exempt the property from taxation and that decision is made atthe local level. When a municipality exempts aproperty from municipal and school taxes, that unpaid portion must be made up by the balance ofits property taxpayers. in I "It is the government's view that afor-profit business should share in the cost of education funding,« said Dr. West. "Allegations that this is just another tax grab aro simply not true. In the case ofthe Saddledome in Calgary and the Coliseum in Edmonton, the impact is less that 1/2 of 1%ofthe total provincial education tax paid by these cities."

pi To: Brazeau From: FaxBack 7-29-94 3:17pm p. 2 of 4

si -2-

Thc government has stated that education is one ofthis government's highest priorities, even during atime ofreduced government spending. The Minister of Education has said that the new system of full provincial funding for education ensures fairness and equity sothat everyone shares in the costof education. All dollars raised through local education taxes will go into the classrooms to improve the quality of education in our schools. Under the Municipal Government Actt properties that are automatically exempt from municipal taxation and the provincial school requisition include schools, universities, health units, nursing homes, hospitals, libraries, churches, and properties held by a society under the Agricultural Societies Act. I. The Government ofAlberta pays its fair share oftaxes for government office buildings in municipalities through the Grants in Lieu ofTaxes program. Last year, atotal of$44.1 million was paid to Alberta municipalities; the City of Edmonton ($18.4 million), the City of Calgary ($7.3 million), and the remaining

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For further information:

JimKiss Darlene Dickinson kf ^T^?^T(403) 427-3744 (403)MuniciPal427-8862Affai" Communications

pi To: Brazeau From: FaxBack 7-29-94 3:18pm p. 3 of 4 pi (0? 151

AhextQmunicipal affairs Backgrounder

Education Taxes P Total local education requisitions paid in 1994 for: City of Calgary: $337.0 million _ Cityof Edmonton: $272.0 million The new system of funding education is based on equity and fairness so that p everyone shares in the cost ofeducation. The former system placed uneven tax burdens on residential and non-residential property owners in Alberta. It was also inequitable in terms ofthe monies individual school boards were able to f raise. Full provincial funding resolves the problem of inequities. It is used by 1 most provinces in Canada.

Effective in the 1994 tax year, the provincial government collects and redistributes all property taxes for education funding. The province will phase in p uniform mill rates for all residential and non-residential properties in the province. (A mill rate is used to calculate and levy taxes. To set the mill rate, a municipality divides the total taxes it must raise by its total assessment. For an p Individual tax payer, the mill rate is multiplied by the property assessment to determine the taxes due.)

Under the former education funding system, the provincial government funded about 58 percent of total spending and school boards raised the rest through p requisitions against local property assessments. The amount ofthe school board requisition was not lowered if aproperty was tax exempt. That money was still collected from local properties that were not exempt. The mill rate was changed sp) to reflect the number ofproperties contributing towards the amount to be raised.

r To: Brazeau From: FaxBack 7-29-94 3:19pm p. 4 of 4

0fc

pi •2-

P Property Tax Exemptions Currently, the Municipal Taxation Act (MTA) lists properties exempt from paying property taxes, including the municipal portion and requisitions for P schools and hospitals. Exemptions include property owned by amunicipality, L schools, churches, cemeteries, hospitals, nursing homes, and libraries, etc.

pi __ The Local Authorities Board makes decisions about exempting properties from paying taxes. Non-profit groups not included in the exemptions listed in the p MTA apply to this Board for exemption. More exemptions mean fewer properties contribute to the school requisition even though this amount does not change. If fewer properties are contributing, individual property owners pay p more.

Under the new Municipal Government Act (MGA), effective January 1,1995, f properties that are still tax exempt are properties that operate for public benefit, including some municipal properties, schools, churches, nursing homes, p hospitals, and libraries. These properties do not pay municipal property tax or taxes for the provincial school requisition. p The decision to exempt other properties from taxation will rest with municipalities, not the Local Authorities Board. However, when amunicipality decides to exempt an assessable property from municipal property taxes, the f. revenue for the school requisition must still be collected. A municipality decides I how this requisition will be paid using whatever innovative approach it wishes.

13 ALBERTA ASSOCIATION m of MUNICIPAL DISTRICTS & COUNTIES

4504-101 STREET . EDMONTON, ALBERTA T6E 5G9 • TELEPHONE 436-9375

LARRY GOODHOPE — EXECUTIVE DIRECTOR

PRODUCER PAYMENT PANEL

"Delivering the Western Grain Transportation Act Benefit to Producers" Summary of the Recommendations from the Final Report

" (Prepared by the AAMD&C)

Approximately one year ago, the Federal Government announced the establishment of the Producer Payment Panel to investigate and make recommendations on how funds allocated under the Western Grain

• Transportation Act (i.e. the WGTA or "Crow" Benefit) could be paid directly to producers, rather than to the railways.

The Panel's recommendations were to take into account Canada's international trade obligations (including GATT), long-term environmental and economic sustainability, market responsiveness and the impact of efficiency gains.

In June of this year, after extensive consultation with stakeholders from across the country, the Panel released its final report with its recommendations on the future payment of the WGTA Benefit. The following briefly summarizes the key recommendations. If you have any I questions regarding the summary, please feel free to contact the AAMD&C office.

• RECOMMENDATIONS:

Allocation of Funds

* The total Federal commitment to the WGTA is currently $560.6 million. Of this $560.0 million, $81.4 million were deemed to be line-related costs in the 1992 Costing Review. Previously, the government suggested that this portion of the Benefit should wm continue to be paid to the railways even after a change in the method of payment. The Panel, however, recommends that these line related costs be included in the payment to producers.

The Panel recommends that up to $10 million of the Benefit be " earmarked to support research and market development initiatives.

The Panel also recommends that up to $5 million be identified for administrative costs, and to fund an implementation/advisory committee and an appeal committee.

" •*>

Method of Payment

* The Panel recommends that changes to the method of payment of the Crow Benefit should be phased in as follows:

1. Phase One - Acreage Basis

- The panel recommends an acreage based payment, adjusted for productivity and distance to port. (NB. This is consistent with the position adopted by the AAMD&C.)

- The payment would be made to the operator of the land using historical date linked to the specific parcel of land.

Pi - They are recommending that for the first two years of the transition, payments be based on cultivated acres, with 1 arable acres being phased in 20% per year over the course of the following five years (i.e. by the end of the seventh P year, payments would be completely based on arable acres).

- The Panel is also recommending that the CWB proposal pi pertaining to the method of pooling be implemented prior to implementing changes to the method of payment. In recognition of the dual change, they suggest that the payment per acre should provide all recipients with an equal pi percentage of the freight rate regardless of location in the designated area. (See "Appendix 1" for explanation of the CWB pooling proposal.) m - As well, during the first seven years of the phase-in, the Panel recommends that $70 million of the Crow Benefit be directed to enhance the safety net system for grains and oilseeds producers.

-A review to determine the effectiveness of this acreage payment and the suitability of proceeding with the second phase of implementation is to be initiated before the end of Phase One. r 2. Phase Two - Broadening the Base - As Canada moves toward a whole farm safety net program, and away from commodity specific programs, the Panel recommends that the base of the payment continue to be broadened. The degree to which this should occur would be one of the issues of consideration in the review process.

Special Cases

The Panel recommends that so called "special cases," including road impacts, alfalfa dehydration, canola crushing and irrigation should be financed at the discretion of the Minister out of savings realized from the 1992 Costing Review (i.e. efficiency gains).

|5| ///

PI APPENDIX ONE

The Canadian Wheat Board Pooling Proposal

The CWB suggests that when a producer delivers grain, the figure deducted from the initial payment should be the lesser of the p transportation costs to either the St. Lawrence ports or Vancouver. This would shift the break-even point for east versus west movement from Scott, Saskatchewan to Virden Manitoba. In other words, the area serviced by the west costs ports would increase, while the r Seaway's service area would decline.

-Taken from "Delivery the Western Grain Transportation Act Benefit to Producers" (page 10)

!W| ^

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•I r pEI \0 88 July 29,1994 | Hr11^^^ MJfpa Healthcare Association 10009 -108 Street ^^^_^ Edmonton, Alberta Ed Lambert, Reeve \\ IJrQ-r^r^ira LuL^ Canada T5J 3C5 rBox 77 1 Telephone (403) 498-8400 Drayton Valley, Alberta Fax (403) 498-8465 TOE OMO

Dear Mr. Lambert:

Albertansare faced with unprecedented challenges as we work on getting our deficit under control. The healthcare industry is the P largestemployer in Alberta and thus represents a significant economic and social force in local economies. We congratulatecivic I and municipal leaders for their important role as Partners Building Healthy Communities. Because of your commitment to healthy communities, we want you to know more about our Association, as all partners seek new ways to deal with health n challenges. The attached material describes the range and scope of services currently available.

This yearthe Alberta Healthcare Association celebrates its 75th year representing facility based health care providers in Alberta. We are proud of the heritagethat involvement represents. Alberta's health system is recognized as being among the best in the r world. Our government established 17 Regional Health Authorities as pan of its commitment to a regionalized health delivery system. These Regions will havea profound impact on howhealth services are delivered in Alberta. We arerequesting the opportunity to meetwith the new Regional Health Authorities in Juneand Julyso that mattersofcommon interest can be addressed.

We encourage yoursuggestions as to how that process canunfold. We also invite yourquestions concerning the material enclosed as it may relate to your community.

Sincerely,

fSL^n^au) Xs kziU+s

Donna L. Rose Chairman Board ofDirectors r P.S. We would like you to join us on November 22-24, 1994 in Edmonton to celebrate the AHA's 75th Anniversary - the p theme, "Celebrating the Past - Welcoming the Future" will center on building healthy communities within a Regional health delivery framework. ALBERTA ASSOCIATION xV of MUNICIPAL DISTRICTS & COUNTIES

4504 - 101 STREET • EDMONTON. ALBERTA T6E 5G9 TELEPHONE 436-9375

LARRY GOODHOPE - EXECUTIVE DIRECTOR

0JZi]^J3j]iLii MUNICIPAL NEWS HIGHLIGHTS

Jill-' S> k. ~ 8 m PREPARED BY THE A.A.M.D.& C. lk5TE7L3TjTrra

July 6, 1994

07.06.94 26.06.94 * The M.D. of Sturgeon has The County of Parkland has approved its 1994 mill rate bylaw. given approval to an application for The municipal mill rate will remain a development permit related to a at its 1993 level of 7.228 mills. new waste management facility. The application was jointly submitted by * The County of Lac Ste. Anne the County and TransAlta Utilities. has approved its 1994 mill rate The County placed a total of 19 bylaw, with the municipal mill rate conditions on the approval, including set at 7.361 mills, the same rate as a requirement that all waste in 1993. originating from outside the County, or from Spruce Grove or Stony Plain, 14.06.94 may be transported to the waste * The County of Wheatland has management facility by rail only. passed its 1994 mill rate bylaw. The municipal mill rate will remain 30.06.94 at 11.48 mills, as in 1993. The M.D. of Provost has approved its 1994 mill rate bylaw. 15.06.94 The total mill rate for farmland and * The Improvement District of residential properties remains at Big Lakes (I.D. 125) has hired a its 1993 level of 18.9633 mills. transitional team to hold public hearings with respect to the 05.07.94 possibility of incorporation. The * Agriculture, Food and Rural I.D. is considering January 1, 1995 Development Minister Walter as a potential date for incorporating Paszkowski has released "Removing to municipal district status. Restraints To and Offsetting Effects of Low Farm Income", a summary of 23.06.94 the results of agriculture policy * The M.D. of Taber has passed consultations held earlier this its 1994 mill rate bylaw. The spring. The report suggests that municipal mill rate will remain at Alberta farmers are more concerned its 1993 level of 9.3691 mills. with removing restraints to earning Among other measures aimed at income in the marketplace, rather reducing municipal expenditures, the than improving safety nets. It is M.D. has frozen employee wages and further suggested that the two reduced the benefit package, reduced restraints of greatest concern to the municipal workforce through Alberta farmers are trade barriers, attrition, reduced councillor and the grain marketing, handling honoraria by 10%, and will not be and transportation system. The re-hiring casual labourers this year. Minister has made a commitment to use &

IBS?

the report as a guide in on-going EMPLOYMENT OPPORTUNITY negotiations with the federal government and other provinces. M.D. of Greenview Copies of the report are available Road Foreman r from Alberta Agriculture, Food and Rural Development at 427-2417.

Road Foreman required by the Municipal District of Greenview No. 16. Must be aggressive, self-starter, good interpersonal skills, ability to work in a team concept.

As Valleyview area supervisor, you EQUIPMENT ran same will be responsible for six municipal and contract grader beats, M.D. of Sturgeon No. 90 gravel/plow trucks, seasonal Fire Truck employees, maintenance, p) construction, and administration of all aspects of the maintenance The M.D. of Sturgeon has for sale operations of the road network. the following item: Qualifications: minimum six years One 1968 GMC 960 complete with: experience in road maintenance or * 750 gallon tank construction supervision. * 366 engine with a five speed Experience with rural municipality transmission operations an asset. * front bumper hale pump (625 gpm) pi * pump cover Application closing date: Thursday, * new motor (310 miles) July 28, 1994, at 12:00 noon. * red in color * rotating beacon Submit resume and expected salary to: fender mount siren Gordon Frank * booster reel c/w one inch Municipal Manager booster hose M.D. of Greenview No. 16 * 12,074 miles as of May 1994 P.O. Box 1079 14 foot roof ladder Valleyview, Alberta * 24 foot extension ladder T0H 3N0 ip} * 2 hose clamps * 2 extinguishers Phone: 524-3193 * 1000 gallon porta-tank FAX: 524-4307 pry-bar service manuals

Asking $20,000.

For more information or to arrange viewing, please call Don Found at 939-3393 (daytime), or Romeo Houle at 939-3393 (daytime) or 939-5187 (evenings/weekends). ity ALBERTA ASSOCIATION of MUNICIPAL DISTRICTS & COUNTIES

4504 - 101 STREET . EDMONTON, ALBERTA T6E 5G9 TELEPHONE 436-9375 • FAX 437-59

- i PE — EXECUTIVE DIRECTOR rpr^r^nn PJZTK\ .nil ;

MUNICIPAL NEWS HIGHLIGHTS

PREPARED BY THE A.A.M.D.& C.

July 13, 1994

13.6.94 * The County of Westaskiwin has set Amalgamation of Fairview Roman its 1994 mill rates. Residential Catholic Separate School District and farm mill rates are set at and Spirit River Roman Catholic 22.13, down from 26.86 last year; Separate School District with the commercial and industrial mill rates Grande Prairie Roman Catholic are set at 26.81, down from 33.16; Separate School District, effective and the EP&PL mill rate is set at September 1, 1994. 26.37, down from 35.73. •'•' Amalgamation of Cochrane Roman 21.6.94 Catholic Separate School District * The County of Barrhead has reached and the Airdrie Roman Catholic a three year agreement with county Separate School District with the employees that will see all Calgary Roman Catholic Separate employees wages reduced by 2.5%. As School District, effective September well, employees will take six days 1, 1994. off without pay per year which will amount to additional savings of 30.6.94 approximately 2.5% for the County. * The Human Rights Review Panel, a committee appointed by the Alberta 30.6.94 Human Rights Commission to conduct a * Alberta Education has announced review of the Individual's Rights the approval of four school board Protection Act and the operation of regionalization/amalgamation the Commission itself, has released agreements including: its final report. Recommendations made by the Panel include: * Regionalization of the St. Paul Regional High School District, St. -strengthening the Individual's Paul Public School District, Glen Rights Protection Act and the Human Avon Protestant School District and Rights Commission; the County of St. Paul Board of -increasing the Commission's Education to create the new St. Paul resources to deal with the backlog Regional Division No. 1, effective and increasing number of complaints; January 1, 1995. -streamlining the complaint procedure by making it more open * Regionalization of the Spruce accessible and efficient; and Grove Roman Catholic Separate School -adding the following grounds of District and Stony Plain Roman discrimination: family status, Catholic Separate School District to criminal record, political belief, create the new Evergreen Catholic source of income and sexual Separate Regional Divis-ion No. ' 2, orientation. effective June 10, 1994. pi f

(SI ALBERTA COMMUNITY PAgimRS organizations to get maximum value r for thoir dollars is well (The following article was provided understood. However, within the p> courtesy of Alberta Economic area of sound purchasing practice Development and Tourism) there is opportunity for creativity and ingenuity to assist Albertans. SI By now, most of you have heard about the Alberta Community Partners Here is what is being asked: Campaign - and the response has been very favourable. The campaign was - Review your specifications before initiated by Alberta Economic you buy. Make sure they do not rule Development and Tourism to encourage out Alberta products that could do communication between the buyers of the job. B the municipalities, academic * Look for alternative products that institutions, schools and hospitals are produced in whole or in part in (MASH sector) and Alberta suppliers Alberta that would be suitable for of goods and services. your purposes. " Look for niche opportunities in So far, efforts have concentrated on which an Alberta vendor might be creating greater awareness of the able to expand or adjust his product importance of this market segment to offering to furnish what you need. the Alberta economy and securing the * Contact Alberta Economic support and involvement of Development and Tourism to get decision-makers, buyers and further information on Alberta sellers. We are very pleased that supply capability in various product the Alberta Association of Municipal and service areas of interest to you. Districts and Counties has given its * Welcome inquiries from your support to the campaign, along with partners, the Alberta vendors who other associations representing the request information and wish to know MASH sector and its purchasers. more about your needs and business practices, including registration on The initiative is called Alberta source/supplier lists. Community Partners because its * Share information with your success depends on buyers and colleagues and us when you find a sellers working together toward a new Alberta source of supply. We'll common goal. That goal is the pass it on.

B development of Alberta value-added sources of supply to serve the needs Alberta Economic Development and of the MASH sector. The results are Tourism has received a number of clear. Purchasing Alberta goods and ideas, comments and examples of services creates jobs. As well, an initiatives already underway. We expanded supply community in Alberta will assist in facilitating an will improve the availability of exchange of information that PI competitively priced goods, and mean promotes awareness. The department fast response and better after-sale contact for the campaign is Mr. Brad services. Trefan, Director, Procurement Development, 10th Floor, 9940 * 106 The Minister of Economic Development Street, Edmonton, Alberta T5K 2P6. and Tourism, in announcing the Phone: 427-2005; Fax: 427-5924 initiative, has emphasized that the campaign does not involve Please remember - the success of preferential purchasing practices this campaign depends entirely upon such as a price preference for the desire of the business partners ^^ Alberta manufactured goods. The to work together. We urge you to be need for Alberta public sector an Alberta Community Partner. 4. ALBERTA ASSOCIATION \i of MUNICIPAL DISTRICTS & COUNTIES 4504-101 STREET • EDMONTON, ALBERTA T6E 5G9 TELEPHONE 436-9375 FAX 437-59

LARRY GOODHOPE - EXECUTIVE DIRECTOR

EJ '-J LJ U3LZ> MUNICIPAL NEWS HIGHLIGHTS

PREPARED BY THE A.A.M.D.& C.

July 20, 1994

15.06.94 Among those reappointed are County * The County of Stettler has of Newell Councillor Vincent Fabian, approved its 1994 mill rate bylaw, representing the AAMD&C, and M.D. of maintaining the municipal mill rate Yellowhead Councillor Ken Albrecht, at its 1993 level. The County's representing RIDAA. municipal mill rate has not risen in

six years. 13.07.94 * The County of Wetaskiwin No. 21.06.94 10 and the Wetaskiwin Public School * The County of St. Paul has District No. 264 have both approved approved their 1994 budget, all resolutions and bylaws, and including a decrease in spending of forwarded an application to the about $300,000. The municipal mill Minister of Education, for the rate has been reduced by one mill regionalization of the two for 1994, although a five percent participating boards. discount formerly offered to ratepayers paying their taxes prior * The County of Strathcona and to October 31 has been eliminated. the County of Laroont have signed an The County has also advanced the tax agreement to regionalize their two payment deadline by one month, to school boards. The new jurisdiction September 31. will be called the Elk Island School Division. Representation on the new * The County of Beaver has Board is proposed to include 2 approved a resolution to move from members from the County of Lamont, 2 seven to five electoral divisions. members from the County of The decision was made in order to Strathcona, and 3 members from the save costs, as well as in Hamlet of Sherwood Park. recognition of reduced responsibilities flowing from the (Note: The AAMD&C is currently in regionalization of health and the process of compiling a list of education. The change will become all educational regionalizations effective for the 1995 municipal and/or amalgamations involving elections, if approved by Municipal Alberta counties. This list will be Affairs Minister Steve West. circulated to AAMD&C members as soon as it is available, likely in 13.07.94 mid-August.) - Environmental Protection " Minister Brian Evans has reappointed 10 individuals to the Tire Recycling Management Board. w

EMPLOYMENT OPPORTUNITIES County of Parkland Route Planner, Student Transportation County of Newell Special Constable The County of Parkland, serving over 9000 students, has a challenging The County of Newell has an opening opportunity for a Route Planner, for a full-time Special Constable. Student Transportation.

The Special Constable will be The school system operates over 130 jjpl responsible for enforcing a bus routes and you will assist the selection of provincial statutes and Manager by placing students on the municipal by-laws, as well as proper route, maintaining the carrying out other related duties. student transportation date base, Applicants with Special Constable or coordinating related information related experience are preferred. needs among drivers, schools and parents, developing new routes, If interested, please send a resume assisting in problem resolution, etc. including references, work experience and salary expectations Ideally, you will have.. a no later than August 12, 1994 to: post-secondary certificate in secretarial and office Special Constable administration, at least two years c/o County of Newell No. 4 responsible office experience, Box 130 including word processing and Brooks, Alberta spreadsheeting, preferably related

SI T1R 1B2 to route planning for students or other transportation, and effective This position will commence as soon communication skills. A class 2 as possible after a successful license with S endorsement would be PI candidate has been chosen. an asset. An equivalent combination of education and experience will be For more information, contact: considered. Alan Martens Assistant County Administrator Remuneration range is $21,216 to 362-3266 $27,339 per year, plus an excellent benefits package.

For more information, call 963-8468. If interested, send your resume by July 27, to:

Human Resources County of Parkland 4601 - 48 Street Stony Plain, Alberta T7Z 1R1 0 ALBERTA ASSOCIATION \ V> of MUNICIPAL DISTRICTS & COUNTIES 4504-101 STREET . EDMONTON. ALBERTA T6E 5G9 '• TELEPHONE 436-9375 FAX 437-55 LARRY GOODHOPE — EXECUTIVE DIRECTOR fHOEUZf^ i 9 GGft ft u tnsrer-3 <~J- MUNICIPAL NEWS HIGHLIGHTS- ^ PREPARED BY THE A.A.M.D.& C.

•

July 27, 1994

28.06.94 * Alberta Labour's Professions * The County of Warner Council and Occupations Division is now has voted to reduce staff salaries offering its International by 5%, effective September 1, 1994. Qualifications Assessment Service to In a previous agreement with Alberta employers who are Council, county employees had agreed considering immigrants to this to the rollback on the condition province as potential employees. that county teachers accept a The service assesses international similar reduction. educational background, and compares it to the Alberta educational 08.07.94 system, thereby allowing employers * Alberta Municipal Affairs has to gain a better understanding of advised the AAMD&C that the the level of training of prospective Department continues to study employees. For more information on proposals for reforming the this new service, please contact the assessment of orphan and low International Qualifications • production oil and gas wells. The Assessment Service, at 427-2655. AAMD&C has endorsed a proposal to remove orphan wells from assessment The 16th Annual Canadian Waste rolls, but has expressed concern Management Conference will take with a proposed new schedule of place on September 14-16 at the assessment rates for low production Palliser Hotel in Calgary. The wells. The Department, industry and conference, sponsored by Environment the AAMD&C will continue to review Canada and the Canadian Environment and discuss these proposals. Industry Association, will offer sessions on such issues as composting, economic instruments, NOTICES: contaminated sites, and landfill technology. Registration fees are * St. John Ambulance is seeking $375 per person. Further nominations for its Life Saving information is available by Awards Program. The program is contacting Bruce Lecky at 439-6363. designed to recognize "deeds of gallantry on land, and under conditions which endangered the lives of the rescuers." For more information on the program, or to THOUGHT FOR THE WEEK: obtain nomination forms, please contact the St. John Ambulance "Moral indignation is jealousy with provincial office in Edmonton at a halo." 452-6161. H.G. Wells

" p*l \*v

ifpl EMPLOYMENT OPPORTUNITY FOR SALE BY TENDER:

Executive Director M.D. of Wainwright Cypress View Foundation Grader

An Executive Director is required, to report to the Board of Directors The Municipal District of Wainwright and assume the duties of Senior No. 61 offers for sale by tender the Executive of the Cypress View P3 following equipment: Foundation.

Responsibilities include ensuring Item One resident needs are addressed, One 1986 Champion 740A motor managing budget objectives, grader c/w snow wing. maintaining a productive environment

Pi of management and unionized personnel, maintaining standards of For further information, please performance and ensuring compliance contact Brian Heisler, to policies and procedures. Transportation Superintendent, at 842-4024, or mobile 1-403-551-2131. Superior interpersonal and communication skills with an Sealed tenders will be received understanding of the aging process until 4:30 p.m., August 15, 1994. are required for the incumbent to act as public relations contact with The highest or any tender not f5) residents, their families, guests, necessarily accepted. media, the Board of Directors, and to serve as liaison with the Provincial Government. M.D. of Wainwright No. 61 Box 670 The ideal candidate will have proven Wainwright, Alberta managerial and administrative TOB 4P0 experience in a similar environment, knowledge of municipal finance and computer accounting, and additional experience in labour relations, and |B| policy development and interpretation. A post-secondary degree in Business Administration, Commerce/Accounting, or an equivalent is preferred. Salary to be commensurate with experience.

IP Please submit a complete resume and written application giving references and salary expectations no later than August 31, 1994 to:

Cypress View Foundation Administrative Committee 722 Bassett Crescent N.W. Medicine Hat, Alberta T1A 7W8

ip\ PLANNING, DEVELOPMENT & LAND OFFICER REPORT TO COUNCIL

REPORT NO.: DO-097-94

DATE PREPARED: AUGUST 9,1994

DATE PRESENTED: AUGUST 11,1994

SUBJECT: PROPOSED SUBDIVISION 94/95YH052-41 PT. OF NE 22-48-4-W5M APPLICANT: KENNETH JACKSON REGISTERED OWNERS: DONALD & HELEN JACKSON

RECOMMENDATION: Approval be granted subject to the following conditions:

1. All outstanding taxes being paid.

2. Owner/Developer entering into a Development Agreement withthe Municipal District ofBrazeau No. 77 which shall include but not be limited to:

a) provision oflegal and physical access to theparcel being created to the standards and specifications of the Municipal District ofBrazeau No. 77.

3. That the proposedparcelbe re-located 500 meters east of thenearest Intensive Livestock Facility sited ontheNW 1/4 22-48-4-W5M.

REPORT: The proposal herein is a subdivision ofa first residential parcel out ofthe quarter section and does conform to our land use by-law.

Uponperforming a siteinspection, it was found that an Intensive Livestock Operation issited onthequarter to thewest ofthe proposed parcel. It is strongly recommended that an isolation distance between the intensive livestock operation and the non- agriculture use be created for community harmony. Telephone discussions have taken place with Alberta Environment/Agriculture asto thesuggested Minimum Distance Separation asit relates to the size oftheintensive livestock operation. It hasbeen determined that there should be a minimum of500 mseparation to minimize the conflict ofuses in this area. N$3$g8$$Sfc»** '•.';'-r ''•:• y£:w%^w^''y&&^^wwT-:":

RETURN COMPLETED APPLICATION FORMS TO: YELLOWHEAD REGIONAL PLANNING,COMMISSION Box 249, Onoway, Alberta TOEJVO^ Ph. 967-2249 \i\vJJm&*

SCHEDULE 1 FORM A

APPLICATION FOR FOR OFFICIAL USE ONLY SUBDIVISION APPROVAL DATE of receipt of FILE No. :r- v.-; Form A as completed Z~1?£ r^:LJ By plan of subdivision . LI By other instrument ^ihfpMosZ'W Tick whichever applies ^ Fees Submitted:

THIS FORM IS TO BE COMPLETED IN FULLWHEREVER APPLICABLE BY THE REGISTERED OWNER OFTHE LAND THE SUBJECT OF THE APPLICATION OR BY AN AUTHORIZED PERSON ACTING ON HIS BEHALF. 1. Name of registered owner of land to be subdivided Address and phone no. M&#M&..X-M.Mti X&&66.Q*). ASlJifi.^ Nam* in block capitals

2. Authorized person acting on behalf of registered owner Address and phone no. X&

3. LEGAL DESCRIPTION AND AREA OF LAND TO BE SUBDIVIDED All/part of the h)...fc V* sec 2.2. twp TJ.H range ....„/. west of JX... meridian \ Being all/pans of lot block Reg. PlanNo C.O.T. No Area of the above parcel of land to be subdivided l.b.Q. A.£A6.fb. acres

4. LOCATION OF LAND TO BE SUBDIVIDED a. The land is situated in the municipality of fif\.M £>£ £A.A.&£.fi.\J. b. Is the land situtated immediately adjacent to the municipal boundary? Yes No ...\sS. If "yes", the adjoining municipality is c. Is the land situated within 0.5 miles of the right-of-way of a Highway? Yes No ../^... If "yes", the Highway is No. the Secondarv Road is No d. Is the land situated within0.5 miles of a river, stream, watercourse, lake or other permanent body of water, or a canal or drainage ditch? Yes No **?. If "yes", state its name

5. EXISTING AND PROPOSED USE OF LAND TO BE SUBDIVIDED Describe: AS^Zca-TuAAt- [L£&<>tO ' a. Existing use of the land ^) tfif^./M^.M &e$- fflli.^AJfWQ. IMi..Aft.ti.Q..\ b. Proposed use of the land (Please complete reverse) AU'MfrtC &P.C At.X&Y. &M.$.&.06/£TX.A^ c. The designated use of the land as classified under a land use bylaw or a zoning bylaw or a land use classification guide where applicable

6. PHYSICAL CHARACTERISTICS OF LAND TO BE SUBDIVIDED a. Describe the nature of the topography of the land (flat, rolling, steep, mixed) .CA.JA.^. _44/."£.^/£ W.r.#\^. $6*.&M.?:. 4A£.U.6.T.Z.6.ti. XC*»\ CdTjiMtfJC b. Describe the nature of the vegetation and water on the land (brush, shrubs, tree stands, woodlots. etc. • sloughs, creeks, etc.) f/jl.:U&.A).X) ..../AiUJft a&A&M c. Describe the kind of soil on the land (sandy, loam. clay, etc.) &V\.d.?/....u^.M -72: 1 7~or*l

7. EXISTING BUILDINGS ON THE LAND PROPOSED TO BE SUBDIVIDED Describe any buildings, historical or otherwise, and any structures on the land and whether they are to be demolished or moved A&.0./L

8. REGISTERED OWNER OR PERSON ACTING ON HIS BEHALF I K.£.tx.AJ.£..T.d. .£. .^&.£.&$.Q*t. hereby certify that I (Full name in block capitals! —._ _,. .. >. .1—r w and that the information given on this form is full and complete and is. to the am authorized tn ^q\ on behalf of the registered owner" immmouw y beTTToTmy knowledge, a true statement of the facts relating to his application lorfor subdivison apfapproval

Address ttQ.% Uti ^^X^../}{,7j^..^^,..^.cS. (o.yncu,(Signed) ZJ£L.,.>^.t^...... ~...... >. . Phone No Mk 3&.ZZ. Date ^OJ^A...7Z/.±±

0^>^-^r/ A#

PLEASE INDICATE THE &A£X USE OF THE U\ND FOR: (a) The parcei(s) being created; .., - :;: ; • :':"'**-^'*-\tf>-

(b) The remainder of the title. ,r-«...

Please add additional information on a separate page.

(For Office Use Only)

— DECISION -

YOUR APPLICATION TO SUBDIVIDE THE LANDS DESCRIBED ON THE REVERSE SIDE: OF THiS FORM HAS BEEN:

i.i.i ..•• u-

YRPCFILENO.

ALBERTA PLANNING BOARD ORDER NO. DATE L DovaloDed Govornment Allowanca

Well Site

SOIL CLASS

a^^)

Existing Residence

7\T 7ion m 1~>7Zott 48-4-5 h

(Distances are in metres ;~c cecimais ;~ereof) 25 Scale 1:5000 ru lj" This Sketch is for illustrative purposes only. 50 •oo :oo All measurements and the location of natural features and land improvements are approximate. KEY PLAN LEGEND

• ••• Title Area

Proposed Area of Subdivision

Building Site \.^S Soil Class Boundary

Treed Area

( Of Low Lend

Water Body Seasonal

"^ Water Boay Permanent

"••_.. "\ Drainage Course/CreeK Lease Right Of Way

Date • = • OO/L ,--

File No. ?4/95v-52---

v8Ucwneao j ~ft-

ALBERTA SOILS TOUR 1994 July 19-20,1994 Bart Guyon

DAY1 Our tour started at7:30 a.m. at Ellerslie. We had a demonstration ofthe global positioning system which will enable farmers in the future to comprehensively map their land including salinity, topography, soil types and nutrients. Thiswill in turn allow you to incorporate a prescription for maximize the efficiency and potential of your land base. GPS is basically a receiving systemthat can integrate signals from 24 different satellites around the world to pinpoint your exact location both horizontally and vertically. Due toour variable land types and soils, we will havedifferent prescriptions for different parts of our fields. Although thistechnology would cost approximately $60,000 at this time. Those costs should come down with production and utilization. In the future this will allow you toapply different levels of fertilizer for nutrient requirements aswell asspot chemical applications for weeds. There will be other applications such as leaving more fiber trash in certain parts ofthe field. This will also give you an accurate measurement on the go during harvest to obtain ongoing data in regard to the efficiency of your input. The next setof plots atEllerslie had todo with sustainable cropping and theability to rotate crops without spraying. Although they can rotate crops and have some control, there was anoticeable amount of weeds in the crops still. Our next stop was to take a look at the soil profile ofthe Ellerslie area. Ellerslie has approximately 10 inches of topsoil, followed by about 1meter ofglacial fill. As we moved West and checked other soil profiles, and as elevation increases, the amount of topsoil also decreased dramatically as we neared Drayton Valley. The next plot was asimulated oil-spill plot. Although the soil looked good from the surface, we were told that when it rains the water cansit in puddles onthe surface, and yet,itwill be powdery dry underneath. There seemsto be a Scotch guarding effectonthe aggregate particles ofthe soil. This will require further research as to the effect of oil spills on the land. Our next stop was an oil reclamation land done by ESSO, where they had removed the wellhead and road access and havecontoured the land to flow with the surrounding area. They sifted out the rocks and replaced the topsoil. Although the surface, once again, has the same color and depth oftopsoil as the surrounding area, there was quite an intermixing of claysand compaction onthe reclaimed area. The next stop was a Calmar. We looked at various soil and fertilizer seed placements aswell asthe distance of both seecfcand fertilizer placements. Although you try to optimally put fertilizer as close tothe seedas possible, there is only a certain envelope where you will start to damage seed germination and growth by being to close The next tour wasatthe Agro-Forestry demonstration between Calmar and Thorsby where Weyerhauser has removed all ofthe poplars and Al Oweing has brought in awood-mulcher to see ifthere isa demand for wood- mulched material in the horticulture marketplace. Our next stop was atThorsby where we looked atthe various amounts of N, P, K, and S fertilizers and the optimum amount of fertilizer for the different types of crops grown. Our next stop was the Bretton lotswherewe looked at the various cropsand forages being grown on gray wooded soils. t&r AlbertaSoils Tour 1994 July 19-20.1994 Bart Guyon

DAY 2 our first stop was the POS and Land Farming operations of Byram Industrial Services where Bud Byrami showed usthe ne^ toafaoilKy to handle upstream oil waste products and how they process them throughout his plant. This ?eS to hto andI Zing operatioSwhere they take that part of the process that cannot be stripped any further of oil and tM Product is spread in alayer on the land and then is cultivated and aerated, mixed w.th manure and fertilized to allow the natural bacteria in the soil to decompose the oil sludge. ^MMMThe next stoo was the HighvalepointsMine, operatedTheir generalby TransAlta.consensuswhereis thatwethetookwateralookqualityat thehaswateralowqualitysedimenandfront the Z nutrient tevT We then took ageneral overview of their topsoil and subsoil removal and reclamation. In &^«M?te«tf beneath the surface anywhere from 6to 40 meters deep. The various seams of SSton 1-footto 11-feet thick. It was noted that the coal in this region has aconsderablylowe^sulfur wntem 1/10. of the sulfur content of the eastern North American coal, resulting in low sulfur emissions. We also toured Sungro Peat Harvesting Operation. Sungro has been located there for 20 years. They are sitting mvanou;a6000rteceTofLipX5?aHowdryingJcre tfteof peat bog anywhere fromto. optimally,1meter to40%3metersmoisturedeep.contentThe sphagnumat which pointis brokenit is harvestedup with by hnTvaSiuûniteSTSôftheprSgoeVtoThTproduct is thenthehauledUS. 20%to theis processingused nationally.plant whereThere itisisalsofurtheratestprocessedspot beinganddone by «f»IInolrenv^Suin^nenl.i?^!e«ttv in coôoeration with Sungroitis merelyon howsometo reestablishforesight theby peatnaturalhamster,peat bogtowithtry tolocalputvegetation.the .and backThisto its natural state.

education of students.

SUMMARY ,

EMERALD SPRINGS LIMOUSIN BOX 6338, DRAVTON VALLEY TOE 0M0

TRANSMITTAL DOVER SHEET TO^S^Z^^Ldtfa^ii -i ^

PROM- MAUREEN SCHWAB MTEjflu^/32L ~ NUMBER OF PAGES IHCLUDIMG COVER SHEETS ,/ y^ MSKAGEiZfe^.*^llMtk!.

Jlu~ jd~jMfi^^ux ~duwii«M.|» Me M> I PHtfME/FAX 542-5930 FROM : EMERALD SPRINGS LIMOUSIN PHONE NO. : 1 403 542 5930 Aug. 10 1994 11:19PM P02

August 11, 1994 Box 633$, Drayton Valley T7A 1R8

Reeve Ed Lambert and Councillors M.D. of Brazeau

Mayor Tom McGee and Councillors Town ot Drayton Valley 1 am unable to attend today due to a previous committment which 1 cannot cancel, I have indicated my position on the proposed Joint Services Board to the Municipal Manager ot the M.D. ot Brazeau and to most members ot the Agricultural Service Board at a meeting which I requested and which was held yesterday in council chambers. I cannot support the document which is presented for your consideration. Agriculture should never enter into any Joint agreement with the Town ot Drayton Valley. The interests are different in many areas ot this proposed document but agriculture is not applicable to the Town in any wayfshape or form. I cannot see how any Joint agreement can succeed in . areas such as the Landfill, Brazeau Foundation and F.C.S.S. it other areas are continually put on the table tor discussion. I teel that the majority ot the rural residents indicated in no incertain terms that they would not favor community government, and yet this document seems to be Just an embellished version ot the same. I teel that enough money and time has been wasted since present council was elected in attempting to "convince" the electorate that community goverment ,or Joint Services Board are what we in this municipality need. 1 tor one am getting out of patience with continually being told to swallow this "pill" because it is good tor me. Surely administration ot the Municipal District ot Brazeau has more important matters with which to expend time and energies. Staff moral is at an all time low because of the uncertainity this matter is creating. This has created an atmosphere which is non-productive and does nothing tor the efficient operation ot the municipality. I would urge that council ot the M.D. get on with the Job you were elected to do, which is make decisions which are in the best interest ot municipality. Frankly I teel that the Joint Service Board as presented in this document does not serve those interests. M. D. OF BRAZEAU NO. 77 CASH STATEMENT AS OF JULY 31,1994

Balance Forward June 30/94 14,944,302.89

Add: Direct Deposits 2803.15 Deposits - General Acct 574,145.75

Interest - General Acct 12,873.69 Interest - Tax Surplus Acct 69.14 589,891.73

Less: A/P Cheques (3110-3318) 13,134,271.25 Payroll Cheques 110,846.53 LAPP Transfer June 10,116.63 LAPP Transfer July 3,034.30 NSF Cheque 44.36 Investment Purchased-94 07 04 1,000,400.00 Investment Purchased-94 07 04 1,000,589.31 Rocky Rapids Sewer Debenture 2.798.32 15.262.100.70

Adjusted Cash Balance 272,093.92

Balance per Bank Accounts

General 424,513.81 Payroll .52 Tax Surplus 15.236.31 439,750.64

Add: Petty Cash 300.00 Cash Float 150.00 O/S Deposits 10.600.62 11,050.62

Less: 0\S Cheques - A/P 172,030.16 - Payroll 6.677.18 178.707.34

Adjusted Cash Balance 272,093.92 MUNICIPAL DISTRICT OF BRAZEAU NO. 77 INVESTMENT SUMMARY - JULY

DATE OFp DATE OF INTEREST CERTIFICATE DEPOSITi MATURITY RATE AMOUNT TYPE INSTITUTION

0090 04 FEB 91 04 FEB 96 8.5 6,400 Term Deposit T. Branch

0093 28 FEB 91 28 FEB 96 8.25 3,440 Term Deposit T. Branch

0094 28 FEB 91 28 FEB 96 8.25 3,440 Term Deposit T. Branch

0095 31 MAR 91 31 MAR 96 8.25 4,994.33 Term Deposit T. Branch

0128 11 AUG 93 20 SEP 94 3.00 33,400 Term Deposit T. Branch

0129 11 AUG 93 20 JUN 95 3.00 2,470 Term Deposit T. Branch

21 OCT 93 21 OCT 94 4.50 3,000 G.I.C. R. Bank

0139 15 FEB 94 15 FEB 99 4.25 530 Term Deposit T. Branch

02 NOV 93 02 NOV 94 4.50 500,000 Term Deposit Royal Bank

10 DEC 93 12 DEC 94 3.38 3,000 G.I.C. Montreal

28 JUN 94 29 AUG 94 6.32 989,380 B.A. Royal Bank

0146 04 JUL 94 30 AUG 94 6.21 1,000,000 B.A. T. Branch

0144 04 JUL 94 15 SEP 94 6.35 3,000,000 B.A. T. Branch

0145 04 JUL 94 30 SEP 94 6.48 1,000,000 B.A. T. Branch DATE OF DATE OF INTER CERTIFICATE DEPOSIT MATURITY RATE AMOUNT TYPE INSTITUTION

5736 04 JUL 94 30 OCT 94 6.60 1,000,400 T. Deposit Montreal

5726 04 JUL 94 01 DEC 94 6.91 1,000,589.31 T. Deposit Montreal

04 JUL 94 15 DEC 94 7.05 2,999,983.50 T. Bill Royal

0147 13 JUL 94 13 AUG 94 5.78 4,600,000 T. Deposit T. Branch