BERKELEY COUNTY COUNCIL
AGENDA
400 WEST STEPHEN STREET, SUITE 205 THURSDAY, FBRUARY 7, 2019, 9:30 A.M.
9:30 Call to Order
Items from the Public
Approval of Agenda
Consent Agenda
1. Purchase Order
2. Internal Budget Revisions
3. Changes in Status
4. Approval of Minutes
5. Council Calendar
6. Board and Commission Calendar
7. Resolution FY2020 Community Corrections Grant
8. Bond Release – Willow Ridge, File # 030-05 Engineering Department
9. Bond Release – Boyd’s Crossing Section – Engineering
10. Bond Reduction – Inwood Village Bond Reduction File # 055-04 – Engineering
Councilperson Issues – Councilperson Mauck MARC Train Funding
BERKELEY COUNTY COUNCIL
AGENDA
Correction of Assessments Log, Apportionment of Assessment Applications, Deconsolidation Applications and Consolidation of Properties Applications – Assessor’s Office
Board Meeting Reports Board and Commission Vacancies Honorary County Councilperson
10:15 Elizabeth Loy, Executive Director, CASA of the Eastern Panhandle, Inc. Budget Presentation FY 2019-2020
10:30 BREAK
10:45 Maria Childers, Fiduciary Supervisor Estate Accounts Month of February Estate Hearings to be Scheduled
11:00 Maria Childers, Fiduciary Supervisor Estate Hearing – Estate of George D. Shollenberger
11:15 Michael Noll, President, Apollo Civic Theatre Budget Presentation FY 2019-2020
11:30 Phil Steptoe, President, CCAP Loaves and Fishes Budget Presentation FY 2019-2020
11:45 Rachel Snavely, Grants Administrator Funding Request for Facility Condition Assessment – Crawford Building
RECESS
BERKELEY COUNTY COUNCIL
AGENDA
2:00 Board of Review and Equalization Session # 3 The Honorable Larry Hess, Assessor
2:10 Jenna Hott, CAC Supervisor, Children’s Home Society of WV Budget Presentation FY 2019-2020
2:25 Gary Wine, Deputy County Administrator City of Martinsburg MOU
2:30 Board of Review & Equalization Applicant
2:45 Stacie Rohn, CEO, Boys & Girls Club of the Eastern Panhandle Budget Presentation FY 2019-2020
3:15 Board of Review & Equalization Applicant
Items from the Public
RECESS
The Berkeley County Council reserves the right to re-arrange items on the agenda as needed due to time constraints of the public or the Council. REPORT DATE 02 /05 /2019 BERKELEY COUNTY COMMISSION PAGE 1 SYSTEM DATE 02 /05/2019 PURCHASE ORDER REGISTER FILES ID B TIME 12:10 :36 COMPLETE REPORT USER TMCCORMICK
REQUISITION# : 10050423 PURCHASE ORDER#: 10041892 DESCRIPTION: INV#731005 VENDOR: 1049 MATTI-fEW BENDER &CO . INC . SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#731005 AC#3598750004 536.61 536.61 .0 3-2019 WV COURT RULES .00 .00 .0 PA OFFFICE 12 /12/18 .00 .00
PURCHASE ORDER TOTAL: 536.61
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00140522200 Pro Att -Dues &Subscript 536.61
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REQUISITION#: 10050432 PURCHASE ORDER#: 10041893 DESCRIPTION: INV#754496 VENDOR: 154 GALL'S LLC/QUARTERMASTER SELECT CODE : PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#754496 AC#5520982 1/ 18 / 19 204.00 204 .00 .0 BOOTS -SHERIFF'S DEPT .00 .00 1. 0 INV#756541 AC#5520982 1/ 22 /19 1. 554 . 00 1.554.00 .0 10-GUN MOUNTS.BOOTS-PECK .00 .00 .0 SHERIFF'S DEPT .00 .00 1. 0 INV#866518 AC#l002003515 54.62 54.62 .0 1/31 / 19 1-GEAR BELT COURT .00 .DO .0 MARSHAL .00 .00
PURCHASE ORDER TOTAL: 1.812.62
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00170034500 Law Enf - Uniforms 1.758.00 00141634100 Ci rt Ct - Supp &Material 54.62
**************************************************************************************************************
REQUISITION #: 10050467 PURCHASE ORDER#: 10041894 DESCRIPTION: INV#014578 VENDOR: 156 HEISTON SUPPLY INC . SELECT CODE: PURCHASE ORDER PRINTED : NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#014578 AC#2380 1/30/19 1. 24 1. 24 .0 PRESSURE HOSE .00 .00
PURCHASE ORDER TOTAL : 1. 24
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142421500 CtHouse - Bldg/Grd Maint 1. 24
**************************************************************************************************************
REQUISITION#: 10050436 PURCHASE ORDER#: 10041895 DESCRIPTION: INV#476406 VENDOR: 20022 AUTOZONE #1118 SELECT CODE: PURCHASE ORDER PRINTED: NO REPORT DATE 02/05/2019 BERKELEY COUNTY COMMISSION PAGE 2 SYSTEM DATE 02/05/2019 PURCHASE ORDER REGISTER TIME 12: 10: 36 FILES ID B COMPLETE REPORT USER TMCCORM ICK
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#476406 AC#l88926 2/1/19 37.13 37.13 .0 BRAKE PARTS.OCTANE BOOST. .00 .OD .0 (4)EXTREME RV MIRRORS .00 .OD .0 SHERIFF'S DEPT .00 .OD 1. 0 INV#475597 AC#l88926 1/31/19 2.25 2.25 .0 OIL FILTER -KIA SORENTO ENG . .00 .00 .0 FLEET SVCS .00 .00
PURCHASE ORDER TOTAL : 39.38
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00171721700 CentralGarage-MainRprAuto 2.25 00170034100 Law Enf-Supp &Materials 37.13
**************************************************************************************************************
REQUISITION #: 10050448 PURCHASE ORDER #: 10041896 DESCRIPTION: INV#25616 VENDOR: 2023 COXHOLL IDA&PROFESSIONALS SELECT CODE : PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#25616 AC#ll2660 1/30/19 900.00 900.00 .0 RECORDING RECEIPTS .MAKING .00 .DO .0 ADJUSTMENTS TO THE BUILDING .DO .DO .0 COMMISSION GENERAL LEDGER .00 .OD .0 JULY-SEPT 2018 .00 .00
PURCHASE ORDER TOTAL: 900.00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142522300 Other Bldg - Profess Serv 900.00
**************************************************************************************************************
REQUISITION #: 10050441 PURCHASE ORDER#: 10041897 DESCRIPTION: INV#2904783 VENDOR: 20249 THOS SOMERVILLE CO . SELECT CODE: PURCHASE ORDER PRINTED : NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#2904783 AC#7436 1/8/19 71. 76 71. 76 .0 ELKAY REPAIR KIT FOR WATER .DO .00 . 0 FOUNTAINS @ 510 S. RALEIGH ST . .DO .00 1. 0 INV#2976507 AC#7436 1/30/19 83.31 83.31 .0 NITROGEN BOTTLE.ELBOW BRASS .DO .DO .0 FITTING.CONDENSATE PUMP .00 .DO 1. 0 INV#2972673 AC#7436 1/30/19 64.65 64.65 .0 REDUCERS FOR HVAC .DO .00
PURCHASE ORDER TOTAL: 219.72
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142421500 CtHouse - Bldg/Grd Maint 219.72
************************************************************************************************************** REPORT DATE 02/05/2019 BERKELEY COUNTY COMMISSION PAGE 3 SYSTEM DATE 02/05/2019 PURCHASE ORDER REGISTER TIME 12: 10:36 FILES ID B COMPLETE REPORT USER TMCCORMICK
REQUISITION #: 10050442 PURCHASE ORDER #: 10041898 DESCRIPTION: INV#8300160 VENDOR : 20366 PROVANTAGE LLC SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#8300160 AC#3062428 1/23/19 1.216. 00 1. 216. 00 .0 WIRELESS ACCESS POINTS-IT DEPT .00 .00
PURCHASE ORDER TOTAL: 1.216.00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142834100 Data Pr - Supp &Mater' ls 1.216 .00
**************************************************************************************************************
REQUISITION# : 10050437 PURCHASE ORDER#: 10041899 DESCRIPTION : INV#797943 VENDOR: 21845 NAPA AUTO PARTS SELECT CODE: PURCHASE ORDER PRINTED : NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#797943 AC#2926 1/30/19 56 .64 56.64 .0 WASHER FLUID.OIL FILTERS TO .00 .00 .0 EPTA -FL EET SERVICES .00 .00 1. 0 INV#797670 AC#2926 1/25/19 116. 94 116. 94 .0 CAR#S27 OXYGEN SENSOR .00 .00
PURCHASE ORDER TOTAL : 173.58
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00171721700 CentralGarage-MainRprAuto 173.58
**************************************************************************************************************
REQUISITION #: 10050433 PURCHASE ORDER #: 10041900 DESCRIPTION: INV#4464116 VENDOR: 228 QUILL CORPORATION SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#4464116 AC#3923580 1/22/19 451 .96 451.96 .0 TONER -80A.26A.AND 05A STOCK .00 .00 1. 0 INV#4543179 AC#l319450 1/24/19 49.48 49.48 .0 POSTER BOARD-WHITE &COLORED .00 .00 .0 EXTEN SION OFFICE .00 .00 1. 0 INV#4510312 AC#443487 1/23/19 479 .40 479.40 .0 60 PKS CARD GUIDES FOR VOTERS .00 .00 1. 0 INV#4499365 AC#443487 1/23/19 79.90 79.90 .0 10-PKS CARD GUIDES FOR VOTERS .00 .DD 1. 0 INV#4620717 AC#3923580 1/28/ 19 265 .18 265 .18 .0 2-144PKS OF DURACELL AA .DO .00 .0 BATTERIES STOCK .00 .OD 1. 0 INV#4656886 AC#3923580 1/29/19 92.37 92 .37 .0 CERTIFICATE PAPER.COLOR PAPER .00 .00 .0 STOCK .00 .OD 1. 0 INV#4648024 AC#3923580 1/29/ 19 251. 85 251 .85 REPORT DATE 02/05/2019 BERKELEY COUNTY COMMISSION PAGE 4 SYSTEM DATE 02/05/2019 PURCHASE ORDER REGISTER TIME 12:10:36 FILES ID B COMPLETE REPORT USER TMCCORMICK
.0 15 PKS OF CERTIFICATE DOCUMENT .00 .00 .0 HOLDERS-HONORARY COUNCILPERSON .00 .00 .0 COUNCIL .00 .00
PURCHASE ORDER TOTAL: 1.670.14
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142434100 CtHouse - Supp & Material 809.51 00141234100 Ag Agnt - Supp & Material 49.4B 00141334100 Co Elec - Supp & Material 559.30 00140134100 Co Council Supp&Materials 251. 85
**************************************************************************************************************
REQUISITION #: 10050461 PURCHASE ORDER #: 10041901 DESCRIPTION: INV#l8422 VENDOR: 2304 EASTERN PANHANDLE SEL ECT CODE: PURCHASE ORDER PRINTED : NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#l8422 1/30/ 19 PREVENTATIVE 683.32 683 .32 .0 MAINTENANCE &AUTO REPAIRS .00 .00 .0 1/ 16 /19-1 /31/19 FLEET SERVICES .00 .00
PURCHASE ORDER TOTAL: 683.32
ACCOUNT NUMBER ACCO UNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00171722300 Central Garage-Prof Srvs 683 .32
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REQUISITION #: 10050435 PURCHASE ORDER #: 10041902 DESCRIPTION: INV#5318 VENDOR: 329 WV COUNTY C(Jt1ISSIONERS SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#5318 1/28 /19 REGI STRATION 125.00 125.00 .0 FEE CCAWV FALL BOARD OF DIRECT .00 .00 .0 SEPT 16-17.2018 COUNCIL .00 .00 .0 PRESIDENT COPENHAVER .00 .00
PURCHASE ORDER TOTAL: 125.00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00140122100 Co Council-Training & Ed 125.00
**************************************************************************************************************
REQUISITION #: 10050466 PURCHASE ORDER #: 10041903 DESCRIPTION: INV#022019 VENDOR: 3301 BC YOUTH FAIR ASSN . INC . SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#022019 1-LG OUTDOOR SPACE 280.00 280.00 .0 & (?)ADVANCED TICKETS FOR .00 .00 .0 FAIR AUG 3-10.2019 .00 .00
PURCHASE ORDER TOTAL: 280.00 REPORT DATE 02/05/2019 BERKELEY COUNTY COMMISSION PAGE 5 SYSTEM DATE 02/05/2019 PURCHASE ORDER REGISTER TIME 12: 10: 36 FILES ID B COMPLETE REPORT USER TMCCORMICK
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00140134100 Co Council Supp&Materials 280.00
**************************************************************************************************************
REQUISITION#: 10050425 PURCHASE ORDER#: 10041904 DESCRIPTION: INV#215537 VENDOR: 341 WEISS BROTHERS SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#215537 AC#0441180 1/29/ 19 157.95 157.95 .0 4 GALLON OF FLOOR DEFOAMER .00 .OD .0 CUSTODIANS .DO .OD 1. 0 INV#215684 AC#0441180 1/29/19 269.88 269 .88 .0 TRASH LIN ERS.NABC DI SI NFECT .OD .00 .0 STOCK .OD .OD 1. 0 INV#216076 AC#0441180 2/1/19 461.13 461.13 .0 6 CASES 24X33 LINERS.6 CASES .DO .OD .0 38X58 LINERS STOCK .DO .DO
PURCHASE ORDER TOTAL: 888.96
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142434100 CtHouse - Supp & Material 888.96
**************************************************************************************************************
REQUISITION #: 10050427 PURCHASE ORDER #: 10041905 DESCRIPTION: INV#489789 VENDOR : 346 SHENANDOAH VET HOSP . INC SELECT CODE: PURCHASE ORDER PRINTED : NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#489789 AC#l467 1/18/19 66.40 66 .40 .0 LYME VACCINE.RABIES 3 YR-PIT .DO .OD .0 SHERIFF'S DEPT .DO .OD
PURCHASE ORDER TOTAL: 66.40
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00170022300 Law Enf - Prof Services 66.40
**************************************************************************************************************
REQUISITION #: 10050460 PURCHASE ORDER #: 10041906 DESCRIPTION: INV#558117 VENDOR: 4098 ADVANCE AUTO PARTS #7300 SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#558117 AC#7300085413 37.34 37 .34 .0 SWAY BAR LINK CAR#S44 1/25/19 .OD .DO
PURCHASE ORDER TOTAL: 37.34
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00171721700 CentralGarage-MainRprAuto 37.34
************************************************************************************************************** REPORT DATE 02/05/2019 BERKELEY COUNTY COMMISSION PAGE 6 SYSTEM DATE 02/05/2019 PURCHASE ORDER REGISTER TIM E 12 10 36 FILES ID B COMPLETE REPORT USER TM CCORMICK
REQUISITION #: 10050428 PURCHASE ORDER #: 10041907 DESCRIPTION: INV#012019 VENDOR: 437 BONITA REPHANN SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#012019 1/21/19 DEPARTMENT 8.00 8.00 .0 PATCH ON Cl)COAT-WILMER .00 .00 .0 SHERIFF .00 .00 1. 0 INV#Ol2019 1/18/19 DEPARTMENT 100. 00 100.00 .0 SGT STRIPESC7)SHIRTS .00 .00 .0 SHERIF F BADGE.HASH MARKS .00 .00
PURCHASE ORDER TOTAL: 108 . 00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00170034500 Law Enf - Uniforms 108. 00
**************************************************************************************************************
REQUISITION#: 10050440 PURCHASE ORDER#: 10041908 DESCRIPTION: INV#2284183 VENDOR: 5120 BFPE INTERNATIONAL SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#2284183 AC#l400185 12/3/18 7.407 .00 7.407.00 .0 FIRE ALARM &SPRINKLER SERVICE .00 .00 .0 ANNUAL 12/1/18-11/30/19 .00 .00
PURCHASE ORDER TOTAL : 7.407.00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142423000 CtHouse - Contracted Serv 7.407.00
**************************************************************************************************************
REQUISITION #: 10050449 PURCHASE ORDER #: 10041909 DESCRIPTION: INV#012019 VENDOR: 5133 L~E'S SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#012019 AC#9900035674 1.555 69 1. 555. 69 .0 DEC 201B CHARGES 1/25/19 .00 .00 .0 IT DEPT $141.39 .00 .00 .0 FACILITIES $42.51 .00 .00 .0 FLEET SVS $110.67 .00 .00 .0 COURTHOUSE MAINT $1.131.92 .00 .00 .0 COURTHOUSE SUPPLIES AC $129.20 .00 .00
PURCHASE ORDER TOTAL: 1.555.69
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142834100 Data Pr - Supp & Mater ' ls 141 . 39 00142034100 Custodi - Supp & Material 42.51 00171734100 Central Garage-Supp&Matrl 110.67 REPORT DATE 02/05/2019 BERKELEY COUNTY COMMISSION PAGE 7 SYSTEM DATE 02 / 05 /2019 PURCHASE ORDER REGISTER TIME 12:10 :36 FILES ID B COMPLETE REPORT USER TMCCORMICK
00142421500 CtHouse - Bldg /Grd Maint 1.131. 92 00142434100 CtHouse - Supp &Material 129.20
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REQUISITION #: 10050447 PURCHASE ORDER #: 10041910 DESCRIPTION: INV#022019 VENDOR: 5433 MOUNTAINEER GAS CCJ-IPANY SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#022019 AC#360832429367 1.315.10 1.315 .10 .0 510 S RALEIGH GAS CHARGES .00 .00 .0 1/31/19 .00 .00 1. 0 INV#022019 AC#360833429367 235.00 235.00 .0 520 S RALEIGH GAS CHARGES .00 .00 .0 1131119 .00 .00 1. 0 INV#022019 AC#360767447454 32.78 32. 78 .0 750 BALTIMORE ST GAS CHARGES .00 .00 .0 1/31119 .00 .00 1. 0 INV#022019 AC#375527447454 1. 540 . 68 1. 540. 68 .0 100 W.KING ST GAS CHARGES .00 .00 .0 211119 .00 .00
PURCHASE ORDER TOTAL : 3.123.56
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142421300 CtHouse - Utilities 3,123.56
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REQUISITION#: 10050444 PURCHASE ORDER#: 10041911 DESCRIPTION: INV#l225283 VENDOR: 5874 UNI FI RST CORP SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#l225283 AC#l068037 2/4 / 19 301. 00 301.00 .0 HAND TOWELS &TOILET TISSUE .00 .00 .0 STOCK .00 .00
PURCHASE ORDER TOTAL: 301. 00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMO UNT 00142434100 CtHouse - Supp &Material 301. 00
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REQUISITION #: 10050438 PURCHASE ORDER #: 10041912 DESCRIPTION: INV#96318 VENDOR: 6283 CAP ITAL LIGHTING &SUP PLY SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#96318 AC#l44263 1/28/19 126.84 126.84 . 0 FLUORESCENT BULBS.CONDUIT . .00 .00 .0 STOCK .00 .00 1. 0 INV#03067 AC#l44263 1/31/19 22.64 22.64 REPORT DATE 02/05/2019 BERKELEY COUNTY COMMISSION PAGE 8 SYSTEM DATE 02/05/2019 PURCHASE ORDER REGISTER TIME 12: 10 36 FILES ID B COMPLETE REPORT USER TMCCORMI CK
.0 VOLTAGE TESTER-SHOP .00 .00 1. 0 INV#86382 AC#l44263 1/31/19 443.16 443.16 .0 SQD CIRC UIT BREAKER 120/240V .00 .00 .0 802 EMMETT ROUSC H DR. .00 .00 1. 0 INV#72965 AC#l44263 1/29/19 123.21 123.21 .0 ELECTRONIC BALLAST FOR 802 .00 .00 .0 EMMETT ROUSCH DR. .00 .00
PURCHASE ORDER TOTAL: 715 .85
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142421500 CtHouse - Bldg/Grd Maint 715.85
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REQUISITION #: 10050439 PURCHASE ORDER #: 10041913 DESCRIPTION: INV#01085124 VENDOR: 6421 IT SAVVY LLC SELECT CODE : PURCHASE ORDER PRINTED : NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#01085124 AC#556008 1/28/19 123.74 123.74 .0 RIBBON FOR ID CARDS IT DEPT .00 .00 1. 0 INV#01085790 AC#556008 1/30/19 731.70 731.70 .0 PROXIMITY READERS (6)IT DEPT .00 .00 1. 0 INV#01085295 AC#556008 1/30/19 1.518.30 1.518.30 .0 APS -IT DEPT .00 .00
PURCHASE ORDER TOTAL: 2.373 .74
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142834100 Data Pr - Supp &Mater' ls 2.373.74
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REQUISITION# : 10050453 PURCHASE ORDER#: 10041914 DESCRIPTION: INV#262019 VENDOR: 6495 AT&T MOBILITY II LLC SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#262019 AC#72092261 2019-01 2.832.42 2.832.42 .0 CELL PHONES 12 /19 /18-01 /18 /19 .00 .00
PURCHASE ORDER TOTAL: 2.832.42
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142821100 Data Pr - Telephone 2.832.42
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REQUISITION#: 10050455 PURCHASE ORDER# : 10041915 DESCRIPTION: INV#Ol2019 VENDOR: 6517 Lllt'OS NETiolORKS SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#012019 AC#170222350 4.151.87 4.151.87 REPORT DATE 02/05/2019 BERKELEY COUNTY COMMISSION PAGE 9 SYSTEM DATE 02/05/2019 PURCHASE ORDER REGISTER TIME 12 10 36 FILES ID B COMPLETE REPORT USER TMCCORMI CK
.0 1/27/19 2019-01 SIP .00 .00
PURCHASE ORDER TOTAL: 4 .151. 87
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142421100 CtHouse - Telephone 4 .151. 87
**************************************************************************************************************
REQUISITION #: 10050421 PURCHASE ORDER #: 10041916 DESCRIPTION: INV#Ol2019 VENDOR: 6534 POT(}IAC EDISON SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#Ol2019 AC#ll0103923006 63.39 63.39 .0 POWER 2823 RADIO TOWER ROAD .00 .00 .0 12/20/18-01/23/19 .00 .00
PURCHASE ORDER TOTAL: 63.39
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142421300 CtHouse - Utilities 63.39
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REQUISITION#: 10050457 PURCHASE ORDER#: 10041917 DESCRIPTION: INV#420418 VENDOR: 663 DLT SOLLJTIONS INC SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#420418 AC#BER02 1/28/19 917.00 917.00 .0 2019 PRO MAINTENANCE RENEWAL .00 .00 .0 IT DEPT .00 .00
PURCHASE ORDER TOTAL : 917.00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142821600 Data Pr - Maint/Rpr Equip 917.00
**************************************************************************************************************
REQUISITION#: 10050450 PURCHASE ORDER#: 10041918 DESCRIPTION: INV#032019 VENDOR: 682 WVCOA-WV CODE OFFICIALS SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#032019 SPRING SEMINAR 150.00 150.00 .0 REGISTRATION D.WATT- .00 .00 .0 MARCH 14-15.2019 ENGINEERING .00 .00 1. 0 INV#032019 SPRING SEMINAR 150.00 150.00 .0 REGISTRATION S.ABEREGG .00 .00 .0 MARCH 14-15 .20 19 ENGINEERING .00 .00 1. 0 INV#032019 SPRING SEMINAR 150.00 150.00 .0 REGISTRATION J.DICK .00 .00 .0 MARCH14-15.2019 ENGINEERING .00 .00
PURCHASE ORDER TOTAL: 450.00 REP9RT DATE 02/05 /2019 BERKELEY COUNTY COMMISSION PAG E 10 SYSTEM DATE 02/05/2019 PURCHASE ORDER REGISTER TIME 12: 10: 36 FILES ID B COMPLETE REPO RT USER TM CCORMI CK
ACCOUNT NUMBER ACCO UNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00144022100 Enginee - Training &Ed 450.00
**************************************************************************************************************
REQUISITION#: 10050422 PURCHASE ORDER#: 10041919 DESCRIPTION: INV#43036 VENDOR: 6920 WB MASON CO INC SELECT CODE: PURCHASE ORDER PRINTED : NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#43036 AC#2322565 1/29/ 19 341. 91 341. 91 . 0 409 CLEANER.GLASS CLEANER . .00 .OD .0 LYSOL TOILET CLEANER-STOCK .00 .00
PURCHASE ORDER TOTAL: 341 .91
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00141634100 Cirt Ct - Supp &Material 341 .91
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RE QUI SITION#: 10050458 PURCHASE ORDER#: 10041920 DESCRIPTION: INV#l344 VENDOR: 6948 PIT1ERS CHAPEL PINES SELECT CODE : PURCHASE ORDER PRINTED : NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#l344 1/31 /19 PLOW PARKING 1.110.00 1.110.00 .0 LOT AT 122 WAVERLY COURT .00 .00 .0 APPLY SALT TO PARKING LOT@ .00 .00 .0 122 WAVERLY COURT . 1/3 OF COST .00 .00 .0 TO BE REIMBURSED BY CENTRAL .00 .00 .0 CHURCH $360 .00 .DO
PURCHASE ORDER TOTAL : 1.110.00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142423000 CtHouse - Contracted Serv 1.11 0.00
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REQUISITION#: 10050464 PURCHASE ORDER#: 10041921 DESCRIPTION: INV#022019 VENDOR : 6959 BB&T GOV ERNMENTAL FINANCE SELECT CODE : PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#022019 AC@994800124900002 7,580. 28 7.580. 28 .0 2019-02 COMPUTER EQUIPMENT .00 .OD .0 LEASE PAYMENT .DO .00
PURCHASE ORDER TOTAL : 7.580 .28
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142821900 Data Pr - Bldg /Equip Rent 7.580.28
************************************************************************************************************** REPORT DATE 02/05/2019 BERKELEY COUNTY COMMISSION PAGE 11 SYSTEM DATE 02/05/2019 PURCHASE ORDER REGISTER TIME 12:10 :36 FILES ID B COMPLETE REPORT USER TMCCORMICK
REQUISITION #: 10050446 PURCHASE ORDER #: 10041922 DESCRIPTION: INV#022019 VENDOR : 7090 UNITED BANK LOAN PROC CTR SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#022019 AC#483274699554 4.434.48 4.434.48 .0 FEB 2019 FLEET PAYMENT FOR .OD .OD .0 2019 2ND ROUND OF VEHICLES .DO .OD .0 211119 .OD .00
PURCHASE ORDER TOTAL: 4.434.48
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00196045900 General Govnmt-Cap.Outlay 4.434.48
**************************************************************************************************************
REQUISITION #: 10050459 PURCHASE ORDER #: 10041923 DESCRIPTION: INV#451410 VENDOR: 7100 HIGl-t1ARK INC . SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#451410 AC#91355F 2/4/19 11.18 11.18 .0 HEALTH REIMBURSEMENT SPENDING .OD .DO .0 ACCOUNT 1/28/19-2/3/19 .DO .DO
PURCHASE ORDER TOTAL: 11.18
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 37140110500 Group Insurance Expense 11 .18
**************************************************************************************************************
REQUISITION#: 10050462 PURCHASE ORDER#: 10041924 DESCRIPTION : INV#l128992 VENDOR: 7211 DOING BETTER BUSINESS.INC SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#ll28992 1/31/19 237.18 237.18 .0 2019-01 LE COPIER .00 .O D
PURCHASE ORDER TOTAL: 237.18
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142821900 Data Pr - Bldg/Equip Rent 237 .18
**************************************************************************************************************
REQUISITION#: 10050468 PURCHASE ORDER#: 10041925 DESCRIPTION: INV#5140119 VENDOR: 7219 DODSON PEST CONTROL SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#5140119 PEST CONTROL SRVC 435.00 435.00 REPORT DATE 02/05/2019 BERKELEY COUNTY COMMISSION PAGE 12 SYSTEM DATE 02/05/2019 PURCHASE ORDER REGI STER TIME 12: 10 36 FILES ID B COMPLETE REPORT USER TM CCORM ICK
.0 ALL LOCATIONS JAN 2019 .00 .00
PURCHASE ORDER TOTAL: 435.00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142423000 CtHouse - Contracted Serv 435.00
**************************************************************************************************************
REQUISITION #: 10050426 PURCHASE ORDER#: 10041926 DESCRIPTION: INV#63111 VENDOR: 7261 EAST t{)UNTAIN HEALTH PHY SELECT CODE: PURCHASE ORDER PRINTED : NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#63111 1/22 /19 PHYSICALS 1.723.10 1. 723 .10 .0 PRE-EMPLOYMENT & PROMOTIONAL .00 .00 .0 SHERIFF-COCHRAN.KELLER .STALEY .00 .00 .0 $1493.10.COURT MARSHAL-DIVINE .00 .00 .0 $115.IT DEPT-ZIRKLE $115 .00 .00 1. 0 INV#63232 1/24/19 PHYSICALS 1. 021. 65 1. 021. 65 .0 PRE-EMPLOYMENT & PROMOTIONAL .00 .00 .0 SHERIFF-ALMANZAR.FARMER .KELLER .00 .00
PURCHASE ORDER TOTAL: 2.744.75
ACCOUN T NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00170022300 Law Enf - Prof Services 2.514.75 00141622300 CIRT CT PROF SERVICES 115. 00 00142822300 Data Pr - Profess Service 115. 00
**************************************************************************************************************
REQUISITION# : 10050445 PURCHASE ORDER# : 10041927 DESCRIPTION: INV#40871 VENDOR: 7280 ATTENTI US . INC . SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#40871 2/1/19 JAN 2019 5.952.00 5.952.00 .0 HOME CONFINEMENT MONITORING .00 .00
PURCHASE ORDER TOTAL: 5.952.00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00870523000 Home Conf-Contracted Serv 5.952.00
**************************************************************************************************************
REQUISITION#: 10050451 PURCHASE ORDER#: 10041928 DESCRIPTION: INV#5737 VENDOR : 7416 IRON t{)UNTAIN SELECT CODE : PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#5737 AC#MM2MT 12 /31 /18 90.72 90. 72 .0 STORAGE 11/28/18 -12/24/18 .00 .00 .0 CENTRAL DISPATCH .00 .00 REPORT DATE 02/05/2019 BERKELEY COUNTY COMMISSION PAG E 13 SYSTEM DATE 02/05/2019 PURCHASE ORDER REGISTER TIME 12:10:36 FILES ID B COMPLETE REPORT USER TM CCORMICK
1. 0 INV#6698 AC#MM25X 12/31/18 45.00 45.00 .0 SHRED SERVICES SHERIFF .00 .00 .0 11/28/18-12/24/18 .00 .00
PURCHASE ORDER TOTAL: 135.72
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 19A71223000 911 Fee-Contracted Servic 90 .72 00170023000 Law Enf - Contracted Serv 45.00
**************************************************************************************************************
REQUISITION#: 10050456 PURCHASE ORDER #: 10041929 DESCRIPTION: INV#Ol2019 VENDOR: 7417 JOSHUA SHOCKEY SELECT CODE : PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#Ol2019 REIMBURSEMENT 50 .82 50.82 .0 FUEL CAR#S95 PAID ON PERSONAL .00 .00 .0 CARD 1/21/19 SHERIFF .00 .00 1. 0 INV#022019 REIMBURSEMENT 130.39 130 .39 .0 FOR ACADEMY BOOTS PURCHASED .00 .00 .0 ON PERSONAL CARD SHOE CENTER .00 .00 .0 212119 SHERIFF .00 .00
PURCHASE ORDER TOTAL: 181. 21
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00170034500 Law Enf - Uniforms 130.39 00142424000 Ct House Refunds &Reimb. 50.82
**************************************************************************************************************
REQUISITION#: 10050430 PURCHASE ORDER#: 10041930 DESCRIPTION: INV#7234 VENDOR: 7421 LINE X OF WINCHESTER SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#7234 1/25/19 SPRAYED BED 2.000.00 2.000 .00 .0 LINERS FOR (4) TRUCKS .00 .00 . 0 2011 F350.(2) 2018 F250'S . .00 .00 .0 2019 Fl50 FLEET SERVIC ES .00 .00
PURCHASE ORDER TOTAL: 2.000 .00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00171721700 CentralGarage-MainRprAuto 2.000.00
**************************************************************************************************************
REQUISITION#: 10050454 PURCHASE ORDER#: 10041931 DESCRIPTION: INV#52626 VENDOR: 796 DOCUMENT SOLUTIONS INC . SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT REPORT DATE 02/05/2019 BERKELEY COUNTY COMMISSION PAGE 14 SYSTEM DATE 02/05/2019 PURCHASE ORDER REG ISTER TIME 12:10:36 FILES ID B COMPLETE REPORT USER TMCCORM ICK
1. 0 INV#52626 AC#BC02 1/31/19 167.00 167.00 .0 2019-02 COUNCIL COPIER .00 .00 1. 0 INV#52649 AC#BC02 1/31/19 127.06 127.06 .0 2019-01 911 MONO COPIER .00 .00
PURCHASE ORDER TOTAL: 294.06
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142821900 Data Pr - Bldg/Equip Rent 277. 00 00142821600 Data Pr - Maint/Rpr Equip 17.06
**************************************************************************************************************
REQUISITION#: 10050429 PURCHASE ORDER# : 10041932 DESCRIPTION : INV#012019 VENDOR: 809 INHERITANCE TAX ADM FUND SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#012019 1/31/19 JAN 2019 270 .00 270.00 .0 WV INHERITANCE TAX ADMIN FUND .00 .00 .0 FIDUCIARY .00 .00
PURCHASE ORDER TOTAL : 270.00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 01641134900 Fid Sup- Charges by Other 270.00
**************************************************************************************************************
REQUISITION#: 10050452 PURCHASE ORDER#: 10041933 DESCRIPTION : INV#32310 VENDOR: 810 SOFTiolARE SYSTEMS . INC. SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#32310 1/31/19 LEVEL 2 53.00 53.00 .0 MAINTENANCE CHARGE ASSESSOR .00 .00 1. 0 INV#32312 1/31/19 JURY LEVEL 2 78 .00 78.00 .0 MAINTENANCE CHARGE 2019-01 .00 .00
PURCHASE ORDER TOTAL: 131.00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00140621600 Assessor- Maint/Rpr EQUIP 53.00 00142821600 Data Pr - Maint/Rpr Equip 78.00
**************************************************************************************************************
REQUISITION #: 10050434 PURCHASE ORDER #: 10041934 DESCRIPTION: INV#560451 VENDOR : 845 KUSTOM SIGNALS. INC. SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#560451 AC#7900 1/23/19 14.148.00 14.148.00 .0 10-RAPTOR RPl RADARS SHERIFF'S .00 .00 .0 DEPT. .00 .00 REPORT DATE 02 /05/2019 BERKELEY COUNTY COMMISSION PAGE 15 SYSTEM DATE 02/05/2019 PURCHASE ORDER REGISTER TIME 12:10:36 FIL ES ID B COMPL ETE REPORT USER TMCCORMICK
.0 100% TO BE REIMBURSED BY GRANT .00 .00
PURCHASE ORDER TOTAL: 14.148.00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00170034100 Law Enf-Supp &Materials 14.148 .00
**************************************************************************************************************
REQUISITION #: 10050424 PURCHASE ORDER #: 10041935 DESCRIPTION: INV#3132934 VENDOR: 850 WASTE MANAGEMENT WV INC SELECT CODE : PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#3132934 AC#l5976923001 173.18 173 .18 .0 8 YD DUMPSTER SERV ICE @ 122 .00 .00 .0 WAVERLY COURT 1/25/19 .00 .00 1. 0 INV#3132694 AC#l41431653000 173.18 173.18 .0 8 YD DUMPSTER SERVICE @ 800 .00 .00 .0 EMMETT ROUSCH DR 1/25/19 .00 .00
PURCHASE ORDER TOTAL: 346.36
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142421300 CtHouse - Utilities 346.36
**************************************************************************************************************
REQUISITION#: 10050463 PURCHASE ORDER#: 10041936 DESCRIPTION: INV#l21598 VENDOR: 867 AUT!l1ATED OFFICE EQUIP . SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#l21598 2/1/19 2019-01 136.00 136.00 .0 TAX OFFICE COPIERS .00 .00
PURCHASE ORDER TOTAL: 136.00
ACCOUNT NUMBER ACCOUNT DESCRIPTION PROJECT TASK COST CODE AMOUNT 00142821900 Data Pr - Bldg/Equip Rent 136.00
**************************************************************************************************************
REQUISITION #: 10050443 PURCHASE ORDER #: 10041937 DESCRIPTION: INV#Ol2019 VENDOR: 878 MARY BETH BENNETT SELECT CODE: PURCHASE ORDER PRINTED: NO
QUANTITY PRODUCT DESCRIPTION UNIT PRICE AMOUNT 1. 0 INV#012019 REIMBURSEMENT FOR 47 .34 47.34 .0 PRIORITY POSTAGE &WIRELESS .00 .00 .0 PROJECTOR REMOTE EXTENSION .00 .00 .0 OFFICE 211/19 .00 .00 1. 0 INV#Ol2019 JAN 2019 TRAVEL & 331. 02 331.02 .0 EXPENSES 269 MILES @ .58¢ & .00 .00 .0 REGISTRATION FEES &MEALS .00 .00 REPORT DATE 02/05/2019 BERKELEY COUNTY COMM ISSI ON PAGE 16 SYSTEMDATE 02/05/2019 PURC HASE ORDER REGISTER TIME 12: 10 36 FIL ES ID B COMPL ETE REPORT USER TMCCORMICK
.0 EXTENSION OFFICE .DD .OD
PURCHASE ORDER TOTAL: 378.36
ACCOUNT NUMBER ACCOUNT DESCRIPTI ON PROJECT TASK COST CODE AMOUNT 00141221400 Ag Agnt - Travel 331.02 00141234100 Ag Agnt - Supp &Material 47.34
************************************************************************************************************** REPORT DATE 02/05/2019 BERKELEY COUNTY COMMI SSION PAGE 17 SYSTEM DATE 02/05/2019 PURCHASE ORD ER REGISTER TIME 12 :10 :36 FILES IO B COMPL ETE REPORT USER TMCCORMICK
SUMMARY PAGE INFORMATION
REPORT SEQUENC E: 1. Purchase Order Number
INCLUDING PURCHASE ORD ER NUMBERS FROM : TO: 99999999
ERRORS DETECTED: 0
END OF REPORT
BERKELEY COUNTY COUNCIL APPROVED FOR PAYMENT
DATE.______CHECK 1\0.___ _
PR ESIDENT
COUr\CIL
COU NCIL
COUNCIL
COUNCIL @nuntu Oii.erk nf ~.erk.el.eu Olnuntu ~erkel~g Qlountg Qlourtlyouse, 100 ~est ~ing ~trut, ~onm 1 ~nrfinshurg, ~~ 25401-3247 Jlyone: (304) 264-1927 Jlrnx: (304) 267-1794
February 5, 2019 Berkeley County Council,
Please be advised, that effective today, February 5, 2019, Glenn Macher has resigned from his part time position here with the Berkeley County Clerk's Office paid out of the 413 budget. I have his final time sheets that will be submitted to payroll for final payment of his part time hours. I have also notified the IT department to shut off his badge access immediately. Should the Council have any questions or concerns, please contact my office.
Respectfully, \w~J 1~'w:sm~1Y Berkeley County cl~~k Berkeley County Sheriffs Office Sheriff Curtis E. Keller 510 S. Raleigh Street, Martinsburg, WV 25401 Phone: (304) 267-7000 Fax: (304) 267-7118
1February2019
MEMORANDUM FOR: Berkeley County Council
SUBJECT: Promotions and Salary Increases
1. In November 2018, Sheriff Keller requested the Berkeley County Deputy Sheriff Civil Service Commission to administer a promotional examination for the rank of Corporal. This request was pursuant to the vacancy created as a result of the resignation of Deputy Quentin Edwards. This vacancy is a position already within the strncture of the Berkeley County Sheriff's Office and funding is available in the current Sheriff's budget under account 700.
2. On 19 December 2018, the Berkeley County Deputy Sheriff Civil Service Commission administered a promotional examination for the rank of Corporal within the Berkeley County Sheriff's Office. This examination was administered IA W and under the authority of West Virginia Code §7-14-13.
3. Deputy Christopher Farmer was the top scoring candidate for the rank of Corporal.
4. As a result of the recent promotional testing, I intend to promote the following individual to the rank indicated on the date indicated with the new salary indicated:
NAME NEW RANK EFFECTIVE SALARY Christopher Fanner Corporal 8 February 2019 $53,540.00 Berkeley County Council Court Marshal Depattment 380 West South Street Martinsburg, WV 2540 I Phone (304) 267 .. 1300 Ext.3201
01 /31 /2019
MEMORANDUM FOR: RECORD
SUBJECT: Resignation
Be advised that on January 31, 2019 Shirley Hooper verbally resigned from her part time employment with Berkeley County. Shirley Hooper's timesheet was sent to the finance department, she is owed 47 hours .This resignation was done in the presence of myself and Lt. Cyhanick
i') ···y) ./! ~· l , MikelalngJ Court Marshal Berkeley County Judicial Center Dear Mr. Wine,
I am terribly sorry to be sending this notice to you, especially after having only been employed for three weeks, but I must resign from my position here at the Berkeley County Local Government effective February 20th 2019.
I pride myself on being a loyal and dedicated employee, and I regret putting you in this position after the wonderful opportunity you have offered me. However, I have been offered an incredible position I interviewed for before starting here and I plan to accept. I hope you understand, and that I have not inconvenienced you too much.
Thank you again for all of your help and consideration.
Sincerely, / ¥/~ Wil Zirkle
( I i I / J 400 w. STEPHEN STREET, SUITE 201 MARTINSBURG, WV 25401 PHONE: (304) 264-1923
www.berkeleywv.org THE COUNCIL ALAN J . DAVIS COUNTY ADMINISTRATOR DOUGLAS E . COPENHAVER, JR. JIM WHITACRE ELAINE C . MAUCK, M .A. JAMES R. BARNHART DAN DULYEA
DATE: February 7, 2019
TO: County Council
FROM: Alan J. Davis, County Administrator {\9
RE: Fiduciary Supervisor
As you are aware, Ms. Maria Childers, Fiduciary Supervisor, has submitted her written notice of retirement effective December 31, 2019. At the direction of the County Council a global recruitment effort was begun that resulted in nine (9) applications/resumes'. Of the nine (9) candidates, two (2) were deemed as meeting the minimum job qualifications. These candidates were interviewed by Mrs. Penny Shewell, Office Administrator, and me on Tuesday, January 22, 2019. There was one (1) candidate that we determined to be most qualified and she was interviewed by the County Council and Mr. Norwood Bentley, Legal Director, on Thursday, January 31, 2019.
I would like to recommend that Mrs. Kanette L. Petry assume Fiduciary Supervisor responsibilities upon Ms. Childer's retirement. Mrs. Petry is a Berkeley County native, has a Bachelor's Degree in Accounting from West Virginia University, and also received her law degree from WVU. Mrs. Petry is licensed to practice law in West Virginia, has probate and estate experience, and has been practicing law for over twenty (20) years. Mrs. Petry is currently employed as a Consumer Representative and Compliance Specialist with the West Virginia Office of the Attorney General. Mrs. Petry has also received the endorsement of the Eastern Panhandle Bar Association.
If approved by the County Council, Mrs. Petry has agreed to accept the position of Fiduciary Supervisor Trainee at $59,500 annually with a start date of no later than April 1, 2019. Her employment would also be contingent upon successful completion of a post-offer, pre employment physical and drug screen.
I have attached Mrs. Petry's application, a copy of the Eastern Panhandle Bar Association's letter of endorsement, and a copy of the Fiduciary Supervisor Applicant Log.
To the best of my knowledge there is no familial relationship between Mrs. Petry and any member of the County Council, Mr. Bentley, Mrs. Shewell, or me.
If you have any questions, please don't hesitate to contact me.
Attachments (3) ...
q : to II JtC BERKELEY COUNTY COUNCIL
~ etlil Mj/ 0 I J cJ. CJ I J 400 West Stephen Street, Suite 201 MARTINSBURG, WV 25401 /r):l(S- FAX 304-267-5049 www.berkeleywv.org DEC 1 7 20t3
EMPLOYMENT APPLICATION PLEASE P,RINT POSITION APPLIED FOR: DATE OF APPLICATION Rd tlO.Y -v\ sor llcewiber I~ :Lo I j
0 EMPLOYMENT AGENCY OFRIEND
0 RELATIVE 0WALK-IN fl!1 OTHER web&itl
LAST NAME FIRST NAME MIDDLE NAME Pet\ Kane-t+ti l . NO. CTIY STATE ZIPCODE IOI S\ee Charte.s Town WI/ d5lll4 HOME CELL none...
If you are under 18 years of age, can you provide required proof of you eligibility to work? 0 yes Ono Do you currently have any family members employed by Berkeley County? 0 yes ~no If yes, provide name of relative and department to which they are assigned. ______Have you ever been employed with us before? 0 yes (gno If yes, give date ______
~·""' ~{if Are you currently employed? ~yes Ono DEC 1 7 Z0'18 May we contact your present employer? ~yes Ono
Are you prevented from lawfully becoming employed in this country because of Visa or 0 yes ~no Immigration Status? Proofof citizenship or immigration status will be required upon employment.
On what date would you be available to work?------
Are you available to work: ~] Full Time [ ] Part Time [ ] Temporary
Are you currently on "lay-off'' status and subject to recall? 0 yes Klno
Can you travel if a job requires it? ~yes Ono
Have you ever been convicted of a felony or crime of moral turpitude? 0 yes ~no If yes, explain ______EMPLOYMENT IDSTORY: Beginning with present employer. Please fill in all sections completely.
STARTINGSALARY_4_5~,o_o_o.o_o ___ _
LAST SALARY 5~ 000. DO -~------
PART TIMED
FULL TIME ii
EMPLOYEDFROM D.$b1t ~oaq TO MDf lDl3 STARTING SALARY ------55, OOo .oo
LAST SALARY ______10, ooo .Do _
PARTTIMEO
FULLTIMEtiJ
NAME &fttr~l o~cd lo.w»racHces., Tuc,Pcfr&\\J Offic~ Qn EMPWYED nt~: ~~~:q~ MAILINGADDRESS both gn Edwin \..\i\ler ~uleva.lcl
1YPE OF BUSINESs__..\O.=VJ~· +-Pffl=ch=· =u:...... s ------STARTING SALARY_o______LAST POSITION HELD__..0._W~ne.....r ______LAST SALARY COO. C{) NAME OF SUPERVISOR/fELEPHONE NUMBER non l Joo, DESCDUIK TilE WORK YOU DID rtgl cslnft -.,tl-os..,.-i~-an'"T"a-J+-iih-t--p..,.-10-~fl-.lj---,-la-w-=-ti-rros__ _
PART TIMED REASONFORLEAVING tdirul fum pmdit.i FULL TIME¢
NAME Pill~ PHI 1 A\Tht(\qs ot ltl'-1 EMPLOYED FROM M~ TO -..D,.--f~-...---.1.,..,.qq-f'r-y--- MAILING ADDRESS ~5 A~ Ctri1r, ~1ntinsb "~ , wv ~b 11
TYPE OFBUSINESS~tu-""'w'-'tt""-rm~. -.-~------ STARTING SALARY_J_5~1O_O_O , _bO_~-- LAST POSITION HELD assctl()ft atttim LAST SALARY 0.ro\l.n.d 1~0 000.00 NAME oF sUPERVIsoR/TELEPHoNE NUMBER llrchanl a.l\d \)o.vl! flt I 'a*' ~3 · ~q~ I 1 DESCIRBETHEWORKYOUDID fitit Wort<., rcol eo\Wt dos~,, QYIQ willpnpllrt4ilrl
PART TIMED REASON FOR LEAVING open td cw 1\ prudicu FULL TIME~
IF MORE SPACE IS NEEDED USE ADDIDONAL SHEETS . ' Education
Name and Course of Study Years Diploma Address Completed Degree of School
Elementary val~ anf\orla~ WP.. Ntt School ~ ~,WV N~
High ~~1~h~~ conjt prtp \qio~1qiq DflorntL- School ~'1r6b ' v ~ V 1~tnlivUniVe~ \l@f·1qz1 Undergraduate .BSBA M~n wn,WV ~ Graduate l'ltt~ ra,~l~of lo~ diia ll~d ~ r('Qf 1qiq--1qq1 Professional M wn, V \a.w sthlol Jj)
~~nso~ Lo.w &hcol Other \st~oorof l~w \~1~ -1qi~ (Specify) CQ~is\t, PA ehool Nf\
Indicate any foreign languages you can speak, read, and/or write. ~ot\e... FLUENT GOOD FAIR SPEAK READ WRITE
Describe any specialized training, apprenticeship, skills, and extra-curricular activities. • Concmtrohoo in la.w_schoo) on bu>\~5 aM. im plati1~. Instructions to applicant regarding form: Please sign fonn where requested and date it with the current date. Each employer you listed under Employment History will be contacted and asked to answer the remaining questions. REFERENCE SHEET
To Whom It May Concern:
The person named below has given your name as a past employer. Your response will be kept in strict confidence.
Please return this fonn in the addressed envelope enclosed for you convenience.
Sincerely,
Alan J. Davis County Administrator
I hereby authorize the organization listed below to disclose any requested infonnation regarding my employment with said organization to Berkeley County Council and agree to release the organization and its agent from all liability as a result of such a disclosure. '}!aruJlhd)iJN.i ---1--1f~+--t f ___ Applicant's sigJ(folfe Date
Name: ______.______Employed from ___ to ___
Company : _~------
Location of Employment:
Reason(s) for Leaving:
Eligible for Rehire? ____ Yes ----No Job Title: ------Final Average Monthly Earnings: $ ------
Does this person have a history of work place violence?
Company Officer Title Date BERKELEY COUNTY COUNCIL EMPLOYMENT APPLICATION
ADDITIONAL INFORMATION Other Qualifications
Summarize special job-related skills and qualifications acquired from employment or other experience. . l..itt~ul ublic s1•1ct that time.. i
SPECIALIZED SKILLS Computer Programs (Please List) Al\ MiITTS\ft propms
Other ------~
REFERENCES
1. Ko.rin Ydilmilm 30~- ~l~-~~i1 ~d~rivc- ll\WOO~ w~ adff~NE ADDRESS CITY STATE ZIP CODE
2. Shawn ~rlt 3o~- a1~-q440 ~ HONE ~US-YI Hi " ci1ool Voll ooll ltta.tl Coach Inwood wv ADDRESS CITY STATE ZIP CODE
3. Pair.111, l APPLICANT'S STATEMENT I certify that the answers given herein are true and complete to the best of my knowledge. I authorize investigation of all statements contained in this application for employment as may be necessary in arriving at an employment decision. This application for employment shall be considered active for a period of time not to exceed 180 days. Any applicant wishing to be considered for employment beyond this time period should inquire as to whether or not applications are being accepted at that time. I hereby understand and acknowledge that, unless otherwise defined by applicable law, any employment relationship with this organization is on an "at will" nature, which means that the Employee may resign at any time and the Employer may discharge Employee at any time with or without cause. It is further understood that this "at will" employment relationship may not be changed by any written document or by conduct unless change is specifically acknowledged in writing by an authorized representative of the County Council. In the event of employment, I understand that false or misleading information given in my application or interview( s) may result in discharge. I understand, also that I am required to abide by all rules of the employer Date FOR INTERNAL USE ONLY Arrange Interview [ ] yes [ ] no Employed [ ] yes [ ] no Date of Employment ______ Job Title ------Hourly rate/salary ______NOTES: ~------~ PATRICK G. HENRY III ------'-----,------'Attorney At Law p.l.l.c. 222 WEST JOHN STREET, MARTINSBURG, WV 25401 PHONE304-260-9592 FAX 304-260-9597 January 29, 2019 Doug Copenhaver Berkeley County Council 400 West Stephen Str~et, Suite 201 Martinsburg, ViN 25401 RE: Appointment of Fiduciary Supervisor Dear Council Member: I have been designated by the Eastern Panhandle Bar Association to chair a commit tee seeking to determine · whether or not the Bar Association should endorse or comment upon the applicants for the position of Fiduciary Supervisor for Berkeley County, West Virginia. Upon my request, I was provided a list of the names of the applicants and the same was provided to the committee members. Upon our review and consideration of the ·candidates, the committee ascertained in the first instance that it was believed appropriate to communicate a recommendation to the Commission, and · secondly, that we were unanimous in our support of Kanette Petry as an appropriate selection for the position of Fiduciary Supervisor for Berkeley County, West Virginia. The committee members acknowledge the legal proficiency of Ms. Petry, but more importantly believe that her · temperament and past experience makes her an excellent candidate for the task of dealing with the public under circumstances which are generally emotional and difficult. In the event that you as a Council Member would desire any further supplementation of this correspondence, please feel free to contact me. This correspondence has the approval of the Board of the Eastern Panhandle Bar Association. · -.~ Sincerely, 'l~u.'l b. H~Y\r l iLL Patrick G. Henry III. Attorney at Law Chairman for EP Bar Assoc. Fiduciary Supervisor Committee PGHIII/kl cc: Norwood Bentley Alan Davis Alecia O'Brien Dana Miller Douglas Council Jeffrey Attimy Kanette Petry Priscilla Oliver Robert Rousch Tabitha Physioc Teresa Meske 9 Applicants Berkeley County Council Meeting January 24, 2019 400 W. Stephen Street, Suite 205 9:30A.M. Martinsburg, WV 25401 Present: Douglas E. Copenhaver, Jr., President Dan Dulyea, Vice President Elaine C. Mauck, Councilperson James R. Barnhart, Councilperson Alan J. Davis, County Administrator Norwood Bentley, Ill, Legal Director Penny Shewell, Office Administrator Councilperson Whitacre was not present for the meeting. Also Present: Tracie McCormick, Procurement Coordinator; The Honorable Larry Hess, Assessor; Brian Ross, Engineering Director; Gary Wine, Deputy County Administrator Re: Call to Order President Copenhaver called the February 24, 2019 Berkeley County Council Meeting to Order at 9:35 A.M. Re: Items from the Public There were no items from the public. Re: Agenda Vice President Dulyea made a motion to approve the Agenda for the January 24, 2019 Berkeley County Council meeting. Councilperson Mauck seconded the motion. The motion carried unanimously. Re: Consent Agenda 1. Purchases Order Log Alan Davis, County Administrator stated that the invoice on page 2 for Thomas Summerville in the amount of $1 ,196.67 was to replace the water fountains in the Dunn Building. 2. Internal Budget Revisions Mr. Davis reviewed the one (1) internal budget revision received. 1 3. Changes in Status President Copenhaver stated that a letter of resignation was received from the Day Report Center from Tim Nordstrom effective January 7, 2019. President Copenhaver stated that a letter of termination was received from the Sheriffs Office for Corey Welcome effective January 16, 2019. President Copenhaver stated that a n new hire recommendation was received from Tim Czaja, Community Corrections Director for Christopher Harrell as a Home Confinement Officer effective February 4, 2019 with an annual salary of $29,375. President Copenhaver stated that a change in status was received from The Honorable Catie Wilkes Delligatti, Prosecuting Attorney, for Ashley Broadus to increase her salary to $38,000 effective February 1, 2019. President Copenhaver stated that a change in status was received from the Prosecuting Attorney for Amber Miller to increase her salary to $36,000 effective February 1, 2019. President Copenhaver stated that a change in status was received from the Prosecuting Attorney for Tamara McCormick to increase her salary to $30,500 effective February 1, 2019. 4. Approval of Minutes There were no changes to the January 10, 2019 Berkeley County Council meeting minutes. 5. Council Calendars President Copenhaver reviewed the Council calendar for the month of January. 6. Board and Commission Calendars President Copenhaver reviewed the Board and Commission calendar for the month of January. Councilperson Barnhart stated that the Health Department Board would be meeting on January 29th and not January 22"d. Re: Consent Agenda Approval Councilperson Mauck made a motion to approve the Consent Agenda for the January 24, 2019 Berkeley County Council meeting. Councilperson Barnhart seconded the motion. The motion carried unanimously. Re: Correction of Assessments Logs, Apportionment of Assessments, Deconsolidation and Consolidation of Properties Applications - Assessor's Office The Honorable Larry Hess, Assessor appeared before the Council and presented one (1) real estate exoneration for reason of office error totaling$ 831.31. 2 Vice President Dulyea made a motion to approve the one (1) real estate exoneration for reason of office error totaling $831.31. Councilperson Barnhart seconded the motion. The motion carried unanimously. Re: Board Meeting Reports Councilperson Barnhart reported that he did not have any meetings this week. Councilperson Mauck reported that she had no meetings this week, but did attended the MLK Dinner in addition to speaking with citizens regarding concerns with a bar in South Berkeley County. She also reported that she appeared on the radio program where she presented the history on Darksville, WV. Vice President Dulyea reported that he attended the Main Street Martinsburg meeting where they are restructuring the way they appoint committees. He also reported that the EPTA meeting was rescheduled. Vice President Dulyea reported that he attended the Eastern Panhandle Home Builders Association meeting where new officers were inducted. President Copenhaver stated that he did not have any meetings this week. Re: Board and Commission Vacancies Vice President Dulyea made a motion to appoint David Hartley to the Building Permits Advisory Board for a full term. Councilperson Mauck seconded the motion. The motion carried unanimously. Councilperson Mauck made a motion to appoint Joseph Feratti to the Senior Services board for a full term effective January, 2019. Councilperson Barnhart seconded the motion. The motion carried unanimously. Re: Honorary County Councilperson Councilperson Mauck introduced Baratou Bah, a student from Spring Mills High School. Ms. Bah stated that she planned to attend college at Potomac State and study to become a Pharmacist and was a member of five clubs at the High School. Councilperson Mauck swore in Ms. Bah as Honorary County Councilperson and presented her with a certificate. Re: David Porterfield, Acting Director, Martinsburg Berkeley County Public Library Budget Presentation FY-2019-2020 David Porterfield, Acting Director for the Martinsburg-Berkeley County Public Library appeared before the Council and presented their FY 2019-2020 budget request. Mr. Porterfield reviewed the upcoming activities and events for the year. Gary Wine, Deputy County Administrator appeared before the Council as a board member and spoke regarding the cut received from the state and the board is now working with the Board of Education to try to re-coop some of that funding. Re: Brian Ross, Engineering Director Budget Presentation FY 2019-2020 Brian Ross, Engineering Director appeared before the Council and presented his budget request for FY 2019-2020 reviewing each line item. 3 Re: Mark Jordan, Executive Director, Convention and Visitor's Bureau Budget Presentation FY 2019-2020R Mark Jordan, Executive Director with the Convention and Visitor' s Bureau appeared before the Council and presented their FY 2019-2020 budget requesting $340,000 which includes the hotel/motel tax. Mr. Jordan reviewed the upcoming events and stated that Berkeley County needed a convention center. Re: Bill Kearns, Administrator, Berkeley County Health Department Budget Presentation FY 2019-2020 Bill Keams, Administrator, Berkeley County Health Department appeared before the Council and presented their FY 2019-2020 budget requesting $96,34 7. Mr. Kearns stated that they are hoping to increase their funding from the state this year and provide employee increases with that funding. He reviewed the accomplishments of the Health Department for the past year with the largest being the merger of Berkeley and Morgan County Health Departments. Mr. Kearns reviewed the Harm Reduction Program stating that they had exchanged over 103,000 needles since the program began in 2017. Re: Alan Davis, County Administrator Declaration of Surplus Property - Sheriff's Department Surplus Alan Davis, County Administrator reviewed the Declaration of Surplus property for the Sheriffs Department to declare 103 weapons as surplus. Councilperson Mauck made a motion to approve the Declaration of Surplus for the Sheriffs Department as presented by Mr. Davis. Councilperson Barnhart seconded the motion. The motion carried unanimously. Re: Executive Session - County Council Personnel Councilperson Barnhart made a motion to go into Executive Session for County Council personnel at I :08 P.M. Councilperson Mauck seconded the motion. The motion carried unanimously. President Copenhaver declared the Council out of Executive Session at 4: 13 P.M. President Copenhaver stated that no motions were made during or after Executive Session. Re: Recess Councilperson Barnhart made a motion to Recess the January 24, 2019 Berkeley County Council meeting. Submitted by-;-lj!!dl ~ dJ '------Penny Shewell, Office Administrator 4 Mon Tue Wed Thu Fri 1 4 5 6 7 8 2:00 pm 9:30 am Board of Review County Council & Meeting Equalization 2:00 pm Board of Review & Equalization 11 12 13 14 15 2:00 pm 9:30 am Board of Review County Council & Meeting Equalization 2:00 pm Board of Review & Equalization 18 19 20 21 22 President's Day 2:00 pm 9:30 am Board of Review County Council Offices Closed & Meeting Equalization 2:00 pm Board of Review & Equalization 25 26 27 28 2:00 pm 9:30 am Board of Review County Council & Meeting Equalization 2:00 pm Board of Review & Equalization COUNCIL CALENDAR MARCH2019 1 5 6 7 9:30am 9:30am 9:30am County Council County Council County Budget Work Session Budget Work Session Council Meeting 11 12 13 14 11s 9:30am County Council Meeting 18 119 120 l21 122 9:30 am County Council Meeting 25 126 127 128 129 9:30am County Council Meeting Mon Tue Wed Thu Fri 1 9:00 AM WEPM Council Barnhart 4 5 6 7 8 6:00 pm 5:00 pm Planning Commission Sewer District/Storm Water 11 12 13 14 15 2:30 pm LEPC 8:30 am 9:30 am Development 4:00 pm EPTA WVU Extension Service Authority 5:00 pm Water District 6:00 pm Roundhouse 6:30 pm 6:00 pm Farmland Protection Authority Fire Board 6:00 pm Airport Authority 18 19 20 21 22 President's Day 9:00 am WRNR 12:00 pm Region 9 9:00 AM Councilperson Vice 4:00 pm WEPM Offices Closed President Dulyea Criminal Justice Board Councilperson 11:30 am Parks & Rec 6:00 pm 5:00 pm Sewer District Solid Waste Authority 6:00 pm Planning Commission 25 26 27 28 1:00 pm Historic Landmarks 10:00 am CVB 5:00 pm Library Board 4:00 pm Health Board 3:00 pm 5:00 pm 5:00 pm Water District Senior Services Ambulance Authority BOARDS/COMMISSION CALENDAR MARCH2019 Mon Tue Wed Thu Fri 1 9:00 am WEPM Talk Radio Councilperson President Copenhaver 4 5 6 7 8 6:00pm 5:00pm 4:00pm Planning Commission Sewer/Storm Water Telemon District 11 12 13 14 15 2:30pmLEPC 9:30 am Development 6:30pm 5:00 pm Water District Authority Fire Board 6:00 pm Farmland Protection 6:00 pm Roundhouse 6:30 pm Airport Authority Authority 18 19 20 21 22 4:00pmEPTA 9:00am WRNR 1:30pmMPO 4:00 pm Health Board Councilperson Whitacre 6:00 pm Solid Waste 6:00 pm Planning 11:30 am Authority Commission Parks & Rec 5:00pm Sewer/Storm Water District 25 26 27 ~8 29 1:00 pm Historic Landmarks 10:00am CVB 5:00pm 9:00 am 5:00 pm Water District 3:00pm Ambulance Authority WEPM Talk Radio Senior Services 5:00pm Councilperson Whitacre Library Board ~erkeleu filnunfu filnuncil 400 w. STEPHEN STREET, SUITE 201 MARTINSBURG, WV 25401 PHONE: (304) 264-1923 www.berkeleywv.org ALAN J . DAVIS THE C OUNCIL COUNTY ADMINISTRATOR DOUGLAS E . COPENHAVER, JR. JIM WHITACRE ELAINE C . MAUCK, M .A. JAMES R. BARNHART DAN DULY EA RESOLUTION IN SUPPORT OF ACCEPTANCE AND ADMINISTRATION OF THE FY20 WV COMMUNITY CORRECTIONS GRANT PROGRAM The Berkeley County Council met on February 7, 2019 with a quorum present, and passed the following resolution. BE IT RESOLVED that the Berkeley County Council hereby authorizes Douglas Copenhaver, Jr., President of the Berkeley County Council, to act on its behalf to enter into a contractual agreement with the Division of Justice and Community Services to receive and administer grant funds pursuant to the provisions of the West Virginia Community Corrections Grant Program. SIGNED THIS 7th day of February, 2019. ATTEST: Douglas E. Copenhaver, Jr. , President John W. Small, Jr., County Clerk DATE: ______Dan Dulyea, Vice President James P. Whitacre, Councilperson Elaine C. Mauck, Councilperson James R. Barnhart, Councilperson Community Approved Budget Category Local Funds Corrections (DCJS Use Only) Funds Personnel I Contractual: Director, Tim Czaja Salary (1 .0 FTE): $62, 153.00 $12,431 .00 $49,722.00 FICA@ 7.65% = $4,755.00 $4,755.00 PERS (Retirement)@ 10% = $6,215.00 $6,215.00 Health Insurance: $8, 148.00 $8,148.00 Adminstrative Assistant, Kathy Butts Salary (1 .0 FTE): $32,719.00 $6,544.00 $26,175.00 FICA@ 7.65% = $2,503.00 $2,503.00 PERS (Retirement) @ 10% = $3,272.00 $3,272.00 Health Insurance: $8, 148.00 $8,148.00 Case Manager, Joe Mercer Salary (1.0 FTE): $36,335.00 $7,267.00 $29,068.00 FICA@ 7.65% = $2,780.00 $2 ,780.00 PERS (Retirement) @ 10% =$3 ,634.00 $3,634.00 Health Insurance: $8, 148.00 $8,148.00 Case Manager, Emily Ledane Salary (1 .0 FTE): $36,335.00 $7,267.00 $29,068.00 FICA@ 7.65% =$2 ,780.00 $2,780.00 PERS (Retirement) @ 10% =$3 ,634.00 $3,634.00 Health Insurance: $8, 148.00 $8,148.00 Case Manager, Heather Hunt Salary (1 .0 FTE): $36,335.00 $7,267.00 $29,069.00 FICA@ 7.65% = $2,780.00 $2,780.00 PERS (Retirement)@ 10% = $3,634.00 $3,634.00 Health Insurance: $8, 148.00 $8,148.00 Home Confinement Officer, Charles Viccellio Salary (1 .0 FTE): $37,000.00 $37,000.00 FICA@ 7.65% = $2,831.00 $2,831 .00 PERS (Retirement)@ 10% = $3,700.00 $3,700.00 Health Insurance: $8, 148.00 $8,148.00 Home Confinement Officer, Danielle McManus Salary (1 .0 FTE): $35,000.00 $35,000.00 FICA@ 7.65% =$2 ,678.00 $2,678.00 PERS (Retirement) @ 10% = $3,500.00 $3,500.00 Health Insurance: $8, 148.00 $8,148.00 Home Confinement Officer, Aaron Gatrell Salary (1 .0 FTE): $32,000.00 $32,000.00 FICA@ 7.65% =$2 ,448.00 $2 ,448 .00 PERS (Retirement) = $3,200.00 $3,200.00 Health Insurance: $8, 148.00 $8,148.00 Travel I Training: NIA Equipment: N/A Other: Drug Testing Supplies 250 tests/week for 12 months @ $3.50/test = $9,000.00 $36,000 .00 $45,500.00 Offender Monitoring Contractual Services 3M Equipment Rental and Monitoring = $70,000.00 $14 ,000 .00 $56 ,000.00 Total Local Funds: $287,304.00 Total State Community Corrections Funds: $255, 102.00 Total APPROVED for Project $0.00 * All Funds Must Be Rounded To The Nearest Whole Dollar Amount * Penny L Shewell From: Dirk Stansbury Penny, >Inwood Meadows The SWM and grading was released in 2008. Engineering's2018 comments were directed to failed pavement and ditch line maintenance. The items have been corrected. The Boyd's X-ing has been revised Dirk From: Penny L Shewell [mailto:[email protected]] Sent: Monday, February 4, 2019 1:16 PM To: Dirk Stansbury ([email protected]) Cc: Brian Ross; Tracie McCormick; Julie Wright; Alan Davis; Norwood Bentley Subject: Bond Reductions/Releases Dirk, Can you please send me an email on the Bond Reductions/Releases that are on the attached Agenda and state if all stormwater management issues have been addressed for these. The Council pulled these from last week's Agenda and did not approve since they did not know about the stormwater. Please send me an email and include each of the properties in regards to stormwater that I can insert in the read ahead for the Council. Thank you, Penny Penny Sltewell Office Administrator 304-267-5103 Office 304-267-5049 Fax [email protected] Happy New Year!! 1 BERKELEY COUNTY ENGINEERING/ BUILDING INSPECTIONS DEPARTMENTS 400 WEST STEPHEN STREET MARTINSBURG, WV 25401 PHONE (304) 264-1966 FAX (304) 262-3128 www.berkeleywv.org Rev. 2/5/19 Berkeley Co. Council Attn: Penny RE: Willow Ridge, File #030-05 bond release Current Bond = $128,040.00 Bond Line Item List Release/Hold Attached A bond reduction request has been reviewed on the above referenced project. The remaining items: property comers, wearing course asphalt, and stone shoulders have been completed. Engineering recommends a release of the surety less the 15% Retainage of $31,680.30 for the required 180 days from the date of your approval. Sincerely, ;J ~vt Dirk Stansbury, P.E. Berkeley County Engineer [email protected] c. Steve D. Aberegg, BC Asst, Engin. Monique Boots, BC Planning Fox & Assoc. Project: Willow Ridge Owner: Panhandle Builders, Inc. Date: April 4, 2006 Engineer: Fox & Assoc., Inc. Description: 65 Single Family Lots File Number: 30-05 Bonded Improvements: Mar-11 / 10 1/29/2019 DAS !Eng. Inspection I I Hold Release I Hold 1" Bituminous Surface 693 TON @ $41.00 $28,413.00 $ 69,300.00 $ 69,300.00 $ 2" Bituminous Base 1387 TON @ $38.00 $52,706.00 $ 5,000.00 $ 5,000.00 $ 1.5" Bituminous Surface 124 TON @ $41 .00 $5,084.00 $ 12,400.00 $ 12,400.00 $ 3" Bituminous Base 248 TON @ $38.00 $9,424.00 $ 6" Stone Base 4161 TON @ $15.00 $62,415.00 $ 7" Stone Base 579 TON @ $15.00 $8 ,685.00 $ 6" Stone Shoulder 2055 TON @ $15.00 $30,825.00 $ 15,000.00 $ 15,000.00 $ Signs 6 EA. @ $75.00 $450.00 $ Property Corners 132 EA. @ $100.00 $13,200.00 $ Need as-builts, ensure pond volumes, grading bond released 1/2011 $ 5,000.00 $ 5,000.00 $ $ Subtotal $211 ,202.00 $ 106,700.00 $ Administration 15% $31,680.30 $ 21,340.00 Inflation 5% $10,560.10 Total $253.442.40 $ 128,040.00 180 days hold = 15% base $ 31,6so.30 I Ssett MsElwayne Assistant County Engineer BERKELEY COUNTY ENGINEERING AND BUILDING INSPECTIONS 400 West Stephen Street- Suite 202, Martinsburg, WV 25401-3838 Telephone: 304-264-1966, Fax: 304-262-3128 Web Page: www.berkeleywv.org 24 January 2019 Revised 2/4119 BC Council 400 West Stephen Street Suite 202 Martinsburg, WV 25401 Re: Boyd's Crossing Section The 180 day hold period has been met; A site visit confirmed the conditions set for release have been completed and the following items that have been completed; they include the as-built confirmation of basin volume, the removal of the plastic liner hazard, placement of the fence around the pond, reconstructing the forebay and weir. The required 15% hold on original amount of $130,244.82 is hereby released. If you have any questions, please contact me at 304.264.1966 or by email. Respectfully, Dirk Stansbury, P.E. County Engineer Berkeley County Engineering & Permitting Department. [email protected] C Steve Aberegg, BC Engn. Monique Boots, BC Planning Penny Shewell, B.C. Council BERKELEY COUNTY ENGINEERING AND BUILDING INSPECTIONS 400 West Stephen Street - Suite 202, Martinsburg, WV 25401-3838 Telephone: 304-264-1966, Fax: 304-262-3128 Web Page: www.berkeleywv.org 24 January 2019 Berkeley County Council Attn: Penny Shewell Re: Inwood Village Bond Reduction # 055-04 The 180 day hold period has been met; A site visit confirmed the conditions set for release; ditch line cleared and fire hyd. accessibility have been completed. The current bond amount of $474,768.00 has been held the required six months for final release from this bond. If you have any questions, please contact me at 304.264.1966 or by email. Respectfully, Dirk Stansbury, P.E. County Engineer Berkeley County Engineering & Permitting Department. [email protected] C Steve Aberegg, BC Engn. 300N,LLC M. Boots N. Bentley Office Error TAXABLE YEAR OF 2018 FEB 0!0 ;:Z_01JJ EXONERATIONS/CORRECTION OF ASSESSMENTS _x_ Personal Real Estate Page 1 - February 4, 2019- Ticket# District Name Listed on Tax Ticket Value Exonerated on New Tax Reason for Exoneration By Exonerated Statement 0700000007s 07 Mill Creek Morris, Joetta L. & Sandy $45.96 Taxpayer has Homestead; not applied. Office Error The above exoner Berkeley County Council on the ___day of______County Council ------~ County Council ------~ ------Prosecuting Attorney Office Error TAXABLE YEAR OF 2018 FEB 3 2D'MJ EXONERATIONS/CORRECTION OF ASSESSMENTS Personal X Real Estate Page 1 - February 4, 2019 Ticket# District Name Listed on Tax Ticket Value Exonerated on New Tax Reason for Exoneration By Exonerated Statement 038741 06 Martinsburg Pierce, Mark & Elliott, Megan $1,182.57 Put in wrong tax class. Office Error Berkeley County Council on the ___day of_____ ~ County Council ------~ County Council ------~ ------Prosecuting Attorney BOARDS & COMMISSIONS VACANCIES THRU 2019 Name Size Count Vacancies Councilperson Board of Zoning Appeals 5 3 2 Council Building Code Appeals Board 5 3 2 Council Building Permits Advisory Committee 5 2 3 Council Eastern WV Regional Airport Authority 11 8 3 Dan Dulyea BC Criminal Justice Board 15 11 4 Dan Dulyea BC Planning Commission 10 6 4 Jim Whitacre Berkeley Senior Services 12 11 1 Elaine Mauck - BC Roundhouse Authority 21 13 8 Elaine Mauck Central Dispatch Advisory Committee 7 6 1 Doug Copenhaver - BOARD NAME MEMBER NAME EXPIRATION FEBRUARY 2019 Emergency Ambulance Authority lJohn Taylor (2 yr) IFebruary 15, 2019 J J MARCH 2019 Nerems INC David Weller March 9, 2019 J Emergency Ambulance Authority Nicolas H. Diehl (1 yr) March 17, 2019 J Emergency Ambulance Authority Michael McGinnis (2 yr) March 18, 2019 J Emergency Ambulance Authority Sandra Hamilton (3 yr) March 24, 2019 J RE-APPOINTMENTS RECEIVED FOR BOARDS RE-APPT LTR RECV' TERM TERM DATERECV'D MEMBER BOARD REQUESTED REQ'D RECV'D D EXPIRATION LENGTH 1/31/2019 !John Taylor (2 yr) I Emergency Ambulance Authority I J I J I J I 2/15/20191 2 YR I I I I I I I ' I I I I I I I I I I I I I I I I I I I I I I I I I I I I APPLICATIONS RECEIVED FOR BOARDS NAME OF DISCLOSURE DATE APPLICANT BOARD REQUESTED REC'D STATUS 8/23/2018 ITimothy Thompson IBC Ambulance/Fire Board YES Iinterviewed 09/13/2018 8/30/2018 IDennis Shade IRoundhouse Authority YES Iinterviewed 09/13/2018 12/4/2018 IChristopher Siemerling IBC Planning Commission YES Iinterviewed 01/17/2019 BUDGET PRESENTATIONS FOR THURSDAY, FEBRUARY 7, 2019 ACCT# AGENCY NAME FY2011-12 FY2012-13 FY2013-14 FY2014-15 FY2015-16 FY2016-17 FY2017-18 FY2018-19 FY2019-20 Request 951 CASA of the Eastern Panhandle, Inc. $2,000 $2,800 $2,500 $2,500 $2,500 $1,250 $1,250 $1,250 $2,468 903.2 Apollo Civic Theatre $0 $0 $0 $0 $0 $0 $700 $0 $8,000 950.1 CCAP-Loaves & Fishes $2,500 $2,500 $2,000 $2,000 $2,000 $1,000 $1,000 $1,000 $2,000 903.3 Boys & Girls Club of the Eastern Panhandle $0 $0 $0 $0 $2,500 $1,250 $2,500 $3,000 $25,000 722 Children's Home Society of West Virginia (Safe Haven) $5,000 $5,000 $5,000 $5,000 $5,000 $2,500 $2,400 $2,400 $5,000 Outside-Agency Request for Funding 2019 -2020 Fiscal Year Berkeley County Council Contact: Mrs. Penny Shewe/1- Email: [email protected] Phone: 304-264-1923 Date Submitted: 101/07/2019 Agency Information Agency Name Submitted by: Name & Title !CASA of the Eastern Panhandle, Inc. (CASA-EP) !Elizabeth M. Loy, Executive Director Address of Agency or Contact 1336 South Queen Street, Martinsburg, WV 25401 E-mail Address: Phone: [email protected] 1304 263-5100 Request Supporting Information Total FY2019 - 2020 funding requested from the County Council 2,468 List the significant accomplishments of your agency for FY2018 - 2019 List all significant funding sources that your agency has received during FY2018 - 2019 What major activities are planned by your Agency for FY2019 - 2020? If funds are received from Berkeley County, specify what these funds will be used for: In 2018 there were 204 new Juvenile Abuse (JA) cases in Berkeley County. The CASA-EP Volunteer Advocate and monitoring programs gave us a presence in each ch ild's case. Victims of Crime Act (VOCA) grant: $143,304; Berkeley County: 1250; City of Martinsburg CDBG 6,000 To enroll and support Volunteer advocates CASA-EP will be conducting three (3) 8-week training session classes, a total of 95 classroom hours, designed to support the National CASA curriculum as part of our recruitment and training efforts. Additionally CASA-EP will hold four (4) Quarterly training sessions, and offer (12) monthly support sessions to address the retention of Volunteer Advocates. General Program Support related to the recruitment and retention of Volunteer Advocates Attach a copy of your proposed FY2019 - 2020 budget reflecting the funds requested and a copy of your current fiscal year budget with supporting financial statement(s). Funding requests must be electronically submitted to [email protected] no later than 5:00 PM Wednesday , January 9, 2019. You will be contacted and given a time to present your request to CASA of the Eastern Panhandle, Inc. Cost of Training an Advocate CASA of the Eastern Panhandle, Inc. served 204 Juvenile Abuse and Neglect cases in Berkeley County during the calendar year of 2018. The total cost associated with training a Volunteer Advocate, including staff time equals $171/per advocate. The budget below provides a breakdown of the items and associated cost of training. Item - Description Cost to CASA-EP Funds Requested State and FBI combined background check: ldentiGo $50/per applicant x 40 =2000 File Materials: printing application/interview paperwork $.10/page x 40 = 80.00 Classroom materials: Avery 3 ring binder 4/pack $24.81/ea. x 5 = 124.05 $124.05 USB drives 16GB $7.13/ea. x 40 = 285.20 $285.20 Three Little Words by Ashley Rhodes-Courter $11.65/book x 40 = 466.00 $466.00 Someone There for Me: Everyday Heroes Through the Eyes of $14.50/book x 40 = 580.00 $580.00 Teens in Foster Care by CWLA Press Decision Making for CASA I GAL Volunteers: A Question of $9.99/book x 40 = 399.60 Balance (available on Kindle I E-books) Mead 70-sheet spiral notebook $1.00 x 80 = 80.00 Avery 5711 White Economy Binder w/ 1" round ring $1.33 x 40 = 53.20 Section Dividers $0. 79 x 40 = 31.60 Card Stock $6.44/per ream = 6.44 Training IDs (laminated) with clip (printed in house) $1.00/per x 40 = 40.00 Super Sticky Easel Pads 25x30" {30 pages I 2 per pack) $34.99 x 4 = 139.96 $139.96 Sharpie Markers (8 per pack) $9.00 x 3 = 27.00 Laminated copy of Oath $.10 x 40 = 4.00 Certificate of Completion (printed in house) $.10 x 40 = 4.00 Avery 28877 True Print 2"x 3 Yi" Business Cards 120/pack $6.76 Printed in house $.10 x 120 = 12.00 CASA lanyard $2.25 x 40 = 90.00 $90.00 CASA Dorsel Business Briefcase (soft shoulder style) $7.59 x 40 = 303.90 $303.90 CASA Lapel Pins $3.00 x 40 = 120.00 CASA Pad Folio $11.98 x 40 = 479.20 $479.20 CASA Magnet $1.00 x 40 = 40.00 Assignment Cards $.SO x 40 = 20.00 Staff Cost Classroom hours $17.05 x 95 = 1619.75 Total Cost $6,845.90 2,468.31 CASA OF THE EASTERN PANHANDLE 2019 Budget v.2 January 1 - December 31 , 2019 November 1 ,2018 January February March April May June July August September October November December Total Revenue Annual Campaign Clrcle of Hope 0.00 Businesses 500.00 5,550.00 5,000.00 500.00 500.00 12,050.00 Individuals 1,500.00 100.00 200.00 50.00 525.00 120.00 5,569.00 500.00 258.00 500.00 9,322.00 Total Circle of Hope 2,000.00 100.00 200.00 5,600.00 5,525.00 120.00 5,569.00 500.00 258.00 0.00 500.00 1,000.00 21 ,372.00 Faith Based 3,000.00 332.00 500.00 168.00 4,000.00 8,000.00 Total Annual Campaign 5,000.00 100.00 200.00 5,600.00 5,525.00 $ 120.00 5,901 .00 1,000.00 258.00 0.00 668.00 $ 5,000.00 29,372.00 Contributions Online Campaign 0.00 AmazonSmlles 59.00 42.00 42.00 42.00 185.00 Network for Good 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 20.00 240.00 Total Online Campaign 20.00 79.00 20.00 20.00 62.00 20.00 20.00 62.00 20.00 20.00 62.00 20.00 $ 425.00 Other Contributions outreach Committee Inspired contributions 416.67 416.67 416.66 416.67 416.66 416.67 416.67 416.67 416.66 416.67 416.66 416.67 5,000.00 Civic Group Donations 117.00 117.00 CFC Designations 0.00 Consumer Share Donations 27.00 27.00 Total Other Contributions 416.67 $ 416.67 s 416.66 s 416.67 s 533.66 s 41 6.67 s 443.67 416.67 s 41 6.66 s 416.67 s 416.66 s 416.67 s 5,144.00 State 0.00 IOLTA 500.00 500.00 500.00 1,500.00 NIP Donation 4,500.00 4,500.00 WV CASA Network 0.00 Total State 0.00 s 500.00 s 0.00 s 0.00 s 500.00 s 0.00 s 0.00 s 500.00 s 0.00 s 4,500.00 0.00 s 0.00 $ 6,000.00 UnHed Way of Eastern Panhandkt 0.00 Donor Designations 191 .00 234.00 133.00 129.00 133.00 311 .00 47.00 47.00 47.00 47.00 47.00 47.00 1,413.00 United Way Other Contributions 80.00 80.00 Total United Way of Eastern Panhandle 191.00 234.00 213.00 $ 129.00 s 133.00 311 .00 s 47.00 47.00 47.00 47.00 47.00 47.00 1,493.00 Total Contri butions 5,627.67 1,329.67 849.66 $ 6,165.67 s 6,753.66 s 867.67 s 6,411 .67 2,025.67 741.66 4,983.67 1,193.66 5,483.67 42,434.00 Fund Raising • Events CASA Hosted Events 0.00 20.20 Club 0.00 20.20 Club Dinner Contributions 80.80 80.80 80.80 80.80 80.80 80.80 80.80 80.80 80.80 80.80 81 .00 81 .00 970.00 Total 20.20 Club 80.80 80.80 80.80 80.80 80.80 80.80 80.80 80.80 80.80 80.80 81 .00 81 .00 970.00 CASA River Century (placeholde r) 0.00 Rider Registrations (placeholder) 0.00 Total CASA River Century (placeholder) 0.00 s 0.00 s 0.00 s 0.00 s 0.00 $ 0.00 s 0.00 s 0.00 s 0.00 s 0.00 s 0.00 s 0.00 s 0.00 Friends of CASA (FOC) Sponsorships 5,000.00 5,000.00 5,000.00 15,000.00 Ticket sales Total FOC Events 0.00 $ 0.00 $ 0.00 5,000.00 0.00 $ 0.00 0.00 5,000.00 0.00 0.00 $ 0.00 5,000.00 15,000.00 Misc. Fundrals lng Events (by Fundralslng Committee) 2,500.00 2,500.00 2,500.00 2,500.00 10,000.00 Flamingo Fandango Sponsorships 440.00 250.00 2,000.00 750.00 750.00 400.00 6,050.00 10,640.00 Ticket sales 630.00 1,940.00 2.570.00 Total Flamingo Fandango 0.00 440.00 $ 250.00 2,000.00 750.00 750.00 1,030.00 7,990.00 0.00 0.00 $ 0.00 0.00 13,210.00 TOTAL FUND RAISING EVENTS 80.80 520.80 $ 2,830.80 7,080.80 830.80 3,330.80 1,110.80 13,070.80 2,580.80 80.80 $ 81 .00 7,581.00 39,180.00 Grants - Restricted CDBG 2,500.00 2,500.00 5,000.00 EWVCF Youth Grant 3,000.00 3,000.00 Ecolab 5,000.00 5,000.00 Seely Foundation 7,500.00 7,500.00 UWEP GRANT Non-Donor Designated Dollars 670.00 670.00 670.00 670.00 670.00 670.00 670.00 670.00 670.00 670.00 670.00 670.00 8,040.00 VOCA 11 ,942.00 11 ,942.00 11 ,942.00 11 ,942.00 11 ,942.00 11 ,942.00 11 ,942.00 11 ,942.00 11 ,942.00 11 ,942.00 11 ,942.00 11 ,942.00 143,304.00 WISH Grant 14,375.00 14,375.00 Total Grants ·Restricted 15,112.00 12,612.00 12,612.00 12,612.00 15,612.00 22,612.00 12,612.00 26,987.00 12,812.00 17,612.00 12,612.00 12,612.00 186,219.00 Grants - Unrestricted Bernard McDonough Foundation 3,000.00 3,000.00 EWVCF Foundation 425.00 425.00 Fleming Family Fund 0.00 John Vos Family Foundation 6,000.00 6.000.00 WalMart 1,000.00 1,000.00 Total Grants· Unrestricted 1,000.00 0.00 425.00 3,000.00 0.00 0.00 6,000.00 0.00 0.00 $ 0.00 0.00 0.00 10,425.00 Total Revenue 21 ,820.47 14,462.47 16,717.46 28,858.47 23,196.46 26,810.47 26,134.47 42,083.47 15,934.46 22,676.47 13,886.66 25,676.67 278,258.00 Gross Profit 21 ,820.47 14,462.47 16,717.46 28,858.47 23,196.46 26,810.47 26,134.47 42,083.47 15,934.46 22,676.47 13,886.66 25,676.67 278,258.00 Expenditures Fund Raising Events Pay Pal Fee 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 25.00 300.00 Advertising 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 1,200.00 FOC Events 250.00 250.00 250.00 750.00 Flamingo Fandango 1,300.00 1,300.00 Plaques for Donors 100.00 100.00 100.00 100.00 400.00 NIP Fee 255.00 255.00 River Century 0.00 Advertising 0.00 Total River Century 0.00 $ 0.00 0.00 0.00 $ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Fund Raising Events 125.00 $ 125.00 225.00 375.00 $ 125.00 225.00 125.00 1,675.00 480.00 125.00 125.00 475.00 4,205.00 General Operating Expenses Bank Charges 10.00 10.00 Board and Staff Training 1,250.00 1,250.00 Educatlon/Publlclty 0.00 Insurance 824.00 312.00 1.878.00 3,014.00 License & membership Fees 172.00 102.00 25.00 100.00 75.00 150.00 624.00 Professional Fees 4,000.00 4,000.00 Exec, Dir. Dues 150.00 150.00 150.00 150.00 600.00 Staff Travel 761 .00 842.00 618.00 450.00 840.00 400.00 200.00 514.00 575.00 575.00 575.00 575.00 6,925.00 Subscriptions 52.00 52.00 52.00 52.00 52.00 52.00 52.00 52.00 52.00 52.00 52.00 52.00 624.00 Total General Operating Expenses 963.00 1,890.00 670.00 754.00 927.00 552.00 789.00 1,966.00 2,505.00 4,777.00 627.00 627.00 17,047.00 Office Operating Costs Computer Service 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 130.00 1,560.00 Copying/Printing 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 300.00 3,600.00 Credit card charge 10.00 10.00 Fax 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 10.00 110.00 220.00 Office Supplies/Stationary 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 100.00 1,200.00 Postage 300.00 300.00 300.00 900.00 Rent 525.00 525.00 525.00 525.00 525.00 525.00 525.00 525.00 525.00 525.00 525.00 525.00 6,300.00 Storage Unit 240.00 240.00 Telephone and Internet Bundle 160.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 160.00 1,920.00 Total Office Operating Costs 1,525.00 1,225.00 1,235.00 1,525.00 1,225.00 1,465.00 1,225.00 1,225.00 1,525.00 $ 1,225.00 1,225.00 1,325.00 15,950.00 Salaries/Benefits Admln.Support 1,087.00 1,083.00 1,083.00 1,083.00 1,083.00 1,083.00 1,083.00 1,083.00 1,083.00 1,083.00 1,083.00 1,083.00 13,000.00 Director of Programs 3,216.00 3,215.00 4,823.00 3,215.27 3,215.38 3,215.38 3,215.38 4,823.07 3,215.38 3,215.38 3,215.38 3,215.38 41,800.00 Executive Director 3,846.08 3,846.16 5,769.24 3,846.16 3,846.16 3,846.16 3,846.16 5,769.24 3,846.16 3,846.16 3,846.16 3,846.16 50,000.00 Exec. Dir. Stipend 764.92 764.92 764.92 764.92 764.92 764.92 764.92 764.92 764.92 764.92 764.90 764.90 9,179.00 Payroll Taxes 1,212.00 1,212.00 1,212.00 1,212.00 1,212.00 1,212.00 1,212.00 1,212.00 1,212.00 1,212.00 1,212.00 1,212.00 14,544.00 Senior Volunteer Coordinator 2,707.70 2,707.70 4,061 .55 2,707.70 2,707.70 2,707.70 2,707.70 4,061 .55 2,707.70 2,707.70 2,707.70 2,707.60 35,200.00 Vol Coordinator 1 2,115.20 2,115.20 3,172.00 2,115.20 2,115.20 2,115.20 2,115.20 3,173.60 2,115.20 2,115.20 2,116.40 2,116.40 27,500.00 Vol Coordinator 2 2,000.00 2,000.00 3,000.00 2,000.00 2,000.00 2,000.00 2,000.00 3,000.00 2,000.00 2,000.00 3,500.00 2,000.00 27,500.00 Workers Comp. 3,207.00 3,207.00 Total Salaries/Benefits 16,948.90 20,150.98 23,885.71 16,944.25 16,944.36 16,944.36 16,944.36 23,887.38 16,944.36 16,944.36 18,445.54 16,945.44 221 ,930.00 Travel and Meetings Conference, Convention, Meeting 2,250.00 3,500.00 1,635.00 7,385.00 Total Travel and Meetings 2,250.00 0.00 $ 0.00 $ 0.00 $ 0.00 $ 3,500.00 0.00 $ 0.00 $ 0.00 $ 1,635.00 0.00 $ 0.00 $ 7,385.00 Volunteer Support Expenses Awards & Supplies 1,040.00 1,040.00 2,080.00 Background Checks 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 12.00 144.00 Training 115.00 65.00 439.00 690.00 1,309.00 Travel Expenses 300.00 288.00 194.00 246.00 280.00 255.00 250.00 250.00 250.00 2,313.00 Volunteer Support/Appreciation 500.00 500.00 1,000.00 Total Volunteer Support Expenses 1,467.00 365.00 645.00 12.00 758.00 292.00 12.00 $ 1,997.00 12.00 262.00 762.00 $ 262.00 6,846.00 ~Total ExpendlturH 23,278.90 $ 23,755.98 26,660.71 19,610.25 19,979.36 22,978.36 19,095.36 30,750.38 21,466.36 24,968.36 $ 21 , 184.54 19,634.441 273,3'3.ooj Net Operating Revenue ·$ 1,458.43 -$ 9,293.51 -$ 9,943.25 9,248.22 3,217.10 3,832.11 7,039.11 11 ,333.09 -$ 5,531 .90 -$ 2,291 .89 -$ 7,297.88 6,042.23 4,895.00 -~ · Berkeley County West Virginia Office ofFiduciary Supervisor/Probate • ..~ · ·: .. ~ . "The Historic Berkeley County Courthouse" ,. ~· ~--~ 100 West King Street, Second Floor, Suite 12 . · · Martinsburg, West Virginia 25401 304-267-3001 www,berkeleywv.org Fax 304-267-7830 Maria Childers, x 6101 Janet Holzhauser, x 6100 Judy DeHaven, x6102 Supervisor Deputy Coordinator February l, 2019 To: Penny Shewell; Tracie McCormick; Julie Wright From: Maria Childers m~ Re: Fiduciary Read A-heads for February 7, 2019 Berkeley County Council Meeting Included herewith are the following items for discussion/action by the Berkeley County Council at their meeting of February 7, 2019: 1. Estate Approvals - 3 8 Scheduled - 10:45 a.m. 2. Will of George D. Shollenberger Hearing on Petition to Probate Will in Solemn Form - 11 :00 a.m. As always, please do not hesitate to contact me should there be any questions. Thank you. Attachments council approvals STATE OF WEST VIRGINIA COUNTY OF BERKELEY February 7, 2019 ORDER OF APPROVAL - 38 Scheduled ESTATE SETTLEMENT OF ACCOUNTS (FINAL/INTERIM) AFFIDAVITS & WAIVERS OF FINAL SETTLEMENT This day there was presented in Open Court for confirmation and approval by the Berkeley County Council the Settlement of Accounts, Final or Interim, or the Affidavit and Waivers of Final Settlement executed by the Executors or Administrators for the estates of the following named deceased persons: 1. Harold Edward Ambrose 2. Lori Ambrose 3. Louise Virginia Anderson 4. Florence Belote 5. Alan Wayne Clark 6. Granville D. Cole - Closure of Re-Opened Estate 7. Carl L. Cook 8. Frances V. Dick-Bennett 9. Irving M. Einbinder 10. Gus Joseph Elbert, III 11. Susan Lynn Files 12. Ward Price Forsythe, Sr. 13. Patricia Ann Grove 14. Daniel B. Hager, Jr. 15 . Donna Lee Haines 16. Carolyn Jane Hamric 17. Raymond Bowie Hardt 18. Stuart Harmon Hartle 19. Patricia Mae Kackley 20. Suzanne Lynn 21. Kathleen Watson Masemer 22. Ida Mary "Aida" Masdonati 23. William Joseph Meyer 24. James R. Miller, Sr. 25. Sandra Lee Miller I of2 February 7, 2019 Council Approvals Continued- 26. Adam John Simpson Mills 27. Benjamin Jesse Morgan 28. Jerry L. Morrison 29. Deborah Kay Burkhart Placino 30. Alexandra Pavlenko 31. Stefani Ann Pierson 32. Marjorie M. Ridgeway 33 . Connie Hunter Roberts 34. Francis Dino Sabado, Jr. - 3rd Interim Account 3 5. John Henry Schenck 36. William M. Schoppert 3 7. Ella Mae Cadd Stirman 3 8. Brian L. Tierney and it appearing that Notice of Settlement for each estate has been published in the Journal newspaper; and more than ten (10) days have lapsed since the filing of said settlement documents with the Fiduciary Supervisor of Berkeley County; and no objections to confirmation of said Settlement of Accounts or Affidavits and Waivers having been made during the time prescribed by law and none appearing on the face thereof and time prescribed bylaw for exceptions having expired the Council being satisfied that all requirements of the statute in regard to such Settlements or Affidavits and Waivers have been complied with said documents are hereby confirmed, approved and Ordered to be recorded as filed. ' President, Berkeley County Council Maria : . Childers, Fiduciary Supervisor Berkeley County, West Virginia 2 of2 IN THE COUNTY COMMISSION OF BERKELEY COUNTY, WEST VIRGINIA IN THE ESTATE OF GEORGE D. SHOLLENBERGER PETlTJON FOR PROBATE OF WILL JN SOLEMN FORM Comes now, Steven ShoJlenbcrgcr, Petitioner, whose address is 23510 Buckridge, Damascus, Maryland 20872, and Petitions for the probate of the Last Will and Testament of George D. Shollenberger in Solemn Fonn, and as reasons therefore states: 1. Geo.rge D. Shollenberger, whose place of domicile was 105 Spartan Drive, Martinsburg, West Virginia, 25403. departed this life on December 4. 2018 . 2. During his lifetime, George D. Shollenberger duly made and published a Last Will and Testament dated July 10, 2015 (attached hereto as Exhibit "A" and made a part hereof by reference), which is herewith offered for probate in Solemn Form as the Decedent's Last Will and Testament (hereinafter. ''Will"). Steven Shollenberger is named as Personal Representative. 3. The names and addresses of all of the beneficiaries named in the Will and heirs at law of George D. Shollenberger are: Name A i:e for over I 81 Address Re/aJionshil' Steven Shollenberger over 18 years 23510 Buckridge son Damascus, MD 20872 Lori Comeau over 18 years 6435 .Dresden Place daughter Frederick, MD 21701 Karen Means over I 8 years 9 Cashell Court daughter Olney, MD 20832 Michael Shollenberger over 18 years 3645 Byron Circle son Frederick, MD 21704 Lillian Shollenberger over 18 years 105 Spartan Drive spouse Martinsburg, WV 25403 4. These above-named beneficiaries and heirs at law are the only children and the surviving spouse of the decedent, George D. Shollenberger. The four (4) named children are identified in the Will as the decedent's children with his first wife. Evelyn Shollenberger. The decedent's current wife is a beneficiary identified in the WilJ, and an heir at law. The decedent had no other children, and no children who have not attained the age of majority. 5. To the best of Petitioner's knowledge and belief, no other proceedings with respect to this Estate are pending or have been compl~ted in and other Probate or Fiduciary Court in this or any other state. WHEREFORE, your Petttioner prays: tA) Leave to prove said Will in Solemn Form: (B) That due and legal notice be provided as the law requires; (C) That said Will be admitted to record on proper proof; (D) That Letters Testamentary issue; and (E) Such other and further relief as the nature of this cause may require. VERIFICATION I, the undersigned, do solemnly declare and affirm under the penalties of perjury that the foregoing Petition is true and correct to the best of my knowledge, infonnation and belief. "~- .::...... '• ~( . .. . /'--... .. , ~ ,.. _. \ . . .. ' -- . _"" .-;..... ~ )"'\ ...... -·· ..-..-...... -· 'b. . ·.. --· - Steven Shollenberger, Petitioner _) 23510 Buckridge Damascus, MD 20872 301-928-0002 • • 1Last Will anb- m;estament of George Delroy Shollenberger ATl'ORNEYS AT LAW 9438 WoomeoRo PIK.I W ALKERSWU:, MD 21793 301-845-0470 I. '4 " bit WtlI anb tlt~ment Of George Delroy Shollenberger I, George Delray Shollenberger, of Berkeley County, West Virginia, being of sound and disposing mind, memory and understanding, do make, publish and declare this as and for my Last Will and Testament, hereby revoking any and all Wills and codicils heretofore made by me. I am currently married to Lillian Shollenberger, and we have entered into a Prenuptial Agreement dated April 3, 2002 .. I have four (4) children from my first marriage to Evelyn Shollenberger, namely, Steven Shollenberger, Lori Comeau, Karen Means, and Michael Shollenberger, hereinafter referred to as my children. FIRST: I direct my Personal Representative to pay all my lawful debts and funeral expenses the amount of the latter to be determined by my Personal Representative in his absolute discretion, without being subject to any limitation or restriction on such expenses imposed by any law, and without the necessity for application to or Order of any Court to do so. SECOND: I give, devise and bequeath my property located at 105 Spartan Drive, Martinsburg, West Virginia, unto my children in equal shares, subject, however, to a Life Estate unto my wife, Lillian Shollenberger, if she survives me, said Life Estate being subject to and expressly contingent upon the tenns of our Prenuptial Agreement. THIRD: I give, devise and bequeath my Certificate of Deposit currently held at the Citizens National Bank, Hedgesville Branch, H~dgesville, WV, and all the rest, residue and remainder of my estate, in five equal shares, one share unto my wife and one share unto each of my children, if they survive me, per capita. FOURTH: It is my intention that my wife, Lillian Shollenberger, retain the death benefit annuity from my Federal retirement program, in accordance with the tenns of our Prenuptial Agreement. FIFTH: I nominate, constitute and appoint my son, Steven Shollenberger, as Personal Representative of my Estate and direct that he serve without bond so far as allowed by law. In the event that my said son is unable or unwilling to so serve, then and in that event I nominate, constitute and appoint my daughter, Lori Comeau, as Personal Representative of my Estate and direct that she serve without bond so far as allowed by law. I direct that my Personal Representative pay out of my probate estate as an expense of administration any estate; succession or inheritance truces which may be imposed upon my taxable estate, or upon the C::,05 Testator's Initials 2 legacies, devises or other interests passing hereunder or by reason of my decease, without apportionment, proration or contribution. SIXTH: I hereby confer upon my Personal Representative all the powers necessary for, and proper to, the administration of my estate including but not by way of limitation the following powers: I authorize and empower my Personal Representative in his or her full and absolute discretion to sell at public or private sale, deed, assign, mortgage, lease, reinvest and otherwise deal in, for such consideration and upon such terms as my Personal Rep resentative may deem proper, all or any part of my property, real, personal or mixed which may be expedient for the purpose of paying any debts, costs of administration of or any and all taxes upon my estate or for the purpose of making a division thereof, or for any other purpose which my Personal Representative may deem to be advantageous to the administration of my estate, and no purchaser shall be bound to see to the application of the purchase price; I further · authorize my Personal Representative to retain any asset which I may own at the date of my death until such time as he or she, in his or her absolute discretion, shall determine to sell or otherwise dispose thereof. In any case in which my Personal Representative is required either under the provisions of this Will or in order to make a proper distribution of my estate to ·divide the assets of my estate or any of them, I hereby authorize him or her to make such division in any part in cash or in kind and any division so made by my Personal Representative shall be binding and conclusive upon all persons interested in my estate. It is my intention that the enumeration of the above powers conferred upon my Personal Representative shall not in any way limit the exercise by my Personal Representative(s) of any powers conferred upon her or them by custom, common law or statute. All powers and immunities hereby conferred upon my Personal Representative shall be appurtenant to the office and shall devolve upon any succeeding Personal Representative acting hereunder. IN TESTIMONY WHEREOF, I have hereunto subscribed my name and affixed my seal this ~ay of ~ , in the year Two' Thousand Fifteen. ~Q5_· 2 Testator's Initials The foregoing instrument, contained on this and the two (2) preceding typewritten pages, was on the aforesaid date, SIGNED, SEALED, PUBLISHED, and DECLARED by the said George Delray Shollenberger, the Testator herein named, as and for his Last Will and Testament, in the presence of us, who, at his request, in his presence and in the presence of each other have hereunto subscribed our names as witness, having also seen the said Testator's initials written by him at the bottom margin of all the pages hereof. I ,' ,' fl ,. ./ _tJf;., "j ..· "/. ( i.- I ( ' { ;_, • " .,.. ";:,'/(" "·~ I [ ""t f •r · • I • _ _, 9438 Woodsbo10 'Pike. Walkersville. MD 21993 Address 17· I, JI/,. ·· 'LY ...f'U .' "''/! ~ . , /r .i ·-/.1 t,..1' ,, ·. } . r...... ,, ··•··r ., 94ag Weeasbo10 Pike. Walk:etsvme. MD 219~!" Address 6125_ __ 3 Testator's Initials Outside-Agency Request for Funding 2019 - 2020 Fiscal Year Berkeley County Council Contact: Mrs. Penny Shewe/1- Email: [email protected] Phone: 304-264-1923 Date Submitted: 101/09/2019 Agency Information Agency Name Submitted by: Name & Title !Apollo Civic Theatre, Inc. !Michael L. Noll, President Address of Agency or Contact IPO Box 3120, 128 E Martin St. , Martinsburg, WV 25402 E-mail Address: Phone: Imichael. [email protected] 1304-676-6386 (Cell) Request Supporting Information Total FY2019 - 2020 funding requested from the County Council 8,000 List the significant accomplishments of your agency for FY2018 - 2019 Hold 3 Youth Workshops, Fall, Winter, Summer for 50 to 65 youth 1st grade through 12th each session List all significant funding sources that your agency has received during FY2018 - 2019 Neighborhood Investment Program, Playbill Ads plus business sponsorship What major activities are planned by your Agency for FY2019 - 2020? Continue the workshops, front and side building exterior work, internal facilities upgrades If funds are received from Berkeley County, specify what these funds will be used for: The house lighting control system was installed in 1980 and is failing. LED lighting was installed. Replace the dimming equipment that is compatible with LED lights, upgrade wiring. Attach a copy of your proposed FY2019 - 2020 budget reflecting the funds requested and a copy of your current fiscal year budget with supporting financial statement(s). Funding requests must be electronically submitted to [email protected] no later than 5:00 PM Wednesday , January 9, 2019. You will be contacted and given a time to present your request to the County Council. APOLLO CIVIC THEATRE, INC. Proposed Budget June 30, 2020 FUNDRAISER EXPENSES Advertising 100.00 Awards 400.00 Licenses 50,00 Printing 100.00 Total FUNDRAISER EXPENSES 650,00 PRODUCTION EXPENSES Advertising 15,000.00 Awards 1,500.00 Contracted Services 500.00 Costumes 8,500.00 Miscellaneous 350,00 Playbills 8,000.00 Postage 200,00 Printing 2,000.00 Props 2,500.00 Rentals 2,000.00 Royalty Expenses 15,000.00 Screening Licenses 6,000.00 Scripts 500 00 Set Design/Construction 5,000 00 Staff Assistant Stage Manager 1,000.00 Choreographer 1,500.00 Director Fees 8,000 00 Musical Director 6,000 00 Orchestra 8,000 00 Program Director 4,000 00 Scenic Designer 1,000 00 Stage Manager 3,500 00 Staff - Other 500 00 Total Staff 33,500,00 Supplies/Materials 3,500.00 Total PRODUCTION EXPENSES 89,050 00 SPECIAL EVENTS Travel 850.00 Supplies/Materl1ls 20000 Advertising 2,000.00 Contracted Services 6,500 00 Printing 500 00 Total SPECIAL EVENTS 10,050 00 Total Expense 185,000.00 Net Ordinary Income 0.00 Net Income 0.00 APOLLO CIVIC THEATRE, INC. Proposed Budget June 30, 2020 Ordinary Income/Expense Income Concessions/Merchandise Sold 20,000.00 Donations 10,000.00 Fundralsers 3,500,00 Grants 2,000.00 Other 500.00 Playblll Ads 3,000.00 Rentals 5,000.00 Sponaorships 1,000.00 Ticket Sales 115,000.00 Tuition 25,000.00 Total Income 185,000.00 Expense ADMINISTRATION EXPENSES Copy Usage 200.00 NIPS Fees 150.00 Travel 500,00 Contracted Services 4,000,00 Advertising/Marketing 3,500.00 Bank/Credit Card Fees 4,000.00 Concessions/Merchandise Expense 10,000.00 Dues & Subscriptions 3,500.00 Equip/Furn/Fix (Under $500) 1,500,00 Equipment (Major) 1,000.00 Equipment Repairs 1,000.00 Facility Building Repairs & Maintenance 10,000.00 Cleaning/Janitorial Services 500.00 Fire Fees 1,100.00 Fire Monitoring 300 00 Garbage Fees 300 00 Insurance 10,000 00 Janitorial Supplies 1,000 00 Pest Control 1,000.00 Supplies/Materials 1,000 00 Utilities Electric 12,000.00 Gas 8,000 00 Propane 2,000 00 Water/Sewer 2,500.00 Total Utilities 24,500.00 Licenses 100.00 Miscellaneous 200.00 Office Supplies/Expenses 1,500 00 Postage 1,500 00 Printing 200.00 Storage Rent 700 00 Telephone 500 00 Website 1,500.00 Total ADMINISTRATION EXPENSES 85,250 00 APOLLO CIVIC THEATRE, INC. Budget June 30, 2019 Jul '18 - Jun 19 FUNDRAISER EXPENSES Advertising 100,00 Awards 400,00 Licenses 50.00 Printing 100.00 Total FUNDRAISER EXPENSES 650,00 PRODUCTION EXPENSES Advertising 15,000,00 Awards 1,500.00 Contracted Services 500.00 Costumes 8,500.00 Miscellaneous 350,00 Playbills 8,000 00 Postage 200,00 Printing 2,000 00 Props 2,500 00 Rentals 2,000.00 Royalty Expenses 15,000.00 Screening Licenses 6,000 00 Scripts 500.00 Set Design/Construction 5,000 00 Staff Assistant Stage Manager 1,000 00 Choreographer 1,500.00 Director Fees 8,000 00 Musical Director 6,000.00 Orchestra 8,000.00 Program Director 4,000 00 Scenic Designer 1,000.00 Stage Manager 3,500.00 Staff - Other 500.00 Total Staff 33,500.00 Supplies/Materials 3,500.00 Total PRODUCTION EXPENSES 89,050.00 SPECIAL EVENTS Travel 850 00 Supplies/Materials 200.00 Advertising 2,000 00 Contracted Services 6,500 00 Printing 500 00 Total SPECIAL EVENTS 10,050.00 Total Expense 185,000 00 Net Ordinary Income 0,00 Net Income 0.00 APOLLO CIVIC THEATRE, INC. Budget June 30, 2019 Jul '18 · Jun 19 Ordinary Income/Expense Income Concession1/Merchandi1e Sold 20,000.00 Donation& 10,000.00 Fundraisers 3,500.00 Grantl 2,000.00 Other 500,00 PlayblllAds 3,000,00 Rentals 5,000.00 Sponsorship• 1,000,00 Ticket Sales 115,000.00 Tuition 25,000.00 Total Income 185,000.00 Expense ADMINISTRATION EXPENSES Copy Usage 200.00 NIPS Fees 150 00 Travel 500.00 Contracted Services 4,000.00 Adverti1ing/Marketing 3,500.00 Bank/Credit Card Fees 4,000 00 ConceHions/Merchandise Expense 10,000.00 Dues & Subscriptions 3,500.00 Equip/Furn/Fix (Under $500) 1,500 00 Equipment (Major) 1,000.00 Equipment Repairs 1,000 00 Faclllty Building Repairs & Maintenance 10,000 00 Cleaning/Janitorial Services 50000 Fire Fees 1, 100.00 Fire Monitoring 300 00 Garbage Fees 300.00 Insurance 10,000 00 Janitorial Supplies 1,000.00 Pest Control 1,000.00 Supplies/Materials 1,000 00 Utilities Electric 12,000.00 Gas 8,000 00 Propane 2,000 00 Water/Sewer 2,500.00 Total Utilities 24,500.00 Licenses 100.00 Miscellaneous 200,00 Office Supplies/Expenses 1,500 00 Postage 1,500 00 Printing 200.00 Storage Rent 700 00 Telephone 50000 Website 1,500 00 Total ADMINISTRATION EXPENSES 85,250 00 APOLLO CIVIC THEATRE, INC. Balance Sheet As of October 31, 2018 Oct 31, 18 ASSETS Current Assets Checking/Savings Cash Drawer· Box Office 400 .00 Cash Drawer· Concessions 200 .00 Cash Drawers· Reserves 400 .00 City· GranUDon. #8004908235 43 ,998.06 City- Operating #1200016349 13,061.14 Total Checking/Savings 58,059 .20 Other Current Assets Security Deposit· Royalties 1, 126.52 Total Other Current Assets 1,126.52 Total Current Assets 59,1 85 .72 Fixed Assets Building 0.00 Building Improvements 101,952.90 EquipmenUFurnishings 26,415.78 Land 6,000.00 Total Fixed Assets 134,368.68 TOTAL ASSETS 193,554.40 LIABILITIES & EQUITY Liabilities Current Liabilities Credit Cards City National Credit Card 1,898.42 Lowes 723.67 Total Credit Cards 2,622.09 Total Current Liabilities 2,622.09 Total Liabilities 2,622.09 Equity Retained Earnings 11,567.33 Unrestricted Net Assets 179,767 02 Net Income -402.04 Total Equity 190,932.31 TOTAL LIABILITIES & EQUITY 193,554.40 APOLLO CIVIC THEATRE, INC. Profit & Loss July through October 2018 Jul· Oct 18 Ordinary Income/Expense Income Concessions/Merchandise Sold 6,847.25 Donations 4,899.86 Fundraisers 2, 142.01 Other 433.03 Playbill Ads 1,424.00 Rentals 200.00 Sponsorships 500.00 Ticket Sales 43,453.00 Tuition 10,551 .00 Total Income 70 ,450.15 Expense ADMINISTRATION EXPENSES Copy Usage 112.90 NIPS Fees 61 50 Contracted Services 2,000.00 Advertising/Marketing 733.00 Bank/Credit Card Fees 1, 178.99 Concessions/Merchandise E1tpense 4,102.79 Dues & Subscriptions 1,280 DO Equip/Furn/Fix (Under $500) 1, 141 .96 Equipment Repairs 179.63 Facility Building Repairs & Maintenance 1,902.30 Fire Fees 1.079.69 Fire Monitoring 144 00 Garbage Fees 246.00 Insurance 2,206.00 Janitorial Supplies 325.69 Pest Control 173 00 Supplies/Materials 247.21 Utilities 3,940.75 Licenses 250.55 Miscellaneous 45 00 Office Supplies/Expenses 582.47 Postage 898.05 Printing 2, 143.01 Storage Rent 165.00 Telephone 169 11 Website 510 00 Total ADMINISTRATION EXPENSES 25 ,818 60 APOLLO CIVIC THEATRE, INC. Profit & Loss July through October 2018 Jul - Oct 18 FUNDRAISER EXPENSES Advertising 95.00 Supplies/Materials 445.1 6 Total FUNDRAISER EXPENSES 540 16 PRODUCTION EXPENSES Advertising 3,297. 74 Awards 410.63 Contracted Services 225 DO Costumes 1,946.26 In-Kind Contributions 157.75 Miscellaneous 37.00 Playbills 3,087.00 Postage 175.50 Printing 967.04 Props 2,379.39 Rentals 310.00 Royalty Expenses 12, 005.24 Scripts 550.40 Set Design/Construction 2,696.46 Staff Assistant Director 1,000.00 Assistant Musical Director 1,000.00 Choreographer 800.00 Director Fees 3,250.00 Musical Director 1,750.00 Orchestra 4,225.00 Program Director 1,500.00 Stage Manager 700.00 Total Staff 14,225.00 Supplies/Materials 1.425.62 Total PRODUCTION EXPENSES 43,896.03 SPECIAL EVENTS Royalties 245.00 Supplies/Materials 102.40 Advertising 250.00 Total SPECIAL EVENTS 597.40 Total Expense 70.852.19 Net Income -402.04 APOLLO THEATRE HOUSE LIGHTING UPGRADE Lighting Control will consist of: Preset 10 Ethernet is a new 10-button station for Snapshot Capture and Architectural Playback of up to four (4) universes of OMX. These units will be located in the lobby, control room, house position and at the stage managers position on stage $425.00.00 x 4 positions $1,700.00 Architecture Dimmer: Product Code: 7021A1101 Manufacturer: ETC - Electronic Theatre Controls $2,750.00 12 10 Amp Circuits Miscellaneous Material $800.00 Labor $4,250.00 $9,500.00 Outside-Agency Request for Funding 2019 - 2020 Fiscal Year Berkeley County Council Contact: Mrs. Penny Shewe/1- Email: [email protected] Phone: 304-264-1923 Date Submitted: 101/09/2019 Agency Information Agency Name Submitted by: Name & Title ICCAP/Loaves & Fishes I Phil Steptoe, President, Board of Directors Address of Agency or Contact 1336 South Queen Street, Martinsburg WV 25401 E-mail Address: Phone: lphiltoe@comcast. net 1304-268-7010 Request Supporting Information :..&.. Total FY2019 - 2020 funding requested from the County Counci l 2,000 List the significant accomplishments of your agency for FY2018 - 201 9 We assisted 3139 Berkeley County residents with food , 275 with rent to avoid evictions, 358 with electricity, and 226 with prescriptions, and 160 with water/sewer. We also bought 125 pairs work shoes that clients needed for employment. We are the largest non-government provider of rental assistance in the county. List all significant funding sources that your agency has received during FY2018 - 201 9 We receive funding from Berkeley County churches, individuals, corporations, United Way of Eastern Panhandle, and the EWV Community foundation. What major activities are planned by your Agency for FY2019 - 2020? Loaves and Fishes and several agencies. ie Boy Scouts, will hold several food drives throughout the year. We will have a Fall fund drive enhanced with WV tax credits from the Neighborhood Investment Program. If funds are received from Berkeley County, specify what these funds will be used for: CCAP will use these funds for housing assistance to county residents in jeopardy of losing their homes from non-payment of rent. Attach a copy of your proposed FY2019 - 2020 budget refl ecting the funds requested and a copy of your current fiscal year budget with supporting financial statement(s). Funding requests rnust be electronically submitted to [email protected] no later than 5:00 PM Wednesday , January 9, 2019. You will be contacted and given a time to present your request to the County Council. ( CCAP/Loaves & Fishes Profit & Loss YTD Budget vs. Actual January through December 2018 Jan 18 Feb 18 Mar 18 Apr18 May18 Jun 18 Ordinary Income/Expense Income Church Donations 3,792.28 3,438.07 1,543.79 7,391 .22 3,354.20 5,561 .22 Corporate Donations 0.00 0.00 5,198.00 17,322.00 0.00 0.00 Fundraising No Show Event 100.00 0.00 0.00 0.00 0.00 0.00 Total Fundraising 100.00 0.00 0.00 0.00 0.00 0.00 Grant Berkeley County Commission 0.00 0.00 0.00 0.00 0.00 1,000.00 CDBG 0.00 0.00 0.00 1,500.00 0.00 0.00 Eastern WV Com Found Rent Asist 0.00 0.00 0.00 0.00 0.00 1,600.00 Emergency Food Shelter Program EFSP 97 002 0.00 0.00 0.00 0.00 0.00 0.00 Total Emergency Food Shelter Program 0.00 0.00 0.00 0.00 0.00 0.00 United Way 1,924.10 2,066.69 1,490.51 1,466.06 1,492.33 2,508.76 Total Grant 1,924.10 2,066.69 1,490.51 2,966.06 1,492.33 5,108.76 Individual Donations 8,367.33 2,133.65 1,356.94 5,370.00 800.35 305.00 NIP Neighbor Investment Program 0.00 0.00 0.00 0.00 0.00 0.00 Other Reciepts Bequest/Memorial 0.00 0.00 0.00 0.00 25.00 0.00 Interest Inc 8.75 7.64 45.41 167.56 182.76 187.40 Total Other Reciepts 8.75 7.64 45.41 167.56 207.76 187.40 Total Income 14,192.46 7,646.05 9,634.65 33,216.84 5,854.64 11 , 162.38 Gross Profit 14,192.46 7,646.05 9,634.65 33,216.84 5,854.64 11 , 162.38 Expense Program Services Clothing 0.00 38.93 39.95 0.00 0.00 83.49 Dentist 400.00 0.00 100.00 0.00 200.00 200.00 Ecolab 0.00 0.00 0.00 0.00 269.40 176.57 Electricity 3,250.16 2,797.19 2,635.65 4,255.47 5,085.35 3,957.96 Food 0.00 726 .67 0.00 -299.52 0.00 0.00 Gasoline 0.00 0.00 409.22 438.38 272.77 344.89 Prescriptions 732.55 1,905.18 759.93 531 .02 926.99 271.49 Propane (Cooking) 50.00 95.70 50.00 0.00 75.00 25.00 Rent Berkeley County Commission 100.00 0.00 0.00 0.00 0.00 300.00 CD BG Rent 100.00 1,000.00 400.00 1,900.00 800.00 1,500.00 EWVCommunity Foundation 600.00 700.00 200.00 0.00 0.00 100.00 Rent- Other 12,430.00 8,789.00 6,540.00 12,787.00 5,951 .00 12,885.00 Total Relit 13,230.00 10,489.00 7, 140.00 14,687.00 6,751 .00 14,785.00 Shoes 0.00 0.00 0.00 0.00 737.40 275.94 Transportation 0.00 0.00 0.00 0.00 0.00 0.00 Page 1of6 CCAP/Loaves & Fishes Profit & Loss YTD Budget vs. Actual January through December 2018 Jan 18 Feb 18 Mar 18 Apr18 May18 Jun 18 Water 1,198.80 750.00 715.51 928.61 586 .80 940.64 Total Program Services 18,861 .51 16,802.67 11 ,850.26 20,540.96 14,904.71 21 ,060.98 Support Services Audit 0.00 0.00 0.00 0.00 0.00 0.00 Bank Charge 0.00 0.00 0.00 12.00 -12.00 0.00 Computer/Apricot 0.00 862.50 172.50 172.50 172.50 172.50 Equip 0.00 0.00 0.00 0.00 0.00 0.00 Equipment Repair 279.21 0.00 0.00 0.00 0.00 0.00 Fundraising 0.00 0.00 0.00 0.00 0.00 0.00 Insurance 0.00 0.00 0.00 0.00 0.00 0.00 IT 0.00 0.00 0.00 0.00 0.00 161.76 License/Grant Fees 1,141.00 0.00 0.00 0.00 0.00 26.00 Membership 0.00 100.00 0.00 0.00 0.00 50.00 Occupancy 300.00 300.00 300.00 300.00 300.00 300.00 Office Expense 159.28 484.09 0.00 34.73 167.40 282.74 Postage 98.00 2.26 100.00 2.26 0.00 0.00 Printing 0.00 0.00 334.90 32.00 0.00 25.28 Subscriptions 0.00 0.00 0.00 0.00 130.00 0.00 Utilities 221 .78 221 .97 221 .97 477.79 166.47 166.62 Total Support Services 2, 199.27 1,970.82 1, 129.37 1,031 .28 924.37 1,184.90 Total Expense 21 ,060.78 18,773.49 12,979.63 21 ,572.24 15,829.08 22,245.88 Net Ordinary Income -6 ,868.32 -11 ,127.44 -3,344.98 11 ,644.60 -9,974.44 -11 ,083.50 Net Income -6,868.32 -11,127.44 ·3,344.98 11,644.60 -9,974.44 -11,083.50 Page 2 of 6 CCAP/Loaves & Fishes Profit & Loss YTD Budget vs. Actual January through December 2018 Jul18 Aug 18 Sep 18 Oct 18 Nov18 Dec 18 Ordinary Income/Expense Income Church Donations 3,377.89 2,871 .19 2,815.78 6,390.70 2, 126.66 4,767.11 Corporate Donations 0.00 0.00 0.00 5,136.03 3,725.00 4,100.00 Fundraising No Show Event 0.00 0.00 0.00 5,637.50 1,225.00 0.00 Total Fundraising 0.00 0.00 0.00 5,637.50 1,225.00 0.00 Grant Berkeley County Commission 0.00 0.00 0.00 0.00 0.00 0.00 CDBG 3,400.00 0.00 0.00 0.00 0.00 0.00 Eastern WV Com Found Rent Asist 0.00 0.00 0.00 0.00 0.00 0.00 Emergency Food Shelter Program EFSP 97 002 0.00 0.00 0.00 0.00 0.00 0.00 Total Emergency Food Shelter Program 0.00 0.00 0.00 0.00 0.00 0.00 United Way 1,391.42 1,391 .42 1,391 .42 1,391 .42 1,391 .42 1,391.42 Total Grant 4,791.42 1,391.42 1,391.42 1,391.42 1,391.42 1,391.42 Individual Donations 1,416.38 1,370.56 810.00 1,224.34 1,950.38 4,405.81 NIP Neighbor Investment Program 0.00 0.00 7,780.00 15,600.00 18,000.00 12,250.00 Other Reciepts Bequest/Memorial 0.00 0.00 0.00 75.00 0.00 370.00 Interest Inc 195.47 195.16 134.60 137.41 133.44 153.02 Total Other Reciepts 195.47 195.16 134.60 212.41 133.44 523.02 Total Income 9,781.16 5,828.33 12,931 .80 35,592.40 28,551.90 27,437.36 Gross Profit 9,781 .16 5,828.33 12,931 .80 35,592.40 28,551.90 27,437.36 Expense Program Services Clothing 0.00 0.00 95.27 17.14 8.18 52.71 Dentist 0.00 0.00 200.00 0.00 0.00 0.00 Ecolab 267.15 555.50 336.58 612.83 1, 177.59 33.79 Electricity 2,758.79 2,533.64 3,038.43 1,095.35 1,283.75 1,094.27 Food 588.12 610.76 798.24 811 .05 252.03 0.00 Gasoline 0.00 8.00 252.10 0.00 0.00 0.00 Prescriptions 392.80 172.76 524.00 270.00 302.88 330.81 Propane (Cooking) 27.54 25.00 0.00 45.70 0.00 0.00 Rent Berkeley County Commission 100.00 0.00 0.00 300.00 0.00 0.00 CD BG Rent 475.00 400.00 0.00 100.00 0.00 0.00 EWVCommunity Foundation 0.00 300.00 0.00 200.00 300.00 0.00 Rent· Other 9,136.00 11 ,840.50 8,995.00 14,706.00 9,622.00 13,156 .00 Total Rent 9,711 .00 12,540.50 8,995.00 15,306.00 9,922.00 13,156 .00 Shoes 537.42 777.47 989.40 926.38 1,414.75 709.86 Transportation 75.00 0.00 0.00 0.00 0.00 0.00 Page 3 of 6 - - CCAP/Loaves & Fishes Profit & Loss YTD Budget vs. Actual January through December 2018 Jul 18 Aug 18 Sep 18 Oct 18 Nov 18 Dec 18 Water 1,021 .20 489.98 1,264.65 1,048.70 874.83 805.88 Total Program Services 15,379.02 17,713.61 16,493.67 20,133.15 15,236.01 16,183.32 Support Services Audit 3,900.00 0.00 0.00 0.00 0.00 0.00 Bank Charge 68.00 0.00 0.00 0.00 0.00 0.00 Computer/Apricot 172.50 198.40 198.40 198.40 0.00 198.40 Equip 0.00 0.00 0.00 0.00 0.00 0.00 Equipment Repair 0.00 175.00 0.00 0.00 3,183.80 0.00 Fundraising 0.00 0.00 323.69 300.00 0.00 0.00 Insurance 1,192.52 0.00 0.00 0.00 0.00 0.00 IT 0.00 350.00 0.00 0.00 18.00 0.00 License/Grant Fees 125.00 0.00 15.00 263.40 468.00 315.00 Membership 0.00 0.00 0.00 35.00 0.00 150.00 Occupancy 300.00 300.00 300.00 300.00 600.00 300.00 Office Expense 0.00 130.34 78.68 95.61 114.10 24.24 Postage 0.00 0.00 0.00 0.00 0.00 200.00 Printing 30.59 91.50 0.00 0.00 0.00 0.00 Subscriptions 0.00 0.00 0.00 0.00 0.00 0.00 Utilities 104.46 166.74 166.89 166.39 166.39 166.48 Total Support Services 5,893.07 1,411 .98 1,082.66 1,358.80 4,550.29 1,354.12 Total Expense 21 ,272.09 19,125.59 17,576.33 21 ,491.95 19,786.30 17,537.44 Net Ordinary Income -11 ,490.93 -13,297.26 -4,644.53 14,100.45 8,765.60 9,899.92 Net Income -11,490.93 -13,297.26 -4,644.53 14,100.45 8,765.60 9,899.92 Page 4 of 6 CCAP/Loaves & Fishes Profit & Loss YTD Budget vs. Actual January through December 2018 TOTAL Jan - Dec 18 Budget % of Budget Ordinary Income/Expense Income Church Donations 47,430.11 50,000.00 94.86% Corporate Donations 35,481 .03 25,000 .00 141 .92% Fundraising No Show Event 6,962.50 6,000.00 116.04% Total Fundraising 6,962.50 6,000.00 116.04% Grant Berkeley County Commission 1,000.00 1,000.00 100.0% CDBG 4,900.00 5,000.00 98.0% Eastern WV Com Found Rent Asist 1,600.00 1,599.96 100.0% Emergency Food Shelter Program EFSP 97 002 0.00 800.00 0.0% Total Emergency Food Shelter Program 0.00 800.00 0.0% United Way 19,296.97 20,000.00 96.49% Total Grant 26,796.97 28,399.96 94.36% Individual Donations 29,510.74 30,000.00 98.37% NIP Neighbor Investment Program 53,630.00 60,000.00 89.38% Other Reciepts Bequest/Memorial 470.00 2,000.00 23.5% Interest Inc 1,548.62 100.00 1,548.62% Total Other Reciepts 2,018.62 2,100.00 96.13% Total Income 201 ,829.97 201,499.96 100.16% Gross Profit 201,829.97 201,499.96 100.16% Expense Program Services Clothing 335.67 5,950.00 5.64% Dentist 1,100.00 1,500.00 73.33% Ecolab 3,429.41 Electricity 33,786.01 40,000.00 84.47% Food 3,487.35 7,500.00 46.5% Gasoline 1,725.36 2,000.00 86.27% Prescriptions 7,120.41 8,500.00 83.77% Propane (Cooking) 393.94 500.00 78.79% Rent Berkeley County Commission 800.00 CD BG Rent 6,675.00 5,000.00 133.5% EWVCommunity Foundation 2,400.00 Rent- Other 126,837.50 155,000.00 81.83% Total Rent 136,712.50 160,000.00 85.45% Shoes 6,368.62 Transportation 75.00 1,500.00 5.0% Page 5 of 6 CCAP/Loaves & Fishes Profit & Loss YTD Budget vs. Actual January through December 2018 TOTAL Jan - Dec 18 Budget % of Budget Water 10,625.60 15,000.00 70.84% Total Program Services 205,159.87 242,450.00 84.62% Support Services Audit 3,900.00 4,000.00 97.5% Bank Charge 68.00 Computer/Apricot 2,518.60 500.00 503.72% Equip 0.00 750.00 0.0% Equipment Repair 3,638.01 500.00 727.6% Fundraising 623.69 500.00 124.74% Insurance 1, 192.52 1,500.00 79.5% IT 529.76 2,500.00 21 .19% License/Grant Fees 2,353.40 3,200.00 73.54% Membership 335.00 500.00 67.0% Occupancy 3,900.00 3,600.00 108.33% Office Expense 1,571 .21 1,500.00 104.75% Postage 402.52 750.00 53.67% Printing 514.27 100.00 514.27% Subscriptions 130.00 150.00 86.67% Utilities 2,413.95 2,500.00 96.56% Total Support Services 24,090.93 22,550.00 106.83% Total Expense 229,250.80 265,000.00 86.51% Net Ordinary Income -27,420.83 -63,500.04 43.18% Net Income -27,420.83 -63,500.04 43.18% Page 6 of 6 CCAP/LOAVES & FISHES 2019 PROPOSED BUDGET 2018 Budget Jan - Dec 18 Proposed 2019 Ordinary Income/Expense Income Church Donations 50,000.00 47,430.11 50,000.00 Corporate Donations 35,000.00 35,481 .03 25,000.00 Fund raising No Show Event 6,000.00 6,962.50 6,000.00 Total Fundraising 6,000.00 6,962.50 6,000.00 Grant Berkeley County Commission 1,000.00 1,000.00 1,000.00 CDBG 5,000.00 4,900.00 5,000.00 Eastern WV Com Found Rent Asist 1,600.00 1,600.00 1,600.00 Emergency Food Shelter Program EFSP 97 002 0.00 0.00 800.00 Total Emergency Food Shelter Progr 0.00 0.00 800.00 United Way 20,000.00 19,296.97 20,000.00 Total Grant 27,600.00 26,796.97 28,400.00 Individual Donations 30,000.00 29,510.74 30,000.00 NIP Neighbor Investment Program 60,000.00 53,630.00 60,000.00 Other Reciepts Bequest/Memorial 2,000.00 470.00 2,000.00 Interest Inc 1,900.00 1,548.62 100.00 Total Other Reciepts 3,900.00 2,018.62 2,100.00 Total Income 212,500.00 201 ,829.97 201,500.00 Gross Profit 212,500.00 201 ,829.97 201 ,500.00 Expense Program Services Clothing 1,000.00 335.67 5,950.00 Dentist 1,500.00 1,100.00 1,500.00 Ecolab 3,429.41 Electricity 40,000.00 33,786.01 40,000.00 Food 7,500 .00 3,487.35 7,500.00 Gasoline 2,000.00 1,725.36 2,000.00 Prescriptions 8,500.00 7, 120.41 8,500.00 Propane (Cooking) 500.00 393.94 500.00 Rent Berkeley County Commission 800.00 CDBGRent 5,000.00 6,675.00 5,000.00 EWVCommunity Foundation 2,400.00 Rent - Other 155,000.00 126,837.50 155,000.00 Total Rent 160,000.00 136,712.50 160,000.00 Shoes 6,368.62 Transportation 1,500.00 75.00 1,500.00 Water 12,000.00 10,625.60 15,000.00 Total Program Services 234,500 .00 205,159.87 242,450.00 Page 1 of2 CCAP/LOAVES & FISHES 2019 PROPOSED BUDGET 2018 Budget Jan - Dec 18 Proposed 2019 Support Services Audit 4,000.00 3,900.00 4,000.00 Bank Charge 68.00 Computer/Apricot 2,500.00 2,518.60 500 .00 Equip 750.00 0.00 750.00 Equipment Repair 500.00 3,638.01 500.00 Fundraising 500.00 623.69 500.00 Insurance 1,500.00 1,192.52 1,500.00 IT 1,000.00 529.76 2,500.00 License/Grant Fees 3,200.00 2,353.40 3,200.00 Membership 500.00 335.00 500.00 Occupancy 3,600.00 3,900.00 3,600.00 Office Expense 1,500.00 1,571.21 1,500.00 Postage 700.00 402.52 750.00 Printing 100.00 514.27 100.00 Subscriptions 150.00 130.00 150.00 Utilities 2,500.00 2,413.95 2,500.00 Total Support Services 23,000.00 24,090.93 22,550.00 Total Expense 257,500.00 229,250.80 265,000.00 Net Ordinary Income -45,000.00 -27,420.83 -63,500.00 Net Income -45,000.00 -27,420.83 -63,500.00 Page2 of2 Crabtree, Rohrbaugh & Associates Architects 401 East Winding Hill Rood Mecllanicsburg . Pennsylvania 17055 pl'looe: (717) 458· 0272 - fax: (717) 458-0047 January 21, 2019 Mr. Gary Wine Deputy Court Administrator Berkeley County County Council Office, Room 201 400 West Stephen Street Martinsburg, West Virginia 25401 Re: Fee Proposal for Historic Structures Report The Crawford Building Dear Mr. Wine, Our scope of work to complete the Historic Structures Report for the Crawford Building is based on the following representations. 1. Funding Source: This project is being partially funded thru the State of West Virginia Historic Preservation Office. CRA shall prepare this report utilizing the Secretary of the Interior Standards for Rehabilitating Historic Buildings. 2. 2007 Construction Documents: Berkeley County WVA has provided CRA with 2007 construction documents completed by DMJM architects for the renovation of the Crawford Building for the purposes of identifying the programmatic requirements of what will become the Berkeley County Judicial Center Annex. Berkeley County has represented that they own the documents and have legal rights to them for the purposes of this project. 3. Basis of Design Documents: CRA shall use the DMJM documents as a basis of design. It is understood that the exterior of the building shall be restored to its original historic appearance whereas the interior shall be renovated for the new judicial use. 4. History of the Crawford Building and Site: CRA shall work with County Council member Elaine Mauck and the Berkeley County Historical Society to research the historic and architectural significance of the building and site and its relationship to the other buildings in the area. CRA shall provide a narrative with supporting documentation for inclusion in the final report. Crabtree, Rohrbaugh & Associates January 21, 2019 5. Existing Conditions Documentation: The design team shall physically survey and with the use of photography and descriptive narrative develop an existing conditions assessment of the site, architectural, structural, HVAC, Plumbing, Fire Protection, Electrical, and special systems. 6. Existing Conditions Drawings: CRA shall prepare floor plans, roof plans, building sections, and elevations of the Crawford building to represent it current condition. 7. Programming: The DMJM 2007 construction documents indicate an expansion of the court facilities. CRA shall schedule meetings with the Chief Administrative Judge, Judge Wilkes, and County personnel to review and update the programmatic requirements for this new project. 8. Program Data Sheets: CRA shall prepare a Program Data Sheet for each space in the program for the building. The program data sheet shall identify the use, size, occupant load, furnishings, finishes, equipment, HVAC, Plumbing, Electrical, Fire Protection, Security, and Audio Video Requirements. 9. Hazardous Materials Report: An environmental assessment of the building has been completed by Winchester Environmental for the owner. A copy shall be provided to CRA for inclusion in the final report. CRA shall contact Winchester Environmental to obtain a cost estimate for any remediation required for hazardous materials. 10. Codes Analysis: CRA shall prepare a preliminary codes analysis indicating the type of construction, change in use, means of egress requirements, accessibility requirements, fire protection requirements, etc. as may be required by the current building code. 11. Schematic Design: CRA shall develop a schematic design for review and approval by the County which represents appropriate locations and adjacencies for all programmed spaces. 12. Proposed Renovations: CRA and the consulting team shall prepare a narrative identifying the scope of work required to complete the renovations to the building based on the approved schematic design. All systems shall be describes including any sitework I site utilities, architectural, structural, plumbing, fire protection, HVAC, electrical, security and special systems. 13. Cost Analysis: CRA shall prepare a cost estimate identifying the construction costs to complete the restoration/renovations. 14. Schedule: CRA shall prepare a preliminary schedule identifying a timeline for design and construction. Milestones shall include Schematic Design, Design Development, Construction Documents, Bidding, Construction Administration, FF&E, and Occupancy. Crabtree, Rohrbaugh & Associates January 21, 2019 15. Architectural Drawings: CRA shall include the following architectural drawings in the final report. • Existing Conditions Site Plan - Provided by Owner • Existing Conditions First Floor Plan • Existing Conditions Second Floor Plan • Existing Conditions Third Floor I Mezzanine Plan • Existing Conditions Roof Plan • Existing Conditions North, South, East, and West Elevations • Schematic First Floor Plan • Schematic Second Floor Plan • Schematic Third Floor Plan • Schematic North, South , East, and West Elevations Crabtree, Rohrbaugh & Associates proposes to complete the Historic Structures report as outlines above for the Crawford Building for a lump sum fee of $47,285 plus reimbursable expenses. Reimbursable expenses will include printing and mail. Our consultant team shall include KCI for Structural Engineering, and CMTI for MEP Engineering. If you are in agreement with the scope of work and the fee as outlined above and wish to proceed please sign and date this document and return to us for our files. Sincerely, CRABTREE, ROHRBAUGH & ASSOCIATES ~~ Richard C. LeBlanc, AIA, LEED AP Director of Design CC: Rachel Snavely Randy Davis Josh Bower Approved By: for Berkeley County, WVA Date ' Outside-Agency Request for Funding 2019 -2020 Fiscal Year Berkeley County Council Contact: Mrs. Penny Shewe/1- Email: [email protected] Phone: 304-264-1923 Date Submitted: ' 101/08/2019 Agency Information Agency Name Submitted by: Name & Title !Children's Home Society of West Virginia !Jenna Hott, CAC Supervisor Address of Agency or Contact 1653 Winchester Ave. Martinsburg, WV 25401 E-mail Address: Phone: [email protected] 1304-264-0225 Request Supporting Information Total FY2019 - 2020 funding requested from the County Council 5,000 List the significant accomplishments of your agency for FY2018 - 2019 Over the course of calendar year 2018, Safe Haven staff and trained investigators conducted 205 forensic interviews with children in the Eastern Panhandle per the request of local law enforcement and/or Child Protective Services and provided services to over 219 new children. Approximately fifty nine percent of those children served at the CAC were Berkeley County residents. Thirty-two monthly investigative team case review meetings were held over the course of 2018. In 2018, 55 plea agreements and convictions were tracked for children/cases served at Safe Haven. Increasing capacity to serve more children by expanding on-site interview staff is a major accomplishment for the program. The increase in children served has allowed the CAC to promote a team approach to more investigations of child abuse and ensure that more children and families can begin their healing journey with our assistance. Children's Home Society of West Virginia hosted several fund raising events during the current fiscal year including the Little Red Stocking Campaign, the Gift Wrapping Booth and 3rd annual Blue Jean Ball and raised over $30,000 from local community contributions. A portion of these contributions benefit the Child Advocacy Center program. In addition to fund-raising events and private donations, the program has requested and received funding from federal , state and local government agencies and private foundations. Please refer to the financial statement for sources and amounts. During the upcoming fiscal year, Safe Haven CAC staff will work with local law enforcement and Child Protective Services agencies to support the ongoing education of local investigators and provide child-abuse specific trainings for local staff. The Child Advocacy Center will continue to serve as a resource to the community to support early detection and intervention of child abuse allegations. In addition to providing coordination and interviewing services to local child abuse investigations, Children's Home Society plans to host the 4th annual Blue Jean Ball and the Child Advocacy Center will host the 3rd Annual Race Against Child Abuse 5k. Safe Haven requests $5,000.00 from the Berkeley County Commission to be used as a local match for West Virg inia Division of Justice and Community Services grant funds. The state grant funds require 25% local match; these funds will serve as 1 quarter of local match funds and will support a percentage of staff benefits. CAC Staff directly support the ongoing operation of the Child Advocacy Center program, forensic interviewing, advocacy and therapy services provided to Berkeley County residents as needed. Attach a copy of your proposed FY2019 - 2020 budget reflecting the funds requested and a copy of your current fiscal year budget with supporting financial statement(s). Funding requests must be electronically submitted to [email protected] no later than 5:00 PM Wednesday , January 9, 2019. You will be contacted and given a time to present your request to the County Council. CHILDREN'S HOME SOCIETY OF WEST VIRGINIA CHILD ADVOCACY CENTERS FY 2017-2018 ACTUALS Annual Jul-17 Aug-17 Sep-17 Oct-17 Nov-17 Dec-17 Jan-18 Feb-18 Mar-18 Apr-18 May-18 Jun-18 REVENUE Contributions 69,171 4,355 417 417 417 442 13,517 25,055 2,017 6,777 8,267 4,177 3,317 Contracts 12,000 0 0 0 0 6,000 0 0 0 6,000 0 0 0 Medicaid 16,876 314 1,328 1,330 2,464 1,733 1,411 3,453 1,374 (809) 623 3,594 61 Grants 168,300 10,913 12,173 11,469 9,110 8,112 18,846 15,482 16,707 16,089 16,382 15,378 17,639 In Kind Contributions 5,438 377 377 377 377 377 562 377 402 402 377 377 1,062 TOTAL REVENUE 271[785 15[958 14[295 13[591 12[367 16[663 34[336 44[366 20[499 28[458 25[647 23[525 22[079 EXPENSES Salaries 143,101 11,393 11,393 9,770 12,064 11,091 8,605 13,414 14,250 10,767 13,671 12,396 14,288 Relief Salaries 1,306 158 276 68 604 137 65 0 0 0 0 0 0 Benefits 35,724 3,249 2,462 3,157 2,946 2,035 2,499 1,656 2,476 4,174 4,081 4,207 2,783 Taxes 12,023 1,027 888 954 1,256 934 841 1,065 1,131 843 1,126 969 989 SUBTOTAL-Salaries/Benefits 192,154 15,826 15,019 13,948 16,869 14,197 12,010 16,135 17,857 15J84 18,878 17,572 18,060 Professional Fees 5,635 78 275 1,150 788 19 19 375 200 713 188 785 1,048 Supplies 6,272 108 15 11 134 209 3,208 21 457 108 61 343 1,598 Food 0 0 0 0 0 0 0 0 0 0 0 0 0 Telephone 597 45 38 39 56 51 51 17 85 52 52 55 55 Postage/Shipping 644 106 87 35 130 0 0 78 0 80 0 0 128 Occupancy 891 89 55 45 48 106 121 95 19 80 94 97 41 Rent/Maint-Equip. 176 1 1 56 108 1 1 1 1 1 1 1 1 Printing/Publishing 673 0 0 0 0 673 0 0 0 0 0 0 0 Travel 3,559 212 223 264 269 816 140 168 208 180 311 457 311 Conf/Mtng 12,341 27 550 741 4,047 2,356 1,377 0 1,393 268 41 890 651 Tuition Assistance 4,544 0 0 0 0 0 0 0 0 0 0 4,544 0 Special Assistance 120 0 100 0 0 0 0 0 0 11 0 0 9 Membership Dues 3,000 0 0 0 0 0 0 500 0 0 0 2,500 0 Medicaid Tax 0 0 0 0 0 0 0 0 0 0 0 0 0 Interest Expense 0 0 0 0 0 0 0 0 0 0 0 0 0 Depreciation 1,347 66 66 66 66 66 66 144 144 144 173 173 173 Miscellaneous 3,331 185 0 0 55 120 20 0 0 711 361 0 1,880 Professional Liability 1,718 148 148 148 148 148 140 140 140 140 140 140 140 Foster Care Payments 0 0 0 0 0 0 0 0 0 0 0 0 0 Bad Debt Expense 90 0 0 0 0 0 0 0 0 0 0 0 90 In Kind Donation Expense 5,438 377 377 377 377 377 562 377 402 402 377 377 1 062 SUBTOTAL-Operating Expenses 50,376 1,443 1,935 2,931 6,225 4,942 5,704 1,915 3,049 2,889 1J98 10,360 7,185 ADMINISTRATIVE COSTS 22,476 1,601 1,572 1,564 2,154 1,779 1,626 1,675 1,944 1,732 1,924 2,612 2,293 TOTAL EXPENSES 265,006 18,870 18,525 18,444 25,249 20,917 19,339 19,725 22,849 20,405 22,601 30,545 27,538 EXCESS/(DEFICIT) 6 779 (2,911) (4 ,230l (4 ,852) (12,882) (4,254) 14,997 24,640 (2,350l 8 1054 3,047 (7,020) (5,459) ------CHILDREN'S HOME SOCIETY OF WEST VIRGINIA CHILD ADVOCACY CENTER FY 2018-2019 Mburg FYE 2018 GRANTS/CONTRACTS 2018 BUDGET REVENUE Budget $91,588 DJCS Grant Grant Revenue - Public Support 185,839 $5,000 City of Martinsburg Grant Revenue - Private Support 14,000 $5,250 NCA Medicaid 16,000 $74,001 VOCA Grant 10/17-09/18 Contributions 28,508 $5,000 United Way TOTAL TARGETED REVENUE 244,347 $2,000 Eastern West Virginia Community Foundation $2,500 City of Ranson Mini-Grant $2,500 Berkeley County Commission EXPENSES $12,000 Jefferson County Schools- Wildwood Middle Salaries 139,884 Relief Salaries 0 $199,839 FICA 10,701 Employment Security 0 Workers Compensation 2,263 Pension 6,016 Health Insurance 34,953 Life Insurance 271 Disability Insurance 755 SUBTOTAL-Salaries/Benefits 194,845 Professional Fees 2,500 Supplies 2,804 Food 400 Telephone 600 Postage/Shipping 550 Occupancy 2,500 RenUMaint-Equip. 500 Printing/Publishing 500 Travel 4,000 Conf/Mtng 3,000 Tuition Assistance 3,000 Special Assistance 0 Membership Dues 1,000 Medicaid Tax 0 Interest Expense 0 Depreciation 792 Miscellaneous 2, 101 Professional Liability 2,451 Foster Care Payments 0 Bad Debt Expense 0 SUBTOTAL-Operating Expenses 26,698 ADMINISTRATIVE COSTS 22,803 TOTAL EXPENSES 244,347 EXCESS/(DEFICIT) 0 CHILDREN'S HOME SOCIETY OF WEST VIRGINIA CHILD ADVOCACY CENTER FY 2019-2020 Mburg FYE 2020 GRANTS FY 2020 BUDGET REVENUE Budget $85,073 DJCS Grant Grant Revenue - Public Support 173,096 $6,000 City of Martinsburg Grant Revenue - Private Support 8,000 $18,606 VOCA Grant 07/19-09/19 Contracts 10,000 $59,017 VOCA Grant 10/19- 06/20 Medicaid 16,876 $2,000 Eastern West Virginia Community Foundation Contributions 39,512 $2,000 City of Ranson Mini-Grant In Kind Contributions 5,500 $2,400 Berkeley County Commission TOTAL TARGETED REVENUE 252,984 $5,000 United Way $1,000 Brentwood Industries grant $181,096 EXPENSES Salaries 136,327 Relief Salaries 0 FICA 10,429 Employment Security 0 Workers Compensation 1,932 Pension 5,061 Health Insurance 30,234 Life Insurance 264 Disability Insurance 736 SUBTOTAL-Salaries/Benefits 184,984 Professional Fees 2,500 Supplies 5,000 Food 400 Telephone 750 Postage/Shipping 650 Occupancy 2,500 RenUMaint-Equip. 500 Printing/Publishing 750 Travel 4,000 Conf/Mtng 7,000 Tuition Assistance 4,560 Special Assistance 150 Membership Dues 3,000 Medicaid Tax 0 Interest Expense 0 Depreciation 1,350 Miscellaneous 3,330 Professional Liability 2,451 Foster Care Payments 0 Bad Debt Expense 0 In Kind Donation Expense 5,500 SUBTOTAL-Operating Expenses 44,391 ADMINISTRATIVE COSTS 23,609 TOTAL EXPENSES 252,984 EXCESS/(DEFICIT) 0 PETITION FOR REVIEW OF PROPERTY AJ-PRAISAL PTD401 (Rc:v. 2013) THIS COMPLAINT WILL NOT BE REVIEWED UNLESS FILLED OUT IN DETAIL ANY PETITION FILED WITH THE ASSESSOR MUST BE FILED WITHIN 8 DA VS OF RECEIVING A NOTIFICATION OF INCREASE Filed with: State Tax Commissioner------Assessor or /3t~l4:Je,' county ' I ~~·~ ~unil~~l.~~u =M=&'-~-&~M-dm~E-~_o _O_o_~_#~3~(~U~~~n~s~6-~-~~~~~Z~S-~-~---- ~oo~ ~f-~,7~7 Type of Property: Residential _2{__ Commercial _ _ Industrial __ Natural Resources Real Perso'lal __ Account# = ------~ Type of Complaint: Valuation ~ Classification __ Property Assessed in the Name of: ffOJe.~ :;J ' K..WVt L.. t:'o / /1. &' Address of Property: , , , >fJ-, C.( Oote; l.kJ.peJ ville.,. wV z5 4z.Z District Map Parcel 61- Acres / . "Ji' Description ...;;;lo_f_Z_! ___.S~'....s: '---f."-=-/-L._.~.-.....;(e.... ~-"l!ll:Po--""-"'-~-.s_M__~ ------ Purchase Price S SZ 'rof>D - .. S-71<.IJ"° Date of Purchase S" [[/d.ol'I Property Insured for: $ S'oo f700 1 AppraisedValueCurrentYtarS_ - AppraisedValuePrior'learr s SJ.~ ,.6 Compl&nant'sValue $_ f) z.ro - c~:f ~.!.!} Do you have a recent appraisal? Y _ _ N-lL_ If yes, what is the amount of the appraisal$______ REASON AND BASIS FOR COMPLAINT Income Data: Attach income and expense data relating to the property for the three most recent consecutive fiscal years. Market Data: List below the true and actual value of three comparable properties in the same geographic area. 2 3 I do property ave Outside-Agency Request for Funding 2019 - 2020 Fiscal Year Berkeley County Council Contact: Mrs. Penny Shewe/1- Email: [email protected] Phone: 304-264-1923 Date Submitted: 1119/2019 Agency Information Agency Name Submitted by: Name & Title I Boys & Girls Club of the Eastern Panhandle lstacie Rohn, CEO Address of Agency or Contact IPO Box 1184, Martinsburg , WV 25402 E-mail Address: Phone: I [email protected] 1304-263-1832 Request Supporting InfoMnation Total FY2019 - 2020 funding requested from the County Council l$25,000 List the significant accomplishments of your agency for FY2018 - 2019 Club renovation projects that included replacing a boiler, partnering with Lowe's to build a teen center, add to our commercial kitchen by installing a gas stove and additional refrigerator/freezers, and replaced worn stair treads to make the facility safer. Over 800 children received educational support, healthy meals, mentoring, and physical activity. Our clubs provided character education, field trips and robotics in the summer of 2018. We continue to provide mentors to our members who are impacted by poverty, opioid dependent parents, or children raised by a relative caregiver. Additionally, we championed the Teen Court program to provide alternative sentencing options for first time youth offenders. The program will begin with mock trials in February. The Boys & Girls Club of the Eastern Panhandle received funding to hire a business manager in the coming year. The foundation is providing $65,000 for this hire. We also received confirmation that we are one of six Boys & Girls Club organizations in the United States to receive Opioid Response Funding of $150,000 over a two year period. This funding will provide intensive intervention programs for members across the Eastern Panhandle who have been negatively impacted opioids. We received a 21st Century Community Learning Center grant of $159,000 to continue our afterschool programs in Burke Street Elementary, Eagle School and Orchard View Intermediates and North Middle School. Over 120 children were directly impacted as a result of this program. Additionally, over 18,000 meals were provided through a grant from the Office of Child Nutrition in the amount of $53,400. Pass through funding from Boys & Girls Clubs of America in the amount of $11,900 from the Office of Justice Programs was awarded to the Martinsburg-Berkeley County Club was received as well. May 2019 - Stefani Pierson Champion For Youth Dinner (annual event) August 2019 - Inside the Huddle w/ Tony Caridi - WV Sports Tailgate Party (annual event) Funds received from the Berkeley County Council will be designated for 25 Berkeley County youth to attend year-round programming at the Boys & Girls Club of the Eastern Panhandle. Funds we receive through grant programs only fund a portion of a child's membership, however, there is an unfunded portion of a child's membership that we must raise through charitable giving and government grants. The unfunded portion is $1,000 per child. Attach a copy of your proposed FY2019 - 2020 budget reflecting the funds requested and a copy of your current fiscal year budget with supporting financial statement(s). Funding requests must be electronically submitted to [email protected] no later than 5:00 PM Wednesday , January 9, 2019. You will be contacted and given a time to present your request to Corporate Office ~ . BOYS&GIRLS CWB PO Box 1184, Martinsburg. WV 25402 T ~ OF THE EASTERM PANMANOL.£ P: (304) 263-1832 F: (304) 263-1833 www.bgcepwv.net January 9, 2019 Berkeley County Council Attn. Penny Shewell 400 West Stephen Street Ste. 201 Martinsburg, WV 25401 Dear Ms. Shewell: I want to thank you and the Berkeley County Council for the opportunity to apply for funding th is coming year. We appreciate all the support the council has shown to us in the past few years and hope that we can continue this wonderful partnership. Attached, you will find our request for funding for FY2019-2020 in the amount of $25,000. This will fund a portion of the membership for twenty-five (25) children for one year in our program. The cost of membership annually for one child is $2,800. We receive funds from grants, donors, corporate sponsors. and foundations. There is $1,000 left unfunded that we must appeal to the greater community to assist in funding each child's membership. We have taken a proactive stance in serving as a prevention agency for our community. Members in our program learn about the dangers of substance use and we teach them strategies to keep them safe. Our members encourage their friends to join us as a safer alternative to the streets. Our teen population is at a record high and these are our most impressionable young people. Many of them have seen their peers make choices that result in harmful consequences. No child should have to see a peer or parent lose their life as a result of the influence of drugs. We are the anti-drug and work tirelessly to keep our children safe. We hope you will support our efforts at this critical time in our children's lives. r would welcome the opportunity to share more with the council about our efforts and successes. Please let me know when I can present this to the Berkeley County Council. s~~ Stacie Rohn Chief Executive Officer GREAT FUTURES START HERE. 2019 BGCEP ORGANIZATIONAL BUDGET Income Local Government $ 75,000 Includes $25,000 request Donations $ 225,000 from BC Council United Way $ 20,000 Programs $ 299,410 Grants $ 325,000 Fundraising $ 80,000 Miscellaneous Income (Rental, In-kind) $ 52,659 Unrealized Gains/Losses $ 4,000 $ 1,081t069 Expenses Programs $ 28,567 Grants $ 140,690 Professional Fees $ 40,100 Operational $ 5,700 Dues/Subscriptions $ 8,250 Office Expenses $ 7,.337 Travel/Training $ 18,000 Equipment/Technology s 10,000 Utilities $ 40,000 Building/Maintenance $ 39,000 Insurance $ 17,500 Fun draising $ 15,000 Taxes (Payroll) $ 53,350 Employee Benefits $ 47,000 Wages $ 610,575 $ 1,081,069