THOMPSON - NICOLA REGIONAL DISTRICT
Thursday. January 16. 2020
MINUTES of a Meeting of the Board of Directors of the THOMPSON-NICOLA REGIONAL DISTRICT held in the Board Room on Thursday, January 16,2020 commencing at 1:15 PM.
PRESENT: Director K. Gillis (Chair) Electoral Area "L" (Grasslands) Director W. Kershaw (Vice Chair) Electoral Area "O"(Lower North Thompson) Director B. Roden Village of Ashcroft Director W.Stamer District of Barriere Director S. Talarico Village of Cache Creek Director S. Swan Village of Clinton Director R. Crowe Village of Chase Director M. Blackwell District of Clearwater Director K. Christian City of Kamloops Director A. Singh City of Kamloops Director K. Sinclair City of Kamloops Director. D. Dudy City of Kamloops Director M. O'Reilly City of Kamloops Director D. Bass City of Kamloops Director R. Smith District of Logan Lake Director J. Polderman Village of Lytton Director L. Brown City of Merritt Director A. Raine Sun Peaks Mountain Resort Municipality Director C. Schaffer Electoral Area "A"(Wells Gray Country) Director S. Quinn Electoral Area "B"(Thompson-Headwaters) Director S. Watson Electoral Area "E"(Bonaparte Plateau) Director S. Rice Electoral Area "I" (Blue Sky Country) Director R. Elliott Electoral Area "J"(Copper Desert Country) Director D. Laird Electoral Area "M"(Beautiful Nicola Valley - North) Director H.S. Graham Electoral Area "N" (Beautiful Nicola Valley - South) Director M. Rothenburger Electoral Area "P" (Riyers and The Peaks) ABSENT:
STAFF: Mr. S. Gill, Chief Administratiye Officer Ms. B. Harrison, Legislatiye Services Mr. D. Rae, Director of Finance Ms. R. Sadilkova, Director of Development Services Mr. J. Devlin, Director of Environmental Services Ms. J. Moore, Chief Librarian Ms. D. Sell, Director of Corporate Services and Human Resources Ms. V. Weller, Fiim Commissioner Mr. J. Vieira, Manager, Environmental Health Services Mr. R. Troskot, Supervisor of IT Services Ms. M. Nordstrom, Manager of Communications Ms. M. Sheare, Recording Secretary Minutes - Board of Directors Regular Thursday, January 16, 2020
PRESS: 0 media persons
OTHERS: 4 interested persons
1 CALL TO ORDER
Chair Gillis called the meeting to Order at 1:15 PM.
2 PUBLIC HEARINGS (If Required)
None
3 CHAIR'S ANNOUNCEMENTS
3.a Chair Gillis welcomed everyone to the first TNRD Board meeting of 2020 and thanked Directors for accommodating the new seating arrangement.
The Chair reminded the Board members of the joint meeting with School District #73 in the evening and that an agenda and map was included in their blue folders. He also reminded members about the "Enhancing a Collaborative Culture" training session with Tracey Lorenson on January 17th.
Chair Gillis reviewed the upcoming meetings which included: • Closed TNRD Board Meeting on January 22, 2020. • Community to Community Forum with Simpcw First Nation, District of Clearwater, District of Barriers, Sun Peaks Resort Municipality and Electoral Areas "A", "B", "O" and "P" taking place in Clearwater on January 31, 2020. • Electoral Areas Directors' Forum and Local Government Leadership Academy Conference in Richmond February 4 - 7, 2020. • The Audit Committee and the TNRD Regular Board Meeting taking place February 20, 2020. • The Committee of the Whole meeting taking place February 21, 2020.
The Chair thanked Board members for attending the Legal Update in the morning and advised members that they could seek remuneration for this morning's meeting.
4 ADDITIONS TO OR DELETIONS FROM THE AGENDA
None Minutes - Board of Directors Regular Thursday, January 16, 2020
5 MINUTES
5.a 2019 December 12 Regular Board Meeting Minutes DRAFT
Moved by Director Sterner Seconded by Director Christian
THAT the minutes of the December 12,2019 Regular Board Meeting be adopted. CARRIED
5.b 2019 December 12 Record of Thompson-Nlcola Regional District Public Hearing Zoning Amendment Bvlaw No. 2697. 2019 Application No. BA 182
Moved by Director Elliott Seconded by Director Schaffer
THAT the Record of December 12, 2019 Public Hearing on Zoning Amendment Bylaw No. 2697, 2019, Application No. BA 182 be accepted as recorded. CARRIED
6 BYLAWS (From Public Hearing - If Required)
None
7 DELEGATIONS
7.a Federal Update
MR Cathv McLeod. Kamloops-Thompson-Carlboo
MR Cathy McLeod thanked the TNRD Board for allowing her to present and Informed the Board that she has taken on a new role as Shadow Minister (critic) for the Ministry of Forests, Lands and Natural Resources, specifically In the Forestry and Mining sector.
MR McLeod talked about the forestry crisis In the Interior and how the Industry downturn Is Impacting communities In the region. She spoke of the Federal Government's areas of jurisdiction and responsibility and how they can provide support to Industry, workers and communities.
Chair Glllls thanked MR McLeod for coming to speak to the Board. Minutes - Board of Directors Regular Thursday, January 16, 2020
7.b Provincial Update
MLA Peter Milobar. Kamloops-North Thompson MLA Todd Stone. Kamloops-South Thompson
MLA Peter Milobar thanked the Board for allowing him to present and talked about the forest industry and how he is providing more support to those towns and communities affected. He stated the cancellation of the Rural Dividend Funds program is a concern and he is looking at ways to have it reinstituted.
MLA Milobar mentioned that Highway 1 improvements near Chase are starting up and they are lobbying for improvements to the Highway 5 corridor as there will much heavier traffic due to the pipeline installation since the BO Government was unsuccessful in Supreme Court.
MLA Todd Stone thanked the Board for allowing him to present and delivered greetings from MLA Jackie Tegart. MLA Stone informed the Board that he is now the Opposition Critic for the Ministry of Municipal Affairs and Housing and his plans to hold government accountable with his housing affordability focus and a new Private Members Bill on Assessment System improvements, of which he is happy to receive feedback on.
MLA Stone suggested that the Board keep them apprised of the grants we are ^ applying on and suggested areas that they, as MLAs, could assist with, such as: the hospital project, school capital needs, revenue sharing opportunities, and highway maintenance.
MLAs Milobar and Stone answered questions from the Board on topics of electricity rates, the 'Stops of Interest' program. Royal Inland Hospital, housing and highway incidents and road rescue.
Chair Gillis thanked MLA Milobar and MLA Stone for their presentation.
8 UNFINISHED BUSINESS
B.a A Wav Home Kamlooos Societv Katharine McParland. Executive Director
The Board reviewed the report by the Director of Finance dated January 3, 2020. The Board was advised that 'A Way Home Kamloops Society' held a very successful fundraiser and opted to send them a letter congratulating them on their fundraising success. Minutes - Board of Directors Regular Thursday, January 16, 2020
Moved by Director Elliott Seconded by Director Singh
THAT a letter be sent to A Way Home Kamloops Society congratulating them on a very successful fundraising campaign. CARRIED
8.b Federal Update
MP Cathv McLeod. Kamloops-Thompson-Cariboo
Moved by Director Christian Seconded by Director Stamer
THAT a letter of thanks be sent to MP Cathy McLeod for coming to present to the TNRD Board of Directors. CARRIED
8.0 Provincial Update
MLA Peter Milobar. Kamloops-North Thompson MLA Todd Stone. Kamloops-South Thompson
Moved by Director Christian Seconded by Director Roden
THAT a letter of thanks be sent to MLA Peter Milobar and MLA Todd Stone for coming to present an update to the Board. CARRIED
9 BYLAWS (Other than Development Application Byiaws for 1st Reading)
9.a Electoral Areas "A" & "B" Hiahwav Rescue Grant in Aid Service Area Conversion and Establishment Bvlaw No. 2696
The Board considered the report by the Director of Legislative Services dated January 3, 2020. The report recommended adoption for the Electoral Areas "A" and "B" Highway Rescue Grant in Aid Service Area Conversion and Establishment Bylaw No. 2696, 2019. The Bylaw received three readings at the October 2019 Regular Board Meeting and has now received approval from the Inspector of Municipalities to proceed. The Bylaw amends the service by increasing the requisition from $20,000 per year to $25,000 and converting the service to one delivered under the authority of the Local Government Act. Minutes - Board of Directors Regular Thursday, January 16, 2020
Moved by Director Quinn Seconded by Director Elliott
THAT Electoral Areas "A" & "B" Highway Rescue Grant In Aid Service Area Conversion and Establishment Bylaw No. 2696, 2019 be adopted.
CARRIED
9.b Revenue Anticioation Bvlaw No. 2701. 2020
The Board considered the report by the Director of Finance dated January 2, 2020 which explained that the Revenue Anticipation Bylaw is an annual requirement of Section 404(1) of the Local Government Act to meet the current lawful expenditures of the Board of Directors as the expenditures arise. The report also further explains that the amount of up to One Million Dollars ($1,000,000) meets the requirements of the bank and is not expected to be drawn upon.
Moved by Director Kershaw Seconded by Director Smith
THAT Revenue Anticipation Bylaw N. 2701, 2020 be read a first, second and third time.
CARRIED
Moved by Director Swan Seconded by Director Sinclair
THAT Revenue Anticipation Bylaw No. 2701,2020 be adopted. CARRIED
9.C Bvlaw No. 2704. 2020. Vavenbv Communitv Hall Capital Reserve Fund Exoenditure
The Board considered the report by the Director of Finance dated January 8, 2020, advising the kitchen renovations to the Vavenby Community Hall which had been approved by the Board in the 2019 Financial Plan for the Vavenby Community Hall Capital Reserve Fund, are now complete.
Moved by Director Schaffer Seconded by Director Rice
THAT Vavenby Community Hall Capital Reserve Fund Expenditure Bylaw No. 2704,2020 be read a first, second and third time. CARRIED ^ Minutes - Board of Directors Regular Thursday, January 16, 2020
Moved by Director Crowe Seconded by Director Rice
THAT Vavenby Community Haii Capital Reserve Fund Expenditure Bylaw No. 2704,2020 be adopted. CARRIED
10 DEVELOPMENT APPLICATIONS
None
11 CORRESPONDENCE
11.a Action Requested
None
ll.b Information Onlv
ll.b.1 Peace to Kellv Lake Capacitors Project Mark Alexander. Project Manager 80 Hydro
11 .b.2 17th Annual 80 Natural Resources Forum - Invitation - January 28th to 30th. 2020 Dan M. Jepsen. Director & Oo-Founder. 03 Alliance Oorp. 80 Natural Resources Forum
11.b.3 101 Response from Minister of Environment and Olimate Ohanae Strategy Honourable George Hevman Minister of Environment and Olimate Ohange Strategy
11 .b.4 Proposal to adopt "Mount Lyons" as an official name for a peak on the border between Wells Gray Provincial Park and Oariboo Mountain Park Oaria Jack. Provincial Toponymist Heritage Branch. 80 Geographical Names Office Ministry of Forests. Lands, and Natural Resource Operations Minutes - Board of Directors Regular Thursday, January 16, 2020
Moved by Director Schaffer Seconded by Director Singh
THAT Director Biackweii approach Chief Warren and other First Nations in the region about their thoughts for a name for the peak on the border between Wells Gray Provincial Park and Cariboo Mountain Park. CARRIED
11 .b.5 Nicola Watershed Governance Proiect Honourable Douo Donaldson Minister of Forests. Lands. Natural Resources Operations and Rural Development
11 .b.6 Preventing the Spread of Aouatic Invasive Mussels to British Columbia Paul Demenok. Chair / Sue McKortoff. Chair Shuswap Watershed Council / Okanaaan Basin Water Board
11.b.7 Quarterlv Report: Julv 1 - September 30. 2019 Jav Chalke. Ombudsperson Province of British Columbia
11 .b.8 SILGA Convention - Call for Nominations 2020 Alison Slater Southern Interior Local Government Association
11 .b.9 Call for Resolutions for 2020 Convention Alison Slater Southern Interior Local Government Association
ll.b.10 SILGA Communitv Excellence Awards
Moved by Director Dudy Seconded by Director Kershaw
THAT correspondence for information only be received by the Board for information. CARRIED Minutes - Board of Directors Regular Thursday, January 16, 2020
12 NEW BUSINESS - DIRECTORS
12.a Director Watson recommended Chris Watt be appointed to the Loon Lake Volunteer Fire Department Advisory Committee.
Moved by Director Watson Seconded by Director Singh
THAT the Board appoint Chris Watt to the Loon Lake Volunteer Fire Department Advisory Committee. CARRIED
12.b Director Quinn brought forward a number of resolutions from the Thompson Headwaters Services Committee meeting of January 14, 2020 pertaining to the Blue River Trails Plan.
Moved by Director Quinn Seconded by Director Christian
THAT, as requested by the Thompson Headwaters Services Committee, the Board approve the expenditure of up to $20,000 from the Electoral Area "B" Community Parks 2020 Budget, to fund the completion of a new Blue River Trails Master Plan. CARRIED
Moved by Director Quinn Seconded by Director Elliott
THAT, as requested by the Thompson Headwaters Services Committee, the Thompson-Nicola Regional District submit a proposal to Community Future Thompson Country to support up to $5,000 of funding associated with the completion of a new Blue River Trails Master Plan, estimated to have a total cost of $20,000. CARRIED
Moved by Director Quinn Seconded by Director Elliott
THAT, as requested by the Thompson Headwaters Services Committee, the Thompson-Nicola Regional District submit an application to the BC Active Transportation Network Plan program, to support the development of a new Blue River Trails Master Plan. CARRIED Minutes - Board of Directors Regular Thursday, January 16, 2020
Moved by Director Quinn Seconded by Director Schaffer
THAT, as requested by the Thompson Headwaters Services Committee, the Board establish the Blue River Trails Working Group,to address the need for stakeholder representation and input to the Blue River Trails Master Plan and ongoing input and participation on Blue River Trails projects. CARRIED
12.0 Director Rice, on behalf of the Gold Country Rural Creates Team, requested a letter of resolution from the TNRD Board in support of their application to Northern Development Initiative Trust towards "Marketing Initiatives" funds for a grant of up to $20,000 to support their 2019/2020 Marketing Initiatives projects.
Moved by Director Rice Seconded by Director Swan
THAT the Thompson-Nicola Regional District supports the Gold Country Community Society application to Northern Development's "Marketing Initiatives" program for a grant of up to $20,000 to support the Gold Country 2019/2020 Marketing initiatives projects. CARRIED
13 NOTICE OF MOTION
None
14 REPORTS and/or INQUIRIES
14.a Internal Committees
14.a.1 2020 Committee Appointments
The Board reviewed the report by the Director of Legislative Services dated January 7, 2020. Chair Gillis listed the Chair Appointed Committees and the appointments made to each. Chair Gillis asked for a volunteer for the vacancy on the Emergency Management and Protective Services - Standing Committee and Director Brown put her name forward for the position.
Chair Gillis listed the Board Appointed Committee and listed those Directors who were appointed by acclamation. The Chair stated that there were two submissions from Directors interested in the Community Energy Association. Director Rothenburger subsequently Minutes - Board of Directors Regular Thursday, January 16, 2020
withdrew his name leaving Director Blackwell as the sole candidate for appointment to the Community Energy Association.
Moved by Director Singh Seconded by Director Christian
THAT Director Linda Brown be appointed to the Emergency Management and Protective Services - Standing Committee.
CARRiED
Moved by Director Christian Seconded by Director Roden
THAT Director Biackweii be appointed to the Community Energy Association. CARRiED
14.a.2 Audit Committee
No report.
14.a.3 Committee of the Whole - December 12. 2019
Moved by Director Roden Seconded by Director O'Reiiiy
THAT the minutes of the December 12,2019 Committee of the Whoie meeting be received for information. CARRiED
14.a.4 Economic Development and Recreation Services Committee
No report.
14.a.5 Emeraencv Management and Protective Services Committee
No report.
14.a.6 Regional Solid Waste Manaoement Committee
Director Kershaw gave a brief report from the last meeting. Minutes - Board of Directors Regular Thursday, January 16, 2020
14.a.7 Thompson-Nicola Invasive Plant Manaoement Committee
No report.
14.a.8 Thompson Regional Hospital District - Director Christian (Chair)
No report.
14.a.9 Utilities Systems Committee
No report.
14.a.10 Thompson Headwaters Services Committee - Director Quinn (Chair)
No report.
14.a.11 Wells Grav Country Services Committee - Director Schaffer (Chair)
No report.
14.b External Committees
14.b.1 Eraser Basin Council
Moved by Director Rice Seconded by Director Kershaw
THAT the minutes of the Eraser Basin Councii Thompson Regionai Committee Meeting November 12,2019 be received for information. CARRIED
14.b.2 Municipal Finance Authoritv
No report.
14.b.3 Municipal Insurance Association
No report.
14.b.4 Shuswap Watershed Council - Director Crowe
No report. Minutes - Board of Directors Regular Thursday, January 16, 2020
14.b.5 Union of BC Municioalities - Director Singh
Director Singh gave a brief report stating that the only issue that arose out of the 2019 UBCM Convention was the volume of resolutions that needed more research before being submitted for consideration. He reminded Directors that UBCM staff is there to help smooth out those resolutions prior to being brought forward.
Director Singh also mentioned that the Paper on Emergency Management is due to SILGA by January 31, 2020.
14.b.6 Kamloops Airport Authoritv Societv
No report.
14.C Other Reports
14.C.1 Legislative Services Statistics Relating to: • Freedom of Information and Protection of Privacv • Privacv Complaints • Investigations bv the Office of the Ombudsperson
The Board reviewed the report by the Legislative Services Department dated December 19, 2019 which provided a statistical summary relating to Freedom of Information and Protections of Privacy requests, Privacy complaints and investigations by the Office of the Ombudsperson in 2019.
Moved by Director Elliott Seconded by Director Crowe
THAT the report from the Director of Legislative Services on Freedom of Information requests, privacy complaints and Investigations by the Office of the Ombudsperson be received for Information. CARRIED
14.C.2 Communitv Emergencv Preparedness Fund Emergencv Support Services Funding Application
The Board considered the report by the Director of Community Services dated December 10, 2019 which recommends support of an application to the Community Emergency Preparedness Fund (CEPF) to secure funding to purchase computer equipment for rural Emergency Support Services teams. Minutes - Board of Directors Regular Thursday, January 16, 2020
Moved by Director Schaffer Seconded by Director Rice
THAT the Board of Directors support submission of a funding application to the Community Emergency Preparedness Fund - Emergency Support Services program to purchase computer equipment for rural Emergency Support Services teams;
AND THAT staff submit the application and provide overall grant management. CARRIED
14.0.3 Referral REF 541 - Proposed Addition to Simpcw Indian Reserve No. 1 1. Block B and Road. District Lot 2040. 3724 and 3733. KDYD. Plan EPC 1733 - Crown - 55.8 ha. "Parcel #1" 2. District Lot 6515. KDYD. Plan ERG 1734 - Crown - 0.18 ha. "Parcel #2" 3. That Portion of that part of District Lot 3729 on Plan B4535 lying northwest of road shown on Plan B7710. KDYD - PID: 013-197-142 - Fee Simple Crown - 6.07 ha. "Parcel #3' Collectively described as "the Parcels". Dunn Lake area. BO
The Board considered the report by the Director of Development Services dated January 6, 2020 which explained that the requested Addition to Reserve is part of a land swap between the Province and Simpcw in order to rectify tenure and safety issues on the portion of Dunn Lake Road running through the Reserve. The report also clarifies that Federal and Provincial staff confirm that negotiations with Simpcw have been ongoing to resolve road tenure, safety and maintenance issues on this portion of road.
Moved by Director Kershaw Seconded by Director Stamer
THAT the following additions to Simpcw Indian Reserve No. 1 be supported: 1. Biock B and Road, District Lot 2040, 3724 and 3733, KDYD, Pian EPC1733 2. District Lot 6515, KDYD, Pian EPC1734 3. That Portion of that part of District Lot 3729 on Pian B4535 iying northwest of road shown on Pian B7710, KDYD
CARRIED Minutes - Board of Directors Regular Thursday, January 16, 2020
14.0.4 Canada-British Columbia Investinc in Canada Infrastructure Program Green Infrastructure Environmental Quality Sub-Stream Clearwater Baler Funding Application
The Board considered the report by the Director of Environmental Services dated January 7, 2020 which outlined continuing efforts to reduce landfill deposits, one of the key strategies identified in the 2008 Regional Solid Waste Management Plan, is the implementation of recycling opportunities for Industrial, Commercial and Institutional (ICI) products. The report further outlines that in 2019, the TNRD established a new ICI recycling program and a proposed ban of ICI cardboard in landfills for 2020. The installation of a recycling baler at the Clearwater Eco-Depot would benefit the entire North Thompson.
Moved by Director Schaffer Seconded by Director Roden
THAT staff submit a funding application for the Clearwater Eco- Depot Baler project through the investing in Canada infrastructure Program - Green infrastructure: Environmental Quality Sub-stream grant program. CARRIED
Moved by Director Schaffer Seconded by Director Roden
THAT the Thompson-Nicola Regional District commits to funding ail expenses not covered by the investing in Canada infrastructure Program - Green infrastructure: Environmental Quality Sub-stream grant program.
CARRIED
14.C.5 Federal Gas Tax Funding - Electoral Area "I" (Blue Skv Countrv) Gold Countrv Communitv Societv - Destination Art Route
The report by the Manager of Fire Protection Services dated January 7, 2020 was considered by the Board. The report explained the Gold Country Communities Society's mandate includes economic development and tourism promotion for Electoral Areas "E", "I", "J" and "M" and the municipalities of Ashcroft, Cache Creek, Clinton, Logan Lake, Lytton and Merritt. They are proposing the establishment of five (5) tourism stops along the Eraser Canyon corridor, named the Destination Art Route and requesting $150,000 from the Federal Gas Tax Revenues - Community Works Fund to assist in the development of the Destination Art Route. Minutes - Board of Directors Regular Thursday, January 16, 2020
Moved by Director Rice Seconded by Director Crowe
THAT the expenditure to a maximum of $150,000 from Federal Gas Tax Revenues - Community Works Fund component allocated to Electoral Area "1"(Blue Sky Country) be approved to assist In the development of five tourism stops along the Fraser Canyon corridor, between Kanaka Bar and the Bonaparte Plateau. CARRIED
Moved by Director Rice Seconded by Director Roden
THAT the Chair and Corporate Officer be authorized to execute an agreement with the Gold Country Communities Society (Society), which will require the Society to fulfill the requirements of the Federal Gas Tax Fund agreement CARRIED
14.0.6 TNRD Public Consultation Activities - December 2019
Moved by Director Crowe Seconded by Director Elliott
THAT the December 2019 Public Consultation Activities report be received for Information. CARRIED
14.C.7 TNRD Building Permit Activity Highlights - December 2019
Moved by Director Kershaw Seconded by Director Stamer
THAT the December 2019 Building Permit Activity Highlights report be received for Information. CARRIED
15 QUESTION PERIOD Minutes - Board of Directors Regular Thursday, January 16, 2020
16 CLOSED MEETING (If Required)
16.a Adiourn Open Meetino and convene Closed Meeting.
Moved by Director Christian Seconded by Director Kershaw
THAT the meeting be Closed to the Public under the authority of the Community Charter, Section 90(1)(a) - Personal Information about Identifiable Individuals who hold positions as officers of the Thompson- Nicola Regional District. CARRIED
17 ADJOURNMENT
The Regular Board Meeting was adjourned at 3:14 PM.
Certified Correct:
Chair
Corporate Officer