AGENDA

BOARD MEETING

DAY/DATE: FRIDAY 1 SEPTEMBER 2017

TIME: 10.00am

VENUE: TUMBY BAY BOWLING CLUB

Board Meeting Agenda: 1 September 2017 P a g e | 2

Contents

Page EPLGA DELEGATES: 2017/18 4 1 INTRODUCTION 5 1.1 Welcome/Apologies 5 1.2 Minutes of Previous Meetings 5 2 BUSINESS ARISING FROM MINUTES 12 3 GENERAL REPORTS 12 3.1 President’s Report [verbal] 12 3.2 Individual Council Activity Reports 15 3.3 Executive Officer’s Reports 16 3.3.1 Report No. 01-0917: Annual Report and Financial Statements 16 3.3.2 Report No. 02-0917: Executive Officer’s Work Plan 18 3.3.3 Report No. 03-0917: General Update 29 3.3.4 Report No. 04-0917: Meeting Actions Report 43 3.3.5 Report No. 05-0917: DPTI Joint Planning Board (JPB) Status 45 3.4 Local Government Association of SA 55 3.5 Office of State/Local Government Relations 56 3.6 Regional Development Australia Whyalla and Eyre Peninsula Inc [RDAWEP] 56 3.7 Eyre Peninsula Natural Resources Management Board [EPNRM] 57 3.8 Other Reports/Minutes 58 3.8.1 SA Regional Organisation of Councils 58 4 COMMITTEES 59 4.1 CEOs’ Committee 59 4.2 Engineering & Works Committee 61 4.3 EP Mineral & Energy Resources Community Development Taskforce 64 5 FINANCE REPORTS 65 5.1 Balance Sheet as at 17 August 2017 66 5.2 Budget Report 2017/2018 68 5.3 Budget Comparisons Report as at 17 August 2017 70 5.4 Travel Budget 2017/2018 71 5.5 Unspent Funds Report 72 6 DEPUTATIONS AND PETITIONS 73 6.1 Deputations/Presentations 73 6.2 Petitions 73 7 GENERAL BUSINESS: Motions on Notice and Without and Questions 73 7.1 From the Floor 73 8 CORRESPONDENCE 74 9 FUTURE MEETINGS 87

Board Meeting Agenda: 1 September 2017 P a g e | 3

EPLGA DELEGATES: 2017/18

(As notified by Councils)

MEMBER COUNCIL BOARD MEMBER DEPUTY BOARD MEMBER

Ceduna Allan Suter (Mayor) Lynton Brown (D/Mayor)

Cleve Roger Nield (Mayor) Bryan Trigg (D/Mayor)

Elliston Kym Callaghan (Chair) Dave Allchurch (D/Chair)

Franklin Harbour Robert Starr (Mayor) Michael Williams (D/Mayor)

Kimba Dean Johnson (Mayor) Graeme Baldock (D/Mayor)

Lower Eyre Peninsula Julie Low (Mayor) Don Millard (D/Mayor)

Port Lincoln Neville Starke (D/Mayor) Andrea Broadfoot (Councillor)

Streaky Bay Travis Barber (Mayor) Philip Wheaton (D/Mayor)

Tumby Bay Sam Telfer (Mayor) Geoff Stewart (D/Mayor)

Whyalla Lyn Breuer (Mayor) Clare McLaughlin (Councillor)

Wudinna Eleanor Scholz (Mayor) Ned Luscombe (D/Mayor)

Board Meeting Agenda: 1 September 2017 P a g e | 4

1 INTRODUCTION

1.1 Welcome/Apologies

Condolences:

The EPLGA sends its deepest sympathies to the District Council of Franklin Harbour and its community on the tragic loss of Councillor Eddie Elleway who will also be missed by the wider region and Local Government family. Eddie’s contribution to the community and the region as a whole will always be admired.

Apologies to date have been received from:

Bruce Green, Mayor, City of Port Lincoln Neville Starke, Deputy Mayor, City of Port Lincoln Lyn Breuer, Mayor, City of Whyalla Geoff Moffatt, Chief Executive Officer, DC Ceduna Chris Cowley, Chief Executive Officer, City of Whyalla Chris Smith, Chief Executive Officer, DC Franklin Harbour Kathy Jarrett, Executive Director, Corporate and Member Services LGASA

1.2 Minutes of Previous Meetings

Minutes included below recommendation.

RECOMMENDATION/S That the minutes of the Board meeting of the Eyre Peninsula Local Government Association held on Friday 30 June 2017, be adopted as a true and correct record of proceedings.

Board Meeting Agenda: 1 September 2017 P a g e | 5

1.2

Minutes of the Eyre Peninsula Local Government Association Board Meeting held at Wudinna on Friday 30 June 2017 commencing at 11.25am.

Delegates Present: Bruce Green [Chair] President, EPLGA Bryan Trigg Deputy Mayor, District Council of Cleve [Proxy] Allan Suter Mayor, District Council of Ceduna Kym Callaghan Chairperson, District Council of Elliston Robert Starr Deputy Mayor, District Council of Franklin Harbour Dean Johnson Mayor, District Council of Kimba Julie Low Mayor, District Council of Lower Eyre Peninsula Andrea Broadfoot Councillor, City of Port Lincoln [Proxy] Travis Barber Mayor, District Council of Streaky Bay Sam Telfer Mayor, District Council of Tumby Bay Clare McLaughlin Councillor, City of Whyalla [Proxy] Ned Luscombe Deputy Mayor, Wudinna District Council [Proxy]

Guests/Observers: Tony Irvine Executive Officer, EPLGA Geoff Ryan Councillor, District Council of Ceduna Geoffrey Moffatt CEO, District Council of Ceduna Peter Arnold CEO, District Council of Cleve Phil Cameron CEO, District Council of Elliston Chris Smith CEO, District Council of Franklin Harbour Deb Larwood CEO, District Council of Kimba Rod Pearson CEO, District Council of Lower Eyre Peninsula Rob Donaldson CEO, City of Port Lincoln Joy Hentschke CEO, District Council of Streaky Bay Trevor Smith CEO, District Council of Tumby Bay Tom Antonio Councillor, City of Whyalla Chris Cowley CEO, City of Whyalla Alan McGuire CEO, Wudinna District Council Aina Danis Executive Assistant, RDAWEP/EPLGA Peter Scott Economic Development Manager-Eyre, RDAWEP Bob Ramsay Special Projects Manager, RDAWEP Dion Dorward CEO, RDAWEP Kathy Jarrett Executive Director, Corporate and Member Services LGASA Andrea Malone Director Legislation, LGASA Simon Clark Community Member, EPNRM Board Jonathan Clark Regional Director, EPNRM Board Karen Hollamby Regional Coordinator, Regions SA, PIRSA Michael Deegan CE, Department of Transport, Planning and Infrastructure/Commissioner of Highways SA Anita Allen Director of Planning, Department of Transport, Planning and Infrastructure

1. INTRODUCTION

1.1 Welcome/Apologies

President, Mayor Bruce Green welcomed Board Members, Council representatives and guests.

Apologies received from: Neville Starke Deputy Mayor, City of Port Lincoln Lyn Breuer Mayor, City of Whyalla Lea Bacon Director, Policy LGASA Roger Nield Mayor, DC Cleve

1.2 Minutes of Previous Meeting

Confirmation of Minutes

545/17: Confirmation of Minutes Moved: Chairperson Callaghan Seconded: Mayor Telfer That the minutes of the Board meeting of the Eyre Peninsula Local Government Association held on Friday 24 February 2017, be adopted as a true and correct record of proceedings. CARRIED

2. BUSINESS ARISING FROM THE MINUTES

Nil.

Board Meeting Agenda: 1 September 2017 P a g e | 6

3. GENERAL REPORTS

3.1 President’s Report – Mayor Bruce Green

As presented.

3.2 Individual Council Activity Reports [2 minute summary]

 As presented.

Mayor Johnson suggested that a representative from the Department of Industry, Innovation and Science be invited to the next meeting of the EPLGA Board and members were in favour of the proposal.

3.3 Executive Officer’s Reports

3.3.1 Report No 1-0617: General Update

546/17: Executive Officer’s General Update Report Moved: Mayor Telfer Seconded: Mayor Low That the Executive Officer’s reports be received.

547/17: CORES Funding Reserves Moved: Mayor Suter Seconded: Chairperson Callaghan That the EPLGA Board splits the CORES (Suicide Prevention) Reserve funding equally and geographically between the following organisations:  Whyalla Suicide Prevention Network  Far West Suicide Prevention Network  Lincoln Alive

Amendment to the motion: Moved: Mayor Johnson Seconded: Deputy Mayor Luscombe That the EPLGA Board splits the CORES (Suicide Prevention) Reserve funding equally and geographically between the following organisations:  Whyalla Suicide Prevention Network  Far West Suicide Prevention Network  Lincoln Alive  Kimba Mental Health & Wellbeing Group CARRIED

The Amendment became the motion: CARRIED

548/17: Memorandum of Understanding with the Commissioner of Highways Moved: Mayor Johnson Seconded: Chairperson Callaghan That the EPLGA Board, pursuant to resolution No. 514/17 [EPLGA Board Meeting February 2017] notes the signing of the Memorandum of Understanding between the Commissioner of Highways and the EPLGA for the purpose of working together to explore opportunities and collaborating in the area of road maintenance delivery. CARRIED

549/17: Review of Decisions Panel – Ombudsman Report Moved: Mayor Suter Seconded: Mayor Telfer That the EPLGA Board appoints the following to the panel of Elected Members and staff members to assist Council in review of decisions when they request such assistance:  Rob Donaldson, CEO, City of Port Lincoln [sub note that once Rob leaves the position ceases]  George Karzis, Manager Corporate & Community Services, DC Elliston  Dean Johnson, Mayor, DC Kimba  Newton Luscombe, Councillor, Wudinna DC  Trevor Smith, CEO, DC Tumby Bay  Chris Cowley, CEO, City of Whyalla  David Knox, Councillor, City of Whyalla CARRIED

550/17 ElectraNet Consultation –

President gained leave of meeting to defer the report until after a presentation from Peter Scott, RDAWEP to commence after luncheon adjournment.

SAROC Regional State Election Strategy Priorities – verbally raised by the Executive Officer from recent Regional LGA’s Executive Officer’s meeting.

It was resolved that the EPLGA submits the following Regional State Election Strategy Infrastructure and Issues Priorities to SAROC:

Board Meeting Agenda: 1 September 2017 P a g e | 7

Infrastructure: 1. Power/Energy – upgrade the mains to Eyre Peninsula for growth opportunities and continuity of supply. 2. Water – require infrastructure for an abundant water supply to allow growth – including re-use, storm water management, etc. 3. Communications – phone, NBN, etc. – no black spots. 4. Transport – roads, rail, airports and marine – Transport Strategy fast track funding to meet strategy, rail – upgrade or not? Airports – potential impacts of mining, interstate connections, etc. Marine – jetties, boat ramps, ports, etc. to meet current and future demands.

Issues: 1. Regional growth and economic development – through decentralization, new projects, incentives to live in regions. 2. Social – health issues – doctor shortage, aged care, NDIS, drugs and alcohol (e.g. Ice), better servicing in regions – chemotherapy, mental health, etc. 3. Cost shifting – more consultation by State with LG before transfer of responsibility/cost shifting, e.g. Good neighborhood program $40m by State for infrastructure that LG will have to maintain. 4. Rate Capping – what is meant by Councils being fit for future?

Further Councils can add to the list by close of business on Friday 7 June 2017 so the Executive Officer can submit towards the development of the SAROC Regional State Elections Strategy. (Executive Officer to email member Council Chief Executive Officers seeking the additional information.)

3.3.2 Report No. 02-0617: Budget and Subscriptions and Other Information

551/17: 2017-2018 EPLGA Subscriptions and Budget Moved: Mayor Telfer Seconded: Councillor Broadfoot That the EPLGA Board adopts the: 1. EPLGA member Council 2017 – 18 subscriptions pursuant to its charter clause 5; and 2. The 2017 – 18 financial year budget and related documents pursuant to:  LGA Act Schedule 2 Part 2 clause 25; and  Clause 13 of the EPLGA Charter. CARRIED

552/17: Long Term Financial Planning of the EPLGA Moved: Mayor Low Seconded: Mayor Starr That the EPLGA convenes a workshop relating to the long term financial planning of the EPLGA. CARRIED Kathy Jarrett stated that LGASA would be happy to attend the workshop to assist with the planning.

3.3.3 Report No. 03-0617: Policies New and Reviews

553/17: Adoption and Review of EPLGA Policies Moved: Deputy Mayor Trigg Seconded: Mayor Barber [1] That the EPLGA Board adopts the following policies:  Code of Conduct – Employee  Gift Benefits – Hospitality

[2] That the EPLGA Board reviews the following WHS policies:  Administration  Consultation  Contractor Management  Emergency  Hazard Management  Hazardous Work CARRIED

3.3.4 Report 04-0617: Department of Planning, Transport and Infrastructure Pilot Project Formal Proposal

554/17: DPTI Joint Planning Arrangements Pilot Project Moved: Mayor Telfer Seconded: Councillor Broadfoot That the EPLGA Board endorses the formal proposal for participation in the DPTI Joint Planning Arrangements Pilot Project as highlighted within this report. CARRIED

Future action required will be on the selection of an independent person to be the liaison between DPTI and the region for the Joint Planning Board pilot.

3.3.5 Report 05-0617: Meeting Actions Report

555/17: Meeting Actions Report Moved: Chairperson Callaghan Seconded: Mayor Barber That the EPLGA Board notes the Meeting Actions Report CARRIED

Board Meeting Agenda: 1 September 2017 P a g e | 8

3.3.6 Report 06-0617: Corporate Plan 2016 - 2019 [Review]

Report 06-0617 was withdrawn due to the release of the draft Regional Strategic Plan by the Eyre Peninsula Local Government Association, Regional Development Australia Whyalla and Eyre Peninsula and the Eyre Peninsula Natural Resources Management Executive Officers for consultation.

Meeting adjourned for lunch at 1.00pm and reconvened at 1.20pm.

Mayor Telfer left the meeting at 1.30pm and nominated Trevor Smith, CEO, District Council of Tumby Bay as his proxy.

3.7 Eyre Peninsula Natural Resources Management Board (Jonathan Clark)

With leave of the meeting the President brought forward agenda item 3.7

Jonathan Clark provided an EPNRM Board verbal report to the meeting.

ElectraNet Consultation – deferred topic and issue from Executive Officers General Report No. 01-0617

Peter Scott provided a presentation on the issue of power supply on Eyre Peninsula.

550/17: ElectraNet Consultation Moved: Mayor Suter Seconded: Mayor Starr That the EPLGA Board forwards a submission marked “Eyre Peninsula Electricity Supply Options PSCR feedback” and emailed to [email protected] on or before 21 July 2017 providing input into the ElectraNet’s RIT-T assessment in relation to their credible options as presented above and any potential for non-network options.

Further that the EPLGA considers credible option No. 2 as the minimum required to improve energy transmission to the region with a highlighted emphasis on the importance of a reliable electricity transmission supply to Eyre Peninsula because of the contribution it makes to the ongoing economic development of the wider South Australian economy.

That the EPLGA Executive Officer seeks the assistance of RDAWEP in preparing the submission due to the substantial amount of work they have undertaken in this area.

With leave of the meeting the Mover and Seconder agreed to change the credible option to option 3.

Amendment to the motion:

Moved: Councillor Broadfoot Seconded: Mayor Barber That the EPLGA Board forwards a submission marked “Eyre Peninsula Electricity Supply Options PSCR feedback” and emailed to [email protected] on or before 21 July 2017 providing input into the ElectraNet’s RIT-T assessment in relation to their credible options as presented above and any potential for non-network options.

Further that the EPLGA considers credible option No. 3 as the minimum, but prefers option 5 being required to improve energy transmission to the region with a highlighted emphasis on the importance of a reliable electricity transmission supply to Eyre Peninsula because of the contribution it makes to the ongoing economic development of the wider South Australian economy.

That the EPLGA Executive Officer seeks the assistance of RDAWEP in preparing the submission due to the substantial amount of work they have undertaken in this area. CARRIED

The amendment became the motion. CARRIED

3.4 Local Government Association of SA (Kathy Jarrett, Executive Director, Corporate and Member Services LGASA)

As presented.

Allan Suter and Geoffrey Moffatt left the meeting at 2.25pm.

3.5 Office of State/ Local Government Relations (OLG) – No report

3.6 Regional Development Australia Whyalla & Eyre Peninsula (Dion Dorward/Peter Scott/Bob Ramsay)

As presented.

556/17: Letter of Support to the City of Whyalla Moved: Mayor Starr Seconded: Deputy Mayor Luscombe That the EPLGA provide a letter of support to the City of Whyalla regarding decentralisation. CARRIED

Board Meeting Agenda: 1 September 2017 P a g e | 9

3.7 Eyre Peninsula Natural Resources Management Board (Jonathan Clark)

As presented earlier in the meeting.

3.8 Other Reports/Minutes

3.8.1 South Australian Regional Organisation of Councils – Draft Minutes of the Committee meeting held on 17 May 2017

As tabled.

557/17: SAROC Minutes dated 17 May 2017 Moved: Mayor Low Seconded: Mayor Barber That the EPLGA Board notes the SAROC minutes dated 17 May 2017. CARRIED

4 COMMITTEES

4.1 CEO’s Committee

558/17: CEOs Committee – Actions/Notes Moved: Mayor Low Seconded: Trevor Smith, CEO, District Council of Tumby Bay That the Actions/Notes from the Chief Executive Officers’ Committee meeting dated 27 February 2017 be noted. CARRIED

4.2 Engineering & Works Committee

559/17: Engineering & Works Committee – Draft Minutes Moved: Trevor Smith, CEO Seconded: Deputy Mayor Trigg That the draft minutes pertaining to the Engineering & Works Committee dated 27 February 2017 is noted. CARRIED

4.3 Eyre Peninsula Mineral and Energy Resources Community Development Taskforce: Activities Report 2016/2017.

560/17: EP Mineral & Energy Resources Community Development Taskforce Activities Report 2016/2017 Moved: Councillor McLaughlin Seconded: Mayor Low That the 2016/2017 Activities Report of the Eyre Peninsula Mineral and Energy Resources Community Development Taskforce be noted. CARRIED

5. FINANCE REPORTS

5.1 Balance Sheet as at 8 June 2017 5.2 Budget Report 2016-2017 5.3 Budget Comparisons 5.4 Income & Expenditure Report – 30 June 2017

Receipt of Finance Reports

561/17: EPLGA Income & Expense Statement Moved: Mayor Barber Seconded: Deputy Mayor Luscombe That the Eyre Peninsula Local Government Association Board receives the Balance Sheet as at 8 June 2017, and the Budget Comparison Report as at 8 June 2017 and the Summary of Income & Expenditure Report as at 8 June 2017. CARRIED

6. DEPUTATIONS AND PRESENTATIONS

6.1 Deputations/Presentations

6.2 Petitions

Nil.

7. GENERAL BUSINESS – Motions on Notice & Without and Questions

7.1 From the floor – Motions on Notice and Without and Questions - Nil

8. CORRESPONDENCE

8.1 Correspondence for Decision

Board Meeting Agenda: 1 September 2017 P a g e | 10

1-0617: Trevor Smith, CEO, DC Tumby Bay: Notification of Council’s resolution to endorse the actions of SAROC and the LGA in commencing investigation into the renewal of jetty leases ad financial arrangements with the State Government.

Received

2-0617: Graham Tiller, Kimba: Request for outside support to prevent the establishment of a Nuclear Waste Facility in the Kimba District.

562/17: Prevention of the Establishment of a Nuclear Waste Facility in the Kimba District – Outside Support Moved: Mayor Johnson Seconded: Deputy Mayor Luscombe That the EPLGA Board invites Mr Bruce Wilson, Department of Industry, Innovation and Science, Head of Division, Resources to attend the next EPLGA Board meeting to provide information in relation to the establishment of a nuclear waste facility in the Kimba district before making a decision in relation to Graham Tiller’s correspondence. CARRIED

8.2 Incoming & Outgoing Correspondence

9 FUTURE MEETINGS

563/17: Next Meeting Moved: Deputy Mayor Trigg Seconded: Mayor Barber That the next meeting of the Eyre Peninsula Local Government Association Board will be held on Friday 1 September 2017 at Tumby Bay, commencing at 10.00am. CARRIED

Conference Location Rotation

2018 Port Lincoln 2019 Kimba 2020 Wudinna 2021 Cowell 2022 Cleve 2023 Streaky Bay 2024 Elliston

Meeting closed at 3.06pm.

______President Date

Board Meeting Agenda: 1 September 2017 P a g e | 11

2 BUSINESS ARISING FROM MINUTES

From the floor.

3 GENERAL REPORTS

3.1 President’s Report

Gorgon Project

The Gorgon Project is operated by an Australian subsidiary of Chevron and is a joint venture of Chevron (47.3%)Exxon Mobil (25%) Shell (25%) OsakaGas (1.25%) Tokyo Gas (1%) and JERA (0.417%). The largest single resource development in Australia's history.

In 1999 Chevron took over the operations and explorations of West Australian Petroleum Pty Ltd (WAPET) who had been extracting oil on Barrow Island since 1980. 2003 Western Australian Government approves an on shore gas plant on Barrow Island. 2005 Gorgon Joint Venture partners aligned their equity interests in the Greater Gorgon area. 2007 Australian Government and Western Australian Government grant environmental approval for a 10 million tonne per annum (MTPA) LNG plant, expanded in 2008 to a 15MTPA plant. 2009 all approvals granted and construction begins. 2016 first LNG cargo departs Barrow Island. 2017 all three production "trains" operational.

Gas is drawn from two fields, Jansz-lo field 130 km northwest of Barrow Island in sea depths of 1300m and up to a further 9000m under sea floor. The Gorgon field is 65 km West of Barrow Island in sea depths of 200m. All bore heads and pipe infrastructure is on the sea floor and piped to Barrow Island.

Processing the bore field gas is highly technical and complex. I will not attempt to describe in detail the process, however it involves first removing the impurities (CO2, H2S, moisture, propane, mercury, condensate) Carbon Dioxide is injected to underground natural storage, Condensate is sold for refining into petroleum products. The pure gas is then cooled to minus 160 degrees Celsius at which temperature it is liquid at atmospheric pressure and suitable for transport via bulk LNG shipping. A small but significant portion of their production is left in a gas form and connected to the WA domestic pipeline distribution network (part of the approval commitment)

Some numbers:  2.1 km wharf, materials handling and loading jetty.  18 big bore production wells.  800km pipelines laid off shore.  15.6 MTPA production LNG.  20,000 barrels/day condensate.  A$60b project spend to date.  A$40b spent with Australian companies.  10,000 jobs created in Australia.  700 contracts awarded to Australian companies.  8000 on site during construction.  1800 workers presently on site.  5% of gas used to power entire operations including desalination producing potable water.  A$440b added to Australian GDP during life of project (40 years).  A$4.522b Australian taxes and royalties paid to date.  Future taxes and royalties A$2-3b per annum for life of project (includes Gorgon and Wheatstone).

Touring Party Chevron issued an invitation to industry, regulation authorities, politicians and government representatives. Roughly 15 federal politicians and advisors, 8 WA politicians 2 NZ representatives ( NZ has prospective sites on the east coast top of South Island) 10 from regulatory authorities, and from SA government Energy and Resources, one politician, two industry reps ( oyster and Southern Blue Fin Tuna Assn) and myself, and 13 from Chevron.

Board Meeting Agenda: 1 September 2017 P a g e | 12

Plant Tour Charter Flight Cobram Air to Barrow Island Thursday July 20 then guided tour of the plant, control centre, staff quarters, jetty and wharf.

Observations Time from exploration license, resource assessment, development and production is decades rather than years. Gorgon was 20 years and that was after the resource was identified.

Safety is a high priority for the entire site and even as a casual visitor all safety procedures were enforced. Seat belt in the bus although max speed on the island is 40 km/hr. three points of contact on stairs. No phones, no lighters, matches. No cameras. Hi-Vis hard hat and steel capped boots. Pre visit training. One of their driving goals is "incident free". Drug and alcohol testing is frequent and random with a zero tolerance. Barrow Island is a nature reserve so bio security and environmental issues are taken really seriously. Shoes and clothing was inspected, thoroughly. No food is allowed to be taken onto the island. Lighting of the plant is subdued and flare pits set below ground level with barriers to reduce light that may disturb turtle nesting on the islands beaches. All waste is taken to the mainland.

The move from State regulation to a single regulator in 2006 is seen as a positive move with the independent regulator outside the daily influence of political systems.

Workforce was almost entirely Australian. Three Chevron expats. All FIFO as no permanent accommodation is allowed on Barrow Island. About half FIFO come from eastern states. Rosters typically 7 on 7 off, 14 on 10 off, but various contractors have their own rosters. Team leaders remuneration in excess of A$200,000pa. Base worker $100,000.

Many construction workers transitioned onto production jobs.

During construction up to 100 vessels engaged, some specialised large, some small.

Regarding Great Australian Bight (GAB) I took the opportunity to question members of the touring party about the potential impacts on our region should a significant resource be discovered and developed. I won't attribute the following comments to individuals, however will report on the range of responses

3D seismic survey analysis is complete and some highly prospective sites have been identified.

The delta basin formation is likely to contain gas and liquid products on the lighter, sweeter end of the crude spectrum.

There is a reasonable chance that consortia and joint ventures will emerge to ensure infrastructure is utilised to the maximum as development of support infrastructure in a green-field site is expensive.

A successful exploration well will encourage extensive activity with multiple new companies wanting to participate.

Deep water exploration and production has advanced rapidly over the last decade making development of resources in hostile environments economically viable.

The remoteness of the drill sites will probably result in off shore floating platforms to allow direct shipping to international refineries, should the product be liquid. Should gas be discovered then land side developments may be required, however there are floating LNG production "trains" being deployed around the world.

Whatever the production decision, there will be impacts on our region. Port Adelaide is being identified as a likely heavy materials supply base. Crew changes, provisions, bunkering, emergency services, safety and environmental services will be required to be supplied from local and international companies. Ceduna, Port Lincoln and Adelaide are all likely to see significant activity and spend during the exploration phase and accelerate should production development occur.

Our role in the approval process We should support our industries that have the potential to be impacted negatively by asking that the detail of the environmental plan be public and contestable. Also we can ask that processes regarding compensation payments following an adverse event be clearly understood before approval.

Board Meeting Agenda: 1 September 2017 P a g e | 13

On a positive note, activity in GAB will see very significant economic activity in our region. Air support, marine services, local contractors having an opportunity to win tenders and the general economic activity will generate demand for jobs.

I thank Chevron for the opportunity to see firsthand their Gorgon Project, and I thank City of Port Lincoln who supported my trip with travel and accommodation to Perth.

Board Meeting Agenda: 1 September 2017 P a g e | 14

3.2 Individual Council Activity Reports [2 minute summary]

Board Meeting Agenda: 1 September 2017 P a g e | 15

3.3 Executive Officer’s Report

3.3.1 Report No. 01-0917: Annual Report and Financial Statements

To: President and EPLGA Board Members

Date: 1 September 2017

Topic: Annual Report and Financial Statements

Report No: 01-0917

PROPOSAL: That the EPLGA adopts the 2016/17 Annual Report and 2016/17 Financial Statements.

BACKGROUND: The EPLGA Charter states:

ANNUAL REPORTS As a matter of record, Schedule 2, clause 28 of the Act requires the Association to furnish an annual report to the Constituent Councils.

Schedule 2 Clause 28 reads:

28—Reporting (1) A regional subsidiary must, on or before a day determined by the constituent councils, furnish to the constituent councils a report on the work and operations of the subsidiary for the preceding financial year. (2) A report under subclause (1) must— (a) incorporate the audited financial statements of the subsidiary for the relevant financial year; and (b) contain any other information or report required by the council or prescribed by the regulations. (3) A report under subclause (1) must be incorporated into the annual report of each constituent council.

DETAIL:

See the section of Local Government Act 1999 on individual Council Annual Reports which also applies to subsidiaries.

Part 4—Annual reports

131—Annual report to be prepared and adopted (1) A council must, on or before 30 November in each year, prepare and adopt an annual report relating to the operations of the council for the financial year ending on the preceding 30 June.

An email was forwarded to all member Council Mayors and Chief Executive Officers on the 16 August 2017 directing them to a draft copy of the 2016-17 Annual Report (including the Annual audited Financial Statements) on the EPLGA website (see link below).

Once adopted these documents will be come available in draft via the EPLGA website: http://eplga.com.au/

A hard copy of the documents will be tabled at the EPLGA Board meeting for reference purposes.

LEGISLATIVE REFERENCE: As detailed in the details section of this report.

Board Meeting Agenda: 1 September 2017 P a g e | 16

RECOMENDATION(S): 1. That the EPLGA Board accepts the Executive Officers reports. 2. That the EPLGA Board adopts the 2016/167EPLGA Annual Report. 3. That the EPLGA Board adopts the financial accounts for the year ending 30th June 2017 and further declares that:  the financial statements and notes present fairly the association’s financial situation as at 30th June 2017 and its performance for the year ended on that date in accordance with the accounting policies described in Note 1 to the financial statements;  in the Board’s opinion there are reasonable grounds to believe that the association will be able to pay its debts as and when they become due and payable; and  the Board authorises the President and Executive Officer to sign the Board Certificate contained within the financial statements.

Board Meeting Agenda: 1 September 2017 P a g e | 17

3.3 Executive Officer’s Report cont.

3.3.2 Report No. 02-0917: Executive Officer’s Work Plan

To: President and EPLGA Board Members

Date: 1 September 2017

Topic: Executive Officer’s Work Plan

Report No: 02-0917

PROPOSAL: That the EPLGA Board notes the Executive Officer’s work plan.

BACKGROUND: Each year the Executive Officer reviews his work plan and seeks comment from the Board.

DETAIL: The attached plan is the 2017-18 Executive Officer’s work plan. It is good business practice for the Executive Officer to set down a work plan that is available to members of the EPLGA Board. Comments are sought on this plan.

STRATEGIC REFERENCE: This is a KPI for the EPLGA Corporate Plan 2016 – 19

LEGISLATIVE REFERENCE: N.A.

BUDGET REFERENCE: N.A.

RISKS:  Confusion among member Councils and Board Members.  Complacency of stakeholders.  Short-term thinking.  Poorly managed work flow by the Executive Officer.  Unsuccessful projects or initiatives – poor delivery.

REVIEW PERIOD: Annually

RECOMENDATION(S): That the Eyre Peninsula Local Government Association Board notes the Executive Officer’s work plan for 2017 – 18.

Enclosures: Copy of Work Plan.

Board Meeting Agenda: 1 September 2017 P a g e | 18

Board Meeting Agenda: 1 September 2017 P a g e | 19

Board Meeting Agenda: 1 September 2017 P a g e | 20

Board Meeting Agenda: 1 September 2017 P a g e | 21

Board Meeting Agenda: 1 September 2017 P a g e | 22

Board Meeting Agenda: 1 September 2017 P a g e | 23

Board Meeting Agenda: 1 September 2017 P a g e | 24

Board Meeting Agenda: 1 September 2017 P a g e | 25

Board Meeting Agenda: 1 September 2017 P a g e | 26

Board Meeting Agenda: 1 September 2017 P a g e | 27

Board Meeting Agenda: 1 September 2017 P a g e | 28

3.3 Executive Officer’s Report cont.

3.3.3 Report No. 03-0917: General Update

To: President and EPLGA Board Members

Date: 1 September 2017

Topic: General Update

Report No: 03-0917

PROPOSAL: That the Executive Officer provides a general report on matters of interest for the Board.

BACKGROUND: These are matters not requiring an individual report.

DETAIL:

1. Regional Strategic Plan

Regional Development Australia Whyalla and Eyre Peninsula (RDAWEP), the Eyre Peninsula Local Government Association (EPLGA), and the Eyre Peninsula Natural Resources Management (EPNRM) Board are undertaking a collaborative initiative to prepare a single Regional Strategic Plan for the Eyre and Western Strategic Planning Region.

The Regional Strategic Plan has been drafted with whole-of-region strategies. The strategies are presented with summary rationale about their purpose and need, along with actions to achieve the desired development outcomes.

The regional strategies were drawn from the existing lead planning documents of the three organisations – i.e. RDAWEP Regional Plan 2014-16 and Business Plan 2016-17; EPNRM Strategic Plan for the Eyre Peninsula Natural Resources Management Region 2017-2027; and the EPLGA Corporate Plan 2016-19.

With the DPTI joint planning board pilot now underway and consultation sessions being held around the region a lesson the three regional organisations Executive Officer’s has learnt is that the consultation on the Regional Strategic Plan is confusing people about the joint planning board pilot and the requirements for a Regional Plan should the region decide to undertake a planning agreement with the Minister as per the Development Planning & Infrastructure Act.

The Act outlines what a Regional Plan is:

64—Regional plans (1) Subject to subsection (2), the Commission must prepare a regional plan for each planning region.

(2) If a joint planning board has been constituted in relation to an area of the State, the regional plan for that area must be prepared by the joint planning board and the Commission will prepare the regional plan for any balance of a planning region that remains outside the area in relation to which the joint planning board has been constituted.

(3) A regional plan must be consistent with any state planning policy (insofar as may be relevant to the relevant region or area) and include— (a) a long-term vision (over a 15 to 30 year period) for the relevant region or area, including provisions about the integration of land use, transport infrastructure and the public realm; and (b) maps and plans that relate to spatial patterns that are relevant to the long-term vision; and (c) such contextual information about the relevant region or area, including forward projections and statistical data and analysis, as may be determined by the Commission or required by a practice direction; and (d) recommendations about the application and operation of the Planning and Design Code in the relevant region or area; and (e) a framework for the public realm or infrastructure located within the relevant region or area; and

Board Meeting Agenda: 1 September 2017 P a g e | 29

(f) any other information or material required— (i) by another provision of this Act; or (ii) by the regulations; or (iii) in the case of a regional plan prepared by a joint planning board—by the Commission.

(4) A regional plan may— (a) be divided into various parts that relate to sub regions; and (b) include structure plans, master plans, concept plans or other similar documents.

(5) A regional plan prepared by a joint planning board must comply with any practice direction issued for the purposes of this Subdivision by the Commission with the approval of the Minister.

(6) A regional plan is not to be taken into account for the purposes of any assessment or decision with respect to an application for a development authorisation under this Act (except to the extent provided by this Act).

When you read this definition it is easy to understand why there is confusion.

The development of a Regional Plan as per the DPI Act will rely on other regional master plans like the Regional Strategic Plan, Regional Economic Development Plan, NRM Regional Plan, Transport Strategy etc. to assist in its drafting.

To avoid confusion through out the DPTI JPB Pilot process the Regional Strategic Plan will lay on the table until such time it can be considered without causing confusion to the pilot process.

2. Community Wellbeing Project Funding Application from the LGA Research & Development Fund.

Mr Peter Bond, Executive Officer of the Murrayland and Riverland LGA (MRLGA) has on behalf of all regions applied for $150,000 to match a commitment of SA Health of $715,000 per year for the Community Wellbeing Alliance (the Alliance). There is no financial commitment from any of the regions.

See the application as an attachment to this report.

Recommendation: That the EPLGA Board notes and supports the Community Wellbeing Project Funding application for funding from the LGA of SA Research & Development Fund.

3. 2018 Regional State Election Strategy

The following is the strategy for the 2018 State Election focussing on the regions. The regional Executive Officer’s have prepared this report – most thanks to Anita Crisp.

1. GROWING OUR REGIONAL CENTRES

Goal: 30% of South Australia's population to be based outside Greater Adelaide, with a particular focus on our regional service centres.

Rationale: South Australia is well behind other states when it comes to being pro-active about growing regional centres.

There are 29 regional cities in Australia with populations over 30,000 and 8 with populations over 100,000. None are in South Australia.

The South Australian Strategic Plan commits country regions to simply maintaining a share of 18% of the state's population. Yet nationally, over 30% of Australians live in a regional area.

Interstate centres like Bendigo, Ballarat, Mildura, Albury-Wodonga, Armidale, Wagga Wagga, Toowoomba, Rockhampton, Townsville, Geraldton, Albany, and Launceston are a result of a commitment to decentralisation and aspiration by Government to develop prosperous, thriving and self-sustaining regional centres.

Board Meeting Agenda: 1 September 2017 P a g e | 30

Our regional cities and towns offer an affordable, safe and relaxed lifestyle with a strong sense of community.

There is existing capacity in our schools and hospitals, affordable housing, job opportunities and a high level of local support for population growth.

Committing to actively growing country centres offers a chance to stop the urban sprawl of metropolitan Adelaide, provide more workers for our rural industries and support a secure future for our regions.

2. ROYALTIES FOR REGIONS

Goal: 25% of mining royalties committed to supporting new infrastructure and initiatives in regional South Australia.

Rationale: South Australia is well behind other states when it comes to investing in regional infrastructure.

Over the past eight years, Western Australia's 'Royalties for Regions' program has invested just under $7 billion into more than 3,700 local projects and has committed to a further $1 billion per year for the next four years. The revenue is derived by quarantining 25% of mining royalties received by the state government for regional areas.

Similarly, the state 'Royalties for Regions' initiative in Queensland is investing $495 million for four years in new and improved community infrastructure, roads and floodplain management projects that benefit those who live, work and invest in regions, along with an ongoing commitment of $200 million each year.

Victoria also has a long history of actively supporting growth of its regions, including a $1 billion Regional Growth Fund which makes additional investment in regional infrastructure, services and facilities over and above existing State Government department core programs and infrastructure.

Last year mining royalty revenue to the SA Government was worth about $221 million. If a ‘Royalties for Regions’ program was in place that quarantined 25% of this revenue for country communities, it would have meant a direct investment of $55 million to regional SA last year – a trebling of the state’s current $15 million Regional Development Fund.

Based on the SA Government’s own budget figures, mining royalties are estimated to grow to about $278 million by 2019/20, potentially returning just under $70 million per annum to country communities.

A stronger funding commitment from Government for regional economic and social infrastructure demonstrates confidence in our regions that is needed to facilitate and leverage certainty and investment by the private sector.

3. REGIONAL DECISION MAKING

Goal: 30% of the state government public service to be based outside Greater Adelaide.

Rationale: South Australia is well behind other states when it comes to actively connecting regional communities with government agencies.

The South Australian Government employs 100,000 people, amounting to 81,000 full time equivalent jobs, earning an average salary of $76,400.

The ongoing centralisation of the public service to Adelaide has meant a direct loss of jobs and residents living and working in regional South Australia.

In addition, the number of state agencies without any ongoing local presence in the regional centres, or with senior policy or decision makers has also declined, resulting in a disconnect that is often reflected in state- wide policy and decision making.

Not only does this impact on rural jobs and population, but the more the public service is centralised into Adelaide, the more policy decisions are formed through a 'city' lens and the more connection with the country is lost.

Board Meeting Agenda: 1 September 2017 P a g e | 31

Put simply, government is losing touch with the impact of their decisions on regional areas and is perpetuating a lack of confidence in regional areas.

Making an active commitment to substantially increase the number of public servants living and working outside of Adelaide promotes confidence in our regional centres and provides more efficient, practical and relevant support that will help further grow our regions and add value to our existing contribution to the state and the nation.

Furthermore, locating regionally-focussed agencies such as Country Health, Country Arts, Regions SA in the metropolitan capital city does little to build confidence and credibility of State Government in the regions.

Relocating these agencies into regional centres provides much needed new jobs and a new mix of skills into the community; and reinforces the Government’s commitment to the whole of South Australia, not just the metropolitan area.

STRATEGIC REFERENCE: N.A.

LEGISLATIVE REFERENCE: N.A.

BUDGET REFERENCE: N.A.

RISKS: N.A.

REVIEW PERIOD: N.A.

SUMMARY OF RECOMENDATION(S):

1. That the EPLGA Board notes and supports the Community Wellbeing Project Funding application for funding from the LGA of SA Research & Development Fund.

2. That the EPLGA Board notes and supports the 2018 Regional State Election Strategy.

Enclosure: LGA R & D Application.

Board Meeting Agenda: 1 September 2017 P a g e | 32

Board Meeting Agenda: 1 September 2017 P a g e | 33

Board Meeting Agenda: 1 September 2017 P a g e | 34

Board Meeting Agenda: 1 September 2017 P a g e | 35

Board Meeting Agenda: 1 September 2017 P a g e | 36

Board Meeting Agenda: 1 September 2017 P a g e | 37

Board Meeting Agenda: 1 September 2017 P a g e | 38

Board Meeting Agenda: 1 September 2017 P a g e | 39

Board Meeting Agenda: 1 September 2017 P a g e | 40

Board Meeting Agenda: 1 September 2017 P a g e | 41

Board Meeting Agenda: 1 September 2017 P a g e | 42

3.3 Executive Officer’s Report cont.

3.3.4 Report No. 04-0917: Meeting Actions Report

To: President and EPLGA Board Members

Date: 1 September 2017

Topic: Meeting Actions Report

Report No: 04-0917

PROPOSAL: That the EPLGA Board notes the Meeting Actions Report and outstanding matters.

BACKGROUND: As good governance practice a meeting action report will be maintained and presented at each EPLGA Board Meeting to allow the status tracking of all action based resolutions made by the EPLGA Board. Once completed the resolution/task will be deleted from the report, but will be maintained in the file for any future reference.

DETAIL: The report is relatively self explanatory.

REVIEW PERIOD: Each EPLGA Board Meeting on a quarterly basis.

RECOMMENDATION(S): That the EPLGA Board notes the Meeting Actions Report.

Enclosures: Meeting Actions Report

Board Meeting Agenda: 1 September 2017 P a g e | 43

Meeting Motion Date No. Task Responsibility Comment EPLGA Status 5-Sep-14 381/14 Raise DPTI Operating EO Tabled at SAROC, LGA working In progress - Instruction 20.1 issues to party including EO, LGA, DCLEP & discussion being SAROC around ability of DC Tumby Bay & DPTI) meeting on entered into with Commissioner of Highways this. Discussed with CEO DPTI for DPTI around to direct Councils to further feedback. sharing resources undertake work within etc. road vested with Commissioner

5-Dec-14 396/14 EO directed to work with EO/RDAWEP SACE engaged - waiting for InpProgress - draft RDAWEP on developing Whyalla work to be signed off for released - for Regional Economic & draft to be open for consultation comment & Strategic Plans with member Councils. feedback. Further discussion at Sept 2017 Board Meeting. 2-Sep-16 516/16 Rubble Royalties projects EO Native Veg Council, EPNRM & In progress - & to be EP Transport Strategy EPLGA joint project to maximise expected to be 522/16 $15000 & Regional the funding available & to use completed in Sept Roadside Native Veg Plan expertise available in region. b2017 $50000 Project commenced. 2-Sep-16 523/16 Night Time travel for EO/Eng & Rob Kerin approached & survey In progress - Agricultural Machinery Works undertaken & delivered to waiting for Pilot for EP. Committee Councils. 6m wide seems to be confirmation or best option. otherwise on an EP Pilot 2-Dec-16 539/16 Outreach Program EO Is a part of the LGA organisational In progress Continuation review. 2-Dec-16 541/16 Decentralisation of EO/SAROC Raised at SAROC. Aust Govt has In progress - Joint Services of State Govt Reps Senate Inquiry on this. LGA submission submitting a submission. SAROC provided by EO's assisting with submission. RDAWEP & EPLGA. Plus EXEC of RDAWEP & EPLGA LGA also provided Joint Submission. a submission.

27-Feb-17 547/17 MOU with DPTI - Shared EO, Working DPTI, EO & Working Group to In progress - Services Group & Eng & prepare MOU for EPLGA Board waiting for draft Works consideration at phone link from DPTI. Committee meeting. Engineering & Works Committee plus working group responsible for furthering the project.

27-Feb-17 554/17 Council's Contribution to EO That the Member Councils of the Reported to the SA Planning Portal Eyre Peninsula Local Government SAROC in March Association totally object to the 2017. Awaiting proposed schedule of FEES for the LGA lobbying development and operation of the results. SA Planning Portal. Furthermore that the EPLGA bring the financial imposition to the attention of the Local Government Association of South Australia and seek to have a system introduced which operates in the same way as the Electronic Development Application Lodgment and Assessment (EDALA) system where users contribute by way of the standard fees charged for each and every application

Board Meeting Agenda: 1 September 2017 P a g e | 44

3.3 Executive Officer’s Report cont.

3.3.5 Report No. 05-0917: DPTI Joint Planning Board [JPB] Status

To: President and EPLGA Board Members

Date: 1 September 2017

Topic: DPTI Joint Planning Board (JPB) Status

Report No: 05-0917

PROPOSAL: That the EPLGA Board notes the report on the status of the DPTI Joint Planning Board (JPB) pilot.

BACKGROUND: In early 2017 DPTI called for expressions of interest (EOI) from regions, groups of Councils to take part in the JPB Pilot with funding assistance and other expertise assistance from DPTI.

The Executive Officer of the EPLGA submitted an initial EOI based on the strategy within the EPLGA Corporate Plan and his work plan actions.

A workshop was called before the closing of the EOI in early May 2017 at Wudinna, with all but 2 Councils being represented, and, at which legal experts were invited to present, etc. The outcome of the meeting resulted in the initial EOI undertaken by the Executive Officer was informally supported.

At the June 2017 meeting of the EPLGA, the EOI was endorsed by the EPLGA Board and a formal EOI was lodged. Prior to the June 2017 EPLGA Board meeting, a joint sitting of the 3 regional Boards was conducted and Chaired by Rob Kerin. The draft notes from this meeting have been forwarded to Councils. It was evident from the feedback gained from those attending this meeting that further consultation, fact gathering, etc. on the pilot was needed.

A total of 8 proposals involving 41 Councils (note that the City of Whyalla is listed in 2 proposals) were received in response to DPTI’s invitation to recommend activities for the Joint Planning Arrangements Pilot project.

DETAIL:

The following is a copy of a briefing paper tabled at the first Project Working Advisory Committee, prepared by Jeff Tate who is engaged to assist DPTI. This is the most appropriate explanation regarding the process associated with the JPB pilot by DPTI.

Project Methodology

The methodology has shifted from a competitive to collaborative process between the eight groups with Jeff Tate of Jeff Tate Consulting Pty Ltd appointed as Coordinator, assisted by Stephanie Hensgen of Planning Futures Pty Ltd.

Advantages of the collaborative model are:  the potential to save on duplicated costs and effort (such as in legal, financial, industrial and insurance advice) and development of business cases;  working with a model commonly followed in local government;  the 8 groups will learn from each other;  it recognises that the groups are at different stages of development of their ideas; and  there is likely to be a greater range of models for regional collaboration come from the larger number of participants.

Project outcomes

The outcomes from the project are to be a:  Findings Paper; and  Tool Kit to assist other groups of Councils to develop applications to the Minister for Planning for joint planning arrangements.

Board Meeting Agenda: 1 September 2017 P a g e | 45

Governance structure A 2-tier governance structure has been put in place:  Project Governance Advisory Group (PGAG); and  Project Working Advisory Group (PWAG).

Project Governance Advisory Group (PGAG)

Membership:  Sally Smith, DPTI (chair); Anita Allen, DPTI; Alex Hart, DPTI; Lisa Teburea, LGA

Roles:  Review and provide feedback on the draft project methodology.  Provide advice on communication during the project.  Act as a forum to address any significant problems experienced during the project.  Review the draft Findings Paper and provide feedback and advice on its contents and to whom and how the findings should be communicated and distributed.  Review the draft Tool Kit and provide feedback and advice on its contents and to whom and how it should be communicated and distributed.

Term: The PGAG will be in place from its first meeting in early June 2017 until completion of the project.

Meetings: It is anticipated that meetings of the PGAG will be held:  soon after commencement of the project;  when the draft Findings Paper is ready for review; and  when the draft Tool Kit is available for review.

Other meetings may be held as required. Some out of meeting activities may also be required (e.g. resolving problems during the life of the project).

Agendas will be provided at least 2 working days before meetings are to be held. Meeting notes will be distributed within 4 working days after each meeting.

Project Working Advisory Group (PWAG)

Membership: DPTI representative (Chair); LGA representative; 1 representative of Councils from each pilot.

Roles:  Monitor progress against the project plan.  Workshop matters necessary to develop templates (Business Plan, Application to Minister, Business Case).  Provide information and insights to assist in developing the Findings Paper and Tool Kit.  Consider issues affecting the potential success of the project and provide advice on appropriate actions.  review the draft Findings Paper and provide feedback and advice on its contents.  Review the draft Tool Kit and provide feedback and advice on its contents.

Term: The PWAG will be in place from agreement by PGAG about its terms of reference until completion of the Tool Kit.

Meetings: A schedule of meetings of the PWAG will be developed to align with project stages. The meetings will generally be a combination of meeting and workshop. Agendas will be provided at least 2 working days before meetings are to be held. Meeting notes will be distributed within 4 working days after each meeting.

Project steps

The proposed project steps are:

1. Survey the 8 groups asking for additional information - completed; see survey results in this paper. 2. Hold the first workshop in Adelaide with a representative of each of the 8 groups, followed by individual interviews if required.

Board Meeting Agenda: 1 September 2017 P a g e | 46

3. Develop the Business Case and Business Plan templates (first cut of Business Case template to be considered at the workshop at step 2) and obtain the joint advice identified at the workshop. 4. Hold second workshop in Adelaide with a representative of each of the groups to test and refine the Business Plan and Business Case templates. A meeting of the PWAG to be held at end of the workshop. 5. Pause to determine which groups wish to continue. Funding arrangements to be finalised by DPTI at this point. 6. Council groups develop Business Cases. Jeff Tate and Steph Hensgen to be available to provide advice about the template. Learnings from these processes to be captured for the toolkit. 7. Prepare draft Findings Paper. 8. Hold third workshop in Adelaide with a representative of each of the groups to test and refine the Findings Paper and discuss content for the Tool Kit. A meeting of the PWAG to be held at end of the workshop. 9. Finalise draft Tool Kit (including Business Plan template and guidelines, Business Case template, application to Minister template) and refer to the PGAG.

EOI name No of Participants Focus areas Councils Barossa Council and 4 Adelaide Plains Council * Spatial/land use planning envisaged by the Act. neighbours The Barossa Council Potential to include: Town of Gawler o Infrastructure Light Regional Council o Economic development o Environment/natural resources (preliminary discussions held with NRM Board) o Social/public health (preliminary discussions held with SA Health) o Character/food preservation o Heritage conservation Eyre Peninsula LGA 11 District Council of Ceduna *Planning policy, development assessment and compliance District Council of Cleve * Assessment panels District Council of Elliston * Building assessment and compliance District Council of Franklin * Potential to include: Harbour o Economic development and investment attraction District Council of Kimba (Potential to partner with RDA Whyalla and Eyre District Council of Lower Peninsula and Natural Resources Eyre Peninsula who Eyre Peninsula have both provided support) City of Port Lincoln o Shared community services such as aged care District council of Streaky o Shared tourism services Bay o Act as a delegate for constituent councils under other District Council of Tumby environmental and regulatory legislation Bay City of Whyalla Wudinna District Council

Limestone Coast 7 District Council of Grant *Regulatory functions of Planning LGA Kingston District Council * Building assessment and compliance City of Mount Gambier *Environmental health assessment and compliance Naracorte Lucindale Council District Council of Robe Tatiara District Council Wattle Range Council Murraylands 5 Coorong District Council *Planning issues (consistency of policies and implementation, Councils District Council of Karoonda resourcing across the region to manage peaks and demands East Murray *Strategic and regional planning especially along River Murray Mid Murray Council corridor Rural City of Murray Bridge *Enhancing opportunities for economic development and tourism Southern Mallee Council *At least one development assessment panel *Procurement of services, consultancies and staff *Joining up existing regional work to embed consistency particularly with the regional health and transport plans *Additional resource sharing in environmental health, building and compliance

Board Meeting Agenda: 1 September 2017 P a g e | 47

EOI name No of Participants Focus areas Councils Riverland councils 3 Berry Barmera Council * Strategic land use planning and Riverland Regional District Council of Loxton Development Plan Waikerie * Continuation of regional development assessment panel Renmark Paringa council * Integrated land use planning including key transport and infrastructure, economic, environmental, social needs to ensure regional development plan is informed and evolved holistically * Resource sharing of professional planning staff and allied resources

Spencer Gulf Cities 3 Port Augusta City Council *Land use planning Inc Port Pirie Regional Council *Other functions determined through scoping workshops, which City of Whyalla may include: o Development planning related functions o Economic development o Roads and transport o Waste management o Public health o Parts of Natural Resource Management

Yorke Peninsula 3 District Council of Barunga *Strategic planning Alliance West *Development assessment and approval District Council of the Copper Coast Yorke Peninsula Council Eastern Region 6 City of Burnside *Strategic and policy planning with benefits that reach beyond Alliance City of Campbelltown council boundaries including open space, infrastructure, City of Norwood Payneham transport, structure and concept planning, and rezoning St Peters City of Prospect City of Unley Corporation of Walkerville

SURVEY RESULTS

A survey of the 8 groups was undertaken in the week beginning 10 July 2017 to obtain additional information and help in shaping the program for the workshop to be held on 28 July 2017. A summary of the survey results is as follows:

Q4. For each council within the group, please describe the level of support for Regional Planning Arrangements.  Council has resolved to form a Board (6).  Council has resolved to investigate a board (38).  Elected Members have been briefed and are generally supportive (2).  Senior managers and CEO endorse the idea (3).

Q10. What needs to happen to achieve full support (i.e. all participating councils resolving to initiate a Regional Planning Board) for each Council?  Develop an overall model/concept and proposition.  Improve understanding of scope of the boards including benefits and dis-benefits (including at the Elected Member level).  Undertake full feasibility investigation including cost/benefit analysis and compelling business case.  Improve clarity around governance arrangements and Board composition.

Q11. What issues, concerns or barriers are there to achieving full support (i.e. all participating councils resolving to initiate a Regional Planning Board) for each Council?  Functions of the Board: . Improve understanding and clarity of functions. . Clarity around delegations – what is on the table? . Many unknowns about the functions of the Boards. . Are we ready to move to the next level (beyond our current level of collaboration)?

 Governance arrangements: . Definition of the corporate entity/process to establish. . Will Boards be effective in delivering intended outcomes? . Will it just create an additional level of bureaucracy? . Are there alternative – possibly more efficient – options? . What are the representation requirements?

Board Meeting Agenda: 1 September 2017 P a g e | 48

 Defining a region: . How does it fit with other regional structures? . What level of control do Councils have in defining a ‘region’? . Some areas are large geographically – what options exist if groups wish to form a sub-regional Board instead?

 Financial: . Cost of implementation – staff, time, costs – is there a financial benefit or will it cost councils more? . What will Councils be expected to contribute? . What opportunities are there to share resources? . Equitable funding and resource distribution between Councils . Equitable funding arrangements with the State/State contribution

Q12. Please describe how much work your group has done so far to plan for Regional Planning Arrangements.  Whilst a small number of councils are yet to proceed with major investigations, most groups have: . reported formally to their Council bodies; . run a workshop with Elected Members; . presented investigations to senior staff; and . shared information across their regional grouping.

Q13. What are the top three priorities for Regional Planning Arrangements for your group?  Coordinated and collaborative strategic planning and sharing of knowledge (8)  Participation in Regional Strategy/retaining input into regional development (5)  Savings, more efficient and/or shared resources/procurement opportunities (4)  And: . Regional Development Assessment (2). . More efficient and responsive Development Assessment (2) . . Staff delegations (1). . Stronger position for advocacy with agencies (1). . Infrastructure review and delivery (1). . Flexible structures (1). . Regional open space plan (1). . Regional infrastructure plan with cost sharing model (1). . Strategic rezoning of character areas (1).

Q14. What are the top three outcomes that your group would like to see achieved by the end of the pilot?  Better understanding of the options, benefits and costs (5).  Flexible business plan/business case/feasibility document/implementation plan (6).  Road map/governance model/toolkit/agreement template, including potential for staging (4).  Clarity around roles, legal issues, structures, responsibilities, delegations (3).  Share knowledge and resources (1).  Commitment to proceed (1).  Clear mechanism for and State support to bring agencies around the table (1).

Q15. If your group decides to continue with Regional Planning Agreements beyond the pilot stage, what would you like to see achieved in 12 months, 2 years and 4 years' time? (Refer to Band Graphic Handout.)  Band 1 – Regional Planning Agreement and Plan  Band 2 – Other development functions  Band 3 – Beyond development planning  Band 4 – Integrated Regional Planning

12 months:  BAND 1: . Agreement and Board functional (4) . Draft agreement/commitment to form a Board (2) . Plan delivered (3)

 BAND 2: . Open Space Plan prepared (1) . Regional DAP established (1)

Board Meeting Agenda: 1 September 2017 P a g e | 49

2 years:  BAND 1: . Plan delivered (3) . Agreement and Board functional (2) . Streamlined, consistent Planning outcomes (1)

 BAND 2: . Consolidated planning functions/streamlined decisions (2) . Regional DAP established (1) . Infrastructure planning (1)

4 years:  BAND 1: . Review/benefit analysis (1) . Attraction/retention of qualified, experienced, skilled staff (1)

 BAND 2: . Shared services (2) . Regional assessment (1) . Master planning and rezoning reviews (1)

 BAND 3/4: Inclusion of other functions (e.g. economic development, public health, heritage, tourism, waste, NRM) (1) . Improved direction of funding into regional priorities as per plans (1) . Shared regional voice (1) . Regional procurement and sharing of resources embedded in Council operations (1)

Q16. Please identify the tasks involved in your budget breakdown (e.g. legal advice, business plan development) and the Budget allowance for each task ($$).  Legal advice (5) – each specified between $10 and $15K, total=$66.5k  Research/investigations/professional advice (3) – each specified between $5k and $20K, total=$40k  Other costs: . Facilitation/workshops/consultation (2) . Insurance (1) . Reporting (1) . Governance framework development (1) . Travel (1) . Costs beyond pilot: . Regional/Master planning (2) . Regional DAP costs (1) . Open space planning (1) . Infrastructure planning (1) . Transport planning (1)

DRAFT BUSINESS CASE TEMPLATE

It is very much work in progress with the intention being to test, refine and develop it further at the first and second workshops of the Project Working advisory Group (PWAG).

As with any business case there will need to be a balance between sufficient rigour and being too onerous. As currently drafted the template is quite long. Part of the reason for that is that it caters for four potential bands of activity ( Band 1 – Regional Planning Agreement and Plan, Band 2 – Other development functions, Band 3 – Beyond development planning, Band 4 – Integrated Regional Planning) some of which may not be relevant to particular groups of Councils interested in pursuing a Planning Agreement.

End of Jeff Tate’s briefing paper.

The Executive Officer attended the first meeting of the Project Working Advisory Group (PWAG) and the last one is scheduled for the 25 August 2017 (after the writing of this report).

Next Steps in the Pilot

Jeff Tate has been approached to manage the business case/ plan development for the region – (seeking finance from DPTI for this to happen). This due to:  needing independence – as was highlighted at the 3 Regional Boards Joint Meeting at Wudinna; and  the Executive Officer not having the available time, nor is it appropriate for the Executive Officer to undertake such work.

Board Meeting Agenda: 1 September 2017 P a g e | 50

If DPTI approve of Jeff’s engagement for the business case, he will be visiting in the near future to meet with a Steering Committee or nominated regional representatives to hold discussion on how he will undertake the collection of the business case information etc. He will also update the committee on the pilot’s progress and the processes.

A draft JPB Pilot Steering Committee terms of reference has been developed to assist with the above processes. Refer to the draft terms of reference below for consideration by the EPLGA Board.

Why a steering committee? It was suggested at the first meeting of the PWAG that such a committee would be advisable and nearly all other participants in the pilot are taking a similar approach.

DRAFT

For consideration at the EPLGA Board Meeting on 1 September 2017

Eyre Peninsula Joint Planning Board Pilot Steering Committee

TERMS OF REFERENCE

Preamble

The Planning, Development and Infrastructure Act 2016 (the Act) provides Councils with a new method which provides for local government and/or state functions (subject to agreement by the relevant Minister) to be delivered on a regional basis. This includes the preparation of Regional Plans, amendments to planning instruments, appointment of Assessment Managers and development assessment.

The Eyre Peninsula Councils have worked together cooperatively through the Eyre Peninsula Local Government Association (“EPLGA”) for over 80 years.

The large geographical area of the Eyre Peninsula, relatively small population and relative isolation from metropolitan Adelaide have caused the 11 Eyre Peninsula Councils to collaborate closely through the EPLGA. The EPLGA assists its member Councils through the preparation of regional transport plans, climate change adaptation plans, regional procurement initiatives, mining studies, the convening of an annual conference, governance support and advocacy and representation.

Of particular significance is the Regional Economic Development Policy adopted by the EPLGA in 2015 and which is reviewed annually, under which the EPLGA is required to partner with RDA Whyalla and Eyre Peninsula and Natural Resources Eyre Peninsula to enhance local and regional economic productivity through detailed economic planning and prudent investment.

The EPLGA is a regional subsidiary established under section 43 of the Local Government Act 1999. Its Board comprises both a member and deputy member from each member Council.

Each of the EPLGA Councils recognises the increasing need to ensure that planning and development functions are approached on a regional basis. The EPLGA Councils have, for some time, recognised that planning policy and assessment need to be approached on a regional basis, not only to assist in facilitating this exciting and significant project, but also to increase economic development on the Eyre Peninsula.

The Pilot Project presents an important opportunity for the 11 Eyre Peninsula Councils to, through their EPLGA, investigate how regionalisation of these functions may occur in a way which allows the EPLGA to function as a cohesive and effective planning region which is attractive for potential investors.

Each of its member councils has expressed in-principle support for the Pilot Project.

In addition to the 11 Eyre Peninsula Councils, the Regional Development Australia, Whyalla and Eyre Peninsula and Natural Resources Eyre Peninsula both support the Pilot Study and wish to be involved in it, where appropriate.

Name of Committee Eyre Peninsula Joint Planning Board Pilot Steering Committee

Board Meeting Agenda: 1 September 2017 P a g e | 51

Purpose The purpose of the Steering Committee is to:

Review and provide feedback on the pilot project. Provide advice on communication during the project. Act as a forum to address any significant problems experienced during the project.

Functions of the Committee The functions of the Committee are:-

To make recommendation to the 11 Eyre Peninsula Councils regarding the pilot. To make recommendations to the ELGA, EPNRM & RDAWEP Boards regarding the pilot. To make recommendations to DPTI regarding the pilot. To monitor progress against the project plan To workshop matters necessary to develop templates (Business Plan, Business Case) To consider issues affecting the potential success of the project and provide advice on appropriate actions To review the draft Findings Paper and provide feedback and advice on its contents To review the draft Tool Kit and provide feedback and advice on its contents

Membership Membership of the Committee will comprise:

EPLGA Board President (Presiding Member) EPLGA Board Executive Officer EPNRM Board Presiding Member EPNRM Board Chief Executive Officer RDAWEP Board Presiding Member RDAWEP Board Chief Executive Officer District Council of Ceduna Chief Executive Officer District Council of Kimba Chief Executive Officer Jeff Tate (DPTI Consultant)

Where a Board Presiding Member is unavailable a proxy is permitted.

Convenor/Chairperson The Chairperson of the Committee will be elected at the first meeting of the Committee.

Meeting Frequency The meetings will generally be a combination of meeting and workshop and called as and when required by either one or all of all participating regional organisations (i.e. EPLGA, EPNRM or RDAWEP – Presiding Members and/or Chief Executive Officers).

DPTI or their consultants may also call for a meeting of the committee. Agendas will be provided at least five working days before the meetings and will be produced and distributed by the EPLGA. Meeting notes will be distributed within five working days after each meeting by the EPLGA Executive Officer.

Meeting Procedures The Committee will operate on an informal basis, and will not therefore be subject to formal meeting procedures.

Detailed minutes will not be taken, but a list of agreed actions and recommendations will be prepared. All recommendations will be presented to the EPLGA Board, EPNRM Board and RDAWEP Board.

Meetings are not open to the public.

The Committee may also decide to hold telecommunications meetings by linking committee members together by telephone, audio-visual or other instantaneous means.

A quorum will be five members.

Disputes In the event of any dispute or difference between one or more of the participating regional organisations concerning the operations or affairs of the steering committee, the dispute process will attempt to settle the dispute or difference by negotiating in good faith.

Board Meeting Agenda: 1 September 2017 P a g e | 52

Executive Support and Implementation The Executive Officer of the EPLGA will provide executive support to the Committee.

Term of the Committee The term of appointment of the Members of the Committee shall be the life of the pilot project.

In the event of a vacancy in the office of a Member of the Committee the Steering Committee shall, appoint another person as a Member of the Committee on such terms and conditions as determined by the committee.

Reporting The Committee will be responsible for reporting delegated task outcomes from its own operations to the EPLGA Board, EPNRM Board and RDAWEP Board.

RECOMMENDATION: That the EPLGA Board considers adopting the JPB Pilot Steering Committee Terms of Reference (making any amendments that are deemed necessary).

If further information is required on the matter of joint planning arrangements, please visit the following website www.saplanningportal.sa.gov.au or call the Executive Officer.

STRATEGIC REFERENCE: Strategic Action 1.2.4 – is very clear direction in regards to this topic. EPLGA Board’s Corporate Plan 2016 – 19 – adopted 24 June 2016 (Highlighted references to improving our governance and planning for future needs) EPLGA’s Vision: Enabling Eyre Peninsula councils to excel, innovate, and thrive

1.0 Goal Areas 1.1. Advocacy and Representation - EPLGA as the principal regional local government advocate 1.2. Governance - conducting business in accordance with the law and proper standards 1.3. Member Services - efficient and effective member support services

Objectives . Strategic and focused planning and services provision . Enhanced communication and engagement with EPLGA members and other stakeholders . Demonstrable unity in collective decision making . Highly regarded reputation

Goal Area 1.1 Advocacy and Representation Core Activities

1.1.1 Represent and strengthen the common values of members. 1.1.2 Represent members and regional objectives in engagement and liaison with key stakeholder agencies – e.g. LGA, DPTI, PIRSA. 1.1.3 Provide a lobbying platform to promote the interests and issues of member Councils to other levels of government.

Strategic Actions 1.1.4 Develop effective working relationships between the EPLGA and member Councils and external stakeholder agencies and organisations 1.1.5 Develop key EPLGA messages to demonstrate maximum alignment to the State Strategic Plan and Economic Priorities, in particular economic reform and jobs, climate change and renewable energy 1.1.6 Develop the understanding of and commitment to mutuality of interests to optimise benefit for member Councils across the region from advocacy and partnerships 1.1.7 Lead the completion of the Economic Development Strategy and Regional Strategic Plan, and identify and lead the development of regional strategic responses to key issues as and when required.

Goal Area 1.2 Governance Core Activities

1.2.1 Comply with legislative requirements 1.2.2 Identify and pursue the resourcing needs of members

Board Meeting Agenda: 1 September 2017 P a g e | 53

1.2.3 Manage EPLGA financial and other resources for maximum member benefit, and based on the principle that recurrent operational expenses must be funded by recurrent operational revenue

Strategic Actions 1.2.4 Investigate and identify options to improve local government and regional governance, including alternative governance models, strategic planning and land use planning for the region 1.2.5 Assist member Councils in meeting legislative compliance 1.2.6 Develop and manage formal alliance and partnership arrangements with partner agencies and entities– e.g. RDAWEP, EPNRM, EPICCA 1.2.7 Pursue collaborative initiatives with partner agencies – e.g. joint submissions on strategic issues with RDAWEP, EPNRM, and EPICCA

LEGISLATIVE REFERENCE: Development, Planning & Infrastructure Act.

BUDGET REFERENCE: DPTI matching funding provided Regional Organisations committed $50,000 Regional Capacity Grant (LGA) $17,000

RISKS: What do we do about the ‘lived experience and feeling’ of being ignored? Doing nothing – the State may make decisions for our region we do not agree with, e.g. Boundary Adjustment Act.

From Michael O’Neill (SACES) Presentation at the Ceduna EPLGA Conference:-  Slower growth, loss of population.  Increased impact of technology, communication lags.  Demographic factors - ageing community, workforce attraction difficulties.  Decline of the small town.  Continued frustrations with policy, bureaucracy, lack of progress.  Long pathway of impacts – history, geography, mobility, technology, etc.

Michael O’Neill in his presentation to the EPLGA Conference put forward potential solutions to the complex regional issues and it was:-

“A SINGLE APPROACH: There needs to be a united voice for the region, which articulates a comprehensive and consolidated ‘strategic plan’, which will provide a focus for the visionary leadership and governance processes.”

REVIEW PERIOD: The progress of the pilot to be continually reviewed. Culminates in a findings paper and business case for 11 individual Councils to make decision on whether the pilot progresses to the staged/ band development of a planning agreement with the Minister and ultimately the formation of a Joint Planning Board with a regional governance structure to support it.

The RDAWEP and EPNRM Boards will need to also consider the findings and business case if included in the regional governance model.

RECOMENDATION(S): That the EPLGA Board receives report #5-92017.

That the EPLGA Board considers adopting the JPB Pilot Steering Committee Terms of Reference (making any amendments that are deemed necessary).

Board Meeting Agenda: 1 September 2017 P a g e | 54

3.4 Local Government Association of SA

Board Meeting Agenda: 1 September 2017 P a g e | 55

3.5 Office of State/Local Government Relations

3.6 Regional Development Australia Whyalla and Eyre Peninsula Inc [RDAWEP]

The Regional Development Australia Whyalla and Eyre Peninsula [RDAWEP] Outcomes and Key Performance Indicators Reports for June 2017 are available on the RDAWEP website.

http://www.eyreregion.com.au/inform/publications-and-reports

The report is in the table format required by the Department for Infrastructure and Regional Development (DIRD) for annual performance and business plan reporting.

RDAWEP activities have been reviewed and restructured to minimise reporting repetition and simplify the reporting document. This substantially reduced the reporting format which is hopefully easier to read. The August report is the first in the new format.

Board Meeting Agenda: 1 September 2017 P a g e | 56

3.7 Eyre Peninsula Natural Resources Management Board (EPNRM)

 Jonathan Clark, Regional Director:

Board Meeting Agenda: 1 September 2017 P a g e | 57

3.8 Other Reports/Minutes

3.8.1 South Australian Regional Organisation of Councils

Comment: Minutes of the last SAROC meeting distributed to Councils by email.

Board Meeting Agenda: 1 September 2017 P a g e | 58

4 COMMITTEES

4.1 CEOs’ Committee: Actions/Notes from the meeting dated 29 June 2017

RECOMMENDATION(S): That the Actions/Notes from the Chief Executive Officers’ Committee meeting dated 29 June 2017 be noted.

Present: Alan McGuire, Rod Pearson, Peter Arnold, Chris Smith, Joy Hentschke, Trevor Smith, Geoffrey Moffatt, Phil Cameron, Michael Inglis ( Proxy for Deb Larwood) and Rob Donaldson (2:30pm)

Others: Tony Irvine (EPLGA), Damian Windsor (Chair, Engineering & Works Committee), Andrea Malone (LGA), Kathy Jarrett (LGA) Corrinne Garrett ((UHY), Jo Calliss (RRC)

Apologies:

Agenda Items:

Presentations: a. LGA Governance Panel ( Andrea Malone)

Revamped panel model explained.

Discussion took place on current Code of Conduct legislation and its short comings and possible solutions to strengthen the legislation for the future.

LGA planned Code of Conduct sessions need attendance from Mayors & CEO’s due to Premier possibly abandoning the legislation. b. LGA Governance Review ( Kathy Jarrett)

Kathy Jarrett outlined the progress to date. c. LGA Benchmarking ( Kathy Jarrett and Corinne Garrett)

LGA project outlined and interaction sought on Councils involvements and getting consistency in the metrics and data comparisons. d. Engineering & Works Committee Report

Damian Windsor briefed the CEO Committee on the following from the Engineering & Works Committee meeting:

 Rail Interface Agreements- All Councils encouraged signing off on agreement ASAP.  Regional Roadside Native Vegetation Management Plan – update on progress  Asset Management Plans  Rubble Royalties (Regional Capacity Funding)  HML Signage Project  Joint Procurement – Regional Plant & Equipment

Other Business:

From DC Franklin Harbour 1. Alternate funding formula for EPLGA subs and RDA

Actions: Need further discussion with RDAWEP around the Tourism proposal put forward by Brad Riddle.

Action: Tony Irvine to investigate RDAWEP/ EPLGA Funding agreement for actions required from that relevant to review of funding model.

Action: Seek RDAWEP to outline benefits to Councils of funding being provided by Councils.

Board Meeting Agenda: 1 September 2017 P a g e | 59

Action: Seek clarification from RDAWEP of its role in supporting Councils e.g. funding applications etc. There is confusion amongst Councils on actual role of RDAWEP in supporting individual Councils.

Action: EPLGA subs model need workshopping in future to have full justification for model. (Note from EPLGA Board Meeting – Kathy Jarrett has offered to assist in workshopping a future model(s) for presentation to the EPLGA Board)

2. Comparison of rating approaches by Councils on EP – withdrawn by DC Franklin Harbour

3. Failure of Coastal Access strategy...where is Native Veg headed?

Discussion took place on the Joint Planning Board approach and would this assist with EPNRM being a party to the JPB.

DC Franklin Harbour expressed frustration in getting approvals for coastal camping areas & its Foreshore Re- development project from Coastal protection Board & EPNRM and DEWNR.

Other Councils highlighted their successful strategies in working with CPB, EPNRM & DEWNR in relation to coastal zones etc.

4. Replacement agreement between EPLGA and NRMEP....a help or a hindrance?

T Irvine stated he was unaware of such an agreement & would like a copy if a Council has such.

T Irvine will also seek EPNRM for a copy if such exists.

Action: Councils to supply a copy of the EPLGA /EPNRM service agreement if they have one.

Action: T Irvine to also follow up with EPNRM on such a service agreement.

5. Lighting and electricity

Refer to report in EPLGA Board agenda.

6. Legislative Compliance – not discussed

7. Group purchasing – noted Engineering & Works Committee efforts with Plant & Machinery

8. Outcomes of the Governance Review – refer to Kathy Jarrett’s presentation. 9. Final landing on Supplementary Roads Funding - refer to table provided by LGA to Exec Officer for Estimates)

10. State of the $40 million Oyster industry on the EP – Chris Smith updated the meeting on his districts situation.

11. Lucky Bay Export Facility – Chris Smith updated the meeting on the latest developments with this project.

12. Works Managers meetings- DCFH has withdrawn from participating in this committee.

From Other Councils:

1. Jetties agreements (Rod Pearson DC LEP)

Where is the LGA at? What data have they collected?

Note: - A report will be included in the July 2017 SAROC Agenda on this. Tony Irvine can bring that to your attention once the SAROC Agenda is prepared.

Action: Exec Officer to bring back to CEO Committee, SAROC Jetties information/ report.

Meeting closed at 5:10 pm.

RECOMMENDATION(S): That the Actions/Notes from the Chief Executive Officers’ Committee meeting dated 29 June 2017 be noted.

Board Meeting Agenda: 1 September 2017 P a g e | 60

4.2 Engineering & Works Committee: - Draft minutes dated 29 June 2017

RECOMMENDATION(S): That the draft minutes pertaining to the Engineering & Works Committee dated 29 June 2017 be noted.

Meeting held at Wudinna on Thursday 29 June 2017 commencing at 10:00 am

Present: Alex Douglass, Gary Jutzen, Arthur Johnstone, Damian Windsor, Neil Haines, Michael Inglis, Ivan Noble, Robyn Nottle, Kelsey Trezise

Apologies: Michelle Tucker, Darren Zechner, Grant Drummond, Craig Matena

Observers: T. Smith (DC Tumby Bay)

Minutes: T Irvine

Business:

1. Last Minutes of Meeting on 27 February 2017

Moved: A Douglass Seconded: Michael Inglis That the minutes of the 27 February 2017 meeting proceedings are a true and correct record

Carried.

2. Business Arising:

ACTIONS LIST:

MapInfo Training Action: District Council of Ceduna will circularise training information to other councils.

Individual Council training is planned

COMPLETED

Rail Interface Agreements Action: All Councils amended their agreements to designate the Maintenance boundary at 3m from the nearest rail line to coincide with the designated Safe working boundary/Protection boundary and return to GWA. All Councils encouraged to sign off on agreement ASAP.

COMPLETED

Regional Roadside Native Vegetation Management Plan Update given by Damian Windsor. Councils urged to encourage more people to undertake the survey. 53 response received region wide.

Draft plan by end Sept 2017 is the aim.

Action: T Irvine to send a reminder email to Councils in getting more responses to the survey.

DPTI Shared Services Pilot Refer to Executive Officer’s late report in EPLGA Board Agenda. This report was also distributed to the committee delegates prior to the meeting. MOU signing to take place at EPLGA Board meeting.

Board Meeting Agenda: 1 September 2017 P a g e | 61

Commodity Route Access Conditions Discussion took place on whether conditions are on RavNET or not.

Action: Damian Windsor to:  Send out DPTI contact information to Councils  Follow up DPTI & NHVR on whether conditions are on RavNET.

Asset Management Discussion on whether Councils can align all plans to have re-valuation of road assets undertaken at same time – cost savings in procurement. Aims are:  To have all Councils utilizing compliant asset management software and systems.  Data collection & methodology to be consistent across the region  Consider possibly of a regional capacity project in this area  To align asset management plans to assist in over all regional planning and prioritisation for future funding.

Grant Drummond to share his templates.

3. General Business:

Rubble Royalties (Regional capacity Funding)

Allocation of uncommitted funding delayed to next meeting – due to uncertainties around major project requirements (e.g. Central Eyre Iron project, ports development etc.) & need to review the Transport Strategy

Delay Transport Strategy revision to late 2017/18 when more certainty around development should be known plus shared services project should be further developed.

Also discussion on a region wide road maintenance service standard project as a possibility

CWMS Systems

OTR undertaking audits of schemes. No real issues reported at this stage.

HML Signage Project

Templates tabled by Michael Inglis & amendments discussed.

DC Kimba arranging the procurement of the signs on behalf of all regional councils.

SAPOL to be sought for comment once sign template is finalised by Michael Inglis.

Action

 $32,250 to be invoice from DC Kimba to EPLGA for the regional capacity funding  Michael Inglis to forward finalised sign template to T Irvine for forwarding to SAPOL for comment or T Irvine to provide SAPOL regional contact info to Michael Inglis

Joint Procurement – Regional Plant & Equipment

Discussion took place on all regional plant and equipment needs being collated and put through Local Government Procurement. It was suggested for Councils to provide Alex Douglass with Councils 10 year Plant & Machinery Replacement Plans to assist.

Action:

Alex Douglass: All Councils to email their 2017/18 plant & equipment procurement needs with a view to joint procurement through Local Government Procurement to Alex Douglass [email protected].

Road Maintenance

Debate took place on hierarchy numbering and classification of roads.

Ascertained all Councils using same methodology by may have different classification numbering.

Board Meeting Agenda: 1 September 2017 P a g e | 62

Classifications align but may have different numbering – not that difficult to align.

Aiming for a region wide data collection for asset valuations.

Meeting Closed: 12:15pm

RECOMMENDATION(S): That the draft minutes pertaining to the Engineering & Works Committee dated 29 June 2017 be noted.

Board Meeting Agenda: 1 September 2017 P a g e | 63

4.3 Eyre Peninsula Mineral and Energy Resources Community Development Taskforce

Board Meeting Agenda: 1 September 2017 P a g e | 64

5 FINANCE REPORTS

5.1 Balance Sheet as at 17 August 2017

5.2 Budget Report 2017/2018

5.3 Budget Comparison Report as at 17 August 2017

5.4 Travel Budget 2017/2018

5.5 Unspent Funds Report

RECOMMENDATION(S): That the Eyre Peninsula Local Government Association Board receives the Balance Sheet as at 17 August 2017, Budget Report 2017-18, being Budget Comparison Report as at 17 August 2017, and Unspent Funds Report.

Board Meeting Agenda: 1 September 2017 P a g e | 65

5.1

Board Meeting Agenda: 1 September 2017 P a g e | 66

Board Meeting Agenda: 1 September 2017 P a g e | 67

5.2

Board Meeting Agenda: 1 September 2017 P a g e | 68

Board Meeting Agenda: 1 September 2017 P a g e | 69

5.3

BUDGET COMPARISONS 2016/17 2017/18 Estimate Estimate COMPARISONS - FUNCTIONS

Administration Income 172100 188550 Administration Expenses 211790 222225 Balance -39690 -33675

Projects Income 202097 136547 Projects Expenses 184951 192605 Balance 17146 -56058

Transferred from Reserves 9000

Overall balance -22544 -80733

Unspent Projects c/f 33266 92210 Balance 10722 11477

Board Meeting Agenda: 1 September 2017 P a g e | 70

5.4

Travel Breakdowns 2017/18 Budget Line Budget Expense $ $ LGA - President 4,500 311 SAROC - President & Executive Officer 4,500 457 Regional - President & Executive Officer 3,000 - 601 Other - President & Executive Officer 2,600 290 Total 14,600 457

Board Meeting Agenda: 1 September 2017 P a g e | 71

5.5

Brought Brought Forward Balance Forward Unspent Project Funds 1/7/2016 Income Expenses 30.6.17 1.7.17

Regional Capacity Building - LGA -13320 155847 -80446 62081 62081 Mining Taskforce - LGA 0 0 0 0 0 Cores EP 8863 201 0 9064 9064 Outreach Services 0 0 0 0 0 EP Integrated Climate Change Agreement Grant 24702 0 -24702 0 0 EPICCA Annual EPLGA Contribution 0 12500 0 12500 12500 CWMS Group 8565 0 0 8565 8565 28810 168548 -105148 92210 92210 Adjust 2017-18 Budget for carry forward

Board Meeting Agenda: 1 September 2017 P a g e | 72

6 DEPUTATIONS AND PETITIONS

6.1 Deputations/Presentations 6.1.1 Bruce McCleary, General Manager, National Radioactive Waste Management Taskforce. 6.1.2 Rob Seymour, Strategic Account Manager, Optus Business.

6.2 Petitions – Nil

7 GENERAL BUSINESS – Motions on Notice and Without and Questions

7.1 Motion on Notice

Moved: Wudinna District Council Seconded: That the LGA be asked to consider strategies to subsidize/discount small and medium size Councils in offsetting the additional overhead burden that they must incur in attending metropolitan based meetings and events. The above is seen as recompense to the significant increase in membership fees that is to be borne by these Councils as a result of the new LGA subscription formula.

Comment: Refer to correspondence listed under agenda item 8.1: 2-0917.

7.1 Motion on Without Notice/ Questions from the floor

Board Meeting Agenda: 1 September 2017 P a g e | 73

8 CORRESPONDENCE

8.1 Correspondence for Decision

1-0917: Kathie Bowman, Chairman, District Council of Orroroo/Carrieton: Copy of a letter sent to Mayor Lorraine Rosenberg, President, LGASA raising concerns with regard to LGA Membership subscriptions for 2017/2018 and the associated 3 year phase (refer agenda item 8.1: 1-0917).

The Executive Officer has suggested that this matter could be dealt with at the CEOs’ Committee workshop session on sustainability of the EPLGA.

RECOMMENDATION(S): That the EPLGA member Councils decide on any action required on the issue of the LGA Membership subscriptions and the associated 3 year phase.

2-0917: Alan McGuire, CEO, Wudinna DC: Notification of Council’s in principle support of the argument made by DC Orroroo/Carrieton on the issue of the new LGA Membership formula (refer agenda item 8.1: 0-0917).

Board Meeting Agenda: 1 September 2017 P a g e | 74

8.1: 1-0917

Board Meeting Agenda: 1 September 2017 P a g e | 75

Board Meeting Agenda: 1 September 2017 P a g e | 76

Board Meeting Agenda: 1 September 2017 P a g e | 77

Board Meeting Agenda: 1 September 2017 P a g e | 78

Board Meeting Agenda: 1 September 2017 P a g e | 79

8.1: 2-0917

Board Meeting Agenda: 1 September 2017 P a g e | 80

8 CORRESPONDENCE

8.2 Correspondence for Noting

1-0917: Andrew Haste, Acting CEO, LGA Procurement: Notification that LGA has been successful in securing funds of $300,000 from the LGA R&D Scheme to support the continuation of the Outreach Services program for 2017/18 across all regional associations. An offer for $50,000 was made to the EPLGA for this purpose for the next 12 months (refer agenda item 8.2: 1-0917).

2-0917: Sally Smith, General Manager, Planning and Development, Development Division, DPTI: Acknowledgement of receipt of the EPLGA’s EOI to participate in the Joint Planning Arrangements project, along with further details pertaining to the revised focus on collaboration and learning (refer agenda item 8.2: 2-0917).

Board Meeting Agenda: 1 September 2017 P a g e | 81

8.2: 1-0917

Board Meeting Agenda: 1 September 2017 P a g e | 82

Board Meeting Agenda: 1 September 2017 P a g e | 83

8.2: 2-0917

Board Meeting Agenda: 1 September 2017 P a g e | 84

Board Meeting Agenda: 1 September 2017 P a g e | 85

8.3 Precis´ of Incoming and Outgoing Correspondence for noting only – no recommendations/actions required, with full copies available on request. Please note that no outward correspondence has been recorded for this period.

Board Meeting Agenda: 1 September 2017 P a g e | 86

9 FUTURE MEETINGS

RECOMMENDATION(S): That the next meeting of the Eyre Peninsula Local Government Association Board meeting be held on Friday 1 December 2017 at Wudinna, commencing at 10.00am.

Future meetings scheduled for 2018:

Sunday February 25: Port Lincoln – Annual Conference/Board Meeting Friday June 29: Wudinna Friday September 7: Whyalla Friday December 7: Wudinna

MEETING CLOSE

Board Meeting Agenda: 1 September 2017 P a g e | 87