CROSS INSURANCE ARENA BOARD OF TRUSTEES MONTHLY MEETING MINUTES

Cross Insurance Arena – Club Room 1 Civic Center Square, Portland,

Wednesday, September 26, 2018 8:00 AM

Call to Order – 8:05 a.m.

Present: Board of Trustees: Sam Surprise, Thomas Tyler, Joe Gray, Holly Hancock, John Jamieson, Jon Jennings, Steven Webster, William Whitten

Spectra Staff: Melanie Henkes, General Manager, Cross Insurance Arena Mark Eddy, Director of Finance, Cross Insurance Arena

Cumberland County Staff: James Gailey, Susan Witonis, Stephen Gorden, Barbara Owens

Guests: Adam Goldberg, Vice President of Business Operations, Mariners

Welcoming of Guests and Introductions

Sam Surprise welcomed all Board members, County and staff.

1. Approval of Minutes of the July 24, 2018 Meeting

Sam Surprise asked for a motion to approve the Minutes of the July 24, 2018 meeting. Joe Gray made the motion, Steven Webster seconded. All Board members voted unanimously in favor, 8 - 0.

2. Financial Reports – July & August 2018

CIA’s General Manager Melanie Henkes presented the July & August 2018 budgets. She stated it was a little quiet for in the financial world. Things will pick up this fall William Whitten moved to approve the July & August budgets. Jon Jennings seconded. All Board members voted unanimously in favor, 8-0. 1

County Manager Jim Gailey shared about the Financial Incentive Calculations for 2017- 2018. He shared that the breakdown was broken into four categories – Customer Service, Quality of Food, Achievement of Goals and Maintenance and repairs. This year’s calculation came to $46,677. Next year due to hockey this will be larger.

Joe Gray moved to accept the Financial Incentives Calculations for 2017-2018 in the amount of $46,677. Holly Hancock seconded. All Board members present voted unanimously in favor, 8-0.

3. Management Report

Melanie Henkes shared her office has hired three staff employees since the last meeting – a staff accountant, an event manager and an AV/IT staff person.

She also shared about the final Mammoth’s game, and the well-attended Maine State Fire Convention and discussed some upcoming events on the calendar.

She also noted that half of the RGB LED lights have been installed, and we are waiting for the white LED lights.

4. Discussion of PARKWHIZ proposal

Melanie shared about the PARKWHIZ proposal and what that entailed. It is an option when purchasing an event ticket to also purchase parking at the same time. PARKWHIZ would do the customer service piece with local parking vendors. Jon Jennings wanted to make sure that it was very clear that Spring Street parking garage is exempt from this. Joe Gray talked about most of the surface lots are run by United Parking.

5. Update

Adam Goldberg, Vice President of Business Operations for the Maine Mariners said we are 2½ weeks away from the home opener game. He spoke at length with regard to the Mariners’ upcoming hockey season and discussed the Mariners’ being featured on an NBC Sports online production and there is a great partnership there.

6. Discussion of Free Street mural request

Jim discussed the Free Street mural – he had concerns that the wall is not in good shape and the plywood wall is warping as well as any new painting is weather-dependent and we needed to move quickly due to weather. 2

Trustees discussed they would like to see more with Cumberland County rather than just Portland. It was stated that Shamrock Sports was the company coming to us wanting to paint the mural.

7. Update on video display board and Site Walk 9-12-2018

Discussion was made on the display board. Though a wonderful display, it’s an $80,000 want and the monies are not in the budget. Sam suggested other possibilities as to where they may be able to find some funds. At this time County Manager stated that the County has other financial obligations/priorities.

Adjourn

Chair Sam Surprise asked for a motion to adjourn the meeting. Steven Webster moved to adjourn, Thomas Tyler seconded. Vote unanimous – 8-0. Meeting adjourned at 9:30 am.

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