Washington State Library-Archives Building

PROJECT NO. 2016-175 WASHINGTON STATE LIBRARY-ARCHIVES BUILDING

PREDESIGN REPORT ADDENDUM

In fullfillment of requirements of the 2018 Capital Budget (Section 1003 - SSB 6090) and RCW 43.82.10(6)

DECEMBER 2018

Legislative Building PO Box 40220 Olympia, WA 98504-0220 Tel 360.902.4151 Fax 360.586.5629 www.sos.wa.gov

December 7, 2018

The Honorable Members of the Washington State House of Representatives and Senate 416 Sid Snyder Ave SW Olympia, WA 98501

Dear Legislators:

It is my honor to present you with the addendum to the 2016 Washington State Library-Archives Building predesign. This report is based on the 2018 Capital Budget directive for a new facility to replace the current Washington State Library facility and to provide for needed archives storage. While the 2016 Predesign recommended a site where the current state modular building stands adjacent to the state Records Center, the site was not available. The 2018 Legislature directed that either the new facility be built next to the 40 year old modular building or a new site be considered. The latter was pursued and a new site also in Tumwater was chosen. This site will also provide us with the opportunity to meet the intent of RCW 43.82.10(6) which “encourages the colocation and consolidation of state services into single or adjacent facilities…”

The Library-Archives building will bring together the unique collections of the State Library and State Archives along with other divisions of my office currently dispersed across six locations in Thurston County. Consolidation of these services in a LEED® designed state-of-the-art facility will:

• restore the preservation of our state’s historical documents to modern archival standards; • provide flexibility to adapt our storage needs as agencies progress with electronic records storage; • result in a more energy efficient facility; and • significantly improves public access to historical documents, records and government publications managed by my office.

This report incorporates previous predesign work for the former Heritage Center, builds on the completed 2016 predesign and includes a site recommendation, program consolidation plan, cost estimates and bond capacity to build and operate the new Library-Archives facility.

Your support for this project, including the design and engineering phase, is critical in order to have the facility groundbreaking by the 130th anniversary of statehood in in November 2019.

Thank you for your consideration.

Kim Wyman Secretary of State [d] Washington State Archives & Library Predesign Acknowledgements

PREDESIGN PROJECT OVERSIGHT Mark Neary, Assistant Secretary of State Patrick McDonald, Facility Manager and SOS Project

ADVISORY GROUP

OFFICE OF THE SECRETARY OF STATE Kim Wyman, Secretary of State Steve Excell, Washington State Archivist Terry Badger, Deputy Archivist Cindy Aden, State Librarian Sean Lanksbury, PNW and Special Collections Librarian Tsering Cornell, Director of Corporations Lori Augino, Director of Elections Stephanie Horn, Special Programs Director

DEPARTMENT OF ENTERPRISE SERVICES Debra Delzell, DES RFQ Manager

CONSULTANTS SRG Partnership, Lead Consultants and Architects Magnuson Klemencic Associates, Structural Engineers WSP Parsons Brinckerhoff, Mechanical/Electrical Engineers AHBL, Civil Engineers Site Workshop, Landscape Architect WT Partnership, Cost Estimator Washington State Archives & Library Predesign Table of Contents

1.0 Executive Summary �� 1 1.1 Study Purpose �� 1 1.2 Proviso Language �� 1 1.3 Project Financing Consideration �� 3 1.4 Background �� 4 1.5 Recommendation �� 5

2.0 Project Analysis �� 9 2.1 Operational Needs (Refer to the 2016 predesign) �� 9 2.2 Site Selection Alternatives & Recommendation �� 9 2.2.1 Exploring Alternatives �� 9 2.2.2 Ownership vs. Leasing (refer to the 2016 Predesign) �� 9 2.2.4 Selecting Alternative �� 9 2.2.5 Scope & Project Description of Preferred Alternative �� 9 2.2.6 Issues Identification (Refer to the 2016 Predesign) ��10 2.2.7 Prior Planning & History (Refer to the 2016 Predesign) ��10 2.2.8 Stakeholders (Refer to the 2016 Predesign) ��10 2.2.9 Project Description ��10 2.2.10 Implementation Approach (Refer to the 2016 Predesign) ��10 2.2.11 Project Management (Refer to the 2016 Predesign) ��10 2.2.11.2 Methods of Delivery ��10 2.2.11.3 Schedule ��11

3.0 Program Analysis ��15 3.1 Assumptions ��15 3.2 Existing Facilities Inventory ��15 3.3 Space Needs Assessment ��16 3.4 Space Requirements ��16 3.5 Future Space Requirements ��28 3.6 Codes & Regulations ��28 3.6.1 Zoning Analysis ��28 3.6.2 Building Codes & Design Criteria ��29 3.6.3 Comprehensive Plans (Refer to the 2016 Predesign) ��29

[i] 4.0 Site Analysis ��33 4.1 Evaluating Potential Sites ��33 4.1.1 Tumwater Site ��33

5.0 Project Budget Analysis ��39 5.1 Major Assumptions ��39 5.1.1 Description of Existing Programs and Facilities ��41 5.1.2 Alternatives and Consequences of Not Proceeding With Preferred Alternative ��42 5.2 Related Budget To Scope Of Work ��43 5.3 Effective Utilization Of Space ��43 5.4 Cost Planning Vs. Cost Estimating ��43 5.5 Funding Sources and Methods ��44

6.0 Master Plan & Policy Coordination (Refer to the 2016 Predesign) �� 49

7.0 Facility Operations & Maintenance Requirements (Refer to the 2016 Predesign) �� 53

8.0 Project Drawings, Diagrams & Narratives ��57 8.1 Site Plans, Building Plans, Building Volumes ��57 8.2 Civil Narrative ��62 8.3 Landscape Narrative ��64 8.4 Structural Narrative ��66 8.5 Architectural Narrative ��68 8.6 Mechanical, Electrical, & Plumbing Narrative ��69 8.6.1 Mechanical, Electrical and Plumbing Utilities ��69 8.6.2 Heating, Ventilation, & Air Conditioning ��69 8.6.3 Plumbing ��74 8.6.4 Fire Protection ��76 8.6.5 Electrical ��82 8.6.6 Fire Alarm ��85 8.6.7 Lighting ��86 8.6.8 Telecommunications ��89 8.6.9 Electronic Access Controls & Video Surveillance ��96

9.0 Legislative Mandates (Refer to the 2016 Predesign) ��101

[ii] Washington State Archives & Library Predesign 10.0 Appendix �� 105 10.1 Predesign Checklist �� 105 10.2 Enabling Legislation �� 108 10.3 Agency Compliance with Greenhouse Gases and Emissions Limits (Refer to the 2016 Predesign) ��108 10.4 Letters From DAHP Regarding The Impact Of Potential Sites On Cultural Resources �� 109 10.5 C-100 Back-up Information �� 110 10.6 Consultant Cost Estimate - Tumwater Site at 7300 Linderson Way �� 120 10.7 Secretary of State 10-Year Capital Plan, 2017-2027 �� 140 10.7.1 Agency Strategic Plan (Refer to the 2016 Predesign) ��140 10.7.2 Organizational Structure (Refer to the 2016 Predesign) ��140 10.7.3 Current Facilities and Their Condition (Refer to the 2016 Predesign) ��140 10.7.4 Changes from Previous Capital Plans (Refer to the 2016 Predesign) ��140 10.7.5 Results Washington (Refer to the 2016 Predesign) ��140 10.7.6 Deferred Maintenance Backlog Reduction Plan �� 140 10.12 Tumwater Town Center Plan �� 140 10.13 Topographic Survey �� 148 10.14 Hydrogeology Report �� 150 10.15 Geotechnical Feasibility Study �� 152 10.16 Department of Ecology Soils Report �� 180 10.16 1995 Texaco Site Drainage Plan �� 198

11.0 References �� 203

[iii] [iv] Washington State Archives & Library Predesign 1 Executive Summary THIS PAGE INTENTIONALLY LEFT BLANK.

[vi] Washington State Archives & Library Predesign 1.0 Executive Summary

1.1 Study Purpose 1.2 Proviso Language The Secretary of State’s Office, working with SRG The budget proviso in SSB 6090 authorizing this adden- Partnership, the Department of Enterprise Services, and dum directs the Secretary of State’s office to either build the Office of Financial Management, recently presented around the modular building or find a new site. Building a a predesign to build a new facility at the modular building new structure around a 40 year old modular facility was site in Tumwater, Washington. After the predesign was unfeasible after analysis undertaken by SRG consulting, completed, the site in Tumwater was no longer available. DES and the Secretary of State’s office. The decision was The legislature presented the Secretary of State’s office with made to pursue a new site and after exhaustive analysis, the the opportunity to build at a different location and after a site in Tumwater on Linderson and Tumwater Boulevard, complete analysis of alternative building sites, a site on the across from the Department of Corrections and Labor and northeast corner of Tumwater Boulevard SW and Linderson Industries, was chosen. While the site requires more prepa- Way SW in Tumwater was chosen. ration than the modular building site, the location provides for better connection between nearby state agencies, the This predesign addendum is a departure from the 2106 state’s Record Center, and closer access to mass transit predesign in its recommendation of a site west of the and I-5. The site also provides an opportunity to utilize preferred site in Tumwater, Washington, rather than the adjacent facilities, such as the New Market Skills Center modular building. The Linderson Way site offers advantages and the Brighton Park Grange facilities to further the work of over the modular building site and none of the issues that the state’s library and archives. had become obstacles to constructing the proposed facility on the modular building site. Currently, divisions within the Office of the Secretary of State (OSOS) are located in separate leased facilities It is also the goal of the Secretary of State’s office to meet throughout Olympia and Tumwater. Consolidating all six the co-location and consolidation requirements of RCW facilities into a new Library-Archives Building creates the 43.82.10(6)1. Included in this predesign are the best efforts opportunity to reallocate current annual rent payments of of those involved to collocating services, enhance public $2,180,291 into one facility. This new facility is financed, in accountability, preserve Washington’s heritage, and provide part, through a Certificate of Participation (COP $103M) and a facility to accommodate future growth and technologi- a 2018 Legislative Appropriation of $5 million for design. cal changes while being environmentally responsive and Additionally, the office will request a recording fee increase responsible. of $2.00 on documents filed at County Auditors’ Offices. In addition to the $2 fee increase is the transfer of the $.50 Both the 2016 predesign and this addendum fulfills the fee which funded the COP for the Digital Archives facility in requirements set forth in the 2015 and 2018 capital budgets Cheney, Washington. The Digital Archives debt was paid in by including program needs, site evaluation, project full during FY 2018. funding, records maintenance efficiencies, and recommen- dations necessary to reach LEED® certification of Silver or higher.

1 RCW 43.82.10(6) It is the policy of the state to encourage the collocation and consolidation of state services into single or adjacent facilities, whenever appropriate, to improve public service delivery, minimize duplication of facilities, increase efficiency of operations, and promote sound growth management planning.

Executive Summary [1] CURRENT OFFICE AND STORAGE USAGE

Space Programming Gross Square Feet Remarks

Washington State Archives 47,900 State Facility

Washington State Library 42,668 PVT Owned

Washington State Elections 10,668 PVT Owned

Special Programs – Admin/Fiscal/HR/IT 7,238 In Library Building

Federal Publications Storage 6,382 State Facility

Corporation and Charities Division 17,000 State Facility

Records Center Annex 25,000 PVT Owned

Total 156,856

FUTURE OFFICE AND STORAGE USAGE

Space Programming Gross Square Feet Remarks

Conference Rooms 4,900

Offices 36,159

Public Areas 12,550

Secured Storage 62,300

Staff Area 7,494

Infrastructure 20,060

Circ, Walls, Partitions, Structure 31,492

Total for Tumwater Site 174,955

[2] Washington State Archives & Library Predesign 1.3 Project Financing Consideration Exhibit A provides the details of the facilities referenced above. Exhibit B documents the current lease agreements The 2015 and 2018 Legislatures authorized the Secretary within each division. Both tables are located on the next two of State to undertake a predesign which includes site pages. selection and extensive program analysis. The Secretary of State has directed an effort to collocate six facilities in The Total Available resources to finance a COP in 2021 is Thurston County into one building, in accordance with RCW $4 million per year. This amount increases to $6.7 million in 43.82.10(6). The tenants would be the State Library, State 2024 after existing COP’s are satisfied and those resources Archives, Corporations and Charities Division, Elections can be redirected to the Library/Archives building. Division, Operations Division, and Special Programs. Each program currently pays rent for the facilities currently occupied. Debt schedules based on both of these assumptions are included in Exhibit B. The debt schedules were based on a 25 year instrument with a face value of 4.01% as estimated Currently, divisions within the Office of the Secretary of by the Washington State Treasurers Office. State (OSOS) are located in separate leased facilities throughout Olympia and Tumwater. Consolidating all six facilities into a new Library-Archives Building creates the An important element of the financing strategy for the new opportunity to reallocate current annual rent payments of Library-Archives facility is for the Secretary of State’s office $2,180,291 into one facility. This new facility is financed, in to own the entire facility. This is already being done with part, through a Certificate of Participation (COP $103M) and four regional archives in Cheney, Ellensburg, Bellevue, and a 2018 Legislative Appropriation of $5 million for design. Bellingham, and the Talking Book and Braille Library in Additionally, the office will request a recording fee increase Seattle. of $2.00 on documents filed at County Auditors’ Offices. In addition to the $2 fee increase is the transfer of the $.50 fee which funded the COP for the Digital Archives facility in Cheney, Washington. The Digital Archives debt was paid in full during FY 2018.

Executive Summary [3] EXHIBIT A - FACILITY DETAIL

BUILDING ADDRESS BUILDING OWNER REPORTED LEASE LEASE END CURRENT CURRENT NAME SQUARE FEET START DATE DATE MONTHLY YEARLY RENT (NET) RENT

Archives Bldg 1129 Washington St SE, Department of Enterprise 47,900 7/1/2017 6/30/2019 $31,214.83 $374,577.96 Olympia Services

Elections 520 Union Ave SE, Sami Company LLC 10,668 7/1/2015 6/30/2020 $19,465.45 $233,585.40 Building Olympia

Library Annex 7510 New Market ST Department of Enterprise 6,382 7/1/2017 6/30/2019 $3,930.25 $47,163.00 SW, Tumwater Services

Dolliver 801 Capitol Way, Department of Enterprise 17,000 9/20/2000 6/30/2021 $32,583.33 $390,999.96 Building Olympia Services

Records 8009 River Drive, Kaufman Development LP 25,000 8/1/2015 8/1/2020 $11,750.00 $141,000.00 Center Annex Tumwater

Washington 6880 Capitol Blvd SE, Vine Street Investors LLC 49,904 1/1/2017 12/31/2021 $82,747.07 $992,964.84 State Library Tumwater

156,854 $181,690.93 $2,180,291.16

1.4 Background The Secretary of State is the state’s chief supervisor of the State Archives, State Library, Corporation and Charities filing, and Elections Division. As such, it is the responsibility of the Secretary of State to collect and preserve the historical records of the state, make those records and books available for research, coordinate the implementation of the state’s records management, oversee profit and charity incorporations, and provide oversight of the state’s election process.

For further information on the background of this project, please refer to CH 1.4 of the 2016 Predesign.

[4] Washington State Archives & Library Predesign EXHIBIT B - DEBT PAYMENT PLAN

Annual Rent/Revenue/Funding Source

Year Cheney New $2 Elections 001 Corps 407 Library 14E Records Archives Total $103,000,000 Shortfall COP .50 recording Rent Rent Rent 441/006 441/006 Available (Excess) RCW fee Rent 36.22.175

2019 $795,296 $1,590,591 $2,385,887 $2,337,414 $48,473 1

2020 $797,289 $3,189,156 $3,986,445 $6,535,625 $(2,549,180)

2021 $799,282 $3,197,128 $3,996,410 $6,546,125 $(2,549,715) 2

2022 $801,280 $3,205,120 $155,724 $260,667 $714,221 $96,820 $377,452 $5,611,284 $6,546,250 $(934,966) 3

2023 $803,283 $3,213,132 $233,585 $391,000 $1,071,332 $145,230 $566,178 $6,423,740 $6,541,125 $(117,385)

2024 $805,292 $3,221,168 $233,585 $391,000 $1,071,332 $421,230 $574,800 $6,718,407 $6,540,500 $177,907

2025 $807,305 $3,229,220 $240,847 $391,000 $1,071,332 $421,230 $574,800 $6,735,734 $6,534,125 $201,609

2026 $809,323 $3,237,292 $240,847 $391,000 $1,071,332 $421,230 $574,800 $6,745,824 $6,531,750 $214,074

2027 $811,346 $3,245,384 $240,847 $391,000 $1,071,332 $425,387 $581,000 $6,766,296 $6,528,000 $238,296

2028 $813,375 $3,253,500 $240,847 $391,000 $1,103,472 $425,387 $581,000 $6,808,581 $6,527,500 $281,081

2029 $815,408 $3,261,632 $248,100 $391,000 $1,103,472 $425,387 $581,000 $6,825,999 $6,520,000 $305,999

2030 $817,447 $3,269,788 $248,100 $391,000 $1,103,472 $425,387 $581,000 $6,836,194 $6,520,125 $316,069

2031 $817,490 $3,269,960 $248,100 $391,000 $1,103,472 $425,387 $581,000 $6,836,409 $6,512,500 $323,909

2032 $821,539 $3,286,156 $248,100 $391,000 $1,136,576 $430,075 $586,200 $6,899,646 $6,511,750 $387,896

2033 $823,593 $3,294,372 $248,100 $391,000 $1,136,576 $430,075 $586,200 $6,909,916 $6,507,375 $402,541

2034 $825,652 $3,302,608 $248,100 $391,000 $1,136,576 $430,075 $586,200 $6,920,211 $6,499,125 $421,086

2035 $827,716 $3,310,864 $255,543 $391,000 $1,136,576 $430,075 $586,200 $6,937,974 $6,496,500 $441,474

2036 $829,785 $3,319,140 $255,543 $391,000 $1,136,576 $430,075 $586,200 $6,948,319 $6,493,875 $454,444

2037 $831,860 $3,327,440 $255,543 $391,000 $1,170,673 $439,697 $586,200 $7,002,413 $6,485,875 $516,538

2038 $833,939 $3,335,756 $255,543 $391,000 $1,170,673 $439,697 $591,350 $7,017,958 $6,482,000 $535,958

2039 $836,018 $3,344,072 $255,543 $391,000 $1,170,673 $439,697 $591,350 $7,028,353 $6,476,625 $551,728

2040 $838,097 $3,352,388 $263,309 $391,000 $1,170,673 $439,697 $591,350 $7,046,514 $6,469,250 $577,264

2041 $840,176 $3,360,704 $263,309 $391,000 $1,205,793 $439,697 $591,350 $7,092,029 $6,464,250 $627,779

2042 $842,255 $3,369,020 $263,309 $391,000 $1,205,793 $447,738 $591,350 $7,110,465 $6,456,000 $654,465

2043 $844,334 $3,377,336 $263,309 $391,000 $1,205,793 $447,738 $591,350 $7,120,860 $6,448,875 $671,985

2044 $846,413 $3,385,652 $263,309 $391,000 $1,205,793 $447,738 $596,500 $7,136,405 $6,442,125 $694,280 1. New fee to start July 2019 2. Shortfall covered with fund 407 contribution of $6M 3. Move in Nov. 2021 - 8 months rent

1.5 Recommendation The Tumwater site is preferable not only because of lower construction and long-term operating costs, but also It is recommended that the Washington State Library, because it has the ability to consolidate separate divisions Washington State Archives, Corporations and Charities into a single location near the state’s Records Center, Division, Division of Elections, Special Programs Division, and other state agencies. The Tumwater site is also large off-site rental storage for the State Library and State enough for future needs Most significant is the location of Archives, and Secretary of State Operations (Fiscal, Human the secure storage for the new facility. At the Tumwater site, Resources, etc.), consolidate from six facilities into a single- secure storage is above ground, but behind well-fortified and collocated site at Tumwater Boulevard and Linderson walls. This ensures easy access to environmental systems Way in Tumwater. Current and future program needs are and assures future expansion without the need for major identified in Section 3.0 of this predesign addendum. excavation.

Executive Summary [5] THIS PAGE INTENTIONALLY LEFT BLANK.

[6] Washington State Archives & Library Predesign 2 Project Analysis THIS PAGE INTENTIONALLY LEFT BLANK.

[8] Washington State Archives & Library Predesign 2.0 Project Analysis

The need for a new facility has been critical for the past for highly regulated variable temperature secure storage decade. While the operational needs have changed little, and public access to research materials requires a state- substandard facilities and inadequate infrastructure inhibit of-the- art facility which cannot be achieved by merely the ability of the office to operate at the most optimum level. renovating current facilities. Both the Library and Archives store overflow materials in off-site leased space forcing staff to travel long distances to retrieve documents. The public is also forced to drive between the Library and Archives when 2.1 Operational Needs undertaking research at great cost in both energy and time (Refer to the 2016 predesign) driving between the two facilities.

2.2.2 Ownership vs. Leasing 2.2 Site Selection Alternatives & (refer to the 2016 Predesign) Recommendation As directed by the Legislature, the Secretary of State’s Office undertook an exhaustive analysis of potential sites 2.2.3 Effects of No Action with the assistance of the Department of Enterprise (Refer to the 2016 Predesign) Services and utilizing previous analysis by SRG Partnership in 2006, 2007, 2010, 2016, and 2018. While 14 sites were 2.2.4 Selecting Alternative considered, most were ruled out due to their inability to accommodate a large combined office building and provide Based on a thorough analysis of operational needs, budget for potential further expansion or modifications. To deter- capacity, and proposed alternatives, the location on mine the best site, the following criteria were considered: Tumwater Boulevard and Linderson Way in Tumwater is the preferred site. • Access to the site to include proximity to major highways and bus routes Further discussion concerning site selection can be found in the 2016 Predesign. • Adequate parking for patrons and staff • Site preparation and construction costs • Highest and best use of the site 2.2.5 Scope & Project Description • Program needs of Preferred Alternative • Capability to construct and operate a facility allowing The preferred site, located in Tumwater, would be a mix of for repayment of construction bonds without adversely cleared and wooded land. The site would require regrading impacting agency operations and fill to level the site and conform to groundwater and • Site availability storm retention standards. New utilities and road infrastruc- • Future expansion and facility updating capabilities ture are currently available. Any trees removed from the site would be repurposed in the new facility or recycled. • Ability to consolidate facility and staff functions All large trees removed would be replaced on the site with a 2:1 ratio. There are no facilities on the site and a recent 2.2.1 Exploring Alternatives SEPA analysis on the grounds, once used as a Texaco oil No other alternatives, such as renovation, back filling, or storage facility, found the site clear of contaminates and rearrangement of current facilities would achieve, in a ready for development. fiscally prudent manner, consolidation and collocating goals that a new Library-Archives building would. The need

Project Analysis [9] It is anticipated that, with legislative approval, a Library- (Refer to the 2016 Predesign) Archives building in Tumwater could be ready to occupy as early as November 2021. 2.2.8 Stakeholders Construction of a new facility is included in several 10-year (Refer to the 2016 Predesign) capital plans submitted by the Secretary of State’s office. The most recent 10-year plan, completed in September 2.2.9 Project Description 2016, is included in the appendix of the 2016 predesign. LEGISLATIVE AND EXECUTIVE INTENT The new facility planned for the Linderson Way/Tumwater The 2018 legislature approved design funds for this project. BLVD site will also embrace sustainability and LEED®- The 2019 legislature will be asked to authorize the Secretary based design and construction guidelines. Building of State’s office to enter into a COP Legislative action will be materials, environmental systems, and construction needed to authorize the funding for design and construc- methods will be utilized that enhance the quality of life for tion of the facility in Tumwater, with ownership of the new customers and staff while decreasing the new building’s facility under the Secretary of State’s Office. carbon footprint. The project will adhere closely to the pertinent sections of RCW 39.94.020 and section 7008 of the 2015 Capital Budget Act by insuring that the facility is designed and built through a collaborative, environmentally 2.2.10 Implementation Approach conscious process, and considers the entire lifecycle of the (Refer to the 2016 Predesign) building. As noted in section 6.3.1 of this report, the generic floor layout in the office spaces should allow for optimal 2.2.11 Project Management use of floor space, simpler more efficient air distribution, (Refer to the 2016 Predesign) and maximization of natural light for areas where natural light does not degrade the collections. Other sustainable elements include: 2.2.11.2 Methods of Delivery As specified by 2EHB 1115, section 1002(4), construction • Limiting the number of interior columns must be procured using a performance-based method • Achieving LEED® Silver or higher certification including design-build or design-build-operate-maintain. Both of these, plus design-bid-build and general contractor/ • Providing alternate transportation choices to include construction manager are considered and analyzed in this bike lockers, shower facilities, and close proximity to bus report. Comparisons between Methods of Delivery can be stops. found in section 2.2.11.2 of the 2016 Predesign. • Minimizing the impact on water runoff from the site • Utilizing solar energy resources RECOMMENDATION • Replacing any large trees removed for construction at a As noted previously, GC/CM is preferred for complex 2:1 ratio. projects and was recommended for the original Heritage Center plan. It creates a more collaborative design and con- The Tumwater sites also allows for future facility growth struction team by having both involved during the design without the need to acquire more land. phase. The GC/CM is selected based on qualifications, then on cost, which places the contractor as the central manager of a very complex project. The schedule can be acceler- 2.2.6 Issues Identification ated, GC/CM shares risk for project by guaranteeing cost, (Refer to the 2016 Predesign) and architectural errors and omissions are greatly reduced resulting in far less expensive and detailed change orders.

2.2.7 Prior Planning & History

[10] Washington State Archives & Library Predesign 2.2.11.3 Schedule For the new Tumwater location, a compressed design plan before ground breaking will commence and take about 12-14 months to include public meetings, program input, and fine tuning of the final design.

Construction should take place over 22 months at the new Tumwater site. This includes land improvements and grading of the site..

LIBRARY-ARCHIVESLibrary-Archives BUILDING Building DESIGN & CONSTRUCTION Design & SCHEDULEConstruc�on - 7300 LINDERSON Schedule SITE

18 19 20 21 ND JFMAMJJASOND JFMAMJJASOND JFMAM J J A S O N Design 123456789 10 11 12 Schema�c Design Schema�c Design Review & Approval Select GC/CM Design Development Design Development Review & Approval Value-engineering Analysis Constructability Review Construc�on Documents Construc�on Documents Review & Approval Land Use & Permi�ng Bid Period Construc�on 123456789 10 11 12 13 14 15 16 17 18 19 20 21 22 1 Mobiliza�on and Set-5 Days 2 Site Clearing -20 Days 3 Earthwork -15 Days 4 Exc/Import 3' Str Fill -40 days 5 Std Strip/Pad Founda�ons-46 Days 6 Mats-25 Days 7 Storm Water Treatment-30 Days 8 Water Supply-10 Days 9 Slab on Grade-70 Days 10 Concrete Structure and Upper Floors-40 Days 11 Elevator Pits-10 Days 12 Concrete Shear Walls- 5 Days 13 Structural Steel Upper Floors-25 Days 14 Metal Deck and Concrete Upper 15 Steel Frame Roof/Decking System (Flat Roof)-175 Days 16 Exterior Wall System and Cladding -77 Days 17 Exterior Glazing-45 Days 18 Interior GWB Walls-108 Days 19 Ceiling Finishes Drywall-45Days 20 Interior CMU Walls-30Days 21 Interior Glazed Walls-55 Days 22 Interior Wall Finishes Paint/Tile/Acous�c -110 Days 23 Interior Wall Finishes Paint-Storage Areas-70 Days 24-Floor Finishes Concrete Sealer or Hardener-10 Days 25-Floor Finishes Carpet/Tile-30Days 26 Ceiling Finishes Acous�cal Ceiling-64 Days 27 All Systems Rough-in-140 Days 28 All Systems Finish/Trim-60 Days 29 Equipment and Furnishings 30 Punch list/System Tes�ng/Demobli�on-60 Days

Project Analysis [11] THIS PAGE INTENTIONALLY LEFT BLANK.

[12] Washington State Archives & Library Predesign 3 Program Analysis THIS PAGE INTENTIONALLY LEFT BLANK.

[14] Washington State Archives & Library Predesign 3.0 Program Analysis

The 2016 Predesign by SRG and the Secretary of State’s Office identified program needs for a new facility. The project will allow for moving long-term archival and Library storage space onto compact shelving, achieving a more economical use of storage space.

3.1 Assumptions While past assumptions in the 2016 Predesign remain valid, aside from the site selection, the up date will move all the previous divisions into the new facility except for the state’s Record Center which will remain at the Modular Building site.

The 2016 Predesign went into detail concerning the difference between previous designs and this analysis can be found in section 3.1 of that report.

3.2 Existing Facilities Inventory Existing facilities will be replaced with the new Library- Archives Building in Tumwater remains the same except for exclusion of the Records Center. These are part of the State Facility Inventory System (FIS) and are properly coded in the FIS.

EXISTING FACILITIES INVENTORY

Building Name Address Building Owner Condition

Archives Building 1129 Washington St SE, Olympia Department of Enterprise Services Fair

Dolliver Building 801 S. Capitol Way, Olympia Department of Enterprise Services Good

Elections Building 520 Union Ave SE, Olympia Sami Company LLC Good

Library Annex 7510 New Market ST SW, Tumwater Department of Enterprise Services Fair

Records Center Annex 8009 River Drive, Olympia Kaufman Development LP Good

Washington State Library 6880 Capitol Blvd SE, Tumwater Vine Street Investors LLC Good

Program Analysis [15] 3.3 Space Needs Assessment humidity requirements for a Library-Archives Building and the long-term life span of the structure require operating In preparation for this predesign, an exhaustive program- costs and life-cycle costs to be a priority consideration ming and space needs assessment was undertaken by the during design and construction. Proper planning, design, Secretary of State’s Office. This space planning process and construction that include life-cycle cost analysis and conforms to the Secretary of State’s Office six-year and energy efficiency measures will keep the operating costs ten-year plans for collocating and consolidating divisions of the building and the climate control system manageable within the Office. Both DES’s Space Allocation Guidelines while providing for the unique demands associated with and internal office space use and planning guidelines were major public Libraries and Archives. utilized in the development of the space needs assessment. A major element of this planning considered consolidation of conference rooms and meeting space and other multi-agency use space (restrooms, break room, etc.). The following square footage shows the net and gross square feet to include an overall listing by space use and a breakdown by program.

3.4 Space Requirements The chart on the following pages illustrate the function of each space and its programs. Creating a consolidated space for the Washington State Library and Archives is of critical importance to the State of Washington, the public, researchers, patrons, and private industry who require read- ily available research materials. A single facility will create a streamlined approach, providing both cost savings and operational efficiencies. The project will also incorporate space, currently leased for the Secretary of State’s fiscal, Special Programs, Corporations, Charities, and Elections offices, into the new facility.

This analysis has demonstrated a clear need to change from the substandard facilities currently housing the Library, Archives, Corporations, and Elections Divisions to more flexible and efficient space. It has also revealed that the only viable cost-effective option which also provides an upgraded Archives facility and better layout for the library is to construct a new jointly-occupied building. The new space would consolidate the number of support facilities (conference rooms, restrooms, public areas) and create a stronger working relationship between the state Archives and Library.

According to Pacifico and Wilsted (2009), “Archival collections are considered permanent and irreplaceable, and building structures and systems must be designed with long life expectancies” (p. 23). The unique temperature and

[16] Washington State Archives & Library Predesign TOTALLibrary/Archives Program Areas DESIRED PROGRAM 9/6/18 2:32 PM Tumwater Blvd & Linderson Site Type Primary Use Section # Size NSF Total NSF Notes

Includes NSF programming PLUS other program allowances typically NSF+ considered non‐net area or calculated within net‐to‐gross conversions. Conference Rooms 4,900 Set up in classroom style with 25 computer workstations. Desks not Initiative Check/Computer Training Elections CR 1 1,000 1,000 against walls, one station is permanent for supervisor and at one end. Classroom /Combined Direct link to Lobby. Large conference room with storage area and kitchenette. Direct link to CR Conference Room‐Large Combined 1 1,400 1,400 lobby area. 150 seats in classroom set up. Next to Medium Conference Room CR Conference Room‐Medium Lib/Arch 1 600 600 30‐35 around a conference table (Near Lib/Archives Exec. Offices)

12‐14 around a conference table ‐ Break down and use as call center for CR Conference Room‐Small Combined 1 350 350 elections every four years ‐ Feb ‐ December in Pres Election years. Have connection for multiple telephones, near elections offices CR Conference Room‐Medium Combined 1 550 550 25 around a conference table in secure office area 25 around a conference table ‐ Near or directly connected to lobby CR Conference Room‐Medium Combined 1 550 550 area. Dividing wall with Large Conference Room CR Conference Room ‐ Small Combined 3 150 450 Round table with four chairs throughout secure office areas (Like DES) Offices 36,159 Area for printers and copiers in open area with cabinets for office Off Copier‐Printer Space Combined 4 150 600 supplies ‐ one per major program area: Archives, Library, Corporations, Elections, Operations Off Facilities Offices Facilities 1 168 168 Facilities Mgr. Off Facilities Cubicles Facilities 4 64 256 Custodians (2), Maintenance, Grounds Keeper Off Facilities WK & Circ Facilities 5 72 360 Open work space 3' File cabinet 3' circ with 3' Table x 6' long Off IT Office IT 1 168 168 Secure Access ‐ Next to Server Room in closed work area Secure Access ‐ Next to Server Room in closed work area. In separate Off IT Cubicles IT 18 64 1,152 room Open work space. One 3' Vertical File Cabinet 3' circ 3' Table x 8' long Off IT WK & Circ IT 19 55 1,045 against wall for computer buildout workspace for four. Include multiple plugs and network connections and shelving at build‐out station. Off Operations Director Operations 1 240 240 Operations DIR Off Operations Offices Operations 4 168 672 Budget MGR, Fin. Svs. MGR, Acct. Supv., Payroll. Secure Access ‐ No Public Access, individual 5' high walled workstation‐ Off Operations Cubicles Operations 16 64 1,024 not open workstations. Off Operations WK & Circ Operations 21 60 1,260 Space for four 3' vertical file cabinets and 4' circ Off HR DIR Office HR 1 240 240 Secure Access ‐ HR DIR ‐ HR office in an enclosed secure suite Off HR Asst DIR Office HR 1 168 168 Secure Access ‐ HR ASST DIR ‐ HR office in an enclosed secure suite

Off HR Cubicles HR 4 64 256 Secure Access ‐ No Public Access w/copier ‐ in an enclosed secure suite

Add 4 Vertical File Cabinets + 4' circ with copier and cabinet‐workspace Off HR WK & Circ HR 6 60 360 next to copier (in an enclosed secure suite)

Secure Access ‐ No Public Access, HR DIR ‐ Round table in center of Off HR Interview Room HR 1 100 100 room and single book case, located just outside door to HR offices. Branch Svs MGR, Libr. Dev. MGR., Central Services MGR, Fed. Collection Off Library Staff Offices Library Staff 4 168 672 MGR. Tech Services, Lib Dev, R&D, Public Services, Lib Branches ‐ Includes 4 Off Library Staff Cubicles Library Staff 33 64 2,112 volunteer stations (smaller cubicles) Open work space. Add a wall of six 3' vertical file cabinets, four 36" Off Library Staff WK & Circ Library Staff 37 72 2,664 bookshelves. Archives ‐ Off Mgmt. Offices 2 240 480 Librarian, Archivist Secure Access ‐ No Public Access w/o escort. Main/Lib Archives ‐ Dep. Librarian, Deputy Archivist. Secure Access ‐ No Public Access w/o Off Mgmt. Offices 2 168 336 Main/Lib escort. Archives ‐ Off Mgmt. Cubicles 2 64 128 Admin Assts Library/Archives Main/Lib Archives ‐ Off Mgmt. WK & Circ 6 55 330 Open work space. two‐ 3' vertical files, 5' circ Main/Lib Records Mgmt. ‐ work area to process microfilm and temporary Off Security Microfilm Mgr. Archives ‐ Main 1 240 240 storage cabinets, connected to security microfilm vault Processes smaller projects at work stations and larger projects using Off Archives Imaging Archives ‐ Main 5 100 500 scanner room Open workstations with desktop for scanners ‐ Same room with Library Imaging but separated. Next to Scanner Rooms

Off Archives (interns) Archives ‐ Main 4 64 256 Open workstations for college interns

Page 1 of 6 Program Analysis [17] Library/Archives Program Areas 9/6/18 2:32 PM Tumwater Blvd & Linderson Site Type Primary Use Section # Size NSF Total NSF Notes

Digitizes small to large newspapers. Open workstations with books shelf and deep shelving for holding items to be processed. Combined Off Library Digital Collections / Scanners Library 3 100 300 with Archives Imaging workspace but in separate section of the room since items to be scanned are different.

Off Records Mgmt. S/L WK & Circ Archives ‐ Main 5 100 500 Open work space with workstations. Can be in general office area. Desk and work area, in secure area, shelving one layer deep for Off Records Mgmt Office Archives ‐ Main 1 168 168 processing Archives ‐ Main Secure Access ‐ off Research Room Open area with large work table Off Archives ‐ Research Spt 5 80 400 and SW and 4‐3" wide book shelves, 3 ‐ 3' wide vertical shelving. Open work space. Room is directly connected with research room. Archives ‐ SW Off Archives ‐ Research Spt Wk/circ 6 72 432 May or may not include rare books staff and connection to library rare Mgmt. books vault. Off Archives ‐ Digital Archives 2 100 200 Workstation near scanner space Off Archives ‐ Communication Archives 1 64 64 Next to Archivist & Dep. Arch. in cubicle

Off Archives ‐ Communication WK & Circ Archives 1 72 72

Secure Access ‐ No Public Access. Work tables & deep shelving. Access on one side to the conservation/preservation lab and on the other to Off Acquisition and Processing Room Archives 1 500 500 the secure storage space for state Archives and SW Archives. 200 SF Storage Room. Acquisition and Processing Off Archives 2 100 200 In Acquisition and Processing Room Workstations Near mail room if possible, but not necessary. Can be in open Off Acquisition Processing Cubicles Library 3 100 300 workspace with other library programs. Three cubicles with open work area for sorting of incoming books and unpacking boxes. Limited access, deep shelving to receive large donations and book Off Acquisition Processing Area Library 1 360 360 collections before processing items.

Off Acquisition Wk. & Circ Library 3 72 216

Off Library Chat Room Library 1 200 200 Enclosed office with research chat functions Corporations & Charities Division Corporations & Off 1 240 240 Division Director with Conf table Office ‐ DIR Charities Corporations & Front Desk Manager, Dep Dir, Charities Manager, Operations, Corporations & Charities Division Off Charities 6 168 1,008 Production Services Manager, Customer Relations. Offices near Offices Division employee teams In general office area with secure lobby with no general access except Corporations & Corporations & Charities Division for customer service personnel. (6) Customer service personnel [(4) Off Charities 57 64 3,648 Cubicles customer service & (2) Apsotille] off public lobby. Three windows with Division workstations and three other workstations with 4' separation.

Corporations & Separate cubicles with 5' high walls. Group in separate sections, three 3' Off Corp. & Charities WK & Circ Charities 64 60 3,840 vertical file cabinets, space for outgoing mail (2'x 6' worktable), 4' Division separation

Corporations & Off Corp. Telephone Team Charities 15 64 960 Sound‐proof room. Place near Corporations work area Division Corporations & Off Corp. Telephone Team Circ Charities 15 72 1,080 5' Tall wall cubicles not open to other cubicles Division Off Elections Offices‐DIR Elections 1 240 240 Directors office with conf table. Secure Access Off Elections Offices Elections 4 168 672 Asst Director, (2) Program Managers Cubicles need to have a lot of desktop space. Secure Access, 10x7 Off Elections Cubicles Elections 22 70 1,540 cubicles Place a small and medium conference room nearby. Elections storage Off Elections WK & Circ Elections 26 64 1,664 area needs to be connected to this space. Also room for a dedicated mail processing, Secure Access Workroom with central sorting tables, no cubicles. Secure Access ‐ No Public Access near mail room. Separate workroom ‐ no cubicles ‐ six 3' Off SP Open Workroom Spec Programs 1 550 550 vertical file cabinets, two tables, two 8'x3' sorting tables, and four work stations Secure Access ‐ No Public Access. Separate Room. Four regular and two Off Legacy Open Workroom Legacy Project 1 550 550 smaller intern desks. Work area with a central circular work table, three 3' vertical file cabinets, 2‐3'wide bookshelves, 7x3' cabinet Off Community Program Director Comm. Prog 1 168 168 Near Legacy & Special Programs private office Disperse throughout secure area offices. 50 NSF ea. personal retreat Off Quiet Rooms All 6 50 300 area

[18] Washington State Archives & Library Predesign

Page 2 of 6 Library/Archives Program Areas 9/6/18 2:32 PM Tumwater Blvd & Linderson Site Type Primary Use Section # Size NSF Total NSF Notes Public Areas 12,550

Initial entry to building with posted security station and info desk, PA Entry foyer ‐ Reception Area Combined 1 1,800 1,800 display space, reception area.

Controlled access to archives standards, some open shelving, large tables for researchers, off reading room with staff desk to support PA Archives Research Room Archives 1 1,200 1,200 researchers split room like in Alaska. Likely to use historic tables from present Archives room ‐ no natural light Family History, Genealogy, Part of Reading Room, includes newspaper microfilm cabinets, Polk PA Library 1 1,000 1,000 Newspaper Collection Directories, Historical and Census documents/microfilm, pamphlets. Main reception desk for Lib/Arch research areas, circulation collection and reference, phone books, legal reference, Journals, NW Collection, Library Reading Room Open PA Library 1 8,500 8,500 Historic Reference Collections, newspapers and periodicals, computer Collections terminals, microfiche readers, seating area and large tables. Lots of natural light Archives ‐ Lockers for storage of patron backpacks, etc. Monitored by library PA Public locker Space 1 50 50 Main/SW Lib staff. Near research room entry desk. Can be wall of lockers.

Program Analysis [19]

Page 3 of 6 Library/Archives Program Areas 9/6/18 2:32 PM Tumwater Blvd & Linderson Site Type Primary Use Section # Size NSF Total NSF Notes Secured Storage 62,300

Documents, Microfilm, microfiche. Secure Access. 9 shelves high compact shelving with static shelves around edge. Floor load 300 PSF. SS Federal Collection Library 1 10,000 10,000 Includes four map cases and space for processing and cataloguing. Approximate box numbers = 34,000

Secure Access ‐ No Public Access. Temperature and humidity controlled (60°/35%), non‐aqueous fire system. 9 shelves high compact shelving. SS Archives‐Main Main Storage Area Archives ‐ Main 1 30,000 30,000 Floor load 300 PSF. 80% compact, 20% fixed shelving. Use of docket filing system for 10% of collection. Includes space previously identified as State Historic Documents. Approximate box numbers = 102,000

Secure Access ‐ No Public Access. Temperature and humidity controlled (60°/35%), non‐aqueous fire system. 9 shelves high double‐deep compact shelving. Floor load 300 PSF. Contains plans collection. 80% SS Archives ‐ SW Main Storage Area Archives ‐ SW 1 8,000 8,000 compact, 20% fixed shelving. Use of Docket filing system for 35% of collection. Maps and floor plans for SW will be stored in this area. Does not need to be in separate space from main archives, but in distinct separate area. Approximate box numbers = 27,200

Federal, state, and local maps, flat storage drawers for small and large maps, posters, & plans. Secure access. Temperature and humidity SS Map, Poster, and Plan Collection Library/Arch 1 1,600 1,600 controlled (60°/35%), non‐aqueous fire system. Mixed sizes, large table in center to lay out documents. 80% Library, 20% Archives

Archives ‐ Open grate shelving and processing work space. Items go from frozen SS Photo Holding Room ‐ 40 Degrees 1 200 200 Main/SW Lib state to this space for holding 24‐48 hours.

Archives ‐ SS Photo Vault ‐ 54 Degrees 1 300 300 Secure storage for photo storage Main/SW Lib Archives ‐ SS Photo Vault ‐ Frozen 1 200 200 Storage of Nitrate Negatives (17°/35%) Walk In Freezer Main/SW Lib

1,300 sf storage / 800 sf cubicle & work area ‐ Limited Public Access. Rare Books and Bindery, Manuscripts/ Pvt Papers, Folios. Temperature and humidity controlled, non‐aqueous fire system. Six‐shelf high single deep non‐compact shelving and specialized archival storage. NW Special Collection and Rare Temperature and humidity controlled (65°/35%), non‐aqueous fire SS Books (storage + 2 cubicles and Library 1 2,100 2,100 system. Floor load 300 PSF. Cubicle area should be outside room and processing area) may be connected to research room staff area. Cubicle large enough for two desks and two long tables with a set of deep shelving for processing rare documents and doing repairs to books and manuscripts and bindery equipment. Approximate box numbers = 1,500.

Secure Access ‐ No Public Access, State Publications, Journals (processed and unprocessed), periodicals, Newspapers, and clippings. 7 SS Secure Collection Library 1 8,000 8,000 shelves high ‐ 33% compact shelving 67% static deep shelving for large documents. No natural light in storage. Approximate box numbers = 5,400

Separate storage vault attached to Security Microfilm Manager's work area. 65 degrees with 40% humidity. Standard compact shelving, PAS / AR & Security Microfilm Archives ‐ SS 1 1,700 1,700 climate control, non‐aqueous fire system for back‐up microfilm for Storage Main/SW state and local records. Manager in separate office and is accounted for in office section.

Storage area off IT workroom. 24" shelving on one wall with 14" SS IT Storage Room IT 1 200 200 shelving on the other two walls with central 24x48 high work table.

[20] Washington State Archives & Library Predesign

Page 4 of 6 Library/Archives Program Areas 9/6/18 2:32 PM Tumwater Blvd & Linderson Site Type Primary Use Section # Size NSF Total NSF Notes Staff Areas 7,494 Kitchen with full layout of shelving, two large fridges and two freezers, four microwaves, two sinks and two dishwashers, two small refrigerators for allergies, large prep space not in front of microwaves, SA Lunch/Break Room Combined 1 1,000 1,000 etc.. Split room in half with one side a quite room with small tables and the other for larger groupings of people who want to talk. Place appliances in the center with full exhaust on both sides of split room. Green Screen, sound proof. Use for recording, staff interviews, oral Legacy, Library, SA Audio/Video Studio/Conversion Lab 1 900 900 histories, 200 sf dedicated to A/V conversion lab, 250 sf storage. 80% Main Archives Archives, 20% Library.

Off loading dock to accept wet, insect, or mold contaminated records. Pre‐accessing Fumigation capable with dehydration equipment. Off loading dock Archives ‐ SA Room/Conservation/Preservation Lab 1 800 800 connected to Archives acquisition room. Large shelving, freezer, other Main/SW and Work Area equipment to decontaminate items if needed. Need special ventilation or hood above large processing table, deep sink. Two rooms.

Storage and work area only. Open to outside with floor sink and SA Grounds Storage and Supplies Facilities 1 150 150 washable walls. Be able to drive in riding lawn mower and house grounds equipment. Storage racks for lawn equipment. Workspae for repairing equipment, assembly area, construction. Deep SA Facilities Work Room Facilities 1 300 300 shelving, tool equipment storage. Located off mailroom.

Sorting area, and supply room. Secure Access ‐ No Public Access ‐ Direct Access to smaller dedicated Loading Area and Lib Acquisitions. Large work tables with under table storage. Central table for sorting and another area for processing outgoing mail. Area for two sets of mail SA Mailroom Combined 1 600 600 slots, one for incoming office mail (14 boxes ‐ 15" deep 15" high 10" wide) and 75 boxes in a separate area for outgoing mailing for depository libraries. This will include an area of deep shelving to hold documents for distribution.

SA Mailroom Cubicles Combined 1 64 64 Open cubicles in mailroom work area

Shelving on one wall but mostly open space for furniture and equipment temporary holding. Off mail room with large or double SA Surplus Room Combined 1 200 200 doors. Could open to outside near mailroom door. For gathering surplus items to be sent to state surplus. Secure Access ‐ No Public Access, work areas, scanners divided by black curtain, dark walls. Breakup in light isolated rooms (one jumbo scanner Archives‐ SA Scanners 1 800 800 and five desk top scanners), Deep shelving to hold items for scanning. Main/SW/LIB Space for carts bringing in and taking out scanned items. Work stations accounted for in Office‐Archives Imaging.

1 each for men/women, outside of Secure Storage area, accessible to SA First Floor Staff Restrooms Combined 2 250 500 staff only.

SA Second Floor Staff Restrooms Combined 4 300 1,200 2 each for men/women, on opposite ends of staff area.

SA Single‐Occupant Restroom Combined 1 80 80 Near staff restrooms on level 2.

Near staff locker room, w/sink, small refridgerator, & cabinet for SA First Aid/Lactation Room Combined 1 100 100 storage.

1 each for men/women connected to one pair of staff restrooms. SA Staff Locker Rooms/Showers(2) Combined 2 400 800 Accessible to staff only.

Program Analysis [21]

Page 5 of 6 Library/Archives Program Areas 9/6/18 2:32 PM Tumwater Blvd & Linderson Site Type Primary Use Section # Size NSF Total NSF Notes Infrastructure 20,060 Off lobby. Secuity Desk Opens to Security office. Storage area for INF Security Office Combined 1 200 200 security items included, etc. Voters' Pamphlets, candidate filing, certification and training, county reviews, etc. ‐ lateral filing cabinets, large secure cabinets for Voter INF Storage Elections 1 450 450 outreach, HAVA, C&T. Office supplies, various printers, mailing supplies for Elections. Near Elections work area. Cubicle and office furniture storage, CFD, Legacy, Lib‐Archives events Storage Room for exhibits, print INF Combined 1 750 750 and display storage, Surplus temporary storage. Divide into 3‐4 cages. media, events Near Public Space ‐ lobby Secured, Enclosed ‐ double bay 12' wide and 14' high door. Be able to have positive air pressure when doors close. Raised loading dock Archives/Combi INF Loading Dock 1 900 900 platform with dock leveler. Double doors going into processing space. ned Should fit a Peterbuilt which is 26’ 6” long and about 10’ 6”to the outside of the mirrors.

Near public lobby, +/‐ 150 sf shaft to house 2 elevator cabs, each INF Elevator Combined 2 150 300 serving 2 floors. Controlled Access.

Archives ‐ Single cab, large enough for a gurney + 2‐3 people, serving 2 floors. INF Large Elevator 2 100 200 Main/SW, Lib Close to loading dock.

INF Elevator machine rooms Combined 2 80 160 1 for each elevator shaft.

INF Janitor Closets Combined 4 80 320 Sink and mop/floor sink, one per restroom area.

Mechanical /Electrical / Technology / Assumed SF allowance for all building systems, distributed throughout INF Combined 1 15,000 15,000 Telecom building as required.

2 per floor. Not for office supplies, but for general storage needs INF General Storage Combined 4 150 600 throughout the building.

INF Public Restrooms Combined 2 500 1,000 1 each for men/women, off public lobby.

Near public restrooms, w/ sink, small refridgerator, and cabinet for INF First Aid/Lactation Room Combined 1 100 100 storage.

INF Single‐Occupant Restroom Combined 1 80 80 Near public restrooms.

Total NSF+ From Above 143,463 NSF+ to Gross Conversions Source % Non‐Net Area

Circulation % of GSF 11.00% 19,245 Many large spaces with circulation internal to the space.

Walls, Partition, Structure % of GSF 7.00% 12,247 Lots of large spaces, so amount of wall is a relatively low percentage Total Non‐NSF From Above 18.00% 31,492 NSF+Non‐NSF = TOTAL GSF GSF= 174,955 This is the total building.

Parking 230 parking spaces, including staff (200) and visitors (30)

[22] Washington State Archives & Library Predesign

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Program Analysis [23] PROGRAM BY SPACE TYPE The Program By Space Type diagram is a graphic representation of the project’s detailed program. Each space identified in the program is illustrated as a colored rectangle, scaled to match the square-footage identified in the program document. Private offices, open offices, conference rooms, and meeting rooms are proportioned to meet the DES Space Allocation Area Standards where appropriate. This information is updated from the 2016 Predesign to reflect the new site choice. PUBLIC AREAS CONFERENCE ROOMS Conference Rooms

LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF (1) @ 1400sf (1) @ 600sf (1) @ 350sf COMPUTER TRAIN (3) @ 150sf (2) @ 550 (1) @ 1000sf ENTRY FOYER ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS (1) @ 1800sf RESEARCH (1) @ 1000sf (1) @ 8500sf (1) @ 50sf PUBLIC AREAS PUBLIC AREAS(1) @ 1200sf CONFERENCE ROOMS PublicCONFERENCE Areas ROOMS OFFICE & STAFF AREAS

Enclosed Suite

LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF (1) @ 1400sf (1) @ 600sf (1) @ 350sf COMPUTER TRAIN (3) @ 150sf (1) @ 1400sf (1) @ 600sf (1) @ 350sf COMPUTER TRAIN (3) @ 150sf (2) @ 550 (1) @ 1000sf (2) @ 550 (1) @ 1000sf ENTRY FOYER ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS ENTRY FOYER ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS (1) @ 1800sf RESEARCH (1) @ 1000sf (1) @ 8500sf (1) @ 50sf (1) @ 1800sf RESEARCH (1) @ 1000sf (1) @ 8500sf (1) @ 50sf (1) @ 1200sf (1) @ 1200sf

LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF WORK AREAS (1) @ 1400sf (1) @ 600sf (1) @ 350sf COMPUTER TRAIN (3) @ 150sf LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF LIBRARY(2) MGMT@ 550 ARCHIVES STAFF(1) @ 1000sf SECURITY MICROFILMAcoustic SeparationARCHIVES IMAGING SCANNERS ARCHIVES MAIN & SW ARCHIVES DIGITAL / (1) @ 1400sf (1) @ 600sf COPY(1) @/ PRINT 350sf COMPUTERFACILITIES TRAIN (3)IT @ 150sf OPERATIONS HR LIBRARY STAFF COPY / PRINT FACILITIES IT OPERATIONS HR LIBRARY STAFF ACQUISITIONLIBRARY PROCESSING MGMT LIBRARY CHAT RMARCHIVES STAFF SECURITY MICROFILM ARCHIVES IMAGING SCANNERS ARCHIVES MAIN & SW ARCHIVES DIGITAL / ACQUISITION PROCESSING LIBRARY CHAT RM (2) PO @ 240sf (2) PO @ 240sf MGMT (5) OO @ 100sf (3) OO @ 100sf (1) PO @ 168 COMM ENTRY FOYER ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS (2) @ 550 (4) @ 150sf (1) (1)@ 1000sfPO @ 168 (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf (4) PO @ 168sf (4) @ 150sf (1) PO @ 168 (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf (4) PO @ 168sf (1) RM @ 500sf(2) PO @ 240sf (1) RM @ 200sf (2) PO @ 240sf MGMT (5) OO @ 100sf (3) OO @ 100sf (1) PO @ 168 COMM (1) RM @ 500sf (1) RM @ 200sf (2) PO @ 168sf (2) PO @ 168sf (1) PO @ 240sf (4) OO @ 64sf (5) OO @ 80sf (1) OO @ 100(1) @ 1800sf RESEARCH (1) @ 1000sf (1) @ 8500sf (1) @ 50sf (4) OO @ 64sf (18) OO @ 64sf (4) PO @ 168sf (1) PO @ 168sf ENTRY(33) FOYER OO @ 64sf ARCHIVES GENEALOGY LIBRARY READING ROOM(4) OO @ 64sf (18) OO @ 64sf LOCKERS(4) PO @ 168sf (1) PO @ 168sf (33) OO @ 64sf (1) RM @ 360sf(2) PO @ 168sf (2) PO @ 168sf (1) PO @ 240sf (4) OO @ 64sf (5) OO @ 80sf (1) OO @ 100 (1) RM @ 360sf (3) OO @ 100 (2) OO @ 64sf (6) WK @ 72sf (1) OO @ 64sf (1) @ 1200sf (5) WK @ 72sf (19) WK @ 55sf (16) OO @ 64sf (1) RM @ 100sf (1) @ 1800sf(37) WK @ 72sf RESEARCH (1) @ 1000sf (1) @ 8500sf (5) WK @ 72sf (19) WK @ 55sf (1)(16) @ OO 50sf @ 64sf (1) RM @ 100sf (37) WK @ 72sf (5) OO @ 100sf(3) OO @ 100 (2) OO @ 64sf (6) WK @ 72sf (1) OO @ 64sf (5) OO @ 100sf (2) OO @ 64sf (6) WK @ 55sf (1) WK @ 72sf (21) WK @ 60sf (4) OO @ 64sf (1) @ 1200sf (21) WK @ 60sf (4) OO @ 64sf (3) WK @ 72sf(2) OO @ 64sf (6) WK @ 55sf (1) WK @ 72sf (3) WK @ 72sf (6) WK @ 60sf (6) WK @ 55sf (6) WK @ 60sf (6) WK @ 55sf OFFICE & STAFF AREAS

OFFICE & STAFF AREAS CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS COMMUNITY QUIET ROOMS Lunch / Break Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners Facilities Wk Staff Restrooms Staff Lockers / Showers (1) PO @ 240sf (15) OO @ 64sf Enclosed Suite (1) PO @ 240sf (2) RM @ 550sf PROG MGR (6) RM @ 50sf (1) @ 1000sf (1) @ 900sf (1) @ 800sf (1) @ 150sf (1) @ 600sf (1) @ 200sf (1) @ 800sf (1) @ 300sf (4) @ 300sf (2) @ 400sf Enclosed Suite (6) PO @ 168sf (15) WK @ 72sf (4) PO @ 168sf (1) PO @ 168sf (1) OO @ 64sf (2) @ 250sf (57) OO @ 64sf (22) OO @ 70sf (1) @ 100sf (64) WK @ 60sf (26) WK @ 64sf (1) @ 80sf WORK AREAS WORK AREAS

Acoustic Separation Acoustic Separation SECURED STORAGE

COPY / PRINT FACILITIES IT OPERATIONS HR LIBRARY STAFF LIBRARY MGMT ARCHIVES STAFF SECURITY MICROFILM ARCHIVES IMAGING SCANNERS ARCHIVES MAIN & SW ARCHIVES DIGITAL / ACQUISITION PROCESSING LIBRARY CHAT RM (4) @ 150sf (1) PO @ 168 (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf (4) PO @ 168sf (2) PO @ 240sf (2) PO @ 240sf MGMT (5) OO @ 100sf (3) OO @ 100sf (1) PO @ 168 COMM (1) RM @ 500sf (1) RM @ 200sf COPY / PRINT FACILITIES IT OPERATIONS HR LIBRARY STAFF LIBRARY MGMT ARCHIVES STAFF (4) OO @ 64sfSECURITY MICROFILM(18) OO @ 64sf ARCHIVES IMAGING SCANNERS(4) PO @ 168sf ARCHIVES MAIN & SW(1) PO @ 168sfARCHIVES DIGITAL(33) / OOACQUISITION @ 64sf PROCESSING LIBRARY CHAT RM (2) PO @ 168sf (2) PO @ 168sf (1) PO @ 240sf (4) OO @ 64sf (5) OO @ 80sf (1) OO @ 100 (2) PO @ 240sf (2) PO @ 240sf MGMT (5) OO @ 100sf (3) OO @ 100sf (1) PO @ 168 COMM (1) RM @ 360sf (4) @ 150sf (1) PO @ 168 (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf (4) PO @ 168sf (5) WK @ 72sf (19) WK @ 55sf (16) OO @ 64sf (1) RM @ 100sf (37) WK(1) @ RM 72sf @ 500sf (1) RM @ 200sf (3) OO @ 100 (2) OO @ 64sf (6) WK @ 72sf (1) OO @ 64sf (5) OO @ 100sf (4) OO @ 64sf (18) OO @ 64sf (4) PO @ 168sf (1) PO @ 168sf (33) OO @ 64sf (2) PO @ 168sf (2) PO @ 168sf (1) PO @ 240sf (4) OO @ 64sf (5) OO @ 80sf (1) OO @ 100 (2) OO @ 64sf (6) WK @ 55sf (1) WK @ 72sf CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS COMMUNITY QUIET ROOMS Lunch / Break(21) WK @ 60sfAudio / Video Lab Pre-Accessing(4) OO @ 64sf Grounds Stor (1)Mail RM @ 360sf Surplus Scanners Facilities Wk Staff Restrooms QUIETStaff ROOMS Lockers / Showers (3) WK @ 72sf (5) WK @ 72sf (19) WK @ 55sf (16) OO @ 64sf (1) RM @ 100sf (37) WK @ 72sf (3) OO @ 100 (2)CORPORATIONS OO @ 64sf & CHARITIES (6) WK @CORPORATIONS 72sf PHONE(1) TEAM OO @ 64sf ELECTIONS OPEN WORKROOMS(6) COMMUNITYWK @ 55sf Lunch / Break Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners Facilities Wk Staff Restrooms Staff Lockers / Showers (1) PO @ 240sf (15) OO @ 64sf (1) PO @ 240sf (2) RM @ 550sf PROG MGR (6) RM @ 50sf (1) @ 1000sf (1) @ 900sf (1)(6) @WK 800sf @ 60sf (1) @ 150sf (5)(1) OO @ 600sf@ 100sf (1) @ 200sf (1) @ 800sf (1) @ 300sf (4) @ 300sf (6) RM(2) @ @ 50sf 400sf (21) WK @ 60sf (4) OO @ 64sf (2) OO @ 64sf (6)(1) WKPO @ 55sf240sf (15) OO @ 64sf (1) WK @ 72sf (1) PO @ 240sf (2) RM @ 550sf PROG MGR (1) @ 1000sf (1) @ 900sf (1) @ 800sf (1) @ 150sf (1) @ 600sf (1) @ 200sf (1) @ 800sf (1) @ 300sf (4) @ 300sf (2) @ 400sf (6) PO @ 168sf (15) WK @ 72sf (4) PO @ 168sf (1) PO @ 168sf (3)(1) WK OO @ @ 72sf 64sf (2) @ 250sf (6) WK @ 60sf (6) WK @ 55sf (6) PO @ 168sf (15) WK @ 72sf (4) PO @ 168sf (1) PO @ 168sf (1) OO @ 64sf (2) @ 250sf (57) OO @ 64sf (22) OO @ 70sf (57) OO @ 64sf (22) OO @ 70sf (1) @ 100sf (1) @ 100sf (64) WK @ 60sf (26) WK @ 64sf (64) WK @ 60sf (26) WK @ 64sf (1) @ 80sf (1) @ 80sf

SECURED STORAGE SECURED STORAGE WORK AREAS WORK AREAS Acoustic Separation

Acoustic Separation

STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE ARCHIVES SW STORAGE MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY DOC'S (1) @ 10,000sf (1) @ 30,000sf (1) @ 8,000sf (1) @ 1600sf (1) @ 300sf (1) @ 2100sf (1) @ 8000sf MICROFILM (1) @ 1000sf (1) @ 200sf (1) @ 1700sf (1) @ 200sf CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS COMMUNITY QUIET ROOMS Lunch / Break Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners Facilities Wk Staff Restrooms Staff Lockers / Showers (1) PO @ 240sf (15) OO @ 64sf (1) PO @ 240sf (2) RM @ 550sf PROG MGR (6) RM @ 50sf (1) @ 1000sf (1) @ 900sf (1) @ 800sf (1) @ 150sf (1) @ 600sf (1) @ 200sf (1) @ 800sf (1) @ 300sf (4) @ 300sf (2) @ 400sf QUIET ROOMS CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS COMMUNITY (6) PO @ 168sfLunch / Break Audio / Video Lab Pre-Accessing Grounds Stor Mail (15)Surplus WK @ 72sf Scanners Facilities Wk(4) PO @Staff 168sf Restrooms Staff Lockers / Showers (1) PO @ 168sf (1) OO @ 64sf (2) @ 250sf (6) RM @ 50sf (1) PO @ 240sf (15) OO @ 64sf (1) PO @ 240sf (2) RM @ 550sf PROG MGR (57) OO @ 64sf(1) @ 1000sf (1) @ 900sf (1) @ 800sf (1) @ 150sf (1) @ 600sf (1) @ 200sf (1) @ 800sf (1) @ 300sf(22) OO (4)@ 70sf@ 300sf (2) @ 400sf (1) @ 100sf (6) PO @ 168sf (15) WK @ 72sf (4) PO @ 168sf (1) PO @ 168sf (64) WK @ 60sf (1) OO @ 64sf (26) WK (2)@ 64sf@ 250sf (1) @ 80sf (57) OO @ 64sf (22) OO @ 70sf (1) @ 100sf (64) WK @ 60sf (26) WK @ 64sf (1) @ 80sf

INFRASTRUCTURE SECURED STORAGE SECURED STORAGE STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE STATE HIST FEDERAL COLLECTIONARCHIVES SW STORAGE ARCHIVESMAPS &MAIN PLANS STORAGE PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY ARCHIVES SW STORAGE MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY DOC'S (1) @ 10,000sf (1) @ 30,000sf DOC'S (1) @ 10,000sf (1) @ 8,000sf (1) @(1) 30,000sf @ 1600sf (1) @ 300sf (1) @ 2100sf (1) @ 8000sf MICROFILM (1) @ 8,000sf (1) @ 1600sf (1) @ 300sf (1) @ 2100sf (1) @ 8000sf MICROFILM (1) @ 1000sf (1) @ 1000sf (1) @ 200sf (1) @ 1700sf (1) @ 200sf (1) @ 1700sf (1) @ 200sf [24] Washington State Archives & Library Predesign (1) @ 200sf

Security Elections Stor Combined Storage Loading Dock Elevators Lg. Elevators Janitor Gen Storage Restrooms Mechanical INFRASTRUCTURE (1)INFRASTRUCTURE @ 200sf (1) @ 450sf (1) @ 750sf (1) @ 900sf (2) @ 150sf (2) @ 100sf (4) @ 80sf (4) @ 150sf (2) @ 500sf (1) @ 7500sf (1) @ 80sf (1) @ 80sf (1) @ 100sf (1) @ 80sf

NET-TO-GROSSSTATE HIST FEDERAL COLLECTION (CIRCULATION ARCHIVES/ STRUCTURE MAIN STORAGE / PARTITIONS) ARCHIVES SW STORAGE MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY DOC'S (1) @ 10,000sf (1) @ 30,000sf (1) @ 8,000sf (1) @ 1600sf (1) @ 300sf (1) @ 2100sf (1) @ 8000sf MICROFILM STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE ARCHIVES SW STORAGE (1) @ 1000sf MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY (1) @ 200sf (1) @ 1700sf DOC'S (1) @ 10,000sf (1) @ 30,000sf (1) @ 8,000sf (1) @ 1600sf (1) @ 300sf (1) @ 2100sf (1) @ 8000sf MICROFILM (1) @ 200sf (1) @ 1000sf (1) @ 200sf (1) @ 1700sf (1) @ 200sf

Security Elections Stor Combined Storage Loading Dock Elevators Lg. Elevators Janitor Gen Storage Restrooms Mechanical Security Elections Stor Combined Storage Loading Dock Elevators Lg. Elevators Janitor Gen Storage Restrooms Mechanical (1) @ 200sf (1) @ 450sf (1) @ 750sf (1) @ 900sf (2) @ 150sf (2) @ 100sf (4) @ 80sf (4) @ 150sf (2) @ 500sf (1) @ 7500sf (1) @ 200sf (1) @ 450sf (1) @ 750sf (1) @ 900sf (2) @ 150sf (2) @ 100sf (4) @ 80sf (4) @ 150sf (2) @ 500sf (1) @ 7500sf (1) @ 80sf (1) @ 80sf (1) @ 100sf (1) @ 80sf (1) @ 80sf (1) @ 100sf (1) @ 80sf (1) @ 80sf INFRASTRUCTURE INFRASTRUCTURE NET-TO-GROSS (CIRCULATION / STRUCTURE / PARTITIONS) NET-TO-GROSS (CIRCULATION / STRUCTURE / PARTITIONS)

Non-Net Area (1) @ 34,492sf

Security Elections Stor Combined Storage Loading Dock Elevators Lg. Elevators Janitor Gen Storage Restrooms Mechanical (1) @ 200sf (1) @ 450sf (1) @ 750sf (1) @ 900sf (2) @ 150sf (2) @ 100sf (4) @ 80sf (4) @ 150sf (2) @ 500sf (1) @ 7500sf Security Elections Stor Combined Storage Loading Dock Elevators Lg. Elevators Janitor Gen Storage Restrooms Mechanical (1) @ 80sf (1) @ 80sf (1) @ 100sf (1) @ 200sf (1) @ 450sf (1) @ 750sf (1) @ 900sf (2) @ 150sf (2) @ 100sf (4) @ 80sf (4) @ 150sf (2) @ 500sf (1) @ 7500sf (1) @ 80sf (1) @ 80sf (1) @ 80sf (1) @ 100sf Unnamed (1) @ 80sf Washington State Library-Archives Building NET-TO-GROSS (CIRCULATION / STRUCTURE / PARTITIONS) Non-Net Area Non-Net Area NET-TO-GROSS (CIRCULATION(1) @ 34,492sf / STRUCTURE / PARTITIONS) (1) @ 34,492sf

Unnamed Unnamed Washington State Library-Archives BuildingWashington State Library-Archives Building

Non-Net Area (1) @ 34,492sf Non-Net Area (1) @ 34,492sf

Unnamed Unnamed Washington State Library-Archives Building Washington State Library-Archives Building PUBLIC AREAS CONFERENCE ROOMS

OFFICE & STAFF AREAS

Enclosed Suite

WORK AREAS LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF PUBLIC AREAS (1) @ 1400sf (1) @ 600sf (1) @ 350sf COMPUTER TRAIN (3) @ 150sf CONFERENCE ROOMS Acoustic Separation (2) @ 550 (1) @ 1000sf ENTRY FOYER ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS (1) @ 1800sf RESEARCH (1) @ 1000sf (1) @ 8500sf (1) @ 50sf (1) @ 1200sf PUBLIC AREAS CONFERENCE ROOMS OFFICE & STAFF AREAS CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS COMMUNITY QUIET ROOMS Lunch / Break Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners Facilities Wk Staff Restrooms Staff Lockers / Showers (1) PO @ 240sf (15) OO @ 64sf (1) PO @ 240sf (2) RM @ 550sf PROG MGR (6) RM @ 50sf (1) @ 1000sf (1) @ 900sf (1) @ 800sf (1) @ 150sf (1) @ 600sf (1) @ 200sf (1) @ 800sf (1) @ 300sf (4) @ 300sf (2) @ 400sf Enclosed Suite (6)LG PO CONF @ 168sf MD CONF SM CONF INITIATIVE CHECK / SM CONF(15) WK @ 72sf (4) PO @ 168sf (1) PO @ 168sf (1) OO @ 64sf (2) @ 250sf (57)(1) OO @ 1400sf@ 64sf (1) @ 600sf (1) @ 350sf COMPUTER TRAIN (3) @ 150sf (22) OO @ 70sf (1) @ 100sf (64) WK @ 60sf (2) @ 550 (1) @ 1000sf (26) WK @ 64sf (1) @ 80sf ENTRY FOYER ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS (1) @ 1800sf RESEARCH (1) @ 1000sf (1) @ 8500sf (1) @ 50sf (1) @ 1200sf

LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF (1) @ 1400sf (1) @ 600sf (1) @ 350sf COMPUTER TRAIN (3) @ 150sf (2) @ 550 (1) @ 1000sf OFFICE & STAFF AREAS ENTRY FOYER ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS (1) @ 1800sf RESEARCH (1) @ 1000sf (1) @ 8500sf (1) @ 50sf SECURED STORAGE (1) @ 1200sf Enclosed Suite

COPY / PRINT FACILITIES IT OPERATIONS HR LIBRARY STAFF LIBRARY MGMT ARCHIVES STAFF SECURITY MICROFILM ARCHIVES IMAGING SCANNERS ARCHIVES MAIN & SW ARCHIVES DIGITAL / ACQUISITION PROCESSING LIBRARY CHAT RM (4) @ 150sf (1) PO @ 168 (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf (4) PO @ 168sf (2) PO @ 240sf (2) PO @ 240sf MGMT (5) OO @ 100sf (3) OO @ 100sf (1) PO @ 168 COMM (1) RM @ 500sf (1) RM @ 200sf (4) OO @ 64sf (18) OO @ 64sf (4) PO @ 168sf (1) PO @ 168sf (33) OO @ 64sf (2) PO @ 168sf (2) PO @ 168sf (1) PO @ 240sf (4) OO @ 64sf (5) OO @ 80sf (1) OO @ 100 (1) RM @ 360sf (5) WK @ 72sf (19) WK @ 55sf (16) OO @ 64sf (1) RM @ 100sf (37) WK @ 72sf (3) OO @ 100 (2) OO @ 64sf (6) WK @ 72sf (1) OO @ 64sf (5) OO @ 100sf Work Areas (21) WK @ 60sf (4) OO @ 64sf (2) OO @ 64sf (6) WK @ 55sf (1) WK @ 72sf (3) WK @ 72sf WORK AREAS (6) WK @ 60sf (6) WK @ 55sf Acoustic Separation COPY / PRINT FACILITIES IT OPERATIONS HR LIBRARY STAFF LIBRARY MGMT ARCHIVES STAFF SECURITY MICROFILM ARCHIVES IMAGING SCANNERS ARCHIVES MAIN & SW ARCHIVES DIGITAL / ACQUISITION PROCESSING LIBRARY CHAT RM LG CONF MD CONF SM CONF INITIATIVE CHECK / SM CONF (4) @ 150sf (1) PO @ 168 (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf (4) PO @ 168sf (2) PO @ 240sf (2) PO @ 240sf MGMT (5) OO @ 100sf (3) OO @ 100sf (1) PO @ 168 COMM (1) RM @ 500sf (1) RM @ 200sf (1) @ 1400sf (1) @ 600sf (1) @ 350sf COMPUTER TRAIN (3) @ 150sf (4) OO @ 64sf (18) OO @ 64sf (4) PO @ 168sf (1) PO @ 168sf (33) OO @ 64sf (2) PO @ 168sf (2) PO @ 168sf (1) PO @ 240sf (4) OO @ 64sf (5) OO @ 80sf (1) OO @ 100 (1) RM @ 360sf (2) @ 550 (1) @ 1000sf (5) WK @ 72sf (19) WK @ 55sf (16) OO @ 64sf (1) RM @ 100sf (37) WK @ 72sf (3) OO @ 100 (2) OO @ 64sf (6) WK @ 72sf (1) OO @ 64sf (5) OO @ 100sf ENTRY FOYER ARCHIVES GENEALOGY LIBRARY READING ROOM LOCKERS (2) OO @ 64sf (6) WK @ 55sf (1) WK @ 72sf STATE HIST FEDERAL COLLECTION ARCHIVES(21) WK MAIN @ STORAGE60sf (4) OO @ 64sf ARCHIVES SW STORAGE MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY (3) WK @ 72sf (1) @ 1800sf RESEARCH (1) @ 1000sf (1) @ 8500sf (1) @ 50sf (6) WK @ 60sf (6) WK @ 55sf (1) @ 1200sf DOC'S (1) @ 10,000sf (1) @ 30,000sf (1) @ 8,000sf (1) @ 1600sf (1) @ 300sf (1) @ 2100sf (1) @ 8000sf MICROFILM (1) @ 1000sf (1) @ 200sf (1) @ 1700sf (1) @ 200sf

CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS COMMUNITY QUIET ROOMS Lunch / Break Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners Facilities Wk Staff Restrooms Staff Lockers / Showers (1) PO @ 240sf (15) OO @ 64sf (1) PO @ 240sf (2) RM @ 550sf PROG MGR (6) RM @ 50sf (1) @ 1000sf (1) @ 900sf (1) @ 800sf (1) @ 150sf (1) @ 600sf (1) @ 200sf (1) @ 800sf (1) @ 300sf (4) @ 300sf (2) @ 400sf WORK AREAS (6) PO @ 168sf OFFICE & STAFF AREAS(15) WK @ 72sf (4) PO @ 168sf (1) PO @ 168sf (1) OO @ 64sf (2) @ 250sf (57) OO @ 64sf (22) OO @ 70sf Acoustic Separation(1) @ 100sf (64) WK @ 60sf (26) WK @ 64sf Enclosed Suite (1) @ 80sf

INFRASTRUCTURE WORK AREAS Acoustic Separation

CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS COMMUNITY QUIET ROOMS Lunch / Break Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners Facilities Wk Staff Restrooms Staff Lockers / Showers SECURED STORAGE (1) PO @ 240sf (15) OO @ 64sf (1) PO @ 240sf (2) RM @ 550sf PROG MGR (6) RM @ 50sf (1) @ 1000sf (1) @ 900sf (1) @ 800sf (1) @ 150sf (1) @ 600sf (1) @ 200sf (1) @ 800sf (1) @ 300sf (4) @ 300sf (2) @ 400sf (6) PO @ 168sf (15) WK @ 72sf (4) PO @ 168sf (1) PO @ 168sf (1) OO @ 64sf (2) @ 250sf Infrastructure(57) OO @ 64sf (22) OO @ 70sf (1) @ 100sf (64) WK @ 60sf (26) WK @ 64sf (1) @ 80sf

COPY / PRINT FACILITIES IT OPERATIONS HR LIBRARY STAFF LIBRARY MGMT ARCHIVES STAFF SECURITY MICROFILM ARCHIVES IMAGING SCANNERS ARCHIVES MAIN & SW ARCHIVES DIGITAL / ACQUISITION PROCESSING LIBRARY CHAT RM (4) @ 150sf (1) PO @ 168 (1) PO @ 168sf (1) PO @ 240sf (1) PO @ 240sf (4) PO @ 168sf (2) PO @ 240sfCORPORATIONS & CHARITIES(2) PO @ 240sf MGMT (5) OO @ 100sf CORPORATIONS(3) OO @ 100sf PHONE(1) PO TEAM @ 168 ELECTIONSCOMM (1) RM @ 500sf OPEN(1) WORKROOMS RM @ 200sf COMMUNITY QUIET ROOMS Lunch / Break Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners Facilities Wk Staff Restrooms Staff Lockers / Showers (4) OO @ 64sf (18) OO @ 64sf (4) PO @ 168sf (1) PO @ 168sf (33) OO @ 64sf (2) PO @ 168sf(1) PO @ 240sf (2) PO @ 168sf (1) PO @ 240sf (4) OO @ 64sf (15) OO @ 64sf (5) OO @ 80sf (1) PO(1) @ OO 240sf @ 100 (1) RM @ 360sf (2) RM @ 550sf PROG MGR (6) RM @ 50sf (1) @ 1000sf (1) @ 900sf (1) @ 800sf (1) @ 150sf (1) @ 600sf (1) @ 200sf (1) @ 800sf (1) @ 300sf (4) @ 300sf (2) @ 400sf (5) WK @ 72sf (19) WK @ 55sf (16) OO @ 64sf (1) RM @ 100sf (37) WK @ 72sf (3) OO @ 100(6) PO @ 168sf (2) OO @ 64sf (15) WK @ 72sf (6) WK @ 72sf (4) PO(1) @ OO 168sf @ 64sf (5) OO @ 100sf (1) PO @ 168sf (1) OO @ 64sf (2) @ 250sf (21) WK @ 60sf (4) OO @ 64sf (2) OO @ 64sf(57) OO @ 64sf (6) WK @ 55sf (22) OO(1) @ WK 70sf @ 72sf (3) WK @ 72sf (1) @ 100sf (6) WK @ 60sf (6) WK @ 55sf(64) WK @ 60sf (26) WK @ 64sf (1) @ 80sf SECURED STORAGE Security Elections Stor Combined Storage Loading Dock Elevators Lg. Elevators Janitor Gen Storage Restrooms Mechanical (1) @ 200sf (1) @ 450sf (1) @ 750sf (1) @ 900sf (2) @ 150sf (2) @ 100sf (4) @ 80sf (4) @ 150sf (2) @ 500sf (1) @ 7500sf (1) @ 80sf (1) @ 80sf (1) @ 100sf (1) @ 80sf SECURED STORAGE Secured Storage WORK AREAS Acoustic Separation NET-TO-GROSS (CIRCULATION / STRUCTURE / PARTITIONS) STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE ARCHIVES SW STORAGE MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY DOC'S (1) @ 10,000sf (1) @ 30,000sf (1) @ 8,000sf (1) @ 1600sf (1) @ 300sf (1) @ 2100sf (1) @ 8000sf MICROFILM (1) @ 1000sf (1) @ 200sf (1) @ 1700sf (1) @ 200sf

CORPORATIONS & CHARITIES CORPORATIONS PHONE TEAM ELECTIONS OPEN WORKROOMS COMMUNITY QUIET ROOMS Lunch / Break Audio / Video Lab Pre-Accessing Grounds Stor Mail Surplus Scanners Facilities Wk Staff Restrooms Staff Lockers / Showers (1) PO @ 240sf (15) OO @ 64sf (1) PO @ 240sf (2) RM @ 550sf PROG MGR (6) RM @ 50sf (1) @ 1000sf (1) @ 900sf (1) @ 800sf (1) @ 150sf (1) @ 600sf (1) @ 200sf (1) @ 800sf (1) @ 300sf (4) @ 300sf (2) @ 400sf (6) PO @ 168sf (15) WK @ 72sf (4) PO @ 168sf (1) PO @ 168sf (1) OO @ 64sf (2) @ 250sf (57) OO @ 64sf (22) OO @ 70sf (1) @ 100sf (64) WK @ 60sf (26) WK @ 64sf (1) @ 80sf

STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE ARCHIVES SW STORAGE MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY INFRASTRUCTURE DOC'S (1) @ 10,000sf (1) @ 30,000sf (1) @ 8,000sf (1) @ 1600sf (1) @ 300sf (1) @ 2100sf (1) @ 8000sf MICROFILM (1) @ 1000sf (1) @ 200sf (1) @ 1700sf (1) @ 200sf

STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE ARCHIVES SW STORAGE MAPS & PLANS PHOTO VAULT RARE BOOKS SECURE COLLECTION SECURITY SECURED STORAGE DOC'S (1) @ 10,000sf (1) @ 30,000sf (1) @ 8,000sf (1) @ 1600sf (1) @ 300sf (1) @ 2100sf (1) @ 8000sf MICROFILM (1) @ 1000sf (1) @ 200sf (1) @ 1700sf (1) @ 200sf Non-Net Area (1) @ 34,492sf INFRASTRUCTURE

Security Elections Stor Combined Storage Loading Dock Elevators Lg. Elevators Janitor Gen Storage Restrooms Mechanical (1) @ 200sf (1) @ 450sf (1) @ 750sf (1) @ 900sf (2) @ 150sf (2) @ 100sf (4) @ 80sf (4) @ 150sf (2) @ 500sf (1) @ 7500sf INFRASTRUCTURE (1) @ 80sf (1) @ 80sf (1) @ 100sf Unnamed (1) @ 80sf Washington State Library-Archives Building NET-TO-GROSS (CIRCULATION / STRUCTURE / PARTITIONS) Security Elections Stor Combined Storage Loading Dock Elevators Lg. Elevators Janitor Gen Storage Restrooms Mechanical (1) @ 200sf (1) @ 450sf (1) @ 750sf (1) @ 900sf (2) @ 150sf (2) @ 100sf (4) @ 80sf (4) @ 150sf (2) @ 500sf (1) @ 7500sf STATE HIST FEDERAL COLLECTION ARCHIVES MAIN STORAGE ARCHIVES SW STORAGE MAPS & PLANS (1)PHOTO @ 80sf VAULT (1) @ RARE80sf BOOKS SECURE COLLECTION(1) @ 100sf SECURITY DOC'S (1) @ 10,000sf (1) @ 30,000sf (1) @ 8,000sf (1) @ 1600sf (1) @ 300sf (1) @ 2100sf (1) @ 8000sf (1) @ 80sf MICROFILM (1) @ 1000sf (1) @ 200sf (1) @ 1700sf (1) @ 200sf

INFRASTRUCTURE NET-TO-GROSS (CIRCULATION / STRUCTURE / PARTITIONS)

Non-Net Area (1) @ 34,492sf

Unnamed Security Elections Stor Combined Storage Loading Dock Elevators Lg. Elevators Janitor Gen Storage Restrooms Mechanical (1) @ 200sf (1) @ 450sf (1) @ 750sf (1) @ 900sf (2) @ 150sf (2) @ 100sf (4) @ 80sf (4) @ 150sf (2) @ 500sf (1) @ 7500sf (1) @ 80sf (1) @ 80sf (1) @ 100sf Non-Net Area (1) @ 80sf Washington (1)State @ 34,492sf Library-Archives Building

Non-Net Area NET-TO-GROSS (CIRCULATION / STRUCTURE / PARTITIONS) Unnamed (1) @ 34,492sf Unnamed Program Analysis [25]Washington State Library-Archives Building Washington State Library-Archives Building

Non-Net Area (1) @ 34,492sf

Unnamed Washington State Library-Archives Building OPEN OFFICE PLAN The Open Office Plan diagrams represents a test layout of open office furniture, shared storage, shared work areas, and circulation. The general configuration is based on the layout of open office areas in the DES space, in the 1500 Jefferson Building. This type of layout is recommended by DES, and is considered to be efficient, functional, and promoting collaboration amongst staff.

64 sf work station / 50 sf shared work area and circulation

8' - 0" 4' - 3" 4' - 0" 4' - 3" 8' - 0" 8' - 0" 5' - 6" 4' - 0" 5' - 6" 8' - 0" 8' - 0" 7' - 0" 4' - 0" 7' - 0" 8' - 0" 8' - 0" - 8' 0" - 8' 0" - 8'

64 sf work station / 60 sf shared work area and circulation

8' - 0" 4' - 3" 4' - 0" 4' - 3" 8' - 0" 8' - 0" 5' - 6" 4' - 0" 5' - 6" 8' - 0" 8' - 0" 7' - 0" 4' - 0" 7' - 0" 8' - 0" 8' - 0" - 8' 0" - 8' 0" - 8'

64 sf work station / 72 sf shared work area and circulation

8' - 0" 4' - 3" 4' - 0" 4' - 3" 8' - 0" 8' - 0" 5' - 6" 4' - 0" 5' - 6" 8' - 0" 8' - 0" 7' - 0" 4' - 0" 7' - 0" 8' - 0" 8' - 0" - 8' 0" - 8' 0" - 8'

Typical Office Cubicle Layouts [26] Washington State Archives & Library Predesign Washington State Library-Archives Building 14 June 2016

Typical Office Cubicle Layouts Washington State Library-Archives Building 14 June 2016

Typical Office Cubicle Layouts Washington State Library-Archives Building 14 June 2016 SAMPLE STORAGE SHELVING LAYOUT

32" To better understand the storage capacity of the secure 30" DEPTH storage program areas, sample shelving layouts were devel- Modular vertical oped. Standard shelving units in a module of 42-inches shelf supports long by 30-inches deep were assumed. This unit holds six Standard archive standard archival storage boxes per shelf. storage box (6) per shelf per unit

The shelving module was applied to a generic layout, using 38" a 20-foot by 20-foot structural grid, and assuming conven- 42" tional primary and secondary aisle widths. DIM. INTERIOR STANDARD MODULAR UNIT Two layouts were developed: - The first maximizes the use of mobile compact shelving. - The second assumes 100% static shelving

5 COMPACT SHELF UNITS 5 COMPACT SHELF UNITS Building structure

SAMPLE COMPACT SHELVINGLAYOUT 20’ x 20’ sturctural grid with max. compact shelving 20'-0" 5 STATIC 5 (2.52 sf per box per shelf) STATIC 5 SHELF UNITS SHELF UNITS 9 COMPACT SHELF UNITS 9 COMPACT SHELF MOBILE AISLE CIRCULATION MOBILE AISLE CIRCULATION MOBILE AISLE 3 STATIC 3 3 STATIC 3 SHELF UNITS SHELF UNITS 20'-0"

7'-0" PRIMARY CIRCULATION

20'-0" 20'-0"

20'-0" 20'-0" - STORAGE AREA - 20X20 GRID - 15% STATIC SHELVING SAMPLE STATIC SHELVING LAYOUT 1 1" = 10'-0" 2.52 SF per BOX (at 100% capacity) / # of SHELVES-HIGH 20’ x 20’ sturctural grid with 100% static shelving Building structure 20'-0" 5 STATIC 5 (5.13 sf per box per shelf) STATIC 5 SHELF UNITS WASHINGTONSHELF UNITS STATE LIBRARY-ARCHIVES BUILDING 9 STATIC SHELF UNITS SECONDARY CIRCULATION AISLE SECONDARY CIRCULATION AISLE 3 STATIC 3 3 STATIC 3 SHELF UNITS SHELF UNITS 20'-0"

7'-0" PRIMARY CIRCULATION

- STORAGE AREA - 20X20 GRID - 100% STATIC SHELVING 6 1" = 10'-0" 5.13 SF per BOX (at 100% capacity) X # of SHELVES-HIGH

Program Analysis [27] WASHINGTON STATE LIBRARY-ARCHIVES BUILDING 3.5 Future Space Requirements MINIMUM SETBACKS The planned facility and surrounding property planned for Front 0’ 7300 Linderson will allow for future growth to the east and Side 0’ north of the proposed facility. Rear 0’

MINIMUM LOT AREA N/A 3.6 Codes & Regulations

The following are the zoning and code and design criteria MINIMUM LOT DIMENSION for the Tumwater site. The zoning and code criteria for the N/A Lacey/DOE site and the GA Building are included in the appendix. This gives a preliminary of the requirements existing at the time of this report. These are subject to change MAXIMUM LOT COVERAGE and should be reviewed once design begins. Where special No maximum, except adequate space must be provided for requirement are known they are noted. required parking, yards, landscaping and open space.

HEIGHT LIMIT 3.6.1 Zoning Analysis 65’ ADDRESS

7300 Linderson Way SW SPECIAL SITE CONDITIONS Tumwater, WA 98501 • High Ground Water Flood Hazard: HGW 300’ - Review Area OWNER • Mazama Pocket Gopher Soils Review Area Port of Olympia • Outdoor Lighting Standards apply • Design Standards for Town Center-Mixed Use shall PARCEL INFORMATION apply Parcel # 79290000000

ZONE DISTRICT • TC- TOWN CENTER • Town Center Mixed Use subdistrict

PERMITTED USES • Civic Center Complex • Library, Museum, Art Gallery • Offices

DEVELOPMENT DENSITY Minimum FAR: None / Maximum FAR: 2.0

[28] Washington State Archives & Library Predesign 3.6.2 Building Codes & Design Criteria Building codes and regulations provide for and promote the health, safety and welfare of Tumwater residents, today and into the future. City and state building codes are made up of building, fire, plumbing, mechanical (heating and air- conditioning), electrical, and sign regulations. It’s important that each new and existing structure comply with these codes to ensure equal and safe access for everybody. The Washington State Building Code is comprised of several different codes. Most are national model codes adopted by reference and amended at the state level. Others, such as the Washington State Energy Code, are state-written state- specific codes. Local jurisdictions are required to adopt these codes for application in their jurisdiction.

Tumwater’s officially adopted codes:

• Building codes in Tumwater Municipal Code (TMC Chapter 15) • International Building Code 2015 Edition with amendments • International Residential Code 2015 Edition • International Fire Code 2015 Edition with amendments • International Mechanical Code 2015 Edition with amendments • International Property Maintenance Code 2015 Edition with amendments • International Energy Conservation Code 2015 Edition with amendments • Washington State Energy Codes 2015 Edition • Uniform Plumbing Code 2015 Edition with amendments • International Existing Buildings Code 2015 Edition

3.6.3 Comprehensive Plans (Refer to the 2016 Predesign)

Program Analysis [29] THIS PAGE INTENTIONALLY LEFT BLANK.

[30] Washington State Archives & Library Predesign 4 Site Analysis THIS PAGE INTENTIONALLY LEFT BLANK.

[32] Washington State Archives & Library Predesign 4.0 Site Analysis

4.1 Evaluating Potential Sites 4.1.1 Tumwater Site As directed by the Legislature, the Secretary of State’s The Tumwater site at 7300 Linderson Way, east of the Office undertook an exhaustive analysis of potential sites Department of Corrections headquarters, would not require with the assistance of the Department of Enterprise any demolition since the site is cleared, but will need Services, utilizing the 2010 analysis by SRG Partnership. extensive grading in order to be in conformity with local and In preparation for the 2016 Predesign, 14 sites were county high groundwater table regulations. New utilities considered, most were ruled out due to the inability to and road infrastructure are currently available. Any materials accommodate a large combined Library-Archives building removed from the site will be recycled for use in the new and provide for potential further expansion if needed. The facility and consist mostly of large Douglas fir trees. All large site analysis criteria included: trees removed from the site will be replaced at a 2:1 ratio. Every effort will be made to maintain the current woodlands • Access to the site to include proximity to major highways surrounding the site. and bus routes • Adequate parking for patrons and staff The Tumwater site also provides access to major streets, • Site preparation costs (including demolition and/or re- highways, and mass transit and is less than a mile from purposing existing structures) access to I-5. It is situated on three major bus routes, including an express route to Tacoma. The site provides enough • Highest and best use of the site existing land for surface parking for staff and patrons with • Program needs space left over for additional landscaping. Parking spaces • Capability to construct and operate a facility allowing would be set aside to accommodate electric vehicles, for repayment of construction bonds without adversely handicapped parking, busses, and motor pools/shared impacting agency operations commute. • Site availability and costs The site itself, while owned by the Port of Olympia, is pro- • Future facility expansion potential posed to be leased for 75 years to the Secretary of State’s office. This practice is the same as the Secretary of State’s Of the sites considered both by SRG and after recent office has with four regional universities where the land is consideration, the Modular Building site in Tumwater owned by the schools and the buildings owned by the state adjacent to the Secretary of State’s Records Center was of anywhere from 75-100 years. considered the most preferable site. After further planning and discussion with the Department of Enterprise Services (DES), DES then advised the Secretary of State’s office that the site was unavailable after the 2016 Predesign was completed and approved by the Office of Financial Management. The Legislature followed-up by providing legislation which directed either building the facility around he existing modular building, thus the state printer remains at the current location, or the design of the facility at a new location. The decision by the Secretary of State’s office was to look for a new site and the one preferred at the NE corner of Linderson and Tumwater Boulevard in Tumwater was chosen.

Site Analysis [33] THIS PAGE INTENTIONALLY LEFT BLANK.

[34] Washington State Archives & Library Predesign Proposed site for the future Washington State Library and Archives Building Tumwater Boulevard and Linderson Way SE

Proposed site for the future Washington State Library and Archives Building 7300 Linderson Way SW, Tumwater, WA

Site Analysis [35] THIS PAGE INTENTIONALLY LEFT BLANK.

[36] Washington State Archives & Library Predesign 5 Project Budget Analysis THIS PAGE INTENTIONALLY LEFT BLANK.

[38] Washington State Archives & Library Predesign 5.0 Project Budget Analysis

5.1 Major Assumptions • Design Contingency in the estimate was removed since C-100 already calculates under design services While major assumptions have remained constant, an contingency, plus estimate exceeds 5% allowable updated unit pricing is based on September 2018 costs and contingency maximum. was assembled by WT Partnership of Seattle. • Bid General Conditions was revised to maximum allowable rate of 5%. A reasonable allowance of estimating contingency has been included to account for the level of the design and the • The C-100 contains automatic percentages for things complexity of the project. In the C-100, escalation has been such as A/E Design Services, Bid/Construction/ based on an allowance of 3.8% per annum. Closeout, and Design Services Contingency. These estimates are not included in the consultants estimate.

While the estimate supplied by WT Partnership of Seattle provides the basis for the C-100, there are some elements While the estimate and C-100 may differ somewhat, the within the C-100 which are preprogrammed for certain final cost for this project within 2% of pre-escalation price calculations not included in the estimate. The estimate too between the two documents. The C-100 is ultimately the contains assumptions which are not included in the C-100 document of record for the predesign, but it is based almost because of state requirements and differing standards entirely on the consultants estimate. between public and private sector projects. Staff with the Secretary of State’s office completed the C-100 utilizing the estimate while abiding by Office of Financial Management and state requirements. The following are differences between the estimate and C-100.

Project Budget Analysis [39] C-100 SUMMARY

STATE OF WASHINGTON AGENCY / INSTITUTION PROJECT COST SUMMARY Agency 085 Office of the Secretary of State Project Name Library-Archived Building OFM Project Number 30000033

Contact Information Name Mark Neary Phone Number (360) 902-4186 Email [email protected]

Statistics Gross Square Feet 174,955 MACC per Square Foot $354 Usable Square Feet 143,463 Escalated MACC per Square Foot $379 Space Efficiency 82.0% A/E Fee Class B Construction Type Archive building A/E Fee Percentage 5.88% Remodel No Projected Life of Asset (Years) 75 Additional Project Details Alternative Public Works Project Yes Art Requirement Applies Yes Inflation Rate 3.12% Higher Ed Institution No Sales Tax Rate % 8.90% Location Used for Tax Rate Tumwater Contingency Rate 5% Base Month June-18 Project Administered By Agency

Schedule Predesign Start July-15 Predesign End July-18 Design Start August-18 Design End August-18 Construction Start November-19 Construction End August-21 Construction Duration 21 Months

Green cells must be filled in by user

Project Cost Estimate Total Project $101,250,258 Total Project Escalated $108,142,773 Rounded Escalated Total $108,143,000

[40] Washington State Archives & Library Predesign

C-100(2016) Page 1 of 2 12/6/2018 5.1.1 Description of Existing Programs and Facilities Until 2001, the State Library was located in the Pritchard Building on the Capital Campus. Following the 2001 THE STATE ARCHIVES earthquake, the Library was moved to a temporary leased The State Archives preserves important long-term legal and location in a privately-owned office park in Tumwater. The historical records of state government. The records date temporary location is not adequate in size or layout for back to 1853 and include the original territorial and state making the collections available to the public. The square laws, the 1889 State Constitution, territorial tribal and local footage of the space is also inadequate, forcing the Library census documents, Supreme Court case files, executive- to lease overflow space for additional storage. Together, level policy files from state agencies, and legislative records the two leases cost over $1.2 million per year. The current to name a few. These constitute 3% of all records created facility was built as an office building, not a library. Weight by state government. Temperature and humidity-controlled restrictions require that most of the collection be placed on storage environments are critical to maintain archival the ground floor, which is not accessible to the public. records and ensure proper preservation. Fluctuating and unstable temperature and humidity levels have a substan- THE CORPORATIONS AND CHARITIES DIVISION tially negative effect on the Archives collections. The Corporations and Charities is responsible for the The State Archives receives an average of 2,500 boxes of following programs: business formation, maintenance, archival-quality records each year from state agencies. The and registration; charitable solicitations, charitable trusts, State Archives facility on the Capital Campus, is located and commercial fundraisers; apostilles and international between Capitol Way and the Highways-Licensing Building certificates; trade- marks; domestic partnerships; service in an underground facility built in 1962, and has been full of process; business and charities outreach and education; since 2005. Since then, the Archives has been forced to and digital signature/ electronic authentication. store important archival records at the State Records Center in Tumwater. While the Records Center is secure, it does not The Corporations and Charities Division is housed in a have sufficient temperature and humidity controls for long- 1915 era facility extensively renovated in 2000. The building term preservation of archival records. The building does not covers four floors with 17,000 square feet overall but only meet modern energy efficiency standards. 9,500 is usable for office and public space. The rest is used for building infrastructure and structural support. Staff The Archives is currently paying approximately $374,578 is split between all four floors which is not conducive to per year in rent and $141,000 per year for leased space in working in a collaborative and efficient manner. The space a non-state facility to house the overflow due to the lack is very inefficient for program activities, needs expensive of space in the current facility. The storage space does security and exterior upgrades, and does not fit the current not meet national archival standards for temperature and program model which has moved away from in-person visits storage. to on-line registration. It would cost more to refurbish it to an acceptable standard than provide equivalent space in a new purpose built facility. Corporations Division is paying THE STATE LIBRARY $390,999 per year in rent. The State Library coordinates services to all libraries in the state, such as regional libraries, community college As in-person visits continue to decline due to on-line libraries, higher education academic libraries and librar- registration, demand for greater customer and IT sup- ies in state correctional facilities. Many services and port is constrained by the design of the current facility. subscriptions made available to the public at regional and Furthermore, as a restored historic structure, major community college libraries are coordinated and funded modifications to open up space and provide for a better by the State Library. The State Library also develops and work and security environment are prohibitive. Lastly, the maintains a growing collection of research materials building is in need of major exterior work to prevent further focused on Washington State history, natural resources, and water infiltration and structural degradation, lacks parking, government. and the HVAC system is in need of major repairs.

Project Budget Analysis [41] THE ELECTIONS DIVISION • Legacy Washington (43.07) is an educational program that shares Washington history with schools, universities Responsibilities of the Secretary of State’s Office, with and the public at large. The project relies on unique regard to the electoral process in Washington, are to collections held by the Washington State Library and oversee the conduct of elections by the counties, provide the Washington State Archives. Legacy Washington a clearinghouse for election innovation, and advocate for books, profiles and exhibits are currently in use in many election reform and voter access to the legislature. Other classrooms around the state and accessible though duties include: libraries across the country. All work published by the project is available and free online. • Supervising state and local elections, and certifying the results of state primaries and general elections. To support the Secretary of State’s operations, the office’s • Filing and verifying initiatives and referendums. Operations Division, including Human Resources, budget • Producing and distributing the state Voters’ Pamphlet and fiscal office, contracts, payroll, IT, and purchasing, and election-notice legal advertising. provide support to the entire agency. Consolidating these programs in this new facility will benefit the office through The Election Division is housed in a former bank building efficient use of space and better integration of employee that is leased from a private developer for $233,585 per services and support. year. The building is substandard. The lease expires in 2020. Twice a year, 4,000 square feet of space is used for process- The number of employee positions affected are as follows: ing initiatives and referendums. During the other 10 months the space is mostly empty and unused. When initiatives Library Building 61 are received to be checked and counted, each are taken to the State Archives for scanning away from the Elections Archives Building 31 office then returned after scanning. Collocating with the Archives will help with minimizing movement of initiatives Dolliver Building 71 for scanning. Space that is freed up after initiatives and referendums have been processed could be made available Elections Building 40 as a meeting space for other tenants of the new Library- Archives Building. Total 203

The two off-site storage facilities are staffed by Library and SPECIAL PROGRAMS AND OPERATIONS DIVISION Archives employees from their main buildings. The Secretary of State’s Office operates a number of special programs that include the Productivity Board, Combined Fund Drive, and the Legacy Washington project. 5.1.2 Alternatives and Consequences of Not Proceeding With Preferred Alternative • The Productivity Board (RCW 41.60) administers the Employee Suggestion Program and the Teamwork The State Library and Elections are currently in a leased Incentive Program. Both may offer cash incentives facility. The Library building, which also houses Special to state employees who suggest money-saving programs and office operations, was intended to be a “tem- improvements. Board members include representatives porary” location but the Library has now been there for over of state agencies, higher education, private businesses ten years. The location does not allow the public to access and organized labor. as many resources as are available due to space and layout • The Combined Fund Drive (CFD) (RCW 41.04) is constraints. The Library has to lease additional overflow Washington State’s workplace giving program for space to store the collection. The two leases cost over $1.2 active and retired public employees. State and higher million per year. The Secretary of State’s Office believes education employees are invited to give to the charity that those funds are better spent on the operating costs of of their choice through payroll contribution and agency fundraising events.

[42] Washington State Archives & Library Predesign a state-owned building that houses the State Library rather archives. The Library and Elections Divisions are in leased than continuing to lease a private office building where privately owned facilities. The current library building most of the collection is inaccessible to the public. functions far better as an office building than a library. The Elections Division is in a 1960s-era former bank b The Archives reached capacity in 2005, resulting in the need to store archival documents in an off-site storage facil- building that is substandard to the needs of the agency. ity that does not meet environmental and storage standards. The Corporations and Charities Division is located in a 1915 The Division can also refuse to accept archival records from renovated building which, due to its structure and historic state agencies but this will result in the loss of the state’s designation, cannot be modified or improved upon without most important historical and legal documents, such as the causing major modification to its historic design and layout. original signed versions of bills, Supreme Court and Court of Appeals opinions, and gubernatorial proclamations. This Although no single existing space available to the office can is the most significant 3% of state records. The inability to meets its programming, environmental, and security needs, store additional short-term records of State Agencies will the multiple separate facilities currently in use have resulted negatively impact each agencies’ current operating space in inefficient use of space and resources. Collocation can needs. State Agencies adhering to the records retentions maximize the use of space and enhance the customer schedules would have to store these records in high dollar experience through unified areas such as a shared research per square foot office space as opposed to the Records reading room, conference rooms, IT training space, and Center warehouse. publically-accessible collections (e.g. microfilm/fiche areas, map collection room, genealogical research). It can also Off-site storage for the Archives and Library create a realize efficiencies by unifying staff areas such as the server burden on employees, state agencies, and the public who room, lunch/break room, scanning lab, preservation lab must endure longer wait times while items are retrieved (including book binding and a freeze/dry processing space), from off-site locations. Rent on both these facilities costs vaults and secure storage space, and building infrastructure $185,000 a year and could be better spent on a new facility. (e.g. lobby, restrooms, elevators, stairs, security kiosk, supply Both storage facilities are not, nor were they meant to be, rooms, janitor closets, etc.). The goal is to collocate and con- designed for temperature controlled long-term records and solidate. No single existing space can meet the programing, document storage. environmental, and security needs that a new facility would.

5.2 Related Budget To Scope Of Work 5.4 Cost Planning Vs. Cost Estimating The budget for this project is dedicated solely for the design In the 2016 Predesign a preliminary cost estimate has been and construction of a Library-Archives facility on the site prepared for all three sites and building alternatives. The recommended in Tumwater. No funding will be used for estimates are prepared by Rider Levett Bucknall, and are Secretary of State’s other facilities or to respond to deferred based upon assumptions prepared from the site plans, floor maintenance on other facilities. plans, building systems narratives, and program breakdown provided by the design team. The original plan was to build on existing foundations surrounded by an existing parking lot. With the new alternative location on Linderson 5.3 Effective Utilization Of Space and Tumwater Boulevard, the whole site will need to be developed. This, along with the escalation in construction As noted in Section 5.1.5, because there is no more room in cost have resulted in a project which may cost more, but either the Library or Archives facilities, extra storage must will deliver a better product, free from the constraints of be leased for the Archives and Library to house overflow the previous site. The C-100, utilizing the estimate by WT material, a situation that leads to fragmentation of these Partnership, accounts for a project escalation and con- collections. The Archives is in a facility more than 50 years tingencies based on OFM standards. Where design and old, lacking the space and infrastructure to support modern specification information was insufficient, assumptions and

Project Budget Analysis [43] allowances were made based wherever possible on discus- 5.5 Funding Sources and Methods sions with the design team. Historical data from similar Currently, divisions within the Office of the Secretary of projects, cost information from suppliers and subcontrac- State (OSOS) are located in separate leased facilities tors, and conditions in the local construction market were throughout Olympia and Tumwater. Consolidating all six taken into consideration. facilities into a new Library-Archives Building creates the opportunity to reallocate current annual rent payments of Unit pricing is based on September 2018 costs. $2,180,291 into one facility. This new facility is financed, in part, through a Certificate of Participation (COP $103M) and A reasonable allowance of estimating contingency has a 2018 Legislative Appropriation of $5 million for design. been included to account for the preliminary level of the Additionally, the office will request a recording fee increase design and the complexity of the project. The costs used in of $2.00 on documents filed at County Auditors’ Offices. this estimate are based on the assumption that competitive In addition to the $2 fee increase is the transfer of the $.50 bids for all trades will be received, unless noted otherwise, fee which funded the COP for the Digital Archives facility in and that the contractor will be required to pay state prevail- Cheney, Washington. The Digital Archives debt was paid in ing wages for the areas including travel and associated full during FY 2018. fringe benefits. Exhibit A provides the details of the facilities referenced With approval of this Predesign Addendum, OFM released above. the $5 million in appropriated design funds. The architect will design the facility and come up with an estimate based Exhibit B documents the current lease agreements within on concrete factors with a more exacting amount which each division less any debt service currently owed on will drive the final COP and budget request for this building existing COP’s. Revenue associated with RCW 36.22.175(3) during the 2019 session. Until the architects work is under- that will be available after the Cheney Digital Archives COP way, the estimate is the most accurate document available is satisfied in 2018. The projected total cost of the facility when assuming the cost of this important and vital project. is $108 million based on the C-100. It is anticipated the funding sources and reductions noted in Exhibit C will lower the final COP cost.

EXHIBIT A - FACILITY DETAIL

BUILDING ADDRESS BUILDING OWNER REPORTED LEASE LEASE END CURRENT CURRENT NAME SQUARE FEET START DATE DATE MONTHLY YEARLY RENT (NET) RENT

Archives Bldg 1129 Washington St SE, Department of Enterprise 47,900 7/1/2017 6/30/2019 $31,214.83 $374,577.96 Olympia Services

Elections 520 Union Ave SE, Sami Company LLC 10,668 7/1/2015 6/30/2020 $19,465.45 $233,585.40 Building Olympia

Library Annex 7510 New Market ST Department of Enterprise 6,382 7/1/2017 6/30/2019 $3,930.25 $47,163.00 SW, Tumwater Services

Dolliver 801 Capitol Way, Department of Enterprise 17,000 9/20/2000 6/30/2021 $32,583.33 $390,999.96 Building Olympia Services

Records 8009 River Drive, Kaufman Development LP 25,000 8/1/2015 8/1/2020 $11,750.00 $141,000.00 Center Annex Tumwater

Washington 6880 Capitol Blvd SE, Vine Street Investors LLC 49,904 1/1/2017 12/31/2021 $82,747.07 $992,964.84 State Library Tumwater

156,854 $181,690.93 $2,180,291.16

[44] Washington State Archives & Library Predesign EXHIBIT B - DEBT PAYMENT PLAN