UNDER GOI-UNDP-USAID PROJECT ON ENHANCING INSTITUTIONAL & COMMUNITY RESILIENCE TO DISASTERS AND CLIMATE CHANGE

City Disaster Management Plan Evacuation and Response

Sikkim State Disaster Management Authority & Municipal Corporation

This plan was formulated in consultation with District Disaster Management Authority, EAST and Gangtok Municipal Corporation. The plan is in accordance with the Handy DDMP. This version is updated till August, 2015. Contents

Sl.No. Contents Page Number

1 Objective 4

2 City Profile 5

3 Instituional Arrangement 9

4 Ward Disaster Management Committee 11

5 Evacuation and Response Plan 12

6 Incident Action Plan 16

7 Important Telephone Numbers 31

8 Resources Available 34

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Objective

The objective of the City Disaster Management Plan is:

• To mitigate impact of natural and man-made disasters through preparedness at City and Urban Ward level. • To assist the line departments, district administration, communities in developing compatible skills for disaster preparedness and management. • To disseminate factual information in a timely, accurate and tactful manner while maintaining necessary confidentiality. • To create awareness among the people about hazard occurrence and increase their participation in preparedness, prevention, development, relief, rehabilitation and reconstruction process. • To have response system in place to face any eventuality. • To affect or elicit the least possible disruption to the normal life process when dealing with individuals in disaster. • To ensure active participation by the Government Administration, Communities, NGOs, CBOs and Volunteers / Ward Disaster Management Committees at all levels making optimal utilization of human and material resources at the time of disaster.

This plan is made in accordance with the Handy DDMP prepared by DDMA, EAST with the sole rational that CDMP may compliment the DDMA, EAST in response and evacuation activities.

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City Profile

Gangtok is located at 27°20′N 88°37′E / 27.33°N 88.62°E / 27.33; 88.62. It is situated in the lower Himalayas at an altitude of 5,500 ft (1,676 m). In addition to being the state capital, it is the headquarters of the East district. The town lays on one side of a hill, with "The Ridge", housing the governor's residence, at one end and the palace, situated at an altitude of about 6,000 ft (1,829 m), at the other. The city is flanked on east and west by two streams, namely Roro Chu and Ranikhola, respectively. These two rivers divide the natural drainage into two parts, the eastern and western parts. Both the streams meet the Ranipool and flow south as the main Ranikhola before it joins the Teesta at . Most of the roads are steep, with the buildings built on compacted ground alongside them.

Most of Sikkim, including Gangtok, is underlain by Precambrian rock which contains foliated phyllites and schists; slopes are therefore prone to frequent landslides. Surface runoff of water by natural streams (jhora) and man-made drains has contributed to the risk of landslides. According to the Bureau of Indian Standards, the town falls under seismic zone-IV (on a scale of I to V, in order of increasing seismic activity), near the convergent boundary of the Indian and the Eurasian tectonic plates and is subject to frequent earthquakes. The hills are nestled within higher peaks and the snow-clad Himalayan ranges tower over the town from the distance. Mount Kanchenjunga (8,598 m or 28,208 ft)—the world's third-highest peak—is visible to the west of the city. The existence of steep slopes, vulnerability to landslides, large forest cover and inadequate access to most areas has been a major impediment to the natural and balanced growth of the city.

There are densely forested regions around Gangtok, consisting of temperate, deciduous forests of poplar, birch, oak, and elm, as well as evergreen, coniferous trees of the wet alpine zone. Orchids are common, and rare varieties of orchids are featured in flower shows in the city. Bamboos are also

4 | Page City Disaster Management Plan abundant. In the lower reaches of the town, the vegetation gradually changes from alpine to temperate deciduous and subtropical. Flowers such as sunflower, marigold, poinsettia, and others bloom, especially in November and December.

General Statistics Sl.No. Parameter Value 1. Gangok Municipal Area Notified Year 2010 2. Number of Wards 15 3. Population 1,00,286 4. Total Area 19.016 KM

The table showing Likely Hazards vs Occurrence of month matrix

Index Jan Feb March Apr May June July Aug Sept Oct Nov Dec

Landslide

Flash Flood, Lightening & Thunder, Hailstorms

House Fire

Forest Fire

Earthquake

The table shows the likeliness of various hazards to their months of occurrence. Earthquake hazard is of constant concern as Gangtok City falls under Seismic IV category, whereas the MDT & MBT line passes along the city boundaries. Landslide is also a recurring hazard mostly due to urbanization and muck accumulation, it’s likeliness of occurrence is during the peak monsoon season, similar with flash flood and Hailstorms including Lightening and Thunder. Forest Fire occurs in the fringes of the GMC notified area during winter season whereas the threat of house fire looms throughout the year. Therefore, It is imperative to identify the various sectors of Gangtok City, which are most prone to the three likely hazards, which pose the most immediate threat to the population, namely, Landslides, Earthquake and Fire incidents. Based on this identification, Gangtok can be divided into various wards, which, during these calamities can become self-contained units for the purpose of organizing Relief camps, Control

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Relief and Rescue operations and Setting up committees to report to the Control Rooms for various assistance. For the purpose of such identification, the advice of the experts from the Mines and Geology Department has been obtained. On the basis of this advice, as well as common experience, the following ward division is proposed, which lists simultaneously, the most likely hazards, which each area is expected to face.

Sl. No. WARD NAME LIKELY HAZARDS

1 BHOJOGHARI-BURTUK Landslide, Mud-flows/Earthquake

2 UPPER SICHEY Landslide, Mud-flows/Earthquake

3 LOWER SICHEY Landslide, Mud-flows/Earthquake

4 ARITHANG Landslide, Mud-flows/Earthquake

5 NAM-NANG – PANIHOUSE Landslide, Flashflood/Earthquake

6 DEORALI Landslide, House fire/Earthquake

7 TADONG-5TH 6TH MILE Landslide, Flashflood/Earthquake

8 CHANMARI Landslide, Flashflood/Earthquake

9 TATHANGCHEN Landslide, Flashflood/Earthquake

10 SYARI-LOWER-UPPER Landslide, Flashflood/Earthquake

11 MG MARG House Fire, Earthquake

12 DEVELOPMENT AREA House Fire, Earthquake

It can be discerned from Table 1.0, that almost the entire city of Gangtok, geologically speaking is prone to landslides and mud flows. Only the Bazaar area would be an exception to this possibility. However, the earthquake prone areas are basically those which are heavily populated and have high-rise concrete structures without any intervening space to sway and withstand the shock of passing wave. This category comprises the following areas: MG Marg, New Market, Development Area, Pani House, Deorali, parts of Tadong, around the Convey Ground, Arithang Thathengchen and Chandmari.The fire prone areas are basically the heavily congested Bazaars of Tadong, Deoarli and MG Road and Lall Bazaar, which do not have any fire fighting resources. The table also shows that some areas namely Arithang,

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Pani House, Deorali, and Tadong are the most critical since they are susceptible to both earthquakes and landslides and in the latter cases even fire.

Sl.No. Ward Wise Population Ward Total

1 DEORALI 7631 2 DARAGAON 8370 3 TADONG 5715 4 RANIPOOL 5284 5 ARITHANG 8684 6 BURTUK 8664 7 CHANDMARI 5484 8 TATHANGCHEN SYARI 8114 9 LOWER SICHEY 6377 10 UPPER SICHEY 6094 11 DEVELOPMENT AREA 7014 12 UPPER M.G.MARG 2855 13 LOWER M.G.MARG 5039 14 TIBET ROAD 3726 15 DIESEL POWER HOUSE 5094

The detailed community wise with male-female population is available as annexure. The ward maps are also available as annexure.

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Institutional Arrangement

The Gangtok Municipal Corporation is a sub-body of the Urban Development & Housing Department, . The GMC administration has the following officers and staff.

Sl. No: Name: Designation Mobile No: 1. Mr.C.P. Dhakal Municipal Commissioner 9434722042 2. Mr.Hem Kr. Chettri Deputy Municipal Commissioner 9434143936 3. Mrs. Sarda Gurung Bazaar Officer 9933626337 4. Mr. Sushil Pradhan Municipal Finance Officer 9832089345 5. Mr. Kelsang Topgyal Assistant Municipal Commissioner 9475915739 6. Mr. K.J. Martin Assistant Engineer 9475560526 7. Mr. Karma W.Chankapa Senior Inspector 9475504273 8. Smt. Nanda Maya Sunar Office Superintendent 9434382103 9. Mr. Suman Rai Inspector 9735923159 10. Mr. L.M. Basnett Junior Engineer 9655858486 11. Miss. Geeta Gazmer Head Assistant 9733374547 12. Mr. San Bdr. Tamang Head Assistant 7407189272 13. Mr.Pema T.Bhutia D/Man 9434117177 The devolved function of the GMC includes Sanitation and Solid Waste Management.

The urban local body is comprises of the following:

Sl. No. Ward Name Councillor’s name Mobile No. 1 Development Area Y.B. Thapa 9434065582 2 Chandmari Lhasey Doma (Mayor) 9832376947 3 Tibet Road Hissey Doma 9434410334 4 Lall Bazar Sandhya Prasad 9647750007 5 Burtuk 6 Daragoan Bhasker Basnet 9800700773 7 Ranipool Damka Dahal 9434127291 8 Upper Sichey Neel Bdr Chettri 9434869323 9 Lower Sichey Arati Giri 9434137073 10 Arithang Ashis Rai 9733188484 11 6th mile Prabhat Gurung 9933443456 12 Diesel Power House(DPH) Srijana Khati 9434137305 13 Pani House Uday lama 9733133300 14 M.G Marg Shakti Singh (Dy Mayor) 9932009911 15 Tathangchen

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Civil Defence members who look after the Gangtok Sector are the following:

Sl. No. Sector Name of Sector Warden Mobile no 1 Tathangchen Nambi Tshering Bhutia 9593982796 2 MG Marg Namgyal Wangdi 9434357997 3 Development Area B.K. Roka 9832063782 4 Deorali, Tadong Naresh Agarwal 9434081181 5 Ranipool Basudev Pradhan 9434051815 6 Arithang Mani Yonzon 9933064745 District Collectorate East, DDMA Offiice No / Fax Mobile Email ID Name Designation No Number Shri Prabhakar Verma,IAS District 284222(Fax) 9434741997 [email protected] Collector,East 284444(O) Ms.Gloria Namchu,SCS ADC,East 284222(Fax) 7797129960 [email protected] Mr.Kapil Meena,IAS ADC,East 8900527997 [email protected] Ms.Sharmistha Rai SDM,East 284210(Fax) 9933707064 [email protected]

Mr. Karma Lodey Lepcha SDM,Gangtok 284444(O) 9434084050 Mr. Narendra Chettri SDM,Rongli 255887(Fax) 9933005505 chettri.narendra@yahoo .com

Mr.Zigme Wangchuk Bhutia SDM, - 9434446818 [email protected] Mr.Hemant Rai SDM,Pakyong 257827(Fax) 7407896459 [email protected] Mr. Sonam Wangyal Lepcha DPO,East - 9679889137 [email protected] om

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Ward Disaster Management Committees

The primarily responsibility of the Ward Disaster Management Committee is as follows:-

1. Reviewing the Hazards in their respective wards. 2. Analysing the vulnerabilities in their wards. 3. Working in coordination with DDMA East. 4. To make arrangements for emergency actions.

Name of the Ward Members Telephone Numbers Ranipool Mahesh Agarwal 9832370595 Dhan Pal Jairu 9775977278 Nip Raj Pradhan 9733250876 Dr. D.P. Sharma 7407669747 Ms. Punam Ruchal 9932103071 Karma Bhutia 9832077635 Daragoan G.Goparma 9434196260 Manoj Pradhan 9434188243 T.N. Bhutia 9832033184 Dr. O.P. Dhakal 9932232690 Mrs Tulshi Chettri 8145892457 Mrs Basanti Gurung 9434446918 Tadong P. Shrestha 9434143825 D.K. Sunwar 8967035371 Dr. G. Luitel 9434109868 Mrs. Pushpa Mangar 9647867102 Naresh Agarwal 9434181180

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Evacuation & Response Plan

TOTAL POPULATION DETAIL OF GANGTOK CITY Name TRU No_HH TOT_P TOT_M TOT_F Gangtok (M Corp.) Urban 23773 100286 52459 47827 Gangtok (M Corp.) WARD NO.-0001 Urban 2282 9957 5435 4522 Gangtok (M Corp.) WARD NO.-0002 Urban 1363 5873 3073 2800 Gangtok (M Corp.) WARD NO.-0003 Urban 1997 7979 3984 3995 Gangtok (M Corp.) WARD NO.-0004 Urban 1448 6177 3240 2937 Gangtok (M Corp.) WARD NO.-0005 Urban 1687 6723 3283 3440 Gangtok (M Corp.) WARD NO.-0006 Urban 990 3987 2038 1949 Gangtok (M Corp.) WARD NO.-0007 Urban 2008 8212 4291 3921 Gangtok (M Corp.) WARD NO.-0008 Urban 809 4032 2154 1878 Gangtok (M Corp.) WARD NO.-0009 Urban 547 2664 1455 1209 Gangtok (M Corp.) WARD NO.-0010 Urban 765 3266 1681 1585 Gangtok (M Corp.) WARD NO.-0011 Urban 1753 6938 3464 3474 Gangtok (M Corp.) WARD NO.-0012 Urban 2444 9605 4791 4814 Gangtok (M Corp.) WARD NO.-0013 Urban 2290 9325 4759 4566 Gangtok (M Corp.) WARD NO.-0014 Urban 1047 4520 2319 2201 Gangtok (M Corp.) WARD NO.-0015 Urban 2343 11028 6492 4536

Source: DESME, GOS

Respective Ward Councillors and Sector Warden, Civil Defence will help and co-ordinate with SDRF/Fire/QRT/Army/ITBP/ to evacuate the victims and take them to following designated areas.

Sl Ward name Temporary In-charge at Designated Incharge of the Main co- no assembling area temporary areas area ordination area hub 1 Chandmari Taxi stand Nambi Guard Ground Principal, West District Tsehring Point School Control Bhutia, DFO(T) Room, MG 2 Tathangchen - - Guard Ground Marg Where 3 Tibet Road MLA hostel Dhiraj, Guard Ground the In-charge US,LRDM of Relief & 4 MG Marg In front of DCR Sonam R. TNA Ground Principal, TNA Rehabilitation Bhutia, (ADC-Dev) as TO,Tourism per the ICS 5 Development In front of B. Adhikari, TNA Ground prepared for Area Sangram hall DE/UDHD the East 6 Lall bazaar In front of Sarah TNA Ground District will Denzong cinema Tamang, direct, hall BO/GMC prepare and

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7 Daragoan Convey ground College Principal, SGC arrange their Ground necessities. 8 6th mile Junction near Dup Tshering, College sarswati mandir RO/GTK DC Ground off. 9 Lower Sichey Ranka junction Budhilall Dy. Dir/ Sports near forest check- Bhattarai, Palzor post RO/GTK, stadium Forest 10 DPH Area - - Palzor stadium 11 Arithang Lall bazaar Karma Bhutia, Palzor Junction near RI, DC Off Stadium Shere Punjab 12 Pani house Local taxi H.K. Chettri, Palzor stoppage area Dy Com., GMC Stadium 13 Upper Sichey - - School Ground, TNSSS 14 Burtuk Swastik gate James Lepcha, Helipad Principal, TNSSS ACF(T), GTK Area/School Ground, TNSSS 15 Ranipool Bridge near pump B.K. lama, Jt School Principal Bahai Sec, food Ground, School Saramsa

IN-CHARGE OF TEMPORARY ASSEMBLING POINT/AREA.

Sl no Name of Nodal Designation/department Contact no Designated area Officer 1 Nambi Tshring Bhutia DFO(T) 9593982796 Taxi Stand, Chandmari 2 Dhiraj Adhikari US, LRDMD 9434025764 MLA Hostel 3 Sonam Rinchen Bhutia T.O. Tourism 9434184178 Infront of DCR, MG marg 4 B. Adhikari DE/UD&HD 9832090900 Infront of Sangram Hall, Dev Area 5 Sarah Tamang Bazaar Officer, GMC Infront of Denzong Hall 6 G.C. Khanal Jt Dir, LR/DM 9647872307 Convey Ground 7 Dup Tshering RO/Gangtok(DC Office) 9434169553 Sarswati Mandir, 5th mile 8 Budhilall Bhattarai RO/Gangtok(Forest) 9679690442 Forest Checkpost, Ranka Junction, Sichey

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9 Karma Bhutia Revenue Inspector (DC 9735912566 Shere Punjab Hotel, Office) Junction lall Market 10 H.K. Chettri Dy. Commission 9434143936 Local taxi stoppage, panihouse 11 James Lepcha ACF (T) 9002733476 Swastik Gate 12 BK Lama Jt Secretary, Food 9635819454 Truck Stand/Bridge near the petrol pump

IN-CHARGE OF DESIGNATED AREA.

Sl no Name of Designation/department Contact no Designated area Nodal Officer 1 Mrs A Rai Principal, West Point School 944256865 Guard Ground 2 Mr Kuldeep Principal, TNA 9434070023 TNA Ground Singh Kheran 3 Dr. M.P. Kharel Principal, SGC 9434241044 College Ground 4 Mr Thupden Dy Director, Sports Deptt 9434257642 Palzor stadium Rapgyal 5 Mr Kedar Principal Bahai School 03592-251990 School Ground, Sharma Saramsa, 6 Mr Babay Principal TNSSS 9434256865/9647888148 Helipad area/TNSSS Thoma ground

Response Operation

1. Information of collapse obtained/received from GMC, Govt. or any other source. 2. In-charge of control room to rush to site of collapse. 3. Control room to inform SP/East (Fire brigade, SDRF, Army, SSRT, DFO(T)), CMO(Ambulance and doctor), In-charge of the temporary assembling points as well as designated areas to activate as per the evacuation plan. 4. DPO to intimate Rescue team i.e. Fire brigade, Ambulance, Police, SDRF, SSRT etc. and initiate rescue operation and handed over the charge to designated officer. 5. Evacuated victims may be sent to designated assembling point for further arrangement at relief camp or designated areas in co-ordination with ward councillor and CD volunteers. 6. Injured victims may be sent to hospital directly via ambulance. 7. Subsequently the in-charge of disaster site will inform details of collapse/dead/injured person to the control room for further information to all concern and necessary action to be taken via proper channel. 8. All the section head should deploy their officer In-charge in each stage of the situation (disaster site, assembling areas, designated areas, relief materials, requisition of equipments etc) to execute the role /duty perfectly.

Role of In-charge of temporary assembling areas

1. Clear the area with the help of police and volunteers, arrange traffic if on the road side 2. Arrangement of transportation for the victims.

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3. Co-ordination with nodal officer at the designated areas, disaster site In-charge as well as with control room.

Role of Nodal Officer at designated areas

1. Maintenance of detail number of victims (male/female, children, adult, old or disable person) 2. Arrangement of food, water, medicines, blankets etc in co-ordination with section head 3. Co-ordination with In-charge temporary assembling point, Section head and control room. 4. Requisition of doctors and other emergency items in consultation with Section head. 5. Detail report of the victims accommodated to be submitted to control room via section head.

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Incident Action Plan

INCIDENT COMMAND FLOW CHART

Each ICP is responsible to provide prompt and relevant information to the DEOC concerning any disaster event or potential disaster event occurring within their area. The post is also responsible for the coordination of all local resources as well as those allocated to it for disaster management purposes.

Incident Commander: The Incident Commander is responsible for commanding all the activities in case of any incident. The individual designated as the IC has the overall responsibility for all functions. The IC may decide to perform all the coordination, functions himself, or delegate authority to perform functions to other people in the organization. Delegation does not, however, relieve the IC from overall responsibility

INCIDENT COMMAND

(Incident Commander – District Collector)

Planning Transport (ADC Planning Section (ADC (R) ) Relief & Rehabilitation (ADC - Dev) (Adm))

Communication Search & Rescue (SP-East) (ADC(Adm)) Logistics (SP -East) (ADC(R))

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Planning: The Planning section is responsible for the collection, evaluation, and display of incident information, maintaining status of resource, and preparing the Incident Action Plan and incident related documentations.

PLANNING SECTION 1. (ADC(R))

Resource Unit Situation Unit Documentation Unit (Maintaining the status of all assigned (Collection, processing and resources) organisation of all incident (Maintenance of accurate information) SDM Gangtok-II/Pakyong/Rongli SDM Gangtok-II and up-to-date incident files) DPO (DM) (to get info from other SDMs and assisted by GVAs) DPO (DM) (to display info when reqd) GVAs as Field Observers

General Documentation Financial Documentation DPO (DM) CAO (DC)

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Search & Rescue: The operations section is responsible for directing the tactical actions to meet the incident objectives within a stipulated time. Tactical action describes what must be accomplished within the selected strategy or strategies in order to achieve the Incident objectives.

SEARCH & RESCUE UNIT 2.

SP-East

CMO ASP (HG &Civil Defence)

ASP (E) DFO (T)

Col GS -1(Ops) SDM Gangtok-II/Pakyong/Rongli SDPO Gangtok/Pakyong/Rongli/Rangpo All GVAs DPO(DM)

Relief & Rehabilitation: Coordination of available resources, including those allocated from the state government and disaster area, in support of the disaster affected community. Arrangement of relief camp and later permanent solution for the affected victims.

RELIEF & REHABILITATION UNIT

ADC - DEV

Relief Camp Establishment & Medical Camps & Ambulance Community Kitchen & Water Distribution of Supply Relief Materials CMO (In consultation with concerned DCSO SDM Gangtok-II/Pakyong/Rongli SDMs SE (WS & PHED)

All GVAs and GVAs) (In consultation with concerned SDMs and GVAs)

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Communication: Communication chief is responsible for collecting the information from the incident area and developing and releasing information about the incident to the news media and to other appropriate agencies and organizations after dully taking approval from IC or the competent authority.

COMMUNICATIONS SYSTEM

ADC (Adm)

CONTROL ROOM UNIT & GENERAL EMERGENCY COMMUNICATION (WT) COMMUNICATION SP-East ADC (Adm) OC (WT) SDM-I

DPO (EDZP)

Transportation: Transportation chief is responsible for arrangement of transport facilities to the incident area in coordination with branch director. It could be either from road, Air or other means.

TRANSPORTATION SECTION

ADC (Adm)

ROAD UNIT AIR UNIT

Sr RTO JS (Tourism) SDM Gangtok-II/ SDM Gangtok-II Pakyong/Rongli JD (HRDD) SDPO Pakong/Rongli DSP Traffic

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Logistics: The Logistics Section is responsible for providing adequate services and support to meet all incident or event needs. Apart from support & Service branches, Finance is also a branch in Logistics. The Finance Branch is responsible for keeping track of incident-related costs, personnel and equipment records, and administering procurement contracts associated with the incident or event.

LOGISTICS SECTION

ADC (R)

Finance & Resource Provisioning Facilities, Ground Support & Branch Service Branch

CAO SDM Gangtok-II/Pakyong/Rongli SDM Gangtok-I (to obtain and put SDPO up demands from all SDMs) Gangtok/Pakyong/Rongli/Rangpo DPO (DM) All GVAs TO (to assist DPO) All ACFs

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ACTIVATION OF INCIDENT COMMAND SYSTEM Depending upon the location and degree of disaster, Incident Commander (IC) would be appointed. Most of the time, District Magistrate of the affected district undertakes responsibility as Incident Commander and take up following immediate actions:-  Incident Commander will designate Incident Management Team (IMT) according to the rank requirement and assigned responsibilities under four sections of Logistics, Planning, Finance and Administration.  Incident Commander will direct to the EOC in-charge to inform all the DDMC members about the incident and Incident Command Post.  Incident Commander will direct a senior officer of ADM rank to coordinate with the team leader of Emergency Support Functions (ESFs).  EOC will also pass the information to the heads of emergency support functions and Incident Management Team about the location of Incident Command Post.  Direct EOC in-charge to pass the information to the State apex body/Unified commander SL No. ICS Position Suggested rank and position 1 Incident Commander District Magistrtae 2 Liasion Officer ADM-I 3 Information Officer ADM-II 4 Safety Officer Chief Fire Officer 5 Operation Chief SP 6 Planning Section Chief ADC (Planning) 7 Logistic Section Chief Municipal Commissioner/ BDO 8 Finance / Adm. Section Chief ADM (Finance& Revenue) 9 Situation Unit Leader SDM 10 Resource Unit Leader DM 11 Supply Unit Leader DF& CSO 12 Communication Unit Leader DIO 13 Facilities Unit Leader Executive Eng, PWD 14 Transport, Ground Support Leader RTO 15 Medical Unit Leader CMO

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Responsibilities of Incident Management Team

i) Incident Commander:  Incident Commander (IC) shall rush to the Emergency Operations Centre (EOC) where Technical Experts and Section Chiefs shall join him. He shall remain in contact with EOC to know the updated status of incident.  In consultation to Technical Experts, Incident Command Post (ICP) shall be selected near incident site.  Obtain updates of the incident situation from ICP and establish a link for continuous communication through dedicated telephone lines with speakerphones, set of walkie-talkies, computer link etc. with the help of coordinator.  Supervise the overall management of each function through respective members of DDMC and expediting response whenever required.  Identify the hazardous and threatened areas based on map and information received from ICP.  Take decisions on requirement and priorities of evacuation and organize the resources to execute the same.  Based on the inputs from the first responders, and experts available at ICP, identify the additional resources requirement and initiate mobilization with the help of section chiefs.  Coordinate with the other district authorities and state authority.  After making required arrangement, Incident Commander shall visit incident site to supervise the situation.  He shall also take decisions in demobilizing the resources.

ii) Operations Chief: Most preferred rank for the operation chief is Additional District Magistrate (ADM). Following are the duties designated for Operation Chief:  Responsible for the management of all operations directly applicable to the primary mission. He will activate the Emergency Support Functions and coordinate with the teams leaders of ESFs.  Activates and supervises organization elements in accordance with the Incident Action Plan (IAP) and directs its execution.  Determine need and request for additional resources.

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 Review suggested list of resources to be rebased and initiate recommendation for release of resources.  Make changes to IAP as necessary.  Report Information about special activities, events or occurrences to Incident Commander.  Maintain Unit / Activity details.

iii) Planning Section Chief Planning section chief shall be responsible for performing following duties:  Collection, evaluation, dissemination and use of information about the development of incident and status of resources. Information is needed to: o Understand the current situation. o Prepare alternative strategies and control operations.  Supervise preparation of Incident Action Plan (IAP).  Provide input to IC and Operation Chief in preparation of IAP.  Reassign out of service personnel already on site to other positions as appropriate.  Determine need for any specialized resources in support of the incident.  Establish information requirements and reporting schedules for Planning Section Unit (e.g. Resources, Situation Unit).  Compile and display incident status information.  Oversee preparation and implementation of Incident Demobilization Plan.  Incorporate Plans (e.g. Traffic, Medical, Site Safety and Communication) into IAP.  Maintain Unit / Activity details.

iv) Logistic Section Chief Logistic section chief shall be an officer of rank of ADM. He shall be responsible for providing facilities, services and materials at incident site. He will participate in preparation and implementation of Incident Action Plan (IAP) and activates & supervise Logistic section.  Assign work locations & tasks to section personnel.  Participate in preparation of IAP.  Identify service and support requirements for planned and expected operations.  Coordinate and process requests for additional resources.

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 Provide input to / review communication plan, Traffic plan, medical plan etc.  Prepare service and support elements of IAP.  Recommend release of unit resources as per DM plan.  Maintain Unit/ Activity details.

Emergency Support Function (ESF) Plan Need of ESF Plan

A disaster causes immense loss to human lives in a massive scale. If a formalized and timely response would not take place death toll can increase immensely. Therefore each district and state formulates a Emergency Response Plan consisting several Emergency Support Functions (ESFs) related to Communication, Search and Rescue, evacuation, law and order, medical response and Trauma Counseling, water supply, electricity, warning and transport etc. All of these emergency functions consist of emergency plans that would be activated at the time of emergency. The ESF Plan document outlines the objective, scope, organization setup and Standard Operating Procedures (SOPs) for each ESF that is to be followed by the respective ESF agencies when the Incident commander will activate the response plan. Standard Operation Procedures (SOPs) provides a basic concept of the operations and responsibilities of Disaster Management Team, Nodal and Secondary agencies.

ESF Organizational Setup and Inter-relationships:

The plan establishes an organized setup to conduct ESF operations for any of the Natural and Manmade Disasters. It outlines an implementing framework of sharing resources and coordinating, preparedness, Mitigation, response and recovery as per the requirement. National and State level department will be engaged to support during an emergency situation. The Plan has structured the activities of concerned agencies i.e. Nodal and support agencies into an organized manner grouping their capabilities, skills, resources, and authorities across the State and district Government. The plan unifies the efforts of State Departments and support agencies so that they are involved in emergency management comprehensively to reduce the effects of any emergency or disaster within the state.

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The Land Revenue and Disaster Management Department is the Primary Agency coordinating all Disaster Risk Management Efforts at State Level. However there will be other Agencies involved with different ESFs. Each ESF shall have an ESF Nodal agency, and a number of support agencies. The ESF Nodal agency shall be directly linked to the Incident Commander/District Magistrate and the State EOC, and will be the main coordinator in charge of the ESF. The support agencies to the ESF shall support the Nodal agency in establishing and managing the emergency shelter and rehabilitation. At the district level, the Nodal Agency will lead the ESF with direct link to the Incident Commander of the District and the district EOC. The Nodal Agency will also be a member of the Incident Management Team lead by an officer of the Revenue/Police or other department as decided upon by the district IC, and as required by the Incident Manager who may draw upon some or all of the ESFs for onsite response. The Nodal Agency must hence nominate a Team Leader (TL) at the State level and district level, and a member for the IMT(s) in advance, with appropriate (at least two) alternate arrangements. The Nodal and Support Agencies must together or separately (as decided according to need of the specialized function) constitute QRTs with members, and appropriate (at least two) alternate arrangements. Team Leader (TL) of EOC would be on the basis of its authorities, resources, and capabilities in the functional area. He would be the member of Disaster Management Team that represents all of the key functions of the district in a single location under the direction of the District Magistrate (Incident Commander). All persons nominated, and all teams must go through a sensitization, training and must be acquainted with the Standard Operating Procedures of the ESF Plan. They must practice and update their plan and SOP regularly (at least twice a year). Each of the Nodal and Support agencies would also comprise of Quick Response Team trained to carry out their functions at the response site. The success of ESF will be of critical importance and would reflect in the lives saved in the golden hour. Below a list of ESFs has been given which will be activated at state/district level during emergency situation.

ESF Function Scope Team Leader Support Leader ESF 1 Coordination Establishing effective District SP, ADM, Municipal coordination for smooth Magistrate Commissioner, Chief Relief & Response activities Fire Officer, CMO, Executive Engineer PWD, Power, AH&V Officer, ASP (HG&CD)

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ESF 2 Communication Establishing and SP Bharat Sanchar Nigam maintaining communication Limited, NIC, Police / . Providing backup for all Fire/ Revenue type of communication Wireless operator, devices needed during Ham Radio Operator emergency response Clubs, Telecom Dept. operations Mobile Operators, FM Radio, Local Cable TV Network, Electronic and Print Media, Signals IMD, CWC, Radio and Doordarshan. ESF 3 Emergency Public, The flow of accurate and ADC/ SDM Assistant Director. Information ,Help timely emergency Information, DIOS, , Line & Warning information is critical for District Sports Officer, the protection of lives and NGOs, Emergency property in the wake of a operation centre, catastrophic event. Local Cable TV, Preparation and Network , Media, NSS, dissemination of notifications, updates, warnings, and instructional messages, making the help line operational ESF 4 Search & Rescue Removal of trapped and Chief Fire Fire Dept; PHE, SDRF, injured persons from Officer / Police Dept, Police collapsed buildings and Deputy cum Dog handler, Civil other collapsed structures, Controller, Defense; Home administering first aid, and Civil Defense Guards, Health Dept, assisting in transporting the PWD, GMC, NCC, NYK, seriously injured to medical NSS, Helping Hands, facilities. This activity Lions Club and NGOs involves the use of professional and volunteer search and rescue teams including the use of dog teams. ESF 5 Evacuation Speeding up the evacuation SP SDRF, Police Dept, IRB, process. SAP, Home Guards and Civil Defence, NCC, NSS, Voluntary Organisations, Community Volunteers, NYKS and Rotary Club

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ESF 6 Emergency Medical Mass fatality management, CMO Health Department, Response Public health management Pharmacist, NGOs. & providing Medical, Mental health services

ESF 7 Relief Optimizing Food and Civil District Supply office; ADM F&R Supplies to the needful. LR&DMD, Chamber of

Accommodating homeless Commerce, Market and affected people and Association, Social providing mass care Welfare Dept, PWD, PHE, Municipal Corporation, Civil Society, Lions Club etc.

ESF 8 Water, Electricity, Restoration and repair of ADM PHE, Municipal Transport Electric and Water supply Corporation, system to minimize the Irrigation, PWD, impact. Panchayti Raj Institutions, Civil Society, RTO, Power Corporation, Local Trade Suppliers, Health Dept etc. ESF 9 Debris Clearance The identification, removal, Municipal Municipal Corporation and disposal of rubble, Commissioner , Forest wreckage, and other Officer; PWD, material which block or Irrigation, Power hamper the performance of Development emergency response Corporation. functions and procure needed equipments from support agencies using IDRN; should be a high priority action ESF 10 Law and Order Law and Order ADM SP , SP Traffic, SAP, enforcement for Public Commandant Home Safety Guards & Civil Defence.

Emergency Support Function 1: Coordination

Team Leader: District Magistrate

Support Agencies:

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 SP  ADM/ CAO (F&R).  SDM  Municipal Commissioner  CMO  Chief Fire Officer  SDRF  Commandant (Home Guards)  Executive Engineer (PWD, PHE, Power)  Civil Defence  NYK  Other relevant departments.

Preparedness Phase

 EOC to be functional.  Regular updating and situation analysis of any calamity through IMD.  Close look and patrolling of vulnerable areas.  Recording rainfall data and submission of rainfall fall report.  Arrangement for keeping telephone and fax line in order.  Storage of food stuff, arrangement for keeping drainage clear.  Identification & Selection of safe shelters.  Apprise Government Officials of their duties for pre, during and past disaster periods.

Response Phase

Circle Officers, SDMs, BDOs, ULBs, Executive Engineers of PHE , PWD, Power Department, Irrigation Department should take all precautionary measures and remain alert to face challenge of any disaster.

Responsibilities

 Maintaining coordination among all stakeholders to manage critical situations.  Strengthening EOC.

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 Arrangement of all unmet needs during emergency.  Patrolling all vulnerable points.  Resource Mapping.

Emergency Support Function 2: Communication

Team Leader: SP.

Support Agencies:

 Bharat Sanchar Nigam Limited.  NIC.  Police/Fire/Wireless.  Assistant Director (IT)/DIO.  Local Cable TV Network.  FM Radio.  Electronic & Print Media.

Immediate Task:

 Appointing a Nodal Officer, Communication.  Collection of initial reports of damage.  Finding the status of the affected regions in respect of establishing communication with rest of the state.  Finding the status of the key officials in the area.  Establish communication with the State Emergency Operation Centre, District Emergency Operation Centre as well as Relief Centres.

Initial Action :

 Identify operational telecommunication facilities within the affected area.  Identify telecommunication facilities that need to be transported to the affected site to establish the emergency operational services.

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 Identify the actual and planned action of the private telecommunication companies for reconstruction.  Establish temporary communication facility through mobile exchange on priority for use by district Officials, Officers in transit , relief camps, NGOs.  Establish a temporary communication facility for use by the public.  Carry out an assessment of overall damage for the following: i) Overhead route damage ii) Cable damage iii) Specific equipment damage.

Task during sustained Phase:

Establish emergency communications in order of priority to the functions and locations most in need of them for the mitigation of life- threatening situations and the relief of human suffering. Provide a communications advisory function and internal communications organization. Monitor and control, where possible, the reestablishment of telephone services.

ADM: Additional District Magistrate.

BDO: Block Development Officer.

CAO: Chief Accounts Officer.

ESF: Emergency Support Function.

EOC: Emergency Operating Centre.

IMD: Indian Meteorological Department.

SP: Superintendent of Police.

SDRF: State Disaster Response Force.

SDM: Sub Divisional Magistrate.

TL: Team Leader

NYK: Nehru Yuva Kendra.

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Important Telephone Numbers

Control Rooms, East Sikkim

Sl no VARIOUS CONTROL ROOM TEL. NUMBER 1 District Control Room, M.G. Marg 204995 2 State Control Room 201145 3 GMC Control Room 280191 2 Police Control Room, PHQ, Reserve Line 100/202892 3 Traffic Control Room, DC Office 284180 4 Forest Control Room, PS Road 9434446266 5 Emergency Fire Service, Opp. Hotel Tibet 101/202001 6 Emergency STNM Hospital 9233501059 7 Police Rescue Team, below Palzor Stadium 202371 8 Bharat Sanchar Nigam (BSNL), Control room 210184 9 Swastik Exchange phone no (GREF/BRO) 202068

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List of Line Departments and Central Orgainisations’ Nodal officers

Sl.No Name Department Mobile No

1 Mr. Rinzing Chewang SSDMA/LR&DMD 9434186234 Mr. K.B Gadaily Vigiliance 9732081815/03592- 2 202329(O)/03592-221242/208250(F) 3 Kitar Sherpa Eccleiastical Deptt 9932825622 4 S.T Gyatso CA & HD 9434117484 5 Chamchuk Lama SHDB 9832077288 6 Bikram Tamang DESME 9434191661 7 Chopel Lepcha Printing & Stationery 8145959484 8 Kewal Sharma Road & Bridge 9775827057 9 B.B. Rai SYA 9475504124 10 Karzi Sherpa SYA 9434117158 11 Y.P Gurung (IFS) Forest Deptt 9002958804 12 M.K Tamang F.S.and A.D.D 9474842999 13 Dr. O.T. Lepcha STNM 9933009711 14 Norbu Dadul FRED 9800260711 15 Y.N Gautam Building & Housing 9434103194 16 Jigme S Basi RMDD 9733327083 Dinker Gurung UD&HD 9933032718 17 18 Dr. Sanjay M Gazmer AHLF &VS 9832092256 H.K Chettri GMC 9434143936 19 20 Dig Vijay Sharma Road & Bridge 943415376 21 Janga Basnet Irrigation and Floods Control 9832547706 22 B.N Pradhan Commerce & Industry 9474648627 N.T Bhutia Social Justice 9593077666 23 Empowerement & Welfare Mrs. D.K Chettri Home Protocol 203795(O), 204374(Fax) 24 94341-26821 Jigmee D Denzongpa SSERC,Gangtok 03592-281044 25 Prakash Rai Fire & Emergency 8348581574 26 27 Yadav .K. Sharma IPR 9832077512 28 Sonam Rinchen Energy & Power 9679784844 29 S.K Pradhan Home Guard & Police 9434241414 30 Dr.S.R Lepcha Science & Technology 9647884804 31 N.Sherpa DMMG 9434137219 32 A.B Subba PHED 9434001021 33 Prem singh Rai LRDMD,TD,NIC 9932294277 34 B.Rangaswamy BSNL 9434095567 35 Ajit Chettri Reliance Telecom 7865999669 36 Lt Col Vikram Shegal Army 9434447500 Major Kartik Batra G50-2,HQ 17 Mtn Arty 9474676670 37 Bde,Army Major Rohit Malik GSO-1,17 Mtn Arty 7830399193 38 Bde,Army Major Joshi BRO 7551819468 39 Namgyal Bhutia Excise (Abk) Deptt. 9434356135 40 Krishna Chandra Sikkim Govt. College 9609776051 41 Subba Ajay Chettri Sikkim Govt. College 9434184162 42 43 Matrika Khatiwara Cooperation Department 9475979358 44 K.P.T Bhutia WS & PHED 9543261675 45 D.B Chettri Fire & Emergency 9434191545 46 D.K Pradhan Deptt of AHLF&VS 9593386876 S.K.Sharma Horticultre & Crash Crops 9749245913 47 Development Deptt. Mr. Dhundup Sikkim Scouts 7607108585/7595993312 48 Keronga 49 Mrs. Sushma Trikhatri HRDD 9434382094 50 Mr. Palzor Lachungpa Sikkim Helping Hands 9475556434 51 Ms. Kavita Sharma Sikkim Helping Hands 9434447505 03592-204984(Fax)03592-202068, Madhusudan Sahay Project Swastik(BRO) 03592-203241 52

53 Shri. M Chandra Das Geological Survey of India 9422145035/03592-280470 Mines,Mineral & Geology 54 Shri. Nima Sherpa Deptt. 9434137219 9932031423/9434031423/03592- 55 Mr. Damber Rai RMDD 201221(F)

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Resources Available

LIST OF EQUIPMENTS AVAILABLE IN THE EMERGENCY OPERATION CENTRE (EOC)

Sl.No Particular Size Unit Purpose 1. Solar light 10 2. Emergency light 06 3. Bosch GSH Professional 16 Large 01 Demolishing 4. Bosch GBS Medium 01 Drilling and Demolishing 5. Bosch GKS 400 Small Professional Small 01 MS Pipe Drilling 6. Bosh GKS 190 Professional Medium 01 Circular Saw 7. Bosch GWS 24-230 Professional Medium 01 Rod & Concrete Slab Cutter 8. GK 1640 Black & Decker 40 cm Medium 01 Chain Saw (Electric) 9. Samurai Chop Saw 4520 Medium 01 Chain Saw (Petrol) 10. Lock Cutter Medium 02 11. Search Light 08 12. Gaiti 04 13. Saw (Log-Cutter) Large 04 14. Big Hammer Large 6 15. Wielding Cylinder Large 01 16. Generator (Petrol) Medium 01 17. Generator (Diesel) 3 KV Large 01 18. Generator (Diesel)10 KV Large 01 Installed at DC Office 19. Generator driven Pillar Light Large 01 20. Satellite Phone 01 Handed Over to Head Office, SSDMA 21. Crow bar (Kata) 12 22. Helmet 15 23. Bampok 02 24. Sickle 03 25. Lever 12 26. Shovel (Belcha) 15 27. Hand mike/ Speaker 01 28. Spade 12 29. Nylon rope 03

Earthmoving machine and location under GREF

Sl no Road Sector Resources location JE-Incharge Contact no. 1 NH31 JCB-1no. Dett-IB P.K. Shukla 8016376455 CPLs-10nos. 2 IBP Road CPLs -10nos. Subash Chandra 9800482456 1. 3 NBP CPLs-5nos. Ravendra kumar 8906070880 4 G-C km 0.00 to CPLs-5nos. G.K. Patra 9476329202 6.25 5 JN Road JCB-1no. 8th mile Ravindra kumar 9434978546 BD-50-1no. CPLs-10nos. 6 Road to CPLs-2nos. Ravindra Kumar 9434978546 Hanumantok 7 JN Road JS-200-2noc. 13th mile Brijesh Kumar 9475918382 13.00 to 24.00 JCB-1no.

8 Kyangnosla- CPLs-5nos Baiju Vargesh 8900438866 Menla 9 Kyangnosla Pt- CPL-5nos Baiju Vargesh 8900084799 4122 10 Changu- BD-50-1no. Tamze Nitin Kumar Dane 8670550456 Nakchok- BD-80-1no carpost Tamze CPLs-10nos. 11 Tamze-Chola BD-80-1no. Tamze Dane Nitin Rajendra 8670550456 CPL-10nos. 12 G-C Road CPLs-10nos. Km11 Kumar Kishore 9474541691 Km 6.25 to BD-50-1no 13.0o 13 G-C Road BD-80-1no Km 15 R.K. Nainwal 8900527580 13.00 to 30.00 CPLs-10nos BD-50-1no Km 28

Note: JCB: Name of company used for Earthmoving machine CPL: Casual Payment Labours BD: Bull Dozer

EQUIPMENTS AND MANPOWER AVAILABLE WITH NHPC- TEESTA -V, BALUTAR

SL NO EQUIPMENTS MODEL QTY LOCATION 1 Tata Bus TATA 1510 6 Balutar 2 Ambulance SM 48 TCD 2 Balutar 3 ACE Crane RHINO 110C 1 Balutar 4 Chain Dozer BEML D 50A15 1 Balutar 5 Wheek Dozer CAT 814F 1 Balutar 6 JCB Loader 430Z 1 Balutar 7 Tasta Backhoe Loader JD 315 SE 1 Balutar 8 Chicago Pneumatic Diesel CPS-425 1 Balutar Air Compresser 9 Fork Lifter CAP-8T 1 Balutar 10 40 ton Portable Crane ESCORT 1 Balutar 11 Tractor ESCORT 1 Balutar 12 Pick up Van TATA 407 1 Balutar

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13 Tata Truck TATA 1613 2 Balutar 14 Tata Tipper TATA 1613 3 Balutar 15 Water Tanker TATA 1613 2 Balutar 16 Fire Temnder TASTA 1613 1 Balutar

EQUIPMENTS AND MANPOWER AVAILABLE WITH AIRPORT SIKKIM PROJECT, PAKYONG

SL NO EQUIPMENTS QTY LOCATION 1 Excavation machine 4 Construction site, Pakyong 2 Bull Dozer 2 -do- 3 Backhoe Loader 3 -do- 4 Labour 50 -do-

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