Town Council Ringwood Gateway, The Furlong, Ringwood, BH24 1AT Tel: 01425 473883 www.ringwood.gov.uk

PLANNING, TOWN & ENVIRONMENT

Dear Member 23rd June 2016

A meeting of the above Committee will be held in the Forest Suite at Ringwood Gateway on Friday 1st July 2016 at 10.00am* or at the conclusion of the public participation and your attendance is requested.

Mr S Nash Town Clerk

PUBLIC PARTICIPATION: *If required, the meeting will be preceded by a public participation period of up to 10 minutes at 10.00am. Members of the public are also entitled to speak, during the meeting, on agenda items.

RECORDING (AUDIO AND/OR VIDEO) OF COUNCIL MEETINGS AND USE OF SOCIAL MEDIA During this meeting the public are allowed to record the Committee and officers from the front of the public seating area only, providing it does not disrupt the meeting. Any items in the Exempt Part of an agenda cannot be recorded and no recording device is to be left behind. If another member of the public objects to being recorded, the person(s) recording must stop doing so until that member of the public has finished speaking. The use of social media is permitted, but all members of the public are requested to switch their mobile devices to silent for the duration of the meeting.

MOBILE PHONES Members and the public are reminded that the use of mobile phones (other than on silent) is prohibited at Town Council and Committee meetings.

AGENDA

1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

3. MINUTES OF THE PREVIOUS MEETING To approve as a correct record the minutes of the meeting held on 25th May and 3rd June 2016

4. PLANNING APPLICATIONS To consider applications and to note applications determined under delegated powers (Report A)

5. HIGHWAYS – ROUTE STRATEGIES To consider draft response to Highways England’s consultation on route strategies (deadline 1st July 2016) (Report B) Page 1 of 2

6. CHRISTCHURCH ROAD, KINGSTON To receive a verbal update on correspondence with Hampshire County Council following the last meeting (P/5297 refers)

7. TRAFFIC ORDER PROPOSAL – B3347 RINGWOOD TO To consider making representations to Hampshire County Council in relation to the proposed reduction of the speed limit on B3347 Christchurch Road/Ringwood Road from 60 to 50 mph (Report C)

8. FLOOD ACTION WORKING PARTY To receive notes from the meeting of the Flood Action Working Party on 6th June 2016, and agree any actions therein (Report D )

9. GENERATORS AND SAND BAGS To note the report being considered by Recreation, Leisure and Open Spaces Committee on 6th July 2016 (Report E)

If you would like further information on any of the agenda items, please contact Jo Hurd, Deputy Town Clerk, on (01425) 484721 or email [email protected].

Committee Members Ex Officio Members Cllr Chris Treleaven(Chairman) Cllr Michael Thierry Cllr Tim Ward (Vice Chairman) Cllr Tim Ward (see Vice-Chairman) Cllr Andrew Briers Student Advisors Cllr Philip Day Millie Wells Cllr Debee Deane Rosie Mabb Cllr Christine Ford Cllr Jeremy Heron Cllr Mark Steele Cllr Angela Wiseman

Permission (1) Recommend Permission, but would accept planning officer's decision

Refusal (2) Recommend Refusal, but would accept planning officer's decision

Permission (3) Recommend Permission

Refusal (4) Recommend Refusal

Officer Decision (5) Will accept planning officer's decision

The Use Classes Order: Summary

A1 Shops A2 Financial and Professional Services A3 Food and Drink

B1 Business, including offices, research and development and light industrial B2 General industrial building B3 Special industrial: alkalis etc B4 Special industrial: smelting etc B5 Special industrial: bricks etc B6 Special industrial: chemicals etc B7 Special industrial: animal products etc B8 Storage and Distribution

C1 Hotels and Hostels C2 Residential Institutions Page 2 of 2 C3 Dwelling Houses

D1 Non Residential Institutions D2 Assembly and Leisure Schedule of Planning Applications to be considered on 1st July 2016 at 10.00am

Number Applicant Site Address Proposal

15/11824 Ringwood Social Club Ringwood Social Club, 19 RE-CONSULTATION: West Street, Ringwood. Office building; 1 pair of BH24 1DY semi-detached houses; 1 terrace of 3 houses; demolition of existing club extension & single- storey rear extension; external window & door alterations; parking; access; landscaping

15/11825 Ringwood Social Club Ringwood Social Club, 19 RE-CONSULTATION: West Street, Ringwood. Demolition of club BH24 1DY extension; make good rear wall & insert windows; block doors & windows; single-storey rear extension; block door; remove stud walls; create door; lift (Application for Listed Building Consent)

16/00404 Mr & Mrs Walker Cotton Cool, Forest Lane, Single storey extension; Hightown Hill, Ringwood. garage with first floor BH24 3HF office

16/00436 Mr & Mrs Jackson The Coach House, Crow Hill, Roof alterations including Crow, Ringwood. BH24 3DD dormer window and rooflights to main house; timber cladding to main house, garage and stables block

16/10531 Miss Thorpe - Hampshire Ringwood Fire Station, 67, Hardstanding; cycle rack; Fire and Rescue Service Christchurch Road, boundary fence; solar film Ringwood. BH24 1DH to existing windows

16/10548 Mrs Williams 11, Coxstone Lane, Use of car parking area as Ringwood. BH24 1DS garden curtilage; boundary fence (Retrospective)

23 June 2016 Page 1 of 2 Number Applicant Site Address Proposal

16/10631 Miss Gough 9, New Road, Ringwood. Roof alterations, BH24 3AU rooflights & raise ridge height; single-storey rear extension; front porch

16/10672 Mr Hambridge 35, Hightown Gardens, Single-storey extension Ringwood. BH24 3EG

16/10692 Mr Risoli 2, Star Lane, Ringwood. Variation of Condition 3 BH24 1AL of Planning Permission 15/10199 to allow opening until 22:00

16/10742 Mr Johnson 136, Northfield Road, Porch Ringwood. BH24 1SU

16/10746 Mr Hayes 64, Wessex Estate, Single-storey rear Ringwood. BH24 1XE extension

16/10752 Mr Jones 4, Ashburn Garth, Hightown, First-floor front extension; Ringwood. BH24 3DS porch

16/10761 Mr & Mrs Routen 26, Highfield Road, Single-storey front Ringwood. BH24 1RQ extension; windows

CONS/16/0605 Mr R Howell Amberwood, Fell 1 x Eucalyptus tree Hill, Hangersley, Ringwood. BH24 3JS

TPO/16/0582 Mrs Tetlow 17, Lin Brook Drive, Prune 1 x Oak tree Ringwood. BH24 3LJ

23 June 2016 Page 2 of 2 Applications decided under delegated powers: to be noted on 1st July 2016 at 10:00 am

Number Applicant Site Address Proposal

16/00340 Mr & Mrs Collins Mannamead, Single storey extension with Hangersley Hill, terrace over; attached 3 bay Ringwood. garage with storage over; BH24 3JN covered walkway; external staircase. RTC Observations:- P(1) Recommend Permission, but would accept Planning Officer’s decision (9/6/16)

Date 1st July 2016 Page 1 of 1

Organisation name Ringwood Town Council Contact name Email address Phone (optional)

We will not share your contact details with other organisations. Part of this exercise is to ensure we have your correct details so we can keep you up to date throughout the route strategies process, and later to update you on wider Highways England messages. If you are not comfortable with us keeping your name and email address for future activities, please type "X" in this box:

Need help to find 'Easting' and 'Northing'? Click here Start point End point (for linear submissions)

If you wish to submit additional attachments, please list the filenames here, and include with Feedback category Summary of issue Easting (X) Northing (Y) Easting (X) Northing (Y) your submission The following comments are made in the knowledge that a scheme to widen the westbound carriageway at Ringwood to three lanes is to be delivered prior to 2020. The results of this current consultation should not used to further delay this scheme, which has been on the drawing board for many years. Severe congestion at Ringwood (westbound), particularly late afternoon/early evening, and throughout the summer months, with traffic backing up for miles and causing long Congestion (recurring delays) delays 414813 105580 The congestion referred to above leads to drivers looking to take short cuts and using roads through the town to try and Environmental (noise, beat the queues (e.g. Hightown Hill, Hightown Road, pollution and flooding) Eastfield Lane, Christchurch Road, High Street etc.) The A31 splits the town of Ringwood in half and traffic noise is an issue for many residents, particularly those living adjacent to the road where there are no noise reduction features (e.g. barriers or surfacing), and on the western fringes due to a reduction in the amount of shrubs and trees Environmental (noise, alongside the A31. Quieter surfacing and noise barriers pollution and flooding) should be provided. 416639 105564 414198 105192 The Council receives regular complaints about the amount of litter alongside the A31. We understand this is the Environmental (noise, responsibility of District Council; however, the pollution and flooding) annual litter clearance is not sufficient. Safety (locations with Traffic joining the A31 from Ringwood (westbound) - this is persistent collisions) the cause of regular congestion. 414575 105463 Traffic joining the A31 from (westbound) - the slip Safety (locations with road is too short and it is very difficult to join the A31 when persistent collisions) traffic is travelling at speed 416102 105493 Safety (locations with persistent collisions) Junction with West Street / Fish Inn / petrol station 414220 105198 Safety (locations with Junction at Picket Hill (junction does not conform with persistent collisions) current HE standards) 418243 105767 Safety (locations with Westbound off-slip at Poulner - traffic travels at high speed persistent collisions) as there is no speed restriction. 416686 105561 Westbound off-slip at Ringwood - traffic travels at high speed as there is no speed restriction. This is of particular Safety (locations with concern as there is a pedestrian crossing across the slip persistent collisions) road. 415044 105621 Lane switching at Ringwood (westbound), particularly at the Safety (locations with last minute, causes delays, danger to road users and persistent collisions) frustration. 414621 105452 413488 104609 Journey quality (locations where the infrastructure or There is evidence that people avoid using the A31 as it is environment compromises such a busy and dangerous road - Ringwood is losing driving experience) business as a result Journey quality (locations where the infrastructure or There is no hard shoulder to prevent breakdowns and environment compromises accidents blocking lanes and causing delays. This happens driving experience) on a very regular basis. Journey quality (locations where the infrastructure or HGVs should be restricted to the inside lane only up environment compromises Poulner Hill (eastbound), or the addition of a crawler lane driving experience) investigated. 416627 105581 418708 105883 A substantial expansion of housebuilding to the east and south east of the town will require direct access from these areas to the A31 via a new road link from Christchurch Road to the A31 at Poulner. Both the town centre/Mansfield Road route and the Eastfield Lane route to the A31 are not Growth (new housing or other capable of handling the large increases in traffic arising developments) form substantial new development. Substantial expansion of housebuliding in Christchurch, Bournemouth, Verwood, Wimborne, Ferndown and Poole Growth (new housing or other will put additional pressure on the A31, as will planned developments) development at Bournemouth Airport. There is extant permission for 175 dwellings and 1.5 hectares of employment land at land of Crow Lane and Crow Arch Lane - residents of Hightown Hill are concerned Growth (new housing or other about the impact of construction traffic and future occupants developments) and deliveries. 415926 104650 The trunk road function of the A31 should be designed and managed to minimise the negative effects on the local Other community needs of Ringwood's residents and businesses. The proposed widening of the westbound carriageway of the A31 at Ringwood should be designed and managed to prevent the need for trunk road traffic to choose to divert to minor roads around Ringwood in their attempts to short circuit heavy congestion on the A31. The effect of "rat running" down Hightown Hill, Crow Hill, Eastfield Lane and through the town centre is seroiusly compromising residents vehicle and pedestrian movements. Congestion in the town is caused by these unofficial diversions and by through traffic queuing from both the north (Salisbury Road) and south (Christchurch Road/Mansfield Road) is defeating the purpose of the town centre providing a safe and enjoyable space for shopping, business activities, socialising and Other relaxation. Due to the number of sub standard slips roads, the number of recorded accidents and lane switching at Ringwood, the speed limit should be reviewed. The Council has previously recommended a 50mph limit between and Ashley Heath. Alternatively, the westbound Ringwood on- slip could operate on a similar basis to that used for the M25 slip road south merging with the M3 south, where a strict lane management with 50mph camera controlled Other section has been satisfactorily operated for some years. 419134 106122 413488 104609 Hightown Hill - the Council has received a number of representations from residents concerned about the junction with the A31 and use of Hightown Hill as a rat run, particularly by larger vehicles. Hightown Hill is a narrow forest lane, never intended for high volumes of traffic, and is completely unsuitable for HGVs. It runs through Hightown Common, which is a SSSI, and has beomce unsafe for residents, pedestrians and animals. Many residents are in favour of closing access from/to the A31, however the impact on Nouale Lane and Eastfield Lane would need to Other be assessed if this were to be considered. 418243 105767 416918 104878 REPORT TO PLANNING, TOWN & ENVIRONMENT COMMMITTEE 1 JULY 2016

TRAFFIC ORDER PROPOSAL – B3347 RINGWOOD TO SOPLEY (50MPH SPEED LIMIT)

1. Hampshire County Council (HCC) proposes making a traffic order as follows:

“To reduce the existing national speed limit to 50mph on B3347 Christchurch Road / Ringwood Road between a point 520 metres south of its junction with Hampshire Hatches Lane and a point 511 metres south of its junction with Anna Lane, north-east of Avon, an approximate distance of 4,820 metres.”

2. A map of the proposals will be available to view at the meeting. It can be viewed in advance online at http://www3.hants.gov.uk/pnadetail?noticeUID=6581.

3. The Statement of Reasons for the proposed traffic order are given as:

“This scheme originates from the county-wide review of speed limits on A and B roads.

It covers the section stretching from Ringwood to Avon and proposes the speed limit reduction from the current national speed limit down to 50 mph from the end point of the existing 40 mph at the northern end of Lower Kingston and to the existing 30 mph speed limit through Avon.

To reinforce the proposed speed limits and make them more effective, they have been set as part of a package with other measures to manage speeds, such as gateways, visual narrowing including carriageway lining, signing and surface treatments to raise the driver's awareness of their environment.

As a package, the measures proposed are aimed at enabling the overall road experience to deliver speed limits and driven speeds that are safe and appropriate for the affected section of the road and its surroundings.

The benefits expected from the scheme include accident and casualty reductions as well as reduction in severance by fast moving traffic, reduced emissions plus improvement to the environment, reduction in public anxiety and improved conditions for other road users.”

4. The deadline for receipt of representations is 27 June. However, on this occasion, HCC is prepared to give the Council until 4 July to submit a response.

5. It is RECOMMENDED that Members consider whether or not the proposed traffic order should be supported.

For further information, please contact: Jo Hurd Deputy Town Clerk 01425 484721 or [email protected] Notes of Flood Action Working Party held at 2pm on Monday 6 June 2016

Present: Cllr Mark Steele Dr Peter Street Hallam Mills, Bisterne Estate Richard Bastow, HCC Highways Jo Hurd

Apologies: Cllr Chris Treleaven Cllr Angela Wiseman Norman Light

PS had produced a report on matters to be discussed at this meeting (Appendix 1).

1. Crow Stream Improvements

All agreed that the works carried out to date had increased the flow capacity and had a significant impact on the amount of flood water in the area; any flooding that did occur was draining away very quickly.

PS had previously prepared a list of pipes that require jetting and this work will be carried out in conjunction with the Crow Hill drainage project.

The banks of the stream were infested with hemlock water dropwort, and it was agreed that this should be cut back as soon as possible to prevent it seeding, and treated with herbicide in early Spring to prevent regrowth. This will encourage the growth of shorter plants and native species.

The Town Council has a budget for maintenance of the Crow Stream Improvements, and JS agreed to action this.

ACTIONS: JS to source a contractor to cut back the hemlock water dropwort (from the Elm Tree to Stocks Green (noting that the Crow Crossroads area has already been cleared by PS) in the next two weeks.

JS to apply to the Environment Agency for agreement to use herbicides near water, and to arrange for RTC groundstaff to carry out spraying in early Spring if possible, using an appropriate herbicide that will not harm fish.

It was noted that the ditch in Crow Lane alongside the Linden Homes development site, from the Elm Tree to Crow Arch Lane, was blocked with vegetation and the hedge was in need of a trim.

2. Moortown Lane Flood Relief Drain

RB presented a report following an initial investigation by HCC of the inoperative Moortown Lane flood relief drain (Appendix 2). The system has now been mapped, and it was reported that there was a continuous linear pipe, no less than 450mm diameter, running from the junction of Moortown Lane and Crow Lane all the way to Hampshire Hatches Lane to an open ditch to the river.

Further investigative work was needed by way of a full level survey and a CCTV survey of the pipes, but it was thought that it would be possible to bring the system back in to use for

Page 1 of 2 under £10,000, assuming no maintenance issues were identified. RB indicated this survey work could be carried out in the next 6 weeks.

There was some discussion as to whether the ditch in Hampshire Hatches Lane should be piped to the river to prevent any possible flooding of properties. RB stated that HCC’s preference would be to retain the open ditch. In order to ensure the ditch would have sufficient capacity, it would be necessary to calculate the maximum volume and flow of water that could come out at Hampshire Hatches Lane if the system was brought back in to use.

If piping was to be considered, consent would be required from the Environment Agency, which had previously indicated they would not support a pipe in this location.

ACTION: RB to arrange for level and CCTV surveys to be carried out.

3. Crow Hill Drainage Project

Work had now started on this project, with 220m of ditch already cleared and about the same still to do. June Kelly at The Gatehouse had given permission for the ditch in her garden to be cleared and waste would be removed via the adjacent field.

ACTION: RB to provide a precise date for works in June Kelly’s garden so that access could be made available.

RB to ensure June Kelly is kept informed.

RB to supply 6 verge markers for use north of Briar Thatch where the roadside has been damaged.

There was some discussion about the possible existence of a pipe in a culvert underneath the old signal box (now demolished) south east of the old railway line, however it was not known who owned this land.

4. Linden Homes Development

It was noted that Linden Homes was currently consulting on Phase 1 of the development on land off Crow Lane and Crow Arch Lane.

PS had met with representatives of Linden Homes to discuss the drainage strategy and emphasised that it was important to ensure that the drainage conditions in the outline planning approval were met.

The Linden Homes legal agreement allows for “up to a maximum of £50,000 (of the total transport contribution) to be spent on drainage works to alleviate flooding on surrounding roads”. It was hoped therefore that this could be used to bring the Moortown Lane Flood Relief Drain back in to use.

ACTION: JS to speak to Chris Elliott about the use of Linden Homes transport contribution.

Page 2 of 2

REPORT TO BE CONSIDERED BY RECREATION, LEISURE AND OPEN SPACES COMMITTEE ON 6 July 2016

GENERATORS AND SANDBAGS

Introduction The Town Council has successfully obtained a grant of £4000 from Scottish and Southern Electric under their ‘Community Resilience’ programme which is about assisting residents who may suffer as a result of flooding or power cuts. Looking at the options available the Town Clerk made an application for generators and sand bags which were key areas that SSE are eager to support. It is intended that there is no charge to residents for this service other than the requirement to purchase fuel for the duration of their loan of the equipment.

Usage The generators can be used to support households which have been cut off from power by providing minimal power for what people might consider essential services, including but not exclusive to the following:

i To run fridges to keep food fresh or for medication such as insulin for diabetics. i To run TV’s, radio or computers so people can stay informed about their situation and seek additional support where necessary. i To run small heaters, blowers to keep warm and dry clothing or even run a washing machine. i To run lighting such as lamps and spotlights for safety and security of movement. i To provide support to local community events

Sandbags The remainder of the funding must be used to provide sandbags for residents in areas where there is known flooding or where burst pipes may have caused flooding. They might also be used in support of other works such as providing a barrier or re-directing the flow of water to a better drained area.

Storage Once purchased the generators will be owned by the Town Council with available storage space at the Cemetery and Carvers for all these items, under control of the grounds team.

Promotion It is recommended that the Council promote this resource on its web site and social media pages and that the allocation of these resources be under the control of the Grounds Manager and are issued in discussion with the Town Clerk or Deputy Clerk.

Recommendation To note the report and agree allocation criteria

For further information, please contact: Steve Nash, Town Clerk on 01425 484720 or [email protected]