Meeting Minutes Template

HRRP District Coordination Meeting Minutes

Meeting Purpose: HRRP General Coordination Meeting Meeting Date: 27/11/2018 (27th Nov 2018) Meeting Time: 11am – 2pm Meeting Location: Devkota Chowk, Manthali DTO Meeting Hall, Ramechhap Meeting Facilitator: Prakash Bishwakarma Minutes Taken By: Tulsi Ram Lamichhane/ Jawed Mohammad Summary of Total: 25 Female:2 Male: 23 participants:

Discussion: (Items/Knowledge Shared)

GMaLi/HRRP Ramechhap General coordination meeting was chaired by Mr. Krishna lal Piya – GMALI Office Chief, Ramechhap

Agenda: ➢ Welcome/Introduction ➢ Follow up of previous month’s meeting discussion and parking lot ➢ POs update – please share your update packs (PPT) so that can be shared in the meeting minute ➢ AOB Discussion ➢ Welcome and Introduction: Mr. Prakash Bishwakarma- District Coordinator- HRRP welcomed all the participants participated in the General coordination meeting and had a round of the introduction with each other. He also shared the objective and agenda of the General coordination meeting to be discussed in the meeting. ➢ Follow up of previous month’s meeting discussion: The meeting was opened with the review of the previous month’s meeting. There was no any agenda is parking lot to be further discussion. HRRP-District coordinator shared the last meeting discussion to all the participants in the meeting. That all the partner’s organization updated their progress as well as issues and challenges. In the last meeting the discussion was made the progress and challenges faced by the NGOs/INGOs working in the district in the private housing reconstruction was discussion and works hard to find the target with in the period. ➢ HRRP updates: Mr. Prakash Bishwakarma- District coordinator shared current reconstruction status of the District to the meeting participants. Also shared the finding of the joint monitoring field visit to Umakunda Rural municipality (Ghumdel and Bhamti Bhandar) on 20-24 November 2018. Some of the highlights of the visit: o The progress of reconstruction status is being increasing and satisfaction of the reconstruction status. This could happen only the beneficiaries attitude, social mobilization, technical person behavior and motivation of local representative. o Recently after the devastating earthquake people had been built their house. But after the technical personnel are mobilized in the area lots of house are in non-compliances issues. o Lots of beneficiaries’ houses are in non-complains issues, due to the technical person social mobilization, motivation to beneficiaries some of the people have built new earthquake resilient house with government building code and for the government grant. o The technical person of Bamti Bhandar reported that about 100-150 households were still not constructed after being taken 1st installment. o About 36 houses are identified as non-compliance issues at Bamti Bhandar. The non-compliance issues are two story and attic.

HRRP District Coordination Meeting Minutes

Discussion: (Items/Knowledge Shared) o The major’s houses were constructed with stone and cement, However BMC, SMC structures had been constructed in the market areas. o Noncompliance household had been constructed in Umakunda of Rural municipality with the solution and correction have been provided by DSE. ➢ District Support Engineer (DSE/ DLPIU) o Mr. Keshab raj Pandey DLPIU-District Support Engineer present the non-complains issue in the district. A total of 1610 non- complains had been registered in the district till date. Among them 661 noncompliance issues had been made correction from DLPIU and 770 beneficiaries are recommended for the government tranche. Remaining are in the process for correction. o DSE also requested to the partner’s organization technical person to make support to the beneficiaries for correction of non-compliance issues with collaboration to the DLPIU engineer. ➢ Partners Update In Ramechhap District there are 6 partner’s organization are actively working in the district based on the reporting to GMALI/HRRP. Nepal Nepal Red Cross Society is working in Manthali Municipality ward-1 and Ramchhap Red Municipality ward-5 Rampur of Ramechhap District. Cross ▪ Nepal Red Cross Society is Working in four major area i.e. Shelter, Livelihood, Wash Society and Health. (NRCS) ▪ A total of 1081 household is supporting by NRCS in Ramechhap district i.e. Manthali Ramec Ward-1 (427hh) and Ramechhap ward no-5(654hh). hhap ▪ Update of reconstruction status of Rampur and Manthali ward-1 Municipality TB TA 1st 2nd 3rd Manthali -1 427 372 372 305 214 Ramechhap-5 647 637 637 570 521 (Rampur) ▪ Redcross has provided social technical support to vulnerable household in the following palika and update are as follows: Palika VHHs 1st 2nd 3rd Gokulganga 141 129 83 41 Umakund 82 81 53 4 Rampur 162 156 111 45 Manthali 23 23 21 12

Water and Sanitation: ▪ Training provided to the household regarding water and sanitation. ▪ Community people are orientated on water and sanitation. ▪ Toilet construction at community and advocacy for open defecation free zone Water scheme completed ▪ Aitabari drinking water project Rampur ▪ Nirmal Drinking water project Rampur ▪ Charahara Drinking water project Rampur

HRRP District Coordination Meeting Minutes

Discussion: (Items/Knowledge Shared) ▪ Lina Drinking water project Rampur ▪ Balkanya Drinking water project Rampur ▪ Ghusene Drinking water project Rampur ▪ Kanchan Drinking water project Rampur on going ▪ Jaldevi Drinking water project Rampur on going Livelihood activities ▪ Training on agriculture and livestock ▪ Livestock breading ▪ Livestock insurance ▪ Support to the local enterprise promotion ▪ Support and distribution seeds and small irrigation materials. ▪ Support on livelihood activities i.e. poltery, goat, kitchen gardening etc Health ▪ Construction health institution those are damaged through the earthquake. ▪ Training provided to health personnel to promotion the health services. ▪ Construction health post and child birthing centre and distribution materials. ▪ Tiffin box distribution to the school children. ▪ Socio-sociol support to the community people. ▪ Blood bank established ▪ Distribution warm cloths to the present women and sanitary pad distribution to the school children. Organization capacity building ▪ Reconstruction the district chapter redcross and increased humanitarian support. ▪ Training provide to the staff and volunteer. Other support: ▪ A total of 7173 improved solar pannal has been distribution to previous VDC i.e. Rakathum, Kabukasthali, Ghumdel, Gupteshowar, Phunkur, Makadhum, Daduha, Bhuji, Helidevi, Majuwa, Duragaun and Dhimipokhari. ▪ A total 1306 inproved cooking stove has been distribution to previous VDC respectively Majuwa, Gupteshwor and Bhirpani. HELVAT ▪ The major two components of the project are i) Technical Supports to homeowner AS/SCO and ii) Skills training for earthquake house reconstruction and future safe OT construction. The following is the update of HELVATS/ Scoot Wilson (Sunapati and WILSO Manthali) N ▪ Overall Physical progress

S Total Updated Const. Const. not Const. N Local Level Beneficiary Enrolled Completed started Ongoing 1 Doramba 4,369 4,047 2,544 1,156 669 2 Khadadevi 4,074 4,016 2,994 427 653

HRRP District Coordination Meeting Minutes

Discussion: (Items/Knowledge Shared)

Likhu- 3 Tamakoshi 3,541 3,437 2,488 659 394 4 Sunapati 4,337 4,267 1,995 776 1,566 5 Manthali 10,047 9,112 5,837 1,637 2,573 Total 26,368 24,879 15,858 4,655 5,855 Tranche Status:

Total Updated 1st 2nd SN Local Level Beneficiary Tranche Tranche 3rd Tranche 1 Doramba 4,369 3,894 2,867 1,708 2 Khadadevi 4,074 3,775 3,546 2,703

3 Likhu-Tamakoshi 3,541 3,235 2,766 2,157 4 Sunapati 4,337 4,267 3,539 1,665 5 Manthali 10,047 9,112 8,178 4,986 Total 26,368 24,283 20,896 13,219

Vulnerable status

Total Previous Vulnerabl Compl Ongoin EFSR TA SN VCDs e HHs eted g Halted Coverage

1 Doramba 158 38 22 98 7 30

2 Khadadevi 78 37 14 27 6 26 Likhu- 3 Tamakoshi 133 60 23 50 6 38

4 Sunapati 132 43 60 29 - 22

5 Manthali 246 104 67 75 - 71 Total 747 282 186 279 19 187

Helvetia’s TA coverage

HRRP District Coordination Meeting Minutes

Discussion: (Items/Knowledge Shared) Ongo ing RCC+ Block Total Total , TA TA TA Ongoing not S Local Cove ongoi provi N Level rage ng M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 ded

1 Doramba 1021 629 9 4 3 456 63 36 35 19 4 392 15 2 Khadadevi 1450 641 4 1 1 406 38 32 74 83 2 809 Likhu Tamakosh 3 i 668 372 33 8 4 244 22 13 26 18 4 296 6 4 Sunapati 804 379 30 18 3 68 38 38 108 54 22 425 5 Manthali 2328 1253 17 8 10 598 61 65 242 133 119 1075 1,7 Total 6,271 3,274 93 39 21 72 222 184 485 307 151 2,997 21

Issue and Challenges: • Beneficiaries not residing at village-migrated • Scattered HHs • Workers not following the norms and standards, overconfidence

• NRA Engineers not residing at wards, causing delay in inspection and tranche release • Houses build in other districts, • Landless beneficiaries residing in other person’s private land • Ward Chairperson lacking information regarding NRA circulars and less ownership on reconstruction agenda

MEDIA ▪ Agreement for working in Likhu Tamakoshi Rural Municipality in Ward 3&6 R Bejiulikot. ▪ Agreement for 1296 household of Bejiulikot (3-4) ▪ MEDIAR is working with its partner organization Community Development Society. House construction ▪ Total house started for reconstruction 1233 out of 1296 (including 33 grievances and 65 vulnerable people Status of Reconstruction: • Second instalment received: 1228 HHs • Second instalment in process: 1 HHs • Third instalment received: 1016 HHs • Third instalment in process: 19 HHs (2 for correction) • Completed House: 1055 HHs

HRRP District Coordination Meeting Minutes

Discussion: (Items/Knowledge Shared) ➢ Awareness Program A. World Toilet day: – Rally for awareness in Dhobi – Conducted inter school quiz competition on Nov. 19 – More than 200 people participated B. Video Presentation on sanitation and Hygiene: – Doing in all 7 wards KAM Kam For Sud Nepal is working in Ramechhap through it project Post-earthquake for SuD reconstruction from January 2016 to December 2018. Kam For Sud is working for technical support to 742 household and after 66 household from grievances. Beside this KFS also supporting to construct school and health post at Saipu. The following below are the highlights of the KAM FOR SUD program achievement till date: ▪ In collaboration with a CTEVT-accredited training institution, 68 masons and 20 carpenters have been trained for 50 days on earthquake-resistant building techniques, based on stone masonry with mud mortar and wooden reinforcements. Among them, 10 carpenters have received additional training on bamboo treatment and 10 masons have been trained in stone masonry with cement mortar and reinforced cement concrete (RCC) technology that is used for the health post and the schools. ▪ A technical support and monitoring of the building sites has been initially provided to 200 households and is on-going for another 400 households plus, until the end of 2018. This consists of training social mobilizers in each ward and providing technical follow up at the building sites through skilled instructors. Altogether about 600 houses have been reconstructed and are under building process, so far ▪ Two schools and one health post with maternity ward are under construction and about 90% of work has been completed in Saipu. ▪ Remainig task of school (Shree chandeshwori secondary school) ▪ Installation of windows, doors and eaves board. ▪ Ventilation of work to be installed. ▪ Plumbing and sanitary work. ▪ Finishing work of roofing and gutter fixing. ▪ Colouring on windows and doors Remaining Task (Shree Shahid Smriti Secondary School) : ▪ Completion of toilet work. ▪ Installation of windows and doors. ▪ Ventilations are to be installed. ▪ Plumbing and sanitary work.

HRRP District Coordination Meeting Minutes

Discussion: (Items/Knowledge Shared) ▪ Colouring on inner and outer wall. ▪ Coloring on windows and doors. ▪ Final finishing work. Remainig task (Saipu Birthing and Health centre structure) ▪ Site clearance ▪ Final finishing work. Challenges: ▪ Unavailability of manpower for a long time is the most challenging issue for the projects to get completed on time. ▪ Limited means of transportation has delayed the process of construction. ▪ Deteriorating and Fragile road condition. ▪ Frequent increases in price of construction material and transportation fare. ▪ Lack of worker in the village during the festivals. ▪ Due to above mentioned and other various reason, project is not completing within projects completion time frame which has affected the cost. Thus, extension of project period I required.

UNOPS UNOPS is working in Ramechhap with Build Change as its partner organization. UNOPS is / Build working in the field of Retrofitting component. UNOPS is targeting about 1100 housuehold Change retrofitting all over the earthquake effected district. According to this in ramechhap UNOPS started 2 households for retrofitting i.e. in Manthali ward-1 and ward-5 at Likhutamakoshi RM.

Decisions: PARKING LOT: [Describe any items that have been deferred for a later discussion] ➢ Focal Person Confirmation for Reconstruction The meeting has entered the topic but cannot conclude it this time.

N/A

Miscellaneous Items / AOB: N/A

Decisions Made: (What, Why, Impacts) • The progress and challenges faced by the NGOs/INGOs working in the district in the private housing reconstruction was discussion. •

Next Steps/action points: Person(s) Responsible Due Date [Insert next step]

HRRP District Coordination Meeting Minutes

Next Steps/action points: Person(s) Responsible Due Date [Insert next step]

SN Attendees Gender Organization Designation Phone No. Email 1 Krishna Lal Piya M NRA/Gmali Office chief 9854043491 [email protected] 2 Surendra Yadav M Gmali MIS specialist 9841333749 [email protected] 3 Nabin Khanal M UNOPS Na.Su. 9804119000 [email protected] 4 Kemlesh Joshi M DLPIU Engineer 9846264218 [email protected] 5 Shiwani khand F GMALI SDS 9843171481 [email protected] 6 Saroj subedi M GMALI Accountant 9851186663 [email protected] 7 Nikesh Maharajan M DLPIU DSE 9849197244 [email protected] 8 Jay ram Basnet F Redcross District 9841653249 [email protected] Coordinator 9 Keshab raj Pandey M DLPIU DSE 9851129012 Keshabrajpandey2000@gmail. com 10 Nabinda Thapa F HELVETAS/E Cluster 9856040887 [email protected] PSRII Coordinator 11 Balram Shrestha M Embessy/SDC GDO 9741165086 [email protected] m 12 Hom Prashad Ghimire M Gmali Computer 9843112098 [email protected] operator 13 Santosh sijalee Magar M CDS Program 9849551874 [email protected] Coordinator 14 Bikash Tejali M KFSN Site Engineer 9849126185 [email protected] 15 Jeevesh karna M SW Field 9851017906 [email protected] Nepal/EFSR II Coordinator 16 Arjun khatiwada M MEDAIR Engineer 98451154731 [email protected] 17 Saugat Upreti M MEDAIR Sr. STO 9841012801 [email protected] 18 Ramesh Luitel M HELVATAS Engineer 9842710311 [email protected] 19 Thir Bdr. Thapa M Sabal Nepal DRR 9854040255 [email protected] 20 Dhan Raj Manadal M PAF Consultant 9844251018 [email protected] 21 Jagdish chand M DLPIU/Buildin Engineer/ FP 9861928905 [email protected] g 22 Sukram Ghising M CDS/MCC PC 9851023722 [email protected] 23 Prakash Bishwakarma M HRRP DC 9841720436 [email protected] 24 Tulsi ram Lamichhane M HRRP DTC 9851213610 Techcord.ramechhap@hrrpnep al.org 25 Md. Jawed M HRRP IMO 9862298704 [email protected]

HRRP District Coordination Meeting Minutes

Photos:

Partners Organization member from UNOPS presenting their Gmali /NRA Chief Mr. Krishna Lal Piya putting his motivational organization Update to the General Coordination meeting remarks to the General coordination meeting participants. participants.

Gmali MIS Mr. Surendra Yadav is updating the status of Partners organization member presenting update and progress of the reconstructing to the general coordination meeting participants. organization to the meeting participants.