Stakeholders Engagement Plan (Sep) for Tanzania

TANZANIA ELECTRIC SUPPLY COMPANY LIMITED

‘We Light Up Your Life’

STAKEHOLDERS ENGAGEMENT PLAN (SEP)

FOR

TANZANIA – ZAMBIA INTERCONNECTION PROJECT

OCTOBER, 2020

TABLE OF CONTENTS ABBREVIATIONS ...... iii 1. INTRODUCTION AND PROJECT SUMMARY ...... 1 1.1 Overview ...... 1 1.2 Objectives of this Stakeholder Engagement Plan ...... 2 2. STAKEHOLDERS ENGAGEMENT REQUIREMENTS ...... 4 2.1 National Laws, Regulations and Policies Applicable to Public Engagement ..... 4 2.2 Environmental Impact Assessment Regulations, 2005 ...... 4 2.3 The World Bank Operational Policies and Bank Procedures (WB OP/BP) ...... 4 2.4 International Finance Corporation Standards ...... 5 3. STAKEHOLDER ANALYSIS AND IDENTIFICATION OF STAKEHOLDERS ...... 6 3.1 Stakeholder analysis ...... 6 3.2 Identification of Stakeholders ...... 9 3.3 Encouraging Participation of Vulnerable Groups ...... 19 4. PREVIOUS STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE ACTIVITIES...... 21 4.1 Valuation of properties from Mbeya to Sumbawanga ...... 21 4.2 Valuation of properties from Iringa to Mbeya ...... 21 4.3 Iringa - Mbeya ESIA study ...... 22 4.4 Mbeya – Sumbawanga ESIA study ...... 22 4.5 Iringa - Mbeya RAP study ...... 23 4.6 Mbeya Sumbawanga RPF study ...... 23 4.7 Resettlement Audit for Mbeya substation ...... 24 4.8 Key Concerns, Expectations and Issues Raised by Stakeholders ...... 24 5. DISCLOSURE OF INFORMATION AND STAKEHOLDER ENGAGEMENT ...... 26 5.1 Overview ...... 26 5.2 Disclosure and Consultation Plan ...... 26 6. GRIEVANCE MECHANISM ...... 31 7. DOCUMENTATION, MONITORING AND REPORTING ...... 31

APPENDICES

Appendix 1: List of stakeholders consulted during RAP Audit at Mbeya Substation .... 33 Appendix 2: Minutes of the meeting during RAP Audit at Mbeya Substation ...... 36 Appendix 3: List of stakeholders consulted during Resettlement Policy Framework (RPF) from Mbeya-Sumbawanga ...... 39 Appendix 4: Minutes of the meeting during Resettlement Policy Framework (RPF) from Mbeya - Sumbawanga ...... 54 Appendix 5: List of stakeholders consulted and minutes of the meeting during Resettlement Action Plan (RAP) from Iringa – Mbeya ...... 63 Appendix 6: List of stakeholders consulted during update of ESIA study from Iringa- Mbeya ...... 74

ABBREVIATIONS CBO Community Based Organization

EAPP East Africa Power Pool

EIA Environment Impact Assessment

ESIA Environment and Social Impact Assessment

ESMP Environmental and Social Management Plan

GRM Grievance Redress Mechanism

IFC International Finance Cooperation kV Kilovolt

MoE Ministry of Energy

MLHHSD Ministry of Land, Housing and Human Settlements Development

NEMC National Environment Management Council

NGO Non-Governmental Organization

OP/BP Operational Policies and Bank Procedures

PAPs Project Affected Persons

PS Performance Standards

RAP Resettlement Action Plan

RPF Resettlement Policy Framework

SAPP South African Power Pool

SEP Stakeholder Engagement Plan

TFS Tanzania Forest Services

TANESCO Tanzania Electric Supply Company Limited

TAZA Tanzania Zambia

WB World Bank

iii

1. INTRODUCTION AND PROJECT SUMMARY

1.1 Overview The Government of Tanzania through Tanzania Electric Supply Company Limited (TANESCO) under finance from World Bank (WB) started the implementation of a project to construct 400kV power transmission line from Iringa to Sumbawanga through Njombe, Mbeya and Tunduma (613km) with objective of interconnection with Zambia. Also, the transmission line will connect the North West regions of Tanzania to the national grid. The general objective of the project is to increase transit capacities and flexibility of operation of the grid and to improve sustainable electricity supply in Zambia, Tanzania, Kenya and the South African Power Pool (SAPP) as well as East Africa Power Pool (EAPP) countries.

The proposed Iringa Kisada - Mbeya – Tunduma - Sumbawanga 400kV transmission line is among several proposed 400kV transmission lines to be constructed in the country. The transmission line will interconnect Iringa, Mbeya, Njombe, Songwe and Rukwa regions and will be used to evacuating power from various generation sources and facilitate power distribution in the regions and also facilitate inter-regional power trade and power exchange with Zambia in the south and with Kenya and Ethiopia in the north. The proposed transmission line will have new substations at Kisada, Mbeya, Tunduma and Sumbawanga and existing substation at Tagamenda in Iringa. The proposed transmission line will be 400kV TL double circuit from Iringa to Tunduma substation. Thereafter one circuit will go to Sumbawanga substation and the other circuit will interconnect with the Zambian Grid to the South.

The Stakeholder Engagement Plan (SEP) is designed to ensure effective engagement with local communities and other key stakeholders throughout the project life cycle. This SEP builds on the previous engagement work in support of the TAZA project. Since the beginning of preliminary studies, TANESCO has maintained dialogue with the relevant key stakeholders affected by the project and other interest groups. TANESCO is committed to continuous engagement throughout the TAZA mobilization, construction and subsequent operations phases.

Different consultations were held for the preparation studies such as Environmental and Social Impact Assessments (ESIA), Resettlement Action Plan (RAP), and Resettlement Policy Framework (RPF) and the consultations aimed at providing the stakeholders with room to provide/raise their opinions. Further engagement will assist in ensuring all necessary issues are captured and all stakeholders feel they have had a chance to voice their concerns.

This SEP details engagement which will be undertaken with stakeholders from the beginning of the project to closure. This version of SEP is an initial guide to engagement and will be revised following various stages of project development.

1.2 Objectives of this Stakeholder Engagement Plan The SEP seeks to define a technically and culturally appropriate approach to consultation and disclosure. The goal of this SEP is to improve and facilitate decision making and create an atmosphere of understanding that actively involves Project Affected People (PAP) and other stakeholders in a timely manner, and that these groups are provided sufficient opportunity to voice their opinions and concerns that may influence project decisions. The SEP is a useful tool for managing communications between TANESCO and stakeholders.

The objectives of this SEP are to:

❖ Understand the stakeholder engagement requirements of legislations of Tanzania; ❖ Provide guidance for stakeholder engagement such that it meets the WB standards; ❖ Identify key stakeholders that are affected, and/or able to influence the project and its activities; ❖ Identify the most effective methods and structures through which to disseminate project information, and to ensure regular, accessible, transparent and appropriate consultation; ❖ Guide TANESCO to build mutually respectful, beneficial and lasting relationships with stakeholders;

❖ Develops a stakeholders’ engagement process that provides stakeholders with an opportunity to influence project planning and implementation; ❖ Establish formal grievance/resolution mechanisms; ❖ Define roles and responsibilities for the implementation of the SEP; ❖ Define reporting and monitoring measures to ensure the effectiveness of the SEP and periodical reviews of the SEP based on findings and ❖ Assist TANESCO with securing and maintaining a social license to operate throughout the life of the project.

It hereby improves the company’s decision making and performance by:

❖ Cutting costs: Effective engagement can help project proponents avoid costs, while its absence can be costly both in terms of money and reputation;

❖ Managing risk: Engagement helps project proponents and communities to identify, prevent, and mitigate environmental and social impacts that can threaten project viability;

❖ Enhancing reputation: By publicly recognising human rights and committing to environmental and social protection, project proponents and financial institutions involved in financing the project can boost their credibility and minimise risks

❖ Avoiding conflict: Understanding current and emerging issues such as tension around influx and employment opportunities;

❖ Identifying, monitoring and reporting on impacts: Understanding a project’s impact on stakeholders, evaluating and reporting back on mechanisms to address these impacts.

2. STAKEHOLDERS ENGAGEMENT REQUIREMENTS

2.1 National Laws, Regulations and Policies Applicable to Public Engagement Stakeholder engagement for TAZA project is essential. According to the National Environmental Policy of 1997; the Environmental Management Act, Cap 191; and the Environmental Impact Assessment and Audit Regulations, 2005; The World Bank Operational Policies and Bank Procedures (OP/BP) and IFC performance standards requires an Environmental and Social Impact Assessment (ESIA) and stakeholder engagement throughout their lifecycle. Details of main national legislation that addresses stakeholder engagement requirements are provided below.

2.2 Environmental Impact Assessment Regulations, 2005 The Regulations provides for public involvement in the EIA process that includes the project affected persons, key stakeholders and the general public. This prescription is made under Regulation 17. The project developers (here refers as TANESCO) must address the requirements of this Regulation by carrying out public consultations and stakeholders’ engagements.

2.3 The World Bank Operational Policies and Bank Procedures (WB OP/BP) Stakeholder consultations are a necessary step to obtain the views of people who may be affected by development projects or may otherwise have an interest in their outcomes, and to inform them about changes that could affect them. Such feedback assumes greater significance in the case of people who may be adversely affected. Since these stakeholders usually do not have a direct role in decisions about projects that affect them, consultations are an important mechanism to ensure that their concerns are taken into account while these decisions are made. In many cases, consultations are not only an important part of an effective development process, they may also be required by Operational Policies and Bank Procedures (OP/BP) applicable to projects supported by the Bank. Consultations, participation, and disclosure are directly addressed by three of the World Bank’s social and environmental Operational Policies: OP 4.01, Environmental Assessment; OP 4.10, Indigenous Peoples; and OP 4.12, Involuntary Resettlement.

2.4 International Finance Corporation Standards Public consultation, disclosure and stakeholder engagement are key requirements of IFC’s Policy of 2012 on Social and Environmental Sustainability. These requirements are embodied within the Performance Standard (PS) 1: Assessment and Management of Environmental and Social Risks and Impacts which requires stakeholder engagement and community grievances mechanisms. The requirements for stakeholder engagement in projects are:

❖ Start as early as possible in the project cycle; ❖ Continue throughout the life of the project; ❖ Be free of external manipulation, interference, coercion, or intimidation; ❖ Where applicable enable meaningful community participation; and ❖ Be conducted on the basis of timely, relevant, understandable, and accessible information in a culturally appropriate format. IFC PS1 requires public consultation twice during the ESIA process: once during scoping on the terms of reference for the ESIA and once when the draft ESIA results are available.

3. STAKEHOLDER ANALYSIS AND IDENTIFICATION OF STAKEHOLDERS

3.1 Stakeholder analysis Stakeholder analysis governs the likely relationship between stakeholders and the Project, and aids to identify the applicable consultation methods for each stakeholder group during the life of the project. Some of the most common methods used to consult stakeholders include:

❖ Phone /email; ❖ One-on-one interviews; ❖ Workshop/focus group discussions; ❖ Distribution of pamphlets and newsletters; ❖ Public meetings; and ❖ Newspaper/magazines/radio. When deciding the frequency and the appropriate engagement technique used to consult a particular stakeholder group, three criteria must be considered:

❖ The extent of impact of the project on the stakeholder group; ❖ The extent of influence of the stakeholder group on the project; and ❖ The culturally acceptable engagement and information dissemination methods. In general, engagement is directly proportional to impact and influence, and as the extent of impact of a project on a stakeholder group increases, or the extent of influence of a particular stakeholder on a project increases, engagement with that particular stakeholder group should intensify and expand in terms of the frequency and the intensity of the engagement method used.

All engagement should proceed on the basis of what are culturally acceptable and appropriate methods for each of the different stakeholder groups. For example, when consulting government officials’ formal presentations are the preferred consultation method, while communities prefer public meetings, and informal focus group discussions facilitated by posters, non-technical pamphlets and other visual presentation aids including models and videos.

There are a variety of engagement techniques used to build relationships with stakeholders, gather information from stakeholders, consult with stakeholders, and disseminate project information to stakeholders. When selecting an appropriate consultation technique, culturally appropriate consultation methods, and the purpose for engaging with a stakeholder group should be considered. Table 1 provides a list of different consultation techniques, and suggests the most appropriate application of these techniques.

Table 1: Engagement Techniques

ENGAGEMENT TECHNIQUES MOST APPROPRIATE APPLICATION OF TECHNIQUE

Information Centre and • Establish information boards in each information boards study area Correspondence by • Distribute project information to phone/email/Text/Instant government officials, organizations, messaging agencies and companies • Invite stakeholders to meetings Print media and radio • Disseminate project information to large announcements audiences, and illiterate stakeholders • Inform stakeholders about consultation meetings One-on-one interviews • Solicit views and opinions • Enable stakeholders to speak freely and confidentially about controversial and sensitive issues • Build personal relations with stakeholders • Recording of interviews Public meetings • Present project information to a large audience of stakeholders, and in particular communities

• Allow the group of stakeholders to provide their views and opinions • Build relationships with neighboring communities • Distribute non-technical project information • Record discussions, comments/questions raised and responses Focus group discussion • Allow a smaller group of people to meetings provide their views and opinions of targeted baseline information • Build relationships with neighboring communities • Use a focus group interview guideline to facilitate discussions • Record responses Wayleave boundary signs • Reminders of potential impacts (eg for wayleave clearance activities; remind crop owners to harvest crops and replant outside the wayleave reservation and restrict human activities under RoW)

Table 2 below presents a stakeholder analysis with respect to appropriate levels of consultation for each of the stakeholder groups identified. The frequency of these interactions depends on the phase of the Project.

Table 2: Stakeholder group consultation methods

STAKEHOLDER GROUP CONSULTATION METHODS Government officials • Phone / email / text messaging

• One-on-one interviews • Formal meetings

Neighbouring communities • Print media, text messaging and radio announcements • Public meetings • Focus group meetings • Surveys • Information Centre Vulnerable Groups • Print media, text messaging and radio announcements • Public meetings • Focus group meetings • Information Centre Employees and managers • Phone / fax / email • Workshops • Focus group meetings • Surveys NGO’s and conservation organizations • Phone / fax / email • One-on-one interviews • Focus group meetings

3.2 Identification of Stakeholders TANESCO has identified stakeholder groups that may be affected by or are interested in the TAZA project. Since 2015, TANESCO has been discussing the implementation of the TAZA project with stakeholders in the districts.

The table below indicates stakeholder who have been identified for the TAZA project.

Table 3: Stakeholders Identification

STAKEHOLDER STAKEHOLDERS IDENTIFIED

GROUPS

Government authority Regional administrative office in Iringa, Njombe, (Central and Local) Mbeya, Songwe and Rukwa;

District office: Iringa District, Mafinga Township, Mufindi District, Makete District, Mbarali District, Mbeya District, Mbeya City, Mbozi District, Tunduma Township, Momba District, Sumbawanga District, Sumbawanga Municipal,

Relevant Ministries;

i. The Ministry of Energy ii. Ministry of Land, Housing and Human Settlements Development (MLHHSD) iii. Vice President’s Office – Division of Environment, iv. The Ministry of Agriculture, Food Security and Cooperatives, v. The Ministry of Natural Resources and Tourism, vi. The Minister of Health, Community Development, Gender, Elderly and Children. National Environmental Management Council (NEMC)

TANROADS

Tanzania Forest Services (TFS)

Tanzania Wildlife Authority (TAWA)

Ministry of Natural Resources and Tourism (MNRT) – Antiquities Division (for cultural heritage

information)

EWURA

Local Communities Ward Development Committee in project affected areas in Iringa, Njombe, Mbeya, Songwe and Rukwa;

Village leaders in project affected areas i.e Iringa, Njombe, Mbeya, Songwe and Rukwa. It is about 152 villages along proposed TL.

Village members (majority are farmers/ involved on agriculture)

Affected communities defined as any person or communities located in a project’s area of influence, particularly those close to the existing or proposed project facilities.

Vulnerable group such as elders, widows, disabled, single headed household etc.

Non-governmental Afya Women Group (AWP), Tanzania Community organizations Development Organization (TACODO), Tanzania Home Economic Association (TAHEA), Kikundi cha (NGOs) and Huduma Majumbani Mbeya (KIHUMBE), Save community Based Tanzania (SETA), Tanzania Health and Organisation (CBOs) Development Initiative (THDI), Service Health and (national and Development for People Living Positively with international) HIV/AIDS (SHDPHA+), Tanzania Ruler Women and Children Foundation (TARWCO).

Media National and local newspapers, radio services in project area

Suppliers of main construction materials (aggregates, concrete etc.) to help inform transportation assessment.

During ESIA, RAP, RPF and Valuation of Properties Stakeholders Engagement was conducted to the following Regions, Districts and villages affected by the TAZA project; -

Table 4: Villages along proposed 400kV from Iringa-Mbeya-Tunduma Sumbawanga (613km)

Name of Region Name of District/Municipal Name of villages Iringa Region Iringa District – 10 villages Tagamenda, Ugwachanya, Wenda, Tanangozi, Mlandege, Ihemi, Isupilo, Bandabichi, Muwimbi and Kibena. Mafinga Township – 6 streets Rungemba, Kitelewasi, Kikombo, Ndolezi, Bumilayinga and Isalavanu Mufindi District – 9 villages Makongomi, Kisada, Ihanganatwa, Maduma, Mtula, Ihowanza, Kiponda, Ipilimo and Tambalang’ombe Njombe Region Makete District – 3 villages Kimani, Mfumbi and Ruaha Mbeya Region Mbarali District – 27 villages Luwango, Matemela, Itipingi, Mogelo, Mkanyagegeni, Mlimani, Mbuyuni, Mpunga, Mdangala, Mlomboji, Msesule, Mabadaga, Nyanguru, Chimala, Mengele, Lunwa, Maendeleo, Lusese, Isitu, Itamboleo, Majenje, Rwanyo,

Nsonyanga, Mambi, Kongolo Mswiswi and Lyambogo Mbeya District – 20 villages 1. Itengano-Ijombe, Itewe, Imezu, Tembela, Isongwa, Iyawaya and Shamwengo villages for portion of Iringa- Mbeya TL.

2. Ifiga, Nsongwi Juu, Nsongwi Mantanji, Nsenga, Swaya, Lupeta, Izumbwe, Iwindi, Mwampalala, Isangala, Lusungo, Ntangano Ijombe and Mwaselela villages for portion of Mbeya-Tunduma-S.wanga TL. Mbeya City – 8 streets Iganjo, Ikhanga, Mwahala, Kanda juu, Tonya, Shewa, Nduguya and Isoso Songwe Region Mbozi District – 18 villages Lusungo, Igale, Welu II, Ichesa, Igunda, Shaji, Itende, Nselewa, Makomboni, Ipazya, Isangu, Londoni, Hasanga, Sumbaluwela, Malonji, Sakamwela, Mpela and Mponela Tunduma Township – 4 Namole, Katete, Chipaka and streets Msongwa Momba District –15 villages Mkutano, Nzoka, Nakawale, Myunga, Luasho, Mpui, Nyenjele, Ikana, Nakawale,

Mengo, Ngalambo, Kakozi, Issanga, Chiwanda and Nkangamo Rukwa Region Sumbawanga District – 21 Msanda A, Sandulula, villages Jangwani, Mpwapwa, Kapoka, Malolwa, Mkima, Mpui A, Mpui B, Chituo, Kazwila, Ikozi, Kalambanzite, Mleche, Mshani, Lusaka, Ndelema, Laela A, Laela B, Miangalua, and Tunk Sumbawanga Municipal –11 Makazi Mapya, Mjimwema, villages Senti, Katete, Kasisiwe, Lwiche, Magomeni, Pwela, Isesa, Ulinji and Malonje

Total= Five (5) Twelve (12) Districts 152 villages Regions

A sound community relations approach to engagement with stakeholders builds on in- depth and structured analysis of stakeholders. It also allows TANESCO to determine which stakeholder groups to priorities within the Stakeholder Engagement and community relations strategy.

The analysis for mapping stakeholder uses two key determinants:

❖ The stakeholder’s level of interest in the Project; ❖ The stakeholder’s degree of influence or power over the Project.

Table 5: Maping of some key stakeholders STAKEHOLDERS ROLES INTEREST INFLUENCE Ministry of Energy ❖ Facilitation of the ❖ Sustainable power High (MoE) implementation of the supply and

project enhancement of power transmission Ministry of Land, ❖ To advice and monitor ❖ All PAPs are paid Medium Housing and all issues related with fair and prompt Human land acquisitions and compensation Settlements resettlement Development (MLHHSD) ❖ Less land issues complaints The Minister of ❖ To advice and monitor ❖ Gender Based Low Health, Community all issues related with Violence, Sexual Development, community development Exploitation and Gender, Elderly gender,Gender Based Abuse, Sexual and Children Violence, Sexual Harassment and (MoHCDGEC) Exploitation and Abuse all gender issues and Sexual Harassment are taken care Regional offices in ❖ Review and approval of ❖ Increase of socio- Medium Iringa, Njombe. PAPs compensation economic Mbeya, Songwe schedules development and Rukwa activities in the ❖ To ensure that region. implementation of the

project is done in accourdance to the existing laws.

❖ Less land issues ❖ Attending grievance if complaints. PAP is not satsfied with resolution made within

TANESCO

District Offices in ❖ To ensure that ❖ Increase of socio- High Iringa, Njombe. implementation of the economic Mbeya, Songwe project is done in development and Rukwa accordance to the activities in the existing laws. district.

❖ Less land issue ❖ Survey and mapping of complains. aquiring land through the District

❖ Attending grievance if PAP is not satisfied with resolution made within TANESCO ❖ Determine the compensation rates for agricultural products and land within the project area Ward Excutive ❖ Working with village ❖ All PAPs are paid High Office (WEO) in leaders in attending fair and prompt Iringa, Njombe. and resolving all compensation. Mbeya, Songwe grievances that are and Rukwa associated with TAZA project ❖ Local communities ❖ Advisory services to the are employed as Village council unskilled labors regarding land issues during project implementation. 16

Villages offices in ❖ Participate in all the ❖ All PAPs are paid High Iringa, Njombe. project information fair and prompt Mbeya, Songwe disclosure meetings. compensation and Rukwa ❖ Identify and vet

unskilled personnel to

the project. ❖ Local ❖ Participate in the communities are identification of affected employed in households unskilled labors

❖ Give during project feedback/notification to implementation. PAPs on project related issues

❖ Mobilize affected households

❖ Participate and witness the process of land survey and mapping of affected land

❖ Participate and witness the property valuation exercise

❖ Witness the compensation payment process

❖ Support PAPs during the preparation and submission of their

complaints

Local Communities ❖ To support the project ❖ All PAPs are paid High in Iringa, Njombe. during all phases. fair and prompt Mbeya, Songwe ❖ Participate in all project compensation. and Rukwa information meetings. ❖ Local ❖ Participate in all project communities are land acquisition employed in activities unskilled labors ❖ Provide all required during project information/documentat implementation. ion during project implementation ❖ Increase of socio- especially on land economic acquisition process. development activities in the project areas.

NGOs and CBOs ❖ Member groups of the ❖ To ensure that High in Iringa, Njombe. civil societies working in implementation of Mbeya, Songwe the area in related the project is and Rukwa fields. done in accordance to ❖ Their responsibility is to the existing laws ensure that the and communities resettlement plan is will have benefits implemented as on the projects. suggested and in the ❖ Ensure that all event of any departure PAPs are getting or change in their rights from circumstances, the project developer PAPs are not adversely

affected. and if complaints such as gender ❖ The group will also have based violence a role to sensitize the arises they are people and empower resolved them to realize immediately maximum benefits from

the project.

❖ They will be involved in the training and counseling of the project affected persons. Such trainings are like HIV/AIDS

TANESCO will continue to identify and analyze new stakeholders for the TAZA project. Sociologist together with GRM specialist will be responsible for ongoing stakeholder identification, mapping and analysis and they will also be responsible for updating stakeholder’s database.

3.3 Encouraging Participation of Vulnerable Groups Vulnerable or marginalized stakeholders are defined as affected groups or individuals within the project area of influence who could experience adverse impacts more severely than other stakeholders based upon their disadvantaged or vulnerable status. Vulnerable stakeholders require an open and inclusive approach to engagement that provides them with suitable opportunities to participate and voice their concerns, differentiated measures will be applied to ensure the effective participation and obtain feedback from vulnerable stakeholders.

During the development of TAZA project participation of vulnerable groups will be taken into consideration. Differentiated measures will be applied to ensure the effective participation and obtain feedback from vulnerable stakeholders. Most of villages have

records of vulnerable people who may need to be specifically consulted during implementation of the TAZA project so as to get their views and concerns. If there will be some vulnerable groups that are affected directly with the proposed project, plans will be made in order to assist them. The vulnerable groups within the Project area of interest can be grouped into categories of elderly, youth, women (widows) and those people with disabilities. Attendance will be encouraged at consultation meetings and certain additional measures will be put in place to encourage participation such as assisting them with transport in order for them to attend the meeting or going at their home premised to listen to their views and concern.

4. PREVIOUS STAKEHOLDER ENGAGEMENT AND INFORMATION DISCLOSURE ACTIVITIES TANESCO has conducted different studies and activities in implementation of TAZA project. Such studies are like ESIA, RAP, RPF and Resettlement Audit for Mbeya Substation. In all studies and valuation exercise different stakeholders have been involved and sensitization of the project has been made. Different methods were used in engaging these stakeholders such as public meetings, one to one interview. Focus Group Discussions, phone calls, letters etc. These activities and studies are summarized below:-

4.1 Valuation of properties from Mbeya to Sumbawanga Valuation of properties from Mbeya to Sumbawanga started from 13th May, 2019 to 23rd June, 2019. Sensitization meeting was conducted aiming at introducing the valuation team and the process that will be used during valuation of properties exercise. The sensitization meetings were conducted to all PAPs with the involvement of village leaders who participated and witnessed the process of land survey and mapping of affected land. PAPs were given chance to raise their views and concern and ask questions before starting field works. During sensitization meeting representatives from all District Councils offices were also involved and participated.

4.2 Valuation of properties from Iringa to Mbeya Valuation of properties from Iringa to Mbeya started from 25th March, 2019 to 26th April, 2019. Sensitization meeting was conducted aiming at introducing the valuation team and the process that will be used during valuation of properties exercise. The sensitization meetings were conducted to all PAPs with the involvement of village leaders who participated and witnessed the process of land survey and mapping of affected land. PAPs were given chance to raise their views and concern and ask questions before starting field works. During sensitization meetings representatives from all District Councils offices were also involved and participated.

4.3 Iringa - Mbeya ESIA study ESIA study for Iringa Mbeya Transmission Line started from 13th January, 2018 to 22nd January, 2018. ESIA team had a consultation with different stakeholders from Iringa to Mbeya. Different stakeholders from Regional, District, Ward and Village levels were consulted. A series of informative and consultative meetings was conducted aiming at informing stakeholders concerning this project and give them a room to speak freely and raise their views and concern about the proposed project. Stakeholders were informed about the positive and negative impacts of the project and the mitigation measures. Previously ESIA study was done by M/S. SMEC International Pty Ltd in 2014 so updating ESIA was required because 3 years was already passed since the previous study. List of some stakeholders consulted are attached as appendix 6 (Detailed information and records of the consultation can be found in the ESIA document in the following link - http://www.tanesco.co.tz/index.php/investments/environment-report/219-final-esia-report- for-proposed-iringa-mbeya-400kv-transmission-line-1

4.4 Mbeya – Sumbawanga ESIA study An updated ESIA Study for the proposed transmission line between Mbeya and Sumbawanga was conducted from 12th November, 2017 to 18th November, 2017. Previously the ESIA study for the proposed 400kV transmission line between Mbeya and Sumbawanga was undertaken in October 2013 by TANESCO. Apart from this ESIA Study other study were also conducted including 2016 feasibility study by SWECO International which upgraded the Mbeya – Sumbawanga project from 220kV to 400kV.

Consultation were held in order to make sure that information concerning this project is well understood at the village level. This was purposely done in order to make sure that the project is well known and stakeholders were updated on the up-to-date information about the project. Community members were given chance to express their views and concerns in relation to the proposed project. (Detailed information and records of the consultation can be found in the ESIA report in the following link- http://www.tanesco.co.tz/index.php/investments/environment-report/229-updated-final-

esia-study-for-400kv-tl-for-mbeya-tunduma-sumbawanga-and-330kv-tl-from-tunduma- substation-to-tanzam-border

4.5 Iringa - Mbeya RAP study RAP study for Iringa Mbeya was conducted from 12th March to 26th March 2018. Stakeholders were consulted during RAP study for the proposed transmission line project. These stakeholders had various views, opinions and concerns. In brief, most of the views gathered from the stakeholders are positive about the implementation of the proposed project and expect that the project will have positive impacts to the economy of the nation and shall improve livelihoods of local communities along the project. The cut-off date for this RAP was 14th March, 2018. List of some stakeholders consulted and minutes of the meeting are attached as appendix 5. (Detailed information and records of the consultation can be found in the RAP report in the following link - http://www.tanesco.co.tz/index.php/investments/environment-report/230-final-rap-for- proposed-iringa-mbeya-400kv-transmission-line

4.6 Mbeya Sumbawanga RPF study Resettlement Policy Framework (RPF) study for Mbeya Sumbawanga was conducted from 15th March, 2018 to 20th March 2018. Consultation with key informants and groups of people were mainly used for purposes of informing different stakeholders about the project objectives and activities. Stakeholder consultations using a checklist of questions was used in order to get some of the information from the District land officers, District Valuers, Village leaders and some of the PAP’s concerning land issues such as land ownership, availability of land to relocate PAP’s, land conflicts and resolution, economic activities, cultural sites areas, livelihood activities, best way to relocate people and grievance handling procedures. List of some stakeholders consulted and minutes of the meeting are attached as appendix 3 & 4. (Detailed information and records of the consultation can be found in the RPF report in the following link- http://www.tanesco.co.tz/index.php/investments/environment-report/231-final-rpf-report- for-400kv-tl-from-mbeya-tunduma-sumbawanga-and-330kv-tl-from-tunduma-substation-to- tanzam-boarder).

4.7 Resettlement Audit for Mbeya substation Stakeholders Engagement for Mbeya substation was done on 13th, 14th, 15th, 18th and 20th March, 2018. Consultations started with the Mbeya City Authorities on 13th March 2018 first to make appointment with relevant technical City officials in charge of land acquisition in Mbeya City. A meeting was scheduled on 14th March 2018 and was attended by the City Valuer, Land Surveyor, Assistant Land Officer, City Community Development Officer, and Acting CD. On 15th March 2018, the team visited Ikhanga Mtaa and Iganjo Ward to inform them about the intended meeting with the PAPs and to request for their support in mobilizing the PAPs for the meeting scheduled on 18th March 2018. On 18th March 2018 a brief meeting was held with 5 PAPs and an additional meeting was scheduled for 20th March, 2018 and 26 PAPs managed to attend the meeting. List of stakeholders consulted and minutes of the meeting are attached as appendix 1 & 2. (Detailed information and records of the consultation can be found in the Resettlement Audit report in the following link-http://www.tanesco.co.tz/index.php/investments/environment-report/233-final- resettlement-audit-and-corrective-action-plan-for-proposed-mbeya-substation-1).

It is expected that more consultation will be conducted during the following study and activities:-

➢ RAP study for Mbeya – Sumbawanga portion

➢ Birds and Bats study

➢ Compensation payments

➢ Preparation of civil works and construction stage

➢ Operation

For more details see table 6 below.

4.8 Key Concerns, Expectations and Issues Raised by Stakeholders The main concerns, expectations and issues raised by stakeholders during the above mentioned studies are as follows:-

❖ Most of village and street leaders that are nearby the proposed project accepted the project and most of them are aware about this project because they have been consulted several times concerning the TAZA project. ❖ They insisted that TANESCO should pay fair and prompt compensation to identified PAPs to avoid complaints. ❖ Community members expect that TAZA project will generate jobs for their populations during implementation of the project. Most of the PAPs requested TANESCO and contractor to provide employment opportunities to unskilled labours in the villages ❖ Most of the villages demanded to be electrified after construction of the proposed Project ❖ Stakeholders requested education and sensitization of PAPs on how to spend and save compensation money before they receive the payments ❖ The proposed project will minimize power outages and improve power reliability in our country as there a lot of upcoming industries; it will also lead to the development of small towns and economic activities. ❖ Most of the PAPs preferred to be paid cash compensation for both properties that will be affected such as land, house etc.

5. DISCLOSURE OF INFORMATION AND STAKEHOLDER ENGAGEMENT

5.1 Overview TANESCO will continue with Stakeholders Engagements as TAZA project moves forward. In accordance with WB OP/BP TANESCO provided project information to the public. Studies that has been conduted was disclosed in TANESCO website and newspapers as per WB OP/BP to allow stakeholders to understand the risks and impacts of the project and potential opportunities as follows:-

❖ ESIA study for Iringa Mbeya was disclosed on 20th February 2018 ❖ ESIA study for Mbeya Sumbawanga disclosed on 11th April, 2018 ❖ Resettlement Policy Framework for Mbeya Sumbawanga was disclosed on 17th April, 2018 ❖ Resettlement Audit was disclosed on 17th April, 2018, ❖ Resettlement Action Plan (RAP) for Iringa Mbeya was disclosed on 13th April, 2018 The objectives of these external communication and sharing of information are to provide continuous engagement with targeted audiences to inform abut the activities, performance, development and investment plans and their implementation. As we move foward in the coming phases of the project, Local communities will be well informed on the project activities and they will be allowed to share information with TANESCO also.

5.2 Disclosure and Consultation Plan Disclosure and consultation need to occur at appropriate times to allow stakeholders to be informed and contribute to the management of environmental and social issues throughout the life of the project. Table 6 assigns project stages, topic of consultation, method, and responsibilities to the activities identified in the previous section. This is a live document and will be updated as the project progresses with further details on specific timings and locations for certain activities.

TANESCO will continue with stakeholder engagements before, during and after the project so that key stakeholders are informed of the project’s activities. The process of consultation and engagement will enable all stakeholders, local, regional and national, to

provide feedback to TANESCO with any complaints or comments throughout the project through TANESCO’s grievance mechanism.

Information about the project will be shared. Notice boards and public advertisement are effective mechanisms to inform the communities and wider audiences about the project. Posters/flyers will be prepared and stamped on the notice board at the Village offices, Ward offices and District Offices. Small pamphlets/brochures will also be prepared in Swahili language so as to enable stakeholders to understand easily about the project. Different information will be shared at different points or phase of the project. Executive summary will be translated into Swahili language and be distributed to all village offices.

Table 6: Expected Stakeholder Engagement before construction and during construction and operation stages

Project stage Topic of Method used Target Responsibilitie Timeline consultation stakeholder s

RAP for Mbeya Consultation Public meeting Regional TANESCO June2020 Sumbawanga during socio (Mbeya, Focus Group Consultant portion economic Songwe and Discussions surveys Rukwa) Questionnaires (Process of District Offices doing RAP) (Mbeya city, Mbeya

District, Mbarali, Songwe, Momba, Tunduma and Sumbawanga District and Municipal)

Ward offices

Village offices

Community members (From Mbeya to Rukwa region)

Birds and bats To assess Key Informant Village and TANESCO June2020 study impact of interviews wards leaders Consultant proposed TL District on birds and Officers bats dealing with natural resources and To identify animals. birds and bats Community migratory members route within residing the proposed TL migratory project areas. route

Proposed proper mitigation measures to help TL designer during Tower designing.

Compensation Consultation Public meeting Village TANESCO, August 2020 payment meetings with with PAPs leaders Valuer, Land PAPs Officer and bank PAPs informing officers them about the required documents and the whole process of paying compensation

Preparation of Schedule of Public Government TANESCO, March2021 civil work and construction meetings Consultant and NGOs construction works. Contractor Advertisement stage Local should make Construction in the villages community sure that activities. offices and at Public Groups communities are the project sites Progress of General public well informed construction. before Construction construction and impacts and they should be mitigation informed of the measures employment Opportunities opportunity in to project order for them to affected benefit from communities project activites such as employment.

End of Description of Advertisement Government It is the March2024 construction plant and to the village NGOs responsibility of operations. offices on the TANESCO to Local Operational completion of inform the public community hours. the project about the Employment Public Groups completion of the needs and Potential project and the opportunities. Suppliers opportunity that Potential are associated Clients with operation stage

Note that timeline presented is subject to change.

Following the completion of the ESIA and RAP reports, TANESCO will perform on-going engagement throughout the life of the project. The Company will use the regional, district and village offices for on-going engagement and will keep on reporting to the communities so as to maintain good relations with community. The SEP is a living document that will be refined and modified throughout the life of the Project. The key elements to be considered when implementing stakeholder engagement during the Project’s life cycle are as follows;

❖ Maintain existing relations with stakeholders; ❖ Implementing environmental and social management plans; and ❖ Monitoring and managing environmental and social impacts.

6. GRIEVANCE MECHANISM TANESCO has prepared a more detailed grievance procedure in the document [GRIEVANCE REDRESS MECHANISM (GRM)]. In summary:

A grievance is a concern or complaint raised by an individual or group affected by TAZA project. The GRM will be managed by the Environmental Section.

GRM specialist in collaboration with Sociologists, Environmental Experts and Land Surveyors will be dedicated for documenting all grievances/complaints received and preparing a narrative summary of the complaints for the company information keeping. Complainant(s) will channel their complaints through their respective Village Offices. The Village Office will resolve the complaint(s) and refer all unresolved complaint(s) by writing a letter to the Managing Director TANESCO Head Office, P.O. Box 453 Dodoma via TANESCO District or Regional offices (TANESCO has branches in all Regions and Districts). PAPs will also be allowed to write a letter himself/herself.

In order to fast track, the received complaints will be scanned from the Regional or District level and will be sent to Project Coordinator, designated staff i.e GRM specialist and other staff who will be involved in compensation payment process. The GRM specialist will record and start working on it and the hard copy will be directed to the Managing Director so as to follow normal procedures.

At the end both hard copies and all responses will be kept in files specific for TAZA project for record and references. The complainant may refer the matter to the appropriate level of land courts or the High Court of Tanzania whose decision will be final.

7. DOCUMENTATION, MONITORING AND REPORTING Through communication channels such as newsletter notifications, surveys, one-to-one meetings and the periodic meetings, TANESCO will monitor and provide feedback as appropriate. During project implementation on quarterly basis TANESCO will produce a report on the social and environmental performance and the report will also be shared to the World Bank. (The report will clearly indicate the consultations made). All minutes of the meetings that has been conducted from the initial project to the end of the project will be kept and filled further action and for references and a copy will be submitted to the village 31

leader. For all the previous consultation that has been made minutes of the meeting are available and village leaders were given their copies. All Photographs taken during Stakeholders Engagement will also be kept for references. The responsible personal for this is Sociologist.

Some of the indicators and benchmarks for assessing the implementation process and outcomes of the SEP are:-

❖ Number of consultation meetings, focus group discussions, announcements, press releases

❖ Number and lists of participants at meetings

❖ Issues discussed at meetings

❖ Actions taken on key issues raised at meetings

❖ Number of complaints and queries raised per recording period

❖ Types of complaints and queries

❖ Type of action taken to correct issues and prevent recurrence

❖ Time taken in addressing complaints

TANESCO will maintain a database and activity file detailing all public consultation, disclosure information and grievances collected throughout the project, which will be available for public review on request. Stakeholder Engagement Plan (SEP) will be updated quarterly to reflect the reality on the ground.

Appendix 1: List of stakeholders consulted during RAP Audit at Mbeya Substation

Appendix 2: Minutes of the meeting during RAP Audit at Mbeya Substation

Appendix 3: List of stakeholders consulted during Resettlement Policy Framework (RPF) from Mbeya-Sumbawanga

Appendix 4: Minutes of the meeting during Resettlement Policy Framework (RPF) from Mbeya - Sumbawanga

Appendix 5: List of stakeholders consulted and minutes of the meeting during Resettlement Action Plan (RAP) from Iringa – Mbeya

Appendix 6: List of stakeholders consulted during update of ESIA study from Iringa- Mbeya