Community and Resources Committee 18 February 2019 Agenda

COMMUNITY AND RESOURCES COMMITTEE

18 FEBRUARY 2019

AGENDA

It is advised that a meeting of the Community and Resources Committee will be held at 6.00pm Monday 18 February 2019 in the Council Chambers at the Town of Cambridge Administration/Civic Centre, 1 Bold Park Drive, Floreat.

JOHN GIORGI, JP ACTING CHIEF EXECUTIVE OFFICER

14 February 2019

MEMBERS:

Cr Andres Timmermanis (Presiding Member) Mayor Keri Shannon Cr Rod Bradley Cr Louis Carr Cr Jo McAllister

First Deputy (Coast Ward) Cr Kate McKerracher First Deputy (Wembley Ward) Cr James Nelson

Second Deputy (Coast Ward) Cr Ian Everett Second Deputy (Wembley Ward) Cr Jane Powell

COMMUNITY AND RESOURCES COMMITTEE

18 FEBRUARY 2019

ORDER OF BUSINESS

1. DECLARATION OF OPENING

2. RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

3. PUBLIC QUESTION TIME

4. DEPUTATIONS AND PETITIONS

5. CONFIRMATION OF MINUTES

6. DECLARATION OF MEMBERS' INTERESTS

7. REPORTS

INFRASTRUCTURE

CR19.1 Drainage - Five Year Program (2019/2020 - 2023/2024) - Adoption 1 CR19.2 Footpaths - Five Year Program (2019/2020 - 2023/24) - Adoption 11 CR19.3 Road Improvements - Five Year Program (2019/2020 - 2023/2024) - Adoption 17 CR19.4 Road Resurfacing Five Year Program (2019/2020-2023/2024) - Adoption And Reallocation Of Funds For Urgent Works Footpaths - Five Year Program (2019/2020 - 2023/2024) - Adoption 24 CR19.5 Capital Works And Projects Programme 2018-2019 - Progress Report As At 1 February 2019 30

COMMUNITY DEVELOPMENT

CR19.6 Perth Netball Association - Request For Additional Funds For Hard Courts And Floodlights 33 CR19.7 Quarry Amphitheatre Conservation Management Plan - Adoption 36

CORPORATE

CR19.8 Closure Of Harms Lane, West Leederville - Consideration Of Submissions 40 CR19.9 Lot 66 Gudgeon Laneway, West Leederville - Discontinuation Of Land Acquisition Process 44 CR19.10 YMCA Early Learning Centre 183 Jersey Street - Transfer And Reassign Sub Lease 47 CR19.11 Payment Of Accounts - December 2018 And January 2019 51 CR19.12 Investment Schedule - December 2018 And January 2019 54 CR19.13 Budget 2019/2020 – Adoption Of Indicative Timeline 60

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 (I)

GOVERNANCE

CR19.14 Town Of Cambridge Code Of Conduct – Amendment To Parts 8 And 9 - Relating To Prohibition Of Acceptance Of A Gift By A Town Employee 63 CR19.15 Policy No: 1.1.6 - Elected Member Fees, Allowances And Expenses - Review And Amendment 66 CR19.16 Documents Sealed - January/February 2019 74

8. CONFIDENTIAL

CR19.17 Town of Cambridge Infrastructure - Latent Construction Defects 76

9. CLOSURE

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 (II)

COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.1 DRAINAGE - FIVE YEAR PROGRAM (2019/2020 - 2023/2024) - ADOPTION

ADMINISTRATION RECOMMENDATION:

That Council:-

1. ADOPTS the proposed Five Year Drainage Program (2019/20 to 2023/24);

2. LISTS FOR CONSIDERATION funding in the Draft 2019/2020 Budget the projects listed in Year 1 2019/2020 of the program; and

Maintenance $190,000

Inspection - CCTV pipe inspection of 10 km of storm-water $45,000 pipe

Renewal - Drainage pit and pipe rehabilitation $100,000

Upgrade and New: • 11 - 21 Harborne Street $100,000 • Chandler Drive West $20,000 • Scaddan Street intersections $70,000

Total $525,000

3. APPROVES BY AN ABSOLUTE MAJORITY to reallocate funds of $70,000 for the drainage project at Moray Avenue in the 2018/19 Budget (to increase $100,000 to $170,000) using un-expended funds from completed drainage projects in the current budget 2018/19.

SUMMARY:

Five intense storms occurred in the Town during 2010, 2011, 2014 and 2016 causing flooding to some private properties and roads. This flooding highlighted where the Town's storm-water drainage network requires improvement so that it will perform to current local government standards.

The various flood sites were investigated and a program of drainage improvement projects was developed in 2010 and has since been reviewed annually.

The Five Year Program for Drainage has been reviewed and updated for the period 2019/20 to 2023/24 so that the first year of the program may be included in the draft 2019/20 Budget.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 1 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council. e.g.  adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes & policies.

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Examples of Quasi-Judicial authority include town planning applications, building licences, applications for other permits/licences (e.g. under Health Act, Dog Act or Local Laws) and other decisions that may be appealable to the State Administrative Tribunal. Information For the Council/Committee to note.

Address/Property Location: Various Report Date: 6 February 2019 File Reference: N/A Responsible Michael Hayward, Director Infrastructure & Operations Executive/Director: Reporting Officer: Jon Bell, Manager Infrastructure Works Contributing Officer: Frank Strever, Coordinator Infrastructure Design Attachments: 1. Plan E 000 18 01 Moray Avenue Drainage

BACKGROUND:

The Town has approximately 108 kilometers of stormwater drainage pipe that was installed between 1930 and 2017. This network of pipes and drainage pits discharges stormwater runoff from the road reserve to numerous soak wells, 55 sumps, 4 lakes and 4 Water Corporation main drains. Most of this network is buried underground and so faults are difficult to identify until there is an intense storm to reveal the problem.

The older sections of drainage network were typically designed to carry stormwater runoff from low intensity storms with a probability of recurrence of once in five years. The modern drainage systems installed recently in the Ocean Mia, Perry Lakes and Mount Claremont Area G subdivisions, are designed to prevent flooding of properties in an 'once in 100 year storm' event. For comparison, the volume of stormwater runoff from a once in 100 year storm is approximately twice that of a 'once in five year' storm event. In terms of drainage pipe sizes, a drainage network designed for a 100 year storm requires the next size pipe to be installed above that required for a 5 year storm. For example, 300 mm diameter pipe is now installed as a minimum standard in place of the old standard 225 mm diameter pipe.

Intense storms with a theoretical recurrence of between 'once in 50 years' and 'once in 100 years' occurred within the Town on 22 March 2010, 20 May 2011, 24 June 2011, 12 December 2011, 18 October 2014 and 18 April 2016. These storms resulted in reports of flooding at 140 locations in 2010, 70 locations in 2011, 3 locations in 2014 and 8 locations in 2016. This flooding was exacerbated by runoff from private properties that do not have adequate stormwater drainage for this intensity of storm. No flooding was reported during 2012, 2013, 2015, 2017 and 2018 mainly because no intense storms occurred. The issue of flooding at the new Perth Netball Association courts and Bold Park Aquatic Centre in April 2016 has been addressed by the contractor responsible.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 2 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

To address these flooding issues, Council last reviewed a five year program for improvement of the stormwater drainage network on 19 December 2017 (Report CR17.180) Five Year Program Drainage, and decided:-

That:- (i) the proposed Five Year Program (2018/19 to 2022/23) for Drainage be endorsed for planning and budget considerations; and

(ii) the works proposed for Year 1 2018/19 year of the Drainage Program be considered for funding in the Draft 2018/19 Budget:-

1. Maintenance $192,000

2. Inspection - CCTV pipe inspection of 10 km of storm-water $42,000 pipe

3. Renewal - Drainage pit and pipe rehabilitation $100,000

4. Improvement - . • 5 Lake Monger Drive - 375 mm pipe at low point in $100,000 road west of Kimberley Street • 68 Moray Avenue - 375mm pipe through easement $100,000 Total $534,000

DETAILS:

Summary of 5 Year Drainage Program

The program is composed of four sub-programs:-

1. Maintenance - cleaning pits and jetting pipes; 2. Inspection - CCTV Pipe Inspection program; 3. Renewal - Pit and Pipe Rehabilitation program; and 4. Upgrade and New - Drainage Improvement program.

The proposed funding of each sub-program for the next five years is summarised in the table below. Funding for maintenance, inspection and renewal is similar to the current 2018/19 Budget with increases for CPI and new contractor rates. Funding for improvements is similar to previous years, with exception of 2017/18 that included an underground sump project at 77-79 McCourt Street with funding of $400,000.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 3 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

2018/19 Current Adopted Budget Year (not including CF funds) Work Budget $ Comments Cleaning pits and jetting pipes. Original request was Maintenance $160,000 $192,000. CCTV pipe inspection to carry out visual inspection of all Inspection $42,000 pits and pipes in Town's drainage network. Rehabilitation of grates, pits and pipes, removal of Renewal $100,000 blockages and faults in the pipe system identified by the CCTV inspection Upgrade and New Improvement of capacity of the drainage network

1. Lake Monger Drive - low $100,000 Flooding of road at low-point on Lake Monger Drive point in road west of between Kimberley Street and Northwood Street causing Kimberley Street traffic to stop. Stage 1 works was completed in 2014 and installed 2 additional inlets and 4 kerb overflow outlets. Stage 2 works is for installing a 375mm pipe to replace the existing 225mm pipe that takes runoff from the low- point on the south side to the north side of Lake Monger Drive. 2. 68 Moray Avenue $100,000 Garden and garages of 4 properties at the low point were flooded in 2010. Stage 1 works completed in 2012 and 2015 was raising the footpath 150mm and installing 8 additional inlets and 6 large soak wells. Stage 2 Install 50m of 375 mm diameter pipe in easement through 68 Moray Avenue to connect to the existing 450mm pipe in North Banff Road. Total $502,000

Year 1 2019/20 Work Budget $ Comments

Maintenance $190,000 Cleaning pits and jetting pipes

CCTV pipe inspection to carry out visual inspection of all Inspection $45,000 pits and pipes in Town's drainage network. 10 year program Rehabilitation of grates, pits and pipes, removal of Renewal $100,000 blockages and faults in the pipe system identified by the CCTV inspection Upgrade and New Improvement of capacity of the drainage network

• 11 - 21 Harborne Street $100,000 Properties and footpath on west side of Harborne Street are lower than the road. 3 properties reported flooding in 2010. Stage 1 works were completed in 2014 and installed 2 additional side entry inlets. Stage 2 works were completed in 2017 and changed two short sections of 150mm pipes to 300mm pipes. Stage 3 works are for installing an additional 50m of 375 mm diameter pipe in the road. Road resurfacing of this section of road has MRRG Grant funding in 2019/20. • Chandler Drive West $20,000 Install 2 side entry pits to improve capacity of single drainage grate at low point in this section of road. Scheduled for resurfacing in 2020/21 • Scadden Street $70,000 Properties on the north side of Scadden Street report intersections flooding during intense storms when the drainage grates are blocked with debris that has washed down the intersecting roads on the south side. (Essex Street,

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 4 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Nanson Street and McKenzie Street).

Stage 1 works were completed in 2014 and installed 4 soak wells with side entry pits adjacent to grated pits in Scadden Street.

Stage 2 works propose to install large soak wells with side entry inlets adjacent to the grated pits at the north end of Essex Street, Nanson Street, McKenzie Street and Gregory Street. Total $525,000

Year 2 2020/21 Work Budget $ Comments Maintenance $190,000 Cleaning pits and jetting pipes CCTV pipe inspection to carry out visual inspection of all Inspection $45,000 pits and pipes in Town's drainage network. Rehabilitation of grates, pits and pipes, removal of Renewal $100,000 blockages and faults in the pipe system identified by the CCTV inspection Upgrade and New Improvement of capacity of the drainage network

Rear garden of No.232 Salvado near the low point flooded in 2010 due to the drainage grates being blocked with leaves. • 234 Salvado Road. Low Propose installing 2 additional side entry pits/soak wells at point between Birkdale $40,000 the low point to capture leaves and debris during storms Street and Selby Street and keep the pipe network clear of debris. Propose installing 4 additional side entry pits/soakwells further up the catchment in Salvado Road to assist capture by the existing pipe system. • 417- 422 Cambridge $60,000 4 properties were flooded west of Selby Street during Street. (West of Selby 2010. Stage 1 works installed additional gully gate inlets, Street) established a sump in No. 420 Cambridge Street and connecting pipes.

Stage 2 works propose installing additional inlet pits next to existing pits that are overloaded or blocked by leaves in intense storms.

• Railway Parade / McCourt $120,000 The intersection of Railway Parade and McCourt Street was flooded in 2010. Runoff then flows on to railway tracks and into Subiaco Station. Stage 1 works was completed in 2015 and installed 7 additional inlets and a larger pipe connection to them. Stage 2 works is for increasing the pipe size from 300 mm to 375mm between McCourt Street and the 900 mm pipe in City of Subiaco. Total $555,000

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 5 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Year 3 2021/22 Work Budget $ Comments Maintenance $190,000 Cleaning pits and jetting pipes CCTV pipe inspection to carry out visual inspection of all Inspection $45,000 pits and pipes in Town's drainage network. Rehabilitation of grates, pits and pipes, removal of Renewal $100,000 blockages and faults in the pipe system identified by the CCTV inspection Upgrade and New Improvement of capacity of the drainage network

• Kintyre Crescent / Lothian $40,000 This is a low point in Kintyre Crescent and is part of the Park catchment that contributes to flooding at 68 Moray Avenue. Propose installation of 4 large soak wells in Lothian Park at the low point to reduce discharge to 68 Moray Avenue and recharge groundwater instead of discharging to Herdsman Lake. • Oceanic Drive opposite $150,000 Low point in Oceanic Drive on south carriageway is Tullow drained by a 225mm pipe that overflows runoff to the north carriageway and this then flows down the road to Perry Lakes Drive. This small pipe sometimes gets blocked with debris that has washed down the road and the south carriageway then floods.

Stage 1 works was completed in 2015 and installed a drainage system that intercepted most of the runoff from Oceanic Drive and re-directed to the sump near Bold Park Drive. The small 225mm pipe remains at the low point and can still be blocked.

Stage 2 works proposes the installation of 140 m of 375mm pipe from the low point to the sump on the near Bold Park Drive.

Total $525,000

Year 4 2022/23 Work Budget $ Comments Maintenance $190,000 Cleaning pits and jetting pipes CCTV pipe inspection to carry out visual inspection of all Inspection $45,000 pits and pipes in Town's drainage network. Rehabilitation of grates, pits and pipes, removal of Renewal $100,000 blockages and faults in the pipe system identified by the CCTV inspection Upgrade and New Improvement of capacity of the drainage network

• Improvement of drainage $200,000 Install additional soak wells to reduce runoff from lanes in old lanes. 10 year that have few soak wells. program Total $535,000

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 6 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Year 5 2023/24 Work Budget $ Comments Maintenance $190,000 Cleaning pits and jetting pipes CCTV pipe inspection to carry out visual inspection of all Inspection $45,000 pits and pipes in Town's drainage network. Rehabilitation of grates, pits and pipes, removal of Renewal $100,000 blockages and faults in the pipe system identified by the CCTV inspection Upgrade and New Improvement of capacity of the drainage network

• Improvement of drainage $200,000 Install additional soak wells to reduce runoff from lanes in old lanes. 10 year that have few soak wells program Total $535,000

The projects in these sub-programs are detailed below:-

1. Drainage Maintenance

This is routine maintenance of the existing drainage system and includes cleaning of debris from inside the pits, jetting of blocked pipes, replacing damaged pits and cleaning debris off grates before storms. In general, all drainage gullies are cleared at least once per year to remove leaves and silt from the pits. Annual cost is currently $190,000.

2. CCTV Pipe Inspection

This is a long term inspection program of all storm-water pipes in the Town by a contractor with a good CCTV camera system. Approximately 7km of pipe is inspected each year by a contractor for a cost of $45,000. It was funded in eight previous budgets between 2009/10 and 2018/19. The inspection determines:-

1. Location of underground services that have been installed in a pipe. 2. Location of localised damage to a pipe due to excavations or vehicle loads. 3. Location of blockages in a pipe due to debris and root intrusion in the pipe. 4. Location of long sections of pipes that have reached the end of their lives. 5. Overall condition of the pipe for the purpose of asset management valuation.

The faults discovered are addressed by the Pipe and Pit Rehabilitation Program below.

This is likely to take another 8 years to complete the entire 108 km pipe network at the current rate. This sub-program was not funded in 2013/14 and 2014/15 since a large scale asset location pick-up of the storm-water drainage network was carried out instead. This pick-up has provided an accurate representation of the Town's storm-water network on its Geographical Information System (Intramaps). The new CCTV data is added to Asset Finda.

3. Pipe and Pit Rehabilitation Program

This is for replacing or rehabilitating damaged pipes and pits that have been identified by either the CCTV Pipe Inspection program, located on roads that are listed on the Road Resurfacing Program, or by visual inspection during gully education in the previous year. The proposed funding for rehabilitating damaged pipes and pits is $100,000 per year. This will continue until the CCTV Pipe Inspection program is completed in 8 years' time.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 7 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

If underground services are located within a storm-water pipe, then the cost of repair is paid by the relevant utility. If a section of pipe is damaged or cracked, then the pipe is relined with a plastic liner and made larger if possible.

Roots and debris are removed by root cutting and jetting.

From a long term asset management strategy viewpoint, storm-water pipes are expected to reach their end-of-life at around 80 - 100 years of age depending on ground water conditions. Therefore, the Pipe and Pit Rehabilitation program will evolve to provide for the replacement or upgrade of pipes that are at risk of collapsing. Based on an average base life of 90 years and a total length of pipe of 108km, an average of 1.2 km of pipe will require replacement or upgrade each year. Based on the recent cost of large scale drainage works in the Ocean Mia and Perry Lakes developments, the cost for replacing or re-lining 1.2 km of pipe will cost approximately $500,000 per year. This is not expected over the next five years since the first four years of the CCTV inspections covered the older pipe network in West Leederville and did not find any long sections of pipes in immediate need of replacement.

4. Drainage Improvement Program

The strategy is based on observations of how different parts of the drainage networks performed or failed during the four storms in 2010 and 2011. There are three types of improvement listed in the 5 Year Program:

• Increase capacity of the pipe network. This is done by extending the existing pipe network or replacing existing pipes with larger pipes. As stated previously, an increase in pipe size to the next size pipe will approximately double the capacity of the pipe and increase its capacity from a 1 in 5 year storm event to a 1 in 100 year storm event.

• Increase capacity of the drainage inlets and make them more resilient to blockage by leaves and debris. This is done by installing a large soak-well upstream from an existing grated inlet and installing a side-entry inlet on top. The observation of drainage systems during the storms showed that single drainage grates had become partially or completely blocked with leaves, mulch and debris during the storm. Only a small amount of debris was required to reduce the capacity of the grated pits significantly and cause flooding. Other roads that had a side entry pit had also become blocked due to large items of debris flowing into the large opening and blocking the small 225mm pipe inside. The most robust drainage system was a combination of a grated pit with a side entry pit installed immediately upstream. The side entry pit had captured most of the debris that had washed down with the "first flush" and protected the grated pit that was the inlet to the pipe network.

• Increase drainage capacity in older lanes. In Year 4 and 5 of the program, it is proposed that drainage capacity is increased in the older lanes that have only a few small soak-wells installed. During intense storms, runoff from private properties overflows into these lanes and then into another property at a low point in the lane or an adjacent road. The current practice with upgrading unsealed lanes is to install a 1.8m diameter x 1.2m deep soakwell every 25 m. A similar drainage standard was adopted for Perry Lakes Development and Parkside Walk Development. This improvement program will bring all the older lanes up to this standard and is expected to take 10 years to complete.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 8 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

5. City of Stirling

Aside from the Town's programs listed above, in a letter dated 11 December 2018, the City of Stirling has requested the Town contributes $406,000 towards a drainage improvement project in Brompton Road / Hamer Avenue and Colin Road to address a flooding issue reported at a property in Colin Road. The Administration is currently investigating this matter with City of Stirling with the intention of finding a more cost effective solution than the one proposed by their consultant.

6. Current Works in 2018/19 Budget - 68 Moray Avenue

This project was funded $100,000 with the intention of replacing a 300mm pipe within private property with a 450mm pipe in the private property easement. This was complicated by property access, location of a sewer and a brick outbuilding over the pipe. The current underground power project in this area has removed power poles in the verge area and it is now feasible to replace the storm-water pipe in the two property easements with a 450mm pipe in the road verge. The design drawing for this is provided as Attachment 1. Based on unit rates quoted by contractors for recent projects, the project cost is likely to be around $150,000 plus 10% for contingency. It is recommended that the budget for this project is increased to $170,000 by transferring funds from completed drainage projects in the current budget.

POLICY/STATUTORY IMPLICATIONS:

There are no Policy or Statutory Implications related to this report.

FINANCIAL IMPLICATIONS:

The total funding of drainage infrastructure works proposed for the 2019/20 Budget is $525,000 and is comprised of:

• Maintenance – regular cleaning, jetting and educting of drainage pits - $190,000; • Inspection – inspection of 10km of network by CCTV each year - $45,000; • Renewal - repair or replacement of old or damaged drainage pits and pipes as discovered by the CCTV inspection each year. - $100,000; and • Drainage Improvement - three projects to address local flooding locations and increase the capacity of the network $190,000.

STRATEGIC DIRECTION:

This report recommendation embraces the following strategies of the Town's Strategic Community Plan 2018-2028:-

Our Council Goal 10: The Town is a proactive local government that provides sustainable public assets, services and facilities Strategy 10.1: Ensure appropriate resources are allocated to our strategies and projects.

Goal 11: A strong performing local government Strategy 11.1: Invest our wealth wisely so that current and future generations benefit. Strategy 11.3: Build capacity to maintain assets to an acceptable standard.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 9 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

COMMUNITY ENGAGEMENT:

No external impacts are envisaged until development of the Draft 2019/20 Budget.

The Town has received verbal and written reports from residents following these storms and at site visits. For each location, the affected residents will be notified of the proposed works prior to commencement of work through a letterbox drop.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 10 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.2 FOOTPATHS - FIVE YEAR PROGRAM (2019/2020 - 2023/24) - ADOPTION

ADMINISTRATION RECOMMENDATION:

That Council:-

1. ADOPTS the proposed Footpaths Five Year Program (2019/20 - 2023/24) as shown in Attachment 1;

2. LISTS FOR CONSIDERATION funding in the Draft 2019/2020 Budget the projects listed in Year 1 2019/2020 of the program; and

3. NOTIFIES residents adjacent to new paths proposed in Year 5 of the program to lodge their submissions/comment.

SUMMARY:

A draft Five Year Program for footpath and shared path works is reviewed annually as a prerequisite to preparing the Draft 2019/20 Budget. It includes funding for Bike Plan projects, resurfacing asphalt shared paths, new footpaths, replacing sections of badly cracked concrete paths and footpath maintenance.

It is a summary of footpath asset management over the next five years to ensure that footpaths are maintained to a good standard and sustainably.

Council reviewed the 2018-2022 Bike Plan in July 2018 and all works on shared paths and bicycle facilities proposed during years 1 - 5 are included in the footpath program in Years 0 - 4.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 11 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Address/Property Location: Various Report Date: 22 November 2018 File Reference: N/A Responsible Michael Hayward - Director Infrastructure & Operations Executive/Director: Reporting Officer: Jon Bell - Manager Infrastructure Works Contributing Officer: Frank Strever - Coordinator Infrastructure Design Attachments: 1. Five Year Program for Footpaths 2019/20 - 2023/24. 2. Location of Footpaths, Shared Paths and Tracks. 3. Consultation summary on proposed new paths.

BACKGROUND:

Council last reviewed the “Five Year Program for Footpaths” in February 2018 (Item CR18.2 Five Year Program (2018/19 - 2022/23) Footpaths and decided that:-

(i) the proposed Five Year Program (2018/19 - 2022/23) for footpaths, as attached, be endorsed for planning considerations; (ii) the first year of the Five Year Program for footpaths be considered for funding in the Draft 2018/19 Budget; and (iii) residents adjacent to new paths proposed in Year 5 of the program be notified and invited to comment. (iv) the standard width of footpaths in City Beach be 1.5 metres unless it is near a school

By 30 June 2019, the state of construction of all paths in the Town is expected to be:- • Length of slab footpaths: 0.04 km (.02%) located at Tilton Terrace (Esk Road - Asten Road). • Length of brick paved footpaths (mainly commercial areas): 3.6 km (2% of total). • Length of concrete footpaths 167 km (86% of total). • Length of asphalt surfaced shared paths 24 km (12% of total). • Total length of all footpaths and shared paths: 195 km.

The funding of the first year of that program in the current 2018/19 Budget is:-

Item of Work Funding Bike Plan Projects New Paths $335,000 Bike Plan Projects -Upgrade Paths (wayfinding, ramps, crossings): $142,000 New Concrete Paths (missing links in the path network): $ 24,000 Renewal concrete paths $100,000 Renewal asphalt paths $ 85,000 Tactile Ground Surface Indicators on ramps $ 10,000 Footpath Maintenance (cleaning and minor repairs) $160,000 Total funding in current year 2018/19 $856,000

Council reviewed the 2018-2022 Bike Plan in July 2018 and this proposed various new paths, path improvements, end of trip facilities and wayfinding projects. Some projects were included in the 2018/19 Budget. The remaining projects listed in years 1-5 of the Bike Plan are included in this footpath program.

With regards to decision (iii), residents adjacent to seven proposed new paths were notified in October 2018 and invited to comment on the proposal for a new path in their street. Their responses are summarised in Attachment 3.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 12 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

In April 2016, the Road Traffic Code 2000 was amended to allow all cyclists to ride on all paths. Local Governments can still prohibit bicycles from being ridden on certain sections of path, such as commercial areas or past an alfresco dining area.

DETAILS:

This report considers the upgrading of paved paths within road reserves only. Upgrading of paths within reserves will be considered in a separate report.

Attachment 1 of this report is a table that shows the proposed Five Year Program for upgrading concrete footpaths, resurfacing asphalt shared paths and constructing new footpaths and shared paths. The objective of this program is to maintain and improve a safe network of paths for people to travel by walking, running, cycling, skating or using a wheelchair. The minimum standards for paths is set out in Policy No. 5.2.5 'Construction of Footpaths and Shared Paths' that was reviewed in May 2016.

Attachment 2 of this report is a map that shows the current network of footpaths and shared paths in the Town. For completeness, the paths within reserves, Bold Park and the coastal beach reserves are included on the map to show the pedestrian links with paths adjacent to roads. The location and attributes of footpaths is recorded in the Town's asset management system (AssetFinda) and Geographical Information System (Intramaps). This information is updated when a path is replaced, created or removed.

All asphalt and concrete paths are inspected annually to assess condition, identify tripping hazards, and identify sections of cracked panels:-

• The condition rating of each section of path is used for long term asset management in Asset Finda; • Tripping hazards are a high priority item and are removed by either grinding the raised part of the panel or replacing an entire panel. This is funded in the footpath maintenance budget; • Cracked panels are not an immediate risk but have poor appearance and will slowly de-generate into worse condition. They are remedied by replacing all the cracked panels in the section of path as a capital project.

Program for Remaining Slab Paths

The only section of slab path is at Tilton Terrace (Esk Road to Asten Road) north side. This is 41 metres long and was made redundant by the new path on the south side of Tilton Terrace. It is scheduled for removal in Year 1, after consultation is carried out with the adjacent residents. Funding will be from the Footpath Maintenance budget.

Program for Bike Plan Projects

Council reviewed the 2018-2022 Bike Plan in July 2018 and this proposed various new paths, path improvements, end of trip facilities and wayfinding projects listed over a five year program.

Some of these projects were included in the 2018/19 Budget. The level of funding was $335,000 for new shared paths and $142,000 for wayfinding and upgrading footpaths to make them bicycle friendly. The remaining projects are included in Year 1 - 4 of the footpath program with approximately the same total funding each year.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 13 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Program for New Footpaths

Policy No. 5.2.5 'Construction of Footpaths and Shared Paths' recommends that a footpath should be provided on all roads and a footpath on both sides of roads with more than 2,000 vehicles a day. An inspection of the map of the path network reveals that there are many roads in the Town, mainly in west Floreat and City Beach that do not comply with this policy. Therefore, pedestrians either walk along the verge or road.

A priority list of new footpaths (missing links) was identified that minimised the distance a pedestrian needed to walk on a road or verge and is listed after Year 5 in the program. Community comment was sought for seven of these paths in October 2018. The responses are summarised in Attachment 3. Paths that received mainly negative response, including paths that have received negative public comment previously, are highlighted yellow. Paths that received mainly positive responses are included for funding in Year 1: New Concrete Paths.

Program for Replacement of Existing Concrete Footpaths

Insitu concrete paths were first used by the City of Perth to replace slab paths in the Town after about 1990. Most of these concrete paths are constructed 100mm thick and are expected to last an average of 40 years before they require replacement. Therefore, in the long term, after year 2030, it is expected that an average of 4 km of path will require replacement each year, based on the total 167 km length of concrete path.

In the short term, individual panels in the concrete paths may become damaged by heavy vehicles and tree roots. These are identified during the year by the footpath inspection program or by customer service requests. Isolated panels are repaired as they occur as footpath maintenance. Longer sections of damaged path require replacement as a capital works project. The footpath inspection in 2017 identified a total of 5,916 m2 of cracked panels and 60 cracked ramps. The proposed funding for replacing all of these is $100,000/year in Years 1, 2, 3 and 4.

Program for Brick Paving adjacent to Commercial Centres

In general, paths adjacent to commercial premises are considered for upgrading to brick paving when the concrete path requires replacement or when the owner of the property has requested it and is prepared to contribute at least 50% of the cost. This is guided by Policy No. 5.2.4 - 'Verges - Paving in Commercial Area'". Most brick-paved paths have been constructed as part of a street-scaping project in a commercial area or as the standard replacement of a slab path. Only a few have occurred with a contribution from the adjacent business proprietor.

The commercial section of Northwood Street (Cambridge Street - Railway Parade) is currently included in the Five Year Road Works Program as a street-scaping project. This would normally include brick paved paths, landscaping, kerbing, traffic islands, parking improvements. This will be considered after the existing poles and overhead wires are removed by the State Underground Power Project in West Leederville in early 2020.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 14 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Program for Resurfacing Asphalt Shared Paths

The Town has 24 km of shared paths with an asphalt surface that requires resurfacing every 30 years on average. Therefore, an average of 800 m of path should be resurfaced each year at a cost of approximately $40/m2 or $80,000 total. However, based on the actual condition of the asphalt surface, a total of 8700 m of shared path requires resurfacing over the next 5 years and are listed in Years 1-5 of the program. Three sections of path are proposed for 2019/20.

• West Coast Highway (Challenger south-Underpass WCH) 195m $19,500 • West Coast Highway (Oceanic Fred Burton) 670m $67,000 • West Coast Highway (Fred Burton Challenger north) 380m $38,000

Program for Tactile Ground Surface Indicators (TGSI)

There are several locations where Tactile Ground Surface Indicators (TGSI) should be installed to assist pedestrians with poor sight to cross roads. TGSIs are generally required at traffic signals, roundabouts and crossings with refuge islands. The high priority intersections and crossings have been addressed as part of the original road project. To retrofit TGSIs at an existing intersection costs approximately $600 on each ramp or refuge gap. Therefore, a whole intersection with traffic signals will cost approximately $7,200. It is proposed that $10,000 is included in each year of the program to address 1 or 2 locations each year.

POLICY/STATUTORY IMPLICATIONS:

The recommendation is in accordance with Council Policies:-

• No. 5.2.5 “Construction of Footpaths and Shared Paths", • No. 5.4.9 "Asset Management", and • No. 5.2.4 - "Verges - Paving in Commercial Areas".

FINANCIAL IMPLICATIONS:

There are no Financial Implications related to this report other than consideration of setting appropriate levels of funding for the Draft 2019/20 Budget.

As a benchmark, total funding in the current 2018/2019 year is $856,000.

STRATEGIC DIRECTION:

This report recommendation embraces the following strategies of the Town's Strategic Community Plan 2018-2028:-

Our Community Goal 3: An active, safe and inclusive community Strategy 3.1 Focus on improving and expanding those places where community groups interact to encourage greater participation

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 15 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Our Neighbourhoods Goal 6: Efficient transport networks Strategy 6.1 Coordinate our approach to transport planning, acknowledge transport pressures and respond to local needs and broader district and regional initiatives

COMMUNITY ENGAGEMENT: his matter has been assessed under the Community Engagement Policy 1.2.11 as "INFORM" with the objective "to provide balanced and objective information".

For each location, the affected residents will be notified of the proposed works prior to commencement of work through a letterbox drop.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 16 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.3 ROAD IMPROVEMENTS - FIVE YEAR PROGRAM (2019/2020 - 2023/2024) - ADOPTION

ADMINISTRATION RECOMMENDATION:

That Council:-

1. ADOPTS the proposed Road Improvements five year capital program for 2019/20 to 2023/24, as shown in Attachment 1.

2. LISTS FOR CONSIDERATION the projects listed for Year 1 2019/20 in the Draft 2019/2020 Budget; and

3. APPROVES the preparation, investigation, design and grant funding applications in line with the accepted five year program.

SUMMARY:

Each year, Council reviews a list of capital road improvement projects that may be considered for funding over the next five years. The projects listed in Year 1 will be proposed in the Draft 2019/20 Budget for consideration of funding in the next financial year. The projects listed in Years 2, 3, 4 will also be listed in the draft Budget as a requirement of the current budget process. The projects listed in Year 5 are lower priority projects that may be considered in future reviews but not deleted from the list.

The projects are sourced from current Town of Cambridge programs and community requests. Elected Members also initiate projects for consideration, based on discussions with residents.

The projects proposed in Year 1 after this review will then be investigated further in order to refine the cost estimates for the draft 2019/20 Budget.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 17 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Address/Property Location: Various Report Date: 6 February 2019 File Reference: N/A Responsible Executive/Director: Michael Hayward, Director Infrastructure & Operations Reporting Officer: Jon Bell, Manager Infrastructure Works Contributing Officer: Frank Strever, Coordinator Infrastructure Design Attachments: 1. Proposed Capital Works Roadworks Priorities - Draft 5 Year Program 2019/20 to 2023/24.

BACKGROUND:

The current 2018/19 Budget has approved funding of the following road improvement projects:

Funding DESCRIPTION OF PROJECT BUDGET Source Abbotsford St - Widen to allow parking both sides $92,500 CF**/ Endow*** Cambridge/Northwood St - Pedestrian safety fence $15,000 CF Challenger Parade - Improved Pedestrian access $230,000 Endow Challenger Parade- Pedestrian Crossing and Traffic Calming $160,000 Endow City Beach Precinct - Challenger Pde Pedestrian Paths & Crossing $53,000 CF/Endow City Beach Carpark - pedestrian prioritised car park connection $40,000 Endow Denton St - widen road to provide parking $90,000 100% Fed Grantham St / Harborne St - Intersection Safety* $366,000* Blackspot* Grantham and Jersey Intersection - Pedestrian safety fencing $15,000 Harborne St - Dodd to Powis right turn lane $11,000 CF Herdsman Pde and Reserve - Improve pedestrian crossing $30,000 Lake Monger Dr (St Vincents-Gibney Vista) Pedestrian access study $30,000 Part CF, Part Marapana Road (Templetonia - Patonga) - Improve safety $178,000 DoE Pangbourne/Ruislip - Traffic Calming $30,000 Part CF Peebles Rd /Moray Ave - Traffic Islands $50,000 Pre-Works for Asphalt Program 2018/2019 (replace old precast kerbs) $223,000 Part CF Ruislip/Holland - Intersection plateau $48,000 State Blackspot Salvado Rd / Haydn Bunton Dr - Pedestrian Crossing $95,500 Part CF Salvado Road - Widen west of Jersey Street $40,000 Cont/Area Selby Street (Hay -Alderbury) Install additional street lights $100,000 Reserve Simper Street (Herdsman - Grantham) Install 3 traffic plateau $30,000 Streetscaping - Cambridge St - Northwood to Kerr $19,000 CF Styne/Catesby - Improve pedestrian access to Kapinara primary school $30,000

Total Road Works Construction $1,976,000 $1,367,000 *Project cost and grant reduced from $644,000 to $366,000. ** CR = Carry Forward *** Endow = Endowment Lands

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 18 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

These projects and the projects proposed on the 5 year program are intended to improve the road network by:

• improving safety for motorists and pedestrians; • reducing traffic accidents; • managing traffic speeds; • reinforcing the road hierarchy; • providing cyclist and pedestrian facilities; • upgrading the streetscape; and • adapting to adjacent land developments.

The criteria for prioritising these projects includes:-

• scheduling to avoid conflict with road resurfacing, drainage upgrades or footpath upgrades on that road • scheduling to avoid conflict with public utility work programs, such as underground power, cast iron pipe replacement etc. • roadway capacity and efficiency; • traffic accident statistics and road safety audits; • traffic speed and volume statistics; • community and Elected Member requests; • public transport requirements; • pedestrian, cyclists and adjacent property requirements; and • traffic study reports.

A 5 year program of projects offers the following benefits for project development:

• Recording and prioritising requests from residents and other stakeholders. • Preparation of designs and costing in advance. • Preparation of grant applications for blackspots and road resurfacing to avoid conflict. • Combining small projects into large cost-effective projects, such as complete street- scaping projects. • Well timed public consultation. • Well timed approvals from Main Roads WA and public utilities.

Road Network

The Town is responsible for approximately 168 kilometres of gazetted roads and 22 kilometres of lanes. The road design standards are established by Australian Standards, Austroads Requirements and guidelines from Main Roads WA and Department for Transport. All road traffic management signs and lines on all projects are required to be approved by Main Roads WA in accordance with the Main Roads WA Act.

The Town has established a road hierarchy that is coordinated with Main Roads WA and the West Australian Planning Commission. The road classifications within the Town's municipality are:-

• Primary distributor roads. These roads are managed by Main Roads WA and provide for major regional and inter-regional traffic movement and carry large volumes of generally fast moving traffic. The roads are Mitchell Freeway and West Coast Highway in the Town.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 19 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

• District distributor roads (A and B). These roads are managed by the Town and carry traffic between areas and generally connect to a primary distributor road. They generally form a grid which would ideally be spaced around 1.5 kilometres apart. The roads are Cambridge Street, Oceanic Drive, Grantham Street, Lake Monger Drive, The Boulevard, Herdsman Parade, Railway Parade, Harborne Street, Selby Street, Empire Avenue, Durston Road, Bold Park Drive, Howtree Place, Brookdale Street, Hay Street, Underwood Avenue, Stephenson Avenue, Rochdale Road, Southport Street, Powis Street, Hale Road and Challenger Parade.

• Local distributor roads. These roads are managed by the Town and carry traffic within a residential cell and are linked to district distributor roads at the boundary of the cell. Local distributor roads distribute the traffic to local residential precinct cells. The roads are Kimberley Street, Ruislip Street, Kirkdale Avenue, Alderbury Street, Ulster Roads, Kalinda Drive, Brompton Road, Chipping Road and Kingsland Avenue.

• Access Roads. These roads are managed by the Town and provide access to abutting properties with amenity, safety and aesthetic aspects having priority over vehicle movement function. These roads are bicycle and pedestrian friendly. The roads are all the other residential roads not included above.

The Town is responsible for different levels of service for each road classification depending on varying demands of each road classification.

DETAILS:

Projects for Consideration for 2019/20 - Year 1

1. Road Safety Improvements

• Stephenson Avenue / Montgomery Drive - left turn lane and left turn island. Total cost is $180,000 and MRWA has approved provisional State Blackspot grant funding of $120,000. The Town's contribution is $30,000 and City of Nedlands' contribution is $30,000. • Marlow Street (Cambridge - Ruislip) - Localised road widening around four median trees and entry statement. Current lane width is 2.8 metres around the tree islands and is sub-standard. Island kerbs are broken from vehicles hitting them. • Oceanic Drive / Ulster Rd intersection. Modify intersection to reduce approach angle from 45 degree to 70 degrees. This will improve sight lines and slow vehicle entry and exit between Ulster Road and Oceanic Drive. It will improve pedestrian and vehicle safety. Request from adjacent property owner. • Ulster Road/The Boulevard Intersection. Modify intersection to reduce approach angle from 45 degrees to 70 degrees. This will improve sight lines and slow vehicle entry onto The Boulevard. It will improve pedestrian and vehicle safety. Request from adjacent property owner. • Brompton Road/Empire Avenue. Install traffic island in Brompton Road. This will prevent vehicles cutting corner and assist pedestrians crossing Brompton Road. Resident request through MLA L'Estrange. Two crashes in five years.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 20 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

2. Pedestrian Safety Improvements

Pedestrian crossing safety improvements are required for Cambridge Street, Grantham Street and Railway Parade and Salvado Road. If there is an existing traffic signal, then it can be modified to include pedestrian crossing phases and marked cross-walks. This has been carried out recently at the traffic signals at Harborne Street/Grantham Street, and is in progress at Salvado Road/Hadyn Bunton Drive.

At other locations, pedestrian crossing safety can be improved by either a pedestrian refuge island or a signalised Puffin Crossing. Pedestrian refuge islands require only line marking approval from Main Roads WA. Puffin Crossings require approval from Main Roads WA and must meet a warrant for pedestrian and traffic volumes.

Two locations for Puffin Crossings are listed in the 5 year program:

• Railway Parade between Northwood Street, Rosslyn Street and the pedestrian underpass. Design in Year 1. • Cambridge Street near McCourt Street and St John of God Hospital. Design in Year 2.

Other locations for pedestrian refuge islands are listed for Grantham Street and Cambridge Street. These will become feasible after the underground power program removes the timber power poles in 2019 and 2020.

Pedestrian safety improvements with crash-rated bollards or fencing

Cambridge / Birkdale Intersection. Install fencing on each corner requires a budget of $15,000 per corner. Requested from adjacent business operator. Similar fencing installed at Cambridge Street / Oxford Close in 2015.

3. Pre-cast Kerb Replacement Program.

Most of the Town's roads have kerbs composed of precast segments concrete that were laid prior to 1975. These gradually deteriorate and require replacement around 60 years of age or when the road is resurfaced for the second time. Therefore, on average, approximately 3 km of road will require its kerbs to be replaced each year and an estimated cost of $550,000. In previous budgets, this has been funded with $150,000 and has allowed approximately 850 m of the worst precast kerbs to be replaced by a contractor. A recent example is Hesperia Avenue and Northwood Street. It is proposed that funding is increased to $550,000 in Year 2 (2020/21) using some of the funds that will become available from the lane upgrade program that will be completed in Year 1 (2019/20). The benefits are an improved street-scape, improved crossover aprons and uniformity of service level to residents in different streets.

4. Parking Improvements

• Empire Shopping Centre Car Parking (Stage 2) - Oban Road. Refer Notice Of Motion 12.6 November 2017. Oban Road parking and Lot 100 landscape improvements. Concept design and estimates. • Dodd Street (Cul-de-sac to Gregory Street) Convert existing parallel parking bays on south side to right angle bays. To be scheduled with road resurfacing of this section of street that was originally funded in the current budget. The proposed works were reviewed as part of the total Lake Monger development plans which was considered at a council Forum in 2018.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 21 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

6. Street Scaping Projects

Street-scaping projects improve the appearance, parking, pedestrian safety and traffic movement as one project and are cost-effective since all the works are designed and constructed together. Street-scaping projects are listed in Years 1 - 5 for the various commercial centres in the Town.

• Northwood Street (Railway Parade - Cambridge Street) is listed for design and consultation in Year 1 because it is adjacent to the proposed Puffin Crossing in Railway Parade and various developments have been completed in the street. Underground power and street lighting are scheduled for 2019/20. Stage 2 Construction is scheduled in Year 2 (2020/2021)

POLICY/STATUTORY IMPLICATIONS:

All roads are designed to the Austroads, relevant Australian Standards and Main Roads WA guidelines. Main Roads WA signs and lines approval is required prior to proceeding to construction.

There are no Policy or Statutory Implications related to this report.

FINANCIAL IMPLICATIONS:

The works program for consideration in 2019/2020 is $1,020,000 (as detailed in Attachment 1).

The level of funding is variable as it depends on Council priorities in the areas of Infrastructure like footpaths, road resurfacing, laneways and over the last two budgets an increased requirement for drainage improvements has been made. There are no Financial Implications related to this report.

STRATEGIC DIRECTION:

This report recommendation embraces the following strategies of the Town's Strategic Community Plan 2017-2027:-

Our Planned Neighbourhoods Goal 5: Successful commercial, retail and residential hubs Strategy 5.1: Plan for commercial development within the Town. Strategy 5.2: Ensure a high standard of public infrastructure in our main precincts across the Town.

Goal 6: Efficient transport networks Strategy 6.1: Develop an integrated transport strategy in response to population changes.

Our Council Goal 10: The Town is a proactive local government that provides sustainable public assets, services and facilities. Strategy 10.1: Ensure appropriate resources are allocated to our strategies and projects.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 22 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy 1.2.11 as "INFORM" with the objective "to provide balanced and objective information".

For each location, the affected residents will be notified of the proposed works prior to commencement of work through a letterbox drop.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 23 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.4 ROAD RESURFACING FIVE YEAR PROGRAM (2019/2020-2023/2024) - ADOPTION AND REALLOCATION OF FUNDS FOR URGENT WORKS FOOTPATHS - FIVE YEAR PROGRAM (2019/2020 - 2023/2024) - ADOPTION

ADMINISTRATION RECOMMENDATION:

That Council:-

1. ADOPTS the updated Five Year Road Resurfacing Program (2019/2020- 2023/2024);

2. LISTS FOR CONSIDERATION funding in the Draft 2019/2020 Budget for the projects listed in Year 1 2019/2020 of the program; and

3. APPROVES BY AN ABSOLUTE MAJORITY TO REALLOCATE an amount of:

3.1 $80,000 from projected surplus funding in the 2018/19 Asphalt budget, to carry out urgent pavement repair works on Cambridge Street between Connolly Street and Joseph Street; and

3.2 $52,000 from projected surplus funding in the 2018/19 asphalt budget to carry out urgent pavement repair works on Jersey Street between Salvado Road and Hart Lane (Subiaco boundary).

SUMMARY:

A draft Five Year Program for resurfacing is reviewed annually as a prerequisite for preparing the Draft 2019/20 Budget. The recommended funding level and extent of road resurfacing will ensure that the overall condition of the Town's road network will not slowly degrade over the 5 year term of the program.

The asphalt road surfaces within the Town generally continue to perform as predicted by road deterioration modelling because of good pavement construction, a stable sand sub- grade and low volumes of heavy traffic.

In this year's review, the proposed length of road resurfacing is similar to previous program years and is based on reports by different engineering consultants that were engaged in 1999, 2004, 2009 and 2014. The only adjustment required is a 2.5% price increase based on anticipated price increases for bitumen, materials, labour and plant. The next independent review will be carried out in 2019.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 24 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

Address/Property Location: Various Report Date: 7 February 2019 File Reference: N/A Responsible Michael Hayward, Director Infrastructure & Operations Executive/Director: Reporting Officer: Jon Bell, Manager Infrastructure Works Contributing Officer: N/A Attachments: 1. 5 Year Program (2019-2024) for Road Resurfacing.

BACKGROUND:

The Town manages a total of 190 kilometres of sealed roads and lanes (ROW's). Most of these have a top wearing surface of asphalt and this requires replacement at intervals of 15 to 35 years depending on traffic loading and other factors. A few lanes and roads are brick- paved and these will require re-paving or re-laying after a longer interval of 40 to 50 years.

Council last reviewed the Five Year Program for Road Resurfacing in March 2018 (Item CR18.27) 'Road Asset Management and Five Year Program for Road Resurfacing' and decided that:-

(i) . the updated Five Year Program (2018-2023) for Road Resurfacing be endorsed as an asset management program; (ii). the projects listed in Year 2018 of the program be considered for funding in the Draft 2018/19 Budget; and (ii). an amount of $100,000 be allocated from projected surplus funding in the 2017/18 asphalt budget to carry out urgent pavement repair works on Cambridge Street between McCourt Street and Gregory Street.

The program is used for reviewing:-

• Sections of roads and lanes that should be considered for resurfacing in the Draft 2019/20 Budget. • Sections of roads and lanes that should be considered for resurfacing during the remainder of the 5 Year Program and assist with scheduling other works. • Distributor Roads that have grant funding approved in the Metropolitan Regional Road Grants 2019/20 Program.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 25 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

• Distributor Roads that should be included in the next application for the Metropolitan Regional Road Grants Program. Applications for these grants in the 2020/21 year will close in late April 2019.

Independent inspections of the entire Town's road assets and review of its resurfacing strategy were carried out at five year intervals in 1999, 2004, 2009 and 2014. The Town's Asset Management System (Asset-Finda) and visual inspections are used to update the 2019-2024 Road Resurfacing Program based on condition data from the 2014 inspection and road resurfacing projects carried out since 2014.

DETAILS:

1. Road Resurfacing Strategy

The resurfacing program is initially based on the surface age of each section of pavement. In general, the resurfacing is initially scheduled at the following base intervals:-

• Lanes every 35 years • Residential Access Roads every 30 years, • Local Distributor Roads every 25 years • District Distributor B Roads every 20 years • District Distributor A Roads every 15 years • Primary Distributors (only Loftus Street) 15 years.

This scheduling is then adjusted for each section of road depending on its visually inspected condition that includes rutting, cracking and surface repairs.

2. Distributor Roads

The total length of distributor roads is 45 km (including 7.6 km of dual carriageway). Traffic volumes are greater than 2,000 vehicles per day. In practice, distributor roads have required resurfacing at a seal age between 15 and 25 years depending on traffic loading and thickness of the underlying pavement. This means that approximately 2.25 km per year should be resurfaced.

The Town applied for seven projects under the Metropolitan Regional Road Grants 2019/20 Program and funding for four projects were approved by MRWA in January 2019:-

Length Project Approved Road Name Section (km) Cost ($) Grant ($) Harborne Street Grantham St to Rees Lane 0.66 482,000 321,333 Cambridge Street Cale Lane to Lisadell St 0.25 205,100 136,733 Oceanic Drive Sunnyside Rd to Cale Lane 0.25 204,500 136,333 Brookdale St Alderbury St to Oceanic Dr 0.40 164,400 109,600 Southbound Totals 1.56 1,056,000 703,999

Not funded Selby St Underwood St to Alderbury St 0.35 117,900 0 North Bound Brookdale St Alderbury St to Oceanic Dr 0.40 166,700 0 North Bound Oceanic Dr Howtree Pl to Sunnyside Rd 0.12 140,200 0 Totals 0.87 424,800 0

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 26 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Four projects were approved for grant funding since the total grant had nearly reached the $750,000 cap set by Main Roads WA. The grants cover 2/3 of the total required for asphalt works. Council is required to provide the remaining 1/3 of the cost or $352,000.

To achieve the target 2.25km of distributor roads each year, the balance of 0.7km of distributor roads will have to be funded by the Town.

Distributor Roads that should be considered for Metropolitan Regional Road Grants in 2020/21 are highlighted in yellow in Years 2020 and 2021 on Attachment 1. Applications for these will be due in late April 2019 and will include a resubmission of the unsuccessful projects.

3. Local Access Roads

The total length of local access roads is 128 kilometres. Traffic volumes are less than 2,000 vehicles per day. Resurfacing is generally required every 30 years depending on condition. This means that an average of 4.35 kilometres per year will require resurfacing. In practice, local access roads have required resurfacing at a seal age between 25 and 35 years. During the prioritisation process, sections of road that are close to each other are scheduled into the same year so that they may be resurfaced as one project. This takes advantage of lower prices of large asphalt tonnages listed in the Town's contract with Kee Surfacing for asphalt surfacing.

4. Laneways

Traffic volumes on laneways are typically less than 200 vehicles per day. The total length of sealed laneways will be 21.1 kilometres when the remaining 0.9km of unsealed lanes are upgraded by 2020. Resurfacing is scheduled every 35 years depending on pavement condition. On average, a funding of $90,000/ year is required for resurfacing the total of 19.0 kilometres of sealed lanes (average 5m wide) at a rate of 600m per year. Since most lanes were upgraded relatively recently (after 1995), few lanes have become old enough to warrant resurfacing.

5. Maintaining a Uniform Expenditure Level

A uniform funding level in each budget is preferred over a funding level that varies greatly each year. The "what-if modelling" with the pavement deterioration algorithm that was carried out on the data collected in 2014 indicated that a uniform funding is adequate to maintain the current condition of roads for the next 20 years. There are no “crisis years” where an abnormal length of road requires resurfacing in one year. Therefore, the target for each year is 6.6 km of road resurfacing to maintain road condition.

6. Roads to Recovery Grant

In December 2018, the Federal Roads to Recovery Grant program was renewed for a further five years commencing 1 July 2019 and ending 30 June 2024 with a total funding of $979,949. The grant allocation to the Town is capped at $195,990 each year.

This grant is required to fund an additional length of road each year on top of the normal program of 6.6km that the Town is required to carry out to maintain road condition. The road(s) selected must be significant and cannot be funded by other grants.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 27 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

For the Draft 2019/20 Budget, the following road was nominated and approved:

• Windarra Drive (Marapana - Marapana) 0.90 km $209,250

7. Review of 2018/19 Budget Road Resurfacing Program

• To date, 17 of 24 projects have been completed within budget and an under- expenditure of $188,000 is anticipated in the overall program for 2018/2019. This is mainly due to significantly less corrector asphalt being required to fill in the rough surface after profiling, and, lower costs due to scheduling adjacent projects together that increased the tonnage laid per day.

• Cambridge Street (McCourt - Gregory Street). This section of road was originally resurfaced as 3 sections in 1996, 2004 and 2006. The centre lanes that carry most traffic started to break up and various sections of centre lanes were resurfaced in 2012/13 with a budget of $50,000. The asphalt surface of these lanes is starting to break up again and were patched in December 2018. The cause is timber tram sleepers that are buried deep under the road pavement and slowly rotting. These sleepers extend 1.6km along Cambridge Street between McCourt Street and Alexander Street.

A permanent solution is to remove the timber sleepers and replace the 300mm depth of pavement and 70mm of asphalt. This can be done economically and with minimal impact on traffic by carrying out this treatment in stages of 100m between intersections as each section starts to break up. It is proposed that the worst affected section between Connolly Street and Joseph Street should be repaired before June 2019 with funding of $80,000. It is recommended this be funded from the projected surplus funds in the resurfacing budget. The balance of the 100m sections between McCourt Street and Harborne Street are listed in the 5 Year Program with a funding of $80,000 each.

• Jersey Street (Salvado Road - Hart Lane, Subiaco Boundary). The surface of the south bound traffic lane is starting to break up. This section of road is listed for resurfacing in 2019/20 of the program. However, the southbound lane requires urgent treatment prior to winter and it is proposed that this is resurfaced before June 2019 for an estimated cost of $52,000. It is recommended this be funded from the projected surplus funds in the resurfacing budget. This will leave the balance of this section of road to be resurfaced in 2019/20.

POLICY/STATUTORY IMPLICATIONS:

The recommendations of this report comply with Policy 5.4.9 Asset Management.

A Strategic Asset Management Plan has been developed by the Town and considers the material and programs in this report.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 28 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

FINANCIAL IMPLICATIONS:

There are no financial implications related to this report other than Council budget approvals.

The review of the 5 Year 2019-2024 Road Resurfacing Program proposes a funding level of $2,693,100 to resurface approximately 8.00 kilometres of road in 2019/20. These resurfacing works will be subsidised by the following grants:-

• Direct Grant of approximately $88,000; • Metropolitan Regional Road Grants (MRRG): $703,999 in 2019/20; • Roads to Recovery Program (2019-2024): $195,990 in 2019/20; and • Council funding $1,375,834.

STRATEGIC DIRECTION:

This report recommendation embraces the following strategies of the Town's Strategic Community Plan 2017-2027:-

Our Planned Neighbourhoods Goal 5: Successful commercial, retail and residential hubs Strategy 5.2 Ensure a high standard of public infrastructure in our main precincts across the Town.

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy 1.2.11 as "INFORM" with the objective "to provide balanced and objective information".

For each location, the affected residents will be notified of the proposed works prior to commencement of work through a letterbox drop.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 29 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.5 CAPITAL WORKS AND PROJECTS PROGRAMME 2018-2019 - PROGRESS REPORT AS AT 1 FEBRUARY 2019

ADMINISTRATION RECOMMENDATION:

That Council:

1. RECEIVES the progress Report dated 1 February 2019 relating to the Capital Works and Projects Programme, as shown in Attachment 1; and

2. DETERMINES any changes to the priority rating of the listed projects.

SUMMARY:

Council is requested to give consideration to adopting the Town's Capital Works Program, as set out in the attached Projects Register 2018-2019.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council, eg  adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes and policies.

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Examples of Quasi-Judicial authority include town planning applications, building licences, applications for other permits/licences (eg under Health Act, Dog Act or Local Laws) and other decisions that may be appealable to the State Administrative Tribunal. Information For the Council/Committee to note.

Address/Property Location: Not applicable. Report Date: 6 February 2019 Responsible John Giorgi, JP - Acting Chief Executive Officer Executive/Director: Responsible Manager: Not Applicable. Reporting Officer: John Giorgi, JP - Acting Chief Executive Officer Contributing Officers Directors and managers Attachments: 1.- Capital Works Program 2018-2019. 2.- Capital Works Gantt Chart

BACKGROUND:

Each year, the Town undertakes a considerable amount of Capital Works Projects, as well as other projects and programs to build new infrastructure, maintain existing assets, and provide support to the community. The attached Projects Register 2018-2019 (Attachment 1) has been developed to detail these activities. It is intended that this document will track the start and finish of projects and programs, and provide an update on the current status of each.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 30 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Capital Works

The Town's Capital Works Projects are defined as building and engineering works that create an asset, as well as constructing or installing facilities and fixtures associated with, and forming an integral part of, those works. This definition focuses on works where construction activity is required in order to create an asset. Such works would typically include constructing buildings and roads, structures or mechanical installations, upgrading or extending existing buildings, and major road works to upgrade existing roads.

Liaison with Elected Members, adopted Asset Management Plans, and feedback from community groups, provides the basis for determining Capital Works under the following categories:

Renew and Replace: An existing asset or a component of an asset, that has reached the end of its useful life. With the exception of land, assets have limited useful lives and decline in value due to wear and tear.

New: To construct an asset that did not previously exist.

Growth or Enhancement: Increasing the capacity of existing assets beyond their original design capacity or service potential.

Disposal or Decommission: To remove an asset from service that is no longer required.

Infrastructure Update

Resurfacing Projects

In September 2018, report Item 10.3 considered an earlier version of this Capital Works and Projects Programme and the Council decided it was necessary to convene a panel of contractors for road resurfacing works. In November 2018, Council approved a new panel contract for asphalt surfacing, which in turn impacted the original works schedule, as the new contractor Kee Surfacing had to now include the Town's projects into their existing program. This has resulted in some minor changes to the program, however, all works shall be completed this financial year.

Drainage Projects

Some minor delays to drainage projects such as the Moray Avenue upgrade have been experienced due to challenges with the design process (e.g. adjusting existing services). All projects are still on track for completion this financial year.

Parks Projects The majority of Parks projects are currently on target or expecting slight delays. Maloney Park West Bore Replacement and Ocean Village Park Lighting Replacement are experiencing significant delays compared to the original schedule on account of resource constraints and reprioritisation of workload. The overall program shall be completed this financial year.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 31 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

DETAILS:

The purpose of this report is for Council to consider the information contained within the attached Projects Register 2018-2019, and to adopt the Capital Works Program detailed in this document.

POLICY/STATUTORY IMPLICATIONS:

The road reserves, parks and reserves detailed in the attached Projects Register, come under the care, management and control of the Town, or are vested with the Town.

FINANCIAL IMPLICATIONS:

There are no direct Financial Implications related to the receipt of this report and adoption of the Capital Works Program, as detailed in the Projects Register 2018-2019. Changes or amendments however may have financial implications in relation to existing allocations made under the Town's adopted Annual Budget 2018-2019.

STRATEGIC DIRECTION:

In accordance with the Town's Strategic Community Plan 2018-2028, the following goals and strategies are applicable:

Our Council

Goal 10: The Town is a proactive local government that provides financially sustainable public assets, services and facilities.

Strategies: 10.1 Ensure appropriate resources are allocated to the preparation and implementation of day to day decision making, broader strategic planning and major projects. 10.2 Promote equity and transparency in the provision of infrastructure and services throughout the Town. 10.3 Ensure sound and sustainable financial planning, management and reporting.

SUSTAINABILITY IMPLICATIONS:

Not Applicable.

COMMUNITY ENGAGEMENT:

In accordance with Policy 1.2.11 - Community Engagement, community consultation will be undertaken for those projects and programs as required, and will include notification to affected properties prior to commencement of any works.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 32 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.6 PERTH NETBALL ASSOCIATION - REQUEST FOR ADDITIONAL FUNDS FOR HARD COURTS AND FLOODLIGHTS

ADMINISTRATION RECOMMENDATION:

That Council:-

1. SUPPORTS the request by the Perth Netball Association for an additional $83,500 (ex GST) towards costs associated with the conversion of grass netball courts to hard courts and the installation of match standard floodlighting at Matthews Netball Centre;

2. ALLOCATES an additional amount of $83,500 (ex GST) in the 2019/2020 Draft budget towards costs associated with the conversion of grass netball courts to hard courts and the installation of match standard floodlighting at Matthews Netball Centre; and

3 ALLOCATES a total amount of $500,500 (ex GST) in the 2019/2020 Draft Budget towards costs associated with the conversion of grass netball courts to hard courts and the installation of match standard floodlighting at Matthews Netball Centre.

SUMMARY:

To seek Council's support for an additional amount of $83,500 (ex GST) towards the costs associated with conversion of grass netball courts to hard courts and the installation of match standard floodlighting at Matthews Netball Centre.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its community to another level of government/body/agency.  Executive The substantial direction setting and oversight role of the Council. e.g. adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes & policies. Review When the Council operates as a review authority on decisions made by Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Examples of Quasi-Judicial authority include town planning applications, building licences, applications for other permits/licences (e.g. under Health Act, Dog Act or Local Laws) and other decisions that may be appealable to the State Administrative Tribunal. Information For the Council/Committee to note.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 33 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Address/Property Location: Matthews Netball Centre, 199 Salvado Road, Jolimont WA 6014 Report Date: 8 February 2019 File Reference: Responsible Cam Robbins Acting Director Corporate and Community Services Executive/Director: Reporting Officer: Susan McGuane, Senior Community Development Officer Contributing Officer: Attachments: 1. CR 18.149, September 2018 2. Letter of request for additional funding from Perth Netball Association

BACKGROUND:

Council, at its meeting held on 25 September 2018, supported the Perth Netball Association (PNA), Department of Local Government, Sport and Cultural Industries (DLGSC) 2018/2019 Community Sporting Recreation Facilities Fund (CSRFF) Forward Planning Grant application (CR 18.149). A copy of CR 18.149 is provided as Attachment 1.

The Town and the PNA have been advised by the DLGSC that the Forward Planning grant application for the conversion of 11 grass netball courts to 8 hard courts and the installation of match standard floodlighting to the courts was successful. However, the full amount of $417,000 (ex GST) requested was not received with $250,000 (ex GST) being granted, leaving a shortfall of approximately $167,000 (ex GST). Elected Members were advised of this outcome on 4 February 2019.

DETAILS:

The Perth Netball Association applied for a 2019/2020 DLGSC CSRFF Forward Planning grant for the conversion of 11 grass netball courts to 8 hard courts and the installation of match standard floodlighting. The proposed funding model was as follows:

Funding Source Cost ( ex GST) Town of Cambridge $417,000 Perth Netball Association $417,000 Department of Local Government, Sport and $417,000 Cultural Industries Total $1,251,000

Both the PNA and the Town have been advised by DLGSC that although the application was successful, only $250,000 of the requested amount of $417,000 was approved. This leaves a funding shortfall of approximately $167,000.

The Town met the PNA to discuss how the shortfall could be funded and a subsequent letter of request has been received from PNA.

Funding Proposal

In accordance with Council Policy, 2.1.15 - Community Funding Program, funding is dollar for dollar (50/50) after deducting any other grants from the total project cost. Therefore the $167,000 (ex GST) funding shortfall would be spilt 50% Town and 50% PNA (i.e. $83,500 Town and $83,500 the PNA).

The PNA have agreed to contribute the $83,500 and a copy of the correspondence confirming this is provided as Attachment 2.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 34 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

The Town has previously funded additional funds when applicants have not received the full funding amount from the DLGSC. These include the Cambridge Bowling Club (replacement of Greens) and the West Coast Sporting Association (lighting upgrade).

POLICY/STATUTORY IMPLICATIONS:

2.1.15 - Community Funding Program 2.1.17 – Lighting

FINANCIAL IMPLICATIONS:

An amount of $417,000 (ex GST) has been included in the 2019/2020 Draft Budget representing the Town's 1/3rd contribution to PNA’s CSRFF project of conversion of grass netball courts to hard courts and installation of floodlights.

An additional amount of $83,500 (ex GST) is required due to a partially successful 2019/2020 CSRFF forward planning grant application. Therefore, the total amount to be included in the Draft 2019/2020 Budget is $500,500 (ex GST).

STRATEGIC DIRECTION:

The report reflects the following Goals and Strategies of the Town's Strategic Community Plan 2018-2028:

Priority Area: Our Community

Goal 1: A sense of community, pride and belonging Strategy 1.1 Encourage and support a range of public activities and events where residents can gather and interact.

Goal 3: An active, safe and inclusive community Strategy 3.1: Focus on improving and expanding those places where community groups interact to encourage greater participation

Strategy 3.2: Continue to deliver more programs which support local clubs and community groups and their capacity to run their community activities.

COMMUNITY ENGAGEMENT:

Community Consultation was undertaken for this project and the results were reported to Council in July 2018 (CR 18.116).

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 35 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.7 QUARRY AMPHITHEATRE CONSERVATION MANAGEMENT PLAN - ADOPTION

ADMINISTRATION RECOMMENDATION:

That Council:-

1. ADOPTS the Quarry Amphitheatre Conservation Management Plan dated January 2019;

2. FORWARDS a copy of the Quarry Amphitheatre Conservation Management Plan to the Heritage Council of Western Australia;

2. REVIEWS the Quarry Amphitheatre Conservation Management Plan in five (5) years i.e. December 2023; and

3. DOES NOT SUPPORT an expanded Quarry Amphitheatre seating plan.

SUMMARY:

Council at its meeting held on 27 June 2017 did not support the Quarry Amphitheatre being included in the State Register of Heritage Places until the completion of the Town's Municipals Heritage Inventory review (refer CR17.93). It is noted that the new terminology for the Municipals Heritage Inventory is the 'Local Government Inventory of Heritage Places' or LGI which was subsequently completed in November 2018 with Council supporting listing of the Quarry Amphitheatre on the State Register of Heritage Places.

With the listing of the Quarry Amphitheatre on the State Register of Heritage Places, a Conservation Management Plan is required to provide the framework for any future building development works. A Draft Conservation Management Plan was completed in June 2017 by an independent heritage consultant, Heritage Intelligence WA and is consistent with the Heritage Council of Western Australia guidelines. This document has been updated to reflect the completion and adoption of the Town's LGI and Heritage List by Council in November 2018.

It is recommended that a copy of the Conservation Plan be forwarded to the Heritage Council of Western Australia and be reviewed in five (5) years.

In terms of a significant increase to the seating capacity (up to 950 seats) of the Quarry Amphitheatre, this is not supported due to the physical impacts on the now recognised cultural values of the northern walls.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 36 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

Address/Property Location: Quarry Amphitheatre, 145 Oceanic Drive, City Beach Report Date: 12 February 2019 File Reference: Nil Responsible Cam Robbins, A/Director Corporate and Community Services Executive/Director: Reporting Officer: Carole Lambert, Manager Community Development Contributing Officer: Brett Cammell, Manager Planning and Economic Development Kimberley Macphail, Strategic Planning Officer Attachment(s): Conservation Management Plan

BACKGROUND:

Council at their meeting held on 27 June 2017, CR17.93 refers, decided not to support the listing of the Quarry Amphitheatre on the State Register of Heritage Place until the Town completed its Municipal Heritage Inventory review (now known as the LGI). Further it is noted that a petition containing 650 names and addresses was submitted to Council at their meeting held on 28 August 2018 supporting the Quarry Amphitheatre being placed on the State Heritage register.

In November 2018 the Town completed the LGI, DV18.170 refers, with Council supporting the listing of the Quarry Amphitheatre on the State Register of Heritage Places. In addition, the Heritage Council of Western Australia via the Department of Planning, Lands and Heritage have formally been advised of the November 2018 decision of Council.

A further recommendation of CR17.93, 27 June 2017 was to present a Quarry Amphitheatre Conservation Management Plan and an expanded seating analysis.

In relation to the Quarry Amphitheatre Conservation Management Plan (encompassing a Heritage Impact Statement and Conservation Policy) this has been completed and a copy is attached.

In terms of an expanded seating analysis, it is recommended that the seating remain as is (i.e. 556 seats) as any significant expansion of seating as proposed in the 2013 Master Plan would significantly impact on the northern wall of the Quarry Amphitheatre which is now confirmed to have heritage value.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 37 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

DETAILS:

The Quarry Amphitheatre is classified as a management Category 1 in the Town’s LGI and Heritage List (adopted by Council in November 2018) and recommended for inclusion in the State Register of Heritage places. The desired outcome for a Category 1 place is retention and that any alterations or development should reinforce the significance of the place and be in accordance with the Conservation Management Plan. Furthermore, a Development application relating to places entered in the State Register are required to be referred to the Heritage Council of Western Australia for advice prior to Councils making a decision.

The Town, through a Heritage Consultant has completed a Quarry Amphitheatre Conservation Management Plan, encompassing a Conservation Policy which is provided as Attachment 1.

1. Conservation Management Plan

The Conservation Management Plan is a necessary prerequisite for an understanding of the place prior to commencing any conservation works or future planning of the site. Understanding the place is the foundation to the Quarry Amphitheatre future. Documentary and physical evidence is assessed against specific criteria to determine the cultural heritage significance of the place, and is summarised into a Statement of Significance to form the 'Heritage Assessment' that informs the 'Conservation Policy'.

The Conservation Policy establishes a framework within which the cultural significance of the place can be retained, respected and protected. The conservation policy outlines an appropriate framework for decision-making, guidance for future development, and, recommends a logical sequence of works to facilitate the short term and long term conservation of the place. Generally the policy recommends that Quarry Amphitheatre be retained and conserved. The Conservation Management Plan provides the substantiation of the cultural heritage significance and appropriate policy guidance to ensure long-term conservation of Quarry Amphitheatre.

2. Seating Capacity

An increase in seating capacity as suggested in the 2013 Master Plan of up to 950 seats is not supported due to the heritage value of the northern wall.

At present, no expansion to the seating capacity of the Quarry Amphitheatre is supported or contemplated.

However, if in the future Council wanted to investigate a moderate expansion of the seating capacity, without impacting the northern wall, by decreasing the depths of some of the terraced seating, this would be supported by the Heritage Council of Western Australia and reference has been made in that regard within the Conservation Management Plan. Any such investigation would require a business case including further research regarding the cost/benefit and need for any seating expansion.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 38 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

POLICY/STATUTORY IMPLICATIONS:

Heritage of Western Australia Act 1990

The December 2018 Quarry Amphitheatre Conservation Management Plan will be used as the framework to guide any future building works. It is recommended that the Conservation Management Plan be reviewed in 5 years, i.e. December 2023.

FINANCIAL IMPLICATIONS:

Nil, any capital works will be subject to the annual Council budget review process.

STRATEGIC DIRECTION:

The report recommendations are consistent with the following strategies of the Town's 2018- 2028 Community Strategic Plan:

Our Community

Goal 1: A sense of community, pride and belonging

Our Neighbourhoods

Goal 4: Neighbourhoods where individual character and quality is respected, and planning is responsive to residents

Our Council

Goal 10: The Town is a proactive local government that provides financially sustainable public assets, services and facilities

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 39 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.8 CLOSURE OF HARMS LANE, WEST LEEDERVILLE - CONSIDERATION OF SUBMISSIONS

ADMINISTRATION RECOMMENDATION:

That Council:-

1. CONSIDERS the submissions received from the formal consultation process;

2. APPROVES the closure of Harms Lane (Reserve 47749) for amalgamation into the adjoining freehold Lot 11 on Plan 2366 (No. 240 Railway Parade), Lot 12 on Diagram 5704 (No. 2 Rosslyn Street) and 19 on Diagram 43895 (No. 246 Railway Parade) pursuant to sections 58 and 87 of the Land Administration Act 1997 and Regulation 9 of the Land Administration Regulations 1998; and

3. NOTES the consultation with service agencies and surrounding landowners of the proposed closure of Harms Lane, in accordance with the Land Administration Act 1997.

SUMMARY:

Harms Lane is a Crown Reserve, vested in the Town to manage, and with a stated purpose of being a Public Access way. Harms Lane is not considered to provide (or have the potential to provide) any significant strategic benefit to the permeability and connectivity of pedestrians and/or traffic within the surrounding street block and therefore its retention is not considered necessary.

Consultation was undertaken with surrounding residents and service providers to close Harms Lane as required by the Lands Administrations Act 1997. The surrounding landowners and service providers have indicated their written support for the closure and amalgamation of Harms Lane.

This report recommends the formal closure of Harms Lane, West Leederville.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 40 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Address/Property Location: Harm Lane West Leederville Report Date: 8 February 2019 File Reference: N/A Responsible Cam Robbins Acting Director Corporate and Community Services Executive/Director: Reporting Officer: Paul O'Keefe Coordinator Property and Governance Contributing Officer: Nil Attachment(s): DV18.173 Harms Lane, West Leederville - Closure and Development Application - Request for Comment

BACKGROUND:

Harms Lane is formally described as Lot 15493 on Diagram 5704 and comprises part of Crown Reserve No. 47749 under management order to the Town. The lane is owned by the Crown, but is managed by the Town by way of a Management Order and is vested for the purpose of a 'Public Access way'. The condition on the Management Order simply states that the land is 'to be utilised for the designated purpose of "Public Access way" only'.

The lane is 3.6 metres wide, has a total land area of approximately 123 sqm and terminates at the eastern end due to a fence bordering Harms Lane and No. 236 Railway Parade, West Leederville. The lane is sealed, has a stormwater drainage pit near the Rosslyn Street reserve and sewer pipe and junctions.

There is currently pedestrian and vehicular access to the lane, however, the laneway only services the properties wishing to have it closed and amalgamated into their lots, namely Lots 12 and 30 Rosslyn St and Lots 11 and 12 Railway Parade.

At its meeting held on 27 November 2018, the Council decided that:

1. Resolves to SUPPORT the proposed closure of Harms Lane (Reserve 47749) for amalgamation into the adjoining freehold Lot 11 on Plan 2366 (No. 240 Railway Parade), Lot 12 on Diagram 5704 (No. 2 Rosslyn Street) and 19 on Diagram 43895 (No. 246 Railway Parade) pursuant to section 87 of the Land Administration Act 1997.

2. INSTRUCTS the Town to undertake public advertising and consultation with service agencies of the proposed closure of Harms Lane in accordance with the Land Administration Act 1997.

3. ADVISES the Department of Planning, Lands and Heritage of the above points and that the Town does NOT OBJECT to the signing of an application for approval to commence development over the abovementioned Lots and Crown Reserve.

As detailed in the previous November 2018 Council Report DV18.173 (page 169), Administration were required to report back to the Council in regards to the outcome of public advertising and consultation with service providers.

DETAILS:

Public consultation and service provider consultation is undertaken by the Town's Property section.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 41 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Public advertising of the proposal to close Harms Lane was undertaken by the Administration for a period of 35 days as required by the Lands Administration Act 1997, this period of consultation commenced on 5 December 2018 and concluded on the 15 February 2019. Three of the properties are represented by Planning Solutions who have sought the closure and amalgamation of Harms Lane, whilst the landowner of the fourth property (No. 236 Railway Parade) has provided a written statement that consents to the closure and amalgamation of Harms Lane. The landowners of the properties serviced by Harms Lane all consent to the closure. The Town has also received consent from the public utility providers regarding the closure of Harms Lane. In conjunction with these consents, a 'Dial before you dig' enquiry was undertaken that captured additional service providers, again there were no objections to the proposal.

POLICY/STATUTORY IMPLICATIONS:

A Management Order under the Lands Administration Act 1997 does not convey ownership of the land, only as much control as is essential for the lands management. Reservation action is normally initiated by the following community or government request.

Section 87 of the Lands Administration Act 1997 details the process for the transfer of land to an adjoining landowner.

Section 58 of the Land Administration Act 1997 and Regulation 9 of the Land Administration Regulations 1998 deals with the preparation and delivery to the Minister to close a road permanently by written confirmation that the local government has resolved to make the request, details of the date when the relevant resolution was passed and any other information relating to that resolution that the Minister may require

Under Section 52(3)(a)(iii) of the Land Administration Act 1997 all suppliers of public utility to the subject land have a period of not less than 30 days from the day of that notice during, which period persons may lodge objections with the Town against making that request.

FINANCIAL IMPLICATIONS:

The Town does not receive any proceeds from the sale of the land. The purchase price of the land is determined by the Valuer Generals Office at current market value for unimproved land in the locality and the State Government receives the proceeds of the sale.

STRATEGIC DIRECTION:

Our Council

Goal 4: Neighbourhoods where individual character and quality is respected, and planning is responsive to residents Strategy 4.3 Ensure new development is harmonious with established residences and respects our existing 'sense of place' and our unique character

Goal 5: Successful commercial, retail and residential hubs Strategy 5.1 Ensure future planning recognises the emerging diverse role, mixed use potential and opportunities of our centres, and integrates change and growth with surrounding local areas

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 42 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy. Consultation was undertaken as per the Lands Administration Act 1997 requirements. This included a public notice in a state wide publication and letters to the surrounding residents who were affected by the closure. Copies of the submissions relating to the closure that the Town receives in response to the advertisement and the Town’s responses/comments to these submissions will be forwarded to the DPLH as part of the referral process.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 43 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.9 LOT 66 GUDGEON LANEWAY, WEST LEEDERVILLE - DISCONTINUATION OF LAND ACQUISITION PROCESS

ADMINISTRATION RECOMMENDATION:

That Council NOTES the decision of the current owner of (Lot 66) Gudgeon Lane, West Leederville to withdraw from acquisition negotiations with the Town.

SUMMARY:

In May 2018, the Town was approached by the current owner of (Lot 66) Gudgeon Lane, West Leederville for the Town to acquire the laneway at no cost. As a result, the Town issued the required legal documentation to the owner to commence the acquisition of Gudgeon lane. The Town was awaiting the execution of these documents to progress the acquisition of the laneway when the current owner contacted the Town and advised they were withdrawing from negotiations. This was later confirmed in writing.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council. e.g.

adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes & policies.

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

Address/Property Location: Lot 66 Gudgeon Lane, West Leederville Report Date: 8 February 2019 File Reference: N/A Responsible Cam Robbins, Acting Director Corporate and Community Services Executive/Director: Reporting Officer: Paul O'Keefe, Coordinator Property and Governance Contributing Officer: Nil Attachment(s): CR18.119 Land Acquisition Lot 66 Gudgeon Lane, West Leederville

BACKGROUND:

The land title for Gudgeon Lane lists it as Lot 66, Area 202 sq. metres, Private Right-of-Way Class 1. The lane forms part of the land parcel of 88 Woolwich Street, West Leederville. It is approximately 40 metres long and 5 metres wide and is partially sealed.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 44 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

In May 2018, the Town was approached by the current owner of (Lot 66) Gudgeon Lane for the Town to acquire the laneway at no cost. A report was prepared for the Ordinary Council meeting held on 24 July 2018 (CR18.119); at that meeting, the Council decided that:

1. The Town acquires the land comprising of (Lot 66) Gudgeon Lane on the basis the Town will not be liable for any payment to the current owner on taking ownership of the laneway;

2. The Town enters into a legal agreement with the owner of Lot 10 permitting the encroachment to remain and requiring the owner to remove the encroachment prior to the sale or redevelopment of Lot 10;

3. A caveat be placed on the title of (Lot 10) 88 Woolwich Street, West Leederville to ensure that the property boundaries between Lots 66 and Lot 10 will be re-established if Lot 10 is ever sold or redeveloped in the future.

4. The Acting Chief Executive Officer and Mayor be authorised to sign and seal the caveat;

5. The Town be liable for all costs associated with the transfer of ownership and officiating documentation; and

6. Funding of $25,000 for the upgrade of Gudgeon Lane be considered in the preparation of the Draft 2019/20 Laneway Budget program to allow full construction of Gudgeon Lane.

A copy of CR18.119 24 July 2018 is provided as an attachment to this report.

DETAILS:

The Town issued the required legal documentation with the owner of 88 Woolwich Street, West Leederville (Lot 10) in November 2018. The legal documentation was to permit an existing encroachment between Lots 66 (Gudgeon Lane) and Lot 10 (88 Woolwich Street) prior to the Town acquiring the laneway. The Town was awaiting the execution of these documents to progress the acquisition.

On 7 January 2019, the Town received a call from the owner of (Lot 66) Gudgeon Lane stating she had received legal advice that she should retain ownership of the laneway and wish to cease all negotiations with the Town; this was subsequently confirmed by a letter which stated:

I am writing to inform you of my intention to withdraw negotiations with the Town of Cambridge in regards to 88 Woolwich St and Gudgeon Lane. I have consulted a number of people of late and they have all said that I should maintain ownership/title of the Laneway. So could any negotiations pleased be ceased as of our phone conversation on the 7th January 2019 or this letter. I appreciate the time and effort that has been put into this matter by the council and thank you.

This decision by the owner was totally unexpected as negotiations were progressing favourability up to this point. The Town will now cease all action on the acquisition of Gudgeon Lane West Leederville.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 45 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

POLICY/STATUTORY IMPLICATIONS:

There are no Policy or Statutory Implications related to this report. FINANCIAL IMPLICATIONS:

As a result of the owner ceasing all negotiations with the Town on the acquisition of Gudgeon Lane, funding for the upgrade of Gudgeon Lane (which required a total funding of $25,000 to be placed in the draft 2019/2020 budget) is no longer required.

STRATEGIC DIRECTION:

This report recommendation embraces the following strategies of the Town's Strategic Community Plan 2018-2028:-

Our Planned Neighbourhoods

Goal 4: Neighbourhoods where individual character and quality is respected, and planning is responsive to residents

Strategy 4.3 Ensure new development is harmonious with established residences and respects our existing ‘sense of place’ and our unique character

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy. Consultation is not necessary due to this matter being administrative in nature.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 46 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.10 YMCA EARLY LEARNING CENTRE 183 JERSEY STREET - TRANSFER AND REASSIGN SUB LEASE

ADMINISTRATION RECOMMENDATION:

That Council:-

1. APPROVES the transfer and reassignment of the sub lease between the Young Men's Christian Association (YMCA) of Western Australia Incorporated and Tiddley Winks to Tomoki Shamsi and HV and TS Holdings Pty Ltd, located at 183 Jersey Street, Wembley; and

2. APPROVES the inclusion of the current Noise Management Plan for the Early Leaning Centre as an Annexure into the Deed of Assignment, Assumption and Variation between YMCA of Perth and Tomoki Shamsi and HV and TS Holdings Pty Ltd.

SUMMARY:

YMCA of Perth, who lease the Early Learning Centre located at 183 Jersey Street, Wembley are seeking permission to transfer and reassign the sub lease from the current provider Tiddley Winks to a new provider Tomoki Shamsi and HV and TS Holdings Pty Ltd. This report recommends the transfer and reassigning of the sub lease for the Early Learning Centre by YMCA of Perth to Tomoki Shamsi and HV and TS Holdings Pty Ltd.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 47 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Address/Property Location: 183 Jersey Street Wembley Report Date: 8 February 2019 File Reference: N/A Responsible Cam Robbins Acting Director Corporate and Community Services Executive/Director: Reporting Officer: Paul O'Keefe Coordinator Property and Governance Contributing Officer: Nil Attachment(s): 1. Confidential attachment - Noise Management Plan YMCA Early Learning Centre 2. CR18.118 YMCA Early Learning Centre 183 Jersey Street, Wembley - Complaints from Neighbours

BACKGROUND:

Since 2001, the Joan Watters Children's Centre at 183 Jersey Street, Wembley has been leased by the Young Men's Christian Association of Perth (YMCA of Perth). The lease was extended in 2012 for a period of 5 years with a one five year option under a maintenance agreement lease, for an annual contribution of $15,000 per annum. The lease expires on 30 September 2022.

The YMCA provide a before and after school care service during school terms between 7am and 9am and from 3pm to 6pm. Further, the YMCA also provides a vacation care service from 7am to 6pm during school holidays.

YMCA also currently sub leases to Tiddlywinks who operate a child care facility between the hours of 9am and 2:30pm, Tiddlywinks limit their operations to school terms only.

In June 2018, The Town received complaints from neighbours bordering the YMCA Early Learning Centre at 183 Jersey Street, Wembley. These complaints range from noise, visual intrusion by children and items being thrown over the fence into the complainants properties.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 48 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

A report was prepared for the Ordinary Council meeting held on the 24 July 2018 regarding the complaints. At that meeting, Council decided that:

1. The Council receives the report relating to complaints about the YMCA Early Learning Centre located at 183 Jersey Street, Wembley;

2. The Town undertakes the works to plant 6 mature Camellia Japonica trees on the southern boundary fence at 183 Jersey Street, Wembley, at a cost of $2,500 (ex GST), to be paid by the YMCA of Perth; and

3. YMCA of Perth be requested to prepare a Noise Management Plan, in conjunction with the Town, to manage the noise emanating from the Early Learning Centre so as to minimise the effect on neighbours and submit the plan to the Town by no later than 30 August 2018 to the satisfaction of the Acting Chief Executive Officer.

It must be noted that the trees were planted along the southern boundary fence and a Noise Management Plan was prepared by YMCA of Perth which was approved by the Town as per the Council recommendation above.

A copy of the Noise Management Plan is attached as a confidential attachment to this report. YMCA considers the Noise Management Plan intellectual property and has requested the Plan remain confidential. The Noise Management Plan will also be attached to the Sub Lease as an Annexure.

The Town has not received a complaint regarding noise emanating from the Early Learning Centre since October 2018.

DETAILS:

YMCA of Perth has been advised by their current sub lessee, Tiddlywinks, that the sale of the business is imminent to Tomoki Shamsi and HV and TS Holdings Pty Ltd.

Under the terms of the Head Lease between the Town and YMCA of Perth, the Town as the Landlord must consent to the transfer and reassignment of the sub lease prior to proceedings to transfer and reassign the sub lease from the current provider to the new provider.

The lease between the Town and YMCA of Perth states the following in regards to Dealing:

1 Interpretation

1.1 Definitions

Dealings means any:

(a) Transfer; (b) Sublease; (c) Creation of a Security.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 49 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

6 Dealings

6.1 Restrictions on Dealings

The tenant must not complete a Dealing without the prior written consent of the Town which consent that the Town may refuse or grant (with our without conditions) in the Town's absolute and unlimited discretion.

Previously, when a deliberating sub lease, the Town has considered whether the proposed use is consistent with the purpose of the Head Lease. In this case, the purpose is consistent with the use of the facility.

Tomoki Shamsi and HV and TS Holdings Pty Ltd are currently running a successful family day care business in Riverton. The business is in its fifth year of operation, and the operators are ready to expand the business to provide quality education and care to a wider community and larger numbers of children. Both owners are fully qualified and have experiences in early childhood industry and managerial positions.

POLICY/STATUTORY IMPLICATIONS:

Town of Cambridge - Community and Facilities Asset Management Policy No.3.1.10.

Lease - Young Men's Christian Association of Western Australia Incorporated and the Town of Cambridge. The Landlord must consent to the transfer and reassign the sub lease in accordance with clause 6.1 of the Head Lease.

FINANCIAL IMPLICATIONS:

Nil

STRATEGIC DIRECTION:

Goal 3: An active, safe and inclusive community

Strategy 3.1: Create and improve the places where community groups can interact Strategy 3.2: Deliver programs supporting local clubs and community group's capacity to run their community activities Strategy 3.3: Encourage activity that meets the needs of people of all ages, cultures and abilities

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy No.1.2.11 and does not require community consultation, as this matter is administrative in nature.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 50 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.11 PAYMENT OF ACCOUNTS - DECEMBER 2018 AND JANUARY 2019

ADMINISTRATION RECOMMENDATION:

That Council CONFIRMS, in accordance with Regulation 13 of the Local Government (Financial Management) Regulations 1996, the schedule of accounts, as detailed below and attached.

Date From Date To Details Amount

Municipal Fund 01-December-2018 07-December-2018 055702 - 055731 $54,303.08 Municipal Fund 08-December-2018 13-December-2018 055732 - 055770 $127,774.30 Municipal Fund 17-December-2018 20-December-2018 055771 - 055776 $2,182.25 Municipal Fund 28-December-2018 28-December-2018 055777 - 055818 $110,744.63 Municipal Fund 01-January-2019 04-January-2019 055819 - 055834 $8,737.57 Municipal Fund 05-January-2019 11-January-2019 055835 - 055856 $51,358.37 Municipal Fund 18-January-2019 22-January-2019 055857 - 055880 $109,469.57 Municipal Fund 25-January-2019 25-January-2019 055881 - 055895 $89,011.01 Municipal Fund 31-January-2019 31-January-2019 055897 - 055907 $15,527.56 Wembley Golf Course 01-December-2018 31-December-2018 000609 - 000616 $2,647.77 Wembley Golf Course 01-January-2019 31-January-2019 000617 - 000625 $3,637.37 $575,393.48

(ii) ELECTRONIC FUND TRANSFERS (EFT'S)

Date From Date To Details Amount

Investments 01-December-2018 31-December-2018 INV01078 - INV01083 $11,661,269.32 Investments 01-January-2019 31-January-2019 INV01084 - INV01087 $7,008,567.12 Direct Bank Charges 01-December-2018 31-December-2018 SUP478 - Sup483 $70,739.04 Direct Bank Charges 01-January-2019 31-January-2019 SUP484 - Sup488 $68,942.69 Accounts Payable 01-December-2018 05-December-2018 E34930 - E35011 $185,480.32 Accounts Payable 05-December-2018 12-December-2018 E35012 - E35115 $567,405.46 Accounts Payable 13-December-2018 21-December-2018 E35116 - E35309 $4,644,346.87 Accounts Payable 27-December-2018 28-December-2018 E35310 - E35316 $2,289,418.54 Accounts Payable 01-January-2019 03-January-2019 E35317 - E35427 $360,382.42 Accounts Payable 04-January-2019 07-January-2019 E35428 - E35541 $570,020.57 Accounts Payable 07-January-2019 07-January-2019 E35542 - E35592 $303,456.06 Accounts Payable 08-January-2019 15-January-2019 E35593 - E35628 $3,210,407.12 Accounts Payable 24-January-2019 24-January-2019 E35629 - E35713 $479,905.30 Payroll 01-December-2018 31-December-2018 Pay 1113 - Pay 1120 $1,379,946.09 Payroll 01-January-2019 31-January-2019 Pay 1121 - Pay 1127 $1,059,845.44 Wembley Golf Course 01-December-2018 31-December-2018 EP000350 - EP000354 $150,266.27 Wembley Golf Course 01-January-2019 31-January-2019 EP000355 - EP000362 $205,389.63

Total EFT Payments $34,215,788.26

TOTAL PAYMENTS $34,791,181.74

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 51 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

SUMMARY:

Under the Local Government (Financial Management) Regulations 1996, payments of accounts made by the Town are to be submitted to Council. The report contains a summary of payments made for the month with detailed payment listings attached providing more information.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council. e.g.

adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes & policies.

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

Address/Property Location: N/A Report Date: 11 February 2019 File Reference N/A Responsible Cam Robbins, Acting Director Corporate and Community Services Executive/Director: Reporting Officer: Roy Ruitenga, Manager Finance Contributing Officer: N/A Attachment(s): Account Payment Listing

BACKGROUND:

Section 6.10 of the Local Government Act 1995 requires the keeping of financial records and general management of payments, which is further specified in regulation 13 of the Local Government (Financial Management) Regulation 1996. A list of accounts is to be prepared each month which is to be presented to the Ordinary meeting of Council showing the payee's name, the amount of payment, the date of the payment and sufficient information to identify the transaction.

DETAILS:

A list of the cheques raised and Electronic Funds Transfers for the payment of accounts from the Municipal Account (and Trust Account where applicable) for the past two months.

POLICY/STATUTORY IMPLICATIONS:

Payments are in accordance with Policy No. 3.2.3 “Council Bank Accounts and Payments”.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 52 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

FINANCIAL IMPLICATIONS:

Expenses incurred are charged to the appropriate items included in the annual budget.

STRATEGIC DIRECTION:

This report recommendation embraces the following strategies of the Town's Community Plan 2018-2028:-

Our Council

Goal 9: Transparent, accountable governance Strategy 9.1 Implement initiatives that strengthen governance skills, transparency and knowledge

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Matrix Consultation Level - Inform - To provide the public with balanced and objective information to assist them in understanding the problem, alternatives, and/or solutions.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 53 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.12 INVESTMENT SCHEDULE - DECEMBER 2018 AND JANUARY 2019

ADMINISTRATION RECOMMENDATION:

That Council RECEIVES the Investment Schedule as at 31 January 2019, as attached.

SUMMARY:

The Council invests funds that are surplus to operational requirements with various financial institutions and reports on the amounts invested, the distribution of those funds and the financial performance of each investment, being interest earned, against year to date budget.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council. e.g.

adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes & policies.

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Examples of Quasi-Judicial authority include town planning applications, building licences, applications for other permits/licences (e.g. under Health Act, Dog Act or Local Laws) and other decisions that November be appealable to the State Administrative Tribunal. Information For the Council/Committee to note. 

Address/Property Location: N/A Report Date: 14 February 2019 File Reference: N/A Responsible Cam Robbins, Acting Director Corporate and Community Services Executive/Director: Reporting Officer: Roy Ruitenga, Manager Finance Contributing Officer: N/A Attachment(s): Prudential Consolidated Investment Report - January 2019

BACKGROUND:

Council’s Investment Policy No. 3.2.5 allows for investing of funds into direct investment products and managed funds which comply with both the credit risk rating and terms to maturity guidelines as set out in the policy.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 54 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

DETAILS:

Investment Portfolio Performance

At its February 2019 meeting, the Reserve Bank of Australia decided to leave the cash rate unchanged at 1.50% as expected.

The global economy grew above trend last year with the outlook for growth this year remaining reasonable although downside risks have increased due to ongoing global tension. The Chinese economy continues to slow. Globally, both inflation and unemployment rates in most advanced economies remains low.

In Australia economic growth is forecast to grow around three per cent this year, supported by rising business investment and higher levels of spending on public infrastructure. Uncertainty remains with respect to household consumption, high debt levels and falling housing prices in some cities. The labour market remains strong with unemployment levels at five per cent and is expected to decline further over the next couple of years. Inflation remains low and stable. Low interest rates continue to support economic growth.

Looking forward, in terms of the Town’s investment portfolio, interest rates remain much the same. The major banks rates for one to three month terms are on average 2.29%, for terms of four to six months on average 2.62% and for terms of seven months to nine months on average 2.62%. The UBS Bank Bill Index rate (an index measuring performance of interest rates over a 90 day period) was 2.14% for January 2019. The 90 days BBSW or Bank Bill Swap rate (a measure of future interest rates) was 2.06% as at 31 January 2019. As Council’s investment portfolio is predominantly short term cash products, the cash rate of 1.50% for January 2019 is the more appropriate performance measure.

Against these interest rate indicators, the Town's investment portfolio outperformed the cash rate with a weighted average interest rate of 2.67%. The weighted average investment period of 186 days (approximately six months) is consistent with term deposit rates (with the major Australian banks) which for this period were an average of 2.65%.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 55 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Investment Portfolio Performance for January 2019

The graphs below show the interest rate performance of the Town's investment portfolio for the 12 month period January 2018 to January 2019.

The graph below shows the rolling 12 month weighted average investment performance of the Town's investment portfolio, since January 2016.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 56 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

The total investment at the end of November 2018 is $60.7 million which consists of Municipal Funds of $22.2 million, Reserve Funds of $29 million, Endowment Lands Funds of $7.4 million and Trust Funds of $2.1 million.

The graph below represents the total investment portfolio of the Town from January 2018 to January 2019.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 57 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

The Managed Cash Funds performance as at the end of January 2019 is as follows:

Current % of Weighted Term Interest January 2019 Total Amount Funds Average (Days) Rating Rate Income Invested Invested Interest Floating Rate Notes . Emerald Reverse Mortgage "AA" 2.39% $1,194 $587,808 1.11% 0.03%

Sub-total $1,194 $587,808 1.11% 0.03% Term Deposits and Bank Bills ANZ - Term Deposit 153 "A1+" 2.66% $3,389 $1,504,810 2.84% 0.08% BANKWEST - Term Deposit 364 "A1+" 2.70% $234 $103,780 0.20% 0.01% BANKWEST - Term Deposit 183 "A1+" 2.70% $2,384 $1,051,048 1.98% 0.05% BANKWEST - Term Deposit 147 "A1+" 2.60% $3,341 $1,518,055 2.87% 0.07% BANKWEST - Term Deposit 179 "A1+" 2.70% $4,586 $2,022,784 3.82% 0.10% BANKWEST - Term Deposit 133 "A1+" 2.65% $3,376 $1,510,237 2.85% 0.08% BANKWEST - Term Deposit 153 "A1+" 2.65% $3,376 $1,510,128 2.85% 0.08% BANKWEST - Term Deposit 82 "A1+" 2.58% $2,191 $1,005,513 1.90% 0.05% BANKWEST - Term Deposit 96 "A1+" 2.60% $2,208 $1,005,556 1.90% 0.05% NAB - Term Deposit 154 "A1+" 2.71% $5,898 $2,570,919 4.85% 0.13% NAB - Term Deposit 252 "A1+" 2.76% $4,763 $2,039,812 3.85% 0.11% NAB - Term Deposit 182 "A1+" 2.65% $3,424 $1,538,486 2.91% 0.08% NAB - Term Deposit 179 "A1+" 2.65% $4,501 $2,022,362 3.82% 0.10% NAB - Term Deposit 151 "A1+" 2.72% $7,040 $3,055,298 5.77% 0.16% NAB - Term Deposit 208 "A1+" 2.70% $4,586 $2,019,973 3.81% 0.10% NAB - Term Deposit 148 "A1+" 2.69% $4,569 $2,013,855 3.80% 0.10% NAB - Term Deposit 182 "A1+" 2.70% $6,879 $3,020,860 5.70% 0.15% NAB - Term Deposit 151 "A1+" 2.73% $2,319 $1,004,712 1.90% 0.05% NAB - Term Deposit 85 "A1+" 2.67% $146 $2,000,146 3.78% 0.10% Westpac - Term Deposit 368 "A1+" 2.72% $1,534 $667,657 1.26% 0.03% Westpac - Term Deposit 370 "A1+" 2.73% $4,667 $2,022,489 3.82% 0.10% Westpac - Term Deposit 361 "A1+" 2.70% $9,173 $4,045,567 7.64% 0.21% Suncorp - Term Deposit 183 "A1+" 2.70% $2,322 $1,024,002 1.93% 0.05% Suncorp - Term Deposit 181 "A1+" 2.70% $2,293 $1,012,058 1.91% 0.05% Suncorp - Term Deposit 181 "A1+" 2.70% $2,293 $1,012,058 1.91% 0.05% Suncorp - Term Deposit 179 "A1+" 2.70% $4,586 $2,022,784 3.82% 0.10% Suncorp - Term Deposit 183 "A1+" 2.81% $2,402 $1,010,641 1.91% 0.05% Suncorp - Term Deposit 169 "A1+" 2.68% $1,851 $1,010,418 1.91% 0.05% Suncorp - Term Deposit 180 "A1+" 2.70% $4,586 $2,019,973 3.81% 0.10% Suncorp - Term Deposit 89 "A1+" 2.75% $151 $2,000,151 3.78% 0.10% Suncorp - Term Deposit 127 "A1+" 2.75% $151 $2,000,151 3.78% 0.10% Term Deposit Matured in Oct $3,355

Sub-total $108,576 $52,366,283 98.89% 2.64%

Total Investments $109,770 $52,954,090 100.00% 2.67% Weighted Average 186 2.67%

POLICY/STATUTORY IMPLICATIONS:

The general, reserves and Endowment Lands funds are invested in accordance with the guidelines set down in the Town’s Policy No. 3.2.5 – Investment.

FINANCIAL IMPLICATIONS:

Interest from investments represents a significant revenue item in the Council’s Budget and it is therefore important that the Council’s investment performance is monitored closely. Detailed monthly reports together with detailed policy investment guidelines support this.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 58 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

The Investment Schedule, as circulated, provides details of the performance of each individual investment to date. A summary of the investment performance to budget is provided below:

Actual as at Budget YTD Budget Actual as at June 2018 2018/2019 January 2019 January 2019 %

General * 482,490 481,500 227,000 289,245 60.1% Reserves 1,126,579 449,500 304,000 454,422 101.1% Endowment Lands 126,009 150,000 92,500 98,587 65.7% External Investments 1,735,078 1,081,000 623,500 842,254 77.9%

Reserve (Internal Loan) 327,000 192,100 192,281 58.8% Endowment Lands (Internal Loan) 796,281 766,500 451,400 451,628 58.9% Internal Loans 796,281 1,093,500 643,500 643,909 58.9%

Total Investments 2,531,359 2,174,500 1,267,000 1,486,162 68.3%

* Includes Bank Account Interest of $28,406.

STRATEGIC DIRECTION:

The investment of Council funds is consistent with the Town's Strategic Community Plan, specifically:

Our Council

Goal: 11 An efficient local government.

Strategy: 11.1 Invest our wealth wisely so that current and future generations benefit.

COMMUNITY ENGAGEMENT:

This matter has been assessed under the Community Engagement Policy. In accordance with the assessment criteria it was determined that community engagement is not required as the matter is purely administrative in nature with no external impacts envisaged.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 59 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.13 BUDGET 2019/2020 – ADOPTION OF INDICATIVE TIMELINE

ADMINISTRATION RECOMMENDATION:

That Council APPROVES the proposed Budget 2019/2020 Indicative Timeline, as follows:

No: Item Indicative Date 1. Council meeting to adopt Budget timeline 26 February 2019 2. Preparation of Capital Items 18 Feb- 12 March 2019 3. Preparation of Operating Budget 26 February 2019 onwards 4. Elected Member Briefing- Capital Items Saturday 24 April 2019 5. Elected Member Briefing - Operating Draft Budget Saturday 1 June 2019 6. Council meeting to adopt Draft Budget 25 June 2019 7. Community Consultation - 2 weeks 28 June - 12 July 2019 8. Consideration of Submissions 12 July- 17 July 2019 9. Council meeting to adopt Budget 23 July 2019

SUMMARY:

The Town is required to adopt an Annual Budget in accordance with Section 6.2 of the Local Government Act 1995. The budget is to be adopted by Council prior to 31 August each year.

It is proposed to adopt an Indicative Timeline for the Draft Budget 2019/2020.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

Address/Property Location: N/A Report Date: 14 February 2019 File Reference N/A Responsible John Giorgi, JP Acting Chief Executive Officer Executive/Director: Cam Robbins, Acting Director Corporate and Community Services Reporting Officer: Roy Ruitenga, Manager Finance Contributing Officer: Michael Hayward, Director Infrastructure and Assets Attachment(s): Capital Item Listing Pro-Forma

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 60 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

BACKGROUND:

The Town’s Administration undertakes a comprehensive and thorough budget preparation process each year. As part of the process for the 2019/2020 Budget it is proposed for Council to adopt an indicative timeline.

As part of the initial 2019/2020 Budget process, a Capital Item Budget template for completion by staff and Elected Members. The completed list will be reviewed and priorities rated in accordance to the 5 criterion as outlined in Table 1.

Elected Member Requests:

Elected Members will be encouraged to submit any requests by no later than 2 April 2019, preferably using the Capital Item Form.

Table 1: Capital Item Priority Rating and Criteria

Priority Rating Criteria 1 Non Compliance/ Statutory obligation/requirement, health and safety requirement, high risk exposure to Town if not carried out, 2 Aligned with Council Strategic Objectives. 3 Proposal will achieve cost savings, significant improvement or benefit to the community and environment or more efficient work processes, 4 Proposal is in accordance with best practice, whole of life cycle Asset Management principles. 5. Submission from Elected Members or community Desirable but not essential proposal

DETAILS:

It is proposed for Council to adopt an indicative timeframe for the 2019/2020 Budget as outlined in Table 2 below:

Table 2: 2019/2020 Draft Budget Timeline

Note: Town of Cambridge receives annual valuations from the Valuer General which are not received until mid-June. These are necessary to complete rate modelling which forms part of the budget process.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 61 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

POLICY/STATUTORY IMPLICATIONS:

The Town is required to adopt an Annual Budget in accordance with Section 6.2 of the Local Government Act 1995. The budget is to be adopted by Council prior to 31 August each year”.

FINANCIAL IMPLICATIONS:

Nil

STRATEGIC DIRECTION:

This report recommendation embraces the following strategies of the Town's Community Plan 2018-2028:-

Our Council

Goal 9: Transparent, accountable governance Strategy 9.1 Implement initiatives that strengthen governance skills, transparency and knowledge

COMMUNITY ENGAGEMENT:

Community Consultation will be undertaken for a period of 2 weeks during June 2019 and submissions received will be considered as part of the adoption of the 2019/2020 Budget by Council.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 62 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.14 TOWN OF CAMBRIDGE CODE OF CONDUCT – AMENDMENT TO PARTS 8 AND 9 - RELATING TO PROHIBITION OF ACCEPTANCE OF A GIFT BY A TOWN EMPLOYEE

ADMINISTRATION RECOMMENDATION:

That Council ADOPTS the revised Town of Cambridge Code of Conduct for Elected Members, Committee Members and Employees, as shown in Attachment 1.

SUMMARY:

The purpose of this report is to obtain the Council’s approval to amend the Town of Cambridge Code of Conduct 2018 to prohibit employees from receiving a gift, as shown at Attachment 1. The Council’s Code of Conduct was recently reviewed and adopted on 28 August 2018.

As part of the Town’s on-going review of governance, on 22 January 2019 the Acting Chief Executive Officer issued a directive to all employees, prohibiting the receiving any gift.

The Acting Chief Executive Officer is now seeking Council approval to amend the Town of Cambridge Code of Conduct to reflect the directive.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council, eg

adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes and policies.  Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

a person’s right and interests. The judicial character arises from the obligation to abide by the principles of natural justice. Examples of Quasi-Judicial authority include town planning applications, building licences, applications for other permits/licences (eg under Health Act, Dog Act or Local Laws) and other decisions that may be appealable to the State Administrative Tribunal. Information For the Council/Committee to note.

Address/Property Location: Town of Cambridge - 1 Bold Park Drive, Floreat Report Date: 14 February 2019 Responsible John Giorgi, JP - Acting Chief Executive Officer Executive/Director: Reporting Officer: John Giorgi, JP - Acting Chief Executive Officer Contributing Officers: Lee Gyomorei - Coordinator Governance File Reference: - Attachments: 1. Code of Conduct 2018 Parts 8 and 9 (Gifts)-with changes

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 63 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

BACKGROUND:

Section 5.103 of the Local Government Act 1995 requires every local government to prepare or adopt a Code of Conduct to be observed by Elected Members, Committee Members and Employees. In fulfilling this legislative requirement, the Town's existing Code of Conduct was adopted at the Ordinary Council Meeting of 28 August 2018 (Item 10.4) and provides guidance to Elected Members, Committee Members and Employees in relation to:

1. The duties and responsibilities that apply to each of those persons; 2. The minimum standard of conduct that the Town expects from Elected Members, committee Members and Employees.

DETAILS:

Review relating to Gifts:

In carrying out a review of this matter, consideration was given to the number of gifts declared in the Town's Gift Register over the past 12 months (1 January 2018 - 31 December 2018). This has revealed the following gifts were declared by employees:

Number of Gifts in Total Value of Average Value per Gift Value Category Category Gift in Category $20 and Less 5 $78.20 $15.66 $21 - $49 7 $303.00 $43.29 $50-$299 19 $2109.00 $111.00 $300 and Above 0 0 0.00 Total 31 $2,490.30 $80.33

On 22 January 2019, the A/CEO issued the following Directive to all Employees:

“Dear Employees,

As part of my on-going review of governance matters, effective immediately, it is requested that all employees are to no longer accept any gifts or hospitality of any kind as part of their employment with the Town.

Any gifts received are to be immediately returned and any offers are to be politely declined and the person to be thanked for their kind gesture and advised that gifts and hospitality cannot be accepted.

Whilst my decision may appear to be harsh, it has been made in the best interests of Town employees and to eliminate any negative perceptions within the community concerning this matter. A report will be submitted to the Council in February 2019, recommending the Code of Conduct to be amended accordingly. Manager and Supervisors are to advise employees who do not have access to emails.

In the meantime, your cooperation with my directive is respectfully requested.

Kind Regards John Giorgi, JP A/CEO”

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 64 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Amendment to current Code of Conduct:

In view of the above, minor amendments are required to the Council's Code of Conduct to reflect the recent Directive. The main changes to the Code of Conduct (shown in RED font, strike-thru). Changes are required to:

1. Clause 8.3 – ‘Register of Gifts’. 2. Clause 9.1 – ‘Gifts and Contributions to Travel’.

POLICY/STATUTORY IMPLICATIONS:

The review of the Code of Conduct relates to statutory requirements of the Local Government Act 1995, Local Government (Rules of Conduct) Regulations 2007, Part 9 of the Local Government (Administration) Regulations 1996, and the Town of Cambridge Standing Orders Local Law 2007.

FINANCIAL IMPLICATIONS:

There are no financial implications associated with the adoption of the revised Code of Conduct.

STRATEGIC DIRECTION:

Our Council Goal 9 Transparent, accountable governance. Strategy 9.1 Implement initiatives that strengthen governance skills, transparency and knowledge.

COMMUNITY ENGAGEMENT:

COMMENT:

Whilst A/CEO’s decision may appear to be harsh, it has been made in the best interests of Town employees and to eliminate any negative perceptions within the community concerning this matter.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 65 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.15 POLICY NO: 1.1.6 - ELECTED MEMBER FEES, ALLOWANCES AND EXPENSES - REVIEW AND AMENDMENT

ADMINISTRATION RECOMMENDATION:

That the Council APPROVES BY AN ABSOLUTE MAJORITY to adopt Policy No: 1.1.6 – ‘Elected Members - Meeting Fees, and Expenses’, as amended and shown in Attachment 1.

SUMMARY:

Council is requested to give consideration to adopting a revised Policy No: 1.1.6 – ‘Elected Members Fees, Allowances and Expenses’, as presented at Attachment 1. The revised policy has been updated line with legislative requirements, clarifies fees, allowances and expenses which may be reimbursed and removes any ambiguity.

The Council’s current policy is outdated, does not contain relevant legislative matters and is ambiguous.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

Address/Property Location: Town of Cambridge - 1 Bold Park Drive, Floreat Report Date: 14 February 2019 Responsible Officer: John Giorgi, JP - Acting Chief Executive Officer Reporting Officer: John Giorgi, JP - Acting Chief Executive Officer Contributing Officer: Lee Gyomorei- Coordinator - Governance File Reference: - Attachments: 1. Council Policy 1.1.6 – Elected Member - Fees, Allowances and Expenses – amended with marked changes. 2. Council Policy 1.1.6 – Elected Member Meeting Fees, and Expenses. 3. Governance Manual – pages relating to Entitlements and Allowances -26, 27, 28 and 29

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 66 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

BACKGROUND:

Sections 5.98, 5.99 and 5.99A of the Local Government Act 1995 prescribes details for the provision of fees, allowances and reimbursement of expenses for Elected Members.

The Council currently has an adopted Policy No: 1.1.6 – ‘Elected members – Meeting Fees and Expenses’. Refer Attachment No: 2. The Policy states; ‘Details relating to authorized payments and reimbursement of expenses are contained within the Governance Manual.’ Refer Attachment No: 3. The Governance Manual was last updated in October 2017 and contains details on pages 26-29, relating to ‘Entitlements and Allowances’.

Recently claims were received from two (2) Councillors for reimbursement of travel expenses which was for their use of the use of a taxi service (an Uber) for transportation to Council related meetings. The claim was approved by the Town’s Administration, however was questioned at the Council meeting held in December 2018.

The Council’s Policy and Governance Manual do not contain any details specifically relating to the use of a taxi service (or Uber) as a means of transportation for attendance at Council and Council related meetings.

As a result, a review of the policy has been deemed necessary to clarify the matter of fees, allowances and expenses. Changes are shown by RED font for additions and strike thu where deleted.

Council Policy 1.1 6 – ‘Elected Members – Meeting Fees and Expenses’

Council Policy No:1.1.6 contains sufficient information relating to:

Clause (i) - annual fees; Clause (ii) - prescribed expenses; Clause (iii) - Information, Communication and Technology Allowance; Cause (iv) – .allowances for Mayor and Deputy Mayor. Clause (v) – authorization for the CEO to make payments in accordance with the policy.

The Policy states the following in regards to reimbursement of expenses, ‘Details relating to authorized payments and reimbursement of expenses are contained within the Governance Manual’. The Governance manual is not adopted by the Council is considered ambiguous in parts.

The reimbursement of travel expenses is covered by the Local Government (Administration) Regulations 1996.

Regulation 30 – relates to Meeting Fees. Regulation 31 (1) (a) – relates to telephone and facsimile machine Regulation 31 (1) (b) – relates to child care and travel. Regulation 31 (2) to (5) – related to travel, however was deleted on 31 March 2005.

Regulation 31 (1) (b), now prescribes for the reimbursement of Elected Member’s travel expenses for attendance at a Council or Committee meeting of which he or she is a member and child care expenses.

All travel expenses (other than those prescribed by regulation) are now deemed ‘an expense incurred by a council member in performing a function under the express authority of the local government.’ As such, the Council is required to approve of those specific expenses are to be reimbursed or claimed, as prescribed by Regulation 32.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 67 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

DETAILS:

Research and Comparison with other Local Governments

In conducting a review of the matter, it is noted that the Town’s current Policy comprises of only 1 page of details and the Governance Manual comprises of approximately 4 pages of details. It is considered more appropriate that the information which is currently contained in the Governance Manual should be specified and included within the Policy and approved by the Council.

A review was also made of the 15 other following local government policies, including; Bayswater, Belmont, Claremont, Fremantle, Nedlands, Mosman Park, South Perth, Perth, Joondalup, Wanneroo, Gosnells, Kwinana, Vincent, Victoria Park, Subiaco and Swan.

The research revealed that each of their Policy’s varied considerably. Some were very comprehensive and detailed.

Some Policies were basic and did not contain specific matters and therefore relied on the Administration to interpret as to what is to be approved, (unless prescribed by the Act or regulation).

Travel Expenses

The extent of the information varied for each local government and with regards to travel – three (3) specifically approved the use of a taxi service (eg Joondalup, Wanneroo, Kwinana) and another provided Cab charge vouchers (eg Vincent). However, most of other Policies (11) were silent and did not contain any reference to the use of a taxi service or cab charge vouchers.

Town of Cambridge Proposal

As the policies for each local government varied considerably, it is up to each local government Council to determine what is best for its own circumstances.

The Council has the option of either:

1. re-imbursing travel expenses; or 2. payment of an allowance as published in the Salaries and allowances Tribunal Determination.

Re-imbursement Option

Pursuant to section 5.98(2) of the Local Government Act 1995, in addition to reimbursement of travel expenses prescribed by regulation 30(3A) of the Local Government (Administration) Regulations 1996 (for which re-imbursement is prescribed as an entitlement). Council will reimburse elected members for travel expenses for those prescribed in Clause 3 of the Policy.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 68 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Payment of Annual Allowance Option

Pursuant to section 5.99A of the Local Government Act 1995, that instead of reimbursing an Elected Member under the Local Government Act 1995 section 5.98(2) for all of a particular type of expense relating to travel (and accommodation), Council will pay all elected members, for that type of expense, the maximum annual allowance determined by the Salaries and Allowances Tribunal Determination (currently $50 per annum).

Annual Allowance

It a Council resolves to pay an annual travel allowance, an Elected Member will not be entitled to claim re-imbursement of travel expenses, unless specifically approved by the Council.

The SAT has advised that it will be issuing a new Determination in April 2019 and this may clarify travel expenses in more detail.

Use of Taxi's

Except where reimbursement of travel expenses is prescribed by the Act or regulation, it is the A/CEO’s view that general or 'day-to-day' use of a taxi or private transport service for travelling to any meeting, event or function referred to in clause 3 of the Policy, is not appropriate, as such, no reimbursement of any expenses should be made.

In the Town’s case, apart from statutory re-imbursement of travel expenses permitted by the Act or Regulation, it is recommended that the use of a taxi service not be approved for general travel.

However, use in ‘exceptional circumstances’ may be acceptable if prior approved by the Council.

‘Exceptional circumstances’ could include but not limited to the following:

(i) an Elected member does not own or have access to a private vehicle; (ii) medical grounds where an elected member cannot drive a vehicle or use public transport - either on a temporary or permanent basis, (iii) an Elected Member’s physical disability or incapacity, (iv) an Elected Member’s vehicle being under repair; (v) an Elected Members personal circumstances; or (vi) any other valid reason approved by the Council.

If an Elected Member has a need for ‘exceptional circumstances’ to use a taxi service for transportation to enable them to conduct their official functions and duties, the Elected Member should make an application to the Chief Executive Officer, who is to prepare a report and obtain the Council’s determination, as soon as is practicable, prior to any such use being undertaken.

If a taxi service is to be utilised, to avoid any issues arising and/or adverse publicity, it is recommended that the Council approve of any applications for use under the category of ‘exceptional circumstances’.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 69 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

POLICY/STATUTORY IMPLICATIONS:

The Local Government (Administration) Regulations 1996 prescribe the following:

Part 8 — Local government payments and gifts to members [Heading inserted: Gazette 26 Aug 2011 p. 3487.]

30. Meeting attendance fees (Act s. 5.98(1) and (2A)) [(1), (2) deleted] (3A) Each of the following meetings is a meeting of a prescribed type for the purposes of section 5.98(2A) —

(a) meeting of a WALGA Zone, where the council member is representing a local government as a delegate elected or appointed by the local government; (b) meeting of a Regional Road Group established by Main Roads Western Australia, where the council member is representing a local government as a delegate elected or appointed by the local government; (c) council meeting of a regional local government where the council member is the deputy of a member of the regional local government and is attending in the place of the member of the regional local government; (d) meeting other than a council or committee meeting where the council member is attending at the request of a Minister of the Crown who is attending the meeting; (e) meeting other than a council meeting or committee meeting where the council member is representing a local government as a delegate elected or appointed by the local government.

[(3B)deleted]

(3C) A council member is not entitled to be paid a fee for attending a meeting of a type referred to in subregulation (3A) if —

(a) the person who organises the meeting pays the council member a fee for attending the meeting; or (b) the council member is paid an annual fee in accordance with section 5.99; or (c) if the meeting is a meeting referred to in subregulation (3A)(c), the member of the regional local government is paid an annual fee in accordance with section 5.99. [(3)-(5) deleted]

[Regulation 30 amended: Gazette 23 Apr 1999 p. 1719; 31 Mar 2005 p. 1034; 3 May 2011 p. 1595-6; 13 Jul 2012 p. 3219.]

31. Expenses to be reimbursed (Act s. 5.98(2)(a) and (3))

(1) For the purposes of section 5.98(2)(a), the kinds of expenses that are to be reimbursed by all local governments are — (a) rental charges incurred by a council member in relation to one telephone and one facsimile machine; and (b) child care and travel costs incurred by a council member because of the member’s attendance at a council meeting or a meeting of a committee of which he or she is also a member.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 70 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

[(2)-(5) deleted]

[Regulation 31 amended: Gazette 31 Mar 2005 p. 1034; 13 Jul 2012 p. 3219.]

32. Expenses that may be approved for reimbursement (Act s. 5.98(2)(b) and (3))

(1) For the purposes of section 5.98(2)(b), the kinds of expenses that may be approved by any local government for reimbursement by the local government are — (a) an expense incurred by a council member in performing a function under the express authority of the local government; and (b) an expense incurred by a council member to whom paragraph (a) applies by reason of the council member being accompanied by not more than one other person while performing the function if, having regard to the nature of the function, the local government considers that it is appropriate for the council member to be accompanied by that other person; and (c) an expense incurred by a council member in performing a function in his or her capacity as a council member. [(2) deleted]

[Regulation 32 amended: Gazette 13 Jul 2012 p. 3219.]

[33-34AB. Deleted: Gazette 13 Jul 2012 p. 3219]

5.99A. Allowances for council members in lieu of reimbursement of expenses

(1) A local government may decide* that instead of reimbursing council members under section 5.98(2) for all of a particular type of expense it will instead pay all eligible council members — (a) the annual allowance determined by the Salaries and Allowances Tribunal under the Salaries and Allowances Act 1975 section 7B for that type of expense; or (b) where the local government has set an allowance within the range determined by the Salaries and Allowances Tribunal under the Salaries and Allowances Act 1975 section 7B for annual allowances for that type of expense, an allowance of that amount,

and only reimburse the member for expenses of that type in excess of the amount of the allowance.

* Absolute majority required.

(2) For the purposes of subsection (1), a council member is eligible to be paid an annual allowance under subsection (1) for a type of expense only in the following cases — (a) in the case of an annual allowance that is paid in advance, if it is reasonably likely that the council member will incur expenses of that type during the period to which the allowance relates; (b) in the case of an annual allowance that is not paid in advance, if the council member has incurred expenses of that type during the period to which the allowance relates. [Section 5.99A inserted: No. 64 of 1998 s. 38; amended: No. 2 of 2012 s. 17; No. 26 of 2016 s. 13.]

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 71 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

WESTERN AUSTRALIA - SALARIES AND ALLOWANCES ACT 1975

DETERMINATION OF THE SALARIES AND ALLOWANCES TRIBUNAL FOR LOCAL GOVERNMENT CHIEF EXECUTIVE OFFICERS AND ELECTED MEMBERS

Pursuant to Section 7A and 7B - 11 April 2017

The relevant parts of the SAT Determination is shown below:

9.1 General

(1) Pursuant to section 5.99A of the LG Act, a local government or regional local government may decide by absolute majority that instead of reimbursing council members under the LG Act section 5.98(2) for all of a particular type of expense, it will pay all council members, for that type of expense, the annual allowance determined in section 9.2 of this Part or, as the case requires, an annual allowance within the range determined in that section. (2) Where a local government or regional local government has decided to pay council members an annual allowance for an expense of a particular type instead of reimbursing expenses of that type under section 5.98(2) of the LG Act, section 5.99A of the LG Act provides for reimbursement of expenses of that type in excess of the amount of the allowance. (3) In determining the maximum annual allowance for expenses of a particular type, the Tribunal has taken into account a range of factors including the following: (a) the intent of the allowance to reflect the extent and nature of the expenses incurred and not to result in a windfall gain for council members; (b) the capacity of local governments to set allowances appropriate to their varying operational needs; (c) the particular practices of local governments in the use of information and communication technology (e.g. laptop computers, iPads); and (d) the varying travel requirements of council members in local governments associated with geography, isolation and other factors.

9.2 Annual Allowances Determined instead of Reimbursement for Particular Types of Expenses

(1) In this section:

ICT expenses means:

(a) rental charges in relation to one telephone and one facsimile machine, as prescribed by regulation 31(1)(a) of the LG Regulations; or (b) any other expenses that relate to information and communications technology (for example, telephone call charges and internet service provider fees) and that are a kind of expense prescribed by regulation 32(1) of the LG Regulations.

travel and accommodation expenses means:

(a) travel costs, as prescribed by regulation 31(1)(b) of the LG Regulations; or (b) any other expenses that relate to travel or accommodation and that are a kind of expense prescribed by regulation 32(1) of the LG Regulations.

(2) For the purposes of section 5.99A(b) of the LG Act, the minimum annual allowance for ICT expenses is $500 and the maximum annual allowance for ICT expenses is $3,500.

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 72 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

(3) For the purposes of section 5.99A(a) of the LG Act, the annual allowance for travel and accommodation expenses is $50.

Salaries and Allowances Tribunal:

The matter was discussed with the SAT who advised as follows:

Re-imbursmnent of Expenses:

Under the Local Government (Administration) Regulations 1996, regulation 30 (3A) an Elected Member is entitled to claim and be re-imbursed for travel expenses for the following meetings:

FINANCIAL IMPLICATIONS:

The fees, allowances and re-imbursement of expenses is contained within the Council's operating Budget.

STRATEGIC DIRECTION:

Our Council

Goal 9: Transparent, accountable governance Strategy 9.1: Implement initiatives that strengthen governance skills and knowledge

COMMUNITY ENGAGEMENT:

Not Applicable.

COMMENT:

It is considered important that the Council approve of amendments to the Policy so as to ensure that it complies with the Local Government Act 1995 and Local Government (Administration) Regulations 1996, it clarifies fees, allowances and expenses which may be reimbursed and to remove any ambiguity in the interpretation of any part of the policy.

The amended Policy (if approved) will ensure all details relating to Elected Members fees, allowances and reimbursement of expenses are contained within the one document (which is approved by the Council)

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 73 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

CR19.16 DOCUMENTS SEALED - JANUARY/FEBRUARY 2019

ADMINISTRATION RECOMMENDATION:

That Council NOTES the Town of Cambridge Common Seal has been affixed to the documents as detailed in this report.

SUMMARY:

To advise Council of documents that have been affixed with the Common Seal of the Town of Cambridge.

AUTHORITY / DISCRETION

Advocacy When the Council advocates on its own behalf or on behalf of its

community to another level of government/body/agency. Executive The substantial direction setting and oversight role of the Council. e.g.

adopting plans and reports, accepting tenders, directing operations, setting and amending budgets. Legislative Includes adopting local laws, town planning schemes & policies.

Review When the Council operates as a review authority on decisions made by

Officers for appeal purposes. Quasi-Judicial When the Council determines an application/matter that directly affects

Address/Property Location: 1 Bold Park Drive, Floreat WA 6014 Report Date: 14 February 2019 File Reference: Responsible John Giorgi, JP Acting Chief Executive Officer Executive/Director: Reporting Officer: Tracey Jackson, Acting PA to Acting Chief Executive Officer Contributing Officers: Not Applicable Attachments: Not Applicable

BACKGROUND:

There is no statutory requirement for the Council to give prior approval for the Seal of the Municipality to be placed on documents, however, Council Policy directs the type of documentation to which the seal may be affixed, and requires a subsequent report to Council.

DETAILS:

A schedule of documents affixed with the Common Seal of the Town of Cambridge appears below:

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 74 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

Date Sealed Document Details Purpose No. Copies Variation to Lake Mongers Recreation Centres Lease to 10/1/19 Variation to Community Lease 3 allow to sell food and beverages to the public Occupation Licence for the Occupation Licence - Edge use of Lot 231 Finishline 16/01/19 3 Holdings No 9 Pty Ltd View Perry Lakes for a laydown area Variation to Wembley 12/02/19 Variation to Community Lease Lacrosse Liquor Licence 3 Hours

POLICY/STATUTORY IMPLICATIONS:

There are no Policy or Statutory Implications related to this report.

FINANCIAL IMPLICATIONS:

There are no Financial Implications related to this report.

STRATEGIC DIRECTION:

This report recommendation embraces the following strategies of the Town's Strategic Community Plan 2018-2028:-

Our Council

Goal 9: Transparent, accountable governance Strategy 9.1 Implement initiatives that strengthen governance skills, transparency and knowledge

Goal 10: The Town is a proactive local government that provides financially sustainable public assets, services and facilities Strategy 10.3 Ensure sound and sustainable financial planning, management and reporting

COMMUNITY ENGAGEMENT:

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 75 COMMUNITY AND RESOURCES COMMITTEE MONDAY 18 FEBRUARY 2019

8. CONFIDENTIAL ITEMS

CR19.17 TOWN OF CAMBRIDGE INFRASTRUCTURE - LATENT CONSTRUCTION DEFECTS

9. CLOSURE

AGENDA - COMMUNITY AND RESOURCES COMMITTEE - 18 FEBRUARY 2019 76