100 State Street, Beloit, WI 53511 7:00 PM Monday, May 04, 2020

AGENDA BELOIT CITY COUNCIL City Hall Forum - 100 State Street, Beloit, WI 53511 7:00 PM Monday, May 04, 2020

* Members of the media or the public may watch the council meeting via television on Channel 992, livestream the meeting on Beloit Access Television (BATV) YouTube channel, or by calling (872) 240-3212, access code 320-073-909. All participants' phones will be muted. Attendance at the meeting in person will be limited.

If you would like to provide comments related to the Public Hearing item or Public Comment, please submit those to [email protected] by 12:00 noon on Monday, May 4, 2020.

1. CALL TO ORDER AND ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. SPECIAL ORDERS OF THE DAY/ANNOUNCEMENTS 3.a. Proclamation declaring May 3-9, 2020, as National Travel and Tourism Week Attachment 3.b. Proclamation declaring May 10-16, 2020, as National Police Week Attachment 3.c. Proclamation declaring May 3-9, 2020 as Professional Municipal Clerks Week Attachment 3.d. Proclamation declaring April 19-25, 2020 as Municipal Treasurers Appreciation Week Attachment 3.e. Proclamation declaring May 17, 2020 as No Menthol Sunday Attachment

4. PUBLIC HEARINGS

5. PUBLIC COMMENTS

6. CONSENT AGENDA All items listed under the Consent Agenda are considered routine and will be enacted by one motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the General Order of Business and considered at this point on the agenda. 6.a. Consider approval of regular minutes of March 16, April 6, April 13, April 20 and April 21, 2020

Beloit City Council 1 Meeting Agenda - May 04, 2020 Page | 1 (Stottler) Attachment 6.b. Referral to ABLCC: Consider applications for renewal of Alcohol Beverage Licenses for license period July 1, 2020 through June 30, 2021 (Stottler) Attachment 6.c. Consideration of Resolution 2020-072 for approval/denial of Applicants for an Alcohol Beverage Operator's (Bartender's) License for years 2019-2021 (Stottler) Attachment 6.d. Consideration of Resolution 2020-052 approving the Final Plat for Eagles Ridge No. 4 (Christensen) Plan Commission recommendation for approval 5-0 Attachment 6.e. Consideration of Resolution 2020-57 Authorizing Final Payment of C19-32W Storm Sewer and Water for Summit Splashpad (Williamson) Attachment 6.f. Referral to Plan Commission: Application for a Conditional Use Permit to allow a day care center in an R-1B, Single-Family Residential District, for the property located at 1230 House Street (Christensen) Attachment 6.g. Referral to Plan Commission: Application for Conditional Use Permit to allow a School (Lincoln Academy Redevelopment) in a C-3, Community Commercial District, for the Eclipse Center property located at 600 Henry Ave (Christensen) Attachment 6.h. Referral to Plan Commission: Application for a Planned Unit Development Master Land Use Plan Amendment to allow landscaping material sales at 2426 Prairie Ave (Christensen) Attachment 6.i. Consideration of a Resolution 2020-071 approving the Beloit Transit System application for funding appropriated under the Coronavirus Aid, Relief & Economic Security (CARES) Act for Public Transit (Christensen) Attachment 6.j. Resolution Authorizing the Submittal of a Grant Application to the Wisconsin Department of Natural Resources for the Urban Nonpoint Source Storm Water Management Grant for the Turtle Creek Streambank Restoration Project (Frisbee) Attachment 6.k. Consideration of Resolution 2020-058 approving a HOME Investment Partnership Program contract with Wisconsin Partnership for Housing Development (Christensen) Attachment

7. LICENSES

8. ORDINANCES

9. APPOINTMENTS The individuals named below have been nominated for a seat on a city board, committee or commission. Each nomination is subject to confirmation by the City Council, approval of appointment will be accomplished by one motion unless a council member requests to take up a nomination separately, in which event the nomination will be removed from the General Order of Business and considered at this point on the agenda. Beloit City Council 2 Meeting Agenda - May 04, 2020 Page | 2 9.a. Council President Committee/Board/Commission Appointments (Dunkin)

10. COUNCILOR ACTIVITIES AND UPCOMING EVENTS

11. CITY MANAGER’S PRESENTATION

12. REPORTS FROM BOARDS AND CITY OFFICERS 12.a. Consideration of Resolution 2020-075 approving a Cooperative Agreement between the City of Beloit and the Ho-Chunk Nation for the Colley Road and Willowbrook Road Build Grant Project (Luther) Attachment 12.b. Consideration of Resolution 2020-074 authorizing and supporting the City of Beloit’s 2020 BUILD Grant Application. (Luther) Attachment

13. ADJOURNMENT

** Please note that, upon reasonable notice, at least 24 hours in advance, efforts will be made to accommodate the needs of disabled individuals through appropriate aids and services. For additional information to request this service, please contact the City Clerk's Office at 364-6680, 100 State Street, Beloit, WI 53511.

Lorena Rae Stottler City of Beloit Clerk-Treasurer www.beloitwi.gov

City Council meetings occur on the first and third Mondays of the month. Meetings are televised on Charter Cable Access digital channel 992 and are live streamed via the Beloit Access Television (BATV) YouTube Channel. Council meetings are rebroadcast on Charter Cable Access digital channel 992 and are archived on the BATV YouTube Channel for viewing at your leisure.

Beloit City Council 3 Meeting Agenda - May 04, 2020 Page | 3 WHEREAS, travel has a critical role in Beloit, Wisconsin and the nation’s economic prosperity; and

WHEREAS, a robust travel industry has provided significant economic benefits for the nation, generating more than $2.6 trillion in economic output last year, with $1.1 trillion spent directly by travelers in the U.S.; and

WHEREAS, travel has been the foundation of a healthy workforce, serving as one of the largest private-sector employers in the U.S., supporting 15.8 million jobs in 2019, including 9 million directly in the travel industry and 6.8 million in other industries; and

WHEREAS, spending by travelers has aided state and local governments alike, generating $180 billion in tax revenue last year to support essential services and programs; and

WHEREAS, in Rock County, travelers’ directly spent $251.2 million, generated $411.9 million in total business sales, provided a need for 4,219 travel-related jobs with a combined labor income of $99.7 million, and expended $30 million in local and state tax revenues, in 2018; and

WHEREAS, meetings, events, and incentive travel have always been a core business function that helps companies strengthen business performance, educate employees and customers, and reward business accomplishments; and

WHEREAS, leisure travel, which accounts for more than three-quarters of all trips taken in the U.S., spurs countless benefits to travelers’ health and wellness, creativity, cultural awareness, education, happiness, productivity and relationships; and

WHEREAS, businesses and workers in the travel industry were some of the first and hardest hit by the economic crisis resulting from coronavirus; and

WHEREAS, travel and tourism-dependent businesses, 83% of which are small businesses, depend on our community’s support through and after this crisis; and

WHEREAS, the leaders of our state’s travel and tourism industry truly encapsulate the spirit of our community and our nation; and

WHEREAS, even while the City of Beloit cannot welcome visitors in person currently, the spirit of travel and hospitality remains the enduring ethos of the travel industry and this city; and 4 WHEREAS, the spirit of travel will be a necessary and prominent component of our return to everyday life and must be supported and protected at all costs; and

NOW, THEREFORE, THE PRESIDENT OF THE BELOIT CITY COUNCIL does hereby declare that May 3-9, 2020, be proclaimed "National Travel and Tourism Week" in Beloit, Wisconsin, and urges the citizens of Beloit to join me in recognizing the critical role this industry places in our city.

Adopted this 4th day of May, 2020.

______Regina Dunkin, Council President Attest:

______Lorena Rae Stottler, City Clerk-Treasurer

5 WHEREAS, police services provided in our City play an integral part in the everyday life of community members; and

WHEREAS, the dedicated men and women who, on a daily basis, protect us, defend us, and serve as guardians are highly trained and committed to public safety; and

WHEREAS, the support, trust, and cooperation of an involved community is vital to the efficient and effective operation of community policing practices and programs; and

WHEREAS, the health, safety, and quality of life in this community greatly depends on these programs, services, and employees providing them; and

WHEREAS, the City of Beloit Police Department incorporates modern-day community policing practices, focusing on their role as guardians by proactively engaging our community to create unity, build and sustain trust, and enhance the overall safety of the City of Beloit; and

WHEREAS, all members of the City of Beloit Police Department recognize and take seriously their sworn duty to serve the community by safeguarding life and property, protecting all against violence and disorder, and working in partnership to enhance public safety; and

WHEREAS, we proudly honor and pay tribute to the ultimate sacrifice of past City of Beloit law enforcement officers while gratefully acknowledging the daily sacrifices of our present officers.

NOW, THEREFORE, THE CITY COUNCIL PRESIDENT OF THE BELOIT CITY COUNCIL does hereby proclaim the week of May 10 through May 16, 2020, as “NATIONAL POLICE WEEK” in the City of Beloit, and calls upon all citizens and civic organizations to appreciate the contributions which these officers make every day to our health, safety, and quality of life.

Presented this 4th day of May, 2020.

______Regina Dunkin, City Council President ATTEST:

______Lorena Rae Stottler, City Clerk-Treasurer

6 WHEREAS, the office of the Municipal Clerk is a time honored and vital part of local government that exists throughout the world; and

WHEREAS, the office of the Municipal Clerk is the oldest among public servants; and

WHEREAS, the Municipal Clerk’s office provides the professional link between residents, local governing bodies and agencies of government at other levels; and

WHEREAS, professional Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality, rendering equal service to all; and

WHEREAS, the Municipal Clerk’s office serves as the information center on functions of local government and community, overseeing the local election process, maintaining public records, and attending and taking minutes of City Council meetings; and

WHEREAS, the Municipal Clerk’s office strives to continually learn and develop professionally through participation in educational programs, seminars, workshops and their professional leadership organization; and

WHEREAS, the City of Beloit especially recognizes and thanks the Municipal Clerk and her office staff for their successful and tireless efforts to keep Beloit voters safe during the recent election in the midst of the Coronavirus-19 pandemic, innovatively organizing drive-up voting and generally “thinking on the run” as the situation continued to evolve up to election day.

NOW, THEREFORE, THE BELOIT CITY COUNCIL recognizes May 3-9, 2020 as PROFESSIONAL MUNICIPAL CLERKS WEEK in Beloit, Wisconsin and extends appreciation to Lorena Stottler, City Clerk- Treasurer and all of her staff for the vital services they perform and their exemplary dedication to the community they represent.

Presented this 4th day of May, 2020.

______Regina Dunkin, Council President

ATTEST:

______Lorena Rae Stottler, City Clerk-Treasurer 7 WHEREAS, the office of the Municipal Treasurer is a vital part of local government that impacts the day to day life of residents in Beloit; and

WHEREAS, the Municipal Treasurer’s office provides the necessary financial information to governing bodies and agencies at the local, county, and state levels; and

WHEREAS, Municipal Treasurer’s and their staff administer the procedures and keep the financial records that allow governing bodies to carry out their public functions efficiently and confidently; and

WHEREAS, all Municipal Treasurers are the official custodians responsible for proper management and investment of public funds; and

WHEREAS, Municipal Treasurers work with the County Treasurer to collect all property taxes for their own municipalities and counties as well as local schools, technical colleges, and the state; and

WHEREAS, Municipal Treasurers and their staff continually strive to improve the administration of the responsibilities of the office of the Municipal Treasurer through participation in education programs, seminars, workshops, and conferences across Wisconsin.

NOW, THEREFORE, THE BELOIT CITY COUNCIL recognizes April 19-25, 2020 as MUNICIPAL TREASURERS APPRECIATION WEEK in Beloit, Wisconsin and extends appreciation to Lorena Stottler, City Clerk-Treasurer and all of her staff for the vital services they perform and their exemplary dedication to the city of Beloit.

Presented this 4th day of May, 2020.

______Regina Dunkin, Council President

ATTEST:

______Lorena Rae Stottler, City Clerk-Treasurer

8 WHEREAS, No Menthol Sunday is a national observance day led by the National African American Tobacco Prevention Network (NAATPN) and supported locally by the Wisconsin African American Tobacco Prevention Network; and

WHEREAS, menthol is a minty, cooling flavor that helps mask the harshness of cigarette smoke and e-cigarette aerosol, allows smokers to inhale more deeply, aids in tobacco addiction and makes smoking harder to quit; and

WHEREAS, menthol cigarettes are the most popular tobacco product among African Americans; and

WHEREAS, over 42% of Wisconsin adults smoke or formerly smoked menthol cigarettes, while nationally, 40% of cigarette smokers aged 12 or older smoke menthols; and

WHEREAS, the 2020 theme of No Menthol Sunday is “Awaken!” which encourages us all to be aware of the tobacco industry’s deceptive practices and stay up to date with current issues relating to tobacco use and prevention; and

WHEREAS, No Menthol Sunday encourages faith leaders to talk about the importance of living healthy lives; and

WHEREAS, No Menthol Sunday acknowledges that tobacco is a major contributor to the three leading causes of death among African-Americans, that vaping and smoking can weaken the immune system and put individuals of all backgrounds at higher risk of severe illness or death from COVID-19; and

WHEREAS, No Menthol Sunday recognizes people of faith and the important role they play in creating change by supporting those who want to quit tobacco; and

WHEREAS, the City of Beloit joins Wisconsin African American Tobacco Prevention Network, faith leaders and public health leaders in an interfaith effort to say no to the sale of mentholated and flavored tobacco products.

NOW, THEREFORE, THE CITY COUNCIL PRESIDENT OF THE CITY OF BELOIT does hereby proclaim Sunday, May 17, 2020 to be NO MENTHOL SUNDAY in the City of Beloit, and calls upon all community members to increase their awareness of the negative effects of tobacco use in order to promote the health and well-being of all.

Presented this 4th day of May, 2020.

______Regina Dunkin, Council President

ATTEST:

______Lorena Rae Stottler, City Clerk-Treasurer

9 Page 1 MINUTES March 16, 2020

PROCEEDINGS OF THE BELOIT CITY COUNCIL 100 State Street, Beloit WI 53511 City Hall Forum – 7:00 PM Monday, March 16, 2020

1) CALL TO ORDER AND ROLL CALL President Dunkin called the meeting to order at 7:00pm. Present: Clinton Anderson, Sherry Blakeley, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin Absent: Nancy V. Forbeck

2) PLEDGE OF ALLEGIANCE

3) SPECIAL ORDERS OF THE DAY/ANNOUNCEMENTS 3.a Introducing newly hired and promoted employees – postponed. 3.b State of the City Address – cancelled due to the recent pandemic.

President Dunkin moved item 12.b to the top of the agenda and announced that item 12.a will be postponed to a later date. Item 4.d will hold a public hearing but forego a presentation.

12.b City Manager Luther presented Resolution 2020-053 declaring a public health emergency for the City of Beloit in response to the COVID-19 Coronavirus. City Manager Luther gave a report explaining that the City of Beloit Emergency Operations Center is active and listed services that will be affected during this public health emergency. Transit, Court, the Library, the Golf Course, Grinnell Hall and Parks and Recreation will all be impacted. In person services will be limited. She encouraged all residents of Beloit to request an absentee ballot for the April 6, 2020 election. Individuals were encouraged to contact their physician if they exhibit symptoms prior to arriving for care. Moved by Beth Jacobsen – Seconded by Sherry Blakeley to adopt the resolution as presented. Motion carried 6 – 0. File 8846 AYES: Clinton Anderson, Sherry Blakeley, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None Attachment

4) PUBLIC HEARINGS 4.a Community Development Director Julie Christensen presented Resolution 2020- 043 approving a Planned Unit Development Master Land Use Plan for the Beloit Snapper's Stadium Redevelopment on the properties located at 202, 217, 220, and 232 Shirland Avenue; 55 Water Street; and portions of 225 Shirland Avenue and 101 Water Street. Riverbend Stadium Authority, Inc. has submitted an application for review and consideration of a Planned Unit Development (PUD) - Master Land Use Plan for 10 Page 2 MINUTES March 16, 2020

the Beloit Snappers Stadium Redevelopment on the properties located at 202, 217, 220, 232, & part of 225 Shirland Avenue as well as 55 & part of 101 Water Street. A copy of the PUD - Master Land Use Plan is attached to this report. 1. This proposed redevelopment consists of the vacation of Water Street followed by the construction of a 3,500- seat baseball stadium and entertainment venue. The stadium will include a turf field, grandstand with offices & player facilities, 360-degree concourse, and entertainment zones. 2. Two new parking lots will be constructed, with the majority of the parking supplied by existing public parking lots within a 5-10 minute walk of the stadium. 3. The properties are owned by the City and will be leased to the Riverbend Stadium Authority. The properties are zoned Central Business District (CBD- 2) and Public Lands & Institutions (PLI), and will be rezoned to PUD. 4. The applicant is seeking approval of a PUD in order to provide flexibility in building location, and to allow more than one principal building on a zoning lot. The PUD District is a special-purpose zoning district that permits greater flexibility in land planning and design standards than conventional zoning districts. 5. The Plan Commission reviewed this item on March 4, 2020 and voted unanimously (7-0) to recommend approval of the PUD - Master Land Use Plan, subject to eight conditions recommended by Planning staff. Plan Commission modified the list of permitted uses in condition #6 to clarify that “other athletic events” are permitted in lieu of specifically listing soccer as proposed by staff. One resident spoke during the public hearing to express concerns about noise and negative impacts upon the Bluff Street neighborhood. President Dunkin opened the public hearing. No one spoke. President Dunkin closed the public hearing. Moved by Mark Preuschl – Seconded by Clinton Anderson to adopt the resolution as presented. Motion carried 6 – 0. File 8841 AYES: Clinton Anderson, Sherry Blakeley, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None Attachment 4.b Community Development Director Julie Christensen presented Ordinance 3679 amending the Zoning District Map of the City of Beloit to change the zoning from Central Business District - Fringe (CBD-2) and Public Lands & Institutions (PLI) to Planned Unit Development (PUD) for the properties located at 202, 217, 220 and 232 Shirland Avenue; 55 Water Street; and portions of 225 Shirland Avenue and 101 Water Street for a first reading. Riverbend Stadium Authority, Inc. has submitted an application for a Zoning Map Amendment to change the zoning district classification from CBD-2, Central Business District - Fringe to PUD, Planned Unit Development District, for the properties located at 202, 217, 220, 232, & part of 225 Shirland Avenue and from PLI, Public Lands & Institutions District to PUD for the properties located at 55 & part of 101 Water Street. 1. The applicant has submitted a PUD – Master Land Use Plan application for the subject properties. 2. This proposed redevelopment consists of the vacation of Water Street followed by the construction of a 3,500- seat baseball stadium and

11 Page 3 MINUTES March 16, 2020

entertainment venue. The stadium will include a turf field, grandstand with offices & player facilities, 360-degree concourse, and entertainment zones. 3. Two new parking lots will be constructed, with the majority of the parking supplied by existing public parking lots within a 5-10 minute walk of the stadium. 4. The properties are owned by the City of Beloit and will be leased to the Riverbend Stadium Authority. 5. The applicant is seeking approval of a PUD in order to provide flexibility in building location, and to allow more than one principal building on a zoning lot. The PUD District is a special-purpose zoning district that permits greater flexibility in land planning and design standards than conventional zoning districts. 6. This application is being considered in accordance with the Zoning Map Amendment procedures contained in Section 2-300 of the Zoning Ordinance. 7. The Plan Commission reviewed this application on March 4, 2020 and voted unanimously (7-0) to recommend approval of this Zoning Map Amendment. President Dunkin opened the public hearing. No one spoke. President Dunkin closed the public hearing. Moved by Beth Jacobsen – Seconded by Kevin Leavy to suspend the rules for a second reading. Motion carried 5 – 1. AYES: Clinton Anderson, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: Sherry Blakeley Moved by Beth Jacobsen – Seconded by Kevin Leavy to adopt the ordinance as presented. Motion carried 5 – 1. File 8841 AYES: Clinton Anderson, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: Sherry Blakeley Attachment 4.c Community Development Director Julie Christensen presented Ordinance No. 3678 amending the Zoning District Map of the City of Beloit to change the zoning from Central Business District - Core (CBD-1) and Public Lands & Institutions (PLI) to Planned Unit Development (PUD) for the properties located at 500 Cross Street and part of 208 W. Grand Avenue for a first reading. City of Beloit Staff has submitted an application for a Zoning Map Amendment to change the zoning district classification from CBD-1, Central Business District – Core and PLI, Public Lands & Institutions to PUD, Planned Unit Development District, for the properties located at 500 Cross Street and part of 208 W. Grand Avenue. 1. Hendricks Commercial Properties has an approved Planned Unit Development (PUD) - Master Land Use Plan for phased mixed use redevelopment of the former Kerry production site located at 200 W. Grand Avenue and 525 Cross Street into three buildings totaling up to 174 dwelling units, limited first floor commercial uses, and an off-street parking lot. A copy of the PUD - Master Land Use Plan is attached to this report. 2. The subject properties need to be consolidated into one zoning lot for this project. The approval of the CSM is contingent on the rezoning of these parcels, which must occur before closing. The City has accepted an offer to purchase the land. 3. This application is being considered in accordance with the Zoning Map Amendment procedures contained in Section 2-300 of the Zoning Ordinance. 12 Page 4 MINUTES March 16, 2020

4. The Plan Commission reviewed this application on March 4, 2020 and voted unanimously (7-0) to recommend approval of this Zoning Map Amendment. President Dunkin opened the public hearing. No one spoke. President Dunkin closed the public hearing. Moved by Sherry Blakeley – Seconded by Clinton Anderson to suspend the rules for a second reading. Motion carried 6 – 0. AYES: Clinton Anderson, Sherry Blakeley, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None Moved by Mark Preuschl – Seconded by Beth Jacobsen to adopt the Ordinance as presented. Motion carried 6 – 0. File 8827 AYES: Clinton Anderson, Sherry Blakeley, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None Attachment 4.d Public Hearing and Presentation of the 2019 Consolidated Annual Performance Report (CAPER). The presentation of this item was postponed. President Dunkin opened the public hearing. No one spoke. President Dunkin closed the public hearing. Attachment

5) PUBLIC COMMENTS Mike Zoril, 1756 Carlyle Drive, Beloit, spoke in favor of keeping business open during this public health emergency as many bars and restaurants in Illinois are already closed. He recommended council work with the school board and Rock County Board of Supervisors to allow the waiving of interest and penalty on unpaid real estate taxes. He also encouraged the Municipal Court to allow fines and citations penalty be waived. He doesn't want to see a curfew enforced for many reasons. He believes curfews increase crime rates. He asked that if they do impose curfews, to allow exemptions to be in place for work. His opinion is that curfews would concentrate the people to do their business in a smaller window of time.

6) CONSENT AGENDA Moved by Mark Preuschl – Seconded by Kevin Leavy to adopt the consent agenda as presented. Motion carried 6 – 0. AYES: Clinton Anderson, Sherry Blakeley, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None 6.a The regular minutes of February 17 and March 2, 2020 were approved. Attachment 6.b A Conditional Use Permit to allow ground-floor office space in the CBD-1, Central Business District - Core for the property located at 444 E Grand Avenue was referred to Plan Commission. File 8845 Attachment 6.c A Final Plat named Eagles Ridge No. 4 located at 1501 and part of 1452 Townhall Road was referred to Plan Commission. File 8036 Attachment 6.d Resolution 2020-044 authorizing the submittal of a grant application to the Wisconsin Department of Administration to assist in the funding for a transit bus replacement - VW Settlement was adopted. File 8618 Attachment 13 Page 5 MINUTES March 16, 2020

6.e Resolution 2020-50 approving the application and award of a Census Rapid Response Grant funded by the National League of Cities for use by the City of Beloit Complete Count Committee in 2020. File 8398 Attachment

7) LICENSES 7.a Clerk-Treasurer Stottler presented Resolution 2020-045 for approval of applicants for an Alcohol Beverage Operator's (Bartender's) License for years 2019-2021. There are 13 applications recommended for approval and zero applications recommended for denial. Moved by Sherry Blakeley – Seconded by Kevin Leavy to adopt the resolution as presented. Motion carried 6 – 0. File 8822 AYES: Clinton Anderson, Sherry Blakeley, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None Attachment

8) ORDINANCES – None

9) APPOINTMENTS 9.a The undersigned Regina Dunkin, duly elected President of the Beloit City Council, subject to confirmation by the Beloit City Council, does hereby appoint the following citizen member to the vacancy and term indicated below, said appointment being pursuant to nominations made and approved by Appointment Review Committee at the Regular meeting held March 9, 2020. Traffic Review Committee Thomas Larsen, 1734 Arrowhead Dr. (replacing Thomas H. Nee) to a term ending September 30, 2021 Moved by Kevin Leavy – Seconded by Mark Preuschl to accept the recommendations for appointment as presented. Motion carried 6 – 0. AYES: Clinton Anderson, Sherry Blakeley, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None Attachment

10) COUNCILOR ACTIVITIES AND UPCOMING EVENTS – postponed/withheld.

11) CITY MANAGER’S PRESENTATION

12) REPORTS FROM BOARDS AND CITY OFFICERS 12.a The City Council may adjourn into Closed Session in the 1st Floor Conference Room pursuant to section 19.85(1)(e), Wis. Stats. to deliberate or negotiate the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, namely to discuss the potential purchase of 737 Bluff Street. The Council will reconvene into open session. Postponed to a later date.

13) ADJOURNMENT Moved by Kevin Leavy – Seconded by Mark Preuschl 7:29pm. Motion carried 6 – 0. AYES: Clinton Anderson, Sherry Blakeley, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None 14 Page 6 MINUTES March 16, 2020

______Lorena Rae Stottler, City Clerk-Treasurer www.beloitwi.gov Date approved by City Council: May 4, 2020

15 Page 1 MINUTES April 6, 2020

PROCEEDINGS OF THE BELOIT CITY COUNCIL 100 State Street, Beloit WI 53511 City Hall Forum – 7:00 PM Monday, April 6, 2020

1) CALL TO ORDER AND ROLL CALL President Dunkin called the meeting to order at 7:05pm. Present: Clinton Anderson, Nancy V. Forbeck, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin Absent: Sherry Blakeley

2) PLEDGE OF ALLEGIANCE

President Dunkin moved the City Manager’s Report to this point on the agenda to give a report on the City’s response to COVID-19. City Manager Luther reported that the City of Beloit is taking an aggressive approach against this virus. The Emergency Operations Center is open. Stringent Social Distancing has been strongly encouraged. The election will move forward but the election will be held in a drive through style. Please stay in your car and we will come to you. Our workers will sanitize hands between voters and some may wear personal protective equipment. It is important that we all get through this together and we must understand that our individual choices impact the entire community. Please join us to slow the spread of this virus – stay home when you can and practice social distancing at all times.

3) SPECIAL ORDERS OF THE DAY/ANNOUNCEMENTS 3.a Proclamation recognizing April 16, 2020 as Healthcare Decisions Day File 7148 Attachment 3.b Proclamation recognizing April as National Fair Housing Month File 7148 Attachment

4) PUBLIC HEARINGS 4.a Community Development Director Julie Christensen presented Resolution 2020- 051 approving a Conditional Use Permit to allow ground-floor office space in the CBD-1, Central Business District - Core for the property located at 444 E Grand Avenue. Russ Endres of Wisconsin Management Company has filed an application for a Conditional Use Permit to allow ground floor office space in the CBD-1, Central Business District - Core, for the property located at 444 E. Grand Avenue. 1. The applicant is in the process of recruiting new tenants for the space being vacated by the Turtle Creek Bookstore on the ground floor of the subject building. One of the potential tenants would operate a news office and the other spaces are being marketed. The application and proposed floor plan are attached.

16 Page 2 MINUTES April 6, 2020

2. In an effort to encourage retail storefronts in the downtown, office uses are only allowed on the ground-floor in the CBD zoning district when reviewed & approved through a Conditional Use Permit. 3. The applicant has not proposed any changes to the exterior of this historic building at this time. 4. Uses in the CBD are exempt from the off-street parking requirements contained in the Zoning Ordinance, as on-street parking and City-owned parking lots are nearby. 5. The Plan Commission reviewed this item on March 18, 2020 and voted unanimously (4-0) to recommend approval of the Conditional Use Permit, subject to the three conditions and three ordinance requirements included on the attached Resolution. Moved by Clinton Anderson – Seconded by Nancy V. Forbeck to adopt the resolution as presented. Motion carried 5 – 1. File 8845 AYES: Clinton Anderson, Nancy V. Forbeck, Beth Jacobsen, Kevin Leavy, Regina Dunkin NOES: Mark Preuschl Attachment

5) PUBLIC COMMENTS – None

6) CONSENT AGENDA Moved by Clinton Anderson – Seconded by Nancy V. Forbeck to adopt the consent agenda as presented. Motion carried 6 – 0. AYES: Clinton Anderson, Nancy V. Forbeck, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None Each year as part of the City's capital improvement process, staff evaluates projects to determine which items are eligible for and require debt financing. The City is planning on issuing a total of $5,430,000 of general obligation debt and $2,235,000 of Water System Revenue Debt. All debt will be used for projects included in the adopted 2020 capital budget and to refund the 2009 Water System Revenue Bonds. The parameters resolution will authorize the City Manager to execute the sale of the issues if certain bidding parameters are met. This way we have the most flexibility as to when we go to market to get the best price and yields for our bonds. Once the bids meet the parameters established in the resolution, the City Manager is authorized to execute the deal without needing to schedule a special meeting of the City Council. 1. Debt financing is required to fund budgeted capital improvement projects. 2. General Obligation debt will be paid from the tax levy. 3. Revenue Bonds are being issued to refinance the 2009 debt in order take advantage of lower interest rates. 4. Revenue Bonds will be paid from Water System fee for service revenues. 5. The City Manager can authorize the sale of the issues once certain parameters are met. 6.a Resolution 2020-054 Establishing Parameters for the Sale of Not to Exceed $1,800,000 General Obligation Promissory Notes, Series 2020A was adopted. File 8833 Attachment

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6.b Resolution 2020-055 Establishing Parameters for the Sale of Not to Exceed $3,630,000 General Obligation Corporate Purpose Bonds, Series 2020B was adopted. File 8833 Attachment 6.c Resolution 2020-056 Supplementing Resolution Adopted October 20, 2003; and Establishing Parameters for the Sale of Not to Exceed $2,255,000 Water System Revenue Refunding Bonds, Series 2020C; and Providing for the Payment of Said Bonds and Other Details and Covenants with Respect Thereto was adopted. File 8833 Attachment

7) LICENSES – None

8) ORDINANCES – None

9) APPOINTMENTS – None

10) COUNCILOR ACTIVITIES AND UPCOMING EVENTS  Vice President Anderson thanked staff for their hard work during this election.  Councilor Forbeck thanked staff for the creative drive through style of absentee voting.  Councilor Jacobsen and Leavy had no report.  Councilor Preuschl encouraged people to stay home, stay safe and support Beloit.  President Dunkin encouraged everyone to please stay home, stay safe and stated we will get through this together.

11) CITY MANAGER’S PRESENTATION

12) REPORTS FROM BOARDS AND CITY OFFICERS 12.a City Manager Luther presented Resolution 2020-49 authorizing award of Public Works Contract C20-19 Library Buildout for BTC. This project will facilitate the construction of classrooms to be leased to Blackhawk Technical College. It will also provide useable space within the library for the Stateline Literacy Council and create space for a children’s program area. 1. City Council approved the lease with Blackhawk Technical College on 3/2/2020. The relevant boards of the library and college have approved the lease since that time. 2. Five bids were received for this project. The low bid combination being a base bid of $339,800.00, alternate #1 bid of $104,400.00, and alternate #2 bid of $106,100.00, for a combined sum of $550,300.00, was from Gilbank Construction, Inc., who is considered a responsible bidder for this project. 3. The base bid includes the build out of classrooms for Blackhawk Technical College. Alternate 1 includes the build out of additional rooms for the use of the Beloit Library and the Stateline Literacy Council. Alternate 2 includes the buildout of an area for the use of the Beloit Library Children's Program Area. 4. The combined bid is 26% lower than the architect’s estimate of $694,038.26. 5. As per the lease, the Beloit Library and Blackhawk Technical College have approved and recommend award of the low bid as submitted by Gilbank Construction, Inc. 18 Page 4 MINUTES April 6, 2020

6. The costs for this project are as follows: $550,300.00 for construction, $82,545.00 for Change Orders or extra work, for a total of $632,845.00 Moved by Beth Jacobsen – Seconded by Kevin Leavy to adopt the resolution as presented. Motion carried 6 – 0. File 8847 AYES: Clinton Anderson, Nancy V. Forbeck, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None Attachment 12.b Moved by Mark Preuschl – Seconded by Clinton Anderson to adjourn into closed session at 7:34 p.m. pursuant to Wis. Stats. 19.85 (1)(c) to consider the employment, promotion, compensation, or performance evaluation data of a public employee over which the governmental body has jurisdiction or exercises responsibility, namely to discuss annual performance appraisal for City Manager Luther. The Council will not reconvene into open session. Motion carried 6 – 0. AYES: Clinton Anderson, Nancy V. Forbeck, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None

13) ADJOURNMENT Councilor Blakely joined the closed session at 7:45pm. Moved by Mark Preuschl – Seconded by Nancy V. Forbeck to adjourn at 9:46pm. Motion carried 7 – 0. AYES: Clinton Anderson, Sherry Blakely, Nancy V. Forbeck, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None

______Lorena Rae Stottler, City Clerk-Treasurer www.beloitwi.gov Date approved by City Council: May 4, 2020

19 Page 1 MINUTES April 13, 2020

PROCEEDINGS OF THE BELOIT CITY COUNCIL 100 State Street, Beloit WI 53511 City Hall Forum – 5:00 PM Monday, April 13, 2020

1) CALL TO ORDER AND ROLL CALL President Dunkin called the meeting to order at 5:10pm. Present: Clinton Anderson, Sherry Blakeley, Nancy V. Forbeck, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin Absent: None

2) CLOSED SESSION Moved by Nancy Forbeck– Seconded by Mark Preuschl to adjourn intoclosed session at 5:12 p.m. pursuant to Wis. Stats. 19.85 (1)(c) to consider the employment, promotion, compensation, or performance evaluation data of a public employee over which the governmental body has jurisdiction or exercises responsibility, namely to discuss annual performance appraisal of City Manager Lori Luther. The Council will not reconvene into open session. Motion carried 7 – 0. AYES: Clinton Anderson, Sherry Blakeley, Nancy V. Forbeck, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None

3) ADJOURNMENT Moved by Nancy Forbeck – Seconded by Sherry Blakeley to adjourn at 6:40pm. Motion carried 7 –0. AYES: Clinton Anderson, Sherry Blakeley, Nancy V. Forbeck, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Regina Dunkin NOES: None

Elizabeth A. Krueger, City Attorney www.beloitwi.gov Date approved by City Council: May 4, 2020

20 Page 1 MINUTES April 20, 2020

PROCEEDINGS OF THE BELOIT CITY COUNCIL 100 State Street, Beloit WI 53511 City Hall Forum – 7:00 PM Monday, April 20, 2020

Members of the media or the public were invited to watch the council meeting via television on Channel 992, livestream the meeting on Beloit Access Television (BATV) YouTube channel, or by calling (646) 749-3122, access code 901-948-661.

1) CALL TO ORDER AND ROLL CALL President Dunkin called the meeting to order at 7:00pm PRESENT: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck ABSENT: None

2) PLEDGE OF ALLEGIANCE

3) SPECIAL ORDERS OF THE DAY/ANNOUNCEMENTS City Manager Luther gave an update on the city's response to Covid -19. Important changes to Beloit include a delay to open the Farmers Market, the golf course will open with some restrictions on April 24, the library will offer some curbside services beginning May 20 and an announcement is forthcoming regarding Fridays in the Park. Any resident needing to schedule rides with transit are encouraged to call. To date, there have been no denied rides. There are many free resources for residents and small companies can be found at Resilient.wi.gov and Rock County. City Manager Luther mentioned many good news items that have occurred outside of this pandemic and she looks forward to celebrating these announcements when able to be together again. 3.a A Proclamation declaring April 24, 2020 as Arbor Day was announced. File 7148 Attachment 3.b A Proclamation declaring April 30, 2020 as Stand Against Racism Day was announced. File 7148 Attachment 3.c City Manager Luther presented Councilor Jacobsen a plaque and publicly acknowledged her service to the City of Beloit. Each councilor shared memories and well wishes with Councilor Jacobsen.

4) PUBLIC HEARINGS 4.a Community Development Director Julie Christensen presented Resolution 2020- 037 regarding the vacation of a portion of Water Street Right-of-Way President Dunkin opened the public hearing. Comments related to the Public Hearing item or Public Comment, were required in advance to [email protected] by 12:00 noon on Monday, April 20, 2020. No comments were received 21 Page 2 MINUTES April 20, 2020

President Dunkin closed the public hearing. Moved by Beth Jacobsen – seconded by Clinton Anderson to adopt the resolution as presented. Motion carried 7-0. File 8841/8462 AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None Attachment

5) PUBLIC COMMENTS – None

6) CONSENT AGENDA Moved by Beth Jacobsen – seconded by Nancy V. Forbeck to adopt the consent agenda as presented. Motion carried 7-0. AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None 6.a Resolution 2020-060 approving application for Coronavirus Emergency Supplemental Funding (CESF) Program was adopted. File 8848 Attachment 6.b Resolution 2020-059 approving the amended Community Development Block Grant Citizen Participation Plan was adopted. File 8149 Attachment 6.c Resolution 2020-061 for approval of applicants for an Alcohol Beverage Operator's (Bartender's) License for years 2019-2021 was adopted. File 8822 Attachment 6.d Resolution 2020-062 approving compensation adjustments for City Manager Lori Luther was adopted. File 8052 Attachment 6.e Resolution 2020-069 approving a Memorandum of Understanding for use of facilities in the event of a mass medical emergency was adopted. File 8850 Attachment

7) ORDINANCES – None

8) APPOINTMENTS – None

9) COUNCILOR ACTIVITIES AND UPCOMING EVENTS  Vice President Anderson wished Councilor Jacobsen well and welcomed Councilor Keyes.  Councilor Blakeley encouraged residents to check the library webpage for new services and announcements regarding online programming.  Councilor Forbeck had no report but thanked Councilor Jacobsen and wished her well.  Councilor Jacobsen had no report but referenced her gratitude given earlier.  Councilor Leavy had no report.  Councilor Preuschl thanked Beth Jacobsen for her service.  President Dunkin congratulated Brittany Keyes on her election. She thanked everyone for their participation at this election to keep voters safe while protecting democracy. She congratulated Teri Downing for being the April

22 Page 3 MINUTES April 20, 2020

volunteer of the month! The 2020 Census is online; everyone needs to complete it so our community is counted accurately.

10) CITY MANAGER’S PRESENTATION – Given at the top of the meeting.

11) REPORTS FROM BOARDS AND CITY OFFICERS 11.a Moved by Beth Jacobsen – Seconded by Nancy V. Forbeck to adjourn into Closed Session at 7:32pm in the 1st Floor Conference Room pursuant to section 19.85(1)(e), Wis. Stats. to deliberate or negotiate the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, namely to discuss the potential purchase of 737 Bluff Street. The Council will reconvene into open session. Motion carried 7 – 0. AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None Moved by Nancy V. Forbeck – Seconded by Sherry Blakeley to reconvene into open session at 7:37. Motion carried 7 – 0. AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None Moved by Mark Preuschl – Seconded by Beth Jacobsen to adopt the Resolution authorizing the purchase of 737 Bluff Street. Motion carried 7 – 0. File 8849 AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None

12) ADJOURNMENT Moved by Beth Jacobsen – Seconded by Nancy V. Forbeck to adjourn at 7:39pm. Motion carried 7 – 0. AYES: Clinton Anderson, Sherry Blakeley, Regina Dunkin, Beth Jacobsen, Kevin Leavy, Mark Preuschl, Nancy V. Forbeck NOES: None

______Lorena Rae Stottler, City Clerk-Treasurer www.beloitwi.gov Date approved by City Council: May 4, 2020

23 Page 1 MINUTES April 21, 2020

PROCEEDINGS OF THE BELOIT CITY COUNCIL 100 State Street, Beloit WI 53511 City Hall Forum – 6:30 PM Tuesday, April 21, 2020

Organizational Meeting of the Beloit City Council

1. City Clerk Stottler Delivered the Oath of Office to newly-elected City Councilors Mark Preuschl, Regina Dunkin and Brittany Keyes (Kevin Leavy was sworn in earlier).

2. City Attorney Elizabeth Krueger called the meeting to order at 6:30pm.

3. Roll Call PRESENT: Clinton Anderson, Sherry Blakely, Regina Dunkin, Nancy V. Forbeck, Brittany Keyes, Kevin Leavy, Mark Preuschl. ABSENT: None

4. Attorney Krueger opened nominations for President. Councilor Forbeck nominated Councilor Dunkin for President. No other nominations were made. Nominations were closed and Regina Dunkin became President by acclamation.

5. President Dunking opened nominations for Vice President. Councilor Blakeley nominated Clinton Anderson for Vice President. No other nominations were made. Nominations were closed and Clinton Anderson became Vice President by acclamation.

6. Clerk-Treasurer Stottler announced that Council Committee Appointments worksheets would be emailed to councilors on Wednesday morning and if possible, preferences should be returned to Pam Lathrop in the City Manager’s office by Friday, April 24th.

7. Adjournment Moved by Mark Preuschl – Seconded by Brittany Keyes to adjourn at 6:35pm. Motion carried unanimously.

In compliance with Governor Evers' "Safer at Home" order, there was no reception after this meeting. Photos will be taken at a later date, and family and friends refrained from attending in person.

Lorena Rae Stottler, City Clerk-Treasurer www.beloitwi.gov Date approved by City Council: May 4, 2020

CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL

Topic: Annual Applications for Beer/Liquor Licenses 2020-2021

Date: May 4, 2020

Presenter: Lorena Rae Stottler Department: City Clerk-Treasurer

Overview/Background Information 1. The laws defining and regulating the sale, procurement, dispensing and transfer of alcoholic beverages is regulated by Wis. State Stats Chapter 125 and Chapter 31 of the General Code of Ordinances for the City of Beloit. Annually, and premise engaging in the sale, procurement, dispensing and transfer of alcoholic beverages must make application to the City of Beloit for annual renewal of their appropriate liquor license(s). 2. ALL licenses shall expire on June 30 of each year and a renewal process is necessary to maintain operations. The renewal process in the Clerk’s office begins March 15 when letters are mailed to current license holders with a renewal application (AT-115), Auxilliary Questionaire (AT-103), instructions for filing with clerk and a list of applicable fees. They are asked to return the paperwork and pay the publication fee by April 15, 2020. The list is assembled and brought to Council for referral to the ABLCC upon which a recommendation to the City Council is made at the 1st meeting in June. 3. City Ordinance 31.04 – Approval by City Council states: No new retail alcohol beverage license, other than a temporary Class "B" or "Class B" license, shall be granted except by a majority vote of the members present at a meeting of the City Council. In determining the suitability of an applicant, consideration shall be given to the responsibility of the applicant, the appropriateness of the location, the premises proposed and generally, the applicant's fitness for the trust to be reposed in him/her. In addition, the applicant shall possess the qualifications required by §125.04(5), Wis. Stats 4. The COVID-19 Pandemic has many of these businesses closed. Inspections will be performed as able.

Key Issues 1. The City Clerk-Treasurer is responsible for receiving all renewal applications for timely referral to ABLCC 2. The City Clerk-Treasurer must publish all applications (this list will publish May 7, 8 and 11, 2020) 3. The ABLCC will act on this list at the May 12, 2020 regular meeting. Upon committee recommendation, this list will return to the Council for approval at the May 18, 2020 regular meeting. 4. The Municipal Clerk will issue check sheets and inspection forms to pertinent City authorities, collect all fees and upon successful completion of the application checklist, will issue a new annual license to be effective July 1, 2020 - June 30, 2021. 5. By July 15, 2020, the Municipal Clerk is responsible for submitting an annual retail license report to the Department of Revenue. Conformance with Strategic Plan Approval of this action would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy or program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the 25 hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable) N/A

Action Required/Recommendation Refer to Alcohol Beverage License Control Committee for review and recommendation at their May 12, 2020 regular meeting. Fiscal Note/Budget Impact Alcohol Licensing brings approximately $52, 000 in revenues annually.

Attachments List of Renewal Applications received by 4/30/2020 for Beer/Liquor Licenses for License period July 1, 2020 - June 30, 2021. Revised 05-24-2018

26 BEER/LIQUOR LICENSES ISSUED 2020-2021 CLASS “A” BEER

Class “A” licenses are for the sale of fermented malt beverages from premises within the municipality and authorizes retail sales of fermented malt beverages for consumption off the premises where sold and in original packages, containers and bottles. See State Statute 125.25 for more.

125.51(2)(e) allows the granting and issuing of a “Class A” Cider license to applicants whose retails sales of intoxicating liquor is limited to cider and already hold a Class “A” license for the same premise. There is no additional cost for the Cider license. “Cider” means any alcohol beverage that is obtained from the fermentation of the juice of apples or pears that contains not less than 0.5 percent alcohol by volume and not more than 7.0 percent alcohol by volume. “Cider” includes flavored, sparkling, and carbonated cider.

TRADE NAME (DBA) LEGAL NAME AGENT PREMISE ADDRESS W/Cider

BELOIT CITGO PROFUEL SEVEN, INC BETHANY MOORE 1888 SHOPIERE ROAD SHOPIERE GAS MART SHOPIERE GAS MART, INC. HARJINDER SINGH SAMRA 1902 SHOPIERE ROAD CIDER CASEY'S GENERAL STORE #3316 CASEY'S MARKETING COMPANY HEIDI E MARCYES 2350 CRANSTON ROAD CIDER CLARK GAS STATION BINDI R. INC JAY GRAVITT 903 BROAD ST CIDER DAVE'S BAIT & TACKLE DAVID C. HUYCK 901 BAYLISS AVE NO LIBERTY GAS MART LIBERTY GAS MART, INC. HARJINDER SAMRA 1407 LIBERTY AVENUE CIDER MEXICO DOMINICANA MEXICO DOMINICANA, INC. ANGEL L. RODRIGUEZ 854 HENRY AVE NO PARK AVENUE MART PARK AVENUE MART INC HARJINDER SAMRA 1771 PARK AVE CIDER PILOT TRAVEL CENTER #289 PILOT TRAVEL CENTERS LLC AMBER BARROWS 3001 MILWAUKEE RD CIDER CLOSED - ROLLETTE OIL CO #1 ROLLETTE OIL CO., INC. PAUL R. SIMON 1451 MADISON ST CLOSED SPEEDWAY #2086 SPEEDWAY LLC DEBRA R. WELCH 1107 LIBERTY AVE CIDER SPEEDWAY #4087 SPEEDWAY LLC KATHERINE MCWILLIAMS 148 LIBERTY AVE CIDER SPEEDWAY #4293 SPEEDWAY LLC JANE M. ERBE 2781 MILWAUKEE RD CIDER STAR QUICK MART TRISTAR BELOIT, LLC PRADIP PATEL 2158 PRAIRIE AVENUE TEX'S GROCERY TEXS GROCERY LLC FRED C. PAPENDORF 1909 ST LAWRENCE AVE

27 1 | Page 2018-2019APPLICATIONSFORBEER/LIQUORLICENSES CLASS “A” BEER AND “CLASS A” LIQUOR

A “Class A" liquor license authorizes the retail sale of intoxicating liquor for consumption off the premises where sold and in original packages and containers.

TRADE NAME (DBA) LEGAL NAME AGENT PREMISE ADDRESS

ALDI #48 ALDI, INC MIKE CEGELSKI 2780 MILWAUKEE ROAD BADGER SPIRITS BADGER SPIRITS LTD ALICE BLUE 2621 PRAIRIE AVENUE SYED SAIFUL JAWAD BELOIT MOBILE ON THE RUN ND GAS LLC HUSSAINI 2883 MILWAUKEE ROAD CORNELLIER SUPERSTORE CORNELLIER LIMITED BRAD LEE LAWVER 2909 FORD ST CVS PHARMACY #5600 WISCONSIN CVS PHARMACY, LLC MARCELA KUSHNER 2149 PRAIRIE AVE CVS PHARMACY #8534 WISCONSIN CVS PHARMACY, LLC BARBARA CERNY 1063 FOURTH STREET MADISON ROAD MART MADISON ROAD MART, INC HARJINDER SINGH SAMRA 1343 MADISON RD NO APP OHANA SPIRITS OHANA SPIRITS, LLC NICOLE M. FISCHER 2648 PRAIRIE AVE PIGGLY WIGGLY GUZMAN'S SUPERMARKET, LLC MIGUEL ANGEL GUZMAN, SR 1827 PRAIRIE AVE TOBACCO SHACK AKSHAR BRAHMA INC JIGNESH DESAI 1212 CRANSTON RD WALGREENS #06096 WALGREENS CO. JULIE A. PUNZEL 1901 PRAIRIE AVE WALGREENS #11528 WALGREENS CO. TAMMY PATTERSON 1531 MADISON RD WALGREENS #12136 WALGREENS CO. REGINA ROPER 910 BROAD ST WAL-MART #2532 WAL-MART STORES EAST, LP SHELLY MCCORMICK 2785 MILWAUKEE RD WOODMAN'S FOOD MARKET WOODMAN'S FOOD MARKET, INC CHRISTOPHER STURDEVANT 1877 MADISON RD

28 2 | Page 2018-2019APPLICATIONSFORBEER/LIQUORLICENSES CLASS “B” BEER

TRADE NAME (DBA) LEGAL NAME AGENT PREMISE ADDRESS

PARTIAL APP BELOIT COLLEGE COUGHY NATHAN BRAULT HAUS BELOIT COLLEGE 708 CLARY ST IRONWORKS GOLF LAB THE BELOIT CLUB, LLC JEFFREY WHITEMAN 625 3RD ST, SUITE 100 NO APP TAQUERIA AZTECA TAQUERIA AZTECA BELOIT, LLC RUBEN ROSAS 1910 SHOPIERE RD TONY & MARIA'S RESTAURANT ANTONINO PICCIONE JR 1181 MADISON RD TURTLE TAP BASEBALL PARK THE TURTLE TAP , LTD CURTIS W. BRANNON 136 DEARBORN AVE

29 3 | Page 2018-2019APPLICATIONSFORBEER/LIQUORLICENSES CLASS “B” BEER AND “CLASS C” WINE

A “Class C" license authorizes the retail sale of wine by the glass or in an opened original container for consumption on the premises where sold. A “Class C" license may be issued to a person qualified under s. 125.04 (5) for a restaurant in which the sale of alcohol beverages accounts for less than 50 percent of gross receipts and which does not have a barroom or for a restaurant in which the sale of alcohol beverages accounts for less than 50 percent of gross receipts and which has a barroom in which wine is the only intoxicating liquor sold. A “Class C" license may not be issued to a foreign corporation, a foreign limited liability company or a person acting as agent for or in the employ of another.

TRADE NAME (DBA) LEGAL NAME AGENT PREMISE ADDRESS

BELOIT COLLEGE POWERHOUSE BOARD OF TRUSTEES AT BELOIT COLLEGE KEN HNILO 850 PLEASANT ST BELOIT ARTS CENTER BELOIT FINE ARTS INCUBATOR, INC BEN HENTHORN 520 EAST GRAND AVENUE VINCE'S PIZZA VINCE'S PIZZA INC PIERA GABRIELLE-PARISI 1050 HACKETT ST

30 4 | Page 2018-2019APPLICATIONSFORBEER/LIQUORLICENSES CLASS “B” BEER AND “CLASS B” LIQUOR

Class “B" Beer licenses are for the sale of fermented malt beverages from premises within the municipality and may authorize an official or body of the municipality to issue temporary Class “B" licenses under sub. (6). A “Class B" liquor license authorizes the retail sale of intoxicating liquor for consumption on the premises where sold by the glass and not in the original package or container. In addition, wine may be sold in the original package or container in any quantity to be consumed off the premises where sold. This paragraph does not apply in municipalities in which the governing body elects to come under par. (b) or to a winery that has been issued a “Class B" license.

TRADE NAME (DBA) LEGAL NAME AGENT PREMISE ADDRESS

ALARM BOX KATHLEEN A DAVIS 925 FOURTH STREET APPLEBEE'S NEIGHBORHOOD BAR & GRILL THE BLOOMIN' APPLE BELOIT, LLC LEAH CHRISTIAN 2680 CRANSTON ROAD BAGELS AND MORE BAGELS AND MORE LLC DAVID J SIEKIERSKI 324 STATE STREET BELOIT COLLEGE- PEARSONS HALL BOARD OF TRUSTEES BELOIT COLLEGE KEN HNILO 700 COLLEGE STREET BELOIT PROFESSIONAL BASEBALL BELOIT SNAPPERS ASSOCIATION, INC JEFFREY GRAY 2301 SKYLINE DRIVE BITTERS PUB HO MING FONG 1309 MADISON ROAD BUSHEL AND PECK'S JACQUELINE GENNETT & RICHARD HORBACZEWSKI 328 STATE STREET CAROM ROOM DAVE COLES, INC DAVID L. COLES JR. 614 E GRAND AVE NO APP CARTUNES GRILL & BAR CARTUNES GRILL & BAR LLC JANET L. KEESEY 2640 PRAIRIE AVE CLOSED - CLARA BO & GATSBY WINE BAR THE HIDEOUT, LLC SCOTT R. MURRAY 1901 LIBERTY AVE CLUB BALLYHOO TILLEY'S PIZZA HOUSE INC TERESA DONOVAN 902-904 FOURTH ST NO APP COYOTES BAR AND BANQUET COYOTES OF ROCK CO LLC BRAD L. LAWVER 107 DEARBORN ST DEB'S TOWN CLUB PETERSON'S TOWN CLUB, LLC DEBRA E PETERSON 1900 ST LAWRENCE AVE DIAMOND LANES DIAMOND LANES, LLC DANIEL B BUCHOLTZ 1218 CRANSTON RD DOMENICO'S ITALIAN RESTAURANT DOMENICO PIZZA & RESTAURANT, INC PETER GABRIELLE 547 E GRAND AVE GAME LOUNGE LEXX GROUP LLC ALEXANDER VALADEZ 530 E GRAND AVE G5 BREWING COMPANY G5 BREWING COMPANY, LLC LEE GUNDERSON 1895 GATEWAY BLVD NO APP GRAND AVENUE PUB JD SECOND TIME, INC GAYLE SCHLIEM 132 WEST GRAND AVE GRAND SLAM RUCKERT INVESTMENTS, INC. THOMAS A. RUCKERT 173 WEST GRAND AVE HATS TRADITIONAL PUB HATLEY ENTERPRISES OF BELOIT GREGORY L HATLEY 435 E GRAND AVE JERSEY'S BAR & GRILL JERSEY'S INC TIFFANY ABRAHAM 2770 MILWAUKEE RD

31 5 | Page 2018-2019APPLICATIONSFORBEER/LIQUORLICENSES CLASS “B” BEER AND “CLASS B” LIQUOR LITTLE MEXICO OF BELOIT LITTLE MEXICO OF BELOIT, LLC ADRIAN CORTES PICHARDO 2787 MILWAUKEE RD MAXINE’S SOCIAL MAXINE’S SOCIAL, LLC ZACHARIAH DAVIS 431E. WOODLAND DR MERRILL & HOUSTON'S STEAK JOINT, MERRILL AND HOUSTON'S STEAK JOINT LLC JEFFREY WHITEMAN 500 PLEASANT ST PALERMOS PALERMO ENTERPRISE, LLC NATHAN LIPPS 648 FOURTH STREET PATTI'S ROAD DAWG PUB PRD SALOON OF BELOIT, INC PATTI JEAN VANCE 2956 MILWAUKEE RD NO APP PIG IRON PUB & GRUB ELLIOTT PUBLIC HOUSE HOLDINGS, LLC DAVID A. ELLIOTT 614 BROAD STREET PIZZA HUT ROCKFORD PIZZA, INC. ELLIOTT M. STUBBENDICK 2787 PRAIRIE AVE PUTTERZ PUB HOSPITALITY ON THE GREEN, INC TERESA AGATE 1611 HACKETT STREET ROONEY'S PUB & GRUB KLINE'S CLUB 88 INC GLENDA G. KLINE 65 PORTLAND AVE THE 615 CLUB P AND G OF BELOIT, INC GREGORY L HATLEY 615 BROAD STREET THE BRASS RAIL CPRTB, LLC (CHERYL WILSON) CHERYL L. WILSON 646 FOURTH ST THE FILLING STATION GOPHER'S FILLING STATION, LLC WENDY TALIGNANI 1414 CRANSTON RD THE LAST LAP LAST LAP INC BRADLEY J. SANDMIRE 1028 MARY ST THE MOUSE TAVERN MICKY MOUSE TAVERN INC THOMAS R. ROEHL 1420 MADISON RD THE ROCK BAR & GRILL HOSPITALITY ON THE ROCK, INC JASON A. AGATE 101 MAPLE AVE THE TAVERN COPPER IVY, LLC SUSAN HUDSON 1567 MADISON RD THIRSTY BADGER BAR & GRILL DRAEVING COMPANIES, LLC MICHAEL DRAEVING, SR 2683 PRAIRIE AVENUE TRUK’T TRUK’T LLC JEFFERY WHITEMAN 443 E GRAND AVE TURTLE TAP THE TURTLE TAP LTD CURTIS WAYNE BRANNON 1344 E GRAND AVE MEAD-ALLEN POST #2306 VETERANS OF MEAD ALLEN VFW POST 2306 FOREIGN WARS OF THE UNITED STATES STEVEN MAYFIELD 2711 AFTON RD WISCO KITCHEN, LLC WISCO KITCHEN, LLC JACQUELINE S. GENNETT 302 STATE ST

There is a quota limit of 42 Class “B” Liquor Licenses. There are currently 42 Active Licenses expiring June 30, 2020.

32 6 | Page 2018-2019APPLICATIONSFORBEER/LIQUORLICENSES CLASS “B” BEER AND RESERVE “CLASS B” LIQUOR (11)

TRADE NAME (DBA) LEGAL NAME AGENT PREMISE ADDRESS

NO APP BUFFALO WILD WINGS BLAZIN WINGS, INC RICHARD HACKER 2747 MILWAUKEE ROAD CLANCY'S SPORTS LOUNGE & GRILL CLANCY L. SMITH 201 SHORT ST COACH’S BAR & GRILL DIEHL ENTERPRISE, LLC DEREK DIEHL 2745 PRAIRIE AVENUE ECLIPSE CENTER ECLIPSE EVENT CENTER LLC JEFFERY WHITEMAN 100 ECLIPSE CENTER FRESCO FAJITA HOUSE FRESCO LA CASA de las FAJITAS JENNIFER DOMINGUEZ 315 STATE STREET LA CASA GRANDE CASA GRANDE, INC NATHAN LIPPS 618 4TH STREET LUCY'S #7 BURGER BAR LUCY'S #7 BURGER BAR, LLC JEFFERY WHITEMAN 430 E GRAND AVE, STE 102 THE ALIBI BRBK LLC WENDY K. DRAKE 1180 MADISON ROAD THE CASTLE AT 501 PROSPECT HOURGLASS MEDIA, LLC JOHN WITTNEBEL 501 PROSPECT ST VELVENT BUFFALO VELVET BUFFALO, LLC JEFFERY WHITEMAN 419 PLEASANT ST NO APP ZEN SUSHI & GRILL KYOTAI CORP TAI K PARK 430 E GRAND AVE, STE 101 There is a quota limit of 11 “CLASS B” Reserve Liquor Licenses. There are currently 11 active licenses expiring June 30, 2020. The red bold applicants stating NO APP have not turned in their renewal applications as of April 29, 2020.

33 7 | Page 2018-2019APPLICATIONSFORBEER/LIQUORLICENSES CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL

Resolution Considering Applications for Alcohol Beverage Operator’s (Bartender’s) Licenses for license Topic: period July 1, 2019 - June 30, 2021. Date: May4,2020

Presenter: Lorena Rae Stottler Department: City Clerk-Treasurer Overview/Background Information Applicants for an Alcohol Beverage Operator’s (Bartender’s) License must apply (or renew) on a biennial basis. This process requires an application, proof that a responsible beverage server training course was completed, payment of the applicable fee and submission to a background check of the Beloit Police Department. State law requires the City Council to act on all licenses prior to issuance. The attached resolution includes all applicants received from April 14 - April 23, 2020 for the license period July 1, 2019 - June 30, 2021.

Key Issues 1. The applicants being recommended for approval or denial have completed the following steps: a. Submitted a complete application and proof of responsible beverage server training, shown ID, paid applicable fees and submitted to a background investigation. b. Upon completion of the background investigation, the Police Department provides a recommendation for approval or denial to the Clerk-Treasurer. c. Applications recommended for denial are sent a letter stating the reasons for the recommendation of denial and the opportunity to appeal to the City Council. Applications recommended for approval and those that do not appeal are placed on the master list and submitted to City Council every two weeks for consideration. d. Upon Council action, City Clerk-Treasurer provides the necessary follow-up by issuing the license or sending a letter to the applicant stating the reason(s) for denial. 2. Section 125.17(1), Wis. Stats., requires the governing body to approved qualified applicants prior to issuance of the license. 3. This list includes 7 applicants taken between April 14 - 23, 2020, for the license period July 1, 2019 - June 30, 2021. a. Recommended for Approval: 6 applicants are recommended for approval. b. Recommended for Denial: 1 applicant is recommended for denial on the basis of the background check of the applicant. The applicant did not request a hearing within the required timeframe. 4. This process is consistent with state statute as well as guidance from the League of Wisconsin Municipalities guidance for Municipal Licensing and Regulation of Alcohol Beverages. Conformance with Strategic Plan Approval of this action would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy or program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable) N/A 34 Action Required/Recommendation Staff recommends approval of the Resolution.

Fiscal Note/Budget Impact Each applicants pays $50 for a 2-year license and $35 for a 1-year license.

Attachments Resolution,List of applicants. Revised 05-24-2018

35 RESOLUTION 2020-072

RESOLUTION CONSIDERING THE APPROVAL/DENIAL OF APPLICANTS FOR AN ALCOHOL BEVERAGE OPERATOR’S (BARTENDER’S) LICENSE FOR YEARS 2019-2021

WHEREAS, the applicants listed in the attached document, which is incorporated herein by reference, have applied for operator's licenses; and

WHEREAS, some of the applicants listed in the attached document are recommended by the Police Department and the City Clerk-Treasurer’s Office for approval; and

WHEREAS, some of the applicants listed herein are recommended by the Police Department for denial, have been provided a notice of denial from the City Clerk-Treasurer’s Office and have chosen not to appeal this recommendation to the City Council.

NOW, THEREFORE, BE IT RESOLVED THAT the applicants who are recommended for approval are hereby approved for the period ending June 30, 2021. The City Clerk-Treasurer’s Office is directed to issue the license to the applicant(s).

BE IT FURTHER RESOLVED THAT the applicants who are recommended for denial are hereby denied. The City Clerk-Treasurer’s Office is directed to send a letter to the applicant indicating the decision of this council and the reasons therefor.

Adopted this 4th day of May, 2020.

CITY COUNCIL FOR THE CITY OF BELOIT

______Regina Dunkin, Council President

ATTEST:

______Lorena Rae Stottler, City Clerk-Treasurer

36 Applicants Recommended for Approval Through April 23, 2020

Aumann, Ondrea M. The 615 Club Guzman, Giovanni A. Piggly Wiggly Hawley, Addison A. Lucy's #7 Burger Joint Juno, Jessica Liberty Gas Mart Koch, Denise P. Piggly Wiggly Markland, Patrick Star Quick Mart

Year to Date: 588

Applicants recommended for Denial through April 23, 2020 Morse, Owen Speedway #2086

37 CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL

Topic: Final Subdivision Plat of Eagles Ridge Plat No. 4

Date: May 4, 2020

Presenter: Julie Christensen Department: Community Development

Overview/Background Information Arc Design Resources, Inc. has submitted the attached Final Plat of Eagles Ridge Plat No. 4 for 1510 Townhall Road and part (14 acres) of the 89.7-acre property located at 1452 Townhall Road.

Key Issues 1. The subdivision of land requires approval of a Preliminary Plat, followed by approval of a detailed Final Plat, which must substantially conform to the layout of the Preliminary Plat. A recorded Final Plat actually creates the lots, and may include the entire Preliminary Plat area or phases. The Preliminary Plat for Eagles Ridge Plat No. 4 was approved by the Plan Commission on February 5, 2020. Prior to that approval, the Plan Commission approved a Certified Survey Map (CSM) creating that portion of the property at 1452 Townhall Road being purchased and developed. 2. As shown on the attached plat, the applicant has proposed the extension of two existing streets: Quail Run and Hawks Pass. The plat proposes the creation of two new streets: Prairie Falcon Pass and Night Hawk Drive. The proposed plat will create 32 new single-family lots with an average lot area of 12,900 square feet. A proposed outlot along Townhall Road includes all of the existing parcel at 1510 Townhall Road and a portion of 1452 Townhall Road, and will be designed for stormwater detention. The subject property is already zoned R-1A, Single-Family Residential. 3. The Final Plat substantially conforms to the approved Preliminary Plat with respect to the number of lots, lot sizes, and the proposed right-of-way layout. 4. The City and developer are negotiating a Development Agreement regarding the proposed infrastructure. 5. The Plan Commission reviewed this item on April 22, 2020 and voted unanimously (5-0) to recommend approval of this Final Plat, subject to 7 conditions as shown on the attached Resolution. Conformance with Strategic Plan Approval of this action would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy or program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable) N/A Action Required/Recommendation • City Council consideration and action on the proposed Resolution

Fiscal Note/Budget Impact N/A

Attachments 38 Resolution 2020-052 and Staff Report to the Plan Commission

FS-2020-01, Final Plat of Eagles Ridge No. 4 RESOLUTION 2020-052

RESOLUTION APPROVING A 33-LOT FINAL PLAT OF SUBDIVISION CALLED EAGLES RIDGE PLAT NO. 4 LOCATED AT 1452-1510 TOWNHALL ROAD

WHEREAS, Arc Design Resources, Inc. has submitted a 33-lot Final Plat of Subdivision called Eagles Ridge Plat No. 4 for the properties located at 1510 Townhall Road and part of 1452 Townhall Road; and

WHEREAS, the Final Plat, which will create 32 residential lots and an out-lot for stormwater management is located within the corporate limits of the City of Beloit and contains the dedication of land to the City; and

WHEREAS, the City of Beloit Plan Commission has reviewed and recommended approval of this Final Plat, subject to the conditions outlined below; and

WHEREAS, this Final Plat substantially conforms to the Preliminary Plat, approved by the City of Beloit Plan Commission on February 5, 2020; and

WHEREAS, the City Council of the City of Beloit has reviewed the proposed Final Plat of Subdivision called Eagles Ridge Plat No. 4, which pertains to the following described land:

Being a Subdivision of Outlot 5 as Designated upon Eagles Ridge Plat No. 3 and Lot 1 of CSM No. ______, all being part of the SE ¼ and the SW ¼ of the NE ¼ and part of the NW ¼ and the NE ¼ of the SE ¼, Section 28, Town 1 North, Range 13 East, of the 4th P.M., in the City of Beloit, County of Rock, State of Wisconsin. Containing 14.136 acres, more or less.

NOW, THEREFORE, BE IT RESOLVED THAT the City Council of the City of Beloit does hereby conditionally approve the 33-lot Final Plat of Subdivision called Eagles Ridge Plat No. 4 for the properties located at 1510 Townhall Road and part of 1452 Townhall Road, subject to the following conditions:

FS-2020-01, Final Plat of Eagles Ridge No. 4 Building Permit in the subdivision. Park Improvement Impact Fees shall be paid by individual lot owners or their builders at the time of application for each Building Permit. 6. If the outlot for the stormwater pond must be enlarged due to the City Engineer’s comments, staff is authorized to approve minor modifications to the lot layout. 7. The applicant shall record the Final Plat with the Rock County Register of Deeds within one year of approval, and shall provide City staff with a copy of the recorded plat.

Adopted this 4th day of May, 2020.

CITY COUNCIL OF THE CITY OF BELOIT

Regina Dunkin, President Attest:

Lorena Rae Stottler, City Clerk-Treasurer

FS-2020-01, Final Plat of Eagles Ridge No. 4 REPORT TO THE PLAN COMMISSION

Plan Commission Meeting Date: April 22, 2020 Agenda Item: 3(a) File Number: FS-2020-01

General Information

Applicant: Arc Design Resources Inc.

Owner: Luke E. Madson (Note: New Leaf Homes has made an offer to purchase)

Address/Location: 1510 Townhall Road & Part of 1452 Townhall Road

Applicant’s Request: Final Subdivision Plat No. 4 (32 buildable lots + 1 out-lot for stormwater)

Staff Analysis

Plat Approval Process: Arc Design Resources, Inc. has submitted the attached Final Plat of Eagles Ridge Plat No. 4 for 1510 Townhall Road and part (14 acres) of the 89.7-acre property located at 1452 Townhall Road. The subdivision of land requires approval of a Preliminary Plat, followed by approval of a detailed Final Plat, which must substantially conform to the layout of the Preliminary Plat. A recorded Final Plat actually creates the lots, and may include the entire Preliminary Plat area or phases. The Preliminary Plat for Eagles Ridge Plat No. 4 was approved by the Plan Commission on February 5, 2020. Prior to that approval, the Plan Commission approved a Certified Survey Map (CSM) creating that portion of the property at 1452 Townhall Road being purchased and developed.

Proposed Lots: As shown on the attached plat, the applicant has proposed the extension of two existing streets: Quail Run and Hawks Pass. The plat proposes the creation of two new streets: Prairie Falcon Pass and Night Hawk Drive. The proposed plat will create 32 new single- family lots with an average lot area of 12,900 square feet. A proposed outlot along Townhall Road includes all of the existing parcel at 1510 Townhall and a portion of 1452 Townhall, and will be designed for stormwater detention. The subject property is already zoned R-1A, Single- Family Residential. The minimum lot width in the R-1A district is 70 feet, and the minimum lot area is 8,750 square feet. All of the proposed lots meet these minimums. The Final Plat substantially conforms to the approved Preliminary Plat with respect to the number of lots, lot sizes, and the proposed right-of-way layout.

Proposed Public Improvements: The proposed streets will include curb & gutter, sidewalks, water, and sewer mains. The proposed plat will extend existing dead-end streets known as 41

FS-2020-01, Final Plat of Eagles Ridge No. 4 Hawk’s Pass and Quail Run, and will create new streets known as Prairie Falcon Pass and Night Hawk Drive. There is one proposed outlot (Outlot 6) for temporary stormwater management. The City and developer are negotiating a Development Agreement regarding the needed infrastructure, which must be approved by the City Council before the Final Plat may be recorded. The developer is not proposing any additional parkland at this time, and will be required to pay fees in lieu of parkland dedication [Section 12.11(1) of the Subdivision Ordinance]. The proposed plat includes numerous utility easements in order to serve the new lots. The USPS has approved the applicant’s proposed community mailbox locations.

Surrounding Uses: There are existing single-family homes zoned R-1A to the north of the subject property, and agricultural land zoned Development Holding (DH) to the east. The applicant is only purchasing part of the parent parcel for development, and the remaining southern parcel will remain in productive agricultural use. This land cannot be developed until a lift station is constructed in order to serve this area with sanitary sewer service. The land to the west of the subject property is agricultural land in the Town of Turtle within the Boundary Adjustment Area, which could be annexed for development in the future at the owner’s request.

City of Beloit Comprehensive Plan and Strategic Plan: The Future Land Use Map of the City’s Comprehensive Plan recommends Single-Family Residential – Urban uses of the subject property. The proposed subdivision plat is consistent with this recommendation. Consideration of this request supports City of Beloit Strategic Goals #3 and #5 by encouraging residential growth with high quality infrastructure.

Preliminary Plat Conditions: The Preliminary Plat was approved by the Plan Commission, subject to several conditions of approval. The relevant conditions, along with staff commentary on the status of each, are as follows:

• Minimum right-of-way width may be 60 feet for Hawk’s Pass, Prairie Falcon Pass, and Night Hawk Drive, provided that a 6-foot exclusive City of Beloit easement is granted on the watermain side of the street on the Final Plat. • Staff comment: The Final Plat complies with the requested right-of-way widths and provides a 6-foot watermain easement to the City of Beloit. • The right-of-way for all dedicated dead-ends (stub streets) shall be 66 feet in width, and future phases shall comply with the Subdivision Ordinance standards. • Staff comment: The stub streets referenced in this condition are not in this phase (4), but are located at the limits of future phase 5 approved as part of the Preliminary Plat but not yet proposed for development. • A draft of any proposed subdivision restrictive covenants shall be submitted prior to Final Plat approval. • Staff comment: Draft covenants have been received from the applicant. • Unless waived by the USPS Postmaster for Beloit, the Final Plat shall include a designated area for a cluster mailbox delivery system. 42

FS-2020-01, Final Plat of Eagles Ridge No. 4 • Staff comment: The applicant has proposed three cluster mailbox locations to serve Plat No. 4, which have been approved by the USPS.

Review Agent Comments: The City Engineer’s memo is attached, which includes several requests related to Final Engineering Plans and easement descriptions, and rights. The recommended conditions below will ensure that these concerns are addressed before the Final Plat is signed, which must occur before it may be recorded with the Register of Deeds.

STAFF RECOMMENDATION: The Planning & Building Services Division recommends approval of the Final Plat of Eagles Ridge Plat No. 4 for the properties located at 1510 Townhall Road and part of 1452 Townhall Road, based on its consistency with the Comprehensive Plan, Subdivision Ordinance, and Zoning Ordinance, subject to the following conditions:

1. All of the conditions of approval of the Preliminary Plat remain in full force and effect. 2. City staff will not sign the Final Plat, which is a prerequisite for recording the plat, until a complete set of engineering plans and specifications for the public infrastructure has been approved by the City Engineer. 3. City staff will not sign the Final Plat, which is a prerequisite for recording the plat, until a Development Agreement between the City and developer has been approved by the City Council. 4. City staff will not sign the Final Plat, which is a prerequisite for recording the plat, until detailed easement descriptions and rights are included within the plat and approved by the City Engineer. Easement locations may need to be changed depending upon grading and utility locations to be evaluated as part of the engineering plans and specifications. 5. Fees in lieu of parkland dedication shall be paid by the developer prior to issuance of the first Building Permit in the subdivision. Park Improvement Impact Fees shall be paid by individual lot owners or their builders at the time of application for each Building Permit. 6. If the outlot for the stormwater pond must be enlarged due to the City Engineer’s comments, staff is authorized to approve minor modifications to the lot layout. 7. The applicant shall record the Final Plat with the Rock County Register of Deeds within one year of approval, and shall provide City staff with a copy of the recorded plat.

ATTACHMENTS: Location Map, Final Plat, Engineer’s Memo, and Application.

FS-2020-01, Final Plat of Eagles Ridge No. 4 44

FS-2020-01, Final Plat of Eagles Ridge No. 4 45

FS-2020-01, Final Plat of Eagles Ridge No. 4 46

FS-2020-01, Final Plat of Eagles Ridge No. 4 47

FS-2020-01, Final Plat of Eagles Ridge No. 4 48

FS-2020-01, Final Plat of Eagles Ridge No. 4 CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL

Resolution Authorizing Final Payment of Public Works Contract C19-32W Storm Sewer and Water for Topic: Summit Splashpad Date: May4,2020

Presenter: Laura Williamson, Public Works Director Department: Public Works / Engineering Overview/Background Information This project facilitated the construction of the water infrastructure to and from the new splashpad in Summit Park.

Key Issues 1. The requirements of the contract have been completed to the satisfaction of the City. 2. Theawardedcontractamountwas $39,985.44 Contractdeductionsandchangeorders $ 7,192.55 Totalcontractamount $47,177.99 Totalpaymentstocontractortodate $45,998.54 Net payment due contractor $ 1,179.45 3. The City Engineer, City Attorney, and Director of Accounting recommend that a final payment be made to E & N Hughes Co. Inc. in the amount of $1,179.45. Conformance with Strategic Plan Approval of this agreement would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy of program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable) N/A

Action Required/Recommendation Approval of the Resolution authorizing the Final Payment.

Fiscal Note/Budget Impact Funds are available in the 2019 Capital Improvement Plan.

Attachments Award Memo, Resolution

49 RESOLUTION 2020-57

RESOLUTION AUTHORIZING FINAL PAYMENT OF PUBLIC WORKS CONTRACT C19-32W STORM SEWER AND WATER FOR SUMMIT SPLASHPAD

WHEREAS, work under this contract has been completed satisfactorily and in conformance with the requirements with the contract; and

WHEREAS, this project facilitated the construction of water infrastructure to and from the splashpad; and

WHEREAS, the City Engineer, Comptroller, and City Attorney recommended final payment to the contractor.

NOW, THEREFORE, BE IT RESOLVED by the City of Beloit City Council that E & N Hughes Co Inc be paid $1,179.45 as the final payment for the Public Works Contract C19-32W Storm Sewer and Water for Summit Splashpad as recommended by the City Engineer.

Approved this ___ day of ______, 2020.

CITY COUNCIL OF THE CITY OF BELOIT

______Regina Dunkin, President ATTEST:

______Lorena Rae Stottler, City Clerk-Treasurer

50 Public Works Department Engineering Division Interoffice Memorandum

To: Scot Prindiville From: Scott Schneider, Project Engineer Re: Final Payment Contract C19-32W Storm Sewer and Water for Summit Splashpad Date: April 1, 2020 ______The work on this project was completed on October 8, 2019. I have inspected the work and found the work to be satisfactory and in compliance with the requirements of the contract. The contractor has asked for final payment. The final payment quantities have been approved by the contractor.

The original contract amount was for $39,985.44, and the final contract amount is $47,177.99. The increase was due primarily to a larger road repair to Summit Avenue than was originally planned for due to significant deterioration. Payments to date under this contract total $45,998.54, and all lien waivers from subcontractors are on file.

Therefore, I recommend a final payment in the amount of $1,179.45 be made to E & N Hughes Co Inc.

51 CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL

Conditional Use Permit Application for the property located at 1230 House St. – Referral to Plan Topic: Commission Date: May 4, 2020

Presenter: Julie Christensen Department: Community Development Overview/Background Information Marilyn Sloniker, DBA Kiddie Ranch II, has filed an application for a Conditional Use Permit (CUP) to allow a Day Care Center in an R-1B, Single-Family Residential District, for the property located at 1230 House Street.

Key Issues 1. Ms. Sloniker operates Kiddie Ranch II Day Care Center at 1702 House Street, and the proposed CUP is to operate a before and/or after-school facility for school-age children at 1230 House Street, which is the former location of the original Kiddie Ranch after-school program run by the previous owners of Kiddie Ranch. 2. Ms. Sloniker obtained a CUP to operate a religious institution known as Hope For All International Ministry at this location back in 2015, and this proposed day care use would be in addition to the existing religious institution use with alternating hours of operation. Ms. Sloniker is in the process of obtaining a state license. 3. Ample off-street parking is available in the adjacent municipal parking lot. The applicant has not proposed any changes to the exterior of this building at this time. Conformance with Strategic Plan Approval of this agreement would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy of program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable) N/A Action Required/Recommendation • Referral to the Plan Commission for the May 6, 2020 meeting • This item will likely return to the City Council for a public hearing and possible action on May 18, 2020 Fiscal Note/Budget Impact N/A

Attachments Application

CU-2020-02, 1230 House Street, Day Care Center in R-1B 53

CU-2020-02, 1230 House Street, Day Care Center in R-1B 54

CU-2020-02, 1230 House Street, Day Care Center in R-1B CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL

Conditional Use Permit Application for the Eclipse Center property located at 600 Henry Avenue – Referral Topic: to Plan Commission Date: May 4, 2020

Presenter: Julie Christensen Department: Community Development Overview/Background Information Hendricks Commercial Properties, LLC has filed an application for a Conditional Use Permit (CUP) to allow a School in a C-3, Community Commercial District, for the Eclipse Center property located at 600 Henry Avenue. This proposed CUP relates to the proposed Lincoln Academy Public Charter School.

Key Issues 1. The applicant owns & operates the mixed use Eclipse Center, and recently received a Demolition Permit to raze and remove the former Kohl’s building and other vacant portions of the NW part of the structure. 2. As shown on the attachments, the proposed Lincoln Academy School redevelopment involves the construction of a new school building near the corner of Henry Avenue and Morse Street, along with the construction of parking areas, recreation areas, pick-up/drop-off lanes, and sidewalks. 3. The subject property is zoned C-3, Community Commercial District, and institutional uses such as K-12 schools require a Conditional Use Permit. 4. The applicant has also hired a surveyor to prepare a Certified Survey Map (CSM) to create a new 4.25-acre stand-alone parcel for the Lincoln Academy School. As shown on the attachments, the proposed school and Eclipse Center will utilize existing driveways via ingress/egress easements to be established. Conformance with Strategic Plan Approval of this agreement would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy of program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable) N/A Action Required/Recommendation • Referral to the Plan Commission for the May 6, 2020 meeting • This item will likely return to the City Council for a public hearing and possible action on May 18, 2020 Fiscal Note/Budget Impact N/A

Attachments Site Plan and Application

CU-2020-03, 600 Henry Ave, Lincoln Academy /

/ C-3

/ PROPOSED NEW / BUILDING FACE

/ 5'

/ PROPERTY LINE

/ / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / /

/ PROPOSED

/ PROPOSED NEW 10'

BUILDING FACE 18' (TYP.) 18' /

54 24'

/ 35.5'

24' 24'

/ 19.1' 22' 6' /

/ 18' 18' / 23.5' 6'

/ 24' 259' 10' / / / / / / 177.8' 12' 20 11

67' 15' /

/ / / / /

X / X

/ 37'

/ / / / / /

X PROPOSED

BUILDING SCHOOL

/ HENRY AVENUE HENRY

229' X

/ 118'

/ /

/ / / 24'

/ R1-B

/ 10' X

/ 14'

/ X 174'

/ 24.6' R1-B 30' / / / / / / / / / / / 38' 9

R1-B

O 15.4'

X 18' MORSE AVENUE MORSE

SPRUCE STREET 0 20 40

80 N

NOT FOR CONSTRUCTION - NOT FOR CONSTRUCTION - NOT FOR CONSTRUCTION - NOT FOR CONSTRUCTION - NOT FOR CONSTRUCTION

ISSUANCE DESIGNED BY: - - 04-15-2020 1 56 SHEET NO. DRAWN BY: LC/AF HENDRICKS COMMERCIAL PROPERTIES OF THE LINCOLN ACADEMY CHECKED BY: - CITY OF BELOIT SITE PLAN LAYOUT engineers surveyors planners

1 APPROVED BY: - ROCK COUNTY, WISCONSIN 2857 Bartells Drive Beloit, Wisconsin 53511 608.365.4464 www.rhbatterman.com PROJECT NO: 33542 33542 - PROPOSED SITE LAYOUT.DWGNOTE: DIMENSIONAL DATA IS NOT TO BE OBTAINED BY SCALING ANY PORTION OF THIS DRAWING. CITY of BELOIT Planning and Building Services Division 100 State Street, Beloit, WI 53511 Phone: (608) 364-6700 Fax: (608) 364-6609 Conditional Use Permit Application (Please Type or Print) File Number: 1. Address of subject property: 2. Legal description: If property has not been subdivided, attach a copy of the complete legal description from deed. Property dimensions are: feet by feet = square feet. If more than two acres, give area in acres: acres. 3. Tax Parcel Number(s): 4. Owner of record: Phone:

(Address) (City) (State) (Zip) 5. Applicant’s Name:

(Address) (City) (State) (Zip) / / (Office Phone #) (Cell Phone #) (E-mail Address) 6. All existing use(s) on this property are:

7. THE FOLLOWING ACTION IS REQUESTED: A Conditional Use Permit for: in a(n) Zoning District. 8. All the proposed use(s) for this property will be: Principal use:

Secondary use:

Accessory use:

Planning Form No. 12 Established: January 1998 (Revised: April 2012) Page 1 of 2 City of Beloit Conditional Use Permit Application Form (continued)

9. Project timetable: Start date: Completion date: 10. I/We) represent that I/we have a vested interest in this property in the following manner: ( ) Owner ( ) Leasehold, length of lease: ( ) Contractual, nature of contract: ( ) Other, explain:

The applicant’s signature below indicates the information contained in this application and on all accompanying documents is true and correct.

I/We, the undersigned, do hereby respectfully make application for and petition the City Plan Commission and City Council to grant the requested action for the purpose stated herein. I/We represent that the granting of the proposed request will not violate any of the required standards of the Zoning Ordinance of the City of Beloit. I/We also agree to abide by all applicable federal, state and local laws, ordinances, rules, and regulations.

/ / (Signature of Owner) (Print name) (Date)

/ / (Signature of Applicant, if different) (Print name) (Date)

In order for your request to be heard and considered in a timely manner, you must submit the completed application, and all accompanying documents, to the Planning and Building Services Division for acceptance by the filing deadline date prior to a scheduled Plan Commission meeting. This application must be submitted with one copy of a scaled drawing showing the layout of the proposed development in accordance with all code requirements, and the $275.00 application fee. Applicants will also be charged a fee for mailing public notices at the rate of $0.50 per notice. An invoice for this fee will be sent to the applicant and these costs are typically between $5.00 and $15.00.

To be completed by Planning Staff

Filing fee: $275.00 Amount paid: Meeting date: No. of notices: x mailing cost ($0.50) = cost of mailing notices: $ Application accepted by: Date: 58

Planning Form No. 12 Established: January 1998 (Revised: April 2012) Page 2 of 2

CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL

Planned Unit Development (PUD) - Master Land Use Plan Amendment for 2426 Prairie Avenue – Council Topic: Referral to the Plan Commission Date: May 4, 2020

Presenter: Julie Christensen Department: Community Development Overview/Background Information Aaron Nilsen of Aurum Contracting has submitted an application for review and consideration of a Planned Unit Development (PUD) - Master Land Use Plan Amendment for 2426 Prairie Avenue. A copy of the PUD - Master Land Use Plan Amendment is attached to this report.

Key Issues 1. The proposed amendment includes adding a landscaping business with additional outdoor storage along Virginia Street. 2. The original PUD for 2426 Prairie Avenue was approved in 2019, which proposed the redevelopment of the existing building with multiple land uses and future development of duplexes. It changed the zoning from PLI, Public Lands and Institution, to PUD, Planned Unit Development. 3. The PUD District is a special-purpose zoning district that permits greater flexibility in land planning and design standards than conventional zoning districts. When a PUD is approved, the approval is tied to the specific uses that are shown on the approved plan, and the underlying zoning district classification is changed to PUD. Conformance with Strategic Plan Approval of this action would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy or program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable) N/A Action Required/Recommendation • Referral to the Plan Commission for the May 6, 2020 meeting • This item may return to the City Council for a public hearing and possible action on May 18, 2020 Fiscal Note/Budget Impact N/A

Attachments Proposed PUD – Master Land Use Plan, and Application

PUD-2020-02, 2426 Prairie Avenue, Aurum Contracting Proposed PUD – Master Land Use Plan Amendment

PUD-2020-02, 2426 Prairie Avenue, Aurum Contracting

PUD-2020-02, 2426 Prairie Avenue, Aurum Contracting 62

PUD-2020-02, 2426 Prairie Avenue, Aurum Contracting

CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL

RESOLUTION APPROVING THE BELOIT TRANSIT SYSTEM APPLICATION FOR FUNDING APPROPRIATED Topic: UNDER THE CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY ACT (CARES ACT) FOR PUBLIC TRANSIT Date: May 4, 2020

Presenter: Julie Christensen Department: Community Development Overview/Background Information Through the 2020 Coronavirus Aid, Relief, and Economic Security Act (CARES Act), the federal government has allocated additional 5307 funding to assist public transit organizations with expenses normally eligible under the Section 5307 and 5311 programs, that have been incurred on or after January 20, 2020 in response to economic or other conditions caused by COVID-19.

The Beloit Transit System received notification from the Wisconsin Department of Transportation (DOT) that the FFY 2020 CARES Act Governor’s Apportionment of Urbanized Area Formula Funds under Section 5307 for the City of Beloit will result in $1,831,270.00 in aditional funding in 2020. These funds can be used in years beyond 2020.

Each direct recipient is responsible for submitting an application to the Federal Transit Administration (FTA) to receive such funds and assumes the responsibilities associated with any award for these funds.

Key Issues 1. The extra CARES ACt funding can be used to assist transit agencies with loss of revenue and increased expenses due to the COVID-19 pandemic. Beloit Transit System plans to utilize the funds to assist with deficits in these areas.

2. The extra CARES Act funding can also be used for capital projects. There is no requirement to provide local match for these funds. Beloit Transit Sytem plans to use some of the funds for capital projects outlined in the CIP for 2021-2023.

3. The extra CARES Act funding has no "period of performance", which means there is no deadline for expending the funds. Although this means the funds can be used beyond the 2020 fiscal year, the FTA encourages recipients to utilize the funding expeditiously.

4. Once the application is submitted and we receive the award, the City will submit for approval to City Council a budget amendment that will outline in more detail how the extra CARES funding will be utilized. Conformance with Strategic Plan Approval of this agreement would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy of program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable) 63 N/A

Action Required/Recommendation Staff recommends approval of the resolution

Fiscal Note/Budget Impact The funding received through the CARES Act for public transit will be assist the City with revenue shortfalls, staffing expenses, and additional costs related to the COVID-19 pandemic. Using the funds for capital projects will also relieve the City from expending local dollars on match, and reduce future operating expenses to pay debt service. Attachments Proposed Resolution 2020-071

RESOLUTION 2020-071

RESOLUTION APPROVING THE BELOIT TRANSIT SYSTEM APPLICATION FOR FUNDING APPROPRIATED UNDER THE CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY (CARES) ACT FOR PUBLIC TRANSIT

WHEREAS, federal funds are available to public transit agencies through the 2020 Coronavirus Aid, Relief, and Economic Security Act (CARES Act) to assist public transit organizations with expenses normally eligible under the Section 5307 and 5311 programs that are incurred on or after January 20, 2020 in response to economic or other conditions caused by COVID-19; and

WHEREAS, public transit funding provided through the CARES Act can also be utilized for capital projects, with no requirement for local match; and

WHEREAS, the Beloit Transit System received notification from the Wisconsin Department of Transportation (DOT) that the FFY 2020 CARES Act Governor’s Apportionment of Urbanized Area Formula Funds under Section 5307 for the City of Beloit will equal $1,831,270.00 ; and

WHEREAS, the Beloit Transit System has been impacted by the COVID-19 with increased expenses and decreased revenues in which the CARES Act funding can be utilized; and

WHEREAS, the Beloit Transit System has a number of capital projects planned in the City’s Capital Improvement Program (CIP) for 2021 through 2023 in which the CARES Act funding can be utilized; and

WHEREAS, the Beloit Transit System must submit an application to the Federal Transit Administration (FTA) through the Federal Transit Award Management System (TrAMS) in order to receive the funding.

NOW, THEREFORE, BE IT RESOLVED that the City Manager or her designee is authorized to submit an application to the FTA through TrAMS for the CARES Act apportionment allocated for the City of Beloit Transit System and to effectuate any resulting grant agreement or other document and to take any other needed action to effectuate the purpose of this resolution.

Approved this 4th day of May, 2020.

CITY COUNCIL OF THE CITY OF BELOIT

______Regina Dunkin, President ATTEST:

______Lorena Rae Stottler, City Clerk-Treasurer 65 Wisconsin Department of Transportation www.dot.state.wi.us

Tony Evers Craig Thompson Bureau of Transit, Local Roads, Railroads Governor Secretary and Harbors 4822 Madison Yards Way, 6th Flr South P O Box 7913 Madison, WI 53707-7913

April 15, 2020 FAX: 608-266-0658

Ms. Kelley Brookins, Administrator Federal Transit Administration Region V 200 West Adams Street, Suite 320 Chicago, IL 60606-5253

Dear Ms. Brookins:

The following is how the Wisconsin DOT plans to distribute the FFY 2020 CARES Act Governor’s Apportionment of Urbanized Area Formula Funds under Section 5307. All systems are part of the same city’s UZA, except where noted.

As identified in this Letter, Wisconsin DOT authorizes the reassignment/reallocation of Section 5307 funds to the Direct Recipient(s) named herein. The undersigned agree to the amounts allocated/reassigned to each direct Recipient. Each Direct Recipient is responsible for its application to the Federal Transit Administration to receive such funds and assumes the responsibilities associated with any award for these funds.

City of Beloit $ 1,831,270 City of Chippewa Falls (Eau Claire UZA) $ 450,285 City of Eau Claire $ 5,223,942 City of Fond du Lac $ 1,699,868 City of Hartford (West Bend UZA) $ 241,179 City of Janesville $ 3,291,898 City of Kenosha $ 6,528,317 City of La Crosse $ 6,025,520 City of Onalaska (La Crosse UZA) $ 769,296 City of Oshkosh $ 4,553,754 City of Racine $ 7,839,241 City of Sheboygan $ 3,497,562 City of Superior (Duluth, MN UZA) $ 1,377,042 City of Wausau $ 3,212,991 County of Washington (West Bend UZA) $ 2,008,161 City of West Bend $ 1,059,662

WisDOT - JARC Funds $ 568,559

Total Wisconsin 2020 CARES Act 5307 Governor’s Apportionment $ 50,178,547

Should you have any questions concerning this distribution of federal funds, please contact me at (608) 266- 0189. 66 Sincerely,

Ian Ritz, Chief Transit Section

CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL

Resolution authorizing the submittal of a grant application to the Wisconsin Department of Natural Topic: Resources for the Urban Nonpoint Source & Storm Water Management Grant for the Turtle Creek Streambank Stabilization Project Date: May 4, 2020 Laura Pigatti Williamson, Director of Presenter: Department: Public Works - Water Resources Public Works Overview/Background Information The Wisconsin Department of Natural Resources is accepting applications for the Urban Nonpoint Source & Storm Water Management Grant for construction projects in 2021.

Key Issues 1. The deadline for submittal is May 15, 2020. 2. The streambank in along Turtle Creek has severly eroded on a section in Turtle Creek Floodplain Park. 3. The streambank is a steep drop off near the edge of a walking trail. The trail will become compromised if the erosion is allowed to continue. 4. The erosion is causing sediment to be deposited into Turtle Creek. The City is required through the Rock River Total maximum Daily Load and our Municipal Separate Storm Sewer System general Permit to Discharge to reduce the quantitiy of sediment in local waterways. 5. The project was identified as a 2021 project in the 2020-2025 Capital Improvement Program adopted on November 4, 2019. Conformance with Strategic Plan Approval of this agreement would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy of program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable) The Rock River is considered impaired for total suspended solids, including eroded sediment. Excess sediment in the water can have a negative imact on aquatic life in many ways including, but not limited to: clogging gills, reducing dissolved oxygen, silting over habitable streambeds and smothering eggs

Action Required/Recommendation Staff recommends approval of the attached resolution authorizing the submittal of a grant application to the Wisconsin Department of Natural Resources for the Urban Nonpoint Source & Storm Water Management Grant Fiscal Note/Budget Impact Any local match required from the City would be included in the 2021 CIP budget.

Attachments Resolution Notice of Intent to Apply for External Funding 68

RESOLUTION 2020-073

AUTHORIZING THE SUBMITTAL OF A GRANT APPLICATION TO THE WISCONSIN DEPARTMENT OF NATURAL RESOURCES (WDNR) FOR THE URBAN NONPOINT SOURCE & STORM WATER MANAGEMENT (UNPS&SW) GRANT FOR THE TURTLE CREEK STREAMBANK STABILIZATION PROJECT

WHEREAS, the City of Beloit is committed to providing high quality of life; and

WHEREAS, Objective #1 of providing a high quality of life is to provide clean, safe and attractive parks and related facilities; and

WHEREAS, the project being considered repairs current and prevents future erosion of a portion of the stream bank of Turtle Creek in the Turtle Creek Floodplain Park; and

WHEREAS, sediment from the streambank erosion is a pollutant of concern in the Rock River watershed; and

WHEREAS, the City of Beloit must reduce the discharge of pollutants of concern as part of the Rock River Total Maximum Daily Load and the Municipal Separate Storm Sewer System General Permit to Discharge; and

WHEREAS, the UNPS&SW program provides 50% reimbursement of the total project eligible costs up to a maximum reimbursement of $150,000 ; and

WHEREAS, a City local share of 50% of the total project cost is required and will be funded through the 2021 Capital Improvement Program;

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Beloit hereby authorizes the City Manager to:

1. Submit an application to the State of Wisconsin Department of Natural Resources for any financial aid that may be available through the UNPS&SW program; 2. Submit reimbursement claims along with necessary supporting documentation as described in the application; 3. Submit signed documents; and 4. Take necessary action to undertake, direct and complete the approved project.

Approved this 4th day of May, 2020

CITY COUNCIL OF THE CITY OF BELOIT

Regina Dunkin, President

ATTEST:

Lorena Rae Stottler, City Clerk-Treasurer

NOTICE OF INTENT TO APPLY FOR EXTERNAL FUNDING

DEPARTMENT: Public Works/Water Resources

DATE: May 4, 2020

FUNDING SOURCE: Wisconsin Department of Natural Resources

NAME OF GRANT: Urban Nonpoint Source & Storm Water Management Grant

AMOUNT OF PROPOSED GRANT: $150,000

LOCAL MATCH REQUIREMENTS: $150,000 (50%)

PURPOSE OF GRANT: A 250’ segment of the streambank of Turtle Creek has severly eroded in the Turtle Creek Floodplain Park. The grant will provide cost sharing to repair the erosion and help prevent future erosion in this segment of the creek.

ADDITIONAL INFORMATION CAN BE OBTAINED FROM:

Bill Frisbee, P.E. Director of Water Resources

CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL

Topic: Resolution 2020-058, Approving a New Construction project with the City’s HOME funds

Date: May 4, 2020

Presenter: Julie Christensen Department: Community Development Overview/Background Information The City is a member of the Rock County HOME Consortium. As a result, the City receives an annual allocation of Home Investment Partnership Program (HOME) funds. On November 4, 2019, the City Council approved the allocation of HOME funds for New Construction or Acquisition-Rehab projects in the Neighborhood Revitalization Strategy Area (NRSA) which is defined as the Hackett and Merrill Neighborhoods.

Key Issues 1. City staff prepared a HOME grant application and submitted it to eligible non-profits. The application allowed up to $200,000 to be allocated to eligible projects in the NRSA neighborhoods. 2. We only received one application (see attached). It was submitted by the Wisconsin Partnership for Housing Development for $200,000 for 2 New Construction projects (see attached map). This would involve the sale of two City-owned vacant lots at 354 Euclid Avenue and 321 Highland Avenue for $1.00. The offer to purchase these lots has not yet been submitted. However, the City Manager has already been authorized to negotiate this sale by City Council resolution when the properties were purchased. 3. This application (attached) includes the proposed housing design for these houses and photo of an existing completed project at 340 Highland Avenue. 4. CDA reviewed this application on April 22, 2020 and recommended approval of this application. 5. After this is funded, we still have enough HOME funds for the City to complete an Acquisition-Rehab project (737 Bluff Street) and New Construction (1235 Dewey Avenue) and still provide funding for the City’s Housing Rehab Revolving Loan Fund.

Conformance with Strategic Plan Approval of this action would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy or program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable) The proposed PUD will allow development of an underutilized site served by existing public utilities.

Action Required/Recommendation  City Council consideration and approval of the attached resolution.

Fiscal Note/Budget Impact 72

Report to Council & Resolution - Contract with WPHD - 354 Euclid and 321 Highland This will involve the use of $200,000 of HOME funds included in the 2020 HOME Budget.

Attachments Resolution and HOME application from WPHD

Report to Council & Resolution - Contract with WPHD - 354 Euclid and 321 Highland

RESOLUTION 2020-058 RESOLUTION APPROVING A HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) CONTRACT WITH WISCONSIN PARTNERSHIP FOR HOUSING DEVELOPMENT (WPHD)

WHEREAS, on November 4, 2019, the City Council of Beloit approved the allocation of up to $160,000 of HOME funds to the City’s Housing Rehab Program for owner-occupied rehabilitation projects citywide, up to $80,000 to Community Action’s New Construction project in the Merrill Neighborhood Revitalization Strategy Area (NRSA), and the remaining funds for acquisition- rehabilitation and new construction projects in the Hackett and Merrill NRSAs, and

WHEREAS, the City of Beloit solicited HOME applications from eligible non-profit entities, and

WHEREAS, the City of Beloit received one application from the Wisconsin Partnership for Housing Development (WPHD) that includes the construction of two new houses in the NRSA westside neighborhood, and

WHEREAS, the application presented complies with HOME requirements and the resolution approved by City Council on November 4, 2019, and

WHEREAS, the recommended project is consistent with the City’s Consolidated Plan.

NOW THEREFORE BE IT RESOLVED, that the City Council of the City of Beloit, Rock County, Wisconsin, authorizes the City Manager to enter into a contract with WPHD for the construction of two new houses in the Hackett NRSA and authorizes the City Manager to execute the contract on behalf of the City of Beloit and to do all other things necessary and appropriate to implement and carry out the provisions thereof.

Adopted this 4th day of May, 2020.

CITY COUNCIL OF THE CITY OF BELOIT

______Regina Dunkin, President ATTEST:

______Lorena Rae Stottler, City Clerk-Treasurer

Report to Council & Resolution - Contract with WPHD - 354 Euclid and 321 Highland 75

Report to Council & Resolution - Contract with WPHD - 354 Euclid and 321 Highland CITY OF BELOIT Application for HOME Project for Fiscal Year 2020 1. APPLICATION COVER SHEET Project Title: Affordable New Construction Single-Family Homeownership Project Applicant Contact Information Legal Name of Applicant/Organization: Wisconsin Partnership for Housing Development, Inc. ______Applicant is: ___ Unit of Local Government ___ Municipal Corporation ___Religious Organization __ Educational Institution __Economic Development Corporation X Private, Non-Profit Organization EIN#__39-1508503 ______Other (explain)______DUNS #__157313453______Primary Contact Name:___Nicole Solheim______Title: ____Executive Director______Mailing Address: ___2045 Atwood Ave Suite 101A Madison, WI 53704______Phone: _(608)258-5560______E-mail: [email protected]______Address of Project: City-owned vacant lots; proposed to be 321 Highland Ave & 354 Euclid Ave. Has your agency previously received HOME funding? _X____ Yes/No Amount of Request ___$200,000 for 2 Homes______

CERTIFICATION and AUTHORIZED SIGNATURE: To the best of my knowledge and belief, the information contained in this application, and in the additional required documentation submitted with this application, is true and correct. The submission of this application has been duly authorized by the governing body of the Applicant. The Applicant agrees that if the project is allocated funding, it will comply with all federal, state and local statutes, regulations, policies and requirements applicable to CDBG/HOME funding.

______04/03______/2020 Signature of Authorized Applicant Representative Date ______Nicole Solheim, Executive Director, Wisconsin Partnership for Housing Development , Inc. Name and Title of Authorized Applicant Representative (Please Print or Type)

5 2020 HOME APPLICATION A. THRESHOLD AND ELIGIBILTY Answer each question fully but concisely.

If applying for HOME funds, what category does your project fit into? Please describe what process is used to select your program participants. How long has your organization provided this type of service.

Homebuyer Activities e. New Construction only f. X New Construction and Direct Homebuyer Assistance g. Acquisition, Rehab, Resale only h. Acquisition, Rehab, Resale and Direct Homebuyer Assistance

B. PROJECT DESCRIPTION & SOUNDNESS 1. Project Description: Please describe the project for which you are requesting funding.

2. What are the specific output goals for the proposed project? Households Served. Indicate the number of unduplicated households and persons to be assisted in total and the number to be assisted with HOME funds requested. Unduplicated means that each household and person served by the project is counted only once during the program year. PY2020 Project Outputs Households 1. Total assisted with HOME funds 1 - 2

3. HUD requires recipients of federal funding to access outcomes for the program. All approved applicants are required to comply with the Performance Measurement System. Please complete the following: A. State the outcome. Outcomes are the benefits or impacts that result from the services provided. Outcomes measure a change in knowledge, attitude, skills, behavior, conditions or status in the persons served. B. Indicate the anticipated percentage and number out of total families/households served who will achieve the outcome each year. C. List the indicators that will be used to show that the persons served achieved the outcome. D. State the basis for selecting the outcome and how it demonstrates achievement of the overall goals of the project. E. Indicate how you are going to measure the outcome include the data collection tools, the measurement timeline, and who will be responsible for monitoring progress and compiling the information required for reporting. 77

6 4. What experience do you have in serving the target population and in providing the type of service in the proposed project? Describe past experience and performance achieved by this project or similar project; include any barriers encountered and how those barriers were addressed, as well as whether project goals were achieved.

C. ORGANIZATIONAL CAPACITY 1. What is your organization’s experience in managing publicly funded projects? A. Describe any specific experience your organization has in the administration of federal, state, and local government funds. If your organization does not have experience as an organization, then the relevant experience of board members or staff may be used. B. Describe your organization’s fiscal management including financial reporting, record keeping and accounting systems. C. Describe whether your organization has a written personnel policy manual that includes procedures for personnel and financial management, a process for grievance, and a plan for affirmative action. D. If you have current HOME projects/contracts, are they progressing timely and in accordance with the project accomplishments and schedule? If not, explain why.

2. List funders and describe type and frequency of monitoring, as well as any findings, and the resolution of those findings.

3. What are the qualifications of the staff members involved in the project? Describe the qualifications (e.g., education, training, experience) of the specific staff members who will manage the project and provide services.

4. How will your organization assure that project services are provided in a culturally competent and linguistically accessible manner? Explain your agency’s commitment to and ability to provide services that are culturally competent and linguistically accessible. Include a description of: A. How the project’s service design and delivery provide for the cultural and linguistic needs of project clients; B. The cultural backgrounds and experiences of board members and staff; and C. The training and policy guidance provided to board members and staff regarding cultural competence and language barriers.

5. How does your organization use collaboration with other local community organizations to support the proposed project? A. List the committees, groups, or meetings your organization participates in. For recurring meetings, the expectation is that you list organizations where your agency is present at 75% or more of meetings. 78

7 B. Describe how the collaborations listed help to develop support for the proposed project (such as enhanced access to services needed by project clients, a shared scarce resource, or improved public policy).

D. FINANCIAL FEASIBILITY 1. Provide a copy of the latest Budget Summary for your organization. A. Detail by line item the applicant’s proposed project budget separating requested HOME funding from additional agency funding dedicated to the project. B. Explain in narrative form how HOME funds will be used as shown in the budget summary and budget worksheets (e.g. specific positions, type of communication costs, type of supplies, description of equipment items in support of direct services). If your program generates program fees or program income, explain how these dollars are generated (ex. late fees, counseling fees, etc.). For each position for which you are requesting full or partial HOME funding, attach a current job description that includes a list of the duties and minimum qualifications for filling the position.

2. If funded, will the proposed project leverage additional resources? List the source and amount of funds to be leveraged with HOME funding for this project on the Budget Summary for each year of funding requested. Identify which of those funds have been secured, applied for, or are anticipated to be applied for in the future. Match is required for HOME funds. Therefore, please indicate the source and amount for any eligible match that you will contribute to the project. Priority will be given to projects which require match. 3. If the proposed project is funded at a level lower than requested, at what amount of funding can the sponsoring agency still deliver meaningful service? Due to the limited availability of resources it is often necessary to fund proposed projects at levels below the levels requested. Please describe a reduced level of funding at which effective service can be delivered and what reductions in your budget can be made.

4. Financial Planning for Project Sustainability. Describe efforts by the agency to develop: A. alternative future sources of funding to support the proposed project, and B. a financial contingency plan in preparation for possible funding reductions.

5. Financial Management Capability: Provide a narrative of your agency’s financial management capacity and include financial audits; describe type, frequency, findings, and resolution to findings.

E. CONFLICT OF INTEREST

1. Please indicate if any of your agency’s staff and/or board/committee members has served on the Beloit Community Development Authority and/or Beloit City Council. Please also

8 indicate if any of your agency’s staff and/or board/committee members has served in the last year on the Beloit Community Development Authority and/or Beloit City Council.

If yes, please list their information below.

Name Title or Position NONE

9 Appendix A

Map of Neighborhood Revitalization Strategy Areas (NRSAs)

10 NRSA Area Hackett Neighborhood

NRSA Area Merrill Neighborhood

11 City of Beloit HOME RFP, Fiscal Year 2020 Wisconsin Partnership for Housing Development, Inc.

B. PROJECT DESCRIPTION & SOUNDNESS

1. Project Description: Affordable New Construction Single-Family Homeownership This project, to be developed by Wisconsin Partnership for Housing Development (WPHD) will create two affordable single-family homes in the City’s NRSA area, to be sold to low income households. If the $200,000 funding request is not available for WPHD to develop two homes, we would also be able to develop one home for $100,000 in HOME funds. We propose to utilize two city-owned lots located at 321 Highland Avenue & 354 Euclid Avenue.

Households served will obtain permanent stable housing which is newly construction and requires little maintenance for a ten-year period. WPHD is responsible for the design and construction of the homes. At completion, the home is listed with a local real estate agent and sold to a low-income household. We work with other agencies in the area to ensure that homebuyer counseling is offered to each person purchasing a home. In addition, our staff provides assistance in property maintenance and training so that they understand how to take care of, and maintain their homes. The contractor offers a one-year warranty, so that if the homeowner experiences problems in their home, we can assist in ensuring they are taken care of.

2. What are the specific output goals for the proposed project?

Two new homes and two families assisted (approximately 4 - 8 persons).

A. State the outcome. Outcomes are the benefits or impacts that result from the services provided. Outcomes measure a change in knowledge, attitude, skills, behavior, conditions or status in the persons served.

Two families (4-8 individuals) will be provided affordable, decent, safe and stable housing, and the opportunity to be a homeowner and built equity in their home.

In addition, we propose to utilize two city-owned lots located at 321 Highland Avenue & 354 Euclid Avenue. These lots were chosen due their close proximity to two other WPHD home lots at 340 Highland Ave (complete and sold) & 335 Highland Avenue (under construction). We

83 believe clustered development on these infill lots is an effective investment strategy for the neighborhood.

B. Indicate the anticipated percentage and number out of total families/households served who will achieve the outcome each year.

We expect to serve the two families within 18 months, which is the time needed to secure funding, obtain construction bids and execute a contract, construction the home, and list it for sale.

C. List the indicators that will be used to show that the persons served achieved the outcome.

WPHD’s development has achieved success when the household closes on the purchase of their new home, securing affordable and stable housing for their family.

D. State the basis for selecting the outcome and how it demonstrates achievement of the overall goals of the project.

Closing on the home indicates that WPHD has produced an affordable and desirable product and that the family has obtained affordable housing.

E. Indicate how you are going to measure the outcome include the data collection tools, the measurement timeline, and who will be responsible for monitoring progress and compiling the information required for reporting.

WPHD summarizes the transaction when the property is sold and funding is closed out. WPHD also tracks outcomes utilizing data from information collected from the homebuyer from their application to WPHD and the lending institution.

4. What experience do you have in serving the target population and in providing the type of service in the proposed project? Describe past experience and performance achieved by this project or similar project; include any barriers encountered and how those barriers were addressed, as well as whether project goals were achieved.

WPHD has extensive experience in the purchase, rehabilitation, and new construction of single-family properties. WPHD’s has been developing homes such as this for the past 10+ years and completed close to 100 homes statewide. We have worked in in five communities and all homes have been sold to income eligible buyers.

C. ORGANIZATIONAL CAPACITY

1. What is your organization’s experience in managing publicly funded projects? 84 A. Describe any specific experience your organization has in the administration of federal, state, and local government funds. If your organization does not have experience as an organization, then the relevant experience of board members or staff may be used.

Experience: WPHD staff has experience in administering and using federal funds with almost 30 years of experience in housing development and program management using HOME, CDBG, LIHTC and other funds. Staff at WPHD serve as technical assistance providers across the country, and as a result have comprehensive knowledge of federal housing programs and their requirements. We understand the HUD rules, and we engage in development activities so we have a practical level of experience with use of the funds, reporting requirements and regulations. Furthermore, WPHD has managed over $3.5 million in NSP funds since the Fall of 2009. We have also used HOME and CDBG funds for a variety of projects, having received almost $1 million in various communities over the past three years. WPHD has also administered HOME and CDBG funds over a five county area in Wisconsin, making rehab and homeownership funds available to homeowners using federal funds.

B. Describe your organization’s fiscal management including financial reporting, record keeping and accounting systems.

Financial Management: WPHD has a budget of over $2 million dollars including revenue from development and program management. We have financial staff that oversees the day-to-day financial operations of the organization and prepares our monthly and quarterly financial reports. We maintain written financial policies and procedures, and utilize Quickbooks for our accounting.

C. Describe whether your organization has a written personnel policy manual that includes procedures for personnel and financial management, a process for grievance, and a plan for affirmative action.

Written Personnel Policies: WPHD has a Personnel Handbook given to all employees with a signature page to indicate they have received and read the information. The manual includes information on financial management, processes for filing grievances and policies related to affirmative action.

D. If you have current HOME projects/contracts, are they progressing timely and in accordance with the project accomplishments and schedule? If not, explain why.

Current Projects: WPHD has a current contract with the HOME Consortium for a new construction home at 335 Highland Avenue in Beloit. The property is currently under construction and scheduled to be completed this summer.

2. List funders and describe type and frequency of monitoring, as well as any findings, and the 85 resolution of those findings.

Our funders include a wide range of public and private organizations, including municipalities and conventional lenders such as Associated Bank, BMO Harris, and Forward Community Investments. We are routinely monitored by our funding entities, including cities and counties. No significant issues have been identified. WPHD’s financials are audited annually by a third-party CPA firm.

Nicole Solheim serves as Executive Director for the Wisconsin Partnership for Housing Development. Nicole has extensive experience in real estate, affordable housing, and community development. Prior to joining the Partnership, she worked as a Director of Development for a national affordable housing firm. Nicole has worked on 20+ closings totaling over $300 million in development. She also worked for a commercial real estate development firm and for an economic development nonprofit organization in Madison, Wisconsin. Ms. Solheim has a BBA in Real Estate and Urban Land Economics and a Master’s Degree in Urban and Regional Planning from the University of Wisconsin-Madison.

Tyler Goedtke: Tyler has a B.A. in Construction Management from South Dakota University. Tyler joined WPHD in late 2018. He is responsible for oversight of our rehab and development projects. Prior to joining WPHD, he worked at SW Minnesota Housing Partnership overseeing CDBG rehab and lead hazard grant projects across several counties in Minnesota.

Heather Boggs: Heather supports the down payment assistance and rehab programs that are administered by WPHD. She will process home owner applications for purchase of these homes. In addition, Heather provides the day-to-day accounting support for all our development projects.

A. How the project’s service design and delivery provide for the cultural and linguistic needs of project clients; We seek to assist ALL households so that they have access to affordable housing. If necessary, we will include special features in our housing to reflect household or individual needs. We will identify interpreters if necessary to assist in communicating with those for whom English is not their preferred language.

B. The cultural backgrounds and experiences of board members and staff. WPHD is a statewide organization, and our board includes members from across the state. Our board and staff is diverse and representative of the communities and areas in which we work.

86 C. The training and policy guidance provided to board members and staff regarding cultural competence and language barriers.

Our organization seeks to assist a wide range of individuals and households across the state; as a result, we encourage staff and board members alike to welcome those who seek our assistance. We arrange for interpreters if necessary, for example, to ensure that individuals understand the terms and requirements of loans that are offered. We provide assistance in completing applications for funding and down payment assistance. Our staff includes a housing counselor, who is trained to meet national standards (not HUD certified), so we are able to assist homeowners as they navigate the home buying process. WPHD’s mission is to expand affordable housing opportunities across the state, for all household types and backgrounds.

5. How does your organization use collaboration with other local community organizations to support the proposed project?

A. List the committees, groups, or meetings your organization participates in. For recurring meetings, the expectation is that you list organizations where your agency is present at 75% or more of meetings.

In Rock County, we attend regular Housing Authority and Planning and Development meetings, but we do not attend 75% or more of regularly held meetings. If required, we attend committee and council meetings related to particular projects. We work closely with City staff to identify properties for rehab.

B. Describe how the collaborations listed help to develop support for the proposed project (such as enhanced access to services needed by project clients, a shared scarce resource, or improved public policy). Meetings with committees and staff in Rock County ensures that the availability of our programs is better known and expands those who might contact us for assistance in the purchase of homes through this project or for other housing needs they might have.

WPHD works in partnership with Rock County to administer the CDBG/HOME rehab program, as well as Down Payment Assistance program. WPHD is also the administrator of the HOME Start DPA program funded by the Realtors Association of South Central Wisconsin. Our partnerships and participation in the area keeps us tuned into funding opportunities, resources, and community needs.

87 D. FINANCIAL FEASIBILITY

1. Provide a copy of the latest Budget Summary for your organization. A. Detail by line item the applicant’s proposed project budget separating requested HOME funding from additional agency funding dedicated to the project. See attached detailed budget B. Explain in narrative form how HOME funds will be used as shown in the budget summary and budget worksheets (e.g. specific positions, type of communication costs, type of supplies, description of equipment items in support of direct services). If your program generates program fees or program income, explain how these dollars are generated (ex. late fees, counseling fees, etc.). For each position for which you are requesting full or partial HOME funding, attach a current job description that includes a list of the duties and minimum qualifications for filling the position.

WPHD will use a combination of construction loan funds and HOME funds to complete the project. For each home, we are proposing to use $110,000 in loan funds and $100,000 in HOME funds to purchase and rehab the homes. We expect an average sales price of $145,000. After paying for closing costs and fees, we would expect to have proceeds from the sale that will be returned or used for future projects. All staff costs are covered by the developer’s fee included as part of the development budget. These costs are higher than prior years due to rapidly rising construction costs. On the other hand, our expected sales prices have continued to increase as well, speaking to the improving health in the market.

In addition to the HOME funds requested, we will utilize construction financing from a lender, as well as some WPHD funds. We have an established transactional line of credit for projects such as this with Forward Community Investments. We submit project-specific loan requests for this line when the HOME contract is finalized. WPHD has received funds from FCI each time we have requested them and they will continue to support our work in this area. However, FCI cannot provide a project-specific lending commitment for these properties so far in the future.

3. If the proposed project is funded at a level lower than requested, at what amount of funding can the sponsoring agency still deliver meaningful service? Due to the limited availability of resources it is often necessary to fund proposed projects at levels below the levels requested. 88 Please describe a reduced level of funding at which effective service can be delivered and what reductions in your budget can be made.

If less funding is available, we will likely complete one home instead of two. If a partial award on the second home is available, we could complete the first home and then use any excess proceeds from the first to complete the additional home. This would extend the time period for construction and completion.

As described above If funding is reduced, we will likely complete one home instead of two. If a partial award on the second home is available, we could complete the first home and then use any excess proceeds from the first to complete the additional home.

5. Financial Management Capability: Provide a narrative of your agency’s financial management capacity and include financial audits; describe type, frequency, findings, and resolution to findings.

WPHD has written financial policies and procedures that are reviewed by our accountants and approved by the Board of Directors. We have a contract with an outside accounting company (Numbers4Nonprofits) to complete monthly and quarterly financial statements, while WPHD staff handles the day-to-day accounting for the organization. Each year, we have an audit (including a single audit) and there are no significant findings or concerns. During the single audit, outside auditors ensure that we are following program requirements. We also have a personnel handbook that is updated regularly to reflect new requirements.

89 City of Beloit HOME RFP, Fiscal Year 2020 Wisconsin Partnership for Housing Development, Inc.

WPHD Properties – Hackett Neighborhood

335 Highland Ave Home Under Construction

321 Highland Ave & 354 Euclid Ave Proposed New Homes

340 Highland Ave Completed & Sold Home

90 City of Beloit HOME RFP, Fiscal Year 2020 Wisconsin Partnership for Housing Development, Inc.

Example New Construction Homes by WPHD

340 Highland Avenue, Beloit

Linn St, Janesville

91 SOURCES AND USES OF FUNDS Affordable New Construction Single-Family Homeownership Sources of Funds One Home Two Homes Beloit HOME funds $ 100,000.00 $ 200,000.00 Construction Financing Loan $ 110,000.00 $ 220,000.00 WPHD funds forwarded $ 10,445.00 $ 20,890.00 TOTAL SOURCES $ 220,445.00 $ 440,890.00

Uses of Funds

Acquisition (Hard Cost) Purchase Price $ - $ - Closing Costs $ - Property Tax Pro-ration $ - Subtotal $ - $ -

Rehabilitation (Hard Cost) Construction $ 200,000.00 $ 400,000.00 Construction Contingency $ 2,000.00 $ 4,000.00 Subtotal $ 202,000.00 $ 404,000.00

Soft Costs Construction Loan Fees/Interest $ 2,500.00 $ 5,000.00 Insurance $ 1,000.00 $ 2,000.00 Maintenance $ 1,200.00 $ 2,400.00 Utilities $ 1,000.00 $ 2,000.00 Real Estate Taxes $ 250.00 $ 500.00 Appraisal pre-rehab* $ - $ - Appraisal post-rehab $ 400.00 $ 800.00 Lead and Environmental Assessme $ - $ - Lead Clearance Test $ - $ - Conditions Inspection pre-purchas $ - $ - Conditions Inspection post-purcha $ 95.00 $ 190.00 Developer Fee $ 12,000.00 $ 24,000.00 Subtotal $ 18,445.00 $ 36,890.00

TOTAL USES $ 220,445.00 $ 440,890.00

Sale to Homebuyer Sales Price $ 145,000.00 $ 290,000.00 Closing Costs $ (4,500.00) $ (9,000.00) Commission $ (8,700.00) $ (17,400.00) FCI Loan Repayment $ (110,000.00) $ (220,000.00) Proceeds $ 21,800.00 $ 43,600.00 Repayment to WPHD $ (10,445.00) $ (20,890.00) Final Proceeds $ 11,355.00 $ 22,710.00

Creating Homes. Building Opportunity.

Wisconsin Partnership for Housing Development, Inc. (WPHD) is a private nonprofit corporation working to expand affordable housing through housing development, consulting, program administration, and advocacy. Since our founding in 1985, we have partnered with the public, nonprofit and private sectors in efforts to build and sustain strong neighborhoods and communities.

Single-Family Homeownership • Single-family rehab and new construction in Rock County, Dane County, and Milwaukee County, sold to low-to-moderate income families. • Construction sites are used to provide training opportunities for at-risk youth.

Affordable Rental • Secured funding and approvals in 2019 for a multi-unit new construction building in Stoughton, WI, with rent-controlled units targeted for homeless families in the local school district. • WPHD owns and manages 5 duplexes/10 units in Janesville that are rent-controlled and occupied by low-income tenants. • WPHD developed and owns a 40-unit affordable rental development in Sun Prairie with homes, townhomes, and duplexes scattered within a larger neighborhood. • Partnered with Commonwealth Development Corporation to develop affordable rental housing throughout the state utilizing low-income housing tax credits, including developments in Green Bay, Muskego, West Bend, and Janesville.

Program Administration Homeowner Rehab Programs: • WPHD administers HOME and CDBG programs for Rock County that provide rehab loans to homeowners. This allows the elderly to stay in their homes longer, improves neighborhoods, and results in healthy homes, free from lead paint and code violations that create unsafe conditions. Down Payment Assistance Programs: • Rock County Down Payment Assistance, providing zero-interest loans of up to $8,000. • Home Start Program, funded by Realtor’s Association of South Central Wisconsin Housing Foundation, providing low-interest loans of up to $4,000.

Advocacy • Founding member of Wisconsin Collaborative for Affordable housing, involvement in A Home for Everyone Conference for 25+ years, full administration of AHFE Conference since 2016. • Dane County Homebuyers Round Table / Housing Initiative Conference Committee. • National Low Income Housing Coalition, State member, representing Wisconsin.

93 2045 Atwood Ave, Ste 101A, Madison, WI 53704 • 608.258.5560 FAX 608.258.5565 • [email protected]

Example House Plans

94 116 North Few Street, Madison, WI 53703 (608)251-2551 95 116 North Few Street, Madison, WI 53703 (608)251-2551

CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL

RESOLUTION APPROVING A COOPERATIVE AGREEMENT BETWEEN THE CITY OF BELOIT AND THE HO- Topic: CHUNK NATION FOR THE COLLEY ROAD AND WILLOWBROOK ROAD BUILD GRANT PROJECT Date: May 4, 2020

Presenter: Lori S. Curtis Luther Department: City Manager Overview/Background Information The City of Beloit and the Ho-Chunk Nation intend to apply for a BUILD Grant for the capacity expansion of Colley Road and Willowbrook Road. This agreement provides a mechanism for the Ho-Chunk Nation to participate with the City for local funding requirements of these improvements through the use of Tribal Transportation Program funds. Colley Road would be improved from Willowbrook Road to Gateway Boulevard to a four-lane urban section. Willowbrook Road would be improved to a four-lane urban section from Stateline Road to Milwaukee Road.

Key Issues 1. The agreement allows for $2,400,000 of Tribal Transportation Program funding for the BUILD Grant project. 2. The BUILD Grant application is due no later than May 18, 2020.

Conformance with Strategic Plan Approval of this agreement would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy of program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable) This grant would allow the City to complete infrastructure needs for the development project with minimal local funding.

Action Required/Recommendation Staff recommends approval of the resolution

Fiscal Note/Budget Impact If successful, the City's CIP will need to be amended to include the yet to be finalized total project costs.

Attachments Resolution Cooperative Agreement

96 RESOLUTION 2020‐075

RESOLUTION APPROVING A COOPERATIVE AGREEMENT BETWEEN THE CITY OF BELOIT AND THE HO‐CHUNK NATION FOR THE COLLEY ROAD AND WILLOWBROOK ROAD BUILD GRANT PROJECT

WHEREAS, the City of Beloit entered into an Intergovernmental Agreement with the Ho‐ Chunk Nation on March 5, 2012, which was extended for two 3‐year periods of time in 2015 and 2018; and

WHEREAS, the City of Beloit entered into a Land Purchase Agreement with the Ho‐ Chunk Nation of February 18, 2013; and

WHEREAS, the City of Beloit and the Ho‐Chunk Nation will jointly apply for a BUILD Grant from the U.S. Department of Transportation to help fund the needed infrastructure improvements in the proposed development area; and

WHEREAS, the project shall involve the reconstruction and improvements of Colley Road and Willowbrook Road; and

WHEREAS, Jewell Associates Engineers, Inc. prepared the original TIGER Grant application for the Ho‐Chunk Nation and is knowledgeable of the proposed infrastructure improvements requested in the grant and has worked with the Ho‐Chunk Nation in the past; and

WHEREAS, the deadline for the BUILD Grant application is May 18, 2020; and

WHEREAS, the short timeline for completing the BUILD grant requires selecting a firm familiar with the infrastructure improvements and the ability to complete the design work in the time allowed; and

WHEREAS, it is mutually agreed that both Ho‐Chunk Nation and the City of Beloit will benefit from proposed street improvements made in the Beloit area; and

WHEREAS, it is mutually agreed that this Cooperative Agreement forms the basis for the design, real estate acquisition, utility relocation and capacity expansion of Colley Road and Willowbrook Road for the BUILD Grant Project.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Beloit, Rock County, Wisconsin, does hereby approves the “COOPERATIVE AGREEMENT NUMBER: 04‐2020” between the City of Beloit and the Ho‐Chunk Nation and authorizes the City Manager to execute the agreement and do all other things necessary to implement the purpose of this resolution.

Approved this 4th day of May, 2020.

CITY COUNCIL OF THE CITY OF BELOIT

Regina Dunkin, President

ATTEST:

Lorena Rae Stottler, City Clerk‐Treasurer

COOPERATIVE AGREEMENT NUMBER: 04-2020

City of Beloit, Wisconsin

Colley Road and Willowbrook Road BUILD Transportation Grant Project

This AGREEMENT made and entered into by and between City of Beloit, a duly incorporated city in the State of Wisconsin, (hereinafter referred to as the “City”) and the Ho-Chunk Nation, (hereinafter referred to as the “Tribe”).

SCOPE OF THE AGREEMENT: To establish a mechanism for the Tribe to participate with the City, for the reconstruction or improvements to Colley Road and Willowbrook Road. WITNESSETH: WHEREAS, in the City of Beloit, there are routes designated as Colley Road and Willowbrook Road serving the residents of the Tribe and the City; and WHEREAS, the Bureau of Indian Affairs (hereinafter referred to as the ”Bureau”) has Ho- Chunk Nation Tribal Transportation Program Funds for the Colley Road and Willowbrook Road projects which received approval by the Federal Highway Administration (FHWA), on the Tribe’s, Tribal Transportation Improvement Plan (TTIP), for fiscal years 2013 and 2020; and WHEREAS, the Bureau is required to enforce the Buy Indian Act, 25 U.S.C. 47, for all funds made available to the Bureau for the Tribal Transportation Program (TTP) as provided pursuant to Fixing America’s Surface Transportation (FAST) Act; and WHEREAS, the City does not have sufficient funding for the complete project costs of the Colley Road and Willowbrook Road projects; and WHEREAS, the City and the Tribe have agreed to share the local match costs, and WHEREAS, the City is completely responsible for the design and construction of the project; and WHEREAS, the City is responsible for maintenance of said roads; IT IS THEREFORE, MUTUALLY AGREED AS FOLLOWS: ARTICLE I – ENGINEERING DESIGN, PLANS, SPECIFICATIONS, and SUPPLEMENTAL SPECIFICATIONS by the CITY Section A. Engineering Services The City will ensure completion of engineering services, subject to available funding, including design, project plans, written specifications and development of an itemized project estimate. (1)

99 Based on the current edition utilized by the State of Wisconsin for the following: A. American Association of State Highway and Transportation Officials (AASHTO): A Policy of Geometric Design of Highway and Streets, or Wisconsin DOT Highway Design Criteria. B. Manual on Uniform Traffic Control Devices (MUTCD) or approved State manual. C. State of Wisconsin Standard Specifications for Construction and Supplemental Specifications. D. FHWA Construction Manual or Wisconsin DOT equivalent. The City will obtain all necessary Archaeological and Environmental clearances, required Rights of Way and permits, and fulfill public involvement requirements, as specified by local, state, and federal laws for projects utilizing local and state government funding, and Federal Highway Trust Funds, along with any additional requirements from the State of Wisconsin DOT, prior to soliciting the construction portion of this project. The City shall contact the Bureau of Indian Affairs Environmental Specialist at 715-682-4527 to coordinate environmental and historical clearances. When complete, the plans and specifications will be attached hereto as Exhibit A, and shall become part of this Cooperative Agreement. Section B. Construction, Construction Engineering and Testing The City will take full responsibility for the construction, construction engineering and testing, subject to available funding. All requirements of the construction contract will meet or exceed applicable regulations and the requirements of the BUILD Transportation Grant as defined in the Federal Register/ Vol. 85, No. 37 / dtd. February 25, 2020. ARTICLE II – ADMINISTRATION Section A. Notification Prior to commencement of construction, the Tribe will provide the City with the name(s) and contact information of the individual(s) who shall be designated as the Tribal Representative(s) for all purposes under this Agreement. Unless notified otherwise Jon Schrader, Brett Blackdeer, Ted Walczak and Ron Poppie will be the Tribal Representatives for this project. The City will inform at least one of the Tribe’s representative on the following: unforeseen problems, current project status (quarterly), archaeological clearances, environmental clearances, right-of-way clearances, final plan approval, award of construction contract, substantial completion of project (95%), and project completion. The City will provide the Tribe with a complete set of signed plans. The City will provide to the Tribe a revised schedule of the Estimated Cost once the contract for construction is awarded.

(2) Cooperative Agreement Number 4-2020 100 In the event that a change occurs that is not within the original scope of this Agreement, the City will immediately notify at least one of the Tribe’s representative or in the event that unresolved problems should occur that prevent the successful completion of this project, the City will immediately notify at least one of the Tribe’s representative. Section B. Indian Preference Part 1. Prime Contractor Indian Preference for prime contractor shall take precedence over other socioeconomic program requirements that are established by Title 23 U.S.C., section 140, Equal Employment Opportunity requirements, the State or local ordinances. Part 2. Indian Preference Contract Clause The City will implement into all contracts for this project the following language for Indian Preference: Indian Preference. The contractor agrees to give preference to Indians who can perform the work required, and to the extent feasible consistent with training opportunities, regardless of age (subject to existing laws and regulations), sex, religion, or tribal affiliation, for training and employment opportunities under this contract. The contractor also agrees to give preference to Indian organizations and Indian owned economic enterprises in the awarding of any subcontracts consistent with the efficient performance of this contract. The contractor shall maintain and provide to the HCN Department of Labor, such records as are necessary to indicate compliance with this paragraph. ARTICLE III – SCOPE OF PROJECT The project shall involve the reconstruction or improvements of Colley Road and Willowbrook Road. The specific scope of the project in terms of lineal mileage and cost will be determined by the City and the Tribe prior to construction. In no event will the Tribe be obligated to contribute more than $2,400,000.00 of Tribal Transportation Program funds to the project ($2,000,000.00 obligated and $400,000.00 2020 funds) unless additional funds become available and approved by the appropriate Ho-Chunk Nation government official or governing body. ARTICLE IV – ACCEPTANCE OF WORK Section A. Payment The Tribe will accept itemized partial payment estimates for construction and engineering deliverables for the project. The Tribe will approve the payment estimates and make payments to the City up to the amount obligated for local match and engineering by this Cooperative Agreement. Payments shall be tendered not later than 45 days after receipt of the invoice.

(3) Cooperative Agreement Number: 04-2020

101 Section B. Inspection The Tribe will perform timely inspections of the project. The Tribe will immediately notify the City in writing concerning any defects or problems observed. The Tribe in conjunction with the City has final authority on the acceptance of work and materials for the project. Section C. Final Acceptance The City will invite the Bureau to attend final inspection, and will provide the Bureau with an itemized over run/under run statement, and any documentation used by the FHWA, State or City accepting the completed project from the Prime Contractor. ARTICLE V – COMPLETION of the COOPERATIVE AGREEMENT The City shall be responsible for all acts and functions necessary to cause the fulfillment of this Agreement by October 31, 2024. ARTICLE VI – FUNDING If the City or the Tribe should withdraw from the project due to a lack of full or partial funding or an unsuccessful BUILD Grant application this agreement may be terminated by any party and a new agreement can be negotiated. The Ho-Chunk Nation shall contribute $2,400,000.00 of TTP funds towards the project; the balance of the local match will be contributed by the City. The Bureau reserves the right to perform an audit on the project upon completion. ARTICLE VII – MAINTENANCE The City will perform maintenance of project upon completion as required by Title 23, U.S.C., Highways, section 116, and as required by the State of Wisconsin DOT. ARTICLE VIII – CLAIMS Nothing in this agreement shall affect, modify, diminish or otherwise impair the sovereign immunity from suit enjoyed by the Tribe; or authorize or require the termination of any existing trust responsibility of the United States with respect to Indian people. All employees of the City and all persons employed by the City in the performance of all functions of this cooperative agreement shall not be considered employees of the Tribe. All claims that arise under the Workers Compensation Act of the State of Wisconsin on behalf of the employees while so engaged and all claims made by any third parties as a consequence of any act or omission on the part of the employees while so engaged on any engineering, construction or services provided as covered under this agreement shall in no way be the obligation or responsibility of the Tribe.

(4) Cooperative Agreement Number: 04-2020

102 ARTICLE IX – AGREEMENT APPROVAL Section A. Approval Before this agreement shall become binding and effective, it shall be approved by the Ho- Chunk Nation and receive approval of such City Officers as the law may provide. Section B. Changes Any change that causes a deviation from this Cooperative Agreement must be agreed to by all parties in Section A. Approval, and must be attached to this agreement by addendum. IN TESTIMONY WHEREOF the parties have duly executed this agreement by their duly authorized officer(s)

Date: ______Date: ______

CITY OF BELOIT HO-CHUNK NATION

By: ______By: ______Lori Curtis Luther, City Manager Karena Thundercloud, Vice President

ATTEST:

By: ______Lorena Rae Stottler, City Clerk

APPROVED AS TO FORM:

By: ______Elizabeth Krueger, City Attorney

I hereby certify that there are sufficient funds available to pay the liability incurred by the City of Beloit pursuant to this agreement.

By: ______Eric R. Miller, City Comptroller

103 (5) Cooperative Agreement Number: 04-2020

104

CITY OF BELOIT REPORTS AND PRESENTATIONS TO CITY COUNCIL

Topic: RESOLUTION SUPPORTING THE CITY OF BELOIT'S 2020 BUILD GRANT APPLICATION

Date: May 4, 2020

Presenter: Lori S. Curtis Luther Department: City Manager Overview/Background Information The City of Beloit and the Ho-Chunk Nation intend to apply for a Better Utilizing Investments to Leverage Development (BUILD) Grant for the capacity expansion of Colley Road and Willowbrook Road. The approved Cooperative Agreement provides a mechanism for the Ho-Chunk Nation to participate with the City for local funding requirements of these improvements through the use of Tribal Transportation Program funds and funds associated with the Intergovernmental Agreement. Colley Road would be improved from Willowbrook Road to Gateway Boulevard to a four-lane urban section. Willowbrook Road would be improved to a four-lane urban section from Stateline Road to Milwaukee Road.

Key Issues 1. The local match sources will be: $2,400,000 of Tribal Transportation Program funding and $2,000,000 for funding associated with the Intergovernmental Agreement for a total local match of $4,400,000. 2. Build grant funding is highly competitive. Grant administrative staff have also indicated that applications which propose larger local shares receive more positive consideration despite local matches not being required. 3. The Project will be titled Beloit Gateways to Opportunity. 4. On May 4, 2020 Council entered into a Cooperative Agreement with the Nation that set forth the conditions for the application. 5. The BUILD Grant application is due no later than May 18, 2020. Conformance with Strategic Plan Approval of this agreement would conform with the stated purpose of the following strategic goal: Goal #1 – Create and Sustain Safe and Healthy Neighborhoods Goal #2 – Create and Sustain a High Performing Organization Goal #3 – Create and Sustain Economic and Residential Growth Goal #4 – Create and Sustain a High Quality of Life Goal #5 – Create and Sustain High Quality Infrastructure and Connectivity Goal #6 – Create and Sustain a Positive Image, Enhance Communications and Engage the Community Sustainability (If applicable, briefly comment on the sustainable long term impact of this policy or program related to how it will impact both the built and natural environment. Consider whether the policy of program will reduce dependence upon fossil fuels, reduce dependence on chemicals and other manufacturing substances that accumulate in nature, reduce dependence on activities that harm life sustaining eco-systems, and/or meet the hierarchy of present and future human needs fairly and efficiently. Write N/A if not applicable) This grant would allow the City to complete infrastructure needs for the development project with minimal local funding.

Action Required/Recommendation Staff recommends approval of the resolution

Fiscal Note/Budget Impact It is expected that the Ho-Chunk Nation's financial commitment to the project will meet the 20% match requirement, however, the City of Beloit may need to contribute a portion of the local funding match if the grant is awarded. If successful, the City's CIP will need to be amended to include the yet to be finalized total project costs. Attachments Resolution Notice Of Intent to Apply 105

RESOLUTION 2020‐074

RESOLUTION AUTHORIZING AND SUPPORTING THE CITY OF BELOIT’S 2020 BUILD GRANT APPLICATION

WHEREAS, the Ho‐Chunk Nation and the City of Beloit are working together on a large scale economic development project on 73.5 acres in the City of Beloit, WI; and

WHEREAS, the proposed development will include several labor intensive businesses, including a casino, a hotel, a conference center, an entertainment venue, and retail stores; and

WHEREAS, the proposed development will generate an estimated 1,500 jobs, with additional jobs coming from other developments expected to arise in proximity to the Ho‐Chunk Nation core development; and

WHEREAS, the City of Beloit is an Economically Distressed Area with long‐term unemployment at an elevated level well above the national and state averages; and

WHEREAS, the City of Beloit and the Ho‐Chunk Nation and other partners are working together to create opportunity and a sustainable revenue stream to enable prosperity for residents of the City of Beloit and surrounding area, and members of the Ho‐Chunk Nation; and

WHERAS, in April of 2020 the U.S. Department of Interior Bureau of Indian Affairs issued a Record of Decision finding that that a gaming establishment would be in the best interest of the Ho‐Chunk Nation at the proposed site; and

WHEREAS, extensive transportation infrastructure improvements on streets and roadways adjacent to the development are needed to provide sustainable, multimodal access to the development area, creating ladders of opportunity for area residents; and

WHEREAS, on May 4, 2020 the City of Beloit entered into a Cooperative Agreement with Ho‐Chunk Nation that set forth the conditions for the City and Ho‐Chunk to jointly apply for a Better Utilizing Investments To Leverage Development (BUILD) Grant to help fund needed transportation infrastructure in the proposed development area; and

WHEREAS, despite there being no match required for eligibility the City of Beloit and Ho‐ Chunk Nation desires to make the BUILD Grant application as competitive as possible by contributing local matching funds.

NOW, THEREFORE, BE IT RESOLVED that the City of Beloit City Council does hereby support the City of Beloit's Beloit Gateway to Opportunity 2020 BUILD Grant application for infrastructure improvements to provide access for workers and visitors and enable the success of the planned economic development project. 106

BE IT FURTHER RESOLVED that the City of Beloit City Council does hereby authorize the City Manager to submit an application or any other necessary documents for a 2020 BUILD Grant to the U.S. Department of Transportation, which includes a $4,400,000 match commitment of Ho‐Chunk and City of Beloit funding.

Adopted this 4th day of May, 2020 CITY COUNCIL OF THE CITY OF BELOIT

______Regina Dunkin, President

Attest:

______Lorena Rae Stottler, City Clerk‐Treasurer

107

NOTICE OF INTENT TO APPLY FOR EXTERNAL FUNDING

DEPARTMENT: ECONOMIC DEVELOPMENT

DATE: May, 4, 2020

FUNDING SOURCE: U.S. DEPARTMENT OF TRANSPORTATION

NAME OF GRANT: BETTER UTILIZING INVESTMENTS TO LEVERAGE DEVELOPMENT (BUILD)

AMOUNT OF PROPOSED GRANT: $12,010,731

LOCAL MATCH: $4,400,000

PURPOSE OF GRANT: RECONSTRUCTION AND IMPROVEMENTS OF COLLEY AND WILLOWBROOK ROAD

ADDITIONAL INFORMATION CAN BE OBTAINED BY:

ANDREW JANKE, ECONOMIC DEVELOPMENT DIRECTOR CITY OF BELOIT 100 STATE STREET BELOIT, WI 53511 608-364-6748 [email protected]

108