Preview Conference 2021 Making Sense of the Basics: Transitioning from COVID to Traditional Service June 8, 2021

6/8/2021

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 1

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 2

Meal Counting and Claiming

. Applicable Waivers for SY21-22 • #85 SSO during the 21-22 School Year • #87 Non-congregate meals • #88 Meal Times • #89 Parent/Guardian Pick-Up

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Basics of Meal Counting and Claiming

One lunch per student per day

Second breakfast allowed (plan one breakfast per child per day)

Acceptable Meal Counting Methods

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 4

Key Points Meals counted must: 1. Meet the meal pattern requirements 2. Are served to eligible students 3. Are counted daily by category

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 5

Acceptable Meal Count Methods

The counting Meals are served, All students have procedure does counted and claim Second meals are equal access to not overtly identify for eligible not claimed meals a student's students only eligibility

Meals are served Staff responsible Daily edit checked to students by for meal counting Only reimbursable are completed appropriate have been trained meals are claimed age/grade group

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 6

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Correctly Counted at POS

Cashier . Correctly identifies student status . Identifies second student meals

Understands Offer vs Serve . Identifies a reimbursable meals . Correctly records non- reimbursable meals

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future

What Point of Service Method will you use to count meals?

Check all that apply.

Georgia Department of Education School Nutrition Program | Fueling Georgia’s Future 8

Point of Service (POS)

Line Area Customers Milk Other Point of Happy go through component components Service – Customer to receive selected selected End of Line meals

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Cafeteria

Classroom

Models Hallway of Service Curbside Pick-up

Curbside with Parent Pick-up

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 10

Alternative Points of Service

Under Congregate Under Non-Congregate Classroom Parent Pick Up Hallway Curbside Courtyards Field Trips

MyGaDOE SNO>SAM>Edit SAM>SAI Page

State Guidance on Federal Regulations

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Unacceptable Meal Counting Systems

1. Attendance, Tray and/or Classroom Counts

2. Meal counts taken somewhere other than Point of Service

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 13

Non-reimbursable Meals

1. Adult meals 2. A la Carte items 3. Second lunches

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 14

Is this an Acceptable Meal Counting System at the POS?

Georgia Department of Education School Nutrition Program | Fueling Georgia’s Future 15

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Activity 1. Claims based on meal counts taken in the morning 2. Claims based on attendance records 3. Meal counts based on the number of tickets/tokens sold or the number of meals paid for in advance 4. Number of free and reduced-price meals claimed based on the number of students eligible to receive such meals 5. Meal counts taken at the beginning of the serving line without checking that the meals served are reimbursable

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 16

Internal Controls

. Edit Checks on Meal Consolidation Summary Forms . Onsite Review or Monitoring Forms required by Feb. 1

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future

Monthly Claims for Reimbursement

. Due Date – 20th of each month . SSO claimed under SSO . Snack claimed under NSLP

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 18

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Record Maintenance

. 5 years + the current year . Safe location . Safe from damage

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 19

Develop Implement procedures procedures

Summary Prevent Use acceptable counting, coding discrimination and payment methods

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 20

Seamless Summer Reminders

. Daily POS meal counts are required . Free SFSP rate for breakfast and lunch meals . Afterschool snack claimed under NSLP . No community sites . No weekend or holiday meals

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future

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National School Lunch Reminders

. Claim by eligibility . NSLP reimbursement rate . Contact your AC if you are staying on NSLP

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future

Afterschool Snack Reminders

#93 Waiver for Area Eligibility in the Afterschool Programs . Enrichment activity must be included . Snack is only available on school days

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future

Resources

Training Catalog - GaDOE SNP Website

Attachment J – Collection and Service Procedures (posted annually)

Attachment K – State Prototype Meal Accountability Procedure (posted annually)

USDA Meal Counting and Claiming Manual (published April 1991)

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 24

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SY 22 Waivers

1. Waiver to Operate SSO through SY22 and Non-Congregate and Meal Time Requirements (#85, 86, 87, 88 & 93) 2. Parent Pick-up Waiver SY 22 (#89) 3. Meal Pattern Flexibilities Waiver SY 22 (#90 & 92) 4. Onsite Monitoring Waiver SY22 (#94)

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future 25

Free and Reduced Applications and Verification

. Not Applicable for Seamless Summer Option, at this time

. FNS 742 Verification Summary Report is required to be completed for all SFAs

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future

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Learning Codes

Event Name: Preview Conference Session 1: Meal Counting and Claiming Event Date: June 8, 2021 Hours: 2 hours Learning Code: 3310 (Meal Counting and Claiming)

Richard Woods, Georgia’s School Superintendent | Georgia Department of Education | Educating Georgia’s Future

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