GOLD COAST WATERWAYS STEERING COMMITTEE STEERING COMMITTEE MEETING Friday, 25 November 2011
Present: Transport and Main Roads: Russell Witt, Kimberly Foster, Brian McRae Department of Employment, Economic Development and Innovation: Rebecca Andrews Department of Environment and Resource Management: Stephanie Hardy Gold Coast City Council: Darren Scott, Richard Clarke Marine Queensland: Don Jones (A/Chair) Apologies: John Lane (DERM), Patrick Quirk (TMR)
Item Notes Action, Decision, (s ee below for table of abbreviations) Key Outcome 1 Minutes & Actions • Don Jones, as acting Chair, welcomed Rebecca Andrews from DEEDI to her first meeting, replacing Malcolm Letts, and congratulated her on her recent appointment as the 2 nd Executive Regional Director, reporting to Malcolm, but based on the Gold Coast. • The draft minutes for the 23 September 2011 meeting were approved without amendment. • Actions were reviewed and amended as noted on the attached registers. 2 Working Group Reports • The minutes of the Dredging Working Group for their meeting of 08 November 2011 were tabled and accepted without amendment.
• In relation to Action 29 of the DWG minutes, the WSC was briefed regarding the pending arrival of the Clipper Yachts Race. Russell Witt reported that MSQ had been in contact, through the Southport Yacht Club, with representatives for the race and that current survey information was being delivered along with a Key Outcome 19 briefing by the MSQ Area Manager regarding navigational access.
• In relation to Action 32 of the DWG minutes, the WSC approved the recommended changes to the 2011/12 program to allow for the dredging of Key Outcome 20 emergent shoaling in the North Channel east of Crab Island as a variation to Action 57 the current Seaway project using McQuade Marine No. 2.
• Darren Scott noted that value for money was an important consideration when approving projects and if it couldn't be demonstrated there needs to be consideration of alternatives or money be held back for other priority projects or Action 58 subject to the Broadwater Masterplan outcomes.
• The WSC was advised of a recommended change to Schedule 3 of the MOU regarding the DWG membership. The WSC noted that this had been discussed with and accepted by the DEEDI and GCCC WSC delegates and that it Action 59 followed from advice from the DEEDI DWG representative that alternative arrangements should be considered. Decision 10 • The minutes of the Destinations, Access and Management Working Group meeting of 03 November 2011 were tabled and accepted without amendment. • The WSC noted that a consultant had been appointed for the Seaway Diver Access study and that stakeholder workshops will be held. Key Outcome 21 • The minutes of the Marine Industry Planning and Major Development 02/02/2012 Page 1 of 11
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Item Notes Action, Decision, (s ee below for table of abbreviations) Key Outcome Projects Working Group meeting of 09 November 2011 were tabled and accepted without amendment.
• In relation to the actions, the WSC accepted the recommendation of the MIPMDPWG to include a DEEDI and a DERM representative on the Project Management Team (PMT), subject to the consent of the officers and/or their Action 60 managers as appropriate. 3 Broadwater Masterplan • The WSC officially signed the Project Initiation Plan (PIP) for the Broadwater Key Outcome 22 Masterplan. • The WSC was briefed on the status of the nomination process for the Broadwater Community Reference Group (BCRG) that is being established to support the Broadwater Masterplan. • The WSC discussed and accepted the project management strategy prepared Key Outcome 23 by GCCC and TMR officers in consultation with the three WGs. Action 61 • The WSC noted that PMT representatives would be attending an upcoming community evening in Southport being held in conjunction with Coastcare week to provide information about the Broadwater Masterplan. 4 General Business • Kimberly reported that TRM would be writing to the Director General’s of Action 62 DEEDI and DERM to confirm their delegates for the WSC and the WGs. • Don Jones reported that The Boat Show, produced by Marine Queensland for Brisbane 31 (Channel 44), had produced a segment on the WSC and the Broadwater Masterplan. 5 Wrap-Up • The actions and key outcomes were reviewed and accepted Decision 11 • The WSC approved a 2012 meeting schedule, as reflected below Action 63
Forward Meeting Schedule 03 Feb 2012 23 Mar 2012 25 May 2012 20 Jul 2012 28 Sep 2012 30 Nov 2012
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Outstanding Actions
No. Meeting Action Action Officer Due Date Status
06 2010-07-23 Prepare FAQs (Frequently Asked Questions) relevant to the WSC, for posting on Brian McRae & Richard Clarke 17/10/2011 the TMR website, in consultation with appropriate TMR and GCCC communications officers 35 2011-03-25 Provide a timeline for milestones in relation to the Sand Management Plan Brian McRae 25/11/2011 43 2011-06-22 Organise a meeting of relevant government officers to discuss issues related to John Lane 25/11/2011 approval of the Sand Management Plan 48 2011-09-23 Schedule a WSC discussion on procurement, following completion of Action 43 Brian McRae 25/11/2011 57 2011-11-25 Inform TMR officers to proceed with a variation to the current Seaway project to Brian McRae 02/12/2011 address shoaling in the North Channel east of Crab Island 58 2011-11-25 TMR officers to provide a report considering value for money of outstanding Brian McRae 04/02/2012 2011/12 projects and any associated value creating strategies, in addition to consideration of need and other associated projects. 59 2011-11-25 Amend Schedule 3 of the MOU in accordance with Decision and table for WSC Brian McRae 04/02/2012 acceptance 60 2011-11-25 Invite DEEDI and DERM officers to participate in the Project Management Team Brian McRae 02/12/2011 for the Broadwater Masterplan and amend project documentation as appropriate. 61 2011-11-25 Instruct the PMT to proceed with procurement of services and related activities to Brian McRae 04/02/2011 support the Broadwater Masterplan, in accordance with the approved project Richard Clarke management strategy and provide an update at the next WSC meeting. 62 2011-11-25 Report on the outcome of correspondence regarding confirmation of WSC Brian McRae 04/02/2011 delegates. 63 2011-11-25 Advise the WG chairs of the 2012 meeting schedule as approved by the WSC Brian McRae 02/12/2011
Note: Italic font above reflects amendments made to actions from previous meetings
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Completed Actions
No. Meeting Action Action Officer Accepted
01 23/07/2010 Discuss funding agreement Sch 2 (project proposal) with working groups and revise accordingly, Brian McRae & Richard Clarke 17/09/2010 also incorporating feedback from WSC (risk, urgency, etc.) 02 23/07/2010 Develop key messages and media strategy to use in conjunction with Seaway dredging and other Brian McRae & Richard Clarke 17/09/2010 projects 03 23/07/2010 Consider how confidential minutes can be appropriately handled Brian McRae & Richard Clarke 17/09/2010 Brian and Richard to jointly prepare a “protocol” for review by the WSC 04 23/07/2010 Brief Regional Development Australia on Waterways Steering Committee initiative Darren Scott 17/09/2010 Action officer changed from Andrew to Darren at WSC 01 05 23/07/2010 That a meeting be organised out-of-session, and as soon as possible, between TMR (Patrick), Russell Witt 19/11/2010 GCCC (Darren) and MQ (Don) to discuss: • Progressing the preparation of a communication strategy, including the possibility of providing content on the TMR website or elsewhere; • Media related to the West Crab Island dredging project; • GCCC Sand Management Strategy paper; and • Marine Queensland funding. 07 23/07/2010 Brief Industry Advisory Group regarding the WSC Don Jones 19/11/2010 08 23/07/2010 Advise the TMR project manager for the West Crab Island project that the requested budget Brian McRae 17/09/2010 amendment has been approved to allow works to commence as soon as possible with deposition of material offshore from Surfers Paradise 09 23/07/2010 Ask the MIPMDPWG to review various planning initiatives related to the southern Broadwater Brian McRae & Richard Clarke 17/09/2010 and map a possible process for pulling these various initiatives together into a unified plan 10 23/07/2010 Prepare a briefing note for the Minister for Transport regarding the GCCC Sand Management Brian McRae 17/09/2010 Strategy paper 11 17/09/2010 Advise the Dredging Working Group of the WSC approval of the proposed revisions to the Brian McRae 19/11/2010 program and ask TMR, as project manager, to proceed as soon as possible with tendering for a Seaway dredging project to commence in June, or earlier if practical. 12 17/09/2010 Amend the model prepared by the Planning WG for a Broadwater Master Plan process to reflect Brian McRae & Richard Clarke 19/11/2010 discussions by the WSC
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No. Meeting Action Action Officer Accepted
13 17/09/2010 Prepare Terms of Reference for a master plan: Brian McRae & Richard Clarke • Reflecting a holistic – triple bottom line – approach; • Addressing scope, both geographic and expectations/outcomes; and • Suggesting a potential WSC role, without precluding governance decisions Circulate the draft to: • The WSC initially; 19/11/2010 • The three WGs subsequently, out of session; and • Table for discussion at the next WG meetings, as appropriate based on the progression of discussions between Council and the State 14 2010-09-17 Establish pages on the TMR website that provide access to WSC documents such as agendas Brian McRae 25/11/2011 and minutes, and other relevant information, including FAQs. 15 2010-11-19 Provide a brief account (half dozen bullet points) of the circumstances related to an increase in Patrick Quirk 04/02/2011 the price of the Jacobs Well project, to assist with reporting to Council 16 2010-11-19 Prepare a paper on dredging options and issues, including contractual risk allocation for Paul Stenhouse 04/02/2011 contingencies such as stand-by, which considers Council practices with a view to identifying process improvements that contain budget creep or scope degradation. 17 2010-11-19 Investigate the possibility of tendering for the Seaway Entrance project based on a defined Paul Stenhouse 04/02/2011 outcome for a fixed price (m3 delivered), as opposed to a variable rate ($/m3), and proceed with this option if considered viable and if project timing will not be unacceptably delayed, or, report on the findings prior to tendering if this is infeasible or otherwise inadvisable. 18 2010-11-19 Organise a meeting of appropriate Queensland Government officers to scope issues related to Brian McRae 04/02/2011 progressing long-term “strategic” approvals for dredging 19 2010-11-19 Advise project manager to proceed with Jacobs Well project ASAP against the approved budget, Brian McRae 04/02/2011 and to progress the Seaway Entrance project tender such that the contract is awarded prior to 30 March 2011. 20 2010-11-19 Advise secretariat for the DAMWG of the typographical error in the minutes Brian McRae 04/02/2011 21 2010-11-19 Pending outcome of a report to Council, Council to write to Queensland Government (DIP) about Richard Clarke 22/06/2011 undertaking necessary planning work at Steiglitz to address recognised strategic objectives through a planning scheme amendment or other statutory planning framework in a timely manner. 22 2010-11-19 Advise secretariat for the MIPMDPWG of the need to correct the attribution to MQ Don Jones 04/02/2011
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No. Meeting Action Action Officer Accepted
23 2010-11-19 Respond to Minister Boyle Richard Clarke 04/02/2011 24 2010-11-19 Invite DIP to nominate an officer to discuss WSC participation Patrick Quirk 04/02/2011 25 2010-11-19 Provide a presentation on possible funding opportunities Frances Bottle 25/03/2011 26 2010-11-19 Send invitations for 2011 WSC meetings and communicate schedule to WG chairs Brian McRae 04/02/2011 27 2011-02-04 Organise a meeting of appropriate officers from TMR, GCCC and possibly industry Paul Stenhouse 23/09/2011 representation as nominated by MQ, to discuss issues related to a strategic procurement process for long-term network dredging services 28 2011-02-04 Liaise with appropriate GCCC officers regarding foreshore management planning to complement Brian McRae 25/03/2011 the dredge management plan submission 29 2011-02-04 Advise the Steering Committee of progress on the Jacobs Well and Seaway Entrance dredging Paul Stenhouse 25/03/2011 projects 30 2011-02-04 Have a discussion with the Chair for the DAMWG regarding the circumstances related to the Darren Scott 25/03/2011 cancellation of the January WG meeting 31 2011-02-04 Delegates to consider the attendance record for their agencies and pursue any corrective All WSC delegates 25/03/2011 actions, as appropriate. 32 2011-02-04 Engage chair in a discussion about arrangements for a 2-3 hour strategic planning session. Darren Scott 22/06/2011 33 2011-25-03 Send follow up letter from GCCC to Treasurer regarding Steiglitz and Broadwater master plans Darren Scott 22/06/2011 34 2011-25-03 Provide RDA guidelines and website to WSC secretariat, for distribution to WSC members, to Malcolm Letts 22/06/2011 facilitate further discussion of applying for funding at next WSC meeting and/or strategic planning Brian McRae session 36 2011-25-03 Consult respective WG delegates, and as necessary proxies for the WGs or WSC, to ensure that All WSC delegates 22/06/2011 they have appropriate authority for the role and are able and willing to demonstrate adequate commitment to the roles 37 2011-03-25 Report on the potential for the WSC to be formally included in consultation prior to the release of Russell Witt 23/09/2011 findings in relation to the TMR Waterways Management review. 38 2011-25-03 Ensure media opportunities regarding the two dredging projects effectively promote the WSC. Russell Witt 22/06/2011 Consider engaging political representatives in a media event. 39 2011-25-03 Confirm details of Director General TMR’s commitment to improved access for divers at The Russell Witt 22/06/2011 Seaway 40 2011-25-03 Consultant brief for commercial operators study to be circulated to WSC for review and comment Richard Clarke 22/06/2011 prior to advertisement
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No. Meeting Action Action Officer Accepted
41 2011-25-03 Schedule a half-day strategic planning session with WSC and DLGP representative Russell Witt 22/06/2011 42 2011-25-03 Contact Bill Gilmore regarding attendance at next WSC meeting and strategic planning session Darren Scott 22/06/2011 and ensure that he feels adequately briefed to participate in a discussion regarding what DLGP can offer to, and get from, the WSC 44 2011-06-22 Confirm the nature of the restructuring and its relationship to the MIPMDPWG membership as Brian McRae 23/09/2011 established in the WSC MOU 45 2011-06-22 Report on DEEDI views in relation to the MIPMDPWG membership following recent restructuring Malcolm Letts 23/09/2011 46 2011-06-22 Advise key industry stakeholders regarding the role of the WSC Don Jones 23/09/2011 47 2011-06-22 Forward the regular report provided to the Queensland Recreational Boating Council regarding Paul Stenhouse 23/09/2011 boating infrastructure projects to the WSC and its WGs 49 2011-09-23 Amend Schedule 5 of the MOU, “Core Membership”, to reflect DEEDI, not DIP, as the Brian McRae 25/11/2011 organisation associated with the “Planning Representative” Role or Interest 50 2011-09-23 Provide a copy of the MOU, with amended Schedule 5, to the DEEDI delegate for discussion with Brian McRae 25/11/2011 the Coordinator General’s office 51 2011-09-23 Provide contact details for the officer nominated to be the Planning Representative for DEEDI on Malcolm Letts 25/11/2011 the MIPMDP Working Group to the WSC secretary 52 2011-09-23 Amend the DAM WG minutes (29/08/11) to address potential issues regarding probity in relation Richard Clarke 25/11/2011 to commercial matters, circulate amendments to the WSC, and discuss WSC protocol concerns with the WG chair 53 2011-09-23 Amend the MIPMDP WG minutes (14/09/11) to address potential issues related to probity in Brian McRae 25/11/2011 relation to jurisdictional matters, circulate amendments to the WSC, and discuss WSC protocol concerns with the WG chair 54 2011-09-23 Prepare draft Terms of Reference for the Broadwater Masterplan, reflecting the discussion of the Kimberly Foster 25/11/2011 WSC. 55 2011-09-23 Circulate the draft Terms of Reference to the WSC for comment and finalisation at an ad hoc Brian McRae 25/11/2011 meeting in ~3-weeks time. 56 2011-09-23 Schedule an ad hoc meeting of the WSC for ~3-weeks time. Brian McRae 25/11/2011
Note: Italic font above reflects amendments made to actions from previous meetings
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Decision Register
No. Meeting Decision Status Open/Closed 01 23/07/2010 That TMR act as Chair for the WSC from July 2010 to June 2011 Noted Closed 02 23/07/2010 That key messages be prepared regarding each WSC meeting to allow rapid dissemination of Ongoing Closed meeting outcomes to interested stakeholders 03 23/07/2010 That the budget for the West Crab Island project be amended to allow the preferred tenderer to Noted Closed commence dredging as soon as possible, with placement of dredged material offshore from Surfers Paradise 04 23/07/2010 That the WSC should take a role in reviewing various planning initiatives related to parts of the Noted Closed southern Broadwater and explore opportunities to facilitate a comprehensive and coordinated plan for the area 05 17/09/2010 All future WSC meetings to be held on the Gold Coast Noted Closed 06 17/09/2010 That the revised program for 2010-11 and forward, as recommended by the Dredging WG, be Noted Closed accepted, with tendering for the Seaway project to proceed as soon as possible. 07 17/09/2010 That TMR, as secretariat for the GCWSC, host documents and information relevant to the Noted Closed GCWSC on its website. 08 25/03/2011 That the effective operation of the WSC and the WGs is dependent on consistent representation Noted Closed (primary delegates, not proxies) and that proxies, when required, need to have adequate authority to make commitments on behalf of the delegated representative. WSC representatives are responsible for ensuring that the delegates for their party act accordingly. 09 23/09/2011 That, pursuant to machinery of government changes, Schedule 5 of the WSC MOU, “Core Noted Closed Membership”, be amended to reflect that DEEDI, not DIP, is the organisation associated with the “Planning Representative” Role or Interest on the MIPMDP Working Group. 10 25/11/2011 That Schedule 3 of the WSC MOU, “Core Membership”, be amended by removing the DEEDI Noted Closed (Project Development and Facilitation) member and adding an additional GCCC (Engineering Services) member. 11 25/11/2011 The WSC approved a meeting schedule for 2012 Noted Open
Note: Italic font above reflects amendments made to actions from previous meetings
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Key Outcomes No. Meeting Key Outcome 01 23/07/2010 The Gold Coast Waterways Steering Committee held its first meeting on 23 July 2010, following the signing of the Memorandum of Understanding (MOU) earlier in the month. The MOU is the culmination of approximately 1-year of discussions and planning that were initiated by the Minister for Transport and the Gold Coast City Council Mayor when they entered into a Heads of Agreement. The inaugural meeting marks the formal commencement of a coordinated approach between the State, Council and the marine industry to improved management of Gold Coast waterways. 02 23/07/2010 Dredging of West Crab Island Channel is scheduled to commence in August, with funding provided jointly by the State, Gold Coast City Council and Marine Queensland as part of the Gold Coast Waterways Steering Committee initiative. The dredged sand will be deposited offshore from Surfers Paradise beach to provide foreshore nourishment. 03 23/07/2010 The Gold Coast Waterways Steering Committee does not have any unique power or responsibility; rather, it is a vehicle for improving coordination of existing powers and responsibilities held by the parties to the MOU. It is primarily concerned with effectively coordinating pooled funds contributed by the State, Gold Coast City Council and Marine Queensland to address dredging. One of the three Working Groups that support the Steering Committee is focused on dredging. While no funding has been allocated explicitly for issues such as foreshore nourishment, which is the focus of the Destinations, Access and Management Working Group, beach replenishment can provide a very cost effective solution for deposition of high-quality dredge materials. The third working group provides a forum for coordinating information about various planning initiatives and major private development proposals. There are a large number of “waterways management” issues that fall outside the defined interest of the Steering Committee; in some cases the initiative may be able to facilitate improved outcomes through improved coordination, despite a lack of ongoing Steering Committee involvement. 04 17/09/2010 The Gold Coast Waterways Steering Committee approved additional funding to extend the current West Crab Island dredging contract to include additional maintenance work in the North and South channels. This approximately doubles the funding – to nearly $2 million – and will more than double to the sand supplied for nourishment of Surfers Paradise Beach – to greater than 60,000 cubic metres – prior to seasonal swells and will improve navigability by removing shoals adjacent to the Seaway. 05 17/09/2010 The Steering Committee noted the results of a recent expression of interest project and accepted the recommendation that proposed dredging of the Seaway Entrance should be scheduled for the end of 2010-11, when swells are typically smaller and more competitive dredging rates are likely to be available. 06 17/09/2010 The Steering Committee agreed that Transport and Main Roads, as the secretariat, should host pages on its website for the Gold Coast Waterways Steering Committee, including copies of approved minutes and agendas and ongoing development of ‘FAQs’ (frequently asked questions). 07 19/11/2010 The Steering Committee agreed to progress a meeting, as a matter of priority, regarding opportunities to progress a strategic approach to approvals for navigation channel dredging projects in Gold Coast waters. 08 19/11/2010 The Steering Committee agreed to a revised budget that will see the highest navigational priority – Jacobs Well dredging – to proceed, despite increased costs, without compromising the schedule or funding for the Seaway Entrance project. 09 04/02/2011 The Steering Committee noted that tenders for the Seaway Entrance dredging project were due on 09 February 2011 and expressed hope for a robust response to allow dredging to commence with the typically calmer June seas. 10 04/02/2011 The Steering Committee welcomed the news that there did not appear to be any major impediments to progressing a dredge management
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plan for the Gold Coast waterways channel network and that an approved plan would replace most project approvals and clear a significant impediment to long-term strategic procurement arrangements. 11 04/02/2011 The Steering Committee noted the progress towards the highest priority of improved dredging management arrangements and agreed that it was time to prepare a ‘5-year plan’ that consolidated the aims of the WSC and the articulated the contributions each party could provide. 12 25/032011 The Steering Committee noted that contracts have been let for the dredging of Jacobs Well and the Seaway and that both projects are scheduled to commence in April and be substantially progressed this financial year. 13 25/03/2011 The Steering Committee reaffirmed its commitment to developing a 5 year plan that communicates what the Waterways Steering Committee has done, what it intends to do, and how it will go about that, including environmental, social and economic considerations. 14 22/06/2011 The Steering Committee noted the good outcome represented by the tender for the Seaway Entrance, which resulted in a bundling of stand- by risk, thereby allowing an early project commencement without financial penalties.
15 22/06/2011 The Steering Committee approved the 2011/12 works program, as recommended by the Dredging Working Group, which included funding for projects in: • Seaway Entrance • Jacobs Well • Coomera River • North & South Channels
16 22/06/2011 The Steering Committee on a format and parameters for the forthcoming strategic planning session.
17 23/09/2011 The Steering Committee noted the strategic importance of the Sand Management Plan, and its potential to build on previous exercises such as the Council-funded GEMS modelling, towards improved and sustainable outcomes. 18 23/09/2011 The Steering Committee agreed on broad parameters and processes for progression of the Broadwater Masterplan, which will be used to finalise Terms of Reference, and to hold an extraordinary meeting in 3-weeks time review progress and discuss forward actions. 19 25/11/2011 The Steering Committee noted that current bathymetric conditions were suitable for the known access needs of the Clipper Yacht Race vessels and that MSQ had been proactively providing information about navigational access through Southport Yacht Club representatives. 20 25/11/2011 The Steering Committee approved amendment to the 2011/12 works program to allow dredging of emergent shoaling in the North Channel, east of Crab Island, as a variation to the Seaway dredging project that is currently underway. 21 25/11/2011 The Steering Committee noted the appointment of a consultant for the Seaway Diver Access study and plans to hold stakeholder workshops. 22 25/11/2011 The Steering Committee officially signed the Project Initiation Plan, or “PIP”, for the Broadwater Masterplan, which had been approved following an extraordinary meeting earlier in the month. 23 25/11/2011 The Steering Committee approved the Broadwater Masterplan project management strategy prepared by GCCC and TMR officers, in consultation with the three WSC Working Groups, allowing the Project Management Team to proceed with procurement activities.
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Abbreviations
BCRG Broadwater Community Reference Group DAMWG Destinations, Access and Management Working Group DEEDI Department of Employment, Economic Development and Innovation DERM Department of Environment and Resource Management DIP Department of Infrastructure and Planning DLGP Department of Local Government and Planning (formerly DIP) DWG Dredging Working Group GCCC Gold Coast City Council GCWSC Gold Coast Waterways Steering Committee IRG Industry Reference Group MIPMDPWG Marine Industry Planning and Major Development Projects Working Group MOU Memorandum of Understanding (for the Gold Coast Waterways Steering Committee) MQ Marine Queensland PIP (Broadwater Masterplan) Project Initiation Plan PMT (Broadwater Masterplan) Project Management Team RDA Regional Development Australia TMR Transport and Main Roads WG Working Group (as specified in the schedules to the MOU for the WSC) WSC (Gold Coast) Waterways Steering Committee
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GOLD COAST WATERWAYS STEERING COMMITTEE DREGDING WORKING GROUP MEETING Tuesday, 8 November 2011
Present: TMR: Trevor Carter, Brian McRae, John Bendel DERM: Daniela Teixeira, Clair Spicer-Bell, GCCC: Darren Ford, Brian Peters, Richard Clarke MQ: Don Jones
DEEDI: John Beumer Apologies
Absent: DERM: Paul Prenzler DEEDI: Ray Morrison GCCC: Kim Bowra,
Item Notes Action Date for Completion 1 Steering Committee Update / Review of Minutes and Actions • Minutes of the last meeting, outstanding actions and the meeting agenda were reviewed and accepted • Brian McRae provided an overview from the Waterways Steering Committee meeting of 23 September as well as the extraordinary meeting of the WSC on 17 October regarding the Broadwater Masterplan Study. 2 Sand Management Plan • Brian reported that Council officers had recently returned an amended version of the Sand Management Plan with expanded content in relation to foreshores. • Next steps are to do a final comprehensive edit and complete outstanding data in appendices. • Following that, the outstanding WSC action for John Lane to organise a meeting of state government officers can proceed. • Potential synergies between progression of the Sand Management Plan and the Broadwater Masterplan were acknowledged, particularly with respect to geotechnical and ecological investigations. 3 Broadwater Master Plan • Brian reported that the WSC had held an extraordinary meeting on 17 October and that a subsequent one was scheduled for 11 November. • The project Terms of Reference had been substantially progressed and were scheduled to be finalised at the 24/11/2011 Page 1 of 7
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Item Notes Action Date for Completion forthcoming meeting. • A high-level project management model was discussed and feedback from the WG was sought prior to presentation to the WSC. 4 Dredging Program Update Jacobs Well Dredging • Trevor Carter advised a progress survey was conducted in September. The survey indicated only 40% of the material has been removed from the various dredge sites. This may be due to infilling of areas already dredged.
Dredging will continue and it is now expected that the project will be completed in January 2012.
• Dredge “Port Fredrick” is relocated to Jacobs Well to assist in dredging when sea conditions on the seaway are unsuitable for dredging. • Approvals for Area B have now been finalised. Trevor has sought costs from McQuade Marine No. 2 to dispose of the material in the Roche Group bunded deposition site and to also transport the material out through the seaway. The prices received indicate it is more cost effective to place the material in the Roche Group bunded deposition site. It has been determined that the deposition site should be able to hold the extra material from area B and also any infill material.
Seaway Entrance Dredging • At the end of week 27 the dredge had removed 174,300 m3 of material from the seaway entrance and the sand shoal at the end of the south wall.
• Due to the development of the sand shoal off the end of the south wall, the dredge has been redirected to the area where it will concentrate dredging efforts when sea conditions allow. 25/11/2011 • McQuade Marine No. 2 have been advised that the total amount of material to be removed is now 260,000 m3 Action 29
Coomera River Dredging (middle reach) – 2011-12 Project
• Trevor Carter advised the DWG that approvals are now in place for this project. Trevor held discussions with DERM representatives regarding relaxation of some of the approval condition noting that the current assumption is that
McQuade No. 2 will complete the contract and the material will be taken out through the seaway. The relaxation of the conditions has been approved.
• Tender documentation for this project is with MIP with the intention at this stage to have tender documents out by the end of this year. The offers presented will provide an indication of project costs. Action 30 25/12/2011
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Item Notes Action Date for Completion
North and South Channel – 2011/2012 Project
• Due to time constraints and the lack of approvals for deposition of material on Wavebreak Island the DWG suggested taking the material from the North Channel and either depositing it off Surfers Paradise beach or in the Action 31 01/2012 disposal site at the southern end of South Stradbroke Island. Trevor Carter will also investigate the possibility of placing a pipeline across the Reserve at the southern end of South Stradbroke Island and discharging the sand in the same location as the Sand Bypass System discharge point. Material from the South Channel could be placed near the southern retaining wall and the surf beach to the south of the Sand Bypass System jetty.
• Trevor advised of material in another section of the North Channel was presenting an impediment to navigation and 25/11/2012 that it could be cleared at a cost of approximately $300k through a variation to the existing contract with McQuade Action 32 for the Seaway project. The WG recommended that this work proceed using unallocated funding and monies allocated for the Sand Management Plan, as those anticipated expenses for sampling would now be addressed
through the Broadwater Masterplan.
• Approvals are currently being sought for this project.
Loders Creek – 2011/2012 Project
• The entrance to Loders Creek has been identified as a dredging project. There is a boat ramp just upstream of the entrance and the Coast Guard have their head quarters on the southern side of the entrance.
• Proposal is to nourish the beach in front of Len Fox Park and possibly utilise GCCC 4/6 inch dredge to perform the
works. • DEEDI have expressed some concerns about the yabbie banks in front of Len Fox Park however the door has been left open to further discuss the issue with a view to possibly using the beach nourishment issue as a university research project to determine the impacts of a small amount of dredge material over some of the sand banks
• DWG have decided to put this project on hold until sediment testing to be conducted as part of the Broadwater
Master Plan Study is completed.
Biggera Creek – 2012/2013 Project
• A hydrographic survey of the Biggera Creek channel is currently being undertaken to determine the possible
extent of dredging. GCCC have located a copy of a tidal works approval which covers the original complaint area upstream of the Morala Ave Bridge.
• Depending on the nature of the material to be dredged, further discussion will be required to determine where it will be deposited. When dredging was last carried out in 1996 a temporary deposition site was established on
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Item Notes Action Date for Completion land owned by the Lewis Land Corporation. This land is still available and could possibly be reused if permission was granted by the owner.
Nerang River (Upstream Ross Street Bridge) – 2012-2013 Project • There is a sand/gravel shoal (approx 7,000 m3) in the channel upstream of the Ross Street bridge. Current thoughts are that we may be able to deposit the material on land close to the shoals owned by the Department which has been set aside the IRTC. Discussion with the land owners (the Department ) has not been satisfactory at this stage however further discussion with the Department and Queensland Rail who have another block fronting the river will now take place
Program –The table below summarises the amended program as recommended by the WG to the WSC.
Dredging Project Description 2010/11 funding 2011/12 funding
Seaway $0.7 million $0.8 million Jacobs Well $1.7 million West Crab Island / North and South Channel $1.8 million Coomera River Lower Reach (South Branch) $0.0 million $0.8 million Sand Management Plan $0.0 million $0 North and South Channels $0.7 million Unallocated Funds $0 North Channel – near West Crab Island $0.3 million Total Program Cost $4.2 million $2.6 million • Note GCCC are providing $1.0 million through the Northern Beaches Sand Replenishment Program Fund for the Seaway Dredging Project 5 General Business • Dredging Working Group meeting schedule was discussed for 2012. All agreed the current meeting frequency, duration and day is acceptable. Group was advised that the 2012 schedule will be sent out to members towards the end of the year
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Outstanding Actions
No. Meeting Action Action Officer Due Date Status
25 05/07/2011 Naomi to investigate approvals required to place material on WBI from North and South Naomi Cleaves 02/08/2011 channel proposed dredging project 26 05/07/2011 Naomi to investigate approvals required to dredge material from Loders Creek entrance Naomi Cleaves 02/08/2011 and possibly deposit material in the beach in front of Len Fox Park 27 05/07/2011 Tara Collins to query DERM regarding acceptability of inclusion of Tipplers beaches in Tara Collins 02/08/2011 the Sand Management Plan 29 08/11/2011 Brian McRae and Richard Clarke to advise WSC of upcoming Clipper Yacht Race and Brian McRae 25/11/2011 suggest communications strategy for navigation of vessels inside the Broadwater Richard Clarke 30 18/11/2011 Trevor to ensure that MIP releases tender documents for Coomera River ASAP, but in Trevor Carter 25/12/2011 any event prior to the end of the year.
31 18/11/2011 Trevor Carter to advise DWG of likely dredge methodology for North and South Trevor Carter 01/2012 Channels, what permits will be required and possible timeline for the project 32 18/11/2011 Richard Clarke and Brian McRae to seek WSC endorsement to spend $300,000 to Brian McRae 25/112011 remove approximately 8,000 m3 from the North Channel east of Crab Island as a Richard Clarke variation to the Seaway Project using McQuade Marine No. 2.
Note: Italic font above reflects amendments made to actions from previous meetings
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Dredging Working Group Gold Coast Waterways Steering Committee
Completed Actions
No. Meeting Action Action Officer Accepted
01 06/07/2010 Seek Waterways Steering Committee approval out of session for West Crab Brian McRae 07/09/2010 Island project to commence ASAP at recommended revised budget level 02 06/07/2010 Advise MSQ Area Manager to relocate beacon as discussed earlier John Bendel 07/09/2010 03 06/07/2010 Send meeting invitations to Dredging WG members for next 11 months John Bendel 07/09/2010 04 06/07/2010 Discuss financial arrangements further DTMR and GCCC members 07/09/2010
05 07/9/2010 Provide a copy of the Funding Agreement and Schedule 2 to WG members for Brian McRae 18/01/2011 consideration and comment
06 07/09/2010 Seek WSC endorsement for revised budget at 17 September 2010 meeting Brian McRae Richard Clarke 09/11/2010 07 07/09/2010 Send copy of Sand Management Strategy to WG members John Bendel 09/11/2010 08 07/9/2010 Draft and circulate brief proposals for projects suggested in the Sand Management Brian McRae 18/01/2011 Strategy and organise stakeholder meetings for each project prior to the next working group meeting 09 09/11/2010 Provide comments to Brian McRae regarding the draft terms of reference for the All 18/01/2011 Broadwater Vision for consideration by the WSC at its 19 November 2010 meeting (late comments will be considered, as appropriate to outcomes of WSC meeting). 10 09/11/2010 Proceed to tender for Seaway Entrance dredging project as quickly as possible Trevor Carter 18/01/2011 11 09/11/2010 Draft an options analysis regarding the Jacobs Well dredging project, in Brian McRae 18/01/2011 consultation with GCCC and DERM, for provision to the WSC at their 19 November 2010 meeting 12 18/01/2011 Organise a meeting with the relative government agencies to further progress Ron Patrick 08/03/2011 entity responsibilities. Ron to also complete a mapping exercise showing Fish Habitat Areas, Seagrass areas and assets (infrastructure). 13 18/01/2011 Modify Schedule 2 to accommodate changes as recommended in Item 3 Brian McRae 08/03/2011 14 18/01/2011 Provide comments to Trevor Carter on the paper submitted at the DWG meeting in All 08/03/2011 January
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15 8/03/2011 Follow up with Jacquie Edwards and Sel Sultman re continued participation in the John Bendel 10/05/2011 DWG 16 8/03/2011 Develop draft Dredge Management Plan for the Gold Coast Waterways Brian McRae 10/05/2011 17 8/03/2011 Provide estimated costs for water quality monitoring to GCCC Trevor Carter 10/05/2011 18 10/05/2011 DWG members to provide comments on draft GCW Sand Management Plan back DWG members 24/05/2011 to Brian McRae 19 10/05/2011 Brian McRae to meet with DERM representatives to look at correct pathway to Brian P McRae 24/05/2011 take the draft SMP forward 20 10/05/2011 Brian McRae to provide draft Sand Management Plan to the next Waterways Brian McRae 27/05/2011 Steering Committee meeting on 27 May 21 10/05/2011 Brian McRae/Richard Clark to recommend the 2011/2012 Budget to the WSC Brian/Richard 27/05/2011 22 05/07/2011 Provide feedback to TMR regarding Chapter 4 of the Sand Management Plan in Loretta Bray 02/08/2011 particular and other parts of the report in general.
23 05/07/2011 Provide a copy of the SMP and other supporting documents to TMR procurement Brian McRae 12/07/2011 officers 24 05/07/2011 Trevor Carter to request separate prices from McQuade Marine No. 2 to deposit Trevor Carter 02/08/2011 material from Area B to Roche bunded area and the Gold Coast Seaway
28 06/09/2011 John Bendel to arrange a meeting with relevant officers from GCCC and DTMR to John Bendel 07/10/2011 discuss beach nourishment plans for SMP and also discuss possible assistance from GCCC in preparing approval applications for beach nourishment dredging projects
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Dredging Working Group Gold Coast Waterways Steering Committee
GOLD COAST WATERWAYS STEERING COMMITTEE DESTINATIONS, ACCESS AND MANAGEMENT WORKING GROUP MEETING Thursday 3 November 2011
Present: DTMR: Brian McRae, John Bendel, GCCC: Frances Cream, Richard Clarke, John Zawadzki, Brian Peters, MQ: Don Jones, DEEDI: Tracey Parr, DERM: Kristy Currie Apologies: DERM: Tony Cornelius GCCC: Ross Greenwood, Shannon Hunt, Jeremy Hall
Item Notes Action Date for Completion 1 Welcome Apologies and Outstanding Actions Outstanding Actions were considered by the group. As an outcome of discussions associated with these actions the following matters were considered
Frances Cream presented to the Working Group an update on the Pre-Feasibility Investigation to the
Broadwater Regional Community Infrastructure Project as Jeremy Hall was an apology.
The project is currently in the preliminary planning stage which includes surveys, preliminary layouts, stormwater modelling, and preliminary concept for offsets. The future direction of the project will now need to consider the successful 2018 Commonwealth Games bid. The project has an estimated cost of $12 million.
3 Steering Committee Meeting Update Seaway Dive Study Update All November The objectives of the study is to investigate means to provide safe diver access at the Gold Coast Seaway 2011 The report is to provide and assess options for mitigating risk associated with access by recreational divers, Submit to Brian McRae any including infrastructure, within an overall use and management context for the Seaway. potential stakeholders to be included in the Seaway Dive
The brief has been finalised with two very different quotes received. The study is expected to commence mid Study consultation workshop.
November and a timeframe of six to eight weeks to complete. A stakeholder workshop is included within the scope of the study. As there are no further Destination, Access and Management Working Groups scheduled for 2011, an out of session workshop with potential stakeholders may be arranged. 23 November
Brian McRae has request to receive the Working Group’s nominations for stakeholders to be included in the 2011 workshop Broadwater Masterplan Update All An out of session meeting was held to identify the project plan and guidelines for the Broadwater 24/11/2011 Page 1 of 7
Destinations, Access and Management Working Group Gold Coast Waterways Steering Committee
Item Notes Action Date for Completion Masterplan. Submit any further comments to Brian McRae regarding the Attached with the minutes is the proposed Project Outline and Project Plan. The Project Outline includes the proposed Broadwater draft Terms of Reference (TOR) which the Steering Committee is to approve at the next meeting. Any Masterplan Project Outline comments/amendments or feedback is required to Brian McRae prior to the Steering Committee meeting and Project Plan (scheduled for Friday 25 November 2011).
Feedback during the Working Group meeting included: Brian McRae to raise the Inclusions of diagrams and or graphs to reduce the wordiness discussion of the Moreton Moreton Bay Marine Park is currently beyond the scope of the study area. The discussion was held Bay Marine Park included in regarding the potential to include the Marine Park. the scope of the Broadwater Masterplan at the Steering Committee 4 GCCC Engineering assets & Planning Branch Briefing. Results of the seven day survey of Muriel Henchman include: • a total of 95 vessels moored at the pontoon over the survey period. • the average daily vessel usage of the Muriel Henchman Drive pontoon was 8.1 recreational vessels (representing 60 per cent of total vessels) and 5.4 commercial vessels (representing 40 per cent of total vessels).
The average mooring time of vessels averaged over the full week was: • recreational Vessels: 6 minutes 25 seconds for each mooring • commercial Vessels: 14 minutes 26 seconds for each mooring • all vessels: 9 minutes 40 seconds for each mooring
A report is due to full Council in December with the findings and recommendations including an extension of the use of Muriel Henchman by Commercial Operators.
5 Marine Destination Project The Demand Study for Commercial Operators has been reviewed internally with Council Officers. Since the Working Group meeting some of the data analysis has been questioned and will be discussed further with the consultants. It is aimed to be finalised in order to be presented to full Council in January 2012 with recommendations to implement actions from the study with regard to the Marine Destinations Objectives
6 General Business
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Destinations, Access and Management Working Group Gold Coast Waterways Steering Committee
Item Notes Action Date for Completion A meeting schedule for 2012 has not yet been finalised. The Working Group agree that bi-monthly meetings are suitable Common Acronyms: DTMR – The Department of Transport and Main Roads GCCC – Gold Coast City Council DEEDI – The Department of Employment, Economic Development and Innovation MQ – Marine Queensland DERM – The Department of Environment and Resource Management
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Destinations, Access and Management Working Group Gold Coast Waterways Steering Committee
Outstanding Actions
Meeting Action Action Officer Due Date
30/08/10 Following a resolution of Council roles, Brian, Tracey, and Julie Williams (DERM) to meet with Council to Richard Clarke November 2011 discuss opportunities for Appel Wharf. Richard Clarke to organise meeting. 04/11/10 Richard Clarke to discuss a report to Council’s Executive Leadership Team with Director Economic Richard Clarke November 2011 Development and Major Projects and identify a suitable date for reporting. 07/07/11 Council will aim to provide DTMR with road closure information that will effect ramp access due to Major Frances Cream September 2011 Events with the appropriate signage in place 29/08/2011 Ron Patrick to investigate the status of the land purchase at Cabbage Tree Point Ron Patrick November 2011 03/11/2011 Nominations to be involved in the stakeholder consultation workshop for the Seaway Dive Study are to be All November 2011 submitted to Brian McRae 03/11/2011 Any additional comments or feedback regarding the Project Outline and Plan for the Broadwater Masterplan All 23 November 2011 needs to be submitted to Brian McRae prior to the Steering Committee
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Destinations, Access and Management Working Group Gold Coast Waterways Steering Committee
Completed Actions
Meeting Action Action Officer Comment
13/04/10 Prepare minutes, circulate and report to Steering Committee Richard Clarke 13/04/10 RC to discuss with GCCC core members a potential chair nomination for the Richard Clarke Mary Watson was identified as Chair, however working group. subsequently resigned. Replacement to undertake Chair role/manage destination project. 13/04/10 John Bendel to provide feedback to GHD of potential infrastructure John Bendel Brian advised that the matter will be discussed considerations. with GHD at Gold Coast consultation meeting. 13/04/10 Charles Dickson to check if Marine Queensland is involved with the recreational Charles Dickson fishing strategy and advise Tracey Harper 13/04/10 Ron Patrick to research swimming enclosure proposal and advise working group Ron Patrick Charles subsequently met with Rob Whale of which community group requested the infrastructure and relevant information regarding master plan and resolved some such as proposed location of the facility. issues. Document expected to be publically available shortly. 12/07/10 Brian/Richard to raise scope with GHD at consultation meeting (Recreational Brian McRae / Matter was raised with GHD and scope is only Demand Study) Richard Clarke recreational boating. 12/07/10 Shannon Hunt to advise Council’s Appel Wharf project manager to contact Julie Shannon Hunt Ron advised that DERM has written to Council Williams DERM regarding tenure if they haven’t already done so. seeking clarification of its intent for the lease. Engineering Services are currently considering both short and long term options. 12/07/10 All to provide comments on the draft Sand Commercialisation Paper to Christine All Received. Report to Council on 9 September Buschman 2010 12/07/10 Brian McRae to contact Kristy Currie out of session to discuss the Access Needs Brian McRae Study/Sand Commercialisation. 12/07/10 Richard to provide mapping information request and seek advice on using the Richard Clarke Department of Infrastructure and Planning Marine Infrastructure Master Plan base mapping. advised can’t use MIM Maps. Base environmental constraints were separately sourced from DERM 04/11/10 Council’s Economic Development and Major Projects Directorate to prepare a Grayson Perry Presentation by Andrew Hall and Kelli Adair from draft destinations profile spreadsheet taking into account matters raised in the HRP, at 4 November 2010 Steering Committee meeting. meeting of draft destinations maps and spreadsheet 30/08/10 Richard, Ron and Ross to meet to discuss roles and responsibilities for long term Richard Clarke Meeting completed, report to Council’s Executive
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Destinations, Access and Management Working Group Gold Coast Waterways Steering Committee
Appel Wharf matters. Richard Clarke to organise meeting. to agree roles proposed as an outcome. 30/08/10 Brian McRae and Ron Patrick to meet out of session to further explore Richard Clarke Identified sadn management strategy and an opportunities associated with navigation channel dredging and foreshore approach to take for dredging. nourishment 04/11/10 Economic Development(1) to distribute HRP information to working group (1) Grayson Completed members for review with comments (2) to be provided back to Economic Perry Development (Grayson Perry) (2) All 17/03/11 Steering Committee members to submit a letter to Hon Andrew Fraser MP Steering Completed stating the need for the Broadwater Masterplan to be release soon Committee Members 17/03/11 John Bendel (DTMR) to follow up as to what was stated at the Community Frances Cream DTMR taken comments at Community Cabinet Cabinet in relation to the Seaway Dive Stairs as a commitment and will investigate project proposals for Dive Stairs feasibility 12/05/11 EDMP to discuss with our Director any comments from Councillor Wayne in Frances Cream Major Projects have also highlighted the design relation to the Seaway Dive Stairs of the Dive Stairs as a future project 12/05/11 EDMP to develop a consultant’s brief on the demand study and circulate to Frances Cream Completed. Distributed to group and Steering group. Committee in April. Request for quote sent out to consultants in April. Deadline for submission is 20 May 2011 07/07/11 DTMR to investigate project proposals for the feasibility of the Seaway Dive Brian McRae Draft consultation brief is being prepared with Stairs request to quotes expected by next working group meeting 07/07/11 EDMP and DTRM to discuss ownership and management of the Seaway Dive Frances Cream completed Stairs project
07/07/11 DTMR to circulate Recreational Demand Forecast Study for GCCC for review Brian McRae Completed
07/07/11 Working Group to be circulated revised Survey for Commercial Operators Frances Cream Completed
07/07/11 Feedback regarding the revised survey and any additional operators to survey All Completed due
07/07/11 Working Group to be circulated revised Survey for Commercial Operators Frances Cream Completed 07/07/11 Feedback regarding the revised survey and any additional operators to survey All Completed
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Destinations, Access and Management Working Group Gold Coast Waterways Steering Committee
due 07/07/11 Feedback for DTMR’s Recreational Demand Forecast Study All Completed 29/08/2011 Frances Cream to circulate the Draft Report of the Demand Study for Frances Cream Completed Commercial Operators on the Waterways for commentary 29/08/2011 John Zawadzki to report on the findings of the 7-day survey of demand on Muriel John Zawadzki Completed Henchman Public Boat Ramp 29/08/2011 Frances Cream to invite Jeremy Hall to provide the Working Group an update on Frances Cream Completed the Pre-Feasibility Investigation to the Broadwater Regional Community Infrastructure Project 29/08/2011 Frances Cream to invite Darren Ford to the Working Group Frances Cream Completed
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Destinations, Access and Management Working Group Gold Coast Waterways Steering Committee
GOLD COAST WATERWAYS STEERING COMMITTEE MARINE INDUSTRY PLANNING AND MAJOR DEVELOPMENT PROJECTS WORKING GROUP MEETING Wednesday, 9 November 2011
Present: TMR: Brian McRae MQ: Don Jones DEEDI: Thomas Wechselberger, Ray Morrison, Rod Taylor, Lauren Wright GCCC: Richard Clarke, Nick Tzannes DERM: Tony Cornelius Apologies: DEEDI: Carmel D’Arcy GCCC: Ben Mansfield
Item Notes Action Date for Completion 1 Welcome & Outstanding Actions Outstanding actions were reviewed by the group as detailed within the completed actions section of the minutes. 2 Steering Committee and Broadwater Masterplan update Richard C advised that on 15/9/11 Council received correspondence from Minister Craig Wallace notifying of funding support for the Broadwater Masterplan and that it be prepared through the Gold Coast Waterways Steering Committee. Preliminary scope and governance matters were discussed by the Steering Committee on 23/9/11 and an ‘ad hoc’ meeting was held on 17/10/11 to consider a draft Project Initiation Plan (PIP).
The Steering Committee requested amendments to the document, including refinement to the schedule, deliverables, communication and the Broadwater Community Reference Group (CRG) terms of reference, The Steering Committee also requested a high level budget and resourcing outline be prepared and that Working Group input be sought on documents prior to their final consideration by the
Steering Committee on 11/11/11.
Brian M provided an overview of the draft Project Initiation Plan and high level budget. The proposed CRG was also discussed. Feedback was noted from working group members including phase 4 of the
project budget, ‘communication’ should be changed to ‘community engagement’. In phase 3, it was
noted that the ‘economic analysis’ scope would require further clarification. Other key matters raised Lauren to advise the Office of included: the Coordinator General of Dec 2011 potential community - Lauren W noted potential for community confusion if public engagement for the Marine Infrastructure Masterplan is undertaken concurrently with Broadwater Masterplan activities, engagement risks for the MIM.
- Tony C suggested that State indigenous experts should discuss the proposed native title masterplan Tony to provide State project approach and related matters with Council officers. contacts for native title Mid Nov 2011
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Marine Industry Planning and Major Development Projects Working Group Gold Coast Waterways Steering Committee
Item Notes Action Date for Completion - Nominations will be called for the formation of the CRG. Tony C suggested that the draft PIP didn’t matters. make clear the CRG’s role and that this would pose a significant risk to project success. The CRG’s role was discussed with its intention to engage and distill community views, providing advice to the Brian M to recommend WSC of these matters as a key input in the development of the masterplan. The CRG is not a amendments to the CRG ToR 11 Nov 2011 decision making body and it was agreed that any such references should be removed from the CRG to the WSC to remove
Terms of Reference. ‘decision’ references.
The purpose of the Broadwater Masterplan is to provide a guide to the GCWSC and other parties for future decision making. The Broadwater Masterplan does not have any statutory authority but may recommend amendments to statutory instruments during implementation.
Some Maritime Development Areas, such as The Spit development parcels that were subject to recent
EoI’s for marine and tourism oriented development, have been excluded. The interface of these sites with the Broadwater is within scope of the Broadwater Masterplan.
Brian McRae advised that while the State Government & GCCC will jointly manage the consultants Brian to advise the WSC of through the Project Management Team, TMR will most likely administer the major contracts. Tom W was concerned that State’s sole representative to the PMT is Brian McRae & there’s an inherent risk in resource support request for 11 Nov 2011 having all the knowledge in just one person. Tony C advised that he would like to represent DERM on the Project Management Team the Project Management Team, Lauren W indicated that Carmel D may also wish to represent DEEDI from DERM and DEEDI and and that this may offset the resourcing risk. It was noted that GCCC has identified several support seek confirmation from resources to Ben Mansfield who is the GCCC rep to the PMT. Carmel for PMT role. Brian McRae & Ben Mansfield (GCCC) will be the key points of contact for the masterplan.. 3 Future Meetings The working group meets 2 weeks prior to steering committee meetings which occur every 2 months. Brian McRae to provide 2012 Jan 2012 All attendees agreed to continue meeting on Wednesday at Nerang in accordance with the 2012 WSC WSC meeting schedule to meeting schedule. Tom.
4 General Business Tom W advised that the chair role is due for review as per the 12 month rotation. Tom W advised he’s Tom to be chair for 2012 Dec 2012 happy to continue as Chairman with Rod T as minute taker. No objections were recorded from the group. There were no other General Business matters raised. 5 Close • Meeting closed 12.45pm.
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Marine Industry Planning and Major Development Projects Working Group Gold Coast Waterways Steering Committee
Outstanding Actions
Meeting Action Action Officer Due Date
9/11/11 Lauren to advise the Office of the Coordinator General of potential community engagement risks for the Lauren Wright Dec 2011 MIM. 9/11/11 Tony to provide State contacts for native title matters. Tony Cornelius Mid Nov 2011 9/11/11 Brian M to recommend amendments to the CRG ToR to the WSC to remove ‘decision’ references. Brian McRae 11 Nov 2011 9/11/11 Brian to advise the WSC of resource support request for the Project Management Team from DERM and Brian McRae 11 Nov 2011 DEEDI and seek confirmation from Carmel for PMT role. 9/11/11 Brian McRae to advise future Steering Committee meeting schedule for next 12 months so we can plan Brian McRae Dec 2011 working group meetings accordingly.
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Marine Industry Planning and Major Development Projects Working Group Gold Coast Waterways Steering Committee
Completed Actions
Meeting Action Action Officer Comments
13/04/10 Chair to be nominated at next meeting All Thomas Wechselberger nominated at 8 September 2010 meeting 13/04/10 Richard Clarke to attend Coastal Plan Gold Coast Workshop Richard Clarke Completed via follow up discussion with DERM 13/04/10 Stephanie Hardy to send Richard Clarke a copy of the Public Facilities Stephanie Hardy Stephanie advised that Public Facilities Maps for Map from the draft Coastal Plan. minor infrastructure would no longer be included in Coastal Plan 13/04/10 Richard to prepare minutes and provide to next interim Steering Richard Clarke Committee meeting 09/07/10 Brian, Richard and Thomas to meet to discuss chair role. Meeting was held and role discussed 09/07/10 All to provide any comments on the draft paper to Christine All Christine advised that comments have been received 09/07/10 Stephanie to be provided with a copy of the draft EDT report for review. Christine Report was provided. Buschman 09/07/10 Richard to raise the Broadwater/Spit and Steiglitz Master Plan matters Richard Clarke Was raised and Steering Committee decided with the Steering Committee. working group to report back a process 09/07/10 Richard to book meetings for next 6 months Richard Clarke September and November meetings booked 09/07/10 Brian to advise Stephanie of contact for the recreational demand study. Brian McRae 09/07/10 Stephanie to advise Don of Peter Jamieson’s contact details. Stephanie Hardy 08/09/2010 Richard Clarke to notify the Steering Committee of general attendance Richard Clarke DIP has also written to Council seeking Steering matters and the need to identify a DIP representative. Committee representation. Steering Committee resolved to await the outcome of Council’s Broadwater Masterplan request before responding. 08/09/2010 Thomas Wechselberger to contact Paul Stenhouse to discuss leasing Thomas concerns for State Boat Harbours. Wechselberger 08/09/2010 Richard Clarke and Brian McRae to present the Broadwater Planning Richard Clarke Steering Committee requested that a ToR be Process to the Steering Committee for consideration. and Brian McRae prepared for the plan addressing likely scope 08/09/2010 Richard to prepare minutes and circulate process chart prior to next Richard Clarke Steering Committee meeting.
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Marine Industry Planning and Major Development Projects Working Group Gold Coast Waterways Steering Committee