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2.24.20 Minutes This teal highlight is what needs to be said at chapter This Pink highlight is things that your exec need to know/be reminded of Green highlight is information specifically for you Agenda of Texas State University College Panhellenic 2.24.20 The regular meeting was called to order by President Makenzie Horton at LBJSC 3-14.1. ROLL CALL: Alpha Delta Pi: 15 Alpha Gamma Delta: 1 Alpha Xi Delta: 9 Chi Omega: 2 Delta Gamma: 5 Delta Zeta: 3 Gamma Phi Beta: 4 Zeta Tau Alpha: 3 The Panhellenic Creed We, as undergraduate members of women's fraternities, stand for good scholarship, for guarding of good health, for maintenance of fine standards, and for serving, to the best of our ability, our college community. Cooperation for furthering fraternity life, in harmony with its best possibilities, is the ideal that shall guide our fraternity activities. We, as fraternity women, stand for service through the development of character inspired by the close contact and deep friendship of individual fraternity and Panhellenic life. The opportunity for wide and wise human service, through mutual respect and helpfulness, is the tenet by which we strive to live. GUESTS: The directors for Bobcat Build: Registration is open for Bobcat Build on Saturday, April 4th, 2020. Registration closes on March 2nd, 2020. Bobcat Build has now turned into a Texas State University tradition and serves as the largest service project on campus. It is also one of the largest, one-day community service projects in the state of Texas. Every spring semester, students volunteer their time to complete various service projects throughout the community such as landscaping, painting, or clean-ups at residents’ homes, local schools, parks, churches, and neighborhoods. For more information about Bobcat Build and how you can become involved, please e-mail at [email protected] or call the office at (512)-245-4245. PREVIOUS MINUTES: The minutes of the 2-10-20 meeting was approved as distributed. TREASURER’S REPORT: The Treasurer reported as follows: Expected Income Fiscal Year 20: $52,125.00 Actual Spring Income: $6,275.00 Expenses to date: $2,756.00 OFFICER REPORTS President [mrh196]: • Philanthropy packets are due March 4th please make sure everyone buys tickets in advance it’s first come first serve • We will have a couple things to vote on today so please make sure to ask questions if you don’t understand it! • Director of safety and communications Julia Saldavia offers discounted CPR classes a couple times a month for big groups here is her email if any of your members are interested [email protected] • The Austin Area Panhellenic Alumnae (AAPA) Scholarship closes March 10th. For any woman that graduated high school in the Austin area here is the link to apply o https://nam04.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.austinpanhellenic.o rg%2Fscholarships.html&data=02%7C01%7Cmrh196%40txstate.edu%7C5aaa470945fe4d4b2 cc708d7b6157a0a%7Cb19c134a14c94d4caf65c420f94c8cbb%7C0%7C0%7C6371780756800 94562&sdata=k4DUEfl5v5f28NmiOjujMrDCO3TuAJeBdYm%2B1uEXcmY%3D&reserved=0 • Leadership institute annual conference this weekend Feb. 28th-29th in the LBJ student center First Vice President [arf80]: • NPC open applications for 2020-21 Student Advisory Committee o The SAC helps support the work of NPC to advance the sorority experience, represent the collegiate Panhellenic woman's perspective and provide suggestions to NPC leadership and professional staff on existing College Panhellenic campaigns and programs as well as ideas for new initiatives. o While anyone can directly apply, we are asking that you reach out and encourage collegiate sorority women you believe would make good candidates to apply. o National Panhellenic Conference Student Advisory Committee Overview and Application • Delegate Calendar o We are going to start putting all big events for each sorority on the Delegate Calendar. Ex: Sisterhood, Date party, formals, and Profit chairs. o I can only see Chi-o on the calendar o If you have added to the calendar, you did not add it to the delegated calendar. The problem is Google syncs the events to your personal google calendar and I need to add your personal email to the admins to solve the problem. Once your admin, you will be able to see all the colors that I assigned to each sorority. • We are voting on Scholarship and PR chairs based on what your chapter voted. For PR you will circle the name of the applicant your chapter voted for. For Scholarship, you will circle yes or no because there is only one applicant. VP of Judicial Affairs [jrc353]: • My office hours are still M/W from 1:30-3:30! • My next round table is 3/30 @ 5:30 in LBJ 3-21.3 • I had four out of the eight sororities at my round table o I have sent TWO emails to ADPi, AXiD, and Gamma Phi, both chapter and personal email, and they still have not filled out the agenda I attached to the email. I have no other way to contact them other than email so it’s extremely frustrating when they aren’t responding and not filling out the agenda. Please tell them to be checking their emails. • Bob had sent out an email finalizing the dates and times for the History and Strategic Future of Fraternity and Sorority Life presentation but based on feedback, he decided to cancel the multiple dates and times and make it one large (300-400 people) presentation ▪ It will most likely be on a Tuesday at the most convenient time for all the chapters ▪ Chapter is on Tuesdays so the members should be free to attend the presentation o I personally would like for all exec members and all the Fall ‘19 and Spring ‘20s from all the chapters to attend, but it is the chapters decision o When you go to these presentations, it is not social hour. It is not for you to be on your phone. There is so much useful information that is going to be shared and what needs to be learned. It will make our community understand WHY things are the way they are which is something that has been missing o Give Bob your utmost respect. He’s taking time out of his schedule to present this to our community in order to help it grow. He deserves every inch of your attention. Please, from the bottom of my heart, be. respectful. • PLEASE MAKE SURE YOUR EXEC BOARD IS READING THESE MINUTE VP Recruitment: [gge8] • Shout out to all the Recruitment Chairs for coming to our first round table! It was very effective and we are all excited for what is to come this coming recruitment! • I need all Bid Day themes to me by April 10th, these are to be sent to me and Greer with inspo pics to check for cross themes and “appropriate-ness” • We decided to go back to a more “presentation style” Day 0 for PNM’s. This will allow chapters to have an extra practice day at Embassy. We will send 2-3 members to orientation to give a brief PowerPoint about your chapter and who you all are. I will be sending out a template later in the semester for what all needs to be included and excluded from this presentation. • I sent out Recruitment room assignments last Thursday so your chapter can start planning accordingly, if your chapter is not receiving these emails please have the person who is supposed to be receiving these emails email me [email protected] • This year during Philanthropy week we are going to have a ~friendly~ competition, the chapter with the most attendance during this week will get to pick their day one recruitment shirt color first! Philanthropy week packets due March 4th and Philanthropy Week is March 30th-April 4th. VP of Scholarship: VP of Membership Development [s_p383]: • RC Interviews went so well thank you to everyone who came out! • RC decisions have been made and I will be sending out emails later tonight! • Our first RC training will be March 8th, 10am-5pm. Let me know if you will not be able to make it. o I am planning that training currently • My next roundtable is March 2nd at 5:30pm in LBJ 3-11.1 VP of Finance [ber79]: • Thank you to everyone for paying your dues on time! • For chapters that plan on taking New Member classes, be sure to turn in those numbers to Greer as soon as possible. That way I can bill those chapters correctly/accordingly. • Had my first round table last week and it went very well! I will be sending out the minutes from that meeting by the end of this week if I haven’t already. VP of Public Relations: VP of Women’s Empowerment [k_b497]: • SXSW is looking for volunteers. Volunteers will not only get Civic Engagement hours but will also get a pass to SXSW. I’m putting the link to register below o https://volunteer.sxsw.com/register/ • On March 17, the 35th Annual Great River Cleanup is going to be held. Organizers will be handing out t-shirts for volunteers, a breakfast, and lunch after the event. • I am going to start selling “women’s empowerment” and Panhellenic logo stickers soon. I will be giving the VP Philanthropies pre order forms when I have them, so please encourage your chapter to support. They are only going to be $1 and are going to a great cause. Advisor [glv18]: • The FSL staff is putting together several resources and trainings to help not only our member improve their academic standing, but to help the academic/scholarship chairs be better prepared to support their chapter members.
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