Regular Council Meeting

REGULAR COUNCIL MEETING

Tuesday, October 15th, 2019 7:00 p.m. Council Chambers

"We will strive to improve our community's quality of life by providing a safe, sustainable environment through planning, communication and cooperation, both locally and regionally."

REGULAR COUNCIL MEETING Council Chambers October 15, 2019 at 7:00 p.m.

AGENDA

Pg 1. CALL TO ORDER

2. ADOPTION OF THE AGENDA 2.1 Regular Council Meeting Agenda Adoption of the Agenda 2-4 for October 15, 2019

3. PUBLIC HEARING None.

4. PRESENTATION None.

5. DELEGATIONS None.

6. ADOPTION OF MINUTES 6.1 Regular Council Meeting minutes of Adoption of the Regular Council Meeting 6-12 September 23, 2019. minutes of September 23, 2019

7. DELEGATION BUSINESS None.

8. MAYOR’S REPORT 8.1 Review of the Mayor’s report.

9. COUNCIL COMMITTEE REPORTS 9.1 Committees on which Councillors are 15-16 appointed:  Deputy Mayor Langford Reports from various committees on which  Councillor Anderson Councillors are appointed.  Councillor Forest  Councillor Jessiman  Councillor Morgan

10. ADMINISTRATION REPORTS 10.1 Actions Resulting from Council/Committee Action List review 18-19 Meetings

10.2 Capital Project Status Report Capital Project Status Report review – no 20-21 changes since Sep 23, 2019 meeting

10.3 Report - Financial Services, August 2019 Council review. 22-23

11. ADMINISTRATIVE INQUIRIES None.

12. OLD BUSINESS None.

13. NEW BUSINESS 13.1 Highway 35 Mr. Keith Straub, Director of Operations, to provide a verbal update.

13.2 Environment and Parks Council discussion re authorizing Mayor 25-28 Northwest Sub-regional Task Force for the McAteer’s attendance at the Northwest Sub- Bistcho Lake Planning Area (NW). regional Task Force for the Bistcho Lake Planning Area (NW) 2-day meeting on Nov 4-5, 2019, in Edmonton.

13.3 Municipal Offences Procedures Council discussion re legal feedback. 29-30 Bylaw 997-19

13.4 2019 Wildland Urban Interface (WUI) Team Council to consider a request to approve the 32-34 Budget 2019 WUI Budget shortfall to be funded from the Fire Equipment Reserves.

13.5 Fire Department – Asset Donation Council to consider accepting the donation of a 35-39 new training ground building.

13.6 2019 Capital Project Cancellation Council to consider cancelling two projects from 40-41 the 2019 Capital Budget

13.7 Chuckegg Creek Wildfire – Seasonal Staff Council to consider paying out seasonal staff… 42-44 Vacation received for days worked during the Chuckegg

13.8 Creation of Concept Plans for Regional Council to consider approving the allocation of 45-46 Emergency Reception Centre/Fieldhouse and funds from the General Reserves for the creation Arena rebuild of concept plans for the Reg. Emergency Reception Centre/Fieldhouse and Arena.

14. CORRESPONDENCE FOR ACTION None.

15. CORRESPONDENCE FOR INFORMATION 15.1 Peace Library System – Concerns re rural connectivity and bandwidth needs. 49 15.2 AB Fire Chiefs Association – Telling Our Story, Newsletter/Sep 2019 50-55 15.3 HL Forests Public Advisory Committee – Oct 1/2019 meeting minutes & 2019 Update 56-91 15.4 ToHL – Letters to Minister McIver, Minister Glubish and Minister Shandro, and the updated 92-95 Employee Expense Claim form

16. NOTICE OF MOTIONS None.

17. QUESTION PERIOD

18. IN CAMERA None.

19. ADJOURNMENT

MINUTES

REGULAR COUNCIL MEETING Council Chambers at 7:00 p.m. September 23, 2019

UNAPPROVED MINUTES

IN ATTENDANCE: COUNCIL Boyd Langford Mayor Brent Anderson Deputy Mayor Terry Jessiman Councillor Mike Morgan Councillor

STAFF Clark McAskile Chief Administrative Officer Carolyn Zenko Director of Finance Serena Weipert Director of Community Services Keith Straub Director of Operations Rodney Schmidt Director of Protective Services Charles Carstens HR, Benefits & Payroll Bill Schnarr Communications Coordinator Linda Gervais Support Services Clerk Sandra Beaton Municipal Clerk/Recording Secretary

REGRETS Crystal McAteer Mayor Ellis Forest Councillor

1. CALL TO ORDER Deputy Mayor Langford called the meeting to order at 7:00 p.m.

2. ADOPTION OF AGENDA Regular Council Meeting Agenda, Request for any additions or deletions to the agenda. September 23, 2019. Resolution# 310-19 Moved by Councillor Morgan THAT Council adopts the September 23, 2019 agenda as circulated.

CARRIED

3. PUBLIC HEARING 3.1 proposed AmendmentsUnapproved to Deputy Mayor Boyd Langford opened the public hearing at 7:01 p.m. Community Standards Bylaw 976-18 CAO Clark McAskile gave a presentation to Council on the proposed Amendments to Community Standards Bylaw 976-18.

Deputy Mayor Langford called for those in support of the proposed amendments to the bylaw to come forward.

Deputy Mayor Langford called for those in support of the proposed amendments to the bylaw to come forward, a second time.

6 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES September 23, 2019

Deputy Mayor Langford called for those in support of the proposed amendments to the bylaw to come forward, a second time.

No one came forward in support of the proposed amendments to the bylaw.

Deputy Mayor Langford called for those opposed to the proposed amendments to come forward.

Public Member 1 expressed concerns about the state of the ‘cat house’, and an unregistered/unlicensed animal shelter, as well as noise related to continual dog barking. Public Member 1 also expressed concerns around not receiving a call back after leaving messages on the Town’s complaint line. Fences made of plywood is another concern.

Deputy Mayor Langford explained the purpose of the amendments to the Community Standards Bylaw 976-18.

Public Member 1 requested to have “unsightly properties” addressed in this bylaw and had concerns about the word “premise” in the bylaw.

Deputy Mayor Langford explained that the definition of ‘premise’ (page 3) was expanded since first reading of the bylaw.

Rodney Schmidt, Director of Protective Services, explained the purpose of the section re entering property and provided examples of when Town employees would do so, such as fire services, utilities, safety and the history regarding ‘entering property’ exists in current Town bylaws and that this is common legislation within municipalities across the country.

Public Member 2 raised concerned with people coming on to the property and “handling” her dog.

The word “handling” could not be found in Bylaw 976-19 contained in Sep 23, 2019 Agenda package.

The Municipal Clerk and the Support Services Clerk left the meeting at 7:14 pm to print extra copies of Bylaw 976-19.

Public Member 3 raised concerns with Part 3, Section 21 e., related to log piles on his property. He has stored years’ worth of wood and Unapprovedasked if there could be fireproof exceptions if the woodpile was covered in fireproof material. Administration will research fireproof material and case-by-case exceptions.

Public Member 4 asked about ‘reasonable notice’ and non-emergent situation. Administration responded a reasonable notice was impossible to define because it was dependent on the situation. A question was raised about the word “taxes” missing from 27-item c.

The Municipal Clerk and the Support Services Clerk returned to the meeting at 7:19 pm and handed out extra copies of Bylaw 976-19.

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7 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES September 23, 2019

Deputy Mayor Langford called for those opposed to the proposed amendments to come forward a second time.

Deputy Mayor Langford called for those opposed to the proposed amendments to come forward a third time.

Deputy Mayor Langford requested a motion to close the public hearing for the proposed Amendments to Community Standards Bylaw 976-19.

Resolution #311-19 Moved by Councillor Jessiman THAT the public hearing for the proposed Amendments to Community Standards Bylaw 976-19 be closed.

CARRIED

4. PRESENTATIONS Leanne Timinsky – 10 year award

5. DELEGATIONS None.

6. ADOPTION OF THE MINUTES 6.1 Regular Council Meeting minutes of Resolution# 312-19 September 9, 2019. Moved by Councillor Morgan THAT Council adopts the Regular Council Meeting minutes of September 9, 2019 as circulated.

CARRIED

7. DELEGATION BUSINESS None.

8. MAYOR’S REPORT Mayor McAteer did not attend the meeting.

9. COUNCIL COMMITTEE REPORTS 9.1 Committee reports on which Deputy Mayor Langford: Councillors are appointed: Sep 20 - Meeting with Fort Vermilion School Division regarding  Deputy Mayor Langford potential projects  Councillor AndersonUnapproved  Councillor Forest Councillor Anderson:  Councillor Jessiman Sep 04 – Tri Council meeting  Councillor Morgan Councillor Forest: Did not attend the meeting.

Councillor Jessiman: Sep 04 – Tri Council meeting

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8 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES September 23, 2019

Sep 11 – High Level Policing Society

Councillor Morgan: Sep 18 – High Level Municipal Library meeting.

Resolution# 313-19 Moved by Councillor Anderson THAT Council accepts the Council Committee reports for information.

CARRIED

10. ADMINISTRATION REPORTS 10.1 Council Meeting Action List Resolution# 314-19 Moved by Councillor Morgan THAT Council accepts the Action List for information.

CARRIED

10.2 Capital Project Status Report Resolution# 315-19 Moved by Councillor Jessiman THAT Council accepts the Capital Project Status Report for information.

CARRIED

11. ADMINISTRATIVE INQUIRIES None.

12. OLD BUSINESS 12.1 RFD: By-election Resolution# 316-19 Moved by Councillor Morgan THAT Council instruct Administration to receive nominations on Tuesday, October 8, 2019, from 9:00 am to 4:00 pm, in addition to Nomination Day, October 9, 2019 for the 2019 By-election.

CARRIED

12.2 RFD: Second reading to the Resolution# 317-19 amendments to the Community Moved by Councillor Jessiman Standards Bylaw 978-18. THAT Council give second reading to the amendments of the Community Standards Bylaw 978-19; and

UnapprovedTHAT Council hold a public hearing and defer third reading to October 28, 2019.

CARRIED

13. NEW BUSINESS

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9 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES September 23, 2019

13.1 ECHO-Pioneer Advertising and Resolution# 318-19 Readership Agreement Moved by Councillor Morgan - A rise and report from the Sep 16, THAT Council authorize Administration to sign the Town of High Level 2019 Committee of the Whole (CoW) Advertising and Readership Agreement as presented. meeting. CARRIED

13.2 RFD: Streets and Sidewalks Resolution# 319-19 Bylaw 996-19 Moved by Councillor Anderson - A rise and report from the Sep 16, THAT Council give first reading to the Streets and Sidewalks 2019 CoW meeting. Bylaw 996-19; and

FURTHER, THAT Council defer second reading of the Streets and Sidewalks Bylaw to the October 28, 2019 Regular Council Meeting to allow for community consultation and set the public hearing for October 28, 2019.

CARRIED

13.3 ATCO Franchise Fee 2020 Resolution# 320-19 - A rise and report from the Sep 16, Moved by Councillor Jessiman 2019 CoW meeting. THAT Council acknowledge that the ATCO Electric franchise fee remained at 11.5% for the 2019 fiscal year; and

THAT Council approve a fee percentage of 12.1% as the 2020 Town of High Level ATCO Electric franchise fee.

CARRIED

13.4 Amber Heights Lift Station Upgrade Resolution# 321-19 Project Moved by Councillor Anderson THAT Council allocate additional funds of $86,556 from Utilities Reserves for the cost overrun of the Amber Heights Lift Station Project.

CARRIED

13.5 Proposed Municipal Offenses Resolution# 322-19 Procedure Bylaw 997-19 Moved by Councillor Jessiman THAT Council give first reading to the Municipal Offenses Procedure Bylaw 997-19; and

FURTHER THAT Council defer second reading of the Municipal Offenses Procedure Bylaw 997-19 to the October 15, 2019 Regular UnapprovedCouncil Meeting.

CARRIED

13.6 RFD: Sponsorship request from Resolution# 323-19 the High Level & District Chamber of Moved by Councillor Morgan Commerce. THAT Council provides a $1,000.00 sponsorship from the Council Initiative budget to the High Level & District Chamber of Commerce to

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10 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES September 23, 2019

be used towards the expense of bringing the Economic Developers of Alberta 1-day workshop Economic Disaster Resilience & Recovery Workshop to the region.

CARRIED

13.7 High Level Library Board Resolution# 324-19 Moved by Councillor Morgan THAT Council permit the High Level Library Board to use the room above the arena (or curling pad) depending on the availability from October 18-20, 2019 for their 5th annual crafting event fundraiser.

CARRIED

13.8 Northern Lakes College Resolution# 325-19 Moved by Councillor Morgan THAT Council approve Councillor Jessiman attendance at the Northern Lakes College Community Education Committee meeting on September 25th at 9:00 am.

CARRIED

14. CORRESPONDENCE FOR ACTION None.

15. CORRESPONDENCE FOR INFORMATION None.

16. NOTICE OF MOTIONS None.

17. QUESTION PERIOD A member of the public outlined concerns regarding ‘speeders’ on a residential Avenue and suspicious activity on a local pathway.

18. IN CAMERA Resolution# 326-19 Moved by Councillor Jessiman THAT Council move in camera at 8:02 p.m.

CARRIED Unapproved Councillors B. Langford, B. Anderson, M. Morgan, T. Jessiman and staff members C. McAskile and S. Beaton attended the in camera meeting.

Resolution# 327-19 Moved by Councillor Jessiman THAT Council move out of in camera at 8:15 p.m.

CARRIED

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11 TOWN OF HIGH LEVEL COUNCIL MEETING MINUTES September 23, 2019

18.1 HR Item A - Personal privacy Resolution# 328-19 and Advice from Officials, Per FOIP Moved by Councillor Morgan Part 1, Div. 2, s17 (1), and s24 (1)(b)(i), THAT Council permit Chief Administrative Officer, Clark McAskile to respectively remain a school board trustee until the 2021 general election. - A rise and report from the Sep 16/19 Committee of the Whole meeting. CARRIED

18.2 HR Item C - Personal privacy and Resolution# 329-19 Advice from Officials - Per FOIP Part 1, Moved by Councillor Anderson Div. 2, s17 (1), and s24 (1)(b)(i), THAT Council accept Administration’s recommendation for the respectively resolution of human resource issue HR2019-001 and approve the - A rise and report from the Sep 16/19 expenditure of $53,604.11 from General Reserves. Committee of the Whole meeting. CARRIED

18.3 Organizational meeting, date Resolution# 330-19 change Moved by Councillor Anderson THAT Council move the Organizational meeting to October 15, 2019.

CARRIED

19. ADJOURNMENT Resolution# 331-19 Moved by Councillor Morgan THAT the meeting adjourn at 8:15 p.m.

CARRIED

Deputy Mayor

Municipal Clerk Unapproved

Page 7

MAYOR’S REPORT MAYOR’S

REPORTS COUNCIL COMMITTEE COMMITTEE COUNCIL

COMMITTEES ON WHICH COUNCILLORS ARE APPOINTED NOV 2018 - OCT 2019

COMMITTEE MEMBERS MEETINGS OWNER

Councillor Morgan Ad Hoc Land Use Framework As Needed COUNTY Councillor Anderson

Mayor McAteer Assessment Review Board (ARB) Alternate: Deputy Mayor Langford As Needed TOHL Public Member: Jerry Chomiak

Mayor McAteer Boreal Housing Foundation As arranged OTHER Public Member: Clark McAskile

First Nations – Municipal Mayor McAteer 1st Monday Community Economic OTHER Vacancy due to resignation. q/month Development Initiative (CEDI)

Councillor Anderson 2nd Wed Chamber of Commerce OTHER Alternate: Councillor Morgan q/month

Northern Community Education Committee Vacancy due to resignation. As arranged Lakes - High Level Campus Alternate: Deputy Mayor Langford College

Community Futures of Councillor Forest Monthly OTHER Northwestern Alberta Vacancy due to resignation.

Downtown Vitalization Committee All of Council As Needed TOHL

Mayor McAteer 1st Wed Golden Range Society OTHER Alternate: Councillor Anderson q/month

High Level Community Councillor Forest 3rd Tuesday OTHER Transportation Society Councillor Anderson q/month

High Level Forestry Public Deputy Mayor Langford As arranged OTHER Advisory Group Councillor Morgan

Councillor Morgan / Vacancy due to resignation. Sylvia Kennedy (expires Nov 2019) Last High Level Municipal ShawnaLee Jessiman (expires Dec 2020) Wednesday OTHER Library Board Richard Donaldson (expires Jul 2021) q/month Kathi Barrow (expires Dec 2021) Zaiell Robichaud (expires Dec 2021)

Councillor Jessiman High Level Policing Society Monthly OTHER Alternate: Vacancy due to resignation.

Mayor McAteer High School Bursary Committee Councillor Forest Annually TOHL Vacancy due to resignation.

Councillor Morgan JOINT Inter-Municipal Planning Councillor Anderson Monthly TOHL & Commission (IMPC) Public Member: vacant - advertising COUNTY

Councillor Jessiman JOINT Inter-Municipal Subdivision and Public Members: Jerry Chomiak and As Needed TOHL & Development Appeal Board Karen Holditch (both cert. to Oct 2021) COUNTY

Inter-Governmental Negotiation Mayor McAteer Committee & Regional Deputy Mayor Langford As needed TOHL Sustainability Working Committee Councillor Morgan Mayor McAteer Land Stewardship Committee As needed COUNTY Deputy Mayor Langford

Mackenzie Frontier Tourism Councillor Morgan 3rd Wed. OTHER Association (MFTA) Vacancy due to resignation. q/month

Mackenzie Regional Charity Golf Deputy Mayor Langford As arranged COUNTY Committee Vacancy due to resignation.

Mackenzie Regional Waste Councillor Forest 3rd Saturday OTHER Management Commission Councillor Morgan q/month

Northern Alberta Elected Leaders Mayor McAteer As arranged OTHER (NAEL) Deputy Mayor Langford

Northwest Alberta Regional Councillor Jessiman As arranged TOHL Emergency Advisory Committee Councillor Anderson

Northwest Regional Fetal Alcohol Mayor McAteer Monthly OTHER Spectrum Disorder Society Alternate: Deputy Mayor Langford

Northern Transportation Advocacy Mayor McAteer Monthly OTHER Bureau (NTAB) Alternate: Deputy Mayor Langford

Northwest Species at Risk Mayor McAteer As needed OTHER Committee (NWSAR) Councillor Morgan

Vacancy due to resignation. Peace Library System (PLS) Quarterly OTHER Alternate: Councillor Morgan

Mayor McAteer Regional Economic Development 4th Tues. Deputy Mayor Langford OTHER Initiative (REDI) q/month Alternate: Councillor Jessiman

Councillor Morgan Sports Complex Expansion Design Public Members: Tom Gramson, Marc Beland, As arranged TOHL Task Force Kara Stoyanowski, Jacquie Bateman (County Rep), Chris MacLeod (per Res# 337-17)

Deputy Mayor Langford (cert. to Oct 2021) Councillor Jessiman (cert. to Mar 2022) Subdivision & Development Public Members: Jerry Chomiak and Karen As needed TOHL Appeal Board (SDAB) Holditch (both cert. to Oct 2021) Public member (vacant)

Tourism Enhancement Grant Councillor Morgan As needed TOHL Committee Councillor Forest

Town of High Level Municipal Mayor McAteer Annually TOHL Emergency Advisory Committee Councillor Jessiman, Councillor Anderson

Mayor McAteer Water North Coalition (WNC) As arranged OTHER Alternate: Councillor Forest

REPORTS ADMINISTRATION ADMINISTRATION

17 ACTIONS RESULTING FROM COUNCIL AND COMMITTEE OF THE WHOLE MEETINGS

TARGET STATUS - AS ITEM MTG/DATE DESCRIPTION LEAD COMPLETION DIRECTED BY DATE LEAD STAFF Resolution# 317-19 RFD: Second reading to the THAT Council give second reading to the amendments of the Community Standards Bylaw 1 amendments to the Community 23 Sep 2019 Administration Oct 28, 2019 OPEN 978-19; and Standards Bylaw 978-18. THAT Council hold a public hearing and defer third reading to October 28, 2019 Resolution# 319-19 RFD: Streets and Sidewalks THAT Council give first reading to the Streets and Sidewalks Bylaw 996-19; and 2 Bylaw 996-19 23 Sep 2019 FURTHER, THAT Council defer second reading of the Streets and Sidewalks Bylaw to the October Administration Oct 28, 2019 OPEN 28, 2019 Regular Council Meeting to allow for community consultation and set the public hearing for October 28, 2019. Resolution# 322-19 THAT Council give first reading to the Municipal Offenses Procedure Bylaw 997-19; and Proposed Municipal Offenses 3 23 Sep 2019 FURTHER THAT Council defer second reading of the Municipal Offenses Procedure Bylaw Administration Oct 28, 2019 OPEN Procedure Bylaw 997-19 997-19 to the October 15, 2019 Regular Council Meeting. (Oct 15th meeting, request to Council to defer second reading.)

Resolution# 330-19 4 Organizational Meeting Date 23 Sep 2019 Administration Oct 15, 2019 OPEN THAT Council move the Organizational meeting to October 15, 2019.

CoW Mtg Recommendation 037-19 5 By-election Municipal Clerk Sep 23, 2019 CLOSED 16 Sep 2019 THAT Council rise and report the By-Election item to the September 23, 2019 Regular meeting.

Recommendation 038-19 ECHO-Pioneer Advertising and CoW Mtg Communications 6 THAT Council rise and report the Echo-Pioneer Advertising and Readership Agreement item to Sep 23, 2019 CLOSED Readership Agreement 16 Sep 2019 Coordinator the September 23, 2019 Regular meeting.

Recommendation 040-19 Community Standards CoW Mtg 7 THAT Council rise and report the amendments to the Community Standards Bylaw 976-18 to the CAO Sep 23, 2019 CLOSED Bylaw 976-18 16 Sep 2019 September 23, 2019 Regular meeting.

Recommendation 041-19 CoW Mtg 8 ATCO 2020 Franchise Fee THAT Council rise and report the ATCO Franchise Fee 2020 item to the September 23, 2019 Dir. Finance Sep 23, 2019 CLOSED 16 Sep 2019 Regular meeting.

Recommendation 042-19 Street and Sidewalk CoW Mtg 9 THAT Council rise and report the proposed Street and Sidewalk Bylaw to the September 23, 2019 CAO Sep 23, 2019 CLOSED Bylaw 996-19 16 Sep 2019 Regular meeting.

CoW Mtg Recommendation 045-19 10 HR Item A CAO Sep 23, 2019 CLOSED 16 Sep 2019 THAT Council rise and report HR Item A to the September 23, 2019 Regular Council meeting.

CoW Mtg Recommendation 047-19 11 HR Item C CAO Sep 23, 2019 CLOSED 16 Sep 2019 THAT Council rise and report HR Item C to the September 23, 2019 Regular Council meeting.

ATCO 2020 Franchise Fee and the Resolution# 307-19 AltaGas – Total Revenues Derived THAT Council defer the ATCO 2020 Franchise Fee item; and the AltaGas – Total Revenues 12 Sep 9, 2019 Admin. Oct 21, 2019 OPEN from Delivery Tariff, 2020 Franchise Derived from Delivery Tariff, 2020 Franchise Fee to the October Committee of the Whole meeting, Fee Oct 21/2019. (ATCO Franchise Fee item sent to the Sep 23, 2019 meeting)

18 ACTIONS RESULTING FROM COUNCIL AND COMMITTEE OF THE WHOLE MEETINGS

TARGET STATUS - AS ITEM MTG/DATE DESCRIPTION LEAD COMPLETION DIRECTED BY DATE LEAD STAFF Resolution# 272-19 THAT Council instruct Administration to hold an Open House and create a communication plan to gather public input regarding amendments to the Community Standards Bylaw 976-18. Amendments to Community (Open House held September 5, 2019.) 13 Aug 12, 2019 CAO Sep 23, 2019 CLOSED Standards Bylaw 976-18 Resolution# 273-19 THAT Council gives first reading to the amendments to the Community Standards Bylaw 976-18. (Public Hearing scheduled for September 23, 2019)

Resolution# 232-19 RFD: Reporting format for CoW Mtg 14 Jun 24, 2019 THAT Council instruct Administration to bring an example of the suggested report format to the Admin. OPEN administration to Council Sep 16, 2019 Committee of the Whole meeting in September for review.

Resolution# 235-19 Organ. Mtg 15 Summer Meeting Schedule Jun 24, 2019 Admin. OPEN THAT Council defer the Summer Meeting Schedule item to the October Organizational meeting. Oct 28, 2019

Resolution# 127-18 RFD: Parking Concerns in Bison THAT Council instruct Administration to install sufficient new “No Parking” signs, a “No U-Turn” sign, Development CoW Mtg 16 Mar 26, 2018 new directional signs indicating where U-turns are allowed; AND Administration OPEN - a rise and report from the Mar 19th Nov 18, 2019 THAT Administration contact Bison Developments to discuss large truck parking within the Bison CoW meeting Development area and bring back information back to Council. Water and Sewer Water Services at Recommendation 045-17 the Footner Lake Forestry Site and THAT Administration discuss with the province their intentions for the water and sewer infrastructure CoW Mtg 17 High Level Airport Jun 19, 2017 Administration OPEN at the Footner Lake Forestry Site and High Level Airport and bring back to the Feb 10, 2020 - From the April 24, 2017 Regular August 14th, 2017 Regular Council meeting. Meeting per Res#165-17.

19 TOWN OF HIGH LEVEL CAPITAL BUDGET 2019 PROJECT STATUS REPORT (INCLUDES CARRYFORWARD PROJECTS) - last updated September 18, 2019

2019 PROJECTS COMMUNITY SERVICES Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By

County Funding (20%); Lectranator replaced the Lectranator Replacement September 5, 2019 $ 40,000.00 $30,205.00 Project complete Serena General Reserves (80%) week of April 15-18

County Funding (20%); Air Conditioner installed Air Conditioner in Office (Pool) September 5, 2019 $ 10,000.00 $9,850.61 Project complete Serena General Reserves (80%) week of April 22-26

Arena Boards September 5, 2019 $ 250,000.00 Project on hold Serena

Installed water bottle County Funding (20%); fountain, painted change Washroom and Change Room Upgrade September 5, 2019 $ 75,000.00 Project on hold Serena MSI Capital Funding (80%) rooms, added lockers to lobby PROTECTIVE SERVICES Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By County Funding (50%); Tender Complete - Unit Squad 1 Replacement April 2, 2019 $ 90,000.00 Paddle Prairie/Dene Tha ($20,000 each); Delivery expected in April 2019 Rodney ordered General Reserves ($5,000) County Funding (50%); Wildland Pumps April 2, 2019 $ 14,000.00 14,294.70 Complete In Service - February Rodney General Reserves (50%)

County Funding (50%); Delivery of Truck April 8th. Upfit Package Deployment Truck Upfit April 2, 2019 $ 15,000.00 13,480.06 Complete Rodney General Reserves (50%) delivered April 3rd. OPERATIONS Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By

1999 GMC Sierra Replacement September 3, 2019 $ 40,000.00 General Reserves (100%) $39,624.60 Complete Waiting on back ordered tool box Keith

2002 Ford F-250 Replacement June 20, 2019 $ 50,000.00 General Reserves (100%) $48,901.99 Complete Keith

2003 Chevrolet 1500 Silverado Replacement June 20, 2019 $ 40,000.00 General Reserves (100%) $39,701.34 Complete Keith

Sidewalk Replacement and Repair April 17, 2019 $ 200,000.00 Federal Gas Tax Funding (100%) $0.00 Cancelled Keith

Demo Arriving Oct ber 3, the tender process 2009 GMC Street Sweeper Replacement September 18, 2019 $ 375,000.00 MSI Capital Funding (100%) Evaluating Possible Models Keith will follow this last demo.

Building and Structure Changes at Raw Water Pump Replacement September 18, 2019 $ 200,000.00 Utility Reserves (100%) 40% Keith Engineering firm.

Flow data being collected during Fire Hydrant Drinking Water Management and Capital Planning September 18, 2019 $ 400,000.00 Utility Reserves (100%) Started Water Modeling Keith Flushing Program

Tender package is 90% Alberta Transportation advanced an initial Bushe River Waterline September 18, 2019 $ 2,100,000.00 Alberta Government Funding (100%) Keith complete . payment of $1,000,000

Lift Station 1 Replacement Phase 2 September 18, 2019 $ 35,000.00 Utility Reserves (100%) 75% Consultant working on Tender Specifications Keith

TOTAL $ 3,934,000.00

20 T:\BUDGETS - MULTI YEAR\2019\2019 CAPITAL PROJECT STATUS.xlsx 2019 Capital Project Status CARRYFORWARD PROJECTS COMMUNITY SERVICES Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By Council rejected Investing in Arena Expansion Design September 5, 2019 $ 300,000.00 MSI Funding (100%) Canada Infrastructure Grant Project on hold Serena request to use MSI

Sports Complex Rehabilitation September 5, 2019 $ 255,000.00 MSI Funding (100%) Finalizing deficiencies Serena

PROTECTIVE SERVICES Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By MSI Funding ($200,000); Under lease from NSC until September 2019. Engine 2 Replacement April 2, 2019 $ 250,000.00 Paddle Prairie/Dene Tha ($20,000 each); In Service Working on options from suppliers about Rodney Fire Equipment Reserves ($10,000) replacement options. OPERATIONS Project Date Updated Total Budgeted Amt Funding Sources Final Cost Physical Status to Date General Comments Updated By

Tolko Variance Funds ($120,750); Amber Heights Lift Station September 3, 2019 $ 730,000.00 Complete Estimated completion date is July 30th Keith Remainder Utilities Reserve Quote Accepted: $177,000 Sewage Lagoon Cleaning September 18, 2019 $ 200,000.00 Utilities Reserves (100%) Contractor Contacted Start Date: Sept after framer crops are Keith removed.

Asset Management System February 19, 2019 $ 50,000.00 Utilities Reserves (100%) Data integration in progress Carolyn

Project has resumed this Final Shutdown and Conversion is schedlued Gas Tax Fund (31%); WTP Automation System Upgrade September 18, 2019 $ 175,000.00 month. Project is 65% for Oct / Nov following Chlorine Dioxide Keith MSI Funding (69%) complete Commissioning

Study & Design Repair of 92 St & 114 Ave September 18, 2019 $ 100,000.00 MSI Funding (100%) WSP working on study 80 Percent Complete Keith

MSI Funding (59%); Commissioning of test equipment will start Chlorine Dioxide System September 18, 2019 $ 165,000.00 80% Complete Keith Utility Reserves (41%) Oct 22 A building inspector need to evalute the Legion Building Assessment September 18, 2019 $ 50,000.00 General Reserves (100%) structure, to see if it deemed unsafe we can Keith demolish without abatement.

21 T:\BUDGETS - MULTI YEAR\2019\2019 CAPITAL PROJECT STATUS.xlsx 2019 Capital Project Status

TOWN OF HIGH LEVEL DEPARTMENTAL REPORT FINANCIAL SERVICES August 2019

Accounts Receivable Outstanding balance as at August 31, 2019: $462,709.52 Greater than 91 days outstanding (included in total): $226,451.65 Outstanding receivable balances are expected to be paid as they are the same customers that have been known to pay late in prior periods. The bulk of the total balance ($223.440.36) is due to one customer. Of that balance, $159,263.56 has been outstanding for greater than 91 days. The other significant balance is expected to be received in the near future ($45,647.44).

Taxation The Public Auction is scheduled on October 17 at 2:00 PM. There is one property currently on the auction list. The second property that had been on the list has paid their balance since the bids were presented to Council.

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22 Town of High Level

For the Eight Months Ending August 31, 2019

Revenue Approved Working Percentage of Expense Approved Working Percentage Net Cost Actual Budget Budget Budget Received Variance Actual Budget Budget of Budget Used Variance Actual Budget A (B) (B/A) (B-A) (C) (D) (C/D) (D-C) (A-C) (B-D)

Council & Other Legislative $267,216.80 $396,606.00 $396,606.00 67.38% $129,389.20 ($267,216.80) ($396,606.00) General Administration 26,124.15 635,288.00 635,288.00 4.11% 609,163.85 941,948.48 1,517,758.00 1,517,758.00 62.06% 575,809.52 (915,824.33) (882,470.00) Health and Safety 65,926.45 117,382.00 117,382.00 56.16% 51,455.55 (65,926.45) (117,382.00) RCMP Services 40,000.00 165,000.00 165,000.00 24.24% 125,000.00 (40,000.00) (165,000.00) Fire Fighting & Preventive Services (Note 1) 36,525.43 207,500.00 413,020.00 17.60% 170,974.57 463,409.71 714,865.00 920,385.00 50.35% 456,975.29 (426,884.28) (507,365.00) Disaster Services & Emergency Measures 60,000.00 60,000.00 60,000.00 41,686.13 153,856.00 153,856.00 27.09% 112,169.87 (41,686.13) (93,856.00) Chuckegg Creek Wildfire (Note 2)* 7,241,551.00 (7,241,551.00) (7,241,551.00) 0.00 Ambulance Service 4,721.98 14,000.00 14,000.00 33.73% 9,278.02 (4,721.98) (14,000.00) Bylaw 28,689.31 47,000.00 47,000.00 61.04% 18,310.69 221,153.66 337,064.00 337,064.00 65.61% 115,910.34 (192,464.35) (290,064.00) Building Inspections 21,958.62 68,120.00 68,120.00 32.24% 46,161.38 6,495.90 56,220.00 56,220.00 11.55% 49,724.10 15,462.72 11,900.00 Common Services 17,926.00 17,926.00 17,926.00 397,513.08 728,918.00 728,918.00 54.53% 331,404.92 (397,513.08) (710,992.00) Roads, Streets, Walk & Lighting 31,000.00 1,500.00 1,500.00 2066.67% (29,500.00) 627,855.50 1,271,840.00 1,271,840.00 49.37% 643,984.50 (596,855.50) (1,270,340.00) Airport 587,772.06 580,000.00 580,000.00 101.34% (7,772.06) 438,828.92 782,728.00 782,728.00 56.06% 343,899.08 148,943.14 (202,728.00) Water Supply & Distribution 1,038,540.69 1,505,000.00 1,505,000.00 69.01% 466,459.31 876,920.64 1,505,000.00 1,505,000.00 58.27% 628,079.36 161,620.05 0.00 Sanitary Sewage Services 242,703.82 470,500.00 470,500.00 51.58% 227,796.18 150,145.53 470,499.00 470,499.00 31.91% 320,353.47 92,558.29 1.00 Garbage Collection 147,474.33 223,000.00 223,000.00 66.13% 75,525.67 101,582.12 223,001.00 223,001.00 45.55% 121,418.88 45,892.21 (1.00) Family & Community Support Services 87,809.28 135,032.00 135,032.00 65.03% 47,222.72 116,774.22 174,607.00 174,607.00 66.88% 57,832.78 (28,964.94) (39,575.00) Cemetaries 3,130.00 3,000.00 3,000.00 104.33% (130.00) 9,202.13 23,162.00 23,162.00 39.73% 13,959.87 (6,072.13) (20,162.00) Planning, Zoning, Development 2,905.02 7,700.00 7,700.00 37.73% 4,794.98 105,577.90 163,436.00 163,436.00 64.60% 57,858.10 (102,672.88) (155,736.00) Economic Development 40,000.00 40,000.00 40,000.00 21,000.00 72,000.00 72,000.00 29.17% 51,000.00 (21,000.00) (32,000.00) Subdivision Land & Developments 7,714.50 25,000.00 25,000.00 30.86% 17,285.50 (7,714.50) (25,000.00) Land, Housing and Building Rentals 29,945.43 39,500.00 39,500.00 75.81% 9,554.57 4,674.72 15,271.00 15,271.00 30.61% 10,596.28 25,270.71 24,229.00 Recreation Admin 43,873.45 69,643.00 69,643.00 63.00% 25,769.55 (43,873.45) (69,643.00) Special Programs 39,430.00 44,500.00 44,500.00 88.61% 5,070.00 109,561.91 154,161.00 154,161.00 71.07% 44,599.09 (70,131.91) (109,661.00) Pool 71,398.97 207,500.00 207,500.00 34.41% 136,101.03 322,572.81 483,347.00 483,347.00 66.74% 160,774.19 (251,173.84) (275,847.00) Pool Building 61,317.21 111,900.00 111,900.00 54.80% 50,582.79 (61,317.21) (111,900.00) Parks 4,720.00 5,500.00 5,500.00 85.82% 780.00 70,272.11 136,308.00 136,308.00 51.55% 66,035.89 (65,552.11) (130,808.00) Arena 54,344.73 161,200.00 161,200.00 33.71% 106,855.27 171,667.61 348,869.00 348,869.00 49.21% 177,201.39 (117,322.88) (187,669.00) Arena Building 91,384.46 185,763.00 185,763.00 49.19% 94,378.54 (91,384.46) (185,763.00) Library 12,094.86 17,875.00 17,875.00 67.66% 5,780.14 108,783.95 192,117.00 192,117.00 56.62% 83,333.05 (96,689.09) (174,242.00) Museum 10,419.29 138,300.00 138,300.00 7.53% 127,880.71 129,201.33 268,350.00 268,350.00 48.15% 139,148.67 (118,782.04) (130,050.00) Museum Building 9,532.09 42,813.00 42,813.00 22.26% 33,280.91 (9,532.09) (42,813.00) Requisitions 708,220.16 1,305,074.00 1,305,074.00 54.27% 596,853.84 (708,220.16) (1,305,074.00) ------Sub-Total $2,476,985.99 $4,615,941.00 $4,821,461.00 $2,138,955.01 $13,978,286.46 $12,226,558.00 $12,432,078.00 ($1,546,208.46) ($11,501,300.47) ($7,610,617.00) ------General Municipal Revenues Taxes and Grants-in-Place of Taxes $5,865,716.55 $5,926,831.00 $5,926,831.00 98.97% $61,114.45 $5,865,716.55 $5,926,831.00 Other Revenue from own Sources 776,273.32 1,673,786.00 1,673,786.00 46.38% 897,512.68 776,273.32 1,673,786.00 Recovered Revenue 2,987.88 10,000.00 10,000.00 29.88% 7,012.12 5,785.09 (5,785.09) (2,797.21) 10,000.00 ------Total General Revenue $6,644,977.75 $7,610,617.00 $7,610,617.00 87.31% $965,639.25 $5,785.09 ($5,785.09) $6,639,192.66 $7,610,617.00 ------Total $9,121,963.74 $12,226,558.00 $12,432,078.00 74.61% $3,104,594.26 $13,984,071.55 $12,226,558.00 $12,432,078.00 114.37% ($1,551,993.55) ($4,862,107.81) ======

Unbudgeted Expenses Approved via Council Resolution: Resolution #213-19/#242-19 - Hourly Staff Wildfire Compensation - Funded from General Reserves 23,323.00 Resolution #233-19 - Aquatic Centre Fire Alarm System - Funded from General Reserves 35,000.00 Resolution #240-19 - Communications Coordinator - Funded from General Reserves 30,000.00 Resolution #258-19 - Relocation of Agricultural Society - Funded from General Reserves 500,000.00 Resolution #287-19 - "Welcome Home" Signs - Funded from General Reserves 14,864.00 Resolution #288-19 - Relocation of Agricultural Society - Funded from General Reserves 462,000.00 Resolution #269-19 - Lease of Engine 2 Replacement - Funded from Fire Equipment Reserves 15,000.00 Resolution #321-19 - Amber Heights Lift Station Capital Project - Funded from Utilities Reserves 86,556.00 1,166,743.00 Notes 1 - The Wildland Urban Interface Team Budget (23-02) has been added to this line ($205,520.27 to revenues and expenses) 2 - As at August 31, the Town of High Level has received a $4,150,044.50 advance from the Disaster Recovery Program Funding - this amount is currently in Deferred Revenue and all funding received will be Recorded in revenue during year end journal entries

BUSINESS

NEW

24 25 26 Northwest Caribou Sub-regional Task Force Bistcho Lake Sub-regional Plan

Overview Each sub-regional task force includes representatives from various levels of government, The Government of Alberta is committed to Indigenous groups, the energy sector, the forestry engaging Albertans and advancing stewardship of sector, trappers, recreational user groups, public lands through inclusive regional and sub- environmental non-government organizations, and regional planning processes. Sub-regional plans are other local stakeholders and knowledge holders. enabled through the Alberta Land Stewardship Act The task force will incorporate socio-economic (ALSA), and can provide management direction to assessments, the best available science and diverse prioritize different land uses and outcomes. perspectives to assure the interests of Albertans are Sub-regional planning offers a more holistic reflected in its recommendations to government. approach to monitoring and managing our natural landscapes. Sub-regional plans seek to identify and The Bistcho Lake Sub-regional address local issues, concerns and opportunities. Task Force Area Once completed, sub-regional plans will provide The Bistcho Lake sub-regional planning boundary operational certainty for regulators and land users. mirrors the Wildlife Management Unit (WMU #539) These plans translate desired outcomes into local surrounding Bistcho Lake with a slight deviation to management objectives and strategies which guide match the river edge, rather than the highway 35 as operational decision-making. the eastern boundary. This is an area of importance Sub-regional plans consider multiple values within a for a number of First Nations, Métis Settlements and specific land base, including; Indigenous traditional Métis Local groups within Alberta: this sub-regional land use, industrial land use, recreational land use, planning area intersects with Treaty 8 lands multispecies approaches to land use planning, The Bistcho Lake sub-regional planning area is caribou recovery, and adjacent area land uses such located in Mackenzie County and overlaps with as existing protected areas. Forest Management Units (FMU) F14, F26 and F20. Volumes harvested in this area are used to Current Situation supply a dimensional lumber sawmill in High Level, Three sub-regional task forces have been an oriented strand board facility near High Level established for areas in northwest Alberta, northeast and a dimensional lumber sawmill and pellet mill Alberta, and west central Alberta. The task force will near the town of La Crete. There is currently no focus their efforts on providing recommendations forestry tenure or allocation in F20 beyond a small to government on draft sub-regional plans for the Community Timber Permit Program. Bistcho Lake planning areas which will address recovery outcomes for the Bistcho Lake caribou The Bistcho Lake sub-regional planning area ranges. overlaps with the petroleum and natural gas formations. Current oil and gas operations within Sub-regional task forces will leverage the knowledge this area are primarily localized to the southern and understanding of people who live and work in and eastern portions of the sub-regional planning these landscapes to inform sub-regional planning area. It will be the role of the Task Force to develop outcomes. recommendations on how sub-regional planning can

Next Steps The Northwest Caribou Sub-regional Task Force will work towards making recommendations to government by April 2020. Working groups may be established to advance detailed planning, and provide opportunity for broader participation of local land users.

F10 Bistcho Lake Sub-Regional Planning Area Bistcho Lake

Bistcho Lake Sub-Regional F20 Planning Area Boundary Forest Management Units Green Area White Area F10 Provincial Park or Protected Area First Nations Reserve Population Centre Hydrography Primary Highway Secondary Highways

F26

Fort McMurray

Grande Prairie Hay-Zama Wildland ¤£35 Edmonton Provincial Park Red Deer F14 Calgary

Lethbridge Rainbow Lake ¤£58 High F11 Level

Coordinate System: NAD83 10TM AEP Forest Prepared By: Air, Biodiversity and Policy Integration Branch, Policy and Planning Division CAR 19-007 Prepared For: Planning Branch Date of Completion: July 24th, 2019. ± Alberta Environment and Parks

Where applicable: F11 Base data provided by the Government of Alberta under the Alberta Open Data License (2019).

The Minister and the Crown provides this information without warranty or representation as to any matter including but not limited to whether the data/information is correct, accurate, or free from error, defect, danger, or hazard and whether it is otherwise useful or suitable for any use the user may make of it. P8 P20

From: Clark McAskile Sent: October-11-19 11:36 AM To: Sandra Beaton Subject: FW: Municipal Enforcement Bylaw

Please add to agenda for this issue.

From: Rodney Schmidt Sent: October 4, 2019 9:37 AM To: Mark Rushton ; Clark McAskile Subject: FW: Municipal Enforcement Bylaw

FYI…

Rodney Schmidt, PCP Fire Chief Director of Protective Services Town of High Level Ph: 780-821-4016 Fax: 780-926-2899

From: Gwendolyn Stewart - Palmer Sent: October-03-19 7:41 PM To: Rodney Schmidt Cc: Raymond Chen Subject: Municipal Enforcement Bylaw

Hello Rodney,

I am following up on our discussion today about the Municipal Enforcement Bylaw.

As I indicated, it is possible to put all of the enforcement provisions from your bylaws together into one bylaw. However, if we do so, we need to ensure that we have properly cross referenced the bylaws, and that we have the appropriate definitions in the Enforcement bylaw.

I have reviewed the draft bylaw, and we will need to do some work to tighten it up. We will need further definitions, which I think we will be able to pull from the other bylaws. We will also need to ensure there are no internal inconsistencies, and at this time, I can see a few of them. We also need to remove a couple of provisions which go beyond where the Town is able to legislate. In order to go forward, please send me: 1. All the bylaws from which the enforcement provisions have been stripped. This way, I can ensure the definitions are linked.

29 2. Can you also send me your Bylaw enforcement officer bylaw so we can ensure we are consistent with that. 3. Finally, if there are any delegations of authority from Clarke, please send them to me, so we ensure the powers are properly set out.

I look forward to the documents, and we can then get going on the revisions. Please note that Raymond Chen is our articling student, who will be working with me on this matter.

Regards, Gwendolyn

Gwendolyn J. Stewart-Palmer Partner Suite 2250 Bell Tower | 10104 – 103 Avenue | Edmonton, Alberta T5J 0H8 Tel 780.702-4275 | Fax 780.423.0163 | www.shoresjardine.com

TOWN OF HIGH LEVEL

Request for Decision

Issue: 2019 Wildland Urban Interface (WUI) Team Budget

Recommendation:

THAT Council approve the 2019 WUI Budget shortfall of $6,689.16 to be funded from Fire Equipment Reserves.

CAO Comments:

Target Decision Date: October 15, 2019

Submitted By: Carolyn Zenko, Director of Finance

Reviewed By: Clark McAskile, Chief Administrative Officer

31 BACKGROUND

Overview: Protective Services had provided a budget to Council before the hiring of the Wildland Urban Interface (WUI) team at the July 8 Council Meeting. At that time, Council received a budget that had expenses exceeding revenues. There was no funding of the shortfall at that time. Resolution 258-19 approved the presented budget:

THAT Council add the Fire Services WUI Team Budget (23-02) to the 2019 Operational Budget based on a successful grant application from the Alberta Fire Chiefs Association; and

FURTHER, THAT Council add a Wildland Urban Interface Team Supervisor positions and three Wildland Urban Interface Team Member Positions to the Organizational Chart under Fire Services based on a successful grant application from the Alberta Fire Chiefs Association.

Finance has reviewed this Resolution and noted the absence of funding. Finance recommends that the difference of $6,689.16 be funded from Fire Equipment Reserves.

Legislation and Policy: Councils must allocate the funding source of all expenditures per the Municipal Government Act.

Excerpt from Reserve Policy 255-18:

Fire Equipment Reserve This reserve will provide funding in order to retain a stable taxation structure and to accommodate any emergency type expenditure and/or for non-budgeted operating items that require funding. This reserve will also be utilized to fund Fire equipment capital projects.

The WUI Team Budget does meet the requirements of Reserve Policy 255-18.

Financial: The current budget anticipates that the Fire Equipment Reserve balance will be $48,788.88 as at December 31, 2019. The use of the Fire Equipment Reserve for this purpose will be $6,689.16, which will result in an ending Fire Equipment Reserve balance of $42,099.72.

(Continues)

32 Financial (Continued): Council approved the following WUI (23-02) Team Budget: REVENUE

00-1-23-02-840 Provincial Grants $ 161,111.11 00-1-23-02-350 Sales to Other Governments 10,000.00 Labour Response Out of 00-1-23-02-490 Town 17,720.00 Equipment Response Out of 00-1-23-02-491 Town 10,000.00 198,831.11 EXPENSE 00-2-23-02-110 Salaries and Wages 122,960.07 00-2-23-02-131 Employer Contributions 36,273.97 00-2-23-02-136 WCB 786.23 00-2-23-02-211 Travel and Subsistence 3,000.00 00-2-23-02-217 Telephone/Communications 1,000.00 00-2-23-02-229 Professional Development 4,000.00 00-2-23-02-254 Communications Repair 10,000.00 Safety 00-2-23-02-512 Equipment/Uniform/Boots 7,500.00 00-2-23-02-521 Fuel 5,000.00 00-2-23-02-525 Equipment Replacement 15,000.00 205,520.27

SHORTFALL -$ 6,689.16

Organizational:

Comments:

Alternatives:

1. THAT Council approve the 2019 WUI Budget shortfall of $6,689.16 to be funded from Fire Equipment Reserves.

2. THAT Council approve the 2019 WUI Budget shortfall to be funded from General Reserves.

33 Recommended Alternative: Alternative 1

Reports/Documents:

TOWN OF HIGH LEVEL

Request for Decision

Issue: Fire Department – Asset Donation

Recommendation:

THAT Council accept the donation of a new training ground building with an estimated fair value of $86,500

CAO Comments:

Target Decision Date: October 15, 2019

Submitted By: Carolyn Zenko, Director of Finance

Rodney Schmidt, Director of Protective Services

Reviewed By: Clark McAskile, Chief Administrative Officer

35 BACKGROUND

Overview: In July of 2019, Good Brothers Construction in High Level delivered and installed the old Chateh Courthouse building into the High Level Fire Department (HLFD) training grounds. The building was delivered and installed during the Chuckegg Creek Fire during which time there were limited Council meetings. As a result, the building was installed prior to Council approval due to tight timelines on the contractor. Administration is now asking Council to formally accept the donation.

Legislation and Policy: Excerpt from Public Sector Accounting Standards: PS 3150 14 Governments may receive contributions of tangible capital assets. The cost of a contributed asset is considered equal to its fair value at the date of contribution. Fair value of a contributed tangible capital asset may be estimated using market or appraisal values. In unusual circumstances, where an estimate of fair value cannot be made, the tangible capital asset would be recognized at nominal value.

Excerpt from Fire Department Organizational Policy 213-06:

FUNDRAISING 14. It is recognized that fundraising is carried out by the Fire Department in order to fund specialized equipment. Fundraising and donations for specific unbudgeted capital projects must be done with the prior approval of Council. The application of fundraising dollars to equipment or projects under $5,000.00 does not require the approval of Council before proceeding if it does not change the scope of service. Scope of service changes due to equipment purchases must be approved by Council before proceeding.

Financial: In 2019, the $86,500 asset will be recorded as a tangible capital asset addition with corresponding in-kind donation revenue.

Organizational: This building will provide better access to training at the HLFD training facility. The building is intact with operational washroom facilities, which will allow training staff and students access to washrooms for Health and Safety needs. Converting it into a site classroom allows onsite instruction and potential revenue opportunities to outside training organizations after the building is complete.

36 Comments: The building is a 30’ X 52’ enclosed building that used to serve as a courthouse. The estimated fair value of the building itself is $50,000. The cost to transport the building was donated (value of approximately $25,000). The cost of installing the building on pilings is being borne by the High Level Fire Department Firefighters Association through donations with a total cost of $11,578.46. The building itself contains three offices, a mechanical room, common room that used to be the courtroom, and a cell block in the rear that has been removed and now is an open room.

It is the intention of the department to convert the building after servicing into a site classroom facility with a SCBA confidence trainer in the rear. The cost of interior renovations will be borne by the association.

This building will greatly improve facility use at the training grounds. Currently, there is no access to washrooms at the site. The department rents portable toilets for large events and during winter training, there simply are no facilities.

The ability to use the courtroom section as a classroom will be of great assistance. THE HLFD currently utilizes the Fire Hall for classroom activities. When there is a need to run sessions with both classroom and practical sessions, it results in travel time between the two. This wastes instruction time. With an onsite classroom, this may entice other organizations to use the facility as well.

The department has a quote to service the building with water and sewer. This is estimated at $25,000 plus the cost of connections and gas and power. The total estimate of all servicing totals $45,000. There is a proposed capital project in the 2020 Budget with 1/3 of the project coming out of fundraising.

HLFD is expecting to have the building fully functioning in the spring of 2020. It is anticipated that the lifespan of the building will be quite long as the building is installed on pilings.

Alternatives: 1. THAT Council accept the donation of a new training ground building with an estimated fair value of $86,000

2. THAT Council accept as information

Recommended Alternative: Alternative 1

Reports/Documents:

Pictures of Facility:

TOWN OF HIGH LEVEL

Request for Decision

Issue: 2019 Capital Project Cancellation

Recommendation:

THAT Council cancel two projects from the 2019 Capital Budget: Project 593 – Arena Boards – and Project 594 – Washroom and Change room Upgrade.

CAO Comments:

Target Decision Date: October 15, 2019

Submitted By: Carolyn Zenko, Director of Finance

Serena Weipert, Director of Community Services

Reviewed By: Clark McAskile, Chief Administrative Officer

40 BACKGROUND

Overview: Projects 593 and 594 were included in the 2019 Capital Budget. Both projects are indefinitely postponed because of the arena engineering report that was received mid-year.

Legislation and Policy: None noted

Financial: The MSI Capital Funding that had been allocated to both of these projects ($260,000) will become available for future projects. The remainder of the funding had been allocated from Mackenzie County as per the Regional Service Sharing Agreement. Administration will notify the County in writing of the cancellation of both projects. Organizational: Capital planning is currently in progress for an updated arena facility.

Comments:

Alternatives: 1. THAT Council cancel two projects from the 2019 Capital Budget: Project 593 – Arena Boards – and Project 594 – Washroom and Change room Upgrade

2. THAT Council accept as information

Recommended Alternative: Alternative 1

Reports/Documents:

TOWN OF HIGH LEVEL

Request for Decision

Issue: Chuckegg Creek Wildfire – Seasonal Staff Vacation

Recommendation:

THAT Council approve an exception to Resolution 213-19: seasonal staff can be paid out the equivalent value of their vacation day addition(s) received for days worked during the Chuckegg Creek Wildfire.

CAO Comments:

Target Decision Date: October 15, 2019

Submitted By: Carolyn Zenko, Director of Finance

Reviewed By: Clark McAskile, Chief Administrative Officer

42 BACKGROUND

Overview: Council approved additional vacation days to be given to employees who worked during the Chuckegg Creek Wildfire to show appreciation for their extraordinary efforts.

Resolution #213-19: THAT Council approve compensation of $150 per day worked during the Chuckegg Creek Fire mandatory evacuation - May 20 until June 3 - for staff eligible for overtime but did not work overtime on a given day to recognize the extraordinary efforts of staff during the period - $16,350 to be funded from General Reserves; AND FURTHER THAT Council approve 1 day of additional vacation per 7 days worked be granted to all eligible employees to be used during the 2019 calendar year and not be eligible to be paid out.

The Resolution had read that the Town would not pay out the additional vacation days, but, as seasonal staff left their positions, the equivalent of the number of vacation days that they would have received has been paid out. Seasonal staff are not eligible for vacation and, as such, they would not have been able to take any days off as vacation. The vacation days have been floating and Administration attempted to correct the issue as seasonal staff vacated their positions.

Legislation and Policy: None noted

Financial: Resolution #213-19: THAT Council approve compensation of $150 per day worked during the Chuckegg Creek Fire mandatory evacuation - May 20 until June 3 - for staff eligible for overtime but did not work overtime on a given day to recognize the extraordinary efforts of staff during the period - $16,350 to be funded from General Reserves; AND FURTHER THAT Council approve 1 day of additional vacation per 7 days worked be granted to all eligible employees to be used during the 2019 calendar year and not be eligible to be paid out. Organizational:

Comments:

43 Alternatives: 1. THAT Council approve an exception to Resolution 213-19: seasonal staff can be paid out the equivalent value of their vacation day addition(s) received for days worked during the Chuckegg Creek Wildfire.

2. THAT Council accept as information.

Recommended Alternative: Alternative 1

Reports/Documents:

TOWN OF HIGH LEVEL

Request for Decision

Issue: Creation of Concept Plans for Regional Emergency Reception Centre/Fieldhouse and Arena rebuild

Recommendation:

THAT Council approve the allocation of $12,000 from General Reserve for the creation of concept plans for the Regional Emergency Reception Centre/Fieldhouse and Arena.

CAO Comments:

Target Decision Date: October 15, 2019

Submitted By: Clark McAskile, CAO Reviewed By:

45 BACKGROUND

Subsequent to Council discussions related to the construction of a Regional Emergency Reception Centre/Fieldhouse and the construction of anew Arena complex; Administration approached ONPA Architects to develop a concept plan for the two projects. ONPA was approached for this preliminary work as they have worked on several school division projects and have extensive knowledge of the area.

ONPA has proposed the following for the scope of the concept plan:

1. Development of a functional program listing the spaces required for the fieldhouse and the arena. 2. Provide two concept plans - one for the fieldhouse attached to High Level Public and one for the arena attached to the existing pool building. If any exterior views or presentation renderings are required, we could discuss additional fees for this work. 3. Provide high-level budgeting for the two buildings dealing with construction costs and associated project administration costs. This would be based on historic construction numbers on a per m2 basis and would not involve a separate cost consultant.

Financial

The proposal for the creation of the concept plans from ONPA Architects is $8,900.00. Administration is requesting an additional $2,100.00, for a total of $12,000.00, to allow for expansion to the scope of the concept project that may result from stakeholder or public input.

Alternatives After Discussion:

1. THAT Council receives for information.

2. THAT Council approve the allocation of $12,000 from General Reserve for the creation of concept plans for the Regional Emergency Reception Centre/Fieldhouse and Arena.

Recommended Action:

THAT Council approve the allocation of $12,000 from General Reserve for the creation of concept plans for the Regional Emergency Reception Centre/Fieldhouse and Arena.

FOR ACTION CORRESPONDENCE

INFORMATION FOR CORRESPONDENCE

48 49

Telling our Story

EXECUTIVE DIRECTOR’S NEWSLETTER Edition 22 September 2019

Missing in Action? This phrase has taken on a whole new meaning for me since our last edition in April. I think that we have set a new record for all of the activities underway in one short period of time. Hopefully I can recap many of them in this edition. It has been a time where I have had to set priorities since time has not been my friend. The part-time Executive Director position was maxed out, and I attempted to take some overtime off in the summer, but with limited success. Fortunately, the reasons for our busy-ness are all good reasons!

Wildland Urban Interface Structure Protection Project After a broad opportunity in which every fire department in Alberta had the opportunity to submit a Project Proposal, the Town of High Level and Clearwater County were selected as the two communities/fire departments to participate in the 18-month project. Now that the extreme wildfire season has ended, all involved will be meeting to finalize the details for this project. There will be two areas of focus: training of municipal firefighters in Wildland Urban Interface fires and structure protection, and deployment where the two advanced teams will support other deployed teams as well as filling the same role themselves.

50 Conference and Trade Show follow-up The Board and the Conference Committee have discussed several significant changes to the structure of future conferences. A survey will be sent out to you shortly to gather your thoughts on these. In the meantime, the new process for identifying speakers of interest is already in place and paying off. Got suggestions? Let us hear about them soon.

Core Competencies Project is getting REALLY exciting! Sometimes a project just seems to take on a life of its own, and such is the case with our Core Competencies project! The Board has approved the next steps for the rollout of the online tool. Stay tuned!

Resolutions are now being worked on! The Board has finalized its review of the structure of the AFCA and has moved from being a Management Board to filling the role of a Governance Board. Much housecleaning will now occur, starting with a motion at the last meeting to void all previous regulations and policies in order to start with a clean slate. The first policy to be approved revises the process that the AFCA will use to create, research, and act on member resolutions. The new procedures flowing from this policy will be released soon.

New Bylaws still pending I have been asked if the new bylaws have been approved by the Government yet and the answer is NO. The process is that the bylaws, once approved by the membership, are submitted to Corporate Registry in Service Alberta for acceptance. Once we are notified that this has occurred, the new bylaws take over. In the meantime the new Board under the leadership of President Randy Schroeder has made critical changes that allow the Board to better manage the organization. Having moved to the use of video-conferencing for both Board and Committee meetings, the Executive Committee and the Board are now meeting monthly.

Fail to Yield? Slow to 60?

Using another new tool (to the AFCA), we now have access to SurveyMonkey and will use it with discernment to canvas the membership on key questions. We experimented with this tool by asking for feedback on whether you supported the AFCA in initiating work on traffic safety for First Responders. The Board have directed administration to develop a proposal for presentation to the Fire Commissioner in the hope that Government will play a lead role in coordinating new measures to improve your safety while on Alberta’s highways.

51 Meeting with the Minister of Municipal Affairs President Randy Schroeder, Director Dennis Jones and I met with Minister Madu in early September. He was given a solid overview of the history of the Alberta Fire Service. In response, he questioned our long-standing concern about the lack of fire legislation and our role in the recent Provincial Election where firefighters entered the political arena. We hope next time to hear more from him on his views of the fire service and where he sees it going in the future.

Carbon Monoxide Program continues this year I am repeating the same message that was in our last edition, for a reason. The AFCA will again be involved with the Government of Alberta in Year 2 of the Carbon Monoxide Awareness Campaign. With appropriate lead time this year, we will be able to plan the program with more consideration for the communities and individuals who will be affected. Again, I cannot get data from the Government on CO incidents and would ask that each of you send me stats on alarm responses, actual CO incidents and other data that I can use publicly when talking with the media next winter. I received no input after our last newsletter so please respond this time.

Policies and such… The AFCA currently does not have a policy on…using policies to guide the organization. This will be the next step in our growth, based on direction from the Board to Administration. We now refer to the Board as being a Governance Board and to (contract) staff as being Administration, similar to the structure within a municipality. Administration capacity will be ramped up in order to conduct the business of the association as time goes on. Until then, I am either going on information about how things have been done in the past or am importing policy material from my past experiences. If you have interest in identifying the areas where we need to develop policy, please contact me. A list of policy topics and their possible content will be presented to the Board in the next few months.

Active on the National Stage

Congratulations go to our AFCA Past President, Peter Krich, for taking on the role of Chairman of the National Advisory Committee at the recent CAFC Conference held in Calgary. Congratulations are also offered to AFCA member Judy Unsworth, named Canadian Volunteer Fire Chief of the Year by the Canadian Association of Fire Chiefs. We wish Chief Ken Block, from Edmonton, continued success as he continues in his role as President of the CAFC and to the Alberta members of his Board.

52 Other Items on our Radar Several other items are drawing our attention. The last of the major grant reports is due to Government in one week and with Allen Mercier’s excellent expense tracking, the report will be in on time. We were asked to help Municipal Affairs with making the photos of the 2019 FSESM Ceremony photographs available to recipients when a change in Government policy unexpectedly shut down their ability to provide the service that they have provided for many years. The photos can be viewed and downloaded by visiting the link on our AFCA website (https://afca.ca/latest- news/item/843-photos-from-the-2019-fire-services-exemplary-service-medal-investiture).

Regional Meetings are being held across the province. Region 1 will meet on October 2; Region 2 on September 26; Region 3 on September 28; Regions 4 and 5 on October 24th; Region 6 on October 3; and Region 7 has already held its fall meeting in late August.

The Canadian Association of Fire Chiefs had offered the AFCA the ability to provide twenty free memberships in Alberta. Unfortunately, I did not have time to act on this earlier; we are now checking to see if this offer is still available for the 2020 year. Further details will be made available.

Work continues on the upgrading of our AFCA website. A report on responses from website developers is expected at the next Board meeting.

The Board has also instructed Administration to investigate options for holding a facilitated session to review Year 1 of the current Strategic Plan. This will include an evaluation of the content, the process put in place to generate action on it, and the outcomes. An amended/updated Strategic Plan is anticipated in the first quarter of 2020.

As part of the transition in how the association is operated, Administration has been instructed to develop a full twelve-month Operating Budget that, once approved, will serve as authorization for Administration to act on items contained in it. The AFCA has never operated using a budget in this fashion before.

The reactivated Recruitment & Retention Committee, working now with a Board-approved Terms of Reference, will be looking to have one member appointed to it from each of our seven regions. If you are interested and want further information, please contact Chairman Drayton Bussiere in Lacombe County.

The AFCA will be developing a Memo of Understanding (MOU) with FireSmart Canada to outline the mutual interactions following a decision to build a strategic partnership between the two groups.

Work will be started to investigate several areas of interest to members, including the Saskatchewan tax credit for volunteer firefighters, whether any Alberta municipalities are giving employers of volunteer firefighters any form of tax credit, and employment benefit programs for firefighters. We will also be meeting with Municipal Affairs staff to discuss the full scope of training services and how they are currently offered to our members, triggered by concerns brought to us about Training Site Inspection requirements (most of which have been resolved through one-on-one discussions).

53 Your 2019-20 AFCA Board of Directors President Randy Schroeder 1st Vice President Rodney Schmidt 2nd Vice President Rob Evans Past President Peter Krich Secretary-treasurer David LeBlanc Director-at-Large (Urban Members) Bart Rowland Director-at-Large (Rural Members) Dennis Jones Director-at-Large (Trade Members) Carey Feduniw Director-at-Large (Member Services) David Zayonce Director Region1 David LeBlance Director Region 2 Aaron Floyd Director Region 3 Trevor Kotowich Director Region 4 Phil Rowe (resigned September 2019) Acting Director Jon Koroluk Director Region 5 Robert Cote Director Region 6 Silvio Adamo Director Region 7 David Cox

Your 2019-20 Governance Committees Constitution & Amendment Finance & Audit Nominations Resolutions Communications Strategy Development Governance Government & Stakeholder Relations Human Resources Project Management Model Selection Strategic Planning

54 Your 2019-20 Action Committee Chairs AFRRCS Governance Vern Elliott AFRRCS I&S Percy Janke Conference David Zayonce/Rob Evans I.C.S. Alberta Brian Cornforth Medals & Awards Mac deBeaudrap/Brian McEvoy O.F.C. Medal Nominations Randy Schroeder Safety Codes Council Building Technical Council Russell Croome Fire Technical Council Michael Bos W.U.I. Structure Protection Rodney Schmidt/Steve Debienne/Dave Cox

Your 2019-20 Administration

Executive Director Fred Tyrrell Executive Assistant Val Carmody Chief Financial Officer Allen Mercier Convention Coordinator Kelly Legris

Your Executive Director…

Fred Tyrrell can be contacted at [email protected] or by calling 587-991-0294. Let’s “Tell Our Story!” You have received this newsletter because you are an AFCA member or a stakeholder. If you do not wish to receive future editions, please email me.

HIGH LEVEL FORESTS PUBLIC ADVISORY COMMITTEE

MINUTES

Tuesday, October 1st, 2019 5pm, High Level Seniors Center

PRESENT: Ryan Hermanutz (Agriculture and Lisa Wardley (Mackenzie County) Forestry) Jacquie Bateman (Mackenzie County) Matthew Gelderman (Agriculture and Eric Jorgenson (Mackenzie County) Forestry) Boyd Langford (Town of High Level) Toni Anderson (Silvacom) Paul Ebert (Agriculture and Forestry) Ryan Spooner (Silvacom) Barry Toker (Watt Mnt Wanderers) John Thurston (Hungry Hills Sandbend / Shaylene Lunam (Norbord) Careers the Next Generation) Tim Gauthier (Tolko) Aaron Doepel (LaCrete Sawmills) Curtis Cole (Tolko) Jessica Juneau (Town of Rainbow Lake) Paul Hewitt (Tolko) Heather Jonson (High Level & District Melanie Plantinga (Tolko) Chamber of Commerce)

INFORMATION SENT: Mike Alsterlund (Member of the Public) Exact Harvesting Bernie Doerksen (LaCrete Polar Cats) Fred Didzena (Dene Tha) Brent Holick (LaCrete Polar Cats) Keith Badger (Netaskinan Development) Carol Gabriel (Mackenzie County) Fort Vermilion Heritage Center Claude Duval (Watt Mnt Wanderers) Dustin Thacker (Beaver First Nation) Harvey Sewpagaham (LRRCN) Lindee Dumas (LRRCN) Mike Cardinal (Tallcree First Nation) Jon McQuinn (LRRF) Bernie Meneen (Tallcree First Nation) Marilee Cranna Toews (Hungry Bend Ken Graham (N’Deh Ltd. Partnership) Sandhills Society) Treetech Contracting George Peters (Exact Harvesting) Terry Batt (Trappers Association) Bill Schnarr (Echo Pioneer) Bruce Bieragle (Trapline Holder)

56 1. WELCOME 2. AROUND THE TABLE 3. OLD BUSINESS – 3.1. Hauling Concern Line – this is being investigated. Resolution will be before the next PAC meeting.

4. NEW BUSINESS

4.1 The Companies General Development Plan 2019-2024 – Paul Hewitt – presentation included. Which highways will be used for the haul? Most traffic will be coming from west of High Level. One processing yard will be utilized. What about the other yard at the Chinchaga bridge? It would involve transporting the trees further west before turning around and hauling to High Level later. The forestry road west of Norbord will also be used. Trees may be harvested in P19, the area near Twin Lakes and will be hauled from south of town. What will happen to the damaged timber near Paddle Prairie? This is on the settlement itself. Traffic will also be going east from High Level on highway 58 as salvage is hauled to LaCrete Sawmills. Will the harvest operations increase the number of trucks? Fire kill salvage harvest operations are planned to begin as soon as possible. Some of the area is accessible under frost free conditions. The hauling will begin after winter weights are permitted. Some trees may also be stored in summer accessible cutblocks and hauled later. These steps will help keep traffic as low as possible With so much of the fire occurring in F11 where Crestview and Evergreen operate can they increase their production to use the fire kill? They are. Are those mills required to consult with other stakeholders? Jon Goertzen of LaCrete Forestry is probably the contact person for Crestview and Evergreen. What might the impact of the loss of wood in F11 be on these mills? Since there are unallocated FMU’s is there an opportunity for those mills to access that timber? Currently unknown. The companies are assessing what condition timber must be in to be utilized. This will shape the final harvest plan. If the insects have moved into the trees or the trees have dried or cracked, they can no longer be sawed into lumber. The goal is to harvest as much fire kill as possible this year, next year the conifer trees will probably be to dry to be used. It may be possible for the deciduous trees to be used after the first year. That is yet to be determined. The Jackpot Creek fire kill may not be salvageable. It was a slower, hotter fire. If the trees are falling in together it will not be harvestable. If Tolko salvages from the Jackpot Creek fire, will the north processing yard be utilized? No, that timber would be hauled directly to the mill. Any areas which the companies harvest becomes their responsibility to reforest. It is the interest of the companies to reforest as much as possible to return the area to production. If it is not harvested who will treat the area? It would be left to regenerate naturally. What is the economic “hit” of the fire? There will be a reduction in the Annual Allowable Cut for the companies. The amount has not been determined. Will there be an assessment of the value of the timber lost? The people present are not able to speak to that.

4.2 Forest Health – Ryan Hermanutz, Matthew Gelderman See attached Presentation

57 What kinds of insects would infest burned trees? Why might they not be present this year as in the past? The area of study for the Forest Health Officers is focused on living trees, not burned. Some contributing factors may include timing of insect reproduction and number of bugs already present in the forest. Please report any unusual insect or disease events which you see. If someone has a question about an insect in trees what can they do? They can send a photograph or bring a sample to Agriculture and Forestry (A&F). If A&F cannot identify what the insect is they have contacts with researchers and may be able to find answers. Are there posters in the parks or near recreational trails which would inform people that the Forest Health Officers are looking for information from the public? No, parks are managed by a different department. There is a component in the Forest Health program for educational school talks. One of the program requirements is to do annual aerial surveys of the area tracked. The surveys are performed in July at a time when it is Spruce Budworm is most noticeable. Damage from those insects has been the biggest local concern historically. Are the results available to the public? Yes, they are published and entered into a national database. When the surveys are being flown is imagery collected for other purposes? The plane used is not set up for that kind of work. It would add to cost to multitask this flight. Do they do the surveys in conjunction with wildlife surveys? Wildlife surveys occur in March. One of the trees which is being monitored is willow for willow leaf miner. What is the impact of willow mortality on moose population? It is not currently understood what the effects are. It is beginning to be looked at.

4.3 Bistcho Caribou Range Legacy Seismic Line Inventory Project for Restoration Planning – Toni Anderson, Ryan Spooner This is a project which Silvacom is doing on behalf of Tolko. This project is funded with FRIAA funds. The project is in response to provincial Woodland Caribou Range Planning and the current Section 11 Conservation Agreement for Woodland Caribou. This DRAFT agreement is available online for review and comment. The objective is to complete an inventory of seismic lines located in the area where the Bistcho Caribou range and Tolko’s FMA overlap. The area was chosen because it is an area Tolko is planning to harvest in the next 20 years. The Government of Alberta has proposed that forestry companies reforest seismic lines which are located within 500 m of cutblocks. This proposal is in the Draft Range Plan. The study will help determine the potential amount of restoration required. The Bistcho range has been assessed at a level of 91% area disturbed by humans. This is based on the assessment of area within 500m of a human disturbance to be part of the disturbed area. The disturbed area currently includes old lines which could possibly be classed as restored. This study is working to verify which lines are still in need of restoration. What about lines which pass through muskeg or clearings? One of the criteria for a restored disturbance is tree height of minimum 5m. The inventory is noting the landscape a disturbance is surrounded by. For example If the area around the line only supports growth which is 2m in height it may not reasonable to try to reach tree heights greater than 5m. When is the project going to be completed? Quarter 3 of 2020. Would this data be available in spring for other groups use? Much of the inventory would be complete by this time. Will field checks be done? When? Field validation is on-going – initial sample plots and a flyover have been completed. Can this information help to inform previous data? Or

58 extrapolate outside the area of the study? The information may not apply outside the area of the study. How accurate is the aerial photography being used? This is high quality imagery which was flown in 2018. Much of the interpretation is being automated. For a line to be considered restored it must no longer be in use by humans. What about continued use by people such as hunters, trappers and recreational users? There is a list of lines still in use being made. This will also include estimated volume of use. Is there an inventory being done in other areas? This study is only on one area Tolko plans to harvest. Is Oil and Gas paying for restoration efforts? No. The responsibility for paying has not been determined. When the lines were opened there was no condition set for restoration. Who will to address continued disturbance by other users? These are all important questions which have not been addressed. Preliminary findings suggest that approximately 70% of lines may require some treatment to meet the restoration requirements. Learnings include: noting that lines being shaded (north-west lines) are less recovered. Restoration of burned areas is better. This study will identify current conditions on the landscape. This project is helping to set the standard for seismic line reforestation analysis. As this is a FRIAA project the information will be made publicly available.

5. NEXT MEETING – Tuesday, December 3rd, 2019 6. MEETING ADJORNED

59 Forest Health Program High Level Forest Area

2019 Update October 1, 2019

60 Outline

1. Forest health program overview

2. Regional updates

1. Aerial Overview Survey

2. Spruce budworm

3. Aspen health

61 Topic 1 Forest Health Program Overview

• Goals of program

• Program components

62 Forest Health Program Goals

Manage impacts of forest heath disturbances

Abiotic and biotic: insects, diseases, climate events

Proactive

Science-based

Innovative

Multi-value

63 Forest Health Program Components

Detection and evaluation

Control: direct and indirect

Professional representation and expert advice

Extension services

Education and awareness

Cooperative programs

Support Alberta-based research to inform management decisions

64 Topic 2 Regional Updates

• Aerial overview survey review

• Spruce budworm

• Aspen health

• Mountain pine beetle

65 Aerial Overview Survey

Detect and evaluate disturbance from abiotic and biotic agents at stand and landscape levels

Digital sketch mapping of defoliation, dieback and mortality

SBW, FTC, spruce beetle, disease centers, drought impacts, other incidental observations

MPB “hot-spot mapping”

Ground-truthing component

Relative comparisons (trend analysis)

66 67 Aerial Overview Survey

Aspen Mid-July Defoliation 1.8% 22.2 hrs over 4 days

Total disturbance: 53,097 ha Willow Dieback 25.3% Aspen Mortality 35.0%

Willow Defoliation 22.4% Fir Mortality 0.7% Spruce Defoliation Spruce Mortality 11.2% 3.5%

68 Willow defoliation and dieback Photos make for Better presentations.

69 70 71 Spruce Budworm Monitoring

72 Spruce Budworm Monitoring

73 Spruce Budworm Defoliation Trends

Year Number of Average size Total Area Polygons (ha) (ha)

2016 157 50 7961 2017 193 42 8175 2018 302 61 18556 2019 112 71 7939

74 350000 Total SBW Defoliation in the High Level FA from 1998‐2018

300000

250000

200000

Raw AOS Data Netted‐out Spruce

150000 Area Defoliated (ha)

100000

50000

0 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

75 Spruce Budworm Defoliation Trends

76 77 78 Spruce Budworm Impacts

Consecutive years of defoliation

1-3: no visible impact

4-7: top kill occurs

8+: tree mortality occurs

79 Consecutive Years Defoliation

80 SBW Impacts: Historic Learnings

Shoot and branch: no known research in HLFA

Top-kill

Up to 49% (Stevenson; Wabasca River 1970)

23% (Brown 1962)

Tree

6.3% (Brown 1962)

Up to 39% (Stevenson; Wabasca River 1970)

Up to 39% (Amirault; Footner Lake forest 1987)

Up to 85% (Maximchuk; PSP data unpublished 2007)

81 Sw Conditions within PSP's 331 and 332

PSP Living Dead (Standing/Down)

331-1 (71 Sw) 28.17 71.83 331-2 (83 Sw) 27.71 72.29 331-3 (88 Sw) 28.41 71.59 331-4 (89 Sw) 37.08 62.92 Plot Average 30.34% 69.66%

332-1 (140 Sw) 20.00 80.00 332-3 (220 Sw) 10.05 89.95 332-4 (172 Sw) 16.86 83.14 Plot Average 15.64% 84.36%

82 Aspen Health Monitoring

83 84 Aspen Health Monitoring

Recent decline: last 5 years

Drought and forest tent caterpillar

85 Bark Beetle Monitoring

Spruce beetle and mountain pine beetle

Able to kill trees in 1 year

86 MPB Population Monitoring

Hot-spot mapping: to determine areas where active populations remain

Green to red surveys: to determine status of local populations, extent of immigration

R-value surveys: to determine overwintering success

Year #G #R G:R 2013 5.9 13.4 0.62 2014 10.5 26.1 1.00 2015 5.6 24.0 0.26 2016 4.6 18.1 0.30 2017 3.2 15.8 0.26 2018 0.4 5.5 0.08

87 MPB – Hot Spot Mapping

88 MPB – Hot Spot Mapping

89 MPB – Hot Spot Mapping

90 Photos make for Better presentations.

THANK YOU

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