YORK REGION DISTRICT SCHOOL BOARD
CHAIR'S COMMITTEE
PUBLIC SESSION
Meeting #5 Tuesday, May 28, 2019 Room 200 4:30 p.m.
AGENDA Page
1. Approval of Agenda
2. Declaration of Conflict of Interest
3 - 7 3. Approval of Minutes • April 29, 2019
BUSINESS ARISING FROM THE MINUTES
9 1. Business Arising Report • Business Arising Report
BOARD REPORTS
DECISION ITEMS
11 - 14 1. 2020 Committee Meeting Dates
15 - 16 2. Agenda for Board Meeting - Public Session Monday, June 3, 2019
DISCUSSION ITEMS
INFORMATION ITEMS
17 - 34 1. Trustee and Student Trustee Conference Requests
35 - 36 2. Correspondence from Greater Essex County District School Board regarding E-cigarette use
Page 1 of 58
37 - 40 3. Correspondence from Greater Essex County District School Board regarding one school board, two languages
41 - 42 4. Correspondence from Treasury Board Secretariat regarding Broader Public Sector Executive Compensation
43 - 46 5. Correspondence from Ministry of Education and Ministry of Agriculture, Food and Rural Affairs regarding Fresh from the Farm 2019 fundraising program
47 - 48 6. Correspondence from Peel District School Board regarding impact of changes to public education
49 - 50 7. Correspondence from Region of Peel PC Caucus changes to public education
51 - 58 8. Pending Items List
ADJOURNMENT
Page 2 of 58
YORK REGION DISTRICT SCHOOL BOARD
CHAIR’S COMMITTEE MINUTES
MEETING #4 (PUBLIC) April 29, 2019
The public session of the Chair’s Committee meeting was held at 3:37 p.m. in Room 105 at the Aurora Education Centre on Monday, April 29, 2019 with the following committee members and resource staff present:
L. Gilbert (via audio conference) C. McBain (via audio conference) J. Nathan (Acting Chair) C. LaTouche W. Muirhead-Toporek L. Reinhardt L. Sirisko
Also in attendance: Trustees C. Cordova (via audio conference), B. McRoberts, D. Sherman and E. Terrell Tracey
Regrets: Trustee E. Sinclair and Associate Director of Education, Schools and Program K. Friedman
APPROVAL OF AGENDA
(*)1. Moved by L. Gilbert, seconded by C. McBain:
The agenda was approved as written.
- Carried -
DECLARATION OF CONFLICT OF INTEREST
Vice-Chair J. Nathan asked any trustee who has a direct personal interest or direct or indirect pecuniary interest in any matter being discussed at the meeting to state their conflict and the nature thereof. No conflicts were declared at this time.
APPROVAL OF MINUTES – CHAIR’S COMMITTEE MEETING, MARCH 26, 2019
(*)2. Moved by C. McBain, seconded by L. Gilbert:
That the minutes of the March 26, 2019 Chair’s Committee meeting be approved as written.
- Carried -
Page 3 of 58 CHAIR’S COMMITTEE MINUTES – PUBLIC SESSION PAGE 2 April 29, 2019
BUSINESS ARISING FROM THE MINUTES
The committee received for information the Business Arising from the Minutes report regarding action items from the March 26, 2019 Chair’s Committee meeting.
Staff provided information regarding the costs and timelines associated with upgrading the Board Room technology. It was noted that the contract has been awarded and the work is schedule to be performed over the summer months.
DECISION ITEM
Proposed Revisions to Committee Meeting Calendar Dates
Members received proposed revisions to Committee meeting dates. One additional change was indicated regarding the cancellation of the May 13, 2019 Budget Committee meeting due to the timelines for the release of Ministry information.
The Committee discussed the recommendation to reschedule the July 9, 2019 Board meeting and decided to keep the meeting as scheduled.
(*)3. Moved by L. Gilbert, seconded by C. McBain:
That the York Region District School Board approve the following recommendations. (Appendix 1)
1) That the June 17, 2019 Joint Education Development Charges By-Law meeting be repurposed for a Tentative Budget Committee meeting.
2) That a Board Governance Review Committee meeting be scheduled on June 10, 2019.
3) That the May 13, 2019 Budget Committee meeting be cancelled.
4) That the 2019 Committee Meeting Dates (Appendix A) be updated to reflect these changes.
- Carried -
Page 4 of 58 CHAIR’S COMMITTEE MINUTES – PUBLIC SESSION PAGE 3 April 29, 2019
Request for Trustee Representation on Toronto and Region Conservation Authority Outdoor Education Task Force
Note: Trustee D. Sherman entered the meeting at 3:49 p.m.
Committee members were provided insight into trustees’ expression of interest to participate on the Toronto and Region Conservation Authority Outdoor Education Task Force. The newly elected Vaughan trustee will be provided with an opportunity to express Action Item interest in this committee along with all other trustees.
The following recommendation will be considered at the May 7, 2019 Board Meeting.
That the York Region District School Board approve the appointment of Trustee XX to the Toronto and Region Conservation Authority Outdoor Education Task Force, as the Board’s representative as per the terms of reference as outlined in Appendix 2.
Agenda for Board Meeting – Public Session, Tuesday, May 7, 2019
Committee members agreed on several changes to the agenda.
(*)4. Moved by C. McBain, seconded by L. Gilbert:
That the agenda for the May 7, 2019 Board meeting (Public Session) be approved, as amended.
- Carried -
DISCUSSION ITEMS
Trustee Request: Pathways
In accordance with the Board’s Operational By-Law, Trustee D. Sherman addressed the Committee in regards to a proposal to engage in further review of Career Development and Pathway Program in order to identify gaps and a monitoring strategy associated with identified areas of improvement. Trustee Sherman shared data regarding youth employment and unemployment rates in Ontario and Canada and possible solutions for increasing employment rates. He proposed recommended actions and timelines for consideration.
Staff and committee members engaged in discussion regarding the governance role of the Board of Trustees and the role of staff to provide programming. It was noted that the Student Success Committee is engaging in a similar review being requested by Trustee Sherman. It was noted that Trustee Sherman, as a member of the Student Success Committee, is welcome to attend and participate in discussions.
Page 5 of 58 CHAIR’S COMMITTEE MINUTES – PUBLIC SESSION PAGE 4 April 29, 2019
The Director outlined how the Board of Trustees monitors progress toward the goals and priorities identified in the Director’s Annual Plan and the Multi-Year Plan. Trustees will be provided with an overview of the Board’s monitoring process and how this will be reported as part of the established monitoring cycle in May. This context should clarify some of the concerns raised by Trustee Sherman and outline staff use data to identify goals and look for the role of evidence in assessing progress over time.
Action If required after the professional learning for trustees on monitoring, this item will be Required scheduled for further consideration at a future Chair’s Committee meeting.
INFORMATION ITEMS
Updating Reporting Timelines for Working Group on Equity and Inclusivity Committee (EIAC) Community Consultation
As required in the Terms of Reference, staff provided an update on the timelines by which the Board might expect a report from the Working Group on Equity and Inclusivity Committee (EIAC) Community Consultation. At this time, it is expected that a report will be presented to Chair’s Committee on June 24, 2019 and Board July 9, 2019.
Correspondence
Correspondence from the Peel District School Board regarding concerns on recent education announcements was received for information. (Appendix 3)
Correspondence from the Simcoe District School Board regarding concerns on changes to the Ontario Autism Program was received for information. (Appendix 4)
Correspondence from the Canadian Civil Liberties Association regarding the April 4, 2019 student walkout was received for information. (Appendix 5)
Correspondence from the Hastings and Prince Edward District School Board regarding concerns about funding changes for autism was received for information. (Appendix 6)
Correspondence from the Toronto District School Board regarding concerns about funding reductions and increased class size was received for information. (Appendix 7)
Correspondence from the Simcoe District School Board regarding the SEAC concerns on Ontario Autism Program changes was received for information. (Appendix 8)
Correspondence from the Limestone District School Board regarding concerns on Ministry program changes was received for information. (Appendix 9)
Correspondence from the Durham District School Board regarding concerns on recent Ministry announcements was received for information. (Appendix 10)
Page 6 of 58 CHAIR’S COMMITTEE MINUTES – PUBLIC SESSION PAGE 5 April 29, 2019
Correspondence from the Halton District School Board regarding concerns on recent Ministry announcements was received for information. (Appendix 11)
Correspondence from the Bluewater District School Board regarding concerns on recent Ministry announcements was received for information. (Appendix 12)
Correspondence from the Waterloo Region District School Board regarding the Ministry of Education continuing funding for Full-Day Kindergarten after 2019-2020 was received for information. (Appendix 13)
Correspondence from the Simcoe Board District School Board regarding concerns on Ministry proposed class size changes was received for information. (Appendix 14)
Pending Items List
The list of pending Board and Board Committee meeting agenda items was received for information.
The Committee was provided updated timelines with regard to the sharing of Board-level results from the Every Student Counts Survey as a result of the extensive amount of work required to analyze the data. The Pending Items List will be updated to reflect revised timelines.
Action The review of the Multi-Year Strategic Plan will be scheduled at the June 10, 2019 Board Required Governance Review Committee and July 9, 2019 Board meetings.
ADJOURNMENT
(*)5. Moved by C. McBain, seconded by L. Gilbert:
That the Chair’s Committee (Public Session) be adjourned at 4:49 p.m.
- Carried -
April 29, 2019
For further information, please contact the Board Chair, Manager, Corporate Secretariat and Trustee Services or the Director of Education.
Page 7 of 58 Page 8 of 58
To: Chair’s Committee
From: Lisa Reinhardt Manager, Corporate Secretariat and Trustee Services
Date: May 28, 2019
SUBJECT: BUSINESS ARISING
Staff were asked to provide regular, written updates to Chair’s Committee on the status of action items.
Below is a summary of action items from the April 29, 2019 Chair’s Committee meeting.
Action Item Status Request for Trustee Representative on Trustees were reminded of this Toronto and Region Conservation opportunity. Trustees determined Authority Outdoor Education Task Force participation at the May 7, 2019 Board meeting. Trustee Request: Pathways A presentation is being developed for trustees with regard to the Board’s monitoring function. Additional discussion of this item will be scheduled, as needed, following this presentation. Pending Items List A Governance Review Committee meeting is being scheduled on June 10, 2019 so that the Multi-Year Strategic Plan can be reviewed in order to comply with the legislated requirement to do so annually.
Page 9 of 58 Page 10 of 58
MEMORANDUM TO: Chair’s Committee
FROM: Lisa Reinhardt Manager, Corporate Secretariat and Trustee Services
DATE: May 28, 2019
RE: 2020 COMMITTEE MEETING DATES
As outlined in Section 3:01, Board, Advisory and Board Committee Meeting Operating Guidelines, the Board’s Committee meeting schedule for the upcoming calendar year must be approved no later than July each year.
Proposed dates for trustees consideration are included in Appendix A. Wherever possible, Board and Board Committee meetings are scheduled on Tuesdays and Advisory Committee meetings are scheduled on Thursdays.
The general pattern is as follows:
Policy and By-Law Committee meetings – First Tuesday of each month at 4:30 p.m. Board meetings – First Tuesday of each month at 7:30 p.m. Joint Board Consortium meetings – First Wednesday of the month at 4:30 p.m. as determined by the Joint Board Consortium. Special Education Advisory Committee meetings – First Thursday of each month at 7:00 p.m. Equity and Inclusivity Advisory Committee meetings – Second Thursday, every other month, at 7:00 p.m. Parent, Family and Community Engagement Advisory Committee meetings – Second Thursday every other month at 7:00 p.m. Director of Education Performance Review Committee meetings – Third Tuesday of the month at 3:00 p.m., as needed. Board Governance Review Committee meetings – First Tuesday of the month at 3:00 p.m., as needed. Budget Committee meetings – Fourth Tuesday of the month at 7:00 p.m., as needed. Property Management Committee meetings – Third Tuesday of each month at 4:30 p.m. Board Standing Committee meetings – Third Tuesday of each month at 7:00 p.m. Chair’s Committee meetings – Fourth Tuesday of each month at 4:30 p.m.
The following additional meetings which involve trustees are generally scheduled as follows:
Trustee Briefing Sessions – Usually the fourth Tuesday of the month at 6:00 p.m. Audit Committee meetings – Fourth Tuesday of the month usually at 4:30 p.m. Student Discipline Committee meetings – Tentatively scheduled every Thursday. Student Discipline Committee Quarterly meetings – Usually scheduled every Thursday at 3:30 p.m.
Page 11 of 58 Special Board and Special Chair’s Committee meetings are scheduled as required to accommodate system needs.
The dates take into consideration Board-identified significant faith days. Changes may be made to accommodate Trustee-Identified holy days as specified in the York Region District School Board Operational By-Law in Section 3:01. Meeting are usually not scheduled over the months of July and August, unless required to address emergent Board business.
As outlined in Section 2:01:01 of the Board’s Operational By-Law, where the regular Board meeting is scheduled on a date other than the first Tuesday in each month (except to accommodate a significant faith day or statutory holiday), a motion is required to approve the departure from practice.
RECOMMENDATIONS:
That the York Region District School Board approve the following recommendations.
1) That, in accordance with Section 2:01:01 of the York Region District School Board Operational By-Law, the following Regular Public Board meetings be scheduled on a day other than the first Tuesday of the month.
Tuesday, September 15, 2020 Tuesday, December 15, 2020
2) That the 2020 Committee Meeting dates (Appendix A) be approved as written.
Page 12 of 58
APPENDIX A YORK REGION DISTRICT SCHOOL BOARD
2020 COMMITTEE MEETING DATES
April, 2020 January, 2020 2 Special Education Advisory Committee
7 Board Governance Review Committee 9 Special Education Advisory Committee 7 Policy and By-Law Committee 14 Policy and By-Law Committee 7 Board Meeting 14 Board Governance Review Committee 16 Parent, Family and Community 14 Special Board Meeting Engagement Advisory Committee 16 Equity and Inclusivity Advisory Committee 21 Property Management Committee 21 Property Management Committee 21 Board Standing Committee 21 Board Standing Committee 28 Chair’s Committee 28 Chair’s Committee 28 Budget Committee 28 Budget Committee
May, 2020
February, 2020 5 Board Governance Review Committee
4 Board Governance Review Committee 5 Policy and By-Law Committee 4 Policy and By-Law Committee 5 Board Meeting 4 Board Meeting 7 Special Education Advisory Committee 6 Special Education Advisory Committee 12 Budget Committee 13 Parent, Family and Community 13 Joint Board Consortium Engagement Advisory Committee 14 Equity and Inclusivity Advisory Committee 18 Property Management Committee 19 Property Management Committee 18 Board Standing Committee 19 Board Standing Committee 25 Chair’s Committee 26 Chair’s Committee 25 Budget Committee 26 Budget Committee
June, 2020
March, 2020 2 Board Governance Review Committee
2 Policy and By-Law Committee
3 Board Governance Review Committee 2 Board Meeting
3 Policy and By-Law Committee 4 Audit Committee 3 Board Meeting 4 Special Education Advisory Committee 4 Joint Board Consortium Committee 9 Property Management Committee 5 Special Education Advisory Committee 9 Board Standing Committee 10 Audit Committee (Tentative) 11 Joint Equity and Inclusivity Advisory 12 Equity and Inclusivity Advisory Committee Committee and Parent, Family and 24 Property Management Committee Community Engagement Advisory 24 Board Standing Committee Committee 31 Chair’s Committee 16 Budget Committee (Tentative) 31 Budget Committee 22 Chair’s Committee (Tentative) 30 Board Meeting (Tentative)
Page 13 of 58
2020 Committee Meeting Dates Page 2
July, 2020 November, 2020
3 Policy and By-Law Committee 3 Board Meeting 5 Special Education Advisory Committee August, 2020 12 Parent, Family and Community Engagement Advisory Committee 18 Special Chair’s Committee (Tentative) 17 Property Management Committee 25 Chair’s Committee 17 Board Standing Committee 25 Special Board Meeting (Tentative) 24 Audit Committee
December, 2020 September, 2020
3 Special Education Advisory Committee 10 Special Education Advisory Committee 7 Inaugural Board Meeting 15 Board Governance Review Committee 8 Chair’s Committee 15 Policy and By-Law Committee 10 Equity and Inclusivity Advisory Committee 15 Board Meeting 15 Board Governance Review Committee 17 Parent, Family and Community 15 Policy and By-Law Committee Engagement Advisory Committee 15 Board Meeting 22 Property Management Committee
22 Board Standing Committee
29 Chair’s Committee
29 Audit Committee
October, 2020
1 Special Education Advisory Committee
6 Board Governance Review Committee
6 Policy and By-Law Committee
6 Board Meeting 8 Equity and Inclusivity Advisory Committee 20 Property Management Committee 20 Board Standing Committee 21 Joint Board Consortium Committee 27 Chair’s Committee
For further information, please contact the Director or Lisa Reinhardt Page 14 of 58 May 28, 2019
Corrie McBain Chair Board Meeting - Public Session (Richmond Hill)
Juanita Nathan Monday, June 3, 2019 Vice-Chair Board Room - Aurora Education Centre - 7:30 PM (Markham)
Cynthia Cordova Pages (Georgina) 1. Roll Call Linda Gilbert
(Newmarket) 2. Land Acknowledgement
Cindy Liang (Richmond Hill) 3. Canadian National Anthem
Bill Liu 4. Approval of Agenda (Student Trustee)
Allen Lu 5. Declaration of Conflict of Interest (Student Trustee) 6. Report from the Board Meeting - Private Session Ron Lynn June 3, 2019 (Markham)
Bob McRoberts 7. Special Announcements
(Aurora and King) (a) Pride Week
Nadeem Mahmood (b) National Aboriginal History Month (Vaughan) (c) Italian Heritage Month David Sherman (Markham and (d) Portuguese Heritage Month Vaughan)
Dr. Elizabeth Sinclair 8. Student Trustee Report - Bill Liu and Allen Lu (Vaughan) 9. Recognition of 2018-2019 Student Trustees - Bill Liu and Allan Tam Allen Lu (Markham)
10. Induction of 2019-2020 Student Trustees - Michelle Chou and Elizabeth Terrell- Tracey Nicholas Hamzea (East Gwillimbury and Whitchurch-Stouffville) 11. Director's Information Report
60 Wellington Street West, Aurora Ontario L4G 3H2 (905) 727-3141 (905) 895-7216 (905) 722-3201 (416) 969-8131 Fax: (905) 727-1931 www.yrdsb.ca Page 15 of 58
12. Ontario Public School Boards' Association Report
13. Approval of Board Meeting Minutes
(a) Joint Education Development Charge By-Law Special Board Meeting, April 23, 2019
(b) Board Meeting, May 7, 2019
14. Routine (*) and Non-Routine Presentation of Minutes and Recommendations of Board Committees:
(a) Joint Board Consortium, May 1, 2019 (*)
(b) Policy and By-Law Committee, May 7, 2019 (*)
(c) Special Audit Committee, May 14, 2019 (*)
(d) Audit Committee, May 14, 2019 (*)
(e) Chair’s Committee, May 28, 2019 (*)
(f) Budget Committee, May 28, 2019 (*)
15. Receipt of Advisory Committee Minutes
(a) Special Education Advisory Committee, May 2, 2019
(b) Joint Parent, Family and Community Engagement and Equity and Inclusivity Advisory Committees, May 9, 2019
(c) Special Parent, Family and Community Engagement Advisory Committee, May 9, 2019
16. Board Report(s)
17. Meetings and Events (*)
(a) June, July and August 2019
18. Adjournment
60 Wellington Street West, Aurora Ontario L4G 3H2 (905) 727-3141 (905) 895-7216 (905) 722-3201 (416) 969-8131 Fax: (905) 727-1931 www.yrdsb.ca Page 16 of 58
To: Chair’s Committee
From: Lisa Reinhardt Manager, Corporate Secretariat and Trustee Services
Date: May 28, 2019
SUBJECT: TRUSTEE AND STUDENT TRUSTEE CONFERENCE REQUESTS
In accordance with the Trustee Services Policy and Procedure, the following trustee conference registrations are outlined for information:
Trustees C. McBain and A. Tam are registered to attend the Ontario Public School Boards’ Association (OPSBA) Canadian School Boards’ Association Congress 2019 and National Trustee Gathering on Indigenous Education from July 3-6, 2019 in Toronto (Appendices 1a and 1b)
Student Trustees B. Liu and A. Lu and Student Trustees Elect 2019-2020 M. Chou and N. Hamzea are registered to attend the Ontario Student Trustees’ Association (OSTA) Annual General Meeting from May 23 to 26, 2019 in Toronto. (Appendices 2a and 2b)
Page 17 of 58 Page 18 of 58 APPENDIX 1a CANADIAN SCHOOL BOARDS ASSOCIATION CONGRESS 2019 and National Trustee Gathering on Indigenous Education
JULY 3 - 6, 2019 Westin Harbour Castle Hotel, 1 Harbour Square, Toronto
NATIONAL TRUSTEE GATHERING ON INDIGENOUS EDUCATION We're looking forward Wednesday, July 3, 6:00 - 9:30 PM
6:00 PM Registration to welcoming you!
7:00 PM KEVIN LAMOUREUX
8:30 PM Reception ACCOMMODATION Thursday, July 4, 8:00 AM - 4:00 PM Westin Harbour Castle Hotel 8:00 AM Breakfast 1 Harbour Square, Toronto
9:00 AM NATIONAL CHIEF PERRY BELLEGARDE Toll Free: 1-888-627-8559. Please quote the Canadian School Boards Association (Or CSBA 10:00 AM Refreshment Break Congress) OR the group CODE ‘CF30AA’. 10:30 AM Closing the Graduation Gap: The Indigenous Graduation Coach LINK to ONLINE HOTEL RESERVATIONS Keewatin-Patricia District School Board HOTEL CUT-OFF DATE June 10, 2019 11:30 AM Student Panel 12:00 PM Lunch LINK TO ONLINE REGISTRATION 1:00 PM Decolonizing Our Schools Details of sessions available online Susan Dion, Ph.D. Associate Professor, Regular updates will be provided at: Indigenous Education and Research, York University CSBA: www.cdnsba.org 2:00 PM Anishinaabemodaa: The Ojibwe Language Strategy OPSBA: www.opsba.org Rainy River District School Board
3:00 PM Indigegogy: An Indigenous Informed Educational Approach Rooted in Love and Healing Malcolm Saulis, Indigenous Scholar/Elder, Wilfrid Laurier University
4:00 PM Time to explore Toronto
CONFERENCE REGISTRATION FEE: EARLY BIRD ends June 14, 2019 National Gathering ONLY: $450 +HST (after June 14, $525 +HST) Congress ONLY: $850 +HST (after June 14, $950 +HST) Both National Gathering and Congress: $1,150 +HST (after June 14, $1,300 +HST) Dinner cruise (Friday night): GUEST/SPOUSE: $60 +HST Non-Member: $2,100 +HST
Page 19 of 58 CANADIAN SCHOOL BOARDS ASSOCIATION CONGRESS 2019 and National Trustee Gathering on Indigenous Education
JULY 3 - 6, 2019 Westin Harbour Castle Hotel, 1 Harbour Square, Toronto
Friday, July 5, 8:00 AM - 10:00 PM (continued)
Canadian School Boards Association 2:00 PM WORKSHOPS CONCURRENT with OPSBA's AGM • Mobilizing Brilliance: Changing Practice to Better Serve Students CONGRESS 2019 • Global Leadership and Impact – The University of Toronto. An opportunity to visit the U of T Entrepreneurship Program Thursday, July 4, 6:30 - 10:00 PM • National Advocacy for Local Democratic Voice in Public Education 4:00 PM CSBA Board Meeting and AGM • Transforming Teaching and Learning Through Innovative Practices 6:30 PM Registration • Meet Milo! One board’s journey to implement creative and 7:30 PM "The Coming Skills Revolution: How Canadian Youth Can innovative social skill interventions for students with Autism Thrive in the Age of Disruption” Spectrum Disorder (ASD) VALÉRIE CHORT • mamaweyatitan centre: (re)defining Shared Vice President, Corporate Citizenship and • Techways: Building Success and Interest in the Skilled Trades Executive Director, RBC Foundation, Royal Bank of Canada 3:00 PM Free Time 8:30 PM Canada Night Reception - Brush up on your general knowledge and come prepared to play TRIVIA 3:15 PM OPSBA MEMBERS - Executive Officer Elections 6:30 PM Dinner Cruise on Lake Ontario
Friday, July 5, 8:00 AM - 10:00 PM Saturday, July 6, 8:00 AM - 9:30 PM
8:00 AM Breakfast 8:00 AM Breakfast
9:00 AM Peer Orientation: Why Children are Stressed, Why Parents and 9:00 AM Making Public Education - and Your Leadership - Matter in Teachers Are Disempowered and How to Restore a Healthy a Kim Kardashian World Balance in Adult-Child Relationships Brian Woodland, Communications Consultant DR. GABOR MATÉ 10:00 AM Refreshment break Renowned specialist on addiction, depression and child development 10:30 AM CROSS-CANADA CHECK-IN Updates from your provincial Presidents 10:00 AM Refreshment break 12:00 PM Lunch 10:30 AM CONCURRENT PLENARY SESSIONS 1:30 - 2:30 PM OPSBA MEMBERS - Regional Council Elections 1. Fostering Resilience in a Stressed Culture DR. GABOR MATÉ 1:30 PM WORKSHOPS CONCURRENT with OPSBA Regional Elections 2. Everything I Need to Know I Learned from Reality TV: • What Can I Contribute to Meaningful Reconciliation? Putting Relationships Back into Public Relations Teaching and Learning About Residential Schools Brian Woodland, Communications Consultant • Are School Community Councils Realizing their Mandate?
12:00 PM Student Panel • SHIFTing the WHY of Education • French language workshop - TBC 12:30 PM Lunch 2:30 PM CONCURRENT WORKSHOPS 1:30 PM OPSBA MEMBERS - NOMINATION PERIOD and AGM • Official Student Representation: The Roles and Importance 2:00 PM WORKSHOPS CONCURRENT with OPSBA's AGM • Local Board Autonomy vs Collective Agreements: Where is the Appropriate Balance? • Community Connected Experiential Learning • Transforming Education using a digital ecosystem 3:30 PM Free Time Page 20 of 58 7:00 PM President's Reception and CSBA Annual Banquet APPENDIX 1b
APPLICATION TO ATTEND A CONFERENCE OR WORKSHOP (Excluding internal conferences and workshops organized by the York Region District School Board)
58YorVlegion Please see reverse side before completing this form. DISTRICT SCHOOL BOARD Inspire Learning/
Name of Applicant:_____ ^orr^e______McBain First Name Last Name
Department, School Location and Position: Trustee
Name of Convention, Conference or Workshop: CSBA Congress & OPSBA AGM______CSBA Congress has a National Trustee gathering on Indigenous Education - aligns with YRDSB MYSP priority on equity. Rationale: OPBSA - attending AGM as voting delegate for YRDSB.
Learning Objectives: To deepen understanding on the effect of colonization and learn from member boards.______
Location: Toronto______Outside Ontario: NO YES ^
(If you checked YES, send a copy of this completed and approved form and a copy of the related expenses to the Chief Financial Officer.)
If outside of Ontario, provide additional rationale for destination (attach as a separate document if necessary):______
Estimated period of absence (including travelling time) from: July 3, 2019 to July 7, 2019 Date Date
Estimated Expenditures fin Canadian Dollars)
1. Registration $______1,299.50
2. Association Membership Fees $______
3. Travel Costs $______58.00 hotel $1,123.50 4. Accommodation and Meals meal $ 35.00 $______1,158.50
5. Other Costs (Parking - $35/day) $______175.00
Please include cost of taxes where applicable Total $______2,691.00
An advance for expenses may be required if the total required exceeds $200.00. If advance is required, complete a Cheque Requisition, and attach to this application.
Name and date of last convention attended: OPSBA Labour Relations Symposium - April 2019______
A supply teacher □ Will not be required □ Will be required. Number of days:
Afvt\ 5'. 301^ Wt)w-N
Date Signature of Applicant
FOR PRINCIPAL / MANAGER /OTHER APPROVAL:
□ Approved □ Not Approved Maximum amount approved for payment $
Budget Reference:
ClomJ 2t, ;d/V '^SrfLL/ UlCtAXOfr— Date ' Signature of Principal/Manager/Other
FOR SUPERINTENDENT/OTHER APPROVAL
a ! aj. m—i J Date / Signature of Superintendent/OtherPage 21 of 58 Form P 122-0 1 (Revised November 2018) //)s/»>eLearning/ APPLICATION TO ATTEND A CONVENTION, CONFERENCE OR WORKSHOP (Excluding internal conferences and workshops organized by the York Region District School Board)
Notes
1. Please submit this application as per the requirements in the Jurisdictional Learning. Trustee Services or Conferences and Workshops - Employees policies and procedures.
2. Unless other arrangements are made, staff members who attend conferences, conventions, or workshops are expected to arrange for their own registration, transportation and accommodation.
Guidelines for Reporting
Where a report is required, and as per YRDSB policies and procedures, the following format should be used:
1. Name of convention, conference, workshop.
2. When and where the event was held.
3. Rationale for attending and learning objectives.
4. Learning outcomes. Attach any significant resources (e.g., brochures, printed speeches).
5. Budget and funding.
6. Recommendation(s) for action/Knowledge Mobilization.
Form P 122-0 1 (Revised November 2018) Page 22 of 58 APPENDIX 2a
Annual General Meeting Registration Package
May 23rd-May 26th, 2019 Page 23 of 58 Sheraton Centre Toronto Hotel Presidential Address
Dear Directors of Education, Chairs, and fellow Trustees,
On behalf of the Ontario Student Trustees’ Association – l'Association des élèves conseillers et conseillères de l'Ontario (OSTA-AECO), I am very excited to invite incoming, transitional and outgoing student trustees to OSTA-AECO’s Annual General Meeting (AGM) 2019. The AGM will be taking place at the Sheraton Centre Toronto Hotel from Thursday, May 23rd, 2019, to Sunday, May 26th, 2019.
As the final conference for the 2018/19 academic year, AGM serves as both an introduction to the responsibilities and expectations of all incoming Student Trustees, and a chance to conclude their work and a celebration of achievement for the transitional/outgoing Student Trustees. Additionally, the 2019/20 Executive Council of OSTA- AECO will be elected at the upcoming conference. We encourage Student Trustees to run for a position if they are interested in education advocacy on a provincial level. OSTA-AECO also offers cabinet positions for each of our Board Councils, as well as the opportunity to join or co-chair one of our working groups. Student Trustees will also have the opportunity to connect with Student Trustee alumni at the annual alumni gala.
Attached you will find the conference information package and preliminary agenda. Please take time to review this information and register by the specified date. It is important to note that OSTA-AECO member boards receive significantly reduced registration prices as a token of our appreciation for their support. We are continuously working to grow the number of attendees at our conferences so that all student trustees have the invaluable opportunity to grow from these experiences. If your board is experiencing difficulties in sending your student trustees to the AGM, please do not hesitate to contact us and we will do our best to accommodate all our members.
OSTA-AECO’s mandate is to provide student trustees with world-class professional development and advocate for the students of Ontario. We recognize that without the efforts of our membership and support of member boards, none of this would be possible. On behalf of the association, I would like to thank you for your continued support of OSTA-AECO and for continuing to amplifying student voice throughout your respective boards. I look forward to connecting with student trustees in Toronto Page 24 of 58 this May.
Best Regards,
Amal Qayum President, OSTA-AECO
Annual General Meeting Registration Package 2019 OSTA-AECO.ORG | 70 Temperance St. Toronto, ON M5H 0B1 Catholic Board Council Public Board Council
Dear Directors of Education, Chairs, and fellow Trustees, Dear Directors of Education, Chairs, and fellow Trustees,
On behalf of the Catholic Board Council of OSTA-AECO, thank you for a very The Public Board Council is happy to welcome back our fellow student advocates successful 2018-19 school year. The theme of Catholic Education Week this to OSTA-AECO’s Annual General Meeting in Toronto. We hope this term has year is “Living as Joyful Disciples”. Throughout this educational year, this brought progress and change to each student trustees’ school board and theme allowed us to develop initiatives related to our three pillars of advocacy: community, and look forward to meeting new student trustees who will carry on Mental Wellbeing, Youth Homelessness and Poverty, and Special Education. that legacy.
“As iron sharpens iron, so one person sharpens another.” (Proverbs 27:17). At The AGM is also uniquely designed to both wrap up a year of successes and our three annual conferences, student trustees are able to learn and grow growth for outgoing student trustees, and begin to develop leadership and through the sharing of individual experiences. The Annual General Meeting advocacy skills for those who will begin their terms soon. gives your student trustees, both incoming and outgoing, a chance to learn from the initiatives completed this year and to share the experiences they We believe that collaboration with stakeholders is an important aspect of serving have had within their own school boards. It is also an opportunity for student the needs of the student population. In particular, collaboration within OSTA-AECO trustees to reflect on the Ontario Catholic Student Youth Day, which takes as a whole is a key priority, which enables us to better voice the needs of our place on May 7th-8th, during Catholic Education Week. constituents.
We would like to thank you for continuing to support the Catholic Board Our mandate and personal vision for the Public Board Council will always be to Council in its mission to effectively advocate for Catholic education. We look serve the students of Ontario through their community advocates: student forward to working with your student trustee(s) in May at our Annual General trustees. We’re excited to work together to help every public student trustee Meeting! positively influence the lives of all public board students. Page 25 of 58
Yours in faith and education, Yours in education,
Sophia Trozzo Cali Brake Ryan Brown Sean McCloskey President Vice-President President Vice President Catholic Board Council Catholic Board Council Public Board Council Public Board Council
Annual General Meeting Registration Package 2019 OSTA-AECO.ORG | 70 Temperance St. Toronto, ON M5H 0B1 Conference Details
Date: Accommodations Pre-Conference May 23rd-May 26th, 2019 Accommodations for each delegate and Registration *note, May 23rd and 26th are to be used as travel dates school board will be booked by OSTA- Registration for our upcoming AECO’s account with the conference hotel conference is now available online. Location: upon completion of the online registration Please note that registration fees Sheraton Centre form (see below). Hotel reservation details below are based on the date of 123 Queen St W, Toronto will be sent a week prior to the registration and the membership ON M5H 2M9 conference. A block of rooms has been status of the school board within reserved under our group rate and Reservations and Registration: the organization. Only student student trustees are strongly encouraged To reserve accommodations and register for the conference, trustees who are registered for the to stay at the hotel where the conference please fill out the following AGM registration form: conference will be eligible to is taking place for supervision purposes. https://goo.gl/forms/9zx0Q4HjURA0xbQJ2 attend.
Annual General Meeting 2019 Details TicketType Price (perstudent)
Room All guest rooms include a high speed internet connection and are priced at: Early Bird MemberBoard $550 Rates: • $245 /night for single occupancy Page 26 of 58 • $260 /night for double occupancy Early Bird Non-MemberBoard $650 EarlyBird Deadline: Monday, April 8th, 2019 Member Board $600
st Regular • Wednesday, May 1 , 2019 Non-Member Board $700 Deadline: • Please note that after this date room rates and availability will no longer be guaranteed.
Annual General Meeting Registration Package 2019 OSTA-AECO.ORG | 70 Temperance St. Toronto, ON M5H 0B1 Payment Details Accepted methods of payment include: • Credit Card • Cheque1 1If paying by cheque, please address the cheque to "Ontario Student Trustees' Association" and mail it to: Alex MacDonald 156 Shearer Crescent Ottawa, ON K2L 3W3 On-Site Conference Registration When students arrive at the conference on the Thursday evening, they must register in-person. Prior to registering, each student must have filled out the Student Trustee AGM form, and agreed to the code of conduct. Student trustees may be denied registration to the conference if this form is not completed and submitted at this time. Date and Time of on-site Registration: Thursday, May 23rd, 2019, 2019 6:00-8:00 pm Page 27 of 58 Note: Once the form is completed, the designated School Board Contact will receive an Invoice from OSTA-AECO within 7-9 business days for registration and hotel fees. If there are any questions about registration or payment, please do not hesitate to contact our Chief Financial Officer Alex MacDonald, at 1 (613) 889-0096 or [email protected]
Annual General Meeting Registration Package 2019 OSTA-AECO.ORG | 70 Temperance St. Toronto, ON M5H 0B1 Conference Logistics
Agenda A copy of the preliminary agenda has been attached in this email. Meals Breakfast and lunch will be provided during conference hours. Dinner will be provided during Saturday’s Annual Alumni Gala. *Please note all other meals are the responsibility of the individual delegate and the board. Dress Code All conference activities require business attire School Board Checklist: ❑ Complete online registration ❑ Complete and submit the invoice received Oversight and Supervision Oversight and supervision safety is a primary concern at conferences. OSTA-AECO’s Board of Directors is responsible for the supervision and safety of all attendees. All student trustees are required to complete check-in with the Board between 22:00 and 24:00 each evening of the conference. Once check-in has been completed, student
Page 28 of 58 trustees are to return to their hotel rooms to rest for the next conference day. In the case that an attendee has not completed check-in, the student trustee will be contacted via the cellular number provided. If we are unable to reach the student trustee directly, members of the Board will contact the student trustee’s parent/guardian and Director of Education, as outlined in the Student Trustee Code of Conduct that each student trustee signs prior to attending conferences. All Directors are required to have verified criminal record checks with vulnerable sector screening. OSTA-AECO seeks to expose members to a wide range of diverse views and welcomes keynote speakers who represent a broad range of political, educational and societal viewpoints. Keynote speakers at OSTA-AECO conferences are distinguished individuals independent from the organization who donate their time to speak at our conferences. Keynote speakers at OSTA-AECO conferences do not necessarily represent the views, values or beliefs of OSTA-AECO, its members and affiliates. For further inquiries on keynote speakers and OSTA-AECO conference agendas, please contact Professional Development Coordinator Bushra Khadra at [email protected]
Annual General Meeting Registration Package 2019 OSTA-AECO.ORG | 70 Temperance St. Toronto, ON M5H 0B1 Annual Alumni Gala
This year OSTA-AECO’s 18th Annual Alumni Gala will be held at the Sheraton Centre in the Provincial Ballroom on May 25th, from 6:30pm-9pm. School board representatives—directors of education, trustees, superintendents, and all involved in advocating for student voice in Ontario—are invited to attend in celebration of all the successes of student trustees throughout the year. The event is formal dress and includes a three- course meal, award ceremony, keynote speaker and celebrations of all student trustees accomplishments throughout this past year.
The Student Trustee Alumni Leadership Award is also awarded during the Annual Alumni Gala. The bursary is awarded to two outgoing student trustees who have positively impacted OSTA-AECO and student voice in Ontario. Outgoing student trustees
Page 29 of 58 are invited to apply to the award by May 1, 2018. Application can be downloaded from the OSTA- AECO website.
Tickets can be found here
Any questions, please contact [email protected]
Annual General Meeting Registration Package 2019 OSTA-AECO.ORG | 70 Temperance St. Toronto, ON M5H 0B1 Contact Us General Inquiries Fees and Payments Conferences
Amal Qayum Alex MacDonald Bushra Khadra President Chief Financial Officer Professional Development Coordinator [email protected] [email protected] [email protected]
Media Oversight and Supervision Page 30 of 58
Lindsey Keene Roberto Bagnato Arjun Dhanjal Public Affairs Coordinator Chairperson Vice Chairperson [email protected] [email protected] [email protected]
Annual General Meeting Registration Package 2019 OSTA-AECO.ORG | 70 Temperance St. Toronto, ON M5H 0B1 APPENDIX 2B
Conference Agenda
Thursday, May 23, 2019 6:00 pm to 8:00 pm Registration 8:00 pm to 9:00 pm Welcome to OSTA-AECO’s Annual General Meeting • Introduction to OSTA-AECO with team building activities led by Taylor Dallin & the Student Achievement Working Group 10:00 pm to 12:00 am Check-in with Board of Directors
Friday, May 24, 2019 8:00 am to 8:30 am Breakfast Buffet Opening Ceremonies • Roll Call- Bushra Khadra, Professional Development Coordinator 8:30 am to 9:00 am • Acknowledgement of Traditional Territory-Indigenous Relations Working Group Co-Chairs • President’s Speech- Amal Qayum, President Year in Review • Amal Qayum, President 9:00 am to 9:30 am • Sophia Trozzo, Catholic Board Council President • Ryan Brown, Public Board Council President Board Council Breakouts 9:30 am to 10:45 am • Catholic Board Council, Sophia Trozzo, Cali Brake • Public Board Council, Ryan Brown, Sean McCloskey 10:45 am to 11:00 am Networking Break 11:00 am to 12:00 pm Keynote Speaker: TBA 12:00 pm to 12:45 pm Lunch Buffett OSTA-AECO Working Group Introductions 12:45 pm to 1:30 pm • Taylor Dallin, Operations Coordinator Incoming Student Trustees Workshop: Understanding the Role • Optimizing the Budget: Doing More with Less – Alex MacDonald, Chief Financial Officer 1:30 pm to 3:15 pm • Education Policy: An Introduction -Amal Qayum, President & Amin Ali, Policy Coordinator • Our Voice: Successfully Communicating as Student Trustees – Lindsey Keene, Public Affairs Coordinator
Page 31 of 58
Outgoing Student Trustees: Life after OSTA-AECO, Opportunity Showcase Communications Session 3:15 pm to 3:30 pm • Isaac Glassman, Media Design Coordinator Executive Coordinator Updates • Financial, Alex MacDonald • Communications, Isaac Glassman & Lindsey Keene 3:30 pm to 4:30 pm • Policy, Amin Ali • French Relations, Joel Ndongmi • Administrations, Sarah Chun Closing Ceremonies 4:30 pm to 4:45 pm • Upcoming Executive Elections, Amal Qayum 10:00 pm to 12:00 am Check-in with Board of Directors
Saturday, May 25, 2019 8:00 am to 8:30 am Breakfast Buffet Opening Ceremonies 8:30 am to 9:00 am • Roll Call-Bushra Khadra, Professional Development Coordinator • Acknowledgement of Traditional Territory-Indigenous Relations Working Group
Co-Chairs Working Group Breakouts 9:00 am to 9:45 am • Taylor Dallin, Operations Coordinator 9:45 am to 10:15 am Accomplished Student Trustee Initiatives 10:15 am to 11:15 am Sharing Best Practices from One Term to the Next 11:15 am to 11:30 am Networking Break 11:30 am to 12:30 pm Keynote Speaker: TBA 12:30 pm to 1:15 pm Lunch Buffett Executive Council Elections, Alex MacDonald, Elections Chair • President • Senior Executive (Catholic & Public Board Council Presidents and Vice- 1:15 pm to 5:00 pm Presidents) • Executive Council Coordinators • Board Council Cabinets (Catholic & Public Board Councils) Closing Ceremonies 5:00 pm to 5:15 pm • Amal Qayum, President 6:30 pm to 9:00 pm OSTA-AECO Alumni Gala 10:00 pm to 12:00 am Check-in with Board of Directors
Page 32 of 58
Sunday, May 26, 2019 10:00 am to 11:00 am Catholic Mass- St. Michael’s Cathedral Basilica, 65 Bond St, Toronto, ON M5B 1X1 10:00 am to 11:00 am Public Board Council Breakfast 11:00 am to 12:00 pm Hotel Check-out and Departure
Page 33 of 58
Thank you to our Member Boards for their support
Page 34 of 58
Greater Essex County District School Board
451 Park St. W„ P.O. Box 210, Windsor, ON N9A 6K1 519-255-3200
OFFICE OF THE CHAIR April 18, 2019 DIR CH AD SO TR ACTION □ . n □ o □ info qy g/ □ a □ |M3 APR 2 9 2059 _ NOTE GpAUAtt'to The Right Honourable Justin Trudeau Prime Minister of Canada Office of the Prime Minister 80 Wellington Street Ottawa, ON K1A 0A2 Email: iustin.trudeau(S)parl.gc.ca
The Honourable Doug Ford, MPP Premier of the Government of Ontario Queen's Park, Legislative Building, Rm 281 Toronto, Ontario M7A 1A1 Email: premier(5)ontario.ca
Dear Prime Minister Trudeau and Premier Ford,
In the past 20 years society, in general, has identified smoking as a serious health risk and taken decisive action to reduce and control it in its traditional forms. However the Board of Trustees of the Greater Essex County District School Board has concerns that a similar course is not being followed with E- cigarettes.
Recently there has been a dramatic proliferation in the purchase and consumption of these products by minors and we are seeing what should be considered an epidemic of E-cigarette use by our students and in our schools.
At our April 16, 2019 public board meeting we passed the following resolution:
That the Greater Essex County District School Board continues to express concern with the increase in youth E-cigarette use across Ontario.
The GECDSB calls on the provincial and federal governments to enact additional regulations, without delay, to limit E-cigarette advertising in places observable to youth and to take additional steps to combat the growing E-cigarette epidemic.
The Greater Essex County District School Board will seek the support of every school board and municipality in the (province of Ontario) in this call to end the E-cigarette epidemic among youth. This request shall also be directed to local MPs and MPPs.
Page 35 of 58 Prime Minister Trudeau and Premier Ford April 18, 2019 Page 2 of 2
We request your support in this endeavor and will be willing to discuss our concerns in greater detail at your convenience.
Sincerely,
Jessica Sartori Chairperson of the GECDSB Board of Trustees
Cc: Honourable Cheryl Hardcastle, MP, Windsor-Tecumseh (Email: [email protected] Honourable Tracey Ramsey, MP, Essex (Email: [email protected] Honourable Brian Masse, MP, Windsor West (Email: [email protected] Honourable Dave Van Kesteren, MP, Chatham-Kent-Leamington (Email: [email protected] Honourable Lisa Thompson, Minister of Education (Email: [email protected] Honourable Christine Elliott, Minister of Health and Long Term Care (Email: [email protected] Honourable Lisa Gretzky, MPP, Windsor West (Email: [email protected] Honourable Percy Hatfield, MPP, Windsor-Tecumseh (Email: [email protected] Honourable Taras Natyshak, MPP Essex (Email: [email protected] Honourable Rick Nicholls, MPP, Chatham-Kent- Leamington (Email: [email protected] Ontario Public School Boards’ Association Member Boards (Email: [email protected] Ontario Catholic School Trustees' Association Member Boards (Email: [email protected] Association des conseils scolaires des ecoles publiques de ('Ontario (Email: [email protected] Association franco-ontarienne des conseils scolaires catholiques (Email: [email protected]
Page 36 of 58 Greater Essex County District School Board
451 Park St. W„ P.O. Box 210, Windsor, ON N9A 6K1 • 519-255-3200
OFRCE OF THE CHAIR DIR CH AD SO TR April 18, 2019 ACTION □ n □ □ □ INFO Irf n Q □ j ICoA yrs'gf APS 2 9 2019 VIA Email
NOTE CV\jU/‘-S The Government of Ontario c/o The Honourable Doug Ford, MPP Premier of the Government of Ontario Queen's Park, Legislative Building, Rm 281 Toronto, Ontario M7A 1A1 Email: premier(5>ontario.ca
Honourable Lisa Thompson 900 Bay Street, 22nd Floor, Mowat Block Ministry of Education Toronto, ON M7A 1L2 Email: lisa.thompson(5)pc.ola.org
Dear Premier Ford and Hon. Lisa Thompson,
On April 16, 2019 our Board of Trustees unanimously supported a motion that has precipitated this correspondence,
That our Board of Trustees support the attached March 12, 2019 letter from the Chair of the Rainbow District School Board to Ontario's Minister of education, Lisa Thompson, requesting her ministry to consider the creation of one school board, two languages, as the most efficient method for fiscal responsibility, while maintaining our primary focus on student success.
We believe that there is merit in the argument made by our colleagues in Sudbury. There should be efficiencies, both economic and educational, which could be realized with one school board in Ontario.
The Government of Ontario, as articulated by the Minister of Education and the Premier, holds strong positions and has taken aggressive actions to do what has been characterized as in the best interest of students and the taxpayers of Ontario.
Our Board of Trustees is unanimous in the opinion that there is now an opportunity to satisfy your fiscal and educational goals. We join the Trustees from the Rainbow DSB to encourage a serious investigation into the merits and the benefits of one publicly funded school board in both official languages for our province.
Page 37 of 58 Premier Ford and Fion. Lisa Thompson April 18, 2019 Page 2 of 2
We would welcome the opportunity to address this with you personally at a time convenient to you or to participate in a study of this proposal.
Sincerely,
C€Ky
Jessica Sartori Chairperson of the GECDSB Board of Trustees
Attachment
Cc: FHonourable Lisa Gretzky, MPP, Windsor West (Email: [email protected]) honourable Percy Hatfield, MPP, Windsor-Tecumseh (Email: [email protected]) Honourable Taras Natyshak, MPP Essex (Email: [email protected]) Honourable Rick Nicholls, MPP, Chatham-Kent- Leamington (Email: [email protected]) Honourable Vic Fedeli, Minister of Finance (Email: [email protected]) Nancy Naylor, Deputy Minister of Education (Email: [email protected]) Cathy Abraham, President OPSBA W.R. (Rusty) Hicks, Executive Director of OPSBA OPSBA Member Board Chairs
Page 38 of 58 ATTACHMENT
Centre for Education 408Wembley Drive, Sudbury, Ontario P3E1P2 | Tel: 705.674.3171 | Toll Free: 1.888.421.2661 | rainbowschools.ca
March 12, 2019
Lisa Thompson Minister of Education Legislative Building Queen's Park Toronto ON M7A 1A1
Dear Minister Thompson:
On February 19, 2019, Rainbow District School Board Trustees approved the following motion:
“That a letter be sent to the Minister of Education re-iterating and expanding on our previous requests that the Ministry consider one school board; two languages as the most efficient method for fiscal responsibility while maintaining our primary focus on student success. ”
Rainbow District School Board urged the Province to create one publicly funded system in letters dated March 30, 2007, October 21, 2016 and, most recently, December 11, 2018.
In response to your ongoing call for input on how efficiencies can be achieved throughout the education sector in Ontario, we respectfully request that you consider one school board. Our most recent motion reaffirms our resolve and provides more specificity on how the one board model can be realized.
Significant savings can be achieved in the Province of Ontario by bringing school boards together to deliver educational programs to students in both official languages, while respecting historical and constitutional rights. These rights were never intended to protect bricks and mortar.
The one school board model provides the most effective use of school buildings, particularly in an era of aging infrastructure, declining enrolment, shifting demographics and vast geographic areas with harsher climates. Combining school boards for the delivery of programs will ensure that smaller communities preserve an educational presence. It will minimize bus rides and maximize family time for children.
Consolidation of school boards creates the critical mass in small rural communities to ensure that students receive programs and services that may only be available in larger urban centers.
Whether it be large urban centers or small rural communities, there are no advantages to the segregation of students. All children benefit when they engage in broad learning experiences, work collaboratively, and experience a diversity of cultures. This will foster equity and inclusion, which is fundamental to student achievement and well-being.
Page 39 of 58 In addition to the direct benefits for students, the one school board model will achieve millions in savings from an administrative perspective. Eliminating the duplication of services for payroll, finance, facilities, human resources and information services will result in reduced costs.
As always, Rainbow District School Board values co-operation and collaboration to ensure that investments in education are directed where they will have the greatest impact - student success.
One publicly funded education system with two languages (English and French) will not only address the deficit, it will position the province for a sustainable future.
Other provinces have implemented the one school board model, proving that it can be done. Is there the political will in Ontario to follow their lead?
Sincerely,
Doreen Dewar Chair cc: Doug Ford Premier of Ontario
Vic Fedeli Minister of Finance
Nancy Naylor Deputy Minister of Education
OPSBA Member Board Chairs
Cathy Abraham, President Ontario Public School Boards' Association (OPSBA)
W.R. (Rusty) Hick Executive Director Ontario Public School Boards' Association (OPSBA)
Jamie West MPP Sudbury
France Gelinas MPP Nickel Belt
Michael Mantha MPP Algoma-Manitoulin
Page 40 of 58 Ontario ©
Treasury Board Secretariat Secretariat du Conseil du Tresor OFFICE OF THE CHAIR Deputy Minister, Treasury Board Sous-ministre, Conseil du Tresor DIR CH AO SO TR Secretary of Treasury Board and Secretaire du Conseil du Tresor et du ACTION □ . □ □ □ □ Management Board of Cabinet Conseil de gestion du gouvernement INFO nr O' □ □ □ m2. Room 5320, Whitney Block Edifice Whitney, bureau 5320 99 Wellesley Street West 99, rue Wellesley Ouest rtSgTMAY 0 2 2019 ^ Toronto ON M7A1A1 Toronto (Ontario) M7A 1A1 rb ftwuHlff ! Tel.: 416-325-1607 Tel. : 416 325-1607 Fax.: 416-325-1612 Telec.: 416 325-1612
May 1,2019
Memorandum to: All board chairs and executive heads of employers designated under the Broader Public Sector Executive Compensation Act, 2014
Subject: Update on broader public sector executive compensation
As you are aware, the government suspended the previous approach to executive compensation in the broader public sector (BPS) and committed to reviewing its approach to leadership compensation by June 2019. Budget 2019 announced the completion of this work. This memo provides information on the results of the review and how it will impact BPS executive compensation.
In undertaking its review, the government was guided by four core principles:
1) Performance-based compensation to foster a compensation culture that is based on outcomes and performance.
2) Fiscal responsibility to demonstrate respect for public funds while ensuring compensation does not lead or lag the market.
3) Long-term stability to ensure compensation should drive transformation and be forward looking.
4) Clear and consistent to ensure requirements are easy to understand.
The government identified two key opportunities from the review:
• The opportunity to apply a consistent approach to compensation across the public sector, and
The opportunity to use compensation to drive the government’s priorities through pay-for-performance.
Page 41 of 58 -2-
Budget 2019 announced that the government’s approach to leadership compensation in the broader public sector will focus on rewarding and recognizing excellence. At the same time, compensation adjustments must be closely controlled to manage spending and ensure respect for public dollars.
To enact this approach, the government has proposed amendments to the Broader Public Sector Executive Compensation Act, 2014 (BPSECA). Specifically, the amendments would:
• Allow Treasury Board/Management Board of Cabinet to establish priorities that employers must adhere to when assessing executive performance, and
• Allow the President of the Treasury Board to set out limits on salary and pay-for- performance.
It is important to note that the amendments being proposed as part of Budget 2019 set up the necessary statutory authorities to deliver this approach but would have no immediate impact on designated BPS employers.
If passed, the government would proceed to establish a regulation under BPSECA to move forward with implementation. For clarity, the compensation restraint measures set out under the current Compensation Framework Regulation (O. Reg. 406/18) remain in effect.
Next Steps
Over the coming months, Treasury Board Secretariat will be consulting further with BPS employer representatives. The consultations will focus on the policy requirements and limits under consideration, as well as the sector-specific priorities that would be used by employers when assessing organizational and executive performance.
Should you have any questions about this memo or the approach, I would suggest you direct inquiries to the ministry that you regularly work with or contact [email protected].
Sincerely,
Deputy Minister, Treasury Board Secretariat Secretary of Treasury Board and Management Board of Cabinet c: Steven Davidson, Secretary of the Cabinet and Plead of the Ontario Public Service
Deputy Ministers of ministries responsible for employers designated under the Broader Public Sector Executive Compensation Act, 2014
Page 42 of 58 OFFICE OF THE CHAIR DIR CH AD SO TR ACTION n □ □ □ Ballard, Audrey INFO a □ D □ ! oH£i^MAY 0 7 2019 /feT From: Ballard, Audrey LOG# Sent: Tuesday, May 7, 2019 4:51 PM NOTE To: Ballard, Audrey Subject: FW: Fresh from the Farm 2019 is now open for enro es inscriptions au programme Fraicheur de la ferme de 2019
From: Minister (EDU) [mailto:Minister.edu(5)ontario.ca1 Sent: Tuesday, May 7, 2019 10:41 AM To: Minister (EDU)
Dear Chairs:
Fresh from the Farm 2019 is now open for enrolment provincewide
The Ministry of Education and the Ministry of Agriculture, Food and Rural Affairs are pleased to partner with the Ontario Fruit and Vegetable Growers Association to offer this unique school fundraising program.
Fresh from the Farm empowers students, teachers, staff and parents by connecting local growers with classrooms and home kitchens by selling Ontario vegetables and apples to raise funds for their school community. This program provides schools and students with a healthy fundraising alternative while supporting local farmers and the economy. In addition, we are pleased to partner with Manitoba’s Peak of the Market - Farm to School program to locally service school boards in Northwestern Ontario.
Today, we are inviting all 5,000 schools from the 72 publicly funded school boards, school authorities, provincial and demonstration schools and First Nation Schools across the province to participate in the 2019 program.
In 2018, more than 554 schools from across Ontario participated in the program raising more than $800 in profits on average per school. Many schools have used the funds raised through their participation in the program to pay for travel and entry fees for sports competitions or school band trips, student retreats, upgrades to sporting facilities, school yard improvement projects, scholarships or bursaries, and charitable purposes.
Ontario has more than 245,000 acres of agriculture land that produces more than 125 different fruit and vegetable crops for the people of Ontario with an estimated annual farm gate value of more than $2.3 billion. Fresh from the Farm was designed to support Ontario’s Local Food Act and healthy eating in schools.
We encourage you to share this information with your local communities and your school board’s Parent Involvement Committee. Both elementary and secondary schools can participate.
For program details please visit: www.freshfromfarm.ca
i Page 43 of 58 Thank you for your ongoing commitment to promoting student well-being and supporting our local farmers.
Sincerely,
The Honourable Lisa Thompson The Honourable Ernie Hardeman Minister of Education Minister of Agriculture, Food and Rural Affairs
Madame, Monsieur,
Ouverture des inscriptions au programme FraTcheur de la ferme de 2019
Le ministere de I’Education et le ministere de PAgriculture, de I’Alimentation et des Affaires rurales sont heureux de s’associer a I’Association des fruiticulteurs et des maraTchers de I’Ontario pour offrir un programme hors pair de collecte de fonds dans les ecoles.
En effet, le programme FraTcheur de la ferme permet aux eleves, aux enseignantes et enseignants, au personnel et aux parents d’etablir un lien entre les producteurs locaux, la salle de classe et les mets cuisines a la maison, grace a la vente de legumes et de pommes de I’Ontario en vue de recueillir des fonds destines a leur communaute scolaire. Ce programme propose aux ecoles et aux eleves une fagon originale de recueillir des fonds tout en soutenant les agriculteurs locaux et I’economie. En outre, pour que les conseils scolaires du Nord-Ouest de I’Ontario puissent egalement participer a ce programme sante et avoir acces a des produits locaux, nous sommes heureux d’avoir forme un partenariat avec le programme de collecte de fonds manitobain Farm to School, appuye par I’organisme Peak of the Market.
Aujourd’hui, nous invitons les 5 000 ecoles des 72 conseils scolaires finances par les fonds publics ainsi que les administrations scolaires, les ecoles provinciales et d’application et les ecoles des Premieres Nations de la province a participer au programme de 2019.
En 2018, plus de 554 ecoles des quatre coins de la province ont participe au programme et ont chacune touche en moyenne un benefice de plus de 800 $. Les ecoles ont utilise les fonds ainsi recueillis pour payer, entre autres, le deplacement et I’inscription pour participer a des competitions sportives, le deplacement de I’orchestre scolaire, les retraites pour les eleves, des projets de modernisation des installations sportives, des projets d’amenagement de la cour d’ecole et le financement de bourses et d’activites de bienfaisance.
L’Ontario compte plus de 245 000 acres de terres agricoles qui produisent pour la population de I’Ontario plus de 125 cultures fruitieres et legumieres differentes dont la valeur a la ferme depasse 2,3 milliards de dollars. Le programme FraTcheur de la ferme a ete congu pour appuyer la Loi de 2013 surles aliments locaux et favoriser une alimentation sante dans les ecoles.
Nous vous encourageons a communiquer ces renseignements aux collectivites locales et au comite de participation des parents de votre conseil scolaire. Le programme est ouvert aux ecoles elementaires et secondaires. 2 Page 44 of 58 Pour obtenir de plus amples renseignements, veuillez consulter le site www.freshfromfarm.ca.
Nous vous remercions de vos efforts continus pour promouvoir le bien-etre des eleves et soutenir les agriculteurs locaux.
Veuillez agreer, Madame, Monsieur, I’expression de nos sentiments distingues.
L’honorable Lisa Thomson, L’honorable Ernie Hardeman,
Ministre de PEducation Ministre de I’Agriculture, de I’Alimentation et des Affaires rurales
3 Page 45 of 58 i "
Page 46 of 58 OFFICE OF THE CHAIR j niRDIR CHr u ADAn SOsn TR i ACTION Qy □ □ □ □ INFO GT & □ □ □ o& MAY 1 7 2019 rM-Mli Sw?* a log# i - > s\ , (nit ^ School Board note Llluf ^ (jLfllkkit|-€A- vJtT
. ______: 5650 Huronlario Street Mississauga ON. Canada L5R1C6 ------■ I 905.890.1010 18O0.668.1M6 r 905 890.6747 www. run’T; •: I*.Ort^t’..org
May 17, 2019
Members of Provincial Parliament Peel Region - PC Caucus Ministry of Education 13th floor, Mowat Block 900 Bay Street, Toronto, ON M7A 1L2
Dear Members of Provincial Parliament, Peel, PC Caucus:
We are in receipt of your open letter to all directors of education, trustees and Peel residents, dated May 17, 2019. Thank you for reaching out to us and for your stated commitment to working together to protect and enhance the public education system. As always, we welcome the opportunity to meet with you face-to-face to share our concerns so that you can better understand the on-the-ground impact of recent Ministry of Education decisions on Peel District School Board students.
We understand the government's focus on restoring fiscal sustainability for the people of Ontario. But, we cannot stand by as the province makes changes that affect students without offering factual accounts of what these changes mean at the micro-level—to students, classrooms and schools across Peel Region.
Although adding one, two or six students to a class may seem like an insignificant impact, it has already resulted in the cancellation of many courses at the secondary level. Fewer teachers means fewer options for students. There is no room for debate on this.
The elimination or reduction of these courses impacts student choice and can decrease student engagement, which is directly linked to student achievement, credit acquisition and, ultimately, the ability to graduate. And, yes, it is true that schools decide which courses to cancel, but they are doing so responsibly. Their focus must be on offering courses that all of their students require in order to graduate with an Ontario Secondary School Diploma or Ontario Secondary School Certificate. We welcome the opportunity to sit with you and board staff to help you understand the timetabling process and its complexities, and how increasing class sizes can lead to lower graduation rates.
With respect to impacts on staffing, we have never said the government is firing teachers. And yes, staffing processes take place every school year that can result in teachers being declared surplus to region, but that has not happened in the Peel board for more than a decade. This year, we issued surplus to region notices to 369 teachers and 30 designated early childhood educators. Some of these individuals will be recalled through attrition protection, retirements and resignations, but not all. We informed staff not to cause grief or anxiety, but to let affected individuals know so they can plan for the future, and to adhere to staffing timelines outlined in collective agreements. To lay these decisions entirely at the feet of school boards is unfair.
' ()H iM'.IiV of l duc.'il-iMl ,HHf Sc.■ <:1 •! r y Stan Cameron. Chair Will Davies Peter Joshua Sue lawlon, Vice-Chair D8vid Green A a so din to Dim tor. rlKHiol t« r-i|iiHy Suppi Carrie Andrews Brad MacDonald Poteen Grewal Susan Benjamin John Marchani Robert Crocker Kathy McDonald < ifilc Direr to Opoi lionnl £ up,i)i? it Scivlro Nokha Dakroub Balblr Sohi Jaspal Gil Ai>:vot.Mll,* Uin'iUof. Si:hn< I &WfHK>rl S’fif viOiU Wendy Dowling Page 47 of 58 Although the government claims it is investing more in education this year than last year, this is not the Peel board reality. In fact, based on estimates provided to us to date, we anticipate less funding next school year compared to this year, despite our projected growth in student enrolment and increases due to inflation. This is not fake math.
The suggestion that we are sharing inaccurate and premature information with our communities is simply untrue. The impacts are real, not imagined, and our intention has never been to fear-monger, but to advocate on behalf of the students and communities we serve. Respectfully, these public attacks on our integrity as a board undermine our focus on student success and do not move us forward. We are invested in what is best for Peel students and trust the government is as well.
Like you, we hope to offer our families and staff greater clarity in the coming days. Once we have had the opportunity to review technical papers from the ministry that outline the Peel board's final funding allocation, which are expected next week, we plan to share the impacts with our communities.
In previous communication to families, we acknowledged ministry funding that will help make a positive difference for students and families, e.g. attrition protection and increased transportation and school renewal funding. But, we will also let staff and families know where we fall short. We have a responsibility to be open and to advocate on their behalf.
Cuts to funding lead to changes to the delivery of public education. As a board, we are committed to working within an approved financial framework to balance our budget and continue to provide students with high- quality learning opportunies. We stand by the information we are sharing as we believe it is in everyone's best interests to be aware of the impacts on public education. Again, we would be pleased to meet with you to share our concerns, and to join together to make this better for Peel District School Board students.
Yours sincerely,
Carrie Andrews - Brampton Wards 7/8 David Green - Brampton Wards 1/5 Susan Benjamin - Mississauga Ward 5 Sue Lawton, Vice-Chair - Mississauga Wards S/4 Stan Cameron, Chair-Caledon Brad MacDonald - Mississauga Wards 2/8 Robert Crocker - Mississauga Wards 6/11 John Marchant - Mississauga Wards 1/7 Nokha Dakroub - Mississauga Wards 9/10 Kathy McDonald - Brampton Wards 3/4 Will Davies - Brampton Wards 2/6 Balbir Sohi - Brampton Wards 9/10
c. Peel Members of Provincial Parliament Peel Residents Peel Unions/Federations/Associations Peel School Councils Peel Student Councils Peel Special Education Advisory Committee Peel Parent Involvement Committee Peel Indigenous Education Advisory Council Dufferin-Peel Catholic District School Board Trustees Marianne Mazzorato, Director of Education, Dufferin-Peel Catholic District School Board Chairs of all Ontario Public and Catholic School Boards Ontario Public School Boards' Association
Page 48 of 58 OFFICE OF THE CHAIR CH AD so TR : □ □ □ 0^CL info a □ a □ MAY 1 7 2019 LOG# /Of - . S' 1N1T Region of Peel - PC Caucus NOTE Deepak Anand, MPP - Mississauga-Malton Rudy Cuzzetto, MPP - ^lississauga-Lakeshore Natalia Kusendova, MPP - Mississauga-Centre Kaleed Rasheed, MPP Mississauga East-Cooksville Sheref Sabawy, MPP - Mississauga-Erin Mills Amarjot Sandhu, MPP Brampton West Prabmeet Sarkaria, MPP - Brampton South Nina Tangri, MPP - Mississauga-Streetsville Ontario
May 17th, 2019
Dear Directors of Education, Trustees, and Peel Residents,
Last year, the people of Ontario gave us a clear mandate to protect what matters most - like health care and education - while restoring fiscal sustainability for the people of Ontario. Our education reform plan, Education that Works for You, includes measured and responsible changes, in line with this commitment.
Unfortunately, much of the information being shared with the public is premature, or simply not true. As PC MPPs from the Region of Peel, we wanted to write to you to provide the facts regarding our Government’s changes, and to assure you that we are acting with the best interests of our students in mind.
Our Government will be investing over $700 million more in education this year than the previous government did last year. It includes over $90 million more for special education (for a total of over $3 billion), and $92 million more for student transportation.
Let us be clear: we are not firing teachers. Layoff notices are an annual occurrence during the budget planning process, in line with deadlines established in local collective agreements. Staff are then recalled as funding and enrolment projections are analyzed by board administrators. Suggestions otherwise have caused grief and anxiety to both students and teachers.
Class sizes will not grow significantly. In fact, we are hiring additional elementary and French- language teachers to ensure our youngest students see no increase in class size. Students in grade 4-8 may see one extra student per class, and our mature high school students will see an increase to an average of 28 students per class, a move that brings us in line with other provinces.
Class size organization, course offerings, and staffing decisions have been, and will continue to be made by our local school boards, based on enrolment and student demand. However, we are providing school boards across Ontario over $1.6 billion this year to ensure that not a single teacher in Ontario loses their job due to our proposed changes on class sizes and e-learning.
We hope that our school boards provide greater clarity to families on their staffing and course offerings in the coming weeks, and we are committed to working together to ensure the local
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Page 49 of 58 Region of Peel - PC Caucus Deepak Anand, MPP - Mississauga-Malton Rudy Cuzzetto, MPP - Mississauga-Lakeshore Natalia Kusendova, MPP - Mississauga-Centre Kaleed Rasheed, MPP Mississauga East-Cooksville Sheref Sabawy, MPP Mississauga-Erin Mills Amarjot Sandhu, MPP - Brampton West Prabmeet Sarkaria, MPP - Brampton South Nina Tangri, MPP - Mississauga-Streetsville Ontario priorities and needs of our students are met, including through night school, summer school, and e-learning options.
We are also investing $1.4 billion this year to repair and renew schools across Ontario, and $13 billion over the next 10 years to build new schools in high-growth areas, and to improve our existing schools.
The Minister of Education’s Task Force on School Boards will also work to ensure that the funding provided goes to classrooms, not bureaucracy and administration. Every dollar spent in education needs to be focused on maximizing value for student achievement in the classroom.
As we progress towards the end of the school year, we look forward to working together to protect and enhance our public education system.
Sincerely,
Deepak Anand, MPP - Mississauga-Malton Rudy Cuzzetto, MPP - Mississauga-Lakeshore Natalia Kusendova, MPP - Mississauga-Centre Kaleed Rasheed, MPP - Mississauga East-Cooksville Sheref Sabawy, MPP - Mississauga-Erin Mills Amarjot Sandhu, MPP - Brampton West Prabmeet Sarkaria, MPP- Brampton South Nina Tangri, MPP - Mississauga-Streetsville
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Page 50 of 58 YORK REGION DISTRICT SCHOOL BOARD PENDING ITEMS LIST (AS OF MAY 24, 2019)
Meeting Type Board Description Status Committee Meeting Date Board Meeting - 03 Jun 2019 Recognition of Outgoing 2018-2019 Student Trustees Scheduled Public Session Board Meeting - 03 Jun 2019 Induction of 2019-2020 Student Trustees Scheduled Public Session Board Governance 10 Jun 2019 Annual Review of Multi-Year Plan Scheduled Review Committee Special Board 11 Jun 2019 Notice of Motion: YRDSB Complaint Protocol for Trustee Code of Tentative Meeting - Public Conduct Session Board Standing 11 Jun 2019 Continuing and International Education Services Overview (Trustee Scheduled Committee Meeting - Orientation) Public Session Board Standing 11 Jun 2019 Human Resources Services Overview (Trustee Orientation) Scheduled Committee Meeting - Public Session Board Standing 11 Jun 2019 Cash Disbursements Report, March 2019 Scheduled Committee Meeting - Public Session Board Standing 11 Jun 2019 Cash Disbursements Report, April 2019 Scheduled Page 51 of 58 Committee Meeting - Public Session Board Standing 11 Jun 2019 Collaborative Relationships (Monitoring Report) Scheduled Committee Meeting - Public Session
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Meeting Type Board Description Status Committee Meeting Date Chair's Committee 24 Jun 2019 Report of Out of Province Professional Development and Scheduled Meeting - Public Jurisdictional Learning for Superintendents and Trustees Quarter Session Ended May 30, 2019 Chair's Committee 24 Jun 2019 2019-2020 Ontario Public School Boards' Association Membership Annual Meeting - Public (Tentative) Review Session Chair's Committee 24 Jun 2019 Report from the Working Group regarding Recommendations from Scheduled Meeting - Public Community Input collected by EIAC Session Chair's Committee 24 Jun 2019 Preparations for the Ontario Public School Boards' Association Scheduled Meeting - Public (OPSBA) AGM Session Board Meeting - 09 Jul 2019 Approval of the 2019-2020 Budget Scheduled Public Session Board Meeting - 09 Jul 2019 Confirmation of Directors Performance Appraisal Completion and Scheduled Public Session Identification of Goals Board Meeting - 09 Jul 2019 Confirmation of Review of the Multi-Year Plan Annual Public Session Review Board Meeting - 09 Jul 2019 Director's Annual Plan 2019-2020 (Information Item) Scheduled Public Session Chair's Committee 27 Aug 2019 Annual Report from the Integrity Commissioner Annual Meeting - Public Review Session Page 52 of 58 Chair's Committee 27 Aug 2019 Voting Delegate Report on the Ontario Public School Boards' Annual Meeting - Public Association Annual General Meeting Review Session Board Standing 17 Sep 2019 Plant and Planning Services (Trustee Orientation) Scheduled Committee Meeting - Public Session
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Meeting Type Board Description Status Committee Meeting Date Board Standing 17 Sep 2019 Internally Restricted Reserves Report (Quarter end May 31, 2019) Scheduled Committee Meeting - Public Session Board Standing 17 Sep 2019 Cash Disbursements Report, May 2019 Scheduled Committee Meeting - Public Session Board Standing 17 Sep 2019 Cash Disbursements Report, June 2019 Scheduled Committee Meeting - Public Session Board Standing 17 Sep 2019 Equity (Monitoring Report) Scheduled Committee Meeting - Public Session Property 17 Sep 2019 2019 Capital Strategy Scheduled Management Committee Meeting - Public Session Chair's Committee 24 Sep 2019 Report of Out of Province Professional Development and Annual Meeting - Public Jurisdictional Learning for Superintendents and Trustees Quarter Review Session Ended August 31, 2019 Chair's Committee 24 Sep 2019 Informal Meeting of Trustees Planning Annual Meeting - Public Review Session Chair's Committee 24 Sep 2019 Ontario Student Trustees' Association (OSTA) 2019-2020 Annual Page 53 of 58 Meeting - Public Membership Review Session Trustee Briefing 24 Sep 2019 Unconscious Bias Training (Trustee Orientation) Scheduled Session Board Meeting - 02 Oct 2019 Annual Report: 2018-2022 Capital Strategy Scheduled Public Session
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Meeting Type Board Description Status Committee Meeting Date Board Meeting - 02 Oct 2019 Notice of Motion: Revisions to YRDSB Operational By-Laws Scheduled Public Session Trustee Briefing 15 Oct 2019 Student Discipline Committee Training (Trustee Orientation) Scheduled Session Trustee Briefing 15 Oct 2019 Caring and Safe Schools (Trustee Orientation) Scheduled Session Board Standing 22 Oct 2019 Every Student Counts Survey: Review Board Level Results Scheduled Committee Meeting - Public Session Board Standing 22 Oct 2019 Well-Being (Monitoring Report) Scheduled Committee Meeting - Public Session Board Standing 22 Oct 2019 Annual Reports: Advisory Committees (SEAC) (PEAC) and (EIAC) Annual Committee Meeting - September 2018 - June 2019 Review Public Session Board Standing 22 Oct 2019 Business and Finance Overview (Trustee Orientation) Scheduled Committee Meeting - Public Session Board Standing 22 Oct 2019 Cash Disbursements Report, July 2019 Scheduled Committee Meeting - Public Session Chair's Committee 29 Oct 2019 Appointments to the Parent, Family and Community Engagement Annual Meeting - Public Advisory Committee 2019-2020 Review Page 54 of 58 Session Chair's Committee 29 Oct 2019 Trustee Honoraria Annual Meeting - Public Review Session Trustee Briefing 29 Oct 2019 Legal, Legislative and Administrative Services (Trustee Orientation) Scheduled Session
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Meeting Type Board Description Status Committee Meeting Date Trustee Briefing 29 Oct 2019 Community Use of Schools and Special Interest Service Providers Scheduled Session (Trustee Orientation) Board Meeting - 05 Nov 2019 Confirmation of Revisions to YRDSB Operational By-Laws Scheduled Public Session Trustee Briefing 12 Nov 2019 Mental Health and Well-Being (Trustee Orientation) Scheduled Session Board Standing 19 Nov 2019 Cash Disbursements Report, August 2019 Scheduled Committee Meeting - Public Session Board Standing 19 Nov 2019 Cash Disbursements Report, September 2019 Scheduled Committee Meeting - Public Session Board Standing 19 Nov 2019 Cash Disbursements Report, October 2019 Scheduled Committee Meeting - Public Session Board Standing 19 Nov 2019 Ethical Leadership (Monitoring Report) Scheduled Committee Meeting - Public Session Board Standing 19 Nov 2019 Compliance Report: Accessibility Multi-Year Plan Annual Committee Meeting - Review Public Session Board Standing 19 Nov 2019 Compliance Report: Community Use of Schools Annual Committee Meeting - Review Page 55 of 58 Public Session Property 19 Nov 2019 Annual Report: Projection and Enrolment - Secondary and Annual Management Elementary Schools and Primary Class Size Review Committee Meeting - Public Session Trustee Briefing 26 Nov 2019 Informal Meeting of Trustees (Overview of Board Committees, Roles Scheduled Session and Responsibilities)
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Meeting Type Board Description Status Committee Meeting Date Chair's Committee 03 Dec 2019 Board Meeting Seating Arrangement 2020 Annual Meeting - Public Review Session Chair's Committee 03 Dec 2019 Trustee Appointments to Board and Optional Committees for 2020 Annual Meeting - Public Review Session Chair's Committee 03 Dec 2019 Recognition of Heritage/Significant Months/Days Annual Meeting - Public Review Session Board Meeting - 10 Dec 2019 Audit Committee Report: 2018-2019 Audited Financial Statements Annual Public Session Review Board Standing 14 Jan 2020 Cash Disbursements Report, November 2019 Scheduled Committee Meeting - Public Session Board Standing 14 Jan 2020 Relationships (Monitoring Report) Scheduled Committee Meeting - Public Session Chair's Committee 25 Jan 2020 Trustee Determination and Distribution for the 2022 Municipal Scheduled Meeting - Public Election Session Board Meeting - 04 Feb 2020 2019-2020 Revised Estimates Annual Public Session Review Trustee Briefing 11 Feb 2020 Anti-Oppression (Part 1) Scheduled Page 56 of 58 Session Board Standing 18 Feb 2020 Cash Disbursements Report, December 2019 Scheduled Committee Meeting - Public Session Board Standing 18 Feb 2020 Compliance Report: School Year Calendars 2020-2021 Annual Committee Meeting - Review Public Session
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Meeting Type Board Description Status Committee Meeting Date Board Standing 18 Feb 2020 Compliance Report: Trustee Conference Participation Annual Committee Meeting - Review Public Session Board Standing 18 Feb 2020 Equity (Monitoring Report) Scheduled Committee Meeting - Public Session Board Standing 18 Feb 2020 Compliance Report: Human Rights Office Annual Committee Meeting - Review Public Session Property 18 Feb 2020 Elementary and Secondary School Minor Boundary Changes Annual Management Review Committee Meeting - Public Session Trustee Briefing 10 Mar 2020 Anti-Racism (Part 1) Scheduled Session Budget Committee 16 Mar 2020 Presentations from SEAC, PEAC, EIAC, YR-OPC and CMPS Annual Meeting Review Board Standing 17 Mar 2020 Well-Being (Monitoring Report) Scheduled Committee Meeting - Public Session Board Standing 17 Mar 2020 Elementary and Secondary School Boundary Changes Annual Committee Meeting - Review Public Session Page 57 of 58 Trustee Briefing 12 May 2020 Indigenous Education (Part 1) Scheduled Session Board Standing 09 Jun 2020 Annual Report: Strategic Priorities Annual Committee Meeting - Review Public Session Trustee Briefing 29 Sep 2020 Anti-Oppression (Part 2) Scheduled Session
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Meeting Type Board Description Status Committee Meeting Date Trustee Briefing 27 Oct 2020 Anti-Racism (Part 2) Scheduled Session Chair's Committee 06 Dec 2022 Appointments to the Special Education Advisory Committee 2022- Annual Meeting - Public 2026 Review Session Chair's Committee 06 Dec 2022 Appointments to the Equity and Inclusivity Advisory Committee 2022- Annual Meeting - Public 2026 Review Session Trustee Briefing TBD in 2021 Indigenous Education (Part 2) Scheduled Session Board Governance Sep 2019 Governance Structure Review Pending Review Committee Board Governance Sep 2019 Discussion on Governance vs Operations Pending Review Committee Board Governance Sep 2019 Trustee Engagement with other Elected Officials Pending Review Committee Board Governance Sep 2019 YRDSB Governance Policy/Structure/Support (Trustee Orientation) Pending Review Committee August/September TBD Chair's Committee Trustee Request: Pathways Pending Meeting - Public Session Trustee Briefing Jan 2020 Ontario Curriculum (Trustee Orientation) Pending Session Page 58 of Trustee Briefing Developing Norms Session #3 Pending Session
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