Township of Howick Council Agenda Tuesday April 20, 2021 at 7 Pm Howick Council Chambers

Township of Howick Council Agenda Tuesday April 20, 2021 at 7 pm Howick Council Chambers

1. Call to Order

2. Acceptance of Agenda (motion to approve as presented)

3. Declaration of Pecuniary Interest and General Nature Thereof

4. Delegation Howick Family Betterment Committee April 20/21 update 5. Approval of Minutes – Mar 16 Council & Apr 1 Special Council meetings (motion to approve as presented) 6. Staff Reports 6.1 Drainage Superintendent Wray Wilson - report to Council-Drainage-2021-05 – tile drain loan (motion to approve)

6.2 Fire Chief Shawn Edwards - report to Council-Fire-2021-03 – department update including calls for service; operations; budget (motion); training; health & safety; emergency management - report to Council-Fire-2021-04 – update to firefighters pay grid (motion to approve pay grid & position appointments)

6.3 Operations Manager Brady Nolan - report to Council-Public Works-2021-13 – grass cutting contract extension (motion to approve) - report to Council-Public Works-2021-14 – grass cutting at ball parks during COVID-19 - report to Council-Public Works-2021-15 – extending contract (motion to approve) - report to Council-Public Works-2021-16 – changing yield signs to stop signs - report to Council-Public Works-2021-17 – structural assessment at Belmore Community Centre (motion to approve) - report to Council-Public Works-2021-18 – walking trails in the tri-villages (motion to approve) - report to Council-Public Works-2021-19 – road allowance purchase 6.4 Treasurer Brenda Weishar - report to Council-Treasurer-2021-07 – accounts payable; financial report; COVID-19 expense summary; taxes receivable comparison; 2022 property assessment; 2021 court security; SLED grant (motion of support_ 6.5 Clerk Carol Watson - report to Council-Clerk-2021-08 – retaining Monteith Ritsma Phillips Professional Corp to act on behalf of Howick Township (motion to authorize Reeve & Clerk to sign) - report to Council-Clerk-2021-09 – retaining Knox O’Brien to act on behalf of Howick Township (motion to authorize Reeve to sign) - report to Council-Clerk-2021-10 – disposal of land

Howick: a strong, independent, healthy, rural community. Proud to be different.

The Corporation of the Township of Howick Council Agenda April 1, 2021 Page 2

7. Committee and Board Reports (motion to receive) - Belmore Community Arena Board Feb 15/21 - Family Betterment Committee Feb 23/21 - Court of Revision Mar 16/21 - Committee of Adjustment Apr 1/21 - MVCA Nov 18 & Dec 16/20, Jan 27 & Feb 17/21 8. Correspondence - thank you to Fordwich Management Board received from Cathy Weber - Huron County Economic Development Department – 2021 Supporting Local Economic Development (SLED) application approved � - MVCA 2021 general levy - Avon Maitland District School Board meeting highlights March 23/21 - Municipality of Tweed letter to Premier of Ontario re advocacy for reform of joint & several liability - Kingsville resolution re Bill C-21, an act to amend certain acts and to make certain consequential amendments (firearms) - Ontario Federation of Agriculture; Township of North Shore; Township of Addington Highlands; Township of South Stormont; Township of La Vallee; Township of St. Joseph; Town of Amherstburg; Town of Plympton-Wyoming support tile drainage contractors/installation plans - Municipality of Grey Highlands; Municipality of South Bruce; Municipality of Tweed; Conmee Township; Huron County support firefighter training - Solicitor General – OPP Detachment Board proposal - South Huron re OPP detachment proposal - Ministry of Solicitor General – compliant with the EMCPA in 2020 - MPAC: Aggregate Resources Act regulation changes - OPP calls for service billing summary report Jan to July 2021 9. Members Privilege – Good News & Celebrations (this is an opportunity for Council members to share information not included in the agenda that does not require any action) 10. By-law - By-law 20-2021, tile drain loan - By-law 21-2021, appoint Acting By-law Enforcement Officer - By-law 22-2021, authorize Fire Safety Grant Transfer Payment Agreement - By-law 23-2021, erect stop signs - By-law 24-2021, authorize Retainer Agreement with Monteith Ritsma Phillips Professional Corp - By-law 25-2021,authorize Retainer Agreement with Knox O’Brien 11. Adjournment - By-law 26-2021, confirm the actions of Council - motion to adjourn If any member of the public would like more information on an agenda item please contact the Clerk’s office at 519-335-3208 ext 2 or email [email protected], alternative formats of this publication available upon request

Howick: a strong, independent, healthy, rural community. Proud to be different.

April 20, 2021 update to Council THREE OPTIONS TO CONSIDER with pros/cons

PROVIDER: PRO CONS GOV’T FUNDING A SPORTS HOWICK TOWNSHIP GRANT COMBINED Cost and added CHILD-CARE SPACES responsibility to

Already paying subsidy costs township to County: LOCATION IS EcDev(jobs). Progressive Staffing + HR + County HOWICK FACILITY Excellent Service Governance Keep families here

Facilities USED

Managed by ? County Support THREE OPTIONS TO CONSIDER with pros/cons

PROVIDER: PRO: CONS

YMCA - OR - established & Low employee LONDON BRIDGE connected, ready to go retention, staffing issues (would be more modern set up and in place. No control over their thinking, and learning Licensing, policy, deal budget, staffing, prices, practices) Exeter with it all and money doesn’t stay in our community. FASTEST process LOCATION IS Vanastra considered this TBD / RENTAL ? option, but it didn’t fair well on their decision making THIRD OPTION

PROVIDER: PRO: CONS CO-OPERATIVE - AFFORDABILITY? RETAINING BOARD MEMBERS -LIFESPAN IS LOW One in Clinton, for guidance -VOLUNTEER EXHAUSTION LOCATION IS -GOVERNMENT REG.

TBD / RENTAL ? -WAGES - employee attraction may factor

RESPONSIBILITY on Parents AVG COST/CHILD Constant fundraising Facts from our survey

Our survey, which reached 57 homes in 10 days, reported that there are 49 children between the ages of 18 months and 6 years old in need of local childcare.

Nearly 40 responses said they would need child care between 2 and 5 days per week. Close to the same amount said they would need childcare for between 8 and 10 hours per day.

31 responses said they would take advantage of summer day camps, with children ranging from 2 to 11 years old.

Since pushing information, Howick now has 6 child cares Additional information for discussion

Summer Camps - municipally run staff to lead / Church run camps / funding thru grants

Providing assistance and support for home day cares?

Home Cares not providing the education portion of learning?

Value perspective on play/learning / emergent curriculum = WORKSHOP FOR YOUNG PARENTS

Attaching a daycare to existing business ?

SPONSORSHIP OPPORTUNITIES to aid in financial or fundraising

NOW: continue to network to encourage more day cares and licensed options, encouraging education & info on home centers, self employed benefits (to plan for maternity), clear up the hurdles,, etc The Howick Family Betterment Committee is working on creating a strategic plan with specific goals and actions through Council’s guidance. Our dream goal would be a Learning Centre, encompassing the need of a registered daycare, before and after school care programs, and summer day camps for children. With vision like this, our community will continue to meet the needs of our families.

Chair, Sharon DArcey (519-291-7531)

Vice Chair, Hailey McCann (519-357-6002)

Secretary, Kelsey Bent (519-998-0724)

Treasurer, Lindsay Dinsmore (519-291-7255)

Member, Megan Gibson, 519-492-1143

Member: Rachel Thring, 226-979-6159

WANT TO TALK ABOUT OPENING A DAY CARE IN YOUR HOME? EMAIL: [email protected] Township of Howick Council Meeting Minutes March 16, 2021

Present: Reeve Doug Harding Deputy Reeve Eldon Bowman Councillor Doug Hargrave Councillor Megan Gibson Councillor Bob Illman Drainage Superintendent Wray Wilson Operations Manager Brady Nolan Treasurer Brenda Weishar Clerk Carol Watson

1. Call to Order Reeve Harding called the meeting to order at 7 pm and welcomed everyone in attendance and those who joined by telephone.

2. Acceptance of Agenda

Moved by Councillor Gibson; Seconded by Deputy Reeve Bowman: Be it resolved that Council approve the agenda as presented. Carried. Resolution No. 65/21 3. Declaration of Pecuniary Interest and General Nature Thereof No one declared a pecuniary interest in relation to any item on the agenda at this time. 4. Delegation

Norm Wilson, Chair of the Fordwich Cemetery Board attended to speak about making columbarium plaques more personal and more saleable to prospective buyers.

Laurie Myers, Secretary of Fordwich Cemetery Board advised that Fordwich Cemetery had not yet sold any niches.

Council discussed the current contract with Nelson Granite.

Reeve Harding questioned who should pay the penalty to cancel the contract with Nelson Granite; asked for a copy of Mr. Wilson’s presentation and suggested that all Cemetery Board members have a meeting to discuss this issue further.

5. Approval of Minutes Moved by Councillor Illman; Seconded by Councillor Gibson: Be it resolved that Council approve the minutes of the March 2, 2021 Council meeting as presented. Carried. Resolution No. 66/21 6. Staff Reports

6.1 Drainage Superintendent Wray Wilson Superintendent Wilson presented report to Council-Drainage-2021-04 providing information on the Noah Martin Municipal Drain Court of Revision and recommending approval of a tile drain loan application received from H & S Holsteins Ltd.

Township of Howick Council Meeting Minutes March 16, 2021 Page 2

Moved by Councillor Hargrave; Seconded by Deputy Reeve Bowman: Be it resolved that Council approve a tile drain loan in the amount of $38,800 on land located at Concession 14, Lot 5 (Hofman) as recommended by Drainage Superintendent subject to receiving funding from the Ministry of Agriculture, Food and Rural Affairs. Carried. Resolution No. 67/21 6.2 Operations Manager Brady Nolan Manager Nolan presented report to Council-Public Works-2021-11 recommending that the ice remain in until April 30, 2021 at the Howick Community Centre. Council questioned running programs during the April school break. Council agreed to leave the ice in until the end of April. He also presented report to Council-Public Works-2021-12 providing information on his attendance at the Ontario Good Roads Association 2021 virtual conference. 6.3 Treasurer Brenda Weishar Treasurer Weishar presented report to Council-Treasurer-2021-06 including the accounts payable listing; correspondence received from Minister of Finance regarding 2021 COVID-19 Recovery Funding and Howick’s 2021 final budget. Moved by Councillor Hargrave; Seconded by Councillor Gibson: Be it resolved that the accounts payable and/or paid from February 17 to March 16, 2021 in the amount of $1,015,453.09 be approved. Carried. Resolution No. 68/21 7. Committee and Board Reports Minutes from the Wroxeter Village Management Board meeting held February 28, 2021 was received. Moved by Deputy Reeve Bowman; Seconded by Councillor Illman: Be it resolved that Council receive minutes from the Council Committee and Board included in the March 16, 2021 agenda. Carried. Resolution No. 69/21 8. Correspondence Correspondence received from the City of Stratford in response to dispatch services was noted and filed. Correspondence received from the Township of Adjala-Tosorontio supporting tile drainage contractors/installation plans was noted and filed. 9. Members Privilege – Good News and Celebrations Reeve Harding advised of a phone call he had received from Cameron Green VP Customer Acquisition, Wightman stating that fibre would be installed in Fordwich, Gorrie and Wroxeter and inquired what municipal project could his company put money into. Councillor Gibson advised that Howick Family Betterment Committee would make a presentation at the April 20, 2021 Council meeting. Township of Howick Council Meeting Minutes March 16, 2021 Page 3

10. Motion and By-law Reeve Harding advised that CBO Kopp and Fire Chief Edwards agreed to cover the next two months until Lisa’s return. Moved by Councillor Gibson; Seconded by Deputy Reeve Bowman: Be it resolved that Council accept letter of resignation received from By-law Enforcement Officer Nicole Mullin effective March 23, 2021, with regret. Carried. Resolution No. 70/21 Moved by Councillor Illman; Seconded by Councillor Gibson: Be it resolved that Council give first, second and third and final reading to By-law No. 18-2021; being a by-law to adopt the estimates for the sums required during the year 2021 for municipal purposes and to establish rates of taxation to be levied during the year 2021 and to provide for penalty and interest charges. Carried. Resolution No. 71/21 11. Adjournment Moved by Councillor Illman; Seconded by Deputy Reeve Bowman: Be it resolved that Council give first, second and third and final reading to By-law No. 19-2021; being a by-law to confirm the actions of Council at the March 16, 2021 Council meeting. Carried. Resolution No. 72/21 Moved by Councillor Gibson; Seconded by Councillor Hargrave: Be it resolved that Council adjourn the Council meeting at 8:17 pm. Carried. Resolution No. 73/21

Reeve Doug Harding Clerk Carol Watson

Township of Howick Special Council Meeting Minutes April 1, 2021

Present: Reeve Doug Harding Deputy Reeve Eldon Bowman Councillor Doug Hargrave Councillor Megan Gibson Councillor Bob Illman Chief Building Official David Kopp Treasurer Brenda Weishar Operations Manager Brady Nolan Clerk Carol Watson

1. Call to Order Reeve Harding called the meeting to order at 10 am and welcomed everyone in attendance and those who joined by telephone.

2. Acceptance of Agenda

Moved by Councillor Gibson; Seconded by Councillor Illman: Be it resolved that Council approve the agenda as presented. Carried. Resolution No. 74/21 3. Declaration of Pecuniary Interest and General Nature Thereof No one declared a pecuniary interest in relation to any item on the agenda at this time. 4. Huron County Planners Jenn Burns & Denise Van Amersfoort Planners Jenn Burns and Denise Van Amersfoort presented staff report “Through a Housing-Friendly Lens: a Review of Development Policy in Huron County which covered content; consultation process and communications plan along with a power point entitled “Planning for Housing: Howick Council Workshop”. Planner Van Amersfoort reviewed Huron County’s approach to the housing crisis. Council roundtable discussion “what are you seeing and hearing in regard to housing needs?” Housing currently permitted for agriculture was reviewed as well as proposed housing. Settlement areas; housing with partial or private servicing; local Official Plan and Zoning framework were also reviewed. A water quality and septic system impact study completed in 1995 for Fordwich, Gorrie and Wroxeter was referenced. Planner Van Amersfoort provided a 2020 Provincial Policy Statement update; reviewed existing higher density uses and downtown housing and explained the planning approval process. Planner Van Amersfoort asked about single point of access – thoughts on permit second permanent dwelling on AG1 parcels (50 acres or greater in size) within set distance of building cluster as opposed to main dwelling and thoughts on the opportunity to stimulate reinvestment in downtown heritage buildings.

Township of Howick Special Council Meeting Minutes April 1, 2021 Page 2

5. Motion Moved by Councillor Gibson; Seconded by Councillor Hargrave: Be it resolved that Council direct Planning staff to prepare an Official Plan and Zoning By-law Amendment to implement the Housing Friendly Review as per the options identified by Council, and further, that Planning staff provide the detailed amendment to Council prior to circulation. Carried. Resolution No. 75/21 Reeve Harding thanked the Planning Department for their presentation. 6. Adjournment Moved by Deputy Reeve Bowman; Seconded by Councillor Illman: Be it resolved that Council adjourn the Council meeting at 12:14 pm. Carried. Resolution No. 76/21

Reeve Doug Harding Clerk Carol Watson

Report to Council Drainage-2021- 5 Date: April 16, 2021

From: Wray Wilson, Drainage Superintendent

TILE DRAIN LOAN

A systematic drainage system has been completed and inspected on Lot 5, Concession 14. A Tile Drain Loan By-law has been prepared to authorize a Tile Drain Loan for owner of this property in the amount of $38,800.00.

OMAFRA confirmed that beginning May 1st, the province will be purchasing debentures for the 2021/2022 fiscal year. (Decision required)

Respectfully submitted,

Wray Wilson

Wray Wilson, Drainage Superintendent [email protected]

Report to Council Fire Department -2021-03

Title of Report: Department Update

From: Shawn Edwards

Date: 2021/04/20

Calls for service: Year to date there have been 13 calls for service.

Operations: Following a less than reassuring response from the City of Stratford regarding the future of fire dispatching service. A request for proposal (RFP) has been released by the department to explore options and costs for fire dispatching services. Immediately after receiving the RFP Stratford replied that they would not be competing for the RFP.

The Howick Firefighters are planning a drive thru-take out breakfast for Sunday May 30. To be held at the fire station in Gorrie. Planning is underway to ensure all precautions are taken to ensure it is held safely.

Budget: In March the province announced 5 million dollars for Ontario fire departments. This funding is meant to help with the additional costs and challenges associated with fire department training, public education and fire safety inspections due to COVID-19. Howick Fire was allocated $5500.00 in funding. Staff has completed the required paperwork, submitted it and it has been approved by the Office of the Fire Marshal. A letter of intent has been signed, returned and the transfer payment agreement is attached for Council approval. (Motion to approve requested) Staff has applied for $10,000.00 in grant funding from Farm Credit Canada’s AgriSpirit Fund. Deadline for submissions was March 31 and notification on the outcome of request is to be received by August 31.

Training: The department continues training with small group (platoon) based training held on Tuesday and Thursday evenings. Following all established COVID prevention guidelines. In March all staff completed auto extrication training and April training is focused on water supply, tanker truck operations and grass fire operations. The 2021 recruit class second session was held March 27, working towards completion of NFPA Firefighter I in October. Two staff have been registered for NFPA Fire Officer I program, one for NFPA Pumper Operator and two for NFPA Fire and Life Safety Educator. Four staff have been registered for Mental Health First Aid to help rebuild the departments Peer Support Team.

Health & Safety: Monthly workplace inspections completed and up to date.

Emergency Management: Howick Township Emergency Control Group (ECG) continues to hold regular meetings with the Huron County CEMC to keep up to date on the latest COVID related issues affecting the County, Howick and review updates from public health and province. Our 2020 compliance letter has been received from Emergency Management Ontario. .

Respectfully submitted: Shawn Edwards – Fire Chief / Alternate CEMC Ministry of Ministère de la Community Safety and Sécurité communautaire et MarchCorrectional 29, Services 2021 des Services correctionnels Office of the Bureau du Fire Marshal and commissaire des incendies et Emergency Management de la gestion des situations d'urgence

25 Morton Shulman Avenue 25, Avenue Morton Shulman Toronto ON M3M 0B1 Toronto ON M3M 0B1 Tel: 647-329-1100 Tél. : 647-329-1100 Fax: 647-329-1143 Téléc. : 647-329-1143

March 29, 2021 Shawn Edwards Township of Howick RR 1, 44816 Harriston Road Gorrie, ON N0G1X0

Dear Shawn Edwards,

Further to ongoing discussions regarding the Fire Safety Grant Program, I am writing to confirm that the fire service has agreed (in principle) to utilizing its grant allocation to support its intended purpose as outlined below.

The Township of Howick will be provided a total of $5,500.00 to support: - Increased training opportunities This aligns with the intended purpose of Fire Safety Grant Program.

As part of this process, formalization of the grant allocation and the Transfer Payment Agreement is required and will be tabled by you for your municipal council at its next meeting.

The Office of the Fire Marshal will reach out to finalize and execute the Transfer Payment Agreement once municipal council has had the opportunity to approve your proposal for spending the funds provided.

Sincerely,

Jon Pegg Fire Marshal Instructions to the Municipal Representative:

Please complete and submit a copy of this document to our office at [email protected] by no later than March 31, 2021.

I hereby accept the grant allocation and proposed strategy for utilization, pending approval by Township of Howick as outlined above.

Print Name:Title: Signature: Date:

FIRE SAFETY GRANT TRANSFER PAYMENT AGREEMENT

THE AGREEMENT, effective as of the day of hoo se an item., 20 (the “Effective Date”)

B E T W E E N :

Her Majesty the Queen in right of Ontario as represented by the Office of the Fire Marshal

(the “Province”)

- and -

Township of Howick

(the “Recipient”)

CONSIDERATION

In consideration of the mutual covenants and agreements contained in this Agreement and for other good and valuable consideration, the receipt and sufficiency of which are expressly acknowledged, the Province and the Recipient agree as follows:

1.0 ENTIRE AGREEMENT

1.1 The agreement, together with:

Schedule “A” - General Terms and Conditions Schedule “B” - Project Specific Information and Additional Provisions Schedule “C” - Project Schedule “D” - Budget Schedule “E” - Reports, and any amending agreement entered into as provided for in section 3.1, constitutes the entire agreement between the Parties with respect to the subject matter contained in the Agreement and supersedes all prior oral or written representations and agreements.

2.0 CONFLICT OR INCONSISTENCY

2.1 In the event of a conflict or inconsistency between the Additional Provisions and Schedule “A”, the Additional Provisions will prevail.

3.0 AMENDING THE AGREEMENT 3.1 The Agreement may only be amended by a written agreement duly executed by the Parties. 4.0 ACKNOWLEDGEMENT 4.1 The Recipient acknowledges that:

(a) the Funds are:

(i) to assist the Recipient to carry out the Project and not to provide goods or services to the Province;

(ii) funding for the purposes of the Public Sector Salary Disclosure Act, 1996 (Ontario);

(b) the Province is not responsible for carrying out the Project; and

(c) the Province is bound by the Freedom of Information and Protection of Privacy Act (Ontario) and that any information provided to the Province in connection with the Project or otherwise in connection with the Agreement may be subject to disclosure in accordance with that Act.

The Parties have executed the Agreement on the dates set out below.

HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Office of the Fire Marshal Signature: Date Name: Douglas Browne Title: Deputy Fire Marshal

Township of Howick Signature: Date Name: Title: I have authority to bind the Recipient.

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SCHEDULE “A” GENERAL TERMS AND CONDITIONS

A1.0 DEFINITIONS A1.1 Definitions. In the Agreement, the following terms will have the following meanings:

“Additional Provisions” means the terms and conditions set out in Schedule “B”.

“Agreement” means this agreement entered into between the Province and the Recipient, all of the schedules listed in section 1.1, and any amending agreement entered into pursuant to section 3.1.

“Budget” means the budget attached to the Agreement as Schedule “D”. “Effective Date” means the date set out at the top of the Agreement. “Event of Default” has the meaning ascribed to it in section A12.1. “Expiry Date” means the expiry date set out in Schedule “B”. “Funding Year” means:

(a) in the case of the first Funding Year, the period commencing on March 31, 2021 and ending on August 31, 2021; and

“Funds” means the money the Province provides to the Recipient pursuant to the Agreement.

“Indemnified Parties” means Her Majesty the Queen in right of Ontario, Her ministers, agents, appointees and employees.

“Maximum Funds” means the maximum Funds set out in Schedule “B”. “Notice” means any communication given or required to be given pursuant to the Agreement.

“Notice Period” means the period of time within which the Recipient is required to remedy an Event of Default, and includes any such period or periods of time by which the Province extends that time.

“Parties” means the Province and the Recipient. “Party” means either the Province or the Recipient. “Project” means the undertaking described in Schedule “C”. TP Agreement – Shortened Page 3 of 14

“Reports” means the reports described in Schedule “E”.

A2.0 REPRESENTATIONS, WARRANTIES AND COVENANTS A2.1 General. The Recipient represents, warrants and covenants that:

(a) it is, and will continue to be a validly existing legal entity with full power to fulfill its obligations under the Agreement;

(b) it has the full power and authority to enter into the Agreement and has taken all necessary actions to authorize the execution of the Agreement;

(d) it is in compliance with, and will continue to comply with all federal and provincial laws and regulations, all municipal by-laws, and any other orders, rules and by-laws related to any aspect of the Project, the Funds or both; and

(e) unless otherwise provided for in the Agreement, any information the Recipient provided to the Province in support of its request for funds (including information relating to any eligibility requirements) was true and complete at the time the Recipient provided it and will continue to be true and complete.

A2.2 Governance. The Recipient represents, warrants and covenants that it has, will maintain, in writing, and will follow:

(a) a code of conduct and ethical responsibilities for all persons at all levels of the Recipient’s organization;

(b) procedures to enable the Recipient’s ongoing effective functioning;

(d) procedures to enable the Recipient to manage Funds prudently and effectively;

(e) procedures to enable the Recipient to complete the Project successfully; and

(f) procedures to enable the preparation and submission of all Reports required pursuant to Article A6.0.

A3.0 TERM OF THE AGREEMENT A3.1 Term. The term of the Agreement will commence on March 31, 2021 and will TP Agreement – Shortened Page 4 of 14

expire on the Expiry Date.

A4.0 FUNDS AND CARRYING OUT THE PROJECT A4.1 Funds Provided. The Province will:

(a) provide the Recipient up to the Maximum Funds allocated as part of this grant exercise;

(b) provide the Funds to the Recipient in accordance with the payment plan set out in Schedule “D”; and

(c) deposit the Funds into an account designated by the Recipient provided that the account: (i) resides at a Canadian financial institution; and (ii) is in the name of the Recipient.

A4.2 Use of Funds and Carry Out the Project. The Recipient will do all of the following:

(a) carry out the Project in accordance with the Agreement;

(b) use the Funds only for the purpose of carrying out the Project;

(d) not use the Funds to cover any cost that has or will be funded or reimbursed by one or more of any third party, ministry, agency or organization of the Government of Ontario.

A5.0 CONFLICT OF INTEREST A5.1 No Conflict of Interest. The Recipient will carry out the Project and use the Funds without a conflict of interest. The Recipient will disclose to the Province, without delay, any situation that a reasonable person would interpret as an actual, potential or perceived conflict of interest; and comply with any terms and conditions that the Province may prescribe as a result of the disclosure.

A6.0 REPORTING, ACCOUNTING AND REVIEW A6.1 Preparation and Submission. The Recipient will submit to the Province at the address referred to in section A15.1, all Reports in accordance with the timelines and content requirements provided for in Schedule “E”, or in a form as specified by the Province from time to time.

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A6.2 Record Maintenance. The Recipient will keep, maintain and make available to the Province, its authorized representatives or an independent auditor identified by the Province for inspection and copying:

(a) all financial records (including invoices) relating to the Funds or otherwise to the Project in a manner consistent with generally accepted accounting principles; and

(b) all non-financial documents and records relating to the Funds or otherwise to the Project.

A7.0 COMMUNICATIONS REQUIREMENTS A7.1 Acknowledge Support. Unless otherwise directed by the Province, the Recipient will acknowledge the support of the Province for the Project in a form and manner as directed by the Province.

A7.2 Publication. The Recipient will indicate, in any of its Project-related publications, whether written, oral, or visual, that the views expressed in the publication are the views of the Recipient and do not necessarily reflect those of the Province.

A8.0 INDEMNITY A8.1 Indemnification. The Recipient will indemnify and hold harmless the Indemnified Parties from and against any and all liability, loss, costs, damages and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits or other proceedings, by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in connection with the Project or otherwise in connection with the Agreement, unless solely caused by the negligence or wilful misconduct of the Indemnified Parties.

A9.0 INSURANCE A9.1 Recipient’s Insurance. The Recipient represents, warrants and covenants that it has, and will maintain, at its own cost and expense, with insurers having a secure A.M. Best rating of B+ or greater, or the equivalent, all the necessary and appropriate insurance that a prudent person carrying out a project similar to the Project would maintain, including commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than the amount provided for in Schedule “B” per occurrence. The insurance policy will include the following:

(a) the Indemnified Parties as additional insureds with respect to liability

TP Agreement – Shortened Page 6 of 14

arising in the course of performance of the Recipient’s obligations under, or otherwise in connection with, the Agreement;

(b) a cross-liability clause;

(d) a 30 day written notice of cancellation.

A9.2 Proof of Insurance. If requested, the Recipient will provide the Province with certificates of insurance, or other proof as may be requested by the Province, that confirms the insurance coverage as provided for in section A9.1.

A10.0 EVENT OF DEFAULT, CORRECTIVE ACTION AND TERMINATION FOR DEFAULT A10.1 Events of Default. Each of the following events will constitute an Event of Default:

(a) in the opinion of the Province, the Recipient breaches any representation, warranty, covenant or other material term of the Agreement, including failing to do any of the following in accordance with the terms and conditions of the Agreement: (i) carry out the Project; (ii) use or spend Funds; or (iii) provide, in accordance with section A6.1, Reports or such other reports as may have been requested by the Province;

(b) the Recipient’s operations, its financial condition, or its organizational structure, changes such that it no longer meets one or more of the eligibility requirements of the program under which the Province provides the Funds;

(c) the Recipient makes an assignment, proposal, compromise, or arrangement for the benefit of creditors, or a creditor makes an application for an order adjudging the Recipient bankrupt, or applies for the appointment of a receiver; or

(d) the Recipient ceases to operate.

A10.2 Consequences of Events of Default and Corrective Action. If an Event of Default occurs, the Province may, at any time, take one or more of the following actions:

(a) initiate any action the Province considers necessary in order to facilitate the successful continuation or completion of the Project; TP Agreement – Shortened Page 7 of 14

(b) provide the Recipient with an opportunity to remedy the Event of Default;

(d) reduce the amount of the Funds;

(e) cancel further instalments of Funds;

(f) demand from the Recipient the payment of any Funds remaining in the possession or under the control of the Recipient;

(g) demand from the Recipient the payment of an amount equal to any Funds the Recipient used, but did not use in accordance with the Agreement;

(h) demand from the Recipient the payment of an amount equal to any Funds the Province provided to the Recipient; and

(i) terminate the Agreement at any time, including immediately, without liability, penalty or costs to the Province upon giving Notice to the Recipient.

A10.3 When Termination Effective. Termination under this Article will take effect as provided for in the Notice.

A11.0 FUNDS AT THE END OF A FUNDING YEAR A11.1 Funds at the End of a Funding Year. Without limiting any rights of the Province under Article A12.0, if the Recipient has not spent all of the Funds allocated for the Funding Year as provided for in the Budget, the Province may take one or both of the following actions:

(a) demand from the Recipient the payment of the unspent Funds; and

(b) adjust the amount of any further instalments of Funds accordingly.

A12.0 FUNDS UPON EXPIRY A12.1 Funds Upon Expiry. The Recipient will, upon expiry of the Agreement, pay to the Province any Funds remaining in its possession or under its control.

A13.0 NOTICE A13.1 Notice in Writing and Addressed. Notice will be in writing and will be delivered by email, postage-prepaid mail, personal delivery or fax, and will be addressed to the Province and the Recipient respectively as provided for in Schedule “B”, or as either Party later designates to the other by Notice.

TP Agreement – Shortened Page 8 of 14

A13.2 Notice Given. Notice will be deemed to have been given:

(a) in the case of postage-prepaid mail, five business days after the Notice is mailed; or

(b) in the case of email, personal delivery or fax, one business day after the Notice is delivered.

A14.0 CONSENT BY PROVINCE AND COMPLIANCE BY RECIPIENT A14.1 Consent. When the Province provides its consent pursuant to the Agreement, it may impose any terms and conditions on such consent and the Recipient will comply with such terms and conditions.

A15.0 INDEPENDENT PARTIES A15.1 Parties Independent. The Recipient is not an agent, joint venturer, partner or employee of the Province, and the Recipient will not represent itself in any way that might be taken by a reasonable person to suggest that it is, or take any actions that could establish or imply such a relationship.

A16.0 ASSIGNMENT OF AGREEMENT OR FUNDS A16.1 No Assignment. The Recipient will not, without the prior written consent of the Province, assign any of its rights, or obligations under the Agreement. All rights and obligations contained in the Agreement will extend to and be binding on the Parties’ permitted assigns.

A17.0 GOVERNING LAW A17.1 Governing Law. The Agreement and the rights, obligations and relations of the Parties will be governed by and construed in accordance with the laws of the Province of Ontario and the applicable federal laws of Canada. Any actions or proceedings arising in connection with the Agreement will be conducted in the courts of Ontario, which will have exclusive jurisdiction over such proceedings.

A18.0 FAILURE TO COMPLY WITH OTHER AGREEMENTS A18.1 Other Agreements. If the Recipient:

(a) has failed to comply with any term, condition or obligation under any other agreement with Her Majesty the Queen in right of Ontario or one of Her agencies (a “Failure”);

(b) has been provided with notice of such Failure in accordance with the TP Agreement – Shortened Page 9 of 14

requirements of such other agreement;

(d) such Failure is continuing, the Province may suspend the payment of Funds for such period as the Province determines appropriate.

A19.0 SURVIVAL A19.1 Survival. All Articles and sections, and all applicable cross-referenced sections and schedules, will continue in full force and effect for a period of seven years from the date of expiry or termination of the Agreement.

- END OF GENERAL TERMS AND CONDITIONS –

TP Agreement – Shortened Page 10 of 14

SCHEDULE “B” PROJECT SPECIFIC INFORMATION AND ADDITIONAL PROVISIONS

Maximum $5,500.00 Funds

Expiry Date August 1, 2021

Insurance $ 2,000,000

Contact Position: information for the Address: purposes of Fax:

Notice to the Email:

Province

Contact Position: information for the Address: purposes of Notice to the Fax:

Recipient Email:

Contact Position: information Address: for the senior Fax: financial Email: person in the Recipient organization (e.g., CFO, CAO) – to respond as required to requests from the Province related to the Agreement

Additional Provisions: (None)

TP Agreement – Shortened Page 11 of 14

SCHEDULE “C” PROJECT

The Municipal Fire Protection Grant has been established to provide critical support to municipalities in 2020-21 to offset costs and potential barriers for issues stemming from the COVID-19 pandemic. Such issues include access to training, and equipment or other critical upgrades that are needed at the local level to support virtual inspections.

Ontario’s fire departments vary in size and capacity and they all serve different communities that each present different levels of risk. There is a significant cost to ensure that every department has skilled first responders who are adequately trained and equipped to meet the needs of their community.

Funding could represent the difference in allowing fire departments to train more staff, purchase much needed equipment to allow them to adapt and respond to COVID-19 related risks in their communities in a way that ensures both community and personnel safety.

The use of the one-time 2020-21 Municipal Fire Protection Grant will focus on the needs of municipal fire departments to ensure community safety with a focus on issues that have presented due to the COVID-19 pandemic, including:

• Training to offset the pressures in training as a result of the COVID-19 pandemic. • Specialty training to respond to the dynamics of the COVID-19 pandemic and the need to ensure fire safety in their communities such as virtual inspections. • Small improvements to fire department infrastructure, such as accessing high speed internet to support training and virtual inspections.

The fire service has expressed concerns with training and fire code compliance since the start of the pandemic. Some of these concerns include critical inspections being delayed or impacted given the apprehension with entering premises. Similarly, training has been impacted given that fire services have been responding to challenges associated with the pandemic (staffing shortages, increased calls for service, etc.). Many departments continued training online as the Office of the Fire Marshal enhanced its online course availability at the start of the pandemic. This emergency COVID relief funding provides support for increased access to training, support for fire code compliance inspections through virtual inspections, and equipment or other critical upgrades that are needed at the local level to support community risks during the pandemic and the switch to virtual training and inspections.

TP Agreement – Shortened Page 12 of 14

SCHEDULE “D” BUDGET

Funding will be provided to the Township of Howick upon execution of this Agreement. The funds will need to be spent by the municipality by August 1, 2021.

TP Agreement – Shortened Page 13 of 14

SCHEDULE “E” REPORTS

As a condition of the Municipal Fire Protection Grant, a report back to the Office of the Fire Marshal must be received by September 1, 2021 to outline how the grant was utilized at the department level.

TP Agreement – Shortened Page 14 of 14

Report to Council Fire Department-2021-04

Title of Report: Update to Firefighters Pay Grid

From: Shawn Edwards

Date: 2021/04/20

Recommendation: Respectfully request that Council approve the updated Firefighter Pay Grid and position appointments as presented.

Background: The Finance Department has questioned aspects of the Firefighter Pay Grid that have been presented and discussed at Council meetings in the past. However, there is no documented resolution from Council specifically approving certain aspects of the Firefighter Pay Grid.

Staff Comments: Specifically brought to question, in 2020 was the additions of truck checks and public education events. Additionally, in April 2021 the appointment of a Mechanical Officer and an Acting Captain in 2017. Staff has reviewed Council reports that document that these items were presented to Council, however, there are no corresponding resolutions on file. Some of these additions go back to 2017 and all have come to be as part of our ongoing recruitment and retention strategy.

Financial Impact: Breakdown of the Firefighter Pay Grid; Below are the existing and approved Pay Grid lines that have been adjusted to the 2021 Cost-of-living allowance. Firefighting - $26.96/hr Support/standby - $26.96 flat rate Meetings - $15.96 flat rate Long weekend On-Call - $135.92 flat rate Captains - $900.00 annually Deputy Chief - $2860.00 annually Full day training session - $135.92 flat rate

Below are additions to the Firefighter Pay Grid that have been previously presented to Council but do not have corresponding resolutions on file. Acting Captain - $450.00 annually Mechanical Officer - $450.00 annually Truck checks - $15.96 flat rate ($4500.00 annually) Public education - $26.96 flat rate ($1000.00 annually)

Concluding Comments: Respectfully request that Council approve the Firefighter Pay Grid in its entirety as presented and that all lines of the Firefighter Pay Grid have the annual cost-of-living allowance (COLA) added to them annually. (Motion to approve requested) Respectfully request that Council approve the appointment of Krystal Lannin to the position of Mechanical Officer with associated remuneration. (Motion to approve requested) Respectfully request that Council approve the appointment of Corey Hill to the position of Acting Captain with associated remuneration. (Motion to approve requested)

Respectfully submitted: Shawn Edwards – Fire Chief

Report to Council-Public Works-Department-2021-13

Title of Report: Grass cutting contract extension

From: Brady Nolan

Date: April 8, 2021

Recommendation: That Council approve extending the grass cutting contract with Aeration Plus for 2020 with additional cost of living increase of 1.7%

Background: The Township of Howick entered into a contract in 2016 with Aeration Plus for grass cutting various locations in Howick Township. Aeration Plus and the Operations Manager have recently talked about renewing this contract for one more year with an increase of 1.7% cost of living. I have also been in talks with Maitland Valley Conservation Authority about continuing to cut the grass on their property in Gorrie.

Staff Comments: Staff feels that a 1.7% increase is reasonable due to inflation. Financial impact: A 1.7% price increase would amount to an increase of roughly $8.47 per time.

Concluding Comments: Staff feels confident that Aeration Plus will continue to provide the same level of service that they have in past years. Staff also feels that if we were to stop cutting the grass at the Conservation area in Gorrie, the property would not receive the same level of care that the people who use this park have grown accustom to. Attached is the grass cutting agreement with Maitland Valley Conservation Authority.

Respectfully submitted: Brady Nolan Operations Manager.

GORRIE CONSERVATION AREA MAINTENANCE AGREEMENT

THIS AGREEMENT made this _____ day of ______, 2021

BETWEEN: MAITLAND VALLEY CONSERVATION AUTHORITY hereinafter called the "Authority"

and

TOWNSHIP OF HOWICK hereinafter called the “Township”

WHEREAS the Authority owns and manages a 68 acre property, being Lots 36 to 38; 62 to 64 Mill Pond Dam; Part Lots 14, 61, 105 Con 8; Part Lots 5 to 9 Riverbed ,Village of Gorrie, Township of Howick, known as the Gorrie Conservation Area for purposes of environmental protection and public day-use recreation;

AND WHEREAS the Township is desirous of maintaining parts of the Gorrie Conservation Area property identified in schedule “A”, owned by the Authority as “Parkland” (maintained grass for public use) in accordance with the terms and conditions of this agreement;

This Agreement witnesseth that the Authority and the Township in mutual consideration herein contained, agree with each other as follows:

1) THAT the Authority grants permission to the Township, to legally access the Gorrie Conservation Area for the purpose of grass cutting and trimming by Township staff and/or a contractor hired by the Township.

AND THAT the Township will be responsible for all costs associated with the grass cutting and trimming under this agreement.

2) THAT the Authority will be responsible for the maintenance and associated costs of existing trees and infrastructure (picnic tables, posts, parking lot, and signs) in the area designated as "Parkland' in schedule A.

3) THAT any work shall comply with all Municipal Bylaws and/or Provincial and Federal regulations and/or Occupational Health and Safety regulations as may be applicable.

4) THAT the Township agrees to defend, indemnify, and save the Authority harmless from all lost, cost, expense, judgement, or damage on account of injury to persons including death or damage to property, in any way caused by the negligence of the Township, or any such person or persons authorized by the Township, related to or arising out of the matters to which this agreement pertains, together with all legal expenses and costs incurred by the Authority in defending any legal action pertaining to the above.

5) THAT the Township shall provide proof of general liability insurance of a minimum of Five Million Dollars ($5,000,000.00) in the form of a certificate from the Township’s insurance company, indicating that the Authority is named as an additional insured party for the duration and purpose of this agreement.

6) THAT the term of this agreement shall be in effect from the 1st day of April, 2021 to the 31st day of October, 2021 and may be amended annually if required or terminated at any given time, subject to the mutual agreement of both parties upon thirty (30) days notice

Township of Howick ______44816 Harriston Road, Reeve Gorrie, Ontario, N0G 1X0 ______Witness

______Date

Maitland Valley Conservation Authority ______1093 Marietta Street, Box 127 MVCA Chairman Wroxeter, Ontario, N0G 2X0 ______General Manager/Secretary Treasurer

______Date

Report to Council-Public Works-Department-2021-14

Title of Report: Grass cutting at the ballparks during Covid-19

From: Brady Nolan

Date: April 8, 2021

Recommendation: That Council approve grass cutting at the ballparks during Covid-19 lockdown and furthermore direct staff to keep the washrooms open and available at the Fordwich and Gorrie ballparks for use by the public during this time.

Background: At the direction of Council, Howick Township staff provided grass cutting for the ball parks last year when the ballparks were unable to rent out the diamonds for income and in doing so helped offset costs for the boards and committees that normally pay for this service. The bathrooms were left open last year for use by the public at the Fordwich and Gorrie ballparks which provided a place for locals or people passing through to use.

Staff Comments: If Council directs staff to proceed with cutting the grass at these facilities, staff recommends cutting the facilities on a bi-weekly basis as to not promote people to congregate in these areas but still maintain the facilities in an aesthetically pleasing way.

Financial impact: Based on last years costs it is estimated that the costs are roughly $130.00 per cut per area. The additional cleaning costs for the washrooms are estimated to be minimal at less than $10.00 per day.

Concluding Comments: Staff feels that cutting the grass at the ball parks would be a good way to help our local boards and committees during these trying times. Staff feels that providing these washrooms are a great service that we can provide to the public as during a lockdown the options for a person to use a public bathroom goes down significantly due to many stores and restaurants being closed. Staff also feels that if the diamonds are able to be rented out then we should stop cutting one month after they are able to be rented as that should be a sufficient amount of time for the board to find an alternative solution.

Respectfully submitted: Brady Nolan Operations Manager.

Report to Council-Public Works-Department-2020-15

Title of Report: Extending contract

From: Brady Nolan

Date: March 30, 2020

Recommendation: That Council approve extending Randy Rock’s employment until May 28, 2021.

Background: There are several Public Works staff that have booked time off between April 19 and May 28, 2021 which will lead to a gap in services that we are providing at a time when we could use additional staff mainly for grading to get ready for calcium application but could also be utilized for lawn cleanup from plow damage, ditching projects, tree clean up and cold patching of potholes.

Staff Comments: Staff recommends extending this contract as it would provide us with a full complement of staff during this busy time.

Financial Impact: Randy would stay at step two of the Machine Operator/Labourer pay grid.

Concluding Comments: Randy is a great asset to the Howick Township team and would be well utilized throughout this busy time.

Respectfully submitted: Brady Nolan Operations Manager

Report to Council-Public Works-Department-2021-16

Title of Report: Changing yield signs to stop signs From: Brady Nolan

Date: April 8, 2021

Recommendation: That Council approve changing yield signs to stop signs on two streets in Fordwich. The first intersection is William Street and Mary Street and the second intersection is Brookhaven Drive and Victoria Street.

Background: There have recently been a number of requests from rate payers inquiring as to whether the Township would be open to changing a yield sign to a stop sign on the particular street that they live on.

From the Highway Traffic Act:

“Stop signs, erection at intersections

137 In addition to stop signs required at intersections on through highways,

(a) the council of a municipality may by by-law provide for the erection of stop signs at intersections on highways under its jurisdiction; and (b) the Minister may by regulation designate intersections on the King’s Highway at which stop signs shall be erected,

and every sign so erected shall comply with the regulations of the Ministry. R.S.O. 1990, c. H.8, s. 137; 2002, c. 17, Sched. F, Table.”

Staff Comments: Staff feels that rather then to keep dealing with these requests on a case-by-case basis perhaps we deal with the request that have been made now and plan to budget for the remaining yield signs to change next year.

Financial Impact: The cost of each stop sign is $41.20 plus delivery plus installation. We would need 3 signs now and would need to budget for 42 next year.

Concluding Comments: These changes require Council direction as these signs are regulatory signs.

Respectfully submitted: Brady Nolan Operations Manager

Report to Council-Public Works-Department-2021-17

Title of Report: Structural Assessment at Belmore Community Center (BCC) From: Brady Nolan

Date: April 12, 2021

Recommendation: That Council approve the use of the Municipal Modernization Fund for the Belmore Community Center.

Background: Staff have been in talks with the board at the BCC on performing a structural assessment on the building. They have indicated that they would be willing to have one done but they did inquire who would be paying for said assessment.

Staff Comments: Staff feels that we could use the Municipal Modernization Fund to pay for this as they have not had an assessment preformed in some time and this would be a good use of the fund to get them on track to being able to have one completed every five years.

Financial Impact: The cost to perform a structural assessment at the BCC is estimated at $5,000.00.

Concluding Comments: A structural assessment would surlily benefit the Township as it is ultimately our liability and responsibility if something was to happen structurally in this building.

Respectfully submitted: Brady Nolan Public Works Co-ordinator

Report to Council-Public Works-Department-2021-18

Title of Report: Walking Trails in the Villages From: Brady Nolan

Date: April 12, 2021

Recommendation: That Council approve applying for the Canada Healthy Communities Initiative grant for a trail system in Wroxeter Gorrie and Fordwich.

Background: There has been a great deal of discussion throughout the community and at past council meetings about the want for walking trails in the three villages. The Canada Healthy Communities Initiative is a grant for up to $250,000.00 100% paid by the grant, offered by the Federal Government; some of its eligible projects include purchasing playground equipment, revitalizing outdoor public spaces, implementing wi-fi hotspots and walking trails.

Staff Comments: Staff has obtained budget pricing and has walked the possible locations for these walking trails and has included in this report trail mapping for possible trail locations

Financial Impact: The Wroxeter trail is estimated at $75,000.00, the Fordwich trail is estimated at $158,500.00 and the Gorrie trail is estimated at $199,000.00

Concluding Comments: If we wanted to stay under the $250,000.00 mark that the grant allows for; then staff would recommend differing the Gorrie trail until Maitland Valley is finished up rehabilitating the dam. If we were to be successful on this grant then all the work must be completed by June 30, 2022 and this may be a tight deadline to accomplish at the Gorrie site. There is also another option for Gorrie that is attached to this report that would be less expensive but a shorter trail if Council would like to see a trail in each village. I do not have a price estimate for the second trail option in Gorrie but could obtain one if Council should wish to go that direction.

Respectfully submitted: Brady Nolan Operations Manager Others Consulted: Brenda Weishar Treasurer/Tax Collector

Fordwich Walking Trail

Legend Parcel Fabric - Secure Municipal Boundary County Boundary

1: 9,028 Notes

0 229.31 458.6 Meters 458.6 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliable. © 2017 County of Huron THIS MAP IS NOT TO BE USED FOR NAVIGATION Gorrie Walking Trail Option 1

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0 458.62 917.2 Meters 917.2 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliable. © 2017 County of Huron THIS MAP IS NOT TO BE USED FOR NAVIGATION Gorrie Walking Trail Option 2

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1: 4,514 Notes

0 114.66 229.3 Meters 229.3 This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, WGS_1984_Web_Mercator_Auxiliary_Sphere current, or otherwise reliable. © 2017 County of Huron THIS MAP IS NOT TO BE USED FOR NAVIGATION Wroxter Walking Trail

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Report to Council-Public Works-Department-2021-19

Title of Report: Road Allowance Purchases From: Brady Nolan

Date: April 12, 2021

Recommendation: That Council consider the sale of a unopened road allowance located on Helena Street on the east side of Patrick Street in Fordwich and direct staff to preform the necessary notices and directions as outlined in Howick's Land Disposition Policy and furthermore differ making a decision on the sale of Maitland Street North in Gorrie on the south side of William Street until a decision is made on option 2 for a walking trail in Gorrie.

Background: There has recently been inquiry’s on the interest to sell two unopened road allowances. The first is located on Helena Street on the east side of Patrick Street in Fordwich and the second being Maitland Street North on the south side of William Street in Gorrie

Staff Comments: Staff has looked at Helena Street and feel the Township will never develop this section as it only leads to the river and will not land lock any other properties.

Staff has looked at Maitland Street North and feels that we should wait until a decision is made as to weather a trail would be a better suit for this property than to sell it off. If Council decides that they would like to continue with the sale of this road allowance, there is still an option for a trail down in this area but it would make it shorter in an area that is reasonably short to begin with.

Financial Impact: The financial impact would be a positive one though that would still need to be negotiated with the interested parties.

Concluding Comments: Staff is not necessarily opposed to the sale of Maitland Street North; staff just feels a decision should be made on the trail first.

Respectfully submitted: Brady Nolan Operations Manager

Helena Street

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RETAINER AGREEMENT

I, Carol Watson, Clerk of the Township of Howick, and Reeve Harding, hereby retain Monteith Ritsma Phillips Professional Corporation to act on my behalf with respect to my Civil Matter (“the Legal Work”), and generally to conduct such matters in all respects.

Scope of Work – I understand that Monteith Ritsma Phillips Professional Corporation will proceed with the Legal Work on my behalf and in accordance with my instructions. I have been advised and understand that the results of the Legal Work are uncertain, and that in spite of my paralegal’s efforts on my behalf, there is no assurance or guarantee of the outcome, the length of time it may take, or the costs involved.

Fees – I will be provided with regular interim bills for fees and disbursements plus HST incurred on my behalf. Such disbursements may include Court fees, process serving, photocopies, long distance telephone calls, fax charges, courier charges, and other services related to handling the Legal Work. All significant disbursements must be paid by me before they are incurred by Monteith Ritsma Phillips Professional Corporation.

Unless specific alternate arrangements have been made, all accounts are due and payable within 30 days from the date of billing. I understand that all accounts not paid within 30 days will bear interest at the legally prescribed rate at that time. In the event that I do not pay my bills within the time frames outlined above, I understand and acknowledge that Monteith Ritsma Phillips Professional Corporation has the right to withdraw from representing me.

I acknowledge that Brianna Sykes will be representing me at the hourly rate of $125.00. I further acknowledge and agree that should my paralegal’s hourly rate increase while the Legal Work is ongoing, I will receive notice of that increase and I will be responsible for payment of fees at the increased hourly rate. I understand that from time to time the Legal Assistants employed by Monteith Ritsma Phillips Professional Corporation may perform work of a nature usually completed by a lawyer or paralegal, as opposed to their normal administrative services. In those cases, such work will be billed at the hourly rate of $90.00. I also understand that when determining the amount of the account, the result obtained and the complexity of the issues will be considered in addition to the amount of time actually spent.

I understand that before the Legal Work is to be commenced on my behalf, a financial retainer in the amount of $0.00 is required. I authorize Monteith Ritsma Phillips Professional Corporation from time to time to apply any retainer funds on hand to any interim or final billings. I understand that additional retainers will be requested from time to time, and any unused retainer will be refunded to me.

Costs – I understand that even if the Legal Work is successful, often costs awarded against the unsuccessful party will cover only a fraction of the total legal costs incurred and that it is not the responsibility of my paralegal to guarantee the payment of costs by the unsuccessful party.

Work Performed – I understand that portions of the Legal Work done on my file may be conducted by lawyers or paralegals other than the lawyer/paralegal I initially retained, unless otherwise agreed.

Settlement Funds – I authorize and direct that settlement funds be payable to Monteith Ritsma Phillips Professional Corporation, in trust. I understand that settlement funds, proceeds of sale, or costs recovered will be applied to any unpaid fees and disbursements, including HST, owing to Monteith Ritsma Phillips Professional Corporation prior to settlement funds being distributed to me.

I accept the terms and conditions as outlined herein and acknowledge receipt of a copy of this retainer agreement.

DATED this 6th day of April, 2021.

Signature of Witness Signature of Carol Watson, Clerk for Township of Howick

______Signature of Witness Signature of Reeve Harding

Report to Council-Clerk-2021-09

Title of Report: Retainer Agreement

From: Carol Watson, Clerk

Date: April 20, 2021

Recommendation: That Council authorize the Reeve to sign the Retainer Agreement with Knox O’Brien to represent Howick Township at the Noah Martin Drain Appeal.

Background: A Notice of Appeal to Tribunal by Owner of Land was submitted to the municipal office on March 26, 2021 for the Noah Martin Municipal Drain. The Engineer for this drain is RJ Burnside, Jeff Dickson, P.Eng.

Staff Comments: Staff requested that Paul Courey represented Howick Township.

Financial Impact: Mr. Courey’s billing rate for matters such as this is $350.00 per hour and Mr. Knox's rate is $250.00 per hour. Clerk’s billing rates range from $100.00 - 130.00 per hour. Time spent in travelling is charged at one half the normal rate and disbursements are charged at cost. All persons working on this file record their non-clerical time, including that for attendance, preparation work, court appearances, correspondence, and telephone calls. Accounts are rendered whenever disbursements exceed $100.00. Fees are billed at intervals determined by events in the file or when a significant amount of time has accumulated.

Concluding Comments: The Tribunal calendar can accommodate a virtual Pre- Hearing Conference on either of the following dates: May 20, or 25, 2021.

Respectfully submitted: Carol Watson, Clerk KNOX OIBRIEN LLP BAR.RTSTERS & SOt¡CtTORS ZACHARY A. KNOX IJEFFREY G. O'BR.IEN IPAUL J. COUREY (COUNSEL)

April12,2O2I

VIA EMAIL ONLY Township of Howick 448L6 Harriston Road, RR #1 Gorrie, ON NOG 1X0

Attention: CarolWatson, Clerk [email protected]

Dear Madam:

RE: 00260 - Township of Howick: Noah Martin Municipal Drain Appeal

This confirms that you are authorized to retain me to represent the municipality with respect to the following matter:

Noah Martin Municipal Drain Appeal

There should be a resolution or by-law to that effect, or to the general delegation to you of the power to retain counsel, in place before I hold myself out as the Town's lawyer, at least beyond preliminary steps.

This matter is privileged and confidential as between us. Please maintain a separate file, not accessible to the public, for communication between us.

Please be advised that, effective March L,202I,1 have merged my practice with those of two (2) very well qualified and personable young lawyers, Jeff O'Brien and Zak Knox. My commitment is to remain here for the next five (5) years, while Mr. O'Brien and Mr. Knox gradually begin caring for clients I have dealt with. Accordinglv, Mr. Knox will also be assisting me with this matter.

Please feel free to contact him at [email protected] or me at [email protected] should you have any questions with respect to this or other matters.

16 Queen Street South, Tilbury, Ontario NOP 2t0 Tel: (519) 682-t644 Email: [email protected] Fax: (519) 682-LL46 www.knoxobrien.com -2

My billing rate for matters such as this is 5350.00 per hour and Mr. Knox's rate is 5250.00 per hour. I also utilize the services of my clerks for matters within their scope of expertise. Their billing rates range from 5100.00 - 130.00 per hour. Time spent in travelling is charged at one half the normal rate and disbursements are charged at cost. These are current year rates, before tax, subject to review in January of each year. Any changes will be reflected on the first account rendered in the new year.

All persons working on this file record their non-clerical time, including that for attendance, preparation work, court appearances, correspondence, and telephone calls.

I generally render an account whenever disbursements exceed 5L00.00. Fees are billed at intervals determined by events in the file or when a significant amount of time has accumulated. lnterest accrues in accordance with the So/icitors Act.

We agree that no deposit is required to formalize this retainer

Settlement should always be kept in mind and is generally the best resolution to most litigation. I will always try to identify opportunities to negotiate a resolution and present to you any proposals I receive.

The forego¡ng sets out my understanding of our relationship and, absent any differing comments from you, I will proceed to work on this matter on that basis. Please acknowledge receipt and acceptance of this retainer agreement, by signing and returning a duplicate. A scan is sufficient.

I look forward to working with you

LLP

COUREY ZACHARY KNOX ZAK/cs

Retainer Agreement received and acknowledged on 202L

Signature: I have authority to bind the corporation.

Print name:

Report to Council-Clerk-2021-10

Title of Report: Helena Street North Road Allowance - Fordwich

From: Carol Watson, Clerk

Date: April 20, 2021

Recommendation: That Council provide direction to staff regarding the closing of Helena Street road allowance from east side of Patrick Street to the Maitland River in Fordwich.

Background: Staff received correspondence dated March 25, 2021 from Therese Bowler regarding interest in purchasing a piece of road allowance in Fordwich.

Staff Comments: The Municipal Act, 2001, Section 270 (1) requires municipalities to adopt a policy with respect to the sale and other disposition of land. Council passed By-law No. 53-2015 which established a policy for Howick and includes the following definition: 1.2 Non-viable Property: A parcel(s) of land being disposed of by means of a land exchange, for municipal or other government purposes. Non-viable property shall also include a parcel of land, which, on its own, would not be eligible for a building permit and the leasing of municipally owned land or buildings for a term of less than 21 years. Under Section 7, Terms of Disposition and Exemptions, the policy also states the following: 7.3 Notwithstanding sections 3 and 4, non-viable properties are exempt from the Declaration and Notice provisions of this policy and can therefore be sold by the Township without the need to declare intent to sell or give notice unless otherwise directed by Council. The Municipal Act, 2001, Section 34 (1) states a by-law permanently closing a highway does not take effect until a certified copy of the by-law is registered in the proper land registry office. Howick’s Notice Requirement Policy states permanent closure of highway must be posted on web site 2 days prior to meeting, public notice of intent to pass by-law in newspaper once 14 days prior to enactment of by-law. Staff could place an ad if Council provides direction and the by-law could be passed at the meeting in May. Operations Manager Nolan provided a recommendation. Financial Impact: The following is also stated in the policy: 7.4 All of the Township’s costs with respect to the disposition of non-viable property save and except land exchanges for municipal purposes shall be recovered from the purchaser or lessee unless in the sole opinion of the Township, it is desirable to waive this requirement. In addition, the applicant may be required to enter into an agreement to the satisfaction of the Township and pay a deposit toward the expected costs to be incurred by the Township. In 2009, Howick sold former railway lands in Gorrie at $4,000/acre. The price of $1,500/acre based upon a survey for the purchase of a portion of William and Wellington Streets in Gorrie was agreed upon in 2014.

Concluding Comments: Staff looks to Council for direction in the matter.

Respectfully submitted: Carol Watson, Clerk Belmore Arena Board Meeting – Monday, February 15, 2021

Those in attendance; Jeremy Underwood, Lindsay Underwood, Mark Goetz, Eldon Bowman, Christine Inglis, Ian Inglis, Jim Nelemans, Sharon Hofman, Jenn Van Dyk, Nigel Van Dyk, Randy Scott, Kim Harris, Warren Weber, Darlene Loos.

Jeremy called the meeting to order at 8:10pm.

Motion to accept meeting agenda – accepted by Kim and seconded by Warren.

Darlene read the minutes for the January 18, 2020 meeting. They were accepted by Warren and seconded by Nigel.

Business arising from minutes: - None

Correspondence: - None

Treasurer Report: - Nigel reported he got into the bank, obtained a debit card and can now do online banking. - Nigel presented his Treasurer’s report – documents attached to minutes o Making note of a few points . Affordable Waste resubmitted the unpaid August invoice for payment . An invoice and a statement received from Sparlings, Nigel will contact them to confirm what exactly is owing. . Account balance dictates money should be requested from the Chamber of Commerce; asking for member’s input on amount to request. It was suggested amount should cover a few months of invoices. o Motion made by Nigel to request $10,000 from Chamber of Commerce and seconded by Randy. o Motion made to hold Sparling invoices for confirmation of amount owing by Ian and seconded by Warren - Kim received a call from Fitch’s, advised them their cheque would be cashed soon; delay was due to change in Treasurers. - Report accepted by Ian and seconded by Warren.

Belmore Catering: - Jeremy reported the group is holding off on having meetings until things open up (re: COVID) and are willing to cater events once restrictions are lifted.

General Maintenance: - Jeremy reported a conduit has been installed from Arena Lounge to Curling Club for Howick Township to upgrade Wi-Fi.

Belmore Arena Board Meeting Minutes 1

Rentals: - Kim heard from Gun Club and they booked a class for Feb 26-28th. They are responsible for cleansing & safety surrounding COVID protocols. They have a plan in place. o Jenn advised that Gun Club should print off and post their plan in the meeting room to conform with province requirements . Kim will advise Gun Club - Stag & Doe booked for April 24th, deposit received o If still within Orange restrictions, will likely be cancelled . Only 50 people allowed . Alcohol only allowed until 9pm . Hall emptied out by 10pm - Cheque received for September wedding reception. Kim will get cheque to Nigel.

Ice Rentals & Maintenance: - Nothing

Curling: - Nothing

Belmore Figure Skating: - Reimbursing some registration fees to members as season ended early due to COVID

South Bruce: - Mark reported the budget process is starting this week.

Turnberry: - Nothing

Howick: - Eldon reported the budget process is taking place this week and next. - “Modernization” funds available as well as “Save on Energy” grants o Upgrading arena lights may be a project which falls under these grants. o Eldon will approach township to see if our project is something they would support - Howick Arena still has ice rental timeslots available if anyone is looking.

Communications: - Lindsay reported still haven’t received minutes from the Chamber of Commerce. o Chris confirmed the Chamber’s next meeting is Wednesday February 17th and minutes should be received after that.

Belmore Arena Board Meeting Minutes 2

Chamber of Commerce: - Chris advised Bil Graham viewed the webinar regarding “Ontario Small Business Grant” o It is a complex process that requires a chartered accountant . To apply – from April 2019-April 2020, there needed to be a decrease in revenue of $10,000 min & $20,000 max . Catering & curling could apply o Energy Grant also available o Increase in “Trillium Funding” – funds for infrastructure or renovations . We should look in to applying but it a very complex application process . Lobby and dressing rooms need upgrading  Eldon mentioned the township uses a “grant writing service”, perhaps they could complete the Trillium Grant Application on our behalf. o Chris will talk to Brenda at the Township Office about this.

New Business: - Chris mentioned the “Wing Night Group” is considering a Fish Fry Drive-Thru fundraiser in the fall o Due to second year of no Maple Syrup Festival, fundraising initiatives need to be encouraged - Randy wondered if the Belmore Hall could be offered to the Health Units as an immunization centre; especially due to the large Amish population in our area o Jenn V advised that Grey Bruce Health Unit has a plan well underway. . Likely best to discuss with Huron Health Unit if we want to offer Belmore as space for immunization clinic o Randy will speak to his neighbour (Amish Elder) to see if the Amish community is accepting of the immunization offerings.

The Board’s Monday, March 15th meeting will be held in person at the Belmore Community Centre unless Provincial Lockdown measures tighten backup. This will be confirm the week prior when the agenda is sent out to all Board Members.

At 9:05pm, Jeremy moved for the meeting to be adjourned; accepted by Nigel and seconded by Warren.

Belmore Arena Board Meeting Minutes 3

Feb 23 FBC meeting minutes Virtual Meeting at 7:30 pm on Zoom

Attendance: Sharon D’Arcey, Hailey McCann, Kelsey Bent, Lindsay Dinsmore, Rachel Thring, Megan Gibson as well as Diane Milian and Cheryl Patience from Huron County.

Presentations: • Cheryl and Diane presented the next steps for our committee to proceed with a centre- based facility. • They explained it would be easier for us to find a service provider (like the YMCA) and a suitable building for them to work out of. • The committee’s preferred management would be the Township. Similar to those in Vanastra and Goderich. • Diane explained that the Township would become the license holder, and they would have to do all the hiring. They would also need to consider insurance and pay grid. • The committee’s preferred location is at the Howick School. • As for a facility, Cheryl said it could be a major renovation to have the facility included at the school and those opportunities don’t come up from the province as often. She said if there is an option we could apply, and it could come with funds to help support it. Those applications go in by end of January. • Diane said licensing can be tricky because the facility also needs access to a playground. It can be hard to find an adequate place. • Sharon asked if something like a community centre could be used? • Cheryl said it is possible, we would need drawings to make a plan. There can be province dollars available for that. • If we needed drawings done, where would that money come from? • Cheryl said it is usually a provider would pay for it. She said we shouldn’t rule out a provider like YMCA, because they are already set up and know the licensing process. Also, they have a network with ECEs etc. • Hailey says they don’t pay staff as well as municipalities, but municipal-run facilities come back on tax payers. • Diane says they run facilities all over the place and they know what they are doing. All we would have to do is find a place for them. • Diane asked what local facilities we were considering. • Sharon said there is a church for sale in Fordwich, space at the arena. Renting the community hall, in wroxeter or gorrie. We wondered if we could rent until we have a building built. • Diane said even if we rent a space it still has to meet the same requirements. • Hailey, asked about portables as a location for a childcare facility. • Lindsay said it there is one in Cambridge, and another in Holstein area. • Diane and Cheryl said they were not aware of these facilities but they would look into them.

NEXT STEPS:

• Megan reach out to Planner Jen Burns for more information about a location for a childcare centre in Howick. • Hailey will reach out to the Vanastra Childcare Centre. • Kelsey will create a google doc slide show so we can prepare a presentation to Howick council.

Next meeting is March 11

Meeting adjourned at 8:45

Committee member contacts:

Chair, Sharon DArcey (519-291-7531) [email protected] Vice Chair, Hailey McCann (519-357-6002) [email protected] Secretary, Kelsey Bent (519-998-0724) [email protected] Treasurer, Lindsay Dinsmore (519-291-7255) [email protected] Members: Megan Gibson, (519-492-1143) [email protected] Rachel Thring (226-979-6159) [email protected] Township of Howick Court of Revision Minutes March 16, 2021 at 1 pm

Members: Doug Harding, Chair Eldon Bowman Doug Hargrave

Staff Present: Wray Wilson, Drainage Superintendent Operations Manager Brady Nolan Carol Watson, Secretary

Chair Harding opened the Court of Revision at 1 pm and introduced the members. He also introduced landowners in attendance, Superintendent Wilson, Manager Nolan, Secretary Watson and Caitlin Fergusson and Jeff Dickson with RJ Burnside. Declaration of Pecuniary Interest No one declared a pecuniary interest at this time. Noah Martin Municipal Drain proposed for Lot 30, Concession 6 and Lot 29, Concession 7 to the line between Lots 28 and 29 in the Township of Howick, County of Huron. The watershed includes lands on Concession 6, 7 and 8 as well as part of Gough Road. Appeal Two written appeals were received from Jennifer Foster, Concession 6, Lot 30, net assessment is a refund of $3,700. Chair Harding advised that the Court of Revision only has authority to change the scheduled of assessments; they cannot make changes to allowances or technical aspects of the report. Landowner Ken Foster advised that his daughter-in-law Jennifer Foster would be speaking on his behalf. Jeff Dickson, P. Eng, Project Engineer with RJ Burnside advised that the Court of Revision had no jurisdiction with allowances or compensation. He reviewed what was written in the report in relation to proposed assessment levied to Concession 6, Lot 30 and gave evidence stating that the estimated costs had been assessed to all affected lands and roads in accordance with the appropriate sections of the Drainage Act following what is commonly referred to as the “Todgham Method”, a system of determining assessments that is generally accepted by drainage engineers as being fair and equitable. Definition of benefit in Section 1 of the Act as well as Section 22 of the Act were quoted verbatim. Jennifer Foster asked questions regarding studies and value of land. Appellant Jennifer Foster presented her case stating that the drain was not needed and of no benefit, Ken had been charged twice (once for the Leonard Drain and now the Noah Martin Drain). Ken would need to keep cattle confined to barnyard and not be able to pasture. Refund of $3700 is not enough; assessment is too high; Ken needs more compensation. The Corporation of the Township of Howick March 16, 2021 Court of Revision Minutes Page 2

Eldon Bowman asked a question regarding the future tile drainage of Lot 30, Concession 6 and the possible connection to the proposed drain. Jennifer Foster replied that the drain that is not wanted or needed. Jeff Dickson clarified that other lands and roads within the Noah Martin Municipal Drain watershed were also assessed into the Leonard Drain as the watershed of the proposed drain is a sub-watershed of the Leonard Drain. When the second survey was conducted on Lot 30 in the summer of 2019, the survey crew had a discussion with Mr. Foster and at that time, Ked asked if the Award Drain could be looked at. The crew surveyed both routes and determined that the old Award Drain was not a sufficient outlet for the proposed municipal drain tile. Court of Revision members retired to another room to deliberate the information presented. After the members returned, Chair Harding advised that the Court of Revision had supported the assessments as provided in the engineer’s report for the Noah Martin Municipal Drain. Chair Harding explained that the decision made by the Court of Revision can be appealed to the Agriculture, Food and Rural Affairs Appeal Tribunal within 21 days of the Court of Revision’s decision. Following deliberation, the following motion was presented. Moved by Eldon Bowman; Seconded by Doug Hargrave: Be it resolved that Court of Revision accepts the assessments as submitted in the Noah Martin Municipal Drain Engineer’s Report dated December 18, 2020. Carried. C of R Resolution No. 1/21 Adjournment Moved by ; Seconded by : Be it resolved that Court of Revision for Noah Martin Municipal Drain close at 1:55 pm. Carried. C of R Resolution No. 2/21

______Chair Doug Harding Secretary Carol Watson Township of Howick Committee of Adjustment Meeting Minutes April 1, 2021

Present: Doug Harding Eldon Bowman Doug Hargrave Megan Gibson Bob Illman Secretary Carol Watson

1. Call to Order Chair Harding called the meeting to order at 9:15 am. Moved by Eldon Bowman; Seconded by Doug Hargrave: Be it resolved that the Township of Howick Committee of Adjustment hereby convenes at 9:15 am for the purpose of reviewing, discussing and making a decision on the application by applicant John Martens, owner Frogstream Holdings Ltd for minor variance on property located at Plan 317 E PT Lot 43, Wroxeter, Township of Howick. Carried. PL 1-21 This meeting was rescheduled from March 16, 2021 due to non-compliance under the Planning Act. 2. Declaration of Pecuniary Interest and General Nature Thereof No one declared a pecuniary interest in relation to any item on the agenda at this time. 3. Reports Chair Harding advised that any person or public body was entitled to attend and make written or oral submissions in support of, or in opposition to, the proposed minor variance. Members of the public in attendance were asked to sign the registry. Secretary Watson confirmed that Public Notice was mailed to all property owners within 60m on March 19, 2021. Huron County Planner Jenn Burns advised that concerns were raised by Operations Manager Nolan and CBO Kopp regarding the proximity to the former Wroxeter landfill. Following consultation with the Engineer from GM BluePlan, they advised that the risk was low based on work that has already been completed. To provide a higher level of certainty for the Township and for the future property owner combined, completion of additional property-specific studies could be a requirement of the property development, as recommended in the initial D4 Study. Manager Nolan and CBO Kopp do not have any outstanding concerns regarding any potential impact to the development of the subject property. Adjoining landowner Eric Bauer (joined by telephone) had expressed concerns regarding future use of the shop but had received clarification from Planner Burns regarding home occupation provisions within the by-law that would need to be followed for any future home business use. Township of Howick Committee of Adjustment Meeting Minutes April 1, 2021 Page 2

Planner Burns presented her report recommending approval of the application to allow for the construction of a personal shed that is proposed to exceed the height and square footage requirements in the Howick Zoning By-law. The application proposes to increase the maximum height of accessory buildings from 4m to 5.8m, to increase the maximum floor area of the accessory building from 75m2 to 193 m2 and to increase the maximum lot coverage of accessory buildings from 8% to 8.2%. Chair Harding asked questions regarding the size of the property and well location. Applicant John Martens was in attendance. Eric Bauer advised he was not opposed to the application. Planner Burns advised that Home Occupation regulations would apply. 4. Decision Moved by Megan Gibson; Seconded by Doug Hargrave: Be it resolved that the Township of Howick Committee of Adjustment hereby approves minor variance application # 01-21, applicant John Martens, owner Frogstream Holdings Ltd on property located at E Part Lot 43, Registered Plan 317, Wroxeter, Township of Howick, as recommended in report prepared by Huron County Planning and Development Department Planner Jenn Burns dated March 10, 2021 for the following reasons: • The proposal maintains the intent of the Official Plan; • The proposal maintains the intent of the Howick Zoning By-law; • The proposal represents a request that is minor in nature. • The proposed variance represents an appropriate and desirable use of land and as such, relief is granted subject to the following conditions: 1. That the structure be located within the approximate footprint contained on the sketch that accompanied the revised application. 2. That the structure be constructed as shown in the elevation drawings that accompanied the application. 3. That Plan 317 Pt Lot 43 Pt Roy St; as RP 22R2992 Parts 1 & 2 and Plan 317 E Pt Lot 43 merge on title to allow for one building lot. 4. That no plumbing be permitted to be installed within the shop. 5. That the approval is valid for a period of 18 months from the date of the committee’s decision. Carried. PL 2-21 5. Adjournment The meeting was adjourned at 9:36 am.

Chair Doug Harding Secretary Carol Watson

DRAFT General Membership Meeting #1-2021

January 27, 2021

Member’s Present: David Turton, Matt Duncan, Roger Watt, Alison Lobb, Ed McGugan, Kevin Freiburger, Anita van Hittersum, Megan Gibson, Cheryl Matheson, Alvin McLellan

Absent With Regrets: Erinn Lawrie

Staff Present: Phil Beard, General Manager-Secretary-Treasurer Danielle Livingston, Admin-Financial Services Coordinator Jayne Thompson, Communications Coordinator Stewart Lockie, Conservation Areas Coordinator Stephen Jackson, Flood-Erosion Safety Coordinator Chris Van Esbroeck, Stewardship Services Coordinator Erin Gouthro, Resource Planner-Regulations Officer Donna Clarkson, DWSP Co-Supervisor 1. Call to Order

Chair Dave Turton called the meeting to order at 7:00 pm and announced the meeting objectives.

2. Declaration of Pecuniary Interest

There were no pecuniary interests at this time.

3. Minutes

The minutes from the Maitland Valley Conservation Authority (MVCA) General Membership Meeting #10-2020 held on December 16, 2020 have been circulated for information and approval. The Members agreed with the minutes and the following motion was made.

Motion FA #1-21 Moved by: Alvin McLellan Seconded by: Roger Watt

That the minutes from the General Membership meeting #10-2020 of December 16, 2021 be approved.

(carried)

4. Business Out of the Minutes

a) Final Agenda for the Annual Meeting: Report #1-21

Report #1-21 was presented and this motion followed.

Motion FA #2-21 Moved by: Megan Gibson Seconded by: Alvin McLellan

That the final agenda for MVCA’s February 17th Annual Meeting be approved as outline in Report #1- 21.

(carried)

b) Draft Information Package: 2021 Work Plan and Budget: Report #2-21

Report #2-21 was presented and this motion followed.

Motion FA #3-21 Moved by: Ed McGugan Seconded by: Matt Duncan

That the draft information package on the 2021 work plan and budget be circulated to member municipalities.

(carried)

c) Development of Regulatory Changes to Conservation Authorities: Report #3-21

Report #3-21 was presented for information purposes. d) Approval of the Wingham and area Flood Plain Mapping Update: Report #4-21

Report #4-21 was presented and this motion followed.

Motion FA #4-21 Moved by: Alison Lobb Seconded by: Roger Watt

That the Members adopt the Wingham and Area Flood Plain mapping, dated March 12, 2020, with the December 16, 2020 amendment for 160 Potter St, for purposes for Planning and Regulations Purposes, with the exception of 300 Princess St; And that the updated flood plain mapping for 300 Princess Street be brought back to the Members for approval within 120 days.

(carried)

5. Presentation, Proposed Harriston Flood Mitigation Project and Upstream Restoration Project: Steve Jackson & Erin Gouthro

6. Business Requiring Direction and Decision

a) Year End Review of Members Work Plan: Report #5-21

Report #5-21 was presented and this motion followed.

Motion FA #5-21 Moved by: Megan Gibson Seconded by: Matt Duncan

That the work plan progress report for 2020 be accepted as outlined in Report #5-21

(carried)

b) 2021Year End Work Plan & Revenue-Expenditure Report: Report #6A & B-21

Reports #6A-21 and 6B-21 were presented and these motions followed.

Motion FA #6-21 Moved by: Alvin McLellan Seconded by: Alison Lobb

That the progress report on the 2020 work plan be accepted as outlined in Report #6A-21.

(carried)

Motion FA #7-21 Moved by: Cheryl Matheson Seconded by: Matt Duncan

That all year-end surpluses and deficits be directed to the appropriate accumulated surplus accounts; And that all deferred revenue be directed to the appropriate projects identified in the 2021draft budget.

(carried)

c) Second Call for Declarations for Chair, Vice and Second Vice for 2021: Report #7-21

Following review of Report #7-21, Dave Turton declared his interest to run for Chair, Matt Duncan declared his interest to run for 1st Vice-Chair and Roger Watt declared his interest to run for 2nd Vice- Chair. No other declarations were made at this time.

7. Reports

Chair Turton informed the Members that he is a member of Conservation Ontario’s Governance Committee that was established to identify priorities for the next five years. Conservation Ontario is developing a Strategic Plan. The draft Strategic Plan will be presented at the Annual Meeting in April.

The Committee won’t be recommending a change to the existing policy that allows conservation authorities to appoint CAO’s and General Managers to be voting delegates or alternates to Conservation Ontario Council.

Discussion about having a format of break-out sessions by CA region has been discussed as a new approach for meetings along with considering sharing services by region. More information is expected following Conservation Ontario’s annual meeting in April.

8. Consent Agenda

The following items were circulated to the Member’s for their information. a) Correspondence for Members Information: Report #8-21 (attached) b) Revenue & Expenditure Report December: Report #9-21 (attached

The following motion was made.

Motion FA #8-21 Moved by: Roger Watt Seconded by: Megan Gibson

That reports #8-21 through #9-21 along with their respective recommended motions and correspondence as outlined in the Consent Agenda be accepted as presented.

(carried)

9. Review of Meeting Objectives, Follow-up Actions, Next meeting:

Chair Turton reviewed the meeting objectives and announced that they have been met.

The next meeting of the membership will take place on February 17, 2021 at 2:00 pm.

10. Maitland Source Protection Authority Meeting

The Member entered into a Maitland Source Protection Authority meeting.

(carried)

11. Adjournment

The meeting adjourned at 8:40 pm with this motion.

Motion FA #9-21 Moved by: Roger Watt Seconded by: Alvin McLellan

That the general membership meeting be adjourned. (carried)

Dave Turton Danielle Livingston Chair Administrative/Financial Services Coordinator 4

DRAFT Annual Meeting of the Membership #2/2021

Virtual Location via Zoom

February 17, 2021

Members Present: David Turton, Matt Duncan, Roger Watt, Alison Lobb, Ed McGugan, Kevin Freiburger, Anita van Hittersum, Megan Gibson, Cheryl Matheson, Alvin McLellan, Erinn Lawrie

Staff Present: Phil Beard, General Manager/Secretary-Treasurer Danielle Livingston, Admin/Financial Services Coordinator Jayne Thompson, Communications Coordinator Stewart Lockie, Conservation Areas Coordinator Stephen Jackson, Flood/Erosion Safety Coordinator Chris Van Esbroeck, Watershed Stewardship Coordinator Cheryl Dobbyn, Clerk Dave Nuhn, Field Services Technician Doug Hocking, Water Quality Specialist Kirsten Snoek, Planning and Regs Assistant Shannon Millar, Shoreline Technician Donna Clarkson, ABCA CO-DWSP Program Supervisor-Risk Management Official

Others in Attendance: Lisa Thompson, Ben Lobb, Jane McKelvie, Glen McNeil, Doug Harding, Francis Hogan, Steve McCabe, Todd Kasenberg, Kriss Snell, Gregg Davidson

1. Welcome and Remarks by the Chair, Dave Turton

Chair Turton called the meeting to order at 2:00 pm, welcomed everyone with these remarks;

Welcome to our Annual Meeting. 2021 is the 70th Anniversary of the Maitland Valley Conservation Authority. While we aren’t holding a formal celebration this year, we will be celebrating the 50th Anniversary of the opening of the Falls Reserve Conservation Area that we had originally planned to do last year.

We are glad that you are able to join us this afternoon.

Our major objectives today are to elect our Chair and Vice Chairs for 2021 and to identify ideas for strengthening our working relationship with the Maitland Conservation Foundation. As you know the MCF raises money to help fund a variety of conservation authority projects across the watershed. MCF’s Chair, Kriss Snell will be making a presentation on how MVCA can assist them with their fundraising efforts.

Before we begin the meeting I will make some opening remarks on the year ahead! In our letter to our member municipalities, we outlined that MVCA has been working over the past 7 years to focus our services into three key areas:

1.Flood and Erosion Safety 2.Watershed Stewardship 3. Conservation Areas

We have had to do this because we have limited resources, and we want to be as effective as possible with the resources we have.

It has taken MVCA 25 years to build our resources back to the level that we had in 1995! However, we still need to build more resources to stabilize our budget to deal with the challenges we face. It is with thanks to the support of our member municipalities that we have been able to build this back and we appreciate your support.

MVCA’s 2021 work plan is very ambitious and forward thinking. Some of the major priorities that we will be moving ahead with include;

 decommissioning the Gorrie Dam and rehabilitating the conservation area  upgrading the septic system at the Falls Reserve  undertaking a comprehensive assessment of the health of the forest s in the Maitland watershed  developing an infrastructure strategy for all the equipment and structures that we own  in order to undertake this work, we will have to use a large amount of our accumulated surplus to undertake this work  2020 marked the year that we finally got back to the same level of resources that we had in 1995!  We are able to advance a number of watershed stewardship projects in 2021 thanks to the support and leadership of Healthy Lake Huron.,  HLH is co-led by OMAFRA and MECP.  Thanks to our MPP Lisa Thompson for her support of HLH and for working with Minister Yurek to keep this collaboration going.

Healthy Lake Huron steering committee is comprised of representatives from all three levels of government, conservation authorities, health units and several non-governmental groups, all working to improve the water quality in Lake Huron and adjacent watersheds.

This is great collaboration for getting more stewardship work implemented within the watersheds that drain into Lake Huron.

I would also like to thank the counties of Wellington and Huron for their continued support for their respective clean water projects.

This partnership has helped many landowners and community groups to undertake a lot of great stewardship project across the watersheds covered by these programs.

Last October MVCA invited Dr. Justina Ray's, Chief Scientist for the Wildlife Conservation Society to make a presentation on Healthy Watersheds, people and wildlife. She outlined how watershed health helps to reduce the risk of infectious disease outbreaks from wildlife. She encouraged conservation authorities to develop partnerships with public health and OMAFRA to develop an integrated one health approach.

Conservation authorities and municipalities need additional partnerships to be developed by the Provincial and Federal Governments so that we can undertake projects that will help protect our citizens from flooding and erosion.

Rural conservation authorities and municipalities do not have financial resources to cover the entire cost of updating flood and erosion risk mapping or to finance flood and erosion damage reduction projects without help from the Federal and Provincial government. The federal government is in the process of developing three programs related to dealing with climate change and restoring natural infrastructure:

 2 Billion Tree program  Nature Based Climate Solutions Program  An updated National Disaster Mitigation Program  Conservation authorities and municipalities need the support of our MPPs and MPs to work with the Federal and Provincial Government to make sure that these programs are designed in a way that they will meet the needs of rural areas.  We would be happy to talk to you about how these programs need to be designed to benefit rural watersheds such as the Maitland so that we can develop healthy, resilient, safe and prosperous communities and watersheds

In closing I would like say that MVCA’s Members are looking forward to working with all of you to undertake this important work in 2021.

Thank you.

2. Greetings from Guests

Greetings form the following dignitaries were made;

Lisa Thompson, Huron Bruce MPP Randy Pettapiece Perth-Wellington MPP John Nater Perth-Wellington MP Ben Lobb, Huron Bruce MP Doug Harding, Township of Howick Reeve Glen McNeil, Huron County Warden and Ashfield-Colborne-Wawanosh Mayor Todd Kasenberg, North Perth Mayor Gregg Davidson, Township of Mapleton Mayor

3. Introduction of the Members of Maitland Conservation and the Maitland Conservation Foundation (MCF)

Chair Turton called on the members of MVCA and MCF to introduce themselves and their affiliation.

4. Election of Officers for 2021

a) Appointment of Presiding Officer and Scrutineers

Chair Turton called for an appointment of a Presiding Officer for the election of Chair.

Motion FA #10/21

Moved by: Matt Duncan Seconded by: Megan Gibson

That Kris Snell act as the Presiding Officer for the election of Chair for the Maitland Valley Conservation Authority (MVCA) and the Maitland Source Protection Authority (MSPA).

(carried)

Chair Dave Turton, Vice-Chair Matt Duncan, and Second-Vice Chair Roger Watt vacated their positions during the election for Chair.

Appointment of Scrutineers by Presiding Officer

Presiding Officer Snell declared all offices vacant and called for a motion to appoint two Scrutineers.

Motion FA #11/21

Moved by: Alison Lobb Seconded by: Alvin McLellan

That and Francis Hogan and Glen McNeil be Scrutineers for the election of officers; And that the Scrutineers be responsible for destroying ballets after the election if needed.

b) Election of Chair for 2021

Presiding Officer Snell called for nominations for the position of Chair for the Maitland Valley Conservation Authority and the Maitland Source Protection Authority for 2021.

Motion FA #12/21

Moved by: Matt Duncan

That Dave Turton is nominated for Chair of the MVCA and the MSPA for 2021.

Presiding Officer Snell called for nominations for the Chair position two more times. There were no further nominations and the Presiding Officer called for a motion to close nominations.

Motion FA #13/21

Moved by: Alison Lobb Seconded by: Roger Watt

That nominations for the position of Chair of the Maitland Valley Conservation Authority and Maitland Source Protection Authority for 2021 be closed.

(carried)

Dave Turton agreed to stand for the position of Chair in 2021.

Presiding Officer Snell declared Dave Turton as the Chair of the MVCA and MSPA for 2021.

Chair Turton then presided over the election for the Vice and Second-Vice positions and the remainder of the meeting.

c) Election of Vice-Chair for 2021

Chair Turton called for nominations for the position of Vice-Chair of the Maitland Valley Conservation Authority and Maitland Source Protection Authority for 2021.

Motion FA #14/21

Moved by: Roger Watt

That Matt Duncan is nominated for Vice-Chair of the Maitland Valley Conservation Authority and Maitland Source Protection Authority for 2021.

Chair Turton called for further nominations for Vice-Chair two more times and no others were made so then called for a motion to close nominations.

Motion FA #15/21

Moved by: Alvin McLellan Seconded by: Ed McGugan

That nominations for the position of Vice-Chair of the Maitland Valley Conservation Authority and Maitland Source Protection Authority for 2021 be closed.

(carried)

Matt Duncan accepted the Vice-Chair position.

The Chair declared Matt Duncan as Vice-Chair of the Maitland Valley Conservation Authority and Maitland Source Protection Authority for 2021.

d) Election of 2nd Second Vice-Chair for 2021

Chair Turton called for nominations for the position of 2nd Vice-Chair of the Maitland Valley Conservation Authority and Maitland Source Protection Authority for 2021.

Motion FA #16/21

Moved by: Matt Duncan

That Roger Watt is nominated for 2nd Vice-Chair of the Maitland Valley Conservation Authority and Maitland Source Protection Authority for 2021.

Chair Turton called for further nominations for 2nd Vice-Chair and this motion was made.

Motion FA #17/21

Moved by: Ed McGugan

That Megan Gibson is nominated for 2nd Vice-Chair of the Maitland Valley Conservation Authority and Maitland Source Protection Authority for 2021.

Chair Turton called for nominations for 2nd Vice-Chair for a third time and no others were made so then called for a motion to close nominations.

Motion FA #18/21

Moved by: Alison Lobb Seconded by: Roger Watt

That nominations for the position of 2nd Vice-Chair of the Maitland Valley Conservation Authority and Maitland Source Protection Authority for 2021 be closed.

(carried)

Roger Watt didn’t accept the 2nd Vice-Chair position and withdrew his nomination.

Megan Gibson thanked her nominator and accepted the position of 2nd Vice-Chair.

Chair Turton declared Megan Gibson as 2nd Vice-Chair of the Maitland Valley Conservation Authority and Maitland Source Protection Authority for 2021.

e) Destruction of Ballots

There were no ballots to be destroyed.

5. Presentation: Overview of the “Restoring the Maitland” campaign and projects supported by the Maitland Conservation Foundation and John Hindmarsh Environmental Trust Fund in 2020. Phil Beard, Interim Executive Director, MCF

6. Discussion of ideas on how Maitland Conservation can help support the Restoring the Maitland Campaign in 2021: Kriss Snell, Chair, MCF. Report #10-2021 Report #10-21 was presented and this motion followed.

Motion FA #19/21

Moved by: Alvin McLellan Seconded by: Matt Duncan

That Report #10-2021 be accepted and that the report be referred to staff to prepare a report outlining how we can assist the MCF to strengthen their fundraising campaign in 2021.

7. Adoption of Meeting Schedule for 2021: Report #11-2021

Report #11-21 was presented and this motion followed.

Motion FA #20/21

Moved by: Megan Gibson Seconded by: Cheryl Matheson

That the meeting schedule for 2021 be approved as outlined in Report #11-2021.

(carried)

8. Next Meeting to be held Wednesday, March 17, 2021

9. Adjournment

Motion FA #21/21

Moved by: Roger Watt Seconded by: Megan Gibson

That the meeting be adjourned.

(carried)

The meeting adjourned at 2:55 pm.

Dave Turton Danielle Livingston Chair Administrative and Financial Services Coordinator

ECONOMIC DEVELOPMENT DEPARTMENT

Address: 57 Napier St, Goderich, ON, N7A 1W2 Phone: (519) 524-8394, Ext 6 Email: [email protected] Website: ecdev.huroncounty.ca

March 16, 2021

Howick Township 44816 Harriston Road Gorrie ON, N0G 1X0

To Carol Watson, Clerk:

This letter is to confirm that we have received Howick Township’s 2021 SLED application.

We are excited about your Fordwich River Park project. The Project has been approved as it meets criteria 1-6 and objective three. Thank you for your economic development leadership and innovation in our communities.

The application has been approved for $10,000 in funding as requested subject to:

(1) the project, in its entirety as outlined in the application, is completed no later than March 31, 2022 (no extensions will be granted for the SLED program); and (2) an accepted final report is submitted to the Program Administrator by March 31, 2022. (3) Rick Sickinger (Program Advisor) is consulted on the design for the selfie frames.

If you have any questions please free to contact me.

Kind Regards,

Cody Joudry SLED Program Administrator Huron County Economic Development 519-440-2385 57 Napier St. Goderich, ON N7A 1W2

March 19, 2021

Corporation of the Township of Howick Attn: Carol Watson, Clerk 44816 Harriston Road, RR 1 PO Box 89 Gorrie, Ontario N0G 1X0

Dear Ms. Watson:

Re: 2021 General Levy - Maitland Valley Conservation Authority

At the Maitland Valley Conservation Authority member’s meeting held on March 17th, 2021, the 2021 general levy $1,654,182.00 was passed.

In accordance with Section 27 of the Conservation Authorities Act, the levies for each municipality have been apportioned on the basis of the discounted equalized assessment figures supplied to us by the Province of Ontario. An invoice is enclosed for Howick’s portion, $74,360.00 as shown in the schedule of levies.

If further information concerning your apportionment is required, please advise your Conservation Authority representative and feel free to contact me with any questions.

Please find attached a copy of MVCA’s Auditor’s Report and Financial Statements for 2020.

Thank you for your continued support throughout 2020 and we look forward to working with you in 2021.

Sincerely,

Maitland Valley Conservation Authority

Danielle Livingston Administrative and Financial Services Coordinator

Enclosures cc. M. Gibson, MVCA 2nd Vice - Chair cc. Accounts Payable /cd Avon Maitland District School Board

Board Meeting Highlights – March 23, 2021

Good News

Student Senate Release Video Campaign for Feeder Schools

Trustee Sygrove highlighted the Student Senate video campaign that helps communicate to feeder school students that they have a voice too! All eight secondary schools produced a video introducing the Senators to their respective feeder school students. Click here for a link to all of the videos. South Huron District High School's was shown to the board and can be viewed here.

New Indigenous Language Course

Superintendent Creery was pleased to announce that a new Indigenous Language (Ojibway) course is being offered to 21 people across the Board in a virtual setting. Trustee Schenk is also participating.

Mental Health and Well-being Team Release You Matter Report

Superintendent Marotta was pleased to share that a report from research partners at Western and Queen's Universities that highlights the You Matter work has been released. The report provides an overview of the initiative, highlights the key learnings from the virtual You Matter 2 event, describes the ongoing support available to students in AMDSB, and outlines the initiative’s future plans. The full media release is posted here and the report and an accompanying scavenger hunt for students can be found on the Mental Health and Well-being page. A story highlighting this report can be found on the Stratford Beacon Herald website.

Program Team Releases New Guidelines for the Return to Music Class (for Secondary Students)

Superintendent Creery reported that supports are being provided to secondary school music programs (with advice from Huron Perth Public Health) to facilitate the return to wind and brass instrumental music. These programs will be permitted to resume with new health and safety protocols. Board Advocates for Families Seeking Reimbursement from Cancelled International Trips

The Board of Trustees will be taking action to advocate for families who have not yet received refunds from international trips to France and Italy that were cancelled due to the COVID-19 pandemic in March 2020. A number of AMDSB families continue to await reimbursement available through cancellation insurance. In order to support these impacted families, the Trustees passed a motion to advocate on their behalf. In addition, a letter will be sent to the impacted AMDSB families informing them of the specifc actions.

Student Trustee Update

Student Trustee Makenzie Hallam reported that they have received a great deal of positive feedback about their PPE recycling project. They continue to await approval for the federal grant that they submitted to expand the initiative. She also reported that other school-based projects including the Stratford District SS mentoring program and the long-term care home pen pal project continue as planned.

Staff Presentations

Long-term Enrolment Projections

Superintendent Carter introduced Jack Ammendolia from Watson & Associates Economists and staff member Hugh Cox. Mr. Ammendolia recorded the video below which was shared with trustees in the agenda package along with the accompanying information report. Mr. Ammendolia and Mr. Cox were available to answer questions and all information can be found on the Board website on the Pupil Accommodation & Enrolment Projections page.

Director's Work Plan Update

Superintendents Bruce, Marotta and Langis presented an update on the work of the Director's Work Plan. Superintendent Bruce outlined details of some of the updates underway for streamlining the processes for the Learning Services Department. These changes will simplify things for school teams and bring consistency across the teams within the Learning Services Department.

Superintendent Marotta announced that a Recruiter for the International Education has been hired. Minh Le will be responsible for working with International Education agents from around the world to highlight AMDSB as a desirable location for International students.

Superintendent Langis reviewed the AMDSB plans for equitable hiring practices that align with the new provincial PPM 165. Senior Staff Updates

Superintendents Creery and Bruce gave an update from the Equity Steering Committee (ESC). The ESC meets monthly and is in the process of developing an Equity Action Plan. Two members of the ESC (Vice Principal Jason Burt - South Huron DHS, and Principal Kim Crawford - Listowel District SS) presented some of the work that has happened to date. The ESC work is being guided by Marva Wisdom who is an expert in diversity, inclusivity and anti-racism. The ESC is learning from stories of AMDSB community members (students, staff and community members), are acknowledging that there is racism and oppression in our system, and are making the commitment to change. They are reading a wide variety of resources and have developed the following belief statements:

● We believe all stakeholders are responsible for dismantling systemic racism. ● We believe in making space for voices typically marginalized or not heard. ● We believe in calling each other in and out, as needed. ● We believe allyship is a lifelong commitment and not a title we can give ourselves.

Future Board Meetings

● Tuesday, April 27, 2021 (Committee of the Whole, Closed Session at 4:30 p.m., and Regular Session at 6:00 p.m.)

Meetings will be hosted online using Microsoft Teams until further notice. Links to join the meetings will be posted on the Board Meeting page.

Future Meetings/Events with Trustee Representation

● Joint Health & Safety – March 25, 2021 at 1:30 p.m. ● Supervised Alternate Learning – March 29, 2021 at 8:30 a.m. ● Audit Committee – April 6, 2021 at 5:00 p.m. ● Accessibility for Ontario Disabilities Act Committee – April 7, 2021 at 3:00 p.m. ● Special Education Advisory Committee – April 7, 2021 at 4:00 p.m. ● Parent Involvement Committee – April 7, 2021 at 6:30 p.m. ● Huron Perth Student Transportation Services – April 20, 2021 at 3:30 p.m.

Meetings will be hosted online until further notice.

2021 Division Road North Kingsville, Ontario N9Y 2Y9 Phone: (519) 733-2305 www.kingsville.ca [email protected]

SENT VIA EMAIL

March 25, 2021

The Right Honourable Justin Trudeau, MP Prime Minister of Canada Langevin Block Ottawa, Ontario K1A 0A2

Prime Minister:

RE: Bill C-21, An Act to amend certain Acts and to make certain consequential amendments (firearms)

At its Regular Meeting held on March 8, 2021 Council of the Town of Kingsville passed the following Resolution:

“205-2021 Moved By Councillor Thomas Neufeld, Seconded By Councillor Larry Patterson A Resolution concerning Bill C-21, An Act to amend certain Acts and to make certain consequential amendments (firearms), specifically Amendment 26, Section (58.01 (1-8), Conditions-bylaw. WHEREAS municipalities have never been responsible for gun control laws in Canada; AND WHEREAS law abiding Kingsville residents who own legal handguns have already been thoroughly vetted through the CFSC, PAL and ATT applications; AND WHEREAS illegal gun owners and smugglers do not respect postal codes; AND WHEREAS if one municipality enacts a ban and not a neighbouring municipality, this will create a patchwork of by-laws; AND WHEREAS a municipal ban would be difficult to enforce and easy to get around. NOW THEREFORE BE IT RESOLVED that The Corporation of the Town of Kingsville is OPPOSED to the adoption of any by-laws restricting the possession, storage and transportation of legally obtained handguns; AND BE IT FURTHER RESOLVED that this resolution be forwarded to the following public officials: MP Chris Lewis-Essex, MPP Taras Natyshak-Essex, Premier of Ontario The Honourable Doug Ford, Leader of the Official Opposition Andrea Horwath, Prime Minister of Canada The Honourable Justin Trudeau, and Leader of Official Opposition The Honourable Erin O'Toole.”

..2/ If you require any further information, please contact the undersigned.

Yours very truly,

Sandra Kitchen Deputy Clerk-Council Services Legislative Services Department [email protected] cc: Hon. Doug Ford, Premier [email protected] cc: Hon. Andrea Horwath, Official Leader of the Opposition [email protected] cc: Hon. Erin O’Toole, Official Leader of the Opposition [email protected] cc: MP Chris Lewis- Essex cc: MPP Taras Natyshak-Essex cc: Hon. Bill Blair, Minister of Public Safety and Emergency Preparedness cc: MP Shannon Stubbs cc: Mayor Aldo DiCarlo, Town of Amherstburg cc: Mayor Larry Snively, Town of Essex cc: Mayor Tom Bain, Town of Lakeshore cc: Mayor Marc Bondy, Town of LaSalle cc: Mayor Hilda MacDonald, Municipality of Leamington cc: Mayor Gary McNamara, Town of Tecumseh cc: all Municipalities in Ontario

March 4, 2021

The Honourable Ernie Hardeman Minister of Agriculture, Food and Rural Affairs 77 Grenville St. 11th Floor Toronto, ON M7A 1B3

Sent via email to: [email protected]

Dear Minister,

Re: Tile Loan Program Maximum Annual Limit

The Ontario Federation of Agriculture (OFA) proudly represents more than 38,000 farm family members across the province, supporting our members and the agri-food industry on issues, legislation and regulations governed by all levels of government. OFA works to ensure the agri- food sector and our rural communities are included, consulted and considered in any new and changing legislation that impacts the sustainability of our farm businesses. We are the leading agricultural advocate for Ontario farmers, their businesses and their communities.

Ontario’s Tile Drainage Act enables farmers to obtain a loan for the purposes of the construction of drainage works on their land. The maximum annual limit of these loans is currently set at $50,000 as detailed in the province’s Tile Loan Program Guidelines. OFA would like to request that this maximum annual limit be increased to $100,000.

Drainage is a critical component of agriculture. The ability to safely remove excess waters from one’s fields enables farmers to achieve higher crop yields while also reducing rutting and soil compaction. It also contributes to reductions in surface water runoff and soil erosion.

Given the importance of tile drainage to Ontario agriculture, and that the maximum annual limit has not been changed since 2004, we believe an increase to this limit to $100,000 is reasonable.

We welcome the opportunity to discuss this request with you further.

Sincerely,

Peggy Brekveld President cc: Rob Vanden Hengel, President, Huron County Federation of Agriculture Howick Township Council OFA Board of Directors

ofa.on.ca | @OntarioFarms | OntarioFarms | OntarioFarms | ontariofarms

Township of

Addington Highlands

March 22, 2021

Howick Township 44816 Harriston Rd., R.R.#1 Gorrie, ON N0G 1X0 e-mailed to: [email protected]

Re: Request for Amendments to the Agricultural Tile Drainage Installation Act

To Whom It May Concern,

Please be advised that at their March 16th, 2021 meeting, the Council of the Corporation of the Township of Addington Highlands resolved to endorse your municipality’s resolution requesting that the Ministry of Agriculture, Food and Rural Affairs amend the Tile Drainage Installation Act and/or the regulations under the Act that would require tile drainage contractors file farm tile drainage installation plans with the local municipality.

I trust you will find this letter of support satisfactory.

Sincerely,

Christine Reed CAO/Clerk-Treasurer

cc. The Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs – [email protected] Daryl Kramp, MPP Hastings-Lennox and Addington – [email protected] Wray Wilson, Drainage Superintendent, Howick Township – [email protected]

PO BOX 89 FLINTON ON, K0H 1P0 (613) 336-2286 PH (613) 336-2847 FX www.addingtonhighlands.ca From: Loriann Harbers To: [email protected]; McDonell-co, Jim; Your ROMA Zone 7 Representative; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Carol Watson; [email protected]; [email protected] Cc: Ross Gellately; Ashley Sloan Subject: South Stormont Resolution No. 071/2021 - Amend the Tile Drainage Installation Act Date: Monday, March 29, 2021 11:50:38 AM Attachments: image002.png

Good day,

Enclosed please find Resolution No. 071/2021 passed by Council of the Township of South Stormont on March 24, 2021, supporting requests to amend the Tile Drainage Installation Act.

071/2021 Moved By: Jennifer MacIsaac Seconded by: Cindy Woods

That Council of the Township of South Stormont request the Ministry of Agriculture, Food and Rural Affairs to amend the Tile Drainage Installation Act and/or the regulations under the Act that would require tile drainage contractors file farm tile drainage installation plans with the local municipality; And further, that this resolution be forwarded to Minister of Agriculture, Food and Rural Affairs, local MPP, Rural Ontario Municipal Association, Ontario Federation of Agriculture, Christian Farmers Federation of Ontario, Land Improvement Contractors of Ontario, Drainage Superintendents Association of Ontario and the Association of Municipalities of Ontario. Result: CARRIED

Kind regards, Loriann Harbers, CMO Director of Corporate Services/Clerk

Loriann Harbers, CMO Director of Corporate Services/Clerk

Come see for yourself! Township of South Stormont 2 Mille Roches Rd., P.O. Box 84 Long Sault, ON K0C 1P0 Email: [email protected] Office: 613-534-8889 ext. 201 Fax: 613-534-2280

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April 6, 2021

Honourable Ernie Hardeman VIA EMAIL Minister of Agriculture, Food and Rural Affairs Email: [email protected]

Re: Request for Amendments to the Agricultural Tile Drainage Installation Act

Dear Hon. Hardeman,

At its meeting held on March 22, 2021, Council for the Town of Amherstburg passed the following:

Resolution # 20210322-098

“That Administration BE DIRECTED to send correspondence in support of Howick Township’s request for Amendments to the Agricultural Tile Drainage Installation Act.”

Enclosed is a copy of the correspondence from Howick Township for convenience and reference purposes.

Regards,

Tammy Fowkes Deputy Clerk, Town of Amherstburg (519) 736-0012 ext. 2216 [email protected]

Website: www.amherstburg.ca 271 SANDWICH ST. SOUTH, AMHERSTBURG, ONTARIO N9V 2A5 Phone: (519) 736-0012 Fax: (519) 736-5403 TTY: (519)736-9860

P a g e | 1

March 22, 2021

RE: Ontario Fire College Closure

Please be advised that the Council of the Municipality of Grey Highlands, at its meeting held March 17, 2021, passed the following resolution:

2021-195 Moved by Aakash Desai, Seconded by Danielle Valiquette

Whereas Council received the resolution 59/21 from the Township of Howick; and

Whereas, the Province of Ontario has announced that as of March 31, 2021 the Gravenhurst campus of the Ontario Fire College will be permanently closed; and

Whereas, the Province of Ontario announced plans to modernize and expand access to firefighter training in Ontario; and

Whereas, there has been no clear plan communicated by the Province of Ontario on how to obtain firefighter training in the absence of the Ontario Fire College campus; and

Whereas, there has been no clear plan communicated by the Province of Ontario on how firefighter training in Ontario will be modernized and expanded; and

Whereas, there has been no clear plan communicated by the Province of Ontario regarding the costs or funding for modernized and expanded firefighter training in Ontario; and

Whereas, the Municipality of Grey Highlands is a small municipality that operates a volunteer fire department to provide fire protection;

Now therefore, be it resolved that Council respectfully request a clear plan be communicated that establishes how the Province intends to modernize and expand firefighter training ensuring equal access to all municipal fire departments in Ontario, and as well, present a plan for funding to subsidize and/or regulate the cost for firefighter training in the Province of Ontario; and

The Municipality of Grey Highlands  206 Toronto Street South, Unit One P.O. Box 409 Markdale, Ontario N0C 1H0 519-986-2811 Toll-Free 1-888-342-4059 Fax 519-986-3643  www.greyhighlands.ca  [email protected] P a g e | 2

That a copy of this resolution be forwarded to the Solicitor General, MPP Bill Walker, the Ontario Fire Marshal, the Ontario Association of Fire Chiefs, the Association of Municipalities of Ontario, and all Ontario Municipalities. CARRIED.

As per the above resolution, please accept a copy of this correspondence for your information and consideration.

Sincerely,

Jerri-Lynn Levitt Deputy Clerk Council and Legislative Services Municipality of Grey Highlands

Municipality of South Bruce MUNICIPAL OFFICE P.O. Box 540, 21 GORDON ST E. TEESWATER, ONTARIO NOG 2S0 Phone (519) 392-6623 | Fax (519) 392-6266 | Email [email protected]

March 15, 2021 Via Email

The Honourable Doug Ford Legislative Building Queen’s Park Toronto, ON M7A 1A1

Re: Resolution regarding firefighter training

Please be advised that the Municipality of South Bruce Council met at their regular session of Council on March 9, 2021 at which time the following resolution in support of the Township of Howick was passed:

Moved by: Wayne Huber Seconded by: Mark Goetz THAT the Council of the Municipality of South Bruce support the Township of Howick’s resolution requesting a clear plan be communicated that establishes how the Province intends to modernize and expand firefighter training ensuring equal access to all municipal fire departments in Ontario, and as well, present a plan for funding to subsidize and or regulate the cost for firefighter training in the Province of Ontario;

AND FURTHER that this resolution be forwarded to the Premier of Ontario, Solicitor General, Ontario Fire Marshall and MPP Lisa Thompson.

Motion: Carried

Should you have any questions in regards to the above resolution please contact our office.

Sincerely,

Tracy Grubb Deputy Clerk, Municipality of South Bruce cc: Solicitor General, Ontario Fire Marshall, MPP Lisa Thompson, Township of Howick

At the March 9th 2021 regular council meeting, the following resolution was carried.

Resolution No. 2021-059 Moved by: Councillor Maxwell Seconded by: Councillor Kivisto

BE IT RESOLVED that the Township of Conmee supports the resolution passed by the Howick Township on March 2, 2021 regarding funding for firefighter training

AND directs staff to send a copy of this resolution to the Premier of Ontario and MPP Judith Monteith-Farrell

CARRIED

April 9, 2021

Premier Doug Ford By email only [email protected]

Dear Premier Ford:

RE: Correspondence Support – Township of Howick – Firefighter Training

Please be advised at the regularly scheduled Huron County Council meeting of March 24, 2021 correspondence from the Township of Howick was considered and the following motion approved:

Moved by: Councillor Harding and Seconded by: Councillor Dietrich THAT: The Council of the County of Huron supports item 14.3 Township of Howick resolution re: Firefighter Training as follows:

Whereas, the Province of Ontario has announced that as of March 31, 2021 the Gravenhurst campus of the Ontario Fire College will be permanently closed and Whereas, the Province of Ontario announced plans to modernize and expand access to firefighter training in Ontario; and

Whereas, there has been no clear plan communicated by the Province of Ontario on how firefighter training in the absence of the Ontario Fire College campus; and

Whereas, there has been no clear plan communicated by the Province of Ontario on how firefighter training in Ontario will be modernized and expanded; and

Whereas, there has been no clear plan communicated by the Province of Ontario regarding the costs or funding for modernized and expanded firefighter training in Ontario; and

Whereas, the County of Huron does not provide fire services and therefore the closure of the Gravenhurst Campus of the Ontario Fire College does not directly impact the operations of the County of Huron; and

Whereas, the County of Huron, consists of nine lower tier municipalities that provide fire protection with volunteer fire departments;

Now therefore, be it resolved that Council of the County of Huron, in support of its nine lower tier municipalities, respectfully request a clear plan be communicated that establishes how

County Clerk Corporation of the County of Huron, 1 Court House Square, Goderich, Ontario N7A 1M2 CANADA Tel: 519.524.8394 Fax: 519.524.2044 Toll Free: 1.888.524.8394 Web: www.huroncounty.ca

the Province intends to modernize and expand firefighter training ensuring equal access to all municipal fire departments in Ontario, and as well, present a plan for funding to subsidize and or regulate the cost for firefighter training for all municipalities in the Province of Ontario. CARRIED

Respectfully

Susan Cronin County Clerk

Cc Solicitor General Sylvia Jones Huron-Bruce MPP Lisa Thompson Ontario Fire Marshal Jon Pegg Ontario Association of Fire Chiefs Mark McDonald AMO President Graydon Smith Ontario Municipalities

County Clerk Corporation of the County of Huron, 1 Court House Square, Goderich, Ontario N7A 1M2 CANADA Tel: 519.524.8394 Fax: 519.524.2044 Toll Free: 1.888.524.8394 Web: www.huroncounty.ca Solicitor General Solliciteur général

Office of the Solicitor General Bureau du solliciteur général

25 Grosvenor Street, 18th Floor 25, rue Grosvenor, 18e étage Toronto ON M7A 1Y6 Toronto ON M7A 1Y6 Tel: 416 325-0408 Tél. : 416 325-0408 [email protected] [email protected]

132-2021-404 By email

March 18, 2021

Dear Heads of Council and First Nations Chiefs:

I am writing to provide you with an update on the new Ontario Provincial Police (OPP) detachment boards under the Community Safety and Policing Act, 2019 (CSPA).

As you may remember, in February 2020, the Ministry of the Solicitor General conducted seven regional roundtable sessions across the province. Discussions at these sessions focused on new OPP-related regulatory requirements under the CSPA. Municipalities and First Nation communities receiving policing services from the OPP were invited to learn more about new OPP-related legislative and regulatory requirements and provide the ministry with feedback to inform the development of related regulatory proposals. In addition, we heard from many of you through various letters and engagement opportunities, including meetings with the Association of Municipalities of Ontario MOU Table and Rural Ontario Municipal Association about what you would like your new OPP detachment board to look like.

In response to your feedback, an OPP detachment board framework has been developed that we hope will provide municipalities and First Nation communities receiving direct and/or supplemental services from the OPP the flexibility to create a board that reflects your community and local needs.

Under this framework, municipalities and First Nation communities receiving direct and/or supplemental services from an OPP detachment are being asked to submit one proposal (per detachment) indicating the composition of their board and, if needed, a rationale for multiple boards and the composition of each additional board.

Municipalities and First Nations within a detachment are asked to work together to determine the composition of their board(s) as well as the manner in which they will submit their proposal to the ministry. For example, after determining the composition of the detachment board(s), municipalities and First Nations within a detachment area may select one municipality or First Nation to complete and submit the proposal.

…/2

Dear Heads of Council and First Nations Chiefs Page 2

Proposals must meet base requirements set by the ministry, which include a minimum number of five members per board and a requirement that each board should be composed of 20% community representatives and 20% provincial appointees. To that end, municipalities and First Nations are not required at this time to identify the names of the individuals that will be participating on the detachment board. Rather, you are only asked to identify the number of seats each municipality and First Nation will be allocated on the detachment board as well as the number of community representatives and provincial appointments.

To streamline and support the proposal process, the ministry has developed a digital form that can be accessed using the link included here.

The ministry will work with municipalities and First Nations to obtain outstanding information/proposals and support you in submitting a completed proposal. If, however, a proposal still does not meet the minimum requirements, or a proposal is not submitted and/or if no consensus is reached on the composition of the board then the ministry will determine the composition of the detachment board.

Completed proposals are to be submitted to the ministry by Monday, June 7, 2021.

We recognize the significant implications that the current COVID-19 emergency has had on municipalities and First Nations across the province. To this end, in addition to the written supporting material attached here, we are also pleased to work with you directly through virtual information sessions.

If you have questions related to OPP detachment boards under the CSPA, please contact Sarah Caldwell, Director of Community Safety and Intergovernmental Policy, at [email protected]. If you have questions about the proposal process or would be interested in a virtual information session, please contact Joanna Reading, Senior Policy Advisor, at [email protected]

Sincerely,

Sylvia Jones Solicitor General

Enclosures

c: Chief Administrative Officers

Municipal Clerks

CORPORATION OF THE MUNICIPALITY OF SOUTH HURON OFFICE OF THE MAYOR 322 Main Street South P.O. Box 759 Exeter Ontario N0M 1S6 Phone: 519-235-0310 Fax: 519-235-3304 Toll Free: 1-877-204-0747 www.southhuron.ca

April 8, 2021

Township of Ashfield-Colborne Wawanosh Municipality of Central Huron Town of Goderich Township of Howick Municipality of Huron East Municipality of Morris-Turnberry Municipality of North Huron

Attention: Clerk

Re: OPP Detachment Proposal

At their April 6, 2021 Regular meeting South Huron Council received correspondence from the Office of the Solicitor General dated March 18, 2021 with an update on the new Ontario Provincial Police (OPP) detachment boards under the Community Safety and Policing Act, 2019. Council reviewed the correspondence which outlined that municipalities receiving direct and/or supplemental services from an OPP detachment are being asked to submit one proposal (per detachment).

Council noted that the deadline for the completed proposals are to be submitted to the Ministry by Monday June 7, 2021 and that municipalities within a detachment have been asked to work together to determine the composition of their board(s) as well as the manner in which they will submit their proposal to the ministry.

South Huron Council appointed Deputy Mayor Dietrich to take lead to coordinate on behalf of South Huron with the Huron County lower tier municipalities to determine the Huron OPP Detachment Board proposal to the Ministry of Solicitor General.

Due to the fast approaching deadline set by the Ministry, can you advise who will be representing your municipality in these discussions and I will advise Deputy Mayor Dietrich.

Please reach out if you have any questions.

Respectfully,

Rebekah Msuya-Collison, Clerk Municipality of South Huron [email protected] 519-235-0310

cc. J. Dietrich Ministry of the Solicitor General Ministère du Solliciteur général Office of the Fire Marshal and Bureau du commissaire des incendies Emergency Management et de la gestion des situations d'urgence 25 Morton Shulman Avenue Toronto ON M3M 0B1 25 Morton Shulman Avenue Tel: 647-329-1100 Toronto ON M3M 0B1 Fax: 647-329-1143 Tél. : 647-329-1100 Téléc. : 647-329-1143

March 30, 2021

Your Worship Doug Harding Township of Howick RR 1, 44816 Harriston Road Gorrie, ON N0G1X0

Dear Reeve:

As the Chief of Emergency Management for Ontario, it is incumbent on me to monitor, coordinate and assist municipalities with their respective municipal emergency management programs in accordance with the Emergency Management and Civil Protection Act (EMCPA). To confirm municipalities are in compliance with the EMCPA, every municipality in Ontario submits a compliance package to Emergency Management Ontario on a yearly basis. Emergency Management Ontario (EMO) has reviewed the documentation submitted by your Community Emergency Management Coordinator (CEMC) and have determined that your municipality was compliant with the EMCPA in 2020. The safety of all our citizens is important, and one way to ensure that safety is to ensure that your municipality is prepared in case of an emergency. We congratulate you on your municipality's efforts in achieving compliance in 2020. I look forward to continuing to work with you to support your continued compliance on an ongoing basis. If you have any questions or concerns about this letter, please contact our Emergency Management Field Officer assigned to your Sector; their contact information is below. Name: TeresaAlonzi Email: [email protected] Phone: 437-771-8849

Sincerely,

Teepu Khawja Assistant Deputy Minister and Chief, Emergency Management cc: David Clarke - CEMC Teresa Alonzi - Field Officer - Bruce Sector

From: Carmelo Lipsi To: Carol Watson Subject: MPAC: Aggregate Resources Act regulation changes Date: Wednesday, March 31, 2021 12:05:04 PM

To: Clerks, Chief Financial Officers and Treasurers

Good afternoon Carol

This letter is to provide you with details on how you can support your local aggregate industry as important changes to Ontario Regulation 244/97 under the Aggregate Resources Act (ARA) come into effect this week.

Applicants for a licence or permit under the ARA must notify landowners within 120 metres of the boundary of the proposed site. Beginning April 1, 2021, applicants for a licence or aggregate permit are to obtain the names and addresses of landowners from MPAC to fulfil their requirements to inform landowners as per Ontario Regulation 244/97 under the Aggregate Resources Act.

As a result, the Ministry of Natural Resources and Forestry will be directing applicants to MPAC beginning April 1st.

This applies to: · applicants for a licence or aggregate permit, or wayside permit for a new site. · applicants for some significant amendments to an existing licence, permit, or site plan.

MPAC will release landowner information to applicants in compliance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA). A licencing agreement and associated fee will be required.

Applicants will be required to adhere to confidentiality requirements and proper use and disposal of personal information as part of their licencing agreement with MPAC and in accordance with the ARA regulation.

Should you receive any requests for landowner contact information from applicants under the ARA, please direct them to [email protected] for provision of service. If applicants have questions about the ARA changes, we ask that you please direct them to the Ministry of Natural Resources and Forestry, Natural Resources Information and Support Centre, 1 800-667-1940 or [email protected].

If you have questions about these changes, please contact your local Municipal and Stakeholder Relations Account Manager.

Stay well and safe.

Carmelo Lipsi Vice President, Valuation & Customer Relations Chief Operating Officer mpac.ca Municipal Property Assessment Corporation 1340 Pickering Parkway, Suite 101 L1V 0C4

Copy

MPAC Regional Managers and Account Managers Minister of Finance - Minister’s Office Minister of Natural Resources and Forestry Calls For Service (CFS) Billing Summary Report

Howick January to July - 2021 Billing Categories 2021 2020 (Billing categories below do not match January Year to Time Year To Date January Year to Time Year To Date traditional crime groupings) to July Date Standard Weighted Hours to July Date Standard Weighted Hours Violent Criminal Sexual Assault 1 1 16.0 16.0 0 0 0.0 Code Sexual Interference 0 0 0.0 2 2 16.0 32.0 Invitation to Sexual 0 0 0.0 1 1 16.0 16.0 Touching Assault With Weapon or Causing Bodily 0 0 0.0 1 1 16.0 16.0 Harm-Level 2 Assault-Level 1 5 5 16.0 80.0 6 6 16.0 96.0 Assault Peace Officer 0 0 0.0 1 1 16.0 16.0 Hostage Taking 0 0 0.0 1 1 16.0 16.0 Criminal Harassment 1 1 16.0 16.0 0 0 0.0 Utter Threats to Person 1 1 16.0 16.0 1 1 16.0 16.0 Total 8 8 16.0 128.0 13 13 16.0 208.0 Property Crime Break & Enter 5 5 6.5 32.5 2 2 6.5 13.0 Violations Theft Over -master 1 1 6.5 6.5 1 1 6.5 6.5 code Theft Over - Trailers 0 0 0.0 1 1 6.5 6.5 Theft of Motor Vehicle 0 0 0.0 1 1 6.5 6.5 Theft of - Trucks 0 0 0.0 1 1 6.5 6.5 Theft of - All Terrain 1 1 6.5 6.5 0 0 0.0 Vehicles Theft of - Farm 0 0 0.0 1 1 6.5 6.5 Vehicles Theft under - Farm 1 1 6.5 6.5 0 0 0.0 Equipment Theft under - Building 0 0 0.0 1 1 6.5 6.5 Theft under - Other 1 1 6.5 6.5 0 0 0.0 Theft Theft FROM Motor 1 1 6.5 6.5 4 4 6.5 26.0 Vehicle Under $5,000 Possession of Stolen 0 0 0.0 1 1 6.5 6.5 Goods under $5,000 Fraud -Master code 0 0 0.0 1 1 6.5 6.5 Fraud - Fraud through 0 0 0.0 1 1 6.5 6.5 mails Fraud -Money/property/ 1 1 6.5 6.5 0 0 0.0 security > $5,000 Fraud -Money/property/ 1 1 6.5 6.5 2 2 6.5 13.0 security <= $5,000 Fraud - Other 0 0 0.0 5 5 6.5 32.5 Fraud - False Pretence 1 1 6.5 6.5 0 0 0.0 > $5,000 Identity Fraud 1 1 6.5 6.5 0 0 0.0 Mischief - master code 2 2 6.5 13.0 6 6 6.5 39.0

Report Content Last Updated: Report generated by: Report generated on: 2021/04/03 Younan, Jason Apr 10, 2021 7:31:44 AM Page 1 of 4 Calls For Service (CFS) Billing Summary Report

Howick January to July - 2021 Billing Categories 2021 2020 (Billing categories below do not match January Year to Time Year To Date January Year to Time Year To Date traditional crime groupings) to July Date Standard Weighted Hours to July Date Standard Weighted Hours Property Crime Interfere with lawful Violations use, enjoyment of 0 0 0.0 1 1 6.5 6.5 property Property Damage 0 0 0.0 1 1 6.5 6.5 Total 16 16 6.5 104.0 30 30 6.5 195.0 Other Criminal Offensive Weapons- Code Violations Possession of 0 0 0.0 1 1 7.8 7.8 (Excluding traffic) Weapons Offensive Weapons- 0 0 0.0 1 1 7.8 7.8 Restricted Bail Violations - Fail To 0 0 0.0 1 1 7.8 7.8 Comply Disturb the Peace 1 1 7.8 7.8 0 0 0.0 Trespass at Night 0 0 0.0 1 1 7.8 7.8 Contraband Tobacco 0 0 0.0 1 1 7.8 7.8 Total 1 1 7.8 7.8 5 5 7.8 39.0 Drug Possession Possession Cocaine 0 0 0.0 1 1 6.5 6.5 Drug related 0 0 0.0 1 1 6.5 6.5 occurrence Total 0 0 0.0 2 2 6.5 13.0 Drugs Trafficking Other Controlled Drugs and 1 1 45.9 45.9 1 1 45.9 45.9 Substance Act Total 1 1 45.9 45.9 1 1 45.9 45.9 Statutes & Acts Landlord/Tenant 3 3 3.4 10.2 5 5 3.4 17.0 Mental Health Act 2 2 3.4 6.8 7 7 3.4 23.8 Mental Health Act - No 0 0 0.0 1 1 3.4 3.4 contact with Police Mental Health Act - 1 1 3.4 3.4 1 1 3.4 3.4 Attempt Suicide Mental Health Act û 1 1 3.4 3.4 1 1 3.4 3.4 Threat of Suicide Mental Health Act - 0 0 0.0 2 2 3.4 6.8 Voluntary Transport Trespass To Property 0 0 0.0 4 4 3.4 13.6 Act Total 7 7 3.4 23.8 21 21 3.4 71.4 Operational Animal Rabid 0 0 0.0 1 1 3.6 3.6 Animal Bite 1 1 3.6 3.6 0 0 0.0 Animal Stray 1 1 3.6 3.6 0 0 0.0 Animal Injured 0 0 0.0 1 1 3.6 3.6 Animal - Other 0 0 0.0 1 1 3.6 3.6 Domestic Disturbance 2 2 3.6 7.2 6 6 3.6 21.6 Suspicious Person 2 2 3.6 7.2 5 5 3.6 18.0

Report Content Last Updated: Report generated by: Report generated on: 2021/04/03 Younan, Jason Apr 10, 2021 7:31:44 AM Page 2 of 4 Calls For Service (CFS) Billing Summary Report

Howick January to July - 2021 Billing Categories 2021 2020 (Billing categories below do not match January Year to Time Year To Date January Year to Time Year To Date traditional crime groupings) to July Date Standard Weighted Hours to July Date Standard Weighted Hours Operational Phone -Nuisance - No 0 0 0.0 2 2 3.6 7.2 Charges Laid Fire - Vehicle 0 0 0.0 2 2 3.6 7.2 Insecure Condition - 1 1 3.6 3.6 0 0 0.0 Master code Noise Complaint - 0 0 0.0 1 1 3.6 3.6 Master code Found Property -Master 0 0 0.0 1 1 3.6 3.6 code Found-Others 0 0 0.0 1 1 3.6 3.6 Lost Disabled Parking 0 0 0.0 1 1 3.6 3.6 Permit Lost-Others 1 1 3.6 3.6 0 0 0.0 Sudden Death - Natural 3 3 3.6 10.8 5 5 3.6 18.0 Causes Suspicious Vehicle 3 3 3.6 10.8 7 7 3.6 25.2 Trouble with Youth 1 1 3.6 3.6 2 2 3.6 7.2 Unwanted Persons 1 1 3.6 3.6 4 4 3.6 14.4 Neighbour Dispute 3 3 3.6 10.8 6 6 3.6 21.6 Assist Public 9 9 3.6 32.4 12 12 3.6 43.2 Distressed/Overdue 1 1 3.6 3.6 1 1 3.6 3.6 Motorist Family Dispute 2 2 3.6 7.2 10 10 3.6 36.0 Total 31 31 3.6 111.6 69 69 3.6 248.4 Operational2 False Alarm -Others 2 2 1.3 2.6 7 7 1.3 9.1 Keep the Peace 1 1 1.3 1.3 7 7 1.3 9.1 911 call / 911 hang up 5 5 1.3 6.5 7 7 1.3 9.1 911 call - Dropped Cell 1 1 1.3 1.3 5 5 1.3 6.5 Total 9 9 1.3 11.7 26 26 1.3 33.8 Traffic MVC - Personal Injury (MOTOR VEHICLE 0 0 0.0 3 3 3.4 10.2 COLLISION) MVC - Prop. Dam. Non 1 1 3.4 3.4 7 7 3.4 23.8 Reportable MVC - Prop. Dam. Reportable (MOTOR 6 6 3.4 20.4 21 21 3.4 71.4 VEHICLE COLLISION) MVC - Fatal (MOTOR 0 0 0.0 1 1 3.4 3.4 VEHICLE COLLISION) Total 7 7 3.4 23.8 32 32 3.4 108.8 Total 80 80 456.6 199 199 963.3

Note to Detachment Commanders:

● The content of each report is to be shared by the Detachment Commander only with the municipality for which it was generated. The municipality may treat this as a public document and distribute it as they wish. ● All data is sourced from the Niche RMS application. Included are 'reported' occurrences (actuals and unfounded occurrences) for 'billable'

Report Content Last Updated: Report generated by: Report generated on: 2021/04/03 Younan, Jason Apr 10, 2021 7:31:44 AM Calls For Service (CFS) Billing Summary Report

Howick January to July - 2021

occurrences ONLY. Data is refreshed on a weekly basis. ● The Traffic category includes motor vehicle collision (MVC) occurrences entered into Niche (UCR code 8521). MVCs are NOT sourced from the eCRS application for this report. ● Only the primary violation is counted within an occurrence. ● Time standards displayed are for the 2021 billing period.

Note to Municipalities:

● Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continues to investigate and solve crime. ● This report is NOT to be used for crime trend analysis as not all occurrences are included. ● Data groupings within this report do not match traditional crime groupings seen in other public reports such as the OPP Police Services Board reports or Statistics Canada reporting.

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Corporation of the Township of Howick

By-law No. 21-2021

Being a by-law to appoint Acting By-law Enforcement Officers for the Township of Howick

Whereas, Section 15 (1) of the Police Services Act, R.S.O. 1990, c.P.15 authorizes municipal councils to appoint persons to enforce the by-laws of the municipality; and

Whereas, Section 15 (2) of the Police Services Act, R.S.O. 1990, c.P.15 designates municipal law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; and

Whereas, the Council of the Corporation of the Township of Howick deems it necessary to appoint Acting By-law Enforcement Officers; and

Whereas, it is deemed necessary to enact a by-law to appoint Acting municipal By-law Enforcement Officers;

Now therefore, the Council of the Corporation of the Township of Howick enacts as follows:

1. That David Kopp and Shawn Edwards are hereby appointed Acting By-law Enforcement Officers for the Township of Howick, said appointment to be effective March 18, 2021;

2. That this by-law shall come into effect on the date of passing, and continue in force from year to year until amended or repealed by the Council of the Township of Howick.

Read a first and second time this 20 day of April, 2021.

Read a third time and finally passed this 20 day of April, 2021.

Reeve Doug Harding Clerk Carol Watson Corporation of the Township of Howick

By-law No. 22-2021

being a by-law to authorize Fire Safety Grant Transfer Payment Agreement

Whereas, the Municipal Act, S.O. 2001, c.25, as amended, s. 5 (3) states that municipal power including a municipality’s capacity, rights, powers and privileges shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; And whereas, a Fire Safety Grant Transfer Payment Agreement was presented at the April 20, 2021 Howick Council meeting; And whereas, the purpose of this agreement is to utilize its grant allocation to support its intended purpose to provide Township of Howick with a total of $5,500.00 to support increased training opportunities; this aligns with the intended purpose of Fire Safety Grant Program; Now therefore, the Council of the Corporation of the Township of Howick enacts as follows: 1. That the Agreement between the Township of Howick and Fire Safety Grant Program, attached as Schedule ‘A’ is hereby approved and authorized. 2. That Schedule ‘A’ hereto attached is integral to and forms a part of this by-law. 3. That this by-law shall come into force and effect on the date of final passing.

Read a first and second time this 20 day of April, 2021.

Read a third time and finally passed this 20 day of April, 2021.

Reeve Doug Harding Clerk Carol Watson

Corporation of the Township of Howick

By-law No. 23-2021

A by-law to provide for the erection of stop signs in the Township of Howick

Whereas, Section 137 of the Highway Traffic Act, (R.S.O. 1990, Chapter H.8) provides that the Council of a municipality may by by-law provide for the erection of stop signs at intersections on highways under its jurisdiction and that every sign so erected shall comply with the regulations of the Ministry;

And whereas, Section 136 (1)(a) of the Highway Traffic Act prescribes that every driver approaching a stop sign at an intersection shall stop his or her vehicle immediately before entering the intersection;

And whereas, it is deemed to be in the best interest of the Township of Howick to install stop signs at the intersections of William Street and Mary Street and Brookhaven Drive and Victoria Street in the Village of Fordwich in the Township of Howick;

Now therefore, the Council of the Corporation of the Township of Howick Enacts as follows:

1. That stop signs shall be erected on Mary Street at the intersection at William Street, said stop sign facing the traffic east and west bound on Mary Street; Brookhaven Drive at the intersection at Victoria, said stop sign facing south bound on Brookhaven Drive; all in the Village of Fordwich.

2. That the penalties provided in Section 214 (1) of the Highway Traffic Act shall apply to any person who contravenes the Act or Regulations.

3. That this by-law shall come into force at the time of passing thereof and remain in force from year to year until addended or repealed by the Council of the Township of Howick.

4. That the Reeve and the Clerk be authorized to sign this by-law.

Read a first and second time this 20 day of April, 2021.

Read a third time and finally passed this 20 day of April, 2021.

Reeve Doug Harding Clerk Carol Watson

Corporation of the Township of Howick

By-law No. 24-2021

being a by-law to authorize a Retainer Agreement with Monteith Ritsma Phillips Professional Corporation

Whereas, the Municipal Act, S.O. 2001, c.25, as amended, s. 5 (3) states that municipal power including a municipality’s capacity, rights, powers and privileges shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; And whereas, a Retainer Agreement with Monteith Ritsma Phillips Professional Corporation was presented at the April 20, 2021 Howick Council meeting; And whereas, the purpose of this agreement is to represent Howick Township in court regarding parking infractions issued; Now therefore, the Council of the Corporation of the Township of Howick enacts as follows: 1. That the Agreement between the Township of Howick and Monteith Ritsma Phillips Professional Corporation, attached as Schedule ‘A’ is hereby approved and authorized. 2. That Schedule ‘A’ hereto attached is integral to and forms a part of this by-law. 3. That this by-law shall come into force and effect on the date of final passing.

Read a first and second time this 20 day of April, 2021.

Read a third time and finally passed this 20 day of April, 2021.

Reeve Doug Harding Clerk Carol Watson

Corporation of the Township of Howick

By-law No. 25-2021

being a by-law to authorize a Retainer Agreement with Knox O’Brien LLP

Whereas, the Municipal Act, S.O. 2001, c.25, as amended, s. 5 (3) states that municipal power including a municipality’s capacity, rights, powers and privileges shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; And whereas, a Retainer Agreement with Knox O’Brien LLP was presented at the April 20, 2021 Howick Council meeting; And whereas, the purpose of this agreement is to represent Howick Township at the Noah Martin Drain Appeal; Now therefore, the Council of the Corporation of the Township of Howick enacts as follows: 1. That the Agreement between the Township of Howick and Knox O’Brien LLP, attached as Schedule ‘A’ is hereby approved and authorized. 2. That Schedule ‘A’ hereto attached is integral to and forms a part of this by-law. 3. That this by-law shall come into force and effect on the date of final passing.

Read a first and second time this 20 day of April, 2021.

Read a third time and finally passed this 20 day of April, 2021.

Reeve Doug Harding Clerk Carol Watson