Fiscal Year 2 018-19 City of Hood River Adopted Budget

CITY OF

est. 1895

FISCAL YEAR 2 018-19

CITY OF HOOD RIVER ADOPTED BUDGET CITY OF HOOD RIVER

FY2018-19 Adopted Budget

Budget Committee

Elected Appointed Paul Blackburn Ross Brown Kate McBride Dave Bick Megan Saunders Christy Christopher Mark Zanmiller Grant Polson Becky Brun Vacant Susan Johnson Vacant Peter Cornelison Vacant

Budget Officer / City Manager - Steve Wheeler Finance Dir. / Asst. City Manager - Will Norris

City of Hood River 211 2nd Street Hood River, OR 97031 www.cityofhoodriver.com

Budget Cover Design by Rountree Rouse, Pageworks Design & Communications, using images donated by the Hood River Chamber of Commerce. Glider photo courtesy of Jock Bradley/Hood River County Chamber of commerce. Table of Contents

Page Page Budget Calendar 1 Restricted Revenue Fund Overview 115 Hood River At-A-Glance 2 Building 118 LID Assessments 121 Budget Summary Small Grants 123 City Manager’s Message 3 Fire G/O Bond 125 About Hood River 9 Tourist Promotion 127 Mission, Vision, & Goals 10 Construction Excise Tax 129 Organizational Chart 11 Employee Count 12 Internal Service Fund 144 New Projects & Programs 13 Equipment Maintenance 145 Three Year Forecast 17 Administration 147 Budget Structure 22 Equipment Replacement 152 Committees & Commissions 27 Reserves Fund 156 General Fund Parking in Lieu 157 General Fund Overview 30 PERS Reserve 159 Non-Department 35 Affordable Housing Reserve 161 Police 38 Comp. Absences Reserve 163 Fire 44 Emergency Medical Services 48 Appendices Parks 52 I. Budget Policy Res. 2016-09 168 Planning 56 II. Consolidated Fee Schedule 172 City Council 60 III. Administrative Allocation 187 Engineering 62 IV. Debt Service Schedule 189 Municipal Court 64 V. Salary Schedules 191 Parking 67 VI Affidavits of Publication 198 VII. Budget Resolutions 201 Public Works Overview 71 VIII. Property Tax Levy Notice 207 5 Year Capital Plan 73

Road Fund 74

Water Fund 80

Sewer Fund 91

Storm Water Fund 109 Budget Calendar

January Advertise For Elected Budget Committee Members – City & URA (FiD)

Mon., Jan 22 Fee Schedule Approved by Council (CM)

Fri., March 2 Deadline for Budget Committee Applications – City & URA (FiD)

Mon., Mar 26 URA Board: Appoint Electors to Budget Committee (FiD Council: Appoint Electors to Budget Committee (FiD)

Wed., April 18 URA & City (Joint) Budget Committee Workshop 4:30 p.m. Budget Process Overview City Fund/Program Structure Proposed Budgets Distributed Tours

Wed., April 25 Budget Committee Meeting # 1 - City 6:00 p.m. Public Works and Related Funds

Wed., May 02 Budget Committee Meeting # 2 - City 6:00 p.m. Police, Fire, Planning, All Other

Wed., May 09 Budget Committee Meeting – URA 6:00 p.m. Budget Committee Meeting #3 - City not earlier than 7:30p.m. Requests from CAT/HRSS

Mon., June 11 Budget Hearing – URA at regularly scheduled mtg Budget Adoption – URA Budget Hearing – City at regularly scheduled mtg Budget Adoption – City

Page 1 of 208 Hood River At-A-Glance

LOCATION PARKS/GREENWAYS Hood River is located at the confluence of the The City’s 19 parks/open spaces total over 73.22 Hood River and the Columbia River Gorge. The acreages; 23.31 acres are maintained. Other city is about 30 miles north of Mt. Hood, the park areas in the City are operated and tallest peak in the state. It is 60 miles east of maintained by the Hood River Valley Parks and Portland, Oregon’s largest city. Recreation District and Port of Hood River. INCORPORATION ZONING Hood River was incorporated in 1895. Commercial 250 Acres Industrial 111 Acres ENVIRONMENT Residential 688 Acres Elevation: 160 feet at City Hall Precipitation (yearly avg.): 31.30 inches Other: Includes Jan. Temperature High: 42.1 Unzoned Water 519 Acres Low: 30.2 Open Space/Public Facility 147 Acres Recreational/Commercial 18 Acres July Temperature High: 81.7 Right-of-Way 443 Acres Low: 54.4 Total Acres 2176

VALUATION DWELLING UNITS Market Value $1,537,386,586 Multi-family 1249 Assessed Value $ 976,402,385 Single Family 2473 Total 3722 POPULATION UTILITY ACCOUNTS 2017 7,955 Utility Accounts 4181 2010 7,167 2000 5,831 SCHOOLS REGISTERED VOTERS – April 2017 There are three schools in the City of Hood River: City of Hood River registered voters - May Street Elementary School 4,877 - Hood River Middle School County of Hood River registered voters - Horizon Christian 9,380 A branch of Columbia Gorge Community College is located in Hood River as well. GEOGRAPHY The city has a total area of 3.40 square miles. MILES OF STREETS There are 64 miles of streets in the City of Hood River street system.

Page 2 of 208 CITY MANAGER’S BUDGET MESSAGE

Fiscal Year 2018-19 April 18, 2018 The Honorable Mayor Paul Blackburn Members of the Hood River City Council Members of the Hood River Budget Committee

OVERVIEW The City of Hood River continues to thrive by taking advantage of the locally robust economy. All things considered, the budget outlook for FY 18-19 is relatively strong and stable. The City will be able to meet key expectations from its core constituents - residents, businesses and visitors. There are some storm clouds on the long-term horizon which will be discussed in the closing section. Finally, while the economy moves forward, the long-term issue of housing affordability remains in place. More on how the City is addressing that issue later in this message.

ECONOMY/CONTEXT/DIRECTION Two sources of local and state economic information are tracked:  Columbia Gorge Economic Indicators, produced by the State of Oregon;  The Oregon Economic Forum managed by Tim Duy working out of the University of Oregon and sponsored by funds from Key Bank. The most recent Columbia Gorge Economic indicators show Hood River County unemployment down to a remarkably low 3.2 percent. It is the culmination of a long-trending reduction starting in 2010 as the region and state began to pull out of the “great recession.” Furthermore, net non- farm job growth for Hood River County from January 2016 through January 2017 was a healthy 450 positions. The Oregon Economic Forum is more state-wide focused and tracks five distinct metropolitan areas. As Hood River is a 45 minute drive to Troutdale-Gresham, the City compares most closely with Portland-Vancouver region. A quote from the December 2017 report; “Oregon’s metropolitan areas finished (2017) on a strong note…The Portland metro area bounced on the back of strong contributions from housing and labor market components.” Enjoy the ride, because there are some headwinds gathering. Public Employees Retirement System benefits (PERS) increases will continue every odd year for at least two more cycles. In addition, health care costs remain unpredictable and subject to increase, inflation appears to be on the rise and facility needs are in the City’s future, leading to a likely increase in operations and maintenance (O&M) expenditures.

Page 3 of 208 The budget assumes all negotiated labor contract wage adjustments are funded (Police, Fire, and Public Works). It also has adequate funds for cost of living increase for non-represented employees. There were no labor contracts under negotiation in the Spring of 2018. Fire and Public Works will be negotiated in Spring of 2019 and there are funds established for a contracted management negotiator. In addition, there is a reopener clause for the Police Officer Association wage in Spring of 2019 The most recent population estimate for Hood River, July1, 2018, is 7,955. A projected 1.2 percent increase in the coming year would have the City at 8,050 residents on July 1, 2019. The budget is presently balanced without using the $517,000 PERS Reserve Fund. That fund will be important as a possible backfill against forthcoming PERS increases.

BUDGET NUMBERS There are eight separate funds that make up the Hood River City budget – General, Road, Water, Wastewater, Stormwater, Restricted, Internal Services and Reserves. The numbers are difficult to compare between 18-19 and prior years because some of the budget funds have been reorganized. Several programs have been returned to the General Fund, making that Fund appear to grow significantly on a year over year basis. Six equipment replacement accounts, covering parts of five former funds have been consolidated into an overall equipment replacement sub-fund. Finally, some legally restricted areas (bond debt, etc.) have been segregated into their own sub-funds. Overall Total Budget Resources of $43,566,608 balanced with Requirements of $43,566,608. General Fund resources stand at a projected $12,075,340 for FY 18-19. Ending Fund Balance, an important indicator of overall health and financial stability of the General Fund is estimated to be healthy $2,829,367. Solid growth from projected FY 17-18 actuals among three top General Fund sources are: Property Taxes +$78,078 or 3.4% greater than current 2017-18 Est.

Unrestricted Room Tax +$102,479 or 7.0% greater than current 2017-18 Est.

Franchise Fees +$15,723 or 2.0% greater than current 2017-18 Est.

Property Tax Unrestricted Transient Room Tax Franchise Fees

2.5

2.0 Millions 1.5

1.0

0.5

0.0 FY13-14 FY14-15 FY15-16 FY16-17 FY17-18 FY18-19 Actual Actual Actual Actual Est. Budget

Page 4 of 208

Property tax growth reflects the three percent Measure 50 limits, some additional new construction and a small annexation of new land. Transient Room Tax reflects increasing room numbers and more fully captured short-term rental revenue now that there is a registration monitoring program in effect. Franchise fees appear to have plateaued and are also somewhat weather dependent. Hood River has an enviable set of diversified General Fund revenue sources that now includes local and State taxes on marijuana (projected at $107,967 in 18-19) and short-term rental registration fees ($28,392). The marijuana revenues have a short history and are subject to substantial future revision, but for now look substantial. On the restricted funds side of revenues, the projected local Gas Tax (three cents per gallon) increase may slow in growth due to projected rising prices for retail gasoline. The State gas tax contribution is increasing due to a major transportation initiative dating from the 2017 State legislative session. In 18-19 Stormwater fees may need to be increased due to a substantial need to pay for undone or incomplete projects plus the possible implementation of more detailed storm water management to provide reduced and cleaner runoff.

STAFFING A year ago the City proposed a careful plan to add one police officer and up to two firefighters. All of those position hires have either been made or are in the process of being made (police candidate interviews were in late March). The Fire positons were tied to the expectation that the City would be reestablishing its capacity (and concurrent revenues) for emergency medical service transports. That has been taking place, hence the two hires. Similarly, for Police the hire of an additional officer positon was somewhat linked to the expectation of new marijuana revenues, which has also been borne out. The City also added a full-time GIS (geographic information system) position in the Public Works Department this past fiscal year. In FY 18-19 there are less significant proposed staffing changes. Adding an Engineering Technician was carefully considered, but ultimately it was determined to add contracted services ($80,000) to the Public Works Department for this service. The increase in full time equivalents from 64.1 to 65.7 from 17-18 to 18-19 is by increasing the hours of a couple of part-time support positions to provide better staff customer service (particularly in the Fire and Planning Departments).

PROJECT, PROGRAMS and POLICY ISSUES Below are positive projects and programs anticipated in FY 18-19.  On affordable housing the budget contemplates continuing work on following through on the three identified strategies that were an outcome of the 2015 Buildable Lands Inventory/Housing Needs Analysis. Short-term rental licensing and regulation is now well-

Page 5 of 208 established. Construction Excise Tax funds are anticipated and may be used to assist the development of affordable housing generally, and more specifically as a first option to move the Lot 700/Morrison Park affordable housing project forward. Planning staff is sufficient to follow through with the Westside Area Concept Plan (WACP), presently under Planning Commission Review. Completion should lead to the more efficient use of land and infrastructure necessary to support increased population growth in that area.  A significant downtown area parking review is planned to include a review of on and off street parking utilization, parking in lieu fees, parking infrastructure needs, historical building review etc. $100,000 in consultant assistance in the proposed budget.  $25,000 is in the budget for a professional space needs study to right size a future police facility as the department staff outgrows the current facility.  Staff capacity has been added in several areas, particularly in the Fire Dept., which lost grant staffing, and in the Planning Department by increasing the hours of the front office Planning Assistant position.  No specific funding is dedicated for the transfer of Urban Growth Management Area transfer from the Council to the City. This will be work area for the City Manager and the Planning Director.  This budget continues the $30,000 in contracted services from Pageworks, plus additional funds ($6,463) are dedicated for initiating a quarterly Newsletter.  The City’s commitment to the Clean Energy Plan carries through in the proposed budget. Funds previously dedicated to the RARE grant position (~$5,500) are made available for a successor program. The City will continue its conversion of the classic street lights to energy LED fixtures. The WACP will contain a review of walkability and trails for ped and bike friendly urban design principles.  Several important projects are being finalized in FY 17-18, including an odor control project at the wastewater treatment plant, a replacement of the Children’s Park playground structure and a debt refinancing of a United States Department of Agriculture loan that will save $2.17 million over the life of the bond. All of these projects will have positive community impacts in Hood River for many years in the future.  This budget consolidates formerly separate vehicle replacement funds into one overall fund. Management and Public Works staff has made a more realistic assessment of staff capacity to perform and accomplish major capital public works infrastructure projects. This proposed budget reduces recommended projects to a level that we believe can be realistically performed in the coming fiscal year.

Page 6 of 208 ISSUES LOOKING FORWARD In FY 18-19 and in the years following it will be important to keep in focus and plan for the future on these issues: Building Division – It may be necessary to revamp the City’s working relationship with the Clair Company, which provides contracted building inspection services (plan review and field checking) for the City. A State Department of Justice opinion may require the “head” building inspector to be a City employee (but not necessarily other inspectors). The City has received good contract service from Clair Company. Over 20 cities in Oregon like Hood River may be affected by this decision and the subsequent enforcement decisions being made by the State Building Codes Division. Facilities – In the FY 18-19 it will be time to start advance planning for a possible November 2020 ballot measure for capital bond to provide a new police facility. This will be the earliest realistic time to schedule an election; a later date could be November 2022. Stormwater Fees – The lengthy process to update the City’s stormwater codes is nearing completion. The likely result will be upgraded standards that both reduce the amount and improve the quality of stormwater runoff. These laudable results will be conflicted with likely increased costs for new development. There is possible policy conflict with the desire for affordable housing with these increased costs that will need to be resolved. Waterfront Area Paid Parking – Establishing paid parking along certain City public streets (Portway and North 2nd) has been under discussion for several years. The City is not moving forward with paid parking on these streets in FY 18-19; however, the Port of Hood River will be instituting paid parking on several Port controlled streets in the waterfront area. We will need to monitor and review impacts for City-area parking when the Port area paid parking goes into effect. Service Area Consolidation – Right now the key development service functional areas of Engineering, Building and Planning are not consolidated in a single location. This is not helpful for a coordinated approach to development. As we move forward to the relocation of the Police facility a consolidation of development services under one roof should be evaluated. A relocated Police site may free up space for consolidation of these services. Financial Storm Clouds on the Horizon – The increase in PERS costs every odd numbered year for the next several bienniums’ is inevitable. Future health care service and costs are uncertain and unstable. For recent negotiation periods salary increases have exceeded inflation, particularly for public safety. Is this sustainable? While the City needs an upgraded Police facility, the operations and maintenance costs will be much greater than at the present time. Future Capital Facility Projects – Rand/Cascade interstation improvements including signalization will likely be started during the 20-21 construction season. The May Street elevated sidewalk improvement project will also be built during 2020. Full signalization of Oak St. and 2nd downtown may happen as soon as spring 2019. Closure of Columbia Cascade Urban Renewal District – By FY 20-21 the Columbia Cascade Urban Renewal District (downtown) will have collected and have in hand funds matching it’s maximum

Page 7 of 208 indebtedness. There will be funds available for projects up to the maximum indebtedness limit (approximately $4.5 million remains at the present time) so no additional tax increment can be collected. Either maximum indebtedness is increased or the District will close and overlapping taxing districts (County, Parks Schools, etc.) will have property tax funds returned beyond the frozen property tax base that was established in the 1980’s.

As always, sincere thanks to all of the department managers and support staff that has helped to assemble and compile this budget. This is my final budget proposal for the City of Hood River; it has been a wonderful experience to work in and for this great City.

Sincerely,

Steve Wheeler City Manager

Page 8 of 208 ABOUT HOOD RIVER

Incorporated in 1895, the City of Hood River is the county seat for Hood River County. Hood River is a vibrant city with a population of 7,955 and a summer time population estimated to exceed 20,000 on busy weekends. Major local industries include orchards and fruit packing, healthcare, timber, outdoor tourism, software engineering and technology, and recreation. Hood River is home to four breweries and a cidery, a growing wine industry and a thriving food scene. Hood River Juice Company, Boeing/lnsitu, Hood Technologies, Providence Hood River Memorial Hospital, Full Sail Brewing Company, Dakine (a clothing and sports manufacturer), and Turtle Island Foods (a vegetarian food manufacturer that created tofurkey) are some of the town's largest employers.

THE CITY

The City of Hood River operates as a council-manager form of government. Council members are elected at large in an alternating biennial cycle for four year terms. The mayor is elected for a two year term. The city manager is appointed by and serves at the pleasure of the six council members and the mayor. The City Manager is the Urban Renewal Director and oversees three urban renewal districts. In addition to the City Manager, a City Attorney and Municipal Court Judge are appointed as officers of the city by the City Council. Hood River administers a $25.79 million all funds operating budget (Personnel, Materials & Services, Capital Outlay, & Debt Service) and has 66 full-time equivalent employees. City departments include: Police, Fire, Public Works (includes roads, parks, water, wastewater, and stormwater systems), Planning and Administration which includes Finance and Municipal Court.

Page 9 of 208

Mission Provide essential services at the lowest possible cost to continually enhance the quality of life in Hood River

Vision Hood River City is financially sound; meets today’s needs while planning for a sustainable tomorrow with diverse economic, cultural and recreational opportunities; is engaging and responsive, connecting people to people and to our natural beauty; collaborates to preserve the city’s distinctive identity and independence Hood River is and will continue to be a regional focus for the advancement and enjoyment of the arts, culture, leisure, and recreational activities

2018 City Council Goals

(As set December, 2017) Top Tier • Promote affordable/attainable housing • Initiate a comprehensive downtown parking study • Continuation of the Westside Area Concept Planning Process

Second Tier • Update urban growth boundary management agreement with Hood River County • Support clean energy plan identified initiatives • Increase staff capacity appropriate to meet City Council goals • Begin the study and planning process for future police facility needs • Continue to prioritize improved public communications

Page 10 of 208

Page 11 of 208

2018-19

66.2

2018-19

2017-18

64.1

2017-18

2016-17

62.0

2016-17

3.9 3.4 3.8 3.7

2015-16

59.9

2015-16

2014-15

56.3

2014-15

2013-14

53.0

2013-14

2012-13

54.9

2012-13

2011-12

54.9

2011-12

time Equivalents time

1.0 1.0 1.0 1.0 1.6 1.7 2.7 1.9 3.0

2010-11

52.9

2010-11

2009-10

54.1

2009-10

2008-09

NotesFY2018-19 for

67.1

2008-09

63.0

2007-08

City of Hood River Full River Hoodof City

61.0

2006-07

61.0

2005-06

62.0

2004-06

55.0

2003-04

59.0

2002-03

Fire 16.0 13.0 17.0 17.0 17.0 17.0 17.0 15.0 15.0 17.0 17.0 15.0 15.1 11.1 11.9 12.2 12.5

Police 15.5 14.5 16.5 14.5 15.5 16.0 18.0 15.0 14.0 14.0 14.0 14.0 13.4 13.7 14.5 15.3 15.5

Parking 1.0 1.0 1.0 1.0 1.0 1.5

Planning 3.0 3.0 3.0 3.0 3.0 2.5 3.0 3.0 2.0 2.0 2.0 2.0 2.0 2.9 2.8 3.8 3.9

CityStaffFTE 59.0 55.0 62.0 61.0 61.0 63.0 67.1 54.1 52.9 54.9 54.9 53.0 56.3 59.9 62.0 64.1 66.2

PublicWorks 17.0 17.0 18.0 19.0 18.0 19.0 22.0 15.0 15.0 15.0 15.0 15.1 17.1 19.4 19.5 19.9 20.7

Administration 5.0 5.0 5.0 5.0 5.0 5.0 5.0 5.0 4.8 4.8 4.8 4.8 6.0 6.2 6.2 6.2 5.8

CityPopulation 6,151 6,218 6,361 6,470 6,596 6,651 6,782 6,945 7,167 7,180 7,320 7,375 7,460 7,545 7,685 7,760 7,955

Program 2002-03 2003-04 2004-06 2005-06 2006-07 2007-08

MunicipalCourt 1.5 1.5 1.5 1.5 1.5 2.0 2.1 1.1 1.1 1.1 1.1 1.1 1.1 1.1 1.1 1.1 1.0

Emergency Med. Svcs Med. Emergency

City FTE per 1,000 pop. 1,000 per CityFTE 9.6 8.8 9.7 9.4 9.2 9.5 9.9 7.8 7.4 7.6 7.5 7.2 7.5 7.9 8.1 8.3 8.3

- Management Analyst position-Management anticipatedbe addedto in January

- Two administrative -Two positions movedpart-time fromfull-time, to splitseveral among departments

- Two Policenowfull-time -Two Fire and positions& budgetedmid-year as additions inFY2017-18 - Allocations adjusted to display FTEs proportionately to their respective chargepoints. This makes 2017-18 to 2018-19 not directlydepartmentnot each for comparable -Allocations2018-19 to adjusteddisplayproportionately to theirFTEs to respective Thismakeschargepoints.2017-18 whichdoesn'treflect count inthecontract FTE to FTE 0.1 Judgefrom changed -MunicipalCourt

Page 12 of 208 FY2018-19 NEW PROJECTS & PROGRAMS Below is a summary of significant changes to programs or new projects for FY2018-19. Each item includes a brief description and summary of the fiscal impact. Related City Fiscal Impact Description Council Goal One-Time Ongoing Fund(s) Comprehensive $100,000 $ - General Parking Study Parking Study Performing a comprehensive downtown parking study was identified as a top tier City Council priority at the last goal setting meeting. Off-peak parking data collection began in the Spring and there is an active City Council sub-committee assigned to the project. The requested budget amount provides maximum flexibility to ensure a complete and robust analysis with concrete recommendations focused on the City’s downtown parking conditions. Contract award and the final amount for a consultant to perform the work will also be subject to City Council approval.

Staff Capacity Full-time Planning Assistance $ 30,510 General Westside Plan The City Planning Department added a part-time temporary assistant in FY2017-18 to provide front desk customer assistance and support Planning Commission meetings. This position allows the City’s Associate and Senior Planners to spend more of their time reviewing and evaluating development plans without disruption and working on long-range planning efforts like the Westside Concept Plan. One of the results is quicker and more efficient processing of development proposals which increases housing supply. The FY2018-19 budget proposes to make this position full-time and permanent. This will also allow the Planning Department to increase walk-in customer service hours.

Staff Capacity Road & Summer Road/Parks Extra-Help $ 18,023 General The City typically hires three part-time temporary extra-help positions each summer to maintain public roadways and parks. Each position is limited 600 hours of work. The FY2018-19 Budget adds two additional extra-help positions this summer, taking the total to five. The primary tasks of one of the new temporary crew members will be to clean and paint the City’s classic lights poles. The second temporary crew member will be working to clean up the City’s right of ways which is mainly weed whacking, and weed control along the improved and unimproved streets.

Communications $ 6,875 General Quarterly Newsletter

In FY2018-18, Pageworks will produce four quarterly E-Newsletters, including content development, design, copywriting and distribution via the City’s existing Hood River Connect email platform.

The City of Hood River produced a hardcopy quarterly newsletter mailed to area postal customers from 1998 to 2003. Newsletters are now commonly email only (E-News), but remain a popular method to distribute public information. Improving public communications has been a multi-year priority for the City Council. In FY2017-18, the City hired the local communications firm, Pageworks, to assist. Pageworks has developed informational materials, particularly focusing on the Westside Area Concept Plan, written press releases, and created the City’s Hood River Connect

Page 13 of 208 email distribution service.

Staff Capacity $ 12,398 General Fire Admin Assistance

The Fire Department lost a significant amount of administrative assistance when it’s SAFER grant expired in FY2017-18, resulting in the loss of the department’s full-time volunteer coordinator. For FY2018-19, the budget takes one the City’s part-time administrative assistants to full-time and dedicating the additional work hours, equivalent to one day per week, to Fire Department projects.

Staff Capacity $ 5,000 Lean Process Improvement Study Housing Building Affordability Development activity, for complicated projects, is increasing in Hood River. Easy development sites are taken, new development is often facing complicated challenges in site planning and infrastructure. Development activity winds its way through three separate work divisions – Planning, Engineering and Building. Building is outsourced to a large degree and Engineering outsourced partially. Separate physical locations for these divisions present additional service challenges. It will be important to evaluate work flow and process improvements through LEAN techniques. The outcome will be improved efficiency and customer service.

Housing $ 32,000 General Contract Engineering Assistance Affordability $ 48,000 Utilities The addition of Planning staff capacity in recent years has created a bottleneck to the development process within Engineering. Adding a permanent full-time Engineering Tech was requested and seriously considered, but instead the City has opted to add contract help for FY2018-19. Doing so will allow for completion of the lean process improvement study and a better assessment of the lifecycle of the current economic expansion before deciding to add a permanent new employee.

Police Facility $ 25,000 General Police Space Needs Analysis Planning Police operations are located in the basement of City Hall at 211 2nd Street. The space causes several challenges for efficient and effective police operations. Evidence storage is severely limited, there are no holding cells, and the only vehicle parking is temporary and uncovered. When City Hall office space was consolidated in 2012, the Police Department received minor upgrades. These updates were intended as temporary measures to keep the space workable for several more years until a permanent location could be identified.

The City has an opportunity to fund an adequate home for Police operations when the bonds for the Hood River Fire Station are retired in FY2021-22. The FY2018-19 budget begins this project by funding a Police Department space needs analysis. The results of this analysis will become the basis for determining project size, cost, and location.

Housing $ 40,000 General Utility Rate / SDC Plan Update Affordability $ 60,000 Utilities

Page 14 of 208 The FY2018-19 Budget includes a comprehensive revaluation of utility rates and system development charges with a goal of both sustainable financing of necessary infrastructure as well as consideration of housing affordability impacts to rate payers. The project will include: - System Development Charges (SDCs) adjustments to appropriately charge more modest housing types and base fee calculations on primary cost drivers, such as impervious surface area for stormwater SDCs - Updating capital project timing and cost estimate assumptions - Planning water, sewer, & storm water rates for FY2020-21 to FY2024 - Improving rate assistance programs to mitigate financial impacts on low-income payers - Evaluation of the equitable rate burden of small-to-midsized breweries and septic haulers

N/A $ 30,000 $ 45,000 General Downtown Clean Team The cleanliness of Hood River’s downtown is a perennial concern expressed by local merchants to City Management. Particularly after a busy summer weekend, the downtown can be left in poor condition. Many cities with heavily trafficked downtown districts address this issue with a downtown “clean team” which is essentially high level grounds keeping. When researching this solution, the City of Hood River looked at examples in Salem, OR, Olympia, WA, and Long Beach, CA. Typical examples of duties of a clean team are: - Removal of litter, graffiti, and stickers, - Pressure washing sidewalks, maintaining planters, flower baskets, and tree wells - Reporting maintenance, property damage, and other issues to law enforcement - Assisting with downtown information to visitors, providing directional assistance.

This service will be competitively bid and subject to review and award by the City Council. Initial discussions with the company that provides similar services to the City of Long Beach indicate the service would cost between $30,000 - $45,000 per year, with an initial one-time cost of $30,000.

N/A $ 100,000 General Reserve for Parks Replacement The Budget sets aside $100,000 from the General Fund into a new sub-fund within the Reserves Fund dedicated for future Parks Facility Replacements

Staff Capacity $ 109,000 ISF- Management Analyst Admin Additional administrative capacity will greatly assist the City’s ability to complete City Council goals. A management analyst designation is a highly flexible professional position able to contribute where the need is greatest at any given time. The exact duties of the position will be determined by the next City Manager. However, potential responsibilities include implementing the City’s 5-year Information Technology plan, managing city special event permitting, and provide urban renewal project management.

N/A $ 135,000 General Cottonwood Storm Pipe The City will install approximately 185 linear feet of 30” PVC stormwater pipe in the gravel parking lot of the Cottonwood Apartments. The current storm pipe is 18” diameter and is located in the parking lot. This pipe can’t handle all the storm water from the creek above the Cottonwood Apt. during a big storm event. When this occurs, the water that can’t go into the pipe and

Page 15 of 208 overflows on to private property which has caused claims against the City’s insurance.

The stormwater fund does not currently have an active master plan or rate plan nor does the fund have the ability to afford this project in FY2018-19 to pay for needed project such as these. Completion of the masterplan is in-process and will be followed by recommended rate increases. However, resolving this particular stormwater infrastructure problem in FY2018-19 requires borrowing from the Sewer Fund in FY2018-19.

Energy Plan $ 40,620 General Columbia Area Transit The City will contribute towards the operation of a downtown and waterfront demonstration trolley service over the summer of 2018. The service connects with the Columbia Gorge Express service (Portland --Hood River, 4x daily) at the Barman site in the Port area. An old-fashioned Trolley vehicle will provide the weekend service. The weekend service launches with the Columbia Gorge Express on Memorial Day Weekend.

Housing $ 22,865 General Hood River Shelter Services The budget also provides operating support for the Hood River Warming Shelter for their 2018- 19 season. The warming shelter provides emergency housing for approximately 75 homeless individuals during the winter months in Hood River, averaging 15 to 25 individuals in any given night.

Page 16 of 208 THREE YEAR FORECAST Annual budgets are inherently limited in scope to a single year. Effective planning requires considering longer-term trends and likely events that may occur outside the next budget year. Budget Preparation Resolution 2016-09 directs the City to develop General Fund 3-Year Forecast a three-year revenue and Ending Fund Balance Revenue Expense expenditure forecast. An effective 10 forecast identifies vulnerabilities, highlights trends and provides a line 8 of sight to help guide decision 6 making. The forecast can serve as an early warning system if an 4 organization’s operational plans are unsustainable. The three-year 2 forecast keeps the City focused on how decisions today set the path for Millions 0 future choices. FY2018-19 FY2019-20 FY2020-21 FY2021-22 The three year outlook for the City of Hood River is stable in the near-term. The City will receive a substantial onetime bump in property tax revenues in FY2020-21 when the Columbia Cascade Urban Renewal District reaches maximum indebtedness and is retired. Small surpluses over the next three-years will decline as labor cost increases outpace revenue growth over time. When deficits emerge, it will most likely be in FY2021-22 and be due to PERS rates. The City will be well prepared with healthy fund balances that will provide sufficient time to plan should operating deficits materialize. In the meantime, the City is in an advantageous position to make investments in technology and infrastructure to operate more efficiently to help bend the cost curve downward in the future. Forecasts are necessarily products of the assumptions used. Several of the key assumptions for the City’s three-year forecast are a stable economic environment, Transient Room Tax revenue growth that continues to outpace property tax growth, anticipated PERS rate increases, and a 3% annual cost of living inflation factor. Below is additional information on these key assumptions.

Economic Cycle The National Bureau of Economic Research (NBER) is the agency that officially declares the beginning and ending of each recession. The NBER defines a recession as “a significant decline in economic activity spread across the economy, lasting more than a few months, normally visible in real GDP, real income, employment, industrial production, and wholesale-retail sales”. The official end of the “Great Recession” was June, 2009. Recessions impact City revenues, particularly revenues tied to discretionary spending like Transient Room Tax and parking revenues. Following the last recession the City of Hood River

Page 17 of 208 was forced to reduce its workforce significantly. The City is only now approaching pre-recession staffing levels. At the start of Fiscal Year 2018-19, it will have been 9 years since the last recession. National jobless claims reached a 49 year low in February of 2018. In Oregon, the unemployment rate has been at an historical low and stable for more than a year. Similarly, Hood River’s unemployment rate is the lowest since county specific statistics have been tracked.

State and Regional Unemployment Rates 14% Oregon Hood River County 12% 10% 8% 6% 4% 2% 0%

Source: State of Oregon, Employement Dept.

The length of time from the last recession and current hot economy does not necessarily mean a recession is imminent. The State Economist in the March, 2018 revenue forecast remarked that, “The current outlook for Oregon remains positive.” However, the current revenue environment should be recognized as unusual, and therefore unlikely to continue indefinitely.

Public Employees Retirement System Rate Increases PERS rates are calculated based on a set of actuarial assumptions of the future cost to provide retirement benefits. Rates are recalculated each biennium (2-years) and under most circumstances can only increase by 20% for the system as a whole. Individual employer rates may vary more or less in any given rate setting period. The limitation on rate growth is called “collaring”. In the Fall of 2015, the Executive Director of the Oregon Public Employees Retirement System (PERS) held a series of town halls across the state warning public employers of large anticipated rate increases. Local governments were advised that rates would likely increase by the maximum “collared” amounts (20%) each biennium for at least the next three biennia. The City began actively planning at that time and set aside $500,000 into a PERS Stabilization Reserve which remains untapped.

Page 18 of 208 City of Hood River PERS Rates (Percentage charge applied to wages)

Employee Group 2015-17 2017-19 2019-21*

Tier 1 & 2 (Employees hired prior to 18.21% 23.21% 28.64%* August 29th, 2003)

Public Safety OPSRP (Public Safety employees 14.04% 17.75% 23.19%* hired after August 28th, 2003)

General OPSRP (General employees hired 9.93% 12.98% 18.46%* after August 28th, 2003)

*Advisory rates released in December, 2017 The City’s FY2018-19 is the second year of the PERS rate setting biennium, meaning that rates will be flat, but then increase for FY2019-20. Advisory rates for this next biennium were released in December, 2017. If the FY2019-20 advisory rates were applied to the FY2018-19 budget, the City would incur approximately $280 thousand in additional charges across all funds or approximately a 3.5% increase in total loaded personnel costs for current staff. Over the longer-term, rates are expected to plateau in the mid-2020’s and then slowly decrease as Tier 1 & 2 members leave the system. However as depicted the graph below, forecasts further than two-biennia out become highly variable.

Image Source: Millman Actuarial Presentation to PERS Board, 12/1/2017: http://www.oregon.gov/pers/Documents/Board-Meetings/2017/Board-Packet-12-1-17.pdf

Page 19 of 208 New Hotel Developments Hood River’s growing national prominence for outdoor recreation has resulted in large increases in Transient Room Tax revenue over the last 10-years while property tax growth is limited. Continued growth in tourism may mean that Transient Revenue Tax will rival property tax as the largest General Fund revenue source in the next 10-20 years. Development proposals are in process to add 145, or more, new rooms at two different hotels in the City of Hood River along with the remodel of a formally shuttered motel on Oak Street. It will be several years before the construction is complete and the new rooms translate into new tax revenue. However, the willingness of multiple business owners to make significant room expansion investments communicates confidence within the business community that tourism will continue to be a growth industry in Hood River.

Cost of Living Housing affordability has been a top priority for the City Council for several years. The 2015 Housing Need Analysis described the severity of the issue in detail. The document also recommended strategies to address the issue that the City Council adopted and have made significant process implementing in the years since. Apart from being a livability issue, housing affordability also impacts City finances. Rising home prices do not directly translate into increased tax revenues due to property tax limitations enacted in the 1990’s. However, the rising cost of living does impact labor costs over the long-term. A recent analysis of city employee residency showed that approximately two-thirds live outside the Hood River city limits and one-third live outside of Hood River County. Police & Fire employees are slightly, but not significantly, more likely to live outside of Hood River County than other employee groups. This may be in part due to Public Safety schedules which require fewer commuting trips per week than a typical five-day per week employee.

City Employee Residency

Public Safety All Others Outside of Hood River County Unincorporated Hood River County Inside the City

0 5 10 15 20 25 Number of Employees

Page 20 of 208 City Employee Home Ownership

Hired in the Last Two-Years Hired more than Two-Years ago

Existing employees who own their home are relatively insulated from quickly rising housing costs. However, renters and prospective employees considering relocating to the area are more immediately impacted. Consistent to what might be expected when housing prices are increasing rapidly, employee homeownership rates vary widely based on tenure at the City. Employees hired within the last two years (including several management positions) are majority renters. Where employees hired more than two years ago are most commonly home owners. The long-term impact to the City as an employer if housing becomes more unattainable may be limited candidate pools and/or a need to increase compensation to stay competitive.

Page 21 of 208 BUDGET STRUCTURE

Basis of Budgeting The City of Hood River budget is prepared by Fund. A Fund is a segregated and self-balancing set of accounts used to record estimated resources and requirements for specific activities and objectives. All of the funds are budgeted using the modified accrual basis of accounting in accordance with budgetary accounting practices. In modified accrual, revenues are recognized when they become measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, long-term compensated absences are recorded only when payment is due.

Page 22 of 208 Fund Descriptions

General Accounts for the financial operations of the City that are not accounted for in any other fund, the majority of which are essential services such as Police, Fire, & Emergency Medical Services. Principal sources of revenue are property taxes, transient room taxes, franchise fees, court fines, parking charges, ambulance billings and state and county shared revenue. Other general fund programs include Parks, Planning and City Council.

Road Accounts for the repair and maintenance of City streets. Principal sources of revenue are local gas taxes, vehicle taxes from the Oregon Department of Transportation, and System Development Charges (SDC’s) charged on new construction.

Water Accounts for the operation and maintenance of water facilities and for major expansions of the water system. Primary sources of revenue consist of charges for use of the water system and SDC’s charged on new construction.

Sewer Accounts for the operation and maintenance of the sewer system, including the waste water treatment plant, and for major expansions of the sewer system. Primary sources of revenue consist of charges for sewer services, and SDC’s charged on new construction.

Stormwater Accounts for storm drain services and for the expansion of the storm water system. Primary sources of revenue consist of charges for services, and SDC’s charged on new construction.

Restricted Accounts for the receipt and expenditure of legally or contractually restricted Revenue dollars. Revenues into these accounts may only be used for their intended purposes and cannot be transferred into another fund. Examples of restricted revenues include the construction excise tax which must be spent on affordable housing, 25% of transient room taxes restricted for tourism promotion, building program revenues, and the general obligation bond property tax levy.

Internal Accounts for services to internal departments, such as scheduled vehicle Service replacement, vehicle maintenance, and general administration (city management, legal, human resources, & information technology) charged to client departments on a cost reimbursement basis.

Reserves Accounts for specified savings for defined future expenditures. Examples include PERS stabilization, affordable housing, and parking in lieu charges for future parking related infrastructure.

Page 23 of 208

Budget Development The City’s budget is a financial plan for one fiscal year. It shows the estimated costs of expenditures (items or services the City wishes to purchase in the coming fiscal year) and other budget requirements that must be planned for, but won’t actually be spent, such as contingency and reserves. It also shows the resources that will be available to pay for city expenditures. The budget both authorizes and limits how much money the City can spend. It also establishes the levy of property taxes. In order to levy taxes through the county assessor, cities must prepare a budget following Oregon local budget law. The City’s fiscal year begins July 1 and ends June 30. Annual budget development typically follows the following process:

November City Council Goal Session or Beginning in 2014, the City of Hood River has held an annual City Council December planning sessions where major goals for the next year are defined. These goals provide initial guidance to City staff when developing budget proposals.

January Consolidated Fee Schedule Charges for services are reviewed annually and at a minimum adjusted for inflation. Incrementally increasing fees in line with an appropriate inflation index helps charges remain aligned with city costs and lessens the need for large periodic fee revisions. Setting the fee schedule early in the process allows city management to better estimate available resources. Second Quarter Financial Report City financial performance is reported to the City Council each quarter. The second quarter financial report includes six months of data through one half of the fiscal year. This report to City Council becomes the basis for next year’s anticipated beginning fund balance estimates and informs revenue projections.

February Base Budget and Department Proposals Initial budget work begins by creating a “base” budget for the next fiscal year. This budget represents the cost to maintain current service levels, incorporating uncontrollable cost increases such as union agreements or other contractual obligations. The “base” budget is compared to revenue estimates to calculate either a projected surplus or deficit figure. This financial information is provided to Department Directors who then develop budget proposals within guidance developed by the City Manager and then adjust service levels and propose programs within anticipated resources and in alignment with City Council goals.

Page 24 of 208 March Department Meetings with City Management Department budget proposals are evaluated by City Management. Proposals are approved, rejected, or modified as needed to stay within financial limitations and to best achieve City Council direction. Budget Committee Members Appointed The Budget Committee is composed of the City Council and an equal number of electors. When committee terms end, or if a vacancy otherwise exists on the Budget Committee, the City advertises for new members. Budget Committee candidates are interviewed in a public meeting and appointed by vote of the City Council.

April Proposed Budget Released Once all budget proposal decisions are made, the City Manager writes the budget message and issues the Proposed Budget for consideration by the Budget Committee. An optional city tour is typically held for the Budget Committee members as well. Budget Committee Meetings The City Manager transmits the Proposed Budget to the Budget Committee in an open public meeting and delivers the budget message. Budget Committee members then deliberate, make adjustments as necessary, and when satisfied approve the budget.

May Approved Budget A summary of the Approved Budget is published in the newspaper and Public Hearing scheduled.

June City Council Budget Adoption The Approved Budget is considered and public testimony received by the City Council in a regular meeting. The City Council may adjust the Approved Budget within 10%, up or down, of the amount approved by the Budget Committee. The City Council then adopts the budget by resolution and categorizes the next year’s tax levy.

July Certification to County Assessor The Adopted Budget Resolution and Tax Levy is submit to the County Assessor by July 15th.

Page 25 of 208 Budget Changes after Adoption Appropriations may be changed during the fiscal year, within the limitations imposed by budget law. City staff monitors actual events which may have been unanticipated at budget adoption and recommends changes as needed. The City Council makes changes by resolution. Changes modifying appropriations in any fund more than 10% or creating new appropriations categories must be noticed in the newspaper at least five days but no more than thirty days prior.

Fund Structure Changes in the FY2018-19 Budget Several Funds are reorganized for FY2018-19. Below are the three basic reorganizations and what programs are impacted: 1. General Fund related programs are returned to the General Fund Municipal Court, Parking, Engineering, Emergency Medical Services are returned to the General Fund. Each of the programs are linked to the General Fund by either transferring their surpluses to the General Fund (ex. Parking) or offsetting deficits with transfers from the General Fund (ex. Engineering). Placing these programs back into the General Fund reduces the number of interfund transfers and allows the General Fund to more comprehensively show all non-legally restricted resources of the City. In addition, recombining the programs is more consistent with the provision of Budget Policy Resolution 2016-09 that states, “Special Revenue funds shall be created only as needed to segregate funds due to statutory requirements, ordinances, or contractual commitments.” 2. Consolidation of Equipment Replacement funds City Council Resolution 2007-20 first directed the City to maintain a replacement schedule of all vehicles and large equipment. Annual transfers from operating programs are calculated to allow end-of-life replacement for all equipment were initiated. The result, and what are commonly referred to as the “Equipment Reserve,” is six individual accounts spanning five appropriated Funds, through FY2017-18. The FY2018-19 Budget fully funds and consolidates the six separate accounts into a single Equipment Replacement. Going forward, the consolidated account will be a sub-fund within the Internal Service Fund. Contributions towards future replacements will be categorized as an expense to the operating departments, analogous to a vehicle lease cost, instead of interfund transfers. 3. Segregation of all legally restricted dollars Several accounts are decoupled in the FY2018-19 Budget based on the municipal code and guidance from bond counsel. These include setting aside the 25% of Transient Room Taxes restricted for tourism promotion into a Tourist Promotion Sub-Fund as directed by Hood River Municipal Code 5.09.160. Several bond related debt and capital replacement reserves in the Public Works Funds are also decoupled and segregated into discrete sub-funds.

Page 26 of 208 CITY COMMITTEES, COMMISSIONS, & BOARDS The City of Hood River maintains several standing committees with specific responsibilities. Below is a summary the various committees and their role.

Planning The Planning Commission consists of seven members appointed by the Commission City Council. Commissioners serve a term of four years. The Planning Commission makes recommendations concerning the layout or modifications of streets, establishment of setback lines, betterment of housing or sanitation conditions, establishment of zones and districts, and generally plans for the regulation of future growth, development, and beautification of the City. The Planning Commission also serves a quasi-judicial capacity, approving, approving with conditions, or denying applications such as planned unit developments, non-conforming uses, conditional use(s), and subdivisions. For more information see Hood River Municipal Code 2.36 & 17.09

Budget The Budget Committee is the City’s designated fiscal planning advisory Committee group. It is composed of the City Council and an equal number of electors appointed by the City Council. Although appointed by the City Council, all members of the budget committee have equal authority. Oregon Local Budget Law requires that a Budget Committee review and formally approve the Proposed Budget. The budget document and resolution creates the legal authority for the City to Levy tax and spend public funds in the upcoming fiscal year. The Budget Committee receives the budget message from the City Budget Officer, holds public hearings, and adjusts the Proposed Budget as necessary via majority vote. The Budget Committee’s Approved Budget is then considered by the City Council for adoption. For more information see Oregon Revised Statutes 294

Landmarks The Landmarks Review Board is composed of seven members appointed Review Board by the City Council. Four members must live within the City of Hood River or the Urban Growth Boundary and all members must reside within Hood River County. Board terms are three years. The Landmarks Review Board maintains the Hood River Cultural Resource Inventory, recommends the designation of historic landmarks or districts to the City Council, and protects historic landmarks through review and approval of alterations, demolition or new construction that impacts landmark structures or districts. The Board also generally provides a

Page 27 of 208 forum for public participation in issues related to historic preservation and education on historic resources. For more information see Hood River Municipal Code 17.14

Shade Tree Shade Tree Committee was established through Ordinance 1976 (2009). Committee Its members are appointed for four year terms. Vacancies are filled by an appointment made by the Council for the remainder of the unexpired term. Tree Committee members may be reappointed for additional terms of four years each. The Shade Tree Committee assists with maintaining an updated tree inventory, developing criteria to determine “Heritage Trees” within the City, coordinate programs to celebrate Arbor Day, review planting plan for street trees, making recommendations regarding landscaping plans, preparing a street tree plan, and investigating grants to support the committee’s work. For more information see Hood River Municipal Code 13.12

Page 28 of 208 Beginning Fund Personnel Materials & Ending Fund Program Revenues Transfers In Resources Total Capital Outlay Debt Service Transfers Out Contingency Requirements GENERAL FUND Balance Services Services Balance City Council - - - - 5,243 37,258 - - - - - 42,501 Fire - 60,100 - 60,100 1,828,282 534,002 - - - - - 2,362,284

Emergency Medical Services - 954,303 - 954,303 561,734 261,959 - - - - - 823,693 ALL FUNDSSUMMARY Parks - 8,000 - 8,000 208,663 322,749 82,000 - - - - 613,412 Planning - 97,066 - 97,066 415,432 115,862 - - - - - 531,294 Police - 28,745 - 28,745 1,904,598 431,808 - - - - - 2,336,406 Engineering - 65,000 - 65,000 46,793 77,462 40,000 - - - - 164,255 Parking - 925,953 - 925,953 271,243 247,235 - - - - - 518,478 Municipal Court - 293,073 - 293,073 77,722 47,968 - - - - - 125,690 Non-Departmental 3,055,255 5,756,450 831,395 9,643,100 - 276,217 - - 1,123,743 328,000 2,829,367 4,557,327 3,055,255 8,188,690 831,395 12,075,340 5,319,710 2,352,520 122,000 - 1,123,743 328,000 2,829,367 12,075,340 ROAD FUND Road Operations 773,530 1,255,755 - 2,029,285 458,840 546,141 797,000 - - 200,000 27,304 2,029,285 Road SDC 1,003,943 416,480 - 1,420,423 - - 1,100,000 - - 38,826 281,597 1,420,423 Road - Equipment Replacement 67,998 - - 67,998 - - - - 67,998 - - 67,998 1,845,471 1,672,235 - 3,517,706 458,840 546,141 1,897,000 - 67,998 238,826 308,901 3,517,706 WATER FUND Water Operations 1,218,323 2,840,574 - 4,058,897 579,971 833,617 1,090,000 899,105 54,414 100,000 501,790 4,058,897 Water SDC 740,185 127,404 - 867,589 - - 620,500 - - 25,000 222,089 867,589 USDA Waterline Debt Reserve 483,555 6,164 54,414 544,133 ------544,133 544,133 Water - Equipment Replacement 193,196 - - 193,196 - - - - 193,196 - - 193,196 2,635,259 2,974,142 54,414 5,663,815 579,971 833,617 1,710,500 899,105 247,610 125,000 1,268,012 5,663,815 SEWER FUND Sewer Operations/WWTP 1,495,612 4,062,506 - 5,558,118 405,106 2,249,955 1,419,000 428,978 650,037 45,000 360,042 5,558,118 Sewer SDC 565,625 100,084 450,000 1,115,709 - - 943,000 - - 100,000 72,709 1,115,709 USDA SLARRA - - 632,431 632,431 - 200,000 382,431 - - 50,000 - 632,431 USDA Indian Creek Debt Reserve 557,526 - - 557,526 - - - - 484,213 - 73,313 557,526 Page DEQ Outfall Debt Reserve - - 51,819 51,819 ------51,819 51,819 Sewer - Equipment Replacement 842,176 - - 842,176 - - - - 842,176 - - 842,176

29 3,460,939 4,162,590 1,134,250 8,757,779 405,106 2,449,955 2,744,431 428,978 1,976,426 195,000 557,883 8,757,779 Storm Water Fund of Stormwater Operations 197,703 654,210 - 851,913 209,733 270,336 210,000 - 85,000 40,000 36,844 851,913 208 Stormwater SDC 321,232 30,430 85,000 436,662 - - 380,000 - - 40,000 16,662 436,662 Stormwater Reserve - Capital 95,514 - - 95,514 - - - - 95,514 - - 95,514 614,449 684,640 85,000 1,384,089 209,733 270,336 590,000 - 180,514 80,000 53,506 1,384,089 RESTRICTED REVENUE Emergency Medical Services (Moved) 243,986 - - 243,986 - - - - 243,986 - - 243,986 Engineering (Moved) 118,458 - - 118,458 - - - - 118,458 - - 118,458 Municipal Court (Moved) 170,321 - - 170,321 - - - - 170,321 - - 170,321 Parking (Moved) 298,630 - - 298,630 - - - - 298,630 - - 298,630 Small Grants - - 13,522 13,522 - 13,522 - - - - - 13,522 Tourist Promotion - 522,154 - 522,154 - 522,154 - - - - - 522,154 CET - Local Program 60,000 129,450 - 189,450 - - - - - 189,450 - 189,450 CET - Developer Incentives 45,000 83,500 - 128,500 - - - - - 128,500 - 128,500 CET - State of Oregon HCS - 25,050 - 25,050 - 25,050 - - - - - 25,050 LID Assessments (pass-through) - 58,661 - 58,661 - 58,661 - - - - - 58,661 Building 344,401 500,260 - 844,661 34,705 464,070 5,000 - - 50,000 290,886 844,661 Fire G/O 70,187 710,381 - 780,568 - - - 692,351 - 15,000 73,217 780,568 1,350,983 2,029,456 13,522 3,393,961 34,705 1,083,457 5,000 692,351 831,395 382,950 364,103 3,393,961 RESERVES FUND Parking in Lieu 10,494 194 - 10,688 - - - - - 10,688 - 10,688 Affordable Housing Reserve 113,522 77 - 113,599 - - - - 13,522 100,077 - 113,599 Equipment Replacement 1,752,204 - - 1,752,204 - - - - 1,752,204 - - 1,752,204 Compensated Absences 223,217 4,129 - 227,346 106,779 - - - - 50,000 70,567 227,346 Parks Facilities Reserve - - 100,000 100,000 - - - - - 100,000 100,000 PERS Stabilization 507,933 9,296 - 517,229 ------517,229 517,229 2,607,370 13,696 100,000 2,721,066 106,779 - - - 1,765,726 260,765 587,796 2,721,066 INTERNAL SERVICES FUND ISF Equipment Maintenance 32,784 209,278 - 242,062 115,662 81,814 - - - 10,000 34,586 242,062 Administration 191,412 1,066,000 - 1,257,412 741,747 394,125 - - - 65,500 56,040 1,257,412 Equipment Replacement - 713,547 3,839,831 4,553,378 - - 718,895 - - 10,000 3,824,483 4,553,378 224,196 1,988,825 3,839,831 6,052,852 857,409 475,939 718,895 - - 85,500 3,915,109 6,052,852 ENTITY-WIDE 15,793,922 21,714,274 6,058,412 43,566,608 7,972,253 8,011,965 7,787,826 2,020,434 6,193,412 1,696,041 9,884,677 43,566,608

GENERAL FUND OVERVIEW The General Fund is where the City’s non-enterprise and other non-restricted fund work are performed. As its name suggests General Fund revenue sources are available for the use of appropriate general governmental purposes of the City of Hood River. General fund expenditures are budgeted at just over $8.87 million. The General Fund consists of a variety of services including Police, Fire, Parks Maintenance, and Planning. Non-Departmental expenses that apply to expenditures not attributable to a specific department are also part of the General Fund. For FY2018-19, the Municipal Court, Parking, Engineering, and Emergency Medical Services programs are returned to the General Fund. Each of these programs either sent their surpluses to the General Fund (ex. parking) or their deficits were compensated by transfers from the General Fund (ex. Engineering). Returning programs to the General Fund eliminates the need for these routine transfers. It is also more consistent with the City Councils budget preparation resolution which specifies that, “Special Revenue funds shall be created only as needed to segregate funds due to statutory requirements, ordinances, or contractual commitments.” There are not statutory requirements, ordinances, or contractual commitments associated with Municipal Court, Parking, Engineering, or Emergency Medical Services revenues. The City of Hood River’s General Fund has good diversification in its major resources, including:

Municipal Court All Other, 5% Fines, 4%

Parking Revenues (Meters, Fines, Lots), 11%

Property Taxes, 29% General Fund Ambulance Billing, Operating Revenues 12% $8,188,690

Transient Room Franchise Fees Taxes (Including utility (Unrestricted), fee), 17% 19% State Shared Marijuana Taxes Revenue, 3% (State & Local), 1%

Page 30 of 208

Parking, 7% Non-Departmental, 4% Planning, 7%

Parks, 8% Public Safety - Fire, 30%

Municipal Court, 2% General Fund Engineering, 2% Operating Expenses $7,794,230

Public Safety - Police, 30% Public Safety - EMS, 11%

Public safety expenditures for Police, Fire, & EMS make up 72% of General Fund expenditures. The remaining appropriations are dedicated to Engineering, Municipal Court, Parks, Planning, and Parking operations. Examples of non-departmental expenditures are annexation related payments to Westside fire, City Contributions/Donations, and Tsuruta Sister City related expenses, along with other small miscellaneous expenses that cannot be directly tied to a department. The General fund is well balanced with significant unappropriated funds available including an adequate contingency ($328,000) and projected ending fund balance ($2,829,367).

Page 31 of 208

GENERAL FUND RESOURCES AND REQUIREMENTS

12 Intergovernmental $276,007 Contingency $328,000 Fines & Forfeitures Non-Dept. $318,718 Engineering

Millions $474,661 $164,255 11 Planning Municipal Charges for Services $531,294 Court $1,134,869 Parking $125,690 $518,478 10 Parks $613,412 Emergency Medical 9 Licenses & Permits (Including Franchise Fees) $823,693 $2,175,944

8 Fire $2,362,284 7

6 Taxes $4,005,219

Police 5 $2,336,406

Transfers In Transfer Out $831,395 $1,123,743 3

2 Beginning Fund Balance Ending Fund Balance $3,055,255 $2,829,367 1

- RESOURCES REQUIREMENTS $12,075,340 $12,075,340

Page 32 of 208 Current Actual Actual Budget Proposed Approved Adopted Category/Program 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19

GENERAL FUND 030 Beginning Fund Balance 2,088,556 2,589,213 2,619,490 3,055,255 3,055,255 3,055,255 REVENUE 031 Taxes 3,646,962 3,988,524 4,257,530 4,005,219 4,005,219 4,005,219 032 Licenses & Permits 1,262,181 1,310,672 1,336,955 2,175,944 2,175,944 2,175,944 033 Fines & Forfeitures 5,400 6,605 4,000 474,661 474,661 474,661 034 Intergovernmental Revenues 258,212 369,883 298,049 276,007 276,007 276,007 035 Charges for Services 1,761,334 159,255 106,187 1,134,869 1,134,869 1,134,869 036 Assessment Revenues 603 849 - - - - 037 Interest Earnings 59,463 45,769 74,871 68,684 68,684 68,684 038 Misc. Revenues 72,804 157,579 278,854 53,306 53,306 53,306 REVENUE 7,066,961 6,039,140 6,356,446 8,188,690 8,188,690 8,188,690 039 Interfund Transfers In 350,000 400,000 550,000 831,395 831,395 831,395 Total RESOURCES 9,505,518 9,028,354 9,525,936 12,075,340 12,075,340 12,075,340

105 MOVED: Administration 818,613 - - - - - 115 City Council 8,494 12,084 62,606 42,501 42,501 42,501 120 Engineering - - - 164,255 164,255 164,255 125 Public Safety - Fire 1,921,490 2,204,788 2,330,281 2,362,284 2,362,284 2,362,284 127 Public Safety - EMS 804,791 - - 823,693 823,693 823,693 128 Parking - - - 443,478 518,478 518,478 129 Municipal Court - - - 125,690 125,690 125,690 130 Parks 383,731 409,490 924,542 613,412 613,412 613,412 135 Planning 345,622 449,261 521,627 531,294 531,294 531,294 140 Public Safety - Police 1,983,311 2,027,977 2,192,077 2,336,406 2,336,406 2,336,406 190 Non-Departmental 639,053 1,305,262 1,229,406 1,429,475 1,727,960 1,727,960 195 CLOSED: Pass-through 7,599 - - - - - Total REQUIREMENTS 6,912,707 6,408,863 7,260,539 8,872,488 9,245,973 9,245,973

ENDING FUND BALANCE 2,592,810 2,619,490 2,265,397 3,202,852 2,829,367 2,829,367

Page 33 of 208 Current Actual Actual Budget Proposed Approved Adopted Category 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19

EXPENDITURES 041 Personnel Services 4,490,176 3,642,142 4,084,376 5,319,710 5,319,710 5,319,710 042 Materials & Services 1,775,192 1,572,403 1,728,297 2,214,035 2,352,520 2,352,520 043 Capital Outlay 124,025 48,093 450,000 122,000 122,000 122,000 044 Debt Service 7,599 - - - - - EXPENDITURES 6,396,994 5,262,638 6,262,673 7,655,745 7,794,230 7,794,230 045 Interfund Transfers Out 515,713 1,146,225 496,718 888,743 1,123,743 1,123,743 047 Contingency - - 501,148 328,000 328,000 328,000 Total REQUIREMENTS 6,912,707 6,408,863 7,260,539 8,872,488 9,245,973 9,245,973

ENDING FUND BALANCE 2,592,810 2,619,490 2,265,397 3,202,852 2,829,367 2,829,367

Page 34 of 208 PROGRAM NAME: General Fund - Non-Departmental RESPONSIBLE MANAGER(S): Steve Wheeler, City Manager PROGRAM DESCRIPTION: Non–Departmental is the program area where all non- department specific General Fund revenues are recognized. This includes property tax, transient room tax, intergovernmental revenues received from the state of Oregon (cigarette and liquor taxes, etc.) and monies transferred into the General Fund. Expenses are minimal and include items like City contributions/donations, contractually required annexation related remittances to Westside Fire District, external communications contract, and other expenses that cannot be attributed to a single department but are also not general administration. FY2018-19 includes the following significant changes: 1. The legally restricted portion of Transient Room Taxes (25%) dedicated to tourism promotion is removed from the General Fund. These revenues and expenses are now accounted for in the Restricted Revenue Fund, in the sub-fund titled, “Tourist Promotion”. 2. The previously separated fund balances from Parking, Emergency Medical Services, Engineering and Municipal Court are returned to the General Fund in the following amounts: Engineering $ 118,458 Parking 298,630 Emergency Medical Services 243,986 Municipal Court 170,321 TOTAL TRANSFER IN $ 831,395

3. A one-time transfer out to fully fund Equipment Replacement is budgeted in the amount of $888,743.

Page 35 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

100-190 Non-Departmental

RESOURCES 30100-00000 BEGINNING FUND BALANCE 2,088,556 2,589,213 2,619,490 3,055,255 3,055,255 3,055,255 435,765 17% REVENUE 31005-00000 CURRENT TAXES 2,000,772 2,099,677 2,196,437 2,299,478 2,299,478 2,299,478 103,041 5% 31010-00000 PREVIOUSLY LEVIED TAXES 59,520 34,130 40,378 51,278 51,278 51,278 10,900 27% 31020-00000 TRANSIENT ROOM TAX 1,586,669 1,845,814 1,963,115 1,566,463 1,566,463 1,566,463 ( 396,652) -20% 31035-00000 Local Marijuana Tax - 8,902 57,600 88,000 88,000 88,000 30,400 53% 32005-00000 LICENSES 10,194 11,913 5,000 10,000 10,000 10,000 5,000 100% 32005-32010 Short Term Rental Registration - - 24,090 - - - ( 24,090) -100% 32015-00000 FRANCHISE FEES 732,735 764,092 740,000 801,866 801,866 801,866 61,866 8% 32015-32015 I/D - City Utility Fee 472,357 497,503 526,365 571,913 571,913 571,913 45,548 9% 34005-00000 STATE REVENUE SHARING 58,443 106,417 90,034 93,042 93,042 93,042 3,008 3% 34015-00000 CIGARETTE TAX 8,378 11,473 10,080 9,626 9,626 9,626 ( 454) -5% 34020-00000 STATE LIQUOR TAX 100,921 127,288 134,229 146,133 146,133 146,133 11,904 9% 34025-00000 State Marijuana Tax - - 32,256 19,967 19,967 19,967 ( 12,289) -38% 36005-00000 ASSESSMENT REVENUE 450 795 ------36010-00000 ASSESSMENT INTEREST REVENUE 153 53 ------37005-00000 INTEREST REVENUE 44,914 45,769 74,871 68,684 68,684 68,684 ( 6,187) -8% 38015-00000 REFUNDS - 512 ------38017-00000 SAIF DIVIDEND 30,780 32,897 30,000 30,000 30,000 30,000 - - 38035-00000 MISCELLANEOUS 7,226 33,655 ------TOTAL REVENUE 5,113,517 5,620,895 5,924,455 5,756,450 5,756,450 5,756,450 ( 168,005) -3%

39240-00000 Trans From - Court - 100,000 100,000 - - - ( 100,000) -100% 39245-00000 TRANSFER IN 350,000 300,000 450,000 831,395 831,395 831,395 381,395 85% General Fund Subsidy IN(+)/OUT(-) (6,913,020) (7,304,847) (7,864,539) (8,213,625) (7,915,140) (7,915,140) ( 50,601) 1% TOTAL RESOURCES 639,052 1,305,262 1,229,406 1,429,475 1,727,960 1,727,960 498,554 41%

REQUIREMENTS PAYROLL 41005-00000 SALARIES & WAGES 66 ------41010-00000 FRINGE BENEFITS ( 145) ------TOTAL PAYROLL ( 79) -

MATERIALS & SERVICES 42010-11501 IT Services 339 ------42010-40115 Professional Services- Non-Dep 9,911 8,391 44,783 170,000 170,000 170,000 125,217 280% 42010-40145 Transient Room Tax- Non Dept. 389,647 461,453 490,779 - - - ( 490,779) -100% 42015-40210 Postage - Admin - 252 ------42045-42000 Filing & Recording Fees-NonDep 5,859 6,108 1,500 6,000 6,000 6,000 4,500 300%

Page 36 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 42080-42060 City Contributions/Donations - 22,000 28,500 8,500 8,500 8,500 ( 20,000) -70% 42080-42075 Tsuruta Trip - - 6,000 6,500 6,500 6,500 500 8% 42080-42085 Misc - Non-Departmental 2,527 166 4,000 4,000 4,000 4,000 - - 42080-47020 City Grants/Contributions - - - - 63,485 63,485 63,485 - 42090-42092 INTERGOVERNMENTAL - 7,879 8,336 12,000 17,732 17,732 17,732 5,732 48% ANNEXATION TOTAL MATERIALS & SERVICES 416,164 506,709 587,562 212,732 276,217 276,217 ( 311,345) -53%

TOTAL EXPENDITURES 416,085 506,709 587,562 212,732 276,217 276,217 ( 311,345) -53%

CONTINGENCY/TRANSFER 45230-00000 TRANSFER TO - EMS - 55,000 ------45235-00000 TRANSFER TO - ENGINEERING 20,000 82,857 80,000 - - - ( 80,000) -100% 45350-00000 Transfer To - Misc Reserve - 100,000 ------45695-00000 TRANSFER TO - STORM - - - - 135,000 135,000 135,000 - 45810-00000 TRANSFER TO - EQUIP REPLACE 60,696 60,696 60,696 - - - ( 60,696) -100% 45811-00000 Transfer to ISF Equipment Repl. - - - 888,743 888,743 888,743 888,743 - 45815-00000 TRANSFER TO - COMP ABSENCES 142,272 ------45820-00000 Transfer To - PERS Stabl Rsv - 500,000 ------45821-00000 TRANSFER TO - PARKS RESERVE - - - - 100,000 100,000 100,000 - 47005-00000 CONTINGENCY - - 501,148 328,000 328,000 328,000 ( 173,148) -35% TOTAL CONTINGENCY/TRANSFER 222,968 798,553 641,844 1,216,743 1,451,743 1,451,743 809,899 126%

TOTAL REQUIREMENTS 639,053 1,305,262 1,229,406 1,429,475 1,727,960 1,727,960 498,554 41%

Page 37 of 208 PROGRAM NAME: General Fund – Public Safety - Police RESPONSIBLE MANAGER(S): Neal Holste, Chief of Police PROGRAM DESCRIPTION: The Police Department strives to promote a culture of trust between the Police Department and all community members that live and visit. The Police Department provides the public with safety, protection of life and property. This responsibility is accomplished through the enforcement of State and Local Ordinances and Regulations. In 2017 a company called Safewise conducted a study of the top 20 safest cities in Oregon, Hood River ranked 15th. The study was based on FBI crime report statistics and population data (Safewise.com). With the continuing growth through building, annexation and the desire to live within our community, City population continues to rise. The recreational and/or social events throughout the year can create challenges for the staff and resources of the Police Department. In the 2017 calendar year, 14,501 calls for service were reported. This activity resulted in a 12% increase over the previous year. The Police Department provides 24/7 police services to the City of Hood River. For the safety of our citizens and patrol, the Police Department strives to have at least 2 patrolman on duty at any one time. The 2018/19 Police Department budget reflects 15.5 full time employees. Currently there are 14.5 employees on the City payroll. 1 Police Officer position is in the process of being filled. Of the 15.5 positions, 14 are State Certified Police Officers (includes Chief of Police), 1 Community Service Officer, and 1 Office Clerk.

Page 38 of 208 In the 2018/19 budget, a seasonal Parking Assistant is included. The seasonal parking position is utilized during the summer months, when increased parking needs are essential for downtown parking flow. This will be the third year the seasonal parking assistant will be implemented. The downtown business community has been receptive to the additional summer parking enforcement.

GOAL(S) MEASURE(S)

1. Maintain community relations Continue to accomplish a high level of outreach at the same level or better. outreach with the community. Identify activities that are going on within our *Community Involvement: community and make a priority to attend Dairy Queen Voucher Program, Shop w/ a when available. Cop, Community Easter Egg Hunt, We have seen an increase with the public Leaders for Tomorrow, Special Olympics reaching out to the Police Department for Bowling, Warming Shelter, Child Safety community outreach events/activities. Seat Check Program, Head Start Reading Social media i.e. Facebook, has been a Program, Community Drug Take Back great resource to disseminate Program, Tierra Radio, Cub Scouts, information with the public, over 2,936 Multiple School Presentations(preschool- followers. This is a 63% increase from high School, private schools) one year ago.

2. Strengthen Police presence downtown, Conducted two underage decoy missions waterfront and engage businesses during w/ OLCC. Performed alcohol retail day and evening nightlife tourist times. compliance checks by Patrol i.e. bar checks. Increased presence around City park at the waterfront by foot and patrol. Downtown street closures attempted foot patrol when staffing allowed. Seasonal parking enforcement assisted in parking and community interactions w/ tourist and residence. Provided training to downtown businesses.

3. Maintain safe and rapid response time Average Response Time to Calls for to calls for service. Service: *Response times are used as a tool, for 2015 2016 2017 the ability to “Monitor” response time

Page 39 of 208 comparables between years. Statistics are Type Calls Min. Min. Min. based on calendar year. Domestics: 1.53 2.58 2:52 MVCs: 3.11 3.25 3:11 motor vehicle crash Alarms: 2.54 3.56 3:31 Assaults: 2.00 4.24 2:35

4. Focus on crime prevention and Measure: See 2016 & 2017 stat graph apprehension through active below. enforcement and investigations. To From 2016 to 2017, a -1% arrest maintain quality of life throughout our clearance rate decrease has occurred community. regarding all incidents. Ranked in the top 20 safest Cities survey.

5. Maintain patrol of the residential areas Monitor dispatched complaints and self- to further improve living conditions initiated Code Enforcement issues to within the City. evaluate current practices. Compare current monthly statistics to last year’s statistics. Yearly Stats: Year Code Enforcement Cases 2015 167 2016 221 2017 281

6. Address violations in accordance with Parking citations in 2017 increased 11% City codes, Ordinances and State statutes. from 2016. Code Enforcement tasks in 2017 increased 27% from 2016.

Page 40 of 208 HOOD RIVER POLICE DEPARTMENT CRIME STATISTICS NATIONAL COMPARISON 2016 Statistics Total Cleared / Refer to Cleared by National Avg. Incidents Arrests Dist. Atty. Arrest Cleared by Arrest Violent Crimes 66 35 9 53% 46% (Murder, Negligent Homicide, Rape, Aggravated & Simple Assault, Crimes Against Family, Kidnapping) Crimes Against Property 378 74 15 20% 18% (Robbery, Burglary, larceny, Motor Vehicle Theft, Arson, Forgery/Counterfeit, fraud, Stolen Property, Vandalism) Crimes Against Society 366 335 8 92% N/A Prostitution, Sex crimes, drug Laws, Gambling, DUI, Disorderly Conduct, Liquor Laws, Warrants, Recovered Stolen, Other) Crimes Against Other 144 47 4 33% N/A (Traffic Crimes, Fish & Game laws, Marine) Total 954 490 36

*All information is based on calendar year

2017 Statistics Total Cleared / Refer to Cleared by National Avg. Incidents Arrests Dist. Atty. Arrest Cleared by Arrest Violent Crimes 54 ↓ 22% 29 9 54% N/A* (Murder, Negligent Homicide, Rape, Aggravated & Simple Assault, Crimes Against Family, Kidnapping) Crimes Against Property 315 ↓ 22% 65 12 21% N/A* (Robbery, Burglary, larceny, Motor Vehicle Theft, Arson, Forgery/Counterfeit, fraud, Stolen Property, Vandalism) Crimes Against Society 425 ↑ 14% 358 27 84 N/A* Prostitution, Sex crimes, drug Laws, Gambling, DUI, Disorderly Conduct, Liquor Laws, Warrants, Recovered Stolen, Other) Crimes Against Other 226 ↑ 36% 29 4 13% N/A* (Traffic Crimes, Fish & Game laws, Marine) Total 1,020 481 52

*2017 National Average hasn't been calculated by the FBI * Percentages compared with 2016 Stats

PERSONNEL SUMMARY:

Full-time Equivalents

2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 14.0 14.0 13.4 13.7 14.5 15.3 15.5

Page 41 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

100-140 Public Safety - Police

RESOURCES REVENUE 33035-38030 Towed Vehicle 5,400 6,605 4,000 5,000 5,000 5,000 1,000 25% 34030-34035 Federal Grants- BP Vests CFDA# - 2,216 1,200 1,200 1,200 1,200 - - 34035-34032 State Grants-Safety Belt 1,539 1,746 3,000 3,000 3,000 3,000 - - 34035-34034 State Grants-DUII 1,890 2,199 3,500 3,039 3,039 3,039 ( 461) -13% 38035-38010 Police Misc revenue 4,652 9,502 8,500 8,500 8,500 8,500 - - 38035-38035 PD Alarm Permits 4,349 3,514 4,280 4,343 4,343 4,343 63 1% 38035-38045 Finger printing fee 2,646 3,284 3,474 1,859 1,859 1,859 ( 1,615) -46% 38035-38050 Police reports 5,692 2,474 2,500 1,804 1,804 1,804 ( 696) -28% TOTAL REVENUE 26,168 31,540 30,454 28,745 28,745 28,745 ( 1,709) -6%

General Fund Subsidy IN(+)/OUT(-) 1,957,143 1,996,436 2,161,623 2,307,661 2,307,661 2,307,661 146,038 7% TOTAL RESOURCES 1,983,311 2,027,977 2,192,077 2,336,406 2,336,406 2,336,406 144,329 7%

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES 907,946 962,752 1,048,770 1,120,704 1,120,704 1,120,704 71,934 7% 41006-00000 Overtime - Police 32,753 47,057 44,000 48,190 48,190 48,190 4,190 10% 41010-00000 FRINGE BENEFITS 511,573 530,592 618,632 675,704 675,704 675,704 57,072 9% 41060-00000 HOLIDAY CASHOUTS 82,197 63,012 60,000 60,000 60,000 60,000 - - TOTAL PAYROLL 1,534,470 1,603,413 1,771,402 1,904,598 1,904,598 1,904,598 133,196 8%

MATERIALS & SERVICES 42005-40010 Office Supplies - Police 2,500 2,797 2,870 2,870 2,870 2,870 - - 42005-40015 Operating Materials - Police 1,014 2,315 2,101 2,101 2,101 2,101 - - 42005-40020 Fuel & Lube - Police 22,416 23,854 35,525 35,525 35,525 35,525 - - 42005-40025 Uniforms & Clothing - Police 8,604 12,186 10,798 11,378 11,378 11,378 580 5% 42005-40030 Ammunition 2,401 3,721 4,203 4,203 4,203 4,203 - - 42005-40035 Printing - Police 123 465 526 1,251 1,251 1,251 725 138% 42005-40040 Evidence Supplies 686 2,167 1,563 1,563 1,563 1,563 - - 42010-11501 IT Services - Police 1,605 586 1,523 1,523 1,523 1,523 - - 42010-40115 Contract Svcs - Police 31,884 31,212 33,086 38,386 38,386 38,386 5,300 16% 42010-40150 Professional Svcs - Police 180 2,177 2,132 2,132 2,132 2,132 - - 42015-40205 Telephone - Police 2,589 1,428 3,451 2,451 2,451 2,451 ( 1,000) -29% 42015-40210 Postage - Police 1,224 800 1,051 2,051 2,051 2,051 1,000 95% 42015-40230 Internet Svc - Police 48 69 508 508 508 508 - - 42020-42000 Advertising & Pub - police 829 670 1,025 1,025 1,025 1,025 - - 42030-42030 Insurance- Police 56,574 57,916 61,915 63,408 63,408 63,408 1,493 2% 42035-40305 Electricity - Police 4,568 ------

Page 42 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 42035-40310 Heating (Gas/Oil) - Police 661 935 2,101 1,601 1,601 1,601 ( 500) -24% 42035-40315 Garbage Svc - Police 705 ------42035-40320 City Utilities - Police 837 ------42040-40405 Equipment Repairs - Police 152 - 361 361 361 361 - - 42040-40415 Facility Maint- Police 1,527 877 ------42040-40420 Janitorial - Police 2,670 2,217 3,048 3,048 3,048 3,048 - - 42050-40505 Dues & Subscriptions - Police 460 395 840 1,140 1,140 1,140 300 36% 42050-40510 Books & Manuals - Police 229 320 210 210 210 210 - - 42050-40525 Trainings & Meetings - Police 9,401 11,250 15,237 16,737 16,737 16,737 1,500 10% 42050-40532 Public Education - Police - 1,096 526 526 526 526 - - 42075-40620 Misc Minor Tools & Equip - Pol 17,026 21,378 17,552 18,052 18,052 18,052 500 3% 42080-42000 Equiptment Maint chrgbck Polic 21,486 16,875 22,635 26,776 26,776 26,776 4,141 18% 42080-42081 ADMIN SERVICES ALLOC (GEN) 111,568 134,672 111,649 123,135 123,135 123,135 11,486 10% 42080-42811 Vehicle Replacement Charge - Police - - - 69,847 69,847 69,847 69,847 - TOTAL MATERIALS & SERVICES 303,978 332,389 336,436 431,808 431,808 431,808 95,372 28%

CAPITAL OUTLAY 43025-40620 Vehicles 88,545 ------TOTAL CAPITAL OUTLAY 88,545 -

TOTAL EXPENDITURES 1,926,994 1,935,803 2,107,838 2,336,406 2,336,406 2,336,406 228,568 11%

CONTINGENCY/TRANSFER 45810-00000 TRANSFER TO - EQUIP REPLACE 56,317 71,085 75,222 - - - ( 75,222) -100% 45815-00000 Transfer To - Comp Absence Rsv - 21,089 9,017 - - - ( 9,017) -100% TOTAL CONTINGENCY/TRANSFER 56,317 92,174 84,239 ( 84,239) -100%

TOTAL REQUIREMENTS 1,983,311 2,027,977 2,192,077 2,336,406 2,336,406 2,336,406 144,329 7%

Page 43 of 208 PROGRAM NAME: General Fund – Public Safety – Fire RESPONSIBLE MANAGER(S): Leonard Damian, Fire Chief PROGRAM DESCRIPTION: The Fire Department is responsible for Prevention, Preparedness, and Protection of the people who live, work, and visit our city from the dangers of fire, medical, natural disaster, and other emergency conditions. The fire department operates out of one station at 1785 Meyer Parkway with 7 vehicles, including 2 fire engines, 1 95’ Tower Ladder, 1 brush fire vehicle, 2 command vehicles, and 1 support pick-up. The fire department answered 1,590 emergency calls for service in calendar year 2017, with approximately 21.8% (346) being Fire/Rescue related which equates to almost 1 call/day. This activity resulted in a reduction of 1.4% from the previous year. Average “turnout time” (dispatch to enroute) remains consistent at 1:53 with an average 32:12 (mm:ss) per incident spent at the scene fighting the fire or stabilizing patients for transport. In 2017, the department participated in the public education of an estimated 2,200 children on fire safety and conducted over 42 CPR courses for the community in both English and Spanish-only classes. The fire department staff includes the Fire Chief and 15 shift firefighter/paramedics, consisting of 3 Captains, 3 Lieutenants, and 9 Engineers. The paid staff are all dual role employees, filling both firefighting and EMS related functions. Additionally, the department has a roster of 20 volunteers, of which 8 are operational firefighters, 2 are in recruit firefighter training, 3 are high school student firefighters, and 7 fill various support functions (CPR instructors, Ham Radio operator, etc.). In 2017, the department responded to several significant incidents within the city, county and across the river in Bingen, WA resulting in two large loss fires, an arson as well as a Type 1 FEMA Eagle Creek Fire.

GOAL(S) MEASURE(S) 1. Develop use of city GIS data and access to Utilize a city-wide GIS approach to provide improve pre-fire planning processes pre-fire planning and maps. Not completed in FY 17-18; awaiting report back from external IT needs analysis prior to enacting. Goal – initiate GIS preplan process by Spring 19

Page 44 of 208 2. Provide training and support systems for Update job descriptions to accurately individual employee performance and reflect individual performance expectations development. and required competencies; develop a formal Officer Development Program for succession planning. Goal – December 18 3. Develop new HRFD policies and A complete set of Standard Operating procedures that align with both COHR Guidelines with associated forms for both employee hand book, known compliance reporting, documentation and associated standards. Goal is carry over from previous metric tracking to assist with improvement FY – large incidents, hiring and other higher of delivery of services. Goal – Spring 19 priority activities precluded completion.

PERSONNEL SUMMARY:

Full-time Equivalents

FY FY FY FY FY FY FY 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 17.0 15.0 15.1* 11.1 11.9 12.2 12.5

*Last year that Fire and Emergency Medical Services were combined

Page 45 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

100-125 Public Safety - Fire

RESOURCES REVENUE 32020-32015 Fire Marshall Fees 35,811 24,243 35,000 35,000 35,000 35,000 - - 34030-34043 Fed. Grant- SAFER - Vol Coord 87,040 88,488 23,750 - - - ( 23,750) -100% 34030-34044 Fed. Grant- FEMA AFG - 24,305 ------35010-00000 Fire Response Reimbursements 45,351 33,291 30,206 20,000 20,000 20,000 ( 10,206) -34% 35060-00000 PHRMH Transfer Program - - 20,000 - - - ( 20,000) -100% 38040-00000 Facilities Rental Income - 50 ------38070-00000 Fire Dept- Misc Revenue 8,341 10,605 5,100 5,100 5,100 5,100 - - TOTAL REVENUE 176,544 180,984 114,056 60,100 60,100 60,100 ( 53,956) -47%

General Fund Subsidy IN(+)/OUT(-) 1,744,946 2,023,804 2,216,225 2,302,184 2,302,184 2,302,184 85,959 4% TOTAL RESOURCES 1,921,490 2,204,788 2,330,281 2,362,284 2,362,284 2,362,284 32,003 1%

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES 846,162 900,930 952,648 1,029,007 1,029,007 1,029,007 76,359 8% 41006-00000 Overtime - Fire 111,332 122,613 110,206 133,771 133,771 133,771 23,565 21% 41010-00000 FRINGE BENEFITS 445,650 480,981 590,481 625,504 625,504 625,504 35,023 6% 41060-00000 HOLIDAY CASHOUTS 41,568 24,799 60,000 40,000 40,000 40,000 ( 20,000) -33% TOTAL PAYROLL 1,444,713 1,529,324 1,713,335 1,828,282 1,828,282 1,828,282 114,947 7%

MATERIALS & SERVICES 42005-40005 Supplies - Fire 4,504 1,916 3,675 3,775 3,775 3,775 100 3% 42005-40010 Office Supplies - Fire 2,075 1,384 1,450 1,490 1,490 1,490 40 3% 42005-40015 Operating Materials - Fire 3,494 5,582 ------42005-40020 Fuel & Lube - Fire 5,775 5,372 7,350 7,550 7,550 7,550 200 3% 42005-40025 Uniforms & Clothing - Fire 15,307 43,346 15,750 16,200 16,200 16,200 450 3% 42005-40032 Fire Prevention Supplies 470 463 1,000 1,000 1,000 1,000 - - 42005-40035 Printing - Fire 134 - 250 250 250 250 - - 42010-11501 IT Services - Fire 1,118 842 500 1,000 1,000 1,000 500 100% 42010-40115 Contract Svcs - Fire 19,911 21,967 35,000 35,900 35,900 35,900 900 3% 42010-40150 Professional Svcs - Fire 5,782 17,461 5,500 5,500 5,500 5,500 - - 42015-40205 Telephone - Fire ( 34) 109 ------42015-40210 Postage - Fire 339 324 500 500 500 500 - - 42015-40230 Internet Svc - Fire 643 ------42015-40235 Radio's 1,572 7,800 6,000 6,165 6,165 6,165 165 3% 42020-42000 Advertising & Pub-Fire 3,530 119 4,000 4,100 4,100 4,100 100 3% 42030-42030 Insurance- Fire 33,833 35,289 37,500 38,419 38,419 38,419 919 2% 42035-40305 Electricity - Fire 10,993 15,116 17,200 17,675 17,675 17,675 475 3%

Page 46 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 42035-40310 Heating (Gas/Oil) - Fire 5,681 8,368 5,800 6,000 6,000 6,000 200 3% 42035-40315 Garbage Svc - Fire 999 1,409 1,500 1,550 1,550 1,550 50 3% 42035-40320 City Utilities - Fire 6,832 8,800 8,900 9,150 9,150 9,150 250 3% 42040-40405 Equipment Repairs - Fire 9,630 11,094 7,500 7,500 7,500 7,500 - - 42040-40410 Vehicle Maint/Rep - Fire 15,965 19,998 16,000 16,500 16,500 16,500 500 3% 42040-40415 Facility Maint- Fire 14,377 20,253 20,500 16,100 16,100 16,100 ( 4,400) -21% 42040-40420 Janitorial - Fire 1,416 546 3,500 3,500 3,500 3,500 - - 42050-40505 Dues & Subscriptions - Fire 284 892 775 775 775 775 - - 42050-40510 Books & Manuals - Fire 378 - 750 750 750 750 - - 42050-40525 Trainings & Meetings - Fire 20,445 25,591 29,870 30,750 30,750 30,750 880 3% 42050-40535 Staff Recognition 348 3,562 1,600 1,650 1,650 1,650 50 3% 42075-40620 Misc Minor Tools & Equip - Fir 6,137 7,467 8,500 8,750 8,750 8,750 250 3% 42080-40700 Miscellaneous- Misc. - Fire ( 4,644) 1,761 ------42080-40705 Volunteer Expenses - Fire 11,000 6,000 6,300 6,300 6,300 6,300 - - 42080-42081 ADMIN SERVICES ALLOC (GEN) 98,766 121,244 108,516 122,961 122,961 122,961 14,445 13% 42080-42085 Miscellaneous- Misc. 4,873 3,403 4,200 4,403 4,403 4,403 203 5% 42080-42811 Vehicle Replacement Charge - Fire - - - 157,839 157,839 157,839 157,839 - TOTAL MATERIALS & SERVICES 301,946 397,491 359,886 534,002 534,002 534,002 174,116 48%

CAPITAL OUTLAY 43025-40620 Vehicles - 48,093 ------TOTAL CAPITAL OUTLAY 48,093 -

TOTAL EXPENDITURES 1,746,660 1,974,909 2,073,221 2,362,284 2,362,284 2,362,284 289,063 14%

CONTINGENCY/TRANSFER 45810-00000 TRANSFER TO - EQUIP REPLACE 174,830 188,077 222,370 - - - ( 222,370) -100% 45815-00000 Transfer To - Comp Absence Rsv - 41,802 34,690 - - - ( 34,690) -100% TOTAL CONTINGENCY/TRANSFER 174,830 229,879 257,060 ( 257,060) -100%

TOTAL REQUIREMENTS 1,921,490 2,204,788 2,330,281 2,362,284 2,362,284 2,362,284 32,003 1%

Page 47 of 208 PROGRAM NAME: General Fund – Public Safety – Emergency Medical Services RESPONSIBLE MANAGER(S): Leonard Damian, Fire Chief PROGRAM DESCRIPTION: The EMS Department is responsible for Prevention, Preparedness, and Protection of the people who live, work, and visit our City from the dangers of medical and other emergency conditions. The EMS department operates in concert with the Fire Department, utilizing the same staff in dual-roles and 4 vehicles, including 3 Advanced Life Support ambulances and 1 remote access vehicle. All 16 employees at Hood River Fire & EMS are Paramedics allowing the ambulances to be staffed with the highest trained and qualified emergency care providers in Oregon. We operate under county-wide EMS protocols, approved by Dr. Dick Virk as our Supervising Physician. Hood River Fire & EMS answered 1,590 emergency calls for service in 2017, with approximately 78.2% (1244) being Medical related (50.3% of the EMS calls were for City of Hood River residents). This equates to approximately 3.4 EMS calls for service daily. Average “turnout time” (dispatch to enroute) remains consistent at 1:53 with an average 32:12 (mm:ss) per incident spent at the scene fighting the fire or stabilizing patients for transport. The fee-for-service ambulance generated $689,000 in FY2016-17 by both transporting patients from 911 calls as well as inter-facility transports from Providence Hood River Hospital. Additional revenue of $17,000 came from selling FireMed Memberships. The ambulance billing company changed to System Design West (SDW) in June 2017 to bill for the patient transports and has assisted in needed changes to both Medicare and Medicaid Documentation. Additional 2017-2018 Accomplishments:  Created a Priority transfer process with Providence HR to improve communication that involved the hospital, 911 dispatch and HRFD ensuring ASA is being followed. Resulted in a tracking system for transfers as well increase in ambulance revenue  Applied and received Medicaid provider status for Idaho residents (previously had written off transports)  Continue training with City/County police agencies towards Active Threat with protocol development and equipment for response.

Page 48 of 208 GOAL(S) MEASURE(S) 1. Enhance ambulance transport services  Improved relationship with Providence including tools, training and system HR, adjoining ASAs to improve service integration delivery to patients transported within HR County as well as those needing more advanced care. Timeline – ongoing  Refine EMS Training Task Books to improve hiring/training processes Timeline – Dec 2018 2. Conversion of current Patient Care Work with Civic Foundry Team to look for Report (PCR) process to an ePCR product partnership opportunities with Providence that can communicate directly with the systems to improve timeliness of reports hospital software. and time for data entry. Timeline – Spring 19 3. Develop and maintain a public education Teach a minimum of 30 CPR courses to the campaign to increase opportunities of community in both English and Spanish. CPR/AED (Automatic External Place an additional (4) AED’s within the Defibrillators) education as well as city. placement of AEDs within the community. Timeline – FY18-19

PERSONNEL SUMMARY:

Full-time Equivalents

FY FY FY FY FY FY FY 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 3.9* 3.4 3.8 3.7

*First year that Fire and Emergency Medical Services were separated

Page 49 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

100-127 Public Safety - EMS

RESOURCES REVENUE 35015-00000 Ambulance Fee Receipts 689,013 - - 919,803 919,803 919,803 919,803 - 35030-00000 Fire Med Memberships 32,235 - - 33,000 33,000 33,000 33,000 - 35060-00000 PHRMH Transfer Program 20,000 ------38035-00000 Miscellaneous- Amb 1,169 - - 1,500 1,500 1,500 1,500 - TOTAL REVENUE 742,417 954,303 954,303 954,303 954,303 -

General Fund Subsidy IN(+)/OUT(-) 62,373 - - ( 130,610) ( 130,610) ( 130,610) ( 130,610) - TOTAL RESOURCES 804,791 823,693 823,693 823,693 823,693 -

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES 281,767 - - 292,823 292,823 292,823 292,823 - 41006-00000 Overtime 45,735 - - 64,421 64,421 64,421 64,421 - 41010-00000 FRINGE BENEFITS 160,721 - - 187,490 187,490 187,490 187,490 - 41060-00000 HOLIDAY CASHOUTS (budget only) 16,672 - - 17,000 17,000 17,000 17,000 - TOTAL PAYROLL 504,897 561,734 561,734 561,734 561,734 -

MATERIALS & SERVICES 42005-40005 Supplies - EMS 30,519 - - 30,850 30,850 30,850 30,850 - 42005-40010 Office Supplies - EMS 1,169 - - 1,400 1,400 1,400 1,400 - 42005-40020 Fuel & Lube - EMS 5,388 - - 9,250 9,250 9,250 9,250 - 42005-40025 Uniforms & Clothing - EMS 7,420 - - 9,750 9,750 9,750 9,750 - 42005-40035 Printing - EMS - - - 260 260 260 260 - 42010-11501 IT Services - EMS 55 - - 175 175 175 175 - 42010-40150 Professional Svcs - EMS 54,805 - - 33,500 33,500 33,500 33,500 - 42015-40210 Postage - EMS 76 - - 260 260 260 260 - 42015-40235 Radio's - EMS - - - 2,100 2,100 2,100 2,100 - 42030-42030 Insurance- EMS 13,157 - - 14,941 14,941 14,941 14,941 - 42035-40305 Electricity - EMS 3,741 ------42035-40310 Heating (Gas/Oil) - EMS 2,182 ------42035-40315 Garbage Svc - EMS 388 ------42035-40320 City Utilities - EMS 2,361 ------42040-40405 Equipment Repairs - EMS 816 - - 2,100 2,100 2,100 2,100 - 42040-40410 Vehicle Maint/Rep - EMS 7,791 - - 10,800 10,800 10,800 10,800 - 42040-40415 Facility Maint- EMS 2,805 ------42040-40420 Janitorial - EMS - - - 1,000 1,000 1,000 1,000 - 42050-40505 Dues & Subscriptions - EMS - - - 250 250 250 250 - 42050-40510 Books & Manuals - EMS 575 - - 500 500 500 500 -

Page 50 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 42050-40525 Trainings & Meetings - EMS 31,016 - - 30,300 30,300 30,300 30,300 - 42050-40535 Staff Recognition - EMS - - - 1,500 1,500 1,500 1,500 - 42075-40620 Misc Minor Tools & Equip - EMS 10,183 - - 10,300 10,300 10,300 10,300 - 42080-40700 Miscellaneous- Misc. - EMS 5,000 - - 5,425 5,425 5,425 5,425 - 42080-42081 ADMIN SERVICES ALLOC (GEN) 40,341 - - 42,437 42,437 42,437 42,437 - 42080-42811 Vehicle Replacement Charge - EMS - - - 54,861 54,861 54,861 54,861 - TOTAL MATERIALS & SERVICES 219,798 261,959 261,959 261,959 261,959 -

CAPITAL OUTLAY 43020-40620 Machinery & Equiptment - EMS 28,480 ------TOTAL CAPITAL OUTLAY 28,480 -

TOTAL EXPENDITURES 753,176 823,693 823,693 823,693 823,693 -

CONTINGENCY/TRANSFER 45810-00000 TRANSFER TO - EQUIP REPLACE 51,615 ------TOTAL CONTINGENCY/TRANSFER 51,615 -

TOTAL REQUIREMENTS 804,791 823,693 823,693 823,693 823,693 -

Page 51 of 208 PROGRAM NAME: General Fund – Parks RESPONSIBLE MANAGER(S): Mark Lago, Director of Public Works PROGRAM DESCRIPTION: The Parks Fund provides all maintenance including facilities, scheduling, vehicles and equipment for 19 parks/open spaces, including: Skateboard, Children’s, Collins Baseball Field, Friendship, Jackson, Mann, Montello, Overlook Memorial, 2nd Street Fountain, Tsuruta, Tsuruta Tennis Courts, Stratton Rose Gardens, Waterfront, Waucoma, Wilson, and 2nd Street planter. There are approximately 36 acres of City Parks. All other park like areas are provided by The Hood River Valley Park and Recreation District, The Port of Hood River, The Hood River School District, Hood River County Library District, and Hood River County. The City is jointly working with Hood River Valley Park and Recreation District (HRVPRD) on a Park Master Plan in FY2018-19. Park planning in Hood River is a collaboration process with the HRVPRD . HRVPRD’s local system development charges are responsible for development and executing a local parks master plan.

GOAL(S) MEASURE(S)

1. Mow and weed-whack all the City The City parks are maintained each parks weekly during May through week during May through September September with temporary summer employees. 100% mowed in FY 2017-18.

2. Garbage collection twice a week City crews empty the garbage on during May through September (Once a Mondays and Fridays, May through week thereafter) September. Once a week during the other months. 100% emptied in FY 2017-18.

3. Ensure all irrigation systems are Irrigation systems in all parks are working and re-calibrated to water in visually inspected each week for proper the right area in all parks performance and fixed within 24 hours, May through September. 100% emptied in FY 2017-18.

Page 52 of 208 Repair first the tennis courts by 4. Repair the Tsuruta tennis courts September 2018. Repair remaining tennis courts by June 30, 2019

PERSONNEL SUMMARY: Refer to Public Works Overview

Page 53 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

100-130 Parks

RESOURCES REVENUE 32005-32005 PARK USAGE FEES 11,082 12,920 6,500 8,000 8,000 8,000 1,500 23% 38005-00000 SURPLUS PROPERTY SALES 35 ------38035-00000 Miscellaneous - Parks - 61,035 ------38035-38025 Donations for Children's Park - 50 225,000 - - - ( 225,000) -100% 38050-00000 Misc - Capital Contributions 2,118 ------TOTAL REVENUE 13,236 74,005 231,500 8,000 8,000 8,000 ( 223,500) -97%

General Fund Subsidy IN(+)/OUT(-) 370,495 335,485 693,042 605,412 605,412 605,412 ( 87,630) -13% TOTAL RESOURCES 383,731 409,490 924,542 613,412 613,412 613,412 ( 311,130) -34%

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES 120,213 130,847 130,662 135,347 135,347 135,347 4,685 4% 41006-00000 Overtime - Parks 2,336 939 500 1,000 1,000 1,000 500 100% 41010-00000 FRINGE BENEFITS 57,568 60,514 71,435 72,316 72,316 72,316 881 1% TOTAL PAYROLL 180,118 192,301 202,597 208,663 208,663 208,663 6,066 3%

MATERIALS & SERVICES 42005-40010 Office Supplies - Parks & Rec 285 146 500 500 500 500 - - 42005-40015 Operating Materials - Parks 20,741 20,307 18,000 20,000 20,000 20,000 2,000 11% 42005-40020 Fuel & Lube - Parks & Rec 2,602 2,736 4,800 4,800 4,800 4,800 - - 42005-40025 Uniforms & Clothing - Parks 1,340 1,268 1,500 1,500 1,500 1,500 - - 42005-40035 Printing - Parks - 166 ------42010-40115 Contract Svcs - Parks 17,102 31,025 40,000 49,333 49,333 49,333 9,333 23% 42010-40150 Professional Svcs - Parks 1,510 250 ------42020-42000 ADVERTISING AND PUBLISHING 1,570 340 ------42035-40305 Electricity - Parks 13,570 9,077 13,000 13,000 13,000 13,000 - - 42035-40315 Garbage Svc - Parks 5,662 6,009 8,000 8,000 8,000 8,000 - - 42035-40320 City Utilities - Parks 68,119 52,812 68,000 68,000 68,000 68,000 - - 42040-40415 Facility Maint- Parks 5,322 22,214 33,600 70,000 70,000 70,000 36,400 108% 42040-40420 Janitorial - Parks & Rec 10,836 11,010 16,000 17,000 17,000 17,000 1,000 6% 42050-40505 Dues & Subscriptions - Parks 50 ------42050-40525 Trainings & Meetings - Parks 106 1,203 1,200 1,500 1,500 1,500 300 25% 42075-40620 Misc Minor Tools & Equip-Prks - 1,849 ------42080-00000 MISCELLANEOUS 530 50 5,000 2,500 2,500 2,500 ( 2,500) -50% 42080-42000 Equiptment Maint chrgbck parks 18,285 12,006 19,547 19,740 19,740 19,740 193 1% 42080-42081 ADMIN SERVICES ALLOC (GEN) 28,026 32,092 31,597 33,046 33,046 33,046 1,449 5% 42080-42811 Vehicle Replacement Charge - Park - - - 13,830 13,830 13,830 13,830 -

Page 54 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS TOTAL MATERIALS & SERVICES 195,662 204,567 260,744 322,749 322,749 322,749 62,005 24%

CAPITAL OUTLAY 43015-00000 IMP O/T BUILDING - - - 10,000 10,000 10,000 10,000 - 43015-43000 Imp O/T Build - Tennis Courts - - 75,000 51,000 51,000 51,000 ( 24,000) -32% 43015-43001 Children's Park Play Structure - - 375,000 10,000 10,000 10,000 ( 365,000) -97% 43020-00000 MACHINERY AND EQUIPMENT - - - 11,000 11,000 11,000 11,000 - TOTAL CAPITAL OUTLAY 450,000 82,000 82,000 82,000 ( 368,000) -82%

TOTAL EXPENDITURES 375,781 396,868 913,341 613,412 613,412 613,412 ( 299,929) -33%

CONTINGENCY/TRANSFER 45810-00000 TRANSFER TO - EQUIP REPLACE 7,950 9,587 9,968 - - - ( 9,968) -100% 45815-00000 Transfer To - Comp Absence Rsv - 3,035 1,233 - - - ( 1,233) -100% TOTAL CONTINGENCY/TRANSFER 7,950 12,622 11,201 ( 11,201) -100%

TOTAL REQUIREMENTS 383,731 409,490 924,542 613,412 613,412 613,412 ( 311,130) -34%

Page 55 of 208 PROGRAM NAME: General Fund – Planning RESPONSIBLE MANAGER(S): Dustin Nilsen, Planning Director PROGRAM DESCRIPTION: The Planning department plays an integral role in shaping the long term character of the City through the development and implementation of the City of Hood River Comprehensive Plan and other long-range planning documents. FY2017-18 was an exceptionally busy year for the City’s Planning Department. Over the last year, short-term rental regulations were implemented, a state required update of the City’s townhome zoning code was completed, the Westside Area Concept planning process was initiated, and a new Planning Director was named after 28 years. 60 Land use applications were initiated during 2017 calendar year, which include subdivisions, site plans, conditional use approvals, accessory dwelling units, legislative changes, and rezoning. The FY2018-19 budget proposes to increase Planning capacity by transitioning temporary planning support services into a full-time position. Maintaining full time support will expedite building permits processing, short term rental administration, the completion of Planning Commission meetings minutes, and the coordination of interagency development review and referrals. The position will also enable Planning to expand the hours its open and available to the public by 20% (either one day or extended hours to be determined). There continues to be funds requested for third party consulting assistance to maintain reviews within the 120-time frame set by Oregon Law, additional resources requested to fund a work flow study for process improvements, and funds to support a parking study. Planning Staff will work on the top three goals set by Council in 2018, Housing accommodations, Westside Concept Plan Report Hearings, and Parking Management.

GOAL(S) MEASURE(S) 1. Current Planning: Reduce the time it Farming out land use application to a takes to process land use applications and consultant to ensure100% compliance with permits for the public and process short the state’s current planning deadline of term rental applications. 120-day completion of all applications through the appeal process. Initiate process improvement. 2. Westside Transportation Growth The Westside Plan will be initiated on Management Plan This goal of this project is March 19, 2018 and continue throughout to produce a Westside Area Plan that the year, and the work of implementation of results in more efficient, higher density, the plan through legislative zoning map and mixed use neighborhoods with affordable code changes will begin. This process will housing, improved connectivity to take most of the fiscal year. Goals will be to commercial centers and a variety of have at least one meeting before City

Page 56 of 208 convenient transportation choices. The Council, Hood River County Board, and project will result in a more certain local adopt first amendments to the street network plan with facilities and Comprehensive Plan by 2019. amenities to encourage bike and pedestrian use. A comprehensive approach to the design of the local street network will result in a more efficient transportation system Who performs work: Consultant 5%; Staff and greater predictability for developers. 95% The plan will look at funding options such as Proportionate Share Districts so that costs are spread more equitably between property developers. 3. Code Revision Series 1. Hear proposed Who performs work: Consultant 5%; Staff revisions to Titles 16 (subdivision) and 95% Title 17 (Zoning) regarding legislative changes and revisions that target Complete revisions and adopt first workability and clarity of Hood River’s ordinance. Amend ADU ordinance. Municipal Code.

The amendments reflect previously discussed issues, initiatives from City Council, changes in state law, and should remain consistent with existing goals of the Comprehensive Plan including the Housing Needs Analysis. Based on subsequent Comprehensive Plan hearings, consideration of the Westside report, and work over the course of the year, staff anticipates additional code revisions to materialize.

PERSONNEL SUMMARY:

Full-time Equivalents

FY FY FY FY FY FY FY 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 2.0 2.0 2.0 2.9 2.8 3.8 3.9

Page 57 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

100-135 Planning

RESOURCES REVENUE 34100-34100 Planning - Intergovernmental - 5,750 ------35025-30105 Planning Fees - Annexation 4,520 6,450 4,373 4,544 4,544 4,544 171 4% 35025-30110 Planning Fees - Appeal ------35025-30120 Planning Fee - Conditional Use 6,652 3,401 5,983 7,250 7,250 7,250 1,267 21% 35025-30125 Planning Fees - Documents 443 100 ------35025-30130 Planning Fees - Land Division 10,240 28,532 18,553 18,900 18,900 18,900 347 2% 35025-30135 Planning Fee - Land Use Permit 13,540 15,347 13,778 12,500 12,500 12,500 ( 1,278) -9% 35025-30140 Planning Fee-Plan & Zone Amend 3,368 ------35025-30145 Planning Fees-Site Plan Review 11,230 9,754 7,825 14,500 14,500 14,500 6,675 85% 35025-30155 Planning Fees - Variance 1,042 2,294 1,167 3,800 3,800 3,800 2,633 226% 35025-30160 Planning Fees-Pre Application 1,452 4,316 2,441 5,200 5,200 5,200 2,759 113% 35025-30170 Planning Fee- PUD 521 657 1,861 1,200 1,200 1,200 ( 661) -36% 35025-30180 PLANNING FEE - EVAL PR STR - 18,500 ------35025-30181 PLANNING FEE - STR APPL FEE - 12,675 - 780 780 780 780 - 35025-30182 PLANNING FEE - STR ANNUAL FEE - 23,937 - 28,392 28,392 28,392 28,392 - 35025-30195 Planning Fee-Other ------TOTAL REVENUE 53,008 131,714 55,981 97,066 97,066 97,066 41,085 73%

General Fund Subsidy IN(+)/OUT(-) 292,614 317,547 465,646 434,228 434,228 434,228 ( 31,418) -7% TOTAL RESOURCES 345,622 449,261 521,627 531,294 531,294 531,294 9,667 2%

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES 188,127 211,393 267,843 281,031 281,031 281,031 13,188 5% 41006-00000 Overtime - Planning 3,507 7,116 5,000 5,000 5,000 5,000 - - 41010-00000 FRINGE BENEFITS 71,407 93,730 118,943 129,401 129,401 129,401 10,458 9% TOTAL PAYROLL 263,042 312,239 391,786 415,432 415,432 415,432 23,646 6%

MATERIALS & SERVICES 42005-40010 Office Supplies - Planning 1,879 570 1,000 1,500 1,500 1,500 500 50% 42005-40015 Operating Materials - Planning 824 - 300 500 500 500 200 67% 42005-40020 Fuel & Lube - Planning - 692 ------42005-40035 Printing - Planning 698 179 450 450 450 450 - - 42010-11501 IT Services 434 201 3,000 3,000 3,000 3,000 - - 42010-40105 Legal Svcs - Planning - 3,708 ------42010-40115 Contract Svcs - Planning 7,961 42,808 ------42010-40150 Professional Svcs - Planning 30,686 37,354 88,000 65,000 65,000 65,000 ( 23,000) -26% 42015-40205 Telephone - Planning 482 ------

Page 58 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 42015-40210 Postage - Planning 2,015 6,247 1,200 5,500 5,500 5,500 4,300 358% 42020-42000 Advertising & Pub-Planning 879 2,209 5,000 5,250 5,250 5,250 250 5% 42035-40305 Electricity - Planning 937 43 ------42035-40310 Heating (Gas/Oil) - Planning 238 ------42035-40315 Garbage Svc.-Planning 138 ------42035-40320 City Utilities - Planning 249 1,409 ------42040-40415 Facility Maint-Planning 146 ------42040-40420 Janitorial - Planning 1,295 ------42050-40505 Dues & Subscriptions - Plan 70 70 200 200 200 200 - - 42050-40525 Training & Meetings - Planning 1,038 437 3,000 3,000 3,000 3,000 - - 42080-42081 ADMIN SERVICES ALLOC (GEN) 25,602 28,092 24,169 29,062 29,062 29,062 4,893 20% 42080-42085 Misc- Planning - - - 2,400 2,400 2,400 2,400 - TOTAL MATERIALS & SERVICES 75,579 124,024 126,319 115,862 115,862 115,862 ( 10,457) -8%

CAPITAL OUTLAY 43020-40625 Computers & Software 7,000 ------TOTAL CAPITAL OUTLAY 7,000 -

TOTAL EXPENDITURES 345,622 436,264 518,105 531,294 531,294 531,294 13,189 3%

CONTINGENCY/TRANSFER 45815-00000 Transfer To - Comp Absence Rsv - 12,997 3,522 - - - ( 3,522) -100% TOTAL CONTINGENCY/TRANSFER 12,997 3,522 ( 3,522) -100%

TOTAL REQUIREMENTS 345,622 449,261 521,627 531,294 531,294 531,294 9,667 2%

Page 59 of 208 PROGRAM NAME: General Fund – City Council RESPONSIBLE MANAGER(S): Steve Wheeler, City Manager PROGRAM DESCRIPTION: The City Council program account budgets for Council member stipends, meeting expenses, and strategic initiatives/priorities

GOAL(S) The Strategic Goals set by the City Council at their December 2017 meeting are:

Top Tier  Promote affordable/attainable housing  Initiate a comprehensive downtown parking study  Continuation of the Westside planning process

Second Tier  Urban growth boundary management agreement with Hood River County  Support energy plan identified initiatives  Increase staff capacity  Begin the study and planning process for future police facility needs  Continue to prioritize improved public communications

Page 60 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

100-115 City Council

RESOURCES General Fund Subsidy IN(+)/OUT(-) 8,494 12,084 62,606 42,501 42,501 42,501 ( 20,105) -32% TOTAL RESOURCES 8,494 12,084 62,606 42,501 42,501 42,501 ( 20,105) -32%

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES 4,800 4,500 4,872 4,860 4,860 4,860 ( 12) - 41010-00000 FRINGE BENEFITS 322 363 384 383 383 383 ( 1) - TOTAL PAYROLL 5,122 4,863 5,256 5,243 5,243 5,243 ( 13) -

MATERIALS & SERVICES 42005-00000 OPERATING SUPPLIES ------42005-40035 Printing - Council 212 230 500 500 500 500 - - 42010-00000 Professional Svcs - Council - - 48,350 20,000 20,000 20,000 ( 28,350) -59% 42010-11501 IT Services - Council 110 31 500 500 500 500 - - 42010-40150 Professional services 1,901 5,201 3,000 9,463 9,463 9,463 6,463 215% 42015-40205 Telephone - Council 136 81 ------42050-40505 Dues & Subscriptions - Council 682 686 1,000 1,000 1,000 1,000 - - 42050-40525 Trainings & Meetings - Council 328 989 4,000 4,000 4,000 4,000 - - 42080-42081 ADMIN SERVICES ALLOC (GEN) - - - 1,795 1,795 1,795 1,795 - TOTAL MATERIALS & SERVICES 3,372 7,221 57,350 37,258 37,258 37,258 ( 20,092) -35%

TOTAL EXPENDITURES 8,494 12,084 62,606 42,501 42,501 42,501 ( 20,105) -32%

TOTAL REQUIREMENTS 8,494 12,084 62,606 42,501 42,501 42,501 ( 20,105) -32%

Page 61 of 208 PROGRAM NAME: General Fund – Engineering RESPONSIBLE MANAGER(S): Mark Lago, Director of Public Works PROGRAM DESCRIPTION: The Engineering program consists of a contract services arrangement with the Bell Design Company and a percentage allocation of the Public Work’s Project Manager’s expense. Bell Design provides the City with registered professional civil engineering and other services, including surveyor capability. Significant technical expertise is provided to support the activities of the City’s utilities, including water, wastewater, roads and stormwater management. Bell Design staff also participate as part of the city’s development review team for new development applications and provide technical expertise for major projects. Formerly contained in the Restricted Revenue Fund, the Engineering program is returned to the General Fund in FY2018-19. This is where the program was budgeted prior to FY2015-16.

GOAL(S) MEASURE(S) 1. Attend every other development meeting 50% Attendance

PERSONNEL SUMMARY:

Refer to Public Works Overview

Page 62 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

100-120 Engineering

RESOURCES REVENUE 35030-00000 ENGINEERING INCOME - - - 65,000 65,000 65,000 65,000 - TOTAL REVENUE 65,000 65,000 65,000 65,000 -

General Fund Subsidy IN(+)/OUT(-) - - - 99,255 99,255 99,255 99,255 - TOTAL RESOURCES 164,255 164,255 164,255 164,255 -

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES - - - 32,848 32,848 32,848 32,848 - 41010-00000 FRINGE BENEFITS - - - 13,945 13,945 13,945 13,945 - TOTAL PAYROLL 46,793 46,793 46,793 46,793 -

MATERIALS & SERVICES 42010-40115 Contract Svcs - Eng - - - 72,000 72,000 72,000 72,000 - 42080-42081 ADMIN SERVICES ALLOC (GEN) - - - 5,462 5,462 5,462 5,462 - TOTAL MATERIALS & SERVICES 77,462 77,462 77,462 77,462 -

CAPITAL OUTLAY 43015-00200 Capital Facilities Plan - - - 40,000 40,000 40,000 40,000 - TOTAL CAPITAL OUTLAY 40,000 40,000 40,000 40,000 -

TOTAL EXPENDITURES 164,255 164,255 164,255 164,255 -

TOTAL REQUIREMENTS 164,255 164,255 164,255 164,255 -

Page 63 of 208 PROGRAM NAME: General Fund – Municipal Court RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: Municipal Court handles the processing of citations and complaints issued by the City of Hood River Police Department, the City Attorney and by private citizens within the City of Hood River. The majority of cases heard in Municipal Court are traffic infractions and municipal code violations. There is one full-time equivalent position in the Municipal Court budget for the Court Clerk. The Municipal Judge is a contract position. Late in the last Fiscal Year, the Municipal Court lost Judge Will Carey after he passed away unexpectedly. Judge Carey was first appointed in January 27, 1981 and consistently held the bench for 37-years. Mr. Carey was a highly capable Judge. He will be remembered for his sincere caring for the defendants in his Court as well as the welfare of the community as a whole. Replacing Judge Carey will be difficult. Municipal Court Judge Requests for Proposals were issued in March and the next permanent Judge is expected to take the bench prior to FY2018-19. Internally to Court Administration, a large records clean-up project initiated last spring will be continuing through FY2018-19. Due to a variety of reasons, many older unpaid fines from court cases in the 1980’s, 1990’s, and early 2000’s accumulated without being duly sent to collections. Cleaning up and resolving these outstanding cases requires individually reviewing approximately 1,500 case files to determine that sufficient documentation exists to sustain the fines. The result of the project will be a potential one- time revenue increase as many cases are moved into the collection process. However, many of the outstanding balances are associated with lost records that are now decades old and will need to be written off.

GOAL(S) MEASURE(S) 1. Completion of required training toward Completion of certification by June 2018 Court Clerk’s certification through the Oregon Association of Municipal Court Administration 3. Complete court records clean-up project Reconcile and resolve of all court case begun in 2018 by the end of FY2018-19 records from the years 1980 – 2006 by either transferring outstanding fines to the City’s collection agency or writing off balances where sufficient records no longer exist to enforce prior judgements.

Page 64 of 208 PERSONNEL SUMMARY:

Full-time Equivalents

FY FY FY FY FY FY FY 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 1.1 1.1 1.1 1.1 1.1 1.1 1.0*

*The Municipal Court Judge will be transitioned to a contract removing it from the City’s Full-time Equivlent count.

Page 65 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

100-129 Municipal Court

RESOURCES REVENUE 33005-00000 Municipal Court Revenue - - - 260,073 260,073 260,073 260,073 - 33010-00000 OR Judicial Court Revenues - - - 33,000 33,000 33,000 33,000 - TOTAL REVENUE 293,073 293,073 293,073 293,073 -

General Fund Subsidy IN(+)/OUT(-) - - - ( 167,383) ( 167,383) ( 167,383) ( 167,383) - TOTAL RESOURCES 125,690 125,690 125,690 125,690 -

REQUIREMENTS PAYROLL 41005-00000 Salary & Wages - Municourt - - - 57,594 57,594 57,594 57,594 - 41010-00000 Fringe Benefits - Municourt - - - 20,128 20,128 20,128 20,128 - TOTAL PAYROLL 77,722 77,722 77,722 77,722 -

MATERIALS & SERVICES 42005-40010 Office Supplies- Muni court - - - 1,200 1,200 1,200 1,200 - 42005-40035 Printing - Muni Court - - - 200 200 200 200 - 42010-11501 IT Services - - - 750 750 750 750 - 42010-40115 Contract Svcs- Municourt - - - 32,460 32,460 32,460 32,460 - 42015-40210 Postage - Municourt - - - 1,200 1,200 1,200 1,200 - 42030-42030 INSURANCE - - - 1,000 1,000 1,000 1,000 - 42050-40505 Dues & Subscriptions - Muni - - - 150 150 150 150 - 42050-40510 Books & Manuals - Muni - - - 200 200 200 200 - 42050-40525 Training & Meetings - Muni - - - 2,150 2,150 2,150 2,150 - 42075-40620 Misc Minor Tools & Equip-Muni - - - 1,000 1,000 1,000 1,000 - 42080-42080 ADMIN SERVICES ALLOCATION - - - 7,158 7,158 7,158 7,158 - 42080-42085 Misc.- Muni Court - - - 500 500 500 500 - TOTAL MATERIALS & SERVICES 47,968 47,968 47,968 47,968 -

TOTAL EXPENDITURES 125,690 125,690 125,690 125,690 -

TOTAL REQUIREMENTS 125,690 125,690 125,690 125,690 -

Page 66 of 208 PROGRAM NAME: General Fund – Parking Program RESPONSIBLE MANAGER(S): Mark Lago, Director of Public Works PROGRAM DESCRIPTION: The parking program provides maintenance and repairs to the individual Duncan meters and the automated CALE pay stations. On-street frontages and the parking lots operated by the City are both served. Along with the meters the program places and repairs related street and parking lot striping, lights, electrical connections, and landscape vegetation. There are 18 CALE stations and 280 Duncan meters. The Police Department supports the efficient operations of all aspects of Parking Enforcement. The Parking Enforcement is committed to improve parking access, availability, traffic safety and maintenance while encouraging the efficient movement of traffic throughout the City. The function of Parking Enforcement is to provide public safety, mitigate traffic congestion and promote parking turnover and access through more efficient parking system management. Currently, The Police Department has one Community Service Officer (CSO) who commits 60% of his time and one summer temporary employee to parking enforcement throughout the City. Similarly the parking clerk position performs all parking administration functions and is managed through the Finance department. A large portion of this program, estimated at $482 thousand in FY2018-19, supports the other services in the General Fund, the majority of which being Police, Fire, Planning, and Parks Maintenance.

GOAL(S) MEASURE(S) 1. Ensure Duncan Meters and Cale Parking enforcement officer and staff have Machines are working properly an on-going repair list that is looked at every Monday, Wednesday, and Friday by Public Works crew and fixed. 2. Ensure all meters and pay stations are Every week the City crew along with the emptied weekly, bi-weekly June – Sept. Parking Enforcement Officer emptied the meters and pay stations. Twice a week during the summer season.

3. Ensure safe parking areas for all vehicles Once a year all on-street parking marking as are inspected and a new coat of thermos- plastic or paint are allied to identifying the safe are to park.

Page 67 of 208 PERSONNEL SUMMARY:

Full-time Equivalents

FY FY FY FY FY FY FY 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 1.0 1.0 1.6 1.7 2.7 1.9 3.0*

*FY2018/19 increase is due to better precision in allocating FTE counts where positions are charged. This makes FY2018-19 and FY2017-18 not directly comparable. There are no position additions associated with the Parking Program in FY2018-19.

Page 68 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

100-128 Parking

RESOURCES REVENUE 32005-32005 Parking Lot Use Fees - - - 5,000 5,000 5,000 5,000 - 32020-00000 Parking Work Permits - - - 2,000 2,000 2,000 2,000 - 32025-00000 Parking Meter Receipts - - - 669,165 669,165 669,165 669,165 - 32030-00000 Parking Space Rental - - - 73,000 73,000 73,000 73,000 - 33010-00000 PARKING FINES - - - 176,588 176,588 176,588 176,588 - 38035-00000 Miscellaneous (Parking Waiver) - - - 200 200 200 200 - TOTAL REVENUE 925,953 925,953 925,953 925,953 -

General Fund Subsidy IN(+)/OUT(-) - - - ( 482,475) ( 407,475) ( 407,475) ( 407,475) - TOTAL RESOURCES 443,478 518,478 518,478 518,478 -

REQUIREMENTS PAYROLL 41005-00000 Salary & Wages - Parking - - - 169,605 169,605 169,605 169,605 - 41006-00000 Overtime - Parking - - - 500 500 500 500 - 41010-00000 Fringe Benefits - Parking - - - 101,138 101,138 101,138 101,138 - TOTAL PAYROLL 271,243 271,243 271,243 271,243 -

MATERIALS & SERVICES 42005-00000 OPERATING SUPPLIES - - - 1,000 1,000 1,000 1,000 - 42005-40015 Operating Materials - Parking - - - 23,000 23,000 23,000 23,000 - 42005-40020 Fuel & Lube - Parking - - - 1,500 1,500 1,500 1,500 - 42005-40035 Printing - Parking - - - 1,500 1,500 1,500 1,500 - 42010-11501 IT SERVICES - - - 2,000 2,000 2,000 2,000 - 42010-40115 Contract Svcs - Parking - - - 30,000 105,000 105,000 105,000 - 42015-40210 Postage - Parking - - - 1,500 1,500 1,500 1,500 - 42030-42030 INSURANCE - - - 1,000 1,000 1,000 1,000 - 42035-40305 Electricity - Parking - - - 2,000 2,000 2,000 2,000 - 42035-40320 City Utilities - Parking - - - 5,000 5,000 5,000 5,000 - 42040-40405 Equipment Repairs - Parking - - - 10,000 10,000 10,000 10,000 - 42040-40415 Facility Maint- Parking - - - 3,000 3,000 3,000 3,000 - 42050-40525 Trainings & Meetings - Parking - - - 1,500 1,500 1,500 1,500 - 42065-42055 BANK AND MERCHANT FEES - - - 50,000 50,000 50,000 50,000 - 42080-42000 Equiptment Maint chrgbck prkg - - - 6,667 6,667 6,667 6,667 - 42080-42080 ADMIN SERVICES ALLOCATION - - - 30,276 30,276 30,276 30,276 - 42080-42811 Vehicle Replacement Charge - Parking - - - 2,292 2,292 2,292 2,292 - TOTAL MATERIALS & SERVICES 172,235 247,235 247,235 247,235 -

Page 69 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

RESOURCES TOTAL EXPENDITURES 443,478 518,478 518,478 518,478 -

TOTAL REQUIREMENTS 443,478 518,478 518,478 518,478 -

Page 70 of 208

PUBLIC WORKS OVERVIEW RESPONSIBLE MANAGER(S): Mark Lago, Director of Public Works PROGRAM DESCRIPTION: The Public Works Department is responsible for the operation and maintenance of the following public facilities; roads, parking, parks, sewer, storm water collection systems, and the water system. The department also manages and maintains the City's equipment and vehicle fleet. The Public Works staff operates and maintains City-owned facilities and equipment as well as provides professional and technical support to other City departments. Also under this department is City Engineering, City construction projects and Parking. General Fund – Parks Program provides all maintenance and repairs for City owned parks. Engineering Program is responsible for reviewing plans, applications, and issuing permits for activities within the public rights-of-way. Parking Program provides all maintenance and repairs to Duncan mechanical meters and Cale pay stations Road Fund provides all maintenance and repairs in the Public Rights-Of-Way on approximately 63 single lane miles Water Fund provides all maintenance and repairs to approximately 70 miles of pipe Sewer Fund provides all maintenance and repairs to approximately 55 miles of pipe Storm Water Fund provides all maintenance and repairs to approximately 45 miles of pipe Restricted Revenue Fund - Building Program is a contracted service arrangement with The Clair Company and is responsible for issuing building and mechanical permits Internal Service Fund - Equipment Maintenance Fund provides all maintenance and repairs to vehicles, rolling stock and numerous light equipment

Page 71 of 208 PERSONNEL SUMMARY:

Full-time Equivalents

FY FY FY FY FY FY FY 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 15.00 15.1 17.1 19.4 19.5 19.9 20.7

Parks Roads Engr. Parking Bldg. Sewer Water Storm Equip. Director 10% 23% 5% 22% 26% 11% 3% Admin. Asst. 56% Sen. Project Mngr. 29% 35% 36% Project Manager 20% 40% 20% 20% Office Manager 11% 18% 5% 20% 25% 12% 9% Construction Insp. 29% 35% 36% Operations Mngr. 13% 20% 8% 18% 28% 13% GIS Analyst 25% 25% 25% 25% Mechanic 100% PW Leads (4) 13% 20% 8% 18% 28% 13% PW Workers (7) 13% 20% 8% 18% 28% 13% Seasonal (5) 60% 40%

Non-Union Staffing:

Director, Office Manager, Senior Project Manager, Project Manager, GIS Analyst, Construction Inspector, Operations Manager, and Administrative Assistant

Union Staffing:

4 – Public Works Lead Workers (Water, Sewer, Storm, Parks), 7 – Public Works Workers, Mechanic, and 5 – Seasonal workers

Page 72 of 208 5-YEAR CAPITAL IMPROVEMENT PLAN

GENERAL FUND Est. Cost FY2018-19 FY2019-20 FY2020-21 FY2021-22 FY2022-23 Imp O/T Build - Tennis Courts 51,000 51,000 Multi-year Capital Program dependent on regioanl master Children's Park Play Structure 10,000 10,000 planning currently in process General Fund Total 61,000 61,000 - - - - ROAD FUND STP Projects 900,000 300,000 250,000 250,000 50,000 50,000 Serpentine Sidewalk Project 12,000 12,000 - - - - Pavement Management System 600,000 200,000 100,000 100,000 100,000 100,000 2nd and Oak Signalization 650,000 650,000 - - - - Traffic Signal, Realign C&Rand 1,841,508 450,000 695,754 695,754 - - May Street Elevated Sidewalk 2,200,000 250,000 975,000 975,000 - - Road Fund Total 6,203,508 1,862,000 2,020,754 2,020,754 150,000 150,000 SEWER FUND Sewer Operations Mt. Hood Rail Road Lift Station 3,200,000 100,000 1,550,000 1,550,000 - - Pipe Replacement 400,000 100,000 100,000 100,000 100,000 - Influent Pipe 903,000 903,000 - - - - Replace 15" Pipe near Jaymar & Wasco 558,800 90,000 468,800 - - - Taylor Ave. Pipe Replacements 656,000 - 328,000 328,000 - Replace 8" Wilson St. Pipe from 9th-10th 292,000 - 60,000 232,000 - - Rebuild WestCliff Pump Station 500,000 - - - 100,000 400,000 Future Extension of Rocky Rd. 531,200 - - 531,200 - - Upgrade 8" Columbia Ave Pipe 649,700 - - - 649,700 - Upgrade 12" Pipe Section North of Industrial Lp 135,000 - - - - 135,000 Upgrade 8" Sewer Pipe on Frankton 283,000 - - - - 283,000 Replace 8" Sewer Pipe on 17th 198,400 - - - - 198,400 Waste Water Treatment Plan Replace Digester Gas Mixing 1,100,000 222,000 878,000 - - Digester Building Maintenance 335,000 335,000 WAS Pump Replacement 130,000 - 130,000 - - - Aeration Monitor 30,000 - 30,000 - - - UV System 1,930,000 500,000 1,430,000 - - - Short-lived Asset Replacement/Repair 382,431 382,431 - - - - Blower for Activated Sludge Process 625,000 - - - 625,000 - Septage Receiving Station 487,500 - - 487,500 - - Sewer Fund 13,327,031 2,632,431 4,646,800 3,228,700 1,802,700 1,016,400 WATER FUND Large Meter Replacements 200,000 50,000 50,000 50,000 50,000 - Chlorine Cell Hypo Generator Replacement 90,000 90,000 Leaded Joint 100,000 100,000 - - - - Leaded Joint 6th St., Cascade 1,296,000 - - - 648,000 648,000 Leaded Joint - Columbia, 9th, Oak 573,000 - - - - 573,000 4th & 7th; Serpt & Sherm-STP6 800,000 800,000 - - - - Sherman Improve. (STP 7 & 8) 580,500 580,500 - - - - STP 9 East Heights Improvements 1,308,000 - 654,000 654,000 - - Heights area improvements 1,580,800 - - 790,400 790,400 - Install bypass, open/close valves Marian, 13th, 12th 245,000 - 95,000 150,000 - Montello, Sherman, Eugene, State St. Improvements 2,170,000 - - - 1,085,000 1,085,000 Cascade, Columbia, Oak, & Wasco St. Improvements 75,000 - - - 75,000 - Replace line along Hull St. 240,000 - - - 120,000 120,000 Water Fund 9,258,300 1,620,500 704,000 1,589,400 2,918,400 2,426,000 STORM WATER FUND Storm Water Management Plan 25,000 25,000 Future Capital Projects will be determined by the Master Cottonwood Storm Line 50,000 50,000 Planning Process currently in -process Belmont Storm Pipe Extension 340,000 340,000 Storm Water Fund Total 415,000 415,000 - - - - CITY-WIDE TOTAL 47,182,089 6,590,931 7,371,554 6,838,854 4,871,100 3,592,400

Page 73 of 208 PROGRAM NAME: Road Fund RESPONSIBLE MANAGER(S): Mark Lago, Director of Public Works PROGRAM DESCRIPTION: The Road Fund provides all maintenance in the Public Rights-Of-Way (ROW) including streets and alleys (paved and gravel), sidewalks (only adjacent to City owned property), curb & gutters, signs, painting, thermoplastic, stripping, snow plowing, snow removal from City owned sidewalks, tree trimming, tree removal & care, classic lights, banners, holiday lights, State Street Restroom, street benches, landscaping (adjacent to City owned streets), vehicles and equipment. This fund also pays for energy cost on Pacific Power cobra and classic lights as well as City trash and recycle collection costs. Pavement Management software, collection, data, design, inspection, and construction costs are also part of the Road fund. There are approximately 64 City single lane miles, approximately 42.0 Oregon Department of Transportation (ODOT) single lane miles, and six ODOT traffic signals. Road System Development Charges (SDC’s) are for transportation related improvement projects that are identified in the Transportation Systems Plan (TSP). The TSP examines existing and future needs and defines necessary improvement costs.

GOAL(S) MEASURE(S) 1. Trim all the vegetation in the public Crews complete 1/3 of the City per year of right-on-way to the Hood River Municipal trimming the vegetation in the City. Code (HRMC) height and set back limitations for 1/3 of the City per year 2. Convert all the City’s classic lights The crews will convert 38 classic lights fixtures to Light Emitting Diode (LED) blubs fixtures to LED bulbs by June 30, 2019. 38 Classic lights where converted to LED in FY 2017-18 3. Complete the scheduled Pavement Overlay, crack, slurry seal and chip-seal City Management for 2018-19 Streets shown on the Pavement Management for 2018-19 by June 30, 2019. 20% completed in FY 2017-18 4. Traffic signal at 2nd Street & Oak Avenue Final design plans for improvements and (Final design and construction was carried construction of the traffic signal at 2nd over from FY 2017-18) Street & Oak Avenue by June 2019. Traffic signal Preliminary Engineering Report (PER) and 30% plans was completed in FY 2017-18

PERSONNEL SUMMARY: Refer to Public Works Overview

Page 74 of 208 Current Actual Actual Budget Proposed Approved Adopted Category/Program 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19

ROAD FUND 030 Beginning Fund Balance 2,041,811 2,198,598 2,434,621 1,845,471 1,845,471 1,845,471 REVENUE 031 Taxes 290,789 331,326 325,000 353,020 353,020 353,020 032 Licenses & Permits 25,610 29,228 15,700 16,300 16,300 16,300 034 Intergovernmental Revenues 701,159 462,287 1,048,000 1,101,578 1,101,578 1,101,578 035 Charges for Services 305,022 135,317 191,480 191,480 191,480 191,480 037 Interest Earnings 4,826 15,813 11,845 9,657 9,657 9,657 038 Misc. Revenues 46,628 5,529 1,500 200 200 200 REVENUE 1,374,037 979,502 1,593,525 1,672,235 1,672,235 1,672,235 039 Interfund Transfers In 99,602 172,831 7,446 - - - Total RESOURCES 3,515,450 3,350,931 4,035,592 3,517,706 3,517,706 3,517,706

EXPENDITURES Road Operations (200) 041 Personnel Services 348,706 381,405 445,179 458,840 458,840 458,840 042 Materials & Services 324,915 401,456 484,343 546,141 546,141 546,141 043 Capital Outlay 635,794 52,612 577,000 797,000 797,000 797,000 045 Interfund Transfers Out - 171,331 7,446 - - - 047 Contingency - - 287,539 200,000 200,000 200,000 1,309,415 1,006,805 1,801,507 2,001,981 2,001,981 2,001,981 Road SDC (220) 042 Materials & Services 7,436 - - - - - 043 Capital Outlay - 15,254 1,050,000 1,100,000 1,100,000 1,100,000 047 Contingency - - 38,826 38,826 38,826 38,826 7,436 15,254 1,088,826 1,138,826 1,138,826 1,138,826 Road Reserve - Equip Replacement (225) 043 Capital Outlay - - 113,447 - - - 045 Interfund Transfers Out - - - 67,998 67,998 67,998 047 Contingency - - 50,000 - - - 0 0 163,447 67,998 67,998 67,998 Total REQUIREMENTS 1,316,851 1,022,060 3,053,780 3,208,805 3,208,805 3,208,805

ENDING FUND BALANCE 2,198,598 2,328,871 981,812 308,901 308,901 308,901

Page 75 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

200 ROAD OPERATIONS

200-200 Road Operations

RESOURCES 30100-00000 BEGINNING FUND BALANCE 1,323,996 1,139,363 1,108,224 773,530 773,530 773,530 ( 334,694) -30% REVENUE 31025-00000 Local Gas Tax 290,789 331,326 325,000 353,020 353,020 353,020 28,020 9% 32005-32005 Street Closure Fees 939 1,898 700 700 700 700 - - 32070-32075 Right-of-Way Permits 13,501 18,897 12,000 12,000 12,000 12,000 - - 32070-32080 Street degradation fee 8,630 3,607 500 1,000 1,000 1,000 500 100% 32070-32085 Construction Site Permits 2,540 4,825 2,500 2,600 2,600 2,600 100 4% 34025-00000 State Gas Tax 451,159 462,287 473,000 576,578 576,578 576,578 103,578 22% 34050-34050 Intergovernmental - STP FUNDS - - 300,000 300,000 300,000 300,000 - - 34050-34060 Intergovernmental - ODOT Grant 250,000 ------37005-00000 INTEREST REVENUE 2,466 6,779 5,962 9,657 9,657 9,657 3,695 62% 38005-00000 SURPLUS PROPERTY SALES 105 ------38015-00000 Refunds- Road ------38070-00000 MISCELLANEOUS 5,049 5,529 1,500 200 200 200 ( 1,300) -87% TOTAL REVENUE 1,025,180 835,151 1,121,162 1,255,755 1,255,755 1,255,755 134,593 12%

39270-00000 Trans From - LID Assessments - 1,500 ------39350-00000 TRANS FROM - GENERAL ASSETS 99,602 ------TOTAL RESOURCES 2,448,779 1,976,014 2,229,386 2,029,285 2,029,285 2,029,285 ( 200,101) -9%

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES 225,869 219,989 251,678 279,643 279,643 279,643 27,965 11% 41006-00000 Overtime 4,146 33,261 25,000 25,000 25,000 25,000 - - 41010-00000 FRINGE BENEFITS 118,689 128,154 168,501 154,197 154,197 154,197 ( 14,304) -8% TOTAL PAYROLL 348,706 381,405 445,179 458,840 458,840 458,840 13,661 3%

MATERIALS & SERVICES 42005-40010 Office Supplies - Road - 600 ------42005-40015 Operating Materials - Road 36,441 51,668 23,000 25,000 25,000 25,000 2,000 9% 42005-40020 Fuel & Lube - Road 3,823 4,386 5,000 7,000 7,000 7,000 2,000 40% 42005-40025 Uniforms & Clothing - Road 1,198 1,078 1,300 2,200 2,200 2,200 900 69% 42005-40035 Printing - Road - 35 100 100 100 100 - - 42010-11501 IT Services - Sewer - 68 1,000 1,000 1,000 1,000 - - 42010-40115 Contract Svcs - Road 17,791 21,521 60,000 76,500 76,500 76,500 16,500 28% 42010-40150 Professional Svcs - Road 1,326 30,428 - 16,000 16,000 16,000 16,000 - 42015-40205 Telephone - Road ------42015-40210 Postage - Road - - 500 250 250 250 ( 250) -50%

Page 76 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 42020-42000 Advertising & Publishing - Roa 128 ------42030-42030 Insurance- Road 30,882 32,801 37,000 36,223 36,223 36,223 ( 777) -2% 42035-40305 Electricity - Road 106,988 97,831 105,000 105,000 105,000 105,000 - - 42035-40315 Garbage Svc - Road 19,685 24,335 25,000 25,000 25,000 25,000 - - 42035-40320 City Utilities - Road 6,259 7,531 12,000 12,000 12,000 12,000 - - 42040-40415 Facility Maint- Road 19,227 31,467 70,000 78,000 78,000 78,000 8,000 11% 42040-40420 Janitorial - Road 7,782 6,313 7,300 7,300 7,300 7,300 - - 42050-40505 Dues & Subscriptions - Road 43 ------42050-40525 Trainings & Meetings - Road 70 1,352 4,000 2,000 2,000 2,000 ( 2,000) -50% 42075-40620 Misc Minor Tools & Equip - Rd 1,309 288 6,000 6,000 6,000 6,000 - - 42080-42000 Equiptment Maint chrgbck Road 26,669 29,520 29,946 32,984 32,984 32,984 3,038 10% 42080-42080 ADMIN SERVICES ALLOCATION 44,081 59,912 92,197 71,317 71,317 71,317 ( 20,880) -23% 42080-42085 Misc- Misc Road 1,206 314 5,000 5,000 5,000 5,000 - - 42080-42811 Vehicle Replacement Charge - Roads - - - 37,267 37,267 37,267 37,267 - TOTAL MATERIALS & SERVICES 324,915 401,456 484,343 546,141 546,141 546,141 61,798 13%

CAPITAL OUTLAY 43015-00300 STP Projects - - 300,000 300,000 300,000 300,000 - - 43015-00410 May Str-Safe Routes to School 540,087 ------43015-00415 May Str-Elevated Sidewalks - - - 250,000 250,000 250,000 250,000 - 43015-00420 Serpentine Sidewalk Project 1,441 - 170,000 12,000 12,000 12,000 ( 158,000) -93% 43015-00500 Pavement Management System 44,421 45,402 100,000 200,000 200,000 200,000 100,000 100% 43020-00000 MACHINERY AND EQUIPMENT 30,049 - 7,000 35,000 35,000 35,000 28,000 400% 43025-40620 Vehicles 19,793 7,210 ------TOTAL CAPITAL OUTLAY 635,794 52,612 577,000 797,000 797,000 797,000 220,000 38%

TOTAL EXPENDITURES 1,309,415 835,474 1,506,522 1,801,981 1,801,981 1,801,981 295,459 20%

CONTINGENCY/TRANSFER 45225-00000 Trans To - Road Rrv - Capital - 171,331 7,446 - - - ( 7,446) -100% 47005-00000 CONTINGENCY - - 287,539 200,000 200,000 200,000 ( 87,539) -30% TOTAL CONTINGENCY/TRANSFER 171,331 294,985 200,000 200,000 200,000 ( 94,985) -32%

TOTAL REQUIREMENTS 1,309,415 1,006,805 1,801,507 2,001,981 2,001,981 2,001,981 200,474 11%

48005-30000 Comp Abs Reserve (Budget Only) - - 11,133 11,347 11,347 11,347 214 2%

Unappropriated Ending Balance 1,139,363 969,208 416,746 15,957 15,957 15,957 ( 400,789) -96% 200-ROAD OPERATIONS

Page 77 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

220 ROAD SDC

220-220 Road SDC

RESOURCES 30100-00000 BEGINNING FUND BALANCE 717,814 1,059,235 1,155,066 1,003,943 1,003,943 1,003,943 ( 151,123) -13% REVENUE 34050-34060 Intergovernmental - ODOT Grant - - 275,000 225,000 225,000 225,000 ( 50,000) -18% 35010-30210 SDC Receipts - Improvement 305,022 135,317 191,480 191,480 191,480 191,480 - - 37005-00000 INTEREST ON INVESTMENTS 2,360 8,165 5,883 - - - ( 5,883) -100% 38035-00000 Prop share- Cascade & Rand 41,169 ------38035-00001 Prop. share- 2nd & Oak 304 ------TOTAL REVENUE 348,856 143,482 472,363 416,480 416,480 416,480 ( 55,883) -12%

TOTAL RESOURCES 1,066,671 1,202,718 1,627,429 1,420,423 1,420,423 1,420,423 ( 207,006) -13%

REQUIREMENTS MATERIALS & SERVICES 42010-40115 Contract Svcs 7,436 ------TOTAL MATERIALS & SERVICES 7,436 -

CAPITAL OUTLAY 43015-43005 Imp O/T Build- Mt Adams - 9,169 ------43015-43100 *New* Lights, Traffic Study - 5,886 ------43015-43200 Traffic Signal, Realign C&Rand - 199 550,000 450,000 450,000 450,000 ( 100,000) -18% 43015-43300 2nd and Oak Signalization - - 500,000 650,000 650,000 650,000 150,000 30% TOTAL CAPITAL OUTLAY 15,254 1,050,000 1,100,000 1,100,000 1,100,000 50,000 5%

TOTAL EXPENDITURES 7,436 15,254 1,050,000 1,100,000 1,100,000 1,100,000 50,000 5%

CONTINGENCY/TRANSFER 47005-00000 CONTINGENCY (BUDGETARY) - - 38,826 38,826 38,826 38,826 - - TOTAL CONTINGENCY/TRANSFER 38,826 38,826 38,826 38,826 -

TOTAL REQUIREMENTS 7,436 15,254 1,088,826 1,138,826 1,138,826 1,138,826 50,000 5%

Unappropriated Ending Balance 1,059,235 1,187,463 538,603 281,597 281,597 281,597 ( 257,006) -48% 220-ROAD SDC

Page 78 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

225 ROAD EQUIPMENT REPLACEMENT RESERVE

225-225 Road Reserve - Equip Replacement

RESOURCES 30100-00000 BEGINNING FUND BALANCE - - 171,331 67,998 67,998 67,998 ( 103,333) -60% REVENUE 37005-00000 INTEREST ON INVESTMENTS - 868 ------TOTAL REVENUE 868 -

39200-00000 Trans From - Road Ops - 171,331 7,446 - - - ( 7,446) -100% TOTAL RESOURCES 172,199 178,777 67,998 67,998 67,998 ( 110,779) -62%

REQUIREMENTS CAPITAL OUTLAY 43025-40620 Vehicles - - 113,447 - - - ( 113,447) -100% TOTAL CAPITAL OUTLAY 113,447 ( 113,447) -100%

TOTAL EXPENDITURES 113,447 ( 113,447) -100%

CONTINGENCY/TRANSFER 45811-00000 Transfer to ISF Equipment Repl. - - - 67,998 67,998 67,998 67,998 - 47005-00000 Contingency (Budgetary) - - 50,000 - - - ( 50,000) -100% TOTAL CONTINGENCY/TRANSFER 50,000 67,998 67,998 67,998 17,998 36%

TOTAL REQUIREMENTS 163,447 67,998 67,998 67,998 ( 95,449) -58%

Unappropriated Ending Balance 172,199 15,330 ( 15,330) -100% 225-ROAD EQUIPMENT REPLACEMENT RESERVE

Page 79 of 208 PROGRAM NAME: Water Fund RESPONSIBLE MANAGER(S): Mark Lago, Director of Public Works PROGRAM DESCRIPTION: The Water Fund provides all maintenance and repairs to the City owned water system which includes:  Mains and public right-of-way laterals inside the City limits  5 zones on the old 14 inch main along Dee Hwy/Dee Flat/Lost Lake Road  24 inch diameter Transmission main  3 point source water springs  Central Collection Box  Chlorine Station  3 Reservoirs (Riverdale, Wilson, and Coe)  Cross Connection Program  20 Pressure Reducing Valves (PRV)  Vehicles and equipment

There are approximately 70 miles of water mains and the average gallons per day used is 2.6 Million Gallon per Day (MGD). The main transmission line, newly completed in 2014, is approximately 20 miles long and the City’s spring source on the slope of Mt. Hood. The Water System Development Charges (SDC’s) program pays for new infrastructure projects that are identified in the Water Capital Facilities Plan (CFP). The water CFP examines existing and future needs and presents recommendations and costs for improvements. Water Reserve Debt requirements are for United States Department of Agriculture (USDA) debt service and short lived assets for supporting the water transmission main funding.

GOAL(S) MEASURE(S) 1. Insure the water is clean and safe to Water residual testing is performed daily drink and water samples are sent to a lab for analysis every other week - 100% safe and clean is the standard 2. Install remote sensors on Pressure Install remote sensors on 3 out of the 20 Reducing Valves (PRV). (This will be a PRV’s by July 1, 2019. Install 3 remote phased goal until completed) sensors in FY 2017-18 3. Have all backflow devices tested (1040) 100% of all known backflow devices are annually to protect the public water system tested annually 4. Increase water pressure and flow in the Remove the lead jointed pipe and replace Sherman Avenue and Serpentine area. with larger diameter Poly Vinyl Chloride

Page 80 of 208 Rescheduled the start date from September (PVC) pipe in the Sherman Avenue and 2017 to March 2018 Serpentine area by fall 2018 5. Increase water pressure and flow in the Remove under sized pipe and replace with Sherman Avenue Area (Project #STP-7) larger diameter Poly Vinyl Chloride (PVC) pipe in the Sherman Avenue by July 2019

PERSONNEL SUMMARY:

Refer to Public Works Overview

Page 81 of 208 Current Actual Actual Budget Proposed Approved Adopted Category/Program 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19

WATER FUND 030 Beginning Fund Balance 2,062,217 2,918,025 2,809,714 2,635,259 2,635,259 2,635,259 REVENUE 035 Charges for Services 2,595,351 2,713,826 2,742,472 2,923,273 2,923,273 2,923,273 037 Interest Earnings 5,937 19,736 15,601 30,869 30,869 30,869 038 Misc. Revenues 32,321 46,462 2,975,000 20,000 20,000 20,000 REVENUE 2,633,610 2,780,026 5,733,073 2,974,142 2,974,142 2,974,142 039 Interfund Transfers In 494,278 175,741 117,604 54,414 54,414 54,414 Total RESOURCES 5,190,106 5,873,792 8,660,391 5,663,815 5,663,815 5,663,815

EXPENDITURES Water Operations (600) 041 Personnel Services 453,357 482,067 562,709 579,971 579,971 579,971 042 Materials & Services 713,445 605,037 702,748 833,617 833,617 833,617 043 Capital Outlay 62,579 292,448 2,026,722 1,090,000 1,090,000 1,090,000 044 Debt Service 704,111 704,111 3,814,112 899,105 899,105 899,105 045 Interfund Transfers Out 117,704 173,866 117,604 54,414 54,414 54,414 047 Contingency - - 7,156 100,000 100,000 100,000 2,051,196 2,257,531 7,231,051 3,557,107 3,557,107 3,557,107 Water SDC (660) 043 Capital Outlay 60,023 563,039 310,000 620,500 620,500 620,500 047 Contingency - - 25,000 25,000 25,000 25,000 60,023 563,039 335,000 645,500 645,500 645,500 USDA Waterline Debt Reserve (690) 042 Materials & Services - 17,625 40,000 - - - 045 Interfund Transfers Out 123,000 - - - - - 123,000 17,625 40,000 0 Water Reserve - Equip. Replacement (691) 043 Capital Outlay 37,860 - 45,000 - - - 045 Interfund Transfers Out - - - 193,196 193,196 193,196 047 Contingency - - 10,000 - - - 37,860 0 55,000 193,196 193,196 193,196 Total REQUIREMENTS 2,272,080 2,838,195 7,661,051 4,395,803 4,395,803 4,395,803

ENDING FUND BALANCE 2,918,025 3,035,596 999,340 1,268,012 1,268,012 1,268,012

Page 82 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

600 WATER OPERATIONS

600-600 Water Operations

RESOURCES 30100-00000 BEGINNING FUND BALANCE 961,885 1,507,242 1,840,966 1,218,323 1,218,323 1,218,323 ( 622,643) -34% REVENUE 35005-00000 WATER USAGE RECEIPTS 2,289,431 2,438,213 2,552,472 2,733,273 2,733,273 2,733,273 180,801 7% 35010-30215 Connection Fees 73,110 92,224 65,000 65,000 65,000 65,000 - - 35050-00000 Water Outside Work 11,082 603 ------37005-00000 INTEREST REVENUE 2,958 11,875 10,640 22,301 22,301 22,301 11,661 110% 38005-00000 SURPLUS PROPERTY SALES 92 ------38015-00000 REFUNDS ------38025-00000 LOAN PROCEEDS - - 2,935,000 - - - (2,935,000) -100% 38035-00000 MISCELLANEOUS 32,228 46,462 40,000 20,000 20,000 20,000 ( 20,000) -50% TOTAL REVENUE 2,408,904 2,589,380 5,603,112 2,840,574 2,840,574 2,840,574 (2,762,538) -49%

39270-00000 TRANS FROM - ASSES IMP REV - 1,875 ------39620-00000 TRANS FROM - USDA Phase II 187,649 ------TOTAL RESOURCES 3,558,439 4,098,497 7,444,078 4,058,897 4,058,897 4,058,897 (3,385,181) -45%

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES 294,618 316,797 347,856 371,941 371,941 371,941 24,085 7% 41006-00000 Overtime 5,072 2,206 4,000 4,000 4,000 4,000 - - 41010-00000 FRINGE BENEFITS 153,665 163,062 210,853 204,030 204,030 204,030 ( 6,823) -3% TOTAL PAYROLL 453,357 482,067 562,709 579,971 579,971 579,971 17,262 3%

MATERIALS & SERVICES 42005-40010 Office Supplies - Water 6,619 6,815 7,000 9,000 9,000 9,000 2,000 29% 42005-40015 Operating Materials - Water 70,314 65,428 80,000 80,000 80,000 80,000 - - 42005-40020 Fuel & Lube - Water 7,034 9,008 10,000 10,000 10,000 10,000 - - 42005-40025 Uniforms & Clothing - Water 5,405 4,380 5,000 5,000 5,000 5,000 - - 42005-40035 Printing - Water 101 1,368 2,000 2,000 2,000 2,000 - - 42010-11501 IT Services - Water 2,559 940 1,000 3,000 3,000 3,000 2,000 200% 42010-40115 Contract Svcs - Water 45,113 48,653 73,000 77,083 77,083 77,083 4,083 6% 42010-40150 Professional Svcs - Water 4,599 6,179 - 16,000 16,000 16,000 16,000 - 42015-20502 Cellular Charges 384 ------42015-40205 Telephone - Water 1,406 1,880 2,000 2,000 2,000 2,000 - - 42015-40210 Postage - Water 3,734 653 1,000 1,000 1,000 1,000 - - 42015-40230 Internet Svc - Water ( 12) ------42020-42000 Advertising & Publishing 554 460 2,500 2,500 2,500 2,500 - - 42030-42030 Insurance- Water 14,524 16,153 17,800 16,423 16,423 16,423 ( 1,377) -8%

Page 83 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 42035-40305 Electricity - Water 8,846 10,698 8,000 8,000 8,000 8,000 - - 42035-40310 Heating (Gas/Oil) - Water 1,829 2,178 2,000 2,000 2,000 2,000 - - 42035-40315 Garbage Svc - Water 1,525 1,670 1,800 1,800 1,800 1,800 - - 42035-40320 City Utilities - Water 2,606 4,393 4,500 4,500 4,500 4,500 - - 42040-40405 Equipment Repairs - Water - - 2,000 2,000 2,000 2,000 - - 42040-40415 Facility Maint- Water 145,920 12,585 76,000 76,000 76,000 76,000 - - 42040-40420 Janitorial - Water 3,942 2,794 4,500 4,500 4,500 4,500 - - 42045-42000 Filing & Recording- Water - - 500 500 500 500 - - 42050-40505 Dues & Subscriptions - Water 5,110 3,747 4,000 4,000 4,000 4,000 - - 42050-40525 Trainings & Meetings - Water 4,401 5,017 6,000 10,000 10,000 10,000 4,000 67% 42065-42055 BANK AND MERCHANT FEES 17,340 14,758 18,000 22,000 22,000 22,000 4,000 22% 42075-40620 Misc Minor Tools & Equip - Wtr 19,667 5,411 2,000 10,000 10,000 10,000 8,000 400% 42080-00000 MISCELLANEOUS - 610 ------42080-42000 Equiptment Maint chrgbck Water 23,674 33,136 31,216 37,127 37,127 37,127 5,911 19% 42080-42080 ADMIN SERVICES ALLOCATION 113,785 151,154 131,734 142,261 142,261 142,261 10,527 8% 42080-42085 Misc.- Misc. water 19,299 338 5,000 5,000 5,000 5,000 - - 42080-42090 City Utility fee- Water 183,155 194,621 204,198 223,861 223,861 223,861 19,663 10% 42080-42811 Vehicle Replacement Charge - Water - - - 56,062 56,062 56,062 56,062 - TOTAL MATERIALS & SERVICES 713,445 605,037 702,748 833,617 833,617 833,617 130,869 19%

CAPITAL OUTLAY 43010-43010 Buildings 16,840 - - 20,000 20,000 20,000 20,000 - 43015-00200 Waterline - 1,339 - 90,000 90,000 90,000 90,000 - 43015-00230 12th St Waterline Improvments 156 ------43015-00255 Westside Water Service Project 29,953 22,132 ------43015-00260 LEADED JOINT (LJ-1) - - 100,000 100,000 100,000 100,000 - - 43015-00550 STP 3 Serpentine Zone - - 160,000 - - - ( 160,000) -100% 43015-00580 4th & 7th; Serpt & Sherm-STP6 1,637 159,160 1,216,722 800,000 800,000 800,000 ( 416,722) -34% 43015-00650 Engineering Standards 2,404 16,839 - 15,000 15,000 15,000 15,000 - 43015-00700 STP 9 E Heights Improv - - 500,000 - - - ( 500,000) -100% 43020-40620 Machinery & Equipment-Water - 8,450 - 15,000 15,000 15,000 15,000 - 43020-40630 Large Meter Replace-Wtr - 45,000 50,000 50,000 50,000 50,000 - - 43025-40620 Vehicles 11,588 39,526 ------TOTAL CAPITAL OUTLAY 62,579 292,448 2,026,722 1,090,000 1,090,000 1,090,000 ( 936,722) -46%

DEBT SERVICE 44005-00000 PRINCIPAL - Waterline 91-01 35,760 37,278 2,849,771 - - - (2,849,771) -100% 44005-00002 PRINCIPAL - WATERLINE PHASE ll - - 204,991 210,629 210,629 210,629 5,638 3% 44010-00000 INTEREST - Waterline 91-01 124,218 122,700 73,664 - - - ( 73,664) -100% 44010-00002 INTEREST - WATERLINE PHASE ll - - 339,143 333,505 333,505 333,505 ( 5,638) -2% 44015-00000 PRINCIPAL - Waterline 91-03 74,115 76,153 ------Page 84 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 44020-00000 INTEREST - Waterline 91-03 133,585 131,547 ------44025-00000 PRINCIPAL - Waterline 91-04 120,051 123,352 ------44030-00000 INTEREST - Waterline 91-04 216,382 213,081 ------44035-00000 PRINCIPAL - 2017 FFC - - 320,963 294,094 294,094 294,094 ( 26,869) -8% 44040-00000 INTEREST - 2017 FFC - - 25,580 60,877 60,877 60,877 35,297 138% TOTAL DEBT SERVICE 704,111 704,111 3,814,112 899,105 899,105 899,105 (2,915,007) -76%

TOTAL EXPENDITURES 1,933,492 2,083,665 7,106,291 3,402,693 3,402,693 3,402,693 (3,703,598) -52%

CONTINGENCY/TRANSFER 45660-00000 TRANS TO - Water SDC - 50,000 ------45690-00000 TRANSFER TO - WATER RESERVE 75,000 74,846 75,000 54,414 54,414 54,414 ( 20,586) -27% 45691-00000 TRANSFER TO - WATER RESRV-Cap 42,704 49,020 42,604 - - - ( 42,604) -100% 47005-00000 CONTINGENCY - - 7,156 100,000 100,000 100,000 92,844 1297% TOTAL CONTINGENCY/TRANSFER 117,704 173,866 124,760 154,414 154,414 154,414 29,654 24%

TOTAL REQUIREMENTS 2,051,196 2,257,531 7,231,051 3,557,107 3,557,107 3,557,107 (3,673,944) -51%

48005-30000 RESERVE BALANCES - COMP -- 12,468 12,709 12,709 12,709 241 2% ABSENC

Unappropriated Ending Balance 1,507,242 1,840,966 200,559 489,081 489,081 489,081 288,522 144% 600-WATER OPERATIONS

Page 85 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

630 WATERLINE PROJECT IIA

630-630 Waterline Project IIA

RESOURCES 30100-00000 BEGINNING FUND BALANCE 253,574 ------TOTAL RESOURCES 253,574 -

REQUIREMENTS CONTINGENCY/TRANSFER 45600-00000 TRANS TO- WATER 187,649 ------45690-00000 TRANSFER TO - WATER RESERVE 65,925 ------TOTAL CONTINGENCY/TRANSFER 253,574 -

TOTAL REQUIREMENTS 253,574 -

Unappropriated Ending Balance - 630-WATERLINE PROJECT IIA

Page 86 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

660 WATER SDC

660-660 Water SDC

RESOURCES 30100-00000 BEGINNING FUND BALANCE 775,218 939,056 398,056 740,185 740,185 740,185 342,129 86% REVENUE 35010-30205 SDC Receipts - Reimbursement 74,013 73,349 35,000 35,000 35,000 35,000 - - 35010-30210 SDC Receipts - Improvement 147,715 109,436 90,000 90,000 90,000 90,000 - - 37005-00000 INTEREST REVENUE 2,132 3,980 2,404 2,404 2,404 2,404 - - TOTAL REVENUE 223,860 186,765 127,404 127,404 127,404 127,404 -

39600-00000 Transfer from Water Fund - 50,000 ------TOTAL RESOURCES 999,079 1,175,821 525,460 867,589 867,589 867,589 342,129 65%

REQUIREMENTS CAPITAL OUTLAY 43015-00110 Country Club Press Zone(STP-2) 26,344 357,540 ------43015-00200 Capital Facilities Plan 9,808 723 - 40,000 40,000 40,000 40,000 - 43015-00550 Serpentine Zone (STP-3) 22,633 3,093 ------43015-00575 12th St Waterline Improv 1,236 201,682 ------43015-00590 Sherman Improv. (STP 7 & 8) - - 310,000 580,500 580,500 580,500 270,500 87% TOTAL CAPITAL OUTLAY 60,023 563,039 310,000 620,500 620,500 620,500 310,500 100%

TOTAL EXPENDITURES 60,023 563,039 310,000 620,500 620,500 620,500 310,500 100%

CONTINGENCY/TRANSFER 47005-00000 CONTINGENCY (BUDGETARY) - - 25,000 25,000 25,000 25,000 - - TOTAL CONTINGENCY/TRANSFER 25,000 25,000 25,000 25,000 -

TOTAL REQUIREMENTS 60,023 563,039 335,000 645,500 645,500 645,500 310,500 93%

Unappropriated Ending Balance 939,056 612,781 190,460 222,089 222,089 222,089 31,629 17% 660-WATER SDC

Page 87 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

691 WATER EQUIPMENT REPLACEMENT RESERVE

691-691 Water Reserve - Equip. Replacement

RESOURCES 30100-00000 BEGINNING FUND BALANCE - 128,073 177,193 193,196 193,196 193,196 16,003 9% REVENUE 37005-00000 INTEREST REVENUE 229 1,199 811 - - - ( 811) -100% 38010-38900 Vehicle Sales ------TOTAL REVENUE 229 1,199 811 ( 811) -100%

39600-00000 Transfer from Water Fund 42,704 49,020 42,604 - - - ( 42,604) -100% 39690-00000 TRANS FROM - WATER RESERVE 123,000 ------TOTAL RESOURCES 165,933 178,292 220,608 193,196 193,196 193,196 ( 27,412) -12%

REQUIREMENTS CAPITAL OUTLAY 43025-40620 Vehicles 37,860 - 45,000 - - - ( 45,000) -100% TOTAL CAPITAL OUTLAY 37,860 45,000 ( 45,000) -100%

TOTAL EXPENDITURES 37,860 45,000 ( 45,000) -100%

CONTINGENCY/TRANSFER 45811-00000 Transfer to ISF Equipment Repl. - - - 193,196 193,196 193,196 193,196 - 47005-00000 CONTINGENCY (BUDGETARY) - - 10,000 - - - ( 10,000) -100% TOTAL CONTINGENCY/TRANSFER 10,000 193,196 193,196 193,196 183,196 1832%

TOTAL REQUIREMENTS 37,860 55,000 193,196 193,196 193,196 138,196 251%

Unappropriated Ending Balance 128,073 178,292 165,608 ( 165,608) -100% 691-WATER EQUIPMENT REPLACEMENT RESERVE

Page 88 of 208 PROGRAM NAME: Water Fund – USDA Waterline Debt Reserve RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: The 2013 USDA Water Revenue Bonds No. 91-03 & 91-04 paid for the second phase of waterline construction. The bond covenants require the City set aside debt reserves in the following amounts: Water Revenue Bond No. 91-03: The City is required to deposit $20,770 annually until the amount in the reserve reaches $207,700. If the amount in the reserve were to fall below $207,700 at any point during the life of the loan, the City would be required to recommence the $20,770 annual deposit until it had $207,700 in reserve. Water Revenue Bond No. 91-04: The City is required to deposit $33,644 annually until the amount in the reserve reaches $336,433. If the amount in the reserve were to fall below $336,433 at any point during the life of the loan, the City would be required to recommence the $33,644 annual deposit until it had $336,433 in reserve. Cumulatively, the USDA Waterline Debt Reserve requirement is $544,133. The City anticipates meeting this reserve requirement by the end of FY2018-19 at which time future interest earnings will be credited to Water Fund Operations. Amounts in the reserve may only be used to pay the cost of repairing or replacing damage to the waterline which may be caused by unforeseen catastrophe and when necessary for the purpose of making payments of principal and interest on the Water Bond No. 3 in the event other funds are not available. USDA approval is required to use amounts in the reserve account.

Page 89 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

690 USDA WATERLINE DEBT RESERVE

690-690 USDA Waterline Debt Reserve

RESOURCES 30100-00000 BEGINNING FUND BALANCE 325,112 343,653 393,499 483,555 483,555 483,555 90,056 23% REVENUE 37005-00000 INTEREST REVENUE 615 2,681 1,746 6,164 6,164 6,164 4,418 253% TOTAL REVENUE 615 2,681 1,746 6,164 6,164 6,164 4,418 253%

39600-00000 Transfer from Water Fund 140,925 74,846 75,000 54,414 54,414 54,414 ( 20,586) -27% TOTAL RESOURCES 466,653 421,181 470,245 544,133 544,133 544,133 73,888 16%

REQUIREMENTS MATERIALS & SERVICES 42075-40620 Misc Minor Tools & Equip - 17,625 40,000 - - - ( 40,000) -100% TOTAL MATERIALS & SERVICES 17,625 40,000 ( 40,000) -100%

TOTAL EXPENDITURES 17,625 40,000 ( 40,000) -100%

CONTINGENCY/TRANSFER 45691-00000 TRANS TO- WATER RSV CAPITAL 123,000 ------TOTAL CONTINGENCY/TRANSFER 123,000 -

TOTAL REQUIREMENTS 123,000 17,625 40,000 ( 40,000) -100%

Unappropriated Ending Balance 343,653 403,555 430,245 544,133 544,133 544,133 113,888 26% 690-USDA WATERLINE DEBT RESERVE

Page 90 of 208 PROGRAM NAME: Sewer Fund RESPONSIBLE MANAGER(S): Mark Lago, Director of Public Works PROGRAM DESCRIPTION: This Fund has two related, but distinct, operating domains. The Sewer Fund provides all maintenance and repairs to the City owned sewer system (mains and manholes) including alongside the City limits, areas in the Urban Growth Area (UGA) and including the High School/Windmaster corner/Airport. There are approximately 55 miles of sewer mains. The Waste Water Treatment Plant (WWTP) is contracted out to JACOBS and provides all maintenance, operations, and repairs to the plant. This fund also provides maintenance and repairs to all WWTP vehicles, support equipment, and five sewer pump stations (Indian Creek, Frankton, Country Club, Westcliff, and East Port Marina). Average Daily flow into the WWTP is 1.2 Million Gallons per Day (MGD) The WWTP also receives in approximately 1.1 million gallons of aerobic sludge per year from Cascade Locks, Stevenson, Parkdale, and Mosier. This sludge does not go into the plant process instead it goes to the digester where it is held until it can be applied to one or more of the 60 field application sites in the Hood River Valley. The bio-solids at the WWTP are becoming a problem. The number of fields currently available to apply the bio-solids are often to saturated and the number of approved fields are decreasing each year. The only other site to depose of the bio-solids is to a landfill, which the City is currently doing. The Sewer System Development Charges (SDC’s) program pays for new and necessary infrastructure projects that are identified in the Sewer Capital Facilities Plan (CFP). The Sewer CFP examines existing and future needs and presents recommendations and costs for improvements. Sewer Reserve Debt requirements are for United States Department of Agriculture (USDA) debt service and short lived assets for the Indian Creek Sewer Pump Station and WWTP Outfall for Department Environmental Quality (DEQ).

GOAL(S) MEASURE(S) 1. Spend 12 weeks per year cleaning 20% City crews clean 20% of the City sewer of the City sewer mains mains per year. 100% completed in FY 2017-18. 2. Clean the 5 priority sewer mains 3 times City crews clean 1.0 mile of priority mains a year (February, June, and October) 100% of the time, 3 times a year. 100% completed in FY 2017-18. 3. Video 10 miles of City sewer mains per 10 miles of sewer mains or 20% of the City

Page 91 of 208 year to identify problem areas (pipes 6” in sewer mains are videoed each year. 10% diameter and larger) completed in FY 2017-18. 4. Improve the Ultra Violet (UV) system at Design and start construct Ultra Violet (UV) the WWTP. (This Goal was carried over system at the WWTP by Spring 2019. from FY 2017-18) Preliminary Engineering Report (PER) was completed in FY 2017-18. 5. Upgrade the existing digester and Improve the structural integrity of the support building at the WWTP. (This Goal digester and support building by June 30, was carried over from FY 2017-18) 2019 6. Improve and upgrade the sewer pipe Design and construct the improvements by between Jaymar and Wasco Court Fall of 2019

PERSONNEL SUMMARY:

Refer to Public Works Overview

Page 92 of 208 Current Actual Actual Budget Proposed Approved Adopted Category/Program 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19

SEWER FUND 030 Beginning Fund Balance 4,255,328 4,698,477 4,743,420 3,460,939 3,460,939 3,460,939 REVENUE 034 Intergovernmental Revenues - 30,000 - - - - 035 Charges for Services 3,331,328 3,538,194 3,714,934 4,025,838 4,025,838 4,025,838 037 Interest Earnings 9,238 30,226 21,296 38,585 38,585 38,585 038 Misc. Revenues 3,581,230 201,820 2,473 98,167 98,167 98,167 REVENUE 6,921,797 3,800,241 3,738,703 4,162,590 4,162,590 4,162,590 039 Interfund Transfers In 840,353 484,074 549,869 1,134,250 1,134,250 1,134,250 Total RESOURCES 12,017,479 8,982,793 9,031,992 8,757,779 8,757,779 8,757,779

EXPENDITURES Sewer Operations/WWTP (500) 045 Interfund Transfers Out - - 394,699 501,819 501,819 501,819 047 Contingency - - 44,477 45,000 45,000 45,000 0 0 439,176 546,819 546,819 546,819 Sewer Operations (505) 041 Personnel Services 330,508 361,320 427,263 405,106 405,106 405,106 042 Materials & Services 572,404 554,165 694,262 743,105 743,105 743,105 043 Capital Outlay 267,541 955,905 695,000 325,000 325,000 325,000 044 Debt Service 1,910,386 73,313 73,313 73,313 73,313 73,313 045 Interfund Transfers Out 85,306 255,284 99,644 148,218 148,218 148,218 3,166,145 2,199,988 1,989,482 1,694,742 1,694,742 1,694,742 Waste Water Treatment Plant (510) 042 Materials & Services 1,440,583 1,265,968 1,333,642 1,506,850 1,506,850 1,506,850 043 Capital Outlay 1,659,058 274,244 1,800,000 1,094,000 1,094,000 1,094,000 044 Debt Service 254,615 249,215 418,460 355,665 355,665 355,665 045 Interfund Transfers Out 231,021 137,997 55,526 - - - 3,585,278 1,927,425 3,607,628 2,956,515 2,956,515 2,956,515 Sewer SDC (560) 043 Capital Outlay 15,618 - 1,240,637 943,000 943,000 943,000 047 Contingency - - 100,000 100,000 100,000 100,000 15,618 0 1,340,637 1,043,000 1,043,000 1,043,000 USDA SLARRA (565) 042 Materials & Services - - - 200,000 200,000 200,000 043 Capital Outlay - - - 382,431 382,431 382,431 047 Contingency - - - 50,000 50,000 50,000 0 0 0 632,431 632,431 632,431 USDA Indian Creek - Debt Reserve (590) 042 Materials & Services - - 25,000 - - - 045 Interfund Transfers Out 514,000 - - 484,213 484,213 484,213 047 Contingency - - 100,000 - - - 514,000 0 125,000 484,213 484,213 484,213 Sewer Reserve - Equip. Replacement (591) 043 Capital Outlay 37,960 - 45,000 - - - 045 Interfund Transfers Out - 88,856 - 842,176 842,176 842,176 047 Contingency - - 50,000 - - - 37,960 88,856 95,000 842,176 842,176 842,176 Total REQUIREMENTS 7,319,001 4,216,269 7,596,923 8,199,896 8,199,896 8,199,896

ENDING FUND BALANCE 4,698,477 4,766,523 1,435,069 557,883 557,883 557,883

Page 93 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

500 SEWER FUND

500-500 Sewer Operations/WWTP

RESOURCES 30100-00000 BEGINNING FUND BALANCE 3,014,023 2,918,387 2,552,672 1,495,612 1,495,612 1,495,612 (1,057,060) -41% REVENUE 35005-00000 SEWER USAGE RECEIPTS 3,077,946 3,314,658 3,528,934 3,838,838 3,838,838 3,838,838 309,904 9% 35010-00000 Delinquent Utilities taxes 5,266 5,943 10,000 6,000 6,000 6,000 ( 4,000) -40% 35010-30215 Connection Fees 6,300 8,900 7,000 7,000 7,000 7,000 - - 35040-00000 SLUDGE HAULING FEES 9,587 2,846 4,000 4,000 4,000 4,000 - - 37005-00000 INTEREST REVENUE 5,721 15,321 11,171 28,501 28,501 28,501 17,330 155% 38005-00000 SURPLUS PROPERTY SALES 405 ------38015-00000 REFUNDS - - - 700 700 700 700 - 38030-00000 Loan Repayment - Principle - - - 93,782 93,782 93,782 93,782 - 38031-00000 Loan Repayment - Interest - - - 3,685 3,685 3,685 3,685 - 38035-00000 MISCELLANEOUS 211 9,592 ------TOTAL REVENUE 3,105,438 3,357,262 3,561,105 3,982,506 3,982,506 3,982,506 421,401 12%

39270-00000 TRANS FROM - ASSES IMP REV - 1,937 ------39550-00000 TRANSFER FROM - USDA IND CRK 10,026 ------TOTAL RESOURCES 6,129,489 6,277,586 6,113,777 5,478,118 5,478,118 5,478,118 ( 635,659) -10%

REQUIREMENTS CONTINGENCY/TRANSFER 45560-00000 TRANS TO - SEWER SDC - - 394,699 450,000 450,000 450,000 55,301 14% 45592-00000 Transfer to DEQ Debt Reserve - - - 51,819 51,819 51,819 51,819 - 47005-00000 Contingency - - 44,477 45,000 45,000 45,000 523 1% TOTAL CONTINGENCY/TRANSFER 439,176 546,819 546,819 546,819 107,643 25%

TOTAL REQUIREMENTS 439,176 546,819 546,819 546,819 107,643 25%

48005-30000 RESERVE BALANCES - COMP -- 8,015 8,170 8,170 8,170 155 2% ABSENC

500-500 TOTAL Sewer Operations/WWTP 6,129,489 6,277,586 5,666,586 4,923,129 4,923,129 4,923,129 ( 743,457) -13%

Page 94 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

500-505 Sewer Operations

RESOURCES REVENUE 38005-00000 SURPLUS PROPERTY SALES 92 ------38025-00000 LOAN PROCEEDS 1,920,186 ------38030-00000 Loan Repayments - 2,473 ------TOTAL REVENUE 1,920,278 2,473 -

TOTAL RESOURCES 1,920,278 2,473 -

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES 216,934 241,930 264,245 259,231 259,231 259,231 ( 5,014) -2% 41006-00000 Overtime 3,303 1,472 4,000 4,000 4,000 4,000 - - 41010-00000 FRINGE BENEFITS 110,269 117,917 159,018 141,875 141,875 141,875 ( 17,143) -11% TOTAL PAYROLL 330,508 361,320 427,263 405,106 405,106 405,106 ( 22,157) -5%

MATERIALS & SERVICES 42005-40010 Office Supplies - Sewer Sys 6,428 6,758 6,000 8,000 8,000 8,000 2,000 33% 42005-40015 Operating Materials-Sewer Sys 26,139 17,568 15,000 24,000 24,000 24,000 9,000 60% 42005-40020 Fuel & Lube - Sewer Sys 4,540 6,082 6,000 6,000 6,000 6,000 - - 42005-40025 Uniforms & Clothing-Sewer Sys 3,833 2,983 3,500 3,500 3,500 3,500 - - 42005-40035 Printing - Sewer Sys 101 303 500 600 600 600 100 20% 42010-11501 IT Services - Sewer 2,538 950 1,000 2,500 2,500 2,500 1,500 150% 42010-40115 Contract Svcs - Sewer 34,174 36,926 83,000 85,075 85,075 85,075 2,075 3% 42010-40150 Professional Svcs - Sewer 9,835 18,406 - 16,000 16,000 16,000 16,000 - 42015-20502 Cellular Charges 384 ------42015-40205 Telephone - Sewer Sys 600 1,006 1,000 1,000 1,000 1,000 - - 42015-40210 Postage - Sewer Sys 3,691 622 1,000 1,000 1,000 1,000 - - 42015-40230 Internet Svc - Sewer Sys ( 12) ------42020-42000 Advertising & Publishing - Sew 554 460 500 1,000 1,000 1,000 500 100% 42030-42030 Insurance- sewer 14,257 16,214 17,000 16,423 16,423 16,423 ( 577) -3% 42035-40305 Electricity - Sewer Sys 10,381 10,564 8,000 10,000 10,000 10,000 2,000 25% 42035-40310 Heating (Gas/Oil) - Sewer Sys 1,836 2,166 2,000 2,000 2,000 2,000 - - 42035-40315 Garbage Svc - Sewer Sys 1,525 1,667 1,500 1,500 1,500 1,500 - - 42035-40320 City Utilities - Sewer 1,215 1,333 1,500 1,500 1,500 1,500 - - 42040-40405 Equipment Repairs - Sewer Sys ------42040-40415 Facility Maint- Sewer Sys 28,314 28,442 25,000 25,000 25,000 25,000 - - 42040-40420 Janitorial - Sewer Sys 3,944 2,769 3,500 3,500 3,500 3,500 - - 42050-40505 Dues & Subscriptions-Sewer Sys 1,099 1,165 2,000 2,000 2,000 2,000 - - 42050-40525 Trainings & Meetings-Sewer Sys 2,545 5,003 5,000 5,000 5,000 5,000 - -

Page 95 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 42065-42055 BANK AND MERCHANT FEES 17,340 14,768 20,000 20,000 20,000 20,000 - - 42075-40620 Misc Minor Tools & Equip - Swr 4,310 5,725 5,000 5,000 5,000 5,000 - - 42080-00000 MISCELLANEOUS 417 610 ------42080-42000 Equiptment Maint chrgbck Sewer 24,493 36,426 31,271 37,733 37,733 37,733 6,462 21% 42080-42080 ADMIN SERVICES ALLOCATION 116,010 71,399 172,676 112,302 112,302 112,302 ( 60,374) -35% 42080-42085 Misc. - Misc. Sewer 5,664 80 ------42080-42090 City Utility Fee 246,236 263,758 282,315 307,107 307,107 307,107 24,792 9% 42080-42811 Vehicle Replacement Charge - Sewer -- - 45,365 45,365 45,365 45,365 - Ops TOTAL MATERIALS & SERVICES 572,404 554,165 694,262 743,105 743,105 743,105 48,843 7%

CAPITAL OUTLAY 43010-43010 Buildings 15,888 - - 20,000 20,000 20,000 20,000 - 43015-00000 IMPROVEMENTS OTHER THAN -- 20,000 - - - ( 20,000) -100% BLDGS 43015-00200 Frankton Lift Station - 1,339 ------43015-00310 Engineering Standards - 24,342 15,000 15,000 15,000 15,000 - - 43015-00340 2nd St Stairs Sewer Impr (M-3) 157,129 35,315 100,000 - - - ( 100,000) -100% 43015-00360 10th St Sewer Improv (M-2) 256 16,468 ------43015-00375 Elevated Sewer Access Road - 13,759 500,000 100,000 100,000 100,000 ( 400,000) -80% 43015-00380 East Marina Way Lift Station 46,860 140,364 ------43015-00385 12th Street Sewer Improvements 35,483 703,167 ------43015-00390 Pipe Replacement - - 60,000 100,000 100,000 100,000 40,000 67% 43015-00410 CIP-A Jaymar and Wasco - - - 90,000 90,000 90,000 90,000 - 43015-43005 Imp O/T Build- Indian Crk Lift 435 ------43020-40620 Machinery & Equiptment - 8,450 ------43025-40620 VEHICLES 11,488 12,697 ------TOTAL CAPITAL OUTLAY 267,541 955,905 695,000 325,000 325,000 325,000 ( 370,000) -53%

DEBT SERVICE 44005-00000 PRINCIPAL 1,888,464 ------44010-00000 INTEREST 21,922 ------44015-00000 PRINCIPAL-USDA INDIAN CREEK - 30,109 30,786 31,479 31,479 31,479 693 2% 44020-00000 INTEREST-USDA INDIAN CREEK - 43,204 42,527 41,834 41,834 41,834 ( 693) -2% TOTAL DEBT SERVICE 1,910,386 73,313 73,313 73,313 73,313 73,313 -

TOTAL EXPENDITURES 3,080,839 1,944,704 1,889,838 1,546,524 1,546,524 1,546,524 ( 343,314) -18%

Page 96 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS CONTINGENCY/TRANSFER 45565-00000 TRANS TO - USDA SLARRA - - - 148,218 148,218 148,218 148,218 - 45590-00000 TRANS TO - SEWER RESERVE - 155,640 ------45591-00000 TRANS TO - SEWER RESRV-Capital 85,306 99,644 99,644 - - - ( 99,644) -100% TOTAL CONTINGENCY/TRANSFER 85,306 255,284 99,644 148,218 148,218 148,218 48,574 49%

TOTAL REQUIREMENTS 3,166,145 2,199,988 1,989,482 1,694,742 1,694,742 1,694,742 ( 294,740) -15%

500-505 TOTAL Sewer Operations ( 1,245,866) ( 2,197,514) ( 1,989,482) ( 1,694,742) ( 1,694,742) ( 1,694,742) 294,740 15%

Page 97 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

500-510 Waste Water Treatment Plant

RESOURCES REVENUE 34050-00000 INTERGOVERNMENTAL REVENUE - 30,000 ------35035-00000 SEPTAGE DUMPING FEES 113,694 91,415 75,000 80,000 80,000 80,000 5,000 7% 38025-00000 Loan Proceeds 1,506,348 189,754 ------TOTAL REVENUE 1,620,042 311,169 75,000 80,000 80,000 80,000 5,000 7%

39591-00000 TRANS FROM - SEWER RESRVE CAP - 88,856 ------TOTAL RESOURCES 1,620,042 400,025 75,000 80,000 80,000 80,000 5,000 7%

REQUIREMENTS MATERIALS & SERVICES 42005-40015 Operating Materials - WWTP - 1,004 1,500 1,500 1,500 1,500 - - 42010-40115 Contract Svcs - WWTP 963,126 838,475 956,846 1,005,120 1,005,120 1,005,120 48,274 5% 42010-40150 Professional Svcs - WWTP 32,926 ------42035-40305 Electricity - WWTP 124,712 139,764 130,000 130,000 130,000 130,000 - - 42035-40320 City Utilities - WWTP 135,938 26,482 28,000 28,000 28,000 28,000 - - 42040-40405 Equipment Repairs - WWTP - 10,107 20,000 20,000 20,000 20,000 - - 42040-40415 Facility Maint- WWTP 57,866 48,055 30,000 30,000 30,000 30,000 - - 42080-42000 Equiptment Maint chrgbck WWTP - - 1,693 1,693 1,693 1,693 - - 42080-42050 WWTP- Permits & Licenses 10,377 14,400 15,000 15,000 15,000 15,000 - - 42080-42080 ADMIN SERVICES ALLOCATION 115,636 132,423 138,603 142,326 142,326 142,326 3,723 3% 42080-42085 Misc- Misc Sewer - 55,255 12,000 90,000 90,000 90,000 78,000 650% 42080-42811 Vehicle Replacement Charge - Sewer -- - 43,211 43,211 43,211 43,211 - WWTP TOTAL MATERIALS & SERVICES 1,440,583 1,265,968 1,333,642 1,506,850 1,506,850 1,506,850 173,208 13%

CAPITAL OUTLAY 43015-00300 WWTP Outfall Project 1,603,086 79,966 ------43015-40110 WWTP CHP Feasibility Study - 40,078 ------43015-40112 WWTP CHP Feasibility Part II - - 60,000 - - - ( 60,000) -100% 43015-40120 WWTP PH Monitoring - 30,789 18,000 - - - ( 18,000) -100% 43015-40125 WWTP-7 Odor Control 6,746 53,131 915,000 - - - ( 915,000) -100% 43015-40130 WWTP-1 Add'l Sludge Storage - 6,003 ------43015-40135 WWTP Bypass Headworks & Pump - 64,275 ------43015-40140 WAS Pump Replacement - - 125,000 - - - ( 125,000) -100% 43015-40145 Digester Structural Improv - - 125,000 335,000 335,000 335,000 210,000 168% 43015-40150 UV System - - 470,000 500,000 500,000 500,000 30,000 6% 43015-40155 WWTP-4 Digester - - - 222,000 222,000 222,000 222,000 - 43020-40620 Machinery & Equiptment- WWTP 49,225 - 65,000 26,000 26,000 26,000 ( 39,000) -60%

Page 98 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 43020-40625 Computers & Software - - 22,000 11,000 11,000 11,000 ( 11,000) -50% TOTAL CAPITAL OUTLAY 1,659,058 274,244 1,800,000 1,094,000 1,094,000 1,094,000 ( 706,000) -39%

DEBT SERVICE 44005-00000 Principal -WWTP 180,000 180,000 190,000 190,000 190,000 190,000 - - 44010-00000 Interest -WWTP 74,615 69,215 63,618 57,490 57,490 57,490 ( 6,128) -10% 44015-00000 Principal - WWTP Outfall - - 61,839 76,214 76,214 76,214 14,375 23% 44020-00000 INTEREST-WWTP OUTFALL - - 103,003 31,961 31,961 31,961 ( 71,042) -69% TOTAL DEBT SERVICE 254,615 249,215 418,460 355,665 355,665 355,665 ( 62,795) -15%

TOTAL EXPENDITURES 3,354,257 1,789,428 3,552,102 2,956,515 2,956,515 2,956,515 ( 595,587) -17%

CONTINGENCY/TRANSFER 45590-00000 TRANS TO - SEWER RESERVE 158,000 80,890 ------45591-00000 TRANS TO - SEWER RESRV-Capital 73,021 57,107 55,526 - - - ( 55,526) -100% TOTAL CONTINGENCY/TRANSFER 231,021 137,997 55,526 ( 55,526) -100%

TOTAL REQUIREMENTS 3,585,278 1,927,425 3,607,628 2,956,515 2,956,515 2,956,515 ( 651,113) -18%

500-510 TOTAL Waste Water Treatment Plant ( 1,965,235) ( 1,527,399) ( 3,532,628) ( 2,876,515) ( 2,876,515) ( 2,876,515) 656,113 19%

Unappropriated Ending Balance 2,918,387 2,552,672 144,476 351,872 351,872 351,872 207,396 144% 500-SEWER FUND

Page 99 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

550 SEWER INDIAN CREEK PROEJCT

550-550 CLOSED: Indian Creek Project

RESOURCES 30100-00000 BEGINNING FUND BALANCE ( 15,461) ------REVENUE 37005-00000 INTEREST REVENUE 1 ------38025-00000 LOAN PROCEEDS 86,846 ------TOTAL REVENUE 86,847 -

TOTAL RESOURCES 71,385 -

REQUIREMENTS CAPITAL OUTLAY 43610-00000 Indian Creek Capital Outlay 61,358 ------TOTAL CAPITAL OUTLAY 61,358 -

TOTAL EXPENDITURES 61,358 -

CONTINGENCY/TRANSFER 45500-00000 TRANS TO - SEWER 10,026 ------TOTAL CONTINGENCY/TRANSFER 10,026 -

TOTAL REQUIREMENTS 71,385 -

Unappropriated Ending Balance - 550-SEWER INDIAN CREEK PROEJCT

Page 100 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

560 SEWER SDC

560-560 Sewer SDC

RESOURCES 30100-00000 BEGINNING FUND BALANCE 569,972 828,687 949,625 565,625 565,625 565,625 ( 384,000) -40% REVENUE 35005-00000 SEWER SDC USAGE RECEIPTS - 125 ------35010-30205 SDC Receipts - Reimbursement 60,547 60,288 46,000 46,000 46,000 46,000 - - 35010-30210 SDC Receipts - Improvement 57,986 54,017 44,000 44,000 44,000 44,000 - - 37005-00000 INTEREST REVENUE 1,811 6,507 4,655 10,084 10,084 10,084 5,429 117% 38030-00000 Loan Repayments 153,988 - 2,473 - - - ( 2,473) -100% TOTAL REVENUE 274,332 120,938 97,128 100,084 100,084 100,084 2,956 3%

39500-00000 TRANS FROM - SEWER FUND - - 394,699 450,000 450,000 450,000 55,301 14% TOTAL RESOURCES 844,305 949,625 1,441,452 1,115,709 1,115,709 1,115,709 ( 325,743) -23%

REQUIREMENTS CAPITAL OUTLAY 43015-00200 Capital Facilities Plan 11,466 - - 40,000 40,000 40,000 40,000 - 43015-00210 22nd Sewer Improv (CIP-B) 4,119 ------43015-00300 INDIAN CREEK LIFT STATION 32 ------43015-00380 E. Marina Way Lift Station - - 700,637 - - - ( 700,637) -100% 43015-40155 Influent Pipe - - 540,000 903,000 903,000 903,000 363,000 67% TOTAL CAPITAL OUTLAY 15,618 1,240,637 943,000 943,000 943,000 ( 297,637) -24%

TOTAL EXPENDITURES 15,618 1,240,637 943,000 943,000 943,000 ( 297,637) -24%

CONTINGENCY/TRANSFER 47005-00000 CONTINGENCY (BUDGETARY) - - 100,000 100,000 100,000 100,000 - - TOTAL CONTINGENCY/TRANSFER 100,000 100,000 100,000 100,000 -

TOTAL REQUIREMENTS 15,618 1,340,637 1,043,000 1,043,000 1,043,000 ( 297,637) -22%

Unappropriated Ending Balance 828,687 949,625 100,815 72,709 72,709 72,709 ( 28,106) -28% 560-SEWER SDC

Page 101 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

591 SEWER EQUIPMENT REPLACEMENT RESERVE

591-591 Sewer Reserve - Equip. Replacement

RESOURCES 30100-00000 BEGINNING FUND BALANCE - 635,505 703,696 842,176 842,176 842,176 138,480 20% REVENUE 37005-00000 INTEREST REVENUE 1,138 4,975 3,792 - - - ( 3,792) -100% 38010-38900 Vehicle Sales ------TOTAL REVENUE 1,138 4,975 3,792 ( 3,792) -100%

39500-00000 TRANS FROM - SEWER FUND 158,327 156,751 155,170 - - - ( 155,170) -100% 39590-00000 TRANSFER FROM - SEWER RESRVE 514,000 ------TOTAL RESOURCES 673,465 797,232 862,658 842,176 842,176 842,176 ( 20,482) -2%

REQUIREMENTS CAPITAL OUTLAY 43025-40620 Vehicles 37,960 - 45,000 - - - ( 45,000) -100% TOTAL CAPITAL OUTLAY 37,960 45,000 ( 45,000) -100%

TOTAL EXPENDITURES 37,960 45,000 ( 45,000) -100%

CONTINGENCY/TRANSFER 45500-00000 TRANS TO - SEWER OPS/WWTP - 88,856 ------45811-00000 Transfer to ISF Equipment Repl. - - - 842,176 842,176 842,176 842,176 - 47005-00000 CONTINGENCY (BUDGETARY) - - 50,000 - - - ( 50,000) -100% TOTAL CONTINGENCY/TRANSFER 88,856 50,000 842,176 842,176 842,176 792,176 1584%

TOTAL REQUIREMENTS 37,960 88,856 95,000 842,176 842,176 842,176 747,176 787%

Unappropriated Ending Balance 635,505 708,376 767,658 ( 767,658) -100% 591-SEWER EQUIPMENT REPLACEMENT RESERVE

Page 102 of 208 PROGRAM NAME: Sewer Fund – USDA Short-lived Asset Replacement Reserve Account RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: The United State Department of Agriculture (USDA) Short- lived Asset Replacement Reserve Account (SLARRA) sub-fund is used to segregate reserves required by the 2016 Indian Creek Pump Station Project Loan 92-06. The bond covenants require the City to annually transfer $148,218 to the SLARRA. Amounts in the SLARRA may only be used for the purpose of replacing Sewer Fund assets with an estimated life of less than 15 years. USDA approval is not required prior to use of amounts in the SLARRA. Prior to FY2018-19, SLARRA funds were comingled with the Indian Creek Bond Debt Reserve.

Page 103 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

565 USDA SLARRA

565-565 USDA SLARRA

RESOURCES 39500-00000 TRANS FROM - SEWER FUND - - - 148,218 148,218 148,218 148,218 - 39590-00000 TRANS FROM - Ind. Creek Debt - - - 484,213 484,213 484,213 484,213 - TOTAL RESOURCES 632,431 632,431 632,431 632,431 -

REQUIREMENTS MATERIALS & SERVICES 42075-40620 Misc Minor Tools & Equip - Swr - - - 200,000 200,000 200,000 200,000 - TOTAL MATERIALS & SERVICES 200,000 200,000 200,000 200,000 -

CAPITAL OUTLAY 43020-40620 Machinery & Equiptment - - - 382,431 382,431 382,431 382,431 - TOTAL CAPITAL OUTLAY 382,431 382,431 382,431 382,431 -

TOTAL EXPENDITURES 582,431 582,431 582,431 582,431 -

CONTINGENCY/TRANSFER 47005-00000 CONTINGENCY - - - 50,000 50,000 50,000 50,000 - TOTAL CONTINGENCY/TRANSFER 50,000 50,000 50,000 50,000 -

TOTAL REQUIREMENTS 632,431 632,431 632,431 632,431 -

Unappropriated Ending Balance - 565-USDA SLARRA

Page 104 of 208 PROGRAM NAME: Sewer Fund – USDA Indian Creek Debt Reserve RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: The 2016 Indian Creek Pump Station Loan 92-06 requires the City to set aside $7,331.30 annually until the amount in the reserve reaches $73,313. If the amount in the reserve were to fall below $73,313 at any point during the life of the loan, the City would be required to recommence the $7,331.30 annual deposit until it had $73,313 in reserve. Amounts in the reserve may only be used to pay the cost of repairing or replacing damage to sewer facilities which may be caused by unforeseen catastrophe and when necessary for the purpose of making payments of principal and interest on the Indian Creek Pump station Revenue Bond when no other funds are available. USDA approval is required to use amounts in the reserve account. Prior to FY2018-19, the Debt Reserve included comingled dollars from the related USDA Short-lived Asset Replacement Reserve Account. In FY2018-19, the USDA Indian Creek Debt Reserve is fully funded and all interest earnings are credited to the Sewer Fund Operations.

Page 105 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

590 USDA INDIAN CREEK - DEBT RESERVE

590-590 USDA Indian Creek - Debt Reserve

RESOURCES 30100-00000 BEGINNING FUND BALANCE 671,331 315,897 537,427 557,526 557,526 557,526 20,099 4% REVENUE 37005-00000 INTEREST REVENUE 566 3,421 1,678 - - - ( 1,678) -100% TOTAL REVENUE 566 3,421 1,678 ( 1,678) -100%

39500-00000 TRANS FROM - SEWER FUND 158,000 236,530 ------TOTAL RESOURCES 829,897 555,848 539,105 557,526 557,526 557,526 18,421 3%

REQUIREMENTS MATERIALS & SERVICES 42075-40620 Misc Minor Tools & Equip - - 25,000 - - - ( 25,000) -100% TOTAL MATERIALS & SERVICES 25,000 ( 25,000) -100%

TOTAL EXPENDITURES 25,000 ( 25,000) -100%

CONTINGENCY/TRANSFER 45565-00000 TRANS TO - USDA SLARRA - - - 484,213 484,213 484,213 484,213 - 45591-00000 TRANS TO- SEWER RSV CAPITAL 514,000 ------47005-00000 CONTINGENCY - - 100,000 - - - ( 100,000) -100% TOTAL CONTINGENCY/TRANSFER 514,000 100,000 484,213 484,213 484,213 384,213 384%

TOTAL REQUIREMENTS 514,000 125,000 484,213 484,213 484,213 359,213 287%

Unappropriated Ending Balance 315,897 555,848 414,105 73,313 73,313 73,313 ( 340,792) -82% 590-USDA INDIAN CREEK - DEBT RESERVE

Page 106 of 208 PROGRAM NAME: Sewer Fund – Dept. of Environmental Quality Outfall Debt Reserve RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: The 2017 Oregon Department of Environmental Quality (DEQ) Sewer Outfall Project loan requires one half of the average annual debt service is placed in to a segregated reserve. This calculates a reserve of $51,818.75. As of FY2018- 19, the DEQ Sewer Outfall Project loan debt reserve is fully funded and future interest earning will be credited to Sewer Operations. The City can only use amounts in this reserve to pay amounts due under the DEQ Loan agreement until principal, interest, fees and any other amounts due under the DEQ Loan agreement have been fully paid. Should the amount in the Loan Reserve Account ever fall below the required amount, the City must promptly replenish the account by depositing from the first Net Operating Revenues available after payment of amounts due under the DEQ Loan an amount sufficient to restore the balance of the Loan Reserve Account up to the reserve requirement.

Page 107 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

592 DEQ OUTFALL DEBT RESERVE

592-592 DEQ Outfall Debt Reserve

RESOURCES 39500-00000 TRANS FROM - SEWER FUND - - - 51,819 51,819 51,819 51,819 - TOTAL RESOURCES 51,819 51,819 51,819 51,819 -

Unappropriated Ending Balance 51,819 51,819 51,819 51,819 - 592-DEQ OUTFALL DEBT RESERVE

Page 108 of 208 PROGRAM NAME: Storm Water Fund RESPONSIBLE MANAGER(S): Mark Lago, Director of Public Works PROGRAM DESCRIPTION: The Storm Water Fund provides all maintenance and repairs to the City owned storm system inside the City limits (mains, manhole, bio-swales, ditches, catch basins and catch basin laterals). There are 64 single lane miles of streets that need sweeping which is preventative maintenance on the Storm Water collection system and approximately 45 miles of storm mains and catch basin laterals. This fund is anticipating significant review and development of an updated comprehensive Storm Water Management Plan (SWMP) and Storm Water Capital Facilities Plan (SWCFP).  A SWMP identifies how stormwater will be managed both publicly and privately  A SWCFP analyzes the current system and land use conditions to identify areas of the system that does not have adequate capacity to convey storm water The Storm Water System Development Charges (SDC’s) program pays for new infrastructure projects that are identified in the Storm Water Capital Facilities Plan (CFP). The Storm Water CFP examines existing and future needs and presents recommendations and costs for improvements.

GOAL(S) MEASURE(S) 1. Keep the City Streets clean of debris Reduces the amount of time necessary to clean the Storm Water collection system by 30% which allows more time to do other tasks in the Storm Water department. 100% completed in FY 2017-18 2. Clean 25% of City Storm Water mains City crews clean 20% of the City Storm and catch basins Water collection system. 100% completed in FY 2017-18 3. Complete the Storm Water Capital Complete the CFP and get City Council Facility Plan (CFP). This project is being approval for rate and System Development carried over into FY 2018-19. Charge (SDC) increases by December 31, 2018

PERSONNEL SUMMARY:

Refer to Public Works Overview

Page 109 of 208 Current Actual Actual Budget Proposed Approved Adopted Category/Program 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19

STORM WATER FUND 030 Beginning Fund Balance 519,045 641,683 820,588 614,449 614,449 614,449 REVENUE 035 Charges for Services 583,152 525,296 524,159 539,810 539,810 539,810 037 Interest Earnings 1,373 4,976 3,566 9,830 9,830 9,830 038 Misc. Revenues - 1,035 - - 135,000 135,000 REVENUE 584,526 531,307 527,725 549,640 684,640 684,640 039 Interfund Transfers In - 205,140 384,164 85,000 85,000 85,000 Total RESOURCES 1,103,572 1,378,131 1,732,477 1,249,089 1,384,089 1,384,089

EXPENDITURES Storm Water Operations (695) 041 Personnel Services 169,355 167,095 205,763 209,733 209,733 209,733 042 Materials & Services 166,937 167,487 234,572 270,336 270,336 270,336 043 Capital Outlay 50,940 14,079 50,000 75,000 210,000 210,000 044 Debt Service 65,080 38,124 38,396 - - - 045 Interfund Transfers Out - 150,776 384,164 85,000 85,000 85,000 047 Contingency - - 29,904 40,000 40,000 40,000 452,314 537,562 942,799 680,069 815,069 815,069 Storm Water SDC (696) 043 Capital Outlay 9,574 15,873 350,000 380,000 380,000 380,000 047 Contingency - - 40,000 40,000 40,000 40,000 9,574 15,873 390,000 420,000 420,000 420,000 Stormwater Reserve - Equip. Replacement 043 Capital Outlay - - 210,000 - - - 045 Interfund Transfers Out - 54,364 - 95,514 95,514 95,514 047 Contingency - - 50,000 - - - 0 54,364 260,000 95,514 95,514 95,514 Total REQUIREMENTS 461,888 607,800 1,592,799 1,195,583 1,330,583 1,330,583

ENDING FUND BALANCE 641,683 770,331 139,678 53,506 53,506 53,506

Page 110 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

695 STORMWATER OPERATIONS

695-695 Storm Water Operations

RESOURCES 30100-00000 BEGINNING FUND BALANCE 425,210 511,050 522,179 197,703 197,703 197,703 ( 324,476) -62% REVENUE 35005-00000 STORMWATER USAGE RECEIPTS 537,074 489,846 498,159 511,810 511,810 511,810 13,651 3% 37005-00000 Interest Revenue 1,079 3,465 2,865 7,400 7,400 7,400 4,535 158% 38015-00000 Refunds ------38025-00000 LOAN PROCEEDS - - - - 135,000 135,000 135,000 - 38035-00000 MISCELLANEOUS - 1,035 ------TOTAL REVENUE 538,153 494,347 501,024 519,210 654,210 654,210 153,186 31%

39698-00000 TRANS FROM - STORM RSV - CAP - 54,364 ------TOTAL RESOURCES 963,364 1,059,761 1,023,203 716,913 851,913 851,913 ( 171,290) -17%

REQUIREMENTS PAYROLL 41005-00000 SALARIES & WAGES 108,526 105,936 125,524 131,242 131,242 131,242 5,718 5% 41006-00000 Overtime 2,343 944 1,000 1,000 1,000 1,000 - - 41010-00000 FRINGE BENEFITS 58,484 60,213 79,239 77,491 77,491 77,491 ( 1,748) -2% TOTAL PAYROLL 169,355 167,095 205,763 209,733 209,733 209,733 3,970 2%

MATERIALS & SERVICES 42005-40010 Office Supplies - Storm 416 370 2,000 2,000 2,000 2,000 - - 42005-40015 Operating supplies 951 1,650 12,000 5,000 5,000 5,000 ( 7,000) -58% 42005-40020 Fuel & Lube - Storm 6,996 8,225 15,000 6,000 6,000 6,000 ( 9,000) -60% 42010-11501 IT Services - Storm 712 123 ------42010-40115 Contract Svcs - Storm water 28,625 19,737 12,000 10,000 10,000 10,000 ( 2,000) -17% 42010-40150 Professional Svcs - Sewer ------42015-20502 Cellular Charges 85 ------42020-42000 Advertising & Publishing 47 ------42030-42030 Insurance- Storm Water 13,882 14,650 15,500 16,423 16,423 16,423 923 6% 42035-40305 Electricity - Storm 682 898 800 900 900 900 100 13% 42035-40310 Heating (Gas/Oil) - Storm 453 519 250 - - - ( 250) -100% 42035-40315 Garbage Svc - Storm 3,058 794 1,000 4,000 4,000 4,000 3,000 300% 42035-40320 City Utilities - Storm 136 132 150 100 100 100 ( 50) -33% 42040-40415 Repairs & Maintenance 212 36 50,000 10,000 10,000 10,000 ( 40,000) -80% 42040-40420 Janitorial - Storm 510 595 1,000 700 700 700 ( 300) -30% 42050-40525 Trainings & Meetings - Storm 138 215 500 800 800 800 300 60% 42065-42055 BANK AND MERCHANT FEES 4,294 3,246 4,000 5,000 5,000 5,000 1,000 25% 42080-42000 Equiptment Maint chrgbck Storm 37,622 39,115 39,609 47,609 47,609 47,609 8,000 20%

Page 111 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 42080-42080 ADMIN SERVICES ALLOCATION 25,144 38,052 40,910 25,549 25,549 25,549 ( 15,361) -38% 42080-42090 City Utility Fee (Franchise) 42,966 39,123 39,853 40,944 40,944 40,944 1,091 3% 42080-42811 Vehicle Replacement Charge - -- - 95,311 95,311 95,311 95,311 - Stormwater TOTAL MATERIALS & SERVICES 166,937 167,487 234,572 270,336 270,336 270,336 35,764 15%

CAPITAL OUTLAY 43010-43010 Buildings 3,530 ------43015-00150 Storm Water Management Plan - 14,079 50,000 25,000 25,000 25,000 ( 25,000) -50% 43015-00300 COTTONWOOD STORM PIPE - - - 50,000 185,000 185,000 185,000 - 43015-00320 Belmont Storm Pipe Extension ------43025-40620 Vehicles 47,410 ------TOTAL CAPITAL OUTLAY 50,940 14,079 50,000 75,000 210,000 210,000 160,000 320%

DEBT SERVICE 44005-00000 Principal - Vactor 26,519 ------44010-00000 Interest - Vactor 437 ------44025-00000 Principal - Sweeper (2014-18) 34,700 35,805 37,219 - - - ( 37,219) -100% 44030-00000 Interest - Sweeper (2014-18) 3,424 2,318 1,177 - - - ( 1,177) -100% TOTAL DEBT SERVICE 65,080 38,124 38,396 ( 38,396) -100%

TOTAL EXPENDITURES 452,314 386,786 528,731 555,069 690,069 690,069 161,338 31%

CONTINGENCY/TRANSFER 45696-00000 TRANS TO - Storm SDC - - 248,000 85,000 85,000 85,000 ( 163,000) -66% 45698-00000 TRANS TO - Storm Rsv - Capital - 150,776 136,164 - - - ( 136,164) -100% 47005-00000 CONTINGENCY - - 29,904 40,000 40,000 40,000 10,096 34% TOTAL CONTINGENCY/TRANSFER 150,776 414,068 125,000 125,000 125,000 ( 289,068) -70%

TOTAL REQUIREMENTS 452,314 537,562 942,799 680,069 815,069 815,069 ( 127,730) -14%

48005-30000 RESERVE BALANCES - COMP -- 5,789 5,901 5,901 5,901 112 2% ABSENC

Unappropriated Ending Balance 511,050 522,199 74,615 30,943 30,943 30,943 ( 43,672) -59% 695-STORMWATER OPERATIONS

Page 112 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

696 STORMWATER SDC

696-696 Storm Water SDC

RESOURCES 30100-00000 BEGINNING FUND BALANCE 93,834 130,633 147,633 321,232 321,232 321,232 173,599 118% REVENUE 35010-30210 SDC Receipts - Improvement 46,078 35,449 26,000 28,000 28,000 28,000 2,000 8% 37005-00000 INTEREST ON INVESTMENTS 294 1,021 701 2,430 2,430 2,430 1,729 247% TOTAL REVENUE 46,372 36,471 26,701 30,430 30,430 30,430 3,729 14%

39695-00000 TRANS FROM - Storm Water Ops - - 248,000 85,000 85,000 85,000 ( 163,000) -66% TOTAL RESOURCES 140,207 167,105 422,334 436,662 436,662 436,662 14,328 3%

REQUIREMENTS CAPITAL OUTLAY 43015-00200 Capital Facilities Plan 9,574 15,873 50,000 40,000 40,000 40,000 ( 10,000) -20% 43015-00320 Belmont Storm Pipe Extension - - 300,000 340,000 340,000 340,000 40,000 13% TOTAL CAPITAL OUTLAY 9,574 15,873 350,000 380,000 380,000 380,000 30,000 9%

TOTAL EXPENDITURES 9,574 15,873 350,000 380,000 380,000 380,000 30,000 9%

CONTINGENCY/TRANSFER 47005-00000 CONTINGENCY (BUDGETARY) - - 40,000 40,000 40,000 40,000 - - TOTAL CONTINGENCY/TRANSFER 40,000 40,000 40,000 40,000 -

TOTAL REQUIREMENTS 9,574 15,873 390,000 420,000 420,000 420,000 30,000 8%

Unappropriated Ending Balance 130,633 151,232 32,334 16,662 16,662 16,662 ( 15,672) -48% 696-STORMWATER SDC

Page 113 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

698 STORMWATER EQUIPMENT REPLACEMENT RESERVE

698-698 Stormwater Reserve - Equip. Replacement

RESOURCES 30100-00000 BEGINNING FUND BALANCE - - 150,776 95,514 95,514 95,514 ( 55,262) -37% REVENUE 37005-00000 INTEREST ON INVESTMENTS - 488 ------38010-38900 Vehicle Sales ------TOTAL REVENUE 488 -

39695-00000 TRANS FROM - Storm Water Ops - 150,776 136,164 - - - ( 136,164) -100% TOTAL RESOURCES 151,264 286,940 95,514 95,514 95,514 ( 191,426) -67%

REQUIREMENTS CAPITAL OUTLAY 43025-40620 Vehicles - - 210,000 - - - ( 210,000) -100% TOTAL CAPITAL OUTLAY 210,000 ( 210,000) -100%

TOTAL EXPENDITURES 210,000 ( 210,000) -100%

CONTINGENCY/TRANSFER 45695-00000 TRANS TO - Storm Water Ops - 54,364 ------45811-00000 Transfer to ISF Equipment Repl. - - - 95,514 95,514 95,514 95,514 - 47005-00000 CONTINGENCY (BUDGETARY) - - 50,000 - - - ( 50,000) -100% TOTAL CONTINGENCY/TRANSFER 54,364 50,000 95,514 95,514 95,514 45,514 91%

TOTAL REQUIREMENTS 54,364 260,000 95,514 95,514 95,514 ( 164,486) -63%

Unappropriated Ending Balance 96,900 26,940 ( 26,940) -100% 698-STORMWATER EQUIPMENT REPLACEMENT

Page 114 of 208 RESTRICTED REVENUE FUND PROGRAM DESCRIPTION: The Restricted Revenue Fund accounts for the receipt and expenditure of legally or contractually restricted dollars. Revenues into these accounts may only be used for their intended purposes and cannot be transferred into another fund. Sub-funs within the Restricted Revenue Fund Include:  Building Program  Local Improvement District Assessments  Small Grants  Fire Station General Obligation Bond Debt Service  Tourist Promotion Fund  Construction Excise Tax o Local Program o Development Incentives o State of Oregon Housing and Community Services Distribution

Page 115 of 208 Current Actual Actual Budget Proposed Approved Adopted Category/Program 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19

RESTRICTED REVENUE 030 Beginning Fund Balance 448,834 474,898 996,178 1,350,983 1,350,983 1,350,983 REVENUE 031 Taxes 599,743 685,045 849,007 1,466,535 1,466,535 1,466,535 032 Licenses & Permits 953,095 1,061,951 1,299,129 493,889 493,889 493,889 033 Fines & Forfeitures 315,517 420,557 441,134 - - - 035 Charges for Services 72,911 871,171 960,850 - - - 036 Assessment Revenues 90,985 141,522 163,109 58,661 58,661 58,661 037 Interest Earnings 1,352 7,087 7,057 10,371 10,371 10,371 038 Misc. Revenues 5,425 3,059 200 - - - REVENUE 2,039,030 3,190,395 3,720,486 2,029,456 2,029,456 2,029,456 039 Interfund Transfers In 20,000 138,795 80,000 13,522 13,522 13,522 Total RESOURCES 2,507,864 3,804,089 4,796,664 3,393,961 3,393,961 3,393,961

230 Public Safety - EMS - 742,176 830,141 243,986 243,986 243,986 235 Engineering 90,628 100,658 131,862 118,458 118,458 118,458 240 Muni Court 156,814 211,579 236,606 170,321 170,321 170,321 245 Parking 610,342 674,500 1,104,959 298,630 298,630 298,630 270 LID Assessments 103,332 129,175 163,109 58,661 58,661 58,661 310 Building 439,399 297,581 565,414 553,775 553,775 553,775 355 Small Grants - - - 13,522 13,522 13,522 380 Tourist Promotion - - - 522,154 522,154 522,154 391 CET Local Housing Program - - 102,236 189,450 189,450 189,450 392 CET Developer Incentives - - 40,194 128,500 128,500 128,500 393 CET State OHCS Distribution - - 17,226 25,050 25,050 25,050 420 Fire G/O - Debt Service 632,450 658,850 698,951 707,351 707,351 707,351 Total REQUIREMENTS 2,032,966 2,814,522 3,890,698 3,029,858 3,029,858 3,029,858

ENDING FUND BALANCE 474,898 989,566 905,966 364,103 364,103 364,103

Page 116 of 208 Current Actual Actual Budget Proposed Approved Adopted Category 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19

EXPENDITURES 041 Personnel Services 327,809 832,753 991,792 34,705 34,705 34,705 042 Materials & Services 640,382 836,498 1,132,792 1,083,457 1,083,457 1,083,457 043 Capital Outlay 80,278 - 167,500 5,000 5,000 5,000 044 Debt Service 632,450 658,850 668,451 692,351 692,351 692,351 EXPENDITURES 1,680,920 2,328,102 2,960,535 1,815,513 1,815,513 1,815,513 045 Interfund Transfers Out 352,046 486,420 603,397 831,395 831,395 831,395 047 Contingency - - 326,766 382,950 382,950 382,950 Total REQUIREMENTS 2,032,966 2,814,522 3,890,698 3,029,858 3,029,858 3,029,858

ENDING FUND BALANCE 474,898 989,566 905,966 364,103 364,103 364,103

Page 117 of 208 PROGRAM NAME: Restricted Revenue Fund – Building Services Program RESPONSIBLE MANAGER(S): Mark Lago, Director of Public Works PROGRAM DESCRIPTION: Since 2010 the City has operated with a contracted building program provided by the Clair Company. The contract runs through 12/31/2019, with a clause for early termination by either party assuming proper notice is given. In exchange for the provision of services the City Clair Company receives 85 percent of building revenues. The program provides services for structural and mechanical inspection, and plumbing and electrical is provided by Hood River County. Typical services of plan check review and field inspection are provided. The Building Services Program generally operates with one contracted counter office staff, one contracted field inspector and one contracted building official. Significant backup staff is available for unusual or technical issues that may arise.

GOAL(S) MEASURE(S) 1. Chief building official available as needed 95% compliance. onsite to meet goals

2. Field inspection conducted within 24 90% compliance. hours of call for inspection

PERSONNEL SUMMARY:

See Public Works Summary

Page 118 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

310 BUILDING

310-310 Building

RESOURCES 30100-00000 BEGINNING FUND BALANCE 391,794 325,465 341,701 344,401 344,401 344,401 2,700 1% REVENUE 32010-30005 Building Permits - Permit Fee 194,608 148,380 203,000 200,498 200,498 200,498 ( 2,502) -1% 32010-30010 Building Permit-Plan Check Fee 153,271 139,188 285,000 276,841 276,841 276,841 ( 8,159) -3% 32010-30015 Building Permits - Mechanical 16,167 18,232 15,000 15,000 15,000 15,000 - - 32010-30025 Buildg Perm-Investigation Fees ------32010-30030 Mech. Plan Review- Bldg 3,231 4,645 1,500 1,550 1,550 1,550 50 3% 37005-00000 INTEREST REVENUE 801 2,379 1,774 6,371 6,371 6,371 4,597 259% 38035-00000 Misc. fees 4,989 990 ------TOTAL REVENUE 373,069 313,817 506,274 500,260 500,260 500,260 ( 6,014) -1%

TOTAL RESOURCES 764,864 639,282 847,975 844,661 844,661 844,661 ( 3,314) -

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES 12,060 4,455 39,589 24,955 24,955 24,955 ( 14,634) -37% 41010-00000 FRINGE BENEFITS 2,061 1,431 20,191 9,750 9,750 9,750 ( 10,441) -52% TOTAL PAYROLL 14,121 5,887 59,780 34,705 34,705 34,705 ( 25,075) -42%

MATERIALS & SERVICES 42005-40010 Office Supplies - Bldg 182 540 150 3,000 3,000 3,000 2,850 1900% 42005-40015 Operating Materials - Bldg 459 182 500 3,000 3,000 3,000 2,500 500% 42005-40020 Fuel & Lube - Bldg - 77 ------42005-40035 Printing - Bldg ------42010-11501 IT Services - Building 459 168 300 500 500 500 200 67% 42010-40115 Contract Svcs - Bldg 318,334 264,156 428,825 425,221 425,221 425,221 ( 3,604) -1% 42015-40210 Postage - Bldg 169 85 150 150 150 150 - - 42030-42030 INSURANCE - - 1,000 1,000 1,000 1,000 - - 42040-40415 Facility Maint- Bldg - 884 - 500 500 500 500 - 42065-00000 BANK AND MERCHANT FEES 9,807 591 - 700 700 700 700 - 42065-42055 Bank and Merchant Fees - - 1,000 - - - ( 1,000) -100% 42080-00000 MISCELLANEOUS - - - 5,000 5,000 5,000 5,000 - 42080-42000 Equiptment Maint Chargeback - 61 1,000 - - - ( 1,000) -100% 42080-42080 ADMIN SERVICES ALLOCATION 37,570 24,946 21,976 19,999 19,999 19,999 ( 1,977) -9% 42080-42085 Misc- Misc Building 373 - 2,300 5,000 5,000 5,000 2,700 117% TOTAL MATERIALS & SERVICES 367,357 291,694 457,201 464,070 464,070 464,070 6,869 2%

Page 119 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS CAPITAL OUTLAY 43010-43010 Buildings 57,921 - 2,000 5,000 5,000 5,000 3,000 150% TOTAL CAPITAL OUTLAY 57,921 2,000 5,000 5,000 5,000 3,000 150%

TOTAL EXPENDITURES 439,399 297,581 518,981 503,775 503,775 503,775 ( 15,206) -3%

CONTINGENCY/TRANSFER 47005-00000 CONTINGENCY - - 46,433 50,000 50,000 50,000 3,567 8% TOTAL CONTINGENCY/TRANSFER 46,433 50,000 50,000 50,000 3,567 8%

TOTAL REQUIREMENTS 439,399 297,581 565,414 553,775 553,775 553,775 ( 11,639) -2%

Unappropriated Ending Balance 325,465 341,701 282,561 290,886 290,886 290,886 8,325 3% 310-BUILDING

Page 120 of 208 PROGRAM NAME: Restricted Revenue Fund – Local Improvement District Assessments RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: This program is used to track assessment payments received on Local Improvement Districts that have been set up by the City for the benefit of the Hood River Urban Renewal Agency. Payments received are immediately contributed from the City to the Agency leaving no ending balance.

Page 121 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

270 LID ASSESSMENTS (PASS-THROUGH)

270-270 LID Assessments

RESOURCES 30100-00000 BEGINNING FUND BALANCE - ( 12,346) ------REVENUE 36005-00000 ASSESSMENT REVENUE - Prior LID 34,953 12,670 ------36010-00000 Assessment Int. - Prior LID 49,715 359 ------36015-00000 Asses Prin. West Oak st LID 4,711 9,740 ------36020-00000 Asses. Int. - West Oak St LID 1,606 545 ------36035-00000 Asses. Prin.- State Street LID - 118,206 163,109 58,661 58,661 58,661 ( 104,448) -64% 37005-00000 INTEREST ON INVESTMENTS ------TOTAL REVENUE 90,985 141,522 163,109 58,661 58,661 58,661 ( 104,448) -64%

TOTAL RESOURCES 90,985 129,175 163,109 58,661 58,661 58,661 ( 104,448) -64%

REQUIREMENTS MATERIALS & SERVICES 42090-42091 INTERGOVERNMENTAL 103,332 122,925 163,109 58,661 58,661 58,661 ( 104,448) -64% TOTAL MATERIALS & SERVICES 103,332 122,925 163,109 58,661 58,661 58,661 ( 104,448) -64%

TOTAL EXPENDITURES 103,332 122,925 163,109 58,661 58,661 58,661 ( 104,448) -64%

CONTINGENCY/TRANSFER 45200-00000 TRANS TO - ROAD OPS - 1,500 ------45235-00000 TRANS TO - ENGINEERING - 938 ------45500-00000 TRANS TO - SEWER OPS - 1,937 ------45600-00000 TRANS TO - WATER OPS - 1,875 ------TOTAL CONTINGENCY/TRANSFER 6,250 -

TOTAL REQUIREMENTS 103,332 129,175 163,109 58,661 58,661 58,661 ( 104,448) -64%

Unappropriated Ending Balance ( 12,346) - 270-LID ASSESSMENTS (PASS-THROUGH)

Page 122 of 208 PROGRAM NAME: Restricted Revenue – Small Grants RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: Newly created in FY2018-19, this account tracks minor miscellaneous grants or otherwise dedicated monies received throughout the year. Currently the account is tracking an $11,023 residual balance from the Overlook Memorial Park Brick Program, $455 for Arbor Day activities, and $2,044 remaining from an Oregon Community Foundation Grant for wayfinding signs. These dollars were previously held in the Miscellaneous Reserve. The Brick Program offers patrons the ability to purchase an engraved brick that will be placed in the park. Residual donor funds are available for maintenance of the park.

GOAL(S) MEASURE(S) 1. Accurately account for and expend small Maintain accurate accounting records of all miscellaneous grants received throughout monies received and expended. the year.

Page 123 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

355 SMALL GRANTS

355-355 Small Grants

RESOURCES 39350-00000 Transfer from Affordable Housing -- - 13,522 13,522 13,522 13,522 - Reserve TOTAL RESOURCES 13,522 13,522 13,522 13,522 -

REQUIREMENTS MATERIALS & SERVICES 42010-40115 Professional Svcs- Gen Assets - - - 13,522 13,522 13,522 13,522 - TOTAL MATERIALS & SERVICES 13,522 13,522 13,522 13,522 -

TOTAL EXPENDITURES 13,522 13,522 13,522 13,522 -

TOTAL REQUIREMENTS 13,522 13,522 13,522 13,522 -

Unappropriated Ending Balance - 355-SMALL GRANTS

Page 124 of 208 PROGRAM NAME: Restricted Revenue Fund – Fire G.O. Bond RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: This Sub-fund was established to track property taxes received for a total of $6 million in General Obligation bonds issued in June, 2009, and July, 2010. Proceeds from the bond were used for expansion and renovation of the Fire Station (65%) and acquisition of Fire and Emergency apparatus (35%). The Fire G.O. Bonds will fully paid in FY2021-22.

GOAL(S) MEASURE(S) 1. Effective communication to Hood River Sufficient property taxes collected to fund County of amount of bond levy to be annual debt service requirements imposed for FY 2018-19

Page 125 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

420 FIRE G/O

420-420 Fire G/O - Debt Service

RESOURCES 30100-00000 BEGINNING FUND BALANCE 57,039 24,643 59,073 70,187 70,187 70,187 11,114 19% REVENUE 31005-00000 CURRENT TAXES 582,429 675,150 680,800 690,500 690,500 690,500 9,700 1% 31010-00000 PREVIOUSLY LEVIED TAXES 17,314 9,894 8,551 15,881 15,881 15,881 7,330 86% 37005-00000 INTEREST REVENUE 310 1,620 3,642 4,000 4,000 4,000 358 10% TOTAL REVENUE 600,054 686,666 692,993 710,381 710,381 710,381 17,388 3%

TOTAL RESOURCES 657,093 711,309 752,066 780,568 780,568 780,568 28,502 4%

REQUIREMENTS MATERIALS & SERVICES 42080-42085 MISCELLANEOUS - - 150 - - - ( 150) -100% TOTAL MATERIALS & SERVICES 150 ( 150) -100%

DEBT SERVICE 44005-00000 Fire G/O Bond 2009 2nd-Princ 150,000 160,000 170,000 185,000 185,000 185,000 15,000 9% 44005-00002 Fire G/O Bond 2010 2nd-Princ 315,000 350,000 370,000 400,000 400,000 400,000 30,000 8% 44010-00000 Fire G/O Bond 2009 2nd-Int 45,737 39,737 33,338 26,538 26,538 26,538 ( 6,800) -20% 44010-00002 Fire G/O Bond 2010 2nd-Int 121,712 109,112 95,113 80,813 80,813 80,813 ( 14,300) -15% TOTAL DEBT SERVICE 632,450 658,850 668,451 692,351 692,351 692,351 23,900 4%

TOTAL EXPENDITURES 632,450 658,850 668,601 692,351 692,351 692,351 23,750 4%

CONTINGENCY/TRANSFER 47005-00000 CONTINGENCY (BUDGETARY) - - 30,350 15,000 15,000 15,000 ( 15,350) -51% TOTAL CONTINGENCY/TRANSFER 30,350 15,000 15,000 15,000 ( 15,350) -51%

TOTAL REQUIREMENTS 632,450 658,850 698,951 707,351 707,351 707,351 8,400 1%

Unappropriated Ending Balance 24,643 52,459 53,115 73,217 73,217 73,217 20,102 38% 420-FIRE G/O

Page 126 of 208 Sub-Fund: Tourist Promotion RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: Hood River Municipal Code 5.09.160.A directs that, “A special fund called "the tourist promotion fund" shall be established for the purpose of promoting tourism within the City of Hood River. The tax administrator shall deposit 25 percent of all money collected under the provisions of this chapter to the credit of the tourist promotion fund. All moneys paid to this account shall be used for the promotion of tourism. The City is authorized to enter into a contract with Hood River County Chamber of Commerce or to otherwise act as the council may see fit to carry out this purpose.” (Ord. 1727, 1996) Sub-Fund 380 segregates tourism promotion dedicated dollars. The City currently contracts with Hood River Chamber of Commerce to administer tourism promotion activities under a 2009 agreement.

Annual Tax Remittance to the Hood River Chamber of Commerce 600,000 522,154 500,000 461,454

400,000 337,074

300,000 242,705 196,683 200,000

100,000

*Estimate * Budget

GOAL(S) MEASURE(S) 1. Accurately track transient room tax 25% of transient room taxes segregated for dollars dedicated to tourism promotion by tourism promotion activities municipal code

Page 127 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

380 TOURIST PROMOTION

380-380 Tourist Promotion

RESOURCES REVENUE 31020-00000 TRANSIENT ROOM TAX - - - 522,154 522,154 522,154 522,154 - TOTAL REVENUE 522,154 522,154 522,154 522,154 -

TOTAL RESOURCES 522,154 522,154 522,154 522,154 -

REQUIREMENTS MATERIALS & SERVICES 42010-40145 Chamber Remittance-Tourism Pr - - - 522,154 522,154 522,154 522,154 - TOTAL MATERIALS & SERVICES 522,154 522,154 522,154 522,154 -

TOTAL EXPENDITURES 522,154 522,154 522,154 522,154 -

TOTAL REQUIREMENTS 522,154 522,154 522,154 522,154 -

Unappropriated Ending Balance - 380-TOURIST PROMOTION

Page 128 of 208 PROGRAM NAME: Restricted Revenue Fund – Construction Excise Tax RESPONSIBLE MANAGER(S): Will Norris – Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: Oregon Senate Bill 1533B (2016) authorized local governments to impose a construction excise tax on improvements to real property to support affordable housing, subject to the limitations and restricted uses defined by the bill. Developments exempt from the tax under include private school improvements, public improvements, affordable housing, hospitals, religious facilities, agricultural buildings, not-for-profit residential care facilities. The City of Hood River adopted a Construction Excise Tax in FY2017-18 through Ordinance 2042. Ordinance 2042 was written to conform to State law and defines the collection and use of Construction Excise Tax dollars as follows:

Property Allowable Uses to Promote Affordable Housing Tax Rate Type (after up to a 4% admin fee) - 50% for developer incentives - 35% for City defined affordable housing programs Residential 1% - 15% distributed to the State Housing and Community Services Dept., Commercial - 100% for city affordable housing programs and and 1% incentives Industrial

Three Sub-Funds were created to segregate and track the Construction Excise Tax (CET) dollars based on allowable uses. Sub-Fund 391 accounts for CET dollars for locally defined affordable housing programs (least restricted dollars), Sub-Fund 392 accounts for CET dollars dedicated to developer incentives (ex. payment of “in lieu” fees, system development charges, low or no interest financing), and Sub-Fund 393 accounts for CET dollars that must be remitted to the Oregon Department of Housing and Community Services. Sub-Fund 393 carries no balance because all revenues are immediately passed through the State of Oregon.

Page 129 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

391 CET LOCAL HOUSING PROGRAM

391-391 CET Local Housing Program

RESOURCES 30100-00000 BEGINNING FUND BALANCE - - - 60,000 60,000 60,000 60,000 - REVENUE 31040-00000 CET Local Housing Revenue - - 102,236 129,450 129,450 129,450 27,214 27% TOTAL REVENUE 102,236 129,450 129,450 129,450 27,214 27%

TOTAL RESOURCES 102,236 189,450 189,450 189,450 87,214 85%

REQUIREMENTS CONTINGENCY/TRANSFER 47005-00000 CET Local Housing Contingency - - 102,236 189,450 189,450 189,450 87,214 85% TOTAL CONTINGENCY/TRANSFER 102,236 189,450 189,450 189,450 87,214 85%

TOTAL REQUIREMENTS 102,236 189,450 189,450 189,450 87,214 85%

Unappropriated Ending Balance - 391-CET LOCAL HOUSING PROGRAM

Page 130 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

392 CET DEVELOPER INCENTIVES

392-392 CET Developer Incentives

RESOURCES 30100-00000 BEGINNING FUND BALANCE - - - 45,000 45,000 45,000 45,000 - REVENUE 31040-00000 Developer Incentives Revenue - - 40,194 83,500 83,500 83,500 43,306 108% TOTAL REVENUE 40,194 83,500 83,500 83,500 43,306 108%

TOTAL RESOURCES 40,194 128,500 128,500 128,500 88,306 220%

REQUIREMENTS CONTINGENCY/TRANSFER 47005-00000 Developer Incentives Contingen - - 40,194 128,500 128,500 128,500 88,306 220% TOTAL CONTINGENCY/TRANSFER 40,194 128,500 128,500 128,500 88,306 220%

TOTAL REQUIREMENTS 40,194 128,500 128,500 128,500 88,306 220%

Unappropriated Ending Balance - 392-CET DEVELOPER INCENTIVES

Page 131 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

393 CET STATE OHCS DISTRIBUTION

393-393 CET State OHCS Distribution

RESOURCES REVENUE 31040-00000 State OHCS Dedicated Revenue - - 17,226 25,050 25,050 25,050 7,824 45% TOTAL REVENUE 17,226 25,050 25,050 25,050 7,824 45%

TOTAL RESOURCES 17,226 25,050 25,050 25,050 7,824 45%

REQUIREMENTS MATERIALS & SERVICES 42090-42000 State OHCS Payment - - 17,226 25,050 25,050 25,050 7,824 45% TOTAL MATERIALS & SERVICES 17,226 25,050 25,050 25,050 7,824 45%

TOTAL EXPENDITURES 17,226 25,050 25,050 25,050 7,824 45%

TOTAL REQUIREMENTS 17,226 25,050 25,050 25,050 7,824 45%

Unappropriated Ending Balance - 393-CET STATE OHCS DISTRIBUTION

Page 132 of 208 PROGRAM NAME: Restricted Revenue Fund – Emergency Medical Services RESPONSIBLE MANAGER(S): Leonard Damian, Fire Chief PROGRAM DESCRIPTION: The Emergency Medical Services program was returned to the General Fund from the Restricted Revenue Fund in FY2018-19 along with Municipal Court, Parking, & Engineering. The goal of the reorganization is to leave only programs with legally or contractually restricted revenues in the Restricted Revenue Fund.

Page 133 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

230 EMERGENCY MEDICAL SERVICES

230-230 Public Safety - EMS

RESOURCES 30100-00000 BEGINNING FUND BALANCE - - 121,776 243,986 243,986 243,986 122,210 100% REVENUE 35010-00000 Response Reimbursements - - 6,100 - - - ( 6,100) -100% 35015-00000 Ambulance Fee Receipts - 792,332 856,750 - - - ( 856,750) -100% 35030-00000 Fire Med Memberships - 17,258 30,000 - - - ( 30,000) -100% 35060-00000 PHRMH Transfer Program - ( 2,381) ------37005-00000 INTEREST ON INVESTMENTS - 312 ------38035-00000 Miscellaneous- Amb - 1,431 ------TOTAL REVENUE 808,953 892,850 ( 892,850) -100%

39100-00000 TRANS FROM - GENERAL - 55,000 ------TOTAL RESOURCES 863,953 1,014,626 243,986 243,986 243,986 ( 770,640) -76%

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES - 236,564 288,906 - - - ( 288,906) -100% 41006-00000 Overtime - 57,810 38,100 - - - ( 38,100) -100% 41010-00000 FRINGE BENEFITS - 135,069 169,442 - - - ( 169,442) -100% 41060-00000 Holiday Cashouts - 11,147 17,000 - - - ( 17,000) -100% TOTAL PAYROLL 440,591 513,448 ( 513,448) -100%

MATERIALS & SERVICES 42005-40005 Supplies - EMS - 37,675 30,000 - - - ( 30,000) -100% 42005-40010 Office Supplies - EMS - 647 1,400 - - - ( 1,400) -100% 42005-40020 Fuel & Lube - EMS - 7,936 9,000 - - - ( 9,000) -100% 42005-40025 Uniforms & Clothing - EMS - 6,534 9,500 - - - ( 9,500) -100% 42005-40035 Printing - EMS - 297 260 - - - ( 260) -100% 42010-11501 IT Services - EMS - - 175 - - - ( 175) -100% 42010-40150 Professional Svcs - EMS - 48,873 52,000 - - - ( 52,000) -100% 42015-40210 Postage - EMS - 127 260 - - - ( 260) -100% 42015-40235 Radio's - EMS - - 2,000 - - - ( 2,000) -100% 42030-42030 Insurance- EMS - 13,667 15,000 - - - ( 15,000) -100% 42040-40405 Equipment Repairs - EMS - 600 2,000 - - - ( 2,000) -100% 42040-40410 Vehicle Maint/Rep - EMS - 14,822 10,500 - - - ( 10,500) -100% 42040-40420 Janitorial - EMS - 126 1,000 - - - ( 1,000) -100% 42050-40505 Dues & Subscriptions - EMS - 65 250 - - - ( 250) -100% 42050-40510 Books & Manuals - EMS - 168 500 - - - ( 500) -100% 42050-40525 Trainings & Meetings - EMS - 30,813 29,500 - - - ( 29,500) -100%

Page 134 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 42050-40535 Staff Recognition - EMS - - 1,500 - - - ( 1,500) -100% 42075-40620 Misc Minor Tools & Equip - EMS - 9,738 10,000 - - - ( 10,000) -100% 42080-42080 ADMIN SERVICES ALLOC (GEN) - 53,367 36,044 - - - ( 36,044) -100% 42080-42085 Miscellaneous- Misc. - EMS - 3,995 5,320 - - - ( 5,320) -100% TOTAL MATERIALS & SERVICES 229,460 216,209 ( 216,209) -100%

TOTAL EXPENDITURES 670,052 729,657 ( 729,657) -100%

CONTINGENCY/TRANSFER 45100-00000 TRANS TO - GENERAL - - - 243,986 243,986 243,986 243,986 - 45810-00000 TRANSFER TO - EQUIP REPLACE - 57,437 37,141 - - - ( 37,141) -100% 45815-00000 TRANSFER TO - COMP ABSENCES - 14,687 12,188 - - - ( 12,188) -100% 47005-00000 CONTINGENCY - - 51,155 - - - ( 51,155) -100% TOTAL CONTINGENCY/TRANSFER 72,124 100,484 243,986 243,986 243,986 143,502 143%

TOTAL REQUIREMENTS 742,176 830,141 243,986 243,986 243,986 ( 586,155) -71%

Unappropriated Ending Balance 121,776 184,485 ( 184,485) -100% 230-EMERGENCY MEDICAL SERVICES

Page 135 of 208 PROGRAM NAME: Restricted Revenue Fund – Engineering RESPONSIBLE MANAGER(S): Mark Lago, Director of Public Works PROGRAM DESCRIPTION: The Engineering program was returned to the General Fund from the Restricted Revenue Fund in FY2018-19 along with Municipal Court, Parking, & Emergency Medical Services. The goal of the reorganization is to leave only programs with legally or contractually restricted revenues in the Restricted Revenue Fund.

Page 136 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

235 ENGINEERING

235-235 Engineering

RESOURCES 30100-00000 BEGINNING FUND BALANCE - 2,286 49,586 118,458 118,458 118,458 68,872 139% REVENUE 35030-00000 ENGINEERING INCOME 72,911 63,962 68,000 - - - ( 68,000) -100% 37005-00000 INTEREST ON INVESTMENTS 4 200 ------TOTAL REVENUE 72,915 64,162 68,000 ( 68,000) -100%

39100-00000 TRANS FROM - GENERAL 20,000 82,857 80,000 - - - ( 80,000) -100% 39270-00000 TRANS FROM - ASSES IMP REV - 938 ------TOTAL RESOURCES 92,915 150,244 197,586 118,458 118,458 118,458 ( 79,128) -40%

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES 24,630 38,422 38,445 - - - ( 38,445) -100% 41006-00000 Overtime - Engineering 15 64 ------41010-00000 FRINGE BENEFITS 10,953 14,450 13,799 - - - ( 13,799) -100% TOTAL PAYROLL 35,599 52,938 52,244 ( 52,244) -100%

MATERIALS & SERVICES 42005-40020 Fuel & Lube - Engineering 58 23 50 - - - ( 50) -100% 42005-40035 Printing 68 ------42010-40115 Contract Svcs - Eng 50,540 40,894 55,000 - - - ( 55,000) -100% 42080-42080 ADMIN SERVICES ALLOCATION 4,362 6,367 4,834 - - - ( 4,834) -100% TOTAL MATERIALS & SERVICES 55,028 47,285 59,884 ( 59,884) -100%

TOTAL EXPENDITURES 90,628 100,224 112,128 ( 112,128) -100%

CONTINGENCY/TRANSFER 45100-00000 TRANS TO - GENERAL - - - 118,458 118,458 118,458 118,458 - 45815-00000 TRANSFER TO - COMP ABSENCES - 434 ------47005-00000 CONTINGENCY (BUDGETARY) - - 19,734 - - - ( 19,734) -100% TOTAL CONTINGENCY/TRANSFER 434 19,734 118,458 118,458 118,458 98,724 500%

TOTAL REQUIREMENTS 90,628 100,658 131,862 118,458 118,458 118,458 ( 13,404) -10%

Unappropriated Ending Balance 2,286 49,586 65,724 ( 65,724) -100% 235-ENGINEERING

Page 137 of 208 PROGRAM NAME: Restricted Revenue Fund – Municipal Court RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: The Municipal Court program was returned to the General Fund from the Restricted Revenue Fund in FY2018-19 along with Parking, Emergency Medical Services, & Engineering. The goal of the reorganization is to leave only programs with legally or contractually restricted revenues in the Restricted Revenue Fund.

Page 138 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

240 MUNICIPAL COURT

240-240 Muni Court

RESOURCES 30100-00000 BEGINNING FUND BALANCE - 53,526 97,783 170,321 170,321 170,321 72,538 74% REVENUE 33005-00000 Municipal Court Revenue 195,495 231,872 233,791 - - - ( 233,791) -100% 33010-00000 OR Judicial Court Revenues 14,722 23,380 32,343 - - - ( 32,343) -100% 37005-00000 INTEREST ON INVESTMENTS 122 582 410 - - - ( 410) -100% TOTAL REVENUE 210,341 255,836 266,544 ( 266,544) -100%

TOTAL RESOURCES 210,341 309,363 364,327 170,321 170,321 170,321 ( 194,006) -53%

REQUIREMENTS PAYROLL 41005-00000 Salary & Wages - Municourt 69,230 73,256 76,066 - - - ( 76,066) -100% 41006-00000 Overtime - Court - 310 ------41010-00000 Fringe Benefits - Municourt 16,681 18,710 21,034 - - - ( 21,034) -100% TOTAL PAYROLL 85,912 92,277 97,100 ( 97,100) -100%

MATERIALS & SERVICES 42005-40010 Office Supplies- Muni court 803 606 1,200 - - - ( 1,200) -100% 42005-40035 Printing - Muni Court - - 200 - - - ( 200) -100% 42010-11501 IT Services 306 96 750 - - - ( 750) -100% 42010-40115 Contract Svcs- Municourt 5,725 4,444 12,000 - - - ( 12,000) -100% 42015-40210 Postage - Municourt 1,307 808 1,200 - - - ( 1,200) -100% 42030-42030 INSURANCE - - 1,000 - - - ( 1,000) -100% 42035-40305 Electricity - Municourt 913 ------42035-40310 Heating - Municourt 238 ------42035-40315 Garbage- Municourt 138 ------42035-40320 City Utilities - Municourt 167 ------42040-40415 Facility Repair - Municourt 146 ------42040-40420 Janitorial- Municourt 852 ------42050-40505 Dues & Subscriptions - Muni 100 285 150 - - - ( 150) -100% 42050-40510 Books & Manuals - Muni - - 200 - - - ( 200) -100% 42050-40525 Training & Meetings - Muni 903 1,564 2,000 - - - ( 2,000) -100% 42065-42055 BANK AND MERCHANT FEES 780 820 ------42075-40620 Misc Minor Tools & Equip-Muni - 2,177 1,000 - - - ( 1,000) -100% 42080-42080 ADMIN SERVICES ALLOCATION 7,435 8,152 6,528 - - - ( 6,528) -100% 42080-42085 Misc.- Muni Court 1,084 - 500 - - - ( 500) -100% TOTAL MATERIALS & SERVICES 20,901 18,955 26,728 ( 26,728) -100%

Page 139 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS TOTAL EXPENDITURES 106,814 111,232 123,828 ( 123,828) -100%

CONTINGENCY/TRANSFER 45100-00000 TRANS TO - GENERAL 50,000 100,000 100,000 170,321 170,321 170,321 70,321 70% 45815-00000 TRANSFER TO - COMP ABSENCES - 347 123 - - - ( 123) -100% 47005-00000 CONTINGENCY (BUDGETARY) - - 12,655 - - - ( 12,655) -100% TOTAL CONTINGENCY/TRANSFER 50,000 100,347 112,778 170,321 170,321 170,321 57,543 51%

TOTAL REQUIREMENTS 156,814 211,579 236,606 170,321 170,321 170,321 ( 66,285) -28%

Unappropriated Ending Balance 53,526 97,783 127,721 ( 127,721) -100% 240-MUNICIPAL COURT

Page 140 of 208 PROGRAM NAME: Restricted Revenue Fund – Parking RESPONSIBLE MANAGER(S): Mark Lago, Public Works Director PROGRAM DESCRIPTION: The Parking program was returned to the General Fund from the Restricted Revenue Fund in FY2018-19 along with Municipal Court, Emergency Medical Services, & Engineering. The goal of the reorganization is to leave only programs with legally or contractually restricted revenues in the Restricted Revenue Fund.

Page 141 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

245 PARKING

245-245 Parking

RESOURCES 30100-00000 BEGINNING FUND BALANCE - 81,322 326,259 298,630 298,630 298,630 ( 27,629) -8% REVENUE 32005-32005 Parking Lot Use Fees 2,358 4,837 5,000 - - - ( 5,000) -100% 32020-00000 Parking Work Permits 3,345 2,540 2,000 - - - ( 2,000) -100% 32025-00000 Parking Meter Receipts 497,637 669,165 714,629 - - - ( 714,629) -100% 32030-00000 Parking Space Rental 82,476 74,961 73,000 - - - ( 73,000) -100% 33010-00000 Parking Fines 105,298 165,304 175,000 - - - ( 175,000) -100% 37005-00000 INTEREST ON INVESTMENTS 113 1,991 1,231 - - - ( 1,231) -100% 38035-00000 Miscellaneous (Parking Waiver) 435 637 200 - - - ( 200) -100% TOTAL REVENUE 691,664 919,438 971,060 ( 971,060) -100%

TOTAL RESOURCES 691,664 1,000,760 1,297,319 298,630 298,630 298,630 ( 998,689) -77%

REQUIREMENTS PAYROLL 41005-00000 Salary & Wages - Parking 119,507 152,479 162,938 - - - ( 162,938) -100% 41006-00000 Overtime - Parking 1,014 622 500 - - - ( 500) -100% 41010-00000 Fringe Benefits - Parking 68,752 84,780 105,782 - - - ( 105,782) -100% 41060-00000 HOLIDAY CASHOUTS 2,901 3,176 ------TOTAL PAYROLL 192,176 241,058 269,220 ( 269,220) -100%

MATERIALS & SERVICES 42005-40010 Office Supplies - Parking 597 480 1,000 - - - ( 1,000) -100% 42005-40015 Operating Materials - Parking 20,740 25,545 23,000 - - - ( 23,000) -100% 42005-40020 Fuel & Lube - Parking 486 1,615 1,500 - - - ( 1,500) -100% 42005-40025 Uniforms & Clothing 437 67 ------42005-40035 Printing - Parking - - 1,500 - - - ( 1,500) -100% 42010-11501 IT SERVICES 25 267 500 - - - ( 500) -100% 42010-40115 Contract Svcs - Parking 11,655 13,137 37,000 - - - ( 37,000) -100% 42015-40210 Postage - Parking 1,145 984 1,500 - - - ( 1,500) -100% 42030-42030 INSURANCE - - 1,000 - - - ( 1,000) -100% 42035-40305 Electricity - Parking 913 2,114 1,000 - - - ( 1,000) -100% 42035-40310 Heating (Gas/Oil) - Parking 238 ------42035-40315 Garbage Svc - Parking 138 ------42035-40320 City Utilities - Parking 167 3,318 5,000 - - - ( 5,000) -100% 42040-40405 Equipment Repairs - Parking 6,743 - 14,000 - - - ( 14,000) -100% 42040-40415 Facility Maint- Parking - 3,829 3,000 - - - ( 3,000) -100% 42040-40420 Janitorial - Parking 852 ------

Page 142 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 42065-42055 BANK AND MERCHANT FEES 28,746 32,743 60,000 - - - ( 60,000) -100% 42075-62003 Software Costs - 6,084 5,800 - - - ( 5,800) -100% 42080-42000 Equiptment Maint chrgbck prkg 5,420 12,688 6,442 - - - ( 6,442) -100% 42080-42080 ADMIN SERVICES ALLOCATION 15,401 20,632 30,043 - - - ( 30,043) -100% 42080-42085 Misc.- Parking 52 2,669 ------TOTAL MATERIALS & SERVICES 93,762 126,176 192,285 ( 192,285) -100%

CAPITAL OUTLAY 43020-40620 Machinery & Equipment 15,760 - 165,500 - - - ( 165,500) -100% 43025-40620 Vehicles 6,597 ------TOTAL CAPITAL OUTLAY 22,357 165,500 ( 165,500) -100%

TOTAL EXPENDITURES 308,296 367,235 627,005 ( 627,005) -100%

CONTINGENCY/TRANSFER 45100-00000 TRANS TO - GENERAL 300,000 300,000 450,000 298,630 298,630 298,630 ( 151,370) -34% 45810-00000 TRANSFER TO - EQUIP REPLACE 2,046 2,436 3,266 - - - ( 3,266) -100% 45815-00000 TRANSFER TO - COMP ABSENCES - 4,829 679 - - - ( 679) -100% 47005-00000 CONTINGENCY (BUDGETARY) - - 24,009 - - - ( 24,009) -100% TOTAL CONTINGENCY/TRANSFER 302,046 307,265 477,954 298,630 298,630 298,630 ( 179,324) -38%

TOTAL REQUIREMENTS 610,342 674,500 1,104,959 298,630 298,630 298,630 ( 806,329) -73%

Unappropriated Ending Balance 81,322 326,259 192,360 ( 192,360) -100% 245-PARKING

Page 143 of 208

Current Actual Actual Budget Proposed Approved Adopted Category/Program 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19

INTERNAL SERVICE FUND 030 Beginning Fund Balance 4,796 21,585 135,235 224,196 224,196 224,196 REVENUE 035 Charges for Services 163,025 1,222,564 1,303,056 1,850,270 1,850,270 1,850,270 037 Interest Earnings 39 850 440 73,155 73,155 73,155 038 Misc. Revenues - - - 65,400 65,400 65,400 REVENUE 163,065 1,223,415 1,303,496 1,988,825 1,988,825 1,988,825 039 Interfund Transfers In - - - 3,839,831 3,839,831 3,839,831 Total RESOURCES 167,862 1,245,000 1,438,731 6,052,852 6,052,852 6,052,852

EXPENDITURES ISF - Equipment Maintenance (800) 041 Personnel Services 94,564 99,695 116,983 115,662 115,662 115,662 042 Materials & Services 51,712 84,730 72,024 81,814 81,814 81,814 047 Contingency - - 9,830 10,000 10,000 10,000 146,276 184,426 198,837 207,476 207,476 207,476 ISF - Administration (805) 041 Personnel Services - 586,960 653,767 687,247 741,747 741,747 042 Materials & Services - 334,102 376,858 394,125 394,125 394,125 045 Interfund Transfers Out - 4,275 6,919 - - - 047 Contingency - - 72,316 120,000 65,500 65,500 0 925,338 1,109,860 1,201,372 1,201,372 1,201,372 ISF - Equipment Replacement (811) 043 Capital Outlay - - - 699,895 699,895 718,895 047 Contingency --- - - 10,000 0 0 0 699,895 699,895 728,895 Total REQUIREMENTS 146,276 1,109,764 1,308,697 2,108,743 2,108,743 2,137,743

ENDING FUND BALANCE 21,585 135,236 130,034 3,944,109 3,944,109 3,915,109

Page 144 of 208 PROGRAM NAME: Internal Service Fund – Equipment Maintenance PROGRAM DESCRIPTION: The Equipment Maintenance Sub-Fund provides all maintenance and repairs to vehicles, rolling stock and numerous light equipment. Revenue to the program comes from charges for services to client departments. The hourly service charge for the City Mechanic for FY2018-19 is $70, the same as the previous year. Vehicle parts are charged to the client departments at cost. Fire Department Public Works Vehicle Est. Rep. Vehicle Est. Rep. '17 Command 1 - Chevy #113 2030 '82 John Deere 670a Grader #56 N/A '11 Command 2 - Chevy #981 2024 '97 Ford Ranger 4x4 #20 2019 '08 Command 3 - F350 #487 2022 '99 John Deere 4300 4x4 #29 2021 '10 Engine 2 - Pierce 2030 '03 Ford F350 #8 2022 '98 Engine 4 - Pierce #768 2021 '07 Chevy Colorado 4x4 #9 2019 '11 Tower 3 - Pierce 95' 2031 '09 Chevy Silverado 1/2 ton #17 2021 '16 Medic 1 #955 2025 '10 John Deere X749 #28 2025 '08 Medic 2 - Medtec #985 2019 '03 Ford F350 #13 2020 '19 Replacement for Medic 2 - Medtec #985 2028 '12 Ford F350 #16 2021 '13 Medic 3 - Medtec 2022 '16 Ford F350 #15 2023 '12 Brush 1 - Ford 2024 '18 Skidsteer 2033 '12 RTV-1 2024 '05 International 4x4 (sander) #36 2031 '95 International 4x4 (sander) #39 2020 Police Department '05 Ford F450 #6 2020 Vehicle Est. Rep. '09 Chevy Colorado 4x4 #3 2022 '03 Chevy Impala #378 (training) N/A '09 Chevy Colorado 4x4 #4 2024 '18 Interceptor SUV #660 2026 '09 Ford F350 #14 2023 '18 Interceptor Sedan #661 2026 '09 Chevy Colorado 4X4 #5 2023 '10 Charger #996 2020 '12 International 4x4 Dump Truck #38 2022 '10 Charger #997 2020 '11 Cat 305D (mini) #58 2026 '10 Charger #998 2019 '12 International 4x4 Dump Truck #35 2022 '11 Tahoe #180 N/A '13 Chevy Colorado 3500 HD Diesel #12 2023 '13 Ford Interceptor #063 2021 '13 Chevy Silverado 3500 HD #10 2023 '13 Charger #982 2021 '14 Cat 420d Backhoe #57 2024 '15 Ford Interceptor #212 2023 '14 Toyota Tacoma 4x4 #19 2021 '16 Ford Interceptor #246 2025 '15 Cat 914k Loader #55 2030 '16 Ford Interceptor #247 2025 '16 Freightliner Dump Truck #37A 2026 '13 Jeep Cherokee #BSJ 2022 '17 Chevrolet Colorado 4X4 #2 2027 '13 Chevy Pickup #061 2028 '17 Defender XT Cab 2032 '15 Ford Interceptor #831 2028 '12 Vactor Truck #26 2019 '17 Vactor/Combo New #New 2027 Administration '13 Ford F350 #18 2023 Vehicle Est. Rep. '59 Beall Tank Trailer Sludge Tanker 2024 '04 Ford Explorer XLS #1 2020 '05 Ford F350 - OMICrew Truck 2020 '08 Cat It14g LoaderFront Loader 2023 '11 HusqvarnaRiding Lawn Mower 2019 '12 Blador T525Portable Generator 2024 '14 Kenworth Tanker Truck T800Sludge Truck 2024 '15 Kenworth TruckBiosolid Truck/Slinger 2025 '10 Elgin Pelican NP Sweeper #62 2020 '13 Schwarze a7000 Sweeper #60 2020

Page 145 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

800 ISF EQUIPMENT MAINTENANCE

800-800 ISF - Equipment Maintenance

RESOURCES 30100-00000 BEGINNING FUND BALANCE 4,796 21,585 90,235 32,784 32,784 32,784 ( 57,451) -64% REVENUE 35045-35100 Interdept-EquipMaint-Labor 114,894 117,021 134,056 139,160 139,160 139,160 5,104 4% 35045-35200 Interdept-EquipMaint-Materials 48,131 69,583 65,000 70,000 70,000 70,000 5,000 8% 37005-00000 INTEREST ON INVESTMENTS 39 173 118 118 118 118 - - TOTAL REVENUE 163,065 186,778 199,174 209,278 209,278 209,278 10,104 5%

TOTAL RESOURCES 167,862 208,364 289,409 242,062 242,062 242,062 ( 47,347) -16%

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES 61,832 64,410 69,011 72,472 72,472 72,472 3,461 5% 41006-00000 Overtime 69 403 5,000 1,000 1,000 1,000 ( 4,000) -80% 41010-00000 FRINGE BENEFITS 32,662 34,880 42,972 42,190 42,190 42,190 ( 782) -2% TOTAL PAYROLL 94,564 99,695 116,983 115,662 115,662 115,662 ( 1,321) -1%

MATERIALS & SERVICES 42005-40010 Office Supplies - Equiptment 3,024 1,728 500 500 500 500 - - 42005-40015 Operating Materials-Equip Mnt 42,935 70,200 60,000 60,000 60,000 60,000 - - 42040-40410 Vehicle Maint/Rep.-Equip Mnt 5,354 - 3,000 10,000 10,000 10,000 7,000 233% 42050-40525 Trainings & Meetings-Equip Mnt 398 350 - 400 400 400 400 - 42080-42080 Admin Services Allocation - 12,452 8,524 10,914 10,914 10,914 2,390 28% TOTAL MATERIALS & SERVICES 51,712 84,730 72,024 81,814 81,814 81,814 9,790 14%

TOTAL EXPENDITURES 146,276 184,426 189,007 197,476 197,476 197,476 8,469 4%

CONTINGENCY/TRANSFER 47005-00000 CONTINGENCY - - 9,830 10,000 10,000 10,000 170 2% TOTAL CONTINGENCY/TRANSFER 9,830 10,000 10,000 10,000 170 2%

TOTAL REQUIREMENTS 146,276 184,426 198,837 207,476 207,476 207,476 8,639 4%

Unappropriated Ending Balance 21,585 23,937 90,572 34,586 34,586 34,586 ( 55,986) -62% 800-ISF EQUIPMENT MAINTENANCE

Page 146 of 208 PROGRAM NAME: Internal Service Fund – Administration RESPONSIBLE MANAGER(S): Steve Wheeler, City Manager PROGRAM DESCRIPTION: Administration combines the separate but related areas of Administration, Finance, Information Technology, and Legal services. Typically considered “overhead” in a business context, these services provide support and deliver necessary assistance for the other front-line operational departments (Planning, Police, Fire and Public Works). Administrative costs are totaled and expense-allocated based on each client departments size in comparison to the overall city budget. Charges to client departments are reexamined each year to ensure the Administrative Fund is both financially stable but also does not accumulate an unnecessarily large fund balance. In FY2018-19 charges to departments are decreased by 4.2%. There are 5.3 full-time equivalent (FTE) positions out of the 65.7 FTE’s in the City budget or about 8% percent of all city positions. The FTE count for FY2018-19 was revised down to more accurately account for positions allocated to multiple departments, there were no position reductions. Key functional areas include the following: Administration – Set overall agenda to manage City departments and work force in alignment with legal responsibilities and in accordance with the goals developed by the City Council. Administration sets the agenda and records minutes for approximately 24 annual City Council meetings. The City Manager is the City’s Budget officer as proscribed by Oregon Revised Statutes and is responsible for developing and presenting the City’s annual budget, including the urban renewal agency budget. The Manager is also responsible for selecting and evaluating department managers to ensure legal operating requirements and that the City is moving forward to meet its goals. Finance – The Finance Department helps prepare and develop the annual budget including current and long-range revenue forecasts and other technical duties related to the budget. The Director coordinates the annual audit process for both the City and the Urban Renewal Agency. On a day-to-day basis, the department is responsible for the ongoing operations in three key city areas: utility billing, municipal court operations and parking management. The Finance group performs all typical, but essential, finance areas such as payroll and employee benefits, accounts payable, customer service, financial reporting, grant management, treasury, accounts payable, and compliance with various law and regulations. Information Technology – The Information Technology (IT) area includes all costs at the city such as Internet costs, Telephone Costs, and Personal Computer / Software costs. An independent contractor, Radcomp Technologies, provides ongoing technical support. The City recently engaged with an Information Technology consultants, Civic Foundry, to produce a 5-year IT plan for the City. The final plan will be finished by Spring of 2018 and is anticipated to include recommendations on IT program changes and investments which

Page 147 of 208 may have a financial impact. FY2018-19 budget includes an increase to the contingency budget to facilitate implementation of the plan. Any use of contingency will be brought to the City Council for approval before expenditures are authorized. Legal – The City Attorney is a contract employee. The Attorney provides legal advice and guidance to and for the City Council and City departments. He responds to all legal issues and works proactively to avoid legal conflict and lawsuits when possible. He also assists in reviewing and drafting Ordinances to be considered by the City Council. The Attorney attends most City Council meetings and selected advisory committee meetings, such as the Planning Commission, when necessary. In general the Attorney advises on land use matters, contracts, Hood River Municipal Code issues and other legal issues with the exception of labor negotiations which are handled by a separate attorney.

GOAL(S) MEASURE(S) 1. Coordinate and hold one annual goal Goal setting session is successfully held on setting session. 11/11/17. 2. Make progress toward key Council Demonstrating success in moving forward identified goals identified in December, with Council Goals 2018: Following three-part affordable housing Top Tier strategy, • Promote Affordable Housing 1. STR regulations • Comprehensive Parking Study 2. Efficient use of land (Westside Plan) • Continue Westside Planning 3. Partner with Housing Authority to Second Tier develop affordable housing • UGM Management Agreement - Parking study is underway as of January of • Energy Plan defined initiatives 2018. • Increase Staff Capacity - Pageworks communications firm hired in • Police Department HQ Study the Fall of 2017. • Improve City-wide Communications - Energy plan related activities include: Added solar power on Public Works building, partial funding for RARE participant, banning plastic bags, adding electric charging stations, working with CAT to start fixed , Resolution opposing rail oil transport, in the process to converting all street light to LED bulbs. 3. Continue to establish new, updated The current budget now include budget processes focusing on what the City Capital Improvement is accomplishing, as well as what it is (pages ). This budget was alsos thea multi first spending. beyear developed completely electronicallySchedule via new73 budgeting software instead of by trading excel spreadsheets and/or paper

Page 148 of 208 4. Prepare in timely fashion all materials for A clean audit is issued by December 31, FY 17-18 city audit. 2018. 5. Manage City operations in compliance Build FY 2017-18 budget and reporting in with the City’s Budget Policy (Res. No. compliance with the policy. 2016-09) 6. City Attorney attends all Council and 100% attendance upon request. Advisory Committee meetings as requested by City Manager in collaboration with Mayor and Council. City Attorney provides timely and proactive legal advice.

PERSONNEL SUMMARY:

Full-time Equivalents

FY FY FY FY FY FY FY 2012/13 2013/14 2014/15 2015/16 2016/17 2017/18 2018/19 4.75 4.75 6.00 6.20 6.20 6.20 5.30*

* There are no personnel changes to the Administrative program in FY2018-19. The Administrative program includes several split positions with other departments. FY2018/19 budget includes more accurate tracking of FTE counts to where charges are allocated. The change in allocation display makes the FTE not directly comparable to the prior fiscal year.

Page 149 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

805 ADMINISTRATION

805-805 ISF - Administration

RESOURCES 30100-00000 BEGINNING FUND BALANCE - - 45,000 191,412 191,412 191,412 146,412 325% REVENUE 35015-35805 I/D - ADMIN SERVICES - 894,960 960,000 920,000 920,000 920,000 ( 40,000) -4% 35020-00000 CONTRACTED SERVICES - 141,000 144,000 144,000 144,000 144,000 - - 37005-00000 INTEREST REVENUE - 676 322 2,000 2,000 2,000 1,678 521% TOTAL REVENUE 1,036,636 1,104,322 1,066,000 1,066,000 1,066,000 ( 38,322) -3%

TOTAL RESOURCES 1,036,636 1,149,322 1,257,412 1,257,412 1,257,412 108,090 9%

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES - 411,781 455,165 474,796 512,946 512,946 57,781 13% 41006-00000 Admin Overtime ------41010-00000 FRINGE BENEFITS - 175,179 198,602 212,451 228,801 228,801 30,199 15% TOTAL PAYROLL 586,960 653,767 687,247 741,747 741,747 87,980 13%

MATERIALS & SERVICES 42005-40010 Office Supplies- Admin - 8,720 5,000 10,000 10,000 10,000 5,000 100% 42005-40020 Fuel & Lube - Admin - 774 750 750 750 750 - - 42005-40035 Printing - Admin - 592 1,500 1,500 1,500 1,500 - - 42010-11501 IT Services - Admin - 32,918 50,035 50,000 50,000 50,000 ( 35) - 42010-11502 Contract Svcs - Caselle - 18,538 22,000 23,000 23,000 23,000 1,000 5% 42010-11503 Contract Svcs - Copiers - 11,922 13,000 13,000 13,000 13,000 - - 42010-11504 Copier Maint. - Admin - 7,951 7,500 4,000 4,000 4,000 ( 3,500) -47% 42010-40105 Legal Services - 78,531 85,000 92,000 92,000 92,000 7,000 8% 42010-40110 Audit Svcs - Admin - 38,690 41,600 45,000 45,000 45,000 3,400 8% 42010-40115 Contract Svcs - Admin - 7,292 36,000 36,000 36,000 36,000 - - 42010-40150 Professional Svcs - Admin - 7,576 ------42015-40205 Telephone - Admin - 12,716 15,000 15,000 15,000 15,000 - - 42015-40210 Postage - Admin - 4,005 4,500 4,500 4,500 4,500 - - 42015-40230 Internet Svc - Admin - 4,678 5,000 5,000 5,000 5,000 - - 42020-42000 Advertising & Pub - Admin - 884 1,500 1,500 1,500 1,500 - - 42030-42030 Insurance-Admin - 15,955 18,000 17,125 17,125 17,125 ( 875) -5% 42035-40305 Electricity - Admin - 8,288 7,000 7,000 7,000 7,000 - - 42035-40310 Heating (Gas/Oil) - Admin - 1,225 2,500 2,500 2,500 2,500 - - 42035-40315 Garbage Svc - Admin - 1,409 1,200 1,200 1,200 1,200 - - 42035-40320 City Utilities - Admin - 1,875 1,200 1,200 1,200 1,200 - - 42040-40415 Facility Maint- Admin - 5,246 14,500 14,500 14,500 14,500 - -

Page 150 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS 42040-40420 Janitorial - Admin - 5,130 5,500 5,500 5,500 5,500 - - 42045-42000 Filing & Recording - Admin - - 200 1,500 1,500 1,500 1,300 650% 42050-40505 Dues & Subscriptions - Admin - 13,665 13,500 16,000 16,000 16,000 2,500 19% 42050-40525 Trainings & Meetings - Admin - 2,182 6,500 7,500 7,500 7,500 1,000 15% 42050-40530 Other Staff Developmen - Admin - 1,185 2,000 2,000 2,000 2,000 - - 42065-42055 BANK AND MERCHANT FEES - 6,121 3,600 3,600 3,600 3,600 - - 42075-40620 Misc Minor Tools & Equip - 889 2,000 2,000 2,000 2,000 - - 42075-62001 Misc harware/apps < $5000 - 1,097 5,000 5,000 5,000 5,000 - - 42075-62003 Software < $5000 - 798 2,000 2,000 2,000 2,000 - - 42080-42000 Equipment Maint Chargeback - 282 500 525 525 525 25 5% 42080-42085 Misc- Misc Admin - 61 2,500 2,500 2,500 2,500 - - 42080-42811 Vehicle Replacement Charge - Admin - - - 1,225 1,225 1,225 1,225 - 42090-00000 INTERGOVERNMENTAL - 32,891 773 - - - ( 773) -100% TOTAL MATERIALS & SERVICES 334,102 376,858 394,125 394,125 394,125 17,267 5%

TOTAL EXPENDITURES 921,063 1,030,625 1,081,372 1,135,872 1,135,872 105,247 10%

CONTINGENCY/TRANSFER 45810-00000 TRANSFER TO - EQUIP REPLACE - 4,275 1,870 - - - ( 1,870) -100% 45815-00000 TRANSFER TO - COMP ABSC RES - - 5,049 - - - ( 5,049) -100% 47005-00000 CONTINGENCY - - 72,316 120,000 65,500 65,500 ( 6,816) -9% TOTAL CONTINGENCY/TRANSFER 4,275 79,235 120,000 65,500 65,500 ( 13,735) -17%

TOTAL REQUIREMENTS 925,338 1,109,860 1,201,372 1,201,372 1,201,372 91,512 8%

Unappropriated Ending Balance 111,298 39,462 56,040 56,040 56,040 16,578 42% 805-ADMINISTRATION

Page 151 of 208 PROGRAM NAME: Internal Service Fund – Equipment Replacement RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: City Council Resolution 2007-20 first directed the City to maintain a replacement schedule of all vehicles and large equipment. While this created a tracking mechanism, money was not available to fund future replacements. Two years later, the Equipment Replacement Reserve was established by Resolution No. 2009-02 based on the City Council’s wish to fund administrative plans to meet equipment replacement needs, to the greatest extent possible, through existing allocations. The two actions created a policy and set aside account, but due the Great Recession’s financial impact on the City there still was not available funding for some years. Beginning in FY2011-12, modest, but consistent, funding into the Equipment Reserve began. The initial transfer from the General Fund was $12,500. Several set aside accounts in the Public Works Funds were also established to separately track contributions from Enterprise Funds. As the City’s financial condition improved, transfers to the replacement fund increased in size. The accounts are considered 100% funded when the future replacement cost, divided by the number years of useful life, multiplied by the current age of each vehicle is set aside.

Equipment Replacement Fund Balances *New* Equipment Replacement Internal Service Fund

4.0 Storm Water Operations Equipment 3.5 Reserve 3.0

Millions 2.5 WWTP Equipment Reserve 2.0 1.5 Sewer Operations Equipment 1.0 Reserve 0.5 Water Fund Equipment Reserve 0.0 Road Fund Equipment Reserve

General Equipment Reserve *Projected, **Proposed Budget

For 2018-19, the budget proposes fully funding and consolidating the various equipment reserves into a single new Internal Service Fund. The Equipment Replacement Internal Service Fund will start 100% percent funded and continue to charge client departments what amounts to a “lease” cost for each vehicle. The change simplifies accounting procedures greatly. Bringing the account to 100% funded status also reduces charges to client departments because interest earnings on the fund can partially offset department charges.

Page 152 of 208 For 2018-19, a total of seventy-seven vehicles and pieces of large equipment are tracked in the Equipment Replacement Internal Service Fund. The proposed FY2018-19 budget includes the purchase of two AWD Police interceptors ($95,000), a Vactor Truck ($355,548), Ambulance remount ($155,000), and replacement of two compact pick-up trucks with a single new full-sized pick-up truck ($37,377). The proceeds from sale of the outgoing vehicles are retained within the Equipment Replacement Internal Service Fund to partially defray ongoing charges to departments.

GOAL(S) MEASURE(S) 1. Maintain accurate tracking of capital Update of vehicle replacement schedules equipment, specifically vehicles and rolling performed for each of the primary stock, for purposes of replacement cost departments within the City – calculations. Administration, Police, Fire, EMS, and Public Works – during the budget process 2. Accomplish annual funding Measurement is based on annual requirements for the equipment contribution calculations to ensure replacement internal service fund sufficient funding exists to replace all vehicles at the end of their useful life.

Page 153 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

811 ISF - EQUIPMENT REPLACEMENT

811-811 ISF - Equipment Replacement

RESOURCES REVENUE 35017-35125 Vehicle Replacement Charge - Fire - - - 157,839 157,839 157,839 157,839 - 35017-35127 Vehicle Replacement Charge - EMS - - - 54,861 54,861 54,861 54,861 - 35017-35128 Vehicle Replacement Charge - Parking - - - 2,292 2,292 2,292 2,292 - 35017-35130 Vehicle Replacement Charge - Park - - - 13,830 13,830 13,830 13,830 - 35017-35140 Vehicle Replacement Charge - Police - - - 69,847 69,847 69,847 69,847 - 35017-35200 Vehicle Replacement Charge - Roads - - - 37,267 37,267 37,267 37,267 - 35017-35505 Vehicle Replacement Charge - Sewer -- - 45,365 45,365 45,365 45,365 - Ops 35017-35510 Vehicle Replacement Charge - Sewer -- - 43,211 43,211 43,211 43,211 - WWTP 35017-35600 Vehicle Replacement Charge - Water - - - 56,062 56,062 56,062 56,062 - 35017-35695 Vehicle Replacement Charge - -- - 95,311 95,311 95,311 95,311 - Stormwater 35017-35805 Vehicle Replacement Charge - Admin - - - 1,225 1,225 1,225 1,225 - 37005-00000 INTEREST REVENUE - - - 71,037 71,037 71,037 71,037 - 38010-38127 Vehicle Sales - EMS - - - 10,000 10,000 10,000 10,000 - 38010-38130 Vehicle Sales - Park - - - 2,500 2,500 2,500 2,500 - 38010-38140 Vehicle Sales - Police - - - 2,500 2,500 2,500 2,500 - 38010-38505 Vehicle Sales - Sewer Ops - - - 7,500 7,500 7,500 7,500 - 38010-38510 Vehicle Sales - Sewer WWTP - - - 400 400 400 400 - 38010-38600 Vehicle Sales - Water - - - 7,500 7,500 7,500 7,500 - 38010-38695 Vehicle Sales - Stormwater - - - 35,000 35,000 35,000 35,000 - TOTAL REVENUE 713,547 713,547 713,547 713,547 -

39100-00000 Transfer From - General - - - 888,743 888,743 888,743 888,743 - 39225-00000 Transfer From - Roads - - - 67,998 67,998 67,998 67,998 - 39591-00000 Transfer From - Sewer - - - 842,176 842,176 842,176 842,176 - 39691-00000 Transfer From - Water - - - 193,196 193,196 193,196 193,196 - 39698-00000 Transfer From - Stormwater - - - 95,514 95,514 95,514 95,514 - 39810-00000 Transfer from Reserve - Equip. -- - 1,752,204 1,752,204 1,752,204 1,752,204 - Replacement TOTAL RESOURCES 4,553,378 4,553,378 4,553,378 4,553,378 -

Page 154 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

REQUIREMENTS CAPITAL OUTLAY 43025-40127 Vehicle Purchase - EMS - - - 155,000 155,000 174,000 174,000 - 43025-40130 Vehicle Purchase - Park - - - 57,043 57,043 57,043 57,043 - 43025-40140 Vehicle Purchase - Police - - - 95,000 95,000 95,000 95,000 - 43025-40505 Vehicle Purchase - Sewer Ops - - - 53,332 53,332 53,332 53,332 - 43025-40510 Vehicle Purchase - Sewer WWTP - - - 37,304 37,304 37,304 37,304 - 43025-40600 Vehicle Purchase - Water - - - 53,332 53,332 53,332 53,332 - 43025-40695 Vehicle Purchase - Stormwater - - - 248,884 248,884 248,884 248,884 - TOTAL CAPITAL OUTLAY 699,895 699,895 718,895 718,895 -

TOTAL EXPENDITURES 699,895 699,895 718,895 718,895 -

CONTINGENCY/TRANSFER 47005-00000 CONTINGENCY - - - - - 10,000 10,000 - TOTAL CONTINGENCY/TRANSFER 10,000 10,000 -

TOTAL REQUIREMENTS 699,895 699,895 728,895 728,895 -

Unappropriated Ending Balance 3,853,483 3,853,483 3,824,483 3,824,483 - 811-ISF - EQUIPMENT REPLACEMENT

Page 155 of 208 Current Actual Actual Budget Proposed Approved Adopted Category/Program 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19

RESERVES FUND 030 Beginning Fund Balance 1,017,913 1,279,387 2,175,640 2,607,370 2,607,370 2,607,370 REVENUE 036 Assessment Revenues 90,985 141,522 163,109 58,661 58,661 58,661 037 Interest Earnings 2,314 14,179 7,737 13,696 13,696 13,696 038 Misc. Revenues 18,998 1,305 - - - - REVENUE 112,298 157,006 170,846 72,357 72,357 72,357 039 Interfund Transfers In 607,631 1,092,813 477,034 - 100,000 100,000 Total RESOURCES 1,737,842 2,529,207 2,823,520 2,679,727 2,779,727 2,779,727

EXPENDITURES Reserve - Parking in Lieu (260) 043 Capital Outlay 8,025 - - - - - 047 Contingency - - 6,323 10,688 10,688 10,688 8,025 0 6,323 10,688 10,688 10,688 LID Assessments (270) 042 Materials & Services 103,332 122,925 163,109 58,661 58,661 58,661 045 Interfund Transfers Out - 6,250 - - - - 103,332 129,175 163,109 58,661 58,661 58,661 Reserve - Miscellaneous (350) 042 Materials & Services - 1,956 - - - - 045 Interfund Transfers Out 99,602 - - 13,522 13,522 13,522 047 Contingency - - 114,501 100,077 100,077 100,077 99,602 1,956 114,501 113,599 113,599 113,599 Reserve - Equipment Replacemen (810) 043 Capital Outlay 137,623 - 92,000 - - - 045 Interfund Transfers Out 109,872 - - 1,752,204 1,752,204 1,752,204 047 Contingency - - 100,000 - - - 247,495 0 192,000 1,752,204 1,752,204 1,752,204 Reserve - Compensated Absences (815) 041 Personnel Services - 154,090 107,892 106,779 106,779 106,779 047 Contingency - - 50,000 50,000 50,000 50,000 0 154,090 157,892 156,779 156,779 156,779 Parks Facilities Reserve (821) 047 Contingency --- - 100,000 100,000 0 0 0 0 100,000 100,000 Total REQUIREMENTS 458,455 285,222 633,825 2,091,931 2,191,931 2,191,931

ENDING FUND BALANCE 1,279,387 2,243,984 2,189,695 587,796 587,796 587,796

Page 156 of 208 PROGRAM NAME: Reserve Fund – Parking in Lieu RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: The Parking System reserve fund was established by Resolution No. 95-15. Developers may be assessed a fee called “Parking in Lieu” as an alternative to putting in required parking spaces in certain city districts. The fund’s purpose is to accumulate funds to operate, maintain, and expand the parking system of the City of Hood River.

GOAL(S) MEASURE(S) 1. Responsible tracking and use of reserve funds for intended purpose

Page 157 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

260 PARKING IN LIEU

260-260 Reserve - Parking in Lieu

RESOURCES 30100-00000 BEGINNING FUND BALANCE 13,722 10,366 6,323 10,494 10,494 10,494 4,171 66% REVENUE 37005-00000 INTEREST ON INVESTMENTS 18 73 55 194 194 194 139 253% 38025-30200 In lieu of parking-Central Bus 1,200 ------38025-30205 In lieu of Parking-Heights bus 3,450 ------TOTAL REVENUE 4,668 73 55 194 194 194 139 253%

TOTAL RESOURCES 18,391 10,439 6,378 10,688 10,688 10,688 4,310 68%

REQUIREMENTS CAPITAL OUTLAY 43020-40620 Machinery & Equipment 8,025 ------TOTAL CAPITAL OUTLAY 8,025 -

TOTAL EXPENDITURES 8,025 -

CONTINGENCY/TRANSFER 47005-00000 CONTINGENCY (BUDGETARY) - - 6,323 10,688 10,688 10,688 4,365 69% TOTAL CONTINGENCY/TRANSFER 6,323 10,688 10,688 10,688 4,365 69%

TOTAL REQUIREMENTS 8,025 6,323 10,688 10,688 10,688 4,365 69%

Unappropriated Ending Balance 10,366 10,439 55 0 0 0 ( 54) -100% 260-PARKING IN LIEU

Page 158 of 208 PROGRAM NAME: Reserves Fund – PERS Stabilization

RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager

PROGRAM DESCRIPTION: Oregon Public Employees Retirement System (PERS) sets required contribution rates on a two-year, biennial, basis. PERS has advised members of the State and Local Government Rate Pool to plan for maximum increases for the three (3) consecutive biennia, beginning in FY2017-18.

The next rate increase will occur in FY2019-20. Based on advisory rates last updated in November of 2017, the City of Hood River can expect PERS rates increase as follows:

City of Hood River PERS Rates (Percentage charge applied to wages) Employee Group 2015-17 2017-19 2019-21* Tier 1 & 2 (Employees hired prior to 18.21% 23.21% 28.64% August 29th, 2003) Public Safety OPSRP (Public Safety employees hired 14.04% 17.75% 23.19% after August 28th, 2003) General OPSRP (General employees hired after 9.93% 12.98% 18.46% August 28th, 2003) *Advisory rates released in December, 2017

The estimated financial impact in FY2019-20 from PERS rate increases is estimated to be approximately $300,000. No transfer from the PERS Stabilization Reserve is budgeted for the FY2018-19, leaving the balance and accumulated interest available for future years when needed.

GOAL(S) MEASURE(S) 1. Hold aside reserved amounts to help N/A offset the financial impact of future PERS rate increases.

Page 159 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

820 PERS STABILIZATION

820-820 Reserve - PERS Stabilization

RESOURCES 30100-00000 BEGINNING FUND BALANCE - - 500,000 507,933 507,933 507,933 7,933 2% REVENUE 37005-00000 INTEREST ON INVESTMENTS - 2,533 - 9,296 9,296 9,296 9,296 - TOTAL REVENUE 2,533 9,296 9,296 9,296 9,296 -

39100-00000 TRANS FROM - GENERAL - 500,000 ------TOTAL RESOURCES 502,533 500,000 517,229 517,229 517,229 17,229 3%

Unappropriated Ending Balance 502,533 500,000 517,229 517,229 517,229 17,229 3% 820-PERS STABILIZATION

Page 160 of 208 PROGRAM NAME: Reserves Fund – Affordable Housing Reserve RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: The Affordable Housing Reserve account was previously titled the, “General Assets reserve fund” and was originally established by Resolution No. 2010-24 to separately track proceeds from the sale of the City Administration Building in FY 2009-10. The account was later renamed the Miscellaneous Reserve and was used to segregate and track other miscellaneous dedicated monies, such as Serpentine Sidewalk improvement dollars, the Overlook Memorial Park Brick Program, and Oregon Community Foundation Grant for wayfinding signs. In 2016-17, the City Council additionally set aside $100,000 for Affordable Housing Initiatives into the account. For FY2018-19, the small remaining balances associated with the Overlook Memorial Park Brick Program and Oregon Community Foundation Grant ($13,094) are transferred to the newly created Small Grants account in the Restricted Revenue Fund, leaving only the $100,000 set aside for Affordable Housing.

Page 161 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

350 AFFORDABLE HOUSING RESERVE

350-350 Reserve - Miscellaneous

RESOURCES 30100-00000 BEGINNING FUND BALANCE 99,602 14,374 114,424 113,522 113,522 113,522 ( 902) -1% REVENUE 37005-00000 INTEREST ON INVESTMENTS 25 598 77 77 77 77 - - 38005-00000 Property sales ------38035-38050 Misc - Contributions 14,348 50 ------TOTAL REVENUE 14,373 648 77 77 77 77 -

39100-00000 Transfer from General - 100,000 ------TOTAL RESOURCES 113,976 115,022 114,501 113,599 113,599 113,599 ( 902) -1%

REQUIREMENTS MATERIALS & SERVICES 42010-40115 Professional Svcs- Gen Assets - 1,956 ------TOTAL MATERIALS & SERVICES 1,956 -

TOTAL EXPENDITURES 1,956 -

CONTINGENCY/TRANSFER 45200-00000 TRANS TO - ROADS 99,602 ------45355-00000 TRANS TO - SMALL GRANTS - - - 13,522 13,522 13,522 13,522 - 47005-00000 CONTINGENCY (BUDGETARY) - - 114,501 100,077 100,077 100,077 ( 14,424) -13% TOTAL CONTINGENCY/TRANSFER 99,602 114,501 113,599 113,599 113,599 ( 902) -1%

TOTAL REQUIREMENTS 99,602 1,956 114,501 113,599 113,599 113,599 ( 902) -1%

Unappropriated Ending Balance 14,374 113,065 - 350-AFFORDABLE HOUSING RESERVE

Page 162 of 208 PROGRAM NAME: Reserves Fund – Compensated Absences RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: The Compensated Absences Reserve was established by Resolution based on the City Council’s wish to support administrative plans to meet future compensated absences payouts that will occur as employees leave the City. Compensated absences include all, or a percentage of, Vacation; Sick Leave (up to 25% with 20+ years of service); Compensatory (Comp) Time; Holiday Hours – Fire, EMS, and Police only; Fair Labor Standards Act (FLSA) Time – Fire and EMS only; and Education Hours – Fire and EMS only. The Compensated Absences Reserve fund is used specifically for the General Fund, Misc. Reserve Fund, and Internal Services Fund. Compensated Absences Reserves for other programs are maintained within for the Roads, Water, Sewer and Storm Water Funds. Resolution No. 2016-09 states that the Compensated Absences Reserve is considered fully funded when 100% of PERS retirement age-eligible employees’ balances, and 25% of all other employees’ balances, are funded in the reserve. For 2018-19 no additional contributions are required under the methodology in Resolution No. 2016-09. A table summarizing the City’s total liability and the amounts required in the reserve is on the following page.

Page 163 of 208 FY2018-19 PROPOSED BUDGET RESERVE - ACCRUED COMPENSATED ABSENCES Per Resolution No. 2016-09, the Accrued Compensated Absences Liability is considered fully funded when the reserve is equal or greater than 100% of PERS Retirement-age eligible employee balances plus 25% of remaining employee balances Reserve Fund Other Funds Liability Calc. Only Reserve Fund Programs Police 146,922 Fire 501,913 Parks 11,880 Planning 16,885 EMS 176,348 Municipal Court 1,177 Parking 7,293 Engineering - Administration 17,725 Equipment Maintenance - Other Funds Roads 26,999 Water 30,239 Waste Water 19,440 Storm Water 14,040 TOTAL LIABILITY - June 30, 2018 (estimated) 880,141 90,718 PERS Age Eligibility Retirement Age 1,119 5,875 All Others 879,022 84,843 TOTAL LIABILITY - June 30, 2018 (estimated) 880,141 90,718 Reserve Funding Calculation 100% of PERS Retirement-Age Eligible 1,119 5,875 25% of Remaining Balances 220,875 27,086 RESERVE BALNCE IS FULLY FUNDED WHEN BALANCE EQUALS 221,994 32,961 Reserve Balance Reserve Balance at July 30, 2017 199,228 FY 2017-18 Activity Contributions 66,501 Interest Earnings 2,400 Cashouts through June 30, 2018 (45,111) FY2017-18 Ending Reserve Fund Balance 223,018 FY2017-18 Required Contributions (1,024)

Page 164 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

815 COMPENSATED ABSENCES

815-815 Reserve - Compensated Absences

RESOURCES 30100-00000 BEGINNING FUND BALANCE - 252,596 197,728 223,217 223,217 223,217 25,489 13% REVENUE 37005-00000 INTEREST REVENUE 452 1,501 1,342 4,129 4,129 4,129 2,787 208% TOTAL REVENUE 452 1,501 1,342 4,129 4,129 4,129 2,787 208%

39100-00000 Transfer from - General 142,272 78,923 48,462 - - - ( 48,462) -100% 39230-00000 TRANS FROM - EMS - 14,687 12,188 - - - ( 12,188) -100% 39235-00000 TRANS FROM - Engineering - 434 ------39240-00000 TRANS FROM - Muni Court - 347 123 - - - ( 123) -100% 39245-00000 TRANS FROM - Parking - 4,829 679 - - - ( 679) -100% 39805-00000 Transfer from - ISF Admin - - 5,049 - - - ( 5,049) -100% 39810-00000 Transfer from - Equip Replace 109,872 ------TOTAL RESOURCES 252,596 353,318 265,571 227,346 227,346 227,346 ( 38,225) -14%

REQUIREMENTS PAYROLL 41005-00000 SALARIES AND WAGES - 121,396 85,000 85,000 85,000 85,000 - - 41010-00000 FRINGE BENEFITS - 32,694 22,892 21,779 21,779 21,779 ( 1,113) -5% TOTAL PAYROLL 154,090 107,892 106,779 106,779 106,779 ( 1,113) -1%

TOTAL EXPENDITURES 154,090 107,892 106,779 106,779 106,779 ( 1,113) -1%

CONTINGENCY/TRANSFER 47005-00000 CONTINGENCY (BUDGETARY) - - 50,000 50,000 50,000 50,000 - - TOTAL CONTINGENCY/TRANSFER 50,000 50,000 50,000 50,000 -

TOTAL REQUIREMENTS 154,090 157,892 156,779 156,779 156,779 ( 1,113) -1%

Unappropriated Ending Balance 252,596 199,228 107,679 70,567 70,567 70,567 ( 37,112) -34% 815-COMPENSATED ABSENCES

Page 165 of 208 PROGRAM NAME: Reserves Fund - Equipment Replacement Reserve RESPONSIBLE MANAGER(S): Will Norris, Finance Dir. / Asst. City Manager PROGRAM DESCRIPTION: For FY2018-19 the Equipment Replacement Reserve was fully funded, consolidated with the Public Works equipment replacement accounts, and modified to be part of the Internal Service Fund on an ongoing basis

Page 166 of 208 Current Proposed Approved Adopted Actual Actual Budget Budget Budget Budget Account Title 2015-16 2016-17 2017-18 2018-19 2018-19 2018-19 Change From 2017-18

810 EQUIPMENT REPLACEMENT RESERVE

810-810 Reserve - Equipment Replacemen

RESOURCES 30100-00000 BEGINNING FUND BALANCE 904,588 1,014,397 1,357,165 1,752,204 1,752,204 1,752,204 395,039 29% REVENUE 37005-00000 INTEREST REVENUE 1,817 9,472 6,263 - - - ( 6,263) -100% 38010-38905 Vehicle Sales - Fire - 1,255 ------TOTAL REVENUE 1,817 10,727 6,263 ( 6,263) -100%

39100-00000 Transfer from - General 353,441 329,445 368,256 - - - ( 368,256) -100% 39230-00000 TRANS FROM - EMS - 57,437 37,141 - - - ( 37,141) -100% 39245-00000 TRANS FROM - PARKING 2,046 2,436 3,266 - - - ( 3,266) -100% 39805-00000 TRANS FROM - ISF Admin - 4,275 1,870 - - - ( 1,870) -100% TOTAL RESOURCES 1,261,893 1,418,718 1,773,961 1,752,204 1,752,204 1,752,204 ( 21,757) -1%

REQUIREMENTS CAPITAL OUTLAY 43025-40125 Vehicles - FIRE ------43025-40126 Vehicles - EMS 137,623 ------43025-40620 Vehicles - POLICE - - 92,000 - - - ( 92,000) -100% TOTAL CAPITAL OUTLAY 137,623 92,000 ( 92,000) -100%

TOTAL EXPENDITURES 137,623 92,000 ( 92,000) -100%

CONTINGENCY/TRANSFER 45811-00000 Transfer to ISF Equipment Replacement - - - 1,752,204 1,752,204 1,752,204 1,752,204 - 45815-00000 Transfer To - Comp Absence Rsv 109,872 ------47005-00000 CONTINGENCY (BUDGETARY) - - 100,000 - - - ( 100,000) -100% TOTAL CONTINGENCY/TRANSFER 109,872 100,000 1,752,204 1,752,204 1,752,204 1,652,204 1652%

TOTAL REQUIREMENTS 247,495 192,000 1,752,204 1,752,204 1,752,204 1,560,204 813%

Unappropriated Ending Balance 1,014,397 1,418,718 1,581,961 (1,581,961) -100% 810-EQUIPMENT REPLACEMENT RESERVE

Page 167 of 208 Appendix I Budget Policy Resolution 2016-09

Page 168 of 208 Responses to Resolution No. 2016‐09 The following notes discuss the City’s compliance with Resolution NO. 2016‐09, a policy for preparing the City budget, as adopted by the City Council in February of 2016. History of prior resolutions establishing budget preparation policy (93‐10, 93‐14, 2007‐20, 2012‐22) 1. The budget will show an operating surplus of at least $100,000 per year in the General Fund. The $100,000 will be indexed for inflation annually.

Inflation over the prior year as measured by the Portland Consumer Price Index was 3.22%, making the relevant surplus target $105,388. The proposed General Fund budget has a $394,460 operating surplus, calculated based on ongoing revenues (without Transfers In) less ongoing expenses (excluding transfers out and contingency). This exceeds the required minimum operating surplus by $289,072

2. The priority of funding reserves in the General Fund is first unrestricted ending balance (contingency plus unappropriated ending fund balance), then equipment replacement, then accrued compensated absences

All reserve types are fully funded in the FY2018‐19 Proposed Budget consistent with this resolution.

3. The General Fund shall maintain an unrestricted ending fund balance of at least 15% of regular General Fund operating revenues except for extraordinary circumstances. The opportunity to internally‐finance capital acquisitions will also be considered when establishing the unrestricted reserve amount.

The unrestricted ending fund balance in the proposed General Fund budget is 35% of operating revenues.

4. As General Fund debt service is retired (regardless of whether internally or externally financed), the amount previously budgeted to repay the loan will be added to the annual amount transferred to the equipment replacement fund. This methodology will continue until the requirements for equipment replacement are funded.

This provision is no longer applicable now that equipment replacement is now fully funded.

5. Equipment replacement Reserves will be considered funded when the backlog amount is budgeted and the transfer to equipment replacement equals the annual amount from the equipment replacement schedule.

Page 169 of 208 The annual contribution amount for vehicle replacement is calculated at the individual asset level based on an estimated replacement value divided by the estimated useful live of the asset. Using this methodology equipment replacement is fully funded

6. The accrued compensated absences liability will be calculated annually and presented to the Budget Committee. This reserve will be considered to be funded when 100% of the liability for all employees who are PERS retirement age‐eligible is funded and the liability for all other employees is 25% funded. After funding this reserve, the annual amount of change in the accrued compensated absences liability calculation will be funded each year.

The proposed budget fully funds the accrued compensated absences liability. A summary of the Accrued Compensated Absences Liability funding status is included in the Reserves Fund section of the budget.

7. Each year, the City Council shall review the actual beginning fund balances shown in the external audit. If the General Fund amount is in excess of the budgeted amount, the City Council shall determine the disposition of the excess.

The City Council reviewed the audited General Fund Beginning Fund balance at the presentation of the annual audit in January of 2017. The City Council chose to retain the unanticipated resources for allocation in the FY2018-19 budget process (Resolution 2018‐05).

8. All operating funds shall have a budgeted contingency reasonable to the purpose of the particular fund

The FY2017‐18 Proposed Budget complies with this requirement. In the General Fund, contingency is budgeted at 4% of operating revenues.

9. Fund accounting and expense allocation shall reasonably reflect actual intended resource use as established by City Council resolution, goal setting, and City management policies.

All projected revenues have been reviewed to ensure they are reasonable and expected. Fund accounting and expense allocations in the proposed budget are estimated on actual use of resource based on existing calculation methodologies.

10. Special revenue funds shall be created only as needed to segregate funds due to statutory requirements, ordinances, or contractual commitments.

Page 170 of 208 The FY2017‐18 Proposed Budget returns the Parking, Municipal Court, Emergency Medical Services, and Engineering programs to the General Fund, leaving only programs legally restricted in the use of their revenues outside of the General Fund. 11. Except for extraordinary circumstances, current City services shall be funded by current resources. Under normal circumstances, cash carryover from previous years shall be used only after reserves are funded. Operating requirements in in all funds are met with current resources. Cash carryover is only used to fund reserves and for planned capital improvement schedule. 12. The City Budget Officer shall annually present to the Budget Committee a three‐year forecast of revenues and personnel service expenses. Forecasts will be based on a reasonable indexing of the current year and the Budget Officer will also note significant changes in revenue expectations. Forecasts will not be included in the annual Budget Message A three‐year forecast is included in the Budget Message portion of the budget document and will be presented as part of the 1st Budget Committee meeting on April 18th, 2018. 13. The City Council shall, as part of annual goal setting, prepare a resolution with any specific guidance for the following fiscal year’s budget preparation The Budget Preparation Resolution was significantly updated in 2016 and did not require any updates for the current year. 14. The Budget Message, as prepared by the Budget Officer, will present a clear description of the financial policies for the coming fiscal year as outlined by the City Council at Goal Setting. The Budget Message will also describe the changes from the prior year budget in sufficient detail to provide transparency and assist the public and Budget Committee to understand the proposed budget. The FY2018‐19 Budget Message complies with this requirement. 15. The City Council shall approve all collective bargaining agreements The City Council approved all collective bargaining agreements in FY2016‐17 16. The City shall have a replacement plan for all motorized equipment used in ongoing operations. A replacement plan is in place for all motorized equipment in accordance with this requirement. 17. The City shall annually review its fees or charges for services provided and consider the extent to which cost of services is recovered. Annual automatic increases should be indexed to an acceptable factor. The City Consolidated Schedule Fees, Rates, and Charges was approved on January 22nd, 2018. 18. Capital facilities improvement plans shall be reviewed annually for progress and compliance. Capital facilities improvement plans are managed at the Fund/Program level and are reviewed annually by the City Manager and Department Heads during the budget preparation

Page 171 of 208 Appendix II Adopted FY2018-19 Consolidated schedule of Fees, Rates, and Charges

Page 172 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

CPI-W Portland-Salem, OR: 3.90% ENR Construction Index 3.22% eff. July 1, 2018 FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 1 BURGLAR ALARM SYSTEMS HRMC 8.28 2 Alarm User Permit 41.00 2 2.00 43.00 3 Revoked Alarm User Permit 118.00 5 5.00 123.00 4 Alarm User Permit - Late Renewal 59.00 2 2.00 61.00 5 3rd false Alarm w/in 12 mos. 118.00 5 5.00 123.00 6 - 7 CLASSIC LIGHT POLE BANNER HANGING FEE - 8 Charge for City to hang and remove 700.00 27 27.00 727.00 9 Classic bike rack installation 342.00 13 13.00 355.00 10 - 11 DRIVEWAYS & CURB CUTS HRMC 13.28 - 12 Service Driveways Authorized under Permit 88.00 3 3.00 91.00 13 - 14 CONSTRUCTION SITE / WORK IN THE ROW PERMIT - 15 No street cut 88.00 3 3.00 91.00 16 Street cut 159.00 6 6.00 165.00 17 Street Degradation Fee Formula in City Engineering Standards (Adopted in 2005) 18 Re-Inspection 50.00 2 2.00 52.00 19 Detailed Engineering review fee 2% of the approved construction 2% of the approved engineering estimate construction engineering estimate

20 TEMPORARY ROCK CRUSHING PERMIT 88.00 3 3.00 91.00 21 - 22 FINANCE - MISC - 23 (Excluding Utilities, Parking, and Municipal Court) - 24 - 25 Debit/Credit Card Service Fee (non-utility payments) 3.0% 3.0% debit/credit card users to pay fees instead of City absorbing these costs

26 Invoicing - 27 Late fees (added after 30 days past due ) 1.5% of total bill ($10 min.) 1.5% of total bill ($10 min.) 28 Payment arrangements 25.00 1 1.00 26.00 29 Returned Check/Payment Fee (plus bank fee) 35.00 1 1.00 36.00 + bank fee 30 31 FIRE/EMS DEPARTMENT 32 Fire/EMS Department Emergency Response 33 (All rates are per hour) 34 35 Engine, with crew 421.00 16 16.00 437.00 36 Tower, with crew 485.00 19 19.00 504.00 37 Ambulance, with crew - use at emergency scene, 195.00 8 8.00 203.00 no pt transport 38 Brush truck, with crew 195.00 8 8.00 203.00 39 Salvage unit, with crew 195.00 8 8.00 203.00 40 Command vehicle w/crew 131.00 5 5.00 136.00 41 Rescue equipment use 263.00 10 10.00 273.00 42 Field decontamination 379.00 15 15.00 394.00 43 Mileage IRS rate IRS rate 44 Paid staff w/o apparatus At cost + 5% At cost + 5% 45 Volunteer FF w/o apparatus 20.00 1 1.00 21.00 46 Miscellaneous expenses At cost + 5% At cost + 5%

Page 173 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 47 Damaged property At cost + 5% At cost + 5% 48 49 Ambulance Transportation Rates 50 Basic Life Support, per transport 1,780.00 69 69.00 1,849.00 51 Advanced Life Support, Level 1 (ALS1), per 1,780.00 69 69.00 1,849.00 transport 52 Advanced Life Support, Level 2 (ALS2), per 1,983.00 77 77.00 2,060.00 transport 53 Specialty Care Transport (SCT), per transport 1,983.00 77 77.00 2,060.00 54 Mileage rate (per mile) 20.50 1 1.00 21.50 55 Non-City Resident Surcharge, per transport 407.00 16 16.00 423.00

56 Care Facility Assistance, per occurrence, if more 254.00 10 10.00 264.00 than 1 time in 30 days 57 58 Special Events 59 (Pre-scheduled events with an approved license) 60 ALS Ambulance Standby, with crew, per hour 111.00 4 4.00 115.00 61 Event medical crew, without ambulance, with bikes 84.00 3 3.00 87.00 or RAV's 62 Fireworks Booth 111.00 4 4.00 115.00 63 Fireworks in Tent 141.00 5 5.00 146.00 64 Fireworks Display 195.00 8 8.00 203.00 65 66 Fire Department Service Charge 67 [Response to Protect Covered Property from a Covered Loss] 68 Up to maximum amount provided by policy of - Max insurance 69 70 Fire Alarm Systems - HRMC 08.32 71 4th and greater False Alarm within 12 months - 1/2 As outlined above for FD As outlined above As outlined above for FD Response hour minimum Response for FD Response 72 Automatic Dialing Device Connected to City Phone 500.00 500.00 Municipal Code Violation - maximum penalty Service 73 74 Burn Permits - HRMC 8.43 75 Burn Permit for Open Burning no charge no charge no fines for corrective action 76 77 Fire Inspection Fee 78 First inspection no charge no charge 79 Second inspection, with compliance no charge no charge No fines for corrective action 80 Second inspection, without compliance 95.00 4 4.00 99.00 + $20 per violation class 81 Third inspection, with compliance no charge no charge No fines for corrective action 82 Third inspection, without compliance 190.00 7 7.00 197.00 + $20 per violation class 83 Fourth inspection, with compliance no charge no charge No fines for corrective action 84 Fourth inspection, without compliance 379.00 15 15.00 394.00 + $20 per violation class 85 Fifth(& above) Inspection, with compliance no charge no charge No fines for corrective action 86 Fifth(& above) Inspection, without compliance 527.00 21 21.00 548.00 + $20 per violation class 87 88 Specific Violation Fees 89 Failure to adhere to Occupant load limit 106.00 4 4.00 110.00 90 Exit Blocked, Locked or Obstructed 116.00 5 5.00 121.00 91 Fire Protection System not functioning 116.00 5 5.00 121.00 92 Burning in violation of Fire Code 79.00 3 3.00 82.00 93 Parking on posted Fire Access Road/Lane 84.00 3 3.00 87.00 94 Obstructing FD Appliance 159.00 6 6.00 165.00

Page 174 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 95 Imminent hazard to life & Property 316.00 12 12.00 328.00 96 97 98 FRANCHISE APPLICATION FEE 200.00 8 8.00 208.00 99 100 LIQUOR LICENSE PROCESSING FEES ORS 471.166 (Res. No. 2016-10) 101 Any new or renewal application 100.00 100.00 102 Renewal or Special Event Application processing 35.00 35.00 103 Temporary Liquor License 10.00 10.00 Maximum fee amounts established by State Law (ORS 471.166) 104 Any addition or change - Per change 75.00 75.00 105 Expedited processing 50.00 50.00 106 107 LOADING ZONE/HANDICAP PARKING SPACE FORMATION 108 [Includes any signage placed at request of private party] 109 To create space or sign 419.00 16 16.00 435.00 110 To remove any old markings 139.00 5 5.00 144.00 111 Yearly maintenance 118.00 5 5.00 123.00 112 - 113 MOBILE HOMES & RECREATIONAL VEHICLES HRMC 13 - 114 Permit for use for sleeping or living 66.00 3 3.00 69.00 115 Permit for emergency use for sleeping or living 34.00 1 1.00 35.00 116 Use for live-in at Construction site 66.00 3 3.00 69.00 117 Extension fee per month 46.00 2 2.00 48.00 118 119 MOVING BUILDINGS 120 Permit - Application 139.00 5 5.00 144.00 121 122 MUNICIPAL COURT 123 124 Copy of Video and Audio Tapes - Per tape - see Public Records Resee Public Records Request section 125 Copy of CD - see Public Records Resee Public Records Request section 126 Evidentiary Communications - Per tape - see Public Records Resee Public Records Request section 127 Color Reprints of Digital Photos - see Public Records Resee Public Records Request section 128 Records check - See Police Section See Police Section 129 Payment plan, balances less than $150 50.00 2 2.00 52.00 130 Payment plan, balances $150 or more 90.00 4 4.00 94.00 131 Warrant Fee 102.00 4 4.00 106.00 132 Release Cost 15% of bail 15% of bail 133 Suspension Hold Fee 25.00 1 1.00 26.00 134 Collections fee - charged by Collection Agency 25% of fines due 25% of fines due

135 collections interest - 50% to Agency/City 9% per annum 9% per annum 136 137 NOTARY PUBLIC 138 City-related business no charge no charge 139 Non-City business 7.50 7.50 140 - 141 PARKING - 142 - 143 Parking Fines - 144 Disabled Zone 450.00 450.00 145 Expired meter 25.00 1 1.00 26.00 146 Loading zone 30.00 1 1.00 31.00 147 Obstructing a street 75.00 3 3.00 78.00 148 Overtime limit 25.00 1 1.00 26.00 149 Parked against traffic 30.00 1 1.00 31.00 150 Parked for repair 30.00 1 1.00 31.00

Page 175 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 151 Parked for sale 30.00 1 1.00 31.00 152 Parked in a crosswalk 75.00 3 3.00 78.00 153 Parked in an intersection 75.00 3 3.00 78.00 154 Parked in front of a driveway 75.00 3 3.00 78.00 155 Parked on a sidewalk 75.00 3 3.00 78.00 156 Parked over/across lines 30.00 1 1.00 31.00 157 Parked over 72 hours 30.00 1 1.00 31.00 158 Abandoned, Disabled, or Unlicensed Vehicle 30.00 1 1.00 31.00 159 Parking by permit only 25.00 1 1.00 26.00 160 Prohibited zone 25.00 1 1.00 26.00 161 RV/Trailer (not for occupancy) parked over 72 hours 30.00 1 1.00 31.00 162 RV/Trailer parked over 72 hours 30.00 1 1.00 31.00 163 Snow emergency 30.00 1 1.00 31.00 164 Within 10' of fire hydrant 150.00 150.00 165 - 166 Parking Collection Fees - 167 Late Fee (28 day) 10.00 10.00 168 Collections fee - charged by Collection Agency 25% of fines due 25% of fines due

169 collections interest - 50% to Agency/City 9% per annum 9% per annum 170 - 171 Parking Meter - 172 Meter hourly rate 1.00 1.00 173 Meter pass - Monthly 35.00 1 1.00 36.00 174 Local delivery vehicle pass - Monthly 5.00 5.00 175 Work permit - Daily 8.00 8.00 176 Lost meter Bag Fee 25.00 1 1.00 26.00 $150 max 177 Per parking space per day (any street) 8.00 8.00 178 Oak Street Apartments - Monthly 20.00 1 1.00 21.00 179 Hotel Guest Parking - 1/2 Day 4.00 4.00 Downtown metered spaces except Oak St. 180 Hotel Guest Parking - Full Day 7.00 7.00 Downtown metered spaces except Oak St. 181 - 182 Municipal Parking Lot Fees - Monthly - 183 Columbia Street Lot 20.00 1 1.00 21.00 184 Cascade Lot (formerly West) 36.00 1 1.00 37.00 185 Front Street Lot 36.00 1 1.00 37.00 186 State Street Lot (formerly East) 36.00 1 1.00 37.00 187 Additional pass (Front & State Street Lots only) 1.00 1.00 188 189 Parking Lot Closure - 190 Columbia Street Lot - - 191 First day 313.00 12 12.00 325.00 192 each consecutive add'l day 105.00 4 4.00 109.00 not to exceed 3 consectv days (max = $600) 193 All other lots - per space per day 6.00 6.00 not to exceed 3 consectv days 194 Late / expedited process fee 33.00 1 1.00 34.00 195 196 PARKING IN LIEU (2010-07) 197 Business Districts 198 Residential or combined non-residential - per space 20,620.00 804 804.00 21,424.00 (First 2/3rds Space Requirements) 199 Residential or combined non-residential - per space 2,000.00 78 78.00 2,078.00 (Last 1/3rd Space Requirements) 200 Commercial - per space 1,144.00 45 45.00 1,189.00 201 Industrial or light industrial - per space 1,144.00 45 45.00 1,189.00 202 203 PLANNING APPLICATION FEES - 17.09.090 204

Page 176 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 205 Accessory Dwelling Unit 364.00 14 14.00 378.00 Plus an additional 1% of the Building Permit Value (HRMC 17.23.010) 206 Review Adequate Public Facilities 207 Planning 233.00 9 9.00 242.00 208 Engineering 233.00 9 9.00 242.00 209 Annexation - 210 Planning 2,187.00 85 85.00 2,272.00 211 Engineering 214.00 8 8.00 222.00 212 Fire 214.00 8 8.00 222.00 213 Amendments to Planning Application - 214 Minor Amendments - 215 Planning 407.00 16 16.00 423.00 216 Engineering 203.00 8 8.00 211.00 217 Major Amendments - 218 Planning 509.00 20 20.00 529.00 219 Engineering 305.00 12 12.00 317.00 220 Appeal Equal to Application Fee Equal to Application 1/2 refunded if Appellant prevails on appeal Fee 221 Bed & Breakfast 895.00 35 35.00 930.00 222 Change of Use 223 Planning 895.00 35 35.00 930.00 224 Engineering 304 304.00 304.00 225 Conditional Use Permit (CUP) - - 226 all CUP except PUD and Greater than 1.5 Acres - - 227 Planning 1,861.00 73 73.00 1,934.00 228 Engineering 887.00 35 35.00 922.00 229 Fire 887.00 35 35.00 922.00 230 Conditional use - 1.5 acres and larger 231 Planning 2,869.00 112 112.00 2,981.00 232 Engineering 1,317.00 51 51.00 1,368.00 233 Fire 1,317.00 51 51.00 1,368.00 234 Building 166.00 6 6.00 172.00 235 Conditional use - PUD 236 MP or SUB (as applicable) plus 237 Planning 1,861.00 73 73.00 1,934.00 238 Engineering 887.00 35 35.00 922.00 239 Fire 887.00 35 35.00 922.00 240 Conditional use - TWN 241 MP or SUB (as applicable) plus 242 Planning 1,861.00 73 73.00 1,934.00 243 Engineering 887.00 35 35.00 922.00 244 Fire 887.00 35 35.00 922.00 245 Conditional Use Permit Modification 246 Major - Quasi-judicial 247 Planning 886.00 35 35.00 921.00 248 Engineering 460 460.00 460.00 Engineering Review Added at Half of Original Fee Amt. 249 Minor - Administrative 250 Planning 584.00 23 23.00 607.00 251 Engineering 304 304.00 304.00 Engineering Review Added at Half of Original Fee Amt. 252 Conditional Use Permit Extension 118.00 5 5.00 123.00 253 Home Occupation 930 930.00 930.00 Same Fee as Bed and Breakfasts 254 Expedited Land Division 255 Planning 712.00 28 28.00 740.00 256 Engineering 509.00 20 20.00 529.00 257 Final Plat Approval - Subdivisions 258 Planning 472.00 18 18.00 490.00 259 Engineering 472.00 18 18.00 490.00 260 Final Plat Approval - Minor Partition 236.00 9 9.00 245.00

Page 177 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 261 236.00 9 9.00 245.00 262 Landmarks Review Board 263 Plan review (administration) 923.00 36 36.00 959.00 264 Alteration 670.00 26 26.00 696.00 265 New construction 1,390.00 54 54.00 1,444.00 266 Land Use Compatibiity Statement (LUCS) 100.00 4 4.00 104.00 267 Mobile Home Parks 268 Planning 2,309.00 90 90.00 2,399.00 269 Engineering 1,299.00 51 51.00 1,350.00 +$45 per pad 270 Fire 1,299.00 51 51.00 1,350.00 271 Minor Partition 272 Planning 696.00 27 27.00 723.00 273 Engineering 432.00 17 17.00 449.00 274 Natural Resource Review 700.00 27 27.00 727.00 275 Non Conforming Use Determination 472.00 18 18.00 490.00 276 Pre-application Conference 277 Planning 407.00 16 16.00 423.00 278 Engineering 161.00 6 6.00 167.00 279 Fire 161.00 6 6.00 167.00 280 Property Line Adjustment 281 Planning 472.00 18 18.00 490.00 282 Engineering 205.00 8 8.00 213.00 283 Replat/Partition 284 Planning 685.00 27 27.00 712.00 285 Engineering 426.00 17 17.00 443.00 286 Site Plan Review 287 Site Plan Review - Administrative 1,402.00 55 55.00 1,457.00 288 Engineering 694 694.00 694.00 289 < 1 acre - Quasi-judicial 290 Planning 1,402.00 55 55.00 1,457.00 291 Engineering 668.00 26 26.00 694.00 292 Fire 668.00 26 26.00 694.00 293 Building 162.00 6 6.00 168.00 294 1 to 5 acres - Quasi-judicial 295 Planning 1,721.00 67 67.00 1,788.00 296 Engineering 1,002.00 39 39.00 1,041.00 297 Fire 668.00 26 26.00 694.00 298 Building 162.00 6 6.00 168.00 299 > 5 acres - Quasi-judicial 300 Planning 1,721.00 67 67.00 1,788.00 301 Engineering 1,336.00 52 52.00 1,388.00 302 Fire 1,342.00 52 52.00 1,394.00 303 Building 162.00 6 6.00 168.00 304 Site Plan Review Extension 118.00 5 5.00 123.00 305 Site Plan Review Modification 584.00 23 23.00 607.00 306 Planning Director Interpretation 509.00 20 20.00 529.00 307 (To include Use Determination) 308 Street Vacation 309 Planning 2,333.00 91 91.00 2,424.00 310 Deposit 306.00 12 12.00 318.00 311 Engineering 161.00 6 6.00 167.00 312 Subdivision 313 Planning 919.00 36 36.00 955.00 314 Per Lot fee in addition to Subdivision fee 102.00 4 4.00 106.00 315 Engineering 1,123.00 44 44.00 1,167.00 316 Fire 1,123.00 44 44.00 1,167.00 317 Subdivision Amendment

Page 178 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 318 Minor Amendment 319 Planning 233.00 9 9.00 242.00 320 Per Lot fee in addition to Subdivision fee 102.00 4 4.00 106.00 321 Engineering 214.00 8 8.00 222.00 322 Major Amendment 323 Per Subdivision 919.00 36 36.00 955.00 324 Per Lot fee in addition to Subdivision fee 111.00 4 4.00 115.00 325 Per Subdivision 638.00 25 25.00 663.00 326 Temporary Use Permit 118.00 5 5.00 123.00 327 Townhouse Partition 328 Planning 598.00 23 23.00 621.00 329 Engineering 432.00 17 17.00 449.00 330 Variance, including Natural Resource 331 Planning 1,166.00 45 45.00 1,211.00 332 Engineering 638.00 25 25.00 663.00 333 Zone Change - Map 3,702.00 144 144.00 3,846.00 334 Zone Change - Text 3,183.00 124 124.00 3,307.00 335 Zoning Confirmation Letter 102.00 4 4.00 106.00 336 Planning Documents 337 Background Report 26.00 1 1.00 27.00 338 Comprehensive Plan 19.00 1 1.00 20.00 339 Vision Statement 8.00 8.00 340 Title 16 - Land Division 24.00 1 1.00 25.00 341 Title 17 - Zoning 69.00 3 3.00 72.00 342 Zoning Map 25.00 1 1.00 26.00 343 Transportation System Plan 41.00 2 2.00 43.00 344 Deposits - 3rd Party Review 1,748.00 Exp. Amt. + 10% Exp. Amt. + 10% Based on Engineer's or Attorney's Estimate of Probable Cost 345 346 PLANNING, ENGINEERING & FIRE MARSHAL 347 348 Building Permit Review - County/UGA 349 Administrative Review 53.00 2 2.00 55.00 350 Fire Protection System Plans (Alarms, Sprinklers, Standpipes, etc.) 351 Based on value: 352 $0 to $4,999 211.00 8 8.00 219.00 353 $5,000 to $24,999 421.00 16 16.00 437.00 354 $25,000 to $49,999 842.00 33 33.00 875.00 355 $50,000 to $99,999 1,579.00 62 62.00 1,641.00 356 $100,000 and greater 1,579.00 62 62.00 1,641.00 357 plus value over $100,000 - per $1,000 5.00 5.00 358 Formation of Reimbursement District 411.00 16 16.00 427.00 359 Planner/Engineering/Fire Marshal Review of Building Permits 360 Residential - New 361 Planning 102.00 4 4.00 106.00 362 Engineering 74.00 3 3.00 77.00 363 Fire 75.00 3 3.00 78.00 364 Residential - Addition/Remodel/Demolition 365 Planning 74.00 3 3.00 77.00 366 Engineering - No Street Cut 91.00 4 4.00 95.00 367 - Street Cut 159.00 6 6.00 165.00 368 Fire - - 369 Commercial, Industrial or Multi-Family 211.00 8 8.00 219.00 370 Engineering - Based on value: 371 $0 to $4,999 68.00 3 3.00 71.00 372 $5,000 to $24,999 236.00 9 9.00 245.00 373 $25,000 to $99,999 630.00 25 25.00 655.00 374 $100,000 to $499,999 1,046.00 41 41.00 1,087.00

Page 179 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 375 $500,000 to $999,999 1,399.00 55 55.00 1,454.00 376 $1M to $4,999,999 2,447.00 95 95.00 2,542.00 377 $5M and greater 4,199.00 164 164.00 4,363.00 378 Fire - Based on value: 379 Minimal Review Fee 75.00 3 3.00 78.00 380 $0 to $4,999 172.00 7 7.00 179.00 381 $5,000 to $24,999 337.00 13 13.00 350.00 382 $25,000 to $99,999 674.00 26 26.00 700.00 383 $100,000 to $499,999 1,123.00 44 44.00 1,167.00 384 $500,000 to $999,999 1,684.00 66 66.00 1,750.00 385 $1M to $4,999,999 2,694.00 105 105.00 2,799.00 386 $5M and greater 4,491.00 175 175.00 4,666.00 387 Demolition Fee - Administrative Review 53.00 2 2.00 55.00 388 No Street Cut 88.00 3 3.00 91.00 389 Street Cut 159.00 6 6.00 165.00 390 391 POLICE DEPARTMENT 392 393 Police Reports 12.00 12.00 394 Basic (30 pages or less) see Public Records Request see Public Records see Public Records Request section section Request section 395 Plus per page, if over 30 pages see Public Records Request see Public Records see Public Records Request section section Request section 396 Finger printing - 397 Blue Card (first card) 15.00 1 1.00 16.00 398 additional finger printing cards (per card) 5.00 5.00 399 Vehicle impound fee 77.00 3 3.00 80.00 400 Records check 10.00 10.00 401 Decoy Services 402 Officer only At cost + 5% At cost + 5% 403 Officer plus vehicle At cost + 10% At cost + 10% 404 Security Service for Private Events (Police Officers) 405 Per hour or partial hour 57.00 2 2.00 59.00 406 Removal of Illegally posted flyers, advertisements, 68.00 3 3.00 71.00 incl. discarded windshield flyers 407 408 PROPORTIONATE SHARE 409 Cascade & Rand - per PM Peak Hour trip (Res. No 2009 540.00 540.00 To be increased by separate resolution 410 2nd & Oak Street - per PM Peak Hour trip 662.00 662.00 411 412 PUBLIC RECORDS REQUESTS ORS 192.440(4) 413 Research fees - 414 including summarizing, compiling, tailoring, copying or - 415 Minimum Fee 8.00 8.00 416 Hourly Fee (payable in 1/4 hour increments) 31.00 1 1.00 32.00 417 Copies - CD or thumb drive (charge per item) 31.00 1 1.00 32.00 418 Copies - Photocopies - 419 Standard size (8.5 x 11) - 420 Black and white 0.50 0.50 421 Color 1.08 0.04 0.04 1.12 422 All non-standard copies - 423 Black and white 0.66 0.03 0.03 0.69 424 Color 2.16 0.08 0.08 2.24 425 Drawings - 426 Minimum Fee 10.00 10.00 427 Hourly Fee (payable in 1/4 hour increments) 43.00 2 2.00 45.00 428 Other Public Records Charges -

Page 180 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 429 Any charges from 3rd parties, including the City actual cost actual cost Attorney, necessarily incurred by the City in response to requests for public records shall be reimbursed. 430 Postage - 431 Any postage or packing charges incurred by the actual cost actual cost City shall be reimbursed 432 433 RECORDING FEES 434 Documents recorded at HR County actual cost actual cost 435 436 SHORT TERM RENTALS (HRMC 5.10) 437 Application Fee 75.00 3 3.00 78.00 438 Annual Fee, pro-rated for mid-year applications 150.00 6 6.00 156.00 439 Inspection Fee 225.00 9 9.00 234.00 Inspections Fees are collected and retained by the Clair Company 440 Re-Inspection Fee 100.00 4 4.00 104.00 441 STR Decision Appeal to Hearings Officer 200.00 8 8.00 208.00 442 443 SYSTEM DEVELOPMENT CHARGES (SDC) 444 SDC Evaluation Fee actual cost actual cost 445 Stormweater System Development Charges (Res 2007-21) 446 SDC per ERU 673.00 22 22.00 695.00 447 448 Water System Development Charges (Res. 2015-19) 449 Reimbursement 450 3/4" 1,609.00 52 52.00 1,661.00 451 1" 2,682.00 86 86.00 2,768.00 452 1 1/2" 5,365.00 173 173.00 5,538.00 453 2" 8,584.00 276 276.00 8,860.00 454 3" 26,825.00 864 864.00 27,689.00 455 4" 53,649.00 1728 1,728.00 55,377.00 456 6" 107,300.00 3455 3,455.00 110,755.00 457 8" 144,853.00 4665 4,665.00 149,518.00 458 Improvement 459 3/4" 2,401.00 77 77.00 2,478.00 460 1" 4,001.00 129 129.00 4,130.00 461 1 1/2" 8,002.00 258 258.00 8,260.00 462 2" 12,803.00 412 412.00 13,215.00 463 3" 40,011.00 1288 1,288.00 41,299.00 464 4" 80,021.00 2577 2,577.00 82,598.00 465 6" 160,043.00 5154 5,154.00 165,197.00 466 8" 216,058.00 6958 6,958.00 223,016.00 467 468 Sewer System Development Charges (Res. 2015-20) 469 Reimbursement 470 3/4" 951.00 31 31.00 982.00 471 1" 1,590.00 51 51.00 1,641.00 472 1 1/2" 3,170.00 102 102.00 3,272.00 473 2" 5,074.00 163 163.00 5,237.00 474 3" 15,867.00 511 511.00 16,378.00 475 4" 31,727.00 1022 1,022.00 32,749.00 476 6" 63,461.00 2044 2,044.00 65,505.00 477 8" 85,668.00 2759 2,759.00 88,427.00 478 Improvement 479 3/4" 853.00 27 27.00 880.00 480 1" 1,424.00 46 46.00 1,470.00 481 1 1/2" 2,838.00 91 91.00 2,929.00

Page 181 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 482 2" 4,543.00 146 146.00 4,689.00 483 3" 14,208.00 458 458.00 14,666.00 484 4" 28,406.00 915 915.00 29,321.00 485 6" 56,822.00 1830 1,830.00 58,652.00 486 8" 76,706.00 2470 2,470.00 79,176.00 487 488 Transportation System Development Charges (Res. 2013-02) 489 Residential 490 Single Family (ITE 210) - per dwelling unit 1,889.00 61 61.00 1,950.00 491 Multi-Family (ITE 220) - per dwelling unit 1,323.00 43 43.00 1,366.00 492 Residential Townhome/Plex (ITE 230) - per 1,156.00 37 37.00 1,193.00 dwelling unit 493 Assisted Living (ITE 254) - per bed 541.00 17 17.00 558.00 494 Continuing Care Retirement (ITE 255) - per unit 555.00 18 18.00 573.00 495 Non-Residential 496 Hotel/Motel/B&B (ITE 310) - per room 3,247.00 105 105.00 3,352.00 497 Elementary School (Public) (ITE 520) - per student 102.00 3 3.00 105.00 498 Middle/Jr High School (Public) (ITE 522) - per stude 128.00 4 4.00 132.00 499 High School (public) (ITE530) - per student 252.00 8 8.00 260.00 500 Community College (Public) (ITE 540) - per student 177.00 6 6.00 183.00 501 Church (ITE 560) - per T.S.F.G.F.A 1,349.00 43 43.00 1,392.00 502 Daycare/Preschool (ITE 565) - per student 353.00 11 11.00 364.00 503 Parking Lot (ITE 090) - per space 986.00 32 32.00 1,018.00 504 Campground/RV (ITE 416) - per campsite 899.00 29 29.00 928.00 505 Non-Residential (continued) 506 Multipurpose Recreation/Arcade (ITE 435) - per 7,340.00 236 236.00 7,576.00 T.S.F.G.F.A 507 Multiplex Movie Theater (ITE 445) - per screen 29,887.00 962 962.00 30,849.00 508 Sports Field/Complex (ITE 448) - per field 15,630.00 503 503.00 16,133.00 509 Health/Fitness Club (ITE492) - per T.S.F.G.F.A 7,216.00 232 232.00 7,448.00 510 Amusement Park (ITE 480)- per acre 39,488.00 1272 1,272.00 40,760.00 511 Hospital (ITE 610) - per bed 2,471.00 80 80.00 2,551.00 512 Clinic (ITE 630) - per T.S.F.G.F.A 6,580.00 212 212.00 6,792.00 513 Specialty Retail Center (ITE 814) - per T.S.F.G.F.A 3,233.00 104 104.00 3,337.00 514 Shopping Center (ITE 820) - per T.S.F.G.F.A 3,132.00 101 101.00 3,233.00 515 Car Sales (ITE 841) - per T.S.F.G.F.A 3,648.00 117 117.00 3,765.00 516 Auto Part Sales (ITE 843) - per T.S.F.G.F.A 5,851.00 188 188.00 6,039.00 517 Tire Superstore (ITE 849) - per T.S.F.G.F.A 2,431.00 78 78.00 2,509.00 518 Discount Club (ITE 861)- per T.S.F.G.F.A 5,754.00 185 185.00 5,939.00 519 Supermarket (ITE 850) - per T.S.F.G.F.A 10,850.00 349 349.00 11,199.00 520 Convenience Market (ITE 853) - per T.S.F.G.F.A 23,861.00 768 768.00 24,629.00 521 Pharmacy/Drugstore (ITE 880) - per T.S.F.G.F.A 7,616.00 245 245.00 7,861.00 522 Bank/Savings (ITE 911) - per T.S.F.G.F.A 13,752.00 443 443.00 14,195.00 523 Quality Restaurants (ITE 931) - per T.S.F.G.F.A 5,061.00 163 163.00 5,224.00 524 Fast Food Restraunts (ITE 934) - per T.S.F.G.F.A 21,056.00 678 678.00 21,734.00 525 Automobile Care Center (ITE 942) - per T.S.F.G.F.A 2,926.00 94 94.00 3,020.00 526 Gasoline/Service Station (ITE 944)- per V.F.P 6,009.00 194 194.00 6,203.00 527 General Office Buildings (ITE 710) - per T.S.F.G.F.A 2,174.00 70 70.00 2,244.00 528 Medical-Dental Office Building (ITE 720) - per 7,132.00 230 230.00 7,362.00 T.S.F.G.F.A 529 Government Office Building (ITE 730) - per 13,607.00 438 438.00 14,045.00 T.S.F.G.F.A 530 State Motor Vehicles Dept. (ITE 731) - per 32,773.00 1055 1,055.00 33,828.00 T.S.F.G.F.A 531 US Post Office (ITE 732)- per T.S.F.G.F.A 17,726.00 571 571.00 18,297.00 532 General Light Industrial (ITE 110) - per T.S.F.G.F.A 1,376.00 44 44.00 1,420.00 533 General Heavy Industrial (ITE 120) - per T.S.F.G.F.A 296.00 10 10.00 306.00

Page 182 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 534 Warehouse (ITE 150) - per T.S.F.G.F.A 979.00 32 32.00 1,011.00 535 Mini-Warehouse (ITE 151) - per T.S.F.G.F.A 494.00 16 16.00 510.00 536 537 SEPARATION OF ASSESSMENTS HRMC 3.16 538 Per newly-configured lot 343.00 13 13.00 356.00 539 540 SEPTAGE RECEIVING FEE - Per Gallon 0.16 0.02 0.02 0.18 541 542 SIGN HANGING FEE [e.g. banner in park] 543 Hang and remove temporary sign [7 day limit] 544 Non-profit 32.00 1 1.00 33.00 545 For profit 53.00 2 2.00 55.00 546 547 SIGNS 548 Sign Permits 123.00 5 5.00 128.00 549 550 SOLICITOR'S LICENSE HRMC 5.12 551 Door to door 77.00 3 3.00 80.00 552 553 STREET CLOSURE FEE 554 Street Closure - per day, plus per street, per block 108.00 4 4.00 112.00 555 Late / expedited process fee 33.00 1 1.00 34.00 556 557 TAXICABS HRMC 5.20 558 License--Per vehicle--Annual fee [includes safety 79.00 3 3.00 82.00 inspection] 559 License--Per vehicle--After July 1 [includes safety 60.00 2 2.00 62.00 inspection] 560 Cab Driver Permit 46.00 2 2.00 48.00 561 Cab Driver Permit--Renewal 46.00 2 2.00 48.00 562 563 TELECOMMUNICATIONS REGISTRATION 564 Registration (non-refundable) 73.00 3 3.00 76.00 565 Construction Site Permit 566 No street cut 88.00 3 3.00 91.00 567 Street cut 159.00 6 6.00 165.00 568 Application and Review 704.00 27 27.00 731.00 569 570 TELEVISION AND RADIO TOWERS HRMC 15.20 571 Tower License Fee (HRMC 15.20.040) - 572 Full Year (apply before 12/31) - - to be covered by separate resolution after Wireless Ord. adopted

573 Partial Year (apply 1/1 of after) - - 574 Renewal Fee - - 575 Permit Fee - Antennae, Tower, or Mast (15.20.090) - - 576 Inspection Fee - - 577 Re-inspection Fee - - 578 Application Data Fee - - 579 - 580 TRANSIENT MERCHANTS & SPECIAL EVENTS HRMC 5.0 - 581 Class 1 connecting directly to City water or sewer: - 582 Annual Application Fee 298.00 12 12.00 310.00 583 Annual Issuance Fee (Max 180 days/No annual 298.00 12 12.00 310.00 renewals) 584 Class 2 (All others): 585 Initial Fee (1st 30 days) 77.00 3 3.00 80.00 586 Renewal Fee (If no changes) - Per each 30 day 15.00 1 1.00 16.00

Page 183 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 587 (Renewal fee applies to subsequent years only if no changes) 588 Transient merchant inspection fees - Fire Dept 589 Transient Merchant Fire and Life Safety Inspection 81.00 3 3.00 84.00 590 SpecialF Event/Dance License 591 Special Event license fee 66.00 3 3.00 69.00 592 Temporary ROW- Tables 54.00 2 2.00 56.00 593 Appeal Fee 594 Fee stated or 1/2 the license fee, whichever is 61.00 2 2.00 63.00 Minimum greater 595 Late / expedited process fee 33.00 1 1.00 34.00 596 597 USE OF CITY PROPERTY 598 (excluding City Parking Lots - under Street/Parking Lot) 599 City Parks - 600 Stratton Rose Garden Rental Fee - 3 hours 106.00 4 4.00 110.00 601 Jackson Park - Per 4 Block of Time 602 Entire Park 290.00 11 11.00 301.00 603 General Use: 0 - 50 people 53.00 2 2.00 55.00 604 General Use: over 50 people 79.00 3 3.00 82.00 605 Stage Use 53.00 2 2.00 55.00 606 Waterfront Park - daily fee - 607 Entire Park 527.00 "Entire Park" Fee removed, charged on a piecemeal basis going forward 608 Great Lawn 106.00 4 40 44.00 150.00 609 Shelter Use - 4 Block of Time 106.00 4 4.00 110.00 610 Stage/Amphitheater Use: 0 to 100 People 204.00 Fees Removed and Replaced 611 Stage/Amphitheater Use: over 100 People 406.00 612 Stage/Amphitheater Use: 0 to 50 People - 100 100.00 100.00 613 Stage/Amphitheater Use: 50 to 100 People - 200 200.00 200.00 614 Stage/Amphitheater Use: Over 100 People - 500 500.00 500.00 615 Event Vendor Site - daily per site 52.00 2 2.00 54.00 616 Electrical Spider Box Refundable Deposit - per 527.00 21 21.00 548.00 event 617 Electrical Spider Box Use Fee - per event 25.00 1 1.00 26.00 618 All other City Parks - daily 79.00 3 3.00 82.00 619 City Fields - 620 Collins Field - daily use 50.00 2 2.00 52.00 621 622 USED ARTICLE DEALERS HRMC 5.24 - Per Year 34.00 1 1.00 35.00 623 624 UTILITY BILLING FEES 625 Delinquent Fee (30 days past due) 5.00 5.00 626 Water turn on/turn off - 627 After hours- per trip 84.00 3 3.00 87.00 628 Delinquent shut off/turn on 32.00 1 1.00 33.00 629 Water meter removal and/or reinstallation fee 53.00 2 2.00 55.00 630 Water meter read (other than routine) 21.00 1 1.00 22.00 631 Water shut-off notice (doorhanger) 21.00 1 1.00 22.00 632 Water calibration/testing of meter - requested by 26.00 1 1.00 27.00 no fee if meter is working improperly 633 Processing Fee - New Accounts 10.00 10.00 634 Process Fee - Closed Accounts 10.00 10.00 635 Collections fee - charged by Collection Agency 25% of fines due 25% of fines due 636 collections interest - 50% to Agency/City 9% per annum 9% per annum 637 638 UTILITY CONNECTION FEES - 639 Water Connection Fees - 640 3/4" 2,024.00 79 79.00 2,103.00

Page 184 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 641 1" 2,220.00 87 87.00 2,307.00 642 1 1/2" 3,396.00 132 132.00 3,528.00 643 2" 3,711.00 145 145.00 3,856.00 644 3" Actual + 10% Actual + 10% 645 4" Actual + 10% Actual + 10% 646 6" Actual + 10% Actual + 10% 647 8" Actual + 10% Actual + 10% 648 649 UTILITY INSPECTION FEES 650 Sewer Inspection Fees 651 3/4" 150.00 6 6.00 156.00 652 1" 150.00 6 6.00 156.00 653 1 1/2" 150.00 6 6.00 156.00 654 2" 150.00 6 6.00 156.00 655 3" 150.00 6 6.00 156.00 656 4" 150.00 6 6.00 156.00 657 6" Actual + 10% 156.00 156.00 156.00 658 8" Actual + 10% 156.00 156.00 156.00 659 660 UTILITY RATES (12.01.030) 661 Water Meter Monthly Base Fee 662 3/4" 37.18 1.86 1.86 39.04 663 1" 63.20 3.16 3.16 66.36 664 1 1/2" 111.55 5.58 5.58 117.13 665 2" 199.63 9.98 9.98 209.61 5% per year, each year 2017-18, 2018-19, 2019-20 666 3" 397.80 19.89 19.89 417.69 667 4" 620.83 31.04 31.04 651.88 668 6" 1,238.02 61.90 61.90 1,299.92 669 Water Commodity Charge 670 Residential > 5,000 gallons/month, per 1,000 gallons 2.30 0.12 0.12 2.42 671 Commercial > 0 gallons/month, per 1,000 gallons 2.30 0.12 0.12 2.42 672 Stormwater Monthly Base Fee 673 3/4" 8.90 0.29 0.29 9.19 674 1" 43.00 1.38 1.38 44.38 675 1 1/2" 74.50 2.4 2.40 76.90 676 2" 81.50 2.62 2.62 84.12 677 3" 142.00 4.57 4.57 146.57 678 4" 285.00 9.18 9.18 294.18 679 6" 444.50 14.31 14.31 458.81 680 Sewer Monthly Base Fee 681 Residential - Inside City Limits 682 3/4" 55.00 3.90 3.90 58.90 683 1" 93.41 6.49 6.49 99.90 684 1 1/2" 181.37 12.73 12.73 194.10 685 2" 291.36 20.34 20.34 311.70 686 3" 588.09 41.11 41.11 629.20 687 4" 917.97 64.26 64.26 982.23 688 6" 1,830.41 127.98 127.98 1,958.39 7% annual increase for 5 years per 2015 financial plan and rate 689 Residential - Outside City Limits analysis 690 3/4" 68.69 4.81 4.81 73.50 691 1" 116.74 8.16 8.16 124.90 692 1 1/2" 226.73 15.87 15.87 242.60 693 2" 364.12 25.48 25.48 389.60 694 3" 735.63 51.47 51.47 787.10 695 4" 1,147.15 80.15 80.15 1,227.30 696 6" 2,287.45 160.05 160.05 2,447.50 697 Sewer Non-Residential Commodity Rates - Per 1,000 gallons

Page 185 of 208 FY 2018-19 Consolidated Schedule of Fees, Rates, and Charges

FY 2017-18 Price Index Other July 1, 2018 FY 2018-19 DESCRIPTION Fee Amount Adjustment Changes ($) Change Fee Amount Comments 698 Low BOD <401 2.40 0.17 0.17 2.56 699 Medium BOD <801 3.60 0.24 0.24 3.84 700 High BOD > 800 4.77 0.33 0.33 5.10 Starting 7/1/17, 7% annual increase for five years per 2015 financial 701 Permitted Industrial Users plan and rate analysis 702 FLOW per gallon 0.00118 0.00017 0.00017 0.00135 703 BOD per lbs 0.16 0.01 0.01 0.17 704 TSS per lbs 0.27 0.01 0.01 0.28 705 Utility Rate Assistance Program - Residential Only 706 Water Rate Reduction - as % of Base Rate 40% 40% 707 Sewer Rate Reduction - as % of Base Rate 30% 30% 708 Stormwater - No Rate Reduction n/a n/a

Page 186 of 208 Appendix IV Administrative Allocation Schedule

Page 187 of 208 Storm Equip Maint. 3% 1% Fire 13% Water 15% Parks 4% Planning 3% Council 2018‐19 0% Administrive Charges $920,000 Police Sewer WWTP (Approx. 4% of total city‐wide 13% 15% Personnel, M&S, & Capital Expenses)

Road 8% Sewer Operations 12% EMS 5% Building Parking 2% 3% Municipal Court Engineering 1% 1%

Page 188 of 208 Appendix IV Debt Service Schedule

Page 189 of 208 Misc. Restricted Fund Water Fund Sewer Fund

General Obligation Fire GO (2nd Issuance) 2017 FFC Waterline Phase I Full Faith and Credit USDA Indian Creek OR DEQ Outfall Sewer USDA Phase II USDA Phase IIA Fire (Gov ‐ B) Refinancing Refunding 2010 Sewer Revenue Bond Revenue Bond 4.00% 4.00% 2.30% 2.75% 2.75% 3.00% 2.25% 1.40% Year Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest Principal Interest 2018‐19 185,000 26,538 400,000 80,813 294,094 60,877 130,230 206,203 80,399 127,302 190,000 57,490 31,479 41,834 76,214 31,961 2019‐20 200,000 18,675 425,000 66,313 294,094 54,113 133,811 202,622 82,610 125,091 200,000 50,610 32,187 41,126 77,285 30,508 2020‐21 215,000 9,675 460,000 50,375 294,094 47,349 137,491 198,942 84,881 122,819 210,000 42,917 32,911 40,402 78,371 29,036 2021‐22 ‐ ‐ 710,000 29,675 294,094 40,585 141,272 195,161 87,216 120,485 220,000 34,475 33,652 39,661 79,472 27,543 2022‐23 ‐ ‐ ‐ ‐ 294,094 33,821 145,157 191,276 89,614 118,086 230,000 25,360 34,409 38,904 80,589 26,029 2023‐24 ‐ ‐ ‐ ‐ 294,094 27,057 149,148 187,285 92,079 115,622 235,000 15,651 35,183 38,130 81,721 24,494 2024‐25 ‐ ‐ ‐ ‐ 294,094 20,292 153,250 183,183 94,611 113,090 245,000 5,329 35,975 37,338 82,869 22,937 2025‐26 ‐ ‐ ‐ ‐ 294,094 13,528 157,464 178,969 97,212 110,488 ‐ ‐ 36,784 36,529 84,033 21,359 2026‐27 ‐ ‐ ‐ ‐ 294,094 6,764 161,795 174,638 99,886 107,815 ‐ ‐ 37,612 35,701 85,213 19,759 2027‐28 ‐ ‐ ‐ ‐ ‐ ‐ 166,244 170,189 102,633 105,068 ‐ ‐ 38,458 34,855 86,411 18,135 2028‐29 ‐ ‐ ‐ ‐ ‐ ‐ 170,816 165,617 105,455 102,245 ‐ ‐ 39,324 33,989 87,625 16,489 2029‐30 ‐ ‐ ‐ ‐ ‐ ‐ 175,513 160,920 108,355 99,345 ‐ ‐ 40,208 33,105 88,856 14,819 2030‐31 ‐ ‐ ‐ ‐ ‐ ‐ 180,340 156,093 111,335 96,366 ‐ ‐ 41,113 32,200 90,104 13,127 2031‐32 ‐ ‐ ‐ ‐ ‐ ‐ 185,299 151,134 114,397 93,304 ‐ ‐ 42,038 31,275 91,370 11,411 2032‐33 ‐ ‐ ‐ ‐ ‐ ‐ 190,395 146,038 117,543 90,158 ‐ ‐ 42,984 30,329 92,653 9,671 2033‐34 ‐ ‐ ‐ ‐ ‐ ‐ 195,631 140,802 120,775 86,926 ‐ ‐ 43,951 29,362 93,955 7,906 2034‐35 ‐ ‐ ‐ ‐ ‐ ‐ 201,011 135,422 124,096 83,604 ‐ ‐ 44,940 28,373 95,275 6,116 2035‐36 ‐ ‐ ‐ ‐ ‐ ‐ 206,538 129,895 127,509 80,192 ‐ ‐ 45,951 27,362 96,613 4,301 2036‐37 ‐ ‐ ‐ ‐ ‐ ‐ 212,218 124,215 131,015 76,685 ‐ ‐ 46,985 26,328 97,971 2,460 2037‐38 ‐ ‐ ‐ ‐ ‐ ‐ 218,054 118,379 134,618 73,082 ‐ ‐ 48,042 25,271 49,502 595 2038‐39 ‐ ‐ ‐ ‐ ‐ ‐ 224,051 112,382 138,320 69,380 ‐ ‐ 49,123 24,190 ‐ ‐ 2039‐40 ‐ ‐ ‐ ‐ ‐ ‐ 230,212 106,221 142,124 65,576 ‐ ‐ 50,228 23,085 ‐ ‐ 2040‐41 ‐ ‐ ‐ ‐ ‐ ‐ 236,543 99,890 146,033 61,668 ‐ ‐ 51,359 21,954 ‐ ‐ 2041‐42 ‐ ‐ ‐ ‐ ‐ ‐ 243,048 93,385 150,048 57,652 ‐ ‐ 52,514 20,799 ‐ ‐ 2042‐43 ‐ ‐ ‐ ‐ ‐ ‐ 249,732 86,701 154,175 53,526 ‐ ‐ 53,696 19,617 ‐ ‐ 2043‐44 ‐ ‐ ‐ ‐ ‐ ‐ 256,599 79,834 158,415 49,286 ‐ ‐ 54,904 18,409 ‐ ‐ 2044‐45 ‐ ‐ ‐ ‐ ‐ ‐ 263,656 72,777 162,771 44,930 ‐ ‐ 56,139 17,174 ‐ ‐ 2045‐46 ‐ ‐ ‐ ‐ ‐ ‐ 270,906 65,527 167,247 40,453 ‐ ‐ 57,402 15,911 ‐ ‐ 2046‐47 ‐ ‐ ‐ ‐ ‐ ‐ 278,356 58,077 171,846 35,854 ‐ ‐ 58,694 14,619 ‐ ‐ 2047‐48 ‐ ‐ ‐ ‐ ‐ ‐ 286,011 50,422 176,572 31,128 ‐ ‐ 60,015 13,298 ‐ ‐ 2048‐49 ‐ ‐ ‐ ‐ ‐ ‐ 293,876 42,557 181,428 26,273 ‐ ‐ 61,365 11,948 ‐ ‐ 2049‐50 ‐ ‐ ‐ ‐ ‐ ‐ 301,958 34,475 186,417 21,283 ‐ ‐ 62,746 10,567 ‐ ‐ 2050‐51 ‐ ‐ ‐ ‐ ‐ ‐ 310,262 26,171 191,544 16,157 ‐ ‐ 64,157 9,156 ‐ ‐ 2051‐52 ‐ ‐ ‐ ‐ ‐ ‐ 318,794 17,639 196,811 10,889 ‐ ‐ 65,601 7,712 ‐ ‐ 2052‐53 ‐ ‐ ‐ ‐ ‐ ‐ 322,625 8,872 199,164 5,476 ‐ ‐ 67,077 6,236 ‐ ‐ 2053‐54 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 68,586 4,727 ‐ ‐ 2054‐55 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 70,129 3,184 ‐ ‐ 2055‐56 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 71,367 1,606 ‐ ‐

TOTAL 600,000 54,888 1,995,000 227,176 2,646,842 304,387 7,498,306 4,271,913 4,629,154 2,637,304 1,530,000 231,832 1,859,291 926,263 1,696,102 338,656

Page 190 of 208 Appendix V Salary Schedules

Page 191 of 208 Police Officers

Page 192 of 208 Public Works APPENDIX A - 1

PUBLIC WORKS BASE SALARY SCALE

**Manny Garcia stays frozen until level two certification is achieved 2016 -17 PUBLIC WORKS SALARY SCALE

A B c D E F G PW 3353 3454 3558 3664 3774 3888 4004 PWl 3664 3774 3888 4005 4125 4249 4376 PW2 4005 4125 4249 4376 4508 4643 4782 PW3 4376 4508 4643 4783 4926 5074 5226

Entry Public Works Employee: First 6 months= PW-A Second 6 months = PW-B One year= PW-C

2017 -18 PUBLIC WORKS SALARY SCALE (2.5% COLA Included) A B c D E F G PW 3437 3540 3647 3756 3868 3985 4104 PWl 3756 3868 3985 4105 4228 4355 4485 PW2 4105 4228 4355 4485 4621 4759 4902 PW3 4485 4621 4759 4903 5049 5201 5357

CERTIFCATION PAY Level 1 Level 2 Level 3 Water Distribution 2.33% 3.33% 4.33% Waste Water Collection 2.33% 3.33% 4.33% Lead 5.33% Back Flow Tester 2.33% Cross Connection Control Inspector 2.33% Herbicide/Pesticide Application 2.33% Water Meter Reader/Locator 2.33%

Mechanic receives 1.33% certification pay for each level achieved towards ASE certifications as a "Master Technician"

23 Collective Bargaining Agreement City of Hood River and the City of Hood River Public Works Association 20 17 -2020 Page 193 of 208 2018 -19 PUBLIC WORKS SALARY SCALE (2.5% COLA Included) A B c D E F G PW 3523 3629 3738 3849 3965 4085 4207 PWl 3849 3965 4085 4208 4334 4464 4598 PW2 4208 4334 4464 4598 4736 4878 5024 PW3 4598 4736 4878 5025 5175 5331 5491

CERTIFICATION PAY Level 1 Level 2 Level 3 Water Distribution 2.66% 3.66% 4.66% Waste Water Collection 2.66% 3.66% 4.66% - Lead 5.66% Back Flow Tester 2.66% Cross Connection Control Inspector 2.66% Herbicide/Pesticide Application 2.66% Water Meter Reader/Locator 2.66%

Mechanic receives 1.66% certification pay for each level achieved towards ASE certifications as a "Master Technician"

2019 -20 PUBLIC WORKS SALARY SCALE {2.5% COLA Included) A B c D E F G PW 3611 3720 3832 3946 4064 4187 4312 PW 1 3946 4064 4187 4313 4442 4576 4712 PW 2 4313 4442 4576 4712 4855 5000 5150 PW3 4712 4855 5000 5151 5305 5464 5628

CERTIFICATION PAY Level 1 Level 2 Level 3 Water Distribution 3% 4% 5% Waste Water Collection 3% 4% 5% Lead 6% Back Flow Tester 3% Cross Connection Control Inspector 3% Herbicide/Pesticide Application 3% Water Meter Reader/Locator 3%

Mechanic receives 2.0% certification pay for each level achieved towards ASE certifications as a "Master Technician" 24 Collective Bargaining Agreement City of Hood River and the City of Hood River Public Works Association 2017 -2020 Page 194 of 208 APPENDIX A-2

PW = No Certifications

PW 1 =Certification Level One in Water Distribution OR Wastewater Collections OR complete Road Scholar level One Curriculum Or possess One of the National Parks and Recreation Association's (NPRA) certifications.

PW 2 = Certification Level Two in Water Distribution or Wastewater Collections OR complete Road Scholar Level Two Curriculum Or possess Two of the National Parks and Recreation Association's (NPRA) certifications.

PW 3 =Certifications Level three in Water Distribution or Wastewater Collections/Mechanic OR complete Road Scholar Level Two Curriculum and either a Certification Level One in Water Distribution OR Wastewater Collections Or possess Three of the National Parks and Recreation Association's (NPRA) certifications.

25 Collective Bargaining Agreement City of Hood River and the City of Hood River Public Works Association 2017 -2020 Page 195 of 208 Non-Represented Employees FY2018-19 CITY OF HOOD RIVER Pay Range Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Step 7 Step 8 Seasonal Temporary Annual 25,771 26,544 27,340 28,160 29,005 29,875 30,771 31,695 Monthly 2,148 2,212 2,278 2,347 2,417 2,490 2,564 2,641 Hourly 12.39 12.76 13.14 13.54 13.94 14.36 14.79 15.24

Grade A Annual 39,311 40,490 41,705 42,956 44,244 45,572 46,939 48,347 Monthly 3,276 3,374 3,475 3,580 3,687 3,798 3,912 4,029 Hourly 18.90 19.47 20.05 20.65 21.27 21.91 22.57 23.24

Grade B Annual 42,161 43,425 44,728 46,070 47,452 48,876 50,342 51,852 Customer Service Rep. Monthly 3,513 3,619 3,727 3,839 3,954 4,073 4,195 4,321 Hourly 20.27 20.88 21.50 22.15 22.81 23.50 24.20 24.93

Grade C Annual 45,217 46,574 47,971 49,410 50,892 52,419 53,992 55,612 Assistant Planner Monthly 3,768 3,881 3,998 4,118 4,241 4,368 4,499 4,634 Hourly 21.74 22.39 23.06 23.75 24.47 25.20 25.96 26.74

> Grade D Annual 48,496 49,950 51,449 52,992 54,582 56,220 57,906 59,643 ~ Comp. & Payments Specialist Monthly 4,041 4,163 4,287 4,416 4,549 4,685 4,826 4,970 0 :r: Hourly 23.32 24.01 24.74 25.48 26.24 27.03 27.84 28.67

Grade E Annual 52,011 53,572 55,179 56,834 58,539 60,295 62,104 63,967 GIS Analyst Monthly 4,334 4,464 4,598 4,736 4,878 5,025 5,175 5,331 Hourly 25.01 25.76 26.53 27.32 28.14 28.99 29.86 30.75 Grade F Annual 55,782 57,456 59,179 60,955 62,783 64,667 66,607 68,605 Monthly 4,649 4,788 4,932 5,080 5,232 5,389 5,551 5,717 Hourly 26.82 27.62 28.45 29.31 30.18 31.09 32.02 32.98

Grade G Annual 59,826 61,621 63,470 65,374 67,335 69,355 71,436 73,579 Monthly 4,986 5,135 5,289 5,448 5,611 5,780 5,953 6,132 Hourly 28.76 29.63 30.51 31.43 32.37 33.34 34.34 35.37 Grade H Annual 64,164 66,089 68,071 70,114 72,217 74,384 76,615 78,913 Monthly 5,347 5,507 5,673 5,843 6,018 6,199 6,385 6,576 Hourly 30.85 31.77 32.73 33.71 34.72 35.76 36.83 37.94

:§"' Grade I Annual 68,816 70,880 73,007 75,197 77,453 79,776 82,170 84,635 'Ej Public Works Operations Mngr. Monthly 5,735 5,907 6,084 6,266 6,454 6,648 6,847 7,053 ~ 0 Hourly 33.08 34.08 35.10 36.15 37.24 38.35 39.50 40.69 Q. ~ Grade J Annual 73,805 76,019 78,300 80,649 83,068 85,560 88,127 90,771 a. E Monthly 6,150 6,335 6,525 6,721 6,922 7,130 7,344 7,564 QIx Hourly UJ 35.48 36.55 37.64 38.77 39.94 41.13 42.37 43.64 Grade K Annual 79,156 81,530 83,976 86,496 89,091 91,763 94,516 97,352 e Administrative Services Officer Monthly 6,596 6,794 6,998 7,208 7,424 7,647 7,876 8,113 ~ Police Lieutenant Hourly 38.06 39.20 40.37 41.58 42.83 44.12 45.44 46.80 :!:. ~ Grade L Annual 84,895 87,441 90,065 92,767 95,550 98,416 101,369 104,410 ::!:"' Monthly 7,075 7,287 7,505 7,731 7,962 8,201 8,447 8,701 a. Hourly 40.81 42.04 43.30 44.60 45.94 47.32 48.73 50.20 E Grade M Annual 91,049 9J, 781 96,594 99.4°2 102 477 105,551 108,718 111,979 ~ UJ Department Directors Monthly 7,587 7,815 s.uso 8.201 :3,540 8,796 9,060 9,332 Hourly 43.77 15.09 46.44 47.33 49.27 50.75 s::.. 27 53.84

Grade N Annual 97,650 100.580 103,597 106, 705 109.906 113,204 116,600 120,098 Monthly 8,138 8.382 S.533 8.8.Jl 9.159 9, 13; 9.717 10,008 Hourly 46.95 .:i8.36 H81 51.31: 52.34 54.42 56 06 57.74

Grade 0 Annual 104,730 107,872 lll,108 114A·H 117,875 121.,411 1.25,053 128,805 Assistant City Manager Monthly 8,728 S,989 9 . .25~ 9.537 ·3. 323 10, 113 10. 12l 10,734 Hourly 50.35 .SUS 5.3.42 55::J2 56 S' 58.37 60.12 61.93

OTHER COMPENSATION Scale Structure Cell Phone Allowance $40 per Month Grade Increment 7.25% Executive Leave (Grades K to N) + 40 Hrs Annual Leave Step Increment 3.00% Public Safety Differential + 5% to Base Pay FY2018-19 COLA 3.00% Bilingual Differential + 5% to Base Pay APPROVED*

~ LU~ 5/"$t (zo1g City M anager Date *Effective 7/1/2018. Positions not listed remain on prior existing salary scales with COLA adjustment or as defined in negotiated labor agreements. When new staff members are hired in the same position as existing staff, those existing staff will move to the nearst pay grade to their prior existing scale that isn't a pay decrease.

Page 196 of 208 Fire Fighters

Fire Pay Schedule for July 2016 – January 2019:

2% 2% 2% July 2016 January 2017 July 2017 Firefighter Step 1 4556.96 4648.10 4741.06 Engineer Step 2 4815.87 4912.19 5010.43 Engineer Step 3 5178.36 5281.92 5387.56 Lieutenant 5709.39 5823.58 5940.05 Captain 6299.31 6425.29 6553.80

2% 2% 2% January 2018 July 2018 January 2019 Firefighter Step 1 4835.88 4932.60 5031.25 Engineer Step 2 5110.64 5212.85 5317.11 Engineer Step 3 5495.31 5605.22 5717.32 Lieutenant 6058.85 6180.03 6303.63 Captain 6684.87 6818.57 6954.94

16.2 Paramedic certification pay will be nine (9%) of base salary and Intermediate certification pay will be four and one-half percent (4.5%) of base salary.

Page 197 of 208 Appendix VI Affidavits of Publication

Page 198 of 208 Page 199 of 208 Page 200 of 208 Appendix VII Budget Resolutions

Page 201 of 208 Page 202 of 208 Page 203 of 208 Page 204 of 208 Page 205 of 208 Appendix VIII Notice of Property Tax Levy

Page 206 of 208 Notice of Property Tax and Certification of Intent to Impose FORM LB-50 a Tax, Fee, Assessment, or Charge on Property 2018–2019 To assessor of ______Hood River County Check here if this is • Be sure to read instructions in the current Notice of Property Tax Levy Forms and Instructions booklet. an amended form.

The ______City of Hood River has the responsibility and authority to place the following property tax, fee, charge, or assessment District name on the tax roll of ______Hood River County. The property tax, fee, charge, or assessment is categorized as stated by this form. County name 211 2nd Street Hood River OR 97031 July 9, 2018 Mailing address of district City State ZIP code Date submitted Will Norris Finance Director (541) 387-5214 [email protected] Contact person Title Daytime telephone number Contact person e-mail address CERTIFICATION—You must check one box if you are subject to Local Budget Law. The tax rate or levy amounts certified in Part I are within the tax rate or levy amounts approved by the budget committee. The tax rate or levy amounts certified in Part I were changed by the governing body and republished as required in ORS 294.456.

PART I: TAXES TO BE IMPOSED Subject to General Government Limits Rate —or— Dollar Amount

1. Rate per $1,000 or total dollar amount levied (within permanent rate limit) ... 1 2.8112

2. Local option operating tax ...... 2 Excluded from Measure 5 Limits 3. Local option capital project tax ...... 3 Dollar Amount 4. City of Portland Levy for pension and disability obligations ...... 4 of Bond Levy 5a. Levy for bonded indebtedness from bonds approved by voters prior to October 6, 2001 ...... 5a 5b. Levy for bonded indebtedness from bonds approved by voters after October 6, 2001 ...... 5b 722,351.00 5c. Total levy for bonded indebtedness not subject to Measure 5 or Measure 50 (total of 5a + 5b) ...... 5c 722,351.00

PART II: RATE LIMIT CERTIFICATION

6. Permanent rate limit in dollars and cents per $1,000 ...... 6 2.8112 7. Election date when your new district received voter approval for your permanent rate limit ...... 7 8. Estimated permanent rate limit for newly merged/consolidated district ...... 8

PART III: SCHEDULE OF LOCAL OPTION TAXES— Enter all local option taxes on this schedule. If there are more than two taxes, attach a sheet showing the information for each. Purpose Date voters approved First tax year Final tax year Tax amount —or— rate (operating, capital project, or mixed) local option ballot measure levied to be levied authorized per year by voters

PART IV: SPECIAL ASSESSMENTS, FEES, AND CHARGES Subject to General Excluded from Description Government Limitation Measure 5 Limitation 1 Deliquent Sewer Charges 8912.81 2

If fees, charges, or assessments will be imposed on specific property within your district, you must attach a complete listing of properties, by assessor’s account number, to which fees, charges, or assessments will be imposed. Show the fees, charges, or assessments uniformly imposed on the properties. If these amounts are not uniform, show the amount imposed on each property. The authority for putting these assessments on the roll is ORS ______.454.225 (Must be completed if you have an entry in Part IV.)

150-504-073-7 (Rev. 11-17) Form LB-50 (continued on next page) (see the back for worksheet for lines 5a, 5b, and 5c) File with your assessor no later than JULY 15, unless granted an extension in writing.

Page 207 of 208

City of Hood River

211 Second Street

Hood River, OR 97031

(541) 386-1488 | CityofHoodRiver.com