Regular Council Meeting May 12, 2014 4:00 P.M. to Be Held in Council

Regular Council Meeting May 12, 2014 4:00 p.m. To be held in Council

Chambers Page

1. CALL TO ORDER

2. OPENING PRAYER

● Led by Pastor Vinjelu Muyaba of the Lighthouse Church 3. PUBLIC HEARING

4. ADOPTION OF AGENDA AND ADDED ITEMS

5. MINUTES 5-11 a) Minutes - Presented by Councillor Tyler Gandam Motion Proposed By Administration : (I Move) That Council approve the Minutes for the April 24th, 2014 Regular Council Meeting.

6. DELEGATIONS 12-13 a) Edmonton International Raceway - Presented by Councillor Bert Horvey Motion Proposed By Administration : (I Move) That City Council receive the report on the Edmonton International Raceway as Information. 14-15 b) Travel Alberta - Presented by Councillor June Boyda Motion Proposed By Administration : (I Move) That City Council receive the presentation from Travel Alberta as Information. 16-24 c) Summer Festival - Presented by Councillor Wayne Neilson Motion(s) Proposed By Administration : (I Move) That City Council approve the following road closures for the Summer Festival:

- 50 Avenue at 53 Street (East side of intersection) - 52 Street at 50 Avenue (North and South sides of intersection) - 51 Street at 50 Avenue (North and South sides of intersection) - 50 Avenue at 50 Street (West side of intersection) - 52 Street at 49 Avenue (North side of intersection) - 51 Street at 49 Avenue (North side of intersection) - 52 Street at 51 Avenue (South side of intersection) - 51 Street at 51 Avenue (South side of intersection) - South 112 of lane between 50 Avenue and 51 Avenue

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6. DELEGATIONS - North V2 of lane between 50 Avenue and 49 Avenue

Commencing at 11:00 p.m. on June 11, 2014 until 11:00 p.m. on June 15, 2014.

Motion(s) Proposed By Administration : (I Move) That City Council approve the following road closures for the Summer Festival parade route:

- 55A Street at 49 Avenue - 55A Street at 50 Avenue - 50 Avenue at 55A Street - 55 Street at 50 Avenue - 54 Street at 50 Avenue (North & South sides of intersection) - 53 Street at 50 Avenue (South side of intersection) - 53 Street at 51 Avenue (North & West sides of intersection) - 52 Street at 51 Avenue (North & South sides of intersection) - 50 Street at 51 Avenue (North & East sides of intersection) - 50 Street at 50 Avenue (South side of intersection)

Commencing at 9:00 a.m. on June 14, 2014 until 12:00 p.m. on June 14, 2014.

7. DEPARTMENT REPORTS 25-32 a) Department Report – Engineering and Development Services - Presented by Councillor Joe Branco Motion Proposed By Administration : (I Move) That City Council accept the Department Report as Information.

8. COUNCIL REPORTS 33-35 a) Council Reports - Presented by Councillor Wayne Neilson Motion Proposed By Administration : (I Move) That Council receive the Council Reports as information. 36-53 b) Committee Reports - Presented by Councillor Tyler Gandam Motion Proposed By Administration : (I Move) That City Council accept the Committee reports as Information.

9. BYLAWS 54-58 a) Bylaw #1832-14 2014 Tax Rates - Presented by Councillor Bert Horvey Motion Proposed By Administration : (I Move) That City Council give second reading to Bylaw 1832-14.

Motion Proposed By Administration : (I Move) That City Council give

Page 2 of 75 Page

9. BYLAWS third and final reading to Bylaw 1832-14.

10. DEVELOPMENT AND SUBDIVISION AGREEMENTS

11. TENDERS

12. NEW AND UNFINISHED BUSINESS 59-67 a) Policy #1802 Corporate Credit Card - Presented by Councillor Joe Branco Motion Proposed By Administration : (I Move) That City Council approve Policy #1802, Corporate Credit Card. 68-69 b) Requested Tax Cancellations - Presented by Councillor June Boyda Motion Proposed By Administration : (I Move) That City Council cancel the municipal portion of property taxes on Rolls 210210 (the Moose Hall) and Roll 180900 and 180910 (the Masonic Hall) under the authority of Section 347(1) of the Municipal Government Act.

Motion Proposed By Administration : (I Move) That City Council cancel the total tax levy for Roll 360020 (Lion’s Campground) in accordance with the lease agreement dated October 10, 1995 given the authority of Section 347(1) of the Municipal Government Act.

Motion Proposed By Administration : (I Move) That City Council cancel the total tax levy for Roll 390070 (Knights of Columbus) in accordance with the lease agreement dated July 22, 1996 given the authority of Section 347(1) of the Municipal Government Act.

13. COUNCIL SCHEDULE 70-71 a) Council Schedule - Presented by Councillor Tyler Gandam Motion Proposed By Administration : (I Move) That Council accept the Council schedule as information.

14. CORRESPONDENCE 72-74 a) Correspondence - Presented by Councillor Bert Horvey Motion Proposed By Administration : (I Move) That Council receive all correspondence as information.

15. IN CAMERA ITEMS 75 a) In Camera Items - Presented by Councillor Tyler Gandam Motion(s) Proposed By Administration : (I Move) That Council move In Camera.

Motion(s) Proposed By Administration : (I Move) That Council move

Page 3 of 75 Page

15. IN CAMERA ITEMS out of In Camera.

16. MOTION TO ADJOURN

Page 4 of 75 AgendaItem#5a)

Meeting Date: May 12, 2014 Councillor Presented By: Tyler Gandam

Minutes

City Council must approve the Minutes from previous City of Issue Wetaskiwin Council meetings before they become official.

Motion Proposed (I Move) That Council approve the Minutes for the April 24th, 2014 By Administration Regular Council Meeting.

Background

Administration Comments

N/A

City Manager TG Approval Supporting Attached: On Request: N/A: Documents 

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Minutes - Presented by Councillor Page 5 of 75 Tyler Gandam AgendaItem#5a)

MINUTES OF THE CITY OF WETASKIWIN REGULAR COUNCIL MEETING HELD IN COUNCIL CHAMBERS OF CITY HALL MONDAY APRIL 28, 2014 AT 4:00 P.M.

Present Mayor Bill Elliot Councillor June Boyda Councillor Joe Branco Councillor Bert Horvey Councillor Patricia MacQuarrie Councillor Tyler Gandam Councillor Wayne Neilson

Staff Present Ted Gillespie, City Manager Therese Myndio, Assistant City Manager Iain MacLean, Manager of Legislative Services

Call to Order Mayor Bill Elliot called the meeting to order at 4:00 p.m.

The opening prayer was led by Pastor Nathan Wiebe of the Church of God.

Adoption of Agenda & Added Items The following items were added to the agenda

- Item 6 (b) Boys and Girls Club – Race for Kids Road Closure - Item 12(e) Centennial School Road Closure, - Item 12 (f) Main Street

129/14 COUNCILLOR MACQUARRIE MOVED that the Agenda be accepted as amended.

CARRIED

Approval of Minutes City Council must approve the Minutes from previous City of Wetaskiwin Council meetings before they become official.

The Minutes from the April 14, 2014 Regular Council Meeting were presented for Council consideration.

130/14 COUNCILLOR HORVEY MOVED that Council approve the Minutes for the April 14, 2014 Regular Council Meeting as presented.

CARRIED

Minutes - Presented by Councillor Page 6 of 75 Tyler Gandam AgendaItem#5a)

Regular Council Meeting April 28, 2014 Page 2 of 6

Delegations

Fire Fighter Recognition Fire Fighter Don McLaren has notified the City that he will be retiring from the Wetaskiwin Fire Department after 21 1/2 years of service

Mr. McLaren was in attendance to be recognized by Council for his years of service.

131/14 COUNCILLOR GANDAM MOVED That City Council recognize Fire Fighter Don McLaren for 21 ½ years of dedicated service with the Wetaskiwin Fire Department.

CARRIED

Boys and Girls Club Race for Kids Road Closure Administration has received a request from the Boys and Girls Club of Wetaskiwin for a road closure for the third annual Race for Kids.

Ms. Debbie Pearson from the Boys and Girls Club of Wetaskiwin was in attendance to present to Council on the event and the road closure.

132/14 COUNCILLOR BRANCO MOVED that City Council authorize the closure of 52nd Avenue from 50th Street to 51st Street on Saturday May 31st from 8:00 a.m. to 11:00 a.m.

CARRIED

Utility Master Plan The City has completed work on the Utility Master Plan reviewing and updating the plan for 5, 10 and 20 year projections.

Mr. Chris George and Mr. Mike Bruenig from MPE Engineering were in attendance and the draft report was presented for Council consideration.

133/14 COUNCILLOR MACQUARRIE MOVED that City Council accept the Utility Master Plan as presented by MPE Engineering.

CARRIED

Department Report – Corporate Services Department reports are presented to Council on a regular basis in order to inform Council on the actions and activities happening throughout the City.

Therese Myndio, Director of Corporate Services presented a Corporate Service report to Council for Information.

Minutes - Presented by Councillor Page 7 of 75 Tyler Gandam AgendaItem#5a)

Regular Council Meeting April 28, 2014 Page 3 of 6

134/14 COUNCILLOR NEILSON MOVED that Council accept the department report as information.

CARRIED

Council Reports A detailed list of meetings and events attended by members of Council was provided for information.

135/14 COUNCILLOR BOYDA MOVED that Council receive the Council Reports as information.

CARRIED

Committee Reports Members of City Council sit on many boards and committees as City representatives. Reports from these committees are brought forward to the rest of Council for information.

Reports were presented from the following meetings:

- Emerging Trends - Library Board - Mid-City Mayors - Community Adult Education Council - Libraries Without Borders

136/14 COUNCILLOR NEILSON MOVED that Council receive the Committee Reports as information

CARRIED

Bylaws

Bylaw #1832 – 14 2014 Tax Rates In accordance with the Municipal Government Act, Council must annually approve a bylaw to authorize the levy and collection of taxes.

Jeff Riege, Manager of Finance was in attendance to present the draft Bylaw to Council for consideration.

137/14 COUNCILLOR MACQUARRIE MOVED that City Council give first reading to Bylaw 1832 - 14.

Councillor Branco requested a recorded vote

In Favour Mayor Bill Elliot Councillor June Boyda Councillor Bert Horvey

Minutes - Presented by Councillor Page 8 of 75 Tyler Gandam AgendaItem#5a)

Regular Council Meeting April 28, 2014 Page 4 of 6

Councillor Patricia MacQuarrie Councillor Tyler Gandam Councillor Wayne Neilson

Opposed Councillor Joe Branco

CARRIED New Business

Renewal and Amending Agreement – Wetaskiwin RCMP Detachment The Occupancy Agreement for the RCMP Wetaskiwin Detachment was for ten years commencing July 1, 2002 and ending June 30, 2012, with the option to renew for three additional terms of five years each.

Therese Myndio, Director of Corporate Services presented the amending agreement for Council’s consideration.

138/14 COUNCILLOR GANDAM MOVED that City Council approve the Renewal and Amending agreement with Her Majesty the Queen for the Wetaskiwin Detachment of the R.C.M.P.

CARRIED

FCSS Community Grant Program The FCSS Community Grant program was established to provide funds to enhance and enrich preventative programs and services throughout the City of Wetaskiwin.

Sharla Campbell, FCSS Coordinator was in attendance and presented Council with 6 funding applications that were received for the program.

139/14 COUNCILLOR BRANCO MOVED that City Council approve the FCSS 2014 Community Grant disbursements for a total of $38 920.00

CARRIED

Weed Inspector Services Agreement The City has an agreement with the County of Wetaskiwin for weed inspector services within the City. This agreement is up for renewal and is brought forward for Council consideration today

Merlin Klassen, Director of Protective Services was in attendance and presented the Weed Inspector agreement for Council consideration.

Minutes - Presented by Councillor Page 9 of 75 Tyler Gandam AgendaItem#5a)

Regular Council Meeting April 28, 2014 Page 5 of 6

140/14 COUNCILLOR BOYDA MOVED that City Council approve the renewal of Weed Inspection Services agreement with the County of Wetaskiwin for a four year period ending December 31, 2017

CARRIED

Weed Inspectors The City is required to appoint weed inspectors by the Province in order to inspect properties within the City for Noxious Weeds.

Merlin Klassen, Director of Protective Services was in attendance and presented these appointments for Council consideration.

141/14 COUNCILLOR HORVEY MOVED that City Council appoint Danielle Fredrickson and Stephan Majek as a municipal weed inspectors for the City of Wetaskiwin

CARRIED

Centennial School Road Closure The City has received a request from Centennial School for a road closure to allow the school for the closure of 55th Avenue directly in front of Centennial School on Friday, May 9th from 1:00p.m. to 2:00 p.m.

Chris Cambridge, Director of Engineering and Development Services was in attendance to present the proposed road closure for Council consideration.

142/14 COUNCILLOR HORVEY MOVED that City Council authorize the closure of 55th Avenue directly in front of Centennial School on Friday, May 9th from 1:00 p.m. to 2:00 p.m.

CARRIED

Main Street

143/14 COUNCILLOR BRANCO MOVED that Administration prepare a report on the Main Street concrete spalling for council consideration.

MOTION WITHDRWAN

Minutes - Presented by Councillor Page 10 of 75 Tyler Gandam AgendaItem#5a)

Regular Council Meeting April 28, 2014 Page 6 of 6

Council Schedule An upcoming schedule of events was presented to Council for information.

143/14 COUNCILLOR BRANCO MOVED that Council accept the Council schedule as information

CARRIED

Correspondence Administration presented the following correspondence to Council as information.

a) Consul-General of Japan Susumu Fukuda – farewell b) Mayor’s Prayer Breakfast – Thank You c) Tour of Alberta

144/14 COUNCILLOR GANDAM MOVED that Council receive all Correspondence as information

CARRIED Administrative Action Sheet Council is provided an Administrative Action Sheet as a report on the status of issues that have been directed by Council.

145/14 COUNCILLOR HORVEY MOVED that Council receive the Administrative Action Sheet as Information.

CARRIED Adjournment

146/14 COUNCILLOR GANDAM MOVED that the meeting be adjourned at 5:18 p.m.

CARRIED

______MAYOR

______CHIEF ADMINISTRATIVE OFFICER

Minutes - Presented by Councillor Page 11 of 75 Tyler Gandam AgendaItem#6a)

Meeting Date: May 12, 2014 Community Services Department Karen Schatschneider Representative: Tourism Coordinator

Councillor Presented By: Bert Horvey Edmonton International Raceway

On July 11, 2014 the Edmonton International Raceway will host the NASCAR Canadian Tire Series event in Wetaskiwin. The 2014 schedule Issue / will feature Canada’s best stock car drivers at 10 venues in five Request provinces, from Nova Scotia to Alberta.

Ms. Loretta Theiring is in attendance to present and overview of the history and future of the Edmonton International Raceway including the upcoming NASCAR Canadian Tire Series.

On an average weekend the EIR brings 1,000+ people into our Executive community. The expected attendance for the NASCAR one-day event Summary is 6,000+.

To host this event requires commitment from the organizing committee and the community. Several different sponsorship opportunities are available to the community to support this event.

Motion Proposed (I Move) That City Council receive the report on the Edmonton By Administration International Raceway as Information.

Our vision is to create a Safe, Strong and Proud community

Achieve organizational excellence Serve and protect our community Strategic Support, expand and diversify our economic base Plan Goals Be sustainable  Increase pride and communication

Strategic Plan N/A Action Items

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Edmonton International Raceway - Page 12 of 75 Presented by Councillor Bert AgendaItem#6a)

Municipal Plans N/A

Policies N/A and Bylaws

Other Legislation N/A or Agreements

Financial The proposed action is in compliance with the 2014 municipal budget. Implications

Review the sponsorship options for participation in the NASCAR Next Steps Canadian Tire Series.

Communication Events in the City are communicated through local media and City of Strategy Wetaskiwin publications when appropriate.

Alternate Options

City Manager Comments

N/A

City Manager TG Signature Supporting Attached: On Request: N/A: Documents 

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Edmonton International Raceway - Page 13 of 75 Presented by Councillor Bert AgendaItem#6b)

Meeting Date: May 12, 2014 Community Services Department Karen Schatschneider Representative: Tourism Coordinator

Councillor Presented By: June Boyda Travel Alberta

Issue / The City is proud to partner with Travel Alberta on a number of Request different projects with the City and through the region.

Wynn McLean, Vice President, Community Relations, Travel Alberta is in attendance to discuss current initiatives from Travel Alberta.

Albertans travelling in Alberta make up approximately 65 per cent of tourism expenditures for our province.

Marketing teams support tourism partners through media relations, social media, and consumer marketing activities. Industry relations teams deliver expert knowledge, coaching, and learning opportunities Executive for local tourism partners and provide co-operative marketing funding Summary to support industry-led campaigns. Travel Alberta contributes approximately 42 per cent of their budget towards regional marketing activities resulting in double the marketing dollars for the local tourism operators.

In addition to marketing Alberta to Albertans, Travel Alberta works to grow tourism revenue through invitations to global markets to experience Alberta. These include the US, United Kingdom, Germany, Netherlands, Japan, Australia, China, South Korea, Mexico, Brazil, and India.

Motion Proposed (I Move) That City Council receive the presentation from Travel By Administration Alberta as Information.

Our vision is to create a Safe, Strong and Proud community

Achieve organizational excellence Serve and protect our community Strategic Support, expand and diversify our economic base Plan Goals Be sustainable  Increase pride and communication

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Travel Alberta - Presented by Page 14 of 75 Councillor June Boyda AgendaItem#6b)

Strategic Plan N/A Action Items

Municipal Plans N/A

Policies N/A and Bylaws

Other Legislation N/A or Agreements

Financial The proposed action is in compliance with the 2014 municipal budget. Implications

Continue to partner with Travel Alberta for events within the Next Steps community.

Communication Events in the City are communicated through local media and City of Strategy Wetaskiwin publications when appropriate.

Alternate Options

City Manager Comments

N/A

City Manager TG Signature Supporting Attached: On Request: N/A: Documents 

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Travel Alberta - Presented by Page 15 of 75 Councillor June Boyda AgendaItem#6c)

Meeting Date: May 12, 2014 Chris Cambridge, Department Director of Engineering Representative: and Development Services

Councillor Presented By: Wayne Neilson Summer Festival

Issue / The Wetaskiwin and District Chamber of Commerce is planning the Request first annual Wetaskiwin Summer Festival. Representatives from the Chamber of Commerce are in attendance to Executive present information on the Summer Festival to Council. Summary In order for the event to take place road closures are required (I Move) That City Council approve the following road closures for the Summer Festival: - 50 Avenue at 53 Street (East side of intersection) - 52 Street at 50 Avenue (North and South sides of intersection) - 51 Street at 50 Avenue (North and South sides of intersection) - 50 Avenue at 50 Street (West side of intersection) - 52 Street at 49 Avenue (North side of intersection) - 51 Street at 49 Avenue (North side of intersection) - 52 Street at 51 Avenue (South side of intersection) - 51 Street at 51 Avenue (South side of intersection) - South 112 of lane between 50 Avenue and 51 Avenue - North V2 of lane between 50 Avenue and 49 Avenue

Commencing at 11:00 p.m. on June 11, 2014 until 11:00 p.m. on June 15, 2014. Motion(s) Proposed

By Administration (I Move) That City Council approve the following road closures for the Summer Festival parade route: - 55A Street at 49 Avenue - 55A Street at 50 Avenue - 50 Avenue at 55A Street - 55 Street at 50 Avenue - 54 Street at 50 Avenue (North & South sides of intersection) - 53 Street at 50 Avenue (South side of intersection) - 53 Street at 51 Avenue (North & West sides of intersection) - 52 Street at 51 Avenue (North & South sides of intersection) - 50 Street at 51 Avenue (North & East sides of intersection) - 50 Street at 50 Avenue (South side of intersection)

Commencing at 9:00 a.m. on June 14, 2014 until 12:00 p.m. on June 14, 2014.

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Summer Festival - Presented by Page 16 of 75 Councillor Wayne Neilson AgendaItem#6c)

Our vision is to create a Safe, Strong and Proud community Achieve organizational excellence  Serve and protect our community Strategic Support, expand and diversify our economic base Plan Goals Be sustainable Increase pride and communication

Strategic Plan N/A Action Items

Municipal Plans N/A

Policies N/A and Bylaws

Other Legislation N/A or Agreements

Financial The proposed action is in compliance with the 2014 Municipal Budget. Implications

Traffic Diversion plans will be communicated to the general public and Next Steps affected business owners.

Communication Information on the Summer Festival will be available through the Strategy Wetaskiwin and District Chamber of Commerce.

1. Deny the road closures. Alternate Options

City Manager Comments

N/A

City Manager TG Signature Supporting Attached: On Request: N/A: Documents 

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Summer Festival - Presented by Page 17 of 75 Councillor Wayne Neilson Councillor Wayne Neilson Summer Festival - Presented by

w c. l CA r ii~ - '--- ' '"'t l .-.- - ~.""~. I I I Page 18 of 75 AgendaItem#6c) Page 18 of 75 AgendaItem#6c) Page 18 of 75 Page 18 of 75 AgendaItem#6c) I AgendaItem#6c) I I

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iI ! I I Wildrose i Jubilee Garden i Place . Estates 1 . : I • ! I! I I I' ! ..,.1 I I , AgendaItem#6c)

4910 - 55A Street Wetaskiwin. AS T9A 2R7 Phone: 780-352-8003 Fax: 780-352-6226 www.wetaskiwinchamber.ca

CHAMBBJl. OF COMMI!BCE

05 May, 2014

City of Wetaskiwin Mayor and Council 470550 Avenue Wetaskiwin, Alberta

Attention: Mayor and Council

RE: Request for inclusion in Mav 12. 2014 Council Agenda - Chamber of Commerce Proposed Summer Festival 2014

I would first wish to express our appreciation to Council for allowing our presentation; which we strongly believe is supportive of the business community that we represent, in addition to the residents of the community.

We would ask that consideration be given to the proposed road closures and parking ban, in order to safely facilitate the Summer Festival 2014. We believe that the Summer Festival will provide both the community and businesses with an opportunity to participate, in promoting community involvement, while showcasing the new downtown promenade.

Should you desire to discuss this matter further we would be willing to entertain a meeting with you for further dialogue.

Again, thank you for your attention and we trust that Council will endeavor to provide the community with the opportunity to celebrate the Summer Festival 2014.

Sincerely,

Chamber of Commerce

CONSIDER US FIRST!

Summer Festival - Presented by Page 19 of 75 Councillor Wayne Neilson AgendaItem#6c)

4910 - 55A Street Wetaskiwin. AS T9A 2R7 Phone: 780-352-8003 Fax: 780-352-6226 www.wetaskiwinchamber.ca

April 28, 2014

RE: Wetaskwin Summer Festival

To: Mainstreet Business Owners:

With summer just around the corner and our Main Street construction complete, the Chamber is gearing up for what promises to be fun and exciting Summer Festival. Keeping old traditions such as honoring our Pioneers, the Rawhide Rodeo, the parade and of course the midway we think now is the time to re-brand Pioneer Days to Wetaskwin Summer Festival.

It is our hope that we can bring many new events to the area, and that you will support us by showcasing Main Street in a festive way. We want to bring back the excitement of what was once to my understanding an outstanding event.

We want to give you an opportunity to promote your business and hope that you will dress up your windows and store fronts, (theme to be determined) perhaps do a sidewalk sale, even keep your businesses open late on the Friday and jor Saturday evening, and that you would welcome other acitivities taking place along Main Street. We want to keep the people in the Mainstreet area, and encourage them to shop locally, not just the weekend of the Festival, but throughout the year.

We have developed a plan for the parade, the location of the midway, a community music stage, where to hold the Corporate Challenge and other new events. On May 12, 2014 we will be bring this forward to City Council for approval. We would also like to advise City Council that you as a business owner on Main Street are in favour of this plan.

Of course we would also like to hear your creative ideas to make our Summer Festival a success. We are also looking for volunteers to assist us, and would welcome your participation and encourage you to contact us at 780 352-8003

On behalf of the Wetaskiwin & District Chamber of Commerce, we thank you for your support and look forward to working with you to build an exciting Wetaskiwin Summer Festival this year and many more.

Sincerely, ~~ Judi Best

Executive Director

jENCL.

CONSIDER US FIRST!

Summer Festival - Presented by Page 20 of 75 Councillor Wayne Neilson AgendaItem#6c)

Wetaskiwin Summer Festival

June 13-15, 2014

To: City Council:

From: Wetaskiwin & District Chamber of Commerce Main Street Businesses

We are in support of the Wetaskiwin Summer Festival being held in the Downtown Core and support the Wetaskiwin & District Chamber of Commerce with the plan for road closures and parking bans in order to provide a promenade area with road closures commencing at 11:00 pm on the 11 of June, 2014 thru to 11:00 pm on the 15 of June.

If you support a Wetaskiwin Summer Festival Promenade area in the downtown area, please sign this form which will presented to City Council on May 12, 2014 for approval.

Name Signature Date

Summer Festival - Presented by Page 21 of 75 Councillor Wayne Neilson AgendaItem#6c)

Schedule "A"

SUMMER FESTIVAL PROMENADE

50 AVENUE (MAIN STREET) BETWEEN 53 STREET (WEST END of PROMENADE) THRU TO 50 STREET (EAST END of PROMENADE).

50 Avenue at 53 Street (East side of intersection) 52 Street at 50 Avenue (North and South sides of intersection) 51 Street at 50 Avenue (North and South sides of intersection) 50 Avenue at 50 Street (West side of intersection)

52 Street at 49 Avenue (North side of intersection) 51 Street at 49 Avenue (North side of intersection) [Allows for access to lane for emergencies]

52 Street at 51 Avenue (South side of intersection) 51 Street at 51 Avenue (South side of intersection) [Allows for access to lane for emergencies]

South 112 of lane between 50 Avenue and 51 Avenue [Allows for access to lane for emergencies]

North V2 of lane between 50 Avenue and 49 Avenue [Allows for access to lane for emergencies]

Emergency Traffic Access Only in lanes from 53 Street to 50 Street between 50 Avenue and 51 Avenue 53 Street to 50 Street between 50 Avenue and 49 Avenue

No Parking in lanes from 53 Street to 50 Street between 50 Avenue and 51 Avenue 53 Street to 50 Street between 50 Avenue and 49 Avenue [AllOWS for unobstructed Emergency Access]

COMENCING at 11:00 pm ON the 11 of JUNE, 2014 THRU 11:00 pm ON the 15 of JUNE, 2014 ENDING.

Summer Festival - Presented by Page 22 of 75 Councillor Wayne Neilson AgendaItem#6c)

Schedule "8"

SUMMER FESTIVAL PARADE ROUTE

STARTING AT 55A STREET (BETWEEN 49 AVENUE AND 50 AVENUE); ENTERING 50 AVENUE AT 55A STREET; PROCEEDING EAST ON 50 AVENUE TO 53 STREET; TURNING LEFT ON TO 53 STREET; PROCEEDING NORTH TO 51 AVENUE; TURNING RIGHT ON TO 51 AVENUE; PROCEEDING EAST ON 51 AVENUE TO 50 STREET; TURNING RIGHT ON TO 50 STREET; PROCEEDING SOUTH ON 50 STREET TO 50 AVENUE; TURNING LEFT ON TO 50 AVENUE; PROCEEDING EAST ON 50 AVENUE TO 47 STREET; ENTERING INTO THE RECREATION GROUNDS PARKING AREA; TURNING RIGHT ON TO 46A STREET COMPLETION.

55A Street at 49 Avenue 55A Street at 50 Avenue 50 Avenue at 55A Street 55 Street at 50 Avenue 54 Street at 50 Avenue (North & South sides of intersection) 53 Street at 50 Avenue (South side of intersection) 53 Street at 51 Avenue (North & West sides of intersection) 52 Street at 51 Avenue (North & South sides of intersection) 51 Street at 51 Avenue (North & South sides of intersection) 50 Street at 51 Avenue (North & East sides of intersection) 50 Street at 50 Avenue (South side of intersection) 49 Street at 50 Avenue (North & South sides of intersection) 48 Street at 50 Avenue (North & South sides of intersection) 47A Street at 50 Avenue (North & South sides of intersection) 47 Street at 50 Avenue (North & South sides of intersection)

COMENCING at 9:30 am ON the 14 of JUNE, 2014 THRU 12:00 pm ON the 14 of JUNE, 2014 ENDING.

Summer Festival - Presented by Page 23 of 75 Councillor Wayne Neilson AgendaItem#6c)

Schedule "e"

NO PARKING BAN

PARADE STAGGING AREA 48 AVENUE BETWEEN 55 STREET THRU 53 STREET 49 AVENUE BETWEEN 55 STREET THRU 53 STREET 55 STREET BETWEEN 48 AVENUE THRU 49 AVENUE

48 Avenue between 55 Street thru 53 Street 49 Avenue between 55 Street thru 53 Street 55 Street between 48 Avenue thru 49 Avenue

COMENCING at 7:30 am ON the 14 of JUNE, 2014 THRU 11:00 am ON the 14 of JUNE, 2014 ENDING.

COMENCING at 9:30 am ON the 14 of JUNE, 2014 THRU 12:00 pm ON the 14 of JUNE, 2014 ENDING.

Summer Festival - Presented by Page 24 of 75 Councillor Wayne Neilson AgendaItem#7a)

Meeting Date: May 12, 2014 Chris Cambridge, Department Director of Engineering Representative: and Development Services

Councillor Presented By: Joe Branco Department Report – Engineering and Development Services Department reports are presented to Council on a regular basis in Issue order to inform Council on the actions and activities happening throughout the City. The following department reports are presented to Council for Executive information: Summary - Engineering and Development Services – Chris Cambridge Motion Proposed (I Move) That City Council accept the Department Report as By Administration Information. Our vision is to create a Safe, Strong and Proud community Achieve organizational excellence Serve and protect our community Strategic Support, expand and diversify our economic base Plan Goals Be sustainable  Increase pride and communication

Strategic Plan N/A Action Items Municipal Plans N/A Policies N/A and Bylaws Other Legislation N/A or Agreements Financial The proposed action has no impact on the 2014 Municipal Budget Implications Next Steps Department reports are given on a regular basis to Council. Communication Reports are given at public Council meetings. Strategy City Manager Comments N/A City Manager TG Signature Supporting Attached: On Request: N/A: Documents 

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Department Report – Engineering Page 25 of 75 and Development Services - AgendaItem#7a)

Director of Engineer and Development, May Report

PW  2014 Equipment received: Unit #163 Pickup truck. Remainder to arrive this summer  Summer staff have all been hired  Equipment certification ongoing in all departments.  Playground inspections and clean up ongoing  Wood chipping at the landfill is complete  Toxic round-up May 10 -19 inclusive  Aiding the Library renovations  Parkside Park install of equipment /do the surface work  Residential street sweeping under way  Culvert install 64th street  Flowers for planters and baskets 1st. week June  Alley blading program under way  New roof for Visitors centre BLDG. this spring

Utilities

 New Vactor Combination sewer jetter/Hydrovac vehicle (2013 Budget) service; o A much more efficient unit than the older one; utilized in thawing some storm and sewer lines, cleaning sewer mains, used in water main repairs (water leaks)  Water Transmission Main – one remote telemetry man hole monitor installed, second unit received, will order remaining 5 after second install (50 K capital project). These alarms indicate when there are issues in the drinking water transmission line, air chamber and cross connection control  Garden Meadows Reservoir -new distribution pumps installed and test have been run on West side, new transfer pump installed and is in service on the East side, waiting for instrument technician to complete installation. Will drain west cell this fall to inspect concrete  Water meter replacement program (2012/13) Radio Read Meters –almost complete- 14 remaining, variety of inaccessible reasons: proposed demolition, abandoned property, some frost out of ground excavate required.  Truck Fill upgrade complete, cards to be reprogramed this spring to enhance security.  Frost has been very deep, probably a 20 year frost depth peak, this winter resulting in: o 10 water line breaks requiring excavation January to April, eleventh water leak of 2014 is surfacing at 5317-50 Ave. o 26 services running water continuously ( bleeders, Jan to May ) to prevent freezing under road o 45 sewer service customers received letter –run hot water daily to prevent sewer service freezing.  Federal Waste water ID report completed, Federal Annual 2013 report filed, working on Transitional Authorization to deposit deleterious substances. Possible upgrade lagoon by 2020 may be required to meet Canadian Council Ministers Enviro req’s for deleterious substances (unionized ammonia). Federal Fisheries Act req’s may hasten timeline.  Water Plant Waste stream handling Sludge Dewatering Screw Press Pilot Filter–June 2014  One New Utility Op starts April 28

Department Report – Engineering Page 26 of 75 and Development Services - AgendaItem#7a)

Engineering

Carried forward from previous years:  Airport Runway Lighting - Construction to start within the next 4-6 weeks (material delivery dependent)  Garden Meadows Reservoir Upgrading - work completed in March 2013, CCC done, draining and inspection of tank to be done in September/October of 2014.  By the Lake Trail Paving - Paving not completed in fall of 2013. Waiting for area to dry before inspecting to see when we can complete the paving.  Wastestream Handling at WTP: Screw Press pilot being planned for June 2014. This process if successful could resolve the sludge issues we presently have at the WTP.  Warranty work on Main St. Phase 2 has begun; the contractor will be replacing parts and sections of the tree pit concrete covers that have failed (improper casting suspected). Line painting and sealing around other street protrusions are the other major issues.

From 2014 Budget:

 52 Streets (43-47 Ave.)Reconstruction - Tender to be out the week of May 6th 2014 and closing 20 May 2014.  51 Street Sidewalk (44-47 Ave.) - Being tendered with project above.  Utility Master Plan - MPE Engineering has completed their work and has been received by Council. We have approached MPE to do additional work on the Off-site levies project.  47 St. /54 Ave. Trunk Sewer upgrading – 47th St. from 44th to 47th Ave. and 54th Ave. from 47th to 48th St. The 2014 Utilities Master plan identified this as a major issue and will be the first part of the project. Tenders and drawings should be available by 2 May 2014.  Trail upgrades 40th Ave. 56th to 64th St. added as part of other asphalt tenders  Paving on 50th Ave. from 56th to 57th St. added to budget in April

Development

 The building permit numbers to date have been very strong. As of April 30th the permit numbers are:

Residential $7,336,100 Commercial $503,400 Industrial $270,000 Total $8,109,500

 The residential total includes the permit for the Bethany Group affordable seniors development with a permit value of $6,000,000, however all indications are that 2014 will be a strong permit year. The year to date permit value is more than the permit total for all of 2013. We currently have applications for an additional $1,200,000 that are waiting for New Home Warranty certificates and $320,000 of other permits waiting for additional information.

Department Report – Engineering Page 27 of 75 and Development Services - AgendaItem#7a)

 The implementation of the new home warranty by the Province has created some delays in the issuance of permits. Before permits can be issued on new homes, proof of the New Home Warranty certificate must be produced by the applicant. Companies and individuals applying for the warranties are seeing up to 3 week delays in receiving their documentation. It is anticipated that this will be a one-time delay until most builders become registered.

{Attached is a summary of building permits over the past 10 years as information.}

Assessment

 The assessment notices were mailed on March 5th, 2014. The assessment is the estimated market value of the property as of July 1, 2013. It is also based on what was physically there at December 31, 2013. There was minimal change in the single family residential market, while the multi-family market saw some decline. The non-residential market has seen some very positive market increase. The assessment appeal deadline is May 9th, 2014.  Attached are some charts showing the breakdown of assessment by taxable status as well as property type. It is interesting to note that 18.91% of the assessment base is exempt from taxation. That is a very significant portion of our assessment roll. The breakdown of the taxable assessment by property type shows that the 80.67% of the assessment base is residential, and the remaining 19.33% is non-residential.

Low Flow Toilet Rebate

 In spring of 2013 Council approved the Low Flow Toilet (LFT) Rebate program. Since that time, 86 toilets have been replaced with more environmentally friendly options and $4,300 in credits have been credited to utility accounts. The LFT program will run until mid- December 2014.

MY Wetaskiwin Contest

 The MY Wetaskiwin banner contest is underway. The concept of this contest is to have school aged youth in our community share their vision of Wetaskiwin. Information and templates have been dropped off at all the local schools and submissions need to be received by May 30, 2014. Entries will be selected from different age groups and will have their pictures placed on a banner to be displayed around Wetaskiwin on the banner poles. Winning entries will also receive a Manluk Centre prize pack and a small version of their banner to keep.

Ongoing Department Work

 Coal Lake Water Assessment Study - As a part of our new WTP approval, AESRD has ordered us to do a water quality assessment to see if we need to change our treatment process. This

Department Report – Engineering Page 28 of 75 and Development Services - AgendaItem#7a)

Study will see how our returning the waste from our treatment process is affecting the lake; an RFP has been sent out to various Engineering firms.  Ten Year Capital Plan: Roads, Building and Utilities Program is well underway. With all the necessary reports (UMP, TMP, Roads Inventory, Concrete), we are building a capital program that schedules projects based on the whole gambit of factors. This program will take into consideration all of the competing factors, upgrades/ repairs, proposed additions to amenity and budgets.  Rohl Geometrics / Telus: Assist with a major shallow utility project within the City with survey data, utility data, and legal survey.  Levies Bylaw - Working with Development, Corvus to get information for updating this bylaw.

Department Report – Engineering Page 29 of 75 and Development Services - and Development Services Department Report 10YEAR BU ILDINGPERM ITSU M M ARY-DO LLAR AM O U N TS 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Comm ercial 4,855,080 5,054,000 6,288,057 1,575,556 1,373,500 3,799,920 3,032,350 2,141,510 5,118,367 2,831,290 Industrial 89,000 13,615,000 3,167,466 1,169,000 2,305,000 902,217 569,500 1,666,070 782,350 1,380,000 Institutional 1,407,232 119,365 4,528,000 2,500,000 - 10,106,300 1,854,210 28,000 15,973,766 187,700 R esidential 9,746,237 7,966,750 17,755,187 25,482,384 13,302,743 7,519,683 6,434,597 15,584,385 6,331,095 3,450,816 T otal 16,097,549 26,755,115 31,738,710 30,726,940 16,981,243 22,328,120 11,890,657 19,419,965 28,205,578 7,849,806 –

Engineering 10 YearBuildingP ermitHistory - 30,000,000

25,000,000

20,000,000 e u l a V

i 15,000,000 m r e P 10,000,000

5,000,000

- 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Year Comm ercial Industrial Institutional R esidential Page 30 of 75 AgendaItem#7a) Page 30 of 75 AgendaItem#7a) Page 30 of 75 Page 30 of 75 AgendaItem#7a) AgendaItem#7a) 10YEAR BU ILDINGPERM ITSU M M ARY-CO U N T 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 Comm ercial 8 9 20 12 15 16 9 26 29 22 Industrial 3 5 5 4 5 5 3 13 10 4 Institutional 4 6 3 2 - 3 1 3 7 1 R esidential 66 83 144 166 120 91 65 99 100 61 T otal 81 103 172 184 140 115 78 141 146 88 and Development Services Department Report

Assessment Roll Breakdown by Taxable Status –

Engineering Exempt 18.91% -

Grant in Place 2.04%

Taxable 79.05% Page 31 of 75 AgendaItem#7a) Page 31 of 75 AgendaItem#7a) Page 31 of 75 Page 31 of 75 AgendaItem#7a) AgendaItem#7a)

Assessment Roll Breakdown Group Assessment Taxable $1,212,774,210 Grant in Place $31,355,760 Exempt $290,136,020 Total $1,534,265,990 and Development Services Department Report

1.60%

– 13.63%

Engineering Taxable -

4.11% Assessment Breakdown by Property Type

Residential

Industrial

Commercial 80.67%

Linear Page 32 of 75 AgendaItem#7a) Page 32 of 75 AgendaItem#7a) Page 32 of 75 Page 32 of 75 AgendaItem#7a) Taxable Assessment Breakdown AgendaItem#7a) Category Assessment Residential $978,287,560 Industrial $49,793,750 Commercial $165,266,800 Linear $19,426,100 Total $1,212,774,210 AgendaItem#8a)

Meeting Date: May 12, 2014

Councillor Presented By: Wayne Neilson Council Reports

A detailed list of meetings and events attended by members of Council Issue is provided for information.

Council reports are provided for information as way to ensure open Executive government and increase communication within Council and with the Summary public.

Motion Proposed (I Move) That Council receive the Council Reports as information. By Administration

Our vision is to create a Safe, Strong and Proud community  Achieve organizational excellence Serve and protect our community Strategic Support, expand and diversify our economic base Plan Goals Be sustainable  Increase pride and communication

Strategic Plan Council Reports help achieve the goal of increasing pride and Action Items communication.

Each Alderman has the opportunity to highlight activities since the last Next Steps Council Report.

City Manager Comments N/A City Manager TG Signature Supporting Attached: On Request: N/A: Documents 

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Council Reports - Presented by Page 33 of 75 Councillor Wayne Neilson AgendaItem#8a)

MAYOR BILL ELLIOT

April 28 Regular Council Meeting 6 Tour of Alberta event committee conference call 29 webinar - "Age-Friendly Communities" 7 -volunteered at McHappy Days 30 webinar - "Demystifying Immigration - Immigration -attended "Mental Health for All" barbecue & Temporary Foreign Workers Processes" 8 - read to Sacred Heart students (Education Week) May 1 - Wetaskiwin Regional Public Schools Principals' - Health & Safety barbecue meeting Re: Tour of Alberta event 9 - cooked at SMILE Pancake Breakfast - WCHS - Alberta Works Open House 10 - cooked at Community Clean-up Kickoff barbecue 2 County Open House - Fire Services presentation and picnic 3 - attended resident’s 90th birthday party & brought 12 Regular Council meeting greetings - Horizons Centre annual fundraiser Gala

COUNCILLOR JUNE BOYDA COUNCILLOR JOE BRANCO

April April 28 Regular Council Meeting 28 Regular Council Meeting May 8 Health & Safety BBQ May 2 County Open House

9 Cook for WCHS SMILE Pancake breakfast 12 Regular Council Meeting 12 Regular Council Meeting

COUNCILLOR TYLER GANDAM COUNCILLOR BERT HORVEY

April April 28 Regular Council Meeting 28 Regular Council Meeting May 9 Cook for WCHS SMILE pancake breakfast 30 Immigration and Temporary Foreign worker Webinar 10 -Spring Clean Up Kick Off and barbeque May 1 Alberta Works Open House -Fire Services presentation and picnic 2 County Open House 12 Regular Council meeting 3 Horizons Centre Annual Fund Raiser Gala 5 Heritage Museum Ride Meeting 7 volunteered at McHappy Days 8 - Health & Safety BBQ - Chamber of Commerce Summer Festival Committee Meeting 9 Cooked for WCHS SMILE Pancake Breakfast 10 -Spring Clean Up Kick Off and barbeque -Fire Services presentation and picnic 12 -Wetaskiwin 4H Beef Show And Sale

-Regular Council Meeting

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Council Reports - Presented by Page 34 of 75 Councillor Wayne Neilson AgendaItem#8a)

COUNCILLOR PATRICIA MacQUARRIE COUNCILLOR WAYNE NEILSON

April April 28 Regular Council Meeting 28 Regular Council Meeting May 2 Central Alberta Economic Partnership CNAC meeting May 3 Horizons Centre Gala event 5 Al Lund Memorial Ride meeting 7 Volunteered at McHappy Day 7 Read to Sacred Heart Jr. High students for Education 9 Cooked for WCHS SMILE pancake breakfast Week 10 -Spring Clean Up Kick Off and barbeque 8 Health & Safety barbeque -Fire Services presentation and picnic 9 -cook for WCHS SMILE pancake breakfast 12 Regular Council meeting -Wetaskiwin Regional Public School Board

Recognition event

10 -Community Clean Up and barbeque -Fire Services presentation and picnic 12 -Meeting with Calgary Regional Partnership about land mapping system -Regular Council meeting

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Council Reports - Presented by Page 35 of 75 Councillor Wayne Neilson AgendaItem#8b)

Meeting Date: May 12, 2014

Councillor Presented By: Tyler Gandam Committee Reports Members of City Council sit on many boards and committees as City Issue representatives. Reports from these committees are brought forward to the rest of Council for information.

A reports is attached for the following meetings: - Economic Developers Alberta Executive - Community Adult Education Council Summary - Libraries Without Borders - Alberta Library Conference

Motion Proposed (I Move) That City Council accept the Committee reports as By Administration Information.

Strategic Plan N/A. Action Items Municipal Plans N/A. Policies N/A. and Bylaws Other Legislation N/A. or Agreements Financial The conferences attended as well as committee actions are in Implications compliance with the 2014 Municipal Budget. Next Steps N/A. Communication Committee and Conference reports will be brought forward as Strategy provided to Administration at Regular Council meetings Supporting Attached: On Request: N/A: Documents 

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Committee Reports - Presented Page 36 of 75 by Councillor Tyler Gandam AgendaItem#8b)

Meeting Date April 9 – 11, 2014 Committee/ Economic Developers Alberta Conference Conference Issued to City Council

Councillor June Boyda, Councillor Patricia Presented By MacQuarrie, Councillor Joe Branco Highlights & Summary

. Highlights

Our vision is to create a Safe, Strong and Proud community Achieve organizational excellence Serve and protect our community Strategic Support, expand and diversify our economic base Plan Goals Be sustainable  Increase pride and communication

Supporting Documents Attached: On Request: X N/A:

Economic Developers Alberta – 2014 Annual Professional Conference

Maury Forman - Senior Manager for the Washington State Department of Commerce Why do Economic Development? Create healthy communities that businesses can thrive which would create opportunities for jobs

Long term infusion of wealth into the community Need a workforce - Workforce Development: employees productive and businesses sustainable - teach skills to the next generation to have skills for the businesses in their community - good education facilities

Think local first because: - good for the environment (lower carbon footprint) - more money stays in the community - creates a relationship economy - makes community unique

Alberta’s Economic Development Sucesses: - tremendous population growth - 10 International Trade Offices - $93 Billion in exports

PAGE 1 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 37 of 75 by Councillor Tyler Gandam AgendaItem#8b)

- diversity in industry - Low Unemplyment Rate - Tourism is a significant economic driver - Half of the tourism dollars generated in the province come from outside the province

Book: Local Dollars, Local Sense, Michael Shuman

Economic Development needs all three (traditional): Community Development, Business Retention & Expansion, Business Attraction

New model for economic development requires: Asset Development (workforce, arts & culture, infrastructure) Innovation / Entrepreneurial Development, Technical Assistance (part of public & private sector to assist businesses and entrepreneurs)

**Need to create healthy communities so job creation and business development can happen!!

Instead of smokestack chasing, we need to take a targeted approach to economic development. Ec dev programs need to be evaluated using an Economic Impact Analysis that measures the impact on the community, a projection of direct current public costs and revenus associated with potential growth taking place in a community.

Alberta Business Counts: How Executive Pulse Works Available through the Province Web based system Can do business-retention surveys from the program Enter data from business walks Gathering data needed to identify and analyze business needs at the local, regional and provincial level Integrated calendar and email

Energy Trends and Opportunities

David Manning – AB Representative to Washington

Alberta has 1.3 Trillion barrels of oil in the ground and represents over half the total global reserves open to investment. Our oil supplies 1/3 of US consumption.

79% of oil is controlled by governments internationally

40% of the world’s capacity to refine heavy oil (the type that comes out of the oilsands) is on the gulf coast of the US and the demand for heavy oil is increasing, thus the need for the keystone pipeline.

Canada’s oil goes North, East, West, and working towards more going South.

Agriculture bumper crop has led to agriculture and oil products competing for rail lines.

PAGE 2 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 38 of 75 by Councillor Tyler Gandam AgendaItem#8b)

Regulation in Greenhouse Gas emissions in 2007 has drastically reduced emissions and has directed $398 Million into the Tech & Innovation Fund to develop clean technology intitatives.

Best Practices in Foreign Direct Investment

Chris Steele, Investment Consulting Services

Corporate investment processes have speeded up with the increasing reliance on web based research. This means that your community needs to be present online and information for potential investors and the development process must be easily found on the city website.

With Asia catching up to North America in terms of costs for labour, and with supply chain and quality issues, companies are looking to return to North America for production. EDOs need to think like a site selector and make sure the information that they will be looking for is readily available as many will automatically weed out any municipality that does not have the information. They will not bother with a phone call.

We will be looking at a resurgence of investment in Research and Development and business services.

Barry Heck, President of Winsport (Calgary Olympic Development Association) Attracting & hosting major amateur sporting events to a community - enhances community pride - sport tourism a fast growing industry - continued innovation needed to stay vibrant and world leading

Can drive economic growth and diversification Can enhance facilities, attract visitors that often return to the community

Economic Development needs to be a part of emergency planning; if a disaster strikes and business owners (and possibly their own homes) are affected, that can greatly affect community. One example: allow owners back into community after disaster to turn on generators to save their produce

Fostering Entrepreneurship in Your Community Resources for youth - Canadian Youth Business Foundation (for 18 - 39 years old) www.cybf.ca - help them produce business plan - provides mentor for 2 years Workforce: over 50 or under 30 years old Over next 15 years - exit workers (over 55) will exceed entry level workers Younger workers: aren't as embracing of larger corporations; tend to move around in jobs How to get millenials involved? - motivated by opportunity to chart their own course vs money & status - engagement and participation - support them: financial literacy, access to business development education and more mentorship / incubator programs

PAGE 3 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 39 of 75 by Councillor Tyler Gandam AgendaItem#8b)

They will likely leave to go away to school; to bring them back, focus on: affordability, proximity to family / friends, safety, pretty Don't try to emulate big cities - focus on benefits of your community Incubator: Rocky Mountain House: negotiated head lease, 8 spaces (in what used to be empty mainstreet building); puts on free workshops for tenants

Business Link: Information to new comers and small businesses

Kent Rupert, Airdrie Economic Development: Need to know who is in your community, where they are at in their business plans... foster business retention and expansion Communicate with businesses & collect information: - business satisfaction survey (see where they are at, and how we are doing with our services). Many home based businesses wanted to eventually move to store front Some people work part-time at home and part-time in office Be supportive of local businesses - but don't bother them too often (they need to have time to run their business, so not too many surveys, roundtables, visits, etc.), but open the relationship up so that there is a level of trust and they can come to your department for questions or help Business visitation program: important in communities; go out and chat with companies, how are they doing, do they have any issues.

Need to communicate with your businesses - try ideas and see what works for your community (newsletters, blogs, facebook...)

Celebrate with your businesses and entrepreneurs; hold a Mayor's business appreciation evening during small business week. When businesses have successes, send them a hand written note. Accolades in newsletters.

WorkshiftCanada.com

Startup weekend: test your ideas

Social startups will become more prominent in the next few years (i.e. green-type programs, recycling... - need to find a balance between the good social idea and a way to make money to be sustainable)

Innovative, Sustainable Funding Tools For Your Community Collaboration: - community bonds: local community buy bonds (principal guaranteed by Provincial Government), money goes towards new business being setup in community - work with angel investment groups - introduce local entrepreneurs to investment groups that may invest into their business

Business Revitalization Zones (BRZ): special assessment district where business owners officially join and work together to promote and improve the economic vitality of the area. 13 BRZ's in Edmonton. Funding comes from a tax levy of the businesses (not land owner) in the area. Full amount goes to the BRZ association for use in achieving their goals. - facade improvement - provide matching grants to cover a portion of renovation costs

PAGE 4 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 40 of 75 by Councillor Tyler Gandam AgendaItem#8b)

Municipality benefits by: - increased tax base, increased property values and strong local economy - promotes a positive perception of core commercial area - enhances local heritage, tourism opportunities and cultural diversity

CrowdFunding www.NCFACanada.org Come together and support a cause that is important for the community - PreSales: (i.e. kickstarter, indiegogo): way to raise money for creative ideas that need capital to get started (money before you have a product) - Donation: humanitarian / charitable (i.e. FundRazr; no tax write-off) - Project (* most likely to be used in municipal setting): groups raise money for a project, then municipality help with logistics of project (i.e. Edmonton group raised money to light the bridge; worked with Economic Development office) - Securities

Bio-Industrial Development Opportunities

Opportunities are opening and surging in Bio-Energy, Bio-Materials, Bio-Chemicals, Bio-Refining

Communities can look at creating clusters in Bio-industry so that the cluster companies can use the byproducts from each other, thus saving money.

Between now and 2022, Alberta is expecting to have more than $170 Million invested in new bio- refineries. We have a core agriculture base that perfectly situates us for bio-industry.

Drayton Valley has started creating a Bio-industrial Cluster. Their council created a strategy and began aggressively marketing an industrial park for Bio-Industry. Now has the “Bio-Mile”

Small and Mid Size Business in Alberta- ATB Financial

Majority of SME's (Small & Mid-Size business - those with 50 or fewer employees) are growing Tips for growing your business: - advertising or marketing - develop customer relationships - hire and retain quality employees Small businesses believe it's easier to run a business today because of technology advances (easier to communicate with customers, streamline business processes, do work faster / easier, access to information, better tools to manage the business, etc.) Top issue: labour

Dead Leaders – Lessons from the Violent Deaths of the World’s Most Influential People – David Rendall 4 Factors of Effective Leadership

Influence increases in direct relation to sacrifice (willing to sacrifice or endure uncomfortableness for what you believe in) - What am I willing to sacrifice to increase my influence?

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Committee Reports - Presented Page 41 of 75 by Councillor Tyler Gandam AgendaItem#8b)

Powerful Purpose - why are we doing this, why will it all be worth it? - if you want people to keep trying and give a big effort, communicate an important purpose

Heroic Humility

Dangerous Deviance - change things, possibly in a different way - Robert Quinn, Deep Change

Immortality increases based on your generosity

Ministerial Roundtable Discussion: Alberta's International Strategy Honourable Teresa Woo-Paw, Associate Minister, Alberta International and Intergovernmental Relations

Expanding international markets crucial to our economic growth

- diversify markets to expand economy - help create a climate that nurtures small and medium sized business - Council will be up and running soon - eliminate barriers to international trade look outward, develop global partnerships

Todd Hirsch, ATB Financial Chief Economist atb.com/economics (The Owl) toddhirsch.com @ABeconomist Labour Market - 202,000 new jobs in Alberta over last 3 years - oil & gas sector wages are highest in Country - 13% of the new jobs created - food & accommodation services - 13% of the new jobs; one of the lowest paid (usually part-time, or students) - Average paying jobs have been increasing at same pace as rest of Canada

Inflation - 1.1% Canada - 2% Alberta Lots of inflation in certain categories: (gas 16.5%, housing 13.5%, food 12.1%) Deflation in other categories (telephone 1.3%, clothing 1.5% - more discretionary items) Low income households are feeling the impact, as the inflation is increasing more in non- discretionary items

Inter-Regional Wealth Redistribution There is wealth being redistributed from Eastern Canada to Alberta through inter-provincial migration: the people contribute to tax base, labour market, and the education they bring with them.

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Committee Reports - Presented Page 42 of 75 by Councillor Tyler Gandam AgendaItem#8b)

Growth rate: 3.8 GDP in Alberta estimated for 2014; a very good rate - not too fast, and no too slow.

PAGE 7 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 43 of 75 by Councillor Tyler Gandam AgendaItem#8b)

Meeting Date April 15, 2014 Committee/ Community Adult Education Council Conference Issued to City Council

Presented By Mayor Bill Elliot

Highlights & Summary 1. AccuPlacer - Jennifer Short (handouts) Roll out in September - academic assessment tool (not essential skills) - done online and need access to computer and a proctor (our library does this) - community members can use this (don't need to be enrolled at NorQuest) - advisers at NorQuest evaluate and provide assessment report (takes about 4 working days) - takes about 3 hours - downloadable app ($2.99) for sample questions - $65 - $70 fee (this is part of their NorQuest fee, if they don't have a transciript) - Literacy will be grades 4 - 8 - Math will be grade 7 - test adapts to level of student ( if person is "struggling", test gets easier - scores could be shared with other institutions - there will be some spoken English language proficiency assessment, soon - allowed one re-test, if they feel they did poorly

2. Opportunity for Academic Upgrading through Regional CALCS - handout Cory Mushynsky CALC - (Community Adult Learning Council) Up - skilling - course outlined on handout and are done in-house - available online through Moodle - can be done online with on site (face-to-face) support - support will be available during after-work times - tuition will be charged for these ($333.00 for 3 credits) vs. $800 for 5-credit course with full-time instructor

3. Regional Marketing and Recruitment - Krista Perrault - handout with team members Laura Kim-O'Brien is our student recruiter

Supporting Documents Attached: On Request:  N/A:

PAGE 1 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 44 of 75 by Councillor Tyler Gandam AgendaItem#8b)

Meeting Date April 17, 2014 Committee/ Libraries Without Borders Conference Issued to City Council

Presented By Mayor Bill Elliot

Highlights & Summary 1. Designing Library Services with your Indigenous Community Dr. Loriene Roy - University of Texas - Austin (teaches library graduate classes)

"Learning is sustained change".

Henry Winkler (Fonzie) has written 50 children's books.

When Aboriginal people gather, there is: - spirituality, food, humor, disclosure, story telling, - traditional ways transform into belief. - not set by boundaries, full of possibilities, the remembering place;

There are protocols for interaction : a) signs are posted; b) verbal instruction; c) you will learn them; d) be respectful; e) respect traditional knowledge;

Book - "Look to the Mountain" - Cajete - about orientation to Indian ways - learning from different directions

San Antonio has a library with no books.

Library is a place of unanswered questions.

World view - it's about connections with others - what we share with others -

Stages: a) being - where we start; b) asking; c) having (collections of materials); d) sharing - challenge your motives - why are you doing this? - customize training to First Nations people; it may need to be different from our notion of training;

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Committee Reports - Presented Page 45 of 75 by Councillor Tyler Gandam AgendaItem#8b)

- have open access; - allow for intellectual freedom; - collection has to be respectful of where item originated e) celebrating - acknowledge what you've done,

TCE - Traditional Cultural Expression - music, dance, poetry, writing, art;

Alaska Native Knowledge Network - free access

There are protocols for First Nations libraries, on the internet.

Information available from American Indian Library Association.

Kinai Library belongs to Chinook Arch Regional Library System. - first Aboriginal library to be part of Regional system in AB; - they have many indigenous books; - they got their library through their Board of Education;

How are libraries responding? Mookadoo (sp ???) - stories on line - dealing with how to access information

IFLA (International Federation of Library Associations and Institutions) - lots to do with Indigenous issues - support role of libraries in society; promoting literacy, reading and lifelong learning; - awareness of indigenous knowledge paradigms - importance of indigenous knowledge and respect for their influence processes, philosophies, and language

Body of Knowledge 11 in IFLA re: indigenous people - should know this.

ifla.org - find out what is being done with indigenous people? ifla.org/publications/library-services-to-indigenous-populations-case-studies (40 cases, 11 countries, many tribal nations

Are indigenous people: - part of our vision, mission, goals, objectives, signs, directions, programs, protocol, resources, art work, paintings, carvings; - is it part of our naming? (there is a protocol to do this) - library could partner with museum to share information about indigenous people (tipi for reading area; tipi in museum)

Afternoon session

Beverly Crier - librarian/archivist (by Lucky Dollar) - digitized copies of elders' stories available (in Wetaskiwin) - available to go to schools and share the history of Cree First Nations - working on Chiefs' exhibit (hope to be done by end of May)

PAGE 2 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 46 of 75 by Councillor Tyler Gandam AgendaItem#8b)

Brian Lightning - Cree language coordinator Cree language app available from Apple - talked about Maskepetoon and Rundle (missionary)

Programs: - storytelling, writing, performances, music, food;

Education and Training

Supporting Documents Attached: On Request:  N/A:

PAGE 3 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 47 of 75 by Councillor Tyler Gandam AgendaItem#8b)

Meeting Date April 24-27, 2014 Committee/ Alberta Library Conference Conference Issued to City Council

Presented By Mayor Bill Elliot

Highlights & Summary 1. Tonya Surman Keynote Centre for Social Innovation (CSI) - Toronto - executive director - 175 organizations working together - recognized the "power of small" or "power of local"working together - allow people to use your space for a garden and share profit) (City Feed Market) - exec director circles (sharing ideas among/between them)) (we could do this with service club presidents, developers...) - healthyenvironmentforkids.ca - Good Foot Delivery - special needs people delivering things in the City - awesometo - foundation that speaks to the power of people (probably an Awesome Edmonton & Awesome Calgary - 10 people put $100/month in bag - give it away to people with a project (10 directors decide where the money goes - don't have to account for spending) - Toronto Tool Library - share tools - inter-generational learning - Project Ukelele Gangsters - sing in Toronto subway to make people start day with a smile - Jane's Walk - citizens have a neighborhood walk to get to know each other and their community

Video - What is social innovation? - how can we share and do things differently? - ideas and actions that put people and the planet, first - shared work space, facilitate networks of people, transform - concerned about the inability of people to take action - create community space, for people to work together, gives them acress to networks they never had - able to recruit better, - 76% were happier people because of working together

Community Bond - people bought bonds to purchase buildings - communitybonds.ca - find out more - can be used as donation with RRSP - 60 investors, minimum $10 000/person "Money is just energy." - people put their money where their heart is - the "community" is the asset - turn social capital into investment capital - lever community assets, nurture community

Power of Partnerships (RXR - New York - invested in CSI - have a centre in NY) - everyone pays rent

PAGE 1 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 48 of 75 by Councillor Tyler Gandam AgendaItem#8b)

Power of Place - provide a space for people to gather, connect, convene

Power of People

Where do we start?

"The revolution starts in the kitchen." - people like to do things together, fae-to-face Salad Club - invite people to co-create a salad bar, once a week - secret to social change is the potluck dinner - it gets people together, and they bring something, and conversations start - then people see opportunities - be authentic - start small ( street party, community garden) - power of invitation is important - find ways to "create collisions" between people - find unusual partners (you may be surprised who will join) - "harness self-interest for collective impact" - take action - build momentum - it starts with you - Be the Change

socialinnovation.org

"I want for you what you want for you."

- provide live/work space for artists

e.g. When you plant a garden - get soil ready, plant the seed, water, and then it's out of your control - use this analogy and don't try to control others

"Manage by culture, not control"

Business model canvas - template to answer questions of prospective investors/participants

Position our community as a winner. Find the tools and ways to make everyone part of the solution.

How can this be implemented in a library? - library is open to people - libraries can be hubs - put a community kitchen in the library (could use B&G Club) - sharing economy starts in the library (share tools, books, food....) - can create different cultures in a library, in a local community

2. Growing our Own Leadership Development for a Constantly Changing Environment Mary DeWalt

Key to success is creativity: 1 - alter status quo 2. - embrace disruptive innovation

PAGE 2 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 49 of 75 by Councillor Tyler Gandam AgendaItem#8b)

3. - comfort with ambiguity 4. - invention by creativity (intuition, insights) e.g. seniors yoga in library (what else can we do?); knitting group; nurf guns for teen age boys to chase around library

- what are others doing that we can customize for us? - organizations need to be more nimble and flexible - anticipate change rather than react to it

Joan Fry Williams - futurist in libraries - know trend, extend it into the future, evaluate current practices, what are our vulnerabilities, how do we increase capacity? what changes do we have to make?

Uses for a brick (creative thinking) How may can we find ?

- encourage people to take risks in a safe environment - allow time for idea sharing - display ideas - maximize the talent in organization - is there ann opportunity for informal training and peer sharing?

Group juggling in a circle - develop a pattern (illustrates teamwork) who are you getting the ball from? who are you sending it to? How did they adjust as a new ball was introduced? They had to focus on their job, not worry about others.

3. Lunch speaker: Greg Weadick - Minister of Municipal Affairs Could we put a toy-lending or toy swap in our library?

Awards Excellence - Larger Libraries - Calgary - Grow - a - Reader program Excellence Smaller Library - Fox Creek - Time for Tots videos Innovation in a Smaller Library - Innisfail - Beginner Robotics program Innovation in a Larger Library - Edmonton, Ft Sask, St. Albert, County of Strathcona (Metro Federation) - working together as one library

4. Make a Difference and Tell the World Kristy Rhyason (communications person) & Rachelle Johannson (lawyer) They work for the Centre for Public Legal Education Alberta (CPLEA) - they write for Law Now magazine video - socionomics 2014 (other years as well) - very informative; short & sweet)

Use libraries because: - wider exposure - cool - build communities of experts - promote, advertise, highlight

Have a social media policy (orange handout) - be good at less; don't try to do everything all at once - keep growth slow and steady - secure your brand and keep it consistent and get it on other media - color, tone, graphic cfds are important - have all staff on board for social media

PAGE 3 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 50 of 75 by Councillor Tyler Gandam AgendaItem#8b)

- keep staff informed of updates -"twittervention" - staff training on twitter - integrate into all communication - have tweets, from an event, done by someone who is not there; avoids errors, is not rude, and more effective - what is target audience doing?

Worksheet on achieving goals (with social media, and other things). Who else in our community is on social media? How can we include them with our social media? e.g. - re-tweeting information Outline, on social media, what we are capable of doing, so everyone knows. (handout re: key messages we want to share) - people like pictures, even historical ones, on social media Calgary told people that all messages, during the flood, would be on twitter. They are using it for information sharing.

Promote that we are sharing on social media and they can contact us through this, as well.

Hootsuite - can send one message through more than one social media.

5. Author Talk Renata Liwska

April 26 Keynote 6. Neil Pasricha

Awesome Wrote 3 books The Book of Awesome; The Book of Even More Awesome; The Holiday Book of Awesome;

The 3 S's of Being Awesome Every Day 1. Social - add a dose of social interaction/connection to your day Daniel Gilbert - Stumbling on Happiness

2. Structure What do we add to our day to give use more happiness? What makes you happy

trackyourhappiness.org - free service on iphone; track your happiness and give you a print out of what makes you happy; - spend most of our time at work and most are not happy at work - "Ta da" list - one business goal and one personal goal each day; - two goals that you can accomplish

3. Stimulation - we all have a "three-year old" inside of us - try to see things for the first time - be like your "inner" three year old - experience the small joys

What do you like most about your day? What do you like most about work?

PAGE 4 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 51 of 75 by Councillor Tyler Gandam AgendaItem#8b)

What's awesome in your day?

1000awesomethings.com (can sign up for daily emails)

"mindfulness" - being aware of what's going on around you

7. Exploring a Post - Literate Future (his book is Beyond Literacy) Michael Ridley University of Guelph - reading & writing are doomed; literacy, as we know it is over; - we are a prisoner of alphabetic literacy (4000 years old) - learning to read is a hard skill, takes time, is imprecise - too much information available now - we ca imbed prosthetic technology into our body which allows us to process information, differently - maybe we can take a pill that would grow the "chemistry" to learn a new language - are mind-to-mind connections/transferencescommunications possible? - "machine intelligence" - create a better-than-human mind to do cognitive work for us, and give us the results, which we can use Is a post-human species, possible? Will we develop into a new species? (bovine excrement is how many people view this)

www.BeyondLiteracy.com

"Language is a virus from outer space." William Burroughs

"First we shape our tools; thereafter, they shape us." Marshall McCluan

"Try again; fail again; fail better."

- libraries help communities evolve and emerge and are part of the process - lots of books are being published but we can't ingest all of the information

Network conversation - he started a conversation and he posted his ideas online (various media) and had his students add their thoughts, arguments, ideas - he put his bibliography on pinterest and got lots of hits - his students did a podcast on Beyond Literacy BeyondLiteracyRadio.com

Howard Rheingold - social media guru - visionary

"How to Write Short" - book - Roy Peter Clark - how to write for different media

- written language is a tool; most languages are only in the spoken form; - symbols/image systems will not replace written language;

Noun project.com - collect images for every noun

- read one word at a time, placed in front of you, rather than reading left to right (read 600 words/minute vs. 200 words/minute - speed memorization is being enhanced through new techniques

8. Change the Way You use Smart Devices - Diane Davies google doc - share notes on this delete email addresses - go to settings, change automatic add to email list

PAGE 5 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 52 of 75 by Councillor Tyler Gandam AgendaItem#8b)

- icloud - air drop for photos - google drive - how can I add it to my computer?

Voice recognition - Siri understands you better the more you use. - can use Siri to read emails - can change phonetics; can use relationships (go to edit and add "custom label") to change it to "mom" or nicknames

Cameras, Photos, and Screencaptures - burst photography (hold button down to take many pictures) there is slow motion - hold "home" key and top "power" key down at same time (do this of boarding pass) "Find my Friend" - can find where someone is - has to be someone in your contact list; ask their permission;

9. Author Talk -Marcello Di Cintio

Supporting Documents Attached: On Request:  N/A:

PAGE 6 HELPING TO CREATE A SAFE, STRONG & PROUD COMMUNITY CITY OF WETASKIWIN ALDERMAN REPORT TO COUNCIL

Committee Reports - Presented Page 53 of 75 by Councillor Tyler Gandam AgendaItem#9a)

Meeting Date: May 12, 2014 Therese Myndio, Department Assistant City Representative: Manager/Director of Corporate Services

Councillor Presented By: Bert Horvey

Bylaw #1832-14 2014 Tax Rates

In accordance with the Municipal Government Act, Council must Issue annually approve a bylaw to authorize the levy and collection of taxes.

The attached bylaw was prepared based on the 2014 Operating and Capital Budget approved by Council and requisitions received from the Alberta School Foundation, St. Thomas Aquinas Roman Catholic Separate Regional Division No.22, and the Wetaskiwin and Area Lodge Authority.

The 2014 requisition for the Alberta School Foundation Fund and the St. Thomas Aquinas decreased by $1,677, totaling $3,441,583.13.

The 2014 Wetaskiwin and Area Lodge Authority requisition increased by $4,018, totaling $267,313.22.

Executive During the 2014 budget, Council approved the amount of revenue Summary generated by taxation for municipal purposes not to exceed $13,268,715 for 2014.

Based on the above, mill rates have been calculated and adjusted based on the following:

 Changes in the residential and non-residential mill rates were required to reflect changing market conditions. There was an increase in residential mill rate due to reduced market values and decrease in non-residential mill rate due to increased market values.  Adjustments were made to the mill rates so that total tax increases were equitable between the residential and non- residential sectors.

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Bylaw #1832-14 2014 Tax Rates - Page 54 of 75 Presented by Councillor Bert AgendaItem#9a)

The recommended Mill Rate Bylaw will result in an average tax increase of 6.9% to both residential and non-residential properties, however the increase to any particular property will depend on the specific assessment of that property and how its value has changed relative to other properties of the same type.

Council gave first reading to this bylaw on April 28, 2014.

(I Move) That City Council give second reading to Bylaw 1832-14. Motion Proposed By Administration (I Move) That City Council give third and final reading to Bylaw 1832-14.

Our vision is to create a Safe, Strong and Proud community  Achieve organizational excellence  Serve and protect our community Strategic Support, expand and diversify our economic base Plan Goals  Be sustainable Increase pride and communication

Strategic Plan N/A Action Items Municipal Plans N/A Policies N/A and Bylaws Other Legislation The proposed action is required under Section 353 of the Municipal or Agreements Government Act. Financial This proposed action is required for the 2014 Municipal Budget to Implications meet the approved tax revenue targets. Next Steps Tax notices will be mailed to property owners by the end of May. Communication N/A Strategy Department Head TM City Manager Comments N/A City Manager TG Signature Supporting Attached: On Request: N/A: Documents 

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Bylaw #1832-14 2014 Tax Rates - Page 55 of 75 Presented by Councillor Bert AgendaItem#9a)

BYLAW NO 1832-14 OF THE CITY OF WETASKIWIN IN THE PROVINCE OF ALBERTA

A BYLAW OF THE CITY OF WETASKIWIN IN THE PROVINCE OF ALBERTA TO AUTHORIZE THE LEVY AND COLLECTION OF TAXES FOR THE YEAR 2014.

WHEREAS, the assessment of land and improvements, including that of Federal and Provincial properties on which grant-in-place of taxes are paid, in the City of Wetaskiwin for the taxation year 2014 is as follows:

Alberta School Foundation Fund $1,125,439,428 St. Thomas Aquinas R.C. Separate Regional Division No. 22 $ 103,093,312 Wetaskiwin & Area Lodge Authority $1,228,532,740 Municipal Purposes: Residential $ 988,872,490 Non-Residential $ 239,660,250

AND WHEREAS, the following requisitions for the taxation year 2014 have been received and have been ratified by the Council of the City of Wetaskiwin:

Alberta School Foundation Fund $ 3,164,160.38 St. Thomas Aquinas R.C. Separate Regional Division No. 22 $ 277,422.75 Wetaskiwin & Area Lodge Authority $ 267,313.22 School Fund 2014 Under Levy $ 4,594.53

AND WHEREAS, the total estimated expenditures for 2014 excluding the above noted requisitions is $34,530,685.

AND WHEREAS, the total estimated funding for the year 2014 from sources other than from taxes and other grant-in-lieu of taxes from Federal and Provincial Government properties is $21,282,595

AND WHEREAS, the City of Wetaskiwin has budgeted for an estimated surplus of nil.

AND WHEREAS, in order to meet the above noted expenditures, it will be necessary to levy taxes on all taxable land and improvements assessed on the assessment rolls of the City of Wetaskiwin for 2014 including properties of the Federal and Provincial Governments on which grants-in-lieu of taxes are paid, in the total amount of $13,248,090.

NOW THEREFORE the Council of the City of Wetaskiwin, duly assembled, and by virtue of the power vested in it under the Municipal Government Act, enacts as follows:

1. THAT for the purpose of meeting the requisition of the Alberta School Foundation Fund, a levy of:

a) 2.5921 mills be imposed on all residential taxable land and improvements assessed in the assessment rolls of the City of Wetaskiwin, and, b) 3.6841 mills be imposed on all non-residential taxable land and improvements assessed in the assessment rolls of the City of Wetaskiwin for 2014.

Bylaw #1832-14 2014 Tax Rates - Page 56 of 75 Presented by Councillor Bert AgendaItem#9a)

Bylaw 1813-13 Page 2 of 2

2. THAT for the purpose of meeting the requisition of the St. Thomas Aquinas Roman Catholic Separate Regional Division No. 22, a levy of:

a) 2.5921 mills be imposed on all residential taxable land and improvements assessed in the assessment rolls of the City of Wetaskiwin, and, b) 3.6841 mills be imposed on all non-residential taxable land and improvements in the assessment rolls of the City of Wetaskiwin for 2014.

3. THAT for the purpose of meeting the requisition of the Wetaskiwin & Area Lodge Authority, a levy of 0.2176 mills be imposed on all taxable land and improvements assessed in the assessment roles of the City of Wetaskiwin for 2014.

4. THAT for the purpose of meeting the general municipal expenses of the City of Wetaskiwin, other than for the above noted requisitions, a levy of:

a) 8.6326 mills be imposed on all residential taxable land and improvements assessed in the assessment rolls of the City of Wetaskiwin, and, b) 19.6591 mills be imposed on all non-residential taxable land and improvements assessed in the assessment rolls of the City of Wetaskiwin for 2014.

6. THAT the said respective rates be collected by and payable to the Manager of Finance of the City of Wetaskiwin, who is appointed Tax Collector.

7. THAT a penalty of 1.00% per cent per month shall be levied on all current taxes and arrears effective July 2, 2014.

8. THAT penalties imposed shall be added to and form part of the unpaid taxes.

Read a first time this 28 day of April, 2014.

Read a second time this ____ day of ______, 2014.

Read a third time this ____ day of ______, 2014.

______MAYOR

______CHIEF ADMINISTRATIVE OFFICER

Bylaw #1832-14 2014 Tax Rates - Page 57 of 75 Presented by Councillor Bert AgendaItem#9a)

COMPARISON OF MILL RATES

RESIDENTIAL: 2014 2013 Mill Rate Tax Mills Mills Increase Increase (Decrease) (Decrease) Municipal 8.6326 7.7575 0.8751 9.97 % School 2.5921 2.6031 (0.0110) (1.67)% Wetaskiwin Lodge 0.2176 0.2141 0.0035 (2.20)%

11.4423 10.5747 0.8676 6.90 %

NON-RESIDENTIAL: 2014 2013 Mill Rate Tax Mills Mills Increase Increase (Decrease) (Decrease) Municipal 19.6591 19.0918 0.5673 7.24 % School 3.6841 3.6458 0.0383 4.69 % Wetaskiwin Lodge 0.2176 0.2141 0.0035 17.65 %

23.5608 22.9517 0.6091 6.90 %

Bylaw #1832-14 2014 Tax Rates - Page 58 of 75 Presented by Councillor Bert AgendaItem#12a)

Meeting Date: May 12, 2014 Therese Myndio, Department Assistant City Representative: Manager/Director of Corporate Services

Councillor Presented By: Joe Branco

Policy #1802 Corporate Credit Card

The City of Wetaskiwin provides selected staff members corporate Issue credit cards for use while conducting business on behalf of the City.

As part of the corporate policy review, this policy and the associated procedures were reviewed to ensure the policy and Executive procedures were relevant to conducting City business. Summary A copy of the procedures approved by the City Manager are included as information.

Motion Proposed (I Move) That City Council approve Policy #1802, Corporate Credit By Administration Card.

Our vision is to create a Safe, Strong and Proud community  Achieve organizational excellence Serve and protect our community Strategic Support, expand and diversify our economic base Plan Goals  Be sustainable Increase pride and communication

Strategic Plan N/A Action Items

Municipal Plans N/A

Policies N/A and Bylaws

Other Legislation N/A or Agreements

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Policy #1802 Corporate Credit Page 59 of 75 Card - Presented by Councillor AgendaItem#12a)

Financial This proposed action does not impact the 2014 Municipal Budget. Implications

Next Steps The policy and procedures will be distributed.

Communication N/A Strategy

Department Head TM

City Manager Comments

N/A

City Manager TG Signature Supporting Attached: On Request: N/A: Documents 

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Policy #1802 Corporate Credit Page 60 of 75 Card - Presented by Councillor AgendaItem#12a)

City of Wetaskiwin CORPORATE Policy: CREDIT CARD

Policy # Approved Revised

Res. No.: Res. No:

1802 Date: December 11, 2006 Date:

Policy Statement

The City of Wetaskiwin may provide selected members of staff corporate credit cards for use while conducting business on behalf of the City of Wetaskiwin.

Definitions

None.

Standards

1. Corporate credit cards shall be used only for conducting City of Wetaskiwin business.

2. The City Manager shall provide procedures to ensure the appropriate control and use of corporate credit cards.

3. The Manager of Finance shall have the authority to pay any charge account prior to a monthly reconciliation being submitted to avoid interest charges and penalties.

This policy is subject to any specific provisions of the Municipal Government Act or other relevant legislation.

Policy #1802 Corporate Credit Page 61 of 75 Card - Presented by Councillor AgendaItem#12a)

City of Wetaskiwin Administrative CORPORATE Procedures: CREDIT CARD

Procedure # Approved Revised

1802-01 Date: December 11, 2006 Date:

Director City Manager

Responsibilities

Corporate Services Responsibilities

1. Corporate credit cards may be issued by the Director of Corporate Services in accordance with these procedures.

2. Expenditure limits for Corporate Credit Cards are outlined in Schedule A and can only be amended by the City Manager.

3. Prior to issuing a credit card, cardholders must sign a Credit Card Form (Schedule B).

Cardholder Responsibilities

4. Expenditures covered by corporate credit cards must be reconciled with the Finance Department within ten (10) days of the credit card’s statement date. Reconciliations must be done on the approved form (Schedule C).

5. Failure to reconcile the credit card statement in a timely fashion may result in the loss of access to the corporate credit card, and/or disciplinary action.

6. Cardholders must have their monthly statements approved by their Director. Director’s monthly statements will be approved by the City Manager. The City Manager’s monthly statements will be approved by the Mayor.

7. Cardholders must retain original receipts of all transactions and submit them with monthly statements for authorization. Original receipts shall include details of the purchase, details of other charges and details of any GST allocations. (At restaurants, a copy of the table receipt, which shows details of the meal and GST, as well as the cash or internet receipt, which shows the total including tip, will be required).

This procedure is subject to any specific provisions of the Municipal Government Act, other any other relevant legislation.

Policy #1802 Corporate Credit Page 62 of 75 Card - Presented by Councillor AgendaItem#12a)

#1802-1 Corporate Credit Card Administrative Procedures Page 2 of 6

8. Lost or stolen corporate credit cards must be reported to the Director of Corporate Services for cancellation immediately.

9. Cardholders are responsible for ensuring that corporate credit card purchases are in compliance with the City of Wetaskiwin Tendering and Purchasing Policy and Procedures and the City of Wetaskiwin Business Expense Policy.

Supervisor Responsibilities

10. The cardholder’s supervisor must verify and approve all monthly transactions.

11. The cardholder’s supervisor must ensure that all credit card transactions are business related and that all supporting documentation is provided by the cardholder.

12. The cardholder’s supervisor must ensure that any unusual or non-compliant transactions are reconciled with the cardholder immediately and referred to the finance department.

13. The cardholder’s supervisor must ensure that monthly statements are signed by the cardholder, and that the statement and applicable documentation are correctly filed.

Procedures

Limits and Conditions of Use

14. Corporate credit cards may only be used to incur expenses for City of Wetaskiwin business.

15. Corporate credit cards may not be used to incur personal expenses of any kind.

16. The use of corporate credit cards to obtain cash advances is strictly prohibited.

17. Card transactions will be monitored to ensure compliance.

Monitoring

18. The City of Wetaskiwin reserves the right to conduct random audits of cardholder purchases and monthly statements, either internally or by external auditors.

This procedure is subject to any specific provisions of the Municipal Government Act, other relevant legislation.

Policy #1802 Corporate Credit Page 63 of 75 Card - Presented by Councillor AgendaItem#12a)

#1802-1 Corporate Credit Card Administrative Procedures Page 3 of 6

Termination of Employment

19. Prior to termination of employment or upon the conclusion of corporate credit card privileges, each cardholder must:

a. Reconcile all expenditures on his or her card. b. Provide original receipts of all expenditures. c. Surrender his or her corporate credit card to the Director of Corporate Services.

This procedure is subject to any specific provisions of the Municipal Government Act, other relevant legislation.

Policy #1802 Corporate Credit Page 64 of 75 Card - Presented by Councillor AgendaItem#12a)

#1802-1 Corporate Credit Card Administrative Procedures Page 4 of 6

Schedule A Credit Card Allocations

City Manager 25,000 Directors 15,000 Managers/Coordinators 10,000 Executive Assistant 10,000 Assistant Managers 7,500

This procedure is subject to any specific provisions of the Municipal Government Act, other relevant legislation.

Policy #1802 Corporate Credit Page 65 of 75 Card - Presented by Councillor AgendaItem#12a)

#1802-1 Corporate Credit Card Administrative Procedures Page 5 of 6

Schedule B Corporate Credit Card Form

Date:

Name:

Terms and Conditions

I agree to take full responsibility for the corporate credit card I have been issued by the City of Wetaskiwin. I understand that the card is my responsibility and that I am the only person authorized to use this card. I further agree to only use the card for City of Wetaskiwin business and that it is my responsibility to notify the Director of Corporate Services if the card is ever lost or stolen as soon as reasonably possible.

I understand that I am responsible for having my monthly statements authorized by my manager or an appropriate designate, and that I do not have the authority to authorize my own statements. I will provide all original receipts for all transactions the card was used for with my monthly statement.

I understand that if I leave the company, I am required to return the corporate credit card issued to me. I also understand that if I change roles within the company, I may be asked to return the card as access to them may no longer be required.

I agree to all the above terms and conditions regarding the use of the corporate credit card. I understand that if I do not comply with these terms and conditions, and/or I misuse the card authorized to me, I will face disciplinary action up to and including termination. I further agree that any charges I make on a corporate card issued to me that are not related to company business will be my responsibility to pay for, and I agree to have the sum of any said charges deducted from wages the City of Wetaskiwin owes me.

Employee Signature Date

This procedure is subject to any specific provisions of the Municipal Government Act, other relevant legislation.

Policy #1802 Corporate Credit Page 66 of 75 Card - Presented by Councillor AgendaItem#12a)

#1802-1 Corporate Credit Card Administrative Procedures Page 6 of 6

Schedule C

City of Wetaskiwin Petty Cash / MasterCard - Coding Form

Invoice Amount Invoice Date Expense GL Code Description Before GST GST Total - - -

TOTALS - - - DATE:

SUBMITTED BY: Approved By:

Note: This form must be submitted to The Finance Dept. with all petty cash claims and MasterCard bills (Effective July 20, 2011).

This procedure is subject to any specific provisions of the Municipal Government Act, other relevant legislation.

Policy #1802 Corporate Credit Page 67 of 75 Card - Presented by Councillor AgendaItem#12b)

Meeting Date: May 12, 2014 Chris Cambridge, Department Director of Engineering Representative: and Development

Councillor Presented By: June Boyda Requested Tax Cancellations

Applications have been made by the Wetaskiwin Moose Lodge and the Wetaskiwin Masonic Hall under the Community Organization Property Tax Exemption Regulation (COPTER). As these organizations do not qualify under COPTER, they have asked Council to consider cancelling Issue / the municipal portion of their property taxes. Request To fulfill the obligations as established in agreements between the City of Wetaskiwin and the Lion’s Club and Knights of Columbus, annually Council must consider a motion to cancel the entire property tax levy.

The Wetaskiwin Moose Lodge and the Wetaskiwin Masonic Hall have requested an exemption on their halls located at 4915 – 49 Street and 3920 – 53A Street respectively. As these organizations do not meet the criteria in COPTER, they are requesting that Council consider cancelling the municipal portion of property tax on their rolls under the authority of Section 347 of the Municipal Government Act (MGA). Section 347 of the MGA gives Council the ability to cancel, reduce, refund or defer taxes if it considers it equitable to do so. As all the other halls in Wetaskiwin have agreements in place with the City that Executive provide or account for a cancellation of property taxes, cancellation of Summary the municipal portion of tax may be considered as equitable.

The City of Wetaskiwin has agreements in place with the Lion’s Club regarding the Lion’s Campground and the Knights of Columbus regarding By-the-Lake Park. As part of these agreements with the City, neither organization is responsible for property taxes on the properties they use. To cancel the tax on these properties, City Council must annually approve of the cancellation.

(I Move) That City Council cancel the municipal portion of property taxes on Rolls 210210 (the Moose Hall) and Roll 180900 and 180910 (the Masonic Hall) under the authority of Section 347(1) of the Municipal Government Act. Motion Proposed

By Administration (I Move) That City Council cancel the total tax levy for Roll 360020 (Lion’s Campground) in accordance with the lease agreement dated October 10, 1995 given the authority of Section 347(1) of the Municipal Government Act.

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Requested Tax Cancellations - Page 68 of 75 Presented by Councillor June AgendaItem#12b)

(I Move) That City Council cancel the total tax levy for Roll 390070 (Knights of Columbus) in accordance with the lease agreement dated July 22, 1996 given the authority of Section 347(1) of the Municipal Government Act.

Our vision is to create a Safe, Strong and Proud community Achieve organizational excellence Serve and protect our community Strategic  Support, expand and diversify our economic base Plan Goals Be sustainable Increase pride and communication

Strategic Plan N/A Action Items Municipal Plans N/A Policies N/A and Bylaws Other Legislation The proposed action is consistent with Section 347(1) of the Municipal or Agreements Government Act, RSA 2000, Chapter M-26. Financial The proposed action is in compliance with the 2014 Municipal Budget. Implications Next Steps Communication Send written notice of Council’s decision regarding requests for tax Strategy cancellation.

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Alternate Options 2. ---

Department Head LN City Manager Comments

N/A

City Manager TG Signature Supporting Attached: On Request: N/A: Documents 

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Requested Tax Cancellations - Page 69 of 75 Presented by Councillor June AgendaItem#13a)

Meeting Date: May 12, 2014

Councillor Presented By: Tyler Gandam Council Schedule

Administration has provided a list of upcoming events for Council’s Issue information

Motion Proposed (I Move) That Council accept the Council schedule as information. By Administration

Background

Administration Comments

N/A

City Manager TG Approval Supporting Attached: On Request: N/A: Documents 

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Council Schedule - Presented by Page 70 of 75 Councillor Tyler Gandam Councillor Tyler Gandam Council Schedule

Council Schedule May 12, 2014

DATE EVENT TIME LOCATION

- Presented by May 10 - 19 Community Clean Up Week

May 12 Regular Council Meeting 4:00 - 6:00 pm Council Chambers

rd May 23 Council Strategic Planning session 8:30 am - 4:00 pm Committee Room, 3 floor

May 26 Regular Council Meeting 4:00 - 6:00 pm Council Chambers

May 27 Wetaskiwin & District Chamber of Commerce Mixer 4:30 - 6:30 pm Wetaskiwin & District Chamber of Commerce

May 29 Canada’s Aviation Hall of Fame Induction dinner and presentations - Calgary

May 26 -28 Canadian Association of Municipal Administrators – Niagara Falls

May 30 – June 2 Federation of Canadian Municipalities conference – Niagara Falls

May 31 Boys & Girls Club “Race for Kids” event 10:00 am start Boys & Girls Club main location

June 9 Regular Council Meeting 4:00 - 6:00 pm Council Chambers

June 13-15 Rawhide Rodeo and Wetaskiwin Summer Festival

June 14 Pioneer Days/ Wetaskiwin Summer Festival Parade

Page 71 of 75 AgendaItem#13a) Page 71 of 75 AgendaItem#13a) Page 71 of 75 Page 71 of 75 AgendaItem#13a) AgendaItem#13a)

June 14-15 History Road annual car show event – Reynolds-Alberta Museum

June 17 JEDI Industry Breakfast 7:30 am Montgomery Glen

June 21 National Aboriginal Day

June 23 Regular Council Meeting 4:00 - 6:00 pm Council Chambers

AgendaItem#14a)

Meeting Date: May 12, 2014

Department Therese Myndio, Representative: Assistant City Manager

Councillor Presented By: Bert Horvey

Correspondence

Administration has provided the following correspondence for Council Issue information.

Motion Proposed (I Move) That Council receive all correspondence as information. By Administration

Administration has received the following correspondence.

Background a) Municipal Affairs Re: Bill 27 Flood Recovery amendments

Correspondence is provided to Council for information.

Administration Comments

N/A

City Manager TG Sign Off Supporting Attached: On Request: N/A: Documents 

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Correspondence - Presented by Page 72 of 75 Councillor Bert Horvey AgendaItem#14a)

ALBERTA MUNICIPAL AFFAIRS Office ofthe Minister

AR72068

April 16, 2014

His Worship Bill Elliot Mayor City of Wetaskiwin PO Box 6210 Wetaskiwin AB T9A 2E9

Dear Mayor Elliot,

Bill 27, the Flood Recovery and Reconstruction Act, was enacted in December 2013 and includes a number of amendments to the Municipal Government Act (MGA), including:

o regulation-making powers for controlling, regulating or prohibiting any use or development in a floodway, including the types of development that are authorized in a floodway; and

o an exemption provision regarding floodway development that will account for the special circumstances of municipalities with Significant development already in a floodway such as Fort McMurray and Drumheller.

These amendments support our government's efforts to rebuild safer and stronger communities. A regulation is required to set out the specific details of the restrictions to be placed on development in a floodway to ensure we rebuild in a manner that safeguards against future flood damage. As part of the regulation development, Municipal Affairs will be undertaking a two-phased stakeholder engagement process.

In the first phase, a task force will be established. Municipal Affairs will be inviting representation from the Alberta Urban Municipalities Association, the Alberta Association of Municipal Districts and Counties, the Urban Development Institute, the cities of Calgary and Edmonton, the towns of Drumheller and Canmore and the Regional Municipality of Wood Buffalo. It is anticipated the task force will meet from late April through May of 2014.

. . .12

404 Legislature Building 10800 - 97 Avenue, Edmonton, Alberta T5K 2B6 Canada Telephone 780-427-3744 Fax 780-422-9550

Printed 01J wcyckd paper

Correspondence - Presented by Page 73 of 75 Councillor Bert Horvey AgendaItem#14a)

His Worship Bill Elliot

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In the next phase, input gathered from the task force will be taken to a broader audience over this summer. Municipalities with identified flood hazard areas will be invited to attend a one day symposium anticipated for June 2014. In addition, general information on the proposed regulation will be posted on the Municipal Affairs website so that interested parties can provide their input on what is being proposed. Input from municipalities who represent the interests and perspectives of their communities will be invaluable to during the engagement process to help ensure that the Floodway Development Regulation is a key tool to support the development and growth of safe and resilient communities.

Sincerely,

Greg Weadick Acting Minister Municipal Affairs

Correspondence - Presented by Page 74 of 75 Councillor Bert Horvey AgendaItem#15a)

Meeting Date: May 12, 2014

Councillor Presented By: Tyler Gandam

In Camera Items

Section 197(2) of the MGA states:

Councils and Council committees, may close all or part of their Issue meetings to the public if a matter to be discussed is within one of the exceptions to disclosure in Division 2 or Part I of the Freedom of Information and Protection of Privacy Act.

Motion(s) Proposed (I Move) That Council move In Camera.

By Administration (I Move) That Council move out of In Camera.

The following items will be discussed in-camera:

(a) Diclosure Harmful Personal Privacy (Section 17 (1) of FOIP) Background

As required by the MGA, Council cannot make any decisions while in- camera. All decisions of Council must be in a public meeting.

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In Camera Items - Presented by Page 75 of 75 Councillor Tyler Gandam