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Board of Education Regular Meeting Norsworthy Auditorium February 27

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Board of Education Regular Meeting Norsworthy Auditorium February 27 Board of Education Regular Meeting Norsworthy Auditorium February 27, 2017 6:00 PM A. CALL TO ORDER Melissa Bacon 1. Administer Oath of Office: Ms. Stephanie Spires Shelley Chatfield 2. Roll Call B. EXTEND WELCOME TO GUESTS C. MOMENT OF SILENCE D. PLEDGE OF ALLEGIANCE Daryl Love E. READING OF MISSION STATEMENT Daryl Love Our mission is to create a collaborative community that ensures all students achieve at high levels and graduate prepared to excel in a global society. F. APPROVAL OF AGENDA Approve the agenda with any changes voiced including the lifting of items from the consent section for discussion. 1. Addendum: a. __________ b. __________ 2. Deletions: a. __________ b. __________ G. INTRODUCTIONS, RECOGNITIONS, PROCLAMATIONS AND RESOLUTIONS: 1. Introductions a. Teacher Representative: Lindsay Graham, Crawford Middle School b. Student Representative: Anaya Brown, STEAM Academy c. Classified Staff Representative: Doug Botkin, FCPS Maintenance 2. Student Performance a. Performance, SCAPA Dancers 3. Recognitions a. Recognition, Beaumont Middle Girls Basketball, "A" Team City Champions b. Recognition, Paul Laurence Dunbar Beta Club, First Place, Kentucky Beta Club Convention 001 c. Recognition, Edythe J. Hayes Girls Basketball, "B" Team City Champions d. Recognition, Henry Clay High School Beta Club, Second Place, Kentucky Beta Club Convention e. Recognition, Johnnie Bishop, Veterans Park Elementary, National Board Certification f. Lisse Lawson, Rosa Parks Elementary, 2017 KMEA Elementary Teacher of the Year. g. Recognition, 212 Degrees Lisa Deffendall/Emmanuel Caulk 4. Proclamations a. National School Counseling Week Daryl Love b. National Athletic Trainer Awareness Month Melissa Bacon c. National Foreign Language Week Doug Barnett d. National Music in our Schools Month Ray Daniels e. National Professional Social Work Month Stephanie Spires 5. Resolutions a. Regarding the death of Angel Joan Juarez Doug Barnett b. Regarding the death of Robert Steven "Bobby" Durrum Ray Daniels H. REPORTS, COMMUNICATIONS AND RESOLUTIONS: 1. Progress Reports a. Superintendent's Report Emmanuel Caulk 1. Academic Services (Through Course Tasks) Lori Bowen/Edwina Smith 2. Equity Council Report Darryl Thompson 3. Operations & Support Myron Thompson 2. Remarks by Citizens (persons who have signed up to speak): Fayette County Board of Education Policy 01.45 states, “...Members of the public may address the Board during the period set aside by the Board without submitting an item for the agenda. No action shall be taken during this portion of the meeting on issues raised by employees or the public unless deemed an emergency by the Board...” Please note: Speakers will not be allowed to make any disparaging or critical remarks about individuals or employees of the District. Critical comments or complaints are processed through the District’s complaint procedures, which afford the individuals to whom comments or complaints are directed, the opportunity for response and due process. a. There are two opportunities for the public to address the Board: At the beginning of the meeting, the public, who have signed up prior to the meeting, is invited to speak on items that are On the Agenda. This is not intended to be a time for debate, however, the Board will take the public's input into consideration when making their final decision this evening. Each speaker will be allowed a maximum of 5 minutes. At the end of the meeting, members of the public who have signed up prior to the meeting are invited to address the Board on any topic of District-related concern that is NOT on the 002 official agenda for this meeting (Policy # 01.45). Please know that since these items are not on tonight's agenda, our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers. I. APPROVAL OF ROUTINE MATTERS: Minutes from Board meetings 1. Minutes of the January 9, 2017 Board Planning Meeting 2. Minutes of the January 23, 2017 Regular Board Meeting J. APPROVAL OF CONSENT ITEMS: 1. Award of Bids/ Proposals Myron Thompson 2. Declaration of Surplus Myron Thompson 3. Post Approval Report Rodney Jackson 4. Professional Leave by District Personnel Jennifer Dyar 5. Special and Other Leave of Absence for February 27, 2017 Jennifer Dyar 6. Request From Principals for Extended Trips School Directors 7. Shortened School Days - Special Education Amanda Dennis 8. Approval of Textbook Plans for February Schuronda Morton 9. Approval of Bid and Proposed Contract for the Phase 2 Turn Lane Myron Thompson Construction at Frederick Douglass High School BG 14-159 10. Resolution Relating to the Financing of Certain School Myron Thompson Improvements 11. Approval of BG-1 Project Application for the Purchase of 13 Myron Thompson Acres at 4701 Athens-Boonesboro Road 12. Approval of Design Consultant and BG-1 Project Application for Myron Thompson the Construction of the New Elementary School at 4701 Athens- Boonesboro Road 13. Approval to Withdraw the BG-1 Project Application for Myron Thompson Installment of Portable Classroom Units at Leestown Middle School BG 17-113 14. Approval of the Construction Documents and Approval to Myron Thompson Advertise for Repair / Replacement of the Running Track at Paul Laurence Dunbar High School BG# 17-112 15. Approval of Proposed Change Order (No. Seventeen) to the Myron Thompson Contract for the Construction of Frederick Douglass High School BG 14-159 K. APPROVAL OF ACTION ITEMS: 1. Approval of the Hearing Officer Report for the District Facilities Myron Thompson Plan 2. Application Process for New Schools/Programs Jack Hayes/Michael Dailey 3. District Planning Policies(2nd Reading) Lisa Deffendall 4. School-wide Fundraising Projects School Directors 5. Monthly Financial Reports Rodney Jackson 6. Approval of a Resolution to Apply for a Grant from Homeland Lawrence Weathers Security L. INFORMATIONAL ITEMS: 1. First 5 Lex Whitney Stevenson & Alice Nelson 2. School Activity Funds Reports Rodney Jackson 3. Personnel Changes for 2/27/2017 Board Agenda Jennifer Dyar 003 4. Interfund Transfer Report Julane Mullins 5. Position Control Document Julane Mullins M. ORAL COMMUNICATIONS: 1. Public NOTICE: Our next item is where members of the public may address the Board on any topic of District-related concern that is NOT on the official agenda for this meeting (Policy # 1.45). Please know that since these items are not on tonight's agenda our Board may or may not comment. It is important to know that this is not intended to be a time where issues will be debated. The Chair will determine the amount of time for each speaker, depending upon the lateness of the hour and the number of speakers. 2. Board Request Summary A motion is in order to approve the following Board requests: a. __________ b. ___________ c. __________ 3. Other Business a. Board Discussion of Board Work b. Staff N. MOTION MAKING AGENDA PART OF THE OFFICIAL BOARD MINUTES: A motion is in order to: "make the agenda dated February 27, 2017 on which action has been taken at this meeting, a part of the minutes as if copied in the minutes verbatim." O. CLOSED SESSION: 1. Reconvene in Open Session The Board will reconvene to discuss and, if necessary, take any votes on real property, pending litigation and personnel matters discussed in closed session. P. ADJOURNMENT: Complete supplemental detail concerning this agenda is available for public review during normal business hours, 8:00 a.m. to 5:00 p.m. at the District Office. 004 07930 RECORD OF BOARD PROCEEDINGS (MINUTES) Fayette County Board of Education Planning Meeting January 09, 2017 The Fayette County Board of Education met at 701 East Main Street, Lexington, KY 5:30 PM on January 9, 2017 with the following members present: Attendance Taken at 5:49 PM: Present Board Members: Ms. Melissa Bacon Mr. Douglas Barnett Mr. Raymond Daniels Mr. Daryl Love Administration Present Emmanuel Caulk, Superintendent Shelley Chatfield, Staff Attorney Jennifer Dyar, Acting Senior Director of Administrative Services Kate McAnelly, Senior Director of Curriculum, Instruction, and Assessment Schuronda Morton, Acting Senior Director of School Leadership Myron Thompson, Senior Director of Operations and Support The purpose of the agenda planning meeting is to review the draft agenda with the Board before the Regular Board Meeting on January 23, 2017. The draft agenda is filed with the official minutes. A. CALL TO ORDER Melissa Bacon called the Planning meeting to order at 5:45 p.m. A.2. Election of Board Chair (Planning) Motion Passed: A motion is in order to give the superintendent authority to preside over the election of board chair, passed with a motion by Mr. Douglas Barnett and seconded by Mr. Daryl Love. Ms. Melissa Bacon Yes Mr. Douglas Barnett Yes Mr. Raymond Daniels Yes Mr. Daryl Love Yes Motion Passed: A motion is in order to approve Melissa Bacon as the Board Chair, passed with a motion by Mr. Douglas Barnett and a second by Mr. Daryl Love. Ms. Melissa Bacon Yes Mr. Douglas Barnett Yes Mr. Raymond Daniels Yes Mr. Daryl Love Yes 005 07931 Motion Passed: A motion is in order to turn the meeting back over to Board Chair, passed with a motion by Mr. Daryl Love and seconded by Mr. Raymond Daniels. Ms. Melissa Bacon Yes Mr. Douglas Barnett Yes Mr. Raymond Daniels Yes Mr. Daryl Love Yes A.3. Election of Vice Chair (Planning) Motion Passed: A motion is in order to accept Ray Daniels as Vice Chair, passed with a motion by Mr. Daryl Love and a second by Mr. Douglas Barnett. Ms. Melissa Bacon Yes Mr. Douglas Barnett Yes Mr. Raymond Daniels Yes Mr. Daryl Love Yes B. EXTEND WELCOME TO GUESTS Melissa Bacon extended a welcome to guests at the planning meeting.
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