AGENDA___September 22, 2020
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AGENDA_____September 22, 2020 1111 Jackson Street, 1st Floor Oakland, California 94607 510-271-9100 / Fax: 510-271-9108 Lori A. Cox [email protected] Agency Director http://alamedasocialservices ___________________________________________________________________________________________________ August 18, 2020 Honorable Board of Supervisors County of Alameda 1221 Oak Street, Suite 536 Oakland, CA 94612 SUBJECT: APPROVE A NEW STANDARD SERVICES AGREEMENT WITH RELX, INC. FOR ACCURINT FOR GOVERNMENT/ACCURINT FOR GOVERNMENT PLUS INVESTIGATION SOFTWARE AND SERVICES. RECOMMENDATION Approve a new sole source Standard Services Agreement (Procurement Contract No.20930) with RELX, Inc. (Principal: Joshua Roslan, Location: Miamisburg, OH.), to provide proprietary software licenses to enable the Department of Children and Family Services and the Department of Adult and Aging Services to conduct background checks, for the period 7/13/20 through 6/30/21 in the amount of $29,984.88 SUMMARY/DISCUSSION Alameda Social Services Agency has special units in the Department of Children and Family Services (CFS) and the Department of Adult and Aging Services (AAS) that are tasked with completing background checks on potential foster parents, searching for next-of-kin, and the Public Guardian investigates property ownership and assets when appointed as conservator for incapacitated persons by the courts. For many years, these CFS and AAS units have used Accurint for Government and Accurint for Government Plus Investigative software to do their research. As the number of users in CFS and AAS has grown to the current number of 24, the annual cost of software licenses has grown above the $25,000 threshold for a Purchase Order, and procurement must now be completed via a Standard Services Agreement process. This letter requests action by your Board to approve a new Standard Services Agreement with RELX, Inc. to purchase 24 software licenses for Accurint for Government and Accurint for Government Plus Investigative software in the amount of $29,984.88, for the contract term of July 13, 2020 through June 30, 2021. Honorable Board Members -2- August 18, 2020 SELECTION CRITERIA/PROCESS: The State of California has a Master Service Agreement (MSA Contract #5-17-70-12) for the use of RELX, Inc. investigative software licenses that provides for standard contract pricing. On July 13, 2020, the General Services Agency (GSA) approved SSA’s request for a Piggyback Sole Source Waiver # 6835 as GSA determined that procurement under the state MSA was in the best interest of the County. On July 13, 2020 GSA - Office of Acquisition Policy approved a Small, Local and Emerging Business (SLEB) participation waiver for RELX, Inc. (SLEB waiver #6973, expiration date of June 30, 2021). FINANCING: Funding for licenses for Accurint for Government/Accurint for Government Plus Investigative software is included in the Social Services Agency’s Fiscal Year 2020-21 Approved Budget. Approval of this item will result in no increase in net County cost. VISION 2026 GOAL: Approval of the Standard Services Agreement with RELX, Inc. will provide software that meets the highest safety and security standards and aligns with the 10x goal pathways of Accessible Infrastructure, in support of our shared vision of Safe and Livable Communities. Sincerely, Lori A. Cox Agency Director Attachments EXHIBIT A SCOPE OF WORK I. SCOPE A. The State of California, Department of General Services (DGS) (hereinafter referred to as “DGS” or the “State”) and RELX Inc. (hereinafter referred to as “Contractor” or “RELX” or “LexisNexis” or “LN”) hereby agree that Contractor will provide Electronic Information Library Services (EILS) to California State Agencies including the Judicial and Legislative branches, and all California political subdivisions/local governments (hereinafter collectively referred to as “User Agencies”) to access proprietary legal research, information and news databases, and print products. The Risk products in Exhibit F that are FCRA compliant will be provided by LexisNexis Risk Solutions Bureau LLC and the non FCRA products will be supplied by LexisNexis Risk Solutions FL Inc. The Master Service Agreement (MSA) or “Agreement” shall refer to the EILS contract between DGS and Contractor. Subscription agreements shall refer to purchase orders or contracts established under the MSA between User Agencies and the Contractor. B. A political subdivision/local government is defined as any city, county, city and county, district, or other local governmental body or corporation, including the California State Universities (CSU) and University of California (UC) systems, K-12 schools and community colleges empowered to expend public funds. Each political subdivision/local government should make its own determination whether or not the use of the MSA is consistent with its procurement policies and regulations. C. The State reserves the right to revise this Scope of Work (SOW) in the future to include additional EILS options. Any revisions to the SOW or the Terms and Conditions will be made by amendment to this Agreement and mutually agreed upon by the State and Contractor. II. TERM A. The term of this Agreement is for three (3) years. Contract execution is upon signature and approval from the DGS. B. The State reserves the right to extend the MSA for two (2) optional one-year periods. Extensions will be executed by amendment to this Agreement. C. In addition to any other provision of this Agreement, the State may terminate this Agreement or cancel a portion of the service(s) for any reason with thirty (30) days written notice. D. Should the Contractor fail to commence work at the agreed upon time, the State, upon five (5) days written notice to the Contractor, reserves the right to terminate the Agreement. In addition, the Contractor shall be liable to the State for the actual cost of engaging another contractor to perform the work. E. User Agencies’ subscription agreements executed before the end of the MSA term may continue for up to twelve (12) months beyond the MSA contract period. 1 III. ORDER OF PRECEDENCE In the event of any inconsistency between the articles, attachments, or provisions which constitute this agreement, the following descending order of precedence shall apply: A. State of California Standard Agreement (STD 213) B. Exhibit C: The State’s General Terms and Conditions (GTC 04/2017) (As Modified) C. Exhibit D: General Provisions – Information Technology GSPD-401IT (Eff. 9/5/14) (As Modified) D. Exhibit A: Scope of Work E. Exhibit B: Budget Detail and Payment Provisions F. Exhibit E: LexisNexis, a division of RELX Inc. Deliverables and Pricing G. Exhibit F: LexisNexis Risk Solutions Inc. Deliverables and Pricing H. Exhibit G: LexisNexis, a division of RELX Inc. Contractor’s Terms and Conditions I. Exhibit H: LexisNexis Risk Solutions Inc. Contractor’s Terms and Conditions IV. CONTRACT ADMINISTRATORS A. The Contract Administrators during the term of this Agreement will be: 1. State’s Contract Administrator: Terry Muñoz Department of General Services Procurement Division 707 Third Street, 2nd Floor, MS 2-202 West Sacramento, CA 95605 Phone: 916-375-8067 Email: [email protected] 2. Contractor’s Contract Administrator: Gaurang Dave 1000 Alderman Drive Alpharetta, GA 30005 Phone: 202-378-1018 Email: [email protected] B. Should a Contract Administrator change, each party will notify the other in writing without amendment to this Agreement. 2 V. RESPONSIBILITIES A. Contractor Contractor is responsible for the following: 1. Agrees to perform and deliver the services and/or goods under the EILS MSA as described herein. 2. Respond to orders from User Agencies. 3. Shall not provide any services or products to User Agencies utilizing this MSA, except those services or products that are specifically within the scope of the MSA as defined in Exhibit E: LexisNexis, a division of RELX Inc. Deliverables and Pricing; Exhibit F: LexisNexis Risk Solutions Inc. Deliverables and Pricing; Exhibit G: LexisNexis, a division of RELX Inc. Contractor’s Terms and Conditions; Exhibit H: LexisNexis Risk Solutions Inc. Contractor’s Terms and Conditions. 4. Agrees to payment terms and conditions prior to providing a subscribed service or delivery of goods. Payment will be made in accordance with and within the time specified in Government Code, Chapter 4.5 (commencing with Section 927). 5. Local Agency Incentive Fee a. Contractor agrees to remit to DGS an incentive fee of an amount equal to one percent (0.01) of quarterly invoiced sales to all local government agencies. This fee shall be added to the Contractor billing and recovered from all local agencies. b. The Contractor is required to pay to DGS the recovered local agency fee in the form of a check payable to: Department of General Services (DGS), Procurement Division (PD). Contractor must include the Master Service Agreement Number on the check. c. This service will be performed by the Contractor at no additional charge to DGS or participants. d. Contractor’s payment of the local agency incentive fee is due irrespective of whether or not the local governmental agency has paid the contractor for services. e. No fees shall be charged and collected on sales to State Agencies. f. Local Agency fee checks are due for each quarter as follows: Reporting Period Due Date JAN 1 to MAR 31 APR 30 APR 1 to JUN 30 JUL 31 JUL 1 to SEP 30 OCT 31 OCT 1 to DEC 31 JAN 31 g. Local Agency fee checks shall be submitted to: State of California Department of General Services, Procurement Division Attention: Master Agreements Program 707 3rd Street, 2nd Floor, MS 2-202 3 West Sacramento, CA 95605 B. User Agency Responsibilities The User agency is responsible for the following: 1. Develop subscription agreements and Purchase Orders that include, but are not limited to: a. Scope, budget, schedule, and term; b. Services/Goods required; c. Authorized User information and Locations; d. Deliverables; and e. Payment terms and conditions. 2.