Township of Central Frontenac Regular Council September 8, 2015 – 4:00 PM Soldiers Memorial Hall, 1107 Garrett Street, Sharbot Lake, On
AGENDA Page
1. Call to Order
2. Approval of Agenda a) Approval of Agenda THAT the Agenda for the Council Meeting dated September 8th, 2015 be approved as circulated (amended).
3. Disclosure of Pecuniary Interest and General Nature Thereof
4. Approval of Minutes 7 - 17 a) Approval of Minutes THAT the minutes of the Regular Council Meeting dated August 11th, 2015 and the Special Council Meeting dated August 25, 2015 be approved as presented (amended).
5. Mayor's Remarks
6. Deferred Items
7. Staff Reports/Departmental Updates 18 - 21 a) PUBLIC WORKS 105-2015 Ontario Community Infrastructure Fund (OCIF) for the Reconstruction of Elizabeth Street.
THAT Council for the Township of Central Frontenac supports the proposed Elizabeth Street Reconstruction as a priority project that will improve pedestrian safety, traffic flow, parking congestion and help promote economic growth in the down town and surrounding area. Council authorizes staff to submit the Expression of Interest for the Ontario Community Infrastructure Fund to support the reconstruction of Elizabeth Street and supporting storm sewer system for the total amount of $2,299,107.60.
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22 b) PUBLIC WORKS 106-2015 Speed Limit Reduction – Long Lake Road
That Council for the Township of Central Frontenac approve the recommendation of the Public Works Supervisor to reduce the speed limit on the Long Lake Road from the Public Beach Road southerly 1000 metres to the north end of the causeway from 80 km/h to 60 km/h.
AND FURTHER that Schedule "A" to by-law 2009-299 A be amended to include the Long Lake Road as per recommended by the Public Works Supervisor.
23 c) PUBLIC WORKS 107-2015 Public Works Activity Report THAT Council for the Township of Central Frontenac receive the Public Works Activity Report for information
24 - 25 d) BUILDING 108-2015 Construction Details - August 2015
THAT Council for the Township of Central Frontenac receive the August 2015 Construction Details report for information
26 e) BUILDING 109-2015 Building Materials Evaluation Commission (BMEC) THAT Council for the Township of Central Frontenac support Jeremy Neven, Chief Building Official to go forth and apply for a 4 year term position on the Building Materials Evaluation Commission and further that all costs associated with this appointment such as travel costs, hotel and per diem will be covered by the Commission.
27 - 58 f) FINANCE 110-2015 Accounts Payable Report
THAT Council for the Township of Central Frontenac approve the Accounts Payable reports dated July 31, August 14, 19, & 27, 2015 totalling $1,965,768.51 as prepared by the Treasurer.
59 - 66 g) FINANCE 111-2015 Apportionment of Taxes That Council approve the following apportionments of assessment as recommended by MPAC for the year 2013, 2014 & 2015 as applicable for the following roll numbers:
10-39-040-050-01100-0000, 10-39-040-050-01047-0000, 10-39-040- 030-10000-0000, 10-39-040-030-10010-0000, 10-39-010-010-00429- 0000, 10-39-010-010-00430-0000, 10-39-030-010-38900-0000, 10-39- 030-010-39000-0000, 10-39-010-030-07940-0000, & 10-39-010-030- 07945-0000.
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67 - 69 h) FINANCE 112-2015 Tax Sale Conducted August 27, 2015
That Council for the Township of Central Frontenac receive this report on the Tax Sale that was conducted August 27, 2015 for information purposes
AND vest property roll # 10-39-030-010-43915-0000
AND approve for David Munday from Cunningham Swan Law Firm, to proceed with finalizing an agreement between the Township of Central Frontenac and the Canada Revenue Agency in order to be able to sell the property roll numbers 10-39-010-030-03965-0000 & 10-39-010-030- 03960-0000 privately with clear title and split the proceeds as per the agreement.
THAT Council for the Township of Central Frontenac receive this report on the Tax Sale that was conducted August 27, 2015 for information purposes
AND vest property roll # 10-39-030-010-43915-0000
AND approve for David Munday from Cunnigham Swan Law Firm to proceed with finalizing an agreement between the Township of Central Frontenac and the Canada Revenue Agency in order to be able to sell the property roll numbers 10-39-010-030-03965-0000 & 10-39-010-030- 03960-0000 privately with clear title and split the proceeds as per the agreement.
70 - 75 i) FINANCE 113-2015 Failed Tax Sale Policy THAT Council for the Township of Central Frontenac receive the attached draft Failed Tax Sale Policy including attachments as presented by the Treasurer for information purposes and further; that council provide comments on the proposed draft policy.
76 - 82 j) ADMINISTRATION 114-2015 Gap Analysis for In Field Communications THAT Council of the Township of Central Frontenac supports the County of Frontenac undertaking a “Gap Analysis Study” to identify infrastructure and equipment requirements necessary to establish a County Wide Communications System and that such Study be funded by the County of Frontenac.
83 - 84 k) ADMINISTRATION 115-2015 Shared Services Agreement for IT and GIS Services
THAT Council of the Township of Central Frontenac authorize the Mayor and Clerk to sign a Shared Services Agreement with the County of
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Frontenac and the other Frontenac lower tier municipalities for the provisions of joint IT and GIS services.
8. Committee/Other Reports/Minutes 85 - 86 a) Around the Rideau
THAT the Council for the Township of Central Frontenac receive Around the Rideau July/August 2015 for information.
9. Delegations/Presentations
10. Communications/Correspondence 87 - 97 a) Proclamation WHEREAS the public library offers access to information; and AND WHEREAS the public library supports personal growth, economic renewal and quality of life; and
AND WHEREAS we recognize that the board and staff of the Kingston Frontenac Public Library provide a vital service to our community
THEREFORE I HEREBY PROCLAIM the month of October 2015 to be Public Library Month, and I encourage every person to use the public library this month and throughout the year.
b) Council Direction THAT the Council for the Township of Central Frontenac allow John Suart, Manager, Community Relations from Family and Children's Services of Frontenac Lennox and Addington, to film inside the Soldiers Memorial Hall for the making of a Remembrance Day special video depicting Private E. Badour from the 20th Battalion.
c) Correspondence THAT the Township of Central Frontenac receive for information the September 8, 2015 remainder of the Correspondence.
11. Public Meetings 98 - 103 a) PLANNING Rezoning - Michael & Tyana Owen
104 - 106 b) PLANNING Rezoning - Ed & Catherine Blaser
12. By-laws/Agreements 107 a) By-law 2009-299 A - Schedule A Reduced Speed Zones
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THAT schedule A of By-law 2009-299 A, being a by-law to Reduce Speed Zones be read a first, second and third time and passed this 8th day of September, 2015
108 - 109 b) Blaser Rezoning By-law THAT By-law 2015-34 being a By-law to amend By-law 2011-52, be read a first, second and third time and passed this 8th day of September, 2015
13. Notice of Motions
14. Giving Notice of Motion
15. New/Other Business a) HR COMMITTEE - PUBLIC WORKS MANAGER THAT Council of the Township of Central Frontenac hire John Badgley as Public Works Manager effective October 5th, 2015 and that a by-law be brought forward to the next Council meeting dated September 22nd, 2015.
16. Closed Session a) Move into Closed Session THAT Council for the Township of Central Frontenac move into Closed Session to discuss matters about: i. Personal matters about an identifiable individual, including municipal or local board employees, Municipal Act, 239 (2)(b). ii. Advise that is subject to solicitor-client privilege, including communications necessary for that purpose, Municipal Act, 239 (2)(f).
b) Rise from Closed Session THAT Council for the Township of Central Frontenac rise from Closed Session and that Council provide direction to staff regarding personal matters about an identifiable individual, including municipal or local board employees, Municipal Act, 239 (2)(b) and advise that is subject to solicitor-client privilege, including communications necessary for that purpose, Municipal Act, 239 (2)(f).
17. Adjournment 110 a) Adjournment THAT By-law2015-35 being a by-law to confirm the proceedings of council on the 25th day of August 2015 and the 8th day of September 2015 be read a first, second and third time and finally passed, that this meeting be adjourned until 4:00p.m Tuesday September 22nd, 2015 at the Piccadilly Community Hall, Piccadilly.
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Page 6 of 110 AGENDA ITEM #a)
TOWNSHIP OF CENTRAL FRONTENAC MINUTES OF THE REGULAR MEETING OF COUNCIL August 11, 2015
A regular meeting of the Council of the Township of Central Frontenac was held at the Soldiers Memorial Hall, Sharbot Lake, ON, on Tuesday August 11, 2015
Present: Mayor Frances Smith, Deputy Mayor Jamie Riddell, Councillors Victor Heese, Bill MacDonald, Sherry Whan, Tom Dewey, Brent Cameron, and Phillip Smith
Regrets: Councillor Cindy Kelsey
Staff in attendance: Cathy MacMunn Clerk, Donna Longmire Executive Assistant, Michael McGovern Treasurer, Kyle Labbett Public Works Coordinator / Waste Management Supervisor, Jeremy Neven Chief Building Official, Fire Chief Bill Young and Deputy Fire Chief Art Cowdy
1. Call to Order Mayor Frances Smith called the meeting to order at 4:00 p.m.
2. Approval of Agenda The following item(s) were added to the agenda: 1. Bylaws - two road allowance by-laws 2. New Other Business – Community Improvement Plan Open House
Motion # 295-2015
Moved by Bill MacDonald Seconded by Sherry Whan
That the Agenda for the Council Meeting dated August 11th, 2015 be approved as amended. CARRIED
3. Disclosure of Pecuniary Interest and General Nature Thereof - NIL
4. Approval of Minutes
Resolution #296-2015
Moved by Sherry Whan Seconded by Tom Dewey
That the minutes of the regular Council meeting held July 14th, 2015 and the Special Council meeting held July 23rd, 2015 be approved as presented. CARRIED
5. Mayor’s Remarks Mayor Frances Smith has attended 3 AGM’s (Sharbot Lake, Horseshoe/Crotch Lake and Kennebec Lake). The Central Frontenac Hazadous Waste Day was a success once again and Mayor Smith thanked everyone who helped out.
The Mayor and key staff members met with Detachment Commander Sharron Brown and Sargeant Paul Legault, the purpose of the meeting was to get clarification on numbers and costs for 2015 billing, and Staff Sargent Brown strongly recommended that we consider having a police services committee to assist with communications.
Mayor Smith attended the overpass construction project near the corner of Elizabeth Street and Road 38. Minister Leal was also in attendance.
Approval of Minutes Page 7 of 110 AGENDA ITEM #a)
We have just received an update from the County pertaining to the trail project development from Fish Creek to Sharbot Lake. Funding is from the 150th anniversary grant which was approved in the amount of $250,000.00.
As Deputy Warden of the County Mayor Smith attended along with Warden Doyle met with Sophie Kiwala as well as Brian Patterson to discuss joint issues.
A couple of meetings were held with Kelly Pender County of Frontenac CAO, who is completing the “state of the organization” for the township and most of the interviews will be completed this week.
The following are reminder of upcoming events: August 15 – Proctor Sisters doing a marathon swim from Sharbot Lake park to the Beach raising money for the Canadian Cancer Society, estimated time to arrive at the beach is 11-11:30AM. August 16-19 - AMO Conference Niagara Falls August 20 – Frontenac Community Services Summer BBQ, 5PM August 21-23 – Parham Fair August 28-30 – County of Frontenac 150th Anniversary celebrations are taking place at Harrowsmith.
Deputy Mayor Jamie Riddell Deputy Mayor Jamie Riddell, mentioned that a meeting is being planned regarding wireless internet for the Mountain Grove and North Frontenac areas.
The Central Frontenac Minor Softball Association has wrapped up for the year, and Councillors Victor Heese, Brent Cameron and Jamie Riddell went to the Leggatt Lake Cottage Association Golf Tournament.
6. Staff Reports/Department Updates
Chief Building Official Jeremy Neven presented the Boat Ramp and Construction details report to council.
a) BUILDING – Boat Ramp
Resolution #297-2015
Moved by Sherry Whan Seconded by Bill MacDonald
THAT Council for the Township of Central Frontenac award the contract to replace the Long Lake and Eagle Lake boat ramps to Crain’s Construction Ltd. in the amount of $23,070 + HST and $22,910 + HST respectively. AND FUTHER that council direct staff to request financial assistance from North Frontenac to replace the Big Gull Lake boat ramp to be considered for the 2016 budget. CARRIED
b) BUILDING – Construction Details (July 2015)
Resolution #298 - 2015
Moved by Sherry Whan Seconded by Tom Dewey
That Council for the Township of Central Frontenac receive the July 2015 Construction Details report for information. CARRIED
Kyle Labbett Public Works Supervisor/Waste Management Coordinator presented several Public Works reports to council. He started with the Public Works Activity Report.
Approval of Minutes Page 8 of 110 AGENDA ITEM #a)
c) PUBLIC WORKS – Activity Report
Resolution #299-2015
Moved by Bill MacDonald Seconded by Sherry Whan
THAT Council for the Township of Central receive the Public Works Activity Report dated August 11, 2015 for information. CARRIED
d) PUBLIC WORKS – Paving of Medical Centre Parking Lot and Medical Centre Road
Resolution #300-2015
Moved by Bill MacDonald Seconded by Tom Dewey
THAT Council for the Township of Central Frontenac approve the recommendation of the Public Works Coordinator/ Waste Management Supervisor to pave the Medical Centre Parking Lot and Medical Centre Road between Matthew Street and The Medical Centre for a price of $31,283.50;
AND FURTHER that the Clerk be authorized to issue a purchase order to Thomas Cavanagh Construction for $31,283.50 before taxes. CARRIED
e) PUBLIC WORKS – Raymo Road
Resolution #301-2015
Moved by Sherry Whan Seconded by Bill MacDonald
That Council for the Township of Central Frontenac approve the recommendation of the Public Works Coordinator/Waste Management Supervisor to award the replacement of two multi plate culverts on the Raymo Road with Structural steel galvanized (zz1220) elliptical culvert to Crain’s Construction with a pre-tax cost of $306,867.68.
And further that the Clerk be authorized to issue a purchase order to Crain’s Construction for $346,760.48.
CARRIED
f) FIRE – District #4 Fire Hall
Fire Chief Bill Young and Deputy Chief Art Cowdy presented three fire reports.
Resolution #302-2015
Moved by Sherry Whan Seconded by Bill MacDonald
THAT Council for the Township of Central Frontenac accept Guy Saumure & Sons Construction Ltd. as the successful bidder on the “District #4 Fire Hall” contract, No. 2015-22,
And further, that the Mayor and Clerk be authorized to enter into a formal contract with Guy Saumure & Sons Construction Ltd in the amount of $694,800.00 tax included. CARRIED
Approval of Minutes Page 9 of 110 AGENDA ITEM #a)
g) FIRE – ¾ Ton Truck for Fire Department
Fire Chief Young explained that the budgeted amount for the ¾ ton truck is $75,000 which has been budgeted for the past two years and that the truck is coming in under budget. Signage, lights and foam unit still needs to be installed and with all of this it should be still under budget.
Resolution #303-2015
Moved by Tom Dewey Seconded by Sherry Whan
THAT Council for the Township of Central Frontenac approve the purchase of one ¾ Ton Truck from Braden Ford, in the amount of $36,875.43 including taxes;
AND further, that the Fire Chief be authorized to issue a purchase order to Braden Ford. CARRIED
h) FIRE – Dispatch Services
Resolution #304-2015
Moved by Bill MacDonald Seconded by Sherry Whan
THAT Council for the Township of Central Frontenac approve the recommendation of the Fire Chief to enter into an Agreement with the Corporation of the Town of Smiths Falls regarding Dispatch Services.
AND THAT the Clerk and Mayor be authorized on behalf of Council to enter into an agreement with the Corporation of the Town of Smiths Falls for Fire Dispatch Communications Services for two years with an option for up to a five year extension. CARRIED
i) FINANCE – Accounts Payable
Michael McGovern presented the finance reports to council
Resolution #305-2015
Moved by Sherry Whan Seconded by Tom Dewey
That Council of the Township of Central Frontenac approve the Accounts Payable reports dated July 14, 2015 and visa entries totalling $596,169.57as prepared by the Treasurer. CARRIED
j) FINANCE – Apportionment of Taxes
Resolution #306-2015
Moved by Tom Dewey Seconded by Bill MacDonald
That Council approve the following apportionments of assessment as recommended by MPAC for the year 2014 & 2015 as applicable for the following roll numbers: 10-39-060-010-17200-0000, 10-39-060-010-17700-0000, 10-39-010-010-11550- 0000, 10-39-010-010-11570-0000, 10-39-010-010-11575-0000, 10-39-010-020- 03610-0000 & 10-39-010-020-03620-0000. CARRIED
Approval of Minutes Page 10 of 110 AGENDA ITEM #a)
k) FINANCE – 2015 Budget Pressure Update
Resolution #307-2015
Moved by Bill MacDonald Seconded by Sherry Whan
That Council for the Township of Central Frontenac accept the 2015 Budget Pressure Update report for information purposes only.
CARRIED
l) FINANCE – Budget to Actuals Variance Report to June 30, 2015
Resolution #308-2015
Moved by Sherry Whan Seconded by Bill MacDonald
That the Council for the Township of Central Frontenac accept the Revenue and Expenditure budget to actual variances report for the period ending June 30, 2015 for information purposes only.
CARRIED
m) FINANCE – Tax Sale
Resolution #309 - 2015
Moved by Bill MacDonald Seconded by Tom Dewey
That Council for the Township of Central Frontenac accept the tax sale report for information purposes only. CARRIED
n) ADMINISTRATION – ATV By-law updating
Resolution #310-2015
Moved by Brent Cameron Seconded by Phillip Smith
WHEREAS the Operation of All Terrain Vehicles on Municipal Highways By-law # 2006-221 was adopted on October 10, 2006.
WHEREAS of July 1, 2015 the Province implemented new changes increasing On Road Access for Off-Road Vehicles (ORV) and All-Terrain (ATV), allowing more types of ORV’s and ATV’s. Two-up ATV’s Side-by-side ORV’s and utility terrain vehicles (UTV’s) on the shoulder of public roads where permitted. Furthermore, on-road access has been extended to allow provincially permitted ORV’s to operate on Crown Land Roads within municipalities
AND THEREFORE THAT Council for the Township of Central Frontenac approve By-law 2015-30 for All-Terrain, Multi-Purpose Off Highway Utility and Recreational Off-Highway Vehicles (Off-Road Vehicles).
CARRIED
Approval of Minutes Page 11 of 110 AGENDA ITEM #a)
o) ADMINISTRATION – Boot Allowance
Resolution #311-2015
Moved by Phillip Smith Seconded by Brent Cameron
THAT Council for the Township of Central Frontenac accept the Boot Allowance report for discussion purposes as prepared by the Clerk and Treasurer.
AND that this be on a yearly bases for all departments
AND FURTHER that Council approve the purchase of safety work boots for other staff members as required from time to time as approved by the Clerk.
CARRIED
p) ADMINISTRATION – Kingston Frontenac Public Library
Frances Smith presented to council further information regarding the Parham Library status.
Resolution #312-2015
Moved by Phillip Smith Seconded by Brent Cameron
THAT Council for the Township of Central Frontenac receive the report regarding the Parham Library from the Library board for information and that the Mayor and District 4 Councillors host an open house in Parham to review the Library options with the residents prior to making a recommendation to Council concerning the closure of the Parham Library Branch.
CARRIED COMMITTEE/OTHER REPORTS/MINUTES
Resolution #313-2015
Moved by Brent Cameron Seconded by Jamie Riddell
That the Council for the Township of Central Frontenac receive the District # 1 (Kennebec) Recreation Committee minutes dated June 15, 2015 and District # 4 (Hinchinbrooke) Recreation Committee minutes dated May 26, 2015 for information.
CARRIED DELEGATIONS/PRESENTATIONS
Lynn Cronk – Sign for Cronk Road Lynn Cronk presented to council a request to have a sign placed on Wagarville Road for Cronk Road and also to have Cronk Road brushed.
Resolution #314 - 2015
Moved by Jamie Riddell Seconded by Brent Cameron
That the Council for the Township of Central Frontenac receive the presentation from Lynn Cronk regarding a sign for Cronk Road;
And further, that Council authorize the installation of the sign and that Lynn Cronk work with the Public Works Department on the location of the sign. CARREID
Approval of Minutes Page 12 of 110 AGENDA ITEM #a)
CORRESPONDENCE
Resolution #315-2015
Moved by Phillip Smith Seconded by Brent Cameron
That Council for the Township of Central Frontenac receive the August 11, 2015 correspondence for information. CARRIED BY-LAWS
a) ATV By-law Resolution #316-2015
Moved by Brent Cameron Seconded by Phillip Smith
That By-law 2015-30 being a by-law to permit All-Terrain, Multi-Purposes Off Highway Utility and Recreational Off-Highway Vehicles (Off-Road Vehicles) on all Municipal Roads within the Township of Central Frontenac and rescind by-law No 2006-221 be read a first, second and third time and passed this 11th day of August, 2015 CARRIED
b) Road Allowance By-law (McGregor) Resolution #317-2015
Moved by Jamie Riddell Seconded by Victor Heese
That By-law 2015-31 being a by-law to permanently close and declare surplus part of a highway described as, all that part of the original road allowance at part of Lot 19, between Concessions 3 and 4 more particularly described as Part 3 on plan 13R-20495, geographic Township of Hinchinbrooke, now in the Township of Central Frontenac, County of Frontenac, being part of PIN 36156-0093 (R) be read a first, second and third time and passed this 11th day of August, 2015 (McGregor) CARRIED
c) Road Allowance By-law (Tellier) Resolution #318-2015
Moved by Victor Heese Seconded by Jamie Riddell
That By-law 2015-31 being a by-law to permanently close and declare surplus part of a highway described as, all that part of the original road allowance between Lots 30 and 31, Concession, more particularly described as Part 2 on plan 13R-21080, geographic Township of Kennebec, now in the Township of Central Frontenac, County of Frontenac, being part of PIN 36173-0203 (R) be read a first, second and third time and passed this 11th day of August, 2015 (Tellier) CARRIED
GIVING NOTICE OF MOTION Rename the roadside park in memory of Bill Snyder. Council received the following notice of motion:
WHEREAS: the roadside park on Road 38 has not been named or dedicated; WHEREAS: past Councillor William (Bill) Snyder dedicated several years of service to the former municipality of Hinchinbrooke and Central Frontenac, and had the vision of said park; BE IT RESOLVED THAT the road 38 roadside park be dedicated in memory of past Councillor William (Bill) Snyder and that a plaque be placed at the park.
Approval of Minutes Page 13 of 110 AGENDA ITEM #a)
NEW/OTHER BUSINESS
Resolution #319-2015
Moved by Victor Heese Seconded by Jamie Riddell
WHEREAS Mike Richardson (previous Public Works Manager) has written Central Frontenac Township a proposal to complete the 2nd intake of OCIF (Ontario Community Infrastructure Fund) applications.
AND WHEREAS It will take approximately 11 days to complete the application at an approximate cost of $3,600.
AND WHEREAS the expressions of interest deadline for submission is September 11, 2015;
AND WHEREAS in order to increase our chances of success, it is recommended that we don’t stretch our already limited resources in the Public Works Department, that we hire Mike Richardson to complete the application on our behalf.
AND THEREFORE council approve the hiring of Mike Richardson to complete the 2nd intake of OCIF (Ontario Community Infrastructure Fund) application on behalf of the municipality. CARRIED
Clerk Cathy MacMunn announced that the Community Improvement Plan open house will be September 1st 4:30-6pm, at the Soldiers Memorial Hall, Sharbot Lake.
CLOSED SESSION
Resolution #320-2015
Moved by Jamie Riddell Seconded by Victor Heese
That council for the Township of Central Frontenac move into Closed Session to discuss matters about: i. personal matters about an identifiable individual, including municipal or local board employees; Municipal Act 239 (2) (b). ii. personal matters about an identifiable individual, including municipal or local board employees; Municipal Act 239 (2) (b). iii. advice that is subject to solicitor-client privilege, including communications necessary for that purpose, Municipal Act 239 (2) (f). CARRIED
Resolution #321-2015
Moved by Jamie Riddell Seconded by Victor Heese
That Council for the Township of Central Frontenac rise from Closed Session and that Council provide direction to staff regarding; i. personal matters about an identifiable individual, including municipal or local board employees; Municipal Act 239 (2) (b). ii. personal matters about an identifiable individual, including municipal or local board employees; Municipal Act 239 (2) (b). iii. advice that is subject to solicitor-client privilege, including communications necessary for that purpose, Municipal Act 239 (2) (f).
CARRIED
Approval of Minutes Page 14 of 110 AGENDA ITEM #a)
Resolution #322-2015
Moved by Victor Heese Seconded by Jamie Riddell
That By-law 2015-31 being a by-law to confirm the proceedings of Council on July 23rd, 2015 and this 11th day of August, 2015 be read a first, second and third time and finally passed, that this meeting be adjourned until 4:00 pm Tuesday September 8th, 2015 at the Soldiers Memorial Hall, Sharbot Lake.
CARRIED Meeting adjourned at 6:15 pm
______Mayor Frances Smith Clerk Cathy MacMunn
Approval of Minutes Page 15 of 110 AGENDA ITEM #a)
TOWNSHIP OF CENTRAL FRONTENAC MINUTES OF THE SPECIAL MEETING OF COUNCIL August 25, 2015
A special meeting of the Council of the Township of Central Frontenac was held at the Municipal Office, Sharbot Lake, on Tuesday August 25, 2015
Present: Mayor Frances Smith, Deputy Mayor Jamie Riddell, Councillors Victor Heese, Bill MacDonald, Sherry Whan, Tom Dewey, Cindy Kelsey, and Phillip Smith
Regrets: Councillors Brent Cameron
Staff in attendance: Cathy MacMunn Clerk.
1. Call to Order Mayor Frances Smith called the meeting to order at 5:00 p.m.
2. Approval of Agenda
Motion #323-2015
Moved by Bill MacDonald Seconded by Tom Dewey
That the agenda for the Special Council meeting on August 25, 2015 be approved as circulated.
CARRIED
3. Disclosure of Pecuniary Interest and General Nature Thereof - NIL
4. Closed Session
a) Move into Closed Session
Motion #324-2015
Moved by Tom Dewey Seconded by Bill MacDonald
THAT Council for the Township of Central Frontenac move into Closed Session to discuss matters about; i.) Advise that is subject to solicitor-client privilege, including communications necessary for that purpose; Municipal Act 239 (2) (f). ii.) Personal matters about an identifiable individual, including municipal or local board employee; Municipal Act 239 (2) (b).
CARRIED
b) Rise from Closed Session
Motion #325-2015
Moved by Jamie Riddell Seconded by Victor Heese
THAT Council for the Township of Central Frontenac rise from Closed Session and that Council provide direction to staff regarding; i.) Advise that is subject to solicitor-client privilege, including communications necessary for that purpose; Municipal Act 239 (2) (f). ii.) Personal matters about an identifiable individual, including municipal or local board employee; Municipal Act 239 (2) (b).
CARRIED
Approval of Minutes Page 16 of 110 AGENDA ITEM #a)
5. Adjournment
Motion #326-2015
Moved by Victor Heese Seconded by Jamie Riddell
That this special meeting be adjourned until the next regular Council meeting scheduled for September 8, 2015 at the Soldiers Memorial Hall, Sharbot Lake, Ontario.
Meeting adjourned at 5:40 pm
______Mayor Frances Smith Clerk Cathy MacMunn
Approval of Minutes Page 17 of 110 AGENDA ITEM #a)
THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC
REPORT TO COUNCIL
Report Number: 105-2015 Date of Meeting: September 8, 2015 From: Mike Richardson C.E.T.
Re: Ontario Community Infrastructure Fund (OCIF) for the Reconstruction of Elizabeth Street
A. RECOMMENDATION
That Council for the Township of Central Frontenac supports the proposed Elizabeth Street Reconstruction as a priority project that will improve pedestrian safety, traffic flow, parking congestion and help promote economic growth in the down town and surrounding area. Council authorizes staff to submit the Expression of Interest for the Ontario Community Infrastructure Fund to support the reconstruction of Elizabeth Street and supporting storm sewer system for the total amount of $2,299,107.60.
B. BACKGROUND/ INFORMATION
Central Frontenac Township started the process for the reconstruction of Elizabeth Street in 2010. A comprehensive study was completed on the parking in Sharbot Lake in 2011. Although the new design for Elizabeth Street does not accommodate all of the recommendations in the report, it does not preclude those recommendations from being implemented at a later date. The main recommendations that will be addressed are the widening of the street, the improved delineation of parking spaces and the improvement of the sidewalks.
In 2011, J.D. Jewell Engineering Inc. was retained, through an open tender process, to redesign Elizabeth Street to accommodate improved parking layout, improved sidewalks and upgraded storm sewer system.
The consultant has completed the draft design and tender documents for Elizabeth Street with the upgraded storm system. A public meeting was held at Soldiers Memorial Hall where the design for Elizabeth Street was available for the public to view and make comments. The concept design drawings and the public’s comments were presented to council on November the 22, 2011. Council approved the concept design so that the detailed design and engineering could be completed.
In 2012, Jewell Engineering completed the storm sewer review. The report recommended the replacement of the whole system to correct the deficiencies.
PUBLIC WORKS 105-2015 Ontario Community Infrastructure Fund ... Page 18 of 110 AGENDA ITEM #a)
C. FINANCIAL IMPLICATIONS
The Township is eligible to apply for the Ontario Community Infrastructure Fund (OCIF) grant by submitting the Expression of Interest (EOI) by September 11, 2015. If the Township is successful with their project submission the Township will be notified in October to complete the second phase of the OCIF grant submission. The OCIF grant will cover up to 90% of the construction cost.
The updated project estimate as of September 2, 2015 has allowed for the replacement of the sewer line, the reconstruction of Elizabeth Street and the engineering costs to complete the project.
Cost Breakdown: Reconstruction of Elizabeth Street $1,503,691.00
Replacement of Outlet storm sewer from Garrett Street to the outlet at the end of Matthew St. $321,975.00
Contingency $182,566.60
Engineering – to update drawings and include storm water outlet. $2,025
Engineering – Contract Management - 15% of construction cost $273,850
Additional engineering reports that may be required such as Geotechnical, Archaeological Assessment and Biological. $15,000
Total Project costs $2,299,107.60
Grant amount $2,000,000
Township’s capital financial commitment 2016 $299,107.60
PUBLIC WORKS 105-2015 Ontario Community Infrastructure Fund ... Page 19 of 110 AGENDA ITEM #a)
D. ATTACHMENTS Plan view drawings attached
PUBLIC WORKS 105-2015 Ontario Community Infrastructure Fund ... Page 20 of 110 AGENDA ITEM #a)
PUBLIC WORKS 105-2015 Ontario Community Infrastructure Fund ... Page 21 of 110 AGENDA ITEM #b)
THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC
REPORT TO COUNCIL
Report No. 106-2015 Date: September 8, 2015 From: Steve Reynolds, Public Works Supervisor
Re: Speed Limit Reduction – Long Lake Road
A. RECOMMENDATION
That Council for the Township of Central Frontenac approve the recommendation of the Public Works Supervisor to reduce the speed limit on the Long Lake Road from the Public Beach Road southerly 1000 metres to the north end of the causeway from 80 km/h to 60 km/h.
AND FURTHER that by-law 2009-299 A Schedule A be amended to include the Long Lake Road as per Public Works Supervisor recommendation.
B. BACKGROUND/ INFORMATION
At the January 27, 2015 Council meeting, Council requested staff to review the speed limit on the section of the Long Lake Road near the public beach and to bring back a report.
Staff, have completed the review and have determined that with the amount of curves and intersections through this area including the beach, that decreasing the speed limit will increase the public’s safety and therefore, are recommending that the speed limit be reduced from 80km/h to 60 km/h from public beach road southerly 1000 meters to the north end of the causeway.
C. FINANCIAL IMPLICATIONS
Nil
D. ATTACHMENTS
N/A
PUBLIC WORKS 106-2015 Speed Limit Reduction – Long Lake Road Page 22 of 110 AGENDA ITEM #c)
REPORT TO COUNCIL Public Works and Waste Management Services
Report #: 107-2015 FROM: Steve Reynolds, Public Works Supervisor DATE OF MEETING: Sept 8, 2015 SUBJECT: Activity Report
Road Maintenance and Operations:
- Crews are grading and patching trying to keep up with wash outs and pot holes throughout the Township due to the weekly heavy down pours we have been receiving lately. - Brushing is ongoing on Babcock Road and Bell Line east and will continue to Bell Line west when completed in the present areas. - The new School Speed zone signs have been installed in Sharbot Lake on August 31st so that traffic will have a week to see them and adjust prior to the school year commencing.
Construction:
- Paving is complete on Fifth Lake Road and crews are shouldering and tying driveways in to the new road surface. Estimated completion is the 3rd week of September. - Raymo Road culverts have been installed and the road was reopened to the public on August 25th. This job is complete with the exception of some minor guiderail installation. - Culverts, ditching and excavations are complete on Mill and Frontenac Road. The contractor is now placing gravel to prepare for new surface treatment that will take place in the next couple of weeks. - The reinstatement of the new asphalt on Road 38 and Elizabeth St. where the over pass has been removed is completed and open to two lanes of traffic with some short lane closures during the day to complete the remaining work. Detours have been removed from Elizabeth St and there still remains the paving of the approaches of the trail up to Road 38, light standards and the remaining guiderail installation. Estimated completion is 2nd week of September. - The paving of the Medical Centre parking lot and Medical Centre Road between Matthew Street and the Medical Centre is completed.
PUBLIC WORKS 107-2015 Public Works Activity Report Page 23 of 110 AGENDA ITEM #d)
THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL
Report Number: 108-2015 Date of Meeting: September 8, 2015 From: Jeremy Neven, CBO
Re: Construction Details – August 2015
Aug-15 Aug-14 Aug-13 Construction Value $1,160,700 $227,500 $714,532 Construction Value, Year to Date $5,033,171 $3,453,874 $4,165,822 Permit Fees $16,437 $3,474 $8,561 Permit Fees, Year to Date $71,138 $43,173 $49,459 Number of Permits in 11 10 23 Total, Year to Date 71 72 87 New Residential Units 2 1 0 New Residential Units, Year to Date 13 7 11 New Seasonal Units 0 0 0 New Seasonal Units, Year to Date 3 0 3 New Com/Inds/Inst Units 1 0 0 New Com/Inds/Inst Units, Year to Date 1 0 0
$6,000,000
$5,000,000
$4,000,000
Aug-15 $3,000,000 Aug-14 Aug-13 $2,000,000
$1,000,000
$0 Construction Value Construction Value, Year to Date
BUILDING 108-2015 Construction Details - August 2015 Page 24 of 110 AGENDA ITEM #d)
100 90 80 70 60 50 Aug-15 40 Aug-14 30 Aug-13 20 10 0 Number of Permits in Total, Year to Date
BUILDING 108-2015 Construction Details - August 2015 Page 25 of 110 AGENDA ITEM #e)
THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC REPORT TO COUNCIL
Report Number: 109-2015 Date of Meeting: September 8, 2015 From: Jeremy Neven, CBO
Re: Building Materials Evaluation Commission (BMEC)
A. RECOMMENDATION(S)
That Council for the Township of Central Frontenac support Jeremy Neven, Chief Building Official to go forth an apply for a 4 year term position on the Building Materials Evaluation Commission and further that all costs associated with this appointment such as travel costs, hotel and per diem will be covered by the Commission.
B. BACKGROUND
The Building Materials Evaluation Commission (BMEC) is a regulatory agency authorized under the Building Code Act, 1992 (BCA). It has a mandate to conduct or authorize the examination of materials, systems and building designs for construction. When approving a material, system or building design, the BMEC may attach certain conditions for its use. The BMEC may also make recommendations to the Minister regarding changes to the BCA or Building Code.
C. DISCUSSION
There are currently 14 members of the BMEC from across Ontario from such disciplines as building officials, engineers, researchers and independent industry members. Over the course of the next 6 months, many will have fulfilled their term and will be stepping down. I have been asked to apply to the commission by a current member who would support my application.
The time commitment over the 4 year term includes one day per month travel to Toronto for meetings and evaluations of proposed products, etc. The travel, hotels and per diems are all paid by the commission.
As these 12 meetings would require a day away from the office, many commission members offset the hours lost in the municipal office by providing equivalent hours worked outside of the office.
D. FINANCIAL IMPLICATIONS
All travel costs, hotel and per diem is paid by the BMEC. The cost to the Township is $0
E. ATTACHMENTS
Nil
BUILDING 109-2015 Building Materials Evaluation Commission (... Page 26 of 110 AGENDA ITEM #f)
THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC
REPORT TO COUNCIL
Report Number: 110-2015 Date of Meeting: September 8, 2015 From: J. Michael McGovern, Treasurer
Re: Accounts Payable Report
A. RECOMMENDATION
That Council for the Township of Central Frontenac approve the Accounts Payable reports dated July 31, August 14, 19, & 27, 2015 totalling $1,965,768.51 as prepared by the Treasurer.
B. BACKGROUND/ INFORMATION
Details of invoices are available from the Treasurer at the office. Please call in advance of the meeting for any information.
C. FINANCIAL IMPLICATIONS
The cash position of the municipality allows for the payment of these invoices.
D. ATTACHMENTS
Cash Disbursements reports
FINANCE 110-2015 Accounts Payable Report Page 27 of 110 AGENDA ITEM #f)
TOWNSHIP OF CENTRAL FRONTENAC Treasurer's Report ACCOUNTS PAYABLE 9/2/2015
TOTAL REQUIREMENTS $1,965,768.51 to be approved by Council A/P Cash Requirements Date July 31, 2015 $173,476.42 August 14, 2015 $1,106,224.65 August 19, 2015 $48,707.35 August 27, 2015 $637,360.09
Fire Visa Corporate Visa
DISTRIBUTION Total 1,965,768.51 General Government 9,907.16 Council 330.35 General Administration 38,494.04 Technology 1,684.11 911 Civic Addressing - Central Frontenac Fire 78,157.73 Jepp - Emergency Measures - Conservation Authorities - Policing 79,005.00 Fenceviewers - Animal Control 4,036.90 Livestock Losses - Building Department 5,998.14 Facilities Coordinator/Septic program 673.45 By-law Enforcement 1,325.00 Roads Department 1,373,423.81 Streetlighting 3,485.68 Waste Disposal 99,246.63 Cemeteries 5,243.01 Helipad - Medical Centre - Recreation 68,859.00 Other Cultural 300.34 Planning 5,116.56 Economic Development/Festival - Municipal Drain - GST/HST 190,481.60
FINANCE 110-2015 Accounts Payable Report Page 28 of 110 AGENDA ITEM #f)
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FINANCE 110-2015 Accounts Payable Report Page 58 of 110 AGENDA ITEM #g)
THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC
REPORT TO COUNCIL
Report Number: 111-2015 Date of Meeting: September 8, 2015 From: J. Michael McGovern, Treasurer
Re: Apportionment of taxes
A. RECOMMENDATION(S)
That Council approve the following apportionments of assessment as recommended by MPAC for the year 2013, 2014 & 2015 as applicable for the following roll numbers:
10-39-040-050-01100-0000, 10-39-040-050-01047-0000, 10-39-040-030- 10000-0000, 10-39-040-030-10010-0000, 10-39-010-010-00429-0000, 10- 39-010-010-00430-0000, 10-39-030-010-38900-0000, 10-39-030-010- 39000-0000, 10-39-010-030-07940-0000, & 10-39-010-030-07945-0000.
B. BACKGROUND/ INFORMATION
MPAC was requested to apportion these properties which were legally divided. The Municipal Act requires that at a meeting, Council is to make its decision. The applicant is notified of Council’s decision and may further appeal to the Assessment Review Board. A decision of the Assessment Review Board is final.
C. FINANCIAL IMPLICATIONS N/A
D. ATTACHMENTS Apportionment Sheets attached
FINANCE 111-2015 Apportionment of Taxes Page 59 of 110 FINANCE 111-2015 Apportionment ofTaxes
FOR TAXATION YEAR:2015 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Completed by P. Vandervoort Plan Description 13R21016_C Registration Date (YY/MM/DD) July 16/2015 Date Received in LPU (YY/MM/DD) 15/05/26 Date Completed in LPU (YY/MM/DD) 15/06/24 SCIF 1 of 1 DTS Log # (Plans - Other) 8686787
FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904005001100 2072B WAGARVILLE RD 0 102 A Starting point $181,000 RU/R/T 1st Owner LEGAL DESCRIPTION $181,000 TARASICK MICHAEL WESLEY CON 7 W PT LOT 24 Depth Farm Phase-in RU/R/T $217,000 Mailing Address 0 N Amount $217,000 2130 - WAGARVILLE RD Destination RU/R/T $229,000 $229,000
City/Province Postal PARHAM ON K0H 2K0
ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904005001047 2130B WAGARVILLE RD 0 6.14 A Starting point $18,324 VL/R/T 1st Owner LEGAL DESCRIPTION $18,324 TARASICK MICHAEL WESLEY HINCHINBROOKE CON 7 PT LOT 23 RP 13R20375 PART 1 Depth Farm Phase-in VL/R/T $20,331 Mailing Address 0 N Amount $20,331 2130 - A WAGARVILLE RD Destination VL/R/T $21,000 $21,000
City/Province Postal PARHAM ON K0H 2K0
TO: PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... WAGARVILLE 86.38 25.02 A Starting 103904005001100 2072 B RD $158,078 RU/R/T point 1st Owner LEGAL DESCRIPTION $158,078 TARASICK MICHAEL WESLEY HINCHINBROOKE CON 7 PT LOT 24 RP 13R21016 PART 1 Depth Farm RU/R/T Phase-in $189,519 Mailing Address 0 N $189,519 2130 - WAGARVILLE RD RU/R/T
Page 60 of110 Destination $200,000 $200,000
City/Province Postal AGENDA ITEM#g) PARHAM ON K0H 2K0
PROPERTY LOCATION ACTUAL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... ROLL NUMBER TOTAL APPOR. REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M $ Value $ Value $ Value $ Value ... WAGARVILLE 74.84 83.12 A Instrument Starting 103904005001047 2130 B RD $41,246 VL/R/T RU/R/T Number:FC199388, point 1st Owner LEGAL DESCRIPTION $18,324 $22,922 Sale TARASICK MICHAEL WESLEY HINCHINBROOKE CON 7 PT LOTS 23 AND 24 AND RP Date:2015/05/25, Depth Farm Phase-in $47,812 VL/R/T RU/R/T Mailing Address 13R20375 PART 1 0 N $20,331 $27,481 Sale Amount:$1 2130 - WAGARVILLE RD VL/R/T RU/R/T Destination $50,000 $21,000 $29,000
City/Province Postal PARHAM ON K0H 2K0 Page 1 FINANCE 111-2015 Apportionment ofTaxes
FOR TAXATION YEAR: 2013 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description SKETCH Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 15/07/07 Date Completed in LPU (YY/MM/DD) 15/07/07 DTS Log # (Plans - Other) 8691181
FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904003010000 1244A SPARKS LANE 141 22215.6 SQ FT Starting point RDU/R/T $147,000 1st Owner LEGAL DESCRIPTION $147,000 CON 11 PT LOT 7 PCL 11 Depth Farm Phase-in RDU/R/T LING AUDREY G CON 11 PT LOT 7 PCL 11 $155,000 Mailing Address 158 N Amount $155,000 7 - LAUREN CRT RDU/R/T 7 - LAUREN CRT Destination $179,000 $179,000
City/Province Postal WHITBY ON L1N 5X4
TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904003010000 1244 A SPARKS LANE 76 14573.22 SQ FT RDU/R/T SQ FT Starting point $115,903 1st Owner LEGAL DESCRIPTION $115,903 LING AUDREY G HINCHINBROOKE CON 11 PT LOT 7 Depth Farm Phase-in $122,211 RDU/R/T Mailing Address 0 N Amount $122,211 7 - LAUREN CRT Destination RDU/R/T $141,134 $141,134
City/Province Postal WHITBY ON L1N 5X4
ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904003010010 SPARKS LANE 65 7642.38SQ SQ FTFT RDU/R/T SQ FT Starting point $31,097 Instrument 1st Owner LEGAL DESCRIPTION $31,097 Number:FR236369, Sale LING CHARLES HENRY HINCHINBROOKE CON 11 PT LOT 7 Depth Phase-in RDU/R/T Date:1973/05/22, Sale $32,789 Mailing Address 0 N Amount $32,789 Amount:$1 7 - LAUREN CRT Destination RDU/R/T 7 - LAUREN CRT $37,866 $37,866
City/Province Postal WHITBY ON L1N 5X4 Page 61 of110 AGENDA ITEM#g)
Page 1 FINANCE 111-2015 Apportionment ofTaxes
FOR TAXATION YEAR: 2014 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description SKETCH Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 15/07/07 Date Completed in LPU (YY/MM/DD) 15/07/07 DTS Log # (Plans - Other) 8691181
FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 141 22215.6 SQ FT 103904003010000 1244A SPARKS LANE Starting point $147,000 RDU/R/T 1st Owner LEGAL DESCRIPTION $147,000 CON 11 PT LOT 7 PCL 11 LING AUDREY G CON 11 PT LOT 7 PCL 11 Depth Farm Phase-in $163,000 RDU/R/T Mailing Address 158 N Amount $163,000 7 - LAUREN CRT 7 - LAUREN CRT Destination $179,000 RDU/R/T $179,000
City/Province Postal WHITBY ON L1N 5X4
TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904003010000 1244 A SPARKS LANE 76 14573.22SQ SQ FTFT RDU/R/T SQ FT Starting point $115,903 1st Owner LEGAL DESCRIPTION $115,903 HINCHINBROOKE CON 11 PT LOT 7 LING AUDREY G HINCHINBROOKE CON 11 PT LOT 7 Depth Farm Phase-in $128,519 RDU/R/T Mailing Address 0 N Amount $128,519 7 - LAUREN CRT 7 - LAUREN CRT Destination $141,134 RDU/R/T $141,134
City/Province Postal WHITBY ON L1N 5X4
ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904003010010 SPARKS LANE 65 7642.38SQ SQ FTFT RDU/R/T SQ FT Starting point $31,097 Instrument 1st Owner LEGAL DESCRIPTION $31,097 Number:FR236369, LING CHARLES HENRY HINCHINBROOKE CON 11 PT LOT 7 Depth Phase-in RDU/R/T Sale Date:1973/05/22, $34,481 Mailing Address 0 N Amount $34,481 Sale Amount:$1 7 - LAUREN CRT Destination RDU/R/T 7 - LAUREN CRT $37,866 $37,866
City/Province Postal Page 62 of110 WHITBY ON L1N 5X4 AGENDA ITEM#g)
Page 1 FINANCE 111-2015 Apportionment ofTaxes
FOR TAXATION YEAR: 2015 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description SKETCH Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 15/07/07 Date Completed in LPU (YY/MM/DD) 15/07/07 DTS Log # (Plans - Other) 8691181
FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 141 22215.6 SQ FT 103904003010000 1244A SPARKS LANE Starting point $147,000 RDU/R/T 1st Owner LEGAL DESCRIPTION $147,000 CON 11 PT LOT 7 PCL 11 LING AUDREY G CON 11 PT LOT 7 PCL 11 Depth Farm Phase-in $171,000 RDU/R/T Mailing Address 158 N Amount $171,000 7 - LAUREN CRT 7 - LAUREN CRT Destination $179,000 RDU/R/T $179,000
City/Province Postal WHITBY ON L1N 5X4
TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904003010000 1244 A SPARKS LANE 76 14573.22SQ SQ FTFT RDU/R/T SQ FT Starting point $115,903 1st Owner LEGAL DESCRIPTION $115,903 HINCHINBROOKE CON 11 PT LOT 7 LING AUDREY G HINCHINBROOKE CON 11 PT LOT 7 Depth Farm Phase-in $134,826 RDU/R/T Mailing Address 0 N Amount $134,826 7 - LAUREN CRT 7 - LAUREN CRT Destination $141,134 RDU/R/T $141,134
City/Province Postal WHITBY ON L1N 5X4
ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103904003010010 SPARKS LANE 65 7642.38SQ SQ FTFT RDU/R/T SQ FT Starting point $31,097 Instrument 1st Owner LEGAL DESCRIPTION $31,097 Number:FR236369, LING CHARLES HENRY HINCHINBROOKE CON 11 PT LOT 7 Depth Phase-in RDU/R/T Sale Date:1973/05/22, $36,174 Mailing Address 0 N Amount $36,174 Sale Amount:$1 7 - LAUREN CRT Destination RDU/R/T 7 - LAUREN CRT $37,866 $37,866
City/Province Postal Page 63 of110 WHITBY ON L1N 5X4 AGENDA ITEM#g)
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FOR TAXATION YEAR: 2015 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R124 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 15/06/29 Date Completed in LPU (YY/MM/DD) 15/06/29 DTS Log # (Plans - Other) 8688175
FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103901001000429 FINCH LANE 208 17859.6 SQ FT Starting point VL/R/T $48,000 1st Owner LEGAL DESCRIPTION $48,000 Depth Farm Phase-in VL/R/T MICHIE JASON CON 5 PT LOT 8 RP 13R124 PART 29 $51,000 Mailing Address 0 N Amount $51,000 VL/R/T 38 - WORDEN DR Destination $52,000 $52,000
City/Province Postal COURTICE ON L1E 0C5
ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 104 17859.6 SQ FT VL/R/T 103901001000430 FINCH LANE Starting point $48,000 1st Owner LEGAL DESCRIPTION $48,000 MICHIE JASON GEORGE CON 5 LOT 7 TO 8PT RP 13R106 PART 30 Depth Farm Phase-in $42,000 VL/R/T Mailing Address 0 N Amount $42,000 38 - WORDEN DR Destination $42,000 VL/R/T $42,000
City/Province Postal COURTICE ON L1E 0C5
TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 281 35719.2 SQ FT 103901001000430 FINCH LANE SQ FT Starting point $96,000 VL/R/T 1st Owner LEGAL DESCRIPTION $96,000 MICHIE JASON GEORGE KENNEBEC CON 5 PT LOT 8 RP 13R106 PART 30 RP 13R124 Depth Farm Phase-in $93,000 VL/R/T Mailing Address PART 29 0 N Amount $93,000 38 - WORDEN DR Destination $94,000 VL/R/T $94,000
City/Province Postal COURTICE ON L1E 0C5 Page 64 of110 AGENDA ITEM#g)
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FOR TAXATION YEAR: 2015 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP Plan Description 13R8941 Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 15/06/30 Date Completed in LPU (YY/MM/DD) 15/06/30 DTS Log # (Plans - Other) 8688957
FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103903001038900 1015 HORNBECK LANE 73.13 8712 SQ FT Starting point RU/R/T $29,000 1st Owner LEGAL DESCRIPTION $29,000 PLAN 45 PT LOTS 4 T0 6 BLK 4 PT KING ST RP 13R8941PARTS 1 Depth Farm Phase-in RU/R/T GEMMILL KENNETH ROY PLAN 45 PT LOTS 4 T0 6 BLK 4 PT KING ST RP 13R8941PARTS 1 $42,500 Mailing Address & 2 119.1 N Amount $42,500 701 - 15 HWY RU/R/T 701 - 15 HWY Destination $47,000 $47,000
Site update from 8712.00 sq ft to 8761.82 sq ft as per 13R8941 City/Province Postal LOMBARDY ON K0G 1L0
ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 10890 SQ FT RDU/R/T 103903001039000 1013 HORNBECK LANE 132 Starting point $29,000 1st Owner LEGAL DESCRIPTION $29,000 RDU/R/T GEMMILL KENNETH ROY CON 9 PT LOT 14 Depth Farm Phase-in $44,375 Mailing Address 135 N Amount $44,375 701 - HWY 15 Destination $49,500 RDU/R/T $49,500
City/Province Postal LOMBARDY ON K0G 1L0
TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 205.13 19651.82 SQ FT 103903001038900 1013 1015 HORNBECK LANE SQ FT Starting point $58,000 RDU/R/T RU/R/T 1st Owner LEGAL DESCRIPTION $29,000 $29,000 GEMMILL KENNETH ROY PLAN 45 BLK 4 PT LOTS 4 TO 6 PT KING ST AND RP 13R8941 Depth Farm Phase-in $86,875 RDU/R/T RU/R/T Mailing Address PARTS 1 AND 2 0 N Amount $44,375 $42,500 701 - 15 HWY Destination $96,500 RDU/R/T RU/R/T $49,500 $47,000
City/Province Postal LOMBARDY ON K0G 1L0 Page 65 of110 AGENDA ITEM#g)
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FOR TAXATION YEAR: 2015 SEVERANCE/CONSOLIDATION PLAN INFORMATION FORM - MPAC Field Office # / Name 05 KINGSTON Comments: Municipality CENTRAL FRONTENAC TOWNSHIP CONSOLIDATION AS PER PENDING TAX SALE REQUESTED BY THE MUNICIPALITY. Plan Description Registration Date (YY/MM/DD) Date Received in LPU (YY/MM/DD) 15/08/20 Date Completed in LPU (YY/MM/DD) 15/08/20 DTS Log # (Plans - Other) 8719998
FROM: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 103901003007940 HIGHWAY 7 2250.8 30 A Starting point VL/R/T $28,000 1st Owner LEGAL DESCRIPTION $28,000 Depth Farm Phase-in VL/R/T BLACK CHRISTINE MONIKA KENNEBEC CON 4 PT LOT 15 RP 13R16787 PART 7 $24,500 Mailing Address 0 N Amount $24,500 VL/R/T 567 - MONTCALM DR Destination $24,500 $24,500
City/Province Postal PETERBOROUGH ON K9H 6T1
ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL ROLL Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 112.09 4356 SQ FT VL/R/T 103901003007945 Starting point $42,500 1st Owner LEGAL DESCRIPTION $42,500 BLACK CHRISTINE MONIKA KENNEBEC CON 4 PT LOT 15 RP 13R16787 PARTS 8 AND 15 Depth Farm Phase-in $45,125 VL/R/T Mailing Address 0 N Amount $45,125 567 - MONTCALM DR Destination $46,000 VL/R/T $46,000
City/Province Postal PETERBOROUGH ON K9H 6T1
$210,625
TO: ROLL NUMBER PROPERTY LOCATION ACTUAL TOTAL APPOR. Tax Class 1 Tax Class 2 Tax Class 3 Tax Class 4 ... REMARKS/SALES Lower Upper Qual Street Name Unit # Frontage Area U/M VALUE $ Value $ Value $ Value $ Value ... 134 30.1 A 103901003007945 HIGHWAY 7 A Starting point $70,500 VL/R/T 1st Owner LEGAL DESCRIPTION $70,500 BLACK CHRISTINE MONIKA KENNEBEC CON 4 PT LOT 15 RP 13R16787 PARTS 7 8 AND 15 Depth Farm Phase-in $69,625 VL/R/T Mailing Address 0 N Amount $69,625 567 - MONTCALM DR Destination $70,500 VL/R/T $70,500
City/Province Postal PETERBOROUGH ON K9H 6T1
$210,625 Page 66 of110 AGENDA ITEM#g)
Page 1 AGENDA ITEM #h)
THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC
REPORT TO COUNCIL
Report Number: 112-2015 Date of Meeting: September 8, 2015 From: J. Michael McGovern, Treasurer
Re: Tax Sale conducted August 27, 2015
A. RECOMMENDATION
That Council for the Township of Central Frontenac receive this report on the Tax Sale that was conducted August 27, 2015 for information purposes
AND vest property roll # 10-39-030-010-43915-0000
AND approve for David Munday from Cunnigham Swan Law Firm to proceed with finalizing an agreement between the Township of Central Frontenac and the Canada Revenue Agency in order to be able to sell the property roll numbers 10-39-010-030-03965-0000 & 10-39-010-030- 03960-0000 privately with clear title and split the proceeds as per the agreement.
B. BACKGROUND/ INFORMATION
Pursuant to the Municipal Act, 2001 a Sale of Land by Public Tender was conducted on August 27, 2015. The attached list shows the results of the sale. Section 354(2)(a) provides that the treasurer shall remove unpaid taxes from the tax roll if the council of the municipality, on the recommendation of the treasurer, writes off the taxes as uncollectible. Section 354(3) provides that the municipality may only write off the taxes after an unsuccessful tax sale but may do so whether or not the property is vested. Section 379(5)(b) provides that the treasurer, if there is no successful purchaser, may prepare and register in the name of the municipality, a notice of vesting. Section 380.1 provides that if there is no successful purchaser, the treasurer may, within two years after the date of the public sale, offer the land for public sale, a second time. Section 386.1 to 386.5 sets out the conditions under which the municipality may enter on and inspect the land.
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C. FINANCIAL IMPLICATIONS Tax sale costs have been incurred on these properties.
D. ATTACHMENTS Tax Sale conducted August 27, 2015 Results
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Sale of land for Tax Arrears By Public Tender
THE CORPORATION OF CENTRAL FRONTENAC
A tax sale was held on August 27, 2015 at the Municipal Office, 1084 Elizabeth Street, Sharbot Lake, Ontario.
Description of Lands: Roll No.10.39.030.010.43915 - Part Lot 15, Concession 9, Kennebec, Part 15, Plan 13R157, Central Frontenac PIN 36167-0078(LT) (File No. 12986-204) MINIMUM TENDER - $2,632.49 – NO BIDS RECEIVED Assessed Value - $7,600, 2015 taxes - $87.25, Zoning – EP – Environment Protection
Roll No. 10.39.010.030.03965 - Part of Lot 17, Concession 3, Kennebec, being parts 4, 5 and 6, 13R7158, s/t and t/w FR628713, s/t execution 99-0000673, if enforceable; Central Frontenac PIN 36171-0084 (File No. 12986-236) MINIMUM TENDER - $29,975.49 - NO BIDS RECEIVED
Roll No. 10.39.010.030.03960 - Part of Lot 17, Concession 3, Kennebec, being parts 1, 2 and 3, 13R7158, s/t and t/w FR628714, s/t execution 99-0000673, if enforceable; Central Frontenac PIN 36171-0085 (File No. 12986-237) MINIMUM TENDER - $31,711.40 – NO BIDS RECEIVED
FINANCE 112-2015 Tax Sale Conducted August 27, 2015 Page 69 of 110 AGENDA ITEM #i)
THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC
REPORT TO COUNCIL
Report Number 113-2015 Date of Meeting: September 8, 2015 From: J. Michael McGovern, Treasurer
Re: Failed Tax Sale Policy
A. RECOMMENDATION
That Council for the Township of Central Frontenac receive the attached draft Failed Tax Sale Policy including attachments as presented by the Treasurer for information purposes and further; that council provide comments on the proposed draft policy.
B. BACKGROUND/ INFORMATION
Current practice when a tax sale fails is determining with department heads if we vest or write off part of the taxes and relist the property. We have had some success and some failures in writing off the taxes and re- listing. Determining a correct value can be difficult without outside assistance and writing off taxes below the tax sale position gives the ability to the current owner to pay the remaining taxes and keep the property.
This new RFP process will enable us to put the property out to the public to determine an accurate value and to put the property back into an active status through the process described in Appendix A. Also the taxes would not be written off until we had a successful buyer.
C. FINANCIAL IMPLICATIONS
Legal costs would be incurred for drawing up the agreements to transfer ownership but would be similar to re-listing.
D. ATTACHMENTS
Central Frontenac Twp. Tax Sale Flow Chart – September 2015 Central Frontenac Twp. Tax Sale Policy 2015 - Draft Central Frontenac Twp. Tax Sale Policy 2015 – Appendix A – Draft
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Appendix A- Failed Tax Sale Process - Draft
Failed Tax Sale
Is property Department/Treasurer presents to Council on needed by YES Township? property
NO
Environmental RFP Process Assessment NO Required?
Suitable Report to Council NO Proposal YES
NO Assessment Acceptable? YES Report to Council
YES Award RFP Report to Council
Enter agreement of purchase and sale
Vest and Cancel Taxes Approved by NO Council?
Declare Surplus YES
Transfer Deed to Vest and Cancel Taxes Purchaser
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TAX SALE PROCESS Timeline: From Step one to Step seven STEP ONE approx. 1 year and 5 months MARCH OF YR 1 CF Final Notice - if min balance not paid
STEP TWO 1ST MANAGERS INVOLVEMENT MAY OF YR 1 Start Tax Sale Process review properties for accuracy , MPAC issues with Realtax existing agreements with CF, desire to acquire property
STEP THREE JUNE OF YR 1 Farm Debt Notice 15 business days
If Balance is paid with 15 days - close tax If Balance remains sale unpaid - continue tax
STEP FOUR JULY/AUGUST OF YR 1 Register Tax Sale Certificate
Has 1 year from date of tax certificate Has 1 yr to enter into registration to pay off balance in full an Extension NO Agreement
2ND MANAGERS INVOLVEMENT STEP FIVE PROPERTY SOLD VIA TENDER PROCESS if property is to be acquired by CF - meet OCTOBER/NOVEMBER OF YR 2 with CAO or CLERK/prepare Council report/prepare tender forms and cert. draft
3RD MANAGERS INVOLVEMENT STEP SIX Unsuccessfull Tax Sale - VESTING if desired property for CF - meet with CAO or CLERK/ NOVEMBER OF YR 2* prepare Council report
STEP SEVEN Unsuccessfull Tax Sale - RFP process NOVEMBER OF YR 2*
*NOTE: we have two years to vest the properties or try and sell via RFP process in failed Tax Sales
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TAX SALE POLICY - Draft
1. Purpose:
The purpose of the policy is to establish guidelines on the Township’s process within the legislated Tax sale process of the Municipal Act.
2. Policy:
The Township’s goal is to return properties to a state where taxes are collected on a regular basis. All properties in tax arrears are subject to this policy.
3. Definitions:
Cancellation price: an amount equal to all the tax arrears owing at any time in respect of land together with all current real property taxes owing, interest and penalties thereon and all reasonable costs incurred by the municipality after the treasurer becomes entitled to register a tax arrears certificate under section 373 in proceeding under this Part or in contemplation of proceeding under this Part and may include, (a) legal fees and disbursements, (b) the costs of preparing an extension agreement under section 378, (c) the costs of preparing any survey required to register a document under this Part, and (d) a reasonable allowance for costs that may be incurred subsequent to advertising under section 379 4. Guidelines:
Under section 373(1) where any part of tax arrears are owing with respect to land on January 1 in the third year following that in which the real property taxes become owing, the treasurer of the municipality may prepare and register a tax arrears certificate against the title to that land.
1. On a yearly basis, by February 28th, a listing of qualifying accounts will be generated by the Treasury Department, excluding any properties that already have tax arrears certificates issued or payment plans in place. 2. The Township will send each taxpayer an overdue notice stamped with a note “TAX SALE PENDING $______REQUIRED By April 30th to stop the process”. Owners will be given until April 30th to pay any arrears that are in the 3 years or beyond along with all penalties, or an acceptable payment arrangement has been made with the Treasurer. 3. A reasonable payment arrangement will be accepted by the Treasurer if it enables the property to be removed from tax sale position within a reasonable amount of time. Once an acceptable arrangement has been made, the property would not be placed in the tax sale process but should the arrangement not be followed the tax sale process would immediately begin. 4. The listing of qualifying remaining tax sale properties will be distributed internally to other departments to ensure that there are no outstanding issues on the properties that may involve the Township or other organizations such as the Municipal Property Assessment Corporation (MPAC). Should there be any properties that do fall under this category; they will be excluded from the tax sale registration to provide for further investigation. 5. Once the list has been streamlined and the April 30th date has passed, tax arrears certificates will be issued to the remaining properties. Currently this process is outsourced but consists of the following steps being undertaken in coordination with the Township. a) Farm Debt Notice: It is legislated that every property listed receives a farm debt notice. The legal intent of the farm debt notice is to inform farmers of their right under Section 5 of the Farm Debt Mediation Act that they are entitled to make application for a review of their financial affairs. However, this is the first official non-Township communication which notifies the
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taxpayer that the tax sale registration will take place after a 15 business day period should the arrears not be paid. b) Title Search: Every property prior to a tax arrears certificate being issued must have a title search to ensure that the proper information is on file including registered owners, interested parties and proper land details. Should any issues be encountered such as ownership and MPAC related data, the process on that property will be put on hold until it has been resolved. c) Registration of Tax Arrears Certificate: The tax arrears certificate is registered on title for the property. d) Extension Agreement: At any time prior to the end of the 1 year from the date of registration of the tax arrears certificate, the Township may approve by by- law an extension agreement with the taxpayer. To be eligible for consideration, the extension agreement must include that all current taxes will be paid within the required due dates and that the existing arrears on the account will be paid off within a one to two year period. Acceptance of this agreement by the Treasurer and the Mayor through by-law # 2013-07, or council if the amount owing is greater than $20,000 or payment terms of longer than 12 months will put the tax sale process on hold for the property. Should there be any breach of the agreement, the tax sale process will resume from the date of the breach. e) First Notice to Interested Parties: A first notice is sent out to all interested parties within 60 days of the registration of the tax arrears certificate. This notice advises them that a tax arrears certificate has been issued on the property and that should the cancellation price not be paid within a year of the date of registration of the tax arrears certificate, the property will go up for public tender. Interested parties include, but are not limited to: registered owners, mortgage companies, and registered lien holders f) Statutory declaration: For each property, the Township receives a listing of the interested parties to whom notices were sent out g) Registration of Cancellation Certificate: At any time when the cancellation price is paid during the one year from the date of registration of the tax arrears certificate, a cancellation certificate will be issued on the property. h) Final Notice to Interested Parties: Within 30 days after 280 days have passed since the registration of the tax arrears certificate, a final notice is sent to all interested parties. i) Tax Sale Advertising: After a one year period from the date of registration of the tax sale certificate, if the cancellation price has not been paid, the treasurer will make a statutory declaration that the remaining properties will be part of a public tender. It is legislated that the land be advertised for sale once in the Ontario Gazette as well as once a week for a period of 4 weeks in the local municipality’s newspaper. The Treasurer will also circulate the advertisement to council and department heads to see if there is any interest in the municipality putting in a sealed bid. A copy of the advertisement will also be mailed to the neighbouring properties surrounding the tax sale property. j) Successful Purchaser: Various criteria must be met for a bid to be successful but one main item is that the bid must be at a minimum the cancellation price listed within the public advertising. If there is a successful purchaser, the Township will prepare and register a tax deed in the name of the successful purchaser once all legislated requirements have been met. Any excess funds from the cancellation price must be paid into court and a notice is sent to all interested parties. After a period of 1 year, any excess funds will be collected by the Township if the funds exceed the legal costs involved to receive the funds. These funds will be assigned to the tax sale expenses recovery revenue account. k) No successful Purchaser: Under the Municipal Act, the Township has the option to vest or re-advertise the properties that were not successfully sold within 2 years of the tax sale date. After the two year period, the process is
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deemed to be cancelled and would need to start over. Appendix A provides the flow of the steps to be taken.
Within 30 days of tender opening, the Treasury department will distribute to all departments and council the listing of unsold properties and will provide for a 2 month period where these properties can be vested. A request to vest will need to be supported by a detailed rationale of purpose, benefits, risks, and costs before it can be presented to Council for consideration.
For the properties where there is no interest and/or once the two month period has expired, the Township will issue an RFP to the market for each property.
l) RFP to Market: Prospective buyers will submit a bid on the property regardless of the cancellation price along with a proposal of the intended use for the property. They will be requested to provide a deposit equivalent to 10% of their bid. The Township is under no obligation to accept any of the bids received.
The assessment of received bids will be conducted by the Treasurer and CAO or Clerk, which will provide a recommendation to Council. If a bid is accepted, a conditional agreement of purchase and sale will be entered with the purchaser and the Township.
The original agreement of purchase and sale will be drafted by the Township’s legal counsel and will be reviewed at each instance to ensure no additional clause should be incorporated within the agreement. A further 40% deposit will be required from the purchaser. The agreement will specify that all deposits received will be non-refundable once the agreement is signed unless the Township is unable to transfer ownership of the property due to uncontrollable circumstances.
The Township will vest the property and write off all taxes on the property. The property will be declared surplus by the Township. The remaining 50% of the bid price will be collected from the purchaser. Once payment is received, the Township will prepare and register a tax deed in the name of the purchaser.
Approved by Council: _
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THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC
REPORT TO COUNCIL
Report Number 114-2015 Date of Meeting: September 8, 2015 From: Cathy MacMunn, Clerk
Re: Gap Analysis for In Field Communications
A. RECOMMENDATION
THAT Council of the Township of Central Frontenac supports the County of Frontenac undertaking a “Gap Analysis Study” to identify infrastructure and equipment requirements necessary to establish a County Wide Communications System and that such Study be funded by the County of Frontenac.
B. BACKGROUND/ INFORMATION
The County of Frontenac on July 17, 2013 approved funding a Propagation Study for radio communications on behalf of the four lower tier Townships and allocated $25,000 in 2014 County Budget for this Study;
Concerns have been raised with the existing radio communication equipment and its reliability which has been identified by the Townships Fire and Public Works Departments.
The Frontenac CAOs, Fire Chiefs and Public Works Managers have been collaborating to identify the types of infrastructure and equipment requirements that could establish an effective and efficient communications system to safeguard the health and safety of County residents; and have agreed there is a need for an Infield Communications Gap Analysis Study. A chronology of the work done is outlined in the attached administrative report from North Frontenac.
Each of the lower tier municipalities are seeking the support of their respective Council’s over the next couple of weeks to have this issue placed on the County’s September agenda in time for the County’s budget deliberations.
C.FINANCIAL IMPLICATIONS
County to cover all costs
D. ATTACHMENTS
North Frontenac Administrative Report
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ADMINISTRATIVE REPORT
TO: MAYOR AND MEMBERS OF COUNCIL
FROM: CHERYL ROBSON, AMCT CHIEF ADMINISTRATIVE OFFICER (CAO)
DATE OF MEETING: AUGUST 31, 2015
RE: Frontenac Chief Administrative Officers Infield Communications “Gap Analysis Study” Report ______
BACKGROUND For a number of years the Fire Chiefs (FCs) within the Frontenacs had been discussing the problems and issues with Radio Communications (i.e. outdated tower sites, base radios and portable radios; and inadequate cover and limited capabilities for inoperability, even within our own municipalities). Communications is the critical component during emergencies and currently there is no reliability in the system.
In July 2013 the FCs within the County of Frontenac requested the County of Frontenac, on behalf of the four lower tier municipalities, fund a Propagation Study for Radio Communications across the Frontenacs and this was supported by all the Frontenac Township Councils. On July 17, 2013 County Council approved funding a Propagation Study for radio communications on behalf of the four lower tier Townships and allocated $25,000 in the 2014 County Budget for this Study. South Frontenac Fire Chief Rick Chesebrough, in consultation with the other Frontenac County FCs, issued a Request for Proposal (RFP) in August 2013.
Marian VanBruinessen, Treasurer, County of Frontenac reviewed the Building Canada Fund criteria for possible future funding, if Frontenac Councils desired to move forward on an actual project.
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Glentel Inc. Ottawa provided a Radio Communications Study Report dated February 16, 2014 and Fire Chief Chesebrough presented this Vendor Report to County Council on February 19, 2014 and County Council referred the Radio Communications Report to staff for review and report back to the Committee of the Whole at a later date. The FCs made the same presentations to their respective Councils in March 2014. The FCs continued to work collectively to investigate all communication options for all Frontenac Councils consideration and the Public Works Managers (PWMs) became involved to ensure the needs of all the Departments were being considered.
It was determined at the Frontenacs CAO’s meeting in June 2014 that all Managers (FCs, PWMs, Treasurers, etc.) wishing to attend and/or provide joint recommendations to Council (Lower Tier and/or Upper Tier) shall first present the draft recommendations to the Frontenac CAOs to look at the options, prior to presenting anything to Council. The CAOs are not trying to tell the Managers what to recommend; however, to assist the Managers with their recommendations and to ensure they meet the goals/objectives of the municipalities. The CAOs requested that the FCs and PWMs provide the CAOs with a signed off collaborative fact based report, not based on assumptions, that explains the following: What is the current situation? (type of equipment being used, the age of it, the number of towers/locations, etc.) What is the current status? (operable/specific limitations, dead zones, etc.) What is the anticipated problem? (changes by Fed Gov’t / Kingston Fire/L&A changes / limitations of Ambulance system, etc.) What are the risks with the problem? (lack of communication between trucks, individuals, departments, etc.) What is the timeline for changes? (date that frequencies are being dropped, changes by L&A/Kingston, etc.) What is the immediate impact? (within in each fire department, between the Frontenac’s/ mutual aid group, etc.) What are the interim measures being put in place? (patch by KAC, relayed communication/ groups what is happening within L&A, what about other neighbours, etc.) Other relevant background facts.
The FCs and PWMs met in August 2014 and drafted a Radio Communications Report that was presented to the Frontenac CAOs on September 5, 2014; however, not all Frontenac FCs and/or PWMs had an opportunity to provide their input and the CAOs need all the facts to ensure there is a clear picture of the situation to effectively move forward. Due to the timing of the Municipal Election, it was felt that the FCs and/or PWMs would have time to clearly define the facts and provide a more detailed Report to the CAOs for consideration, before presenting it to each lower tier Frontenac Council for their consideration, prior to asking the County of Frontenac to finance a Gap Analysis Study.
Administrative Report – CAO Frontenac Chief Administrative Officers – Infield Communications “Gap Analysis Study” Report August 31, 2015 Page 2 of 6
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In October 2014 the Frontenac CAOs had GlobeConsult Corporation, complete an independent assessment of the Glentel Radio Communications Study Report details, in particular, Radio Coverage Evaluation, information on Long-Term Evolution (LTE) with respect to public safety communications, Network Operations (Interoperability) and Licensing & Frequencies. David du Feu, GlobeConsult Corporation recommended a Request for Information (RFI) should be issued to several vendors soliciting information, including costs, for various technical solutions at different serviceability standards for a proposal to upgrade Frontenac’s public safety communications. He also advised that any RFI or subsequent Request for Proposal (RFP) should be managed by an independent telecommunications professional that is capable of evaluating submissions based upon technical performance.
On January 29, 2015 the Frontenac FCs and PWMs attended a Frontenac CAOs meeting and provided an updated Report answering the questions from the CAOs, explaining our present radio communication systems are outdated, results in delays, lack of parts available for present systems, need to be able to communicate with Mutual Aid partners, present analog equipment will not be available in the future as the industry is moving to digital communications and our present systems will not work (narrow vs wide band), etc. which makes this a criteria issue and explained why a Gap Analysis Report is required to better define the costs, needs and an implementation plan. Frontenac Islands and Central Frontenac had to make some immediate short-term solutions/changes to their systems, pending a solution for the Frontenacs common issues. It was noted at this meeting that perhaps our infrastructure (towers) could be rented out, creating potential revenue for the municipalities. It was also noted that the Vendor completing the Gap Analysis Reports cannot be a future supplier and the County’s Procurement By-law would have to be complied with, if Councils approve the Gap Analysis Study. The FCs and PWMs are to meet again to prepare a final Report for the CAOs’ review, prior to it being presented to each lower tier Council requesting their support of the County funding the Gap Analysis Study.
Due to changes in staffing throughout the Frontenacs, all FCs and PWMs did not have an opportunity to meet; however, some of them provided the CAOs with a draft Report. In March 2015 in Jim Phillips, P. Eng., PWM’s opinion, this Report still does not provide enough information about the communications issues in the Townships (i.e. the findings in the previous Communication Report; including a concise list of the issues with the present situation in all the Townships, such as, the communication challenges, outdated equipment, future requirement to switch from analogue to digital frequencies, dead zones, lack of interoperability between Townships and adjacent municipalities, dispatch providers, etc.). The report should then list the decision points to move forward and recommend the need for a “Gap Analysis” which would drill down into the specific needs of the region and
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each Township followed by a Business Case for funding and if successful, the issuing of an RFP to service providers. It was generally thought that the Gap Analysis could cost as much as $30,000 and if all the Townships were agreeable to move forward, the Townships would jointly request that the County fund this next phase. It was also discussed that the company chosen to complete the Gap Analysis would not be eligible for bidding on providing the service in the future. Therefore, in his opinion, the FCs and PWMs should meet again to review these comments and work to revise this Report before presenting it to the CAOs.
In April 2015 North Frontenac Township’s FC was asked by his colleagues to coordinate another meeting with the Frontenac FCs and PWMs.
A final summary report prepared by Fire Chief Chesebrough, in consultations with some of the FCs and PWMs, was provided for the CAOs meeting on May 15, 2015; however, this was deferred to provide time for Central Frontenac Township’s input, as the CF CAO and/or CF FC were not present when the County FCs and PWMs met to discuss and revise the attached Report to the CAOs. Due to ongoing staff changes the FCs and PWMs have not been able to meet again.
On June 23, 2015 Frontenac Islands Township Joint Fire Committee met to discuss the need for a Gap Analysis Study. The Committee strongly supported the further exploration and discussion of the challenges of the Emergency Services and Public Works communications throughout the County by requesting that a Study be conducted to identity the types of infrastructure and equipment requirements that could establish an effective and efficient communications system to safeguard the health and safety of County residents. On July 13th Frontenac Islands Council passed a Resolution supporting the County of Frontenac undertake a “Gap Analysis Study” to identify infrastructure and equipment requirements necessary to establish a County Wide Communications System and that such Study be funded by the County of Frontenac.
RESEARCHED BY Darlene Plumley, CAO Frontenac Islands Wayne Orr, CAO South Frontenac Cathy MacMunn, Clerk/Planning Coordinator Central Frontenac Kelly Pender, CAO County of Frontenac Cheryl Robson, CAO North Frontenac
INFORMATION PROVIDED BY Jim Phillips, P. Eng., Public Works Manager Steve Riddell, former Director of Emergency Services/Fire Chief NFFD Casey Cuddy, Fire Chief, Kaladar/Barrie Fire Department Other Frontenac Fire Chiefs and Public Works Managers
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COMMENTS The Frontenac CAOs support the FCs and PWMs in recommending the next step being a “Gap Analysis Study” report.
It is proposed that the draft Terms of Reference (TOR) for the Request for Proposal (RFP) will include - Reporting to the Frontenac County Chief Administrative Officers, the Consultant will: - Review Glentel and GlobeConsult Reports and provide comment; - Meet with Fire Chiefs and PW Public Works Managers (PMWs), as a group, to assess issues and concerns; - Meet with Fire Chiefs and PWMs individually to review local gaps; - Meet with current Service Provider(s) to assess current state of operations; - Meet with OPP Communications to determine interoperability options; - Meet with Kingston Communications Centre to determine interoperability options; - Meet with Eastern Ontario Regional Network (EORN) to determine how/if EORN efforts can assist; - Conduct "field" evaluations as required; - Prepare a business case. Identify options, risks and costs, including "do nothing" option; - Investigate grant options; - Provide recommendation(s), including timing and project management options; - Provide draft to CAOs/Fire Chiefs/PWMs for review and comment; - Present final report to a combined Council meeting (all four municipal councils).
FINANCIAL IMPLICATIONS Estimated cost for an Infield Communications – Gap Analysis Study is unknown at this time; however, it is estimated to be between $25,000 to $35,000 and it is proposed that the Report be included in the County of Frontenac budget for completion in 2016.
RECOMMENDATION WHEREAS the Council of the County of Frontenac on July 17, 2013 approved funding a Propagation Study for radio communications on behalf of the four lower tier Townships and allocated $25,000 in the 2014 County Budget for this Study;
AND WHEREAS the Frontenac CAOs, Fire Chiefs and Public Works Managers have been collaborating to identify the types of infrastructure and equipment requirements that could establish an effective and efficient communications system to safeguard the health and safety of County residents; and have agreed there is a need for an Infield Communications Gap Analysis Study;
AND WHEREAS an independent assessment completed by GlobeConsult Corporation, recommended a Request for Information (RFI) / Request for
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Proposal (RFP) should be issued to several vendors soliciting information, including costs, for various technical solutions at different serviceability standards for a proposal to upgrade Frontenac’s public safety communications;
NOW THEREFORE BE IT RESOLVED THAT Council receives the CAO’s Administrative Report entitled “Frontenac Chief Administrative Officers – Infield Communications “Gap Analysis Study” Report” for information purposes;
AND THAT Council supports the County of Frontenac undertaking a “Gap Analysis Study” to identify infrastructure and equipment requirements necessary to establish a County Wide Communications System and that such Study be funded by the County of Frontenac.
Attachments (2): - Glentel Inc. – Radio Communications Study Report – February 16, 2014 - GlobeConsult Corporation - Independent Assessment of Glentel’s Radio Communications Study Report into the County’s Public Safety Radio Communications Network.
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ADMINISTRATION 114-2015 Gap Analysis for In Field Communicat... Page 82 of 110 AGENDA ITEM #k)
THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC
REPORT TO COUNCIL
Report Number 115-2015 Date of Meeting: September 8, 2015 From: Cathy MacMunn, Clerk
Re: Shared Services Agreement for IT and GIS Services
A. RECOMMENDATION
THAT Council of the Township of Central Frontenac authorize the Mayor and Clerk to sign a Shared Services Agreement with the County of Frontenac and the other Frontenac lower tier municipalities for the provisions of joint IT and GIS services.
B. BACKGROUND/ INFORMATION
In April 2015, the Frontenac CAO’s prepared and presented a report to each of their respective councils on a shared services model. Information Technology and GIS Services was one area to be examined.
Central Frontenac is unique in that we already have a qualified combined IT Manager / GIS Technician and 911 coordinator in house which has met our needs for a number of years, while, the other lower tier municipalities have either contracted out this service or in North Frontenac’s case they did provide it in house but that individual has moved on.
Frontenac CAO’s have been evaluating options that will address similar needs throughout the County.
The CAO’s are proposing that the County become the service provider for the four local municipalities. In making such a proposal the four lower tier municipalities recognize that the County should not bear any incremental cost to provide for this service.
A shared service model has been developed that sees the cost of incremental staff being shared between the four townships based on the equipment that has to be maintained and the number of land parcels.
These incremental staff (1 GIS and 2 IT positions) would be housed in the local Township offices and provide services to the Townships with the benefit of back up services from across the entire shared service model. This system will see the benefits of a comprehensive management approach to IT and GIS services.
ADMINISTRATION 115-2015 Shared Services Agreement for IT and... Page 83 of 110 AGENDA ITEM #k)
Cost savings yet to be determined but it is anticipated that efficiencies and costs savings will be achieved by harmonizing policies and hardware/software platform where practicable and feasible.
C. FINANCIAL IMPLICATIONS
During the remainder of 2015 we will continue to have our own in house IT Manager /GIS Technician /911 coordinator while this model is being developed. Beginning in 2016, if approved, the new model would be in place and would be fully funded with the current allocation.
D. ATTACHMENTS
Nil
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Municipality of Wawa – Safer communities – 1,000 Officers Partnership (1,000 Officers) Program Proclamation Page 87 of 110 AGENDA ITEM #a) Proclamation Page 88 of 110 AGENDA ITEM #a) Mayor & Council Township of Central Frontenac 1084 Elizabeth St, Sharbot Lake, ON K0H 2P0 August 21, 2015 Hello, I am writing Council to ask for permission to film inside the Soldiers Memorial Hall in Sharbot Lake for a Remembrance Day project. For a second year in a row we are marking Remembrance Day with a special video project that follows the story of one solider of the First World War. This year, we have selected to tell the story of Private E. Badour, 20th Battalion, who was from Sharbot Lake. He was killed during the Battle of Passchendaele in 1917 and has no known grave. His name is listed in your Memorial Hall. We are still making plans about how and when to film in Sharbot Lake but we would ask for permission to film in the Hall and for you to waive any rental fees involved. We would be happy to make the final version available to the Township after it is completed. You can find last year’s project online at www.RememberKFLA.ca. Thank you for your support. John Suart Manager, Community Relations T: 613-545-3227 | F: 613-542-4428 | www.facsfla.ca 817 Division Street 99 Advance Avenue Kingston, ON K7K 4C2 Napanee, ON K7R 3Y5 Proclamation Page 89 of 110 AGENDA ITEM #a) Proclamation Page 90 of 110 AGENDA ITEM #a) Proclamation Page 91 of 110 AGENDA ITEM #a) Proclamation Page 92 of 110 AGENDA ITEM #a) Proclamation Page 93 of 110 AGENDA ITEM #a) Proclamation Page 94 of 110 AGENDA ITEM #a) Proclamation Page 95 of 110 AGENDA ITEM #a) Proclamation Page 96 of 110 AGENDA ITEM #a) Proclamation Page 97 of 110 AGENDA ITEM #a) Planning Report To: Mayor and Members of Council From: Joe Gallivan Director of Planning and Economic Development Peter Young Community Planner County of Frontenac Re: Applications for Official Plan Amendment, Rezoning, and Consents 1091 Gold Russ Lane, Hungry Lake (Owen) File No. B/09-15-OL, B/10-15-OL, ZB-04-15 and OP-01-15 Recommendation: Receive Public Comments Date Prepared: September 2, 2015 Date of Meeting: September 8, 2015 Proposal Applications have been submitted for a site-specific Official Plan Amendment and Zoning By-law amendment to facilitate the creation of two new lots at 1091 Gold Russ Lane from an existing 9.7 hectare (24 acre) property. Background The subject land is located on west side of Hungry Lake, east of Henderson. The surrounding area generally consists of seasonal waterfront development and public lands. The subject property is approximately 9.7 hectares (24 acres) and contains an existing cottage and accessory structures. The lands are wooded with a high rocky areas at the southern portion of the lot. The retained lot and one of the severed lots has frontage on Hungry Lake and Dead Creek. A large portion of the frontage is wetland area, similar to other lots on the south side of Hungry Lake. The property has frontage on Gold Russ Land and Grey Rock Lane goes through the property. Map 1 illustrates the location of the property. The purpose and effect of the Official Plan and Zoning By-law amendments is to: redesignate the parcel from Rural District to Waterfront District and; rezone a portion of the parcel from Environmental Protection to Waterfront Residential PLANNING Rezoning - Michael & Tyana Owen Page 98 of 110 AGENDA ITEM #a) The proposed consents would create the following lots: Severed Lot 1: 3.5 hectares (8.6 acres), non-waterfront lot with 130 metres road frontage on Gold Russ Lane and 260 metres frontage on Grey Rock Lane; Severed Lot 2: 2.6 hectares (6.4 acres), vacant waterfront lot with 120 metres water frontage and a right-of-way over Grey Rock Lane in favour of Lot 1 and; Retained Lot: 3.6 hectares (8.9 acres), with existing waterfront dwelling and 280 metres water frontage. Provincial Policy Statement (2014) The 2014 Provincial Policy Statement (PPS) provides direction on matters of Provincial interest related to land use planning and development. It promotes efficient land use and development patterns that support strong, liveable and healthy communities, protect the environment and public health and safety, and facilitate economic growth. Section 1.1.5.2 b) and c) of the PPS permits resource-based recreational uses (including recreational dwellings) and limited residential development in rural lands in Ontario municipalities and in 1.1.5.4 promotes development that is compatible with the rural landscape and can be sustained by rural service levels. The applications represent a resource-based recreational use and would be in an appropriate Official Plan designation for this purpose. The proposed development is within the Hungry Lake Barrens Provincially Significant Area of Natural and Scientific Interest (Life Science), which is noted for exposed rock barrens, bedrock ridges, and narrow wetland areas. Section 2.1.5 of the PPS states that development (including the creation of a lot) and site alteration shall not be permitted in significant areas of natural and scientific interest, unless it has been demonstrated that there will be no negative impacts on the natural features or their ecological functions. An EIS has been submitted and was reviewed by Quinte Conservation, who had no objection to the proposed applications. An archaeological assessment has also been prepared to support the proposed development. No evidence of archaeological sites was identified. The development proposal to create two new waterfront lots is consistent with the Provincial Policy Statement (2014). Official Plan The subject property is designated as Rural District and Provincially Significant ANSI in the Official Plan. The Official Plan amendment application would redesignate the lands to Waterfront District. Section 3.6.3 of the plan contains the policies on development in the Waterfront District, which are focused on shoreline protection and lake management. The requirements of the zoning by- law and Quinte Conservation Authority will ensure shoreline protection is maintained on the proposed vacant lot. The proposed lot has a sufficient building area for a dwelling and septic outside of the 30 metre setback and ribbon of life as required in the Official Plan. Section 10.11.13 B includes special policies Council should have regard for when evaluating consent applications, including the need for impact studies for development in or adjacent to natural heritage features. Section 7.5.2.4 of the Plan states that it is the policy of Council to protect Hungry Lake Barrens, and development is only permitted if it has been demonstrated through the preparation of an Impact Assessment that there will be no negative impacts on the natural features or on the ecological functions for which the area is identified. PLANNING Rezoning - Michael & Tyana Owen Page 99 of 110 AGENDA ITEM #a) The proposed consent was supported by an environmental impact study that was reviewed by Quinte Conservation Authority. The proposed conditions of development in the EIS should be incorporated into a development agreement as a condition of the proposed consent. The proposed development conforms to the Township of Central Frontenac Official Plan. Zoning The subject property is currently zoned as Environmental Protection in the Township’s Zoning By-law, which permits limited Conservation and Forestry Uses. The area with the existing dwelling is also zoned Waterfront Residential. The proposed retained and severed lots are able to meet the performance standards in the Zoning By-law for the proposed Residential Waterfront rezoning. The following recommendations from the EIS would be recommended to be implemented through a development agreement registered on title as a condition of consent. No development shall be permitted until a site plan agreement has been entered into and registered against title to the lands. No timber cutting shall be permitted except to accommodate the footprint of the building. No building envelope shall be built or situated on exposed rock ridges. No building envelope shall be constructed on a slope of greater than 10%. All development must be set back a minimum distance of 30 m from the edge of the wetland associated with Dead Creek and Hungry Lake, and no cutting or removal of trees and/or disturbance of the soil mantle shall be permitted within that setback area. All development must be set back a minimum distance of 30 m from the high water level of Hungry Lake. No docks shall be permitted within the wetland associated with Dead Creek. Comments As of September 2, 2015 no public comments had been received as part of the circulation of these development applications. The applications have been circulated to the Ministry of Municipal Affairs and Housing, which is the approval authority for the Official Plan Amendment. The Ministry responded to the notice by requesting additional time to provide comments after the public meeting. Quinte Conservation reviewed the applications and EIS and had no objection to the proposed development. Pre-consultation The applicant pre-consulted with Township and County staff prior to submitting the applications. Conclusion As of the writing of this report, no issues had been identified as part of the circulation process. Subject to review by MMAH, and any issues raised at the public meeting, the proposed development is consistent with the Provincial Policy Statement, conforms to the intent of the Official Plan for the Waterfront District, and would facilitate the proposed consents. It is recommended that Township Council: 1. Receive public comments at the public meeting 2. Defer any decision on the proposed Official Plan Amendment and Zoning By-law until comments are received from the Ministry of Municipal Affairs and Housing PLANNING Rezoning - Michael & Tyana Owen Page 100 of 110 AGENDA ITEM #a) Sincerely, Prepared by: Reviewed by: Peter Young, MCIP, RPP Joe Gallivan, MCIP, RPP Community Planner Director of Planning and Economic County of Frontenac Development County of Frontenac PLANNING Rezoning - Michael & Tyana Owen Page 101 of 110 PLANNING Rezoning - Michael & Tyana Owen (9.7ha) N EXISTING COTTAGE AND GARAGE (2.6ha) (3.6ha) +220m HYDRO EASEMENT EXISTING SCEPTIC EXISTING WELL LOT 1(3.5ha) EXISTING PRIVATE ROADS GOLDRUSS AND GREY ROCK LANE (approx 5 meters wide) EXISTING SOLAR Page 102 of 110 AGENDA ITEM #a) AGENDA ITEM #a) TOWNSHIP OF CENTRAL FRONTENAC OWEN - CONSENT, REZONING & OFFICIAL PLAN AMENDMENT APPLICATIONS 1091 GOLD RUSS LANE - HUNGRY LAKE Inset Map: ± Hungry Lake C e n t r a l F r o n t e n a c RETAINED LAND PROPOSED SEVERANCE Grey Rock Ln Goldruss Ln PROPOSED SEVERANCE 020 40 80 Subject Property Metres Data Source: OGDE, MPAC & The County of Frontenac. Created: Sept 1st, 2015 Reference: Produced by the County of Frontenac with data supplied under license by members of the Ontario Geospatial Data Exchange. The County of Frontenac disclaims all responsibility for errors, omissions or inaccuracies in this publication. PLANNING Rezoning - Michael & Tyana Owen Page 103 of 110 AGENDA ITEM #b) Planning Report To: Mayor and Members of Council From: Peter Young Community Planner County of Frontenac Re: Application for a rezoning for 1694 Brewer Road Township of Olden, Central Frontenac (Blaser) File No. ZB-03-15 Recommendation: Approval Date Prepared: September 1, 2015 Date of Meeting: September 8, 2015 Proposal An application has been submitted proposing to rezone lands at 1694 Brewer Road as a condition of consent application B-03-15-OL, which was approved by the Committee of Adjustment on July 16, 2015. Background The applicant has received provision consent to sever approximately 1.0 hectare (2.5 acres) portion of an existing lot legally described as Lot 11-12, Concession 9, in the geographic township of Olden. The existing lot is occupied by a small cottage fronting on the west basin of Sharbot Lake while the retained lot is vacant. The western portion of the property slopes to the southeast away from Sharbot Lake, while the eastern portion, slopes towards a wetland area, the lake and an adjacent road allowance. The existing dwelling is on higher ground on the northern part of the property, part of a cluster of cottage development along the shoreline. A condition of the provisionally approved consent application B-03-15-OL was to rezone the retained lands to recognize a reduced distance for the septic system from Sharbot Lake. Provincial Policy Statement (2014) The 2014 Provincial Policy Statement (PPS) provides direction on matters of Provincial interest related to land use planning and development. It promotes efficient land use and development patterns that support strong, liveable and healthy communities, protect the environment and public health and safety, and facilitate economic growth. Section 1.1.5.2 b) and c) of the PPS permits resource-based recreational uses (including recreational dwellings) and limited residential development in rural lands in Ontario municipalities and in 1.1.5.4 promotes development that is compatible with the rural landscape and can be PLANNING Rezoning - Ed & Catherine Blaser Page 104 of 110 AGENDA ITEM #b) sustained by rural service levels. This rural severance represents a limited residential development located near a major rural road which not would require an increase in rural service levels. Furthermore, Section 2.1.8 states that development and site alteration shall not be permitted adjacent to fish habitat unless the ecological function of the adjacent lands has been evaluated and it has been demonstrated that there will be no negative impacts on the natural features or on their ecological functions. The application is adjacent to a sensitive lake trout lake, but the impacts have been reviewed by the Ministry of the Environment and Climate Change (MOECC), which did not object as the proposed severance met their policies for allowing new lots adjacent to these lakes. The proposed rezoning is consistent with the Provincial Policy Statement (2014). Official Plan The subject property is designated as Rural Area and Waterfront District in the Official Plan. Section 3.6.1 of the plan states that the plan provides for a supply of land for rural residential use and makes provision for other rural uses typically found in an area. Section 3.6.3 recognizes that it is imperative for the Township to protect Lake Trout Lakes due to its sensitive nature and high value to our fishery industry. Section 3.6.3.3. B identifies that Silver Lake, Crow Lake, Eagle Lake and the West Basin of Sharbot Lake are considered to be At- Capacity. For this reason, the creation of new lots, either by severance or by plan of subdivision, that are within 300 m (984 ft) the highwater mark of these lakes, or their tributaries, shall be prohibited, except where one or more of the following conditions occur: There’s a setback of at least 300 metres from the shoreline of the lake or such that drainage from the tile fields would flow at least 300 metres to the lake. The tile fields on each new lot are located such that they would drain into the drainage basin of another waterbody, which is not at capacity. To separate existing, habitable dwellings which were included in the original capacity calculation, each having a separate sewage disposal system, provided that the land use would not change. The proposed new use, has a scale and density that is less than currently exists on site, and shall demonstrate a net reduction of the phosphorous loading on the lake. Prior to any redevelopment being approved, the Environmental Impact Study (EIS) shall be completed to the satisfaction of the municipality, the Ministry of Natural Resources and the Ministry of the Environment. The Environmental Impact Study (EIS) shall, among other things, provide recommendations on implementation tools related to hydro-geology, soils and vegetation matters on site. Overall, the proposal meets the first two conditions as the tile fields drain away from the west basin of Sharbot Lake into another drainage basin, and the distance of the flow would be over 300 metres to the west basin of Sharbot Lake via this other drainage basin. In order to secure the septic system location, a rezoning is required. The proposed rezoning conforms to the Township of Central Frontenac Official Plan. Zoning By-law The subject property is zoned as Rural (R) and Waterfront Residential (RW) in the Township’s Zoning By-law, which permit a variety of dwelling types and other uses in the Rural Zone. The location of the existing cottage was approved through a previous minor variance. The proposed lot dimensions meet the other performance standards in the Zoning By-law. Since the retained lot would not be a lot of record under Section 4.36 of the by-law, a rezoning is required to PLANNING Rezoning - Ed & Catherine Blaser Page 105 of 110 AGENDA ITEM #b) reduce the minimum setback of the sewage system in accordance with the proposed location endorsed by the MOECC. The proposed by-law would rezone the portion of the severed lot zoned Rural to Waterfront Residential, along with a Waterfront Residential Exception Zone for the retained lands to allow a septic system within 300 metres of the west basin of Sharbot Lake in accordance with the development agreement to be registered on title. Comments The Ministry of the Environment and Climate Change (MOECC) provided an analysis of the proposal based on the criteria for allowing severance on at-capacity lake trout lakes. MOECC has no objection to the original severance application if the subsurface sewage system is installed at the envelope proposed because: 1) the envelope designated for the septic tile field drains away from the west basin of Sharbot Lake to another drainage basin 2) The distance of the flow would be over 300 m to the west basin of Sharbot Lake via another drainage basin KFLA Public Health and Mississippi Valley Conservation Authority had no objection to the severance and did not provide additional comments for the rezoning. Several public comments were originally received with objections to the proposed severance, relating to an access strip to the water. The access strip was later removed by the applicant. Other objections included that the lands would be used for camp sites. The lot currently permits a campground under the standard Rural Zone, among other uses, however any commercial use would be subject to site plan control and would be limited given the site-specific limitations on septic systems within 300 metres of the lake, and wetland areas on the property. Rezoning the lands from Rural to Waterfront Residential would potentially remove some of these currently permitted commercial uses, and recognize that part of the lot slopes towards Sharbot Lake. No additional public comments were received as of September 1, 2015. Pre-consultation The applicant pre-consulted with Township and County staff prior to submitting the application. Site visits were undertaken on May 4 and June 5, 2015. Conclusion The proposed rezoning is consistent with the Provincial Policy Statement (2014), and conforms to the Township of Central Frontenac Official Plan. It is recommended that the Committee approve rezoning application ZB-03-15, subject to addressing any additional comments received at the public meeting. Sincerely, Prepared by: Reviewed by: Peter Young, MCIP, RPP Joe Gallivan, MCIP, RPP Community Planner Manager of Sustainability Planning County of Frontenac County of Frontenac PLANNING Rezoning - Ed & Catherine Blaser Page 106 of 110 AGENDA ITEM #a) Schedule "A" to By-law #2009-299 A A-1, Posted Speed Limit -40 kilometres per hour Access Road Anderson Road Baker Valley Road Babcock Road Bell Line Road Brewer Road (gravel section only) Brock Road Clow Road Cox Road Craig Road Cranberry Lake Road Cronk Road Cross Road Ducharme Road Dwyer Road Eagle Lake Road Elgin Young Road Frontenac Road (gravel and surface treated sections) Fox Road Goodfellow Road Guigue Road Hill Top Road Hinchinbrooke Road Hungry Bay Road Lakeshore Road MacCrimmon Road McLean Road Middle Road Neadow Road North Road Oak Flats Road (from Piccadilly Road to Moon Road) Olden Park Road Piccadilly Road Pit Road Price Road Raymo Road Richardson Road Stinchcombe Road St. Georges Lake Road Thompson Road Town Line Road Tryon Road Wemp Road Zealand Road (south of Highway #7) A-2, Posted Speed Limit - 50 kilometres per hour Alf Patterson Road Arena Boundary Road (gravel portion (s) only) Armstrong Road Ball Road Bordenwood Road Bull Lake Road Burke Settlement Road Clarendon Road Clark Road Clement Road Echo Lake Road Elm Tree Road Fish Creek Road Forty Foot Road Fourth Lake Road Kennebec Road Kirk Kove Road McQuaid Road Mill Road Ferguson Road Oak Flats Road Over the Hills Road School House Road Second Lake Road Shibley Road Veley Road Wagner Road Westgate Road White Lake Road Willis Armstrong Road A.3, Posted Speed Limit - 60 kilometres per hour Fall River Road Mary Moore Road Wilkinson Road Zealand Road (north of Highway #7) A.4, Posted Speed Limit - 60 kilometres per hour Long Lake Road beginning at Public Beach Road southerly for 1000 meters Central Frontenac By-law No. 2009-299A Schedule A amendment September 8, 2015 By-law 2009-299 A - Schedule A Reduced Speed Zones Page 107 of 110 AGENDA ITEM #b) THE CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC By-law No. 2015-XX BEING A BY-LAW TO AMEND BY-LAW NO. 2011-52 AS AMENDED WHEREAS pursuant to the provisions of the Section 34 of the Planning Act, RSO 1990, the Council of a Municipality may enact by-laws regulating the use of lands and the erection of buildings and structures thereon, AND WHEREAS By-law No. 2011-52 regulates the use of land and the location, use and erection of buildings and structures within the Township of Central Frontenac; NOW THEREFORE, the Council of the Corporation of the Township of Central Frontenac enacts as follows: 1. That Schedule ‘A3’ to By-law No. 2011-52 is amended by changing the zoning of certain lands legally described as Part Lot 11 and 12, Concession 9, former Olden Township, Township of Central Frontenac shown on Schedule ‘A’ to this by-law, from the Rural (R) Zone to the Waterfront Residential Exception XX Zone and the Waterfront Residential Zone 2. THAT the text of By-law No. 2011-52, as amended, is hereby amended by adding the following: Section 5.6.4 XX) RW-X___, Part Lot 11 and 12, Concession 9, Olden On those lands identified as Waterfront Residential Exception XX Zone (RW-X__) the following provisions shall apply: a) Despite Section 4.36 of the by-law, a sewage disposal tile field or filter bed may be permitted within 300 m [984.4 ft.] of the high water mark of Sharbot Lake in accordance with the location identified in the development agreement registered on title on the subject lands. b) A maximum of one sewage disposal system and one dwelling unit is permitted 3. That all other provisions of By-law 2011-52 shall continue to apply. Read a first and second time this __ day of ______, 2015. Read a third time DRAFTand adopted this __ day of ______, 2015. Mayor ______Clerk Blaser Rezoning By-law Page 108 of 110 AGENDA ITEM #b) Township of Central Frontenac Schedule ‘A’ to By-law ______ DRAFT This is Schedule ‘A’ to By-law No. Mayor Clerk Blaser Rezoning By-law Page 109 of 110 AGENDA ITEM #a) CORPORATION OF THE TOWNSHIP OF CENTRAL FRONTENAC BY-LAW #2015-35 BEING A BY-LAW TO CONFIRM THE SPECIAL COUNCIL MEETING AUGUST 25, 2015, AND THE REGULAR COUNCIL MEETING SEPTEMBER 8, 2015 The Council of the Corporation of the Township of Central Frontenac enacts as follows: 1. The action of the Council at its meeting held on the 25th of August, and the 8th of September, 2015 in respect of each report, motion, resolution or other action passed and taken by the Council at its meeting, is hereby adopted, ratified and confirmed. 2. The Mayor and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, to obtain approvals where required, and, except where otherwise provided, to execute all documents necessary in that behalf in accordance with the by-laws of Council relating thereto. READ THREE TIMES AND PASSED this 8th day of September, 2015. ______Mayor, Frances Smith Clerk, Cathy MacMunn Central Frontenac By-law No. 2015-35 Confirming By-law September 8, 2015 Adjournment Page 110 of 110