Assembly Meeting (4:00-4:05) Action: Members Will Vote to Approve Or Reject the Minutes Following the Meeting

MEETING AGENDA DIVISIONAL SENATE ASSEMBLY ACADEMIC SENATE, IRVINE DIVISION Thursday, June 3, 2021, 3:30-5:00 p.m. Zoom Teleconference: https://uci.zoom.us/j/99167576319

STATUS ITEM

INFORMATION 1. Remarks from Provost Hal Stern (3:30-4:00)

ACTION 2. Minutes from May 6, 2021 Divisional Senate Assembly Meeting (4:00-4:05) Action: Members will vote to approve or reject the minutes following the meeting.

INFORMATION 3. IA – Modifications to Appendix I, Chapter I: The Paul Merage School of Business (4:05-4:10) Issue: The Paul Merage School of Business has updated its bylaws to expand membership of its Faculty Executive Committee, clarify ex officio membership, and clarify nomination and voting eligibility for internal committees.

ACTION 4. IBL – Proposed Revisions to Bylaw 137: Undergraduate

Admissions and Relations with Schools, Council on (4:10-4:20) Issue: The Council on Undergraduate Admissions and Relations with Schools has approved changes to its bylaw that expand membership to include two at-large regular members and the Associate Vice Chancellor for Enrollment Management as an ex-officio member, formalize existing practices, and change the name of the Council to the Council on Enrollment Management and Admissions (CEMA). Action: Members will vote to accept or reject the proposed modifications following the meeting.

ACTION 5. IBL – Proposed Revisions to Bylaw 48: Academic Personnel, Council on (4:20-4:30) Issue: The Council on Academic Personnel has approved changes to its

bylaw to add one at-large member elected from the schools of

Education, Nursing, Pharmacy & Pharmaceutical Sciences, and the

Program in Public Health.

Action: Members will vote to accept or reject the proposed modifications

following the meeting.

ACTION 6. Disestablishment of the B.S. in General Engineering (4:30-4:35)

Issue: The Henry Samueli School of Engineering has submitted a request to disestablish the B.S. in General Engineering. No students have graduated from this major in nearly ten years. Action: Members will vote to accept or reject the disestablishment following the meeting.

ACTION 7. IA – Proposed Revisions to Appendix II: Grade Appeals (4:35-4:40) Issue: CTLSE has proposed revisions to Appendix II: Grade Appeals. The proposed revisions seek to clarify procedures for all parties. Action: Members will vote to accept or reject the proposed revisions following the meeting.

8. In Memoriam (4:40-4:45) INFORMATION Francis Cancian (1934-2020) Karl Hufbauer (1937-2020) Jon Jacobson (1938-2020) Salvatore Maddi (1933-2020) Masayasu Nomura (1927-2011)

INFORMATION 9. Announcements by Chair Jeffrey Barrett (4:45-4:50)

10. Announcements by Other Administrative Officers

11. Reports of Special Committees

12. Reports of Standing Committees

13. Petitions of Students

14. Unfinished Business

15. University and Faculty Welfare

16. New Business

Jeffrey Barrett, Chair Academic Senate, Irvine Division

* Agenda items deemed noncontroversial by the Chair of the Divisional Senate Assembly, in consultation with the Senate Cabinet, may be placed on a Consent Calendar under Special Orders. Approval of all business on the Consent Calendar requires a single unanimous vote. At the request of any Divisional Assembly member, any Consent Calendar item may be extracted for consideration under “New Business” later in the agenda. (From Bylaw 158[D])

N.B. All members of the Academic Senate and of the University community shall have the privilege of attendance and the privilege of the floor at meetings of the Divisional Senate Assembly, but only members of the Divisional Senate Assembly may make or second motions or vote. However, the Chair (or designated representative) of a standing or special committee of the Division may move or second action on reports of that committee.

Representatives to the Divisional Senate Assembly may access the agenda materials by logging into the Senate Data Management System (DMS) using their UCInetID: https://dms.senate.uci.edu/~councils.and.committees/?Assembly

Meeting Materials

Approved Meeting Minutes 0-1 ---A regular meeting of the Irvine Divisional Senate Assembly was called to order by Chair Jeff Barrett at 3:30 pm on Thursday, June 3, 2021 via Zoom Teleconference. 0-1 IA - Proposed Revisions to Appendix I, Chapter I: The Paul Merage School of Business 1-2 ---Cabinet PMSoB Bylaw Memo May 2021 1-2 ---Cabinet DRAFT Revised Bylaws for the Paul Merage School of Business 4.22.21 1-3 ---Cabinet DRAFT CleanCopy Revised Bylaws for the Paul Merage School of Business 4.22.21 1-7 ---Cabinet Final Response - PMSoB Bylaw Approval 1-11 IBL - Proposed Revisions to Bylaw 137: Undergraduate Admissions and Relations with Schools, Council on 2-2 ---Cabinet Final Response - CUARS Bylaw Revision 2-2 ---Assembly CUARS Bylaw Revision Proposal 2-4 ---Assembly Bylaw 137 Proposed Revision Redline 2-6 ---Assembly Bylaw 137 Proposed Revision Clean 2-7 ---Assembly CUARS Bylaw Memo 2-8 Proposed Bylaw Revision to Expand CAP Membership 3-2 ---Cabinet Justification for Bylaw Revision 3-2 ---Cabinet Bylaw 48. Academic Personnel Council on - redline 3-3 ---Cabinet Bylaw 48. Academic Personnel Council on - accepted changes 3-4 ---Cabinet CRJ Response 3-5 ---COC Response - CAP Bylaw Feedback from COC 3-6 ---CFW Final Response - CFW Memo Re Proposed Bylaw Revision to Expand CAP Membership FINAL 3-9 ---CFW Memo to CFW re CAP Bylaw Revisions 3-10 In Memoriam 4-2 ---Assembly Cancian.Francis (1934-2020) 4-2 ---Assembly Hufbauer.Karl (1937-2020) 4-4 ---Assembly Jacobson.Jon (1938-2020) 4-7 ---Assembly Maddi.Salvatore (1933-2020) 4-9 ---Assembly Nomura.Masayasu (1927-2011) 4-11 General Engineering Termination Memo Addendum 5-2 ---Assembly Disestablishment of B.S. in General Engineering 5-2 ---CEP Final Response - Elimination of B.S. in General Engineering 5-3 IA - Proposed Modifications to Appendix II: Grade Appeals 6-2 ---Assembly Appendix II 6-2 ---Cabinet Appendix II May 26 6-3 ---Cabinet Appendix II Revisions - Request-for-Review-Form-CRJ 6-4 ---Cabinet Appendix II REDLINE (002) 6-5 ---Cabinet Appendix II CLEAN 6-9 ---Cabinet Appendix II Assignment Memo 6-13

Generated 10/4/2021 12:39 AM DMS 3 - ToC-1 UNIVERSITY OF CALIFORNIA, IRVINE ACADEMIC SENATE, IRVINE DIVISION DIVISIONAL SENATE ASSEMBLY

UNIVERSITY OF CALIFORNIA, IRVINE DIVISIONAL SENATE ASSEMBLY Minutes of the Regular Meeting June 3, 2021 3:30 to 5:00 pm Zoom Teleconference

A regular meeting of the Irvine Divisional Senate Assembly was called to order by Chair Jeff Barrett at 3:30 pm on Thursday, June 3, 2021 via Zoom Teleconference.

1. Remarks from Provost Hal Stern Provost Stern acknowledged the excellent partnership between the Senate and campus administration during the past year and thanked Chair Barrett for his service to the campus.

Provost Stern reported on the status of Fall 2021 planning. He noted that while the UCOP task force on returning to campus updates guidelines based on the latest public health information, planning at the campus level continues. He expects some form of a vaccine mandate for the campus community, residence halls to be at approximately 90% capacity, and classes to be primarily in-person. He shared the findings of the recent UCSD modeling based on a 60,000-person community and felt optimistic about making our campus a safe environment when we return in the fall.

The Provost also gave an update on the state budget. He reported that the governor and state legislature reached an agreement to reverse the previous budget cuts, which will return the UC budget to 2019 funding levels. The governor has also included an additional $200 million in both general and targeted funds in the revised May budget. Provost Stern noted that there are still budgetary concerns going forward, and that units have been asked to make 2% cuts in their budget proposals for next year. He reported that the Regents are considering a cohort tuition model that would allow for regular tuition increases. He also noted that one-time funding would primarily be going toward deferred maintenance projects and seismic upgrades.

Provost Stern also noted that an announcement is coming soon regarding the recipients (?) of the Black Thriving Initiative’s Faculty Cluster Hiring Program (FCHP) as well as the Inclusive Excellence Term Chairs Program, noting that there will be another round of FCHP in the fall.

2. Minutes from May 6, 2021 Divisional Senate Assembly Meeting Chair Barrett explained that draft minutes are in the meeting packet and voting instructions would be sent after the meeting. Following the meeting, the minutes were approved 32 to 0 with 2 abstentions.

DMS 4 - 0-1 UNIVERSITY OF CALIFORNIA, IRVINE ACADEMIC SENATE, IRVINE DIVISION DIVISIONAL SENATE ASSEMBLY

3. Modifications to Appendix I, Chapter I: The Paul Merage School of Business Chair Barrett noted that the modifications were being shared as an informational item only. He explained that the revisions expand the membership of the School’s Faculty Executive Committee, clarify ex officio membership, and clarify nomination and voting eligibility for internal committees.

4. Proposal to Modify Bylaw 137: Undergraduate Admissions and Relations with Schools, Council on Chair Barrett explained that the modifications would expand membership with two regular at-large members and the Associate Vice Chancellor of Enrollment Management as an ex officio member. Also, the Council’s name will be changed to the Council on Enrollment Management and Admissions (CEMA) to reflect the names of the offices with which the Council interacts. Both CUARS and CRJ approved the proposed modifications. CUARS Chair Sergio Gago-Masague noted that the changes also formalize Senate oversight of enrollment management. Following the meeting, the proposal was approved 28 to 0 with 3 abstentions.

5. Proposal to Modify Bylaw 48: Academic Personnel, Council on Chair Barrett provided background on the issue, explaining that the proposal would add an at-large member to be elected from the Schools of Education, Nursing, Pharmacy & Pharmaceutical Sciences, and the Program in Public Health, in order to get more breadth of representation from the College of Health Sciences. A motion was made and seconded to enact the changes immediately since a special election will be needed to fill this slot. Following the meeting, the proposal was approved 29 to 1 with 2 abstentions. Also following the meeting, the proposal to make the changes to Bylaw 48 immediate was approved 27 to 0 with 4 abstentions.

6. Disestablishment of the B.S. in General Engineering Chair Barrett reported that the Senate received a request to disestablish the B.S. in General Engineering, noting that no students had graduated from the program in nearly a decade. A member expressed concern that the School of Engineering Faculty Executive Committee (FEC) had not been consulted about the proposal. Executive Director Kate Brigman clarified that the school’s Undergraduate Studies Committee, a subcommittee of the FEC, proposed the change and unanimously approved it. Following the meeting, the disestablishment was approved 30 to 0 with 1 abstention.

7. Proposed Revisions to Appendix II: Grade Appeals Chair Barrett explained that CTLSE proposed and approved the revisions in order to clarify procedures for all parties. Members did not have any questions or concerns about the proposal. Following the meeting, the proposal was approved 33 to 2 with 1 abstention.

DMS 5 - 0-2 UNIVERSITY OF CALIFORNIA, IRVINE ACADEMIC SENATE, IRVINE DIVISION DIVISIONAL SENATE ASSEMBLY

8. In Memoriam Chair Barrett announced that the Senate had received notice of the passing of five faculty colleagues and read excerpts from remembrances found in the meeting materials. He noted that memorials are sent for posting on the Systemwide Senate website at https://senate.universityofcalifornia.edu/in- memoriam/.

Francis Cancian (1934-2020) Karl Hufbauer (1937-2020) Jon Jacobson (1938-2020) Salvatore Maddi (1933-2020) Masayasu Nomura (1927-2011)

9. Announcements by Chair Barrett Chair Barrett acknowledged the work done by the Councils, Cabinet, and Assembly during the past year. He also noted that discussions about integrative medicine and online teaching are expected to continue into next year.

10. Reports of Special Committees None

11. Reports of Standing Committees None

12. Petitions of Students None

13. Unfinished Business None

14. University and Faculty Welfare None

15. New Business None

16. Adjournment: The meeting adjourned at 4:25 p.m.

Minutes prepared by Brandon Haskey-Valerius Attest: Joanna Ho, Chair Elect-Secretary, Academic Senate, Irvine Division

DMS 6 - 0-3 Academic Senate Committee on Rules and Jurisdiction 307 Aldrich Hall Irvine, CA 92697-1325 (949) 824-7685 May 6, 2021 www.senate.uci.edu

JEFFREY BARRETT, CHAIR ACADEMIC SENATE, IRVINE DIVISION

RE: Proposed Revisions to Appendix I, Chapter I: The Paul Merage School of Business

The Committee on Rules & Jurisdiction has reviewed the proposed revisions to Appendix I, Chapter I: The Paul Merage School of Business. After making the proposed modifications requested by CRJ, the Committee approves of the proposed revisions as being within the Code of the Academic Senate.

The Committee appreciates the opportunity to comment. If you have any further questions, please do not hesitate to contact me.

Respectfully,

Nadine Abi-Jaoudeh, Chair Committee on Rules and Jurisdiction

C: Joanna Ho, Chair Elect, Academic Senate Kate Brigman, Executive Director, Academic Senate Gina Anzivino, Assistant Director, Academic Senate Ed Coulson, Chair, Paul Merage School of Business Faculty Executive Committee Sarah Kahl, Executive Director, Paul Merage School of Business

DMS 7 - Item 1-2 Chapter I: The Paul Merage School of Business March 1522, 2021 Section 1: General Provisions The Faculty of the Paul Merage School of Business are those specified in the Divisional Bylaws. Within these broad limits, the Paul Merage School of Business Faculty will determine its own membership and mission. 1. Membership and Duties: 1. Membership All members of the Academic Senate with an appointment in the Paul Merage School of Business have the privilege of attendance and the privilege of the floor at Faculty meetings, also known as Department meetingsmay attend and participate in the faculty (a.k.a department) meetings. Only those members of the Academic Senate may make or second motions, or vote, at these meetings of the Faculty or its Standing Committees. Exceptions may be granted as specified in the Divisional Bylaws to Emeritus Faculty on recall, on the basis of their active participation in the academic affairs of the School. 2. Duties The members of the Faculty initiate, develop, and implement the educational, research, and service programs of the Faculty as a part of the program of the whole University. Within the framework of the policies of the Board of Regents, Academic Senate provisions and other relevant guidelines, the members of the Faculty consider, transact, or delegate business initiated by themselves or presented by the Senate, the Dean, or by other officers or bodies of administration. They determine the requirements for admission of students to educational programs of the School and for granting degrees. They also review, approve, and propose degree programs through appropriately established channels.

2. Representatives to the Irvine Divisional Senate Assembly The Faculty Chair and Faculty Chair-Elect will represent the Paul Merage School of Business in the Irvine Divisional Senate Assembly (Assembly). The Faculty Chair and Faculty Chair-Elect will hold two-year terms in the Assembly. Should future modifications to the scale of apportionment in Irvine Appendix IV result in the Merage School needing more than two representatives to the Assembly, representatives beyond the Faculty Chair and Faculty Chair- Elect will be elected from the Personnel Committee.

3. Faculty Meetings (Department Meetings): 1. Frequency The Faculty typically meets once per month, and at least once each quarter except for the summer quarter, and at the call of the Dean or the Faculty Chair. 2. Voting Votes on administrative policies, academic curricular proposals, and school bylaws will occur at the regularly scheduled meetings. If a senate faculty member has a class scheduled in conflict with a meeting (this should be rare), s/he may appoint a proxy to

DMS 8 - Item 1-3 vote in his/her stead at the meeting with the teaching conflict. Faculty with conflicts other than teaching may not appoint a proxy.

Voting on substantial matters (such as personnel actions and policies) shall be conducted by secret ballot and recorded by rank where required. However, where the number of faculty members within a given rank is so small that anonymity would be breached by reporting such member’s rank, members of that rank will be grouped with faculty members of a different rank so as to preserve anonymity. Due to potential conflicts of interest, a faculty member cannot vote for him/herself in his/her own personnel review cases. The Paul Merage School of Business follows the voting policy as specified in Academic Senate Bylaw 55 except that voting privileges have been extended to (i) Assistant Professors in the cases of appointments to the rank of Assistant Professors and Lecturers with Potential for Security of Employment (LPSOE), Assistant Professor of Teaching and (ii) LPSOE Assistant Professor of Teaching in the cases of appointments into the rank of LPSOE Assistant Professor of Teaching. 3. Agenda The Faculty Chair and the Dean, after consulting with the chairs of standing committees, will set the agenda. Distribution of the agenda will be from the Dean’s office. If no agenda items are brought forward, the meeting shall be cancelled. 4. Quorum One-half the voting members constitutes a quorum. 5. Rules of Order Questions of order not covered by legislation are governed by Robert’s Rules of Order. Staff Staff members may be invited to the meeting when they are likely to have information about and/or be affected by an agenda item. Section 2: Standing Committees The two elected Senate Faculty who sit on the Executive Committee represent the Paul Merage School of Business in the Irvine Divisional Senate Assembly. The committees established in these Bylaws are responsible to the Faculty for the performance of duties specified by it.

1. Executive Committee The Executive Committee advises the Dean on school-wide policies, strategies and budget. 1. Membership This committee consists of tan elected he two elected positions: the Faculty Chair and Faculty Chair-Elect. B, both of whom shall be Senate faculty elected positions are held by senate faculty at the ranks of Full Professor or Senior Lecturer with Security of EmploymentFull Professor of Teaching. Additionally, Area Coordinators (faculty representatives of a functional research area within the School) the Dean, Senior Associate Dean of Academic Affairs, all Associate Deans, and the Assistant Dean of Finance and Administration will serve in an ex officio capacity. The Analyst to the Senior Associate Dean will act as the staff liaison. 2. The Faculty Chair and Faculty Chair-Elect Eligibility for the position of Faculty Chair-Elect is limited to those who will not be on sabbatical or leave during the elected term and Faculty members eligible for the

DMS 9 - Item 1-4 Faculty Chair-Elect position include senate faculty at the ranks of Full Professor or Senior Lecturer with Security of Employment who will not be on sabbatical or leave during the elected term and who have not held an elected position in the last two years. All senate Senate faculty are eligible to vote for the two membersmembers may vote for one nominee for each open position. In any given year, the member being elected will become the Faculty Chair-Elect and will serve as the Faculty Chair in the second year of the two-year term. Candidates for the position of Faculty Chair-Elect shall be nominated and seconded by members of the faculty and shall be listed on the ballot after expressing a willingness to serve out the termCandidates for election to the position of Faculty Chair-Elect whose names appear on the ballot shall be nominated by any senate faculty member, seconded by an additional senate faculty member, and have expressed a willingness to serve the two-year term (or one year if it is a replacement position). The election for position of Faculty Chair-Elect will be decided by a majority of those voting in the election. If a majority is not achieved by one candidate in the first round of the election, there will be a runoff election between the two candidates with the highest number of votes.

If for any reason, a member of the Executive Committee is not able to complete his or her term, an election will be held to select a replacement for the balance of the term, following the established procedures for the election of the members to the Executive Committee. 3. Duties The Faculty Chair and Faculty Chair-Elect shall advise the Dean on school-wide strategies, policies, and budgets. 4. Representation on the Irvine Divisional Senate Assembly The Faculty Chair and Faculty Chair-Elect will be the representatives from the Paul Merage School of Business to the Irvine Divisional Senate Assembly. Each representative will hold a two-year term.

DMS 10 - Item 1-5 All senate faculty are eligible to vote for the three members. In any given year, the most senior Full Professor being elected will become the Personnel Committee Chair- Elect and will serve as Personnel Committee Chair in the second year of their two-year term. Candidates for election to the positions of the Personnel Committee whose names appear on the ballot shall be nominated by another senate faculty member, seconded by an additional senate faculty member, and have expressed a willingness to serve the two-year term (or one year if it is a replacement position). The election of members to the Personnel Committee will be decided by a majority of those voting in the election. If a majority of votes is not achieved by one candidate in the first round of the election, there will be a runoff election between the two candidates with the highest number of votes. If for any reason, a member of the Personnel Committee is not able to complete his or her term, an election will be held to select a replacement for the balance of the term, following the established procedures for the election of the members to the Personnel Committee. 3. Duties . The Personnel Committee manages the relevant personnel processes for merits, promotions, and new hires. The departmental letter is written by the Personnel Committee. 4. Tenure The Full Professor members will serve staggered terms. All elections to the Personnel Committee are effective July 1 and are for two-year terms. One of the Full Professors will serve as Chair (second year) and the other will serve as Chair Elect (first year).

Section 3: Modification of Bylaws Any of these Bylaws may be modified at any Faculty Meeting at the Paul Merage School of Business. The criteria for the votes are described above in section 1.21.3.2.

DMS 11 - Item 1-6 Chapter I: The Paul Merage School of Business March 22, 2021 Section 1: General Provisions The Faculty of the Paul Merage School of Business are those specified in the Divisional Bylaws. Within these broad limits, the Paul Merage School of Business Faculty will determine its own membership and mission. 1. Membership and Duties: 1. Membership All members of the Academic Senate with an appointment in the Paul Merage School of Business may attend and participate in the faculty (a.k.a department) meetings. Only those members may make motions, or vote at these meetings or its Standing Committees. Exceptions may be granted as specified in the Divisional Bylaws to Emeritus Faculty on recall, on the basis of their active participation in the academic affairs of the School. 2. Duties The members of the Faculty initiate, develop, and implement the educational, research, and service programs of the Faculty as a part of the program of the whole University. Within the framework of the policies of the Board of Regents, Academic Senate provisions and other relevant guidelines, the members of the Faculty consider, transact, or delegate business initiated by themselves or presented by the Senate, the Dean, or by other officers or bodies of administration. They determine the requirements for admission of students to educational programs of the School and for granting degrees. They also review, approve, and propose degree programs through appropriately established channels.

DMS 12 - Item 1-7 Voting on substantial matters (such as personnel actions and policies) shall be conducted by secret ballot and recorded by rank where required. However, where the number of faculty members within a given rank is so small that anonymity would be breached by reporting such member’s rank, members of that rank will be grouped with faculty members of a different rank so as to preserve anonymity. Due to potential conflicts of interest, a faculty member cannot vote for him/herself in his/her own personnel review cases. The Paul Merage School of Business follows the voting policy as specified in Academic Senate Bylaw 55 except that voting privileges have been extended to (i) Assistant Professors in the cases of appointments to the rank of Assistant Professors and Assistant Professor of Teaching and (ii) Assistant Professor of Teaching in the cases of appointments into the rank of Assistant Professor of Teaching. 3. Agenda The Faculty Chair and the Dean, after consulting with the chairs of standing committees, will set the agenda. Distribution of the agenda will be from the Dean’s office. If no agenda items are brought forward, the meeting shall be cancelled. 4. Quorum One-half the voting members constitutes a quorum. 5. Rules of Order Questions of order not covered by legislation are governed by Robert’s Rules of Order. Staff Staff members may be invited to the meeting when they are likely to have information about and/or be affected by an agenda item. Section 2: Standing Committees The committees established in these Bylaws are responsible to the Faculty for the performance of duties specified by it.

1. Executive Committee The Executive Committee advises the Dean on school-wide policies, strategies and budget. 1. Membership This committee consists of an elected Faculty Chair and Faculty Chair-Elect, both of whom shall be Senate faculty at the ranks of Full Professor or Full Professor of Teaching. Additionally, Area Coordinators (faculty representatives of a functional research area within the School) the Dean, Senior Associate Dean of Academic Affairs, all Associate Deans, and the Assistant Dean of Finance and Administration will serve in an ex officio capacity. The Analyst to the Senior Associate Dean will act as the staff liaison. 2. The Faculty Chair and Faculty Chair-Elect Eligibility for the position of Faculty Chair-Elect is limited to those who will not be on sabbatical or leave during the elected term and who have not held an elected position in the last two years. All Senate faculty members may vote for one nominee for each open position. In any given year, the member being elected will become the Faculty Chair-Elect and will serve as the Faculty Chair in the second year of the two-year term.

DMS 13 - Item 1-8 Candidates for the position of Faculty Chair-Elect shall be nominated and seconded by members of the faculty and shall be listed on the ballot after expressing a willingness to serve out the term. The election for position of Faculty Chair-Elect will be decided by a majority of those voting in the election. If a majority is not achieved by one candidate in the first round of the election, there will be a runoff election between the two candidates with the highest number of votes.

2. Personnel Committee (PC): 1. Membership The personnel committee shall consist of three senate faculty members, two senior and one junior, as specified in the next section. 2. Officers Faculty members eligible for the personnel committee positions include those who will not be on sabbatical or leave during the elected term and who have not held an elected position in the last two years. The junior position shall be filled by an Associate Professor or Associate Professor of Teaching; the senior positions are filled by Full Professors or Full Professors of Teaching. All senate faculty are eligible to vote for the three members. In any given year, the most senior Full Professor being elected will become the Personnel Committee Chair- Elect and will serve as Personnel Committee Chair in the second year of their two-year term. Candidates for election to the positions of the Personnel Committee whose names appear on the ballot shall be nominated by another senate faculty member, seconded by an additional senate faculty member, and have expressed a willingness to serve the two-year term (or one year if it is a replacement position). The election of members to the Personnel Committee will be decided by a majority of those voting in the election. If a majority of votes is not achieved by one candidate in the first round of the election, there will be a runoff election between the two candidates with the highest number of votes. If for any reason, a member of the Personnel Committee is not able to complete his or her term, an election will be held to select a replacement for the balance of the term, following the established procedures for the election of the members to the Personnel Committee. 3. Duties The Personnel Committee manages the relevant personnel processes for merits, promotions, and new hires. The departmental letter is written by the Personnel Committee.

DMS 14 - Item 1-9 4. Tenure The Full Professor members will serve staggered terms. All elections to the Personnel Committee are effective July 1 and are for two-year terms. One of the Full Professors will serve as Chair (second year) and the other will serve as Chair Elect (first year).

Section 3: Modification of Bylaws Any of these Bylaws may be modified at any Faculty Meeting at the Paul Merage School of Business. The criteria for the votes are described above in section 1.3.2.

DMS 15 - Item 1-10 Academic Senate 307 Aldrich Hall Irvine, CA 92697-1325 (949) 824-7685 www.senate.uci.edu

May 20, 2021

ED COULSON, CHAIR PAUL MERAGE SCHOOL OF BUSINESS FACULTY EXECUTIVE COMMITTEE

SARAH KAHL, EXECUTIVE DIRECTOR, ACADEMIC SERVICES PAUL MERAGE SCHOOL OF BUSINESS

RE: Modifications to Appendix I, Chapter I: The Paul Merage School of Business

At its May 18, 2021 meeting, the Divisional Senate Cabinet voted 9-0-0 to approve the proposed modifications to Appendix I, Chapter I: The Paul Merage School of Business.

Bylaws enacted by the Division become effective 30 days after the distribution of the minutes of the meeting at which they were enacted. You will be notified again when the changes are officially recorded in the Senate Manual.

Best wishes,

Jeffrey Barrett, Chair Academic Senate, Irvine Division

Cc: Joanna Ho, Chair Elect Kate Brigman, Executive Director Gina Anzivino, Associate Director

DMS 16 - Item 1-11 Academic Senate 307 Aldrich Hall Irvine, CA 92697-1325 (949) 824-7685 https://senate.uci.edu/

April 13, 2021

DIVISIONAL SENATE ASSEMBLY

RE: Proposed Modifications to Bylaw 137: Undergraduate Admissions and Relations with Schools, Council on

At its April 6, 2021 meeting, the Senate Cabinet reviewed the proposal to modify Bylaw 137: Undergraduate Admissions and Relations with Schools, Council on. The proposed modifications formalize areas of oversight over admissions as well as formally include Enrollment Management within the Council’s purview. The modifications also increase the Council’s membership to include the Associate Vice Chancellor for Enrollment Management as an ex officio member as well as two additional at-large members. Finally, the modifications would update the name of the Council to the Council on Enrollment Management and Admissions (CEMA).

The Cabinet voted 9-0-0 to endorse the proposed modifications.

ENDORSEMENT HISTORY COMMITTEE ON RULES & March 4, 2021 JURISDICTION SENATE CABINET April 6, 2021

The complete proposal and relevant documents are attached for your review and consideration.

Sincerely,

Jeffrey Barrett, Chair Academic Senate, Irvine Division

C: Joanna Ho, Chair Elect, Academic Senate, Irvine Division

DMS 17 - Item 2-2 Academic Senate 307 Aldrich Hall Irvine, CA 92697-1325 (949) 824-7685 https://senate.uci.edu/

Kate Brigman, Executive Director, Academic Senate Gina Anzivino, Associate Director, Academic Senate Sergio Gago-Masague, CUARS Chair Brandon Haskey-Valerius, Cabinet and CUARS Analyst, Academic Senate

DMS 18 - Item 2-3 REQUEST FOR REVIEW BY CRJ

The proposal must adhere to the following specifications. Failure to do so will result in the return of the proposal and a delay in the review process.

Please send electronic copies to CRJ Analyst Brandon Haskey-Valerius ([email protected]), who will ensure that the proposal meets CRJ guidelines and is ready to be forwarded to the Chair of the Committee on Rules and Jurisdiction.

Main Contact Information

Name: Brandon Haskey-Valerius Phone: (949) 824-8340 Email:[email protected]

Title/Capacity: CUARS Analyst Date: 2/25/21

The Proposal

□ Title: Proposed Modifications to… or (if new) Proposed Bylaws for the… Proposed Modifications to Bylaw 137. Undergraduate Admissions and Relations with Schools, Council on

□ Statement of rationale: Briefly explain why the proposed modifications are necessary to the existing legislation or organizational practice. Please include information on when the executive committee or governing body approved these modifications. The proposed modifications accomplish three goals to help CUARS fulfill its charge. First, the modifications expand CUARS membership to include an ex-officio representative from the Vice Chancellor for Enrollment Management’s office as well as two at-large members. This expansion will ensure appropriately meaningful engagement on issues of admissions and to formalize appropriate oversight of Enrollment Management. To that end as well, the formal name of CUARS will be changed from Council on Undergraduate Admissions and Relations with Schools (CUARS) to Council on Enrollment Management and Admissions (CEMA). Second, the modifications formalize that new admissions policies need approval by CUARS/CEMA. While this largely already happens, the formalization of language will ensure that, with new staff and Council members over time, the approval process will continue. Third, the modifications will give CUARS/CEMA approval over what reader training looks like, a process that will both ensure continued quality of materials in addition to ensuring members are continually up to date on current admissions procedures. As admissions is an extremely complex process, and this will allow new members of CUARS/CEMA to quickly come up to speed.

□ Proposed Language (bylaws): Attached. Document format should be in Microsoft Word (Letter size with 1” margins), Times New Roman Font, Size 11 (please do not change font size within the document). If this a proposal for new bylaws, just include the original copy. Please submit all documents in Microsoft Word and not as a PDF. Please attach two copies:

- One markup copy, indicating deletions by strikeout type and additions by underscore type.

- One clean copy with the proposed modifications already in place (no mark ups).

DMS 19 - Item 2-4

SECTION BELOW IS FOR SENATE USE ONLY

Received by CRJ: CRJ review: Forward to Senate Chair:

Cabinet review: Assembly review: Effective date:

Manual upload date: DMS 20 - Item 2-5 Bylaw 137. Undergraduate Admissions and Relations with Schools and Colleges, Council onEnrollment Management and Admissions, Council on (En 10 Nov 05) (Am 7 June 07) (Am XX XX XX)

A. Membership The Council on Undergraduate Admissions and Relations with Schools and CollegesEnrollment Management and Admissions shall consist of one member from each Faculty offering an undergraduate degree, two at-large members, the Vice Chancellor for Enrollment Management, ex officio, and the Director of the Office of Admissions and Relations with Schools, ex officio. The at-large members should be selected from faculty whose research interests are aligned with the work happening within the Council.

B. Duties

1. Make recommendations and approve policies regarding policies on admissions, enrollments, enrollment management, and relations with schools to the administration and to the Academic Senate.

2. Monitor outreach programs directed toward academic enrichment of the campus through a diverse student body.

3. Make suggestions for and approve annual reader training for application readers. Formatted: Font: Bold

3.4. Maintains liaison with the Board of Admissions and Relations with Schools.

DMS 21 - Item 2-6 Bylaw 137. Enrollment Management and Admissions, Council on

(En 10 Nov 05) (Am 7 June 07) (Am XX XX XX)

A. Membership The Council on Enrollment Management and Admissions shall consist of one member from each Faculty offering an undergraduate degree, two at-large members, the Vice Chancellor for Enrollment Management, ex officio, and the Director of the Office of Admissions and Relations with Schools, ex officio. The at-large members should be selected from faculty whose research interests are aligned with the work happening within the Council.

B. Duties

1. Make recommendations and approve policies on admissions, enrollments, enrollment management, and relations with schools to the administration and to the Academic Senate.

2. Monitor outreach programs directed toward academic enrichment of the campus through a diverse student body.

3. Make suggestions for and approve annual reader training for application readers.

4. Maintains liaison with the Board of Admissions and Relations with Schools.

DMS 22 - Item 2-7 Academic Senate Committee on Rules and Jurisdiction 307 Aldrich Hall Irvine, CA 92697-1325 (949) 824-7685 March 4, 2021 www.senate.uci.edu

JEFFREY BARRETT, CHAIR ACADEMIC SENATE, IRVINE DIVISION

RE: Proposed Revisions to Bylaw 137: Undergraduate Admissions and Relations with Schools, Council on

I have reviewed the proposed revisions to Bylaw 137 from the Council on Undergraduate Admissions and Relations with Schools. The proposed changes, which include expanding membership and formalizing certain oversight duties CUARS has over Admissions and Enrollment Management, expand the role of CUARS under the jurisdiction of Regents’ Standing Order 105.2, granting the Senate power to determine the conditions of admission. All of the proposed changes allow CUARS to have robust, meaningful oversight of the conditions of admission. The proposed changes fall within the Code of the Senate.

If you have any further questions, please do not hesitate to contact me.

Respectfully,

Nadine Abi-Jaoudeh, Chair Committee on Rules and Jurisdiction

C: Joanna Ho, Chair Elect, Academic Senate Kate Brigman, Executive Director, Academic Senate Gina Anzivino, Assistant Director, Academic Senate Sergio Gago-Masague, Chair, CUARS Brandon Haskey-Valerius, CUARS Analyst, Academic Senate

DMS 23 - Item 2-8 Justification for Bylaw Revision With the current and projected future growth of the College of Health Sciences (CoHS), particularly in Nursing, Pharmaceutical Sciences, and Public Health (soon to be a school), it is desirable to modify the composition of CAP to guarantee a third member from CoHS. Currently, CoHS is represented by two members from the School of Medicine, and from time-to-time an at-large third member that is elected from the following group of schools: Education, Nursing, Pharmaceutical Sciences, and Public Health. From 2018-21, the at-large member was from CoHS; however the newly elected member for 2021-24 is from Education, thus reducing the number of CoHS representatives to two. The change we are proposing is that there be two at-large members elected from the above group of small schools, with the caveat that the two at-large members not be from the same school. This would guarantee that at least 3 members of CAP are from CoHS, and it also increases the likelihood that Education would have its own representative as well. Our motivation for having two at-large members from the group rather than one member from Education and one from the set of small CoHS schools is to account for a situation in a given year where Education is unable to find a willing candidate. As these smaller schools continue to grow in the coming years, we anticipate eventually expanding CAP to include a representative from each school, although this will likely necessitate some changes to the way that CAP handles its caseload.

DMS 24 - Item 3-2 THE MANUAL OF THE IRVINE DIVISION OF THE ACADEMIC SENATE PART I – BYLAWS OF THE IRVINE DIVISION Chapter III: Organization Section 5: Standing Committees Bylaw 48. Academic Personnel, Council on (Am 21 Nov 02) (Am 5 Jun 03) (CC Jun 04) (CC 15 May 06) (24 May 2006) (Am 5 Apr 07) (Am 13 Jan 09) (Am 15 Dec 11) (Am TBD)

A. Membership 1. The Council on Academic Personnel shall consist of fourteen elected Division members serving Deleted: thir three-year terms.

a. One member shall be elected from each of the following: The Claire Trevor School of the Arts, the School of Biological Sciences, the Henry Samueli School of Engineering, the Paul Merage School of Business, the School of Humanities, the Donald Bren School of Information and Computer Sciences, the School of Law, the School of Physical Sciences, the School of Social Ecology, and the School of Social Sciences. Two members shall be elected from the School of Medicine, representing respectively the clinical departments and the basic science departments; to maintain continuity, their terms shall not expire in the same year. To allow all ladder rank faculty the opportunity to serve on CAP, two at-large members shall be Deleted: one elected from the following schools: Education, Nursing, Pharmacy and Pharmaceutical Deleted: (not to be included in a cluster in the Sciences, and Population and Public Health. The two at-large members cannot be from the following section b.) same school. Deleted: smaller, stand-alone programs and departments ( b. The only exceptions to CAP members being elected for three-year terms are when COC must Deleted: Science appoint a member to complete the term of a CAP member who ceases their participation as described in bylaw 181 or when the length of the term needs to be shortened to achieve or Deleted: ) maintain staggering of new members within clusters. The clusters are defined as follows: Deleted: his/her Cluster 1: Arts, Humanities Cluster 2: Biological Sciences, Medicine (Basic Science), Medicine (Clinical), College of Deleted: , Arts; College of Health Sciences Health Sciences (at large) Formatted: Font: (Default) Times New Roman Cluster 3: Engineering, ICS, Physical Sciences Cluster 4: Business, Education (at large), Law Deleted: Medicine-Basic, Medicine-Clinical Cluster 5: Social Ecology, Social Sciences. Deleted: , Deleted: ; 2. Candidates for each of the fourteen seats shall be elected by the members of the Division as a whole to represent the Division at large. Formatted: Font: (Default) Times New Roman Deleted: Physical Sciences, 3. No Dean or Department Chair shall serve on the Council. In addition, no Associate Dean or other Formatted: Font: (Default) Times New Roman administrative officer whose regular duties include participation in the academic personnel Deleted: ; review process shall serve on the Council. Formatted: Font: (Default) Times New Roman B. Duties (Am 5 June 03) (CC 24 May 06) Deleted: and 1. Confer with and make recommendations to the Chancellor and Provost on appointments, Deleted: ; and advancement, and other personnel matters. Formatted: Font: (Default) Times New Roman 2. Maintain liaison with the University Committee on Academic Personnel. Deleted: , Social Ecology Deleted: , Law Deleted: thir

DMS 25 - Item 3-3 THE MANUAL OF THE IRVINE DIVISION OF THE ACADEMIC SENATE PART I – BYLAWS OF THE IRVINE DIVISION Chapter III: Organization Section 5: Standing Committees Bylaw 48. Academic Personnel, Council on (Am 21 Nov 02) (Am 5 Jun 03) (CC Jun 04) (CC 15 May 06) (24 May 2006) (Am 5 Apr 07) (Am 13 Jan 09) (Am 15 Dec 11) (Am TBD)

A. Membership 1. The Council on Academic Personnel shall consist of fourteen elected Division members serving three-year terms.

b. The only exceptions to CAP members being elected for three-year terms are when COC must appoint a member to complete the term of a CAP member who ceases their participation as described in bylaw 181 or when the length of the term needs to be shortened to achieve or maintain staggering of new members within clusters. The clusters are defined as follows: Cluster 1: Arts, Humanities Cluster 2: Biological Sciences, Medicine (Basic Science), Medicine (Clinical), College of Health Sciences (at large) Cluster 3: Engineering, ICS, Physical Sciences Cluster 4: Business, Education (at large), Law Cluster 5: Social Ecology, Social Sciences.

2. Candidates for each of the fourteen seats shall be elected by the members of the Division as a whole to represent the Division at large.

3. No Dean or Department Chair shall serve on the Council. In addition, no Associate Dean or other administrative officer whose regular duties include participation in the academic personnel review process shall serve on the Council.

B. Duties (Am 5 June 03) (CC 24 May 06) 1. Confer with and make recommendations to the Chancellor and Provost on appointments, advancement, and other personnel matters.

2. Maintain liaison with the University Committee on Academic Personnel.

DMS 26 - Item 3-4 Academic Senate Committee on Rules and Jurisdiction 307 Aldrich Hall Irvine, CA 92697-1325 (949) 824-7685 May 13, 2021 www.senate.uci.edu

JEFFREY BARRETT, CHAIR IRVINE DIVISIONAL SENATE

LEE SWINDLEHURST, CHAIR COUNCIL ON ACADEMIC PERSONNEL

RE: Proposed Modifications to Bylaw 48: Academic Personnel, Council on

After review of the proposed modifications to Bylaw 48, I am comfortable with the changes being within the Code of the Senate and not needing further Committee review. However, I would like for Councils and other proposing bodies to please propose bylaw changes and other review that require CRJ review to this Committee prior to presenting any changes to Cabinet or Assembly, as CRJ review could require changes and revisions to proposals Cabinet would need to review again regardless.

If you have any questions, please do not hesitate to contact me.

Sincerely,

Nadine Abi-Jaoudeh, Chair Committee on Rules and Jurisdiction

C: Joanna Ho, Chair Elect, Academic Senate Kate Brigman, Executive Director, Academic Senate Gina Anzivino, Assistant Director, Academic Senate Lynn Harris, CAP Analyst

DMS 27 - Item 3-5 Kate Brigman

From: Christine Aguilar Sent: Tuesday, April 13, 2021 10:04 AM To: Kate Brigman Cc: Lindsey Richland Subject: RE: Bylaw 48

Dear Kate,

Lindsey and I discussed the CAP Bylaw change and we had the following comments:  The change of the bylaw to have two at large positions that could potentially lead to 2 Health Science members and no Education members (after Susanne finishes her term) has some drawbacks and we suggest a different approach be taken.  Additionally, a change to the bylaw immediately after an Education rep was just elected to CAP for the first time is not ideal and may be seen to suggest that CAP was not supportive of the faculty’s choice.  We suggest it would preferable for each School to have a seat on CAP, similar to the COC membership.  We understand that CAP proposed this two at large position option as a way to give Education some flexibility in case they cannot identify a representative, but in the long term, we believe it would be more beneficial to give Education their own seat to fill for the following reasons: o The School is growing and over time they may have enough faculty where trying to find a CAP rep wouldn’t be an issue. o We believe that writing it into the bylaw that Education must find a rep, as opposed to just making it optional, will give the COC rep more urgency to fill the position whereas having it as “at large” is an ambiguous situation. School of Education faculty will also be aware that they may be asked to serve on CAP and thus become more amicable to the idea.  Additionally, for the COC Health Sciences rep, they will have the burden of finding 3 reps for Election: 1 each from Pharm Sci, Public Health and Nursing.  Also, CAP pointed out that Education may not have sufficient willing/eligible members to serve on CAP which is why this 2 at large option was proposed, but in reality, the 3 Health Science Schools will potentially have the same issue as they are newer/newly established Schools who are hiring new and junior faculty that may not be ideal for CAP service.

Instead we discussed the following items:  Lindsey recommended that before decisions to change the bylaw are made, we check‐in with the school of Education faculty and with Susanne as she serves her term, and ask her opinion on how necessary having an Education member serve is, or whether having Social Sciences/Social Ecology representatives read the Education files is sufficient. If there is consensus that an at large opportunity for a rep is adequate, then the need for a solely Education rep wouldn’t be necessary. o However, if the School continues increasing in size, then eventually we will need a designated Education member so we may just be delaying the inevitable and it may be advisable to simply make the bylaw change to ensure each School has a position on CAP.  If we do decide to make the change to the bylaw so that each School has a seat on CAP, then we can go ahead and have a Special Election to fill that Health Sciences position as soon as the change is approved so that CAP has their desired Health Science member in service.  If we do not think that a bylaw change will occur in time for CAP to have their Health Science rep, and if we would like to review the situation for Education next year, perhaps we can do a special one‐year re‐appointment of the current Health Science member (if willing) or a past Health Science member to serve on CAP until the bylaw change is completed.

DMS 28 - 1 Item 3-6  In regards to the issue that making this change would put Education in the situation of having to fill a position on CAP every 3‐years, Lindsey and I discussed the following: o If required to have a rep, then the Education faculty would likely be more willing to serve, as I they will be aware that it is necessary to have a rep on CAP. o Additionally, we could have a stipulation in the bylaw that states that if an Education faculty member cannot be identified, then a member with a split or secondary appointment in Education, or that has expertise with Education can run for the Education position.

Lastly, just thinking about all these situations that may come up regarding the CAP membership, we should try to add to the bylaw something more to allow COC to make special appointments to CAP in certain situations. I’m not sure how that would look like, but just a thought.

Please feel free to discuss these options with CAP and Jeff, and let us know if you have any questions. We look forward to attending a Cabinet meeting to discuss further.

Best, Christine

From: Kate Brigman Sent: Thursday, April 8, 2021 4:03 PM To: Lindsey Richland Cc: Christine Aguilar Subject: RE: Bylaw 48

Dear Lindsey,

Thank you very much! Yes of course, a redline version is attached.

Best wishes, Kate

Kate Brigman, MPA Executive Director Academic Senate, Irvine Division (949) 824‐6727 – direct line [email protected] http://senate.uci.edu/

This email and attached documents may contain confidential and privileged material for the sole use of the intended recipient. Any review or distribution by others is strictly prohibited.

From: Lindsey Richland Sent: Wednesday, April 7, 2021 4:07 PM To: Kate Brigman Cc: Christine Aguilar Subject: Re: Bylaw 48

Thank you Kate. I'd be happy to be part of that conversation. Can you please also send me the previous version of that bylaw so that I can be clear about the changes? Thanks, Lindsey

DMS 29 - 2 Item 3-7

From: Kate Brigman Sent: Wednesday, April 7, 2021 3:30 PM To: Lindsey Richland Cc: Christine Aguilar Subject: FW: Bylaw 48

Dear Lindsey,

I wanted to bring this proposed revision to CAP's bylaws to your attention. Christine and I have discussed this at length, and I recognize that this proposal would present challenges for COC. Jeff and I would like to invite you and Christine to participate in the discussion when this is on a Cabinet agenda later this spring so Cabinet can take COC's perspective into consideration.

All best wishes, Kate

Kate Brigman, MPA Executive Director Academic Senate, Irvine Division (949) 824‐6727 – direct line [email protected] http://senate.uci.edu/

This email and attached documents may contain confidential and privileged material for the sole use of the intended recipient. Any review or distribution by others is strictly prohibited.

‐‐‐‐‐Original Message‐‐‐‐‐ From: Lee Swindlehurst Sent: Monday, April 5, 2021 11:16 PM To: Kate Brigman Cc: Lynn Harris Subject: Bylaw 48

Hi Kate,

CAP has reviewed and approved the proposed changes to Bylaw 48 on CAP membership, with one minor formatting change to call out the clusters in a more readable way and to list the specific membership from the CoHS (see attached).

I believe this version is ready for consideration by the Senate.

Thanks, Lee

‐‐ A. Lee Swindlehurst, Professor Dept. of Electrical Engineering & Computer Science Henry Samueli School of Engineering 2200 Engineering Hall University of California Irvine Irvine, CA 92697 phone: 949‐824‐2818

DMS 30 - 3 Item 3-8 Academic Senate Council on Faculty Welfare, Diversity & Academic Freedom 307 Aldrich Hall Irvine, CA 92697-1325 (949) 824-7685 www.senate.uci.edu

April 30, 2021

JEFFREY BARRETT, CHAIR ACADEMIC SENATE – IRVINE DIVISION

Re: Proposed Bylaw Revision to Expand CAP Membership

The Council on Academic Personnel (CAP) is proposing that there be two at-large members elected from the above group of small schools and programs, with the caveat that the two at- large members not be from the same school. This would guarantee that at least 3 members of CAP are from College of Health Sciences (CoHS), and it also increases the likelihood that Education would have its own representative as well. CAP’s motivation for having two at- large members from the group rather than one member from Education and one from the set of small CoHS schools is to account for a situation in a given year where Education is unable to find a willing candidate.

The Council on Faculty Welfare, Diversity, and Academic Freedom (CFW) collected comments from members regarding this issue. Members had no concerns and found the bylaw revision to be reasonable under the circumstances.

Sincerely,

Terry Dalton, Chair Council on Faculty Welfare, Diversity, and Academic Freedom

C: Kate Brigman, Executive Director Academic Senate

Gina Anzivino, Associate Director Academic Senate

DMS 31 - Item 3-9 Academic Senate 307 Aldrich Hall Irvine, CA 92697-1325 (949) 824-7685 www.senate.uci.edu April 13, 2021

TERRY DALTON, CHAIR COUNCIL ON FACULTY WELFARE

RE: PROPOSED REVISIONS TO BYLAW 48. ACADEMIC PERSONNEL, COUNCIL ON

COMMENTS REQUESTED BY: MAY 3, 2021 PLANNED CABINET DISCUSSION: MAY 4, 2021

The Council on Academic Personnel has proposed revisions to its bylaw.

With the current and projected future growth of the College of Health Sciences (CoHS), particularly in Nursing, Pharmaceutical Sciences, and Public Health, CAP has proposed modifying its composition to guarantee a third member from CoHS and provide appropriate coverage for CoHS cases. Currently, the CoHS is represented by two members from the School of Medicine, and from time-to-time an at-large third member that is elected from the following group of schools and programs: Education, Nursing, Pharmaceutical Sciences, and Public Health. From 2018-21, the at-large member was from CoHS; however the newly elected member for 2021-24 is from Education, thus reducing the number of CoHS representatives to two.

CAP is proposing that there be two at-large members elected from the above group of small schools and programs, with the caveat that the two at-large members not be from the same school. This would guarantee that at least 3 members of CAP are from CoHS, and it also increases the likelihood that Education would have its own representative as well. CAP’s motivation for having two at-large members from the group rather than one member from Education and one from the set of small CoHS schools is to account for a situation in a given year where Education is unable to find a willing candidate.

As these smaller schools continue to grow in the coming years, CAP anticipates eventually expanding its membership to include a representative from each school. This will likely necessitate some changes to the way that CAP handles its caseload.

We don’t typically circulate Council bylaw revisions to other Councils for comment prior to Cabinet discussion. However, as academic personnel matters are relevant to all Senate faculty, I wanted to invite CFW to provide feedback on the proposed revisions.

Please let us know if CFW has any thoughts on the revised constitution of CAP. The relevant documents are attached and available to your Council via the Senate’s Data Management System.

Sincerely,

Jeffrey Barrett, Chair Academic Senate, Irvine Division

DMS 32 - Item 3-10

Cc: Joanna Ho, Chair Elect Kate Brigman, Executive Director Gina Anzivino, Associate Director Julie Kennedy, CFW Analyst Brandon Haskey-Valerius, Cabinet Analyst

DMS 33 - Item 3-11 IN MEMORIAM

Frank (Francis) Cancian Professor Emeritus of Anthropology UC Irvine 1934 – 2020

Frank Cancian received his undergraduate degree in philosophy from Wesleyan University in 1957, but his passion was in photography. He spent a year in Italy on a Fulbright scholarship taking photos and documenting life in the rural Italian community of Lacedonia. When he returned to the U.S., his skills behind the camera earned him his own art show and a position as a reporter and photographer with the Providence Journal in Rhode Island. He then went on to graduate school at Harvard, putting his photography aside and shifting his focus to research.

He spent 30 years of his academic career studying the Mayan people of Chiapas, Mexico. He enjoyed professorial posts as an anthropologist at Stanford (1964-66), Cornell (1966- 69) and another stint at Stanford (1969-76) before joining the faculty at UCI in 1976. For 23 years, he taught undergraduates and graduates on the Irvine campus and conducted his anthropological research, totaling more than three years of fieldwork in Mexico and resulting in three books: The Decline of Community in Zinacantan: Economy, Public Life, and Social Stratification, 1960-1987; Economics & Prestige in a Maya Community: The Religious Cargo System in Zinacantan; and The Innovator's Situation: Upper- Middle-Class Conservatism in Agricultural Communities.

Frank chaired the Department of Anthropology from 1991-94 and served in a variety of administrative roles where his calm, even demeanor helped elevate the department, school and campus, says Leo Chavez, UCI anthropology professor and department chair.

Frank Cancian retired from official faculty duties in 1999, and with more time to pursue other passions, photography was once again at the top of his list. He published Orange County Housecleaners, a photo ethnography featuring the pictures and stories of seven women who make their livings cleaning houses close to the southern California campus.

DMS 34 - Item 4-2 He started a blog called Main Street UCI to capture and archive diverse, firsthand accounts of life at UCI from those living it – students, faculty, staff, and visitors. He filled galleries with pictures he’d taken during his lifetime of teaching and travels, featuring exhibits like While Waiting, a collection of photos he snapped when he found himself or others waiting for someone to arrive or something to happen – standing outside a restaurant opening, sitting before a church service, or stuck in a waiting room for a healthcare appointment that didn’t start on time. He also mentored undergraduate students interested in ethnographic anthropological research – efforts which earned him an Outstanding Emeritus Award from the UCI Emeriti Association in 2012.

With his attention back on photography, the pictures of the small Italian commune he’d snapped a half century earlier were brought back to life via his website where they were discovered by a man who had grown up in Lacedonia. Ongoing conversations between the two led to a photo exhibit in Lacedonia in August of 2012, which Cancian attended. A year later, the photos were bound into a book, Lacedonia: Un Paese Italiano, 1957 (An Italian Town, 1957). And in August 2017, Cancian traveled back to the small town for the grand opening of a museum where his work remains on full display. He also personally published a second edition of the book that includes an addendum on the origins of the museum.

Before he passed, his final book - a collaborative project with the Museum of Civilizations and its manager, Francesco Aquilanti – was published. The work, Un paese del Mezzogiorno italiano, discusses his life and photography in Italy and was accompanied by an art exhibition at the museum in Rome which Cancian attended virtually.

Upon leaving for what would be his last trip to Italy in 2017, Cancian said that his Italian photos represented his most valued collection. “These photos mean so much to me because I know the people now and the photos are valuable to them,” he said. When asked if he had any wise words for the next generation of anthropologists, Cancian’s parting advice was: “Treat people respectfully. And you’re not going to learn anything by talking about yourself.”

Cancian is survived by his wife, Francesca; children Maria Cancian (Charles Kalish) and Steve Cancian (Hanne Rasussen); and grandchildren Emma and Rosa Kalish. He is remembered fondly by his extended family of friends and colleagues throughout higher education and the small Italian town which now cherishes his legacy as its own.

Leo R. Chavez, Distinguished Professor and Chair Anthropology, UC Irvine

DMS 35 - Item 4-3 IN MEMORIAM

Karl Hufbauer Professor Emeritus of History UC Irvine July 7, 1937 – January 28, 2020

We are all much saddened to learn of the passing on January 28, 2020 of our longtime friend and colleague, Karl Hufbauer, Professor Emeritus of history. He died peacefully at his home in Seattle, Washington in the midst of his family, after a long struggle with diabetes and Parkinson’s Disease.

Hufbauer was born in San Diego, California on July 7, 1937. He received his B.S. in engineering at Stanford University in 1959, a diploma in history and philosophical science from St. Anthony College, Oxford University in 1961, and his Ph.D. in the history of science from UC Berkeley in 1970. He served as a faculty member in our department from close to its very beginning, from 1966 through 1999. During this period, he sat on countless departmental, school and academic senate committees (including the important Committee on Academic Personnel). From 1997 to 1998, he was director of the E.A.P. in Copenhagen, Denmark and Lund, Sweden. He also served as chair of the Department of History from 1992 to 1996. We remember Hufbauer as a truly outstanding chair — a person of undisputed integrity, always well-informed, always fairly but insistently pursuing the interests of his academic unit and of his colleagues, always firm in his commitments and convictions, and always fair-minded.

In his scholarship, Hufbauer sought to understand and describe the history of science as a social product. “I believe that the central problem of the history of science,” he once wrote, “is to understand how scientific knowledge has been generated and certified in different social contexts.” To exemplify his conceptualization of science, Hufbauer focused on two extended case studies: The Formation of the German Chemical

DMS 36 - Item 4-4 Community, 1720-1795 (UC Press, 1982), an expanded version of his Ph.D. dissertation, in which he examined how increasing social support for chemistry in Enlightenment Germany enabled chemists there to form one of the first national discipline-oriented communities; and Exploring the Sun: Solar Science since Galileo (commissioned by NASA and published by Johns Hopkins University Press, 1991), in which he studied the history of stellar-energy, when physicists and astronomers began speculating about possible subatomic sources. These projects embodied Hufbauer’s interest in what conditions and considerations inspire some scientists to venture outside the familiar ground of their own disciplines in pursuit of interdisciplinary connections and conclusions. He also published over the years a large array of reviews and articles.

Beyond his academic interests, Hufbauer was a rock climber, a hiker, a high school and university wrestler, a scuba diver, a hunter of fish and mollusks, and a passionate rock hound. Many of us remember the frequent invitations for dinner at Hufbauer and his wife Sally’s home not far from the campus, for which he made quite wonderful salads and barbecued fish speared that very day in the Pacific Ocean (he had been an avid diver since he was a boy in La Jolla). We also remember arriving at his house with the porch piled high and spilling down the stairs with rocks he had collected over the years in his many rock-hunting expeditions in the American West. But despite his obvious passion for stones, we were surprised when, after his retirement to Seattle in 1999 -- to be closer to his and Sally’s daughter, Sarah Beth and their grandchildren -- he took up sculpture. He purchased a set of electric sculpting equipment and worked for several years in his basement or in a studio he rented for the purpose. He took regular trips to look for promising material on which to work. (Tim Tackett, Professor Emeritus of history, went with him on two such forays, one in the Washington Cascades, another in the Panamint Valley of California, and watched as Hufbauer identified and lugged back choice boulders from creeks and hillsides to be hauled away in his Volvo.) Several of his creations (see his website) were purchased locally and nationally and a number found a place in public locations: in one of Seattle’s leading hospitals, in a sculpture garden on one of the San Juan Islands, and in the Huntington Library Gardens of San Marino, California. Many of you may also have seen his work “Forest Guardian” now in the Tackett/Chenut dining room in Irvine. While in Seattle, Hufbauer also continued his interest in the history of science and participated regularly in meetings of colleagues interested in the subject at the University of Washington.

In his final years, disease greatly limited Hufbauer’s mobility. Yet during this period his mind long remained sharp and well-informed and he still enjoyed discussing all manner of subjects with those around him.

Hufbauer is survived by his wife of over 59 years, Sally; by three children (Sarah Beth, Benjamin, and Ruth); and by six grandchildren. Condolences can be conveyed to Sally Hufbauer at [email protected]. She asks that in lieu of flowers, donations be made to the Union of Concerned Scientists.

It is with great sadness indeed that we see Hufbauer depart.

DMS 37 - Item 4-5 Timothy Tackett, Professor Emeritus History, UC Irvine

Spencer Olin, Professor Emeritus History, UC Irvine

Keith Nelson, Professor Emeritus History, UC Irvine

DMS 38 - Item 4-6 IN MEMORIAM

Jon Jacobson Professor Emeritus of History UC Irvine February 12, 1938 – February 8, 2020

Jon passed away on February 8, 2020 in Rapid City, South Dakota. His death came after a brief stay in hospice care due to complications of non-Alzheimer’s dementia.

Born on February 12, 1938, in Oxnard, California, Jon spent his childhood and youth living up and down the west coast as his father, a Baptist pastor, moved from parsonage to parsonage. After graduating from high school in Selma, California, Jon received his B.A. in history from the University of California, Berkeley in 1959 where he also received an M.A. in 1960 and his Ph.D in 1965.

One of the founding faculty members at UCI, Jon arrived in Irvine in 1965 and taught there throughout his career until his retirement in 2002. Throughout these years, he served the department and the university on numerous committees, but he was particularly attached to his work on both the undergraduate and graduate program committees.

Jon’s scholarly interests focused on the problems of war, peace, and international stability in Europe from 1905 until the Cold War. His research was centered especially on the multiple crises that beset Europe between the two world wars, an interest that grew out of his work on Germany in the 1920s. His first book, based on his dissertation, was Locarno Diplomacy: Germany and the West, 1925-1929, (Princeton University Press, 1972). In it he explored the role of diplomacy in first creating and then undermining the stabilization of Europe after World War I. Of particular importance to him were the objectives and strategies of British and German foreign relations during that era as well as the strategies employed by French policy makers to sustain French predominance at a

DMS 39 - Item 4-7 time of German resurgence in the latter half of the 1920s. In 1972, Locarno Diplomacy was awarded the George Louis Beer Prize by the American Historical Association as best book on twentieth-century European international history. His second book, When the Soviet Union Entered World Politics, (University of California Press, 1994) explored the beginnings of the Soviet Union’s historic rise to world power as it examined the imperatives of national security, economic development, and socialist revolution in the making of Soviet foreign policy. Jon also wrote numerous articles and reviews over the course of his academic career.

It was not only his scholarship that distinguished Jon’s career at UCI for he was first and foremost a truly outstanding teacher. Countless students were introduced to historical ways of thinking in his seminars and lectures. He was the first lecturer to introduce film into the Humanities Core Course and his courses on the Holocaust and World War II were always extremely popular. The graduating class of 1998 named him the Outstanding Professor in the School of Humanities and, in 2001, the History Undergraduate Association selected him as Outstanding History Professor. Together with Marc Kanda, Jon also contributed to the revision of the history curriculum, which is still in use today.

Beyond his academic life Jon enjoyed the natural world, traveling, camping, and photography. In his retirement he explored the Black Hills, traveled throughout the American West, and enjoyed visiting his grandchildren in Colorado. Even after the onset of his illness Jon was always ready for a road trip.

Jon is survived by his wife, Katherine, his sister Sonja, his daughters (Kirsten and Margreta) and two grandchildren (Anika and Dale) who all miss him deeply.

Condolences can be conveyed to his wife, Katherine Jacobson at [email protected] or daughter Kirsten Boyer at kirsten.boyer@comcast.net. In lieu of flowers, donations may be made to the Alzheimer's Foundation

Katherine Jacobson, Ph.D. Professor Jacobson’s Spouse

Keith Nelson, Professor Emeritus History, UC Irvine

Timothy Tackett Professor Emeritus History, UC Irvine

DMS 40 - Item 4-8 IN MEMORIAM

Salvatore Ignacio Maddi Professor Emeritus of Psychological Science UC Irvine January 27, 1933 – November 29, 2020

Maddi’s pioneering research changed the perception of stress from an evil to be avoided to an intrinsic part of life that can be beneficial when treated as a challenge. He identified key traits of those who handle stress well — control, commitment and challenge. He coined the term “hardiness” to describe these personal strengths, and he argued that people can develop these skills over time. His training methods have been applied to groups including students, firefighters, police officers, military personnel, corporate executives and others.

Maddi, the child of immigrants, was born in 1933. Raised in New York, he earned his B.A. and M.A. in psychology from Brooklyn College in the mid-1950s and his Ph.D. in clinical psychology from Harvard University in 1959.

He taught and conducted research at the University of Chicago from 1959 to 1986, when he joined the faculty at UCI as Director for the School of Social Ecology, and worked at UCI until 2015.

While at Irvine, Maddi developed the HardiTraining program for those who want to master stress. He also created training classes that teach students hardiness skills such as problem-solving, building a strong support network of friends and family members, and caring for themselves through healthy eating, exercise and meditation.

"What I learned is that life is stressful, but you have to do the best you can — and if you do, it'll work," Maddi said in the ZotZine article that called him an example of someone able to channel stress into the motivation to improve one’s life. He coped with gangs and

DMS 41 - Item 4-9 poverty in his youth by focusing on his schoolwork. "You may see yourself doing things you never thought you could do."

His awards were numerous. Among them: • Gold Medal in Lifetime Achievement by the American Psychological Association (2012). • Lifetime Achievement Award from the International Network on Personal Meaning (2000) for his contributions to the field of personal meaning and humanistic psychology. Maddi was also elected to the board of directors for this association. • 2004 recipient of the Henry A. Murray Award from the Association for Research in Personality for his important contributions to the "grand theory" tradition in personality psychology.

In her nomination letter for Maddi's Gold Medal, Distinguished Professor Elizabeth Loftus wrote: “It is hard to think of a psychologist better suited for the Gold Medal Award for Life Achievement in Psychology in the Public Interest than Salvatore R. Maddi. Working back and forth between theory, research, and practice, this distinguished psychologist has produced such major themes as (1) his classic book on personality that is still valued and in print 35 years later, (2) his emphasis on the motivational characteristics leading to creativity, (3) his elaboration of the strengths and weaknesses in one’s existential search for meaning in life, and (4) his seminal work on hardiness as the courage and motivation to turn stressors to advantage. ... Maddi is clearly among the foremost authorities on characteristic hardiness as a key resilience factor. His empirical and conceptual efforts represent significant and sustained contributions to this body of literature. Maddi has consistently maintained a style of intellectual leadership that includes provocative writing, active interaction with fellow professionals and students, and a commitment to leadership roles that facilitate the study and impact of personality psychology."

Karen Rook, Distinguished Professor Emerita Psychological Science, UC Irvine

Linda Levine, Professor Psychological Science, UC Irvine

Mimi Cruz, Director of Communications School of Social Ecology, UC Irvine

DMS 42 - Item 4-10 IN MEMORIAM

Masayasu Nomura, Ph.D. Professor of Biological Chemistry UC Irvine April 27, 1927 – November 19, 2011

Dr. Masaysu Nomura was a gifted biologist who contributed seminally to the development of modern molecular biology. Born in 1927, Dr. Nomura grew up during the war years, and completed his BS and PhD at Tokyo University during the challenging post war years. He then came to the US as a postdoctoral fellow in the laboratories of pioneers of molecular biology S. Spiegelman at the University of Illinois, J. Watson at Harvard University, and S. Benzer at Purdue from 1957 to 1960. At that time, DNA was known to encode genes but the mechanism through which this information was used to express proteins, the building blocks of cellular material, was not. At this time, the focus of his research was on changes in RNA species which occurred upon T4 infection. Work in the Benzer laboratory, including that performed by Nomura, led to the paradigm-shifting insight that there was a one to one to one relationship between these genes, these RNA species and the proteins which they encode.

Masayasu returned to Japan briefly before being recruited back to the United States by the University of Wisconsin where he joined the faculty as an Associate Professor in Genetics 1963. In 1966 he was promoted to Professor and in 1970 he was named the Elvehjem Professor in Life Sciences of the Institute for Enzyme Research at the University of Wisconsin with joint appointments in the Departments of Genetics and Biochemistry. In the early period of research at the University of Wisconsin, the Nomura lab established its preeminence in the emerging field of protein synthesis. A driving theme in his research was the relationship between growth control and control of this protein synthesis. Much of the focus of the laboratory was on the characterization of a poorly understood complex of

DMS 43 - Item 4-11 proteins and RNAs called the ribosome, which attaches to mRNA and provides most of the catalytic functions required for protein synthesis. The Nomura lab dominated progress on the problems of the mechanism of protein synthesis initiation by ribosomes on mRNAs, the mechanism of regulation of synthesis of components of the ribosomes themselves, and ultimately the physical characterization of the ribosome itself and the contributions of its components to translation. A central experimental accomplishment and one of almost unimaginable complexity at that time was the assembly of a functional bacterial ribosome from its constituent tens of proteins and RNAs. These fundamental contributions to our understanding of one of the most basic of cellular processes were recognized with a number of awards and memberships in honorific societies. Recognition included election to the American Academy of Arts and Sciences, the National Academy of Sciences USA, the Royal Danish Academy of Sciences and Letters, and the Royal Netherlands Academy of Arts and Sciences.

In 1984, Dr. Nomura was recruited to the UCI campus by the School of Medicine and the Department of Biological Chemistry. In addition to increasing the prestige of UCI by contributing to its research activity, Nomura brought community recognition and commercial funds and growth to the campus. In 1986 he was the recipient of dual awards from the Hitachi Chemical Fund of $600,000 and $250,000 from Grace Bell. These awards resulted in the establishment of the Grace Bell Chair of Biological Chemistry for the School of Medicine that continues to lend prestige to accomplished researchers. In addition, Nomura was responsible for the personal interactions which resulted in UCI School of Medicine being selected as the site of a 16.7 million dollar construction of the Hitachi Research facility and Plumwood Building. This facility houses Department of Biological Chemistry investigators on its first floor and its ownership will eventually revert completely to the UCI campus.

While Nomura’s interest in control of protein synthetic machinery continued, upon joining UCI, the emphasis of his laboratory shifted from studies of prokaryotic cells to eukaryotic cells. In particular, he chose to focus on the specialized polymerase (Pol I) in eukaryotic cells that synthesizes the RNA component of ribosomes. At the time he began those studies, only Pol I and minimal promoter features important for Pol I activity had been identified in mammalian cells.

Nomura and his team undertook to study Pol I expression of the genes for ribosomal RNA in the model yeast Saccharomyces. They immediately capitalized on the sophisticated genetics then becoming available in Saccharomyces to craft a selection system with which the genes encoding proteins required for pol I transcription and the promoter sequences required for their activity could be identified in vivo. His group leveraged those findings to develop the first in vitro system for Pol I transcription of ribosomal RNA and used it to further define the essential functions of these factors and sequences. Surprisingly they found among these subunits a histone protein and a subunit TBP which was subsequently shown to be required for transcription by any of the three eukaryotic polymerases. In some of their most elegant work, they studied the physical interactions and localization of the ribosomal RNA genes themselves. These genes occur in eukaryotes as highly-repeated sequences localized in specialized nucleolar structures. Nomura and collaborators expert in electron microscopy showed effects of ribosomal RNA gene position and transcribing (Pol I

DMS 44 - Item 4-12 vs artificially mediated Pol II expression), rather than transcriptional activity per se, influence nuclear position of the nucleolus. His laboratory studied the mechanism critical for downregulation of recombination among these repeated gene sequences and finally showed that Pol I itself was dispensable if ribosomal RNA was expressed synthetically by another of the three yeast polymerases, Pol II.

Nomura was generous with his biological reagents so that other investigators later were able to exploit his constructs and mutants in their studies of Pol I transcription and further amplify his contributions. Yeast continues to represent the eukaryotic system best understood for this polymerase which is critical to production of protein synthetic machinery.

During the time that Nomura was at UCI he received international recognition for his contributions to our understanding of fundamental biological processes. He was elected an honorary member of the Japanese Biochemcial Society, received an honorary doctorate from Purdue University, and was inducted into Japan Society for Bioscience Biotechnology and Agrochemicals, and American Academy of Microbiology. He received the UCI Senate Distinguished Senior Faculty Award for Research; School of Medicine Athalie Clarke Research Award and Abbott ASM Lifetime Achievement Award.

Throughout Nomura’s career until the time he passed away, he was funded by the National Institutes of Health and additionally by other foundations and agencies. Nomura was a powerful intellectual presence with a driving interest in biological mechanisms of growth regulation and high standards of scientific rigor. His dedication is perpetuated now by trainees and colleagues. During his career, he trained 17 Ph.D. students and 48 postdoctoral fellows. In addition to cultivating his own laboratory, he hosted numerous visiting scientists who also enriched the campus research environment. Within the basic science departments, Nomura was known to be a tough, but engaged mentor of junior scientists at all stages. Among his laboratory trainees are faculty members at the University of Illinois, the University of California, San Francisco, State University of New York, Albany, University of Rochester, Emory, University of Wisconsin, University of Pittsburgh, and University of Alabama.

For further readings about Dr. Nomura’s prolific scientific life please see: Journey of a Molecular Biologist in Annual Review of Biochemistry Vol. 80:16-40, 2011. https://www.annualreviews.org/doi/abs/10.1146/annurev-biochem-082808-091843

Suzanne Sandmeyer, Professor Biological Chemistry, UC Irvine

DMS 45 - Item 4-13 Academic Senate 307 Aldrich Hall Irvine, CA 92697-1325 (949) 824-7685 https://senate.uci.edu/

June 2, 2021

DIVISIONAL SENATE ASSEMBLY

RE: Disestablishment of the B.S. in General Engineering

At its June 1, 2021 meeting, the Senate Cabinet reviewed the proposal from the Henry Samueli School of Engineering to disestablish the B.S. in General Engineering. No students have graduated from the major in nearly ten years, and faculty in the School of Engineering voted unanimously in favor of disestablishment.

The Cabinet voted 10-0-0 to endorse the disestablishment of the B.S. in General Engineering.

The complete proposal and relevant documents are attached for your review and consideration.

Sincerely,

Jeffrey Barrett, Chair Academic Senate, Irvine Division

C: Joanna Ho, Chair Elect, Academic Senate, Irvine Division Kate Brigman, Executive Director, Academic Senate Gina Anzivino, Associate Director, Academic Senate

DMS 46 - Item 5-2 Academic Senate Council on Educational Policy 307 Aldrich Hall Irvine, CA 92697-1325 (949) 824-7685 www.senate.uci.edu

May 12, 2021

JEFFREY BARRETT, CHAIR ACADEMIC SENATE — IRVINE DIVISION

RE: PROPOSED ELIMINATION OF B.S. IN GENERAL ENGINEERING

The Council on Educational Policy reviewed the proposed elimination of the B.S. in General Engineering at the May 6, 2021 meeting. The B.S in General Engineering is not an accredited program and no students have graduated from the program in nearly ten years. Moreover, the proposed elimination will not impact any students. The associated faculty voted unanimously to eliminate the program with the full support of Michael Green, the Henry Samueli School of Engineering Interim Dean.

CEP approved the elimination of the B.S. in General Engineering, effective Fall 2021.

Sincerely,

Charles Anthony Smith, Chair Council on Educational Policy

Cc: Malcolm Bourne, Senate Analyst, Academic Senate

DMS 47 - Item 5-3 Academic Senate 307 Aldrich Hall Irvine, CA 92697-1325 (949) 824-7685 https://senate.uci.edu/

June 2, 2021

DIVISIONAL SENATE ASSEMBLY

RE: Proposed Revisions to Appendix II: Grade Appeals

At its June 1, 2021 meeting, the Senate Cabinet reviewed the proposal to revise Appendix II: Grade Appeals. The proposed modifications seek to clarify processes and procedures for all parties in the process.

The Cabinet voted 10-0-0 to endorse the proposed modifications.

ENDORSEMENT HISTORY COMMITTEE ON RULES & May 26, 2021 JURISDICTION SENATE CABINET June 1, 2021

The complete proposal and relevant documents are attached for your review and consideration.

Sincerely,

Jeffrey Barrett, Chair Academic Senate, Irvine Division

C: Joanna Ho, Chair Elect, Academic Senate, Irvine Division Kate Brigman, Executive Director, Academic Senate Gina Anzivino, Associate Director, Academic Senate Andrea Henderson, Chair, CTLSE Julie Kennedy, Analyst, CTLSE

DMS 48 - Item 6-2 Academic Senate Committee on Rules and Jurisdiction 307 Aldrich Hall Irvine, CA 92697-1325 (949) 824-7685 May 26, 2021 www.senate.uci.edu

JEFFREY BARRETT, CHAIR IRVINE DIVISIONAL SENATE

ANDREA HENDERSON, CHAIR COUNCIL ON TEACHING, LEARNING, AND STUDENT EXPERIENCE

RE: Proposed Modifications to Appendix II: Grade Appeals

After review of the proposed modifications to Appendix II, I am comfortable with the changes being within the Code of the Senate and not needing further Committee review.

If you have any questions, please do not hesitate to contact me.

Sincerely,

Nadine Abi-Jaoudeh, Chair Committee on Rules and Jurisdiction

C: Joanna Ho, Chair Elect, Academic Senate Kate Brigman, Executive Director, Academic Senate Gina Anzivino, Assistant Director, Academic Senate Julie Kennedy, CTLSE Analyst

DMS 49 - Item 6-3 REQUEST FOR REVIEW BY CRJ

The proposal must adhere to the following specifications. Failure to do so will result in the return of the proposal and a delay in the review process.

Main Contact Information

Name: Julie Kennedy Phone: 949-824-5559 Email: [email protected]

Title/Capacity: Senate Analyst Date: 5/5/2021

The Proposal

□ Title: Proposed Modifications to… or (if new) Proposed Bylaws for the… Proposed Modifications to Appendix II: Grade Appeals

□ Statement of rationale: Briefly explain why the proposed modifications are necessary to the existing legislation or organizational practice. Please include information on when the executive committee or governing body approved these modifications. Senate Chair Barrett requested that the Council on Teaching, Learning, and Student Experience (CTLSE) review and revise Appendix II: Grade Appeals. This appendix was most recently revised in 2018. Over the past year, it became clear that the Senate should revisit the text to ensure that procedures are straightforward for all parties. The enclosed modifications were approved by CTLSE on April 5, 2021.

Please attach two copies:

- One markup copy, indicating deletions by strikeout type and additions by underscore type.

- One clean copy with the proposed modifications already in place (no mark ups).

SECTION BELOW IS FOR SENATE USE ONLY

Received by CRJ: CRJ review: Forward to Senate Chair:

Cabinet review: Assembly review: Effective date:

Manual upload date: DMS 50 - Item 6-4 Appendix II: Grade Appeals

(Am 19 May 05) (Am 6 Dec 18) Formatted: Font: 11 pt

1. Purpose This procedure covers grievances by students originating in instructional units and concerning grades in courses and examinations. Grounds for grievance are application of non-academic criteria and/or improper academic procedures that unfairly affect a student’s grade. 2. Definitions 1. Grievance A statement submitted detailing an application of non-academic criteria and/or improper academic procedures that unfairly affected a student’s grade. 2. Grievant A student enrolled at the University of California, Irvine, who alleges that improper procedures unfairly affected that student’s grade. 3. Respondent Person or persons alleged by a student to have applied non-academic criteria or improper procedures that unfairly affected that student’s grade. (EC 21 Dec 18) 4. Day Instructional day excluding Saturdays, Sundays, and holidays. 3. Procedures – Informal Where matters under the jurisdiction of the Academic Senate are concerned, the grievant should attempt to resolve the matter informally with either the party alleged to have committed the violation or with the chair of the department or the Dean or his/her designee (of the academic unit). The student may contact the Office of the Ombudsman for assistance with informal resolution. It is advised that students attempt informal resolution within thirty (30) days of the alleged incident. 4. Procedures – Formal (EC 21 Dec 18)

Preamble Formatted: Font: 11 pt A grievance may be filed no later than one quartertwo quarters after the alleged event/action Formatted: Font: 11 pt occurred. If a formal hearing is desired, the grievant shall notify the Chair of the Irvine Division of the Academic Senate. Within 30 days of receiving notice, an Academic Grievance Formatted: Font: 11 pt Panel shall be appointed by the Chair shall scheduleof the Council on Teaching, Learning, and Formatted: Font: 11 pt Student Experience (CTLSE) to review the grievance.

Upon receipt of a written grievance, the Academic Grievance Panel shall first determine whether or not the grievant has made a prima facie case. This determination shall be limited to a review of the written grievance only. A prima facie case shall be deemed established if the Chair of the Panel concludes that the allegations as stated in the written grievance, if true, would constitute an application of non-academic criteria and/or improper academic procedures that unfairly affect a student’s grade.

If the Panel determines either that the grievant has not made a prima facie case or that after a preliminary review, there is not sufficient reason to believe that an application of non-academic criteria and/or improper academic procedures that unfairly affect a student’s grade has occurred, it shall advise the grievant to that effect in a written communication stating the reasons for its conclusion. This determination is final.

DMS 51 - Item 6-5 If the Panel determines that the grievant has made a prima facie case, a formal hearing shall be Formatted: Font: 11 pt scheduled to take place before the Academic Grievance Panel no later than 90 days after the Font: 11 pt grievance was filed. The head of the academic unit in which the alleged violation occurred, the Formatted: respondent, and the grievant shall be given notice of the time and place via email, at least 20 days Formatted: Font: 11 pt prior to the scheduled hearing.

If the grievance contains allegations of sexual harassment, sex offensessexual violence, or Formatted: Font: 11 pt discrimination, including discrimination on the basis of race, color, national origin, religion, sex, Formatted: Font: 11 pt gender identity, gender expression, gender transition status, genetic information, pregnancy, physical or mental disability, medical condition, ancestry, marital status, age, sexual orientation, citizenship, or status as a protected veteran, the grievant should be informed to first direct their Formatted: Font: 11 pt concerns to the Office of Equal Opportunity and Diversity (OEOD).

1. Academic Grievance Panel 1. Membership 1. The Academic Grievance Panel shall be appointed by the Council on Teaching, Learning, and Student Experience (CTLSE) in accord with Senate Bylaws of the Irvine Division. 2. The Academic Grievance Panel shall consist of three voting members of the Academic Senate, at least one of whom is a member of CTLSE. If the grievant is a graduate student, one of the three Academic Grievance Panel members shall be appointed from the Graduate Council. The chair of the Academic Grievance Panel shall be a member of CTLSE. 2. Duties 1. The Academic Grievance Panel shall determine if a grievance has merit. 2. If it is determined that a grievance has merit, the Panel shall consult with the appropriate academic units to determine a means of redress for transmittal by the Chair of the Irvine Division to the Registrar (if applicable). 2. Scope of Hearing 1. The scope of the hearing shall be determined by the Academic Grievance Panel. 2. The authority of the Academic Grievance Panel shall be limited to a review of the evidence presented in the hearing. 3. Textbooks and curriculum materials shall be considered only to the extent that they relate to the scope of the hearing. 3. Hearing Procedures 1. Each party shall have: Formatted: Font: 11 pt 1. The right to be present (physically or virtually) throughout the hearing. 2. The opportunity for a prompt and fair hearing where the respondent shall Formatted: Font: 11 pt bear the burden of proof, and at which the grievant shall have the opportunity to present documentsevidence and witnesses, to contest Formatted: Font: 11 pt evidence, and to confront and cross-examine witnesses presented by the respondent. 2.3. The respondent may contact the Office of the Counsel to the Formatted Chancellor, which will facilitate the respondent’s contact with the Office of General Counsel, to obtain legal advice. Alternatively, the respondent has theThe option to be assisted during the formal Formatted: Font: 11 pt proceedings by a representative at his or her own expense. During the

DMS 52 - Item 6-6 hearing, the respondentparties may have an attorney present who serves Formatted: Font: 11 pt as a consultant and who may speak on the respondent’stheir behalf. No Formatted: Font: 11 pt later than five days prior to the hearing, each party shall provide the other, as well as the Academic Grievance Panel, with relevant and requested material, including names of all witnesses which the party intends to introduce at the hearing. Formatted: Font: 11 pt 3.2. No later than fiveFive days prior to the scheduled hearing, each party shall Formatted: List Paragraph providebe responsible for providing the other, as well as the Analyst of CTLSE on behalf of the Chair of the Academic Grievance Panel, with relevant and Formatted: Font: 11 pt requested materialmaterials, including names of all witnesses which the party Formatted: Font: 11 pt intends to introduce at the hearing. (EC 21 Dec 18) Formatted: Font: 11 pt 4.3. In any hearing, each party may have no more than two observers. The role of the observer is for support purposes, and the observer shall not speak to, or on behalf Formatted: Font: 11 pt of, either party. Witnesses may not serve as observers. Formatted: Font: 11 pt 5.4. All witnesses but the respondent and the grievant shall be excluded from the hearing, except during their respective testimonies, at the request of either party. 6.5. Evidence may be verbal or written, but shall be limited to the scope of the Formatted: Font: 11 pt hearing. The Academic Grievance Panel shall exclude any irrelevant or unduly repetitive evidence, and communicate its decision regarding which evidence it deemed irrelevant or unduly repetitiveas such to relevant parties. Formatted: Font: 11 pt 7.6. The hearing shall be recorded, or at the option of the grievant, a stenographer may be provided at the grievant’s expense. Both the grievant and the respondent shall have access to a copy of the recording and may make a copy at his/her own expense. All records pertaining to the hearing shall be kept by the Academic Senate for a period of 3 years. Formatted: Font: 11 pt 8.7. The Academic Grievance Panel shall make its report to the Chair of the Irvine Division within 10 days of the close of the hearing. Such a report shall contain findings of fact as to whether the alleged violation occurred, based on a preponderance of the evidence presented. 9.8. If the Academic Grievance Panel finds that the alleged violation occurred, it may Formatted: Font: 11 pt recommend the following remedies: 1. Changing a failing grade to a P or S; Formatted: Font: 11 pt 2. Dropping a course retroactively; 3. Retaining the course but eliminating the grade from GPA; 4. Adopting a letter grade recommended (including P/NP or S/U) by at least Formatted: Font: 11 pt two of the three members of the Academic Grievance Panel. 4. Resolution 1. Upon receipt of the Academic Grievance Panel report, the Chair of the Irvine Division shall notify the complainant, the respondent, their representatives, and the head of the academic unit in which the alleged violation occurred, of the Academic Grievance Panel’s decision. Any further action as a consequence of these procedures shall be through the provisions of the University of California Faculty Code of Conduct and/or Policies Applying to Campus Activities, Organizations, and Students. 2. The Chair of the Irvine Division shall implement the report within 15 days of its receipt. 5. Appeals

DMS 53 - Item 6-7 1. Within 10 days of the date of the receipt of the Academic Grievance Panel’s Formatted: Font: 11 pt report, the grievant or respondent may file an appeal with the Chair of the Irvine DivisionAcademic Grievance Panel only on the following bases: Formatted: Font: 11 pt 1. New evidence has been brought to light which was not available by duly diligent effort at the time of the hearing (to be heard by the reconvened Academic Grievance Panel). 2. Established procedures have not been followed. 2. An appeals hearing shall be held before an Appeals Board composed of the Chairs of the Irvine Division and the Committee on Rules and Jurisdiction or their designees, and the Chair of the Academic Grievance Panel within 20 days after issuance of the initial Academic Grievance Panel’s report. The decision of the Appeals Board shall be final.

Resources: Formatted: Font: 11 pt Office of the Ombudsman OEOD Formatted: Font: 11 pt OEOD Investigation and OEOD Investigation and Adjudication Framework Formatted: Font: 11 pt ASUCI Student Advocate Formatted: Font: 11 pt Counseling Center Formatted: Font: 11 pt References: Formatted: Font: 11 pt UC Policy on Nondiscrimination and Affirmative Action Formatted: Font: 11 pt UC Policies Applying to Campus Activities, Organizations, and Students Regulation A365 – Change of Grade Formatted: Font: 11 pt Faculty Code of Conduct Formatted: Font: 11 pt Formatted: Font: 11 pt

Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt Formatted: Font: 11 pt

DMS 54 - Item 6-8 Appendix II: Grade Appeals

(Am 19 May 05) (Am 6 Dec 18)

Preamble A grievance may be filed no later than two quarters after the alleged event/action occurred. Within 30 days of receiving notice, an Academic Grievance Panel shall be appointed by the Chair of the Council on Teaching, Learning, and Student Experience (CTLSE) to review the grievance.

If the Panel determines that the grievant has made a prima facie case, a formal hearing shall be scheduled to take place before the Panel no later than 90 days after the grievance was filed. The

DMS 55 - Item 6-9 head of the academic unit in which the alleged violation occurred, the respondent, and the grievant shall be given notice of the time and place via email, at least 20 days prior to the scheduled hearing.

If the grievance contains allegations of sexual harassment, sexual violence, or discrimination, including discrimination on the basis of race, color, national origin, religion, sex, gender identity, gender expression, gender transition status, genetic information, pregnancy, physical or mental disability, medical condition, ancestry, marital status, age, sexual orientation, citizenship, or status as a protected veteran, the grievant should be informed to first direct their concerns to the Office of Equal Opportunity and Diversity (OEOD).

1. Academic Grievance Panel 1. Membership 1. The Academic Grievance Panel shall be appointed by the Council on Teaching, Learning, and Student Experience (CTLSE) in accord with Senate Bylaws of the Irvine Division. 2. The Academic Grievance Panel shall consist of three voting members of the Academic Senate, at least one of whom is a member of CTLSE. If the grievant is a graduate student, one of the three Academic Grievance Panel members shall be appointed from the Graduate Council. The chair of the Academic Grievance Panel shall be a member of CTLSE. 2. Duties 1. The Academic Grievance Panel shall determine if a grievance has merit. 2. If it is determined that a grievance has merit, the Panel shall consult with the appropriate academic units to determine a means of redress for transmittal by the Chair of the Irvine Division to the Registrar (if applicable). 2. Scope of Hearing 1. The scope of the hearing shall be determined by the Academic Grievance Panel. 2. The authority of the Academic Grievance Panel shall be limited to a review of the evidence presented in the hearing. 3. Textbooks and curriculum materials shall be considered only to the extent that they relate to the scope of the hearing. 3. Hearing Procedures 1. Each party shall have: 1. The right to be present (physically or virtually) throughout the hearing. 2. The opportunity for a prompt and fair hearing where the respondent shall bear the burden of proof, and at which the grievant shall have the opportunity to present evidence and witnesses, to contest evidence, and to confront and cross-examine witnesses presented by the respondent. 3. The option to be assisted during the formal proceedings by a representative at his or her own expense. During the hearing, parties may have an attorney present who serves as a consultant and who may speak on their behalf. 2. Five days prior to the scheduled hearing, each party shall be responsible for providing the other, as well as the Analyst of CTLSE on behalf of the Chair of the Academic Grievance Panel, with relevant and requested materials, including names of all witnesses which the party intends to introduce at the hearing. (EC 21 Dec 18)

DMS 56 - Item 6-10 3. In any hearing, each party may have no more than two observers. The role of the observer is for support purposes, and the observer shall not speak to, or on behalf of, either party. Witnesses may not serve as observers. 4. All witnesses but the respondent and the grievant shall be excluded from the hearing, except during their respective testimonies, at the request of either party. 5. Evidence shall be limited to the scope of the hearing. The Academic Grievance Panel shall exclude any irrelevant or unduly repetitive evidence, and communicate its decision regarding which evidence it deemed as such to relevant parties. 6. The hearing shall be recorded, or at the option of the grievant, a stenographer may be provided at the grievant’s expense. Both the grievant and the respondent shall have access to a copy of the recording and may make a copy at his/her own expense. All records pertaining to the hearing shall be kept by the Academic Senate for 3 years. 7. The Academic Grievance Panel shall make its report to the Chair of the Irvine Division within 10 days of the close of the hearing. Such a report shall contain findings of fact as to whether the alleged violation occurred, based on a preponderance of the evidence presented. 8. If the Academic Grievance Panel finds that the alleged violation occurred, it may recommend the following remedies: 1. Changing a failing grade to a P or S; 2. Dropping a course retroactively; 3. Retaining the course but eliminating the grade from GPA; 4. Adopting a letter grade recommended (including P/NP or S/U) by at least two of the three members of the Academic Grievance Panel. 4. Resolution 1. Upon receipt of the Academic Grievance Panel report, the Chair of the Irvine Division shall notify the complainant, the respondent, their representatives, and the head of the academic unit in which the alleged violation occurred, of the Academic Grievance Panel’s decision. Any further action as a consequence of these procedures shall be through the provisions of the University of California Faculty Code of Conduct and/or Policies Applying to Campus Activities, Organizations, and Students. 2. The Chair of the Irvine Division shall implement the report within 15 days of its receipt. 5. Appeals 1. Within 10 days of the date of the receipt of the Academic Grievance Panel’s report, the grievant or respondent may file an appeal with the Chair of the Academic Grievance Panel only on the following bases: 1. New evidence has been brought to light which was not available by duly diligent effort at the time of the hearing (to be heard by the reconvened Academic Grievance Panel). 2. Established procedures have not been followed. 2. An appeals hearing shall be held before an Appeals Board composed of the Chairs of the Irvine Division and the Committee on Rules and Jurisdiction or their designees, and the Chair of the Academic Grievance Panel within 20 days after issuance of the initial Academic Grievance Panel’s report. The decision of the Appeals Board shall be final.

Resources: Office of the Ombudsman

DMS 57 - Item 6-11 OEOD OEOD Investigation and OEOD Investigation and Adjudication Framework ASUCI Student Advocate Counseling Center

References: UC Policy on Nondiscrimination and Affirmative Action UC Policies Applying to Campus Activities, Organizations, and Students Regulation A365 – Change of Grade Faculty Code of Conduct

DMS 58 - Item 6-12 Academic Senate 307 Aldrich Hall Irvine, CA 92697-1325 (949) 824-7685 www.senate.uci.edu

December 11, 2020

ANDREA HENDERSON CHAIR, COUNCIL ON TEACHING, LEARNING, AND STUDENT EXPERIENCE

RE: APPENDIX II - GRADE APPEALS

It has come to my attention that it would be helpful to update the text of Appendix II: Grade Appeals in the Academic Senate manual. This appendix was most recently revised in 2018. Over the past year, it has become clear that the Senate should revisit the text to ensure that procedures are straightforward for all parties.

Please consider the following:

• Should the grade appeal process include submission of a formal grievance form? This may help to better structure the materials submitted by students.

• Should the Academic Grievance Panel be required to make a prima facie determination before proceeding to a hearing? This would align the grade appeal process with faculty grievance procedures as facilitated by the Committee on Privilege and Tenure. The Academic Grievance Panel would review materials submitted by the student. If they concluded that the allegations as stated in the written appeal, if true, would demonstrate application of non-academic criteria or improper procedures that unfairly affected that student’s grade, the case would then proceed to a hearing. Please see SBL 335 for more information on CPT prima facie procedures.

• It may be helpful to provide explicit instructions about how a respondent should share any relevant information related to academic integrity.

• Within 10 days of the date of the receipt of the Academic Grievance Panel’s report, the grievant or respondent may file an appeal with the Chair of the Irvine Division if new evidence has been brought to light which was not available by duly diligent effort at the time of the hearing (to be heard by the reconvened Academic Grievance Panel) or established procedures have not been followed. It would be helpful to clarify whether the Chair of the Irvine Division, Chair of the Academic Grievance Panel, or other party should determine whether an appeal meets these criteria.

• It would be helpful to clarify the procedures for appeal hearings. Should the same procedures from Academic Grievance Panel hearings apply?

• The current policy notes that faculty respondents may contact Campus Counsel for advice or hire an attorney at their expense. A student grievant has suggested that legal resources also be made available to students filing grade appeals.

I welcome CTLSE’s feedback on these questions, and would appreciate receiving suggested edits during Winter Quarter 2021.

DMS 59 - Item 6-13

Upon receipt, I will route the suggested revisions for review by the Committee on Rules and Jurisdiction, Cabinet, and Assembly.

Sincerely,

Jeffrey Barrett, Chair Academic Senate, Irvine Division

Cc: Joanna Ho, Chair Elect Kate Brigman, Executive Director Gina Anzivino, Assistant Director Julie Kennedy, CTLSE Analyst

DMS 60 - Item 6-14