MINUTES of COUNCIL MEETING FILE REFERENCE: ECM 6838697 MEETING DATE: Tuesday 15 December 2015 at 4.30Pm VENUE: Civic Centre, Liardet Street, New Plymouth

MINUTES OF COUNCIL MEETING FILE REFERENCE: ECM 6838697 MEETING DATE: Tuesday 15 December 2015 at 4.30pm VENUE: Civic Centre, Liardet Street, New Plymouth. MEMBERS PRESENT: Mayor Andrew Judd, Councillors Heather Dodunski, Keith Allum, Shaun Biesiek, Gordon Brown, Murray Chong, Grant Coward, Harry Duynhoven, Richard Handley, Colin Johnston, Richard Jordan, Craig McFarlane, Marie Pearce and Roy Weaver

NON MEMBERS PRESENT: Community Board Chairpersons Doug Hislop (Kaitake), Ken Bedford (Clifton), Community Board Deputy Chairpersons Donald McIntyre (Inglewood), Andrew Larsen (Waitara), Community Board Members Trevor Dodunski, Bill Simpson (Waitara), Kevin Rowan, Jenny Bunn (Inglewood), John Hill (Clifton)

STAFF IN ATTENDANCE: Barbara McKerrow, Liam Hodgetts, Alan Bird, Sue Davidson, Julie Straka, Jan Holdt, Mitchell Dyer, Greg Stephens, Anna Crawford, Peter Handcock, Ron Murray, David Langford, Nick Maybury, Craig Campbell-Smart, Jayne Beer, Chris Rudd, Phil Armstrong, Aroha Chamberlain, Mimie Van der Merwe, Mark Hall, Carl Whittleston

KARAKIA Mayor Judd opened the meeting with a karakia.

APOLOGIES Council Resolution: Cr Pearce ) Mayor Judd ) That the apologies for absence from Cr Howie Tamati be received. Carried

CONFLICTS OF INTEREST Cr Dodunski declared an interest in Item B, Minute No. 5 - Adoption of Draft Community Funding Investment Policy for Public Consultation

DEPUTATION 1. Mr Ivan Heal, Taranaki Branch of NZ Motorhome Caravan Association re proposed dump station. 2. Waitara Community Board re Proposed Draft Annual Plan 2016/17 3. Inglewood Community Board re Proposed Draft Annual Plan 2016/17

MINUTES Council Resolution: Cr Biesiek ) Cr Brown ) That the minutes of the following meeting of the Council, and the proceedings of the said meeting, as circulated, be taken as read and confirmed as a true and correct record:

3 November 2015 4 November 2015 Extraordinary 18 – 19 November 2015 Extraordinary 20 November 2015 Extraordinary

Carried COMMITTEE MINUTES Council Resolution: Cr Weaver ) Cr Biesiek ) That the minutes of the following meetings, as circulated be received and: a) Decisions made under delegated authority by the committees be incorporated in the minutes of this meeting of the Council. b) Recommendations made by committees be included in the business to be considered at this meeting of the Council.

Monitoring Committee 24 November 2015 Policy Committee 1 December 2015 Regulatory Committee 3 December 2015 Carried

DECISIONS FROM THE MONITORING COMMITTEE FILE REFERENCE: ECM 6821355 MEETING DATE: Tuesday 24 November 2015 at 4.30pm VENUE: Council Chamber MEMBERS PRESENT: Councillor Craig McFarlane (Chairperson); Mayor Andrew Judd, Councillors Marie Pearce, Keith Allum, Shaun Biesiek, Murray Chong, Harry Duynhoven, Colin Johnston, Richard Jordan, Howie Tamati

NON-MEMBERS PRESENT: Councillors Gordon Brown, Grant Coward, Richard Handley and Roy Weaver

Community Board Chairpersons Doug Hislop (Kaitake), Ken Bedford (Clifton), Community Board Member Andrew Larsen (Waitara)

Robin Brockie, Stuart Trundle, Vicki Fairley, John Haylock, Antony Rhodes and Michelle Jordan (VTT)

STAFF IN ATTENDANCE: Liam Hodgetts, Sue Davidson, Alan Bird, Jan Holdt, Jayne Beer, Mitchell Dyer, Peter Handcock, Jon Seal, Andrew Barron, David Langford, Rowan Williams, Anna Crawford, Dewlyn Masters, Craig Campbell-Smart and Mark Hall

DEPUTATIONS 1. Brad Clarke re Item B1 – Youth Engagement Model

2. Richard & Sharron Dreaver re Item A7 Road Naming – Residential Subdivision, Armstrong Ave, Waitara

3. Bill Simpson re Item A9 Proposed Grant of Lease to York Development

MINUTES Monitoring Committee Resolution Cr Pearce ) Cr Biesiek ) That the minutes of the Monitoring Committee meeting (13 October 2015) and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and accurate record. Carried

PART A MATTERS FINALLY DETERMINED BY THE COMMITTEE UNDER DELEGATED AUTHORITY AND REFERRED TO THE COUNCIL FOR INFORMATION AND RECORD

1 Half Yearly Report on Council Energy Management & Greenhouse Gas Reduction Programme - 1 January to 30 June 2015 File Reference: ECM 6593461 The purpose of this report is to present the Energy Management Services Team’s report on savings made across the spectrum of Council operations in respect of electricity, gas, and fuel consumption and consequential reduction in green house carbon emissions through an in-house Energy Management Programme first initiated in 2006.

The report covers the quarterly period 1 January – 30 June 2015.

Monitoring Committee Resolution: Cr Allum ) Cr Pearce ) That, having considered all matters raised in the report, the report be noted. Carried

2. Venture Taranaki Quarter One 2015/16 Report File Reference: ECM 6778321 The purpose of this report is to present the Venture Taranaki Trust (VTT) Quarter One Report for the period 1 July 2015 to 30 September 2015 to the Council.

Monitoring Committee Resolution: Cr Johnston ) Cr Biesiek ) That, having considered all matters raised in the report, the report be noted. Carried

3. September 2015 Performance Report File Reference: ECM 6780351 The purpose of this report is to advise of the Council’s performance against the objectives in the Long-Term Plan 2015-2025 for the first quarter (1 July to 30 September 2015) of the 2015/16 financial year.

Monitoring Committee Resolution: Cr Duynhoven ) Cr Pearce ) That, having considered all matters raised in the report, the report be noted. Carried

4. Rationalisaton of Bach Lease Area - Urenui Domain Recreation Reserve File Reference: CM-08-09-18 ID1429, ID1539, ECM 6598043 The matter for consideration by the Council is a decision on the conditional rationalisation of a small leased area comprising 24m2 of the Urenui Domain.

Monitoring Committee Resolution: Cr Johnston ) Cr Pearce ) That having considered all matters raised in the report:

a) Approves pursuant to Section 114(1) and (7) of the Reserves Act 1977, variation of the following leases at Urenui Domain:

 Urenui Beach Camp, surrender of 24m2; and  Bach site 106, addition of 24m2;

subject to the following conditions:

i. The applicable rental adjustment to the respective leases being undertaken by way of valuation advice, with any other compensation issues (if any) relating to the shed improvement being a matter for the lessees to agree upon.

ii. Lessees executing the required Deed of Variation to the leases.

iii. The lessee of site 106 meeting all valuation and legal costs associated with the lease rationalisation as agreed.

iv. Demolition of the existing shed on Part 106 land to be transferred.

v. The final terms and conditions of the lease variations are approved by the Property Manager. Carried

5. Naming of New Reserve Adjoining Tangaroa Stream, Waitara – Outcome of Public Notice File Reference: DM 6779463 The matter for consideration by the Council are the submissions received to the public notice of the proposed naming of the new reserve adjoining the Tangaroa Stream in Waitara – ‘Tangaroa Reserve’.

Monitoring Committee Resolution: Cr Johnston ) Cr Duynhoven ) That having considered the three submissions and all matters raised in the report the name “Tangaroa Reserve” for the soon to be created reserve identified as Lot 57, 58, 59, 60 and 80 shown on scheme plan 14000-01-05 is approved and a notice formalising the naming is published in the New Zealand Gazette. Carried

6. Supplementary Report – Road Naming File Reference: ECM 6337877 The matter for consideration by the Council is the naming of roads and rights-of way as a result of subdivision development. This matter was reported to the Committee at its meeting on 16 June 2015 and, apart from one road naming, was left lying on the table for further consultation. Further consultation has been carried out and the roads and rights-of-way in question, and a new proposed road, are now recommended for adoption.

Monitoring Committee Resolution: Cr Tamati ) Cr Pearce ) That having considered all matters raised in the report:

1. That the report be uplifted from the table.

2. The following road and rights-of-way names be approved and the Group Manager Business Performance allocate street numbers where appropriate to the properties fronting these roads and rights-of ways:

Roads (a) Maia Crescent (b) Ypres Road (c) Pike Place (d) Kapurau Lane

Rights-of-way (e) Greenridge Lane (f) Birdie Lane (g) Mokihi Way (h) John Mana Way Carried

7. Road Naming – Residential Subdivision, Armstrong Avenue, Waitara File Reference: ECM6785410 The matter for consideration by the Council is the naming of two new roads created as part of a subdivision development at Armstrong Avenue, Waitara. This matter was reported to the Committee at its meeting on 16 June 2015 and, together with other road names, was left lying on the table for further consultation. Further consultation has been carried out in respect of the naming of these two roads and the matter is reported back for reconsideration and decision making.

Monitoring Committee Resolution: Cr McFarlane ) Cr Johnston ) That having considered all matters raised in the report: 1. That the report be uplifted from the table.

3. The decision is inconsistent with statement 9 of the Road Naming Policy in relation to the naming of a living person. The Policy was treated as a guide only in the decision making of the committee and a policy inconsistency was identified in the original recommendation.

4. There is no intention to amend the policy as a result of this decision. Carried A Division was called:

Those voting for the motion were Crs Biesiek, Chong, Duynhoven, Johnston, Pearce and McFarlane.

Those voting against the motion were Mayor Judd, Crs Allum, Jordan and Tamati.

8. Delegated Authority Contracts File Reference: ECM 6779661 To inform the Council of contracts with a value in excess of $250,000 awarded in the period 1 August to 20 October 2015.

Monitoring Committee Resolution: Cr Biesiek ) Cr Pearce ) That, having considered all matters raised in the report, the report be noted. Carried

9. Ranfurly Park Lease Proposal - York Developments Limited File Reference: ID 110435, ID111298. ECM 6782115 This report summaries the small number of objections and submissions received following public notice for a decision to the proposal to grant an unregistered ground lease under the Reserves Act 1977, for a term to expire 30 June 2022, over 0.4965 hectares of Ranfurly Park Recreation Reserve vested from the Crown in the Council “in trust” as the administering body. The applicant is York Developments Limited.

The Crown owned reserve totals an area of 8.0123 hectares and is part of the lands that formed part of the historical Pekapeka block. The land sought by the company is currently held under lease by the Waitara Pony Club, the Club having agreed to conditionally surrender the land if a lease is granted to the company, the proposed surrender having already been approved by Council.

This report recommends option 1 for the grant of a lease to the company for a term to expire 30 June 2022, subject to full consideration of all written and oral objection/submission and satisfaction of all statutory tests.

Monitoring Committee Resolution: Cr Duynhoven ) Cr Johnston ) That having considered all matters raised in the report:

a) Notes that the Council resolved on 1 September 2015, to instruct the Chief Executive to report back on any objections/submission received to the proposal to grant a ground lease for a term to expire 30 June 2022 over 0. 4965 hectares of Ranfurly Park to York Developments Limited (operating as Warner Construction Limited).

b) Notes that for clarity there are two parts comprising Ranfurly Park and the lease involves that part of Ranfurly Park described as Section 1 Block CXXXV Town of Waitara West totalling 8.0123 hectares which excludes that part of Ranfurly Park subject to the Right of First Refusal under the August 2014 Heads of Agreement with Te Kohahitanga O Te Atiawa Trust.

c) Notes that the company seeks a lease of the land for the development of parking of machinery and equipment (no buildings condition) as an adjunct to the companies adjoining factory site land held under perpetual lease from the Council over combined Waitara Harbour Endowment land and Freehold.

d) Notes that three objection/submissions were received following public notice/consultation. Two objection/submissions to the proposal from same submitter support the grant of a lease but the submitter objects to the proposed rental and terms of the lease. Otaraua hapu also objects to the grant of a lease.

e) That subject to full consideration of all written and oral objection/submission and satisfaction of all statutory tests that option 2 is approved to grant an unregistered ground lease under Section 73(3) and Schedule 1 of the Reserves Act 1977, (with no right of freehold) over the 0. 4965 hectares for a term to expire 30 June 2022, (to coincide with the expiry of the current term of the company’s adjoining perpetual lease), at a rental of $4,075 per annum plus GST with provision for temporary buildings to be erected on the land. Carried

DECISIONS FROM THE POLICY COMMITTEE FILE REFERENCE: ECM 6828409 MEETING DATE: Tuesday 1 December 2015 at 4.30pm VENUE: Council Chamber MEMBERS PRESENT: Councillor Gordon Brown (Chairperson); Mayor Andrew Judd, Councillors Keith Allum, Grant Coward, Murray Chong, Heather Dodunski, Richard Handley, Colin Johnston, Craig McFarlane, Howie Tamati and Roy Weaver

NON-MEMBERS PRESENT: Councillors Shaun Biesiek, Richard Jordan and Harry Duynhoven.

Community Board Chairpersons Ken Bedford (Clifton) and Doug Hislop (Kaitake) and Waitara Community Board Deputy Chairperson Andrew Larsen.

STAFF IN ATTENDANCE: Liam Hodgetts, Sue Davidson, Alan Bird, Julie Straka, Delwyn Masters, Anna Crawford, Hayley Olliver, Ron Murray, Greg Stephens, Rowan Betts, Peter Scantlebury, Mitchell Dyer and Craig Campbell-Smart.

DECLARATIONS OF INTEREST Cr Heather Dodunski advised of a conflict of interest in relation to Adoption of Draft Community Funding Investment Policy for Public Consultation (minute 5).

MINUTES Policy Committee Resolution Cr Coward ) Cr McFarlane ) That the minutes of the Policy Committee meeting (20 October 2015) be confirmed as a true and accurate record. Carried

PART A MATTERS FINALLY DETERMINED BY THE COMMITTEE UNDER DELEGATED AUTHORITY AND REFERRED TO THE COUNCIL FOR INFORMATION AND RECORD

1. Update on Earthquake-Prone Buildings within the New Plymouth District File Reference: ECM 6785324 This report provides an update in relation to earthquake-prone buildings within the New Plymouth District.

Policy Committee Resolution: Cr Allum ) Cr Johnston ) That, having considered all matters raised in the report, that it is noted that officers are developing a framework for a strategic approach to earthquake prone buildings which will be reported back to the Council following the enactment of the Bill. Carried

2. Submission on Shop Trading Hours Amendment Bill File Reference: ECM 6810855

Policy Committee Resolution: Cr Brown ) Cr Coward ) That this matter be transferred to the Part B of this agenda. Carried

DECISIONS FROM THE REGULATORY COMMITTEE FILE REFERENCE: ECM 6828476 MEETING DATE: Thursday 3 December 2015 at 4.30pm. VENUE: Council Chamber MEMBERS PRESENT: Councillor Shaun Biesiek (Chairperson), Mayor Andrew Judd, Councillors Gordon Brown, Grant Coward, Heather Dodunski, Richard Handley, Marie Pearce and Roy Weaver

APOLOGIES: Councillor Richard Jordan

NON-MEMBERS PRESENT: Community Board Deputy Chairperson Donald McIntyre (Inglewood)

STAFF IN ATTENDANCE: Sue Davidson, Alan Bird, Liam Hodgetts, Julie Straka, Rowan Williams, Ralph Broad, Peter Scantlebury, Kate Keegan, Lois McNeil, Karl Osten, Ron Murray, Jan Holdt, Carl Whittleston and Nick Maybury

MINUTES Regulatory Committee Resolution Cr Brown ) Cr Handley ) That the minutes of the Regulatory Committee meeting (22 October 2015)and the proceedings of the said meeting, as previously circulated, be taken as read and confirmed as a true and accurate record. Carried

PART A MATTERS FINALLY DETERMINED BY THE COMMITTEE UNDER DELEGATED AUTHORITY AND REFERRED TO THE COUNCIL FOR INFORMATION AND RECORD

1. Temporary Road Closure – International Triathlon Union File Reference: ECM 6781296 The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in New Plymouth to enable the International Triathlon Union (ITU) to hold the New Plymouth Sprint Triathlon 2016.

Regulatory Committee Resolution: Cr Weaver ) Cr Pearce ) That having considered all matters raised in the report the road closures for the following event be approved:

International Triathlon Union New Plymouth Sprint Triathlon 2016

Date and period of closure: from 11am to 4pm on Sunday 3 April 2016.

Roads to be closed:  Ocean View Parade (private road, managed by Port Taranaki)  Bayly Road from Ocean View Parade to Breakwater Road (SH 44)  Breakwater Road from Ngamotu Road to the intersection of Breakwater Road, St Aubyn Street (SH 44), Lawry Street and South Road  St Aubyn Street from the intersection of St Aubyn Street, Breakwater Road, Lawry Street and South Road to Belt Road  Belt Road from St Aubyn Street to Devon Street West (SH 45)  Devon Street West from Belt Road to Calvert Road  Calvert Road from Devon Street West to St Aubyn Street

Roads with no access or restricted access due to closed roads:  Whiteley Street  Roy Terrace  Birdwood Avenue  South Road  Lawry Street  Moulton Street East  Moulton Street West  Annandale Street  Davies Lane  Rainsford Street  Calvert Road  Kingwell Street  Bonithon Avenue  Kitchener Street  French Street  Lorna Street  Lynmouth Heights  Mission Street

The above road closure is subject to the conditions outlined in a letter sent to ITU dated 14 September 2015. Carried

2. Temporary Road Closure – Let’s Go New Plymouth District Council File Reference: ECM 6749474 The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in central New Plymouth for the Escape Coffee Street Skate Competition and the Jetcharm Barber Shop Velo Deus 20 Bicycle Race. These are community events run by local businesses, with the support of Let’s Go.

Regulatory Committee Resolution: Cr Biesiek ) Cr Pearce ) That having considered all matters raised in the report the road closures for the following events be approved:

a) Escape Coffee Street Skate Competition

Date and period of closure: from noon to 5pm on Sunday 13 December 2015.

Road to be closed: Gill Street, for 100m east from the intersection with Liardet Street to 54 Gill Street.

b) Jetcharm Barber Shop Velo Deus 20 Bicycle Race

Date and period of closure: from 5pm to 8pm on Friday 12 February 2016.

Roads to be closed:  Egmont Street from Ariki Street to Devon Street West  King Street from Queen Street to Brougham Street

Affected road with no vehicular access: Brougham Street from Ariki Street to Devon Street West.

The above road closures are subject to the conditions outlined in a letter sent to Let’s Go, New Plymouth District Council dated 2 October 2015. Carried

3. District Petroleum Activity Update File Reference: ECM 6733219 An update on petroleum activity matters within or affecting this district and its communities.

Regulatory Committee Resolution: Cr Dodunski ) Cr Brown ) That the Council retrospectively endorse the submission made on the 2016 Block Offer in and the submission to the South Taranaki District Council in respect of the petroleum provisions of their Proposed District Plan. Carried

4. Customer and Regulatory Services Quarterly Activity Report File Reference: ECM 6741175 The purpose of this report is to provide information to Council on current activity levels within the regulatory services.

Regulatory Committee Resolution: Cr Biesiek ) Cr Pearce ) That, having considered all matters raised in the report, the report be noted. Carried

5. Parking Prohibitions & Restrictions – Vickers to City File Reference: ECM 6708360 The matter for consideration by the Council is the creation of parking prohibitions at various locations within New Plymouth.

Regulatory Committee Resolution: Cr Pearce ) Cr Brown ) That having considered all matters raised in the report, and pursuant to the New Plymouth District Council Consolidated Bylaws 2008 Part 13: Traffic, the following parking prohibitions in New Plymouth be created as appropriate:

NEW PLYMOUTH Devon Road (State Highway 3)

1. Prohibit parking on the north side of Devon Road (State Highway 3) from 0.0m – 369.0m measured in a westerly direction from prolongation of the west kerb of Constance Street.

2. Revoke an existing bus stop on the south side of Devon Road (State Highway 3) from 55.2m – 75.2m measured in an easterly direction from prolongation of the east kerb of Queens Road.

3. Prohibit parking on the south side of Devon Road (State Highway 3) from 0.0m – 194.0m measured in an easterly direction from prolongation of the east kerb of Queens Road.

4. Prohibit parking on the south side of Devon Road (State Highway 3) from 0.0m – 203.0m measured in a westerly direction from prolongation of the west kerb of Queens Road.

Northgate (State Highway 3)

5. Prohibit parking on the north side of Northgate (State Highway 3) from 0.0m – 790.0m measured in an easterly direction from prolongation of the east kerb of Ngaio Street.

6. Prohibit parking on the north side of Northgate (State Highway 3) from 0.0m – 216.0m measured in an easterly direction from prolongation of the east kerb of Mangorei Road.

7. Prohibit parking on the north side of Northgate (State Highway 3) from 0.0m – 109.0m measured in a westerly direction from prolongation of the west kerb of Mangorei Road.

8. Prohibit parking on the north side of Northgate (State Highway 3) from 0.0m – 234.0m measured in a westerly direction from prolongation of the west kerb of Baring Terrace.

9. Prohibit parking on the north side of Northgate (State Highway 3) from 0.0m – 322.0m measured in a westerly direction from prolongation of the west kerb of Watson Street. 10. Prohibit parking on the south side of Northgate (State Highway 3) from 0.0m – 818.0m measured in an easterly direction from prolongation of the east kerb of Waiwaka Terrace.

11. Prohibit parking on the south side of Northgate (State Highway 3) from 0.0m – 163.5m measured in an easterly direction from prolongation of the east kerb of Mangorei Road.

12. Prohibit parking on the south side of Northgate (State Highway 3) from 0.0m – 338.0m measured in a westerly direction from prolongation of the west kerb of Mangorei Road.

13. Prohibit parking on the south side of Northgate (State Highway 3) from 0.0m – 300.0m measured in an easterly direction from prolongation of the east kerb of Hobson Street.

Leach Street (State Highway 3)

14. Prohibit parking on the north side of Leach Street (State Highway 3) from 0.0m – 46.0m measured in a westerly direction from prolongation of the east kerb of Hobson Street (southern leg).

Ngaio Street

15. Prohibit parking on the east side of Ngaio Street from 0.0m – 40.0m measured in a northerly direction from prolongation of the north kerb of Northgate (State Highway 3).

Waiwaka Terrace

16. Prohibit parking on the east side of Waiwaka Terrace from 0.0m – 25.3m measured in a southerly direction from prolongation of the south kerb of Northgate (State Highway 3).

Watson Street

17. Prohibit parking on the eastern side of Watson Street from 0.0m – 17.0m measured in a northerly direction from prolongation of the north kerb of Northgate (State Highway 3).

18. Prohibit parking on the western side of Watson Street from 0.0m – 18.8m measured in a northerly direction from prolongation of the north kerb of Northgate (State Highway 3).

19. Prohibit parking on the eastern side of Watson Street from 0.0m – 27.0m measured in a southerly direction from prolongation of the south kerb of Northgate (State Highway 3).

20. Prohibit parking on the western side of Watson Street from 0.0m – 44.5m measured in a southerly direction from prolongation of the south kerb of Northgate (State Highway 3). Carried

6. Parking Prohibitions, Restrictions & Bus Stops File Reference: ECM 6754673 The matter for consideration by the Council is the creation of parking prohibitions, restrictions and bus stops at various locations.

Regulatory Committee Resolution: Cr Weaver ) Cr Pearce ) That having considered all matters raised in the report, and pursuant to the New Plymouth District Council Consolidated Bylaws 2008 Part 13: Traffic, the following parking prohibitions, restrictions and bus stops be revoked or created as appropriate:

NEW PLYMOUTH

Hobson Street 1. Prohibit parking on the west side of Hobson Street from 0.0m – 26.8m measured in a southerly direction from the prolongation of the south kerb of Leach Street (SH3). 2. Prohibit parking on the west side of Hobson Street from 47.7m – 66.4m measured in a southerly direction from the prolongation of the south kerb of Leach Street (SH3).

Leach Street (SH3) 3. Revoke parking prohibitions on the south side of Leach Street (SH3) from 25.6m – 32.0m measured in a westerly direction from the prolongation of the west kerb of Hobson Street. 4. Create a bus stop on the south side of Leach Street (SH3) from 25.6m – 41.6m measured in a westerly direction from the prolongation of the west kerb of Hobson Street. 5. Prohibit parking on the south side of Leach Street (SH3) from 41.6m – 100.6m measured in a westerly direction from the prolongation of the west kerb of Hobson Street. 6. Prohibit parking on the south side of Leach Street (SH3) from 199.7 – 224.7m measured in an easterly direction from the prolongation of the east kerb of Eliot Street.

King Street 7. Prohibit parking on the south side of King Street from 69.4m – 90.6m measured in an easterly direction from the prolongation of the east kerb of Egmont Street.

Egmont Street 8. Revoke an existing Loading Zone on the west side of Egmont Street from 15.9m – 24.2m measured in a northerly direction from the prolongation of the north kerb of King Street. 9. Prohibit parking on the west side of Egmont Street from 0.0m – 50.0m measured in a northerly direction from the prolongation of the north kerb of King Street.

INGLEWOOD

Cutfield Street 10. Prohibit parking on the east side of Cutfield Street from 0.0m – 6.0m measured in a southerly direction from the prolongation of the south kerb of Kelly Street. 11. Prohibit parking on the west side of Cutfield Street from 0.0m – 6.0m measured in a northerly direction from the prolongation of the north kerb of Kelly Street. 12. Prohibit parking on the west side of Cutfield Street from 0.0m – 6.0m measured in a southerly direction from the prolongation of the south kerb of Kelly Street

Kelly Street 13. Prohibit parking on the south side of Kelly Street from 0.0m – 26.3m measured in an easterly direction from the prolongation of the east kerb of Cutfield Street. 14. Prohibit parking on the north side of Kelly Street from 0.0m – 15.5m measured in a westerly direction from the prolongation of the west kerb of Cutfield Street. 15. Prohibit parking on the south side of Kelly Street from 0.0m – 12.5m measured in a westerly direction from the prolongation of the west kerb of Cutfield Street. 16. Prohibit parking on the north side of Kelly Street from 0.0m – 19.0m measured in an easterly direction from the prolongation of the east kerb of Brown Street. 17. Prohibit parking on the south side of Kelly Street from 0.0m – 16.0m measured in an easterly direction from the prolongation of the east kerb of Brown Street. 18. Prohibit parking on the north side of Kelly Street from 0.0m – 16.3m measured in a westerly direction from the prolongation of the west kerb of Brown Street. 19. Prohibit parking on the south side of Kelly Street from 0.0m – 12.5m measured in a westerly direction from the prolongation of the west kerb of Brown Street.

Brown Street 20. Prohibit parking on the east side of Brown Street from 0.0m – 9.0m measured in a northerly direction from the prolongation of the north kerb of Kelly Street. 21. Prohibit parking on the west side of Brown Street from 0.0m – 7.2m measured in a northerly direction from the prolongation of the north kerb of Kelly Street.

Moa Street 22. Create a Bus Stop “7am – 5.45pm, Monday - Friday” on the east side of Moa Street from 71.8m – 87.2m measured in a southerly direction from the prolongation of the south kerb of Rata Street. 23. Create a bus stop on the west side of Moa Street from 64.2m – 80.2m measured in a southerly direction from the prolongation of the south kerb of Rata Street.

24. Prohibit parking on the west side of Moa Street from 0.0m – 64.2m measured in a southerly direction from the prolongation of the south kerb of Rata Street. Carried

7. Creation of a 40km/H Variable Speed Limit Zone Outside Welbourn School File Reference: ECM 6753783 The matter for consideration by the Council is the creation of a 40km/h variable speed limit zone outside Welbourn Primary School within the New Plymouth district.

Regulatory Committee Resolution: Cr Biesiek ) Cr Coward ) That having considered all matters raised in the report, and pursuant to the New Plymouth District Council Speed Limits Bylaw 2005, a 40km/h variable speed zone be created as defined below to be effective from 1 February 2016:

NEW PLYMOUTH Cumberland Street 1. Create a 40km/h variable speed limit zone on Cumberland Street from 20 – 290m measured in an easterly direction from the prolongation of the eastern kerb of Coronation Avenue (State Highway 3). Arawa Street 2. Create a 40 km/h variable speed limit zone on Arawa Street from 0 – 64m measured in a southerly direction from the prolongation of the southern kerb of Cumberland Street. 3. Create a 40 km/h variable speed limit zone on Arawa Street from 0 – 27m measured in a northerly direction from the prolongation of the northern kerb of Cumberland Street.

Times 40 km/h variable speed limits are in force - On any school day: a) A period between 8:15am – 9:00am. b) A period of 20 minutes at the end of school, beginning no earlier than 5 minutes before the end of school. c) Ten minutes at any other time when at least 50 children cross the road or enter, or leave vehicles at the roadside. d) When the 40 km/h signs are illuminated. Carried

8. Exemptions from Fencing of Swimming Pools and Spas File Reference: ECM 6780005 The purpose of this report is to seek approval to grant special exemptions for a number of applications from the requirement for spa pools to be fenced pursuant to section 6 of the Fencing of Swimming Pools Act and a swimming pool with door alarms.

Regulatory Committee Resolution: Cr Pearce ) Cr Brown ) That, having considered all matters raised in the report, the Council:

a) Grants, subject to the conditions set out below, special exemptions pursuant to section 6(1) of the Fencing of Swimming Pools Act 1987 for the following spa pools:

1. Spa pool at 79 Buller Street, New Plymouth 2. Spa pool at 69 Mangorei Road, New Plymouth 3. Spa pool at 27 Redwood Crescent, New Plymouth 4. Spa pool at 10 Dorset Avenue, New Plymouth 5. Spa pool at 13 Rossiter Crescent, New Plymouth 6. 11 Price Street, New Plymouth.

For each of the spa pool special exemptions above the Council imposes the following conditions which apply when the pool is full or partially full of water and not in use:

1. The top of the spa or hot tub stands at least 760 mm above the surrounding ground or deck. 2. The cover will be locked and clear of any climbable object (including the steps).

3. The locks shall not be able to be readily opened or released by a child of up to the age of six years.

4. When locked, the cover shall be fitted so that if lifted it does not release the locking device or provide an opening greater than 100 mm.

5. The cover shall be made of a material that if walked on cannot collapse and can withstand the weight of at least 20 kg to ensure that it will carry more than the weight of a child up to six years of age.

6. The cover shall be tapered from the centre hinge to the out edge of the cover so that water will not pond on top of it.

7. The cover, clips and locks shall be maintained at all times in a good state of repair.

8. A warning sticker shall be placed on the cover to advise that it shall be locked in place with the spa pool or hot tub is not being used or supervised.

9. Removable steps, moveable furniture, or other objects that can assist a young child to climb on the cover, shall be stored away at least 1200mm from the side of the pool.

b) For the door alarms on bi-folding doors special exemption at 529 Frankley Road, New Plymouth the Council imposes the following condition:

1. The door alarms must be activated to detect unauthorised access to the pool area at all times when the pool is full or partially full of water. Carried

9. Temporary Road Closure – Inglewood First File Reference: ECM 6815426 The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in Inglewood to enable Inglewood First to hold Americarna Inglewood.

Regulatory Committee Resolution: Cr Dodunski ) Mayor Judd ) That having considered all matters raised in the report the road closures for the following event be approved:

Americarna Inglewood

Roads to be closed to ordinary traffic:  Matai Street from Rata Street (SH 3) to Brookes Street  Rata Street (SH 3 and SH 3a) from Cutfield Street to Rimu Street (SH 3a)

Period of closure: from 2pm to 9pm on Thursday 25 February 2016.

The above road closure is subject to the conditions outlined in a letter sent to Inglewood First dated 2 November 2015. Carried

Cr Pearce, having declared an interest, took no part in the discussion or voting on the preceding matter.

10 Temporary Road Closure – Taranaki Vehicle Events Trust File Reference: ECM 6814438 The matter for consideration by New Plymouth District Council is to recommend the temporary closure of roads in New Plymouth to enable Taranaki Vehicle Events Trust to hold Americarna, an event showcasing American cars.

Regulatory Committee Resolution: Cr Pearce ) Mayor Judd ) That having considered all matters raised in the report the road closures for the following events be approved: a) Americarna Friday Night Cruise Requested dates and times that roads be closed to ordinary vehicular traffic: From 4pm to 9.30pm on Friday 26 February 2016:

Roads to be closed:  Devon Street from Eliot to Robe streets.  Gover Street from Courtenay (SH 45) to Gill streets.  Liardet Street from Courtenay to Gill streets.  Currie Street from Powderham (SH 45) to the intersection of Gill and Ariki streets.  Brougham Street from Powderham to Ariki streets.  Egmont Street from Devon Street West to Ariki Street.  King Street from Brougham to Queen Streets.  Queen Street from Devon Street West to St Aubyn (SH 44) Street, with one lane open from King to St Aubyn streets for north bound traffic only.  All service lanes within the closed off area.

Affected roads:  Robe Street, open for left turning traffic only onto Devon Street West.  Queen Street, open one side only from King to St Aubyn streets for left turning traffic from King and Young streets.  Devon Street West, open to east bound traffic turning right onto Robe Street.  Ariki Street, right turn only onto Egmont Street.

b) Americarnival Street Show and Shine Requested dates and times that roads be closed to ordinary vehicular traffic: From 7am to 4pm on Saturday 27 February 2016:

Roads to be closed:  Devon Street from Eliot to Robe streets.  Egmont Street from Devon to King streets.  King Street from Egmont to Brougham streets.  Brougham Street from Powderham to Ariki streets.  Currie Street from Powderham to Gill streets.  Liardet Street from Courtenay to Gill streets.  Gover Street from Courtenay to Gill streets.  All service lanes within the closed off area.

The above road closures are subject to the conditions outlined in a letter sent to Taranaki Vehicle Events Trust dated 22 October 2015. Carried

RECOMMENDATIONS FROM THE MONITORING COMMITTEE FILE REFERENCE: ECM 6830374 MEETING DATE: Tuesday 24 November 2015 at 4.30pm MEMBERS PRESENT: Councillor Craig McFarlane (Chairperson); Mayor Andrew Judd, Councillors Marie Pearce, Keith Allum, Shaun Biesiek, Murray Chong, Harry Duynhoven, Colin Johnston, Richard Jordan, Howie Tamati

NON-MEMBERS PRESENT: Councillors Gordon Brown, Grant Coward, Richard Handley and Roy Weaver

Community Board Chairpersons Doug Hislop (Kaitake), Ken Bedford (Clifton), Community Board Member Andrew Larsen (Waitara)

Robin Brockie, Stuart Trundle, Vicki Fairley, John Haylock, Antony Rhodes and Michelle Jordan (VTT)

10. Youth Engagement Model File Reference: DM 6701821 This matter relates to the adoption of a new model of youth engagement for council.

Monitoring Committee Recommendation: Cr Biesiek ) Cr Allum ) That having considered all matters raised in the report:

a) The Council disestablish the Youth Working Party;

b) The Council adopt a new model of youth engagement, comprising quarterly forums for the purpose to connect and promote youth engagement on a range of conversation topics;

c) Officers are instructed to negotiate and enter into a service agreement with a youth provider, for the purpose of delivering the Council’s youth engagement approach. Carried

Council Resolution: Cr Biesiek Cr Allum That the Monitoring Committee recommendation in relation to the Youth Engagement Model be adopted. Carried

11. North Taranaki Sport and Recreation Incorporated Proposed Waitara Facility Development including Lease of part of Clifton Park File Reference: DM 6779461 The matter for consideration by the Council is North Taranaki Sport and Recreation Incorporated’s final proposal for the development of facilities in Waitara including the leasing of part of Clifton Park by North Taranaki Sport and Recreation Incorporated.

Monitoring Committee Recommendation: Cr Johnston )

Cr Pearce ) That having considered all matters raised in the report;

a) Approval is given to transfer ownership of the former Clifton Park Bowling Club Pavilion and for a new lease for part of Clifton Park as shown on Appendix Two to North Taranaki Sport and Recreation Incorporated, for the purpose of developing a sport and recreation facility subject to:

i. The sale price for the former Clifton Park Bowling Club Pavilion (381m2) established at one dollar ($1). ii. North Taranaki Sport and Recreation Incorporated to provide evidence of the necessary funding to complete each identified project, prior to commencing each project. iii. Final design of the proposed sport and recreation facilities to be approved by the Group Manager Strategy. iv. The ground only lease for approximately 5300m² of Clifton Park being the footprint of proposed buildings and structures (legal known as Sections 1-9 Block LII Town of Waitara East and Closed Street Block LX Town of Waitara East) be for a term of 33 years, at a rental of $1 (plus GST) per annum and containing the ability to establish a sub-lease with other organisations subject to approval by the Chief Financial Officer. v. North Taranaki Sport and Recreation to be responsible for keeping the building in good repair, maintaining building insurance, paying applicable rates and taxes and providing evidence on a three yearly basis of the provision of a fund for long term maintenance and contribution towards replacement of facility components. vi. North Taranaki Sport and Recreation Incorporated are to pay the costs of preparing the lease documentation. vii. Formal approval to the lease being received from Te Kotahitanga o Te Atiawa b) It is agreed an operational grant of $38,500 per annum to North Taranaki Sport and Recreation Incorporated as part of a partnership agreement be considered as part of the 2016/17 Annual Plan process.

c) It is noted an appropriate management agreement or lease will be entered into with North Taranaki Sport and Recreation Inc for the ongoing management of the Waitara War Memorial Hall, under officer delegation. Carried Council Resolution: Cr Johnston Cr McFarlane That the Monitoring Committee recommendation in relation to the North Taranaki Sport and Recreation Incorporated Proposed Waitara Facility Development including Lease of part of Clifton Park be adopted. Carried

12. Adoption of New Charges for the Installation of Water Meters for New Water Connections File Reference: ECM 6748335 The matter for consideration by the Council is the adoption of new charges for the cost of installing new water meters. It is also proposed to adopt associated minor amendments to align the Water, Wastewater and Stormwater Bylaw and the Land Development and Subdivision Infrastructure Standard with the requirement for the meters and the associated charges.

Monitoring Committee Recommendation: Cr Allum ) Cr Pearce ) That having considered all matters raised in the report the Council: a) Adopt the new charges for the cost of installing water meters as part of new water connections. b) Adopt the minor amendments to the Water, Wastewater and Stormwater Bylaw and the Land Development and Subdivision Infrastructure Standard to align these documents with the requirement for the meters and the associated charges. c) Note that the new charges will take effect from 1 January 2016. Carried Council Resolution: Cr Allum Cr Pearce That the Monitoring Committee recommendation in relation to the Adoption of New Charges for the Installation of Water Meters for New Water Connections be adopted. Carried

13. Adoption of Fees for Functions Under the Food Act 2014 File Reference: ECM 6748529 The matter for consideration by the Council is the adoption of the fees for the Council’s functions under the Food Act 2014.

Monitoring Committee Recommendation: Cr Pearce ) Cr Johnston ) That having considered all matters raised in the report the Council: a) Adopt the new fees for the Council’s functions under the Food Act 2014. b) Notes that the new fees will take effect from 1 March 2016. Carried Council Resolution: Cr Biesiek ) Cr Pearce ) That the Monitoring Committee recommendation in relation to the Adoption of Fees for Functions Under the Food Act 2014 be adopted. Carried

RECOMMENDATIONS FROM THE POLICY COMMITTEE FILE REFERENCE: ECM 6828409 MEETING DATE: Tuesday 1 December 2015 at 4.30pm VENUE: Council Chamber MEMBERS PRESENT: Councillor Gordon Brown (Chairperson); Mayor Andrew Judd, Councillors Keith Allum, Grant Coward, Murray Chong, Heather Dodunski, Richard Handley, Colin Johnston, Craig McFarlane, Howie Tamati and Roy Weaver

NON-MEMBERS PRESENT: Councillors Shaun Biesiek, Richard Jordan and Harry Duynhoven.

Community Board Chairpersons Ken Bedford (Clifton) and Doug Hislop (Kaitake) and Waitara Community Board Deputy Chairperson Andrew Larsen.

3. Submission on Shop Trading Hours Amendment Bill File Reference: ECM 6810855 The matter for consideration by the Council is a submission to Commerce Committee of the House of Representatives on the Shop Trading Hours Amendment Bill.

Policy Committee Recommendation: Mayor Judd ) Cr Weaver ) That having considered all matters raised in the report:

a) Note that the Shop Trading Hours Amendment Bill, implementing the Government’s decision to introduce a bylaw making ability for territorial authorities to enable Easter Sunday trading, has been referred to the Commerce Committee of the House of Representatives with submissions due by 21 January 2016, and

b) Approve the submission opposing the Bill but recommending changes to the Bill to improve its operation if it is enacted.

Council Resolution: Cr Coward ) Cr Brown ) That the Policy Committee recommendation in relation to the Submission on Shop Trading Hours Amendment Bill be adopted.

An amendment was moved at the Council meeting Cr Dodunski ) Cr Biesiek ) c) That the Council is represented by the Mayor and an appropriate officer at any submission hearing The amendment was lost The original motion was put and carried

4. Appointment of Electoral Officer File Reference: DM 6708359 The matter for consideration by the Council is appointment of a new Electoral Officer.

Policy Committee Recommendation: Cr Coward ) Cr Tamati ) That having considered all matters raised in the report Mr Dale Ofsoske of Independent Election Services be appointed as Electoral Officer for New Plymouth District Council with effect from 15 December 2015. Carried Committee Adviser’s Note Councillors acknowledged the work of Electoral Officer Barry Rollo over many years.

Council Resolution: Cr Duynhoven ) Cr Pearce ) That the Policy Committee recommendation in relation to the Appointment of Electoral Officer be adopted. Carried

5. Adoption of Draft Community Funding Investment Policy for Public Consultation File Reference: DM 6735183 The matter for consideration by the Council is to approve the draft Community Funding Investment Policy for public consultation.

Policy Committee Recommendation: Cr Handley ) Cr Allum ) That having considered all matters raised in the report:

a) Note that the Council’s Delegation Register will require amendment and that this matter be addressed at the same time as adoption of the Community Funding Investment Policy.

b) Approve the draft Community Funding Investment Policy (attached to the report) for Public Consultation.

c) Approve the Consultation Plan as canvassed in the Report and appended. Carried

Cr Dodunski, having declared a conflict of interest, took no part in the debate and voting on the preceding matter and withdrew from the table.

Council Resolution: Cr Handley ) Cr Allum ) That the Policy Committee recommendation in relation to the Adoption of Draft Community Funding Investment Policy for Public Consultation be adopted. Carried

At the Council meeting Cr Dodunski, having declared a conflict of interest, took no part in the debate and voting on the preceding matter and withdrew from the table.

6. Yarrow Stadium Strategic Plan, Asset Management Plan and Business Plan File Reference: DM 6751448 The matter for consideration by the Council is the recommendation of the Yarrow Stadium Strategic Plan, the Yarrow Stadium Asset Management Plan and the Yarrow Stadium Business Plan.

Policy Committee Recommendation: Cr McFarlane ) Mayor Judd ) That having considered all matters raised in the report the Yarrow Stadium Strategic Plan, Yarrow Stadium Asset Management Plan and Yarrow Stadium Business Plan be adopted. Carried

Council Resolution: Cr McFarlane ) Cr Biesiek ) That the Policy Committee recommendation in relation to the Yarrow Stadium Strategic Plan, Asset Management Plan and Business Plan be adopted. Carried

GRANT OF A LICENCE TO SPARK NEW ZEALAND TRADING LIMITED FOR A COMMUNICATION TOWER - NEW PLYMOUTH RECREATION AND RACECOURSE RESERVE File Reference: ID 14385. ECM 6831674 The matter for consideration by the Council, is an application by Spark New Zealand Trading Limited, (SNZT) for the grant of a licence under the Reserves Act 1977 to erect, place, maintain and operate a 20 metre high slim line communication tower and attached antenna and ancillary equipment with access thereto within an identified occupation area of 48m2 defined as the “racecourse amenities area” of the New Plymouth Recreation and Racecourse Reserve.

SNZT advise that there are no suitable areas outside of the reserve in the vicinity that would provide an adequate improved mobile data coverage capability within the Welbourn area including events at the Bowl of Brooklands, Pukekura Park and New Plymouth Raceway, nearby residential catchment and New Plymouth Boys’ High School.

SNZT is seeking some certainty that a licence to permit the occupation of a communicating site within the reserve will be conditionally granted before any further financial commitment to the project is made to continue with the application including resource consent.

Council Resolution: Cr Jordan ) Cr Coward ) That having considered all matters raised in the report: a) It is noted that Spark New Zealand Limited (SNZT) has made application for the conditional grant of a licence under Section 48(A) (1) of the Reserves Act 1977 to erect, place, maintain and operate a 20 metre high slim line communication tower with three attached antenna and ancillary equipment; the facility to occupy an area of 48m2 of the “amenities area” within the New Plymouth Recreation and Racecourse Reserve, including access thereto and electrical supply to the facility and easements as may be required. b) It is noted that SNZT is seeking a licence for a term of six years with two rights of renewal at six years each (totalling 18 years) with 3-yearly rental reviews based on CPI formula at an annual rental of $9,000 per annum plus GST. c) It is noted that the purpose of the new communications facility is to improve and meet the demand for mobile/data coverage within the Welbourn area of New Plymouth to service, in particular, events at the Bowl of Brooklands including international music acts, WOMAD, Pukekura Raceway and Park, New Plymouth Boys’ High School and the nearby residential catchment. d) It is noted that SNZT is currently deploying ad hoc short term solutions to handle the increase in mobile traffic during events, but this is resulting in congestion, “drop off” and slower speeds, and that the company is looking to invest in new cell site infrastructure as the only means to meet the current and growing demand capacity placed on its network to meet public demand. e) It is noted that SNZT has undertaken a range of technical and other assessment criteria to determine the best site within Welbourn for a communications facility and that assessment has eliminated any other suitable alternative sites outside of the reserve. It is noted that the Taranaki Thoroughbred Racing Incorporated and Parks support the proposed site selection location within the reserve.

f) It is noted that SNZT is seeking certainty that a licence will be conditionally granted for the occupation of the communication facility within the reserve based on the site selected, before any further financial commitment to the project is made to continue with the application including resource consenting. g) It is noted that any new communication facility will require a Restricted Discretionary Resource Consent for the activity under the District Plan rules to cover the height of the tower. That application will require identified “affected party” consents and will be lodged subject to the approval to conditionally grant a licence over the site and ancillary access rights. h) It is noted that the requirement to undertake public notice under Sections 48(A) (3) and 48 (2) of the Reserves Act 1977, in respect of the proposal to grant a licence is exempt under Section 48(A) (4) and 48(3) based on the view that the reserve will not be materially altered or permanently damaged and the rights of the public not permanently affected. i) It is noted that outside the separate process for resource consenting that the grant of a licence has been assessed as of some significance and the company will be required in terms of the Local Government Act 2002 and the Council’s Engagement and Consultation Policy to undertake iwi/hapu consultation, along with other identified affected persons to seek their views and preferences. j) Approves the conditional grant of a licence to SNZT over the proposed selected site for a communication tower, and ancillary equipment/grant of access and/or electricity easements thereto pursuant to Section 48(A) and 48(1) of the Reserves Act 1977, subject to no public notice being undertaken on the grounds that the reserve will not be materially altered or permanently damaged and the rights of the public not permanently affected and subject to the outcome of:

i. An application for and grant of a Restricted Discretionary Resource Consent for the activity. ii. SNZT undertaking iwi/hapu consultation, along with the other identified affected persons listed in the report. iii. That should there be no objection to the proposal following consultation and subject to the grant of resource consent the Property Manager be authorised to negotiate the final commercial terms of the licence. iv. That should any objection to consultation be received the matter to be reported back to the Monitoring Committee to hear objections and make a final decision on the grant of a licence. Carried

Cr Biesiek was not present for voting on the preceding matter. . DEVON STREET POHUTUKAWA File Reference: ECM6838332 The purpose of this report is to update Councillors on the actioning of a report request regarding a Pohutukawa tree on Devon Street.

Council Resolution: Cr Dodunski ) Cr Handley ) That, having considered all matters raised in the report, the report be noted. Carried Cr Biesiek was not present for voting on the preceding matter. Cr Biesiek returned to the room at this juncture.

PROPOSED DRAFT ANNUAL PLAN 2016/17 File Reference: ECM 6831732 The matter for consideration by the Council is the Proposed Draft Annual Plan 2016/17.

Council Resolution: Cr Dodunski ) Mayor Judd ) That having considered all matters raised in the report, the Council: a) Note that the Long-Term Plan 2015-2025 forecasts an increase to the rates requirement of 4.6 per cent for 2016/17, and an average rates requirement increase of between 3.5 and 3.9 per cent per annum over the 10 years (with a rise of no more than five per cent in any one year) b) Note that the Proposed Draft Annual Plan 2016/17 has a baseline rates rise of 2.4 per cent due to more effective and efficient Council operations, lower finance charges and an increased Perpetual Investment Fund dividend. If additional items referred to in this report are included the rate rise would increase to 2.8 per cent. This equates to an increase of approximately 80 cents per week on the average residential rate. Carried c) Agree to the following changes to the capital works programme for the Proposed Draft Annual Plan 2016/17 from the Long-Term Plan forecast programme:

Council Resolution: Cr Biesiek ) Cr Brown ) i) Delay the New Trunk Main – Lepperton to Faull Road (Tikorangi), removing $3.3 million from the 2016/17 capital budget. Carried

Council Resolution: Cr Allum ) Cr Weaver ) ii) Decrease the 2016/17 budget for the Thermal Drier Upgrade and Renewal decrease by $1.3m, noting that a commensurate increase will occur in 2017/18. Carried

Council Resolution: Cr Weaver ) Cr McFarlane ) iii) Bring forward the renewal of West Quay pump station, funded from renewal reserves. Carried

Council Resolution: Cr Duynhoven ) Cr Biesiek ) iv) Fund $1.9m for Area Q (Bell Block) Pump Station, with this funding to be repaid by financial contributions. Carried

Council Resolution: Cr Dodunski ) Cr Duynhoven ) v) Renew the Ahititi Stock Effluent Facility, funded from renewal reserves. Carried

Council Resolution: Cr Brown ) Cr Pearce ) vi) Renew the Mobile Library Bus, funded from renewal reserves and grants. Carried d) Agree to the following additional operational programmes for the Proposed Draft Annual Plan 2016/17 from the Long-Term Plan forecast programme:

Council Resolution: Cr Johnston ) Cr Pearce ) i) $100,000 Waitara East Stormwater Catchment Plan. Carried

Council Resolution: Cr McFarlane ) Cr Johnston ) ii) $35,000 for additional fly tipping control. Carried

Council Resolution: Cr Pearce Cr Duynhoven iii) $40,000 for the installation of toilet facilities at Jubilee Park, Inglewood. Carried Crs Dodunski and Biesiek requested that their vote against the motion be recorded.

Motion moved at the Council meeting Cr Pearce ) Cr Biesiek ) iv) Extend the Windsor walkway by 200m (Item #15) and investigate the completion of the walkway along Windsor Road (Item #16) The motion was lost

Motion moved at the Council meeting Cr Duynhoven ) Cr Brown ) v) Increase the number of rubbish bins on the walkway (Item #27) The motion was lost

Motion moved at the Council meeting Cr Jordan ) Cr Pearce ) vi) Include Joe Gibbs Reserve improvements (Item #31) The motion was lost

Council Resolution: Cr Duynhoven ) Cr Handley ) vii) That the following items be included: 1) Okato Community Emergency Plan (Item #3) 2) Investigation into new pedestrian crossing at Carthew Street, Okato (Item #4) 3) Investigations into new footpath on western side of Oxford Road (Item #5) 4) Investigation into a footpath on Upper Wairau Road, Oakura (Item #6) 5) Okato Neighbourhood Park (ONP Naming (Item #7) 6) ONP Signage (Item #8) 7) ONP Future Development (Item #9) 8) ONP Public Art (Item #10) Carried

Motion moved at the Council meeting Cr Duynhoven ) Cr Pearce ) viii) Shearer Reserve drainage investigations (Item #13) The motion was lost

Motion moved at the Council meeting Cr Duynhoven Cr McFarlane ix) Completion of footpath on Lower Wairau Road between Telford Terrace and Cunningham Lane (Item #17). The motion was lost

e) Agree to the following items the Council has previously resolved to consider for inclusion in the Proposed Draft Annual Plan 2016/17:

Council Resolution: Cr Brown ) Cr Dodunski ) i) Housing for the Elderly mobility scooters (capital cost $100,000, operating cost $15,000). Carried

Council Resolution: Cr Handley ) Cr Brown ) ii) Todd Energy Aquatic Centre redevelopment study (operating cost $100,000). Carried Cr Chong requested that his vote against the motion be recorded.

Council Resolution: Cr Johnston ) Cr Duynhoven ) iii) North Taranaki Sport and Recreation grant (operating cost $38,500). Carried

Council Resolution: Cr Dodunski ) Cr Brown ) iv) Motorhome dump station (capital cost $82,000 less any contributions from the New Zealand Motor Caravan Association). Carried

Council Resolution: Mayor Judd ) Cr Dodunski ) f) Note that an additional report on the Proposed Draft Annual Plan 2016/17 will be provided in early 2016 regarding: i) Parking charges within the New Plymouth CBD (taking into account the free Saturday parking trial results). ii) The Major Events Fund and the funding of strategic events. g) Note that following the conclusion of all decisions regarding variations to the Proposed Draft Annual Plan 2016/17 to that indicated within the LTP 2015-2025 a decision will be required as to whether the variations are significant or material to determine whether consultation is required. Carried

EXCLUSION OF THE PUBLIC FOR THE REMAINDER OF THE MEETING File Reference: DM 6830471 This report details items that are recommended should be considered with the public excluded, and the reason for excluding the public.

Council Resolution: Cr Biesiek ) Cr Duynhoven ) That having considered all matters raised in the report, the Council hereby resolves that, pursuant to the Local Government Official Information and Meetings Act 1987, the public be excluded from the following parts of the proceedings of this meeting: a) Renewal of Host City Agreement The withholding of the information is necessary to protect the commercial position of the person or organisation supplying information to the Council, this particular interest being protected by section 7(2)(b)(ii) of the Act. b) Yarrow Stadium Master Plan Implementation The release of information would disadvantage the commercial nature of the purpose of the person or organisation supplying the information to the Council, this particular interest being protected by section 7(2)(b)(ii) of the Act. c) Waitara Endowment Land Policy Agreement The withholding of the information is necessary to enable the Council to carry out negotiations of a commercial nature, this particular interest being protected by section 7(2)(i) of the Act.

This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987. Carried