Written Question from County Councillor Bradbury

ADULT SOCIAL SERVICES WRITTEN QUESTIONS: COUNCIL, 24 OCTOBER 2013

W1 WRITTEN QUESTION FROM COUNTY COUNCILLOR BRADBURY

Last month I presented a petition with over 1300 signatures calling on the Council to try and do all they can to keep Ty Newydd Care Home open. What discussions has the Cabinet Member had with officials to that end?

I acknowledge the strength of feeling that exists locally about Hafod's decision to close this home. I have explored various options to keep the Home open with officials. Unfortunately, the material condition of Ty Newydd is such that a substantial amount of work and upgrading would be required. Works required include a new main roof; access road tarmac renewal; central heating boiler renewal; electrical rewiring as well as redecoration works. Such a programme of work would be required in order to comply with CSSIW Standards. At an estimated cost of nearly £500,000, this would make it unsustainable for the Council to take over the running of this building.

I can confirm that all of the residents were reassessed and have now moved into alternative accommodation of their choice.

The Home is now closed and will be transferred to the Housing Partnership Project during November 2013 for inclusion in the general redevelopment plan. This will provide much needed affordable social housing for the area.

COMMUNITIES, HOUSING AND NEIGHBOURHOOD RENEWAL WRITTEN QUESTIONS: COUNCIL, 24 OCTOBER 2013

W2 WRITTEN QUESTION FROM COUNTY COUNCILLOR McEVOY

Will you confirm that there will be no proposal to move Clos y Nant sheltered housing complex from its present site arising out of any present or future discussions amongst officials and councillors?

We are developing plans to refurbish the existing complex at Clos-Y- Nant to remove the bedsits; provide a number of two bedroom flats; upgrade the communal areas; improve bin storage; improve access internally and into the rear garden, and bring the building up to modern standards, including a complete upgrade of the telecare systems.

Consultation on these proposals has already taken place with the residents. None of these proposals include a proposal to move the complex from its current site.

W3 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

What are the policies or guidelines used by Community Hubs and libraries for allowing members of the public to display flyers and literature about community events and charitable or educational enterprises?

The policy regarding the displaying of posters and flyers in libraries and the Hubs in Llanrumney and St. Mellons is available for reference by staff and Members on the Cardiff Improvement System (CIS), which can be accessed via the Council’s Intranet.

The order of priority for displaying information on library noticeboards is as follows:

1. Library information (e.g. opening times, service updates) 2. Cardiff Council information 3. Local Councillor/MP/AM information (e.g. details of Cllr surgeries) 4. Community groups/charity information

As well as noticeboards, libraries and Hubs also have community information folders, which are used to hold additional information.

In line with the Council’s investment in library buildings and refurbishments, as well as wider national trends relating to the improved aesthetics of library spaces, Cardiff’s libraries have adopted ‘innovation’ principles, for example, in relation to building presentation and cleanliness. Reference to these principles is also contained in the policy on displaying posters and flyers in libraries and Hubs.

DEPUTY LEADER WRITTEN QUESTIONS: COUNCIL, 24 OCTOBER 2013

W4 WRITTEN QUESTION FROM COUNTY COUNCILLOR McEVOY

How many staff have experienced a cut in hours and at what levels since the budget meeting of February?

In order to provide some context to the question on staff who have experienced a cut in hours, it should be noted that a reduction in hours can be for a number of reasons. For example, the reduction could be as a result of a specific request made by an individual member of staff for personal reasons through the Council’s Flexible Working Policy or as part of a business case request for Flexible Retirement.

Alternatively, it could be due to a reconfiguration of services linked to budget savings. There can also be circumstances where there are increases in working hours (e.g. 2 staff in team – 1 full-time employee reducing hours and 1 part-time employee increasing hours, therefore, the overall hours within the team remains the same).

In response to your question, figures have been provided below for both reductions and increases in working hours in order to provide the full picture. These figures show that 209 staff at all levels have had reductions in working hours, whilst 207 have had increases in working hours.

Information relating to schools based staff has not been included as the figures relating to increases in hours would be artificially skewed this year due to specific arrangements relating to the implementation of the Banked Hours Scheme for Teaching Assistants as part of the Single Status Agreement.

Change of Hours (excluding school based posts):

Reduction of Hours Increase of Hours

Grade Number No of Number No of of hours staff of hours staff reduced affected increased affected Difference Grade 1 225.3 47 251.5 38 26.2 Grade 2 83.5 11 124.5 23 41.0 Grade 3 234.4 30 359.7 69 125.3 Grade 4 333.6 34 133.4 19 -200.2 Grade 5 146.7 15 148.6 16 1.9 Grade 6 145.6 14 87.3 10 -58.3 Grade 7 142.8 16 54.8 9 -88.0 Grade 8 159.8 18 33.0 3 -126.8 Grade 9 4.0 1 23.4 3 19.4 Grade 10 17.3 2 5.0 1 -12.3 Other Grades 124.2 21 136.8 16 12.6 Total 1617.2 209 1358.0 207 -259.2

W5 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

Sir Peter Rogers in his briefing to members and the Peer Review itself called for clearer, more accurate and useable information for all seventy five elected members of the council. Will the council introduce monthly performance reports for all portfolio areas to all members?

If so, when will this be introduced?

The Peer Review Report highlighted the opportunity to introduce monthly performance reports in conjunction with a number of other improvements to the current reporting arrangements. It is important that any improvements are developed together as the relationship between frequency, content, accountabilities and overall governance will be key aspects of the Cabinet’s ability to make appropriate decisions.

Any new performance reporting framework will be based on best practice and the Improvement & Information Team are currently providing support to me and the other Cabinet Members in order to deliver these improvements – monthly reporting to Cabinet Members is one element. The timescale for implementing these revised arrangements has not yet been determined.

Incremental changes to the reporting format commenced with the Quarter 1 2013/14 Performance and Delivery Report, which was considered at the last Cabinet meeting on 10 October 2013. However, I can advise you that I will be bringing forward changes as part of the wider picture of performance reporting.

EDUCATION AND LIFELONG LEARNING WRITTEN QUESTIONS: COUNCIL, 24 OCTOBER 2013

W6 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

What are the exact sizes of the two potential Eastern High sites, namely, Llanrumney High school site and the Cardiff and Vale College site in Trowbridge?

The total area of the Llanrumney High school site is approximately 115,000m².

The total area of the Cardiff and Vale College site, including Greenway Park, is approximately 148,000m².

W7 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

What size footprint for a secondary school with a projected eleven form entry, i.e. 1,650 pupils on roll, is recommended by government guidance?

Building Bulletin 98 recommends a school of approximately 13,000m² for 1,650 pupils. The precise size of footprint of the school will not be known until full designs for 1,650 pupils have been developed and plans for the 1,200 places approved.

W8 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

What minimum footprint size is the council willing to accept for the main site of the school campus when it builds the new Eastern High?

Both the Cardiff & Vale College site and the Llanrumney High School site would be able to accommodate the buildings required.

The precise size of footprint of the school will not be known until the full designs for 1,650 pupils have been developed and plans for the 1,200 places approved.

W9 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

What are the footprint sizes of all Cardiff secondary schools?

SCHOOL FOOTPRINT (m2)

Cantonian High School 5711

Cardiff High School 5494

Cathays High School 5184

Eastern High School 8355

Fitzalan High School 10168

Glyn Derw High School 5790

Llanedeyrn High School 6028

Llanishen High School 7826

Michaelston Community College 7077

Radyr Comprehensive School 7898

Whitchurch High School (Lower) 8183

Whitchurch High School (Upper) 8215

Willows High School 6833

Ysgol Gyfun Gymraeg Bro Edern 4825

Ysgol Gyfun Gymraeg Glantaf 8564

Ysgol Gyfun Gymraeg Plasmawr 5896

Corpus Christi High School (RC) 5909

Mary Immaculate High School (RC) 5102

St Illtyd’s High School (RC) 5123

St Teilo’s High School (New) 8018

The 'Bishop of Llandaff High School (CW) 7027

TOTAL = 143226

Llanrumney High School (Closed) 8391

The approximate footprint areas listed above have been calculated using existing drawings. The drawings for Willows High and Whitchurch High Schools are yet to be updated to reflect extensions to these schools.

The above figures do not include temporary accommodation as this, by its nature, can change over time.

W10 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

What will the projected cost of the new Eastern High build be excluding surrounding costs such as demolishing work etc?

The construction cost of the new Eastern High School will be, in part, shaped by the outcomes of the consultation exercise and, specifically, will be dependent upon the preferred site. However, an initial analysis by professional quantity surveyors has estimated the cost for the construction to be in the region of £33million including post 16 accommodation. This excludes demolition; building regulation, planning and survey fees; professional fees; loose furniture and equipment; and ICT equipment. This also excludes contingency and inflation provisions held as standard against significant Schools Capital investment schemes.

W11 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

The cabinet report of 10th October has a sub-section entitled 'proximity to pupil population' based on analysis of distances by safe walking routes from the homes of pupils attending Llanrumney and Rumney High schools from within their catchment areas as at March 2012. How many pupils does this constitute out of the projected 1,650 that the school will be able to have on roll?

As set out in the report which was considered by the Cabinet on 10 October 2013, the walking distances to three sites were analysed for 1,006 pupils on roll.

Upon opening, the proposed school will be able to accommodate up to 1,200 pupils from the equivalent age range and would only be expanded to 1,650 places should demand increase.

W12 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

What is the proximity to pupil population for every child under sixteen years of age in the wards of Llanrumney, Rumney, St. Mellons and Trowbridge to the two prospective sites i.e Llanrumney High and Cardiff and Vale College in Trowbridge?

Please see information below regarding the proximity of pupils:

Average Average distance to distance to Year Number of Llanrumney Coleg Glan Group pupils HS site Hafren site -2 106 1.8 1.5 -1 635 2.0 1.7 Reception 710 2.1 1.8 1 646 2.0 1.7 2 625 2.0 1.7 3 622 2.1 1.8 4 564 2.1 1.9 5 558 1.9 1.7 6 552 2.0 1.7 7 564 2.0 1.7 8 546 2.0 1.7 9 568 1.9 1.6 10 601 1.9 1.7 11 616 2.1 1.9 Average Average distance to distance to Llanrumney Coleg Glan Total pupils HS site Hafren site 7913 2.0 1.7

Notes: • Data taken from PLASC snapshot 2013 • Includes pupils resident in Llanrumney, Rumney, Pontprennau / Old St Mellons and Trowbridge electoral divisions. • 71 pupils were not included in analysis as measurement was not possible • Please note that part of the Pontprennau/Old St Mellons ward is not in the catchment area of the new Eastern High School

W13 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

If Eastern High is to be a super-school of educational excellence what is the logic of excluding from the mapping of proximity to pupil population, contained in cabinet report of 10th October, children who presently do not attend Eastern High but live within the catchment area?

The data contained in the report, which was considered by the Cabinet on 10 October 2013, excludes all secondary age pupils who attend Welsh-medium, faith or other secondary schools as in future large numbers of pupils may still wish to attend these schools.

In all parts of the city, parents choose to admit their children to Welsh-medium, faith or other schools for a wide variety of reasons. It would therefore be unreasonable to expect the new Eastern High or any other English-medium school to admit every child resident in its catchment area.

Potentially, the school could admit only 194 pupils more than the number ‘mapped’. This is a far lower number than would have been artificially added if all pupils are ‘mapped’.

W14 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

How many children of secondary school age, 11 - 16 currently live within the catchment for Eastern High?

Of these, how many are currently taught in;

i) Eastern High? ii) Welsh medium schools? iii) faith schools? iv) are taught out of catchment?

The most recent verified data supplied by schools in their PLASC return is from January 2013. At this time, there were 2,460 children of secondary age living within the Eastern High catchment:

• 1,008 children taught in Rumney or Llanrumney; • 230 taught in Welsh-medium secondary schools; • 1,085 taught in faith schools; and • 137 taught in English-medium secondary schools out of the Eastern High catchment.

ENVIRONMENT WRITTEN QUESTIONS: COUNCIL, 24 OCTOBER 2013

W15 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

What are the current day to day operational street cleaning procedures that are now carried out by the council in Llanrumney?

The changes we are making to street cleansing represent the biggest change in service provision for many years and reflect changes the Administration has identified through the Cardiff Outdoors approach. This approach, which was considered by the Labour Group in the Corporate Plan, is designed to move towards a ‘needs based service’ that focuses our resources efficiently upon the areas that require the most cleaning activity. As I have mentioned before, there are areas not only from our own statistics, but also from Keep Wales Tidy audits that show they need more attention to obtain the clean standards that all of our communities deserve and these are first steps towards new arrangements.

In addition, I have also mentioned before about the invisible barriers which currently prevent the public receiving the service they expect. For example, the make up of land in Llanrumney is as follows:

• Adopted highway – 372,000 m² • Housing land – 752,100 m² • Parks land – 930,200 m²

Yet, currently, different teams on different days are tasked to maintain the different areas. A specific design will therefore need to be designed for each ward in the City, looking at sources of litter and the need for the service. Initial trials in Riverside have been very successful and the comparison between August 2012 and August 2013 shows that complaints have halved, efficiency has increased and education/enforcement has also increased.

In order to achieve these service re-designs that I have requested, operationally, officers have taken this opportunity to up skill and re- integrate some of our community sweepers who need more support on the ground. This will take time to bed in, but they will continue to respond to reported problems and maintain standards across the City. We plan to consider phase 1 of this redesign in a report to the Cabinet meeting in December 2013, which will outline in more detail the steps in our street cleaning ward reorganisation, demonstrating our new operating model for the entire City.

In terms of consultation, the Corporate Plan 2013-17, approved by Council in February earlier this year, identified the proposed Cardiff Outdoors approach and the prioritisation of resources in the areas of the City most in need.

I am advised that the current street cleansing arrangements in Llanrumney are not significantly different from those that existed prior to the implementation of changes referred to above. On a Friday, the day after the collection of waste, the adopted highway areas are cleansed by a mixture of mechanical sweeper and transit vehicle based resources. Additionally, the main commercial shopfront areas at Newport Road, Llanrumney Avenue, Countisbury Avenue and Burnham Avenue continue to be cleansed each morning, Monday to Sunday inclusive.

As before, if any cleansing issues are identified, these should be reported to Connect to Cardiff. These will then be investigated and addressed as required.

W16 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

What are the explicit changes to street cleaning in Llanrumney that have occurred since the change to the "needs-based cleaning service"?

I would refer you to the answer provided in response to your first Written Question to me in relation to street cleaning in your ward.

W17 WRITTEN QUESTION FROM COUNTY COUNCILLOR KEITH JONES

What consultation was undertaken with Llanrumney residents as to the move to "need-based cleaning service" and how will they benefit from the adopted changes?

I would refer you to the answer provided in response to your first Written Question to me in relation to street cleaning in your ward.

FINANCE AND ECONOMIC DEVELOPMENT WRITTEN QUESTIONS: COUNCIL, 24 OCTOBER 2013

W18 WRITTEN QUESTION FROM COUNTY COUNCILLOR McEVOY

Could you outline legal written advice given regarding Cardiff’s financial exposure with Prosiect Gwyrdd and allegations of the Welsh Government grant contravening state aid rules?

I am advised that any such advice would be covered by legal professional privilege and it would not be appropriate for this to be disclosed publicly.