DOWNERS GROVE SANITARY DISTRICT GENERAL MANAGER'S REPORT August 11, 2017 August Board Meeting Copies of the following items are enclosed for the August 15, 2017 meeting:
1) Proposed Agenda 2) Minutes of July 18, 2017 regular meeting 3) Claim Ordinance 1856 4) Final Audit Report – FY 16-17 5) Open House Arrangements 6) Renewable Energy Credit Broker Agreement 7) Executive Session Minutes Review and Final Disposition 8) Operations Report – Procurement
BOLI Meeting There is a BOLI meeting scheduled for 6:45 on August 15, immediately prior to the regular meeting of the Board of Trustees. The meeting packet is enclosed here.
Operations Reports Copies of the following are enclosed for July operations:
1) Progress Report from Clay on Administrative Services activities. 2) The WWTC Operations Report from Marc. 3) The WWTC/Lift Station Maintenance Report from Jeff. 4) Progress Report from Bob on Collection System Maintenance activities. 5) Progress Report from Ted on Collection System Construction activities. 6) Progress Report from Reese on Laboratory activities.
Infiltration/Inflow Removal Work Inspection efforts on private property under the I/I program with the intention of conducting I/I removal is ongoing in the 1-K-028 (Cass and Burlington, WT) area. A map showing progress for this area is included here, as well as a status summary sheet.
Flow metering continues, including meters in the 1-M-049 (55th and Victor, DG) vicinity to evaluate post-rehabilitation performance.
Financial A copy of the Investment Schedule as of July 31, 2017 is enclosed.
The Treasurer’s Report for July, 2017 covering the first three months of FY 17-18 is included here, along with a summary cover memo.
Meetings I attended the following meetings since the July 13, 2017 General Manager’s Report:
-July 19 gave a presentation on WWTC uses for hauled FOG waste at the Illinois Plumbing Inspectors Association meeting in Addison.
1 -July 24 hosted a tour of the WWTC for public administration students from Northern Illinois University. -July 27 attended a meeting with Downers Grove Village Administrators. -August 1 attended a stakeholder interview with the Downers Grove Park District as part of their Focus Forward planning process.
Miscellaneous
I took a half day of comp time on July 31, and was on vacation August 7 to 11.
Copies of the following items are enclosed:
1) General Manager’s Reports to Employees dated July 21 and August 4, 2017. 2) NACWA Silver Award for compliance performance in 2016. 3) Draft letter to Senator Durbin regarding federal funding for CHP systems.
cc: WDVB, ASK, PWC, BOLI, TTC, WCC, MGP
2 DOWNERS GROVE SANITARY DISTRICT BOARD OF TRUSTEES MEETING AUGUST 15, 2017 – 7:00 PM
PROPOSED AGENDA
I. APPROVAL OF REGULAR MEETING MINUTES – JULY 18, 2017
II. APPROVAL OF CLAIM ORDINANCE NO. 1856
III. PUBLIC COMMENT
IV. OLD BUSINESS
V. NEW BUSINESS
A. FINAL AUDIT REPORT – FY 16-17 B. OPEN HOUSE ARRANGEMENTS C. RENEWABLE ENERGY CREDIT BROKER AGREEMENT D. EXECUTIVE SESSION MINUTES REVIEW AND FINAL DISPOSITION E. OPERATIONS REPORT – PROCUREMENT
July 18, 2017
MINUTES
The monthly meeting of the Downers Grove Sanitary District Board of Trustees was held on Tuesday, July 18, 2017, convening at 7:00 p.m. The meeting was held at the District's Administration Center, 2710 Curtiss Street, Downers Grove. Present were President Wallace D. Van Buren, Trustee Amy S. Kovacevic, Trustee Paul W. Coultrap, General Manager Nicholas J. Menninga, Administrative Supervisor W. Clay Campbell and Attorney Michael G. Philipp. Also present were Derek J. Wold and Amanda L. Sheposh of Baxter & Woodman, Inc.
Minutes of Regular Meeting – June 20, 2017
A motion was made by Trustee Kovacevic seconded by Trustee Coultrap approving the minutes of the regular meeting held on June 20, 2017 as presented and authorizing the President and Clerk to sign same. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Coultrap.)
Change Order for 2016-17 Paving
A motion was made by Trustee Kovacevic seconded by Trustee Coultrap to approve Change Order 1, (Final), to the 2016-17 Paving Contract with R. W. Dunteman Co., for a net increase in contract cost of $22,275.47. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Coultrap.)
Claim Ordinance No. 1855
A motion was made by Trustee Kovacevic seconded by Trustee Coultrap adopting Claim Ordinance No. 1855 in the total amount of $682,823.24 as presented and authorizing the President and Clerk to sign same. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Coultrap.)
Public Comment – None
Old Business – None
New Business:
Phosphorus Studies
General Manager Menninga presented the Phosphorus Discharge Optimization Plan, and Phosphorus Removal Feasibility Study, each of which were prepared as a requirement of the NPDES permit at the WWTC. The studies presented interim measures the District plans to take to minimize effluent phosphorus, and the technologies, costs and timeframe needed to meet various phosphorus effluent standards. The studies will be submitted to Illinois EPA by August 1, 2017, as required in the permit.
Contract Award – Liberty Park Lift Station Upgrade
General Manager Menninga reviewed the bid opening on July 11 for improvements at the Liberty Park Lift Station including the installation of a new wet well, new submersible triplex pumps, a new valve vault, and associated electrical and mechanical improvements. Six bids were received.
1 He recommended award to the lowest responsive, responsible bidder, Bolder Contractors of Cary, Illinois, in the amount of $890,000. A motion by Trustee Coultrap seconded by Trustee Kovacevic was made awarding the contract for the Liberty Park Lift Station Upgrade project to the lowest responsive, responsible bidder, Bolder Contractors of Cary, Illinois, in the amount of $890,000 and authorizing the General Manager and Assistant Clerk to execute the contract documents. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Coultrap.)
Contract Award – Walnut Avenue Sewer Rehabilitation
General Manager Menninga reviewed the bid opening on July 11 for Walnut Avenue Sewer Rehabilitation including cured-in-place sewer lining and manhole interior coatings. Four bids were received. He recommended award to the lowest responsive, responsible bidder, Benchmark Construction Company of Bartlett, Illinois, for $587,967. A motion by Trustee Kovacevic seconded by Trustee Coultrap was made awarding the contract for the Liberty Park Lift Station Upgrade project to the lowest responsive, responsible bidder, Benchmark Construction Company of Bartlett, Illinois, in the amount of $587,967 and authorizing the General Manager and Assistant Clerk to execute the contract documents. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Coultrap.)
Annexation Ordinance No. AO 2017-07 – 5904 Leonard Avenue, Downers Grove
General Manager Menninga presented Annexation Ordinance No. AO 2017-07 for the annexation of one lot located at 5904 Leonard Avenue, Downers Grove. A motion was made by Trustee Kovacevic seconded by Trustee Coultrap accepting the Petition for Annexation, adopting Annexation Ordinance No. AO 2017-07 as presented and authorizing the President and Clerk to sign same. The motion carried. (Votes recorded: Ayes–Van Buren, Kovacevic and Coultrap.)
Operations Report – Collection System Programs
General Manager Menninga presented an operations report reviewing collection system programs. His report covered the Overhead Sewer Program, the Back-up Reimbursement Program, the Building Sanitary Service Repair Assistance Program, and the Infiltration/Inflow Program, including how the programs are applied to various circumstances to benefit customers.
Other New Business
Trustee Kovacevic welcomed Jose Roche to the District. She inquired about the paving in the parking lot, and reported fuel tank contamination at the Earlston lift station emergency generator. She also expressed her appreciation for the sympathy card sent after the recent loss of her grandmother.
Trustee Coultrap inquired about capital fund balances and funding needs associated with future phosphorus removal requirements.
Trustee Van Buren inquired about the audit and capital fund balances.
A motion was made by Trustee Coultrap seconded by Trustee Kovacevic to adjourn the regular meeting at 8:17 p.m. The motion carried.
Approved: August 15, 2017
2
______President
Attest: ______Clerk
3 Downers Grove, Illinois
Date: August 15, 2017
Claim Ordinance No. 1856
An Ordinance Providing for the Payment of Certain Claims.
WHEREAS, it appears to the Board of Trustees of the Downers Grove Sanitary District that there are certain claims against said District which would be allowed and paid therefore,
BE IT ORDAINED, by the Board of Trustees of the Downers Grove Sanitary District
That the following claims be and they are hereby approved and ordered paid and that an order be drawn on the Treasurer of said District out of the funds shown below. Said claims, totaling $508,572.81 being in words and figures as follows: GENERAL LEDGER RECAP Payroll Ending Date: 07-15-17 DATE 07/18/17 PERIOD END 07/15/17 PAGE 4 Payroll Paid Date: 07-18-17 GL Date: 08-31-17
G/L NUMBER COST DESCRIPTION DEBIT CREDIT
Ol-00.lOOl CASH - PAYROLL ACCOUNT 18553.35- Ol-00.2000 FEDERAL TAX WITHHELD 3354.77- Ol-00.2001 STATE TAX WITHHELD 993.90- Ol-00.2002 SOCIAL SECURITY WITHHELD '2309.87- Ol-00.2003 IMRF WITHHELD 1358.75- Ol-00.2013 CREDIT UNION WITHHELD 750.00- Ol-00.2014 VOLUNTARY ADDITIONAL PENSION CONTRIBUTION 1417.29- Ol-00.2020 DEFERRED COMPENSATION WITHHELD 1335.00- Ol-00.2021 FLEXIBLE ACCOUNT WITHHELD - MEDICAL 307.73- Ol-00.2024 FLEXIBLE ACCOUNT WITHHELD - PREM CONVERSION 208.00- Ol-00.2025 EMPLOYEE INS PREM CONTRIBUTION - POST TAX 52.00- Ol-ll.A003 GENERAL MANAGEMENT 7743.26 Ol-ll.A004 FINANCIAL RECORDS 164.70 Ol-ll .A005 ADMINISTRATIVE RECORDS 46.93 Ol-ll.A007 CODE ENFORCEMENT 8509.45 Ol-ll.A030 BUILDING AND GROUNDS 214.89 Ol-l2.A009 OPERATIONS MANAGEMENT 4551. 33 Ol-12 .AOll MAINTENANCE - WWTC 2677. 65 Ol-l2.AOl3 MAINTENANCE - ENERGY RECOVERY 1290.33 Ol-l2.A014 MAINTENANCE - ELECTRICAL 161.29 Ol-12.A021 WWTC - OPERATIONS 473.57 Ol-12.A023 WWTC - ENERGY RECOVERY 346.53 Ol-13.A009 OPERATIONS MANAGEMENT 2826.55 Ol-13.A041 LAB - WWTC 184.38 Ol-13.A042 LAB - PRETREATMENT 1061.94 Ol-13.A048 LAB - ENERGY RECOVERY 259.91 Ol-14 .A054 SEWER MAINTENANCE - BACKUPS AND HIGH FLOWS 127.95
30640.66 30640.66- GENERAL LEDGER RECAP DATE 07/20/17 PERIOD END 07/15/17 PAGE 6 Payroll Ending Date: 07-15-17 Payroll Paid Date: 07-21-17 G/L NUMBER COST DESCRIPTION DEBIT CREDIT GL Date: 08-31-17
01-00.1001 CASH - PAYROLL ACCOUNT 50613.86- 01-00.2000 FEDERAL TAX WITHHELD 11285.96- 01-00.2001 STATE TAX WITHHELD 3745.23- 01-00.2002 SOCIAL SECURITY WITHHELD 6050.00- 01-00.2003 IMRF WITHHELD 3413.47- 01-00.2012 WAGE DEDUCTION ORDER 627.23- 01-00.2013 CREDIT UNION WITHHELD 1621. 31- 01-00.2014 VOLUNTARY ADDITIONAL PENSION CONTRIBUTION 1249.99- 01-00.2017 VOLUNTARY GROUP LIFE 208.00- 01-00.2020 DEFERRED COMPENSATION WITHHELD 167.68- 01-00.2021 FLEXIBLE ACCOUNT WITHHELD - MEDICAL 508.00- 01-00.2024 FLEXIBLE ACCOUNT WITHHELD - PREM CONVERSION 530.00- 01-00.2025 EMPLOYEE INS PREM CONTRIBUTION - POST TAX 102.00- Ol-ll.A003 GENERAL MANAGEMENT 811. 92 Ol-ll .A004 FINANCIAL RECORDS 6918.04 Ol-ll .A005 ADMINISTRATIVE RECORDS 1202.28 Ol-ll.A007 CODE ENFORCEMENT 4381.23 Ol-l2.A009 OPERATIONS MANAGEMENT 657.50 01-12 .AOll MAINTENANCE - WWTC 8032.40 Ol-12.A012 MAINTENANCE - VEHICLES 279.68 01-12 .A013 MAINTENANCE - ENERGY RECOVERY 3166.66 Ol-12.A014 MAINTENANCE - ELECTRICAL 3237.78 Ol-12.A02l WWTC - OPERATIONS 13316.18 Ol-12.A022 WWTC - SLUDGE HANDLING 8402.28 Ol-12.A023 WWTC - ENERGY RECOVERY 707.89 Ol-l2.A030 BUILDING AND GROUNDS 2566.50 Ol-13.A041 LAB - WWTC 5420. 65 Ol-13.A048 LAB - ENERGY RECOVERY 136.24 Ol-14.A051 SEWER MAINTENANCE 5512.69 Ol-14.A054 SEWER MAINTENANCE - BACKUPS AND HIGH FLOWS 600.08 Ol-14.A062 INSPECTION - CONSTRUCTION OF DGSD PROJECTS 1390.93 01-14 .A063 INSPECTION - PERMIT INSPECTIONS 907.05 01-14 .A064 INSPECTION - MISCELLANEOUS 5392. 72 Ol-l4.A065 INSPECTION - CONSTR BY VILLAGES, UTILITIES 2368.10 01-14 .A066 INSPECTION - CODE ENFORCEMENT 1100. 89 Ol-14.A072 SEWER INVESTIGATIONS 146.80 Ol-15.A080 LIFT STATION MAINTENANCE 3466.24
80122.73 80122.73- GENERAL LEDGER RECAP Payroll Ending Date: 07-31-17 DATE 08/01/17 PERIOD END 07/31/17 PAGE 4 Payroll Paid Date: 08-02-17 GL Date: 08-31-17 G/L NUMBER COST DESCRIPTION DEBIT CREDIT
01-00.1001 CASH - PAYROLL ACCOUNT 21866.38- 01-00.2000 FEDERAL TAX WITHHELD 3636.64- 01-00.2001 STATE TAX WITHHELD 1516.27- 01-00.2002 SOCIAL SECURITY WITHHELD 2660.63- 01-00.2003 IMRF WITHHELD 1362.57- 01-00.2013 CREDIT UNION WITHHELD 750.00- 01-00.2014 VOLUNTARY ADDITIONAL PENSION CONTRIBUTION 1421.63- 01-00.2017 VOLUNTARY GROUP LIFE 80.00- 01-00.2020 DEFERRED COMPENSATION WITHHELD 1335.00- 01-00.2021 FLEXIBLE ACCOUNT WITHHELD - MEDICAL 307.73- 01-00.2024 FLEXIBLE ACCOUNT WITHHELD - PREM CONVERSION 151.81- 01-00.2025 EMPLOYEE INS PREM CONTRIBUTION - POST TAX 52.00- 01-11.AOOl TRUSTEES 4500.00 Ol-11.A003 GENERAL MANAGEMENT 6056.33 Ol-11.A004 FINANCIAL RECORDS 310.29 01-11.A005 ADMINISTRATIVE RECORDS 128.20 Ol-11.A007 CODE ENFORCEMENT 8633.30 Ol-11.A008 SAFETY ACTIVITIES 96.48 Ol-12.A009 OPERATIONS MANAGEMENT 6109.03 01-12 .AOll MAINTENANCE - WWTC 3564. 77 Ol-12.A013 MAINTENANCE - ENERGY RECOVERY 95.29 Ol-12.A014 MAINTENANCE - ELECTRICAL 213.90 01-12.A021 WWTC - OPERATIONS 1220.15 Ol-12.A023 WWTC - ENERGY RECOVERY 360.63 01-12.A030 BUILDING AND GROUNDS 166.25 Ol-13.A009 OPERATIONS MANAGEMENT 1522.52 01-13.A041 LAB - WWTC 1819.39 01-13.A042 LAB - PRETREATMENT 118.59 Ol-13.A048 LAB - ENERGY RECOVERY 59.29 Ol-15.A030 BUILDING AND GROUNDS 94.79 01-15.A080 LIFT STATION MAINTENANCE 71.46
35140.66 35140.66- GENERAL LEDGER RECAP Payroll Ending Date: 07-29-17 DATE 08/02/17 PERIOD END 07/29/17 PAGE 6 Payroll Paid Date: 08-04-17 GL Date: 08-31-17 G/L NUMBER COST DESCRIPTION DEBIT CREDIT
01-00.1001 CASH - PAYROLL ACCOUNT 47791.04- 01-00.2000 FEDERAL TAX WITHHELD 10448.52- 01-00.2001 STATE TAX WITHHELD 3537.44- 01-00.2002 SOCIAL SECURITY WITHHELD 5709.52- 01-00.2003 IMRF WITHHELD 3210 .49- 01-00.2012 WAGE DEDUCTION ORDER 627 .23- 01-00.2013 CREDIT UNION WITHHELD 1621.31- 01-00.2014 VOLUNTARY ADDITIONAL PENSION CONTRIBUTION 1411. 94- 01-00.2020 DEFERRED COMPENSATION WITHHELD 168 .47- 01-00.2021 FLEXIBLE ACCOUNT WITHHELD - MEDICAL 488.00- 01-00.2024 FLEXIBLE ACCOUNT WITHHELD - PREM CONVERSION 418.00- 01-00.2025 EMPLOYEE INS PREM CONTRIBUTION - POST TAX 108.00- Ol-ll .A003 GENERAL MANAGEMENT 702.32 Ol-ll .A004 FINANCIAL RECORDS 6490.79 Ol-ll .A005 ADMINISTRATIVE RECORDS 1018.00 Ol-ll.A007 CODE ENFORCEMENT 4696.09 Ol-ll.A008 SAFETY ACTIVITIES 56. 72 Ol-l2.A009 OPERATIONS MANAGEMENT 680.00 01-12 .AOll MAINTENANCE - WWTC 10923.96 Ol-12.A012 MAINTENANCE - VEHICLES 279.68 Ol-12.A013 MAINTENANCE - ENERGY RECOVERY 851.40 01-12.A014 MAINTENANCE - ELECTRICAL 3109.46 Ol-12.A021 WWTC - OPERATIONS 11524 .12 01-12.A022 WWTC - SLUDGE HANDLING 8756.98 Ol-l2.A023 WWTC - ENERGY RECOVERY 879.31 Ol-12.A030 BUILDING AND GROUNDS 1627.51 01-13.A041 LAB - WWTC 4785.47 01-13 .A048 LAB - ENERGY RECOVERY 9.00 01-14.A051 SEWER MAINTENANCE 6646.35 01-14 .A054 SEWER MAINTENANCE - BACKUPS AND HIGH FLOWS 520.42 01-14.A062 INSPECTION - CONSTRUCTION OF OGSD PROJECTS 1927.18 Ol-14.A063 INSPECTION - PERMIT INSPECTIONS 862.71 01-14.A064 INSPECTION - MISCELLANEOUS 2932.82 01-14 .A065 INSPECTION - CONSTR BY VILLAGES, UTILITIES 2990.98 Ol-14.A066 INSPECTION - CODE ENFORCEMENT 1077. ll Ol-14.A072 SEWER INVESTIGATIONS 177.86 Ol-15.A030 BUILDING AND GROUNDS 227.64 01-15.A080 LIFT STATION MAINTENANCE 1786.08
75539.96 75539.96- Downers Grove 01 GENERAL FUND STANDARD CHECK REGISTER FOR 08/15/17 Date: 08/15/17 Time: 1:42pm SanitaryDistrict
======VENDOR ======INVOICE ======NAME NUMBER DATE NUMBER G/L NUMBER EXPENSE DESCRIPTION EXPENSE CHECK AMT CHECK NO
A-LEN RADIATOR & AUTOMOTIVE A000070 08/03/17 54061 01-14.C225 SS Truck Repair 456.90 456.90 059958 AT & T MOBILITY A000085 08/03/17 831873915 01-15.B112 LS Cell Dialer 51.13 51.13 059959 ACCURATE OFFICE SUPPLY A000093 07/11/17 410468 01-11.B116 Admin Supplies 63.09 07/21/17 411727 01-11.B116 Admin Supplies 120.58 08/03/17 412922 01-11.B116 Admin Supplies 17.43 201.10 059960 ADVOCATE OCCUPATIONAL HEALTH A000150 07/06/17 659286 01-14.B117 Drug Screen 85.00 07/06/17 659811 01-13.B117 Drug Screen 27.00 112.00 059961 ADVANCED DISPOSAL A000153 07/31/17 80002138500 01-12.B102 Recycling 245.21 245.21 059962 ALEXANDER CHEMICAL CORPORATION A000200 07/14/17 SLS10061536 01-12.B401 Sodium Bisulfite 5192.80 07/17/17 SLS10061600 01-12.B404 Soda Ash 1700.00 07/20/17 SLS10061700 01-12.B401 Hypochlorite Solution 2832.65 9725.45 059963 ALLIED WASTE SERVICE A000255 07/15/17 013662278 01-12.B102 Dumpster Rental 81.00 81.00 059964 SYNCHB/AMAZON A000295 07/21/17 003879407890 01-12.B116 Ops Supplies 59.71 07/18/17 182598090485 01-14.B115 Sewer Sys Toner 53.99 07/13/17 250906524723 01-14.B115 Surface Pro Case 69.95 07/08/17 258215775133 01-11.B116 Admin Printer Toner 45.69 07/17/17 294498451572 01-11.B116 Admin Printer Toner 229.00 07/17/17 294498451572 01-12.B116 Hand Sanitizer for Plant 47.52 505.86 059965 APPLIED IND. TECHNOLOGIES A000440 03/11/17 7010045878 01-12.B507 Secondary 7&9 Parts 16.75 03/28/17 7010171014 01-12.B507 Secondary 7&9 Parts 148.03 164.78 100005 ARAMARK A000460 07/18/17 2081143401 01-12.B117 WWTC Uniform Rental 70.26 07/18/17 2081143401 01-14.B117 Sewer Sys Uniform Rental 22.00 07/25/17 2081152624 01-12.B117 WWTC Uniform Rental 70.26 07/25/17 2081152624 01-14.B117 Sewer Sys Uniform Rental 22.00 08/01/17 2081161755 01-12.B117 WWTC Uniform Rental 70.26 08/01/17 2081161755 01-14.B117 Sewer Sys Uniform Rental 22.00 08/08/17 2081170921 01-12.B117 WWTC Uniform Rental 70.26 08/08/17 2081170921 01-14.B117 Sewer Sys Uniform Rental 22.00 369.04 059966 ATLAS TOYOTA MATERIAL HANDLING A000525 07/15/17 S46987 01-12.B512 Fork Lift Filters 486.08 07/25/17 S47311 01-12.B512 Fork Lift Service Manual 343.92 830.00 059967 AUTOZONE - AZ COMMERCIAL A000600 07/27/17 2576702508 01-12.B512 Auto Parts 26.19 08/02/17 2576708374 01-14.C225 Sewer Sys Truck Battery 140.99 08/02/17 2576708740 01-14.C225 Battery Core Credit 18.00- 08/02/17 2576708741 01-14.C225 Sewer Sys Truck Wipers 33.14 08/03/17 2576709351 01-12.C225 Ops Truck Oil Change 58.88 08/03/17 2576709352 01-12.C225 Ranger Oil Change 42.33 08/03/17 2576709550 01-12.C225 Oil Filter 7.00 08/03/17 2576709583 01-12.C225 Oil Change Items 43.24 08/03/17 2576709584 01-12.C225 Returned Oil Filter 7.00- 326.77 059968 BAXTER & WOODMAN, INC. B000120 07/20/17 0193727 01-14.B124 Flow Monitoring 1133.88 07/20/17 0193728 01-11.B124 Nutrient Study 6140.00 07/20/17 0193730 01-11.B124 Misc Services 3565.95 07/20/17 0193734 01-11.B124 Misc Engineer Services 2250.48 07/20/17 0193736 01-14.B903 Walnut Ave Sewer Proj 2462.13 15552.44 100006 BLACKSTONE LABORATORIES B000253 07/17/17 98898 01-12.B513 Oil Testing 53.00 53.00 059969 BRUCKER COMPANY B000400 06/20/17 115098 01-12.B509 Belt Prs Sldg Pmp 1 Part 1535.00 06/30/17 115579 01-12.B504 Grit Blower #3 Filters 162.50 06/30/17 115842 01-12.B811 Munters Filters 60.00 1757.50 059970 BUILD IT RIGHT INC B000450 07/18/17 0010354 01-12.B512 Spare Fire Hose 352.00 352.00 059971 CALLONE C000073 08/15/17 1139811 01-11.B112 Admin Phone Service 463.50 08/15/17 1139811 01-12.B112 Plant Phone Service 281.11 744.61 059972
Page 1 Downers Grove 01 GENERAL FUND STANDARD CHECK REGISTER FOR 08/15/17 Date: 08/15/17 Time: 1:42pm SanitaryDistrict
======VENDOR ======INVOICE ======NAME NUMBER DATE NUMBER G/L NUMBER EXPENSE DESCRIPTION EXPENSE CHECK AMT CHECK NO
CHICAGO METROPOLITAN FIRE C000240 07/13/17 00162102 01-12.B112 Radio Use/Maint Jul-Sept 60.00 60.00 059973 CINTAS FIRST AID & SAFETY C000320 07/18/17 5008430910 01-12.B113 First Aid Items 190.38 08/08/17 5008548079 01-11.B116 First Aid Supplies Admin 61.52 08/08/17 5008548079 01-12.B113 WWTC First Aid Supplies 166.24 418.14 059974 CLOVERLEAF TOOL CO C000335 06/15/17 42202 01-14.B115 Saw Blades 672.24 672.24 100007 ALLAN J. COLEMAN CO. C000340 08/01/17 199457 01-14.B115 Man Hole Hook 60.00 08/02/17 199493 01-14.B115 SS Camera Repair 407.49 08/02/17 199494 01-14.B115 SS Camera Repair 253.67 721.16 059975 COLE-PARMER C000345 08/04/17 1216179 01-13.B116 Lab Supplies 276.53 08/07/17 1217446 01-13.B116 Lab Supplies 207.90 484.43 059976 COMCAST C000373 08/03/17 1200550568 01-11.B112 Internet 149.85 149.85 059977 COMED C000380 07/14/17 0055025057 01-15.B100 College LS Elec 256.06 07/14/17 0068029014 01-15.B100 Centex LS Elec 50.51 07/14/17 0120089072 01-15.B100 Wroble LS Elec 398.50 07/14/17 0458029046 01-15.B100 Lib Pk LS Elec 139.39 07/21/17 0562080004 01-15.B100 Venard LS Elec 257.08 07/14/17 1095091170 01-15.B100 NW LS Elec 580.34 08/04/17 1108062005 01-11.B100 Admin Elec 209.78 08/04/17 1108062005 01-12.B100 Plant Elec 5258.73 07/14/17 1810068039 01-15.B100 Earlston LS Elec 116.70 07/14/17 3240038012 01-15.B100 Bfield LS Elec 127.13 07/14/17 4657083017 01-15.B100 Hobson LS Elec 833.91 07/25/17 6770572011 01-12.B100 Wal Hse Elec 69.68 07/25/17 8762083052 01-12.B100 Big Top Elec 36.86 8334.67 059978 COMPBENEFITS C000400 07/25/17 042680448 01-17.E455 Dental Insurance 2470.74 2470.74 059979 CONCENTRIC INTEGRATION, LLC C000410 07/20/17 0193732 01-14.B115 MS Surface Pro 1230.49 07/20/17 0193733 01-11.B115 Remote Server Work 160.00 1390.49 100008 CORRPRO COMPANIES, INC. C000555 07/22/17 447549 01-15.B829 LS Cathodic Prot Resurvey 1750.00 1750.00 100009 CURTIS MARTIN GROUP, INC. C000660 07/22/17 5955 01-11.B115 AP ACH Proj 715.00 07/29/17 5971 01-11.B115 AP ACH Proj 440.00 08/05/17 5983 01-11.B115 ACH Proj & Billing Fix 440.00 1595.00 100010 CURTIS MARTIN GROUP, INC. C000660 07/15/17 5951 01-11.B115 AP ACH Proj 2130.00 2130.00 100024 DELTA INDUSTRIES, INC. D000210 08/09/17 137460 01-12.B504 Grit Blower 3 Oil 71.28 71.28 059980 DISPATCH AUTOMOTIVE INC. D000228 08/04/17 259993 01-12.B513 CHP 1 Spare Starter 385.00 385.00 059981 D.G. SANIT DIST #XXXXXXXXX1117 D000400 08/10/17 Reimburse 01-00.1001 Payroll Acct Reimburse 138824.63 138824.63 060036 D.G. SANIT DIST #XXXXXXXXX1114 D000420 08/10/17 User Refund 01-05.3001 User Refund Acct Reimburs 2328.24 2328.24 060037 D.G. SANIT DIST #XXXXXXXXX1112 D000440 08/11/17 Reimburse 01-12.B116 WWTC Supplies 163.64 08/11/17 Reimburse 01-12.B117 WWTC Lunch Supplies 135.99 08/11/17 Reimburse 01-14.B913 SS Highway Permit 100.00 399.63 060038 VILLAGE OF DOWNERS GROVE D000480 07/12/17 130424 01-11.C222 Admin Vehicle Fuel 47.06 07/12/17 130424 01-12.B104 Generator Fuel 305.05 07/12/17 130424 01-12.B812 Gas Can Fuel 122.28 07/12/17 130424 01-12.C222 WWTC Vehicle Fuel 1741.97 07/12/17 130424 01-13.C222 Lab Vehicle Fuel 6.20 07/12/17 130424 01-14.C222 Sewer Sys Vehicle Fuel 1164.78 08/01/17 130538 01-11.C222 Admin Vehicle Fuel 85.40 08/01/17 130538 01-12.B104 Generator Fuel 242.06 08/01/17 130538 01-12.B512 Compressor Fuel 16.63 08/01/17 130538 01-12.B812 Gas Can Fuel 174.03 08/01/17 130538 01-12.C222 WWTC Vehicle Fuel 1920.81 08/01/17 130538 01-13.C222 Lab Vehicle Fuel 41.85
Page 2 Downers Grove 01 GENERAL FUND STANDARD CHECK REGISTER FOR 08/15/17 Date: 08/15/17 Time: 1:42pm SanitaryDistrict
======VENDOR ======INVOICE ======NAME NUMBER DATE NUMBER G/L NUMBER EXPENSE DESCRIPTION EXPENSE CHECK AMT CHECK NO
08/01/17 130538 01-14.C222 Sewer Sys Vehicle Fuel 1099.43 6967.55 059982 DUPAGE COUNTY RECORDER D000620 06/22/17 201706220143 01-11.B121 Lien Releases 43.00 06/23/17 201706230358 01-11.B124 Ted Docs 242.00 06/23/17 201706230358 01-14.B901 I/I Docs 90.00 06/23/17 201706230358 01-14.B910 BSSRP Docs 513.00 06/30/17 201706300270 01-11.B121 Lien Releases 103.00 06/30/17 201706300270 01-11.B124 Ted Docs 30.00 06/30/17 201706300270 01-14.B910 BSSRP Docs 120.00 1141.00 059983 DYNEGY ENERGY SERVICES D000800 08/02/17 1108062005 01-11.B100 Admin Elec 285.64 08/02/17 1108062005 01-12.B100 WWTC Elec 5964.27 07/31/17 Various 01-15.B100 LS Elec 3939.90 10189.81 059984 EJ EQUIPMENT, INC. E000030 08/07/17 P07395 01-14.B115 Vaccon Decan Handle 70.26 08/10/17 P07488 01-14.B116 SS Supplies 79.76 150.02 059985 ENGINEERING SOLUTIONS TEAM E000240 07/17/17 2 01-11.B124 Outfall Sewer Rehab Proj 4000.00 4000.00 059986 EXODUS TECHNOLOGY SERVICE E000480 08/01/17 17-149 01-11.B115 Misc Services 356.25 356.25 059987 EYE MED VISION CARE E000600 08/01/17 163223022 01-17.E455 Vision Insurance 444.79 444.79 059988 FASTENAL COMPANY F000060 07/12/17 ILWES54172 01-12.B507 Aeration Tank 5-7 Proj 35.34 07/21/17 ILWES54323 01-12.B507 Aeration Tank 5-7 Proj 31.04 07/24/17 ILWES54336 01-12.B507 Aeration Tank 5-7 Proj 110.00 07/25/17 ILWES54349 01-12.B507 Aeration Tank 5-7 Proj 11.91 07/31/17 ILWES54435 01-12.B507 Aeration Tank 5-7 Proj 175.00 08/07/17 ILWES54576 01-12.B507 Aeration Tank 5-7 Proj 120.58 483.87 059989 FEDEX F000070 07/13/17 361300019734 01-13.B116 Coil Mixed Covers - Lab 10.98 10.98 059990 FERGUSON ENTERPRISES #1550 F000090 06/30/17 3953895-1 01-14.B910 Sewer Sys Parts 173.70 08/03/17 4045735 01-14.B116 SS Supplies 18.48 192.18 100011 FIRST ENVIRONMENTAL LAB F000140 07/24/17 135722 01-13.B123 July Biosolids Samples 243.60 08/02/17 135937 01-13.B123 Sampling 201.60 445.20 100012 THE FLOLO CORPORATION F000180 07/29/17 096585 01-15.B524 Hobson LS Pump Repair 9577.14 9577.14 059991 GEORGE'S LANDSCAPING G000260 07/31/17 Mowing 01-11.B118 Admin Center 376.00 07/31/17 Mowing 01-12.B812 WWTC 2320.00 07/31/17 Mowing 01-15.B820 Bfield LS 120.00 07/31/17 Mowing 01-15.B821 Centex LS 120.00 07/31/17 Mowing 01-15.B823 Earlston LS 120.00 07/31/17 Mowing 01-15.B824 Hobson LS 120.00 07/31/17 Mowing 01-15.B825 Lib Pk LS 120.00 07/31/17 Mowing 01-15.B826 NW LS 120.00 07/31/17 Mowing 01-15.B827 Venard LS 120.00 07/31/17 Mowing 01-15.B828 Wroble LS 120.00 3656.00 060039 GENE'S TIRE SERVICE INC. G000300 07/21/17 125691 01-12.B501 Replace Bent Rim 352.95 07/25/17 125752 01-14.C225 Tire Repair 38.25 391.20 059992 REVERE ELECTRIC G000410 08/01/17 S3229118.002 01-12.B507 Aeration Tank 5-7 Proj 30.60 08/01/17 S3329118.001 01-12.B507 Aeration Tank 5-7 Proj 47.71 78.31 059993 W. W. GRAINGER, INC. G000520 07/13/17 9498814111 01-12.B507 See Sheet 90.87 07/13/17 9498814129 01-12.B811 See Sheet 67.32 07/13/17 9498814137 01-12.B113 See Sheet 75.00 07/13/17 9499167113 01-15.B529 See Sheet 209.80 07/13/17 9499562255 01-12.B117 See Sheet 7.26 07/18/17 9503075211 01-13.B114 See Sheet 213.61 07/18/17 9503075211 01-13.B116 See Sheet 107.52 07/18/17 9503091499 01-12.B507 See Sheet 184.80 07/19/17 9503741978 01-12.B116 See Sheet 23.24
Page 3 Downers Grove 01 GENERAL FUND STANDARD CHECK REGISTER FOR 08/15/17 Date: 08/15/17 Time: 1:42pm SanitaryDistrict
======VENDOR ======INVOICE ======NAME NUMBER DATE NUMBER G/L NUMBER EXPENSE DESCRIPTION EXPENSE CHECK AMT CHECK NO
07/19/17 9504147134 01-12.B116 See Sheet 48.60 07/21/17 9506120287 01-12.B512 See Sheet 81.47 07/24/17 9508506871 01-12.B116 See Sheet 4.20 07/27/17 9512269565 01-12.B810 See Sheet 33.00 07/28/17 9513184920 01-12.B113 See Sheet 45.05 08/01/17 9515407204 01-12.B507 See Sheet 48.07 08/03/17 9517992807 01-12.B507 See Sheet 108.00 08/04/17 9518718821 01-12.B512 See Sheet 126.42 08/04/17 9519538657 01-12.B507 See Sheet 51.94 08/08/17 9522766220 01-12.B810 See Sheet 10.14 08/08/17 9523181320 01-15.B116 See Sheet 22.35 1558.66 100013 HACH COMPANY H000040 07/07/17 10530190 01-14.B115 Sewer Sys Equip 151.79 07/19/17 10548342 01-13.B114 Lab Chemicals 738.92 890.71 059994 HOME DEPOT H000400 07/12/17 0021770 01-15.B824 See Sheet 23.93 07/31/17 1023984 01-14.B116 See Sheet 26.97 08/10/17 1062977 01-12.B812 See Sheet 134.13 07/20/17 2061530 01-12.B812 See Sheet 79.97 07/20/17 2082470 01-12.B507 See Sheet 136.68 07/19/17 3221159 01-12.B810 See Sheet 30.00 07/18/17 4022431 01-15.B824 See Sheet 54.78 07/17/17 5022246 01-15.B521 See Sheet 54.86 08/04/17 7024359 01-14.B910 See Sheet 7.32 07/24/17 8083200 01-12.B507 See Sheet 7.97 07/13/17 9352434 01-12.B812 See Sheet 143.34 699.95 059995 ILLINOIS PUBLIC RISK FUND I000350 07/13/17 41504 01-17.E452 Workers Comp Ins 9070.00 9070.00 100014 IMPACT NETWORKING INC. I000400 05/01/17 823738 01-11.B116 Toner 441.92 441.92 059996 INFOSEND, INC. I000415 07/27/17 123990 01-11.B121 Mail Service Cust Bills 3916.64 3916.64 100015 ISTHA I000470 07/15/17 G12300000941 01-11.C225 Admin Vehicle Tolls 3.25 07/15/17 G12300000941 01-12.C225 WWTC Vehicle Tolls 368.25 07/15/17 G12300000941 01-14.C225 Sewer Sys Vehicle Tolls 104.80 476.30 059997 JULIE, INC. J000250 06/30/17 2017-0417 01-14.B127 Quarterly Payment 4488.81 4488.81 059998 KANSAS CITY LIFE INSURANCE CO K000045 08/11/17 14887 01-17.E455 Life Insurance 409.98 409.98 059999 KARA COMPANY INC. K000053 07/19/17 329503 01-14.B116 Wire Flags 93.74 93.74 060000 KODIAK CONTROLS INC. K000210 07/20/17 VG17S31 01-12.B512 Maint Repair Supplies 515.43 07/20/17 VG17S31A 01-12.B512 Maint Repair Supplies 402.66 08/04/17 VG28L21 01-12.B511 Sand Filter 6 Sensor 546.84 1464.93 060001 LANGAN, HAEGER, VINCENT & L000050 08/01/17 21712 01-17.E452 Gen Liab Audit 2116.00 08/07/17 21766 01-17.E452 Remove Vehicle 193.00- 1923.00 060002 MBM SERVICES INC. M000010 08/01/17 29407 01-11.B118 Cleaning Service 331.00 331.00 060003 MARCOTT ENTERPRISES, INC. M000115 07/11/17 17727 01-12.B509 Drying Bed Sand 1780.21 07/26/17 17739 01-12.B509 Sand 897.41 2677.62 100016 MCMASTER-CARR SUPPLY COMPANY M000360 07/24/17 41068522 01-12.B116 Fire Hose Nozzle 155.70 07/27/17 41670283 01-12.B507 Second Treat 3 Part 375.36 08/08/17 43286302 01-12.B507 Aeration Tank 5-7 Proj 130.78 661.84 100017 MICRO CENTER M000550 07/18/17 4228968 01-12.B513 UPS Units 205.96 205.96 060004 MIDAMERICA ADMINISTRATIVE M000556 08/09/17 5298 01-17.E455 Quarterly Fees 213.00 213.00 100025 MIDWEST APPLIED SOLUTIONS M000561 07/19/17 P02129 01-12.B505 Raw Sew Bld VFD Replace 7537.00 7537.00 060005 MUNICIPAL MARKING M000820 07/20/17 21420 01-14.B116 Sewer Sys Supply 895.00 895.00 060006 3266-NCPERS - IL IMRF N000010 07/24/17 32660817 01-00.2017 Vol Life Ins 288.00 288.00 060007 NALCO CROSSBOW WATER N000030 07/31/17 2222963 01-13.B116 Lab Supplies 124.54 124.54 060008 NAPA AUTO PARTS N000040 08/03/17 4343-505628 01-12.B116 Auto Parts 62.76
Page 4 Downers Grove 01 GENERAL FUND STANDARD CHECK REGISTER FOR 08/15/17 Date: 08/15/17 Time: 1:42pm SanitaryDistrict
======VENDOR ======INVOICE ======NAME NUMBER DATE NUMBER G/L NUMBER EXPENSE DESCRIPTION EXPENSE CHECK AMT CHECK NO
08/09/17 4343-506554 01-12.C225 Auto Parts 19.53 82.29 060009 NATIONAL SEED N000145 07/26/17 571068SI 01-12.B812 Grass Seed 49.50 49.50 060010 NEUCO, INC. N000260 08/04/17 2567672 01-12.B513 Dig 4 3-Way Actuator 615.40 615.40 060011 NICOR GAS N000330 07/24/17 2833584 01-12.B101 Wal Hse Gas 28.51 07/24/17 3892638 01-11.B101 Admin Gas 31.86 07/24/17 4440979 01-12.B101 Plant Gas 63.56 07/21/17 4664113 01-12.B101 Chem Feed Gas 28.66 07/24/17 4782107 01-12.B101 Plant 2 Gas 41.67 194.26 060012 NISSEN ENERGY INC N000350 07/19/17 106 01-12.B513 CHP 2 Service 730.00 07/31/17 107 01-12.B513 CHP 2 Repair Supplies 577.16 08/04/17 108 01-12.B513 CHP 2 Oil Testing 259.50 08/08/17 109 01-12.B513 CHP 1 Part 612.50 2179.16 100018 NORTH SHORE UNIFORM SERVICE INCN000500 06/19/17 17-1215 01-13.B117 Lab Outerwear 42.12 06/19/17 17-1215 01-14.B117 SS Outerwear 321.83 363.95 060013 NOVAK BUSINESS FORMS, INC. N000700 07/14/17 139404 01-11.B120 Payables Checks 413.84 413.84 060014 OFFICIAL PAYMENTS O000300 06/30/17 3943561 01-11.B110 ACH Payment Service 28.30 28.30 060015 PETTY CASH P000350 08/11/17 Cash Box 01-11.B116 Sympathy Cards for Empl 8.59 08/11/17 Cash Box 01-11.B117 Sups Lunch 25.87 08/11/17 Cash Box 01-11.B119 Postage Due 25.52 08/11/17 Cash Box 01-12.C225 Safety Lane Check 30.00 08/11/17 Cash Box 01-13.B117 Lunch For Wheaton SD 31.33 08/11/17 Cash Box 01-13.B123 Lab Sampling Supplies 6.39 127.70 060016 PHENOVA P000360 07/27/17 132960 01-13.B114 Lab Chemicals 419.54 419.54 100026 POLYDYNE INC. P000395 08/01/17 1159961 01-12.B402 Resin Compound 1890.00 1890.00 100019 PORTER PIPE AND SUPPLY CO. P000420 07/26/17 11615059-00 01-12.B507 Aeration Tank 5-7 Proj 324.00 07/28/17 11616973-00 01-12.B507 Aeration Tank 5-7 Proj 343.14 08/02/17 11618484-00 01-12.B507 Aeration Tank 5-7 Proj 16.49 08/07/17 11620692-00 01-12.B507 Aeration Tank 5-7 Proj 253.16 08/08/17 11621469-00 01-12.B507 Aeration Tank 5-7 Proj 109.39 08/09/17 11622145-00 01-12.B507 Aeration Tank 5-7 Proj 296.84 1343.02 060017 RAINBOW ELECTRIC CO. R000070 08/04/17 MRINV7577 01-12.B503 Exc Flow Bridge Parts 1401.32 1401.32 060018 RED WING SHOE STORE R000180 07/14/17 22-SD045 01-12.B117 CP Boots 155.00 155.00 060019 RICOH R000305 07/20/17 5049533862 01-11.B115 Copies 206.36 206.36 060020 SAFETY-KLEEN SYSTEMS, INC. S000050 07/14/17 73944422 01-12.B116 Maintenance Supplies 236.79 236.79 060021 SEAWAY SUPPLY CO. S000200 07/17/17 126428 01-12.B116 Maintenance Supplies 134.00 07/18/17 126550 01-12.B116 Maintenance Supplies 402.83 07/31/17 126867 01-12.B113 WWTC Safety Supplies 79.50 08/01/17 126905 01-12.B116 WWTC Supplies 258.30 08/01/17 126907 01-13.B116 Lab Supplies 29.00 08/08/17 127112 01-13.B116 Lab Supplies 29.00 932.63 060022 STEPHENS PLUMBING AND S000680 07/12/17 188491 01-14.B910 BSSRAP Repair 328.75 07/18/17 188642 01-14.B910 BSSRAP Repair 544.00 08/02/17 188888 01-11.B118 Testing at Admin Cntr 240.00 08/02/17 188888 01-12.B812 Testing at WWTC 470.00 07/31/17 189034 01-14.B910 BSSRAP Repair 384.95 1967.70 060023 SUBURBAN DOOR CHECK & LOCK S000850 07/20/17 489895 01-12.B116 Padlocks 99.00 99.00 060024 SUBURBAN LABORATORIES, INC. S000865 07/20/17 146561 01-13.B123 July NPDES Sampling 130.50 130.50 060025 SUBURBAN LIFE PUBLICATIONS S000867 07/31/17 10071278 01-11.B124 Legal Publications 207.72 207.72 060026 TERRACE SUPPLY COMPANY T000250 07/31/17 00978551 01-12.B116 Cylinder Rental 49.60 07/17/17 70359033 01-12.B507 Aeration Tank 5-7 Proj 65.68 07/27/17 70360494 01-12.B116 Aceylene & Oxygen Cyl 114.21
Page 5 Downers Grove 01 GENERAL FUND STANDARD CHECK REGISTER FOR 08/15/17 Date: 08/15/17 Time: 1:42pm SanitaryDistrict
======VENDOR ======INVOICE ======NAME NUMBER DATE NUMBER G/L NUMBER EXPENSE DESCRIPTION EXPENSE CHECK AMT CHECK NO
07/28/17 70360668 01-12.B116 Propane 45.95 08/07/17 70361916 01-12.B116 Oxygen Cylinder 45.87 321.31 100020 UNITED PARCEL SERVICE U000300 07/15/17 3Y0091287 01-13.B123 Overnight Ship Sample 14.49 14.49 060027 UNO CONSTRUCTION CO., INC. U000450 07/31/17 Payment 1 01-00.2005 5598.00 07/31/17 Payment 1 01-14.B910 BSSRAP 45426.00 51024.00 060040 VWR INTERNATIONAL INC. V000030 07/19/17 8049220247 01-13.B114 Lab Chemicals 42.34 07/19/17 8049220247 01-13.B116 Lab Supplies 579.90 07/19/17 8049220248 01-13.B114 Lab Chemicals 299.18 07/20/17 8049235090 01-13.B114 Lab Chemicals 76.31 07/24/17 8049260781 01-13.B114 Lab Chemicals 102.90 07/26/17 8049296079 01-13.B114 Lab Chemicals 36.32 1136.95 060028 VERIZON WIRELESS V000135 07/28/17 9790088280 01-11.B112 Admin Cell Service 163.47 07/28/17 9790088280 01-12.B112 WWTC Cell Service 722.08 07/28/17 9790088280 01-14.B112 Sewer Sys Cell Service 538.77 07/28/17 9790088280 01-15.B112 LS Cell Service 265.95 08/01/17 9790176500 01-12.B112 WWTC Tablets 40.08 08/01/17 9790176500 01-14.B112 SS Tablets 187.25 08/01/17 9790176500 01-15.B112 LS Tablets 10.02 1927.62 060029 VISU-SEWER OF ILLINOIS, LLC V000200 07/17/17 7790 01-15.B824 Hobson LS Repairs 1944.00 1944.00 060030 WAGNER COMMUNICATIONS, INC W000070 08/01/17 170800444 01-11.B112 Answering Service 314.79 314.79 100021 WESTFAX W000350 07/31/17 1302632 01-11.B112 EFax Service 8.99 8.99 060031 WEST SIDE TRACTOR SALES CO. W000380 07/10/17 N54166 01-12.B501 Fuel Filters 192.40 192.40 060032 VILLAGE OF WESTMONT W000450 08/04/17 714304 01-11.B121 Meter Readings 370.01 370.01 060033 WIEDEL, PHILIPP & INDELICATO W000551 07/13/17 226 01-11.B124 Legal Fees 495.00 495.00 060034 XYLEM WATER SOLUTIONS USA X000110 07/07/17 3556964962 01-15.B527 Venard LS Pump Service 1048.00 1048.00 060041 ======342008.73 342008.73
Page 6 Downers Grove 01 GENERAL FUND MANUAL CHECK REGISTER FOR 08/15/17 Date: 08/15/17 Time: 1:42pm SanitaryDistrict
======VENDOR ======INVOICE ======NAME NUMBER DATE NUMBER G/L NUMBER EXPENSE DESCRIPTION EXPENSE CHECK AMT CHECK NO
CHASE B000050 07/19/17 SPR 07-15-17 01-00.2000 Fed Tax 3354.77 07/19/17 SPR 07-15-17 01-00.2002 Empl Soc Sec Tax 2309.87 07/19/17 SPR 07-15-17 01-17.E461 Emplr Soc Sec Tax 2309.88 7974.52 099991 CHASE B000050 07/24/17 PR 07-15-17 01-00.2000 Fed Tax 11285.96 07/24/17 PR 07-15-17 01-00.2002 Empl Soc Sec Tax 6050.00 07/24/17 PR 07-15-17 01-17.E461 Emplr Soc Sec Tax 6049.97 23385.93 099992 CHASE B000050 08/03/17 SPR 07-31-17 01-00.2000 Fed Tax 3636.64 08/03/17 SPR 07-31-17 01-00.2002 Empl Soc Sec Tax 2660.63 08/03/17 SPR 07-31-17 01-17.E461 Emplr Soc Sec Tax 2660.61 8957.88 099993 CHASE B000050 08/07/17 PR 07-29-17 01-00.2000 Fed Tax 10448.52 08/07/17 PR 07-29-17 01-00.2002 Empl Soc Sec Tax 5709.52 08/07/17 PR 07-29-17 01-17.E461 Emplr Soc Sec Tax 5709.47 21867.51 099994 Costco C000495 07/26/17 Membership 01-12.B116 Membership Fee 60.00 60.00 059955 DUPAGE CREDIT UNION D000650 07/18/17 SPR 07-15-17 01-00.2013 Empl Authorized W/Holding 750.00 750.00 055551 DUPAGE CREDIT UNION D000650 07/21/17 PR 07-15-17 01-00.2013 Empl Authorized W/Holding 1621.31 1621.31 055552 DUPAGE CREDIT UNION D000650 08/02/17 SPR 07-31-17 01-00.2013 Empl Authorized W/Holding 750.00 750.00 055553 DUPAGE CREDIT UNION D000650 08/04/17 PR 07-29-17 01-00.2013 Empl Authorized W/Holding 1621.31 1621.31 055554 HEALTH CARE SERVICE CORP. H000190 07/17/17 165585 01-17.E455 Health Insurance 39926.58 39926.58 059953 ILLINOIS DEPARTMENT OF REVENUE I000240 07/19/17 SPR 07-15-17 01-00.2001 State Tax 993.90 993.90 077771 ILLINOIS DEPARTMENT OF REVENUE I000240 07/24/17 PR 07-15-17 01-00.2001 State Tax 3745.23 3745.23 077772 ILLINOIS DEPARTMENT OF REVENUE I000240 08/03/17 SPR 07-31-17 01-00.2001 State Tax 1516.27 1516.27 077773 ILLINOIS DEPARTMENT OF REVENUE I000240 08/07/17 PR 07-29-17 01-00.2001 State Tax 3537.44 3537.44 077774 ILLINOIS MUNICIPAL I000300 07/31/17 Pension 01-00.2003 Empl Pension Deposit 9315.09 07/31/17 Pension 01-00.2014 Voluntary Pension Deposit 5228.78 07/31/17 Pension 01-17.E460 Emplr Pension Deposit 24364.04 38907.91 088881 INVOICE CLOUD I000750 08/07/17 607-2017-7 01-11.B121 Service Fees 198.30 198.30 020001 KANE COUNTY COUGARS K000030 07/27/17 Empl Outing 01-00.2005 146.00 07/27/17 Empl Outing 01-11.B117 Admin Empl 335.53 07/27/17 Empl Outing 01-12.B117 Plant Empl 88.53 07/27/17 Empl Outing 01-13.B117 Lab Empl 100.76 07/27/17 Empl Outing 01-14.B117 Sewer Sys Empl 74.82- 596.00 059956 STATE DISBURSEMENT UNIT S000650 07/21/17 PR 07-15-17 01-00.2012 Wage Deduction 627.23 627.23 059954 STATE DISBURSEMENT UNIT S000650 08/04/17 PR 07-29-17 01-00.2012 Wage Deduction 627.23 627.23 059957 U.S. POSTAL SERVICE U000130 07/31/17 Meter Refill 01-11.B118 Postage Meter Refill 1000.00 1000.00 066661 VANTAGEPOINT TRANSFER AGENTS-45V000120 07/18/17 SPR 07-15-17 01-00.2020 Def Comp 1335.00 1335.00 030001 VANTAGEPOINT TRANSFER AGENTS-45V000120 07/21/17 PR 07-15-17 01-00.2020 Def Comp 167.68 167.68 030002 VANTAGEPOINT TRANSFER AGENTS-45V000120 08/02/17 SPR 07-31-17 01-00.2020 Def Comp 1335.00 1335.00 030003 VANTAGEPOINT TRANSFER AGENTS-45V000120 08/04/17 PR 07-29-17 01-00.2020 Def Comp 168.47 168.47 030004 ======161670.70 161670.70
Page 7 Downers Grove 02 IMPROVEMENT FUND STANDARD CHECK REGISTER FOR 08/15/17 Date: 08/15/17 Time: 1:42pm SanitaryDistrict
======VENDOR ======INVOICE ======NAME NUMBER DATE NUMBER G/L NUMBER EXPENSE DESCRIPTION EXPENSE CHECK AMT CHECK NO
BAXTER & WOODMAN, INC. B000120 07/20/17 0193729 02-36.0502 Lib Pk LS Design 2274.90 2274.90 100022 ======2274.90 2274.90
Page 8 Downers Grove 03 CONSTRUCTION FUND STANDARD CHECK REGISTER FOR 08/15/17 Date: 08/15/17 Time: 1:42pm SanitaryDistrict
======VENDOR ======INVOICE ======NAME NUMBER DATE NUMBER G/L NUMBER EXPENSE DESCRIPTION EXPENSE CHECK AMT CHECK NO
BAXTER & WOODMAN, INC. B000120 07/20/17 0193731 03-35.0504 Phase 2 CHP Project 1333.18 07/20/17 0193735 03-37.0504 Grease Rec Stn 2 Proj 1015.30 2348.48 100023 Lucky Locators, Inc. L000525 07/31/17 18215 03-37.0506 Grease Rec Stn 2 Locate 270.00 270.00 060035 ======2618.48 2618.48
DATE ______
REVIEWED ______
TRUSTEE APPROVAL ______PRESIDENT
______CLERK
Page 9 Downers Grove ACCOUNTS PAYABLE GENERAL LEDGER RECAP FOR 08/15/17 Date: 08/15/17 Time: 1:42pm SanitaryDistrict
G/L NUMBER COST ACCTG DESCRIPTION DEBIT CREDIT
01-00.1000 CASH 503679.43- 01-00.1001 CASH - PAYROLL ACCOUNT 138824.63 01-00.2000 FEDERAL TAX WITHHELD 28725.89 01-00.2001 STATE TAX WITHHELD 9792.84 01-00.2002 SOCIAL SECURITY WITHHELD 16730.02 01-00.2003 IMRF WITHHELD 9315.09 01-00.2005 CLEARING 5744.00 01-00.2012 WAGE DEDUCTION ORDER 1254.46 01-00.2013 CREDIT UNION WITHHELD 4742.62 01-00.2014 VOLUNTARY ADDITIONAL PENSION CONTRIBUTION 5228.78 01-00.2017 VOLUNTARY GROUP LIFE 288.00 01-00.2020 DEFERRED COMPENSATION WITHHELD 3006.15 01-05.3001 USER RECEIPTS 2328.24 01-11.B100 ELECTRICITY 495.42 01-11.B101 NATURAL GAS 31.86 01-11.B110 BANK CHARGES 28.30 01-11.B112 COMMUNICATION 1100.60 01-11.B115 EQUIPMENT/EQUIPMENT REPAIR 4447.61 01-11.B116 SUPPLIES 987.82 01-11.B117 EMPLOYEE/DUTY COSTS 361.40 01-11.B118 BUILDING AND GROUNDS 1947.00 01-11.B119 POSTAGE 25.52 01-11.B120 PRINTING/PHOTOGRAPHY 413.84 01-11.B121 USER BILLING MATERIALS 4630.95 01-11.B124 CONTRACT SERVICES 16931.15 01-11.C222 GAS/FUEL 132.46 01-11.C225 OPERATION/REPAIR 3.25 01-12.B100 ELECTRICITY 11329.54 01-12.B101 NATURAL GAS 162.40 01-12.B102 WATER, GARBAGE AND OTHER UTILITIES 326.21 01-12.B104 FUEL - GENERATORS 547.11 01-12.B112 COMMUNICATION 1103.27 01-12.B113 EMERGENCY/SAFETY EQUIPMENT 556.17 01-12.B116 SUPPLIES 2011.92 01-12.B117 EMPLOYEE/DUTY COSTS 667.82 01-12.B401 CHEMICALS - DISINFECTION 8025.45 01-12.B402 CHEMICALS - SLUDGE DEWATERING 1890.00 01-12.B404 CHEMICALS - OTHER 1700.00 01-12.B501 EQPT/EQPT REPAIR - BIOSOLIDS AGING & DISPOSAL 545.35 01-12.B503 EQPT/EQPT REPAIR - EXCESS FLOW 1401.32 01-12.B504 EQPT/EQPT REPAIR - GRIT REMOVAL 233.78 01-12.B505 EQPT/EQPT REPAIR - INFLUENT PUMPING 7537.00 01-12.B507 EQPT/EQPT REPAIR - SECONDARY TREATMENT 3270.13 01-12.B509 EQPT/EQPT REPAIR - SLUDGE DEWATERING 4212.62 01-12.B511 EQPT/EQPT REPAIR - TERTIARY TREATMENT 546.84 01-12.B512 EQPT/EQPT REPAIR - WWTC GENERAL 2350.80 01-12.B513 EQPT/EQPT REPAIR - WWTC UTILITIES 3438.52 01-12.B810 BLDG AND GROUNDS - SLUDGE DIGESTION 73.14 01-12.B811 BLDG AND GROUNDS - TERTIARY TREATMENT 127.32 01-12.B812 BLDG AND GROUNDS - WWTC GENERAL 3493.25 01-12.C222 GAS/FUEL 3662.78
Page 10 Downers Grove ACCOUNTS PAYABLE GENERAL LEDGER RECAP FOR 08/15/17 Date: 08/15/17 Time: 1:42pm SanitaryDistrict
G/L NUMBER COST ACCTG DESCRIPTION DEBIT CREDIT
01-12.C225 OPERATION/REPAIR 562.23 01-13.B114 CHEMICALS 1929.12 01-13.B116 SUPPLIES 1365.37 01-13.B117 EMPLOYEE/DUTY COSTS 201.21 01-13.B123 OUTSIDE LAB SERVICES 596.58 01-13.C222 GAS/FUEL 48.05 01-14.B112 COMMUNICATION 726.02 01-14.B115 EQUIPMENT/EQUIPMENT REPAIR 2969.88 01-14.B116 SUPPLIES 1113.95 01-14.B117 EMPLOYEE/DUTY COSTS 420.01 01-14.B124 CONTRACT SERVICES 1133.88 01-14.B127 JULIE SYSTEM 4488.81 01-14.B901 SEWER SYSTEM REPAIRS - I/I PROGRAM 90.00 01-14.B903 SEWER SYSTEM REPAIRS - REHABILITATION 2462.13 01-14.B910 SEWER SYSTEM REPAIRS - BSSRAP PROGRAM 47497.72 01-14.B913 SEWER SYSTEM REPAIRS - BSSRAP-REPAIR/REPL/REH 100.00 01-14.C222 GAS/FUEL 2264.21 01-14.C225 OPERATION/REPAIR 756.08 01-15.B100 ELECTRICITY 6699.52 01-15.B112 COMMUNICATION 327.10 01-15.B116 SUPPLIES 22.35 01-15.B521 EQPT/EQPT REPAIR - CENTEX 54.86 01-15.B524 EQPT/EQPT REPAIR - HOBSON 9577.14 01-15.B527 EQPT/EQPT REPAIR - VENARD 1048.00 01-15.B529 EQPT/EQPT REPAIR - LIFT STATIONS GENERAL 209.80 01-15.B820 BLDG AND GROUNDS - BUTTERFIELD 120.00 01-15.B821 BLDG AND GROUNDS - CENTEX 120.00 01-15.B823 BLDG AND GROUNDS - EARLSTON 120.00 01-15.B824 BLDG AND GROUNDS - HOBSON 2142.71 01-15.B825 BLDG AND GROUNDS - LIBERTY PARK 120.00 01-15.B826 BLDG AND GROUNDS - NORTHWEST 120.00 01-15.B827 BLDG AND GROUNDS - VENARD 120.00 01-15.B828 BLDG AND GROUNDS - WROBLE 120.00 01-15.B829 BLDG AND GROUNDS - LIFT STATIONS GENERAL 1750.00 01-17.E452 LIABILITY/PROPERTY 10993.00 01-17.E455 EMPLOYEE GROUP HEALTH 43465.09 01-17.E460 IMRF 24364.04 01-17.E461 SOCIAL SECURITY 16729.93 02-00.1000 CASH 2274.90- 02-36.0502 DESIGN ENGINEERING/ARCHITECTURAL 2274.90 03-00.1000 CASH 2618.48- 03-35.0504 CONSTRUCTION ADMIN/RESIDENT ENG/ARCH SUPRVISN 1333.18 03-37.0504 CONSTRUCTION ADMIN/RESIDENT ENG/ARCH SUPRVISN 1015.30 03-37.0506 CONSTRUCTION CONTRACTS AND PURCHASES 270.00 ======508572.81 508572.81-
Page 11 Vendor Invoice Date Amount Coding Coding Description Purchase Location Emp. Procurement Project Name (If applicable) Item Description Grainger 07/12/17 $90.87 01-12.B507 EQPT/EQPT REPAIR - SECONDARY TREATMENT In-Store CP Aeration Tanks 5-7 Mixing System Stainless Welding Rod Grainger 07/13/17 $67.32 01-12.B811 BLDG & GROUNDS - TERTIARY TREATMENT In-Store MR Munters Unit/Filter Building (12) 12x24x2 & (12) 24x24x2 HVAC Filters Grainger 07/13/17 $75.00 01-12.B113 WWTC EMERGENCY/SAFETY EQUIPMENT Delivered MM Safety Equipment Ear Plugs Grainger 07/13/17 $209.80 01-15.B529 EQUIP/EQUIP REPAIR - LIFT STATIONS GENERAL Delivered CP LS Truck Grinder Angle Grinder for L/S Truck Grainger 07/13/17 $7.26 01-12.B117 EMPLOYEE/DUTY COSTS Delivered AC Rain Coat for Adam Rain Coat Grainger 07/18/17 $107.52 01-13.B116 LAB SUPPLIES Delivered DRB competitive quotes lab supplies sterile scoops for Biosolids Grainger 07/18/17 $213.61 01-13.B114 CHEMICALS Delivered DRB competitive quotes lab chemicals dishwasher cleaner and reagent refill kit for Hypo testing Grainger 07/18/17 $184.80 01-12.B507 EQPT/EQPT REPAIR - SECONDARY TREATMENT Delivered CP Aeration Tanks 5-7 Mixing System cut-off wheels and sanding discs Grainger 07/19/17 $23.24 01-12.B116 WWTC SUPPLIES Delivered CP Supplies Pip Jaws 2 PK Grainger 07/19/17 $48.60 01-12.B116 WWTC SUPPLIES Delivered CP Fabricating Supplies (30) Metal Cutting Disks Grainger 07/20/17 $81.47 01-12.B512 EQPT/EQPT REPAIR - WWTC GENERAL Delivered JPB Maintenance Repair Supplies Pipe Fittings & Hardware Grainger 07/24/17 $4.20 01-12.B116 WWTC SUPPLIES In-Store MR Supplies Miniature Lamps (Bulbs) for indicator lights Grainger 07/27/17 $33.00 01-12.B810 BLDG & GROUNDS - SLUDGE DIGESTION Delivered RS Digester 4&5 Vent Fans (Inside) V-Belts for Ventilation Fans Grainger 07/28/17 $45.05 01-12.B113 WWTC EMERGENCY/SAFETY EQUIPMENT Delivered AC Safety Equipment Eye Wash Station Re-fills Grainger 08/01/17 $48.07 01-12.B507 EQPT/EQPT REPAIR - SECONDARY TREATMENT Delivered AC Secondary 3 Catwalk Deck Replacement Welding Rod Grainger 08/03/17 $16.20 01-12.B507 EQPT/EQPT REPAIR - SECONDARY TREATMENT Delivered BS Secondary 3 Catwalk Deck Replacement Grinding Disks Grainger 08/03/17 $54.00 01-12.B507 EQPT/EQPT REPAIR - SECONDARY TREATMENT Delivered BS Secondary 3 Catwalk Deck Replacement Grinding Disks Grainger 08/03/17 $16.20 01-12.B507 EQPT/EQPT REPAIR - SECONDARY TREATMENT Delivered BS Secondary 3 Catwalk Deck Replacement Grinding Disks Grainger 08/03/17 $21.60 01-12.B507 EQPT/EQPT REPAIR - SECONDARY TREATMENT Delivered BS Secondary 3 Catwalk Deck Replacement Grinding Disks Grainger 08/03/17 $126.42 01-12.B512 EQPT/EQPT REPAIR - WWTC GENERAL Delivered JPB Maintenance Repair Supplies Pipe Fittings & Hardware Grainger 08/04/17 $51.94 01-12.B507 EQPT/EQPT REPAIR - SECONDARY TREATMENT Delivered AC Secondary 3 Catwalk Deck Replacement Welding Rod Grainger 08/08/17 $10.14 01-12.B810 BLDG & GROUNDS - SLUDGE DIGESTION In-Store MR Digester 4&5 Vent Fans (Roof units) V-Belts for Ventilation Fans Grainger 08/08/17 $22.35 01-15.B116 LIFT STATION SUPPLIES Delivered CP Lift Station Truck Flashlight Repair 6V 12Ah Sealed Lead Battery Home Depot 07/12/17 $23.93 01-15.B824 BUILIDNGS/GROUNDS - HOBSON In-Store CP Hobson Lift Station Floor Restoration Chisels & Scrapers Home Depot 07/31/17 $26.97 01-14.B116 SEWER SYSTEM SUPPLIES In-Store AH Supplies Laundry Detergent Home Depot 08/10/17 $134.13 01-12.B812 BLDG & GROUNDS - WWTC GENERAL In-Store CHP 2 Building Storage Shelving Lumber & Misc. Supplies Home Depot 07/20/17 $79.97 01-12.B812 BLDG & GROUNDS - WWTC GENERAL In-Store RS Scada cabinets Portable Vacuum Home Depot 07/20/17 $136.68 01-12.B507 EQPT/EQPT REPAIR - SECONDARY TREATMENT In-Store MR Aeration Tanks 5-7 Mixing System Various electrical supplies Home Depot 07/19/17 $30.00 01-12.B810 BLDG & GROUNDS - SLUDGE DIGESTION In-Store MM Building and Grounds Insecticide Home Depot 07/18/17 $54.78 01-15.B824 Building/Grounds-Hobson In-Store CP Hobson Lift Station Floor Restoration Tape, Drop Cloth and Tarp Home Depot 07/17/17 $54.86 01-15.B521 EQUIP/EQUIP REPAIR - CENTEX In-Store CP Centex Dehumidifier drain Hose and fittings Home Depot 08/04/17 $7.32 01-14.B910 SEWER SYSTEM REPAIRS - BSSRAP PROGRAM In-Store ES 4905 Montgomery Flex Coupling & Cap Home Depot 07/24/17 $7.97 01-12.B507 EQPT/EQPT REPAIR - SECONDARY TREATMENT In-Store BS Aeration Tanks 5-7 Mixing System Replacement Measuring Tape (Dropped in the tank) Home Depot 07/13/17 $143.34 01-12.B812 BLDG & GROUNDS - WWTC GENERAL In-Store OA Building and Grounds Equipment 2 pairs of loppers, and 20 bags of lava rock for digester 4 green roof Date: 8/11/2017 Petty Cash Checking Reimbursement D-440 Due Date: 8/15/2017 Invoice#: Reimburse
Date Purchased From Reimbursed To Description Code Amount Ck No. 07/14/17 Dupage Cty Div Trans Highway Permit 14B913 100.00 3470 07/26/17 Costco WWTC Supplies 12B116 163.64 3471 08/08/17 Costco Hot Dog Day Supplies 12B117 135.99 3472
Total Receipts/Reimbursement 399.63 Expense by code 12B116 163.64 12B117 135.99 14B913 100.00
399.63 Date: 8/11/17 Petty Cash Reimbursement P-350 Due Date: 8/15/17 Invoice #: Cash Box
Date Purchased From Reimbursed To Description Code Amount 7/14/2017 USPS Postage Due 11Bl19 17.98 7/19/2017 USPS Postage Due 11Bl19 1.74 7/20/2017 Jimmy Johns Sups Lunch 11B117 25.87 7/20/2017 7-Eleven Reese Berry Sampling Item 13B123 6.39 7/25/2017 Card Frenzy Irene Taylor Greeting Cards for Employees 11Bl16 8.59 7/26/2017 Fosters Truck Safety Lane Check 12C225 30.00 8/1/2017 USPS Postage Due 11B119 2.90 8/3/2017 Jimmy Johns Reese Berry Lunch for Wheaton SD Staff 13B117 31.33 8/10/2017 USPS Postage Due 11B119 2.90
Total Receipts 127.70
Expense by code 11B116 8.59 11B117 25.87 11B119 25.52 12C225 30.00 13B117 31.33 13B123 6.39 Total 127.70
DOWNERS GROVE SANITARY DISTRICT
M E M O
TO: Board of Trustees
FROM: W. Clay Campbell Administrative Supervisor
DATE: August 12, 2017
RE: Fiscal Year 2016-17 Audit Report
Attached are the Required Letters of Governance and the Annual Financial Report for the Year Ended April 30, 2017, as prepared by the District’s auditors, Lauterbach & Amen, LLP. Matt Beran will attend the August 15 meeting to present the report. The report is not official until the Board of Trustees accepts it after review with a formal motion during the August 15 meeting.
Once the District’s Board of Trustees takes action to accept the complete Fiscal Year 2016-17 Audit Report, as attached, it will be transmitted to the DuPage County Board Chairman’s office per DuPage County Ordinance OCB-001-11 and filed as appropriate with the Illinois Comptroller’s Office by October 30, 2017.
Attachment cc: KJR, RTJ, MJS, NJM, MGP Required Communications Regarding the District’s Audit
As part of audit process, the auditors are required to communicate to those charged with governance and management certain items related to the audit process and the auditors’ findings. Enclosed you will find such communication letters for each:
• SAS 114 Letter – the auditors’ communication to those charged with governance of our audit process
• Management Letter – the auditors’ communication of internal controls that are considered to be control deficiencies as well as other recommendations related to the audit process including new GASB pronouncements, etc.
• Management Representation Letter – the District’s communication to the auditors of its responsibilities related to the audit process
SAS 114 Letter
Lauterbach & Amen’s communication to the Board of the audit process
Lauterbach & Amen, LLP ____2_ 1_w_45_1_wARRENVILLE Ro .• WARRENVILLE. 1LuNois 50555 f,11 PHONE 630.393.1483 • FAX 630.393.2516
CERTIFIED PUBLIC ACCOUNTANTS www.lauterbachamen.com
June 27, 2017
Members of the Board of Trustees Downers Grove Sanitary District Downers Grove, Illinois
We have audited the financial statements of the governmental act1v1t1es, each major fund, and the aggregate remaining fund information of the Downers Grove Sanitary District (the District) for the year ended April 30, 2017. Professional standards require that we provide you with information about our responsibilities under generally accepted auditing standards (and, if applicable, Government Auditing Standards and the Uniform Guidance), as well as certain information related to the planned scope and timing of our audit. We have communicated such information in our letter to you dated June 27, 2017. Professional standards also require that we communicate to you the following information related to our audit.
Significant Audit Findings
Qualitative Aspects ofAccounting Practices
Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by the District are described in the Note 1 to the financial statements. No new accounting policies were adopted and the application of existing policies was not changed during the year ended April 30, 201 7. We noted no transactions entered into by the governmental unit during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period.
Accounting estimates are an integral part of the financial statements prepared by management and are based on management's knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the governmental activities' financial statements was:
Management's estimate of the depreciation expense on capital assets is based on assumed useful lives of the underlying capital assets. We evaluated the key factors and assumptions used to develop the depreciation expense estimate in determining that it is reasonable in relation to the financial statements taken as a whole.
The financial statement disclosures are neutral, consistent, and clear.
Difficulties Encountered in Performing the Audit
We encountered no significant difficulties in dealing with management in performing and completing our audit. Downers Grove Sanitary District June 27, 2017 Page 2
Significant Audit Findings - Continued
Corrected and Uncorrected Misstatements
Professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. Any material misstatements detected as a result of audit procedures were corrected by management.
Disagreements with Management
For purposes of this letter, a disagreement with management is a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditor's report. We are pleased to report that no such disagreements arose during the course of our audit.
Management Representations
We have requested certain representations from management that are included in the management representation letter dated June 27, 2017.
Management Consultations with Other Independent Auditors
In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a "second opinion" on certain situations. If a consultation involves application of an accounting principle to the District's financial statements or a determination of the type of auditor's opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants.
Other Audit Findings or Issues
We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to retention as the governmental unit's auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our retention.
Other Matters
We applied certain limited procedures to the required supplementary information (RSI) that supplements the basic financial statements. Our procedures consisted of inquiries of management regarding the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We did not audit the RSI and do not express an opinion or provide any assurance on the RSI. Downers Grove Sanitary District June 27, 2017 Page 3
Other Matters - Continued
We were engaged to report on the individual fund budgetary comparison schedules and supplemental schedules, which accompany the financial statements but are not RSI. With respect to this supplementary information, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with the accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period, and the information is appropriate and complete in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves.
Restrictions on Use
This information is intended solely for the use of the Board of Trustees and management of the District and is not intended to be, and should not be, used by anyone other than these specified parties.
We wish to express our gratitude to the Board of Trustees and staff (in particular the Finance Department) of the Downers Grove Sanitary District for their valuable cooperation throughout the audit engagement.
~1-~LlP LAUTERBACH & AMEN, LLP Management Letter
DOWNERS GROVE SANITARY DISTRICT MANAGEMENT LETTER
FOR THE FISCAL YEAR ENDED APRIL 30, 2017 Lauterbach & Amen, LLP 11 ____2_ 7W_ 4_5_7 _WA_R_R_EN_v_,L_LE_R_o_. ·_ wA_R_R_EN_v_,L_LE_. _ILL_IN_o_,s_6_os_ss _ PHONE 630.393.1483 • FAX 630.393.2516
CERTIFIED PUBLIC ACCOUNTANTS www.lauterbachamen.com
June 27, 2017
Members of the Board of Trustees Downers Grove Sanitary District Downers Grove, Illinois
In planning and performing our audit of the financial statements of the Downers Grove Sanitary District (the District) for the year ended April 30, 2017, we considered its internal control strncture in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control structure.
We do not intend to imply that our audit failed to disclose commendable aspects of your system and structure. For your consideration we herein submit our comments and suggestions which are designed to assist in effecting improvements in internal controls and procedmes. Those less-significant matters, if any, which arose during the course of the audit were reviewed with management as the audit field work progressed.
The accompanying comments and recommendations are intended solely for the information and use of the Board of Trustees, management, and others within the Downers Grove Sanitary District.
We will review the status of these comments during om next audit engagement. We have already discussed many of these comments and suggestions with various District personnel. We would be pleased to discuss our comments and suggestions in further detail with you at your convenience, to perform any additional study of these matters, or to review the procedures necessary to bring about desirable changes.
We commend the finance department for the well prepared audit package and we appreciate the courtesy and assistance given to us by the entire District staff.
~ ~~LtP LAUTERBACH & AMEN, LLP CURRENT RECOMMENDATIONS l. GASB STATEMENT NO. 74 FINANCIAL REPORTING FOR POST-EMPLOYMENT BENEFIT PLANS OTHER THAN PENSION PLANS AND GASB STATEMENT NO. 75 ACCOUNTING AND FINANCIAL REPORTING FOR POST-EMPLOYMENT BENEFITS OTHER THAN PENSIONS
Comment
In June 2015, the Governmental Accounting Standards Board (GASB) issued Statement No. 74, Financial Reporting for Post-Employment Benefits Plans Other Than Pension Plans, which applies to individual postemployment benefit plans, and Statement No. 75, Accounting and Financial Reporting for Post-Employment Benefits Other Than Pensions, which applies to the state and local government employers that sponsor the plans. The Statements apply to the reporting of other post-employment benefits, including medical, dental, life, vision and other insurance coverages provided by the employer post-employment. The Statements establish standards for measuring and recognizing liabilities, deferred outflows of resources, deferred inflows of resources, and expense/expenditures related to the other post-employment benefit plans, and specifically identify the methods and assumptions that are to be used in calculating and disclosing these OPEB accounts in the financial statements. The Statements also provide for additional note disclosures and required supplementary information and are intended to improve information provided by state and local government employers regarding financial support to their OPEB plans. GASB Statement No. 75 applies to the employer's reporting of other post-employment benefit plans and is applicable to the District's financial statements for the year ended April 30, 2019.
Recommendation
We recommend that the District reach out to the private pension actuary engaged to provide the OPEB actuarial calculations in order to confirm the timeline for implementation and to review requested materials that will be required in order to implement the provisions and requirements of the new Statements. Lauterbach & Amen, LLP will also work directly with the District to assist in the implementation process, including assistance in determining the implementation timeline with the District and private actuary, providing all framework for the financial statements in order to complete the implementation, and assist in answering any questions or concerns the District might have related to the implementation process or requirements. CURRENT RECOMMENDATIONS - Continued
2. FUNDS OVER BUDGET
Comment
During our current year-end audit procedures, we noted that the following funds had an excess of actual expenditures over budget for the fiscal year:
Fund 4/30/17
Improvement $ 6,646 Construction 344,242
Recommendation
We recommend the District investigate the causes of the funds over budget and adopt appropriate future funding measures. Representation Letter
District’s communication to Lauterbach & Amen regarding management’s responsibility
Board of Trustees General Manager Wallace D. Van Buren Downers Grove Nicholas l. Menninga President Amy S. Kovacevic Legal Counsel Vice President Sanitary District Michael G. Philipp Paul W. Coultrap Clerk 27 10 Curtiss Street P.O . Box 14 12 Downers Grove. IL 605 15-0703 Phone: 630-969-0664 Fax: 630-969-0827 www.dgsd.org
Providing a Better Environment for Soutn Cen tral DuPage County
June 27, 2017
Lauterbach & Amen, LLP Certified Public Accountants 27W457 Warrenvi ll e Road Warrenville, IL 60555
Thi s representation Jetter is provided in connection with your audit of the financial statements of the Downers Grove Sanitary Di strict, Illinois, wh ich comprise the respective financial position of the governmental activities, each major fund , and the aggregate remaining fund information as of April 30, 20 l 7, and the respecti ve changes in financial position and , where applicable, cash flows for the year then ended, and the related notes to the financial statements, fo r the purpose of expressing opinions as to whether the financial statements are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the Uni ted States of America (U.S. GAAP).
Certain representations in thi s letter are described as being limi ted to matters that are material. Items are considered material, regardless of size, if they involve an omi ssion or misstatement of accounting information that, in light of surrounding circumstances, makes it probable that the judgment of a reasonable person relying on the info rmation wou ld be changed or influenced by omission or misstatement. An omission or mi sstatement that is monetarily small in amount could be considered material as a resu lt of qualitative factors.
We confirm, to the best of our knowledge and belief, as of June 27, 20 17, the fo llowing representations made to you during yo ur audit.
Financial Statements
1. We have fulfilled our responsibilities, as set out in the terms of the audit engagement letter, including our responsibility fo r the preparation and fa ir presentation of the financial statements and for preparation of the suppl ementary information in accordance with the applicable criteria.
2. The financial statemen ts referred to above are fa irly presented in conformity wi th U.S. GAAP and include all properly classified funds and other financial information of the primary government and all component uni ts required by generally accepted accounting principles to be included in the financial reporting entity.
3. We acknowledge ou r responsibility for the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material mi sstatement, whether due to fraud or error.
Pri nted on Recycled Paper 4. We acknowledge our responsibility for the design, implementation, and maintenance of internal control to prevent and detect fraud.
5. Significant assumptions we used in making accounting estimates, including those measured at fair market value, are reasonable.
6. Related party relationships and transactions, including revenues, expenditures/expenses, loans, transfers, leasing arrangements, and guarantees, and amounts receivable from or payable to related parties have been appropriately accounted for and disclosed in accordance with the requirements of U.S. GAAP.
7. Adjustments or disclosures have been made for all events, including instances of noncompliance, subsequent to the date of the financial statements that would require adjustment to or disclosure in the financial statements.
8. The effects of all known actual or possible litigation, claims, and assessments have been accounted for and disclosed in accordance with U.S. GAAP.
9. Guarantees, whether written or oral, under which the District is contingently liable, if any have been properly recorded or disclosed.
Information Provided
10. We have provided you with:
a) Access to all information, of which we are aware, that is relevant to the preparation and fair presentation of the financial statements, such as records, documentation, and other matters.
b) Additional information that you have requested from us for the purpose of the audit.
c) Unrestricted access to persons within the District from whom you determined it necessary to obtain audit evidence.
d) Minutes of the meetings of the District or summaries of actions of recent meetings for which minutes have not yet been prepared.
11. All material transactions have been recorded in the accounting records and are reflected in the financial statements.
12. We have disclosed to you the results of our assessment of the risk that the financial statements may be materially misstated as a result of fraud.
13. We have no knowledge of any fraud or suspected fraud that affects the District and involves:
a) Management,
b) Employees who have significant roles in internal control, or c) Others where the fraud could have a material effect on the financial statements.
14. We have no knowledge of any allegations of fraud or suspected fraud affecting the District's financial statements communicated by employees, former employees, regulators, or others.
15. We have no knowledge of instances of noncompliance or suspected noncompliance with provisions of laws, regulations, contracts, or grant agreements, or abuse, whose effects should be considered when preparing financial statements.
16. We have disclosed to you all known actual or possible litigation, claims, and assessments whose effects should be considered when preparing the financial statements.
17. We have disclosed to you the identity of the District's related parties and all the related party relationships and transactions of which we are aware.
Government - Specific
18. There have been no communications from regulatory agencies concerning noncompliance with, or deficiencies in, financial reporting practices.
19. We have identified to you any previous audits, attestation engagements, and other studies related to the audit objectives and whether related recommendations have been implemented.
20. The District has no plans or intentions that may materially affect the carrying value or classifications of assets, liabilities, or equity.
21. We are responsible for compliance with the laws, regulations, and provisions of contracts and grant agreements applicable to us, including tax or debt limits and debt contracts; and contractual provisions for reporting specific activities in separate funds.
22. We have identified and disclosed to you all instances that have occurred or are likely to have occurred, of fraud and noncompliance with provisions of laws and regulations that we believe have a material effect on the financial statements or other financial data significant to the audit objectives, and any other instances that warrant the attention of those charged with governance.
23. We have identified and disclosed to you all instances, which have occurred or are likely to have occurred, of noncompliance with provisions of contracts and grant agreements that we believe have a material effect on the determination of financial statement amounts or other financial data significant to the audit objectives.
24. We have identified and disclosed to you all instances that have occurred or are likely to have occurred, ofabuse that could be quantitatively or qualitatively material to the financial statements or other financial data significant to the audit objectives.
25. There are no violations or possible violations of budget ordinances, laws and regulations (including those pertaining to adopting, approving, and amending budgets), provisions of contracts and grant agreements, tax or debt limits, and any related debt covenants whose effects should be considered for disclosure in the financial statements, or as a basis for recording a loss contingency, or for reporting on noncompliance. 26. As part of your audit, you assisted with preparation of the financial statements and related notes. We acknowledge our responsibility as it relates to those nonaudit services, including that we assume all management responsibilities; oversee the services by designating an individual, preferably within senior management, who possesses suitable skill, knowledge, or experience; evaluate the adequacy and results of the services performed; and accept responsibility for the results of the services. We have reviewed, approved, and accepted responsibility for those financial statements and related notes.
27. The District has satisfactory title to all owned assets, and there are no liens or encumbrances on such assets nor has any asset been pledged as collateral.
28. The District has complied with all aspects of contractual agreements that would have a material effect on the financial statements in the event of noncompliance.
29. The financial statements include all component units as well as joint ventures with an equity interest, and properly disclose all other joint ventures and other related organizations.
30. The financial statements properly classify all funds and activities in accordance with GASB Statement No. 34.
31. All funds that meet the quantitative criteria in GASB Statement Nos. 34 and 3 7 for presentation as major are identified and presented as such and all other funds that are presented as major are particularly important to financial statement users.
32. Components of net position (net investment in capital assets; restricted; unrestricted) and components of fund balance (nonspendable, restricted, committed, assigned, and unassigned) are properly classified and, if applicable, approved.
33. Investments, derivative instruments, and land and other real estate held by endowments are properly valued.
34. Provisions for uncollectible receivables have been properly identified and recorded.
35. Expenses have been appropriately classified in or allocated to functions and programs in the statement of activities, and allocations have been made on a reasonable basis.
36. Revenues are appropriately classified in the statement of activities within program revenues, general revenues, contributions to term or permanent endowments, or contributions to permanent fund principal.
3 7. Interfund, internal, and intra-entity activity and balances have been appropriately classified and reported.
38. Deposits and investment securities are properly classified as to risk and are properly disclosed.
39. Capital assets, including infrastructure and intangible assets, as applicable, are properly capitalized, reported, and, if applicable, depreciated. 40. We have appropriately disclosed the District's policy regarding whether to first apply restricted or unrestricted resources when an expense is incurred for purposes for which both restricted and unrestricted net position are available and have determined that net position is properly recognized under the policy.
41. We are following our established accounting policy regarding which resources (that is, restricted, committed, assigned, or unassigned) are considered to be spent first for expenditures for which more thari one resource classification is available. That policy determines the fund balance classifications for financial reporting purposes.
42. We acknowledge our responsibility for the required supplementary information (RSI). The RSI is measured and presented within prescribed guidelines and the methods of measurement and presentation have not changed from those used in the prior period. We have disclosed to you any significant assumptions and interpretations underlying the measurement and presentation of the RSI.
43. With respect to the individual fund schedules and other information listed as supplementary information:
a. We acknowledge our responsibility for presenting individual fund budgetary comparison schedules and other supplementary information in accordance with accounting principles generally accepted in the United States of America, and we believe the individual fund budgetary comparison schedules and other supplementary information, including its form and content, is fairly presented in accordance with accounting principles generally accepted in the United States of America. The methods of measurement and presentation of the individual fund budgetary comparison schedules and other supplementary information have not changed from those used in the prior period, and we have disclosed to you any significant assumptions or interpretations underlying the measurement and presentation of the supplementary information. b. If the individual fund budgetary comparison schedules and other supplementary information are not presented with the audited financial statements, we will make the audited financial statements readily available to the intended users of the supplementary information no later than the date we issue the supplementary information and the auditor's report thereon.
Signed:
Title: General Manager Title: Treasurer
DOWNERS GROVE SANITARY DISTRICT ANNUAL FINANCIAL REPORT
FOR THE FISCAL YEAR ENDED APRIL 30, 2017 DOWNERS GROVE SANITARY DISTRICT
TABLE OF CONTENTS
PAGE
FINANCIAL SECTION
INDEPENDENT AUDITORS' REPORT ...... 1 - 2
MANAGEMENT’S DISCUSSION AND ANALYSIS ...... MD&A 1 - 9
BASIC FINANCIAL STATEMENTS
Government-Wide Financial Statements Statement of Net Position ...... 3 - 4 Statement of Activities ...... 5 Fund Financial Statements Balance Sheet – Governmental Funds ...... 6 - 7 Reconciliation of Total Governmental Fund Balance to the Statement of Net Position – Governmental Activities ...... 8 Statement of Revenues, Expenditures and Changes in Fund Balances – Governmental Funds ...... 9 - 10 Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities – Governmental Activities...... 11 Statement of Fiduciary Net Position ...... 12
Notes to the Financial Statements ...... 13 - 33
REQUIRED SUPPLEMENTARY INFORMATION
Schedule of Funding Progress and Employer Contributions Other Post-Employment Benefit Plan ...... 34 Schedule of Employer Contributions Illinois Municipal Retirement Fund ...... 35 Schedule of Changes in the Employer’s Net Pension Liability Illinois Municipal Retirement Fund ...... 36 Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual General Fund ...... 37 Public Benefit – Special Revenue Fund...... 38
OTHER SUPPLEMENTARY INFORMATION
Schedule of Expenditures – Budget and Actual – General Fund...... 39 Schedule of Revenues, Expenditures and Changes in Fund Balance – Budget and Actual Improvement – Capital Projects Fund ...... 40 Construction – Capital Projects Fund ...... 41 Special Assessment – Capital Projects Fund ...... 42 Sewer Extension Escrow – Agency ...... 43
SUPPLEMENTAL SCHEDULE
Long Term Debt Requirements IEPA Loan Payable of 2010 ...... 44
FINANCIAL SECTION
This section includes:
Independent Auditors’ Report
Management’s Discussion and Analysis
Basic Financial Statements
Supplemental Schedule
INDEPENDENT AUDITORS’ REPORT
This section includes the opinion of the District’s independent auditing firm.
27W457 WARRENVILLE RD. • WARRENVILLE, ILLINOIS 60555
Lauterbach & Amen, LLP // PHONE 630.393.1483 • FAX 630.393.2516 www.lauterbachamen.com CERTIFIED PUBLIC ACCOUNTANTS
INDEPENDENT AUDITORS' REPORT
June 27, 2017
Members of the Board of Trustees Downers Grove Sanitary District Downers Grove, Illinois
We have audited the accompanying financial statements of the governmental activities each major fund, and the aggregate remaining fund information of the Downers Grove Sanitary District (the District) as of and for the year ended April 30, 2017, and the related notes to the financial statements, which collectively comprise the District's basic financial statements as listed in the table of contents.
Management's Responsibility for the Financial Statements
Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America; this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility
Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the District's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the District's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions.
Opinions
In our opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities, each major fund, and the aggregate remaining fund information of the Downers Grove Sanitary District as of April 30, 2017, and the respective changes in financial position for the year then ended in accordance with accounting principles generally accepted in the United States of America. Downers Grove Sanitary District June 27, 2017 Page 2
Other Matters
Required Supplementary Information
Accounting principles generally accepted in the United States of America require that the management’s discussion and analysis as listed in the table of contents and budgetary information reported in the required supplementary information as listed in the table of contents, be presented to supplement the basic financial statements. Such information, although not part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management’s responses to our inquiries, the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance.
Other Information
Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the Downers Grove Sanitary District financial statements as a whole. The budgetary comparison schedules, and supplemental schedule are presented for purposes of additional analysis and are not a required part of the financial statements.
The budgetary comparison schedules and supplemental schedule are the responsibility of management and were derived from and relate directly to the underlying accounting and other records used to prepare the financial statements. Such information has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the budgetary comparison schedules and supplemental schedule are fairly stated, in all material respects, in relation to the basic financial statements as a whole.
LAUTERBACH & AMEN, LLP
2 MANAGEMENT’S DISCUSSION AND ANALYSIS
DOWNERS GROVE SANITARY DISTRICT
Management’s Discussion and Analysis April 30, 2017
Our discussion and analysis of the Downers Grove Sanitary District’s (the District) financial performance provides an overview of the District’s financial activities for the fiscal year ended April 30, 2017. Please read it in conjunction with the District’s financial statements, which begin on page 3.
FINANCIAL HIGHLIGHTS
• The District is aware of the need to engage an actuary to meet the OPEB accounting requirements of GASB 75, at least on a biennial basis, starting with the fiscal year beginning in May, 2018, and intends to work with the auditor to fully implement these new standards. Under GASB 45, the District currently reports OPEB obligations on its balance sheet. GASB 75 will require a similar reporting of Net OPEB Liability on the balance sheet.
• Expenditure overages in the Improvement and Construction Funds for the fiscal years were incurred to continue ongoing projects in progress. Actual revenues in the Improvement Fund exceeded budgeted revenues by $131,675, providing adequate funding for the $6,646 expenditure overage. Actual revenues in the Construction Fund exceeded budgeted revenues by $157,272. A transfer of $178,502 from the General Fund and available fund balance provided adequate funding for the $344,242 expenditure overage.
• Capital outlays out-paced fixed asset depreciation, sustaining the District’s investment in its capital assets. While Construction Fund revenues were higher than expected for the year, the total fund balance was reduced due to spending of these capital outlays.
• The user charge remained at $1.65 per 1,000 gallons of consumption. The monthly fee was increased from $13.50 to $15.00 effective April, 2017. Billable flows for 2016 were 5.51 million gallons per day, a 0.7% decrease from 2015 billable flows.
• During the year, government-wide revenues for the District totaled $9,115,908, while expenses totaled $9,264,787, resulting in a decrease in net position of $148,879.
• The District’s net position totaled $72,319,597 on April 30, 2017, which includes $68,463,471 net investment in capital assets, $1,881,210 subject to external restrictions, and $1,974,916 unrestricted net position that may be used to meet the ongoing obligations of the District.
USING THIS ANNUAL REPORT
This annual report consists of a series of financial statements. The Statement of Net Position and the Statement of Activities (on pages 3 - 5) provide information about the activities of the District as a whole and present a longer-term view of the District’s finances. Fund financial statements begin on page 3. For governmental activities, these statements tell how these services were financed in the short term as well as what remains for future spending. Fund financial statements also report the District’s operations in more detail than the government-wide statements by providing information about the District’s most significant funds. The remaining statements provide financial information about activities for which the District acts solely as a trustee or agent for the benefit of those outside of the government.
MD&A 1 DOWNERS GROVE SANITARY DISTRICT
Management’s Discussion and Analysis April 30, 2017
USING THIS ANNUAL REPORT – Continued
Government-Wide Financial Statements
The government-wide financial statements provide readers with a broad overview of the District’s finances, in a matter similar to a private-sector business. The government wide financial statements can be found on pages 3 - 5 of this report.
The Statement of Net Position reports information on all of the District’s assets/deferred outflows and liabilities/deferred inflows, with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the District is improving or deteriorating. Consideration of other nonfinancial factors, such as changes in the District’s property tax base and the condition of the District’s infrastructure, is needed to assess the overall health of the District.
The Statement of Activities presents information showing how the government’s net position changed during the most recent fiscal year. All changes in net position are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in cash flows in future fiscal periods (e.g., uncollected taxes and earned but unused vacation leave).
Fund Financial Statements
A fund is a grouping of related accounts that is used to maintain control over resources that have been segregated for specific activities or objectives. The District, like other local governments, uses fund accounting to ensure and demonstrate compliance with finance-related legal requirements. All of the funds of the District can be divided into two categories: governmental funds and fiduciary funds.
Governmental Funds
Governmental funds are used to account for essentially the same functions reported as governmental activities in the government-wide financial statements. However, governmental fund financial statements focus on near-term inflows and outflows of spendable resources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating the District’s near-term financing requirements.
Because the focus of governmental funds is narrower than that of the government-wide financial statements, it is useful to compare the information presented for governmental funds with similar information presented for governmental activities in the government-wide financial statements. By doing so, readers may better understand the long-term impact of the government’s near-term financing decisions. Both the governmental fund balance sheet and the governmental fund statement of revenues, expenditures, and changes in fund balances provide a reconciliation to facilitate the comparison between governmental funds and governmental activities.
MD&A 2 DOWNERS GROVE SANITARY DISTRICT
Management’s Discussion and Analysis April 30, 2017
USING THIS ANNUAL REPORT – Continued
Fund Financial Statements – Continued
Governmental Funds – Continued
The District maintains five individual governmental funds. Information is presented separately in the governmental fund balance sheet and in the governmental fund statement of revenues, expenditures, and changes in fund balances for the General Fund, Public Benefit Fund, Improvement Fund, Construction Fund, and Special Assessment Fund, all of which are considered to be major funds.
The District adopts an annual appropriated budget for all of the governmental funds. A budgetary comparison schedule for these funds has been provided to demonstrate compliance with this budget.
The basic governmental fund financial statements can be found on pages 6 - 11 of this report.
Fiduciary Funds
Fiduciary funds are used to account for resources held for the benefit of parties outside the government. Fiduciary funds are not reflected in the government-wide financial statements because the resources of those funds are not available to support the District’s own programs. The accounting use for fiduciary funds is much like that used for proprietary funds. The basic fiduciary fund financial statement can be found on page 12 of this report.
Notes to the Financial Statements
The notes provide additional information that is essential to a full understanding of the data provided in the government-wide and fund financial statements. The notes to the financial statements can be found on pages 13 - 33 of this report.
Other Information
In addition to the basic financial statements and accompanying notes, this report also presents certain required supplementary information concerning the District’s other post-employment benefit plan, I.M.R.F. employee pension obligations and budgetary comparison schedules for the General Fund and major special revenue fund. Required supplementary information can be found on pages 34 - 38 of this report. The budgetary comparison schedules are presented immediately following the required supplementary information on pages 39 - 43 of this report. A supplemental schedule detailing the District’s long-term debt requirements on page 44 of this report.
MD&A 3 DOWNERS GROVE SANITARY DISTRICT
Management’s Discussion and Analysis April 30, 2017
GOVERNMENT-WIDE FINANCIAL ANALYSIS
Net position may serve over time as a useful indicator of a government’s financial position. The following tables show that in the case of the District, assets/deferred outflows exceeded liabilities/deferred inflows by $72,319,597.
Net Position 2017 2016
Current/Other Assets $ 7,463,787 8,173,620 Capital Assets 72,561,929 72,062,092 Total Assets 80,025,716 80,235,712
Deferred Outflows 842,433 832,237 Total Assets/Deferred Outflows 80,868,149 81,067,949
Long-Term Debt 6,971,428 7,064,016 Other Liabilities 957,804 942,716 Total Liabilities 7,929,232 8,006,732
Deferred Inflows 619,320 592,741 Total Liabilities/Deferred Inflows 8,548,552 8,599,473
Net Postion Net Investment in Capital Assets 68,463,471 67,660,044 Restricted 1,881,210 2,864,873 Unrestricted 1,974,916 1,943,559
Total Net Position 72,319,597 72,468,476
A large portion of the District’s net position, $68,463,471 or 94.7 percent, reflects its investment in capital assets (for example, land, sewers, buildings, and equipment), less any related debt used to acquire those assets that is still outstanding. The District uses these capital assets to provide services to citizens; consequently, these assets are not available for future spending. Although the District’s investment in its capital assets is reported net of related debt, it should be noted that the resources needed to repay this debt must be provided from other sources, since the capital assets themselves cannot be used to liquidate these liabilities.
An additional portion, $1,881,210 or 2.6 percent, of the District’s net position represents resources that are subject to external restrictions on how they may be used. The remaining 2.7 percent, or $1,974,916, represents unrestricted net assets and may be used to meet the government’s ongoing obligations to citizens and creditors.
MD&A 4 DOWNERS GROVE SANITARY DISTRICT
Management’s Discussion and Analysis April 30, 2017
GOVERNMENT-WIDE FINANCIAL ANALYSIS – Continued
Change in Net Position 2017 2016
Revenues Program Revenues Charges for Services $ 7,777,205 7,500,215 Operating Grants/Contributions 49,000 236,153 General Revenues Property Taxes 1,144,410 1,115,339 Replacement Taxes 88,559 84,306 Miscellaneous 29,070 57,702 Investment Income 27,664 34,958 Total Revenues 9,115,908 9,028,673
Expenses General Government 9,263,159 9,029,672 Interest on Long-Term Debt 1,628 8,333 Total Expenses 9,264,787 9,038,005
Change in Net Position (148,879) (9,332)
Net Position - Beginning 72,468,476 72,477,808
Net Position - Ending 72,319,597 72,468,476
Net position of the District decreased by less than one percent ($72,468,476 in 2016 compared to $72,319,597 in 2017). Unrestricted net position, the part of net position that can be used to finance day- to-day operations without constraints, totaled $1,974,916 at April 30, 2017.
Governmental Activities
Revenues for governmental activities totaled $9,115,908, while the cost of all governmental functions totaled $9,264,787. This results in a deficit of $148,879.
MD&A 5 DOWNERS GROVE SANITARY DISTRICT
Management’s Discussion and Analysis April 30, 2017
GOVERNMENT-WIDE FINANCIAL ANALYSIS – Continued
Governmental Activities – Continued
The following figure graphically depicts the major revenue sources of the District. It depicts very clearly the reliance on charges for services and property taxes to fund governmental activities. It also clearly identifies the less significant percentage the District receives from grants and contributions, replacement taxes, investment and miscellaneous income.
The ‘Expenses and Program Revenues’ Figure identifies those governmental functions where program expenses greatly exceed revenues.
MD&A 6 DOWNERS GROVE SANITARY DISTRICT
Management’s Discussion and Analysis April 30, 2017
FINANCIAL ANALYSIS OF THE GOVERNMENT’S FUNDS
As noted earlier, the District uses fund accounting to ensure and demonstrate compliance with finance- related legal requirements.
Governmental Funds
The focus of the District’s governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. In particular, unassigned fund balance may serve as a useful measure of a government’s net resources available for spending at the end of the fiscal year.
The District’s governmental funds reported combining ending fund balances of $6,277,855, which is $725,133, or 10.4 percent, less than last year’s total of $7,002,988. Of the $6,277,855 total, $2,822,450, or approximately 45.0 percent, of the fund balance constitutes unassigned fund balance.
The General Fund reported a negative change in fund balance for the year of $92,971, a decrease of 2.2 percent. A reduction in fund balance of $89,550 was budgeted to restore the ending fund balance to 25% of annual expenses. These variances are further outlined on the General Fund Schedule of Revenues, Expenditures and Changes in Fund Balance.
The General Fund is the chief operating fund of the District. At April 30, 2017, unassigned fund balance in the General Fund was $2,822,450, which represents 69.8 percent of the total fund balance of the General Fund. As a measure of the General Fund’s liquidity, it may be useful to compare unassigned fund balance to total fund expenditures. Unassigned fund balance in the General Fund represents approximately 35.7 percent of total General Fund expenditures.
The Improvement Fund reported a positive change in fund balance for the year of $421,579, an increase of 28.8 percent. This was primarily due to actual revenues from trunk sewer service charges exceeding budgeted revenues. Increased fund balance provides reserves for future capital improvements in the collection system. These variances are further outlined on the Improvement Fund Schedule of Revenues, Expenditures and Changes in Fund Balance.
The Construction Fund reported a negative change in fund balance for the year of $1,058,868, a decrease of 81.8 percent. A reduction in fund balance of $1,051,500 was budgeted to construct improvements at the wastewater treatment center. These variances are further outlined on the Construction Fund Schedule of Revenues, Expenditures and Changes in Fund Balance.
MD&A 7 DOWNERS GROVE SANITARY DISTRICT
Management’s Discussion and Analysis April 30, 2017
FINANCIAL ANALYSIS OF THE GOVERNMENT’S FUNDS – Continued
GENERAL FUND BUDGETARY HIGHLIGHTS
The Board of Trustees made no budget adjustment to the General Fund during the year. General Fund actual revenues for the year totaled $8,294,456, compared to budgeted revenues of $8,253,450.
The General Fund actual expenditures for the year were $434,075 lower than budgeted ($7,908,925 actual compared to $8,343,000 budgeted). Some planned maintenance items were delayed until the 2017-18 fiscal year, while operation and maintenance costs were generally lower than anticipated. Funds were transferred from the General Fund to the Improvement and Construction Funds with the remaining balance, to restore costs of major replacements financed from those Funds in previous years.
CAPITAL ASSETS AND DEBT ADMINISTRATION
Capital Assets
The District’s investment in capital assets for its governmental and business type activities as of April 30, 2017 was $72,561,929 (net of accumulated depreciation). This investment in capital assets includes land, construction in progress, buildings and equipment, and sanitary sewer infrastructure.
Capital Assets - Net of Depreciation 2017 2016
Land $ 2,455,790 2,455,790 Construction in Progress 1,371,099 269,649 Buildings and Equipment 25,588,841 25,942,792 Sanitary Sewer Infrastructure 43,146,199 43,393,861
Total 72,561,929 72,062,092
This year’s major additions included:
Construction in Progress $ 1,272,756 Buildings and Equipment 971,039 Sanitary Sewer Infrastructure 364,934
2,608,729
Additional information on the District’s capital assets can be found in note 3 on page 21 of this report.
MD&A 8 DOWNERS GROVE SANITARY DISTRICT
Management’s Discussion and Analysis April 30, 2017
CAPITAL ASSETS AND DEBT ADMINISTRATION – Continued
Debt Administration
At year-end, the District had total outstanding debt of $4,098,458 as compared to $4,402,048 the previous year, a decrease of 6.9 percent. The following is a comparative statement of outstanding debt:
Long-Term Debt Outstanding 2017 2016
IEPA Loans $ 4,098,458 4,402,048
Additional information on the District’s long-term debt can be found in Note 3 on pages 22 - 23 of this report.
ECONOMIC FACTORS AND NEXT YEAR’S BUDGET AND RATES
The District’s Board of Trustees considered many factors when setting the fiscal-year 2017-18 budget, tax rate, and fees that will be charged for its governmental and business-type activities. An increase in monthly sewer service fees from $13.50 to $15.00 per month was established to match the increasing costs of operation, maintenance and replacement of infrastructure. Increases in connection fees were established to match increases in the cost of construction.
The District anticipates only a slight increase in tax revenues, budgeting $1.149 million for 2017-18 as compared to the final 2016-17 budget of $1.127 million, a modest increase of 1.9 percent. The District’s 2017-18 budget continues with previous equipment investments that help control long-term operating costs.
REQUESTS FOR INFORMATION
This financial report is designed to provide a general overview of the District’s finances for all those with an interest in the government’s finances. Questions concerning any of the information provided in this report or requests for additional information should be directed to the General Manager or Treasurer, Downers Grove Sanitary District, 2710 Curtiss Street, Downers Grove, IL 60515.
MD&A 9 BASIC FINANCIAL STATEMENTS
The basic financial Statements include integrated sets of financial statements as required by the GASB. The sets of statements include:
• Government-Wide Financial Statements
• Fund Financial Statements
Governmental Funds
Fiduciary Fund
In addition, the notes to the financial statements are included to provide information that is essential to a user’s understanding of the basic financial statements. DOWNERS GROVE SANITARY DISTRICT
Statement of Net Position April 30, 2017
See Following Page DOWNERS GROVE SANITARY DISTRICT
Statement of Net Position April 30, 2017
ASSETS
Current Assets
Cash and Investments $ 4,688,333
Receivables - Net of Allowances 2,775,454
Total Current Assets 7,463,787
Noncurrent Assets
Capital Assets
Nondepreciable Capital Assets 3,826,889
Depreciable Capital Assets 115,703,954
Accumulated Depreciation (46,968,914)
Total Noncurrent Assets 72,561,929
Total Assets 80,025,716
DEFERRED OUTFLOWS OF RESOURCES
Deferred Items - IMRF 842,433
Total Assets and Deferred Outflows of Resources 80,868,149
The notes to the financial statements are an integral part of this statement. 3 LIABILITIES Current Liabilities Accounts Payable $ 533,941 Accrued Payroll 78,557 Current Portion of Long-Term Debt 345,306 Total Current Liabilities 957,804
Noncurrent Liabilities Compensated Absences 166,865 Net Pension Liability - IMRF 2,104,040 Net Other Post-Employment Benefit Obligation Payable 905,655 IEPA Loans Payable 3,794,868 Total Noncurrent Liabilities 6,971,428 Total Liabilities 7,929,232
DEFERRED INFLOWS OF RESOURCES Property Taxes 573,434 Deferred Items - IMRF 45,886 Total Deferred Inflows of Resources 619,320
Total Liabilities and Deferred Inflows of Resources 8,548,552
NET POSITION Net Investment in Capital Assets 68,463,471 Restricted Public Benefit 35,578 Capital Projects 1,845,632 Unrestricted 1,974,916
Total Net Position 72,319,597
The notes to the financial statements are an integral part of this statement. 4 DOWNERS GROVE SANITARY DISTRICT
Statement of Activities For the Fiscal Year Ended Apri1 30, 2017
Net Program Revenues (Expense) Charges Revenue and for Operating Change in Expenses Services Grants Net Position
Functions/Programs Governmental Activities General Government $ 9,263,159 7,777,205 49,000 (1,436,954) Interest on Long-Term Debt 1,628 - - (1,628)
Total Governmental Activities 9,264,787 7,777,205 49,000 (1,438,582)
General Revenues Taxes Property Taxes 1,144,410 Replacement Taxes 88,559 Miscellaneous 29,070 Investment Income 27,664 1,289,703
Change in Net Position (148,879)
Net Position - Beginning 72,468,476
Net Position - Ending 72,319,597
The notes to the financial statements are an integral part of this statement. 5 DOWNERS GROVE SANITARY DISTRICT
Balance Sheet April 30, 2017
See Following Page DOWNERS GROVE SANITARY DISTRICT
Balance Sheet April 30, 2017
General
ASSETS
Cash and Investments $ 2,270,535 Receivables - Net of Allowances Property Taxes 1,146,867 Accounts 1,565,482 Special Assessments - Other - Due from Other Funds 1,647
Total Assets 4,984,531
LIABILITIES
Accounts Payable 287,396 Accrued Payroll 78,557 Due to Other Funds - Total Liabilities 365,953
DEFERRED INFLOWS OF RESOURCES
Property Taxes 573,434 Total Liabilities and Deferred Inflows of Resources 939,387
FUND BALANCES
Restricted - Assigned 1,222,694 Unassigned 2,822,450 Total Fund Balances 4,045,144
Total Liabilities, Deferred Inflows of Resources and Fund Balances 4,984,531
The notes to the financial statements are an integral part of this statement. 6 Special Revenue Capital Projects Public Special Benefit Improvement Construction Assessment Totals
35,578 1,859,280 477,530 45,410 4,688,333
- - - - 1,146,867 - - - - 1,565,482 - - - 59,575 59,575 - 3,530 - - 3,530 - 23,285 4,606 - 29,538
35,578 1,886,095 482,136 104,985 7,493,325
- - 246,545 - 533,941 - - - - 78,557 - - - 29,538 29,538 - - 246,545 29,538 642,036
- - - - 573,434
- - 246,545 29,538 1,215,470
35,578 1,534,594 235,591 75,447 1,881,210 - 351,501 - - 1,574,195 - - - - 2,822,450 35,578 1,886,095 235,591 75,447 6,277,855
35,578 1,886,095 482,136 104,985 7,493,325
The notes to the financial statements are an integral part of this statement. 7 DOWNERS GROVE SANITARY DISTRICT
Reconciliation of Total Fund Balances to the Statement of Net Position April 30, 2017
Total Fund Balances $ 6,277,855
Amounts reported in the Statement of Net Position are different because:
Capital assets are not financial resources and therefore, are not reported in the funds. 72,561,929
Deferred outflows (inflows) of resources related to the pensions not reported in the funds. Deferred Items - IMRF 796,547
Long-term liabilities are not due and payable in the current period and therefore are not reported in the funds. Compensated Absences (208,581) Net Pension Liability - IMRF (2,104,040) Net Other Post-Employment Benefit Obligation (905,655) IEPA Loans Payable (4,098,458)
Net Position 72,319,597
The notes to the financial statements are an integral part of this statement. 8 DOWNERS GROVE SANITARY DISTRICT
Statement of Revenues, Expenditures and Changes in Fund Balances For the Fiscal Year Ended Apri1 30, 2017
See Following Page DOWNERS GROVE SANITARY DISTRICT
Statement of Revenues, Expenditures and Changes in Fund Balances For the Fiscal Year Ended Apri1 30, 2017
General
Revenues Taxes $ 1,232,969 Charges for Services 7,025,306 Grants and Donations - Investment Income 7,111 Miscellaneous 29,070 Total Revenues 8,294,456
Expenditures General Government 7,727,334 Capital Outlay - Debt Service Principal Retirement 181,591 Interest and Fiscal Charges - Total Expenditures 7,908,925
Excess (Deficiency) of Revenues Over (Under) Expenditures 385,531
Other Financing Sources (Uses) Transfer In - Transfer Out (478,502) (478,502)
Net Change in Fund Balance (92,971)
Fund Balances - Beginning 4,138,115
Fund Balances - Ending 4,045,144
The notes to the financial statements are an integral part of this statement. 9 Special Revenue Capital Projects Public Special Benefit Improvement Construction Assessment Totals
- - - - 1,232,969 - 218,996 532,903 - 7,777,205 - - 49,000 - 49,000 260 9,929 3,869 6,495 27,664 - - - - 29,070 260 228,925 585,772 6,495 9,115,908
- - - - 7,727,334 - 14,154 1,794,335 - 1,808,489
- 93,192 28,807 - 303,590 - - - 1,628 1,628 - 107,346 1,823,142 1,628 9,841,041
260 121,579 (1,237,370) 4,867 (725,133)
- 300,000 178,502 - 478,502 - - - - (478,502) - 300,000 178,502 - -
260 421,579 (1,058,868) 4,867 (725,133)
35,318 1,464,516 1,294,459 70,580 7,002,988
35,578 1,886,095 235,591 75,447 6,277,855
The notes to the financial statements are an integral part of this statement. 10 DOWNERS GROVE SANITARY DISTRICT
Reconciliation of the Statement of Revenues, Expenditures and Changes in Fund Balances to the Statement of Activities
For the Fiscal Year Ended Apri1 30, 2017
Net Change in Fund Balances $ (725,133)
Amounts reported in the Statement of Activities are different because:
Governmental funds report capital outlays as expenditures. However, in the Statement of Activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense. Capital Outlays 2,608,729 Depreciation Expense (2,103,961) Disposals - Cost (128,236) Disposals - Accumulated Depreciation 123,305
The net effect of deferred outflows (inflows) of resources related to the pensions not reported in the funds. Change in Deferred Items - IMRF (14,683)
The issuance of long-term debt provides current financial resources to governmental funds, while the repayment of the principal on long-term debt consumes the current financial resources of the governmental funds. (Increase) to Compensated Absences (7,439) (Increase) to Net Pension Liability - IMRF (124,466) (Increase) to Net Other Post-Employment Benefit Obligation (80,585) Retirement of Debt 303,590
Changes in Net Position (148,879)
The notes to the financial statements are in integral part of this statement. 11 DOWNERS GROVE SANITARY DISTRICT
Statement of Fiduciary Net Position April 30, 2017
Agency Sewer Extension Escrow
ASSETS
Cash and Cash Equivalents $ 7,083
LIABILITIES
Due to Bondholders 7,083
The notes to the financial statements are an integral part of this statement. 12 DOWNERS GROVE SANITARY DISTRICT
Notes to the Financial Statements April 30, 2017
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
The Downers Grove Sanitary District (the District) was incorporated to provide and maintain economical treatment of the domestic and industrial wastes collected at its sewage treatment plant so that the wastes are given the degree of treatment necessary to prevent pollution of the water of the State of Illinois.
The government-wide financial statements are prepared in accordance with generally accepted accounting principles in the United States (GAAP). The Governmental Accounting Standards Board (GASB) is responsible for establishing GAAP in the United States for state and local governments through its pronouncements (Statements and Interpretations). The more significant of the District’s accounting policies established in GAAP in the United States and used by the District are described below.
REPORTING ENTITY
The District includes all funds of its operations that are controlled by or dependent upon the District as determined on a basis of financial accountability. Financial accountability includes appointment of the organization’s governing body, imposition of will, and fiscal dependency. This report represents the financial activity of the District for the year.
BASIS OF PRESENTATION
Government–Wide and Fund Financial Statements
The government-wide Statement of Activities reports both the gross and net cost of the District’s functions. The District’s activities are supported by taxes and charges for services revenues. The Statement of Activities reduces gross expenses (including depreciation) by related program revenues, which include 1) changes to customers or applicants who purchase, use or discretely benefit from goods, services or privileges provided by a given function or segment and 2) grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or segment.
The financial transactions of the District are reported in individual funds in the fund financial statements. Each fund is accounted for by providing a separate set of self-balancing accounts that comprise its assets, liabilities, reserves, fund equity, revenues and expenditures. The District accounts for all of its activities in governmental funds, with the emphasis in the fund financial statements being on the major funds.
Nonmajor funds by category are summarized into a single column. GASB Statement No. 34 sets forth minimum criteria (percentage of the assets, liabilities, revenues or expenditures of either fund category) for the determination of major funds.
The following fund types are used by the District:
13 DOWNERS GROVE SANITARY DISTRICT
Notes to the Financial Statements April 30, 2017
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
BASIS OF PRESENTATION – Continued
Government–Wide and Fund Financial Statements – Continued
Governmental Funds
The focus of the governmental funds’ measurement (in the fund statements) is upon determination of financial position and changes in financial position (sources, uses, and balances of financial resources) rather than upon net income. The following is a description of the governmental funds of the District:
General fund is the general operating fund of the District. It is used to account for all financial resources, except for those required to be accounted for in another fund.
Special revenues funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. The District maintains one major special revenue fund. The Public Benefit Fund is used to account for the payment of sewer extensions or sewer special assessments which the District Board of Trustees deems to be of benefit to an area larger than the immediate service area.
Capital projects funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities. The District reports three capital projects funds. The Improvement Fund, a major fund, is used to account for sewer system, pump station improvements, and repayment of loans to the Illinois Environmental Protection Agency. The Construction Fund, a major fund, is used to account for improvements and expansions to the Wastewater Treatment Center and repayment of loans to the Illinois Environmental Protection Agency. The Special Assessment Fund, also a major fund, is used to account for the installation of the public sanitary sewers in special assessment areas.
Fiduciary Funds
Fiduciary funds are used to report assets held in a trustee or agency capacity for others and therefore are not available to support District programs. The reporting focus is on net position and changes in net position and is reported using accounting principles similar to proprietary funds.
Agency funds are used to account for assets held by the District in a purely custodial capacity. The Sewer Extension Escrow Fund is used to account for developer deposits to be used for future sewer projects.
The District’s agency fund is presented in the fiduciary fund financial statements. Since by definition these assets are being held for the benefit of a third party (other local governments, private parties, etc.) and cannot be used to address activities or obligations of the District, this fund is not incorporated into the government-wide statements.
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Notes to the Financial Statements April 30, 2017
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
MEASUREMENT FOCUS AND BASIS OF ACCOUNTING
Measurement Focus
Measurement focus is a term used to describe “which” transactions are recorded within the various financial statements. Basis of accounting refers to “when” transactions are recorded regardless of the measurement focus applied.
On the government-wide Statement of Net Position and the Statement of Activities, activities are presented using the economic resources measurement focus as defined below. In the fund financial statements, the “current financial resources” measurement focus or the “economic resources” measurement focus is used as appropriate.
The District’s funds utilize a “current financial resources” measurement focus. Only current financial assets and liabilities are generally included on their balance sheets. Their operating statements present sources and uses of available spendable financial resources during a given period. These funds use fund balance as their measure of available spendable financial resources at the end of the period.
Agency funds are not involved in the measurement of results of operations; therefore, measurement focus is not applicable to them.
Basis of Accounting
In the government-wide Statement of Net Position and Statement of Activities, activities are presented using the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability/deferred inflows is incurred or economic asset used. Revenues, expenses, gains, losses, assets/deferred outflows, and liabilities/deferred inflows resulting from exchange and exchange-like transactions are recognized when the exchange takes place.
In the fund financial statements, funds are presented on the modified accrual basis of accounting. Under this modified accrual basis of accounting, revenues are recognized when “measurable and available.” Measurable means knowing or being able to reasonably estimate the amount. Available means collectible within the current period or within sixty days after year-end. The District recognizes property taxes when they become both measurable and available in accordance with GASB Codification Section P70. A sixty-day availability period is used for revenue recognition for all other fund revenues. Expenditures (including capital outlay) are recorded when the related fund liability/deferred inflow is incurred, except for general obligation bond principal and interest which are recognized when due.
In applying the susceptible to accrual concept under the modified accrual basis, those revenues susceptible to accrual are property taxes, interest revenue, and charges for services. All other revenues are not susceptible to accrual because generally they are not measurable until received in cash.
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Notes to the Financial Statements April 30, 2017
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
MEASUREMENT FOCUS AND BASIS OF ACCOUNTING – Continued
Basis of Accounting – Continued
All agency funds utilize the accrual basis of accounting. Under the accrual basis of accounting, revenues are recognized when earned and expenses are recorded when the liability is incurred or economic asset used.
ASSETS/DEFERRED OUTFLOWS, LIABILITIES/DEFERRED INFLOWS, AND NET POSITION OR EQUITY
Cash and Investments
For the purpose of the Statement of Net Position, the District’s cash and cash equivalents are considered to be cash on hand, demand deposits and short-term investments with original maturities of three months or less from the date of purchase.
Investments are generally reported at fair value. Short-term investments are reported at cost, which approximates fair value. For investments, the District categorizes its fair value measurements within the fair value hierarchy established by generally accepted accounting principles. The hierarchy is based on the valuation inputs used to measure the fair value of the asset. Level 1 inputs are quoted prices in active markets for identical assets; Level 2 inputs are significant other observable inputs; Level 3 inputs are significant unobservable inputs. All of the District’s investments are in 2a7-like investment pools that are measured at the net asset value per share determined by the pool.
Receivables
In the government-wide financial statements, receivables consist of all revenues earned at year-end and not yet received. Allowances for uncollectible accounts receivable are based upon historical trends and the periodic aging of accounts receivable. Major receivables balances include property taxes.
Capital Assets
Capital assets purchased, constructed or acquired with an original cost at the discretion of management or more are reported at historical cost or estimated historical cost. Contributed assets are reported at fair market value as of the date received. Upgrades or rehabilitation that significantly extend the useful life of an asset are capitalized. Other costs incurred for repairs and maintenance are expensed as incurred. The accounting and financial reporting treatment applied to a fund is determined by its measurement focus. General capital assets are long-lived assets of the District as a whole. When purchased, such assets are recorded as expenditures in the governmental fund and capitalized. The valuation basis for general capital assets are historical cost, or where historical cost is not available, estimated historical cost based on replacement costs.
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Notes to the Financial Statements April 30, 2017
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
ASSETS/DEFERRED OUTFLOWS, LIABILITIES/DEFERRED INFLOWS, AND NET POSITION OR EQUITY – Continued
Capital Assets – Continued
Depreciation on all assets is computed and recorded using the straight-line method of depreciation over the following estimated useful lives:
Buildings and Equipment 5 - 75 Years Sanitary Sewer Infrastructure and Associated Rehabilitation 20 - 100 Years
Compensated Absences
The District accrues accumulated unpaid vacation and associated employee-related costs when earned (or estimated to be earned) by the employee. In accordance with GASB Statement No. 16, no liability is recorded for nonvesting accumulation rights to receive sick pay benefits. However, a liability is recognized for that portion of accumulated sick leave that is estimated to be taken as “terminal leave” prior to retirement.
All vacation pay is accrued when incurred in the government-wide and proprietary fund financial statements. A liability for these amounts is reported in the governmental funds only if they have matured, for example, as a result of employee resignations and retirements.
Deferred Outflows/Inflows of Resources
Deferred outflow/inflow of resources represents an acquisition of net position that applies to a future period and therefore will not be recognized as an outflow of resources (expense)/inflow of resources (revenue) until that future time.
Net Position
In the government-wide financial statements, equity is classified as net position and displayed in three components:
Net Investment in Capital Assets – Consists of capital assets including restricted capital assets, net of accumulated depreciation and reduced by the outstanding balances of any bonds, mortgages, notes or other borrowings that are attributable to the acquisition, construction, or improvement of those assets, as applicable.
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Notes to the Financial Statements April 30, 2017
NOTE 1 – SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES – Continued
ASSETS/DEFERRED OUTFLOWS, LIABILITIES/DEFERRED INFLOWS, AND NET POSITION OR EQUITY – Continued
Net Position – Continued
Restricted – Consists of net position with constraints placed on the use either by (1) external groups such as creditors, grantors, contributors, or laws or regulations of other governments; or (2) law through constitutional provisions or enabling legislation.
Unrestricted – All other net position that do not meet the definition of “restricted” or “net investment in capital assets.”
NOTE 2 – STEWARDSHIP, COMPLIANCE, AND ACCOUNTABILITY
BUDGETARY INFORMATION
The budget, levy and appropriation is prepared on the same basis and uses the same accounting practices as are used in the fund financial statements. Unexpended budget amounts lapse at the end of the budget year. Spending controls for the fund is established by the amount of expenditures budgeted for the fund, but management control is exercised at budgetary line level items. Expenditures may not exceed appropriations. During the fiscal year one supplemental appropriation was necessary.
EXCESS OF ACTUAL EXPENDITURES OVER BUDGET IN INDIVIDUAL FUNDS
The following fund had an excess of actual expenditures over budget as of the date of this report:
Fund Excess
Improvement $ 6,646 Construction 344,242
DEPOSITS AND INVESTMENTS
The District maintains a cash and investment pool that is available for use by all funds. Each fund type's portion of this pool is displayed on the financial statements as "cash and investments."
Permitted Deposits and Investments – Statutes authorize the District to make deposits/invest in commercial banks, savings and loan institutions, obligations of the U.S. Treasury and U.S. Agencies, obligations of States and their political subdivisions, credit union shares, repurchase agreements, commercial paper rated within the three highest classifications by at least two standard rating services, and Illinois Funds.
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Notes to the Financial Statements April 30, 2017
NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued
DEPOSITS AND INVESTMENTS – Continued
The Illinois Funds is an investment pool managed by the Illinois Public Treasurer’s Office which allows governments within the State to pool their funds for investment purposes. Although not registered with the SEC, Illinois Funds operates in a manner consistent with Rule 2a7 of the Investment Company Act of 1940. Investments in Illinois Funds are valued at the share price, the price for which the investment could be sold.
Interest Rate Risk, Credit Risk, Custodial Credit Risk and Concentration Risk
Deposits. At year-end, the carrying amount of the District’s deposits totaled $4,629,060 and the bank balances totaled $4,646,898. In addition, the District had $59,273 invested in the Illinois Funds, which has an average maturity of less than one year.
Interest Rate Risk. Interest rate risk is the risk that changes in interest rates will adversely affect the fair value of an investment. The District’s investment policy does not address interest rate risk.
Credit Risk. Credit risk is the risk that an issuer or other counterparty to an investment will not fulfill its obligations. The District’s investment policy does not address credit risk. The District’s investment in the Illinois Funds was rated AAAm by Standard & Poor’s.
Custodial Credit Risk. In the case of deposits, this is the risk that in the event of a bank failure, the District’s deposits may not be returned to it. The District’s investment policy does not address custodial credit risk for deposits. At year-end, the entire amount of the bank balance of deposits was covered by collateral, federal depository or equivalent insurance.
For an investment, this is the risk that in the event of the failure of the counterparty, the District will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The District’s investment policy does not specifically address custodial credit risk for investments. The District’s investment in the Illinois Fund is not subject to custodial credit risk.
Concentration of Credit Risk. This is the risk of loss attributed to the magnitude of the District’s investment in a single issuer. The District’s investment policy does not address concentration of credit risk. At year-end, the District has no investments that represent 5% or more of total cash and investments.
PROPERTY TAXES
Property taxes for 2016 attach as an enforceable lien on January 1, 2017, on property values assessed as of the same date. Taxes are levied by December of the subsequent fiscal year (by passage of a Tax Levy Ordinance). Tax bills are prepared by DuPage County and are payable in two installments, on or about June 1, and September 1. The County collects such taxes and remits them periodically.
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Notes to the Financial Statements April 30, 2017
NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued
INTERFUND TRANSFERS
Interfund transfers for the year consisted of the following:
Transfer In Transfer Out Amount
Improvement General $ 300,000
Construction General 178,502
478,502
Transfers are used to move unrestricted revenues collected in the General Fund to finance construction and improvement projects accounted for in the Improvement Fund and in the Construction Fund in accordance with budgetary authorizations.
INTERFUND BALANCES
The composition of interfund balances as of the date of this report, is as follows:
Due to Due from Amount
General Special Assessment $ 1,647
Improvement Special Assessment 23,285
Construction Special Assessment 4,606
29,538
Interfund balances are advances in anticipation of receipts.
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Notes to the Financial Statements April 30, 2017
NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued
CAPITAL ASSETS
Capital asset activity for the year was as follows:
Beginning Ending Balances Increases Decreases Balances
Nondepreciable Capital Assets Land $ 2,455,790 - - 2,455,790 Construction in Progress 269,649 1,272,756 171,306 1,371,099 2,725,439 1,272,756 171,306 3,826,889
Depreciable Capital Assets Buildings and Equipment 52,575,680 971,039 123,334 53,423,385 Sanitary Sewer Infrastructure 61,749,231 536,240 4,902 62,280,569 114,324,911 1,507,279 128,236 115,703,954
Less Accumulated Depreciation Buildings and Equipment 26,632,888 1,320,549 118,893 27,834,544 Sanitary Sewer Infrastructure 18,355,370 783,412 4,412 19,134,370 44,988,258 2,103,961 123,305 46,968,914
Total Net Depreciable Capital Assets 69,336,653 (596,682) 4,931 68,735,040
Total Net Capital Assets 72,062,092 676,074 176,237 72,561,929
Depreciation expense of $2,103,961 was charged to the general government function.
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Notes to the Financial Statements April 30, 2017
NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued
LONG-TERM DEBT
IEPA Loans Payable
The District has entered into loan agreements with the IEPA to provide no interest financing for waterworks and sewerage improvements. IEPA loans currently outstanding are as follows:
Beginning Ending Issue Balances Issuances Retirements Balances
Illinois Environmental Protection Agency (IEPA) Loan of 2010, due in annual installments of $151,796 to $303,590, non-interest bearing, through November 2, 2030. $ 4,402,048 - 303,590 4,098,458
Long-Term Liability Activity
Changes in long-term liabilities during the fiscal year were as follows:
Amounts Beginning Ending Due within Type of Debt Beginning Additions Deductions Balances One Year
Governmental Activities Compensated Absences $ 201,142 14,878 7,439 208,581 41,716 Net Pension Liability - IMRF 1,979,574 124,466 - 2,104,040 - Net Other Post-Employment Benefit Obligation 825,070 80,585 - 905,655 - IEPA Loans Payable 4,402,048 - 303,590 4,098,458 303,590
7,407,834 219,929 311,029 7,316,734 345,306
The General Fund makes payments on the compensated absences, the net pension liability, and the net other post-employment benefit obligation. Payments on the IEPA loans payable are made by the General, Improvement and Construction Funds.
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Notes to the Financial Statements April 30, 2017
NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued
LONG-TERM DEBT – Continued
Debt Service Requirements to Maturity
The annual debt service requirements to maturity, including principal and interest, are as follows:
Governmental Activities IEPA Loans Fiscal Payable Year Principal Interest
2018 $ 303,590 - 2019 303,590 - 2020 303,590 - 2021 303,590 - 2022 303,590 - 2023 303,589 - 2024 303,589 - 2025 303,589 - 2026 303,589 - 2027 303,589 - 2028 303,589 - 2029 303,589 - 2030 303,589 - 2031 151,796 -
Totals 4,098,458 -
NET POSITION/FUND BALANCE
Net Position Classifications
Net investment in capital assets was comprised of the following as of April 30, 2017:
Governmental Activities Capital Assets - Net of Accumulated Depreciation $ 72,561,929
Less Capital Related Debt: IEPA Loan of 2010 (4,098,458)
Net Investment in Capital Assets 68,463,471
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Notes to the Financial Statements April 30, 2017
NOTE 3 – DETAIL NOTES ON ALL FUNDS – Continued
NET POSITION/FUND BALANCE – Continued
Fund Balance Classification
In the governmental funds financial statements, the District considers restricted amounts to have been spent when an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available. The District first utilizes committed, then assigned and then unassigned fund balance when an expenditure is incurred for purposes for which all three unrestricted fund balances are available.
Assigned Fund Balance. The District reports assigned fund balance in the General Fund and Improvement Fund, both are major funds. The District’s Board has assigned these funds for future District construction projects based on approved Board/management expenditures as determined through the annual budget process.
The following is a schedule of fund balance classifications for the governmental funds as of the date of this report:
Special Revenue Capital Projects Public Special General Benefit Improvement Construction Assessment Totals
Fund Balances Restricted Public Benefits $ - 35,578 - - - 35,578 Capital Projects - - 1,534,594 235,591 75,447 1,845,632 - 35,578 1,534,594 235,591 75,447 1,881,210
Assigned Construction Projects 1,222,694 - 351,501 - - 1,574,195
Unassigned 2,822,450 - - - - 2,822,450
Total Fund Balances 4,045,144 35,578 1,886,095 235,591 75,447 6,277,855
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Notes to the Financial Statements April 30, 2017
NOTE 4 – OTHER INFORMATION
RISK MANAGEMENT
The District is exposed to various risks of loss related to torts; theft of, damage to and destruction of assets; errors and omissions; injuries to employees; and natural disasters. The District carries commercial insurance for all risks of loss including worker’s compensation and employee health insurance. Settled claims resulting from these risks have not exceeded commercial insurance coverage in the past three fiscal years.
CONTINGENT LIABILITIES
Litigation
The District is a defendant in various lawsuits. Although the outcome of these lawsuits is not presently determinable, in the opinion of the District’s attorney, the resolution of these matters will not have a material, adverse effect on the financial condition of the District.
Grants
Amounts received or receivable from grantor agencies are subject to audit and adjustment by grantor agencies, principally the federal government. Any disallowed claims, including amounts already collected, may constitute a liability of the applicable funds. The amount, if any, of expenditures which may be disallowed by the grantor cannot be determined at this time although the District expects such amounts, if any, to be immaterial.
NONDOMESTIC WASTE
The District received 5.331 billion gallons of waste water from 20,113 users (of which 664 are nonmetered). The District billed users for 2.012 billion gallons. Of the 20,113 users of the system, the following discharge nondomestic waste:
Volume User (Gallons Per Day)
Good Samaritan Hospital 127,361
Rexnord, Inc. 25,170
Mar Cor Services 2,800
Valid USA 2,386
Bales Mold Service 1,891
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Notes to the Financial Statements April 30, 2017
NOTE 4 – OTHER INFORMATION – Continued
EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLAN
Illinois Municipal Retirement Fund (IMRF)
The District contributes to the Illinois Municipal Retirement Fund (IMRF), a defined benefit agent multiple-employer public employee retirement system. IMRF issues a publicly available financial report that includes financial statements and required supplementary information for the plan as a whole, but not by individual employer. That report may be obtained online at www.imrf.org. The benefits, benefit levels, employee contributions, and employer contributions are governed by Illinois Compiled Statutes (ILCS) and can only be amended by the Illinois General Assembly.
Plan Descriptions
Plan Administration. All employees hired in positions that meet or exceed the prescribed annual hourly standard must be enrolled in IMRF as participating members. The plan is accounted for on the economic resources measurement focus and the accrual basis of accounting. Employer and employee contributions are recognized when earned in the year that the contributions are required, benefits and refunds are recognized as an expense and liability when due and payable.
Benefits Provided. IMRF has three benefit plans. The vast majority of IMRF members participate in the Regular Plan (RP). The Sheriff’s Law Enforcement Personnel (SLEP) plan is for sheriffs, deputy sheriffs, and selected police chiefs. Counties could adopt the Elected County Official (ECO) plan for officials elected prior to August 8, 2011 (the ECO plan was closed to new participants after that date).
IMRF provides two tiers of pension benefits. Employees hired before January 1, 2011, are eligible for Tier 1 benefits. Tier 1 employees are vested for pension benefits when they have at least eight years of qualifying service credit. Tier 1 employees who retire at age 55 (at reduced benefits) or after age 60 (at full benefits) with eight years of service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to 1-2/3% of the final rate of earnings for the first 15 years of service credit, plus 2% for each year of service credit after 15 years to a maximum of 75% of their final rate of earnings. Final rate of earnings is the highest total earnings during any consecutive 48 months within the last 10 years of service, divided by 48. Under Tier 1, the pension is increased by 3% of the original amount on January 1 every year after retirement.
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Notes to the Financial Statements April 30, 2017
NOTE 4 – OTHER INFORMATION – Continued
EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLAN – Continued
Illinois Municipal Retirement Fund (IMRF) – Continued
Plan Descriptions – Continued
Benefits Provided - Continued. Employees hired on or after January 1, 2011, are eligible for Tier 2 benefits. For Tier 2 employees, pension benefits vest after ten years of service. Participating employees who retire at age 62 (at reduced benefits) or after age 67 (at full benefits) with ten years of service are entitled to an annual retirement benefit, payable monthly for life, in an amount equal to 1-2/3% of the final rate of earnings for the first 15 years of service credit, plus 2% for each year of service credit after 15 years to a maximum of 75% of their final rate of earnings. Final rate of earnings is the highest total earnings during any 96 consecutive months within the last 10 years of service, divided by 96. Under Tier 2, the pension is increased on January 1 every year after retirement, upon reaching age 67, by the lesser of:
3% of the original pension amount, or
1/2 of the increase in the Consumer Price Index of the original pension amount.
Plan Membership. As of December 31, 2016, the measurement date, the following employees were covered by the benefit terms:
Inactive Plan Members Currently Receiving Benefits 22 Inactive Plan Members Entitled to but not yet Receiving Benefits 15 Active Plan Members 35
Total 72
Contributions. As set by statute, the District’s Regular Plan Members are required to contribute 4.5% of their annual covered salary. The statute requires employers to contribute the amount necessary, in addition to member contributions, to finance the retirement coverage of its own employees. The District’s annual contribution rate for calendar year 2016 was 11.91% of covered payroll.
Net Pension Liability. The District’s net pension liability was measured as of December 31, 2016. The total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date.
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Notes to the Financial Statements April 30, 2017
NOTE 4 – OTHER INFORMATION – Continued
EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLAN – Continued
Illinois Municipal Retirement Fund (IMRF) – Continued
Plan Descriptions – Continued
Actuarial Assumptions. The total pension liability was determined by an actuarial valuation performed, as of December 31, 2016, using the following actuarial methods and assumptions:
Actuarial Cost Method Entry Age Normal
Asset Valuation Method Market
Actuarial Assumptions Interest Rate 7.50%
Salary Increases 3.75% to 14.50%
Cost of Living Adjustments 2.75%
Inflation 2.75%
For nondisabled retirees, an IMRF specific mortality table was used with fully generational projection scale MP-2014 (base year 2012). IMRF specific rates were developed from the RP-2014 Blue Collar Health Annuitant Mortality Table with adjustments to match current IMRF experience. For disabled retirees, an IMRF specific mortality tables was used with fully generational projection scale MP-2014 (base year 2012). IMRF specific rates were developed from the RP-2014 Disabled Retirees Mortality Table applying the same adjustment that were applied for nondisabled lives. For active members, an IMRF specific mortality table was used with fully generational projection scale MP-2014 (base year 2012). IMRF specific rates were developed from the RP-2014 Employee Mortality Table with adjustments to match current IMRF experience.
Discount Rate
The discount rate used to measure the total pension liability was 7.50% and the single discount rate in the prior valuation was 7.48%. The projection of cash flows used to determine the discount rate assumed that member contributions will be made at the current contribution rate and that District contributions will be made at rates equal to the difference between the actuarially determined contribution rates and the member rate. Based on those assumptions, the Fund’s fiduciary net position was projected to be available to make all project future benefit payments of current plan members. Therefore, the long-term expected rate of return on pension plan investments was applied to all period of projected benefit payments to determine the total pension liability. 28 DOWNERS GROVE SANITARY DISTRICT
Notes to the Financial Statements April 30, 2017
NOTE 4 – OTHER INFORMATION – Continued
EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLAN – Continued
Illinois Municipal Retirement Fund (IMRF) – Continued
Discount Rate Sensitivity
The following presents the plan’s net pension liability, calculated using a Single Discount Rate of 7.50%, as well as what the plan’s net pension liability would be if it were calculated using a Single Discount Rate that is 1% lower or 1% higher:
Current 1% Decrease Discount Rate 1% Increase (6.50%) (7.50%) (8.50%)
Net Pension Liability $ 4,063,865 2,104,040 409,911
Changes in the Net Pension Liability
Total Pension Plan Fiduciary Net Pension Liability Net Position Liability (A) (B) (A) - (B)
Balances at December 31, 2015 $ 14,455,715 12,476,141 1,979,574
Changes for the Year: Service Cost 268,172 - 268,172 Interest on the Total Pension Liability 1,070,538 - 1,070,538 Difference Between Expected and Actual Experience of the Total Pension Liability 163,916 - 163,916 Changes of Assumptions (36,313) - (36,313) Contributions - Employer - 291,750 (291,750) Contributions - Employees - 110,233 (110,233) Net Investment Income - 857,080 (857,080) Benefit Payments, including Refunds of Employee Contributions (555,597) (555,597) - Other (Net Transfer) - 82,784 (82,784)
Net Changes 910,716 786,250 124,466
Balances at December 31, 2016 15,366,431 13,262,391 2,104,040
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Notes to the Financial Statements April 30, 2017
NOTE 4 – OTHER INFORMATION – Continued
EMPLOYEE RETIREMENT SYSTEM – DEFINED BENEFIT PENSION PLAN – Continued
Illinois Municipal Retirement Fund (IMRF) – Continued
Pension Expense, Deferred Outflows of Resources, and Deferred Inflows of Resources Related to Pensions
For the year ended April 30, 2017, the District recognized pension expense of $428,692. At April 30, 2017, the District reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources:
Deferred Deferred Outflows of Inflows of Resources Resources Totals
Difference Between Expected and Actual Experience $ 133,414 (16,330) 117,084 Change in Assumptions 22,885 (29,556) (6,671) Net Difference Between Projected and Actual Earnings on Pension Plan Investments 586,489 - 586,489
Total Pension Expense to be Recognized in Future Periods 742,788 (45,886) 696,902
Pension Contributions Made Subsequent to the Measurement Date 99,645 - 99,645
Total Deferred Amounts Related to IMRF 842,433 (45,886) 796,547
Amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense in future periods as follows:
Net Deferred Fiscal Outflows Year of Resources
2018 $ 216,053 2019 216,053 2020 216,052 2021 39,866 2022 8,878 Thereafter -
Total 696,902
30 DOWNERS GROVE SANITARY DISTRICT
Notes to the Financial Statements April 30, 2017
NOTE 4 – OTHER INFORMATION – Continued
OTHER POST-EMPLOYMENT BENEFITS
Plan Descriptions, Provisions, and Funding Policies
In addition to providing the pension benefits described, the District provides post-employment health care insurance benefits (OPEB) for its eligible retired employees through a single employer defined benefit plan. The benefits, benefit levels, employee contributions and employer contributions are governed by the District and can be amended by the District through its personnel manual and union contracts. The plan is not accounted for as a trust fund, as an irrevocable trust has not been established to account for the plan. The plan does not issue a separate report. The activity of the plan is reported in the District’s General Fund.
The District provides post-employment health care benefits to its retirees. To be eligible for benefits, an employee must qualify for retirement under one of the District’s retirement plans. Elected officials are eligible for benefits if they qualify for retirement through the Illinois Municipal Retirement Fund.
All health care benefits are provided through the District’s health insurance plan. The benefit levels are the same as those afforded to active employees. Benefits include general inpatient and outpatient medical services; mental, nervous, and substance abuse care; vision care; dental care; and prescriptions. Upon a retiree reaching 65 years of age, Medicare becomes the primary insurer and the District’s plan becomes secondary.
All retirees contribute 100% of the actuarially determined premium to the plan. For the fiscal year ending April 30, 2017, retirees contributed $25,932. Active employees do not contribute to the plan until retirement.
At April 30, 2016, the date of the most recent actuarial report, membership consisted of:
Retirees and beneficiaries currently receiving benefits and terminated employees entitled to benefits but not yet receiving them. 2
Active Employees 34
Total 36
Participating Employers 1
The District does not currently have a funding policy. This plan is funded on a pay-as-you-go basis.
31 DOWNERS GROVE SANITARY DISTRICT
Notes to the Financial Statements April 30, 2017
NOTE 4 – OTHER INFORMATION – Continued
OTHER POST-EMPLOYMENT BENEFITS – Continued
Annual OPEB Costs and Net OPEB Obligation
The net OPEB obligation (NOPEBO) as of April 30, 2017, was calculated as follows:
Annual Required Contribution $ 135,779 Interest on the NOPEBO 24,752 Adjustment to the ARC (42,094)
Annual OPEB Cost 118,437 Actual Contribution 37,852
Change in the NOPEBO 80,585
NOPEBO - Beginning 825,070
NOPEBO - Ending 905,655
Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far into the future. Examples include assumptions about future employment, mortality, and the healthcare cost contributions of the employer are subject to continual revision as actual results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presented as required supplementary information following the notes to the financial statements, presents multiyear trend information that shows whether the actuarial value of plan assets is increasing or decreasing over time relative to the actuarial accrued liabilities for benefits.
Trend Information
The District’s annual OPEB cost, actual contributions, the percentage of annual OPEB cost contributed and the net OPEB obligation are as follows:
Annual Percentage Net Fiscal OPEB Actual of OPEB OPEB Year Cost Contributions Cost Contributed Obligation
2015 $ 164,311 $ 45,236 27.53% $ 743,222 2016 120,157 38,309 31.88% 825,070 2017 118,437 37,852 31.96% 905,655
32 DOWNERS GROVE SANITARY DISTRICT
Notes to the Financial Statements April 30, 2017
NOTE 4 – OTHER INFORMATION – Continued
OTHER POST-EMPLOYMENT BENEFITS – Continued
Funded Status and Funding Progress
The funded status of the plan as of April 30, 2016, the date of the most recent actuarial report, was as follows:
Actuarial Accrued Liability (AAL) $ 1,026,567
Actuarial Value of Plan Assets $ -
Unfunded Actuarial Accrued Liability (UAAL) $ 1,026,567
Funded Ratio (Actuarial Value of Plan Assets/AAL) 0.00%
Covered Payroll (Active Plan Members) $ 2,576,526
UAAL as a Percentage of Covered Payroll 39.84%
Actuarial Methods and Assumptions
Projections of benefits for financial reporting purposes are based on the substantive plan (the plan as understood by the employer and plan members) and include the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial methods and assumptions used include techniques that are designed to reduce short-term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long-term perspective of the calculations.
In the April 30, 2016 actuarial valuation, the entry age actuarial cost method was used. The actuarial assumptions included a 3.0% investment rate of return (including a 3.0% inflation assumption) and an annual healthcare cost trend rate of 7.8%, with an ultimate rate of 5.0%. The actuarial value of assets was not determined as the District has not advance funded its obligation. The plan’s unfunded actuarial accrued liability is being amortized as a level dollar amount on an open basis. The remaining amortization period at April 30, 2017, was 30 years.
33 REQUIRED SUPPLEMENTARY INFORMATION
Required supplementary information includes financial information and disclosures that are required by the GASB but are not considered a part of the basic financial statements. Such information includes:
• Schedule of Funding Progress and Employer Contributions Other Post-Employment Benefit Plan
• Schedule of Employer Contributions Illinois Municipal Retirement Fund
• Schedule of Changes in the Employer’s Net Pension Liability Illinois Municipal Retirement Fund
• Budgetary Comparison Schedule General Fund Public Benefit – Special Revenue Fund
Notes to the Required Supplementary Information
Budgetary Information – Budgets are adopted on a basis consistent with generally accepted accounting principles. DOWNERS GROVE SANITARY DISTRICT
Other Post-Employment Benefit Plan
Required Supplementary Information Schedule of Funding Progress and Employer Contributions April 30, 2017
Schedule of Funding Progress (6) Unfunded (Overfunded) Actuarial (4) Accrued (2) Unfunded Liability (1) Actuarial (Overfunded) as a Actuarial Actuarial Accrued (3) Actuarial (5) Percentage Valuation Value Liability Funded Accrued Annual of Covered Date of Plan (AAL) Ratio Liability Covered Payroll Apr. 30 Assets - Entry Age (1) ÷ (2) (2) - (1) Payroll (4) ÷ (5)
2012 $ - $ 1,329,659 0.00% $ 1,329,659 $ - 0.00% 2013 - 1,329,659 0.00% 1,329,659 - 0.00% 2014 N/A N/A N/A N/A N/A N/A 2015 N/A N/A N/A N/A N/A N/A 2016 - 1,026,567 0.00% 1,026,567 2,576,526 39.84% 2017 N/A N/A N/A N/A N/A N/A
Employer Contributions Annual Fiscal Employer Required Percent Year Contributions Contribution Contributed
2012 $ 54,584 $ 159,088 34.31% 2013 34,419 177,430 19.40% 2014 32,362 177,430 18.24% 2015 45,236 177,430 25.50% 2016 38,309 135,779 28.21% 2017 37,852 135,779 27.88%
N/A - Not Available
The District is required to have an actuarial valuation performed triennially.
34 DOWNERS GROVE SANITARY DISTRICT
Illinois Municipal Retirement Fund
Required Supplementary Information Schedule of Employer Contributions April 30, 2017
Contributions in Relation to Contributions as Actuarially the Actuarially Contribution Covered- a Percentage of Calendar Determined Determined Excess/ Employee Covered-Employee Year Contribution Contribution (Deficiency) Payroll Payroll
2015 $ 314,598 $ 314,598 $ - $ 2,475,195 12.71% 2016 291,750 291,750 - 2,449,621 11.91%
Notes to the Required Supplementary Information:
Actuarial Cost Method Entry Age Normal Amortization Method Level % Pay (Closed) Remaining Amortization Period 27 Years Asset Valuation Method 5-Year Smoothed Market Inflation 2.75% Salary Increases 3.75% - 14.50% Investment Rate of Return 7.50% Retirement Age See the Notes to the Financial Statements Mortality MP-2014 (base year 2012)
Note: This schedule is intended to show information for ten years and additional year's information will be displayed as it becomes available.
35 DOWNERS GROVE SANITARY DISTRICT
Illinois Municipal Retirement Fund
Required Supplementary Information Schedule of Changes in the Employer's Net Pension Liability April 30, 2017
12/31/15 12/31/16
Total Pension Liability Service Cost $ 269,423 268,172 Interest 1,014,911 1,070,538 Changes in Benefit Terms - - Differences Between Expected and Actual Experience (25,684) 163,916 Change of Assumptions 35,991 (36,313) Benefit Payments, Including Refunds of Member Contributions (472,715) (555,597)
Net Change in Total Pension Liability 821,926 910,716 Total Pension Liability - Beginning 13,633,789 14,455,715
Total Pension Liability - Ending 14,455,715 15,366,431
Plan Fiduciary Net Position Contributions - Employer $ 314,598 291,750 Contributions - Members 111,384 110,233 Net Investment Income 63,049 857,080 Benefit Payments, Including Refunds of Member Contributions (472,715) (555,597) Administrative Expense (173,299) 82,784
Net Change in Plan Fiduciary Net Position (156,983) 786,250 Plan Net Position - Beginning 12,633,124 12,476,141
Plan Net Position - Ending 12,476,141 13,262,391
Employer's Net Pension Liability $ 1,979,574 2,104,040
Plan Fiduciary Net Position as a Percentage of the Total Pension Liability 86.31% 86.31%
Covered-Employee Payroll $ 2,475,195 2,449,621
Employer's Net Pension Liability as a Percentage of Covered-Employee Payroll 79.98% 85.89%
Note: This schedule is intended to show information for ten years and additional year's information will be displayed as it becomes available. 36 DOWNERS GROVE SANITARY DISTRICT
General Fund
Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended Apri1 30, 2017
Budget Original Final Actual
Revenues Taxes Property Taxes $ 1,127,250 1,127,250 1,144,410 Replacement Taxes 79,800 79,800 88,559 Charges for Services User Billings 3,409,400 3,409,400 3,288,819 Inspection and Review Fees 21,650 21,650 25,521 Monthly Service Fees 3,193,200 3,193,200 3,258,003 Surcharges 310,000 310,000 331,086 Sampling and Monitoring 65,000 65,000 88,834 Property Lease Payments 33,500 33,500 33,043 Investment Income 9,650 9,650 7,111 Miscellaneous 4,000 4,000 29,070 Total Revenues 8,253,450 8,253,450 8,294,456
Expenditures General Government 8,343,000 8,343,000 7,727,334 Debt Service Principal Retirement - - 181,591 Total Expenditures 8,343,000 8,343,000 7,908,925
Excess (Deficiency) of Revenues Over (Under) Expenditures (89,550) (89,550) 385,531
Other Financing (Uses) Transfer Out - - (478,502)
Net Change in Fund Balance (89,550) (89,550) (92,971)
Fund Balance - Beginning 4,138,115
Fund Balance - Ending 4,045,144
37 DOWNERS GROVE SANITARY DISTRICT
Public Benefit - Special Revenue Fund
Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended Apri1 30, 2017
Budget Original Final Actual
Revenues Investment Income $ 200 200 260
Expenditures Capital Outlay - - -
Net Change in Fund Balance 200 200 260
Fund Balance - Beginning 35,318
Fund Balance - Ending 35,578
38 OTHER SUPPLEMENTARY INFORMATION
Other supplementary information includes financial statements and schedules not required by the GASB, nor a part of the basic financial statements, but are presented for purposes of additional analysis.
Such statements and schedules include:
• Budgetary Comparison Schedules – Major Governmental Funds INDIVIDUAL FUND FINANCIAL SCHEDULES
GENERAL FUND
The General Fund is used to account for all financial resources except those required to be accounted for in another fund.
SPECIAL REVENUE FUND
The Special Revenue Funds are used to account for the proceeds of specific revenue sources (other than fiduciary funds or capital projects funds) that are legally restricted to expenditure for specified purposes.
Public Benefit Fund
The Public Benefit Fund is used to account for the payment of sewer extensions or sewer special assessments which the District Board of Trustees deems to be of benefit to an area larger than the immediate service area.
CAPITAL PROJECTS FUNDS
Capital Projects Funds are created to account for all resources used for the acquisition of capital facilities by a governmental unit except those financed by Proprietary Funds.
Improvement Fund
The Improvement Fund is used to account for sewer system, pump station improvements and repayment of loans to the Illinois Environmental Protection Agency.
Construction Fund
The Construction Fund is used to account for improvements and expansions to the Wastewater Treatment Center and repayment of loans to the Illinois Environmental Protection Agency.
Special Assessment Fund
The Special Assessment Fund is used to account for the installation of the public sanitary sewers in special assessment areas.
AGENCY FUND
Sewer Extension Escrow Fund
The Sewer Extension Escrow Fund is used to account for developer deposits to be used for future sewer projects. DOWNERS GROVE SANITARY DISTRICT
General Fund
Schedule of Expenditures - Budget and Actual For the Fiscal Year Ended Apri1 30, 2017
Budget Original Final Actual
General Government Salaries and Wages Plant $ 1,135,200 1,135,200 1,146,667 Administrative 827,000 827,000 780,264 Sewer System 466,200 466,200 440,468 Laboratory 206,450 206,450 201,045 Lift Station 61,500 61,500 38,127 Office Expenditures 340,800 340,800 268,187 Insurance 648,900 648,900 633,391 Operations Plant 1,437,650 1,437,650 1,409,096 Sewer System 1,950,800 1,950,800 1,697,739 Laboratory 141,200 141,200 116,947 Lift Station 303,450 303,450 270,940 Motor Vehicles 12,000 12,000 6,763 Professional Services 305,950 305,950 227,610 Retirement Contributions 505,900 505,900 490,090
Total General Government 8,343,000 8,343,000 7,727,334
Debt Service Principal Retirement - - 181,591
Total Expenditures 8,343,000 8,343,000 7,908,925
39 DOWNERS GROVE SANITARY DISTRICT
Improvement - Capital Projects Fund
Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended Apri1 30, 2017
Budget Original Final Actual
Revenues Charges for Services Connection Charges $ 90,000 90,000 218,996 Investment Income 7,250 7,250 9,929 Total Revenues 97,250 97,250 228,925
Expenditures Capital Outlay 7,500 7,500 14,154 Debt Service Principal Retirement 93,200 93,200 93,192 Total Expenditures 100,700 100,700 107,346
Excess (Deficiency) of Revenues Over (Under) Expenditures (3,450) (3,450) 121,579
Other Financing Sources Transfer In - - 300,000
Net Change in Fund Balance (3,450) (3,450) 421,579
Fund Balance - Beginning 1,464,516
Fund Balance - Ending 1,886,095
40 DOWNERS GROVE SANITARY DISTRICT
Construction - Capital Projects Fund
Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended Apri1 30, 2017
Budget Original Final Actual
Revenues Charges for Services Connection Charges $ 250,000 350,000 532,903 Grants and Donations 74,000 74,000 49,000 Investment Income 4,500 4,500 3,869 Total Revenues 328,500 428,500 585,772
Expenditures Capital Outlay 950,000 1,450,000 1,794,335 Debt Service Principal Retirement 28,900 28,900 28,807 Total Expenditures 978,900 1,478,900 1,823,142
Excess (Deficiency) of Revenues Over (Under) Expenditures (650,400) (1,050,400) (1,237,370)
Other Financing Sources Transfer In - - 178,502
Net Change in Fund Balance (650,400) (1,050,400) (1,058,868)
Fund Balance - Beginning 1,294,459
Fund Balance - Ending 235,591
41 DOWNERS GROVE SANITARY DISTRICT
Special Assessment - Capital Projects Fund
Schedule of Revenues, Expenditures and Changes in Fund Balance - Budget and Actual For the Fiscal Year Ended Apri1 30, 2017
Budget Original Final Actual
Revenues Investment Income $ - - 6,495
Expenditures Debt Service Interest and Fiscal Charges - - 1,628
Net Change in Fund Balance - - 4,867
Fund Balance - Beginning 70,580
Fund Balance - Ending 75,447
42 DOWNERS GROVE SANITARY DISTRICT
Sewer Extension Escrow - Agency Fund
Schedule of Changes in Assets and Liabilities For the Fiscal Year Ended Apri1 30, 2017
Beginning Ending Balances Additions Deductions Balances
ASSETS
Cash and Investments $ 7,031 52 - 7,083
LIABILITIES
Due to Bondholders 7,031 52 - 7,083
43 SUPPLEMENTAL SCHEDULE DOWNERS GROVE SANITARY DISTRICT
Long-Term Debt Requirements
IEPA Loan Payable of 2010 April 30, 2017
Date of Issue July 29, 2011 Date of Maturity November 2, 2030 Authorized Issue $8,847,011 Interest Rate Non-Interest Bearing Principal Maturity Date November 2 Payable at Illinois Environment Protection Agency
CURRENT AND LONG-TERM PRINCIPAL AND INTEREST REQUIREMENTS
Fiscal Year Principal Interest Totals
2018 $ 303,590 - 303,590 2019 303,590 - 303,590 2020 303,590 - 303,590 2021 303,590 - 303,590 2022 303,590 - 303,590 2023 303,589 - 303,589 2024 303,589 - 303,589 2025 303,589 - 303,589 2026 303,589 - 303,589 2027 303,589 - 303,589 2028 303,589 - 303,589 2029 303,589 - 303,589 2030 303,589 - 303,589 2031 151,796 - 151,796
4,098,458 - 4,098,458
44 DOWNERS GROVE SANITARY DISTRICT
M E M O
TO: Nicholas J. Menninga General Manager
FROM: W. Clay Campbell, Administrative Supervisor Alyssa J. Caballero, Information Coordinator
DATE: August 11, 2017
RE: Open House – October 7, 2017
Attached for your review are the Open House Invitation, Map, Press Release and Invitation List. As the invitations should be mailed August 28 and the press release distributed to local papers at that time, these items should be reviewed at the August Board meeting.
This year’s Open House theme will focus on how the District is using the latest technologies in wastewater collection and treatment that help recover resources and control costs. We will highlight the District’s combined heat and power facility, biosolids distribution program, high- efficiency turbo-blower and hauled grease trap receiving station. In addition, staff has invited SCARCE to staff tables to provide visitors with other available environmental resources throughout the community. The following is a list of ideas that staff has come up with that may be viable to pursue:
In Maintenance Services Building: • Visual displays on the benefits of the CHP engine including a 3D drawing from Baxter & Woodman of the new CHP • Display tables from SCARCE including watershed model, energy bike and cooking oil recycling • Interactive activity for kids to help them understand how the CHP engine works • “Touch-A-Truck” with biosolids trucks and equipment and a live demonstration • Wastewater themed photo booth
On Tour: • Visual display near CHP engine highlighting the energy saved translated into dollars • Energy savings themed photo booth outside CHP • Visual display near the Operations Center showing the difference a high-efficiency blower makes (old technology blowers vs. new high-efficiency blowers)
Attachments cc: WDVB, ASK, PWC, KJR, RTJ, MJS, ICT, MGP JOIN US FOR OUR 28TH ANNUAL OPEN HOUSE
SATURDAY, OCTOBER 7, 2017 FROM 9 A.M. TO NOON Downers Grove Sanitary District Wastewater Treatment Center 5003 Walnut Avenue, Downers Grove (3 blocks north of Maple Avenue) Join us for this unique opportunity to see firsthand how your local wastewater treatment plant operates!
Residents/homeowners, students, scout groups and the general public are all welcome. Admission is free!
FOR MORE INFORMATION, CALL 630-969-0664 OR VISIT WWW.DGSD.ORG.
Warrenville Rd 6 N
Prairie Ave
rthern Santa F eRR
WASTEWATER TREATMENT BELMONT ai ..!. CENTER ~ STATION rzj 5003 Walnut Avenue g Hitchcock Ave E ai a> Curtiss St
Wisconsin Ave
Downers Grove Sanitary District 2710 Curtiss Street, Downers Grove, IL 60515 (630) 969-0664 www.dgsd.org
Board of Trustees General Manager Wallace D. Van Buren Downers Grove Nicho las Menninga ...... __ ...... __ ...... _ ...... _ ...... _ ...... _ ...... J. President ...... __• ...... _ ...... _ ...... _ ...... _ ...... __ ...... Legal Counsel Amy S. Kovacevic • Michael G. Ph ilipp Vice President Sanitary District Pa ul W. Coultrap Clerk 2710 Curtiss Street P.O. Box 141 2 Downers Grove. IL 605 15-0703 Phone: 630-969-0664 Fax: 630-969-0827 www.dgsd.org
Providing a Better Environment fo r South Cen tral DuPage County
August 28, 2017
Downers Grove Sanitary District Invites Community to 28th Annual Open House
Downers Grove - The Downers Grove Sanitary District invites the community to visit the 1 Wastewater Treatment Center for the 28 h annual Open House on Saturday, Oct. 7.
The Open House is a free, family-friendly event from 9 a. m. to noon on Saturday, Oct. 7 at the District's Treatment Center, 5003 Walnut Avenue in Downers Grove (three blocks north of Maple Avenue at the Burlington Northern railroad tracks). Refreshments will also be provided.
This year will highlight how the Sanitary District is using the latest technologies in wastewater collection and treatment, as well as how the District best serves its customers by recovering resources and controlling costs.
The Open House is a unique opportunity for residents to experience firsthand how a local wastewater treatment plant operates. Visitors can tour the plant with one of the District's wastewater experts to learn about the different processes used to clean wastewater that comes from homes and businesses. They can also talk with sewer system and lift stations experts, learn about biosolids and see live microorganisms used to clean wastewater.
A majority of the tour is walking outdoors and visitors should dress accordingly for outdoor weather conditions. Tours are good for scout groups looking for merit badges or students seeking extra credit. Anyone bringing a scout group should call the office at 630-353-3606 to schedule a tour. Individuals requesting accommodations for special needs are asked to call in advance.
For more info tmation, contact the District office at 630-969-0664, email [email protected] or visit www.dgsd.org.
Printed on Recycled Paper OPEN HOUSE - OCTOBER 7, 2017 INVITATION LIST
State
Representative Jeanne M. Ives (42) Representative Patricia Bellock (47) Representative Grant Wehrli (41) Representative David Olsen (81) Senator Linda Holmes (42) Senator John M. Sullivan (47) Senator John Curran (41) Senator Chris Nybo (24) Senator Michael G. Connelly (21) Senator Andy Manar (48)
Federal
Senator Mark Kirk Senator Richard J. Durbin Representative Bill Foster Representative Peter J. Roskam
County
Dan Cronin, Chairman District 1 Paul Fichtner Donald E. Puchalski Sam Tornatore District 2 Elizabeth Chaplin Peter DiCianni Sean T. Noonan District 3 Brian J. Krajewski Gary Grasso
District 4 Tim Elliot Grant Eckhoff Amy L. Grant District 5 James Healy Tonia Khouri Janice Anderson District 6 Robert L. Larsen Kevin Wiley James F. Zay, Jr.
J. Chad Shaffer, Policy & Program Administrator, DuPage County Board Linda Painter, Commissioner, DuPage County Forest Preserve District Brock Lovelace, Project Engineer, DuPage County Forest Preserve District Anthony J. Charlton, Director, Stormwater Management Division Nick Kottmeyer, Director of Public Works and Operations Peter McGhee, Chief Plant Operator, DuPage County Public Works
Page 1 of 12 Revised: 8/11/2017
Mike Houston, Chief Wastewater Operator, DuPage County Public Works Sean Reese, Operations Manager Kevin Dixon, Director of Environmental Health, DuPage County Health Department
Villages
Downers Grove
Martin T. Tully, Mayor William Waldack, Commissioner Bob Barnett, Commissioner Bill White, Commissioner Greg Hose, Commissioner Marge Earl, Commissioner Nicole Walus, Commissioner David Fieldman, Village Manager Michael Baker, Deputy Village Manager Enza Petrarca, Village Attorney Stan Popovich, Village Planning Manager Mark Mourek, Project Manager Bob Sandmann, Code Enforcement Officer Bill Budds, Chief, DG Police Department James G. Jackson, Sr. Fire Chief, DG Fire Department Nan Newlon, Director of Public Works Stan Balicki, Assistant Director of Public Works/Operations Rick Ebel, Street Division Manager John Welch, Assistant Director of Public Works Troy Kline Kris Palko Scott Vasko Joseph Sterner, Chairman, DG Environmental Concerns Commission
Westmont
Ron Gunter, Mayor Virginia “Jinny” Szymski, Village Clerk James Addington, Trustee Bruce Barker, Trustee Harold Barry, III, Trustee Marie Johanik-Guzzo, Trustee Linda Liddle, Village Trustee Steve T. Nero, Trustee Larry Forssberg, Economic Development Director Noriel Noriega, Assistant Director of Public Works Stephen May, Village Manager Mike Ramsey, Acting Director of Public Works Jill Ziegler, Community Development Director Nick Wienert, Building Commissioner
Page 2 of 12 Revised: 8/11/2017
Oak Brook
Gopal G. Lalmalani, President Asif Yusuf, Trustee Michael Manzo, Trustee Charlotee Pruss, Trustee Moin Saiyed, Trustee Donald N. Adler, Trustee John Baar, Trustee Edward Tiesenga, Trustee Riccardo Ginex, Village Manager Robert Kallien, Jr., Community Development Director Doug Patchin, Director of Public Works
Woodridge
Gina Cunningham-Picek, Mayor Joseph Kagann, Clerk Greg Abbott, Trustee Mary Anne Blair, Trustee Cameron Hendricks, Trustee Magin “Mike” Martinez, Trustee Mike Krucek, Trustee Kay Page, Trustee Al Stonitsch, Administrator Christopher Bethel, Director of Public Works Bob Myers, Village Civil Engineer Eric Alwin, Building Commissioner
Darien
Kathleen A. Weaver, Mayor Ted Schauer, Alderman Tina Beilke, Alderman Joe Kenny, Alderman Joseph Marchese, Alderman Thomas Chlystek, Alderman Sylvia McIvor, Alderman Thomas J. Belczak, Alderman Bryon D. Vana, Administrator Paul Nosek, Assistant Administrator Dan Gombac, Director of Municipal Services Jim Tikalsky, Chairman, Environmental Committee
Lisle
Joseph J Broda, Mayor Jerry Sprecher, Village Manager Anthony Carballo, Trustee Cathy Cawiezel, Trustee Mark Boyle, Trustee
Page 3 of 12 Revised: 8/11/2017
Marie Hasse, Trustee Robert Mandel, Trustee Kim Brondyke, Village Clerk Kelly Dixit, Trustee
Townships
Downers Grove Township
Mark Thoman, Supervisor Lorraine Grimsby, Town Clerk Lawrence Anderson, Highway Commissioner Greg Boltz, Assessor David Kalet, Trustee Abby Ferguson, Trustee Karen Kelly, Trustee
Lisle Township
Mary Jo Mullen, Supervisor Robert J. Klaeren II, Clerk John Trowbridge II, Assessor Ed Young, Trustee, Highway Commissioner Michael Riedy, Trustee Michael Tams, Trustee Kathleen Chatman, Trustee Sean Allen, Trustee
Milton Township
O. Chris Heidorn, Supervisor Gail P. Hinkle, Town Clerk Gary Muehlfelt, Highway Commissioner Chris E. LeVan, Assessor Yadav Nathwani, Trustee Marty Keller, Trustee David Molitor, Trustee Salvatore Falbo, Trustee
York Township
John W. Valle, Supervisor Daniel J. Kordik, Town Clerk Richard L. Schroeder, Highway Commissioner Deanna Wilkins, Assessor Anthony Cuzzone, Trustee Rae Rupp Srch, Trustee Jeffrey Mussatto, Trustee John Morrissey, Trustee
Page 4 of 12 Revised: 8/11/2017
Park Districts
Downers Grove Park District
Robert J. Gelwicks, Commissioner Tom Salaba, Commissioner Catherine C. Mahoney, Commissioner Frank Livorsi, Commissioner Sandra McDonnell, Commissioner Geoff Penman, Director of Operations and Development William McAdam
Westmont Park District
Diane Main, President James Long, Vice President John Karesh, Treasurer Sandra Smith, Secretary James Flynn, Vice Treasurer Bob Fleck, Executive Director
Woodridge Park District
Fred Hohnke, President Jim Duffy, Vice President Jack Mahoney, Commissioner Joe Kubal, Commissioner Brian Coleman, Commissioner Michael Adams, Executive Director
Darien Park District
Rob Sarocco, President Ray Jablonski, Vice President Frank Noverini, Secretary Cathy Marchese, Treasurer Luanne Spiros, Commissioner Stephanie Gurgone, Executive Director
Oak Brook Park District
Sharon Knitter, President Kathy Carson, Vice President Kevin Tan, Treasurer Frank J. Trombetta, Commissioner Tom Truedson, Commissioner Laure Kosey, Executive Director
Page 5 of 12 Revised: 8/11/2017
Lisle Park District
Dan Garvy, Director of Parks & Recreation Scott Silver, Superintendent of Finance Mike Toohey, Superintendent of Recreation
Library Districts
Downers Grove
Wendee Greene, President Ed Earl, Trustee Susan Eblen, Trustee David Humphreys, Trustee Arthur Jaros, Trustee Jonathan Graber, Trustee Julie Milavec, Director
Westmont
Jason Fichtel, President John Martens, Vice President Kerry O’Connor, Treasurer Annie Delano, Secretary Elaine Carmichael, Trustee Heather Booth, Trustee Rajesh Parikh, Trustee Julia Coen, Director
Woodridge
Jay Tiede, President John Majewski, Vice President Judy Bloom, Trustee Jane M. Whiteside, Trustee Clinton James, Trustee William J. Thompson, Trustee Christopher Tripp, Trustee Pam Dube, Library Director
Indian Prairie (Darien)
Victoria Suriano, President Donald Damon, Vice President Marian Krupicka, Treasurer Beena Deshmulch, Secretary Diane Ruscitti, Trustee Crystal Megaridis, Trustee Asma Akhras, Trustee Jamie Bukovac, Director
Page 6 of 12 Revised: 8/11/2017
Oak Brook
Roberta Petz, Chairperson Anthony DiCanio, Commissioner Susan Epstein, Commissioner Glen Glista, Commissioner David Hayden, Commissioner Andrea Holt, Commissioner Mark Moy, Commissioner Sue Madorin, Director
School Districts
District 99
Nancy Kupka Terry Pavesich Michael Davenport Sherell Fuller Daniel Nicholas Rick Pavinato Donald Renner III Dr. Hank Thiele, Superintendent Gina Ziccardi, Assistant Superintendent
District 58
Doug Purcell Elizabeth Sigale Gregory Harris Darren Hughes John Miller Jill Samonte Dr. Kari Cremascoli, Superintendent Matt Rich, Assistant Superintendent Kristen Olsen, Instructional Coach Matt Neustadt, Herrick Middle School – Principal Nicole Trezzo, Herrick Middle School – 8th Grade Science Team Leader Brad Burgess, Herrick Middle School – 8th Grade Science Jill Henry, Herrick Middle School – 7th Grade Science Team Leader Stephen Siemek, Herrick Middle School – 7th Grade Science Sarah Pinkus, O’Neill Middle School, 7th Grade Science teacher Matt Durbala, O’Neill Middle School – Principal Dr. Meg Van Dyke, O’Neill Middle School - Science Teacher
District 61 (Darien)
Janine Kiwiet Katie Fujiura Greg Leban
Page 7 of 12 Revised: 8/11/2017
Megan Stoltz Jack Kubik Joseph Tortorich Iranell Spann Jane Moss Dr. Robert M. Carlo, Superintendent of Schools
District 60 (Maercker)
Lisa Bishop Amy Sullivan Mary Satchwell Cindy Bondlow Tim Casey Patty Dieball Jamie Reilly, Ed.D, Superintendent
District 68 (Woodridge)
Patricia Cash Steven Gustis Scott Coley Joanne Duffek Thomas Ruggio Scott Salerno Michael Toohey Dr. Cathy Skinner, Superintendent
District 201 (Westmont)
Marie Charlton Joel Price Gary Armstrong Matt Johnson Mara Notbusch Lori Ambrose Judy Wilson Kevin M. Carey, Superintendent
Other Wastewater Agencies
Mark Eddington, P.E., District Manager, DeKalb SD Tom Muth, Manager, Fox Metro WRD Thomas O'Connor, Executive Director, Flagg Creek Water Reclamation District Jim Listwan, Manager, Salt Creek SD Stephen R. Maney, Executive Director, Wheaton SD Mark Curran, Director of Public Utilities - Electric, City of Naperville Jim Holzapfel, Director of Public Utilities – Water, City of Naperville Erik Lanphier, Executive Director, Glenbard Wastewater Authority Paul Burris, Elmhurst Dan Rosenwinkel, Superintendent of Production and Treatment, City of Elmhurst
Page 8 of 12 Revised: 8/11/2017
Rick Federighi, Director of Public Works, Village of Addison Robert Trueblood, FRWRD Doug Kissel, Wastewater Superintendent, Village of Plainfield David St. Pierre, MWRDGC
CMAP Wastewater Committee
Frank Beal, Executive Director Debra Shore, Commissioner John Noak, Village of Romeoville Hon. Richard Reinbold, President Village of Richton Park
Illinois EPA
Jay Patel Maureen A. Brehmer Sarah Wiedel Al Keller Sanjay Sofat
Chambers of Commerce
Laura Crawford, President, Chamber 630 Larry Forssberg, Executive Director, Westmont Chamber Clare Bongiovanni, President, Darien Chamber of Commerce Tracey Mulqueen, President, Oak Brook Area Association of Commerce and Industry
Others
Donald Bergstrom Carl Blomgren Darrell Dorman Richard Menzies David J. Morrill Herbert R. Reich Ed Richard Dennis Streicher Darrell Voitik Hugh A. Williams, Jr. Choose DuPage Lisa Wentzell, Director of Marketing and Tourism, Downers Grove Economic Dev. Corporation Michael Cassa, President, Downers Grove Economic Development Corporation Dawn Thompson, Chicago Metropolitan Agency for Planning Thomas Kotarac, Chicago Metropolitan Agency for Planning Albert Ettinger Jack Darin, Director, Sierra Club Cindy Skrukrud, Clean Water Advocate, Sierra Club Eric Wassell, Glen Ellyn Park District Wayne Rosenthal, IL Department of Natural Resources Mike Zita, Good Samaritan Hospital US Army Corps of Engineers
Page 9 of 12 Revised: 8/11/2017
Kay McKeen, SCARCE James A. Janssen, P.E., Project Manager, Illinois Sustainable Technology Center Cliff Haefke, University of Illinois at Chicago John Cuttica, University of Illinois at Chicago Gabriela Martin, Program Director, Illinois Clean Energy Community Foundation Brook McDonald, President/CEO, The Conservation Foundation Stacie Obman, Compliance Program Manager, Flavorchem Sean McCarthy, Acting Director, Illinois DCEO Deirdre Coughlin, Illinois DCEO Paul Pierre-Louis, Illinois DCEO Andrea Reiff, Illinois DCEO Duane Purvis, General Manager, DarPro Solutions
Homeowner and Local Organizations
American Legion Post #80, DG Belmont Area Homeowners Association, DG Beverly Glen Homeowners Association, DG Burlington Highlands Improvement Association, DG Deer Creek Homeowners Association, DG DG Breakfast Kiwanis Club, DG DG Evening Lions Club, DG DG Junior Womans Club, DG DG Newcomers Club, DG DG Noon Lions Club, DG Downers Grove Estates & Meadowlawn Community Association, DG Downers Grove Historical Society, DG Downers Grove Park Homeowners Association, DG Earth Science Club of Northern Illinois, DG Fairview Homeowners Association, DG Farmingdale Cove, Westmont Garden Club of Downers Grove, DG Grandview Estates Homeowners Association, DG Grove Lodge #824 AF & AM, DG Indian Boundary YMCA, DG Indian Trails Townhome Association, Westmont Innisbrook Homeowners Association, DG Kensington Place Homeowners Association, DG Knights of Columbus, DG League of Women Voters, DG Liberty Park Homeowners Association, Westmont Loyal Order of the Moose #1535, DG Maple Grove Condo Association, DG Newfield Manor, Westmont Orchard Brook Homeowners Association, DG Park Grove Condos, DG Piers Condominiums, Westmont Saddle Brook Community Association Stellar Properties, Inc., Carol Stream VFW Post #503, DG Victoria Ridge Homeowners Association, DG
Page 10 of 12 Revised: 8/11/2017
Villas of Deer Creek, Westmont Westmont Renaissance Alliance, Westmont Y's Mens Club, DG
Vendors
Jim Bilotta, Aqua America Allan Alongi, Attorney Mike Hickey, AB&H/Donohue Patty Gleason, Alexander Chemical Corporation Derek Wold, Baxter & Woodman Mandy Sheposh, Baxter & Woodman Sean O’Dell, Baxter & Woodman Ray Koenig, Baxter & Woodman Shane Firsching, Baxter & Woodman Chris Sosnowski, Concentric Integration Larry Kravets, Concentric Integration Jim Gramhofer, Concentric Integration Dahme Mechanical Industries Ray Sowinski, Elan Industries Chuck Worth, Elmhurst-Chicago Stone Co. Kazys Motekaitis, Exodus Technology Service Jorge Pimentel, George's Landscaping Mike Ricklefs, Greenscape Homes Roy Harsch Larry Falbe, Miller, Canfield, Paddock and Stone, P.L.C. Gary Gutschick, Gee Heating & AC Jim Huff, Huff & Huff Gene Soule, Hydrochem Corp Kevin Coburn, Insituform Technologies Jamie Wilkey, Lauterbach & Amen, LLP Matt Beran, Lauterbach & Amen, LLP Keith S. O’Dell, Kody, Inc. Gary Pakel, Arthur J. Gallagher Risk Management Services, Inc. Mark MacKinnon, Magnetrol Gary Cumbo, Seaway Supply Bob Tully, Tully Brothers Alberto Garcia, Uno Construction Co., Inc. Renee Orange, Visu-Sewer Clean & Seal, Inc. Doug Severson, Visu-Sewer Clean & Seal, Inc. Keith Anderson, Visu-Sewer Clean & Seal, Inc. Wight & Company Don Kramer, Energenecs Edward J. Kalina, P.E., Engineering Solutions Team Tom Burbank, Insituform Steve Dalbec, Boller Construction Tom DiOrio, Donegal Excavating
Local Builders/Developers/Engineers
Dennis Mueller, Bentley Builders
Page 11 of 12 Revised: 8/11/2017
David Bradly, Bradley Land Group Liam Doherty, Doherty Custom Homes Inc. Steve Sobkowiak, Oakley Home Builders Ryan Dunham, Oakley Home Builders Joel Anderson Joanna Matthias Bob Gudmundson
Consulate of Denmark Marianne Meyer, Senior Commercial Advisor Jakob Audersen, Consulate General Ulrik Hansen Folkmann, Senior Commercial Advisor
The SCARCE Team
Email invitation to Kay at [email protected] and request email circulation to the SCARCE Team members.
Chamber 630 (formerly known as DG and Woodridge Chamber of Commerce)
Email Chamber 630 at [email protected] and request email circulation via their E-Blast newsletter for our Open House.
IAWA Members
Email invitation to Robin Dobbins at [email protected] and request email circulation to all IAWA members.
DuPage River/Salt Creek Workgroup
Email invitation to Tara Neff at [email protected] and request email circulation to all DRSCW members.
Contractors in Overhead Sewer Program
Arco Plumbing Jim Dhamer Plumbing Dave Soltwisch Plumbing Stephens Plumbing Code Mechanical
Discharge Permitted Users
Rexnord, Joe Braun Good Samaritan Hospital, Joe Kybartas Bales Mold Service, Stacey Bales Mar-Cor Services, Kevin Pierce
Page 12 of 12 Revised: 8/11/2017
Memo
To: Board of Trustees
From: Nick Menninga, General Manager
Date: August 4, 2017
Subject: Broker Agreement for Renewable Energy Credits
We have been approached by Blue Delta Energy, LLC, a renewable energy commodity broker, in relation to the renewable energy credits (RECs) we generate as part of our CHP operation. When electricity is generated from a renewable energy source such as sewage digester gas, a marketable credit is created. Various buyers are interested in purchasing these credits to meet their renewable energy obligations under various laws regulating energy production and sales. Once they buy the credit certificate, they can retire the credit to demonstrate their compliance with renewable energy standards. Once produced, REC certificates remain valuable for about 3 years.
In the past couple of years, I have managed to certify and sell RECs from the operation of the Tech-3 CHP unit. We have sold RECs as Pennsylvania Tier 1 RECs, after getting certified as a producer with the State of Pennsylvania. My understanding of the REC market is that this has been the best value for the type of electricity we produce (between $12 and $12.75 per MWH).
Our grant agreement with ICECF for the Nissen CHP unit specifically requires that we not sell RECs from that equipment. We have not yet collected the grant money from that agreement, as we are awaiting a year of net-zero operation as part of the grant requirements. There may be some potential to recoup more money in REC sales from the operation of the equipment than the grant agreement offers.
We have had two sales contracts with buyers, both of which were arranged by ‘single transaction’ brokers, who charged a small fee (roughly 2% of the transaction value) to arrange a one-year purchase agreement. To date, we have sold all certified RECs we generated (starting in June 2014) through the end of May, 2017, for a total of $33,774.50.
I have inquired with brokers we have used about current prospects for similar sales contracts, with limited response. The current market for Pennsylvania Tier 1 RECs is apparently around $5 per MWH.
Blue Delta has approached a number of Illinois wastewater energy producers with a more sophisticated REC marketing strategy. They are attempting to establish significantly better REC pricing in Illinois by including this type of REC in Illinois’ state-wide auction alongside wind and solar RECs, which have a Board of Trustees Page 2 of 2 August 4, 2017 Broker Agreement for Renewable Energy Credits
significantly higher value (over $100 per MWH) than we have managed to get in Pennsylvania. This effort has included tracking new energy rules in Illinois, and lobbying the administrators of Illinois’ program to ensure inclusion of wastewater energy RECs in pending REC purchases, some of which are occurring this fall.
In order for us to fully engage in this process, Blue Delta has presented the attached agreement for broker services. While they are asking for a higher percentage than single-transaction brokers (12% vs 2%), their services are potentially more valuable than those of brokers we have used in the past, considering the potential value of the REC pricing they are working to generate. We are under no obligation to pay them unless we choose to make REC sales on their recommendation.
I have reviewed their standard agreement with Mike Philipp, and we have made a couple modifications to their agreement. They main change we made was reducing the initial period of the agreement from 3 years to a period of 6 months, to allow us to sell our RECs elsewhere before they expire if their approach proves fruitless.
I will be seeking approval from the Board of Trustees at the August regular meeting to enter into the attached broker agreement with Blue Delta Energy LLC for an initial period of six months with a 12% broker fee for the marketing and sale of renewable energy credits produced at the WWTC, and for permission to sign the same.
C: BOLI, WCC, MGP
ENVIRONMENTAL ATTRIBUTE MANAGEMENT AGREEMENT
THIS ENVIRONMENTAL ATTRIBUTE MANAGEMENT AGREEMENT (“Agreement”), dated as of August ___, 2017 (“Effective Date”), is entered into by and between Blue Delta Energy, LLC, a Delaware limited liability company (“Blue Delta”) and the Downers Grove Sanitary District, an Illinois Sanitary District (the “District”). Blue Delta and the District may be referred to individually as a “Party” or collectively as the “Parties.”
RECITALS
WHEREAS, the District owns and operates an onsite biogas-fired Combined Heat & Power (“CHP”) system located in Downers Grove, Illinois (the “Facility”); and
WHEREAS, Blue Delta believes the Facility is eligible to generate Environmental Attributes (as defined in Section 1 below); and
WHEREAS, the District desires to retain Blue Delta to evaluate the Facility’s eligibility as a renewable resource within the Applicable Program (as defined in Section 1 below) and evaluate any other District assets for Environmental Attribute creation, as well as to perform the necessary services to create, manage and market any Environmental Attributes generated by the Facility, and Blue Delta desires to be so engaged in accordance with the terms herein.
AGREEMENT
NOW, THEREFORE, in consideration of the foregoing, in reliance on the mutual conditions, covenants, and agreements contained herein, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows:
1. Definitions. Capitalized terms used in this Agreement shall have the meanings provided herein.
“Applicable Law” means all legally binding constitutions, treaties, statutes, laws, ordinances, rules, regulations, orders, interpretations, permits, judgments, decrees, injunctions, writs and orders of any Governmental Authority or arbitrator that apply to the Applicable Program or any one or both of the Parties or the terms hereof.
“Applicable Program” means an existing or future domestic or foreign renewable energy standard, program, scheme or organization, adopted or approved by a Governmental Authority, or other similar program with respect to which exists a market, registry, or reporting for Environmental Attributes. An Applicable Program may include, but is not limited to, any state’s renewable energy portfolio standard, ERCOT, M-RETS, MIRECS, NAR, NC-RETS, NEPOOL GIS, PJM GATS, WREGIS, and Green-e Energy National Standard.
“Environmental Attributes” means any aspects, claims, or avoided emission characteristics associated with the generation of energy from the Facility and any other operations, including but not limited to, Renewable Energy Credits, Greenhouse Gas Reductions, allowances, offsets and benefits associated with the Facility’s generation of energy, including any avoided emissions of carbon dioxide, methane, and any other greenhouse gases.
“Good Industry Practice” means those reasonable and generally accepted practices, methods, techniques and standards in effect at the time of performance of Blue Delta’s obligations under this Agreement.
“Governmental Authority” means any international, national, federal, provincial, state, municipal, county, regional or local government, administrative, judicial or regulatory entity operating under any Page 1 of 7
Applicable Laws and includes any department, commission, bureau, board, administrative agency or regulatory body of any government.
“Greenhouse Gas Reductions” means the Environmental Attributes and reporting rights associated with one (1) metric ton of carbon dioxide or its equivalent in methane and other greenhouse gases associated with the Facility from their removal, limitation, reduction, avoidance, sequestration or mitigation
“REC” or “Renewable Energy Credit” means any renewable energy certificate, tradable renewable certificate or “green tag,” howsoever entitled or named, resulting from, attributable to, or associated with the generation of energy by the Facility, pursuant to any international, federal, state or local legislation or regulation that is required for such renewable energy credit to be certified under the Applicable Program, associated with one (1) megawatt hour of energy generation from the Facility.
“Term” means the Initial Term and any Extension Term.
“Transaction Costs” means reasonable expenses incurred by Blue Delta in connection with the certification, verification and sale of Environmental Attributes pursuant to this Agreement, including but not limited to auction fees, registry expenses and Facility registration costs, subject to the reasonable approval of THE DISTRICT
2. Services Provided by Blue Delta. Subject to Section 3 and other terms and conditions of this Agreement, Blue Delta shall undertake commercially reasonable efforts to perform the following services (“Services”):
(i) In coordination with the District, preparing and filing applications with the appropriate Governmental Authority(ies) for any Applicable Program(s) identified by Blue Delta for which Environmental Attributes from the Facility may be eligible;
(ii) Communicating with the administrator(s) of an Applicable Program as needed in regard to a pending application;
(iii) Upon receipt of approval by the relevant Governmental Authority(ies), registering the Facility in an applicable tracking registry in order to capture any Environmental Attributes created by the Facility;
(iv) Coordinating the preparation and submission of monthly generation data as it is available to the tracking registry for the creation of Environmental Attributes;
(v) Managing and monitoring the Environmental Attributes within the applicable registry to ensure account accuracy;
(vi) Using commercially reasonable efforts to find third-party buyers for the Environmental Attributes;
(vii) Bidding into applicable auctions and responding to relevant RFPs for renewable energy and Environmental Attribute monetization on behalf of the District;
(viii) Negotiating and executing purchase and sale agreements and Environmental Attribute sale contracts directly with third party buyers as well as completing any other documentation necessary for the sale of the Environmental Attributes;
(ix) Transferring the Environmental Attributes to the third-party buyer and remitting proceeds to the District as set forth in Section 5 of this Agreement;
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(x) Supplying the District with Environmental Attribute market analysis to guide Environmental Attribute sales strategy as well as sales reports, position reports, and regulatory updates as requested; and
(xi) Preparing any other information as requested by the Governmental Authority(ies) pertaining to the ongoing eligibility of the Facility under the Applicable Program(s); and
(xii) Evaluating other District assets, projects or facilities to determine their eligibility for Environmental Attribute creation.
Notwithstanding anything to the contrary in this Agreement, (i) the District understands that Blue Delta is not acting as a fiduciary of the District in its performances of the Services, and (ii) nothing in this Agreement shall preclude Blue Delta from marketing like products or providing services of a like nature.
3. District Responsibilities.
3.1. The District shall be solely responsible for ensuring that the Facility meets all Applicable Laws, rules, ordinances, codes, standards, and regulatory requirements.
3.2. The District shall provide to Blue Delta all information necessary for Blue Delta to efficiently and effectively perform the Services. The information includes, but is not limited to, the following:
(a) Facility information including nameplate capacities, commercial online dates, etc.; (b) planned operations and estimated generation; (c) monthly update of actual production and adjustments to year-end forecast, if any; and (d) planned and actual expansions or curtailments.
3.3. Upon approval of the Facility as eligible to generate Environmental Attributes, Blue Delta will present an offer to monetize any Environmental Attributes, and the District will endeavor, in its sole discretion and within 10 business days of receipt of such offer, to inform Blue Delta if it approves the sale of the Environmental Attributes.
3.4. For each sale of Environmental Attributes approved by the District, the District shall enter into a standardized purchase & sale agreement with Blue Delta which will allow Blue Delta to purchase and take title to the Environmental Attributes sold to a third-party buyer. Blue Delta’s sole compensation shall be as set forth in Section 5 of this Agreement.
4. Title Transfer of Environmental Attributes.
4.1. The District hereby authorizes Blue Delta to act as its sole agent for the certification, registration, verification, creation, sale and administrative processing of the Environmental Attributes in accordance with the procedures of the Applicable Program and will execute any necessary documents acknowledging such agency authorizations as required.
4.2. Blue Delta shall purchase and take title to the Environmental Attributes pursuant to a standardized purchase and sale agreement between Blue Delta and the District. Upon transfer of title to Blue Delta, Blue Delta shall be free to transfer title to the Environmental Attributes to a third-party buyer.
5. Compensation. As Blue Delta’s sole compensation for performing the Services, the District shall pay to Blue Delta a fee equal to twelve percent (12%) of the proceeds actually received from the sale of the Environmental Attributes to a third-party buyer (“Services Fee”) net of Transaction Costs.
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Blue Delta shall collect the gross proceeds actually received from each sale, deduct any Transaction Costs, and retain Blue Delta’s Services Fee. Blue Delta will remit the remainder of the proceeds to the District within ten (10) business days of receipt of the gross proceeds. The District acknowledges that Blue Delta is not required to distribute any amounts not actually collected from any sale of the Environmental Attributes and Blue Delta acknowledges that Blue Delta shall not transfer any Environmental Attributes without receiving the full purchase price from the third-party buyer. Notwithstanding the foregoing, the District shall not be liable for any Transaction Costs, nor shall the net proceeds be offset by Transaction Costs not incurred directly in connection with a consummated sale of Environmental Attributes to a third party.
6. Term; Termination. The initial term of this Agreement shall become effective as of the Effective Date and shall remain in effect for a period of six (6) months (the “Initial Term”). The Term shall automatically extend for an unlimited number of one (1) year terms (each such extension, an “Extension Term”) unless earlier terminated in writing by either Party not less than thirty (30) days prior to the end of the Initial Term or respective Extension Term. Any purchase and sale agreement executed pursuant to this Agreement prior to termination of this Agreement shall survive such termination and shall remain in full force and effect. Further, only purchase and sale agreements executed pursuant to this Agreement prior to the termination of this Agreement shall survive such termination. Notwithstanding the foregoing, in the event it is determined that the Facility is not eligible for the generation of Environmental Attributes, this Agreement shall terminate and neither Party shall have any further obligation or liability to the other Party.
7. Exclusivity. During the Term of this Agreement, Blue Delta shall be the sole and exclusive representative of the District for the Services.
8. Representations and Warranties.
8.1. Each Party warrants that it is duly formed, validly existing, and in good standing under the laws of its state of organization.
8.2. Each Party represents that it has the authority to enter into this Agreement.
8.3. The District represents that it has good and marketable title to Environmental Attributes, free and clear of any liens or other encumbrances, and has the authority to transfer title of Environmental Attributes.
8.4. The District represents that any Environmental Attributes transferred pursuant to this Agreement have not been pledged, transferred, or remarketed to any other person or entity, including pursuant to any contract filed or required to be filed with or approved by any Governmental Authority, or used by the District, its members or any other person or entity to meet compliance requirements under any regulatory or voluntary program.
9. Rights to Data, Project Files and Records. All reports, documents, notes, works of authorship, information, materials and derivatives thereof (collectively, "Materials") made, conceived or developed by Blue Delta alone or with others that result from or relate to the Services, and all corresponding patent rights, copyrights, trade secret rights, and all other intellectual property rights worldwide, shall be the sole and exclusive property of Blue Delta. Subject to the preceding sentence, information that Blue Delta receives from the District in connection with its performance of the Services shall be the sole and exclusive property of the District.
10. Indemnification. Subject to Section 17 of this Agreement, each Party agrees to defend, indemnify and hold the other Party, its affiliates and their respective owners, officers, managers, directors, employees, successors and assigns, as the case may be, harmless of, from and against any and all loss, claim,
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damage, liability, penalty or other cost or expense, including reasonable attorneys’ fees and costs, arising or relating to a breach by a Party of this Agreement.
11. Designated Representatives. Each Party shall designate its representative(s) in connection with this Agreement and the Services. These representatives are set forth below and shall be the authorized medium of communications in all matters pertaining hereto. Each Party may change its designated representative by notice to the other Party.
The District’s designated representative:
Name: Nick Menninga Downers Grove Sanitary District Address: 2710 Curtiss Street Downers Grove, Illinois 60515 Phone: (630) 969-0664 Email: [email protected]
Blue Delta’s designated representative:
Name: Thomas R. Jacobsen Address: 458 Grand Avenue, Suite 201 New Haven, CT 06513 Phone: (475) 441-7939 (713) 591-0070 Fax: (475) 441-7937 Email: [email protected]
12. Notices. All notices, demands, and other communications hereunder shall be effective only if given in writing and shall be deemed given (i) when delivered in person; (ii) when delivered by private courier (with confirmation of delivery); (iii) when transmitted by facsimile (with confirmation of transmission) or e-mail; or (iv) five (5) business days after being deposited in the United States mail, first-class, registered or certified, return receipt requested, with postage paid. For purposes hereof, all notices, demands and other communications shall be sent to the contacts and addresses above (or to such other address furnished in writing by one Party to the other Party).
13. Binding Agreement. This Agreement shall be binding upon, and inure to the benefit of, the Parties hereto, and any permitted successors or assigns.
14. Prior Agreements, Amendments, Assignment, Severability. This Agreement: (i) is the complete agreement of the Parties concerning the subject matter hereof and supersedes any prior such agreements with respect to further disclosures on such subject matter; (ii) may not be amended or modified in any manner except in writing signed by the Parties; and (iii) may not be assigned without the prior written consent of the other Party, which consent shall not be unreasonably withheld or delayed. If any provision of this Agreement is found to be unenforceable, the remainder shall be enforced as fully as possible and the unenforceable provision shall be deemed modified to the limited extent required to permit its enforcement in a manner most closely representing the intention of the Parties as expressed herein.
15. Governing Law. The validity, interpretation, enforceability and performance of this agreement shall be governed by and construed in accordance with the laws of the State of Illinois, without regard for its conflicts of law provisions.
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16. Dispute Resolution. Any dispute or claim between the Parties arising from this Agreement not resolved by negotiation in good faith within thirty (30) days will be submitted to non-binding mediation pursuant to the then applicable rules of the American Arbitration Association. The mediation shall be in a location to be mutually agreed upon by the Parties. Either Party may initiate such mediation upon seven (7) days advance written notice to the other Party. The Parties shall divide equally the costs of the mediator and mediation hearing, and each Party shall be responsible for its own expenses and those of its legal counsel or other representatives. If the dispute is not resolved through mediation, claims may be brought by either Party in a state or federal court of competent jurisdiction in Illinois.
17. Limitation of Liability. THE PARTIES AGREE THAT THE LIABILITY OF EITHER PARTY UNDER THIS AGREEMENT SHALL BE LIMITED TO THE GREATER OF (i) THE AMOUNT OF FEES EARNED BY BLUE DELTA OR (ii) THE AMOUNT OF FEES THAT IS REASONABLY EXPECTED TO BE EARNED BY BLUE DELTA UNDER SECTION 5 OF THIS AGREEMENT. NOT WITHSTANDING THE FOREGOING, NO LIMITATION OF LIABILITY SHALL APPLY IF THE EVENT TRIGGERING LIABILITY WAS CAUSED BY GROSS NEGLIGENCE OF THE OFFENDING PARTY.
18. Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall be deemed to be one and the same instrument. Facsimile or PDF transmission of any signed original document, and retransmission of any facsimile or PDF transmission, will be the same as delivery of any original document.
[Signature page follows]
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IN WITNESS WHEREOF, the Parties have each caused this CHP Environmental Attribute Management Agreement to be executed by their duly authorized representatives as of the Effective Date.
BLUE DELTA ENERGY, LLC DOWNERS GROVE SANITARY DISTRICT
By: ______By: ______
Printed Name: ______Printed Name: ______
Title: ______Title: ______
Page 7 of 7
DOWNERS GROVE SANITARY DISTRICT M E M O
TO: Nicholas J. Menninga General Manager
FROM: W. Clay Campbell Administrative Supervisor
DATE: August 11, 2017
RE: Executive Session Minutes
State statutes require that public bodies meet, at least semi-annually, to review minutes of all closed sessions. At such meeting, a determination is made and reported in open session that:
1. the need for confidentiality still exists as to all or part of the minutes, or
2. the minutes, or portions thereof, no longer require confidential treatment and are available for public inspection.
The executive session minutes were last reviewed on February 14, 2017. The executive session minutes of January 17, 2017 and March 21, 2017 have not yet been reviewed. Copies of the minutes for these dates are attached.
I am recommending the following:
A. The minutes of January 17, 2017 and March 21, 2017 should be made available for public inspection as there is no longer a need for confidentiality.
In addition to the written record of closed sessions, beginning January 1, 2004, all closed sessions must be recorded. The statute allows for the verbatim record to be destroyed, without notification to or the approval of a records commission or the State Archivist under the Local Records Act, no less than 18 months after the completion of the recorded meeting, but only after:
1) The public body approves the destruction of a particular recording, and 2) The public body approves minutes of the closed meeting.
The written record for the executive session meeting held on January 19, 2016 was previously approved by the Board and made available for public inspection (copy of written record attached).
Therefore, in addition to recommendation A above, I am also recommending that:
B. The verbatim record of the executive session held on January 19, 2016 be destroyed.
cc: WDVB, ASK, DFP, KJR, RTJ, MJS, MGP
Attachments This attachment has been removed for its contents are currently confidential. This attachment has been removed for its contents are currently confidential. January 19, 2016
EXECUTIVE SESSION MINUTES L. A motion was made by Trustee Kovacevic seconded by President Van Buren to recess the regular meeting and convene an executive session at 7 :43 p.m. under exception 2( c) I of the Open Meetings Act to discuss the compensation and performance of specific employees of the District and exception 2(c) 11 of the Open Meetings Act to discuss probable or imminent litigation. The motion carried. (Votes recorded: Ayes-Van Buren and Kovacevic.)
Present were President Van Buren, Trustees Kovacevic, Legal Counsel Michael G. Philipp, and General Manager Menninga.
Legal Counsel Philipp discussed the correspondence received from Counsel representing the property owners at 3 719 Downers Drive who are seeking recompense for damages from a basement backup beyond the limits of the District's backup reimbursement program. Staff has determined that the legal nature of the correspondence meets the definition of probable or imminent litigation.
General Manager Menninga reviewed the January 19, 2016, proposed salary schedule, which identifies proposed wages for each employee for FY 16-1 7, along with the methodology used to develop those recommendations. He discussed the performance and compensation proposed for Clay Campbell. He advised that the proposed schedule would be incorporated into the proposed Fiscal Year 2015-16 budget. L A motion was made by Trustee Kovacevic seconded by President Van Buren to adjourn the executive session at 8: 19 p.m. The motion carried. (Votes recorded: Ayes-Van Buren, Kovacevic.)
Approved: February 16, 2016 #~4~- President
Attest:~ Clerk
L DOWNERS GROVE SANITARY DISTRICT
M E M O
TO: Board of Trustees
FROM: W. Clay Campbell, Administrative Supervisor Carly Shaw, Accounting Assistant
DATE: August 11, 2017
RE: Operations Report –Procurement and Purchasing
Please find enclosed the Operations Report regarding the District's procurement process. We have presented a similar report to the District's Board of Trustees in 2010 and 2013 and staff thought it would be advisable to update this to account for changes in District procurement since that time. The report gives a detailed overview of the main methods used by District staff to pay for expenses and procure goods and services as needed under the Procurement Policy developed by staff. As well, we review the use of purchasing cooperatives and government pricing offerings to achieve noticeable cost savings. Finally, we highlight the internal controls designed to insure appropriate and accountable processing of District expenses. cc: KJR, RTJ, MJS, NJM, MGP
Enclosure
OPERATIONS REPORT – PROCUREMENT AND PURCHASING
August 11, 2017
Procurement Policy
In 2011, the District's Board of Trustees adopted the attached Procurement Policy to provide a consistent purchasing framework that incorporates impartiality, transparency and accountability using public funds to meet the District's operational needs (Attachment 1). The Policy organizes the District's purchases into three distinct types to highlight different treatment: Goods, Services and Contracts/Public Bidding. This Policy has served as a general roadmap for determining the proper course of action when the District is making purchases. It has been relied upon heavily by all Supervisors, the Accounting Assistant and the General Manager for procurements since its adoption. It is worth noting that the level of documentation prepared by District staff for all purchases over $1,000 increased dramatically after adoption to demonstrate consistently that we are responsible stewards of public funds, practice due diligence, and maximize competition for the District's business when practical. We have attached some examples of this type of documentation (Attachment 2).
Budget Process
Expenses are projected each year through the District’s budget preparation process. Staff reviews historical expenditures, considers economical trending and inflation and projects anticipated expenses for the coming fiscal year. The District’s budget includes costs for routine and non-routine expenditures. Supervisors prepare portions of the budget for their areas of responsibility and are accountable for meeting their respective portions, while the General Manager assembles and prepares the budget as a whole. Supervisors are expected to execute non-routine procurements, as well as routine operations and maintenance expenses within budget and in compliance with the District's Procurement Policy. Any unusual or unanticipated items outside of budgeted amounts are discussed with the General Manager before those expenses are incurred. The General Manager is responsible for overall expenditures and keeping revenues and expenses in line with the approved budget.
Bidding Process
Section 11 of the Sanitary District Act of 1917 (70 ILCS 2405/11) governs the District’s bidding requirements when applicable. A copy of this excerpt of the statute is attached (Attachment 3). This section specifies that the District must publicly bid any expenditure that exceeds the $40,000 threshold established by statute with certain exceptions. To comply with this section, the District must publish notice of the terms and conditions upon which a contract is to be let in a newspaper of general circulation published in the District. The most notable exceptions to the statute are: (a) contracts which by their nature are not adapted to award by competitive bidding (i.e. contracts for the services of individuals, groups or firms possessing a high degree of professional skill where the ability or fitness of the individual or organization plays an important part), (b) contracts for financial management services for investment purposes, (c) contracts for the purchase or sale of utilities, (d) contracts for materials economically procurable only from a single source of supply, and (e) contracts for Information Technology support services. Typically, staff errs on the side of caution and follows the requirements of the statute when applicability is in question. If staff is considering procurement of items below the $40,000 statutory threshold, the standard practice is to obtain quotes from a contractor or vendor for the goods or services sought to ascertain if competitive pricing is available when compared to the District’s customary vendors. The standard packet provided to a contractor or vendor offering services or services in conjunction with goods is attached (Attachment 4). This packet notifies them of the District's insurance requirements and other specifications that must be complied with in the course of submitting a proposal for consideration.
In line with exception (a) above, the District retains firms to perform various professional services (i.e. legal, accounting, engineering and informational technology services) for the District. This is accomplished through a qualifications based selection followed by reference checks and the development of a negotiated scope of services paired with competitive fee structure.
Claim Ordinance
Every month, the District incurs usual and customary expenses caused by the ongoing operations and maintenance costs of running the District. These monthly expenses are billed out to the District on a monthly basis as an invoice. In addition to these regular expenses, the District also receives contractor payout requests for ongoing projects and sporadic invoices for expenses not recurring on a consistent cyclical basis (i.e. the purchase of an office printer or pump replacement parts). In addition to all budgeted expenses, staff must also carry out procurements for unanticipated expenses. Upon receipt, each invoice goes through the following evaluative steps:
1. Review and Coding by the appropriate departmental Supervisor: The supervisor that is responsible for initiating or incurring the expense reviews packing slips/invoices for accuracy and that the amounts billed are consistent with the goods and/or services received. In addition, the packing slip/invoice is coded in its entirety for appropriate allocation against budgeted expenses. At times, a packing slip/invoice may contain multiple codings as a purchase may apply to multiple funds, departments or categories;
2. Second-Pass Evaluation by Accounts Payable Staff: The District’s staff member responsible for processing the District’s accounts payables, our Accounting Assistant, matches packing slips from supervisors with invoices received by the District and carries out her own independent review of the invoice keeping in mind historical knowledge of costs for similar goods and services from either the same or competing vendors. In addition, this employee checks the coding made by the supervisor to verify its accuracy. Finally, she prepares the invoice for final review and approval by the District’s General Manager;
3. Final Approval of Invoice and Preparation of Claim Ordinance: The District’s General Manager has an opportunity to review every invoice prior to his approval for payment. The General Manager must initial each invoice with his approval after reviewing both the expenses incurred and the applicable coding. Once this is done, the invoice is returned to the District’s account payables staff member for preparation of the Claim Ordinance – a formal computer-generated register of all of the District’s expenses incurred since the last regular monthly meeting of the Board of Trustees for the District. Invoices are individually entered by batches and balanced using both a 10-key calculator and the Districts accounts payable system. The District prepares checks and any payments that are to be made via ACH and a check register is run for the total amount of all batches. Only the General Manager can sign the checks. The ACH payments are deemed approved when the Board votes to approve the Claim Ordinance. The Administrative Supervisor reviews the check register prepared for each Claim Ordinance (which includes any ACH payments to be made after the Board meeting) prior to it being finalized for presentment to the Board. This Claim Ordinance is presented to the Board of Trustees at their regular monthly meeting for review and approval. Each Claim Ordinance contains (a) regularly scheduled payments of monthly expenses, (b) pre-claim ordinance check payments of expenses, (c) petty cash transactions and (d) payrolls;
4. Review and Approval of the Claim Ordinance by the Board of Trustees: The Board is provided an opportunity to review the Claim Ordinance each month for all expenditures made by the District in the preceding month since the Board met. After review and any questions are answered, the Board makes a motion to approve the Claim Ordinance as presented or revised (whichever applies) and votes on the motion. Staff is required to obtain the signatures of the President and Clerk for the District on the Claim Ordinance as approval for payment of the expenses; and
5. Issuance of Vendor Payments: On the day after the Board of Trustees approves the Claim Ordinance, the Accounting Assistant releases all checks for payment unless the payment should be held for a certain business purpose (i.e. waiting for receipt of certified payrolls or waivers of liens from a contractor). As well, ACH payments are transmitted to the District's financial institution for release unless the payment should be held for a certain business purpose referenced above. At this stage, most checks are mailed out or ACH payments are released. I have included an example of certified payrolls and a waiver of liens required to be submitted by a contractor before payment can be released by the District (Attachment 5).
Pre-Claim Ordinance Check Expenses
Many of the District’s vendors expect payment within thirty (30) days of issuance of their invoice. This is often unrealistic considering the Board of Trustees meet only once a month and often an invoice may not arrive in time to be included with the Claim Ordinance when it is prepared. The Accounting Assistant communicates to these vendors that payment of their invoice within forty-five (45) days of issuance of their invoice is more realistic. The Accounting Assistant regularly requests for and obtains a waiver of any late fees or penalties incurred on an invoice because of the delay in receipt of payment.
Each month, there arises the need to process payment of an expense immediately and it is not possible for District staff to wait for approval through the Claim Ordinance before issuing payment. These payments are known as “Pre-Claim Ordinance Checks” and are most typically used to pay for medical insurance premiums, payments made under the District's BackUp Reimbursement Program, deposits for employee functions, and withholdings resulting from the processing of payroll (federal and state taxes, social security/Medicare, Illinois Municipal Retirement Fund contribution payments, state wage deductions, credit union account transfers, deferred compensation, etc.). Most of these withholding payments are processed online as there is a timeliness component associated with each. In addition, replacement or corrected checks for payment of expenses that were incorrectly processed by the District are typically processed as Pre-Claim Ordinance checks. These payments are presented for approval in the next Claim Ordinance and can be found on the "Manual Check Register" page that follows the "Standard Check Register."
Petty Cash Transactions
The District maintains both a Petty Cash box and Petty Cash Checking Account, which are balanced each month and included with the Claim Ordinance. A detailed breakdown of the expenses incurred through each can be found in the last two pages of every Claim Ordinance. Staff asserts that this provides the utmost transparency to the public. The Petty Cash box maintains a balance of $480 and is used to reimburse employees for minor miscellaneous expenses or for purchases of small amounts (i.e. reimbursing an employee for postage owed at the post office when picking up District mail or paying for truck safety inspections where the vendor accepts cash only). Documentation of all expenses is required for all transactions out of the Petty Cash box. The Petty Cash Checking Account maintains a balance of $3,700 and is used to issue checks for the payment of smaller irregular expenses (i.e.: refunds of BSSRAP rodding fees when rodding is not required and occasional one-off purchases that do not justify the opening of a house account with a vendor). The General Manager and the Administrative Supervisor have the authority to sign checks from the Petty Cash Checking Account.
Payroll
The general ledger recap for each payroll period (an average of 4 payrolls per month) is included in the District’s Claim Ordinance. This identifies those amounts withheld from each payroll and the general ledger coding breakdown for all compensation paid out during that period.
Additional Internal Controls
Any check in excess of $15,000.00, whether it is a pre-claim ordinance check or regularly processed claim ordinance check, must have the signatures of at least three of the following four individuals for the District: President, Vice-President, Clerk and General Manager. The only exception to this internal control is the processing of payrolls in excess of that threshold and any necessary withholdings that must be processed timely as required by law (i.e. federal and state taxes, social security/Medicare and IMRF contributions). Often these payments are processed through electronic ACH transactions online providing for no opportunity to obtain the three signatures referenced above. Distinct from these manual ACH transactions is the consistent monthly payment to vendors by ACH after the Claim Ordinance is approved anticipated to begin this month. For these ACH transactions that exceed $15,000.00, staff will prepare a summary approval sheet to be signed by at least three of the following four individuals for the District: President, Vice-President, Clerk and General Manager.
Purchasing Cooperatives
Purchasing cooperatives offer the District an opportunity to comply with both its procurement statute and own procurement policy without incurring significant administrative time or effort to purchase various good or services. The various cooperatives are built on an economies of scale model where competitive bidding requirements are met and procurement cost savings are achievable due to combined purchasing power among various units of government. These cooperatives have no cost for the District and involve "piggy- backing" on the work of larger organizations that spearhead the formation of a particular cooperative. Initially, the District utilized just the State of Illinois Joint Procurement purchasing cooperative to purchase its vehicles for many years at a substantial savings. Over the last several years, the District has expanded its use of purchasing cooperatives to achieve cost savings in numerous other aspects of our operations. The following is a list of a few examples of the various cooperatives as well as what we have used them for:
Municipal Partnering Initiative: Paving Contract; Televising Contract National Joint Purchasing Alliance: Office Supplies; Heavy Equipment (i.e. loaders); Operations and Maintenance Supplies (via Grainger) State of Illinois Joint Procurement: Vehicles Suburban Purchasing Cooperative: Vehicles The Cooperative Purchasing Network/National IPA: Office Furniture U.S. Communities Purchasing Alliance: Uniforms
Online Construction Project Portal
Since 2015, the District has an agreement with Quest Construction Data Network (CDN) to post construction projects online through a portal accessible from the District's website. This site allows the District (or its engineer) to post project plans and specifications and for no cost on the site providing greater accessibility and visibility for contractors interested in bidding on District projects. The site charges a minimum of $10 for each set of plans and specifications which encourages more contractor interest (the in- office fees for these projects tended to run between $35-65) and makes it easier for office staff to support this form of procurement.
House Accounts
The District utilizes a few "house accounts" with certain vendors as it provides employees with the ability to visit the store physically or online and charge items to the District's account. Invoices are then sent to the District to the attention of the Accounting Assistant for coding and subsequent approval by the Supervisor and ultimately the General Manager. These accounts provide the District with convenience for minimizing employee workflow in the course of the day (employees can purchase items that they need right away and resume work rather than waiting for them to be processed/delivered) and typically involves a higher volume of lower value purchases on a recurring basis. Some examples of vendors that offer house accounts for the District are: AutoZone, Gene's Tire Service, Grainger, Fastenal, Harbor Freight, McMaster-Carr Supply Company, NAPA Auto Parts, Neuco, Inc., Red Wing Shoes, Seaway Supply, and Staples.
Amazon Business Account
In 2016, the District identified a need to be able to purchase items from Amazon as it often offers competitive pricing, free expedited shipping for order over $49 and a very structured chain of approval process useful for government agencies. For companies and government agencies, Amazon offers its Amazon Business site. The standard approval procedures built in to the Amazon Business site exist because of the wide range of items that can be purchased on the site. The District's process offers an extra level of control to make sure only appropriate and necessary items are being purchased. Supervisors have their own login credentials to order items needed for their respective departments. The District's Accounting Assistant also has login credentials to order items and/or approve the orders requested by Supervisors. Once supervisors place an order, it is flagged for approval by the Accounting Assistant after being notified by email that it is pending. The summary gets printed that shows the item purchased, who is purchasing it, and the total of the order. This is then given to the General Manager to approve the purchase. Once that occurs, the Accounting Assistant submits the order online. If the Accounting Assistant orders items herself, the order is printed and approved by the General Manager before submittal.
Purchasing Cards
The District does have some purchasing cards at those vendors that do not offer a house account. These cards are not credit cards and can only be used at specific vendors by specific individuals (name is specifically printed on each card). There is an additional level of accountability with these cards as employees must also show an employee ID or Driver's License when purchasing anything using these cards. Typically, the District's Accounting Assistant is sent a statement for any transaction activity with a vendor and it follows the same coding and approval process as a house account transaction. With the exception of Home Depot, all purchasing cards are kept by the Accounting Assistant in a secured location. Employees must "check-out" the card from the Accounting Assistant in order to use it for purchasing items. Some vendors where the District uses purchasing cards: Home Depot, Best Buy and Office Depot
The District does possess a membership at CostCo as it allows for the purchase of bulk items at a cost savings (often Open House items fit into this category). Membership includes two cards assigned to specific individuals and CostCo requires a petty cash check for purchase of items. This check must be signed by either the Administrative Supervisor or General Manager. ATTACHMENT 1
Adopted by Board of Trustees October 11, 2011 Downers Grove Sanitary District
Procurement Policy
The policy of the Downers Grove Sanitary District is to procure goods and services in a manner that provides the lowest overall life-cycle cost to the District and allows vendors to compete for business on a fair basis consistent with applicable rules regulating procurement.
Goods and services are routinely procured as needed to sustain District operations, maintenance and administration consistent with the budget. Goods and services are carefully specified to meet levels of quality and risk consistent with the District’s needs.
Documentation demonstrating compliance with this policy is to be kept with project records or with vendor claims, as applicable.
The use of joint purchasing cooperative organizations is encouraged when the organization’s policies and procedures are consistent with this policy.
Tangible Goods
Staff is expected to exercise reasonable thrift in purchases of all items, however small. Small items and commodities are frequently purchased from certain vendors who economically provide a type of item (lab supplies, office supplies, cleaning supplies, hardware, etc). When the annual total of purchases from a single vendor exceeds $5,000, an annual demonstration of the economy of that vendor should be conducted. Representative items and quantities should be compared for pricing with at least two comparable vendors (if available), and results of the evaluation should be included in the vendor claim file. Individual purchases exceeding $1,000 should be compared for pricing with at least two comparable vendors (if available), and results should be documented in the vendor claim file.
Larger items are purchased individually from the vendor who competes successfully to provide an equipment item that meets the District’s specifications. Individual items with a cost exceeding $5,000 should be compared with at least two written quotes for a comparable item (if available). All quotes should be included in the vendor claim file. Purchases exceeding $40,000 shall be publicly bid, as described below.
Certain goods by their nature are not adapted to award by competitive bidding. Available actions should be taken as needed to procure these items in an economical and competitive manner. Specific items that are identified in the Sanitary District Act of 1917 include:
• Utilities • Materials available only from a single source of supply • Computers, software and related equipment • Telephones and related equipment • Copying machines and related supplies Page 1 of 3
ATTACHMENT 1
Adopted by Board of Trustees October 11, 2011
• Goods purchased from government agencies • Used equipment • Leased real property
Service and replacement parts for many large items can be limited to the originating vendor, who then becomes a single source of supply for parts and service. Similarly, certain types of equipment (such as portable flow meters or pump seals) are routinely specified in such a way that the District’s needs are best met from a sole source of supply. Specifying these types of items shall be done with lowest overall life-cycle cost as the goal.
Services
Staff is expected to exercise reasonable thrift in procurement of all services, however small. Routine or on-call services are frequently provided by certain vendors who economically provide a specific service. When the annual total cost of routine or on-call services from a single vendor exceeds $5,000, an annual demonstration of the economy of that vendor should be conducted. Representative scope of services should be compared for pricing with at least two comparable vendors (if available), and results of the evaluation should be included in the vendor claim file. One-time service tasks exceeding $1,000 should be compared for pricing with at least two comparable vendors (if available), and results should be documented in the vendor claim file.
Larger service tasks are procured individually from the vendor who competes successfully to provide the needed scope of services defined by the District. Service tasks with a cost exceeding $5,000 should be compared with at least two written quotes for a comparable scope of services (if available). All quotes should be included in the vendor claim file or the project file. Individual service tasks exceeding $40,000 should be publicly bid, as described below, whenever practical.
Certain services by their nature are not adapted to award by competitive bidding. Available actions should be taken as needed to procure these services in an economical and competitive manner consistent with the District’s policy. Specific services that are identified in the Sanitary District Act of 1917 include:
• Professional Services • Financial Management Services • IT Services, including phone and copying machine support • Services provided by government agencies
These types of service providers are selected based on their qualifications to provide services, followed by negotiation of scope and fees.
Contracts
All contracts for goods and services shall be signed by the General Manager or his designated representative. Page 2 of 3
ATTACHMENT 1
Adopted by Board of Trustees October 11, 2011
Contracts for purchasing goods above $40,000 shall be subject to public bidding, and approved by the Board of Trustees. Contracts for purchasing goods below $40,000 shall be based on at least 3 competitive written cost proposals, whenever practical.
Contracts for services above $40,000 should be publicly bid whenever practical. Contracts for services below $40,000 should be based on at least 3 competitive written cost proposals whenever practical.
Bidding requirements do not apply to professional services, financial management services, IT services and services provided by government agencies. Agreements for these services shall be negotiated after selecting vendors based on their qualifications to provide services.
Public Bidding
Certain goods and services identified above shall be publicly bid. Specifications are prepared identifying the scope of supply in clear terms, including insurance requirements, bid security, and prevailing wage requirements as applicable. Public notice of the receipt of bids shall be advertised at least once by publication in a newspaper of general circulation published in the District, not less than 14 days prior to bid opening. Award shall be made to the lowest responsive responsible bidder by the Board of Trustees, who may reject any and all bids, and re-advertise. Items purchased through the State of Illinois Joint Purchasing Program are considered to have met public bidding requirements.
Emergencies
The Sanitary District Act of 1917 identifies emergency situations where competitive bidding requirements need not be applied. The Board of Trustees must declare or determine that an emergency situation exists warranting the suspension of these requirements to maintain permit compliance or to protect public health and safety. Any such emergency procurement shall be conducted in accordance with requirements for declarations, determinations, accounting, reporting and applicable limitations identified in the Sanitary District Act of 1917.
PROCUREMENT SUMMARY TABLE Goods Services Contracts Individual Item Annual Total by Vendor Individual Task Annual Total by Vendor Exercise Reasonable Thrift <$1,000 <$1,000 Document Three Representative Prices $1,000 - $5,000 >$5,000 $1,000 - $5,000 >$5,000 Obtain Three Written Proposals $5,000 - $40,000 $5,000 - $40,000 <$40,000 Publicly Bid >$40,000 >$40,000 >$40,000
Page 3 of 3
Aeration Tank 5-7 Mixing System Work ATTACHMENT 2 RYERSON SALES QUOTATION ACKNOWLEDGEMENT Page 1 of 1 Quote Nbr: 24472607 Gust Nbr: 10045648 06/02/2017 Joseph T. Ryerson & Son, Inc.
CURRENCY:USD ATTENTION:dgsd
SALES OFFICE: REFERENCE: PHONE NO: FAX NO: Ryerson Burns Harbor 310 Tech Drive FROM: Jonathan Bethea BURNS HARBOR IN 46304 Email: [email protected] USA Phone No: 612-252-2989 Fax No: 763-717-7168 SOLD TO: SHIP TO:
DOWNERS GROVE SANITARY DIST DOWNERS GROVE SANITARY DIST WASTEWATER TREATMENT FACILITY WASTEWATER TREATMENT FACILITY 4909 WALNUT ST 2710 CURTISS ST DOWNERS GROVE IL 60515 DOWNERS GROVE IL 60515-4001 ADDITIONAL COMMENTS:
SHIPCOND: Standard Shipping TERMS: 1/2% 10, Net 30 PURCHASE ORDER #: FRT TERMS: PPD
AUTHORIZED SIGNATURE:
10 ® PC Stnls PLT 304 AP 210.399 24.0000 $36.9800 PC CIRCLE 0.25in X 121n OD 100000483 Extended Amount � Pieces: 24 P/N Delivery Date 06/09/2017 Oper 1 PFC
20 12 PC 3" X 1.5" X 25" STAINLESS CH 1,176.000 1,176.0000 $4.3800 LB 900000051 Extended Amount $5,150.88 Pieces: 12 P/N Delivery Date 06/07/2017
30 12 PC 4# X 2# X .25# STAINLESS CHANNEL 1,560.000 1,560.0000 $4.4200 LB 900000051 Extended Amount Pieces: 12 P/N Delivery Date 06/07/2017
Estimated Fuel Surcharge G10.32� Tax $809.00 USD Total Weight 2,946 Quote Total Less Tax $12,943.92 USD ~ 7,793.oif
Ryerson's slondard conditions and terms or sale apply wilhoul oxceplion lo \ho solo of all produc\(s) rorcrnnced heroll'I, and no olher lerms or condil\ons Including, wilhout limila\ion, lho buyo(s standard prinlod lorms Md conditions. whether lnckJcod or rorcroncod on tho buyo,·s purchaso order or otherwise, win havo any appllcutlon to any lransacllon be�vC
ALRO STEEL CORPORATION QUOTATION 350 S. JOLIET PHONE BOLINGBROOK, IL 60440 630 739-2222 ALRO QUOTE: 073008416 DUNS: 7-857-0076 DATE : 5/23/17 CUST ORD : CUST REL : II PAGE 1 ATTN ADAM SHIP TO: ADAM FROM NATHAN CHIDLOW ACCT# 99980078 350 S. JOLIET LOCATION BOLINGBROOK COMPANY Cash Sales - BB FAX# 630-739-2223 ADDRESS 350 S. JOLIET BOLINGBROOK, IL 6044�n--�����������������������-. BOLINGBROOK, IL 60440 000 FOB: DESTINATION Alro.com - Your One Stop Shop for SHIP VIA: BB TRUCK Metals - Industrial Supplies - Plastics *** ***** COD **** *** 1-2 DAYS, THANKS! NATHAN
LINE ORD QTY UNIT PART# ITEM DESCRIPTION WEIGHT PRICE EXT.PRICE DELIVERY DATE
12.00 LNG 40551200 3 X 1-1/2 X 1/4 304 SS CHANNEL 1294.00 437.2500 CWT 5658.02 0/00/00 STRAIGHT LEG - 20-24' R/L 22 FT 2 0/00/00 LNG 40551700 � 1/4 304 SS CHANNEL 143.00 465.3000 CWT � T LEG - 20-24' R/L X IJ... 7 1 '1g,� .5b e STRAIGHT LEG - 20-24' R/L 22 FT 1b 3 PC 18551299 1/4 304L HRAP SS PLT MISC 22.4900 PC 0/00/00 53'1. OD 12 IN � e PLASMA BURNING Cut Tolerance: +1/8 / -0 I �S-�Lf_3J_ -ro1 fl..'- -7
TOTAL LINES: 3 QTY: 37.00 WEIGHT: 1437.00 FUEL SURCHARGE: 7.35 TAX: 583.99 TOTAL PRICE: 7454.50 USO PO# DUE DATE SIGNED/DATE FAX ACCEPTANCE TO: 630-739-2223 • CUSTOMER WILL VERIFY PHYSICAL RECEIPT WITH PACKING SLIP WITHIN 48 x ALRO WILL NOT BE HELD RESPONSIBLE FOR CUSTOMER SPECIFICATIONS HOURS OF RECEIPT. CLAIMS FOR DEVIATIONS SHALL BE MADE IN WRITING UNLESS THOSE SPECIFCIATIONS ARE MUTUALLY AGREED TO IN WITHIN 10 DAYS AND SHALL NOT EXCEED THE PRICE OF THE MATERIAL. WRITING AT TIME OF ORDER. x POUNDS SHOWN ARE BASED ON MATERIAL REQUIRED TO PRODUCE AND FILL • SUBJECT TO TERMS AND CONDITIONS PER ALRO INVOICES. YOUR ORDER AND ARE BASED ON CALCULATED WEIGHTS WITHIN NORMAL • PRICES QUOTED WILL BE HONORED IF ORDERED AND SHIPPED MILL TOLERANCES AND MAY VARY FROM ACTUAL WEIGHT SHIPPED. WITHIN 48 HOURS OF THIS QUOTE. , THE ABOVE QUOTE IS FOR YOUR INTERNAL USE ONLY AND SHOULD • PRICES ARE PREDICATED ON RECEIVING THE TOTAL ORDER. NOT BE SHARED WITH ANY THIRD PARTY IN ANY FORM. • ALL OTHER ORDERS WILL BE PRICED BASED ON PRICING LEVELS AT • AVAILABILITY SUBJECT TO PRIOR SALECS). TIME OF DELIVERY. , All AMOUNTS ARE STATED IN U.S. DOLLARS & MUST BE PAID IN U.S. DOLLARS. • PRICES INCLUDE RAW MATERIAL SURCHARGES WHERE APPLICABLE. , ONLY ONE FUEL SURCHARGE WILL BE CHARGED PER SCHEDULED DELIVERY DAY. • ALRD'S STANDARD PAYMENT TERMS ARE l/2Y. 10 DAYS, NET 30 DAYS. ATTACHMENT 2
INAPCO i Quotation# Q70524D0008 STEEL INC Customer·s RFQ No. ADAM 052417
To: DOWNERS GROVE SANITARY DIST. (Cust)25650 Ship To: DOWNERS GROVE SANITARY DIST. (26617) From: DON OSBORNE 2710 CURTISS STREET 5003 WALNUT ST. mail to: dosborne,mapcosteel. com DOlvNERS GROVE IL 60515 DOWNERS GROVE IL 60515 Date: 5/24/17 630-969-0664 9694 913 F.0.B. SHIP VIA DELIVERY DA TE DELIVERED OUR TRUCK 5/25/17
EXTENDED ITEM QUAN1 QUAN2 DESCRIPTION DIMENSIONS PRICE PRICE
1 12 PC 1140 LB T304 - CH 3.0000 X 1.5000 X 0.2500 X 240 $494.15/PC $5929.80 STAIN STEEL CHANNEL
2 211 LB T304 HRA+P - PL 0.2500 X 12.0000 X .000001 $32.15/PC � @ STAIN STEEL PLATE PLASMA CUT CIRCLES
3 1872 LB T304 - CH 4.0000 X 2 X 0.2500 X 240 �PC� @ STAIN STEEL CHANNEL
------TOTALS: 3223 LB $.,l..a,9:J s-.oe-
-1 /o1 S-ol:, .DD --µ1A,L- fi
• This quote is valid for 5 days • Prices based on receipt of an order for all items and quantities quoted printed 5/31 17 1 1 e :Pfli�es exclude any applicable sales taxes • Order is subject to acceptability of credit • All items are subject to prior sales
REMITTANCE ADDRESS: SHIPPING ADDRESS: Phone (630) 293-1900 1800 Arthur Drive 1800 Arthur Drive Fax (630) 293-0881 West Chicago, IL 60185 West Chicago, IL 60185 ATTACHMENT 2
Employee Uniform Price Comparison
Assumed Increase: 0.00% 0.00% 0.00% 0.00% Year 1 Cost Per Item Aramark Cintas 1 Cintas 2 Lechner Shirt 0.305 0.140 0.360 0.180 Pants 0.305 0.160 0.290 0.200 Replace Pant 17.00 25.00 0.00 17.00 Replace Shirt 17.00 25.00 0.00 14.00 Emblem 4.38 5.00 0.00 1.00 Prep Charge 1.91 2.00 0.00 0.00 Additional 0.00 0.00 0.00 8.00
Weekly Fee Shirts 50.94 23.38 60.12 38.06 Pants 50.94 26.72 48.43 33.4 Total 101.87 50.10 108.55 71.46 Total Yr 5297.24 2605.20 5644.60 3715.92 Set Up 0.00 1503.00 0.00 167.00 Other 167.60 222.00 0.00 102.00 5464.84 4330.20 5644.60 3,984.92
Other Info Exchanges/Replace Avg Per Year Exchange 16 results in prep fee and emblem fee if for shirts Replace 6 results in replacement fee and emblem fee if shirts Note: I only applied replacements to pants as that is what is historically a replacement I split exchanges 50/50 for the cost for that for analysis purposes.
Assumed Increase: 0.00% 2.00% 2.00% 5.00% Year 2 Cost Per Item Aramark Cintas 1 Cintas 2 Lechner Shirt 0.305 0.143 0.367 0.189 Pants 0.305 0.163 0.296 0.210 Replace Pant 17.00 25.00 0.00 17.00 Replace Shirt 17.00 25.00 0.00 14.00 Emblem 4.38 5.00 0.00 1.00 Prep Charge 1.91 2.00 0.00 0.00 Additional 0.00 0.00 0.00 8.00
Weekly Fee Shirts 50.94 23.8476 61.3224 39.563 Pants 50.94 27.2544 49.3986 35.07 Total 101.87 51.10 110.72 74.63 Total Yr 5297.24 2657.30 5757.49 3880.92 Set Up 0.00 0.00 0.00 0.00 Other 167.60 222.00 0.00 102.00 5464.84 2879.30 5757.49 3982.92
Other Info Exchanges/Replace Avg Per Year Exchange 16 Replace 6
TOTAL 2 YEAR COST: 10,929.68 7,209.50 11,402.09 7,967.84 ATTACHMENT 2
Assumed Increase: 3.00% 2.00% 2.00% 5.00% Year 3 Cost Per Item Aramark Cintas 1 Cintas 2 Lechner Shirt 0.314 0.146 0.375 0.198 Pants 0.314 0.166 0.302 0.221 Replace Pant 17.00 25.00 0.00 17.00 Replace Shirt 17.00 25.00 0.00 14.00 Emblem 4.38 5.00 0.00 1.00 Prep Charge 1.91 2.00 0.00 0.00 Additional 0.00 0.00 0.00 8.00
Weekly Fee Shirts 52.46 24.324552 62.548848 41.14115 Pants 52.46 27.799488 50.386572 36.8235 Total 104.93 52.12 112.94 77.96 Total Yr 5456.16 2710.45 5872.64 4054.16 Set Up 0.00 0.00 0.00 0.00 Other 167.60 222.00 0.00 102.00 5623.76 2932.45 5872.64 4156.16
Other Info Exchanges/Replace Avg Per Year Exchange 16 Replace 6
TOTAL 3 YEAR COST: 16,553.44 10,141.95 17,274.73 12,124.00 INCREASE IN ANNUAL COST OVER 3 YEARS: 158.92 105.25 228.04 171.24
Total Savings over 3 years 6,411.48 7,132.78 1,982.04 ATTACHMENT 3
Excerpt of the Sanitary District Act of 1917 regarding Procurement
(70 ILCS 2405/11) (from Ch. 42, par. 310)
Sec. 11. Except as otherwise hereinafter provided, all contracts for purchases or sales by a sanitary district organized under this Act, the expense of which will exceed the mandatory competitive bid threshold, shall be let to the lowest responsible bidder therefor upon not less than 14 days' public notice of the terms and conditions upon which the contract is to be let, having been given by publication in a newspaper of general circulation published in the district, and the board may reject any and all bids, and readvertise. In determining the lowest responsible bidder, the board shall take into consideration the qualities and serviceability of the articles supplied, their conformity with specifications, their suitability to the requirements of the district, the availability of support services, the uniqueness of the service, materials, equipment, or supplies as it applies to network integrated computer systems, the compatibility of the service, materials, equipment or supplies with existing equipment, and the delivery terms. Contracts for services in excess of the mandatory competitive bid threshold may, subject to the provisions of this Section, be let by competitive bidding at the discretion of the district board of trustees.
Cash, a cashier's check, a certified check, or a bid bond with adequate surety approved by the board of trustees as a deposit of good faith, in a reasonable amount, but not in excess of 10% of the contract amount, may be required of each bidder by the district on all bids involving amounts in excess of the mandatory competitive bid threshold and, if so required, the advertisement for bids shall so specify.
All contracts for purchases or sales that will not exceed the mandatory competitive bid threshold may be made in the open market without publication in a newspaper as above provided, but whenever practical shall be based on at least 3 competitive bids. For purposes of this Section, the "mandatory competitive bid threshold" is a dollar amount equal to 0.1% of the total general fixed assets of the district as reported in the most recent required audit report. In no event, however, shall the mandatory competitive bid threshold dollar amount be less than $10,000, nor more than $40,000.
Contracts which by their nature are not adapted to award by competitive bidding, including, without limitation, contracts for the services of individuals, groups or firms possessing a high degree of professional skill where the ability or fitness of the individual or organization plays an important part, contracts for financial management services undertaken pursuant to "An Act relating to certain investments of public funds by public agencies", approved July 23, 1943, as now or hereafter amended, contracts for the purchase or sale of utilities, contracts for materials economically procurable only from a single source of supply, contracts for the use, purchase, delivery, movement, or installation of data processing equipment, software, or services and telecommunications and interconnect equipment, software, or services, contracts for duplicating machines and supplies, contracts for goods or services procured from another governmental agency, purchases of equipment previously owned by an entity other than the district itself, and leases of real property where the sanitary district is the lessee shall not be subject to the competitive bidding requirements of this Section. ATTACHMENT 3
The competitive bidding requirements of this Section do not apply to contracts for construction of a facility or structure for the sanitary district when the facility or structure will be designed, built, and tested before being conveyed to the sanitary district.
The competitive bidding requirements of this Section do not apply to contracts, including contracts for both materials and services incidental thereto, for the repair or replacement of a sanitary district's treatment plant, sewers, equipment, or facilities damaged or destroyed as the result of a sudden or unexpected occurrence, including, but not limited to, a flood, fire, tornado, earthquake, storm, or other natural or man-made disaster, if the board of trustees determines in writing that the awarding of those contracts without competitive bidding is reasonably necessary for the sanitary district to maintain compliance with a permit issued under the National Pollution Discharge Elimination System (NPDES) or any successor system or with any outstanding order relating to that compliance issued by the United States Environmental Protection Agency, the Illinois Environmental Protection Agency, or the Illinois Pollution Control Board. The authority to issue contracts without competitive bidding pursuant to this paragraph expires 6 months after the date of the writing determining that the awarding of contracts without competitive bidding is reasonably necessary.
Where the board of trustees declares, by a 2/3 vote of all members of the board, that there exists an emergency affecting the public health or safety, contracts totaling not more than the emergency contract cap may be let to the extent necessary to resolve such emergency without public advertisement or competitive bidding. For purposes of this Section, the "emergency contract cap" is a dollar amount equal to 0.4% of the total general fixed assets of the district as reported in the most recent required audit report. In no event, however, shall the emergency contract cap dollar amount be less than $40,000, nor more than $100,000. The ordinance or resolution embodying the emergency declaration shall contain the date upon which such emergency will terminate. The board of trustees may extend the termination date if in its judgment the circumstances so require. A full written account of the emergency, together with a requisition for the materials, supplies, labor or equipment required therefor shall be submitted immediately upon completion and shall be open to public inspection for a period of at least one year subsequent to the date of such emergency purchase. Within 30 days after the passage of the resolution or ordinance declaring an emergency affecting the public health or safety, the District shall submit to the Illinois Environmental Protection Agency the full written account of any such emergency along with a copy of the resolution or ordinance declaring the emergency, in accordance with requirements as may be provided by rule.
A contract for any work or other public improvement, to be paid for in whole or in part by special assessment or special taxation, shall be entered into and the performance thereof controlled by Division 2 of Article 9 of the "Illinois Municipal Code", approved May 29, 1961, as heretofore and hereafter amended, as near as may be. The contracts may be let for making proper and suitable connections between the mains and outlets of the respective sewers in the district with any conduit, conduits, main pipe or pipes that may be constructed by such sanitary district. (Source: P.A. 92-195, eff. 1-1-02.)
ATTACHMENT 4 Board of Trustees Staff Wallace D. Va n Buren Downers Grove Nicholas I. Menninga Preside111 Ge11eral Ma11ager Amy S. Kovacevic W. Clay Campbell Vice Preside 11 I Admi11islralive Services Donald F. Peters Director Clerk 2710 Curtiss Street Legal Counsel PO. Box 1412 Michael G. Philipp Downers Grove. IL 60515-0703 Phone: 630-969-0664 Fax: 630-969-0827 www.dgsd.org
Providing a Better Environment fo r Soutli Central DuPage County
NOTICE TO CONTRACTORS SUBMITTING PROPOSALS
The Downers Grove Sanitary District is a unit of local government. Any contractor submitting proposals for work on the District's premises will be required to comply with the requirements listed below. Work on the District's premises includes any work to be performed at the District' s Wastewater Treatment Center, Administration Center, and Pumping Stations, and work on the District's Sanitary Sewer System including any appmienances.
WITH YOUR PROPOSAL, you must sign and return the attached Acknowledgement fo rm attached as Exhibit A indicating your receipt of this information and your understanding of the requirements as indicated in the attached documents. Your proposal wil l not be considered unless the Acknowledgement form is signed and returned.
WHEN YOU ARE A WARDED THE WORK, THE FOLLOWING MUST BE MET:
I) Insurance requirements enclosed as Exhibit B. 2) Compliance with the general conditions attached as Exhibit C with your company. defined as "Contractor" and Downers Grove Sanitary District as "District". 3) This project is subject to the Prevailing Wage Act of the State of Ill inois (820 ILCS l 30), which requires the contractor and all subcontractors to comply with requirements of the Act. If you are awarded this work, you will be required to submit all certified payrolls to Carly Shaw at [email protected]. Payment for "Prevailing Wage" work will be released to the Contractor upon receipt of properl y completed certifi ed payrolls and approval of the claim by the District's Board of Trustees. 4) Completion of a W-9 form. This form shall be provided to the Contractor by the District and must be completed and returned in order for the District to process an in voice/claim fo r the project work.
DOWNERS GROVE SANITARY DISTRICT W. Clay Campbell Administrative Services Director
Enclosures
Printed on Recycled Paper ATTACHMENT 4 Boa rd of Trustees Staff Wal lace D. Van Buren Downers Grove Nicholas J. Menninga ....__ ...... _ ___....__ ...... _ __...... ,,_ ...... ~ President ~~ ...... _ ...... _ ...... _ ...... _ ...... _ __.,,______....___ --""111111 General Manager Amy S. Kovacevic • W. Clay Campbell Vice President Sanitary District Administrative Services Donald F. Peters Director Clerk 27 10 Curtiss Street Legal Counsel P.O.Boxl412 Michael G. Philipp Downers Grove. IL 605 15-0703 Phone: 630-969-0664 Fax: 630-969-0827 www.dgsd.org
Providing a Better Environment for South Central DuPage Coun ty
EXHIBIT A
ACKNOWLEDGEMENT BY CONTRACTOR
I, , ON BEHALF OF ______HEREBY ACKNOWLEDGE RECEIPT OF THE "NOTICE TO CONTRACTORS SUBMITTING PROPOSALS" AND ATTACHMENTS AND UNDERSTAND THAT I MUST COMPLY WITH ALL REQUIREMENTS IF I AM AWARD ED THE WORK TO BE PERFORMED FOR THE DOWNERS GROVE SANITARY DISTRICT.
NOTE: PAYMENT FOR SERVICES PROVIDED BY CONTRACTOR SHALL NOT BE RELEASED BY THE DOWNERS GROVE SANITARY DISTRICT UNTIL CORRECT CERTIFIED PAYROLLS HA VE BEEN SUBMITTED TO THE DISTRICT'S ADMINISTRATION CENTER VIA MAIL AT 2710 CURTISS STREET, DOWNERS GROVE, IL 60515 OR EMAIL AT CSHAW(a),DGSD.ORG.
IF A SOLE PROPRIETOR, PLEASE CHECK THE FOLLOWIN G BOX:
I HEREBY STATE THAT I AM A SOLE PROPRIETOR AND, THEREFORE NOT SUBJECT TO THE PREY AILING WAGE REQUIREMENTS OF THE STA TE OF ILLINOIS.
DA TED THIS ___ DAY OF ______, 20_
COMPANY NAME
SIGNATURE
Printed on Recycled Paper ATTACHMENT 4
EXHIBIT B
DOWNERS GROVE SANITARY DISTRICT - INSURANCE REQUIREMENTS
The following insurance requirements must be met.
RESPONSIBILITY FOR DAMAGE CLAIMS
The Contractor shall indemnify and hold harmless the District, its officers and employees, from all suits, actions, or claims of any character brought because of any injuries or damages received or sustained by any person, persons, or property on account of the operations of the said Contractor; or on account of, or in consequence of, any neglect in safeguarding the work; or because of any claims or amounts recovered for any infringements or patent, trademark or copyright; or from any claims or amounts arising or recovered under the "Workers’ Compensation Act," or any other law, ordinance, order, or decree; and so much of the money due the said Contractor under and by virtue of his contract as shall be considered necessary by the District for such purposes, may be retained until such suit or suits, action or actions, claim or claims for injuries or damages as aforesaid shall have been settled and suitable evidence to that effect furnished to the District.
CONTRACTORS INSURANCE – AMOUNTS
The Contractor's insurance shall be primary and non-contributory with any District insurance or self-insurance. The Contractor shall carry commercial general liability insurance in the amount of not less than $1,000,000 per occurrence and per location.
The Contractor shall carry, during the life of this contract, Automobile Public Liability Insurance in amounts not less than $250,000/$500,000 and Property Damage Liability Insurance in the amount not less than $100,000 on any motor vehicles engaged in operations within the terms of this contract.
The Contractor shall furnish to the District satisfactory proof of coverage of the above insurance requirements, including Worker's Compensation, by a reliable company or companies, before commencing any work. Such proof shall consist of certificates executed by the respective insurance companies and filed with the District. The Downers Grove Sanitary District must be named as an insured on said insurance certificates with respect to the work covered in the contract with the District. Said certificates shall contain a clause to the effect that, for the duration of the contract, the insurance policy shall be cancelled, expired or changed only after written notification 30 days in advance to the District and consent of the District. Said certificates must also indicate all deductibles applicable to the policies included on the certificates.
The Contractor shall require Sub-Contractors, if any, not protected under the Contractor's insurance policies, to take out and maintain insurance of the same nature and amounts as required by the Contractor.
ATTACHMENT 4
EXHIBIT C
SPECIFICATIONS - GENERAL CONDITIONS
1. Permits. The Contractor shall obtain and pay for all permits, licenses, and bonds which may be required by State or local laws and ordinances.
2. Working Regulations. The Contractor shall conduct his operations so as to interfere as little as possible with employees or the public on or near the work.
3. Cleanup. The Contractor shall at all times keep the premises free from an accumulation of waste material or rubbish caused by his employees or work, and at the completion of the work, he shall remove all his rubbish from and about the work site and all his tools, scaffolding, and surplus materials, and shall leave his work "broom clean" or its equivalent, unless more exactly specified. In case of dispute, the District may remove the rubbish and charge the cost to the Contractor.
4. Costs and Attorneys Fees. Contractor shall indemnify the District for all costs and reasonable attorney's fees in the event, because of the Contractor's fault, neglect, insolvency, or for any other reason, the District deems it necessary to employ an attorney to assist in the enforcement of the contract or any of the terms thereof.
5. Contractor's Responsibility for Damage Claims. The Contractor shall defend, indemnify and save harmless the District, its Trustees, officers, employees, engineers and agents, from and against all liability, damage, loss, claims, demands and actions of any nature whatsoever which arise out of or are connected with, or are claimed to arise out of or be connected with, any of the work done by the Contractor, or its agents, servants, subcontractors or employees; or which arise out of or are connected with, or are claimed to arise out of or be connected with any accident or occurrence which happens, or is alleged to happen, in or about the site where such work is being performed, or in the vicinity thereof, while the Contractor is performing its work or while any of the Contractor's property, equipment or personnel are in or about such place or vicinity thereof by reason of or as a result of the performance of the Contractor's work; including, without limiting the generality of the foregoing, all liability, damages, loss, claims, set-offs, demands and actions on account of personal injury, death or property loss to the District, its Trustees, officers, employees, Engineers, and agents or subcontractors, Contractor, its employees, agents, subcontractors, or to any other persons, whether based upon, or claimed to be based upon statutory (including, without limitation of the foregoing, workmen's compensation and Illinois Structural Work Act, known as the Scaffolding Act) contract, tort, or other liability of the District, its Trustees, officers, employees and agents, Contractor or any other persons; and whether or not caused or claimed to have been caused by active or inactive negligence or breach of duty by the District, its Trustees, officers, employees, engineers, and agents, Contractor, its employees, agents, subcontractors, or any other person. Without limiting the generality of the foregoing, the liability, damage, loss, claims, set-offs, demands and actions indemnified against shall include all liability, damage, loss, claims, demands and actions for trademark, copyright or patent infringement, unfair competition, trade secret, or infringement of any other so-called "intangible" property right for defamation, false arrest, malicious prosecution or any other infringement of personal or property rights of any kind whatever. Provided, however that ATTACHMENT 4
the obligation of Contractor hereunder shall not extend to negligent acts or omissions of the District, its Trustees, officers, employees, engineers, and agents.
The Contractor shall at its own expense investigate all such claims or demands, attend to their settlement or other disposition, defend all actions based thereon and pay all charges of attorneys and all other costs and expenses of any kind arising from any such claim of liability, damage, loss, setoff, claims, demands and actions.
So much of the money due the Contractor under and by virtue of this contract as shall be considered necessary by the District for any damage or liability claims made may be retained until such claim(s), suit(s), or action(s) for injuries or damages as aforesaid shall have been settled and suitable evidence to that effect is furnished to the District.
Nothing contained within the Contractor's Insurance provisions of this contract shall be construed as limiting, in any way, the total obligation of Contractor to defend, indemnify and save harmless the District, its Trustees, officers, employees, engineers and agents from all claims of liability, loss, damage and actions as described herein.
6. Prevailing Wage Requirements. The work is subject to the Illinois Prevailing Wage Act, 820 ILCS 130/.01 et seq. (“the Act”). The Act requires contractors and subcontractors to pay laborers, workers and mechanics performing services on public works projects no less than the current “prevailing rate of wages” (hourly cash wages plus amount for fringe benefits) in the county where the work is performed. The Department publishes the prevailing wage rates on its website at http://labor.illinois.gov/. The Department revises the prevailing wage rates and the contractor/subcontractor has an obligation to check the Department’s web site for revisions to prevailing wage rates. For information regarding current prevailing wage rates, refer to the Illinois Department of Labor’s website. All contractors and subcontractors rendering services under this contract must comply with all requirements of the act, including but not limited to, all wage requirements and notice and record keeping duties. All contractors and subcontractors engaged in any part of the project will be required to comply with the prevailing wage act requirements, including the submittal of certified payroll records on a monthly basis to the District, and the cost of doing so must be included in the bid or proposal as no extra payment on account of this provision will be allowed.
7. Equal Employment Opportunity. In the event the Contractor's noncompliance with any provision of this Equal Employment Opportunity Clause, the Illinois Fair Employment Practices Act or the Fair Employment Practices Commission's Rules and Regulations for Public Contracts, the Contractor may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of this contract, the Contractor agrees as follows:
(1) That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, ancestry, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are ATTACHMENT 4
underutilized and will take appropriate affirmative action to rectify any such underutilization.
(2) That, if it hires additional employees in order to perform this contract, or any portion hereof, it will determine the availability (in accordance with the Commission's Rules and Regulations for Public Contracts) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.
(3) That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin, ancestry, physical or mental handicap unrelated to ability, or an unfavorable discharge from military service.
(4) That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the Contractor's obligations under the Illinois Fair Employment Practices Act and the Commission's Rules and Regulations for Public Contracts. If any such labor organization or representative fails or refuses to cooperate with the Contractor in its efforts to comply with such Act and Rules and Regulations, the Contractor will promptly notify the Illinois Fair Employment Practices Commission and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder.
(5) That it will submit reports as required by the Illinois Fair Employment Practices Commission's Rules and Regulations, furnish all relevant information as may from time to time be requested by the Commission or the contracting agency, and in all respects comply with the Illinois Fair Employment Practices Act and the Commission's Rules and Regulations.
(6) That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Illinois Fair Employment Practices Commission for purposes of investigation to ascertain compliance with the Illinois Fair Employment Practices Act and the Commission's Rules and Regulations.
(7) That it will include verbatim or by reference the provisions of paragraphs 1 through 7 of this clause in every performance subcontract as defined in Section 1.1(17)(b) of the Commission's Rules and Regulations so that such provisions will be binding upon every such subcontractor; and that it will also include the provisions of paragraphs 1, 5, 6 and 7 in every supply subcontract as defined in Section 1.1(17)(a) of the Commission's Rules and Regulations so that such provisions will be binding upon every such subcontractor. In the same manner as with other provisions of this contract, the Contractor will be liable for compliance with applicable provisions of this clause by all its subcontractors and further it will promptly notify the contracting agency and the Illinois Fair Employment Practices Commission in the event any subcontractor fails or refuses to comply therewith. In addition, no Contractor will utilize any subcontractor declared by the Commission to be nonresponsible and therefore ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. ATTACHMENT 4
Each contractor and subcontractor shall in turn include this Equal Employment Opportunity clause in each of its subcontracts verbatim or by reference so that the provisions of paragraphs a through g of said clause will be binding upon subcontractors of every tier; provided, however, that only paragraphs 1, 5, 6 and 7 need be included in every subcontract as defined in Section 2.10(a) of the Rules and Regulations of the Illinois Fair Employment Practices Commission.
8. Payments. Payments will be made by the District within 45 days after receiving the Contractor's request for payment. Periodic partial payments shall be for the value of the completed work based on estimates made within the last 10 days of each month less a retained amount of 10 percent of the value of completed work as approved by the District until the work is 50 percent complete, after which no additional amount will be retained if the Contractor is making progress to the District's satisfaction and there is no specific cause for withholding 10 percent of the total value of completed work. When the work is substantially complete, the retained amount shall be reduced to only that amount estimated by the District as necessary to assure completion of the contract. The final payment including the retained amount shall be payable within 45 days after the completion of all contract work and approval and acceptance by the District. The acceptance of the final payment by the Contractor shall be considered to be a waiver of all claims against the District under the contract. Contractor requests for payment received by the first of the month will allow for prompter processing.
9. Supervision. The Contractor shall supervise and direct the work competently and efficiently, devoting such attention thereto and applying such skills and expertise as may be necessary to perform the work in accordance with the specifications. The Contractor shall be responsible to see that the finished work complies in all respects with the specifications.
10. Character of Workmen. The Contractor shall at all times employ sufficient competent labor for prosecuting the work to full completion in the manner and time specified. Any person employed by the Contractor or by any subcontractor who does not perform his work in a proper and skillful manner, or who is intemperate, disorderly or otherwise objectionable, shall, at the written request of the District, be forthwith removed from the project site and shall not be employed again in any portion of the work without the written consent of the District. Should the Contractor fail to remove such person or persons as required above, the District may withhold all payments which are or may become due or may suspend work by written notice until such requirement is complied with.
11. Safety and Health Regulations. The Contractor shall comply with all State and Federal safety and health regulations applicable to the work being performed.
12. Final Acceptance. The Contractor shall notify the District that the project is completed and ready for a semi-final inspection. If any part of the work is not acceptable to the District at the time of such inspection, the District shall inform the Contractor in writing of such corrective work to be done.
Final acceptance of the project will not be made until all defective work is remedied or removed and replaced. Upon satisfactory completion of the semi-final inspection, the ATTACHMENT 4
District will recommend "final acceptance" and a final pay estimate less any previous payments will be submitted to the District for its approval and payment. The quantities and amounts due the Contractor will be final and no adjustment in quantities and amounts due the Contractor will be allowed after approval of the final pay estimate by the District. Semi- final inspection shall include inspection of all work done under the contract, removal of all surplus materials and debris, repair or replacement of any private or public property damaged, moved, or otherwise displaced on the site due to the construction of the project, the removal of all construction equipment and materials, and the complete restoration of all landscaping damaged during construction.
13. Waiver of Liens. The Contractor shall procure from each subcontractor and supplier of material or labor a waiver of any claim which they may have under the mechanics lien laws of the state in which the work is located, to insure the District immunity from mechanics liens on account of anything which is done by the Contractor or his subcontractors in carrying out the contract and any work order for additions thereto, all as a condition of any payment by the District on account of the contract. Any payments made by the District without requiring compliance with this paragraph shall not be construed as a waiver by the District of the right to require compliance with this paragraph as a condition of later payments.
The Contractor shall furnish with his request for final payment a complete release of all liens arising out of this contract, or receipts in full in lieu thereof and an affidavit that the releases and receipts include all labor and material for which a lien could be filed.
ATTACHMENT 5
WAIVEROF LIEN TO DATE STATE OF COUNTY OF TO WHOM IT MAYCONCERN:
WHEREASthe undersigned has been employedby & Son, Inc. Ms,,u:,nrvworic to fumlsh------""'-'""""-=-=:="""�=-=��-;,,.,,,------,------OGSO WWTC Phase 2 CHP 1mnr!lvements - for the premises known as ______,______, _____ Downers Grove Sanltarv District of which ______,..,;;�.;..,.;-'---'-"""".;...... ,..-,,-l�--,,.....,...,,...--.,----.,--1• th,, Own er. THE undersigned, for and In consideration of ( $ 13.320.00 tars, an gad, does hereby waive and release anyand all lien, or claim oflien, or rightto lien, with respect to and on theabove described premises, and the improvements thereon, and on the material, fixtures, apparatus or machinery fumlshed, and on the monies, funds orother consideration due or to become due from theOwner, onaCClOUnt of labor, services, material, fixtures,apparatus ormachinery furnished, to this date by or onbehalf of the undersigned, for the above-described premises. The undersigneddoes further release any and all claimsof any nature whatsoever to thisdate, against Joseph J. Henderson and Son, Inc., or its surety, relating toor arisingout of the performanceof theWOfk, Including claims under40 U.S.C. sections270a-270d ("the MIiierAcl"), or any state statute servinga substantiallyslmlar purpose
..:;D;.:11;.;:te:.:.:....:;4-...;1�9-...;1�7------Slgnature and Seal: r Company Name & Address: Masonry4 70 Walnut Elmhurst, IL 60126
NOTE: Alt waiversmust be forthe full amount paid. If waiver isfor a corporation, corporate name shouldbe used, corporate seal affixedand tttleof officer signing waiver should be&et forth; ifwaiver Is for a partnership, the partnership name should be used. partnar should sign and design himself as partnar.
CONTRACTOR'S AFFIDAVIT STATE OF COUNTYOF
TO WHOM IT MAYCONCERN: The undersigned (NAME) Sal - - - - -.....,.,..------being duly sworn, daposes and saysat th he is (posltion)- ----'-- v ... rv of the (Company) Mason -- --: ------, '"" ------who is the contractor furnishing �- M asonry wo rk workon lhebuilding located at 5003 Walnut Avenue Downers Grove, IL 60515 owned by Downel'II Grove Sanitary District ------""------..;.;;.;.;....;;;...;.;;.;;...______That the total amount of the contract Including extras Is _ ::'""14.,....,,.aoo"'='".00,..,,...- on which he has receivedpayment of O priorto lhl8 payment. That al waivers are true, andcorrect genuine and delivered uncondltlonallyand thatthere is no claim either legalor equitableto defeat Iha validityof said waivers. Thatthe following are the names and address of all parties who have furnished material or labor, or both, for said work andall partieshaving contracts for specific portions of saidWOik or for material entering into the construction thereofand the amount due or to become due lo each, and that the Items menUoned Includeall labor and material required to complete said WOikaccording t1) plans and soeclflcalions: vUNTRACT AMOUNT THIS BALANCE NAMESAND ADDRESS WHAT FOR PRICE PAID PAYMENT DUE rv Mason Labor $ 12 '400.00 $ . $ 10,920.00 $ 1,480.00 B�rick Materials $ 2400.00 $ 2.400.00
AH material is taken from fully oaid stock and delivered in our trucks.
All labor and fringe benefitsare paid in full. Balance due for labor is zero. I TOTAL LABOR ANO MATERIAL TO COMPLETE $ 14,800.00 $ . $ 13,320.00 $ 1,480.00 , lllt1tnmv are no omer contreclS torsa1<1 WOii( outstana1ng, ana macmere 1s notn1n g aue orto oeoomeaue to an pel'IOnror mater al, labOr or other woi Kor any kind done or to be done upon or in connection withsaid wol1< other than abovestated. -,..h Signed this /Cf di"' nf 2017 Signature: ___ Subscribedand sworn to beforeme lhls h__ day of 2017 ___/_ f:'/_,___-r 'tv2M r
Signature: J ATTACHMENT 5
WAIVER OF LIEN Final Waiver Materials or Labor Under Act of 1993
State of Illinois ss April 19, 2017 Cook County
TO ALL WHOM IT MAY CONCERN:
Whereas, the undersigned, SouthfieldCorporation dba IllinoisBrick Co,hasbeen employed by MASONRY to furnish BRICK/or the building known as DOWNERS GROVE WATER TREATMENT PLANT, 5003 WALNUT AVE., DOWNERS GROVE, IL.
NOW, THEREFORE, KNOW YE, That We, the undersigned,for and in consideration o/$2,400.00 DOLLARS, and other goods and valuable considerations, the receipt whereof is hereby acknowledged, do hereby waive and release any andall lien, or claim, or right of lien on said above described building and premises under the Statutes of the State of Illinoisrelating to Mechanics' liens, on account of labor or materials, or both, furnished by the undersigned to or on account of the said, MASONRY for said building or premises.
Given under our hand and seal this 19TH day ofApril, 2017
SOUTHFIELD CORPORATION dba lll/NOIS BRICK CO
( � ,,..,
By� - (Seal) This waiver invalid if altered in any manner. I .. . - - -- ..·- ... -···��� .. ��". I ATTACHMENT 5 U.S. Department of Labor PAYROLL (For Contractor's Optional Use; See Instructions at www.dol.gov/whd/forms/wh347instr.htm) Wage and Hour Division :IIU.S. Wage:i nd HHDour Di,·i,ion Persons are not required to respond to the collection of information unless it displays a currentlyvalid 0MB control number. Rev.Dec.2008 NAME OF CONTRACTOR D OR SUBCONTRACTOR llJ ADDRESS P.O. Boxn_ 0MB No.: 1235-0008 I Expires: 01/31/2015 Insulation Company Homewood, IL 60430 PAYROLL NO. FOR WEEK ENDING PROJECT AND LOCATION PROJECT OR CONTRACT NO.
Downers Grove Sanitary District 3 05/21/2017 17670 (1) (2) (3) (4) OAY AND DATE Dowers(5) Grove,(6) IL (7) (9) (8)
�(/) DEDUCTIONS Cl)'" M T T F N w SA SU NET NAME AND INDIVIDUAL IDENTIFYING NUMBER �g 0 GROSS WITH- WAGES �:,:Q. 15 16 17 18 19 20 21 STATE W/H (e.g., LAST FOUR DIGITS OF SOCIAL SECURITY WORK 0'" TOTAL RATE AMOUNT HOLDING TOTAL PAID NUMBER) OF WORKER 23:-i=� CLASSIFICATION HOURS WORKED EACH DAY HOURS OF PAY EARNED FICA TAX OTHER DEDUCTIONS FOR WEEK
I 0 Insulator $114.63 $274.37 $53.61 $147.28 $589.89 $908.61 s 0.00 0.00 0.00 0.00 2.00 49.95 0 2.00 0 0 IZ
s
0 I/
s
0 I/
s
0 V s I 0 V s
0 V
s
0 V
s
IMlile completion of Form WH-347 is optional, it is mandatory for covered conlractors and subconltactors performing work on Federally financed or assisted construction contracls lo respond lo the information collection contained in 29 C.F.R. §§ 3.3. 5.S(a). The Copeland Act (40 U.S.C. § 3145) contractors and subcontractors performing work on Federally financed or assisted construction conlracts to "fumish weekly a statement with respectV to the wages paid each employee during the preceding week.• U.S. Department of Labor (DOL) regulations at 29 C.F.R. § 5.5(a)(3)(ii) require contractors to submit weekly a copy of all payrolls lo the Federal agency contracting for or financing the construction project. accompanied by a signed "Statement of Compliance· indicating that the payrolls are correct and complete and that each laborer or mechanic has been paid not less than the proper Davis-Bacon prevailing wage rate for the work performed. DOL and federal contracting agencies receiving this information review the Information to determine that employees have received legally required wages and fringe benefits.
Public Burden Statement We estimate that is will take an average of 55 minules to complete lhis colleclion, including time for reviewing instructions. searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. If you have any comments regarding these estimates or any other aspect of this collection, including suggestions for reducing this burden, send them to the Administrator, Wage and Hour Division, U.S. Department of Labor, Room S3502, 200 Constitution Avenue. N.W. Washington, D.C. 20210
(over) ATTACHMENT 5
_3 Ma_y_ _0_1_ _ Date _ _1_ _ 2 7 _ (b) WHERE FRINGE BENEFITS ARE PAID IN CASH PETER I CHIEF EXECUTIVE OFFICER I,------D - Each laborer or mechanic listed in the above referenced payroll has been paid. (Name of Signatory Party) (Title) as indicated on the payroll. an amount not less than the sum of the applicable do hereby state: basic hourly wage rate plus the amounl of the required fringe benefits as listed in the contract, except as noted in section 4(c) below. (1) That I pay or supervise the payment of the persons employed by (c) EXCEPTIONS ns t ion on n ------���-l _ u_ a__,l e- .,.. _ C_ _ _ p_ n a_ � y______on the (Contractor or Subcontractor) EXCEPTION (CRAFT) EXPLANATION Downer s Grove Sanitary Distr ict ; that during the payroll period commencing on the (Building or Work) May 0 17 __1 5__ day of May . 20 17 . and ending the _2 1_ _ day of ______, _2_ _ _ _, all persons employed on said project have been paid the full weekly wages earned. that no rebates have been or will be made either directly or indirectly to or on behalf of said
InsuationC onnpany ______l ______from the full (Contractor or Subcontractor) weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than permissible deductions as defined in Regulations. Part 3 (29 C.F.R. Subtitle A), issued by the Secretary of Labor under the Copeland Act, as amended (48 Stat. 948, 63 Stat. 108, 72 Stat. 967; 76 Stat. 357; 40 U.S.C. § 3145), and described below:
REMARKS:
(2) That any payrolls otherwise under this contract required to be submitted for t he above period are correct and complete; that the wage rates for laborers or mechanics contained therein are not less than the applicable wage rates contained in any wage determination incorporated into the contract; that the classifications set forth therein for each laborer or mechanic conform with the work he performed.
(3) That any apprentices employed in the above period are duly registered in a bona fide apprenticeship program registered with a State apprenticeship agency recognized by the Bureau of Apprenticeship and Training, United States Department of Labor, or if no such recognized agency exists in a State, are registered with the Bureau of Apprenticeship and Training, United States Department of Labor.
(4) That: (a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS NAME AND TITLE SIGNATU� o n V I PETER C If IZI DONNAI in addition to the basic hourly wage rates paid to each laborer or mechanic listed in [\.,__ the above referenced payroll, payments of fringe benefits as listed in the contract THE WILLFUL FALSIFICATION OF ANY OF THE ABOVE STATEMENT have been or will be made to appropriate programs for the benefit of such employees, SUBCONTRACTOR TO CIVIL OR CRIMINAL PROSECUTION. SEE SEC. except as noted in section 4(c) below. 31 OF THE UNITED STATES CODE. ) BOARD OF LOCAL IMPROVEMENTS DOWNERS GROVE SANITARY DISTRICT
PROPOSED AGENDA August 15, 2017 6:45 p.m.
I. Approve Minutes of June 20, 2017
II. Public Comment
III. P693: Sherman Avenue, south of Maple Avenue, Downers Grove – Two Single Family Homes
BOARD OF LOCAL IMPROVEMENTS MINUTES June 20, 2017
A meeting of the Board of Local Improvements of the Downers Grove Sanitary District was held on Tuesday, June 20, 2017. The meeting was held at the District’s Administration Center, 2710 Curtiss Street, Downers Grove. Present were Board Members Kenneth J. Rathje and Robert T. Jungwirth, General Manager Nicholas J. Menninga, Administrative Supervisor W. Clay Campbell, Sewer Construction Supervisor Ted Cherwak, Information Coordinator Alyssa J. Caballero, Trustees Wallace D. Van Buren, Amy S. Kovacevic and Paul W. Coultrap and Attorney Michael G. Philipp. Also present was Stacy McDonald of Downers Grove. President Rathje called the meeting to order at 6:45 p.m.
Minutes of May 16, 2017 Meeting
A motion was made by Jungwirth seconded by Rathje approving the minutes of the meeting held on May 16, 2017. The motion carried.
Public Comment – None
P690 – 200 Village Drive, Downers Grove
The Board reviewed a request for sanitary sewer service from Walter Graft of Gewalt Hamilton, consulting engineer for the owner, for redevelopment of the existing senior living complex on a 38.70 gross acre parcel at 200 Village Drive, Downers Grove. The redevelopment will be completed in three phases and will include new towers for health care, assisted living and residential units and 13 villa units. This service request is for all three phases. The construction of these new buildings will require the demolition of the existing skilled nursing and assisted living building, the townhome buildings and the cottage units. This work will also require the relocation of a portion of the public sewer main. A new easement grant will be needed for the relocated mains. The property is within the District’s Facilities Planning Area and is within the District's current corporate limits. The proposed project will generate an estimated net increase of wastewater flow of 17,900 gallons per day. The combined flows of the proposed and remaining buildings will be 532 PE or a density of 13.2 PE per acre. Service can be provided to this project by connection to the existing or relocated District sewers main located on the campus. The downstream trunk sewers have adequate reserve capacity to serve this request. Staff recommended approval of this request. A motion was made by Jungwirth seconded by Rathje approving this request to a maximum flow of 53,208 gallons per day (37 gallons per minute), receipt of an Illinois EPA permit, relocation of the sewer main, granting of new sewer easements, payment of all fees per ordinance, compliance with all District ordinances, and standard conditions. The motion carried. (Votes recorded: Ayes–Rathje and Jungwirth.)
Board Member Mark J. Scacco arrived at 6:55 p.m.
P691 – 5200 & 5204 Fairview Avenue, Downers Grove
The Board reviewed a request for sanitary sewer service from Phil Wolf, consulting engineer for the owner-developer, for 14 attached single family units on a 1.00 gross acre parcel at 5200 and 5204 Fairview Avenue, Downers Grove. The development will consist of two townhome buildings. This site currently has two single family homes which will be razed. The property is within the District’s Facilities Planning Area and is within the District's current corporate limits. The proposed project will generate an estimated wastewater flow of 4,900 gallons per day or a density of 49 PE per acre. This is based on a flow factor of 3.5 PE per unit single family unit. Service can be provided to this project by extension of the public sewer main from the existing District sewer located in Fairview Avenue. The location of the proposed sewer main will require the granting of a sewer easement to the District. The downstream trunk sewers have adequate reserve capacity to serve this request. Staff recommended approval of this request. A motion was made by Jungwirth seconded by Scacco approving this request to a maximum flow of 4,900 gallons per day (3.4 gallons per minute) subject to the receipt of an Illinois EPA permit, construction of public sewer main extension, the granting of the sewer easement, payment of all fees per ordinance (including additional Trunk Sewer Service Charges), compliance with all District ordinances and standard conditions. The motion carried. (Votes recorded: Ayes–Rathje, Jungwirth and Scacco.)
P692 – 63rd Street, Hobson Road and Interstate 355, Woodridge
The Board reviewed a request for sanitary sewer service from Michael May of CEMCON Ltd, consulting engineer for the developer (M/I Homes of Chicago), for 52 attached single family units on an 8.6 gross acre parcel at 63rd Street, Hobson Road and Interstate 355, Woodridge. This site is also the location of the District’s Hobson Road Pumping Station. The property is within the District’s Facilities Planning Area, but is not within the District's current corporate limits. The proposed project will generate an estimated wastewater flow of 18,200 gallons per day or a density of 21.16 PE per acre. Service can be provided to this project by extension of the public sewer main from the existing District sewer located in Hobson Road Pump Station easement. The downstream trunk sewers have adequate reserve capacity to serve this request. Staff recommended approval of this request. A motion was made by Scacco seconded by Jungwirth approving this request to a maximum flow of 18,200 gallons per day (12.63 gallons per minute), subject to annexation, the receipt of an Illinois EPA permit, construction of public sewer main extension, payment of all fees per ordinance, compliance with all District ordinances and standard conditions. The motion carried. (Votes recorded: Ayes–Rathje, Jungwirth and Scacco.)
Election of Officers
A motion was made by Scacco seconded by Jungwirth nominating Kenneth J. Rathje as President of the Board of Local Improvements, closing the nominations and electing Kenneth J. Rathje as President. The motion carried. (Votes recorded: Ayes–Rathje, Jungwirth and Scacco.) A motion was made by Rathje seconded by Scacco nominating Robert T. Jungwirth as Vice President, closing the nominations, and electing Robert T. Jungwirth as Vice President. The motion carried. (Votes recorded: Ayes–Rathje, Jungwirth and Scacco.) A motion was made by Jungwirth seconded by Rathje nominating Mark J. Scacco as Clerk, closing the nominations, and electing Mark J. Scacco as Clerk. The motion carried. (Votes recorded: Ayes–Rathje, Jungwirth and Scacco.)
Upon a motion by Jungwirth seconded by Scacco, the meeting was adjourned at 7:08 p.m. The motion carried.
Approved: August 15, 2017
______-- President Attest: ______- Acting Clerk BOARD OF LOCAL IMPROVEMENTS August 15, 2017 STAFF BRIEFING
P693: Sherman Avenue, south of Maple Avenue, Downers Grove
REQUEST: Tony Montalbano of Rally Homes, owner, is requesting sanitary sewer service for two single family lots on a 1.00 gross acre parcel at the above location. The property is within the District's Facilities Planning Area (FPA), but it is not within the District's current corporate limits. The proposed project is estimated to generate wastewater flows of 700 gallons per day, which is based on the standard flow estimate for a single family home of 350 gallons per day. This would result in a density of 7.0 PE per acre, which is within the District’s design allocation of 10 PE per acre for residential parcels. (These two lots are part of a five lot project by Rally Homes. Three of these five lots already have access to the public sanitary sewer main).
SUMMARY: Service can be provided to this property by extension of the District sewers located on Sherman Avenue. The proposed sewer design conforms to the Sanitary District’s Unsewered Area Plan. The downstream trunk sewers have adequate reserve capacity to serve this request. Staff recommends approval of this request subject to annexation, receipt of an Illinois EPA permit, construction of the necessary sewer extension, payment of all fees per ordinance, compliance with all District ordinances and standard conditions.
DATE ___7-6-2017_____ DOWNERS GROVE SANITARY DISTRICT 2710 CURTISS STREET DOWNERS GROVE, ILLINOIS 60515 (630) 969-0664 P693
SANITARY SEWER SERVICE REQUEST
Location: Sherman Ave sewer extension
Legal Description Lot ______Block ______Subdivision ______
______P.I.N.: 09-18-105-013 & 014
Name of Owner on Deed _____Rally Homes, LLC_____ Phone No. ____630 613 2710______
Developer: _____Rally Homes, LLC______Phone No. _____630 613 2710______
Name of Person Making Request _Tony Montalbano_ Phone No._____630 240 3755______
Fax No. ______E mail: [email protected] ______
Address (we will be sending information regarding this request; please be sure address is legible)
______1010 Jorie Blvd Oakbrook, IL 60523______
This Applicant’s Interest in This Property ______Owner______(Owner/Developer/Beneficiary Land Trust, etc.)
Number of Acres Involved ______Present Zoning Residential Proposed Zoning ______
Is the Property (A) Improved ______(B) Vacant _____X______
(A) If Improved, Describe Improvements ______
______
Number & Type of Units ______
(B) If Vacant or Additional Improvements or Remodeling Are Proposed, Describe ______
______
______Number & Type of Units _____2 single family homes _____
Estimated Starting Date of Project ______August 2017______
If You Propose to Annex to a Community, Which One ______NOTE: If this request is for • a multiple family development, indicate the number of units for each bedroom count. • a restaurant, indicate the seating capacity and hours of operation. If drive-up is proposed, give the number of orders per day. • a commercial project, indicate the floor area. • an office/warehouse or light manufacturing development, indicate the floor area. • an office/research development, indicate the floor area and number of employees. • commercial/industrial buildings(s), provide an estimate of wastewater flow in gallons per day **SERVICE REQUEST APPROVALS ARE VALID FOR SIX MONTHS** P693 - Board of Local Improvements Sherman Avenue, south of Maple Avenue
FAIRHAVEN CT
P! P! P! MAPLE AV 2C-146 2C-138 2C-139 P!
SHERMAN AV 2C-141 P! P! 2C-140 2C-150
Required Sewer Extension P! 2C-142
Legend 0 60 120 240 Feet P! Sanitary Manholes Sanitary Sewer P693 Rally Homes Subdivision DGSD Boundary µ DOWNERS GROVE SANITARY DISTRICT
M E M O
TO: Nicholas J. Menninga General Manager
FROM: W. Clay Campbell Administrative Supervisor
DATE: August 11, 2017
RE: Progress Report – July, 2017
I was on vacation from July 31 through August 4.
ADMINISTRATIVE
Personnel
Karen Vana, the District's part-time secretary, is taking a full-time position with the Village of Woodridge. Her last day at the District is August 11. As a result, we have filled both of our two open Part-Time Secretary positions. Mary Jo Pistello started on August 9 and Miranda Witt will start on August 14.
Reimbursement Program for Sanitary Sewer Backups Caused by Public Sanitary Sewer Blockages
I have updated the summary sheet included with my report this month to keep you apprised of any open claims. There have been no new backups resulting from a mainline blockage since the last update.
Safety Committee
The Safety Committee met on July 28 discussing preparations for the Advisory Inspection visit from the Illinois Department of Labor. Staff has requested the visit, but is waiting to be contacted by the Illinois Department of Labor for scheduling of the visit.
Open House
The open house invitation, map, invitation list and press release are being provided by separate memo for review at the August 15 Board meeting.
IAWA Annual Conference
Information about this year’s IAWA Annual Conference was emailed to Board members in July. This year there will again be a special track of administrative speakers that will parallel the technical speakers during the Annual Conference on September 19, 20 and 21 in Urbana-Champaign. I would like to finalize determining which of our Board members will be attending at the regular August 15 board meeting. At this time, Nick and I are attending.
Page 1 of 3
Social Media/Website/Public Outreach Progress
Alyssa Caballero, Information Coordinator, and I discussed the effectiveness of the District's online presence for applicants to the District's Part-Time Secretary positions. A significant number of applicants discovered the District's openings through either the District's website, Facebook page or post on Nextdoor.
Technology Update
Concentric Integration will be assisting us with the replacement of the District's firewall infrastructure over the next few months. The existing firewall was installed in January 2010. Starting with the August claim ordinance, we are ahead of schedule and are going fully live using the ACH payment option for vendors through the District's accounts payable program. At this time we are expecting 20% of the payments made in August to be made using ACH. As well, staff will be pursuing completion of a partial account number conversion project to facilitate the Invoice Cloud payment by phone service. Staff is planning on both of these improvements to be implemented by the end of the fall.
The following is a detailed summary of the portal’s utilization in the last month and since the portal’s launch in February 2015 through the end of last month:
# of Customers registered in the last month: 141 # of Customers paying their bills online in the last month: 788 Amount of Money processed through the Portal in the last month: $42,372.31 # of Customers signing up for Autopay through the Portal in the last month: 35 # of Customers enrolled in paperless billing in the last month: 54 # of customers registered for pay by text in the last month: 29 Cost to District for providing Invoice Cloud service in the last month: 198.30 Cost to District’s customers (convenience fees) in the last month: $580.50
# of Customers registered from launch through last month: 2395 Total # of Transactions from launch through last month: 14,273 Amount of Money processed through the Portal from launch through last month: $811,470.59 # of Customers signing up for Autopay through the Portal from launch through last month: 511 # of Customers enrolled in paperless billing from launch through last month: 916 # of customers registered for pay by text from launch through last month: 414 Cost to District for providing Invoice Cloud service from launch through last month: $3,993.10 Cost to District’s customers (convenience fees) from launch through last month: $12,277.63
FINANCIAL
Annual Audit
Matt Beran, of Lauterbach & Amen LLP, will be at the regular August board meeting to present the District’s annual audit for fiscal year ending April 30, 2017.
Treasurer's Report and Investment Activity
The monthly Treasurer’s Report is included separately in the packet each month and detailed investment information (financial institution name, current rate and dollar amount) is provided on Page 2 of 3 the District’s Investment Schedule also provided separately in the packet each month.
User Billing
Detailed billing information is attached to this report.
CODE ENFORCEMENT & UNSEWERED AREAS
Building Sanitary Service Repair Assistance Program; Infiltration and Inflow Removal Program; and Overhead Sewers and Backflow Prevention Devices Reimbursement Program
I have continued to perform the legal review of both Program Agreements and Access Agreements for all of the above programs as prepared by our office prior to execution by the parties.
Sewer Permitting Process
I have continued to perform the legal review of Access Agreements and Annexation Petitions prepared by our office as needed by sewer permit applicants.
cc: WDVB, ASK, PWC, KJR, RTJ, MJS, TTC, RPS, MRM, JPB, DRB, MGP
Page 3 of 3
REIMBURSEMENT PROGRAM FOR SANITARY SEWER BACKUPS CAUSED BY PUBLIC SANITARY SEWER BLOCKAGES
08/11/17 DATE AMOUNT DATE OF CLAIM OF ADJUSTER AMOUNT DATE ADJUSTER STREET ADDRESS CITY NAME BACKUP RECEIVED CLAIM RECOMMENDATION PAID PAID FEE STATUS 2006 OXNARD DRIVE DOWNERS GROVE MORRISON 8/10/2015 8/17/2015 130.00 NO ADJUSTER - WELL DOCUMENTED EXPENSES 130.00 8/19/2015 0.00 CLOSED
3719 DOWNERS DRIVE DOWNERS GROVE LINDENBURGER 9/7/2015 3/4/2016 11000.00 PAYMENT SUGGESTED - 2,500.00 2,500.00 3/10/2016 544.00 CLOSED
3725 DOWNERS DRIVE DOWNERS GROVE CORTESIO 9/7/2015 11/18/2015 80.00 NO ADJUSTER - CLEANUP COSTS ONLY 80.00 12/16/2015 0.00 CLOSED
4064 STERLING ROAD DOWNERS GROVE KOEHLER 12/21/2015 TIME LIMIT FOR CLAIM EXPIRED. 0.00 CLOSED
4032 LONGMEADOW ROAD DOWNERS GROVE VICTOR 2/16/2016 TIME LIMIT FOR CLAIM EXPIRED. 0.00 CLOSED
4428 MIDDAUGH AVENUE DOWNERS GROVE RABOVSKY (OWNER) 4/2/2016 7/21/2016 2500.00 PAYMENT SUGGESTED - $2,500.00 2,500.00 8/10/2016 328.75 CLOSED
4428 MIDDAUGH AVENUE DOWNERS GROVE MURRIN (TENANT) 4/2/2016 NO DAMAGE INCURRED TO TENANT'S PROPERTY 0.00 CLOSED
6536 BRIARGATE DRIVE DOWNERS GROVE ROOT (OWNER) 4/2/2016 7/14/2016 630.00 PAYMENT SUGGESTED - $630.00 630.00 8/2/2016 240.50 CLOSED
6536 BRIARGATE DRIVE DOWNERS GROVE MIERS (TENANT) 4/2/2016 NO DAMAGE INCURRED TO TENANT'S PROPERTY 0.00 CLOSED
19 N. WASHINGTON ST. WESTMONT SHERIDAN 4/29/2016 5/4/2016 575.00 NO ADJUSTER - PLUMBER COSTS ONLY 575.00 5/12/2016 0.00 CLOSED
5401 BLODGETT AVENUE DOWNERS GROVE ADAMSKI 5/10/2016 6/1/2016 2500.00 PAYMENT SUGGESTED - $2,500.00 2,500.00 6/2/2016 572.35 CLOSED
5527 FAIRMOUNT AVENUE DOWNERS GROVE BUIE (OWNER) 5/11/2016 PAYMENT SUGGESTED - $2,500.00 424.93 CLOSED
5527 FAIRMOUNT AVENUE DOWNERS GROVE TONNARINI (TENANT) 5/11/2016 PAYMENT SUGGESTED - $353.80 212.46 CLOSED
5527 FAIRMOUNT AVENUE DOWNERS GROVE FROST (TENANT) 5/11/2016 PAYMENT SUGGESTED - $1,077.60 212.46 CLOSED
4821 BRYAN PLACE DOWNERS GROVE HASAN (TENANT) 7/28/2016 TIME LIMIT FOR CLAIM EXPIRED. 0.00 CLOSED
4821 BRYAN PLACE DOWNERS GROVE OWNER VIA PROP. MGMT 7/28/2016 8/29/2016 1573.18 PAYMENT SUGGESTED - $1,573.18 1,573.18 12/15/2016 157.25 CLOSED
138 W. CHICAGO AVENUE WESTMONT O'CONNOR 8/27/2016 1/17/2017 5500.00 PAYMENT SUGGESTED - $5,000.00 5,000.00 3/24/2017 231.25 CLOSED
826 MAPLE AVENUE DOWNERS GROVE WOOD 8/29/2016 TIME LIMIT FOR CLAIM EXPIRED. 454.60 CLOSED
4014 WILLIAMS STREET DOWNERS GROVE DZIADUS 11/18/2016 TIME LIMIT FOR CLAIM EXPIRED. CLOSED
1122 60TH PLACE DOWNERS GROVE MILLER 11/29/2016 12/16/2016 PAYMENT SUGGESTED - $1,000.00 1,000.00 7/3/2017 249.75 CLOSED
628 S. ADAMS STREET WESTMONT JANULIS 12/3/2016 TIME LIMIT FOR CLAIM EXPIRED. CLOSED
6022 OSAGE AVENUE DOWNERS GROVE SHEK 1/17/2017 TIME LIMIT FOR CLAIM EXPIRED. CLOSED
4409 PROSPECT AVENUE DOWNERS GROVE DUBOIS 4/17/2017 OPEN
4520 PRINCE STREET DOWNERS GROVE CHEAURE (TENANT) 6/14/2017 OPEN
4520 PRINCE STREET DOWNERS GROVE DO (OWNER) 6/14/2017 OPEN
TOTAL NUMBER OF BACKUPS 234 TOTAL NUMBER OF CLAIMS RECEIVED 115 TOTAL AMOUNT OF CLAIMS RECEIVED $150,511.55 TOTAL AMOUNT OF CLAIMS PAID $81,486.53 TOTAL AMOUNT PAID TO ADJUSTER $17,342.30
AVERAGE AMOUNT OF CLAIM (MOST RECENT 24 MOS) $2,720.91 AVERAGE AMOUNT OF PAYMENT (MOST RECENT 24 MOS) $1,648.82 AVERAGE AMOUNT PAID TO ADJUSTER PER CLAIM (MOST RECENT 24 MOS) $190.96
Page 1 of 1 USER BILLING SUMMARY
User Charge System
Billings for July 2017 were as follows:
User $261,885.14 Surcharge 16,704.13 Monthly fees 291,711.51 Total $570,300.78
Summer Usage Adjustment $17,162.81
Billable Flow 169,119,970 Budgeted Billable Flow 153,542,705 % Actual/Budgeted Billable Flow 110.15%
YTD Billable Flow 466,349,224 YTD Budgeted Billable Flow 453,265,300 % Actual/Budgeted Billable Flow 102.89%
The user accounts receivable balance on 7/31/17 is $528,765.26 and consists of:
Current charges due 8/15/17 $418,099.78 Past due charges and penalty 110,665.48 Total $528,765.26
The past due charges represent:
Age User Charges Penalty Totals
30 days past due $38,158.66 $5,521.84 $43,680.50 60 days past due 13,914.89 1,918.23 15,833.12 90 days & greater past 46,750.24 4,401.62 51,151.86 due
Totals $98,823.79 $11,841.69 $110,665.48 Summary of Past Due Charges (90 Days and Over)
Five Year Comparison JULY
Year User Charges Penalty Total
2017 $46,750.24 $4,401.62 $51,151.86 *** 2016 37,326.87 5,112.93 42,439.80 ** 2015 40,811.20 5,997.57 46,808.77 ** 2014 32,006.37 4,120.80 36,127.17 ** 2013 44,363.41 4,942.01 49,305.42 *
***Includes $27,617.40 in sewer disconnection costs on 6 accounts. *Includes $14,870.40 in sewer disconnection costs on 2 accounts. *Includes $7,946.19 in sewer disconnection costs on 1 account.
Twelve Months Ending JULY 2017
Month User Charges Penalty Total
7/31/17 $46,750.24 $4,401.62 $51,151.86 6/30/17 30,550.45 4,019.68 34,570.13 5/31/17 33,590.89 4,991.96 38,582.85 4/30/17 29,538.80 4,227.20 33,766.00 3/31/17 33,746.64 4,699.23 38,445.87 2/28/17 36,439.40 5,219.35 41,658.75 1/31/17 43,159.75 5,409.73 48,569.48 12/31/16 40,063.15 5,460.59 45,523.74 11/30/16 42,062.95 5,547.88 47,610.83 10/31/16 39,945.94 5,369.89 45,315.83 9/30/16 39,609.40 5,448.76 45,058.16 8/31/16 37,126.48 5,073.64 42,200.12
Fifteen out of twenty-one delinquent accounts that were scheduled for pre-enforcement conferences on July 14, 2017 have paid in full and one account has made payment arrangements. Since 2012, two accounts remain disconnected from sewer service. In the 1st week of July, three additional sewer accounts were disconnected from sanitary sewer lines and one was plugged bringing the total of disconnected accounts to six. To: Nick Menninga, General Manager From: Marc Majewski, Operations Supervisor Re: Month of July, 2017 WWTC Operations Report. Date: August 2, 2017
Attached please find detailed operating data and our monthly report to Illinois EPA for July. We had no excursions over our permit limits.
Certain highlights of operational activities included:
- Monthly flow: Average daily flows to the plant were 8.62 MGD. Total precipitation at the WWTC was 4.51”. There were no days of excess flow during the month of July. There were 4 days of discharge over 11 MGD.
- Activated sludge: Good operating performance continued throughout the month of July. Floc formers are still predominating leading to good solids settling. We chlorinated the return activated sludge on 4 days in order to control filamentous organisms in the process.
- Anaerobic Digesters: Pumped a total of 1,072,383 gallons of primary sludge, 655,171 gallons of WAS, and 290,378 gallons of waste grease for a total of 2,017,932 gallons pumped to digesters. Experienced heavy foaming, sour conditions, and loss of gas production in Digester 4, attributed to several high grease-load days. Total Volatile Solids destruction was calculated at 57%. Note starting in July, we will be using the Van Kleek formula to calculate VS destruction, to better account for supernatant loads.
- Digester gas: Total digester gas production was 5,392,714 cubic feet. 179,856 cubic feet of gas was used for anaerobic digestion heat, and 4,429,598 cubic feet was used in the CHP facilities. 542,102 cubic feet of flared gas was recorded during the month. Natural gas was used for hot water. The Munters dehumidifier used 101,246 cubic feet of gas. Hydrogen sulfide sampling late in the month revealed heavy concentrations of hydrogen sulfide in the bio-gas, exceeding our treatment removal capacity. We are currently flaring gas and investigating the cause of the high levels of hydrogen sulfide.
- Bio-solids: 442 Cubic yards of biosolids were distributed in the month of July. A total of 2,393 cubic yards have been distributed this year. Biosolids drying and deliveries continue.
- Miscellaneous Items: Digester 4 was removed from service, and grease hauling was temporary halted due to digester loading issues. Digester 5 was placed in service as a primary digester. Grease deliveries are currently being accepted on a limited basis. We added soda ash to Digester 4 to restore the pH, and are using healthy digester content transfers to restore the biota. Digester 4 is currently operating at a limited capacity, and we anticipate it to return to full operation in August. Starting with the month of July, we have switched from the Operator 10 operations database to Hach-WIMS for data tracking and reporting.
- Electricity: Electricity from ComEd: 109,068 KW-Hrs, Electricity to ComEd: 17,400 KW- Hrs, and Electricity Generated CHP: 292,780 KW-Hrs.
C: WDVB, ASK, PWC, KJR, RTJ, MJS, WCC, MGP Downers Grove Sanitary District July 2017 Monthly Operations Report Page 1
WWTC B01 B01 B01 A01 A01 C01 Int C01 Int Outfall 003 Outfall 003 Total Flow Total Flow 002 Outfall Rainfall Parshall Parshall Parshall Parshall Parshall Clar #1 Clar #1 Flow Max Flow Avg Max Mgd Avg Mgd Flow Avg Flume Flow Flume Flow Flume Flow Flume Flow Flume Flow Flow Max Flow Avg Mgd Mgd Mgd Max Mgd Min Mgd Avg Mgd Max Mgd Avg Mgd Mgd Mgd
Date inches MGD MGD MGD MGD MGD MGD MGD MGD MGD MGD MGD MGD 7/1/2017 0.00 10.72 3.25 7.23 0.00 0.00 0.00 0.00 0.00 0.00 10.72 7.23 0.00 7/2/2017 0.00 9.36 2.87 6.76 0.00 0.00 0.00 0.00 0.00 0.00 9.36 6.76 0.00 7/3/2017 0.00 10.53 2.83 6.91 0.00 0.00 0.00 0.00 0.00 0.00 10.53 6.91 0.00 7/4/2017 0.00 10.84 2.88 6.74 0.00 0.00 0.00 0.00 0.00 0.00 10.84 6.74 0.00 7/5/2017 0.02 10.68 2.90 6.92 0.00 0.00 0.00 0.00 0.00 0.00 10.68 6.92 0.00 7/6/2017 0.00 10.82 3.00 7.15 0.00 0.00 0.00 0.00 0.00 0.00 10.82 7.15 0.00 7/7/2017 0.00 9.57 3.16 7.04 0.00 0.00 0.00 0.00 0.00 0.00 9.57 7.04 0.00 7/8/2017 0.00 10.20 2.90 6.02 0.00 0.00 0.00 0.00 0.00 0.00 10.20 6.02 0.00 7/9/2017 0.00 9.28 2.67 6.44 0.00 0.00 0.00 0.00 0.00 0.00 9.28 6.44 0.00 7/10/2017 0.55 19.80 3.11 9.56 0.00 0.00 0.00 0.00 0.00 0.00 19.80 9.56 0.00 7/11/2017 0.01 12.12 3.27 8.03 0.00 0.00 0.00 0.00 0.00 0.00 12.12 8.03 0.00 7/12/2017 0.77 20.60 3.26 10.42 0.00 0.00 0.00 0.00 0.00 0.00 20.60 10.42 0.00 7/13/2017 0.00 12.69 6.33 9.74 0.00 0.00 0.00 0.00 0.00 0.00 12.69 9.74 0.00 7/14/2017 0.00 10.73 3.77 7.81 0.00 0.00 0.00 0.00 0.00 0.00 10.73 7.81 0.00 7/15/2017 0.00 10.84 3.43 7.20 0.00 0.00 0.00 0.00 0.00 0.00 10.84 7.20 0.00 7/16/2017 0.02 10.46 3.46 7.02 0.00 0.00 0.00 0.00 0.00 0.00 10.46 7.02 0.00 7/17/2017 0.00 10.56 3.23 7.11 0.00 0.00 0.00 0.00 0.00 0.00 10.56 7.11 0.00 7/18/2017 0.00 10.78 2.92 7.12 0.00 0.00 0.00 0.00 0.00 0.00 10.78 7.12 0.00 7/19/2017 0.54 12.48 0.00 7.24 0.00 0.00 0.00 0.00 0.00 0.00 12.48 7.24 0.00 7/20/2017 0.58 25.65 5.45 14.25 0.00 0.00 0.00 0.00 0.00 0.00 25.65 14.25 0.00 7/21/2017 0.37 13.05 5.48 9.29 0.00 0.00 0.00 0.00 0.00 0.00 13.05 9.29 0.00 7/22/2017 0.73 29.76 10.33 19.04 0.00 0.00 0.00 0.00 0.00 0.00 29.76 19.04 0.00 7/23/2017 0.78 28.09 7.41 13.38 0.00 0.00 0.00 0.00 0.00 0.00 28.09 13.38 0.00 7/24/2017 0.00 17.88 8.38 12.77 0.00 0.00 0.00 0.00 0.00 0.00 17.88 12.77 0.00 7/25/2017 0.00 13.04 4.68 9.25 0.00 0.00 0.00 0.00 0.00 0.00 13.04 9.25 0.00 7/26/2017 0.10 11.12 3.89 8.50 0.00 0.00 0.00 0.00 0.00 0.00 11.12 8.50 0.00 7/27/2017 0.04 12.49 5.32 8.93 0.00 0.00 0.00 0.00 0.00 0.00 12.49 8.93 0.00 7/28/2017 0.00 10.73 3.75 7.85 0.00 0.00 0.00 0.00 0.00 0.00 10.73 7.85 0.00 7/29/2017 0.00 10.71 3.61 7.25 0.00 0.00 0.00 0.00 0.00 0.00 10.71 7.25 0.00 7/30/2017 0.00 10.61 3.16 7.03 0.00 0.00 0.00 0.00 0.00 0.00 10.61 7.03 0.00 7/31/2017 0.00 10.73 3.00 7.12 0.00 0.00 0.00 0.00 0.00 0.00 10.73 7.12 0.00 Minimum 0.00 9.28 0.00 6.02 0.00 0.00 0.00 0.00 0.00 0.00 9.28 6.02 0.00 Maximum 0.78 29.76 10.33 19.04 0.00 0.00 0.00 0.00 0.00 0.00 29.76 19.04 0.00 Total 4.51 416.91 123.70 267.13 0.00 0.00 0.00 0.00 0.00 0.00 416.91 267.13 0.00 Average 0.15 13.45 3.99 8.62 0.00 0.00 0.00 0.00 0.00 0.00 13.45 8.62 0.00 Downers Grove Sanitary District July, 2017 Monthly Operations Report Page 2 Tertiary MLSS Avg Activated Activated 15 Minutes 30 Minutes 60 Minutes Sludge System 1 System 2 RAS Dupage River Flow MGD Sludge Sludge SRT Aeration Aeration Aeration Volume RAS TSS TSS Outfall DO Inventory Days Settling % Settling % Settling % Index Lbs MLSS
Date MGD LBS DAYS mL/L mL/L mL/L mL/g mg/l mg/l mg/l
7/1/2017 7.23 99,028 11.65 7/2/2017 6.76 99,028 11.67 7/3/2017 6.91 2,459 96,405 12.71 32 26 20 103 3,950 7.4 7/4/2017 6.74 95,399 12.58 7.4 7/5/2017 6.92 2,407 95,502 15.87 29 23 19 95 3,126 7.3 7/6/2017 7.15 2,566 97,159 16.02 28 22 19 85 4,552 7/7/2017 7.04 2,041 80,141 11.86 29 23 20 112 3,539 7/8/2017 6.02 80,141 12.19 7/9/2017 6.44 80,141 13.56 7/10/2017 9.56 2,524 95,259 12.54 28 22 20 87 4,522 7.4 7/11/2017 8.03 2,791 108,372 13.28 35 27 21 95 5,248 7.1 7/12/2017 10.42 3,082 114,655 12.74 37 26 21 85 4,685 7.3 7/13/2017 9.74 2,406 89,514 9.73 29 24 19 99 3,712 7/14/2017 7.81 2,744 98,276 10.99 28 23 19 82 4,570 7/15/2017 7.20 98,662 10.83 7/16/2017 7.02 98,147 10.78 7/17/2017 7.11 2,401 87,499 10.25 26 21 18 89 4,282 7.4 7/18/2017 7.12 2,541 95,559 11.16 27 21 18 84 4,483 7.2 7/19/2017 7.24 2,458 93,226 11.32 25 20 17 81 4,087 7.0 7/20/2017 14.25 2,146 81,854 10.05 23 19 17 90 4,020 7/21/2017 9.29 2,267 86,251 10.04 25 20 17 86 4,344 7/22/2017 19.04 86,251 11.23 7/23/2017 13.38 86,251 12.10 7/24/2017 12.77 932 52,503 25.04 10 9 9 98 2,090 6.9 7/25/2017 9.25 2,637 98,211 32.01 31 24 20 90 4,143 7.4 7/26/2017 8.50 2,202 83,701 10.33 29 24 19 109 4,597 7.4 7/27/2017 8.93 2,430 89,547 11.31 27 21 18 86 4,015 7/28/2017 7.85 2,531 93,853 12.90 30 23 19 91 4,382 7/29/2017 7.25 93,853 12.69 7/30/2017 7.03 93,853 12.63 7/31/2017 7.12 2,208 82,645 15.03 25 20 17 90 3,329 8.5
Minimum 6.02 932 52,502.73 9.73 10.25 9.00 8.50 81.37 3,712 2,090 6.9 Maximum 19.04 3,082 114,655.24 32.01 37.00 26.50 21.25 111.73 5,248 4,685 8.5 Total 267.13 47,771 2,830,885.45 407.09 551.75 435.75 364.50 1,835.75 30,173 51,503 95.7 Average 8.62 2,389 91,318.90 13.13 27.65 21.90 18.35 91.85 4,310 3,962 7.4 Downers Grove Sanitray District July, 2017 Monthly Operations Report Page 3
Tertiary Influent BOD 5 Primary Intermediat Tertiary Tertiary BOD Removal Ambient Air Ambient Air Influent Flow MGD Clarifier e Clarifier Effluent Effluent % Temp Min Temp Max Flow Temp BOD 5 CBOD 5 CBOD 5 CBOD 5 Load
Date MGD mg/l mg/l mg/l mg/l lbs/day % Deg F Deg F Deg F 7/1/2017 7.23 66 86 7/2/2017 6.76 57 92 7/3/2017 6.91 67 85 65.7 7/4/2017 6.74 347 148 1.8 1.0 56 99.2 65 88 7/5/2017 6.92 328 4.0 1.0 58 99.2 66 90 65.7 7/6/2017 7.15 330 118 2.2 1.0 60 98.8 67 98 65.9 7/7/2017 7.04 66 90 7/8/2017 6.02 61 87 7/9/2017 6.44 56 88 7/10/2017 9.56 67 88 66.6 7/11/2017 8.03 372 164 2.1 2.6 174 98.1 69 89 67.8 7/12/2017 10.42 342 136 3.5 2.4 209 98.4 68 81 67.3 7/13/2017 9.74 308 141 3.1 2.6 211 97.7 70 87 66.9 7/14/2017 7.81 60 76 7/15/2017 7.20 57 84 7/16/2017 7.02 62 79 7/17/2017 7.11 55 85 67.0 7/18/2017 7.12 370 144 2.4 0.8 48 99.4 57 95 67.1 7/19/2017 7.24 332 137 2.6 0.8 48 99.4 69 94 7/20/2017 14.25 252 119 3.5 1.8 214 97.8 69 92 67.7 7/21/2017 9.29 72 90 7/22/2017 19.04 71 92 7/23/2017 13.38 63 93 7/24/2017 12.77 62 79 67.8 7/25/2017 9.25 220 92 2.2 0.9 69 98.8 58 85 68.0 7/26/2017 8.50 270 98 2.0 0.6 43 99.4 67 88 67.5 7/27/2017 8.93 290 110 4.5 0.5 37 99.5 69 86 68.1 7/28/2017 7.85 68 82 7/29/2017 7.25 60 82 7/30/2017 7.03 59 89 7/31/2017 7.12 62 89 68.4 Minimum 6.02 220 92 1.8 0.50 37 97.7 55 76 65.7 Maximum 19.04 372 164 4.5 2.60 214 99.5 72 98 68.4 Total 267.13 3,761 1,407 33.9 16.00 1,226 1,185.6 1,985 2,708 1,007.5 Average 8.62 313 128 2.8 1.33 102 98.8 64 87 67.2 Downers Grove Sanitary District July, 2017 Monthly Operations Report Page 4
Tertiary Influent Primary Intermediate Tertiary Tertiary TSS Influent pH Primary Tertiary Intermediate Flow MGD TSS Clarifier TSS Clarifier TSS Effluent Effluent Removal % Clarifier pH Effluent pH pH TSS TSS Load
Date MGD mg/l mg/l mg/l mg/l lbs/day % SU SU SU SU 7/1/2017 7.23 256 0.8 48 99.7 7/2/2017 6.76 347 0.8 45 99.8 7/3/2017 6.91 300 125 5.5 0.6 35 99.8 7.5 7.2 7.0 7.0 7/4/2017 6.74 336 120 5.0 0.6 34 99.8 7.6 7.1 6.9 7.0 7/5/2017 6.92 304 8.1 0.5 29 99.8 7.5 7.2 6.9 7.0 7/6/2017 7.15 333 111 5.2 0.7 42 99.8 7.4 7.2 6.9 7.0 7/7/2017 7.04 270 0.8 47 99.7 7.4 7.2 6.8 6.9 7/8/2017 6.02 305 0.7 35 99.8 7/9/2017 6.44 327 0.6 32 99.8 7/10/2017 9.56 413 212 24.2 1.2 96 99.7 7.4 7.1 7.0 7.1 7/11/2017 8.03 407 148 5.2 1.6 107 99.6 7.5 7.3 7.0 7.0 7/12/2017 10.42 340 217 13.0 2.3 200 99.3 7.5 7.2 7.1 7.1 7/13/2017 9.74 333 180 8.3 2.4 195 99.3 7.5 7.2 7.1 7.1 7/14/2017 7.81 300 1.1 72 99.6 7.5 7.0 7.1 7.1 7/15/2017 7.20 280 1.0 60 99.6 7/16/2017 7.02 267 0.9 53 99.7 7/17/2017 7.11 380 133 6.1 0.6 36 99.8 7.4 7.1 7.0 7.2 7/18/2017 7.12 367 112 5.5 1.1 65 99.7 7.4 7.2 7.0 7.2 7/19/2017 7.24 320 123 9.7 0.8 48 99.8 7.4 7.1 6.9 7.1 7/20/2017 14.25 287 159 9.6 1.9 226 99.3 7.4 7.2 6.9 7.2 7/21/2017 9.29 240 0.8 62 99.7 7.4 7.2 7.0 7.2 7/22/2017 19.04 220 1.9 302 99.1 7/23/2017 13.38 142 1.3 145 99.1 7/24/2017 12.77 170 92 7.0 1.6 170 99.1 7.5 7.5 7.1 6.9 7/25/2017 9.25 193 66 4.0 0.5 39 99.7 7.5 7.5 7.2 7.3 7/26/2017 8.50 7.4 7.3 7.1 7.2 7/27/2017 8.93 310 94 21.0 0.5 37 99.8 7.5 7.5 7.1 7.2 7/28/2017 7.85 260 0.4 26 99.8 7.4 7.4 7.1 7.1 7/29/2017 7.25 200 0.5 30 99.8 7/30/2017 7.03 230 0.4 23 99.8 7/31/2017 7.12 280 118 4.0 0.5 30 99.8 7.5 7.2 7.2 7.0 Minimum 6.02 142 66 4.0 0.4 23 99.1 7.4 7.0 6.8 6.9 Maximum 19.04 413 217 24.2 2.4 302 99.8 7.6 7.5 7.2 7.3 Total 267.13 8,717 2,010 141.4 29.4 2,368 2,989.3 156.6 151.9 147.4 148.9 Average 8.62 291 134 8.8 1.0 79 99.6 7.5 7.2 7.0 7.1 Downers Grove Sanitary District July, 2017
Monthly Operations Report Page 5 Sludge Data: Primary Sludge TS 2.14 % 1,072,383 Gallons WAS to Digesters TS 2.16 % 655,171 Gallons Tertiary Flow Influent Tertiary Effluent Tertiary Effluent Chlorine Fecal Hauled Grease to Digs 290,378 Gallons Ammonia-N Ammonia-N Ammonia-N Load Residual Coliform Date MGD mg/l mg/l lbs/day mg/l col/100ml Anaerobically Digested Sludge Pumping 7/1/2017 7.23 Drying Beds TS 2.56 % 284,544 Gallons 7/2/2017 6.76 23.20 0.11 6.2 BFP TS 2.07 % 864,630 Gallons 7/3/2017 6.91 0.04 Lagoons TS 2.75 % 113,400 Gallons 7/4/2017 6.74 27.60 0.16 9.0 0.03 Total 1,262,574 Gallons 7/5/2017 6.92 24.00 0.16 9.2 0.00 0 VS Destruction 57 % 7/6/2017 7.15 26.56 0.16 9.5 0.05 0 Biosolids Disposal 7/7/2017 7.04 0.03 Pick-Up Station Jul 36 Cu. Yds 7/8/2017 6.02 Delivered Jul 392 Cu. Yds 7/9/2017 6.44 24.18 0.07 3.8 Contractor Pickup and District Use Jul 14 Cu. Yds 7/10/2017 9.56 24.24 0.64 51.0 0.05 Total 442 Cu. Yds 7/11/2017 8.03 22.76 1.13 75.7 0.04 0 Pick-Up Station YTD 171 Cu. Yds 7/12/2017 10.42 20.94 1.15 99.9 0.03 0 Delivered YTD 1,953 Cu. Yds 7/13/2017 9.74 0.03 Contractor Pick-Up and District Use YTD 269 Cu. Yds 7/14/2017 7.81 0.00 Total YTD 2,393 Cu. Yds 7/15/2017 7.20 Energy Data 7/16/2017 7.02 19.28 0.14 8.2 Total Digester Gas Production 5,392,714 SCF 7/17/2017 7.11 37.84 0.11 6.5 0.02 Gas Volume per Volatile Solids Load 9.5 Cu. Ft/ Lb 7/18/2017 7.12 32.92 0.10 5.9 0.02 0 Digester Gas Utilization 7/19/2017 7.24 25.16 0.16 9.7 0.02 0 Heat Exchangers 179,856 SCFD 7/20/2017 14.25 11.96 0.52 61.8 0.04 Dehumidification 101,246 SCFD 7/21/2017 9.29 0.02 CHP 4,429,598 SCFD 7/22/2017 19.04 Total 4,710,701 SCFD 7/23/2017 13.38 10.68 0.23 25.7 Digester Gas Flared 542,102 SCFD 7/24/2017 12.77 13.88 0.70 74.6 0.00 Natural Gas Consumed 7/25/2017 9.25 20.56 0.08 6.2 0.02 1 WWTC 3,200 SCF 7/26/2017 8.50 22.76 0.05 3.5 0.05 1 MSB 2,200 SCF 7/27/2017 8.93 22.36 0.08 6.0 0.04 Chemical Feed 0 SCF 7/28/2017 7.85 0.01 5006 Walnut 0 SCF 7/29/2017 7.25 Kilowatt-hours from Comed 109,068 KWH 7/30/2017 7.03 22.72 0.06 3.5 Kilowatt-hours to Comed 17,400 KWH 7/31/2017 7.12 27.00 0.07 4.2 0.03 Kilowatt-hours Generated CHP 292,780 KWH Minimum 6.02 10.68 0.05 3.5 0.00 0.0 Miscellaneous Maximum 19.04 37.84 1.15 99.9 0.05 1.0 Grit Removal Jul 0 Cu. Yds Total 267.13 460.60 5.88 480.1 0.57 2.0 Grit Removal YTD 140 Cu. Yds Average 8.62 23.03 0.29 24.0 0.03 1.0 Anaerobic Supernate 713,189 Gallons Waste Activated Sludge 0.2179 MGD City Water Consumed 22,590 Gallons DMR Copy of Record
Permit Permit #: IL0028380 Permittee: DOWNERS GROVE SANITARY DISTRICT Facility: DOWNERS GROVE S.D. - WASTEWATER TREATMENT CENTER Major: Yes Permittee Address: 2710 CURTISS STREET PO BOX 1412 Facility Location: 5003 WALNUT AVENUE DOWNERS GROVE, IL 60515 DOWNERS GROVE, IL 60515
Permitted Feature: 001 Discharge: 001-0 External Outfall COMBINED DISCHARGE FROM A01, B01, & C01 Report Dates & Status Monitoring Period: From 07/01/17 to 07/31/17 DMR Due Date: 08/25/17 Status: NetDMR Validated Considerations for Form Completion NUMBER OF DAYS OF DISCHARGE.COMBINED OUTFALLS: A01-MIXING CHAMBER DISCHARGE TO E BR OF DUPAGE RIVER-EFFECTIVE WHEN FLOWS TO TRT PLT ARE GREATER THAN 22 MGD & EXCESS FLOW FAC IS IN OPERATION. 002 BECOMES OPERATIONAL WHEN 001, A01,& B01 EXCEED 30 MGD. Principal Executive Officer First Name: Nicholas Title: General Manager Telephone: 630-969-0664 Last Name: Menninga No Data Indicator (NODI) Form NODI: -- Parameter Monitoring Location Season # Param. NODI Quantity or Loading Quality or Concentration # of Ex. Frequency of Analysis Sample Type Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units Sample = 7.4 = 7.2 = 6.9 19 - mg/L 13/30 - 13 Per Month GR - GRAB 00300 Oxygen, dissolved [DO] 1 - Effluent Gross 0 -- Permit Req. Req Mon MO AV MN Req Mon MN WK AV Req Mon DAILY MN 19 - mg/L 0 DL/DS - Daily When Discharging GR - GRAB Value NODI Sample = 3.7 = 6.5 19 - mg/L 12/30 - Twelve Per Month CP - COMPOS 00310 BOD, 5-day, 20 deg. C 1 - Effluent Gross 0 -- Permit Req. <= 30 MO AVG <= 45 WKLY AVG 19 - mg/L 0 DL/DS - Daily When Discharging GR - GRAB Value NODI Sample = 6.8 = 7.2 12 - SU 21/30 - 21 Per Month GR - GRAB 00400 pH 1 - Effluent Gross 0 -- Permit Req. >= 6 MINIMUM <= 9 MAXIMUM 12 - SU 0 DL/DS - Daily When Discharging GR - GRAB Value NODI Sample = 1 = 1.5 19 - mg/L 05/WK - Five Per Week CP - COMPOS 00530 Solids, total suspended 1 - Effluent Gross 0 -- Permit Req. <= 30 MO AVG <= 45 WKLY AVG 19 - mg/L 0 DL/DS - Daily When Discharging GR - GRAB Value NODI Sample = 0.29 = 1.15 19 - mg/L 05/WK - Five Per Week CP - COMPOS 00610 Nitrogen, ammonia total [as N] 1 - Effluent Gross 0 -- Permit Req. Req Mon MO AVG Req Mon DAILY MX 19 - mg/L 0 DL/DS - Daily When Discharging GR - GRAB Value NODI Sample = 5.02 19 - mg/L 05/30 - 5 Times Every Month CP - COMPOS 00665 Phosphorus, total [as P] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L 0 DL/DS - Daily When Discharging GR - GRAB Value NODI Sample = 0.03 19 - mg/L 05/WK - Five Per Week GR - GRAB 50060 Chlorine, total residual 1 - Effluent Gross 0 -- Permit Req. <= .75 MO AVG 19 - mg/L 0 DL/DS - Daily When Discharging GR - GRAB Value NODI Sample = 1 13 - #/100mL 02/DA - 2 Days Every Week GR - GRAB 74055 Coliform, fecal general 1 - Effluent Gross 0 -- Permit Req. <= 400 DAILY MX 13 - #/100mL0 DL/DS - Daily When Discharging GR - GRAB Value NODI Sample = 267.1288 80 - Mgal/mo 99/99 - Continuous 82220 Flow, total 1 - Effluent Gross 0 -- Permit Req. Req Mon MO TOTAL 80 - Mgal/mo 0 99/99 - Continuous Value NODI Submission Note If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type. Edit Check Errors No errors. Comments 0 days of combined discharge. B01 flow only. Attachments No attachments. Report Last Saved By DOWNERS GROVE SANITARY DISTRICT User: reeseberry Date/Time: 2017-08-03 14:30 (Time Zone: -05:00) Name: Dorrance Berry E-Mail: [email protected] DMR Copy of Record
Permit Permit #: IL0028380 Permittee: DOWNERS GROVE SANITARY DISTRICT Facility: DOWNERS GROVE S.D. - WASTEWATER TREATMENT CENTER Major: Yes Permittee Address: 2710 CURTISS STREET PO BOX 1412 Facility Location: 5003 WALNUT AVENUE DOWNERS GROVE, IL 60515 DOWNERS GROVE, IL 60515
Permitted Feature: 002 Discharge: 002-0 External Outfall MIXING CHMBR OVERFLOW TO ST. JOSEPH CRK Report Dates & Status Monitoring Period: From 07/01/17 to 07/31/17 DMR Due Date: 08/25/17 Status: NetDMR Validated Considerations for Form Completion NUMBER OF DAYS OF DISCHARGE:CS Principal Executive Officer First Name: Nicholas Title: General Manager Telephone: 630-969-0664 Last Name: Menninga No Data Indicator (NODI) Form NODI: -- Parameter Monitoring Location Season # Param. NODI Quantity or Loading Quality or Concentration # of Ex. Frequency of Analysis Sample Type Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units Sample 00300 Oxygen, dissolved [DO] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MN 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 00310 BOD, 5-day, 20 deg. C 1 - Effluent Gross 0 -- Permit Req. <= 30 MO AVG <= 45 WKLY AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge C - No Discharge Sample 00400 pH 1 - Effluent Gross 0 -- Permit Req. >= 6 MINIMUM <= 9 MAXIMUM 12 - SU DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge C - No Discharge Sample 00530 Solids, total suspended 1 - Effluent Gross 0 -- Permit Req. <= 30 MO AVG <= 45 WKLY AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge C - No Discharge Sample 00610 Nitrogen, ammonia total [as N] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 00665 Phosphorus, total [as P] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 50060 Chlorine, total residual 1 - Effluent Gross 0 -- Permit Req. <= .75 MO AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 74055 Coliform, fecal general 1 - Effluent Gross 0 -- Permit Req. <= 400 DAILY MX 13 - #/100mL DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 82220 Flow, total 1 - Effluent Gross 0 -- Permit Req. Req Mon MO TOTAL 80 - Mgal/mo DL/DS - Daily When Discharging Value NODI C - No Discharge Submission Note If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type. Edit Check Errors No errors. Comments
Attachments No attachments. Report Last Saved By DOWNERS GROVE SANITARY DISTRICT User: reeseberry Date/Time: 2017-08-03 14:30 (Time Zone: -05:00) Name: Dorrance Berry E-Mail: [email protected] DMR Copy of Record
Permit Permit #: IL0028380 Permittee: DOWNERS GROVE SANITARY DISTRICT Facility: DOWNERS GROVE S.D. - WASTEWATER TREATMENT CENTER Major: Yes Permittee Address: 2710 CURTISS STREET PO BOX 1412 Facility Location: 5003 WALNUT AVENUE DOWNERS GROVE, IL 60515 DOWNERS GROVE, IL 60515
Permitted Feature: 003 Discharge: 003-0 External Outfall EXCESS FLOW TO ST. JOSEPH CRK Report Dates & Status Monitoring Period: From 07/01/17 to 07/31/17 DMR Due Date: 08/25/17 Status: NetDMR Validated Considerations for Form Completion NUMBER OF DAYS OF DISCHARGE:CS Principal Executive Officer First Name: Nicholas Title: General Manager Telephone: 630-969-0664 Last Name: Menninga No Data Indicator (NODI) Form NODI: -- Parameter Monitoring Location Season # Param. NODI Quantity or Loading Quality or Concentration # of Ex. Frequency of Analysis Sample Type Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units Sample 00300 Oxygen, dissolved [DO] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MN 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 00310 BOD, 5-day, 20 deg. C 1 - Effluent Gross 0 -- Permit Req. <= 30 MO AVG <= 45 WKLY AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge C - No Discharge Sample 00400 pH 1 - Effluent Gross 0 -- Permit Req. >= 6 MINIMUM <= 9 MAXIMUM 12 - SU DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge C - No Discharge Sample 00530 Solids, total suspended 1 - Effluent Gross 0 -- Permit Req. <= 30 MO AVG <= 45 WKLY AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge C - No Discharge Sample 00610 Nitrogen, ammonia total [as N] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 00665 Phosphorus, total [as P] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 50060 Chlorine, total residual 1 - Effluent Gross 0 -- Permit Req. <= .75 MO AVG 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 74055 Coliform, fecal general 1 - Effluent Gross 0 -- Permit Req. <= 400 DAILY MX 13 - #/100mL DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 82220 Flow, total 1 - Effluent Gross 0 -- Permit Req. Req Mon MO TOTAL 80 - Mgal/mo DL/DS - Daily When Discharging Value NODI C - No Discharge Submission Note If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type. Edit Check Errors No errors. Comments
Attachments No attachments. Report Last Saved By DOWNERS GROVE SANITARY DISTRICT User: reeseberry Date/Time: 2017-08-03 14:30 (Time Zone: -05:00) Name: Dorrance Berry E-Mail: [email protected] DMR Copy of Record
Permit Permit #: IL0028380 Permittee: DOWNERS GROVE SANITARY DISTRICT Facility: DOWNERS GROVE S.D. - WASTEWATER TREATMENT CENTER Major: Yes Permittee Address: 2710 CURTISS STREET PO BOX 1412 Facility Location: 5003 WALNUT AVENUE DOWNERS GROVE, IL 60515 DOWNERS GROVE, IL 60515
Permitted Feature: A01 Discharge: A01-0 External Outfall EXCESS FLOW FROM EXCESS FLOW CLARIFIERS Report Dates & Status Monitoring Period: From 07/01/17 to 07/31/17 DMR Due Date: 08/25/17 Status: NetDMR Validated Considerations for Form Completion NUMBER OF DAYS OF DISCHARGE:CS Principal Executive Officer First Name: Nicholas Title: General Manager Telephone: 630-969-0664 Last Name: Menninga No Data Indicator (NODI) Form NODI: -- Parameter Monitoring Location Season # Param. NODI Quantity or Loading Quality or Concentration # of Ex. Frequency of Analysis Sample Type Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units Sample 00310 BOD, 5-day, 20 deg. C 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 00530 Solids, total suspended 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 00610 Nitrogen, ammonia total [as N] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 00665 Phosphorus, total [as P] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 82220 Flow, total 1 - Effluent Gross 0 -- Permit Req. Req Mon MO TOTAL 80 - Mgal/mo DL/DS - Daily When Discharging CN - CONTIN Value NODI C - No Discharge Submission Note If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type. Edit Check Errors No errors. Comments
Attachments No attachments. Report Last Saved By DOWNERS GROVE SANITARY DISTRICT User: reeseberry Date/Time: 2017-08-03 14:30 (Time Zone: -05:00) Name: Dorrance Berry E-Mail: [email protected] DMR Copy of Record
Permit Permit #: IL0028380 Permittee: DOWNERS GROVE SANITARY DISTRICT Facility: DOWNERS GROVE S.D. - WASTEWATER TREATMENT CENTER Major: Yes Permittee Address: 2710 CURTISS STREET PO BOX 1412 Facility Location: 5003 WALNUT AVENUE DOWNERS GROVE, IL 60515 DOWNERS GROVE, IL 60515
Permitted Feature: B01 Discharge: B01-0 External Outfall INTERNAL MIXING CHMBR - E. BR. DUPAGE RVR Report Dates & Status Monitoring Period: From 07/01/17 to 07/31/17 DMR Due Date: 08/25/17 Status: NetDMR Validated Considerations for Form Completion DMF LOAD LIMITS DISPLAYED. Principal Executive Officer First Name: Nicholas Title: General Manager Telephone: 630-969-0664 Last Name: Menninga No Data Indicator (NODI) Form NODI: -- Parameter Monitoring Location Season # Param. NODI Quantity or Loading Quality or Concentration # of Ex. Frequency of Analysis Sample Type Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units Sample = 69.1 15 - deg F 01/30 - Monthly GR - GRAB 00011 Temperature, water deg. fahrenheit 1 - Effluent Gross 0 -- Permit Req. Req Mon MO MAX 15 - deg F 0 01/30 - Monthly GR - GRAB Value NODI Sample = 7.2 = 6.9 19 - mg/L 03/07 - Three Per Week GR - GRAB 00300 Oxygen, dissolved [DO] 1 - Effluent Gross 0 -- Permit Req. >= 6 MN WK AV >= 5 DAILY MN 19 - mg/L 0 02/DA - 2 Days Every Week GR - GRAB Value NODI Sample = 6.8 = 7.2 12 - SU 05/DW - 5 Days Every Week GR - GRAB 00400 pH 1 - Effluent Gross 0 -- Permit Req. >= 6 MINIMUM <= 9 MAXIMUM 12 - SU 0 02/DA - 2 Days Every Week GR - GRAB Value NODI Sample = 128 19 - mg/L 01/30 - Monthly CP - COMPOS 00410 Alkalinity, total [as CaCO3] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L 0 01/30 - Monthly CP - COMPOS Value NODI Sample = 78.94 = 301.75 26 - lb/d = 1 = 2.4 19 - mg/L 05/WK - Five Per Week CP - COMPOS 00530 Solids, total suspended 1 - Effluent Gross 0 -- Permit Req. <= 2202 MO AVG <= 4404 DAILY MX 26 - lb/d <= 12 MO AVG <= 24 DAILY MX 19 - mg/L 0 02/DA - 2 Days Every Week CP - COMPOS Value NODI Sample = 18.15 19 - mg/L 01/30 - Monthly CP - COMPOS 00600 Nitrogen, total [as N] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L 0 01/30 - Monthly CP - COMPOS Value NODI Sample = 24.01 = 99.92 26 - lb/d = 0.29 = 1.15 19 - mg/L 05/WK - Five Per Week CP - COMPOS 00610 Nitrogen, ammonia total [as N] 1 - Effluent Gross 6 -- Permit Req. <= 275 MO AVG <= 550 DAILY MX 26 - lb/d <= 1.5 MO AVG <= 3 DAILY MX 19 - mg/L 0 02/DA - 2 Days Every Week CP - COMPOS Value NODI Sample = 1.85 19 - mg/L 01/30 - Monthly CP - COMPOS 00625 Nitrogen, Kjeldahl, total [as N] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L 0 01/30 - Monthly CP - COMPOS Value NODI Sample = 16.3 19 - mg/L 01/30 - Monthly CA - CALCTD 00630 Nitrite + Nitrate total [as N] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L 0 01/30 - Monthly CA - CALCTD Value NODI Sample = 5.02 19 - mg/L 05/30 - 5 Times Every Month CP - COMPOS 00665 Phosphorus, total [as P] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L 0 01/30 - Monthly CP - COMPOS Value NODI Sample = 4.95 19 - mg/L 01/30 - Monthly CP - COMPOS 00666 Phosphorus, dissolved 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L 0 01/30 - Monthly CP - COMPOS Value NODI Sample = 151 19 - mg/L 01/30 - Monthly GR - GRAB 00940 Chloride [as Cl] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L 0 01/30 - Monthly GR - GRAB Value NODI Sample = 8.62 = 19.04 03 - MGD 99/99 - Continuous 50050 Flow, in conduit or thru treatment plant 1 - Effluent Gross 0 -- Permit Req. Req Mon MO AVG Req Mon DAILY MX 03 - MGD 0 99/99 - Continuous Value NODI Sample = 0.05 19 - mg/L 05/WK - Five Per Week GR - GRAB 50060 Chlorine, total residual 1 - Effluent Gross 0 -- Permit Req. <= .05 DAILY MX 19 - mg/L 0 02/DA - 2 Days Every Week GR - GRAB Value NODI Sample = 1 13 - #/100mL 02/DA - 2 Days Every Week GR - GRAB 74055 Coliform, fecal general 1 - Effluent Gross 0 -- Permit Req. <= 400 DAILY MX 13 - #/100mL0 02/DA - 2 Days Every Week GR - GRAB Value NODI Sample = 102.2 = 213.97 26 - lb/d = 1.3 = 2.6 19 - mg/L 03/07 - Three Per Week CP - COMPOS 80082 BOD, carbonaceous [5 day, 20 C] 1 - Effluent Gross 0 -- Permit Req. <= 1835 MO AVG <= 3670 DAILY MX 26 - lb/d <= 10 MO AVG <= 20 DAILY MX 19 - mg/L 0 02/DA - 2 Days Every Week CP - COMPOS Value NODI Submission Note If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type. Edit Check Errors No errors. Comments
Attachments No attachments. Report Last Saved By DOWNERS GROVE SANITARY DISTRICT User: reeseberry Date/Time: 2017-08-03 14:31 (Time Zone: -05:00) Name: Dorrance Berry E-Mail: [email protected] DMR Copy of Record
Permit Permit #: IL0028380 Permittee: DOWNERS GROVE SANITARY DISTRICT Facility: DOWNERS GROVE S.D. - WASTEWATER TREATMENT CENTER Major: Yes Permittee Address: 2710 CURTISS STREET PO BOX 1412 Facility Location: 5003 WALNUT AVENUE DOWNERS GROVE, IL 60515 DOWNERS GROVE, IL 60515
Permitted Feature: C01 Discharge: C01-0 External Outfall EXCESS FLOW FROM CLARIFIER #1 Report Dates & Status Monitoring Period: From 07/01/17 to 07/31/17 DMR Due Date: 08/25/17 Status: NetDMR Validated Considerations for Form Completion NUMBER OF DAYS OF DISCHARGE:CS Principal Executive Officer First Name: Nicholas Title: General Manager Telephone: 630-969-0664 Last Name: Menninga No Data Indicator (NODI) Form NODI: -- Parameter Monitoring Location Season # Param. NODI Quantity or Loading Quality or Concentration # of Ex. Frequency of Analysis Sample Type Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units Sample 00310 BOD, 5-day, 20 deg. C 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 00530 Solids, total suspended 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 00610 Nitrogen, ammonia total [as N] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 00665 Phosphorus, total [as P] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L DL/DS - Daily When Discharging GR - GRAB Value NODI C - No Discharge Sample 82220 Flow, total 1 - Effluent Gross 0 -- Permit Req. Req Mon MO TOTAL 80 - Mgal/mo DL/DS - Daily When Discharging CN - CONTIN Value NODI C - No Discharge Submission Note If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type. Edit Check Errors No errors. Comments
Attachments No attachments. Report Last Saved By DOWNERS GROVE SANITARY DISTRICT User: reeseberry Date/Time: 2017-08-03 14:30 (Time Zone: -05:00) Name: Dorrance Berry E-Mail: [email protected] DMR Copy of Record
Permit Permit #: IL0028380 Permittee: DOWNERS GROVE SANITARY DISTRICT Facility: DOWNERS GROVE S.D. - WASTEWATER TREATMENT CENTER Major: Yes Permittee Address: 2710 CURTISS STREET PO BOX 1412 Facility Location: 5003 WALNUT AVENUE DOWNERS GROVE, IL 60515 DOWNERS GROVE, IL 60515
Permitted Feature: INF Discharge: INF-L Influent Structure INFLUENT MONITORING Report Dates & Status Monitoring Period: From 07/01/17 to 07/31/17 DMR Due Date: 08/25/17 Status: NetDMR Validated Considerations for Form Completion CS Principal Executive Officer First Name: Nicholas Title: General Manager Telephone: 630-969-0664 Last Name: Menninga No Data Indicator (NODI) Form NODI: -- Parameter Monitoring Location Season # Param. NODI Quantity or Loading Quality or Concentration # of Ex. Frequency of Analysis Sample Type Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units Sample = 313 19 - mg/L 09/99 - See Permit CP - COMPOS 00310 BOD, 5-day, 20 deg. C G - Raw Sewage Influent 0 -- Permit Req. Req Mon MO AVG 19 - mg/L0 09/99 - See Permit CP - COMPOS Value NODI Sample = 291 19 - mg/L 09/99 - See Permit CP - COMPOS 00530 Solids, total suspended G - Raw Sewage Influent 0 -- Permit Req. Req Mon MO AVG 19 - mg/L0 09/99 - See Permit CP - COMPOS Value NODI Sample = 46.7 19 - mg/L 01/30 - Monthly CP - COMPOS 00600 Nitrogen, total [as N] G - Raw Sewage Influent 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 01/30 - Monthly CP - COMPOS Value NODI Sample = 10.29 19 - mg/L 05/30 - 5 Times Every Month CP - COMPOS 00665 Phosphorus, total [as P] G - Raw Sewage Influent 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 01/30 - Monthly CP - COMPOS Value NODI Sample = 8.41 = 18.74 03 - MGD 99/99 - Continuous 50050 Flow, in conduit or thru treatment plant G - Raw Sewage Influent 0 -- Permit Req. Req Mon MO AVG Req Mon DAILY MX 03 - MGD 0 99/99 - Continuous Value NODI Submission Note If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type. Edit Check Errors No errors. Comments
Attachments No attachments. Report Last Saved By DOWNERS GROVE SANITARY DISTRICT User: reeseberry Date/Time: 2017-08-03 14:32 (Time Zone: -05:00) Name: Dorrance Berry E-Mail: [email protected] DMR Copy of Record
Permit Permit #: IL0028380 Permittee: DOWNERS GROVE SANITARY DISTRICT Facility: DOWNERS GROVE S.D. - WASTEWATER TREATMENT CENTER Major: Yes Permittee Address: 2710 CURTISS STREET PO BOX 1412 Facility Location: 5003 WALNUT AVENUE DOWNERS GROVE, IL 60515 DOWNERS GROVE, IL 60515
Permitted Feature: B01 Discharge: B01-S External Outfall SEMI ANNUAL SAMPLING AT B01 Report Dates & Status Monitoring Period: From 02/01/17 to 07/31/17 DMR Due Date: 08/25/17 Status: NetDMR Validated Considerations for Form Completion
Principal Executive Officer First Name: Nicholas Title: General Manager Telephone: 630-969-0664 Last Name: Menninga No Data Indicator (NODI) Form NODI: -- Parameter Monitoring Location Season # Param. NODI Quantity or Loading Quality or Concentration # of Ex. Frequency of Analysis Sample Type Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units Sample < 1.63 19 - mg/L 09/99 - See Permit GR - GRAB 00556 Oil & Grease 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit GR - GRAB Value NODI Sample <5 28 - ug/L 09/99 - See Permit GR - GRAB 00720 Cyanide, total [as CN] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 28 - ug/L0 09/99 - See Permit GR - GRAB Value NODI Sample <5 28 - ug/L 09/99 - See Permit GR - GRAB 00722 Cyanide, free [amen. to chlorination] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 28 - ug/L0 09/99 - See Permit GR - GRAB Value NODI Sample = 0.39 19 - mg/L 09/99 - See Permit 24 - COMP24 00951 Fluoride, total [as F] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.025 19 - mg/L 09/99 - See Permit 24 - COMP24 01002 Arsenic, total [as As] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.25 19 - mg/L 09/99 - See Permit 24 - COMP24 01007 Barium, total [as Ba] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.005 19 - mg/L 09/99 - See Permit 24 - COMP24 01012 Beryllium, total [as Be] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.001 19 - mg/L 09/99 - See Permit 24 - COMP24 01027 Cadmium, total [as Cd] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.01 19 - mg/L 09/99 - See Permit GR - GRAB 01032 Chromium, hexavalent [as Cr] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit GR - GRAB Value NODI Sample < 0.025 19 - mg/L 09/99 - See Permit 24 - COMP24 01034 Chromium, total [as Cr] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.005 19 - mg/L 09/99 - See Permit 24 - COMP24 01042 Copper, total [as Cu] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.25 19 - mg/L 09/99 - See Permit 24 - COMP24 01045 Iron, total [as Fe] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.25 19 - mg/L 09/99 - See Permit 24 - COMP24 01046 Iron, dissolved [as Fe] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.025 19 - mg/L 09/99 - See Permit 24 - COMP24 01051 Lead, total [as Pb] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.25 19 - mg/L 09/99 - See Permit 24 - COMP24 01055 Manganese, total [as Mn] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.1 19 - mg/L 09/99 - See Permit 24 - COMP24 01059 Thallium, total [as Tl] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.005 19 - mg/L 09/99 - See Permit 24 - COMP24 01067 Nickel, total [as Ni] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.003 19 - mg/L 09/99 - See Permit 24 - COMP24 01077 Silver, total [as Ag] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample = 0.0286 19 - mg/L 09/99 - See Permit 24 - COMP24 01092 Zinc, total [as Zn] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.035 19 - mg/L 09/99 - See Permit 24 - COMP24 01097 Antimony, total [as Sb] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.005 19 - mg/L 09/99 - See Permit 24 - COMP24 01147 Selenium, total [as Se] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.005 19 - mg/L 09/99 - See Permit GR - GRAB 32730 Phenolics, total recoverable 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit GR - GRAB Value NODI Sample = 0.61 3M - ng/L 09/99 - See Permit GR - GRAB 71900 Mercury, total [as Hg] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 3M - ng/L0 09/99 - See Permit GR - GRAB Value NODI Submission Note If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type. Edit Check Errors No errors. Comments
Attachments No attachments. Report Last Saved By DOWNERS GROVE SANITARY DISTRICT User: reeseberry Date/Time: 2017-08-03 14:32 (Time Zone: -05:00) Name: Dorrance Berry E-Mail: [email protected] DMR Copy of Record
Permit Permit #: IL0028380 Permittee: DOWNERS GROVE SANITARY DISTRICT Facility: DOWNERS GROVE S.D. - WASTEWATER TREATMENT CENTER Major: Yes Permittee Address: 2710 CURTISS STREET PO BOX 1412 Facility Location: 5003 WALNUT AVENUE DOWNERS GROVE, IL 60515 DOWNERS GROVE, IL 60515
Permitted Feature: INFL Discharge: INFL-S Influent Structure SEMI ANNUAL SAMPLING AT INFL Report Dates & Status Monitoring Period: From 02/01/17 to 07/31/17 DMR Due Date: 08/25/17 Status: NetDMR Validated Considerations for Form Completion
Principal Executive Officer First Name: Nicholas Title: General Manager Telephone: 630-969-0664 Last Name: Menninga No Data Indicator (NODI) Form NODI: -- Parameter Monitoring Location Season # Param. NODI Quantity or Loading Quality or Concentration # of Ex. Frequency of Analysis Sample Type Code Name Qualifier 1 Value 1 Qualifier 2 Value 2 Units Qualifier 1 Value 1 Qualifier 2 Value 2 Qualifier 3 Value 3 Units Sample = 33.6 19 - mg/L 09/99 - See Permit GR - GRAB 00556 Oil & Grease 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit GR - GRAB Value NODI Sample <5 28 - ug/L 09/99 - See Permit GR - GRAB 00718 Cyanide, weak acid, dissociable 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 28 - ug/L0 09/99 - See Permit GR - GRAB Value NODI Sample <5 28 - ug/L 09/99 - See Permit GR - GRAB 00720 Cyanide, total [as CN] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 28 - ug/L0 09/99 - See Permit GR - GRAB Value NODI Sample = 0.42 19 - mg/L 09/99 - See Permit 24 - COMP24 00951 Fluoride, total [as F] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.025 19 - mg/L 09/99 - See Permit 24 - COMP24 01002 Arsenic, total [as As] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.25 19 - mg/L 09/99 - See Permit 24 - COMP24 01007 Barium, total [as Ba] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.005 19 - mg/L 09/99 - See Permit 24 - COMP24 01012 Beryllium, total [as Be] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.001 19 - mg/L 09/99 - See Permit 24 - COMP24 01027 Cadmium, total [as Cd] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.01 19 - mg/L 09/99 - See Permit GR - GRAB 01032 Chromium, hexavalent [as Cr] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit GR - GRAB Value NODI Sample < 0.025 19 - mg/L 09/99 - See Permit 24 - COMP24 01034 Chromium, total [as Cr] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample = 0.108 19 - mg/L 09/99 - See Permit 24 - COMP24 01042 Copper, total [as Cu] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample = 2.71 19 - mg/L 09/99 - See Permit 24 - COMP24 01045 Iron, total [as Fe] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.25 19 - mg/L 09/99 - See Permit 24 - COMP24 01046 Iron, dissolved [as Fe] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.025 19 - mg/L 09/99 - See Permit 24 - COMP24 01051 Lead, total [as Pb] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.25 19 - mg/L 09/99 - See Permit 24 - COMP24 01055 Manganese, total [as Mn] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.1 19 - mg/L 09/99 - See Permit 24 - COMP24 01059 Thallium, total [as Tl] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.005 19 - mg/L 09/99 - See Permit 24 - COMP24 01067 Nickel, total [as Ni] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.003 19 - mg/L 09/99 - See Permit 24 - COMP24 01077 Silver, total [as Ag] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample = 0.163 19 - mg/L 09/99 - See Permit 24 - COMP24 01092 Zinc, total [as Zn] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.035 19 - mg/L 09/99 - See Permit 24 - COMP24 01097 Antimony, total [as Sb] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.005 19 - mg/L 09/99 - See Permit 24 - COMP24 01147 Selenium, total [as Se] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit 24 - COMP24 Value NODI Sample < 0.005 19 - mg/L 09/99 - See Permit GR - GRAB 32730 Phenolics, total recoverable 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 19 - mg/L0 09/99 - See Permit GR - GRAB Value NODI Sample = 200 3M - ng/L 09/99 - See Permit GR - GRAB 71900 Mercury, total [as Hg] 1 - Effluent Gross 0 -- Permit Req. Req Mon DAILY MX 3M - ng/L0 09/99 - See Permit GR - GRAB Value NODI Submission Note If a parameter row does not contain any values for the Sample nor Effluent Trading, then none of the following fields will be submitted for that row: Units, Number of Excursions, Frequency of Analysis, and Sample Type. Edit Check Errors No errors. Comments
Attachments No attachments. Report Last Saved By DOWNERS GROVE SANITARY DISTRICT User: reeseberry Date/Time: 2017-08-03 14:36 (Time Zone: -05:00) Name: Dorrance Berry E-Mail: [email protected] DOWNERS GROVE SANITARY DISTRICT
M E M O
TO: Nicholas J. Menninga, General Manager
FROM: Jeff Barta, Maintenance Supervisor
DATE: August 2, 2017
SUBJECT: July 2017 Maintenance Report
Attached is a work order summary detailing equipment repair and preventive maintenance activities conducted by the maintenance/electrical department and operations during July 2017.
Special projects in July included:
Aeration Tanks 5 -7 “Blast” Mixing System - Biological Phosphorus Removal
The existing “in-tank” mixing pumps and spray water lines to keep the solids in suspension, and reduce the foam at the surface of the biological phosphorus removal tanks are not providing the results we desire. We understood that this existing system would only be temporary solution to get us started and that a larger scale/permanent mixing system would be required in the future.
Due to the length of the aeration tanks we would need to install 3 to 4 propeller type mixers, (similar to what we have in our grease receiving tank) in each aeration tank to achieve our desired mixing results. With the costs of purchasing and installing these type of mixers in the three tanks would well exceed $150,000, we needed to come up with a more cost effective solution.
We decided to test our underwater “Blast” mixing device that we fabricated and installed last fall in the Hobson lift station wet well (to break up the grease and rags) to see if it would work for the aeration tank mixing. We were pleased with the results and decided to move forward with the installation in the aeration tanks.
District staff has completed the fabrication of the 12 underwater air diffusers and has started the installation. We also relocated a large air compressor that was no longer being used in the tunnel into the Blower building to provide the air source for the system. All of the components for this system including the air piping will be made out of stainless steel. New conduits and wiring are also being installed by District electrical staff from the mixers to our Scada system for control. This project is expected to be complete and operational in August.
Our expenses to date for all materials related to this project from Ryerson Steel, Porter Pipe, Neuco, Glenbard Electric, Graybar Electric, Grainger and Fastenal are just under $20,000. I anticipate that the total cost for this project including the Scada programming will be under $25,000.
Hobson Pump 3 – VFD Repair
We have been experiencing repeated failures on the 250 hp VFD during the past few months. There have been a few on site repairs attempted by service technicians replacing various electronic components as recommended by the manufacturer (ABB), but the problem persisted. Since the cost of a new VFD would be almost $21,000 I had the drive removed by The Flolo Corporation and shipped back to ABB for the repairs. The main power supply was replaced, the drive has been re-installed and is operating well. The total cost for the repair was $9,577.14 and it has a 1 year warranty. cc: WDVB, ASK, PWC, KJR, RTJ, MJS, WCC, MGP Work Order Summary Work Order Completion Dates from 7/5/2017 to 7/31/2017
Work Assignment Completion Equipment NOTATIONS Date Check, Remove,Clean. Grease- 7/10/2017 Excess Flow Pump debris from wells Station Raw Sewage Pump Station 3 Months Inspection on Electric 2007 Case 621D Wheel Carts and Front End Loader Loader331 2013 Club Car Carryall # 3 2014 Club Car Carry-all #2 2016 Club Car Carryall 300 Change Pre-Filters Blowers 1 - 4. 7/19/2017 Blower Bag Room Run And Inspect Generators With 7/5/2017 Emergency Generator 1 The Load Of The Plant Emergency Generator 2 Emergency Generator 3 Flush Pearth 2 with 3 oz of 7/10/2017 Digester 2 Mixing System Kerosene/Oil mixture Check Sump Pumps at The WWTC Administration Center and Administration Bldg. Blower Building Digester 1 and 2 Control Bldg Digester 3 Control Building Digester 4 - 5 Control Buildg Excess Flow Pump Station Excess Flow Sludge Pump House Grit Building Hypochlorite Feed Blg Interm Clarifier Sludge Bldg Maintenance Services Building Microstrainer Building Operations Center Raw Sewage Pump Station Tunnel/Chan Aeration Tank 1-11 Get the right rear tire repaired. 7/5/2017 2009 BOB CAT S 300 Remove from tractor, bring to Gene's Tire for repair and #333 reinstall. 19,984 Replace starter. CHP Engine Genset Removed and replaced starter with new. Cathodic Protection System Re- Butterfield Lift Station Assist Corrpro with access to the six lift stations to perform Survey the cathodic protection system re-surveys.
Friday, August 4, 2017 Page 1 of 3 Work Assignment Completion Equipment NOTATIONS Date Centex Lift Station College Lift Station Hobson Lift Station Liberty Park Lift Station Wroble Lift Station Repair hydraulic lieak on Auger #4 2009 AUGER-DAWG G30A 91093 Check Birdcage unit 7/6/2017 Butterfield Lift Station Found birdcage not working properly, replaced with new and tested. Install the ferric chloride injection Digester 5 Install injection access point in sludge line at heat system. exchanger 5, mount pump, install suction & discharge tubing, start-up and test operation. Check A/C not cooling. 7/7/2017 2009 Ford F350 Truck Drop off at Gene's Tire, could not find the problem. Bring New 304 to A-Len radiator, found system over charged,also cleaned out evaporator coil, evacuated system and re-charged. System working correctly. Assist Xylem with performing the Venard Pump #1 Assist Xylem with performing the preventive maintenance preventive maintenance service service on all three pumps. Venard Pump #2 Venard Pump #3 Exercise of Excess Influent and 7/31/2017 Excess Flow Clarifier 1 Effluent Gates Excess Flow Clarifier 2 Excess Flow Clarifier 3 Excess Flow Clarifier 4 Change Filters On Grit Blowers 7/19/2017 Grit Blower 1 1,2,3. Grit Blower 2 By-Weekly Fluid and Misc. Check Emergency Generator 1 of Generators Emergency Generator 2 Emergency Generator 3 Run And Inspect Generators With Emergency Generator 1 The Load Of The Plant Emergency Generator 2 Emergency Generator 3 2000 Hour Grease of Plant Effluent 7/18/2017 Plant Effluent Water Pumps Pump #2 3 Month Grease- Secondaries 1 & 2 Secondary Clarifier 1 Secondary Clarifier 2 Grease Pump Bearings on 1-6 RAS RAS Pump 1 pumps RAS Pump 2 RAS Pump 3 RAS Pump 4 RAS Pump 5 RAS Pump 6 6 Month Oil Change On Bearings 7/19/2017 Grit Pump 1 on Grit Pumps 1, 2, 3, & 4. Grit Pump 2
Friday, August 4, 2017 Page 2 of 3 Work Assignment Completion Equipment NOTATIONS Date Grit Pump 3 Grit Pump 4 Safety lane Vehicle 304- 2009 7/26/2017 2009 Ford F350 Truck FORD Bio-Truck New 304 Test for H2S at Unison Gas skid 7/31/2017 CHP Gas Cleaning System Check STR 700, 721, 741, clean as needed. Repave parking lot. 7/11/2017 Administration Center R.W. Dunteman installed a new curbing on the north end of the parking lot where it was expanded. Grind the entire lot and driveway, patch the majority of the center of the lot where the sub-surface was not sound, repave the entire parking lot and driveway 1,470 hour oil change/ repair oil leak 7/12/2017 CHP Engine Genset #2 Changed engine oil/filters, sent oil to lab for analysis. Removed and repaired leaking fitting. Due for quarterly oil samples. Emergency Generator 1 Patten power systems took oil samples from all three generators for testing. Emergency Generator 2 Emergency Generator 3 Replace the overload assembly for 7/14/2017 Excess Flow Clarifier 1 Remove the old overload assembly and install the re- skimmer arms that failed conditioned overload that was purchased from Southland Electrical Supply. Also purchase a spare size Zero starter for stock. Excess Flow Clarifier 2 Purchase UPS units for stock. 7/18/2017 SCADA Purchase (2) 550va & (2) 650av UPS units for the Scada panels from Micro-Center. Change oil and filter on the portable 7/27/2017 Maintenance Services Drain oil, replace oil filter and re-fill with oil. welder. Building Troubleshoot excessive & erratic Filter 6 Found the level control rods were shorting out due to number of starts per day. corrosion in the electrode enclosure. Remove all 4 control rods, replace the electrodes, clean out the electrode enclosure, re-install and test operatio. Also re-order electrodes and an electrode enclo Install the south skimmer arm brake 7/28/2017 Excess Flow Clarifier 3 Install the skimmer arm brake motor after repairs and brake motor after repairs. assembly replacement at Rainbow Electric. Excess Flow Clarifier 4 2016 & 2017 Paving and Concrete 7/13/2017 WWTC Roadways R.W. Dunteman patched, ground and re-paved the entire Replacement-Various sidewalk roadway along the train tracks from secondary 7 to the locations main entrance road, everything around the CHP 2 building, system garage & hypo building. Also patched and repaved at the belt press building, conc Assist Nissen in maintenance and 7/29/2017 CHP Engine Genset Clean and check spark plug gaps. Trouble shoot 'over speed troubleshooting of gas engine. and GCB fail alarms'. Reset breaker in generator building.
Friday, August 4, 2017 Page 3 of 3 DOWNERS GROVE SANITARY DISTRICT M E M O DATE: August 9, 2017
TO: Nicholas J. Menninga General Manager
FROM: Robert Swirsky Sewer System Maintenance Supervisor
RE: Monthly Report – July, 2017
1. JULIE Line Markings: Current Year to Date Received 1346 8448 In District 1239 7800 Marked 195 1256 Man Hours 71 564
2. Building Service: Current Year to Date a. BSSRAP TV Inspections 14 114 b. Emergency BSSRAP Repairs 08 58 c. Total BSSRAP Repairs 12 80 d. I&I inspections 09 10 e. I&I C.O. installation 01 05 f. Replace broken cleanout caps 01 03 g. OHSP TV Inspections 00 01 h. Post Rodding TV 02 16
3. Sewer backups: Current Year to Date a. Public sewer 1 7 b. Private sewer 23 105 c. Surcharged main 0 0 d. Pump station 0 0 Total 24 112
Current Year to Date
4. Sewer Cleaning (DGSD personnel): 54,448 255,683 Ft.
a. Sewer Cleaning (outside contractors): 0 445 Ft.
5. Main Sewer Televising (DGSD personnel): 243 2,121 Ft.
a. Sewer Televising (outside contractors): 0 0 Ft.
6. LETS TV 0 3
7. Manhole inspections 1 115 2
8. Sewer and manhole repairs and replacements by Uno Construction: Blocking of 4 services for non-payment.
10. Miscellaneous: (sewer system personnel) a. Upload flow-meters. b. Assist with cleanup at the WWTC. c. Vac concrete & debris from manholes; 2D-030 & 1D-068.
CC: WDVB, ASK, PWC, RTJ, KJR, MS, TTC, WCC, MCW
DOWNERS GROVE SANITARY DISTRICT M E M O
DATE: August 4, 2017
TO: Nicholas J. Menninga General Manager
FROM: Ted Cherwak Sewer Construction Supervisor
RE: Monthly Report: Sewer Construction \ Code Enforcement – July 2017
1. Permits issued: Current Year to Date
a. Single family 6 61 b. Multiple family 0 1 c. Commercial 1 8 d. Repair 0 1 e. Disconnection 4 44 Total 11 115
2. Inspections made: Current Year to Date
a. Connections 8 71 b. Finals 9 47 c. Repairs 0 2 d. Disconnects 10 46 e. Groundwork 0 4 f. Walk-Thru 0 1 g. Pre-connections 1 3 h. Overhead Sewer Program 0 2 i. Code Enforcement 1 10 j. Lateral testing 15 61 Total 44 247
3. New Sewer Extension Construction:
a. None
4. New Sewer Extension Testing - air, deflection, manhole, televising and lamping:
a. 55 W 57th Street Extension (main televising)
5. Code Enforcement:
a. Miscellaneous walk-thru inspections b. Overhead Sewer Program c. Grease Trap Inspections
6. Plan & Permit Reviews:
a. 4910 Cross, single family review b. 1222 Ross, single family review c. 214 N Grant, single family review d. 4633 Pershing, single family review e. 117 S Washington, single family review f. 5101 Mochel, Cadence Restaurant (former Lemon Tree), remodeling plans g. Woodview Subdivision (Hobson, 63rd St & I-355), second review site plan h. 2125 Ogden, Power Mart, second review site plan i. 1030-1046 Ogden, Vequity redevelopment, second site plan
7. Building Sanitary Service Access Agreements:
a. 200 Polo Lane, Oak Brook b. 214 N Grant, Westmont c. 4806 Seeley, Downers Grove d. 117 S Washington, Westmont e. 1222 Ross, Downers Grove f. 4910 Cross, Downers Grove
8. Illinois EPA Permits:
a. 200 Village Drive-Oak Trace sewer relocation 0.0 PE
9. Waste Hauling Permits Issued:
a. None
10. Miscellaneous:
a. Village of Downers Grove road work manhole adjustments b. Village of Downers Grove water main replacements
CC: WDVB, ASK, PWC, KJR, RTJ, MJS, RPS, WCC & MGP Permits Issued: JULY 2017
YEAR PERMIT # ADDRESS STREET CITY ISSUE TYPE TAP FEE INSP FEE
2017 112 214 N GRANT W 7/3/2017 SF-RB $199.00
2017 63 4806 SEELEY DG 7/7/2017 SF-RB $199.00
2017 113 4633 PERSHING DG 7/12/2017 DISCON 2017 109 117 S WASHINGTON W 7/13/2017 SF-RB $199.00
2017 116 4633 PERSHING DG 7/17/2017 SF-RB $199.00 2017 117 4832 MAIN DG 7/19/2017 DISCON
2017 114 1222 ROSS DG 7/27/2017 SF-RB $199.00 2017 110 5101 MOCHEL DG 7/27/2017 COM $8,434.00 $199.00
2017 118 4828 MIDDAUGH DG 7/27/2017 DISCON
2017 119 1425 MAPLE DG 7/28/2017 DISCON 2017 115 4910 CROSS DG 7/31/2017 SF-RB $199.00
TOTAL: $8,434.00 $1,393.00
Permit Type Index: SF=Single Family, RB=Rebuild, SC=Septic Conversion, ADD=Addition, Discon=Disconnect for Demolition, Comm=Commercial, MF=Multiple Family Permit Final Inspections: JULY 2017
YEAR PERMIT # ADDRESS STREET CITY FINAL
2017 26 1018 PALMER DG 7/6/2017
2012 98 55 W 57TH STREET W 7/7/2017
2016 58 4055 DOUGLAS DG 7/10/2017
2017 11 1123 NORFOLK DG 7/17/2017
2015 190 4733 PRINCE DG 7/18/2017
2016 151 4508 SARATOGA DG 7/19/2017
2016 138 4728 LEE DG 7/19/2017
2017 29 4602 DOUGLAS DG 7/21/2017
2016 187 4433 ELM DG 7/24/2017 Progress Report
To: Nick Menninga, General Manager From: Reese Berry, Laboratory Supervisor Date: August 2, 2017 Re: July 2017 Laboratory Report
We had no excess sampling events during the month of July. There were no permit excursions during July 2017.
Personnel: Malwina Serpa started her maternity leave on July 24, 2017. Her planned leave is to take 12 weeks off, then return to work. We hired a temporary lab tech to help during Malwina’s absence.
Biosolids: We are still waiting on results from the Pathogen sample shipped to our outside testing facility for the July 2017 sample. All other results are well below Class A Biosolids criteria, ensuring our biosolids are safe for public use.
Industrial/Pretreatment: We received a request for permit termination letter from Valid USA on July 7, 2017. We issued a letter terminating their permit on July 24, 2017, due to them moving their production facilities to Bolingbrook, IL.
Bales Mold Service permit expires this year. We sent a renewal application, with testing requirements, to them on July 25, 2017.
US EPA Pretreatment Audit: We provided all requested items for the pretreatment audit to USEPA Region 5. We received a request for more information/documents, the information requested was sent in for review on August 1, 2017.
C: WDVB, ASK, PWC, KJR, RTJ, MJS, WCC, MGP Downers Grove Sanitary District I&I Removal Target Area ´ 1K-028 Parcel Status
1K-062 2!!
51 222 2!! 221 1K-085 217 216 1K-058 1K-060 215 214
! ! 302.43 2! 209 2! 211 208 208 1K-084 209 208 207 206 204 205 204 2!! 201 200 201 300 280 200 201 200 Norfolk Street 1K-077 138 ! 139 138 139 139 2! 138 1K-080 135 132 135 134 133 134 2!! 1K-083 133 130 1K-024 129 128 131 126 2!
370 ! 131 128 127 2!! 124 125 124 125 122 D. Pollak Glass 124 N. Cass 123 121 120 123 124 123 120 340 116 116 N. Cass Florist 1ST FL 118 119 116 119 Apts 2ND FL 121 116 119 2 Houses 118 N. Cass 1K-076 118 115 320 114 113 113 ! 114 115 1K-079112 2! 1K-082 111 110 2! 108 109 112 Apartments 110 N. Cass 111 112 111 ! ! 2! 106 107 ! 1K-037 104 105 106 105 2! L&N Auto 100 N. Cass
101 334 101
102 101 102 PkLot 100 310 100 350 1K-074 Irving Street 1K-073 PkLot 42 41 39 ! 41 41 42 2! 2 38 40 40 38 38 ! 40 41 ! 37 1K-075 39 40 PkLot 35 1K-081 36 1K-078 33 1K-036 34 36 36 33 32 31 2!! 34 35 2!! 35 34 33 34 34 33 2!! 2! 32 29 ! 30 32 29 34 27 30 29 30 27 30 27 30 29 30 30 26-28 26 24 23 24 25 26 25 26 25 26 25 25 26-28
25 24 420 22
417.8 21
24 344 358 22 22 23 22 21 20 21 22 19 22 19 21 Street Grant 22 Park Street Park
Adams Street Adams 20 18 15 18 Lincoln Street Lincoln 18 Street Hudson 17 16 15 18 17 18 15 18 15 18 17 18 18 12 13 1K-028 1K-029 1K-030 1K-031 1K-032 1K-033 1K-03412 13 1K-035 CassAvenue Washington Street Washington 12 13 12 11 15 14 13 14 11 ! 14 ! ! ! ! ! 2! 2! 2! 2! 1242! 147 2! 382.9 2! 382 2! ! 104 34! 383 1816 10 114 16 14 12 226222 208 134 34 30 26 22 20 18 1 216210 200 1-5140 130 126 120 112106100 5 38 2 304 238234230 220 302622 20 1412! 116 2! 2 238 224 212206 132128 1K-086
Legend Burlington Avenue
Phase_II_Manholes
2017 Phase_II_Mainlines 2016_Sanitary Sewers Replaced 2!! Manholes Mainlines 2018_Parcels_in_Work_Zone 1K-028 Parcels Inspection Needed Status 1A Has a Cleanout And All PVC Service 1B All PVC Service No OSCO 2A C/O Installed, Ready For Rehab 2B Agreement Received Ready For C/O 2BC Agreements Received, C/O & TV Needed 2D BSSRAP/OHSP TV Done 3A Released For Cleanout 4 Inspection Done Agreements Needed 4A Has An Existing Cleanout 5 Sheduled For An Inspection 5A Inspection Done Qualifies for BSSRAP 5B Unable to TV 5BX Unable to TV, Violation 5X Violation X Demolished/Vacant Parcels STATUS OF 1K-028 INSPECTIONS AND AGREEMENT ACQUISITIONS
Service Inspections Inspections Application Agreements Cleanout Total as Category Rehab Totals Scheduled Completed Received Signed Installed Percentage Done
1A Y Y N Y Y N/A 16 7% 1B Y Y N N N N/A 1 0%
2A Y Y Y Y Y N 56 24% 2B Y Y Y Y Y N 5 2% 2D Y Y Y N N N 2 1% 3A Y Y Y Y N N 5 2%
4 Y Y N N N N 30 13%
4A N N N N N/A N 4 2%
5 Y N N N N N 12 5% 5A Y Y N N N N 16 7% 5AX Y Y N N N N 0 0% 5B Y N N N N N 17 7%
5BX Y N N N N N 0 0% 0 N N N N N N 59 26% X ------5 2% 5X ------1 0%
Category Description: 229 100% 1A - PVC service with cleanout(may need to be sealed at the main) 10% Complete 1B - All PVC no Cleanout 2A - BSSRAP repair done, ready for rehab 2B - Ready for rehab 2D - BSSRAP/OHSP TV done 3A - Released to contractor for cleanout installation 4 - Inspection completed (Program application needed) 4A - Has an existing cleanout 5 - Inspections scheduled 5A - Inspection done - BSSRAP needed (qualifying defects or obstructions seen during TV) 5AX - Violation, BSSRAP needed 5B - Unable to TV 5BX - Unable to TV Violation 2015 Basin I&I Ranking = 1 0 - Inspection Needed 2016 Basin I&I Ranking = 27 X - Demolished Combined pit violations found and corrected to date - 0 5X - Inspection done - Violation not corrected Storm pit violations found and corrected to date - 2 8/9/2017 DOWNERS GROVE SANITARY DISTRICT CASH BALANCES AND INVESTMENT SCHEDULE DATE: 07/31/17 PREVIOUS MONTH CASH BALANCES TOTAL BALANCE BALANCE PER PER BANK MONTHLY EARNINGS CREDIT ACCOUNT NAME ACCOUNT NUMBER BANK STATEMENT STATEMENTS EARNINGS CREDIT PERCENTAGE
DEPOSIT XXXXXXXXX1116 $1,168,009.82 DISBURSEMENT XXXXXXXXX1111 285,013.32 FLEXIBLE BENEFITS XXXXXXXXX6025 16,447.18 PAYROLL XXXXXXXXX1117 207,932.79 PETTY CASH XXXXXXXXX1112 3,767.52 USER REFUNDS XXXXXXXXX1114 9,022.10
TOTAL - CASH AT BANK $1,690,192.73 $1,727,510.46 $502.78 0.0291%
INVESTMENTS GENERAL PUBLIC SEWER INTEREST ANNUAL CORPORATE IMPROVEMENT CONSTRUCTION BENEFIT EXTENSION EARNED TYPE FINANCIAL INSTITUTION TERM MATURITY AMOUNT YIELD FUND FUND FUND FUND FUND AT YIELD
CD CIT BANK 12 MOS 11/9/2017 $245,000.00 1.150% $245,000.00 $2,817.50 CD TRISTATE CAPITAL 12 MOS 11/9/2017 $249,990.00 1.050% $249,990.00 $2,624.90 CD BRIDGEVIEW BANK 12 MOS 1/15/2018 $250,000.00 1.000% $207,719.45 $35,260.73 $7,019.82 $2,500.00 CD FIRST INTERNET BANK 12 MOS 5/14/2018 $250,000.00 1.350% $250,000.00 $3,375.00 CD TAB BANK 12 MOS 5/23/2018 $250,000.00 1.300% $250,000.00 $3,250.00
TOTAL CDs $1,244,990.00 1.170% $245,000.00 $957,709.45 $0.00 $35,260.73 $7,019.82 $14,567.40
CURRENT ESTIMATED RATE OF ANNUAL TYPE FINANCIAL INSTITUTION TERM LAST ACTION DATE AMOUNT RETURN RETURN
MM BANKFINANCIAL* ONGOING 3/13/2013 $250,000.00 0.440% $250,000.00 $1,100.00 MM CIT BANK ONGOING 11/9/2016 $5,000.00 0.450% $5,000.00 $22.50 MM LISLE SAVINGS BANK ONGOING 9/2/2015 $250,000.00 0.300% $250,000.00 $750.00 MM LUANA SAVINGS BANK ONGOING 4/2/2012 $250,000.00 1.000% $250,000.00 $2,500.00 MM NATIONWIDE BANK ONGOING 10/9/2015 $250,000.00 0.300% $250,000.00 $750.00 MM PBI BANK ONGOING 9/9/2013 $250,000.00 0.250% $250,000.00 $625.00 MM ROYAL BANK fka Park Fed Savings ONGOING 12/4/2012 $250,000.00 0.800% $250,000.00 $2,000.00 MM STEARNS BANK ONGOING 9/1/2015 $250,000.00 1.000% $250,000.00 $2,500.00 MM TRISTATE CAPITAL BANK ONGOING 11/9/2016 $10.00 0.250% $10.00 $0.03 MM WEST SUBURBAN BANK ONGOING 11/20/2012 $250,000.00 0.450% $250,000.00 $1,125.00
TOTAL MM ACCOUNTS $2,005,010.00 0.567% $1,255,000.00 $750,010.00 $0.00 $0.00 $0.00 $11,372.53
ILLINOIS FUNDS - MONEY MARKET $13,996.36 0.961% $13,996.36 $0.00 $0.00 $0.00 $0.00 $134.51
SUBTOTAL - CD'S, MM AND IL FUNDS $3,263,996.36 0.799% $1,513,996.36 $1,707,719.45 $0.00 $35,260.73 $7,019.82 $26,074.43 INSTALLMENT TYPE INVOICED CLOSING DATE AMOUNT FIXED RATE
VOUCHERS - SA54 10 OF 10 01/03/17 0.00 6.000% 0.00 0.00 0.00 0.00 VOUCHERS - SA55 10 OF 10 01/03/17 0.00 6.000% 0.00 0.00 0.00 0.00 VOUCHERS - SA56 9 OF 10 01/02/18 0.00 6.000% 0.00 0.00 0.00 0.00 VOUCHERS - SA57 9 OF 10 01/02/18 5,890.32 6.000% 324.83 959.80 4,605.69 353.42 VOUCHERS - SA58 8 OF 10 01/02/19 23,647.69 1.240% 1,322.24 22,325.45 0.00 293.23
TOTAL VOUCHERS $29,538.01 2.189% $1,647.07 $23,285.25 $4,605.69 $0.00 $0.00 $646.65
TOTAL - ALL INVESTMENTS $3,293,534.37 0.811% $1,515,643.43 $1,731,004.70 $4,605.69 $35,260.73 $7,019.82 $26,721.08
* $249,900 in a Money Market Account and $100 in a Business Checking Account
TOTAL CASH AND INVESTMENTS $4,983,727.10
Memo
To: Board of Trustees From: Nick Menninga, General Manager Date: August 11, 2017 Subject: Treasurer’s Report for July, 2017
Attached please find the subject report that tracks income and expenses for the first three months of Fiscal Year 17-18.
Totals of expenses and income are shown on the following table:
Year-to-date Income Expense General Fund $ 2,382,309.88 (page 1) $ 2,162,758.38 (page 6) Improvement Fund $ 11,325.36 (page 7) $ 31,702.31 (page 7) Construction Fund $ 229,425.25 (page 8) $ 298,190.98 (page 9) Public Benefit Fund $ 87.88 (page 10) $ 0.00 (page 10) TOTAL $ 2,623,148.37 $ 2,492,651.67
C: BOLI, WCC, MGP
Downers Grove Sanitary District Date: 08/11/2017 Treasurer's Report Recap for Month Ending 07/31/17 Page: 1 ======
Fund number & Description Ending Fund Balance ------Fund 01 : GENERAL FUND $2,612,406.00 Fund 02 : IMPROVEMENT FUND $1,865,717.75 Fund 03 : CONSTRUCTION FUND $397,374.80 Fund 05 : PUBLIC BENEFIT FUND $35,665.27 ______Recap Totals $4,911,163.82 TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 1 FUND 01 GENERAL FUND
ACTUAL BUDGET ACTUAL- COST CURRENT CURRENT ACTUAL BUDGET BUDGET VAR TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D VARIANCE % BUDGET ======DEPT 05 REVENUES
3000 PROPERTY TAXES 11,295.75- 23,700- 595,899.40- 607,700- 11,800.60 1.9- 1,149,800- 3001 USER RECEIPTS 237,953.41- 264,500- 725,123.67- 793,500- 68,376.33 8.6- 3,283,100- 3002 SURCHARGES 27,303.85- 25,800- 80,858.04- 77,400- 3,458.04- 4.5 310,000- 3004 PLAN REVIEW FEES .00 0 764.00- 250- 514.00- 205.6 1,000- 3005 CONSTRUCTION INSPECTION FEES .00 0 .00 120- 120.00 100.0- 500- 3006 PERMIT INSPECTION FEES 1,384.00- 1,833- 5,418.00- 5,499- 81.00 1.5- 22,000- 3007 INTEREST ON INVESTMENTS 907.33- 804- 2,756.55- 2,412- 344.55- 14.3 9,650- 3013 SAMPLING AND MONITORING 8,807.61- 5,417- 23,534.07- 16,251- 7,283.07- 44.8 65,000- 3014 REPLACEMENT TAXES 13,987.08- 12,500- 27,665.32- 25,000- 2,665.32- 10.7 79,800- 3015 MISCELLANEOUS INCOME .00 2,500- 2,511.37- 7,500- 4,988.63 66.5- 30,000- 3021 TELEVISION INSPECTION .00 0 .00 0 .00 .0 150- 3023 PROPERTY LEASE PAYMENTS 2,751.13- 2,792- 8,253.39- 8,376- 122.61 1.5- 33,500- 3024 MONTHLY SERVICE FEES 286,749.93- 294,000- 843,976.41- 872,000- 28,023.59 3.2- 3,553,200- 3027 GREASE WASTE 28,973.00- 13,333- 60,905.66- 39,999- 20,906.66- 52.3 160,000- 3040 RENEWABLE ENERGY CREDITS .00 0 4,644.00- 0 4,644.00- .0 0 ======DEPT 05 TOTALS 620,113.09- 647,179- 2,382,309.88- 2,456,007- 73,697.12 3.0- 8,697,700- ======FUND REVENUE TOTAL 620,113.09- 647,179- 2,382,309.88- 2,456,007- 73,697.12 3.0- 8,697,700- ======DEPT 11 O & M EXPENSES - ADMINISTRATION
SECT A SALARIES AND WAGES A001 TRUSTEES .00 0 4,500.00 4,500 .00 .0 18,000 A002 BOLI .00 0 .00 225 225.00- 100.0- 900 A003 GENERAL MANAGEMENT 17,593.88 25,710 53,131.43 71,778 18,646.57- 26.0- 257,050 A004 FINANCIAL RECORDS 14,217.33 17,560 50,912.22 49,348 1,564.22 3.2 179,450 A005 ADMINISTRATIVE RECORDS 3,202.03 5,665 11,388.37 15,782 4,393.63- 27.8- 56,100 A007 CODE ENFORCEMENT 25,855.37 30,830 83,119.80 87,604 4,484.20- 5.1- 311,700 A008 SAFETY ACTIVITIES 83.44 225 207.30 652 444.70- 68.2- 2,350 A030 BUILDING AND GROUNDS 237.22 0 818.91 0 818.91 .0 0 ======SECT A TOTALS 61,189.27 79,990 204,078.03 229,889 25,810.97- 11.2- 825,550 ======SECT B OPERATIONS AND MAINTENANCE B100 ELECTRICITY 248.65 425 730.78 1,225 494.22- 40.3- 4,000 B101 NATURAL GAS 58.71 150 228.97 450 221.03- 49.1- 3,000 B102 WATER, GARBAGE AND OTHER UTILITIES 465.11 210 692.60 370 322.60 87.2 1,000 B110 BANK CHARGES 1,338.79 1,800 4,073.18 5,400 1,326.82- 24.6- 21,250 B112 COMMUNICATION 1,106.06 1,500 3,106.67 4,500 1,393.33- 31.0- 18,000 B115 EQUIPMENT/EQUIPMENT REPAIR 1,260.76 6,300 23,818.33 18,900 4,918.33 26.0 100,000 B116 SUPPLIES 201.89 650 1,406.22 1,950 543.78- 27.9- 7,800 B117 EMPLOYEE/DUTY COSTS 795.61 1,200 3,524.19 3,600 75.81- 2.1- 14,000 B118 BUILDING AND GROUNDS 15,674.72 15,000 37,204.42 16,000 21,204.42 132.5 22,000 B119 POSTAGE 47.48 1,042 97.28 3,126 3,028.72- 96.9- 12,500 B120 PRINTING/PHOTOGRAPHY .00 200 4,609.46 8,300 3,690.54- 44.5- 10,400 B121 USER BILLING MATERIALS 5,735.71 6,000 16,045.54 18,000 1,954.46- 10.9- 72,000 TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 2 FUND 01 GENERAL FUND
ACTUAL BUDGET ACTUAL- COST CURRENT CURRENT ACTUAL BUDGET BUDGET VAR TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D VARIANCE % BUDGET ======B124 CONTRACT SERVICES 29,316.12 7,075 33,214.68 21,225 11,989.68 56.5 84,900 B137 MEMBERSHIPS/SUBSCRIPTIONS .00 0 649.00 700 51.00- 7.3- 12,150 ======SECT B TOTALS 56,249.61 41,552 129,401.32 103,746 25,655.32 24.7 383,000 ======SECT C VEHICLES C222 GAS/FUEL .00 150 196.70 500 303.30- 60.7- 2,100 C225 OPERATION/REPAIR .00 0 4.85 313 308.15- 98.5- 1,250 ======SECT C TOTALS .00 150 201.55 813 611.45- 75.2- 3,350 ======DEPT 11 TOTALS 117,438.88 121,692 333,680.90 334,448 767.10- .2- 1,211,900 ======DEPT 12 O & M EXPENSES - WWTC
SECT A SALARIES AND WAGES A009 OPERATIONS MANAGEMENT 10,951.42 2,230 28,922.32 6,184 22,738.32 367.7 21,700 A010 MAINTENANCE - BUDGET .00 55,250 .00 154,200 18,397.02- 11.9- 543,150 A011 MAINTENANCE - WWTC 26,837.25 0 102,806.30 0 .00 .0 0 A012 MAINTENANCE - VEHICLES 530.33 0 863.73 0 .00 .0 0 A013 MAINTENANCE - ENERGY RECOVERY 1,666.36 0 12,880.51 0 .00 .0 0 A014 MAINTENANCE - ELECTRICAL 5,060.06 0 19,252.44 0 .00 .0 0 A020 WWTC - BUDGET .00 64,090 .00 179,212 45,187.53- 25.2- 626,900 A021 WWTC - OPERATIONS 23,858.29 0 88,426.35 0 .00 .0 0 A022 WWTC - SLUDGE HANDLING 17,583.94 0 42,316.67 0 .00 .0 0 A023 WWTC - ENERGY RECOVERY 1,140.51 0 3,281.45 0 .00 .0 0 A030 BUILDING AND GROUNDS 6,945.22 4,905 16,678.39 13,854 2,824.39 20.4 48,450 ======SECT A TOTALS 94,573.38 126,475 315,428.16 353,450 38,021.84- 10.8- 1,240,200 ======SECT B OPERATIONS AND MAINTENANCE B100 ELECTRICITY 5,307.92 8,050 48,035.33 24,150 23,885.33 98.9 96,600 B101 NATURAL GAS 105.70 1,000 2,981.81 3,000 18.19- .6- 12,000 B102 WATER, GARBAGE AND OTHER UTILITIES 2,644.02 4,400 7,906.03 9,800 1,893.97- 19.3- 32,000 B103 ODOR CONTROL .00 700 876.50 2,100 1,223.50- 58.3- 8,000 B104 FUEL - GENERATORS .00 0 311.65 3,750 3,438.35- 91.7- 15,000 B112 COMMUNICATION 1,029.54 1,192 3,540.56 3,576 35.44- 1.0- 14,300 B113 EMERGENCY/SAFETY EQUIPMENT 1,091.26 2,033 3,235.44 6,099 2,863.56- 47.0- 24,400 B116 SUPPLIES 963.16 2,500 6,144.71 7,500 1,355.29- 18.1- 30,000 B117 EMPLOYEE/DUTY COSTS 699.11 2,000 3,520.85 6,500 2,979.15- 45.8- 25,000 B124 CONTRACT SERVICES .00 0 127,218.00 127,200 18.00 .0 127,200 B130 NPDES PERMIT FEES 53,000.00 53,000 53,000.00 53,000 .00 .0 53,000 B131 SLUDGE HAULING/DISPOSAL SERVICES .00 0 20,000.00 0 20,000.00 .0 0 B400 CHEMICALS - BUDGET .00 10,117 .00 30,351 9,047.51- 29.8- 121,400 B401 CHEMICALS - DISINFECTION 5,622.67 0 11,160.49 0 .00 .0 0 B402 CHEMICALS - SLUDGE DEWATERING 1,890.00 0 5,670.00 0 .00 .0 0 B403 CHEMICALS - TERTIARY TREATMENT .00 0 3,103.00 0 .00 .0 0 B404 CHEMICALS - OTHER 1,370.00 0 1,370.00 0 .00 .0 0 B501 EQPT/EQPT REPAIR - BIOSOLIDS AGING & DISPOS 2,911.02 5,153 124,558.41 155,459 30,900.59- 19.9- 201,833 TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 3 FUND 01 GENERAL FUND
ACTUAL BUDGET ACTUAL- COST CURRENT CURRENT ACTUAL BUDGET BUDGET VAR TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D VARIANCE % BUDGET ======B502 EQPT/EQPT REPAIR - DISINFECTION 163.49 2,701 2,122.12 8,103 5,980.88- 73.8- 32,414 B503 EQPT/EQPT REPAIR - EXCESS FLOW 229.00 707 229.00 2,121 1,892.00- 89.2- 8,487 B504 EQPT/EQPT REPAIR - GRIT REMOVAL .00 2,061 1,540.78 6,183 4,642.22- 75.1- 24,731 B505 EQPT/EQPT REPAIR - INFLUENT PUMPING .00 3,978 542.27 11,934 11,391.73- 95.5- 47,742 B506 EQPT/EQPT REPAIR - PRIMARY TREATMENT .00 4,227 1,915.00 12,681 10,766.00- 84.9- 50,719 B507 EQPT/EQPT REPAIR - SECONDARY TREATMENT 10,583.42 7,114 16,903.70 21,342 4,438.30- 20.8- 85,371 B508 EQPT/EQPT REPAIR - SLUDGE CONCENTRATION .00 265 .00 795 795.00- 100.0- 3,183 B509 EQPT/EQPT REPAIR - SLUDGE DEWATERING 6,140.97 3,271 8,671.09 9,813 1,141.91- 11.6- 39,249 B510 EQPT/EQPT REPAIR - SLUDGE DIGESTION 561.76 6,921 2,857.13 20,763 17,905.87- 86.2- 83,046 B511 EQPT/EQPT REPAIR - TERTIARY TREATMENT 38.24 2,297 476.36 6,891 6,414.64- 93.1- 27,566 B512 EQPT/EQPT REPAIR - WWTC GENERAL 6,368.42 3,498 17,019.77 10,494 6,525.77 62.2 41,979 B513 EQPT/EQPT REPAIR - WWTC UTILITIES 4,915.86 11,685 83,307.00 35,055 48,252.00 137.7 403,080 B801 BLDG AND GROUNDS - BIOSOLIDS AGING & DISPOS .00 417 .00 1,251 1,251.00- 100.0- 5,000 B802 BLDG AND GROUNDS - DISINFECTION .00 44 .00 132 132.00- 100.0- 531 B803 BLDG AND GROUNDS - EXCESS FLOW .00 297 .00 891 891.00- 100.0- 3,561 B804 BLDG AND GROUNDS - GRIT REMOVAL .00 88 60.98 264 203.02- 76.9- 1,061 B805 BLDG AND GROUNDS - INFLUENT PUMPING .00 707 1,044.00 2,121 1,077.00- 50.8- 8,487 B806 BLDG AND GROUNDS - PRIMARY TREATMENT .00 530 .00 1,590 1,590.00- 100.0- 6,365 B807 BLDG AND GROUNDS - SECONDARY TREATMENT .00 1,130 .00 3,390 3,390.00- 100.0- 13,561 B809 BLDG AND GROUNDS - SLUDGE DEWATERING .00 422 .00 1,266 1,266.00- 100.0- 5,061 B810 BLDG AND GROUNDS - SLUDGE DIGESTION .00 4,143 266.62 12,429 12,162.38- 97.9- 49,713 B811 BLDG AND GROUNDS - TERTIARY TREATMENT 620.00- 442 620.00- 1,326 1,946.00- 146.8- 5,305 B812 BLDG AND GROUNDS - WWTC GENERAL 16,126.09 13,218 102,189.06 39,654 62,535.06 157.7 158,613 B813 BLDG AND GROUNDS - WWTC UTILITIES .00 549 .00 1,647 1,647.00- 100.0- 6,592 ======SECT B TOTALS 121,141.65 160,857 661,157.66 644,621 16,536.66 2.6 1,872,150 ======SECT C VEHICLES C222 GAS/FUEL .00 2,917 3,809.01 8,751 4,941.99- 56.5- 35,000 C225 OPERATION/REPAIR 265.88 500 1,066.53 1,500 433.47- 28.9- 6,000 C226 VEHICLE PURCHASES .00 0 22,237.00 15,000 7,237.00 48.3 15,000 ======SECT C TOTALS 265.88 3,417 27,112.54 25,251 1,861.54 7.4 56,000 ======DEPT 12 TOTALS 215,980.91 290,749 1,003,698.36 1,023,322 19,623.64- 1.9- 3,168,350 ======DEPT 13 O & M EXPENSES - LABORATORY
SECT A SALARIES AND WAGES A009 OPERATIONS MANAGEMENT 3,351.25 5,752 12,100.98 16,231 4,130.02- 25.5- 58,800 A040 LABORATORY - BUDGET .00 16,230 .00 45,844 2,003.03- 4.4- 157,100 A041 LAB - WWTC 11,546.16 0 37,526.48 0 .00 .0 0 A042 LAB - PRETREATMENT 285.90 0 681.86 0 .00 .0 0 A043 LAB - SURCHARGE PROGRAM 868.45 0 3,432.64 0 .00 .0 0 A044 LAB - BOD 279.81 0 406.11 0 .00 .0 0 A045 LAB - SOLIDS 40.61 0 236.35 0 .00 .0 0 A046 LAB - AMMONIA 199.81 0 451.61 0 .00 .0 0 A048 LAB - ENERGY RECOVERY 778.93 0 1,105.92 0 .00 .0 0 ======SECT A TOTALS 17,350.92 21,982 55,941.95 62,075 6,133.05- 9.9- 215,900 ======TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 4 FUND 01 GENERAL FUND
ACTUAL BUDGET ACTUAL- COST CURRENT CURRENT ACTUAL BUDGET BUDGET VAR TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D VARIANCE % BUDGET ======SECT B OPERATIONS AND MAINTENANCE B114 CHEMICALS .00 1,375 2,165.47 4,125 1,959.53- 47.5- 16,500 B115 EQUIPMENT/EQUIPMENT REPAIR 1,025.18- 2,417 7,026.99 7,251 224.01- 3.1- 29,000 B116 SUPPLIES 29.00 1,663 2,740.86 4,989 2,248.14- 45.1- 19,950 B117 EMPLOYEE/DUTY COSTS 114.74 458 506.41 1,374 867.59- 63.1- 5,500 B122 MONITORING EQUIPMENT .00 0 .00 1,000 1,000.00- 100.0- 4,000 B123 OUTSIDE LAB SERVICES 1,454.49 1,521 3,277.98 4,563 1,285.02- 28.2- 18,250 ======SECT B TOTALS 573.05 7,434 15,717.71 23,302 7,584.29- 32.6- 93,200 ======SECT C VEHICLES C222 GAS/FUEL .00 83 94.01 249 154.99- 62.2- 1,000 C225 OPERATION/REPAIR .00 0 17.30 50 32.70- 65.4- 200 ======SECT C TOTALS .00 83 111.31 299 187.69- 62.8- 1,200 ======DEPT 13 TOTALS 17,923.97 29,499 71,770.97 85,676 13,905.03- 16.2- 310,300 ======DEPT 14 O & M EXPENSES - SEWER SYSTEM
SECT A SALARIES AND WAGES A050 SEWER MAINTENANCE - BUDGET .00 14,550 .00 41,670 2,860.76 6.9 146,900 A051 SEWER MAINTENANCE 11,138.35 0 40,086.53 0 .00 .0 0 A054 SEWER MAINTENANCE - BACKUPS AND HIGH FLOWS 1,027.30 0 4,444.23 0 .00 .0 0 A060 INSPECTION - BUDGET .00 28,975 .00 80,330 16,599.82- 20.7- 284,000 A061 INSPECTION - NEW CONSTRUCTION 170.01 0 170.01 0 .00 .0 0 A062 INSPECTION - CONSTRUCTION OF DGSD PROJECTS 4,234.53 0 15,404.91 0 .00 .0 0 A063 INSPECTION - PERMIT INSPECTIONS 1,735.34 0 6,705.93 0 .00 .0 0 A064 INSPECTION - MISCELLANEOUS 4,685.05 0 18,450.57 0 .00 .0 0 A065 INSPECTION - CONSTR BY VILLAGES, UTILITIES 6,188.85 0 14,940.36 0 .00 .0 0 A066 INSPECTION - CODE ENFORCEMENT 2,189.25 0 8,058.40 0 .00 .0 0 A070 SEWER INVESTIGATIONS - BUDGET .00 1,110 .00 3,066 3.26- .1- 10,800 A072 SEWER INVESTIGATIONS 472.80 0 3,062.74 0 .00 .0 0 ======SECT A TOTALS 31,841.48 44,635 111,323.68 125,066 13,742.32- 11.0- 441,700 ======SECT B OPERATIONS AND MAINTENANCE B112 COMMUNICATION 820.27 875 2,153.61 2,625 471.39- 18.0- 10,500 B113 EMERGENCY/SAFETY EQUIPMENT 187.41 371 187.41 1,113 925.59- 83.2- 4,450 B115 EQUIPMENT/EQUIPMENT REPAIR 724.45 5,654 48,146.51 16,962 31,184.51 183.9 67,850 B116 SUPPLIES .00 500 1,038.77 1,500 461.23- 30.8- 6,000 B117 EMPLOYEE/DUTY COSTS 634.37 1,000 3,596.15 3,300 296.15 9.0 13,000 B124 CONTRACT SERVICES 6,473.55 11,008 7,164.51 33,024 25,859.49- 78.3- 132,100 B127 JULIE SYSTEM .00 1,083 .00 3,249 3,249.00- 100.0- 13,000 B128 OVERHEAD SEWER/BACKFLOW PREVENTION PROGRAM 2,412.50 0 2,412.50 3,750 1,337.50- 35.7- 15,000 B129 REIMBURSEMENT PROGRAM/PUBLIC SEWER BLOCKAGE 1,000.00 0 1,000.00 3,000 2,000.00- 66.7- 12,000 B900 SEWER SYSTEM REPAIRS - BUDGET .00 64,167 .00 192,501 67,258.92- 34.9- 1,799,000 B901 SEWER SYSTEM REPAIRS - I/I PROGRAM .00 0 90.00 0 .00 .0 0 B903 SEWER SYSTEM REPAIRS - REHABILITATION 4,320.49 0 9,303.49 0 .00 .0 0 TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 5 FUND 01 GENERAL FUND
ACTUAL BUDGET ACTUAL- COST CURRENT CURRENT ACTUAL BUDGET BUDGET VAR TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D VARIANCE % BUDGET ======B910 SEWER SYSTEM REPAIRS - BSSRAP PROGRAM 46,222.01 0 115,443.21 0 .00 .0 0 B913 SEWER SYSTEM REPAIRS - BSSRAP-REPAIR/REPL/R 321.02 0 405.38 0 .00 .0 0 ======SECT B TOTALS 63,116.07 84,658 190,941.54 261,024 70,082.46- 26.9- 2,072,900 ======SECT C VEHICLES C222 GAS/FUEL .00 2,208 3,135.68 6,624 3,488.32- 52.7- 26,500 C225 OPERATION/REPAIR 686.34 442 1,846.42 1,326 520.42 39.3 5,300 C226 VEHICLE PURCHASES .00 0 35,722.72 25,000 10,722.72 42.9 25,000 ======SECT C TOTALS 686.34 2,650 40,704.82 32,950 7,754.82 23.5 56,800 ======DEPT 14 TOTALS 95,643.89 131,943 342,970.04 419,040 76,069.96- 18.2- 2,571,400 ======DEPT 15 O & M EXPENSES - LIFT STATIONS
SECT A SALARIES AND WAGES A009 OPERATIONS MANAGEMENT 95.29 40 372.99 112 260.99 233.0 400 A030 BUILDING AND GROUNDS 149.70 0 149.70 0 149.70 .0 0 A080 LIFT STATION MAINTENANCE 5,049.24 6,080 16,695.96 17,174 478.04- 2.8- 62,250 ======SECT A TOTALS 5,294.23 6,120 17,218.65 17,286 67.35- .4- 62,650 ======SECT B OPERATIONS AND MAINTENANCE B100 ELECTRICITY 7,722.91 9,200 31,959.08 27,600 4,359.08 15.8 110,000 B104 FUEL - GENERATORS .00 0 .00 1,500 1,500.00- 100.0- 6,000 B112 COMMUNICATION 326.83 433 980.57 1,299 318.43- 24.5- 5,200 B113 EMERGENCY/SAFETY EQUIPMENT .00 0 .00 125 125.00- 100.0- 250 B116 SUPPLIES .00 0 47.07 90 42.93- 47.7- 300 B520 EQPT/EQPT REPAIR - BUTTERFIELD 860.23 184 860.23 552 308.23 55.8 2,205 B521 EQPT/EQPT REPAIR - CENTEX 230.00 169 230.00 507 277.00- 54.6- 2,024 B522 EQPT/EQPT REPAIR - COLLEGE .00 3,357 .00 10,071 10,071.00- 100.0- 40,280 B523 EQPT/EQPT REPAIR - EARLSTON .00 377 1,005.50 1,131 125.50- 11.1- 4,524 B524 EQPT/EQPT REPAIR - HOBSON 204.29 750 1,779.89 2,250 470.11- 20.9- 9,001 B525 EQPT/EQPT REPAIR - LIBERTY PARK .00 450 57.80 1,350 1,292.20- 95.7- 5,404 B526 EQPT/EQPT REPAIR - NORTHWEST .00 514 1,222.49 1,542 319.51- 20.7- 6,168 B527 EQPT/EQPT REPAIR - VENARD .00 441 .00 1,323 1,323.00- 100.0- 5,287 B528 EQPT/EQPT REPAIR - WROBLE .00 355 .00 1,065 1,065.00- 100.0- 4,257 B529 EQPT/EQPT REPAIR - LIFT STATIONS GENERAL .00 3,213 89.54 9,639 9,549.46- 99.1- 38,550 B820 BLDG AND GROUNDS - BUTTERFIELD 184.00 208 364.00 624 260.00- 41.7- 2,500 B821 BLDG AND GROUNDS - CENTEX 192.00 0 492.00 0 492.00 .0 0 B823 BLDG AND GROUNDS - EARLSTON 179.00 417 359.00 1,251 892.00- 71.3- 5,000 B824 BLDG AND GROUNDS - HOBSON 680.09 0 5,971.25 0 5,971.25 .0 0 B825 BLDG AND GROUNDS - LIBERTY PARK 199.00 0 379.00 0 379.00 .0 0 B826 BLDG AND GROUNDS - NORTHWEST 237.00 0 417.00 0 417.00 .0 0 B827 BLDG AND GROUNDS - VENARD 192.00 0 372.00 0 372.00 .0 0 B828 BLDG AND GROUNDS - WROBLE 199.00 208 379.00 624 245.00- 39.3- 2,500 B829 BLDG AND GROUNDS - LIFT STATIONS GENERAL .00 1,325 .00 3,975 3,975.00- 100.0- 15,900 ======SECT B TOTALS 11,406.35 21,601 46,965.42 66,518 19,552.58- 29.4- 265,350 ======TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 6 FUND 01 GENERAL FUND
ACTUAL BUDGET ACTUAL- COST CURRENT CURRENT ACTUAL BUDGET BUDGET VAR TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D VARIANCE % BUDGET ======DEPT 15 TOTALS 16,700.58 27,721 64,184.07 83,804 19,619.93- 23.4- 328,000 ======DEPT 17 O & M EXPENSES - INSURANCE & EMPLOYEE BENEFITS
SECT E INSURANCE AND EMPLOYEE BENEFITS E452 LIABILITY/PROPERTY 85.00- 9,300 114,508.63 132,100 17,591.37- 13.3- 218,200 E455 EMPLOYEE GROUP HEALTH 34,605.92 38,592 107,829.35 115,776 7,946.65- 6.9- 463,100 E460 IMRF 23,193.74 26,000 71,135.39 78,000 6,864.61- 8.8- 315,300 E461 SOCIAL SECURITY 15,864.72 16,850 52,980.67 55,900 2,919.33- 5.2- 209,650 ======SECT E TOTALS 73,579.38 90,742 346,454.04 381,776 35,321.96- 9.3- 1,206,250 ======DEPT 17 TOTALS 73,579.38 90,742 346,454.04 381,776 35,321.96- 9.3- 1,206,250 ======FUND EXPENSE TOTAL 537,267.61 692,346 2,162,758.38 2,328,066 165,307.62- 7.1- 8,796,200 ======FUND 01 TOTALS 82,845.48- 45,167 219,551.50- 127,941- 91,610.50- 71.6 98,500 ======TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 7 FUND 02 IMPROVEMENT FUND
ACTUAL BUDGET COST CURRENT CURRENT ACTUAL BUDGET TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D BUDGET ======DEPT 05 REVENUES
3007 INTEREST ON INVESTMENTS 1,136.72- 629- 3,163.32- 1,887- 7,550- 3010 TRUNK SEWER SERVICE CHARGES .00 7,500- 8,162.04- 22,500- 90,000- 3030 ANNUAL REPAYMENTS .00 0 .00 0 167,400- ======DEPT 05 TOTALS 1,136.72- 8,129- 11,325.36- 24,387- 264,950- ======DEPT 30 CAPITAL EXP - ARRA - LOAN REPAYMENTS
0500 PROJECT BUDGET .00 0 .00 0 93,200 ======DEPT 30 TOTALS .00 0 .00 0 93,200 ======DEPT 36 CAPITAL EXP - LIBERTY PARK LIFT STATION UPGRADE
0500 PROJECT BUDGET .00 0 .00 0 900,000 0502 DESIGN ENGINEERING/ARCHITECTURAL 15,821.56 0 31,357.31 0 0 ======DEPT 36 TOTALS 15,821.56 0 31,357.31 0 900,000 ======DEPT 74 CAPITAL EXP - SEWER - UNSEWERED AREAS
0500 PROJECT BUDGET .00 0 .00 0 7,500 0501 REPORT ENGINEERING/ARCHITECTURAL .00 0 345.00 0 0 ======DEPT 74 TOTALS .00 0 345.00 0 7,500 ======FUND EXPENSE TOTAL 15,821.56 0 31,702.31 0 1,000,700 ======FUND 02 TOTALS 14,684.84 8,129- 20,376.95 24,387- 735,750 ======TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 8 FUND 03 CONSTRUCTION FUND
ACTUAL BUDGET COST CURRENT CURRENT ACTUAL BUDGET TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D BUDGET ======DEPT 05 REVENUES
3007 INTEREST ON INVESTMENTS .00 138- .00 414- 1,650- 3009 SEWER PERMIT FEES 8,434.00- 20,833- 31,549.00- 62,499- 250,000- 3030 ANNUAL REPAYMENTS .00 0 .00 0 262,850- 3093 GRANT FUNDING .00 0 197,876.25- 25,000- 25,000- ======DEPT 05 TOTALS 8,434.00- 20,971- 229,425.25- 87,913- 539,500- ======DEPT 30 CAPITAL EXP - ARRA - LOAN REPAYMENTS
0500 PROJECT BUDGET .00 0 .00 0 28,900 ======DEPT 30 TOTALS .00 0 .00 0 28,900 ======DEPT 31 CAPITAL EXP - WWTC - CHP BIOGAS
======DEPT 31 TOTALS .00 0 .00 0 0 ======DEPT 32 CAPITAL EXP - WWTC - SECOND TURBOBLOWER
======DEPT 32 TOTALS .00 0 .00 0 0 ======DEPT 33 CAPITAL EXP - WWTC - DIGESTER MIXING/GAS PIPING
======DEPT 33 TOTALS .00 0 .00 0 0 ======DEPT 34 CAPITAL EXP - WWTC - GREASE WASTE DELIVERY RAMP
======DEPT 34 TOTALS .00 0 .00 0 0 ======DEPT 35 CAPITAL EXP - WWTC - CHP BIOGAS PHASE 2
0500 PROJECT BUDGET .00 0 .00 0 400,000 0504 CONSTRUCTION ADMIN/RESIDENT ENG/ARCH SUPRVI 1,504.38 0 21,596.49 0 0 0506 CONSTRUCTION CONTRACTS AND PURCHASES 118,575.93 0 237,042.50 0 0 ======DEPT 35 TOTALS 120,080.31 0 258,638.99 0 400,000 ======DEPT 37 CAPITAL EXP - WWTC - GREASE RECEIVING STATN NO2
0500 PROJECT BUDGET .00 0 .00 0 250,000 0502 DESIGN ENGINEERING/ARCHITECTURAL 5,133.96 0 39,551.99 0 0 ======DEPT 37 TOTALS 5,133.96 0 39,551.99 0 250,000 ======TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 9 FUND 03 CONSTRUCTION FUND
ACTUAL BUDGET COST CURRENT CURRENT ACTUAL BUDGET TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D BUDGET ======DEPT 38 CAPITAL EXP - WWTC - PROPERTY ACQUISITION
======DEPT 38 TOTALS .00 0 .00 0 0 ======DEPT 39 CAPITAL EXP - WWTC - GRIT BLOWER REPLACEMENT
0500 PROJECT BUDGET .00 0 .00 0 60,000 ======DEPT 39 TOTALS .00 0 .00 0 60,000 ======DEPT 40 CAPITAL EXP - WWTC - LOAN REPAYMENT
======DEPT 40 TOTALS .00 0 .00 0 0 ======FUND EXPENSE TOTAL 125,214.27 0 298,190.98 0 738,900 ======FUND 03 TOTALS 116,780.27 20,971- 68,765.73 87,913- 199,400 ======TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 10 FUND 05 PUBLIC BENEFIT FUND
ACTUAL BUDGET COST CURRENT CURRENT ACTUAL BUDGET TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D BUDGET ======DEPT 05 REVENUES
3007 INTEREST ON INVESTMENTS 28.97- 17- 87.88- 51- 200- ======DEPT 05 TOTALS 28.97- 17- 87.88- 51- 200- ======DEPT 59 CAPITAL EXP - SEWER - SEWER EXTENSIONS
======DEPT 59 TOTALS .00 0 .00 0 0 ======DEPT 65 CAPITAL EXP - SEWER - REIMB FOR ADDED DEPTH
======DEPT 65 TOTALS .00 0 .00 0 0 ======FUND EXPENSE TOTAL .00 0 .00 0 0 ======FUND 05 TOTALS 28.97- 17- 87.88- 51- 200- ======TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 11 FUND 54 SPECIAL ASSESSMENT NO. 54
ACTUAL BUDGET COST CURRENT CURRENT ACTUAL BUDGET TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D BUDGET ======DEPT 05 REVENUES
3008 INTEREST ON ASSESSMENTS .91- 0 4.79- 0 0 ======DEPT 05 TOTALS .91- 0 4.79- 0 0 ======DEPT 91 SA EXPENSE
======DEPT 91 TOTALS .00 0 .00 0 0 ======FUND EXPENSE TOTAL .00 0 .00 0 0 ======FUND 54 TOTALS .91- 0 4.79- 0 0 ======TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 12 FUND 55 SPECIAL ASSESSMENT NO. 55
ACTUAL BUDGET COST CURRENT CURRENT ACTUAL BUDGET TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D BUDGET ======DEPT 05 REVENUES
3008 INTEREST ON ASSESSMENTS .00 0 147.92- 0 0 ======DEPT 05 TOTALS .00 0 147.92- 0 0 ======DEPT 91 SA EXPENSE
======DEPT 91 TOTALS .00 0 .00 0 0 ======FUND EXPENSE TOTAL .00 0 .00 0 0 ======FUND 55 TOTALS .00 0 147.92- 0 0 ======TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 13 FUND 56 SPECIAL ASSESSMENT NO. 56
ACTUAL BUDGET COST CURRENT CURRENT ACTUAL BUDGET TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D BUDGET ======DEPT 05 REVENUES
3008 INTEREST ON ASSESSMENTS .00 0 192.98- 0 0 ======DEPT 05 TOTALS .00 0 192.98- 0 0 ======DEPT 91 SA EXPENSE
======DEPT 91 TOTALS .00 0 .00 0 0 ======FUND EXPENSE TOTAL .00 0 .00 0 0 ======FUND 56 TOTALS .00 0 192.98- 0 0 ======TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 14 FUND 57 SPECIAL ASSESSMENT NO. 57
ACTUAL BUDGET COST CURRENT CURRENT ACTUAL BUDGET TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D BUDGET ======DEPT 05 REVENUES
======DEPT 05 TOTALS .00 0 .00 0 0 ======DEPT 91 SA EXPENSE
======DEPT 91 TOTALS .00 0 .00 0 0 ======FUND EXPENSE TOTAL .00 0 .00 0 0 ======FUND 57 TOTALS .00 0 .00 0 0 ======TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 15 FUND 58 SPECIAL ASSESSMENT NO. 58
ACTUAL BUDGET COST CURRENT CURRENT ACTUAL BUDGET TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D BUDGET ======DEPT 05 REVENUES
======DEPT 05 TOTALS .00 0 .00 0 0 ======DEPT 91 SA EXPENSE
======DEPT 91 TOTALS .00 0 .00 0 0 ======FUND EXPENSE TOTAL .00 0 .00 0 0 ======FUND 58 TOTALS .00 0 .00 0 0 ======TREASURER'S REPORT DATE 08/11/17 MONTH ENDED 07/31/17 PAGE 16 FUND 71 SEWER EXTENSIONS ESCROW
ACTUAL BUDGET COST CURRENT CURRENT ACTUAL BUDGET TOTAL NUMBER DESCRIPTION MONTH MONTH Y-T-D Y-T-D BUDGET ======DEPT 05 REVENUES
3007 INTEREST ON INVESTMENTS 5.75- 0 17.44- 0 0 ======DEPT 05 TOTALS 5.75- 0 17.44- 0 0 ======DEPT 92 SEWER EXPENSE
======DEPT 92 TOTALS .00 0 .00 0 0 ======FUND EXPENSE TOTAL .00 0 .00 0 0 ======FUND 71 TOTALS 5.75- 0 17.44- 0 0 ======GENERAL MANAGER'S REPORT TO EMPLOYEES July 21, 2017
WWTC Operations Data – June
The DMR for June indicates that the final effluent averaged 1.3 mg/l CBOD, 0.9 mg/l suspended solids and 0.15 mg/l ammonia nitrogen over a daily average flow of 8.06 MGD. There were no permit excursions in June.
Sewer Permits – June
There were 16 sewer permits issued in June – 7 single family, 2 commercial and 7 disconnections.
Financial Data – June
In June, the District received $1,153,538 in the General fund, including $233,501 in user charges, $584,528 in property taxes, $19,187 in surcharges, and $273,619 in monthly fees. General fund expenses totaled $781,948. The Improvement fund had revenues of $7,779 and expenses of $13,144. The Construction fund had revenues of $190,816 and expenses of $31,381.
Personnel
Karen Vana has accepted a full-time position with the Village of Woodridge. Her last day at the District will be August 11.
We are collecting applications for both open Part-Time Secretary positions. Please direct all interested persons to submit an application to Clay. Additional information is available on the District’s website, www.dgsd.org, and on www.monster.com.
State of Illinois Income Tax Increase
The Illinois legislature approved legislation earlier this month to raise the personal income tax from the current rate of 3.75% to a permanent higher 4.95% rate effective July 1, 2017. Employees should take note that the Hourly payroll paid on July 21 and the Supervisors' payroll paid on August 2 will include the new higher withholding rate. Employees may want to review their withholding status and consider if adjustments are appropriate at this time.
Summer Employee Function – Kane County Cougars Game
An employee outing to the Kane County Cougars game will be on Friday, August 18, at 6:30 p.m. Please remember to turn in your sign-up sheets – the deadline is Monday, July 24.
Confined Space Training
Confined Space training has been scheduled for two different sessions on August 22 and August 23 with Tom Knoepfle from FulLife Safety. Tom performed our last several trainings and will also
1 provide a follow-up training in October after the Open House for any employees that cannot make the trainings on the August dates.
Sewer Rehabilitation/Infiltration and Inflow Removal
We are targeting the 1-K-028 area for private property inspections and I/I removal. We are also monitoring the area around the 1-M-049 manhole to evaluate flows in the vicinity and explore further options for overflow control. Regular flow monitoring continues.
Status of Projects
1) Digester Gas Co-Generation Facility
The CHP equipment continues to run, with minor control adjustments being made by the supplier. JJ Henderson is completing punchlist work to wrap up the project.
2) 2017 Sewer Rehabilitation
The Board of Trustees awarded this project to Benchmark Construction at the July regular meeting. The project includes lining the Walnut Avenue sewer from Maple to the plant, and manhole interior coatings.
3) Paving
Paving is now complete for the year.
4) Grease Receiving Station
The project consists of a new 30,000 gallon grease receiving station located under the Digester 4&5 control building driveway. The pre-construction meeting with Boller Construction is scheduled for July 24.
5) Liberty Park Lift Station Upgrades
The Board of Trustees awarded this project to Bolder Construction at the July regular meeting. The project includes improvements to this lift station to make it into a triplex submersible lift station with a new valve vault, similar to the recent Venard Lift Station Upgrade.
2 GENERAL MANAGER'S REPORT TO EMPLOYEES August 4, 2017
Personnel
We have made offers to fill both open Part-Time Secretary positions. We hope to have both positions filled by the end of August.
Insurance Premium Contribution Changes
Employees may notice that the amount withheld from their pay for insurance premium contributions for medical insurance coverage will vary over the next few paychecks as we adjust for the changes in plan changes and contribution amounts. If you have any questions on these amounts for any of the next few pay periods, please contact Carly or Clay.
Summer Employee Function – Kane County Cougars Game
An employee outing to the Kane County Cougars game will be on Friday, August 18, at 6:30 p.m. We have 16 employees and 26 guests for a total of 42 attending.
TopHealth
The August issue of TopHealth is enclosed.
Confined Space Training
Confined Space training has been scheduled for two different sessions on August 22 and August 23 with Tom Knoepfle from FulLife Safety. Tom performed our last several trainings and will also provide a follow-up training in October after the Open House for any employees that cannot make the trainings on the August dates.
Sewer Rehabilitation/Infiltration and Inflow Removal
We are targeting the 1-K-028 area for private property inspections and I/I removal. We are also monitoring the area around the 1-M-049 manhole to evaluate flows in the vicinity and explore further options for overflow control. Regular flow monitoring continues.
Status of Projects
1) Digester Gas Co-Generation Facility
The CHP equipment continues to run, with minor control adjustments being made by the supplier. JJ Henderson is completing punchlist work to wrap up the project.
1 2) 2017 Sewer Rehabilitation
The Board of Trustees awarded this project to Benchmark Construction at the July regular meeting. The project includes lining the Walnut Avenue sewer from Maple to the plant, and manhole interior coatings.
4) Grease Receiving Station
The project consists of a new 30,000 gallon grease receiving station located under the Digester 4&5 control building driveway. The pre-construction meeting with Boller Construction was held July 24.
5) Liberty Park Lift Station Upgrades
The Board of Trustees awarded this project to Bolder Construction at the July regular meeting. The project includes improvements to this lift station to make it into a triplex submersible lift station with a new valve vault, similar to the recent Venard Lift Station Upgrade.
2 Peak J~Performance '-• AWARDS
The National Association of Clean Water Agencies is pleased to present this award to
Downers Grove Sanitary District, IL Wastewater Treatment Center
in recognition of its complete and consistent permit compliance during the calendar year. 2 Q 1 6
Adam Krantz, NACWA ChiefE xec:rFve Officer
NACWA A Clear Commitment to Am erica's Waters
August , 2017
The Honorable Dick Durbin U.S. Senate Committee on Appropriations Subcommittee on Energy & Water 711 Hart Senate Office Building Washington, D.C. 20510
Senator Durbin:
I am writing to urge you to support the Department of Energy’s (DOE) Combined Heat and Power (CHP) Technical Partnership program and CHP Technical Assistance Partnerships (CHP TAPs) that save consumers money, increase economic competitiveness, strengthen our nation’s energy security, and reduce harmful emissions through the use of CHP. Specifically, I urge you to provide $12 million in FY2018 funding for the CHP Technical Partnership program and CHP TAP activities at DOE, along with language in the bill or accompanying report that delineates and recognizes the value of these programs. My facility has benefited from this valuable program and I support its continuation to help other wastewater treatment facilities, manufacturers, universities, and institutions save money, reduce their energy use, increase their reliability in the face of extreme weather events that may compromise the grid, and lower their emissions.
It is my understanding that the Office of Management and Budget has called for the elimination of the CHP TAPs under the Administration’s proposed budget. Doing so would prevent facilities like mine from benefiting from their educational efforts and technical assistance to overcome energy market failures that stand in the way of these innovative energy systems. Accordingly, I urge the Appropriations Committee to expressly provide for continued support for the CHP Technical Partnership program at the Department of Energy.
The Midwest CHP TAP at the University of Illinois Energy Resources has been providing unbiased education and outreach, market development, and technical assistance on CHP to a variety of stakeholders throughout Illinois and the Midwest over the past several years. Please know that these services have greatly benefited our organization. In 2014 and 2016, the Downers Grove Sanitary District installed two biogas fueled reciprocating engines, with a total generating capacity of 655 kW. These savings enable our customers to experience lower sewer charges. We are very grateful to the Midwest CHP TAP for the assistance it provided.
The experience of Downers Grove Sanitary District can be replicated throughout Illinois and beyond. In fact, DOE has identified 7.5 gigawatts of remaining technical potential for CHP at facilities in Illinois. I hope that the Appropriations Committee will continue to fund DOE’s efforts to help end users in Illinois to identify opportunities and overcome barriers to CHP use.
Sincerely,
Nick Menninga General Manager Downers Grove Sanitary District