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Secure mobile printing made simple HP mobile printing solutions for business

HP mobile printing from , tablets, and notebooks empowers employees to stay productive—while maintaining security policies and managing printer access Mobile printing is a top requirement

In 2017, By 2025, they 41% of More than 1/2 mobile are expected to end-user of them expect employees account for organizations mobile print accounted for more than have already volumes to 1 of the of the implemented increase 38% 1/2 1 workforce1 workforce1 mobile printing

2 Mobility is mainstream

Across businesses large and small, mobility is transforming the way we work. Work is now collaborative, flexible, and project-oriented. It’s unbound by time or geography. From C-suites to sales floors, mobile users expect to access protected resources, exchange secure information, and print safely on local as well as remote printers, all from their mobile devices. And that’s not all IT has to contend with: • Many companies are adopting a Bring Your Own Device (BYOD) approach. • Some companies have developed a hybrid strategy that includes corporate-owned devices as well as a BYOD program. • Users want easy and reliable printing from any mobile platform or operating system, regardless of where they are. • IT administrators need control over network access and printer output to protect confidential information and manage printing costs.

No matter what your objectives for your mobile workforce, HP’s innovative solutions offer a seamless mobile print experience.

Mobile printing requirements Two requirements are essential to mobile printing: • The mobile device must be print-enabled, meaning it has the ability to communicate in language the printer can understand. • The mobile device must be able to connect to the printer. Mobile devices communicate wirelessly and are often not given full access to the network.

Easy mobile printing from virtually any device HP is actively working with mobile operating system providers and device manufacturers to help make mobile printing as simple as possible with no setup or apps required: • Users can easily print documents, emails, , and more. • Get support for ® and iPads®, as well as smartphones and tablets running Android™, Windows® 8/10, or Google Chrome™ operating systems. • Many Android and iOS apps have native support onboard. • HP offers the HP Smart app for content not supported natively (available as a free download at ™, iTunes® App Store, and the Amazon App Store).2

3 Choose the right mobile printing solution for your business

HP offers three distinct approaches to mobile printing: direct print, cloud solutions, and business in-network solutions. Each delivers ease of use without sacrificing security.

Direct print solutions Featuring easy setup, high reliability, and security, direct print solutions are ideal for business customers who want to offer mobile printing without the need for advanced management capabilities.

• HP wireless-direct/Wi-Fi Direct®3 • Near-field communication (NFC) touch-to-print4 • HP Print for Chrome

Cloud solutions Give users the flexibility to pick up documents from any enabled device— inside or outside the network. Support mobile workers and guest printing while gaining better security and control over your print environment.

• HP Roam for Business • HP PrinterOn Public • ePRINTit • ePrint • Google Cloud PrintTM

Business in-network solutions If your business needs to deploy mobile printing across a printer fleet with full administrative control, HP offers server- and private-cloud-based solutions with advanced management and reporting capabilities, including integration with third-party mobile device management (MDM) solutions.

• HP PrinterOn Enterprise 4 Direct print solutions

By establishing a peer-to-peer wireless connection, direct print solutions allow mobile users to print using a discrete wireless signal from the printer that is separate from the network.

Isolate and protect HP wireless direct/Wi-Fi Direct and NFC touch-to-print technologies enable easy wireless printing without accessing your company network.3,4 With these isolated peer-to-peer connections, you can safely allow employees to print from their personal devices.

Surprisingly simple Mobile printing is easier than ever with direct print solutions. From a broad range of mobile devices, employees can discover the closest enabled printer and then just hit Print. Enable Wi-Fi Direct printing HP wireless direct/Wi-Fi Direct and NFC touch-to-print are available with many Help keep business content securely covered HP LaserJet, PageWide, and OfficeJet Pro and Enterprise models, or can be Print jobs are protected in transit with AES 128 encryption. You can also configure a added with an optional accessory. To passphrase to restrict access. Easily apply security and user access settings across your fleet check for this feature, print a Network using HP Web Jetadmin5 or HP JetAdvantage Security Manager.6 Configuration page from your printer’s control panel and look for a section called Wireless Direct or Wi-Fi Direct. Enable wireless direct printing at the device level using the printer menus or the embedded web server (EWS), or across your entire fleet using HP Web Jetadmin.5

5 HP wireless direct/Wi-Fi Direct Use case To use HP wireless direct/Wi-Fi Direct, employees simply 1. Shari, a lawyer, finds a contract she needs on connect their mobile device to a printer or MFP in the same her tablet way they would discover and connect to any public wireless 3 2. Her NFC-enabled tablet discovers an enabled network. printer nearby Whether a mobile device has embedded print or is using the 3. She taps the NFC touch zone on the printer, HP Smart app, printing is simple and straightforward. Just then taps Print on her tablet, and returns to access the print function from the document you want to her meeting with the printed contract print, select your printer or MFP, and hit Print.

NFC touch-to-print With NFC touch-to-print, you can walk up and print from Key benefits your NFC print-enabled or tablet with just a HP wireless direct/Wi-Fi Direct and NFC touch.4 NFC, or near field communication, automatically touch-to-print discovers the printer for you and creates a one-to-one • Included with many HP printers, or can be added connection (using HP wireless direct or Wi-Fi Direct). This with an optional accessory simplifies the process for the user and eliminates any guesswork. • No need to access company network • No need to know the network settings of the printer or mobile device HP Print for Chrome • Easy setup with high reliability In environments like classrooms and enterprise • Manage security and user access settings with organizations, rather than sending print jobs through the fleet management tools cloud, the app allows on-premise network or USB printing from any or Chrome OS device to HP printers. HP Print for Chrome • Direct print from Chromebook or OS devices • Options for in-network or USB printing 6 Cloud solutions

Cloud-based printing services help workers stay productive wherever they are. Help reduce costs with an effortless user experience, strong security, and simple manageability.

HP Roam for Business Print redefined for the mobile workstyle

Submit print jobs while on the go from any device, and release at any of your HP Roam-enabled office printers, simply and securely.

Across businesses large and small, the mobile workstyle is transforming the way we work. Our work is now collaborative and adaptive, but printing has been slow to adjust to this change.

Replace traditional printer-specific drivers with an intuitive print experience that is simple to use, is scalable, and provides a similar experience across desktop and mobile devices. Customer and company data are protected by advanced security features such as encryption, authentication, and integration with Office 365 and HP ID.

Give users the freedom to print hassle-free wherever they work—the office, a satellite location, Use case or a home office. Print jobs can be submitted to the cloud as users create or consume content. 1. Tammy works on her home PC to Prints can then be securely retrieved from any enabled printer. There’s no need to worry about finish a sales presentation, then uses device-to-printer compatibility or connectivity. To make it even easier, when a user’s mobile HP Roam to print to her personal cloud device is close to an enabled printer, HP Roam delivers a notification that prints can be released queue from the user’s personal cloud queue. 2. Later, when she enters the office, her mobile phone notifies her there’s a As a subscription-based service, HP Roam for Business is easy for IT to manage. Fleet-wide printer close by deployment tools help integrate identity management and connect HP printers to the solution. 3. She selects stapling and 12 copies, The HP Roam Bluetooth® beacon technology (BLE) is included in select HP printers and MFPs and takes the professional-looking and can be enabled for existing devices via an optional accessory. handouts to her meeting with the customer Key benefits • No need to access company network • Consistent native print experience from virtually any device (iOS, Android, Windows OS for desktops/) • Printer discovery and notification using BLE beacon on the device • Securely release print jobs with mobile app at any enabled printer • Data is encrypted in transit and at rest using SSL and AES-256 bit encryption • Hassle-free management, with no server or software to install or maintain • Integrate with Office 365 and HP ID to easily set up user accounts, authentication, and print tracking and reporting

7 HP PrinterOn Public Print Hotels Airports HP PrinterOn Public cloud printing is specifically designed for public printing locations that want to provide a simple, secure cloud printing service to their customers. HP PrinterOn is an agnostic solution, so users can print from any device, any platform, on any network.

The flexibility, ease of use; and quick deployment of the HP PrinterOn Public solution is what makes it such a desirable choice for hotels, Libraries SMBs libraries, small businesses, and airport lounges. Choose from a variety of deployment options to suit your specific needs and bring convenient printing in a secure cloud environment to your organization.

Key benefits • Well-suited for hotels, libraries, airport clubs, and some SMBs • Simple management with no print servers • Simple search and print functionality • Multiple print release options

8 ePRINTit On-the-go printing at public locations and educational institutions

Easily print on demand with ePRINTit. This public cloud-based service enables printing at more than 20,000 public print locations, without having to sign on to a managed solution.7 ePRINTit is also an excellent out-of-box solution for education and retail environments that require robust customer-facing features along with payment integration. ePRINTit lets users print virtually any kind of electronic file from almost any kind of computing device. Using the ePRINTit app, the user sends their print job and then receives a release code. The job is not printed until the user enters the code at a supported ePRINTit device. Payment portals are available on the mobile and desktop applications.

End-to-end encryption protects print jobs in transit and at rest in the cloud. Documents in the cloud are automatically deleted after an administrator-defined period (typically 7 days).

Key benefits • Convenient, on-demand printing in a wide variety of public locations and educational institutions • Print via email attachments or mobile applications • Geo-location identifies nearby printers • Multiple payment options • Content is safeguarded with SHA-2 cryptographic hash function and SSL certificate

HP ePrint If you can email it, you can print it

Send print jobs from virtually any type of mobile device to HP printers via email. Simply enter the address of the HP ePrint-enabled printer and hit Print.2 To enable HP ePrint on the printer or MFP, users must create an ePrint account and connect their printer to the account. Print jobs are protected with encryption, and documents are deleted from the cloud once printing is complete.

Key benefits • No need to access company network • Easy enablement

Google Cloud Print Simple cloud printing

Allow mobile users to send print jobs to printers via a public cloud. Android and Chromebook users can print directly from their devices. Other users can access Google Cloud Print through the Chrome browser or a wide variety of Google apps and third-party native apps. Print jobs are protected with encryption, and documents are deleted from the cloud once printing is complete.

Key benefits • No need to access company network • Simple enablement

9 Business in-network solutions

Proactively manage mobile access to printers and keep data safely within the network by deploying a comprehensive solution on-premise or over a private cloud. HP’s managed mobile solutions deliver ease of use for employees along with full administrative control, including integration with existing IT systems.

HP PrinterOn Enterprise Secure enterprise cloud printing solution

HP PrinterOn Enterprise helps connect virtually any desktop or mobile device to printers from multiple vendors both on and off the trusted network. The solution can be deployed on-premise or in a private cloud, to meet the needs of your business. HP PrinterOn Enterprise makes enterprise mobile printing easy, reliable, and secure, so you can print simply anywhere.

Enterprise-class security HP PrinterOn Enterprise uses 128-bit encryption to protect data in transit, and integrates seamlessly with built-in security features in Windows, iOS, Android, and other major operating systems. Authentication and authorization integrates with your existing security infrastructure. With HP PrinterOn Enterprise, printing from a mobile device can be as safe as printing over a network.

Proven reliability and ease of use PrinterOn Enterprise has been in constant deployment and development since 2001, tested and trouble-proofed all over the world in a wide range of industries. User devices connect seamlessly to printers in any company location, even from remote locations outside the network. Discovery makes it simple to find any PrinterOn-enabled printer in any location. And native support makes printing as easy as hitting File, Print.

Bring Your Own Device support HP PrinterOn Enterprise was designed for complete compatibility with virtually every kind of mobile device from every major vendor running every major operating system.

Built-in manageability features in HP PrinterOn Enterprise and integration with MDM solutions make it easy to centrally administer configurations, corporate policies, and certificates on mobile devices. You can fine-tune your printing policies and permissions to make the most of mobile printing while controlling costs and enforcing accountability. The bottom line: integrate with any device, any submission, any cloud, any printer.

10 Key benefits • Print easily from almost any location, on any network • No need for a costly virtual private network (VPN) • Roll out remote printing at any location using only an internet connection Use case • Simple, single sign-on (SSO) for increased security, flexibility, 1. Becca needs to print training slides for a meeting she is and control leading at a corporate campus • Guest printing 2. She uses her iPhone to search for local PrinterOn- enabled printers • Data is encrypted, both in transit and at rest 3. At the printer, Becca authenticates with her Active • Authentication is required both at the device (Active Directory) Directory credentials, then hits Print and grabs her and at the printer (release code) slides just in time for the meeting • Centralized control of secure mobile printing from the MDM console • Supports most major printer brands and most mobile devices

11 HP keeps you in the mobility mainstream

You can count on HP to help you implement a mobile printing strategy that works for your business. HP solutions are easy to deploy and manage, and simple for users to adopt.

Direct print solutions let you confidently enable mobile printing across your HP printers and MFPs without worrying about putting your business information or your network at risk.

Cloud-based solutions offer support for mobile printing from virtually anywhere at any time. With HP Roam for Business, users get a consistent native print experience from virtually any device, printer discovery and notification, and security and management features like encryption, authentication, and integration with Office 365 and HP ID. HP PrinterOn Public is an agnostic solution, so users can print from any device, any platform, on any network. ePRINTit offers convenient, on-demand printing at a wide variety of public locations and educational institutions, with multiple payment options. HP ePrint offers simple printing from mobile devices via email, while Google Cloud Print allows users to print from Android, Chromebook, the Chrome browser, or Google apps.

Business in-network solutions offer another layer of reporting and control. PrinterOn Enterprise integrates with any device, any submission, any cloud, and any printer, with advanced management and security features.

Now, users can enjoy the convenience of printing from their mobile devices for better productivity throughout the office or from wherever they are.

Learn more hp.com/go/businessmobileprinting

1 Quocirca, Print2025 by Print Industry Executives (interviews with OEM, ISV, and channel print executives), Louella Fernandes, January 2018 (sample size: 55). For details, see http://www8.hp.com/us/en/business-services/managed-print-services/analysts-corner-quocirca.html. 2 Local printing requires mobile device and printer to be on the same network or have a direct wireless connection. Wireless performance is dependent on physical environment and distance from access point. Wireless operations are compatible with 2.4 GHz operations only. Remote printing requires an Internet connection to an HP web-connected printer. App or software and HP ePrint account registration may also be required. 3 Feature is supported on select printers and may require purchase of an optional accessory. Mobile device needs to be connected directly to the signal of a Wi-Fi Direct® supported MFP or printer prior to printing. Depending on mobile device, an app or driver may also be required. For details, see hp.com/go/mobileprinting. Wi-Fi Direct is a registered trademark of Wi-Fi Alliance®. 4 Requires a compatible NFC-printing-enabled mobile device. For a list of compatible NFC-printing-enabled mobile devices, see hp.com/go/nfcprinting. 5 HP Web Jetadmin is available for download at no additional charge at hp.com/go/wja. 6 HP JetAdvantage Security Manager must be purchased separately. To learn more, please visit hp.com/go/securitymanager. 7 Availability and cost of printing vary by location. For a list of compatible smartphone and tablet operating systems, visit hp.com/go/eprintmobile or eprintit.com.

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© Copyright 2013-2015, 2018-2019 HP Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein. iPad, iPhone, and iTunes are trademarks of Apple Inc. Android, Google Chrome, Google Cloud Print, and Google Play are trademarks of Google Inc. Windows is a U.S. registered trademark of the Microsoft group of companies. Bluetooth is a trademark owned by its proprietor and used by HP Inc. under license. 4AA4-6691ENW, October 2019, Rev. 6