Asian Racing Conference Exhibition

33rd Asian Racing Conference 9th-15th April 2010, Sydney, Australia

Exhibition Information Pack

33rd Asian Racing Conference Sydney 2010 Exhibition Four Seasons Hotel 199 George Street Sydney NSW 2000

Dates: 9th - 15th April 2010 1 RACING INTO THE FUTURE

On behalf of Racing New South Wales and the NSW and Australian thoroughbred racing industries, I am delighted to extend a warm invitation to delegates and guests from throughout the racing world to attend the 33rd Asian Racing Conference to be held in Sydney, Australia from 9th to 15th April 2010.

The Conference is unique in that it offers the opportunity for racing administrators and others associated with the industry to share experiences and exchange ideas and to observe presentations from global racing experts about the many issues facing thoroughbred racing’s future.

Some of the key subjects to be discussed during the Conference include threats to and opportunities for the future funding of the thoroughbred racing industry as well as strategies for attracting new customers and maintaining our existing customer base. This will focus on the need to capitalise on new concepts and social networking technologies such as An exciting program, including side trips to some of the best ‘Facebook’ and ‘You Tube’ – these popular technologies assisted attractions that Sydney and regional NSW have to offer, in the election of Barack Obama following his invitation to the together with functions well designed for delegates and youth of America to take an interest in the election. This is an their guests, will make this an event not to be missed. excellent case study for racing. The Conference will be held at the award-winning Four Other sessions will concentrate on the welfare, safety and Seasons Hotel which is located a mere five-minute stroll from minimisation of injuries to jockeys and other participants and two of the world’s most stunning icons, the Sydney Harbour the community expectations regarding the welfare of the Bridge and the Sydney Opera House, as well as the Royal horse. Botanic Gardens and the historic Rocks precinct.

The Conference will also address environmental challenges Many world class hotels and restaurants are located within facing the industry including strategies which contribute to a easy walking distance of the conference venue. reduction in greenhouse gases and our carbon footprint. I hope to see you in Sydney where you will experience The Conference program will commence on Saturday, 10th warm Australian hospitality and an exciting and informative April 2010, with guests attending Royal Randwick Racecourse program of events and activities. for the 149th running of the AJC Australian Derby, a race which ranks as one of the world’s oldest and best classics. Finally, we sincerely hope that you will take part in the A further 6 Group and Listed races will also be conducted exhibition for the 33rd ARC and look forward to seeing you during the day which forms an integral part of the Sydney and welcoming you in April. Autumn Racing Carnival. A welcome dinner will be staged at the world famous Sydney Opera House on Sunday, 11th April with business sessions commencing on Monday, 12th April and concluding on Alan Brown Wednesday, 14th April with the closing dinner that evening. Chairman, Racing NSW

2 EXHIBITION OUTLINE

Racing NSW will be hosting the 33rd Asian Racing strategies for attracting new customers and maintaining our Conference in Sydney in April 2010. It is expected that up to existing customer base. 1000 delegates from all sectors of the industry will attend some aspect of the Conference. The exhibition will allow businesses and organisations to showcase products and services to the decision makers in The Conference is unique in that it offers the opportunity for the Racing Industry. Spaces are limited to 30 exhibitors so racing administrators and others associated with the industry to secure your exhibition space and enquiries you should to share experiences and exchange ideas and to observe contact: presentations from global racing experts about the many issues facing thoroughbred racing. Philip Neck PDN Racing International, Some of the key subjects to be discussed during the Email [email protected] Conference include threats to and opportunities for the Mobile +61 409 977 766 future funding of the thoroughbred racing industry and

CITY OF SYDNEY

Sydney, with a population of close to 4 million and covering If you’ve only got a week or a few days in Sydney, your time almost 1120 square kilometres (700 square miles), is a would be best spent by taking a walk around the wider CBD remarkably easy city to move around in. An excellent area, visiting The Rocks or spending time on the harbour. The train, bus and ferry service covers all points of the greater harbour is Sydney and on a warm day, with a clear blue sky, metropolitan area. there is no better place on earth.

Unless visitors to Sydney are specifically seeking out friends Sydney enjoys a temperate climate with a mild winter and in outlying areas, most will have no real need to travel too has more than 340 sunny days a year. Average minimum far away from the central city area and the harbour. Most temperatures in the winter months of June through to Sydney tourist attractions are either within or close to the August is around 9 degrees Celsius (47-48 degrees Farenheit). central business district or at points around the harbour. The summer season is from December through to February The exceptions are Bondi and Manly – surf beach suburbs and the temperature in Sydney during the period of 33rd situated south and north of Sydney Heads. Asian Racing Conference will average 20 degrees Celsius. 3 VENUE DETAILS

Four Seasons Hotel 199 George Street Sydney NSW 2000

The Four Seasons Hotel Sydney is vibrant and elegant with Restaurant dramatic harbour-front views and a luxurious day spa. Being The Four Seasons Hotel features four award-winning near the landmark areas of Sydney Harbour and Harbour restaurants and bars. Kable’s, their premier restaurant, Bridge, it is a great starting point to explore the city’s major offers a cosmopolitan Australian menu in an elegant, attractions. contemporary setting of dark-stained parquet and rich carpeting. Location Ideally situated on the Sydney Harbour end of George Street, Business Centre Four Seasons Hotel has views of the famous Opera House The Holmes Business Centre located on Lobby Level has and Sydney Harbour Bridge. It is located in the historic Rocks computer and internet access, fax machine, photocopier, and Circular Quay area and the property is a short walk away printing facilities available for use between 7.00am to from Sydney’s major shopping and business districts. 10.00pm daily. The Business Centre will be available from the 8th to 17th April 2010. Rooms The hotel offers 531 rooms and suites, decorated in contemporary style. The guest rooms have world-renowned iconic views of the city and harbour, including the Royal Botanic Gardens, Sydney Opera House, Sydney Harbour, Sydney Harbour Bridge, Darling Harbour and beyond.

4 General The Four Seasons Hotel Sydney offers the city’s largest ROOM RATES heated outdoor pool. Its triangular shape and length of about 20 metres, along with a whirlpool, makes it most Room Type Single/Double unique. This hotel is the perfect breakaway accommodation for couples, with six spa treatment rooms on site, each Run of House (Harbour View/City View) $A270.00 featuring private showers and twin beds. Junior Suite $A495.00 City View Executive Suite $A495.00 Exhibitors will be given the special promotional rates for room bookings at the Four Seasons Hotel. Royal Suite $A1,950.00 Deluxe Royal Suite $A2,500.00 All accommodation bookings should be directed to: Presidential Suite $A3,500.00 Kathy Reece Racing NSW, Level 7, 51 Druitt Street, Sydney NSW 2000 Please Note: Rates in Australian dollars and include GST Tel: + 61 2 9551 7556 Email: [email protected]

5 33rd ARC CONFERENCE PROGRAM as of August 31st, 2009 Friday, 9th April – Thursday, 15th April 2010 9 (Fri) 10 (Sat) 11 (Sun) 12 (Mon) 13 (Tues) 14 (Wed) 15 (Thu) 8:00

8:30

9:00 Plenary Session I Plenary Session II Plenary Session III Hunter 9:30 The Future Customer Business Racing Valley 9:00-10:30 9:00-10:30 9:00-10:30 Stud 10:00 Stewards ASBC Tour Meeting For ARC 10:30 Coffee Coffee Coffee Delegates 11:00 Plenary Session I Plenary Session II Plenary Session III 11:30 R (Continued) (Continued) (Continued) ARF ExCo Optional Event 11:00-13:00 (& Wagering) 11:00-12:30 12:00 E 11:00-13:00 INGLIS/Aushorse 11:00-13:00 12:30 G I Lunch & Parade 13:00 Lunch Lunch Lunch S Races 13:30 T at ARF Selective Session IV Australian 14:00 R Royal Management Newmarket Selective Session I Selective Session III Racing in the Region Racing Randwick Committee Sales Complex Animal Welfare Racecourse Facilities and Forum 14:30 A 13:30-14:30 13:30-15:30 14:00-15:30 Track Technologies 15:00 T 14:00-16:00 Coffee I 15:30 Coffee O 16:00 N Selective Session II Plenary Session V Coffee + Event 16:30 Riders’ Safety & Training “Hypothetical” S ARF-GRPC at Exhibit Area 17:00 15:30-17:30 16:00-17:00 15:00-17:00 17:30 18:00

18:30 Opening Ceremony Starship Closing Ceremony 19:00 Opera House Harbour Cruise & Farewell Reception

19:30 Welcome Reception 20:00 Opera House 20:30 21:00 ARF GRPC = Grading & Race Planning Advisory Committee

6 9 (Fri) 10 (Sat) 11 (Sun) 12 (Mon) 13 (Tues) 14 (Wed) 15 (Thu) 8:00

8:30

18:30 Opening Ceremony Starship Closing Ceremony 19:00 Opera House Harbour Cruise & Farewell Reception

19:30 Welcome Reception 20:00 Opera House 20:30 21:00 ARF GRPC = Grading & Race Planning Advisory Committee

7 SITE CHARGES EXHIBITION TERMS & The following site charges apply for Exhibitors CONDITIONS • 2m x 2m Stand (including booth as outlined) – $AD4,000 +GST • 3m x 2m Stand (including booth as outlined) Exhibition Criteria The 33rd ARC Exhibition is open to products, services and/ – $AD4,500 + GST or media companies or organisations which are related to horseracing. Note: Due to space restrictions in the venue, there are only three 3m x 2m booths available. However, we can arrange multiple The 33rd ARC Organising Committee shall have the right booths in 2m configuration being 2m x 4m, 2m x 6m or 2m x 8m to review each application and decide the suitability of if required. the exhibits and exhibitors and have the right to refuse application at its sole discretion. Exhibition Stand Inclusions Stand construction will consist of 3m x 2m or 2m x 2m Octonorm System Booths. The walling will be white with a Exhibitor’s Introduction in the named Fascia sign. Each booth will be provided with two arm Conference Program lights and a single power point. An exhibitor introduction page will be produced for the Conference Programme and distributed to all Conference Additional Power requirements can be provided on participants. This will include the following information: application to: • Stand Number Caitlin Isaacs, Pages Event Equipment • Exhibitors Name Phone: +61 2 9533 9400 Fax: +61 2 9533 9611 • URL [email protected] www.pages.id.au • Address • Contact Person • E-mail Exhibition Furniture Orders • Phone/Fax Furniture orders can be placed by contacting Pages Event • Introduction (please submit introduction of your company Equipment. Walk o n furniture packages are available as are and products in 100 words) AV packages. Exhibition Application The applicants shall be deemed to agree to comply with these Exhibition Terms and Conditions and with the Four 340 Seasons Hotel’s Policies and Procedures (attached) at the time of submitting the application form to the Secretariat.

Valid application shall be an application completed in all respects and signed. 2160 2500 The application will be accepted on the “first come first served“ basis; please apply immediately to save disappointment.

Please note that application will close when the planned number is reached, even before the deadline, Friday, 30 3000 October 2009.

The 33rd ARC Organising Committee will confirm the Freight suitability of each application to the exhibition policies of the Exhibition freight (both national and international) can be ARC Exhibition in order to select exhibitors, and then issue co-ordinated by our nominated freight manager Australian invoices. Acceptance of your application becomes definite Event Logistics. Details are as follows: at the time of our issuance of the invoice. Exhibition fee should be paid within 30 days after the 33rd ARC Organising Australian Event Logistics Committee issuing invoice to the specified account. Suite F19, 1-15 Barr Street, Balmain NSW 2041 PO Box 5335, West Chatswood NSW 1515 Tel: +61 2 9410 9207 Fax: +61 2 9410 9204 www.australianeventlogistics.com.au

8 Limitation of Exhibits Exhibitor Move Out The 33rd ARC Organising Committee reserves the right Exhibitor access to remove exhibit must be completed to restrict displays that are considered to have problems between 5pm and midnight on Thursday 15th April 2010 due to their sound, operational methods, materials or any and exhibitors are required to comply with the Four Seasons other reasons and to ban or remove exhibits not suitable Hotel’s Policies and Procedures (attached). for the general benefits of the conference and attendees. Such right shall extend to persons, articles, actions, printed matter and any other things and matters that the 33rd ARC Decoration and Construction Organising Committee judges as problematic. Provisions There are restrictions in the exhibition area which are as Payment Terms & follows: Cancellation Charges • Maximum Stand Height 2.4m A deposit being 25% of the site cost is required to confirm • Use of Open Flames your booking. The remainder must be paid in full no later • Service of any food or drinks on stands than Friday 11th December 2010. The following cancellation • Any electrical items must be 240volt Australian Standard charges apply: and have leads that have been tagged and tested. • On and before 31 January 2010: 20% of the exhibition fee (including tax) • Between 1 February 2010 and 14 March 2010: 50% of the Waste Trash and other waste generated from booths decorating or exhibition fee (including tax) dismantling work, such as building materials, empty boxes and • On and after 15 March 2010: 100% of the exhibition fee packaging materials, must be removed by exhibitors themselves. (including tax)

Exhibitors that fail to take back such wastes will be charged Booth Allocation by the 33rd ARC Organising Committee for the removal fee. The 33rd ARC Organising Committee reserves the right to decide booth allocation of each application. However, booths will be allocated in accordance with application date on a Force Majeure The 33rd ARC Organising Committee may postpone or “first come first served” basis and exhibitors’ preference. cancel the exhibition and the 33rd ARC Conference for any reason beyond its control including, without limitation, Prohibition of Booth Subleasing acts of God, acts of Government authorities, strike, war, Exhibitors are prohibited to sublease, sell or exchange epidemics, riots or any other cause of such nature. If their contracted booths without the 33rd ARC Organising the exhibition is cancelled, the exhibition fee and any Committee’s written approval. registration fees will be refunded to each exhibitor after deducting the necessary costs.

Publicity and Sales Other than such refund, the 33rd ARC Organising All publicity and sales activities by exhibitors must be Committee shall not be held responsible for any expenses performed within their own booths. incurred by exhibitors.

Management of Exhibits and Any questions relating to booth set up should be Indemnity directed to: Eeach exhibitor must use its best endeavours to maintain each Geoffrey Yallop booth and exhibition area in good order. The responsibility Business Development Manager for the management of exhibits shall be borne by individual Pages Event Equipment exhibitors. 26-38 Belmore Rd, Punchbowl NSW 2196 Tel: +61 2 9533 9400 Fax: +61 2 9533 9611 The 33rd ARC Organising Committee shall be indemnified Email: [email protected] and held harmless from and against all losses and/or damages Website: www.pages.id.au arising out of exhibitors negligence. For avoidance of doubt, these losses or damages shall include any property belonging to or brought into the exhibit and/or property damage at the exhibitor’s site affected by such losses and damages. Installation and Removal of Exhibits Exhibitor access to set up must be completed between 12 midday and 6pm on Sunday 11th April 2010 and exhibitors are required to comply with the Four Seasons Hotel’s Policies 9 and Procedures (attached). 33rd ARC Sydney exhibitors floor plaN as of August 31st, 2009 10 ARC sydney 2010 EXHIBITOR APPLICATION FORM

We hereby apply to exhibit at ARC Sydney 2010, fully understanding the “Terms and Conditions” and all details of Exhibition Information Pack.

Company Name:

Company Address:

Tel: Fax:

Email: URL:

Person in Charge: Name:

Business Title:

Department:

Exhibition Fee:  1 booth W2m×D2m $4,000 plus GST.  3 booths W3m×D2m $4,500 plus GST each.

With the purchase of a booth, your company receives one complimentary conference registration (including admission to conference sessions and to official events) and eligible to purchase one accompanying person’s registration at set cost.

Description of Exhibit:

Booth Preference: Please refer to the Exhibition floorplan and choose the booth number 1st Preference: Booth number ______2nd Preference: Booth number ______3rd Preference: Booth number ______

All personal and private information will be obtained, used, and offered in a reasonable manner and only to extent the ARC Sydney 2010.

Authorized Name (Please type or print):

Authorized Signature:

Date: