BIDDER RESPONSE DOCUMENT
Please provide information against each requirement. Additional rows can be inserted for all questions as necessary.
Section 1 - Bidder’s Experience
1. Please outline the company’s experience in delivering the required supplies services or works. This should include demonstrated experience with the delivery in the past, any value-added services.
Section 2 - Bidder’s Company Information
2. General information
Company name: Number of years in Operation in the Country: Registered name of company (if different): Any other trading names of company: Primary Contact Name: Job title : Phone: Fax: Email: Website: Principal Address: Registered Address: Payment Address:
Company Date of Registration number registration: VAT/Tax registration Annual number: Turnover: Names of Company Directors:
Name of any Parent company: Location of Registered Office of the Parent Company: Legal relationship with Parent Company:
3. Please provide the following details for at least 3 client references which Malaria Consortium can contact (preferably INGOs / Humanitarian Organisations with similar requirements).
Name of client 1 Length of Monetary Contract value of contract: Contact Name Phone Number Email address
Malaria Consortium Bidder Response Document Page 1 of 7 Outline of goods / services supplied:
Name of client 2 Length of Monetary Contract value of contract: Contact Name Phone Number Email address Outline of goods / services supplied:
Name of client 3 Length of Monetary Contract value of contract: Contact Name Phone Number Email address Outline of goods / services supplied:
The client organisations response to this question will also act as your Referees. If any of the information supplied is deemed false following reference checks, your response to this RFP will be disqualified.
4. Please provide details of your three largest customers, and indicate how much they contributed to your turnover over the past year:
Client organisation % contribution to turnover
1. 2. 3.
5. Please provide details of all relevant insurances held by the company. These must include vehicle accident to cover any accidents, as well as goods in transit which must cover any kind of losses or damage to goods which may occur during all transport operations.
Insurance Type Brief description of what the Maximum Any relevant insurance covers claim value restrictions on the insurance
Please provide a copy of all insurances with your bid.
6. Do you operate the following policies within your company? If yes to any of the above please provide a copy with your bid.
Malaria Consortium Bidder Response Document Page 2 of 7 Policies Yes / No Outline how these policies are embedded and adhered to within your organisation Fraud and Bribery Equality & Diversity Policy Environmental Policy Quality Management Policy Health & Safety Policy
7. Outline how you comply with environmental statutory and regulatory requirements
8. Will you be subcontracting any activities in order to supply Malaria Consortium?
Yes No
If yes, give details of relevant subcontractors and what operations they would carry out:
Subcontractor Location Operation
9. Give a summary of your rates for the items to be supplied to Malaria Consortium (Supply will be made to 10 LGAs of Kano State namely: Ajingi, Albasu, Minjibir, Gabasawa, Kibiya, Kiru, Kunchi, Tudun Wada, Tsanyawa and Warawa)
Table 1: Planning Meeting for CHIPS Personnel and Supervisors Training for 1 day (11th March 2020)
UNIT TOTAL S/NO DESCRIPTION/SPECIFICATION OF SERVICES Quantity UNIT COST COST
Catering Services during 1 day Planning Meeting at Primary Health Care Board, Naibawa Kano State.
Tea Break 218 1 Tea Break and water – one per person for 218 Persons for one day Lunch 2 Lunch and water – one per person for 218 Persons for 218 one day Malaria Consortium Bidder Response Document Page 3 of 7
Table 2: Kano Ward Level CHIPS Agent Training Costing Template for 12-Days (12th – 23rd March 2020)
UNIT TOTAL S/NO DESCRIPTION/SPECIFICATION OF SERVICES Quantity UNIT COST COST
Catering Services during training activity in ten (10) LGAs of Kano State namely: Ajingi, Albasu, Minjibir, Gabasawa, Kibiya, Kiru, Kunchi, Tudun Wada, Tsanyawa and Warawa
TEA BREAK
Tea Break and water for Ajingi LGA – one per person per day 1 162 Each for 162 persons for 12 days
Tea Break and water for Albasu LGA – one per person per 2 162 Each day for 162 persons for 12 days
Tea Break and water for Minjibir LGA – one per person per 3 180 Each day for 180 persons for 12 days
Tea Break and water for Gabasawa LGA – one per person per 4 180 Each day for 180 persons for 12 days
Tea Break and water for Kibiya LGA – one per person per day 5 162 Each for 162 persons for 12
Tea Break and water for Kiru LGA – one per person per day 6 243 Each for 243 persons for 12 days
Tea Break and water for Kunchi LGA – one per person per 7 162 Each day for 162 persons for 12 days
Tea Break and water for Tudun Wada LGA – one per person 8 180 Each per day for 180 persons for 12 days
Tea Break and water for Tsanyawa LGA – one per person per 9 162 Each day for 162 persons for 12 days
Tea Break and water for Warawa LGA – one per person per 10 243 Each day for 243 persons for 12 days
B LUNCH
Lunch and water for Ajingi LGA – one per person per day for 1 162 Each 162 persons for 12 days
Malaria Consortium Bidder Response Document Page 4 of 7 Lunch and water for Albasu LGA – one per person per day for 2 162 Each 162 persons for 12 days
Lunch and water for Minjibir LGA – one per person per day 3 180 Each for 180 persons for 12 days
Lunch and water for Gabasawa LGA – one per person per day 4 180 Each for 180 persons for 12 days
Lunch and water for Kibiya LGA – one per person per day for 5 162 Each 162 persons for 12 days
Lunch and water for Kiru LGA – one per person per day for 6 243 Each 243 persons for 12 days
Lunch and water for Kunchi LGA – one per person per day for 7 162 Each 162 persons for 12 days
Lunch and water for Tudun Wada LGA – one per person per 8 180 Each day for 180 persons for 12 days
Lunch and water for Tsanyawa LGA – one per person per day 9 162 Each for 162 persons for 12 days
Lunch and water for Warawa LGA – one per person per day 10 243 Each for 243 persons for 12 days
Table 3: Kano CHIPS Personnel Supervisors’ Training at LGAs 3-Days (24th – 26th March 2020) Costing Template
UNIT TOTAL S/NO DESCRIPTION/SPECIFICATION OF SERVICES Quantity UNIT COST COST
Catering Services during training activity in ten (10) LGAs of Kano State namely: Ajingi, Albasu, Minjibir, Gabasawa, Kibiya, Kiru, Kunchi, Tudun Wada, Tsanyawa and Warawa
TEA BREAK
Tea Break and water for Ajingi LGA – one per person per day 1 64 Each for 64 persons for 3 days
Tea Break and water for Albasu LGA – one per person per 2 64 Each day for 64 persons for 3 days
Tea Break and water for Minjibir LGA – one per person per 3 71 Each day for 71 persons for 3 days
Malaria Consortium Bidder Response Document Page 5 of 7 Tea Break and water for Gabasawa LGA – one per person per 4 71 Each day for 71 persons for 3 days
Tea Break and water for Kibiya LGA – one per person per day 5 64 Each for 64 persons for 3 days
Tea Break and water for Kiru LGA – one per person per day 6 95 Each for 95 persons for 3 days
Tea Break and water for Kunchi LGA – one per person per 7 64 Each day for 64 persons for 3 days
Tea Break and water for Tudun Wada LGA – one per person 8 71 Each per day for 71 persons for 3 days
Tea Break and water for Tsanyawa LGA – one per person per 9 64 Each day for 64 persons for 3 days
Tea Break and water for Warawa LGA – one per person per 10 95 Each day for 95 persons for 3 days
B LUNCH
Lunch and water for Ajingi LGA – one per person per day for 1 64 Each 64 persons for 3 days
Lunch and water for Albasu LGA – one per person per day for 2 64 Each 64 persons for 3 days
Lunch and water for Minjibir LGA – one per person per day 3 71 Each for 71 persons for 3 days
Lunch and water for Gabasawa LGA – one per person per day 4 71 Each for 71 persons for 3 days
Lunch and water for Kibiya LGA – one per person per day for 5 64 Each 64 persons for 3 days
Lunch and water for Kiru LGA – one per person per day for 6 95 Each 95 persons for 3 days
Lunch and water for Kunchi LGA – one per person per day for 7 64 Each 64 persons for 3 days
Lunch and water for Tudun Wada LGA – one per person per 8 71 Each day for 71 persons for 3 days
Lunch and water for Tsanyawa LGA – one per person per day 9 64 Each for 64 persons for 3 days
Malaria Consortium Bidder Response Document Page 6 of 7 Lunch and water for Warawa LGA – one per person per day 10 95 Each for 95 persons for 3 days
10. Do you have a means of ensuring that the actual quantities are supplied? If so, please provide details.
Section 3 - Declaration by the Bidder:
We, the Bidder, hereby confirm compliance with: Malaria Consortium Terms and Conditions of Purchase Malaria Consortium’s Child Protection policy Malaria Consortium’s Anti-Fraud and Anti-Corruption policy Malaria Consortium’s Anti-Bribery Policy
Note: The terms and conditions and policies can be found at the end of the RFP document.
We also confirm that Malaria Consortium may in its consideration of our offer, and subsequently, rely on the information provided in this document.
I(Name)______(Title)______am authorized to represent the above-detailed company and to enter into business commitments on its behalf.
Company ……………………………………………………………………...
Date ……………………………………………………………………...
Malaria Consortium Bidder Response Document Page 7 of 7