I. EXECUTIVE SUMMARY A. Executive Summary The Museum of the Aleutians Association, a non-profit 501(C) (3) corporation formed in 1997, manages the Museum of the Aleutians (a.k.a. MOTA, Museum), in part to lessen the operating costs for the City of Unalaska, a founding MOTA member.
MOTA’s mission is to collect, preserve, and share the rich history of the Aleutian Island region. We strive to serve multicultural, multigenerational, and international audiences with high-quality, historically accurate, educationally effective, interpretive exhibits and collections. Our FY21 grant request for $317,813 (37.55%) of our total $846,382 budget, is needed to support operational costs. We rely on the City of Unalaska Community Support fund for our operations because there are no grants available for museum operation expenses and we have yet to develop a sustaining endowment. MOTA would not be able to operate without Community Support grant assistance.
Each year, MOTA curates two to three exhibitions and hosts a variety of events that include our Annual Membership Drive and Auction, the Community Art Show (in partnership with the Aleutian Arts Council), Community Talks by visiting researchers, and a variety of other events. We are extending our educational program to include other Aleutian communities that, in FY20, included St. Paul and Atka. Tourism associated with cruise ships is increasing with nineteen in 2019 and an expectation of more than 22 cruise ships in 2020. In the past, we have had several visitors come on the M/V Tustumena ferry. Overall, our visitation has more than doubled from 2018 (n=2652) to 2019 (n=5884), predominantly due to cruise ships. Our collections continue to grow through donations, grants, and archeological research.
MOTA is fully staffed with the addition Megan Dean who started in August of FY 20, following the departure of Michelle Price. We introduced a Fellowship Program to bring in an exhibition programs coordinator for part of the year, which is funded by the Ounalashka Corporation (OC) and The Aleut Corporation (TAC). MOTA staff submits grant proposals each year to fund additional programs and acquisitions and this fiscal year, received a Collections Management Grant award. We also received funding from the U.S. Fish and Wildlife Service (USFWS) to inventory and rehouse, if necessary, USFWS collections on loan with MOTA, as well as conducting cultural resource management (Section 106) projects through MOTA, including the ROSSIA project and BIA consultations.
Based on the Institutional Strategic Plan developed by the Board of Directors and MOTA staff in 2016 for years 2017-2022, we are working to: 1) achieve accreditation from the American Alliance of Museums (AAM); 2) improve collections care and management to insure best practices, open community access, and increase research opportunities; 3) develop and diversify funding streams, earned income, and investment opportunities to meet best practices toward accreditation from AAM; 4) build the capacity of education programs and interpretive programs by expanding connections, partnerships, and outreach of the museum; and 5) build the capacity of the museum facilities by completing development plans and an addition to the museum.
Museum of the Aleutians FY21 Community Support Application 2 II. ORGANIZATION INFORMATION B. Organization Programming:
Mission Statement: The Museum of the Aleutians shall collect, preserve, and share the rich cultural legacy of the Aleutian Islands Region. Approved by the Museum of the Aleutians’ Board of Directors, March 19, 2012.
Museum and Program Services: • Exhibits: The permanent exhibits of the Museum showcase 9,000 years of human settlement in the Aleutians. The changing exhibit gallery is used throughout the year for temporary and traveling exhibits as well as special events and presentations. • Collections and Preservation: Museum collections include a wide range of archaeological collections, ethnographic objects, WWII collections, and photographic archives. Each year, hundreds of new historical and cultural objects arrive at the Museum. The Museum collections are professionally catalogued into a collections database and cared for in a secure, climate-controlled environment. • Educational Outreach: Our educational outreach programs are designed to fulfill the Museum’s mission to educate people of all ages about the history and culture of the Aleutian Islands Region. Activities include programs and services to the public through exhibits, guided tours, open houses, field trips, lectures, publications, acquisitions, membership services, website, social media, and other special events. The Museum has established a strong partnership with the Unalaska City School District utilizing MOTA resources to supplement the school curriculum and participating in after school activities. The University of Alaska Fairbanks Marine Advisory Program also partners to inform and educate the community on the issues of marine biology and its impact on the fishing industry. We are also reaching out to other Aleutian communities to extend our educational outreach. • Research: Archaeological excavations conducted by the Museum of the Aleutians has revolutionized scientific understanding of the prehistory of the eastern Aleutians and contributed data regarding long-term human/ecosystem changes in the Bering Sea. In addition, MOTA works with a variety of researchers who are interested in MOTA collections. Research will be a strong component of the Museum’s activities in the coming years, through the Community Archaeology program, which operates in cooperation with the City, the Qawalangin Tribe, the Ounalashka Corporation, and the Aleut Corporation, to conduct excavations in the Aleutians. • Building Unalaska’s Visitor Industry: The Museum of the Aleutians is a major visitor destination for Unalaska. We work closely with the City of Unalaska, Unalaska Visitor’s Bureau, the WWII Visitor Center, and the Grand Aleutian Hotel in marketing and promoting Unalaska as a visitor attraction. We are a major source of information about the region and its history for residents, visitors, and the media. We have also become a venue for receptions and tours for visiting groups and VIPs.
Services offered to the community by MOTA are unique and are not duplicated by any other organization in the community or the region!
Museum of the Aleutians FY21 Community Support Application 3
C. Organization History and Experience
Formed in 1997, the Museum of the Aleutians Association, a non-profit 501(C) (3) corporation, manages the Museum of the Aleutians which opened its doors in 1999 with a mission to collect, preserve, and share the rich cultural legacy of the Aleutians Islands Region.
Archaeology was an important focus during the early years of the Museum’s existence and MOTA spearheaded several excavations including two of the oldest known Aleutian sites— Uknodok and Russian Spruce—located on Hog Island and dating to 9,000 years ago. This curatorial facility became the main repository of Aleutian archaeological collections, including portions of the Anangula and Chaluka sites excavated by William Laughlin and Arles Hrdlicka.
Now in its twentieth year, the Museum has assembled an impressive collection of ethnographic, archaeological, archival, and historic materials, with more than 500,000 archaeological artifacts and ecofacts and 3,000 ethnographic and historic artifacts. Since its inception, MOTA has provided a safe repository for the cultural heritage of the Unangan people, as well as other cultures that occupied the Aleutians Islands.
MOTA has continually made available these collections through exhibits, public outreach, educational programs, and research opportunities. MOTA is also a curatorial facility for archaeological materials excavated in compliance with State and Federal laws. D. Community Relevance
The Museum of the Aleutians works closely with many non-profit entities and volunteers in accomplishing its mission and in the shared interest of improving the quality of life in our community. This fiscal year, we have seen a dramatic increase in volunteers.
The MOTA staff works in cooperation with the Unalaska City School District (USCD) to expand educational opportunities for students. The Unalaska City School District is offered a wide array of Museum education programs such as internships, field trips, lectures, hands-on classes, exhibits, and special events. We also offer internship programs for the USCD high school students and volunteer opportunities in archaeology and museum studies.
With the Ounalashka Corporation and Qawalangin Tribe, MOTA hosts a Community Archaeology Program that incorporates Camp Qungaayu{ students annually.
In cooperation with the University of Alaska, Fairbanks Interior Aleutian Campus and Marine Advisory Program, the Museum hosts lectures for Museum patrons and visitors on a wide variety of topics, including marine biology, natural history, and environmental issues. We also host lectures by US Fish and Wildlife researchers, the Alaska Volcano Observatory researchers, among other researchers who travel through Unalaska.
Museum of the Aleutians FY21 Community Support Application 4 We work with Unalaska Community Broadcasting (UCB) to provide coverage of Museum events and prepare educational video programs for Museum exhibits. The Museum is a repository for archival materials generated by UCB. Channel 8 provides the Museum with free advertising for exhibits, presentations, and any other events. In 2019, we plan to co- curate an exhibition on the Lost Villages with UCB.
We have a strong relationship with the Unalaska Visitor’s Bureau. It is our practice to adjust Museum hours to accommodate UVB visitor schedules, especially the cruise ship passengers. They coordinate with us to provide these visitors with quality opportunities that include visiting the Museum as well as Museum guided hikes of WWII site on Bunker Hill.
The Museum has a long-term working relationship with the Grand Aleutian Hotel in marketing Unalaska and welcoming visitors to our community.
A series of changing educational displays at the Iliuliuk Family and Health Services have expanded our outreach to a segment of population that does not customarily attend Museum events. These include display cases in the waiting room and art on exhibit in the clinic halls.
The Museum coordinates artifact loans, visits of WWII veterans, and interpretive efforts with the WWII Visitors Center. We are currently working together on augmenting their exhibitions. We also partner for lectures and will host most lectures at the WWII Visitors Center. E. Program/Service Delivery
The Museum Director has oversight of MOTA operations under the direction of the Board of Directors. The Director reports to the Board each month to update progress on the goals and objectives set for the Museum and on specific Museum projects and programs. The Director is responsible to the Board for completion of short and long term plans and manages Museum resources and staff to that end.
The Collections Manager cares for the Museum collections and provides exhibit and research opportunities for the public. The Education Coordinator develops and provides educational programs and events for MOTA’s target population. The Visitor Services Representative manages the Museum Store and is the Museum’s public representative. Volunteers, under supervision, provide much needed assistance. F. Director/Staff/Volunteer Training
The MOTA Board of Directors, executive director, and staff engage in training programs. We coordinate with the Foraker group and with UVB for board training opportunity. The executive director attends training through Foraker. MOTA staff utilize the Alaska State Museums’ monthly online training opportunities and attend the conferences and workshops provided including Museums Alaska, American Alliance of Museum, and Alaska Anthropological Association. A volunteer and Docent program has been in place since the end of FY17 and includes training by MOTA staff.
Museum of the Aleutians FY21 Community Support Application 5 G. Director and Staff Evaluation
Staff is evaluated annually in each area of their job descriptions. The Board of Directors evaluates the Executive Director’s performance and the Executive Director evaluates the rest of the MOTA staff. The evaluator and recipient review evaluations together and then both parties sign it and the document is placed in the staff personnel files.
H. Governing Body/Board
The Museum of the Aleutians Association is a non-profit 501(C) (3) corporation, governed by a seven-member Board of Directors. Our Board of Directors embodies the coalition of entities that partnered to make the Museum possible, with representatives from the Aleut Corporation, the Ounalashka Corporation, the Qawalangin Tribe, the City of Unalaska, and three members from the public-at-large. The members of the Board of Directors are appointed by the entities they represent. The Mayor appoints the City and public-at-large representatives. The Board meets monthly, with special meetings as needed.
As well as having fiscal responsibility for the Museum, the Board’s role is to set policies and strategic goals and objectives. They hire a Director to carry out current goals and objectives under the guidelines of Museum policies. Review of annual goals and objectives is a regular item on the Museum Board of Directors’ monthly meeting agendas and an annual strategy session. The yearly strategy planning sessions are an opportunity for the Board to conduct self-evaluation and Board training.
Board of Directors
Executive Director
Collections Manager Front Desk Manager
Education Director Financial Manager Volunteers Janitor
Board of Directors
Suzi Golodoff: Board Chair, representing the Ounalashka Corporation, appointed in 2015. Author, mentor, naturalist, guide, and part time Unalaska City School employee. Suzi has served on the Unalaska Historic Preservation Commission Board and Aleutians West Coastal Resource Service Area Board.
Melissa Good: Vice Chair, representing the Public at Large, appointed in 2014. Marine biologist. Works at the UAF Aleutian Region Campus, Marine Advisory Program. Melissa
Museum of the Aleutians FY21 Community Support Application 6 presently serves on the following boards: Unalaska Native Fishermen’s Association, ADFG Advisory Council, North Pacific Research Board Advisory Committee, Aleutian Islands Waterway Safety Committee, and Aleutian and Bering Sea Islands LCC.
Erin Reindeers: Secretary, representing the City of Unalaska, appointed in 2019. City Manager of the City of Unalaska. Erin is the co-leader of Girl Scout Troop 381 and on the Leadership Team of the Unalaska Methodist Church.
Ann Nora Ehret: Director, representing the Public at Large, appointed in 2014. Works at Iliuliuk Family and Health Services. Ann Nora serves on the Board of Alumni for Semester- At-Sea program.
Sharon Lind: Director, representing the Aleut Corporation, appointed in 2019. Research Associate Professor of Business and Indigenous Studies at Alaska Pacific University. Sharom has been the Director of Shareholder Affairs at the Aleut Corporation, President of The Aleut Foundation, Vice-President of Operations and Education at the Alaska Native Heritage Center, Public Information Officer at the Denali Commission, and Term Assistant Professor at UAA’s College of Business and Public Policy.
Sandra Moller: Director, representing the Public at Large, appointed in 2017. Sandra has been on the boards of private for-profit corporations as well as not-for-profit organizations and currently works for the State of Alaska as the Director of Division of Community and Regional Affairs (DCRA). She is a shareholder of both the Aleut Corporation and the Ounalashka Corporation.
Vacant: Qawalangin Tribe Representative, currently unfilled
I. Program Evaluation
The Museum Board of Directors reviews the annual goals and objectives during monthly meetings and the annual strategy session. At the monthly meetings, the Executive Director reports the progress on the goals and objectives set for the Museum and the progress of specific projects and programs. The Board comprehensively discusses and evaluates progress and makes recommendations as needed. The Executive Director is responsible to the Board for completion of short- and long-term plans and manages Museum resources and staff to that end. The Museum undergoes an annual financial audit.
Public comment is actively solicited at the Museum in several ways, through visitor surveys and Visitor Stay Time surveys (which documents the amount of time visitors spend at individual exhibits and galleries). The Museum actively utilizes digital media, including a website, Instagram, and Facebook, through which the Museum staff measures community engagement and impact and receives public comments and questions about Museum programs and activities. MOTA staff provides information or interviews for local radio and television channels to provide information on Museum events to the public. All Museum meetings and events are posted and open to the public. The Director and Board work closely together to make sure that the objectives set forth in this proposal are met in a timely manner.
Museum of the Aleutians FY21 Community Support Application 7 III. PROPOSAL J. Need
The FY21 Community Support grant request in the amount of $317,813 constitutes 37.55% of our overall budget and will cover a portion of personnel costs, utility expenses, travel and training for the Board and staff for professional development. Although the MOTA staff has been very successful in securing grants for educational projects, exhibits, collections work, and technological improvements, we rely heavily on the support of the City of Unalaska Community Support program funds for the majority of our operations, because no granting agency will fund museum operational expenses. Without the Community Support Grant assistance, the Museum will have to close its doors. We are dedicated to providing professional care for our collections and improving the quality of life in our community by providing full access to the Aleutian Islands’ history, culture, and art through exhibits, research, and education programs. The services offered to the community by the museum are unique and are not duplicated by any other organization in the community or region.
The Strategic Plan developed by the staff and Board of Directors of the Museum of the Aleutians creates a vision and set of goals for the next five years of operation. In 2015, the Museum underwent a disruption in staffing and was forced to shut its doors for ten months while new staff was hired. Since then, a few minor staff disruptions continued but by January 2018, permanent staff is now in place. A new strategic direction with a focus on community engagement and research has been developed and this long-range strategic direction prioritizes 1) Academic Research—with original research, research grants and volunteer research, as well as the use of our collections for research by other scientists; 2) Collections Care—one of our primary tasks; 3) Community Outreach—through teaching, research, and public service; 4) Best Practices in Museum Standards—AAM Accreditation; 5) being a Vital Component of the Community—we seek to play an integral role in the Unalaska community; and 6) develop a Business Plan and Financial Stability—create a more solid and independent financial base.
Through our Strategic Plan, we will strive to improve the quality of life in our community by providing full access to the Aleutian Islands’ history, culture, and art through programs and exhibits. The services offered to the community by the Museum are unique and not duplicated by any other organization in the community or in the region. We are confident that the stated priorities for FY21 will expand the capabilities of MOTA to create new activities and fully integrate the available resources to improve the quality of services we provide to the community. Funding from the City grant continues to be critical, especially while MOTA re- establishes fundraising programs and rebuilds other sources of revenue. Fundraising continues to be a goal for FY20 and we are working to obtain additional funding sources in the hope to reduce funding required from the City in the future. While a tremendous goal, only time will tell if we are able to become self-sustaining.
K. Target Populations
MOTA serves local, regional (stretching from Attu to Anchorage, and those who moved “Outside”), and transient residents, as well as visitors to our communities including
Museum of the Aleutians FY21 Community Support Application 8 researchers, cruise ship tourists, company heads, birders, and more. We serve elders, many ethnic groups, families, and school children. Based on the 2015 Visitor survey, 55% of the participants were between 24 and 55 years of age, excluding school groups. Our mission of sharing the rich natural and cultural legacy of the Aleutian Islands Region benefits all audiences through MOTA collections and exhibits, educational programs, and research opportunities. Pursuing FY21’s targeted goals will allow the Board and staff to achieve Museum Standards and Best Practices, which will improve our operations and offerings to our diverse constituents.
L. Proposal Description/Proposed Project
The Museum of the Aleutians is a 501(C)(3) nonprofit organization, governed by a Board of Directors. The hiring of all new staff for MOTA has brought in new opportunities for developing research, educational, and community programs that will improve our services. MOTA is now in its 19th year of operation and has become the center for Aleutian archaeological collection curation, with 500,000 artifacts and ecofacts from assemblages representing key sites, like Anangula Blade, Chaluka Mound, Margaret Bay, Amaknak Bridge, as well as several sites in the central and western Aleutians. We have an impressive ethnographic and historic collection of over 3,000 items that include gut skin parkas, the “Lady of Amaknak” anthropomorphic figure, the original sketch of “Woman of Ounalashka” made by John Webber in 1778, Russian Orthodox icons, grass weave baskets, and a variety of WWII artifacts. We also have many pieces of art work in our collections including 24 WWII Aleutian watercolors by Gene Vandergrift, a variety of art pieces from Michael Rasmussen, Ray Hudson, Carolyn Reed, Gert Svarny, and many others. Native families have donated many of these objects to MOTA.
The Museum offers visitor’s three permanent display galleries and a changing exhibit gallery. The permanent galleries include the recently installed exhibition “Museum of the Aleutians: Crossroads of the North Pacific” and the Special Collections which highlights Aleutian history and culture. The changing gallery hosts three or four temporary exhibits per year. Public outreach programs feature public lectures by researchers, Elders, artists, and other experts; galleries and collections tours; staff visits to local schools; school field trips to the museum; school field trips to archaeological sites; participation in Camp Qungaayu{—the summer youth culture camp sponsored by the Qawalangin Tribe; and a community archaeology research program open to all volunteers. Unalaskan residents give generously to the Museum through donations, memberships, volunteer participation, and organizational partnerships. Consisting of the director, collections manager, education coordinator, financial manager, and store manager, the Museum’s small staff consists of energetic and experienced people committed to high levels of professionalism and performance.
M. Goals and Objectives
The Board and MOTA staff have developed a five-year strategic plan that details several goals and objectives to be achieved by 2022. These include, but are not limited to, 1) creating policies and planning documents that meet the Standards and Best Practices and developing and diversifying funding streams, earned income, and investment opportunities to meet best
Museum of the Aleutians FY21 Community Support Application 9 practices toward accreditation from AAM; 2) improve collections care and management to insure best practices, open community access, and increase research opportunities; 3) build the capacity of education programs and interpretive programs by expanding connections, partnerships, and outreach of the Museum.
Goal 1. The Board is revising one of our Core Documents: The Institutional Strategic Plan which will be updated to reflect 2020-2025 (FY21-FY26). The Collections Management Policy 2016 and an Institutional Code of Ethics 2016 will be re-submitted with the Institutional Strategic Plan to the American Alliance of Museums (AAM), along with the Integrated Pest Management Plan and Disaster Preparedness/Emergency Response Plan to fulfill qualifications for national accreditation. This process will result in improvements and refinements to the Museum and improve services offered to the community. The Museum will continue to apply for State, Federal, and private grants for research, exhibitions, and Museum upgrades. The Board and MOTA executive director, working with a consultant, will also strive to diversify the MOTA financial portfolio and income streams, which is critical for AAM accreditation. The impact of accreditation includes professional excellence, public trust and accountability, collection stewardship, and quality education and interpretation.
Goal 2. The management of Museum collections at a federally approved curation facility, under 36CF79, requires a full inventory of collections every 20 years. MOTA opened its doors in 1999 and celebrated its 20-year anniversary in 2019. This inventory will assist the staff in efficiently managing and utilizing collections for education, exhibits, and research. Digitization of Museum collections is also a goal for collections management and will include the development of an online database and participation in a statewide archival program. MOTA staff is striving to create access for researchers, educators, and the public. The inventory, started in 2017, continues and will require another two to three years to complete. The digitization and development of an online database will occur over the next five years. The impact of improved collection management and an online database will set standards for collections management that will govern care and conservation, loans, and other policies; a dramatic increase in accessibility to the public and researchers; and clear ethical guidelines for the staff.
Goal 3. Another major goal for MOTA is to build the capacity of the education and interpretive programs by expanding connections, partnerships, and outreach of the Museum. This includes the continuation of school field trips to MOTA, after school programs, collections based work for students, and archaeological work through Camp Qungaayu{ and the Community Archaeological Research (CAR) program. These programs are designed to produce more opportunities for research and education. Our collections continue to be of interest to researchers. For the past two summers, we partnered with the Russian Academy of Sciences Historical Ecology department to conduct research on climate change and human prehistory in the Aleutians. We also are working on grant funded projects since 2017 with researchers from Fukuoka University’s Department of Earth System Science.
Museum of the Aleutians FY21 Community Support Application 10 N. Other Resources
The Museum of the Aleutians works closely with many non-profit entities and volunteers to accomplish our mission and to improve the quality of life in our community. Volunteers and other organizations including the Qawalangin Tribe, the UAF Marine Advisory program, Ounalashka Corporation (OC), the Convention and Visitors Bureau, and Unalaska Community Broadcasting, and others contribute more than 500 hours of volunteer time by helping with different Museum events and providing in-kind services. They work on projects on and off site and during times of heavy visitor traffic. They help change exhibits and assist with fundraising events. They help during cruise ship visits and partner to create content for museum exhibitions.
O. Program Budget and Narrative: Spreadsheets
PROGRAM EXPENDITURES • Personnel – Salaries o Museum Director: This position is responsible for administration of all aspects of museum operation. Full time, 40 hours a week position, Salary $71,632 per year. Full Benefits. This is a 2% increase from the previous year. o Collections Manager: This position provides care and maintenance of collections and engages the public through access to the collections. Full time, 40 hours a week position, Salary $58,366 per year. Full Benefits. This is a 2% increase from the previous year. o Education and Outreach Manager: This position develops and implements educational programs for the Museum. Full time, 40 hours a week position, Salary $57,783 per year. Full Benefits. This is a 3% increase from the previous year. o Store and Visitor Services Manager: This position oversees the visitor experience and buys/manages the Museum Store operations: Part Time, 30 hours a week, Salary $30,080 per year. Full Benefits. Vacation on a pro-rata basis. This is a 20% increase over FY20 budget aimed to improve quality and retention in this position. o Part Time Assistant: This is a new position and will be used to help with various projects, including finances, tourism, collections, and other work as needed. It is Part Time, $10,000 per year. This is not for a single person, but will provide funding for different people, depending on the task. • Personnel-Benefits o Health Insurance: Medical, Dental, and Vision for full time (30 hours or more) employees. Total: $60,000. • Personnel- Payroll Expenses o Liabilities—IRS and State: Includes Federal Taxes (Social Security and Medicare), State Unemployment, and Worker’s Compensation, calculated at 14% of gross wages ($227,861), Total: $31,900. • Facilities o Rent/Lease: This category includes the In-Kind donation from the Ounalashka Corporation as well as administration and facilities costs. Total $158,970.
Museum of the Aleutians FY21 Community Support Application 11 o Communications: This category includes the phone and Internet. Total: $18,000, which is an increase over last year due to the expense of internet. o Utilities: This category includes electricity, heating fuel, and trash disposal. Total: $45,000. This is decreased from FY20. o Facilities Rent and Maintenance: The Museum has some minor maintenance costs for lighting, collections, HVAC supplies, etc. We also receive an In-Kind donation from the City of Unalaska for facilities rent and maintenance of $90,000 plus cash expenses of $1000. Total: $91,000. o Rent/Lease: The Museum receives an In-Kind donation of rent for the property from the Ounalashka Corporation. Total: $157,220.00. This is the same as FY20. • Program Costs and Supplies o Program Supplies: Event supplies, publications, research, and other costs for miscellaneous projects, curation-grade bags, boxes, acid free paper, cloth gloves, PVA, pens, etc. related to curation and collections management. This includes funds we anticipate receiving from grants. Total: $12,000 o Fundraising: Costs related to fundraising which includes framing art for the annual auction, food for events, and other items. Total: $4,000 o Advertising: costs related to advertising museum exhibits and other events. Total: $1,000 o Dues/Fees/Subscriptions: Membership fees and dues for the institution and staff, subscriptions to newsletters, and accreditation costs. Total: $4,250. • Equipment o Equipment Purchase/Lease and Maintenance: New printers, computers, anticipated vehicle fees (fuel, maintenance, insurance), ink, paper, software, etc. for office equipment. Total: $5,000. This is the same as FY20. • Commodities: o Office and janitorial supplies. Miscellaneous supplies for the office and cleaning supplies. Total: $3,639. This is an increase from FY20. • Travel: This covers costs related to professional development for conferences, workshops, and meetings. Total: $5,500. This is an increase from FY20. • Training/Professional Development: This will cover conference/training registration, conventions, meetings, online training, board training, etc. Total: $4,552. This is an increase from FY20. • Professional Services: Contract employees (e.g. the Financial Manager and Janitor), Administrative Insurance, Collections Insurance, Audit, Advertising. Total $89,000 o Audit: Costs related to the annual audit. Total: $13,000, an increase from FY20. o Financial Manager/Administrative Assistant: This position maintains the financial records of the Museum and assists in the administration of operations. Part Time, 30 hours a week, contract labor: $16.64 per hour, Salary $14,000 per year. A decrease from last year. o Exhibition Fellowship: This position is new and is for additional help to staff for exhibitions. Total: $40,000. o Insurance: Commercial General Liability Insurance, Professional Liability Insurance, D&O Insurance, and Collections Insurance. Total: $15,000 o Janitor: This position is responsible for the cleaning of the museum. Part Time, contract labor, Total: $7,000 per year. This is reduced from the FY20 budget.
Museum of the Aleutians FY21 Community Support Application 12 • Other/Misc. o Donated Museum Time and Services: In-kind auction expenses / time and services donations. Total $20,000. This is an increase from the FY20 budget o Cost of Inventory/Museum Store: Store products, shipping, display items, etc. Total: $56,460.06 This has increased from the FY20 budget and reflects our expansion of the store, including consignment of local arts and crafts. o Gaming Expense: Total: $10,000.
PROGRAM REVENUES • Museum Services: The Museum provides services that include photocopy or research of materials in our collections, archaeological services, curation fees, and other services. We anticipate generating $5000 in revenue from these services. • Grants: The Museum is committed to applying for grants that are available for specific projects. The grant process is highly competitive so we are conservative in our estimates. In addition to the City Grant of $317,813, we believe we will have another $6,000 in grant money from other grant sources, such as Museum Alaska’s Collections Management Fund and Art Acquisition Fund, as well as the Alaska Humanities Forum annual and mini grants. • Fundraising (Cash): A reliable source of income has been through membership, fundraisers including our annual auction, admissions, and the Museum Store. o Museum Admissions: We hope to grow museum admissions through new exhibits and programs. We hope to raise $25,000. o Museum Memberships: Memberships are one of the most important goals of the Museum of the Aleutians. We offer a variety of benefits at different price points, ranging from $5 for students to $5,000 for Corporate Sponsorship memberships. We expect to raise $25,000 through our membership fees. o Museum Store: The store is part of the educational mission of the Museum, through the history, ethnographic, cultural, and natural history books and references that we sell. We also sell local and regional art and crafts through consignment that reflect our mission. We expect to generate $80,000 through the Museum Store. We believe the store could be an important income stream for the Museum in the future and we will continue to expand its inventory. o Auction/Fundraisers: The annual Membership Drive and Auction is a popular community event that has generated the majority of our fundraiser cash. Combined with other fundraising events, we expect to raise $25,000 in FY21. o Gaming: An important source of revenue for the Museum is from gaming. Our target for FY21 will be $30,000. • In-Kind: This includes donated property rent of $157,220 from the OC, donated facilities rent and maintenance of $90,000 from the City, and donated time and services of $20,000 from volunteers and businesses. We have increased the donated time and services from the previous year and hope to continue to see this contribution grow. • Other Sources of Revenue: o Exhibition Fellowship: For FY21, the OC and TAC have generously contributed $20,000 each towards a fellowship to bring in talented Museum professionals to assist the Museum in exhibition planning and curation. Total: $40,000
Museum of the Aleutians FY21 Community Support Application 13 o Individual and business contributions make up a small percent of MOTA revenue. Total $24,205, a slight increase from FY20
P. Financial Management
The Museum Director, Financial Manager, and Board of Directors hold the fiscal responsibility for MOTA. The Director monitors how grant funds are spent and ensures that expenses are allowable under the grant. The Financial Manager double checks expenses as allowable and provides monthly reports to the director and the Board that document grant revenues and expenses. A mid-year report is also provided to the City comparing actual expenses against the budget. If there are changes to the budget, staff will submit the required amendment forms for City consideration and approval.
IV. GOALS ANALYSIS/ CHANGES FROM PREVIOUS YEAR’S PROGRAM
Q. Goals and Objectives
The Board and director set the FY21 goals, which are a continuation of goals set in the 2017 strategic plan, to 1) achieve accreditation and staff/board training, 2) renew and build on educational programs, and 3) increase revenue through grants, fundraisers, and membership. These goals are ongoing.
Goal 1: National Accreditation was established as a multi-year goal in FY17. This goal is ongoing. We have reviewed and submitted the Core Documents required and have received reviews back from American Alliance of Museums. We are continuing through the application process and are updating the Core Documents, which will be resubmitted no later than December, 2020. Our goals also list staff/board training and professional development. This is an ongoing goal and is achieved through the attendance of the conferences, meetings, and webinars by staff, including Museums Alaska, American Alliance of Museums, Alaska State Museum, and Alaska Anthropological Association; and through training for the Board through Foraker or other opportunities.
Goal 2: Staff renewal and development of education programs is another goal we are continuing into FY21. Several programs based on the Museum’s collections, exhibits, mission statement, and suggestions, made in the 2015 Visitor Survey, have been developed and implemented. Our exhibitions in FY19 included the Chiilulix: The Long Journey Home exhibition about the Lost Villages of the Aleutians and will be up through FY20. FY20 will host the Community Art Show in partnership with the Aleutian Arts and an exhibition developed by NOAA researchers about fur seals in the Pribilofs. MOTA continues our public lecture series to meet this goal and will continue this into FY20. Education programming conducted in FY20 included Eagle View Elementary field trips to MOTA, in-school classes as part of the Unangan After School program, and a class with the Bering Sea Days program in St. Paul, Alaska. We also traveled to Atka in FY20 with education programming for school-aged children. MOTA staff partners with the Qawalangin Tribe to mentor at Camp Qungaayu{ through an archaeology class. We plan to continue all of these programs in FY21
Museum of the Aleutians FY21 Community Support Application 14 and find new ways to expand our programs, including an archaeological class through PCR. Other programs are in developmental stages and will expand in FY21.
Goal 3: Grants, fundraisers, and memberships. The Annual Membership Drive and Auction fundraiser, held November 2, 2019, was successful in raising $20,000. We hope to increase this in FY21. Museum staff organizes additional fundraising events, including the Chocolate Tasting competition in February and works to generate grant-based revenue. For FY20, we completed grants awarded in FY19—the Alaska Humanities Forum mini-grant for $2000 for an exhibition featuring Native Alaska Dolls and a Collections Management for $1351 to work on inventorying collections. We will continue to seek out new grant opportunities and develop new fundraisers in FY21. MOTA is also developing our membership. We are improving our offerings to members including a variety of events and a newsletter. We will increase our options for events that are for members and will continue to grow membership in FY21.
R. Significant Changes from Previous Year
Minor changes have occurred in MOTA operations that include staff hires and new Board members, and the implementation of new programs. New staff includes Megan Dean, our new Store and Visitor Services Manager who replaced Michelle Price in August. The Board of Directors introduced Erin Reinders as the City of Unalaska representative, following Clay Darnell’s departure, and Janice Krukoff, the Qawalangin Tribe Representative, stepped down in FY20 and this position remains unfilled. This year we are increasing the salaries of all staff. The support from the City of Unalaska is far more critical than ever for the continuance of the region’s repository of natural and cultural heritage. We would be unable to offer the quality programs and exhibitions without this support!
Museum of the Aleutians FY21 Community Support Application 15 CITY OF UNALASKA FY21 COMMUNITY GRANT PROGRAM ESTIMATED REVENUES - Museum of the Aleutians
**Use this to complete letter O, in Section III of application** Estimated Revenue Total $ 840,237.67 100%
% of Total Fees for Services (cash) Amounts Revenue Museum Services $ 5,000.00 0.60% $ - 0.00% $ - 0.00% Fees for Services Total $ 5,000.00 0.60%
% of Total Grants Amounts Revenue Local - City $ 317,812.67 37.82% State - 0.00% Federal - $ - 0.00% Other - $ 6,000.00 0.71% Grants Total $ 323,812.67 38.54%
% of Total Fundraising (cash) Amounts Revenue Museum Admissions $ 25,000.00 2.98% Museum Memberships $ 20,000.00 2.38% Museum Store $ 80,000.00 9.52% Auction/Fundraising $ 25,000.00 2.98% Gaming $ 30,000.00 3.57% Fundraising Total $ 180,000.00 21.42%
% of Total In Kind Donations Amounts Revenue Donation, Use of Land $ 157,220.00 18.71% Donated Museum Time and Services $ 20,000.00 2.38% Facility Rent and Maintenance $ 90,000.00 10.71% $ - 0.00% $ - 0.00% $ - 0.00% $ - 0.00% In Kind Donation Total $ 267,220.00 31.80%
% of Total Other Sources of Revenue Amounts Revenue Individual/Business Contributions $ 24,205.00 2.88% Exhibition Fellowship $ 40,000.00 4.76% $ - 0.00% Other Sources of Revenue Total $ 64,205.00 7.64%
Estimated Revenue Total $ 840,237.67 100%
CIty of Unalaska FY19 Communty Suport Program Budget FY21 GRANTFY19 PROGRAM GRANT PROGRAM ESTIMATED ESTIMATED EXPENDITURES EXPENDITURES - -Museum Museum of of the the Aleutians Aleutians **Use this to complete letter O, in Section III of application** FY19 COMMUNITY SUPPORT ESTIMATED City Request % Grants % Gaming % Cash % In Kind % Total EXPENDITURES SUMMARY $ 317,812.67 37.82% $ 6,000.00 #### $ 30,000.00 #### $ 219,204.94 26.09% $ 267,220.00 31.80% $ 840,237.61 100%
BUDGET LINE ITEMS CITY REQUEST OTHER Personnel - Salaries City Request % Grants % Gaming % Cash % In Kind % Total % Executive Director - Salary FT $ 54,254.67 76% $ - 0% $ 4,920.00 7% $ 12,457.00 17% $ - 0% $ 71,631.67 100% Collections Manager - Salary FT $ 46,100.00 79% $ - 0% $ 1,144.00 2% $ 11,122.00 19% $ - 0% $ 58,366.00 100% Education and Outreach Manager - Salary FT $ 48,262.00 84% $ - 0% $ 2,500.00 4% $ 7,021.00 12% $ - 0% $ 57,783.00 100% Store and Visitor Manager - PT $ 24,000.00 80% $ - 0% $ 2,080.00 7% $ 4,000.00 13% $ - 0% $ 30,080.00 100% Part Time Assistant 0% $ - 0% 0% $ 10,000.00 100% $ - 0% $ 10,000.00 100% Personnel - Salaries Subtotal $ 172,616.67 76% $ - 0% $ 10,644.00 5% $ 44,600.00 20% $ - 0% $ 227,860.67 100% Personnel - Benefits City Request % Grants % Gaming % Cash % In Kind % Total % Executive Director - Benefits $ 10,000.00 50% $ - 0% $ - 0% $ 10,000.00 50% $ - 0% $ 20,000.00 100% #DIV/0! $ - #DIV/0! $ - #DIV/0! $ - #DIV/0! $ - #DIV/0! $ - #DIV/0! Collections Manager - Benefits $ 10,000.00 50% $ - 0% $ - 0% $ 10,000.00 50% $ - 0% $ 20,000.00 100% Education Coordinator - Benefits $ 10,000.00 50% $ - 0% $ - 0% $ 10,000.00 50% $ - 0% $ 20,000.00 100% Personnel - Benefits Subtotal $ 30,000.00 50% $ - 0% $ - 0% $ 30,000.00 50% $ - 0% $ 60,000.00 100% Personnel - Payroll Expenses City Request % Grants % Gaming % Cash % In Kind % Total % Liabilities - IRS and State $ 15,144.00 47% $ - 0% $ - 0% $ 16,756.00 53% $ - 0% $ 31,900.00 100% Personnel - Payroll Expenses Subtotal $ 15,144.00 47% $ - 0% $ - 0% $ 16,756.00 53% $ - 0% $ 31,900.00 100% Personnel - Salary & Benefits Total $ 217,760.67 68% $ - 0% $ 10,644.00 3% $ 91,356.00 29% $ - 0% $ 319,760.67 100%
Facilities City Request % Grants % Gaming % Cash % In Kind % Total % Rent/Leases $ - 0% $ - 0% $ - 0% $ 1,750.00 1% $ 157,220.00 99% $ 158,970.00 100% Communications $ 11,000.00 61% $ - 0% $ - 0% $ 7,000.00 39% 0% $ 18,000.00 100% Utilities $ 45,000.00 100% $ - 0% $ - 0% $ - 0% $ - 0% $ 45,000.00 100% Maintenance $ 1,000.00 1% $ - 0% $ - 0% $ - 0% $ 90,000.00 99% $ 91,000.00 100% Facilities Total $ 57,000.00 18% $ - 0% $ - 0% $ 8,750.00 3% $ 247,220.00 79% $ 312,970.00 100%
Program Costs/Supplies City Request % Grants % Gaming % Cash % In Kind % Total % Program Supplies $ 2,000.00 17% $ 6,000.00 50% $ - 0% $ 4,000.00 33% $ - 0% $ 12,000.00 100% Fundraising $ - 0% $ - 0% $ - 0% $ 4,000.00 100% $ - 0% $ 4,000.00 100% Advertising $ - 0% $ - 0% $ 1,000.00 100% $ - 0% $ - 0% $ 1,000.00 100% Dues/Fees/Subscriptions $ 1,000.00 24% $ - 0% $ - 0% $ 3,250.00 76% $ - 0% $ 4,250.00 100% Program Costs Total $ 3,000.00 14% $ 6,000.00 28% $ 1,000.00 5% $ 11,250.00 53% $ - 0% $ 21,250.00 100%
Equipment City Request % Grants % Gaming % Cash % In Kind % Total % Equipment Purchase/Lease/ Maintenance $ 5,000.00 100% $ - 0% $ - 0% $ - 0% $ - 0% $ 5,000.00 100% $ - #DIV/0! $ - #DIV/0! $ - #DIV/0! $ - #DIV/0! $ - #DIV/0! $ - #DIV/0! Equipment Total $ 5,000.00 100% $ - 0% $ - 0% $ - 0% $ - 0% $ 5,000.00 100%
Commodities (food, cleaning products) City Request % Grants % Gaming % Cash % In Kind % Total % Office and Janitorial Supplies $ 2,000.00 55% $ - 0% $ - 0% $ 1,638.94 45% $ - 0% $ 3,638.94 100% Commodities Total $ 2,000.00 55% $ - 0% $ - 0% $ 1,638.94 45% $ - 0% $ 3,638.94 100%
Travel City Request % Grants % Gaming % Cash % In Kind % Total % Travel - Staff $ 5,500.00 100% $ - 0% $ - 0% $ - 0% $ - 0% $ 5,500.00 100% Travel Total $ 5,500.00 100% $ - 0% $ - 0% $ - 0% $ - 0% $ 5,500.00 100%
Training City Request % Grants % Gaming % Cash % In Kind % Total % Travel - Staff $ 4,552.00 100% $ - 0% $ - 0% $ - 0% $ - 0% $ 4,552.00 100% Training Total $ 4,552.00 100% $ - 0% $ - 0% $ - 0% $ - 0% $ 4,552.00 100%
Professional Services City Request % Grants % Gaming % Cash % In Kind % Total % Audit $ 5,000.00 38% $ - 0% $ 1,856.00 14% $ 6,144.00 47% $ - 0% $ 13,000.00 100% Financial Manager $ 10,000.00 71% $ - 0% $ 2,000.00 14% $ 2,000.00 14% $ - 0% $ 14,000.00 100% Exhibition Fellowship $ 40,000.00 100% $ 40,000.00 100% Insurance $ 5,000.00 33% $ - 0% $ 4,500.00 30% $ 5,500.00 37% $ - 0% $ 15,000.00 100% Janitor $ 3,000.00 43% $ - 0% $ - 0% $ 4,000.00 57% $ - 0% $ 7,000.00 100% Professional Services Total $ 23,000.00 26% $ - 0% $ 8,356.00 9% $ 57,644.00 65% $ - 0% $ 89,000.00 100%
Other/Misc. City Request % Grants % Gaming % Cash % In Kind % Total % Donated Museum Time and Services $ - 0% $ - 0% $ - 0% $ - 0% $ 20,000.00 100% $ 20,000.00 100% Cost of Inventory/Museum Store $ - 0% $ - 0% $ - 0% $ 48,566.00 100% 0% $ 48,566.00 100% Gaming Expense $ - 0% $ - 0% $ 10,000.00 100% $ - 0% $ - 0% $ 10,000.00 100% Other/Misc. Total $ - 0% $ - 0% $ 10,000.00 13% $ 48,566.00 62% $ 20,000.00 25% $ 78,566.00 100%
City Request % Grants % Gaming % Cash % In Kind % Total Project Totals $ 317,812.67 37.82% $ 6,000.00 0.71% $ 30,000.00 3.57% $ 219,204.94 26.09% $ 267,220.00 31.80% $ 840,237.61 100%
CIty of Unalaska FY19 Communty Suport Program Budget
12:53 PM Museum of the Aleutians 01/27/20 Profit & Loss Budget vs. Actual Accrual Basis July 2018 through June 2019
Jul '18 - Jun 19 Budget $ Over Budget % of Budget Ordinary Income/Expense Income 4 · Contributed support 4010 · Indiv/business contribution 78,215.58 20,372.00 57,843.58 383.9% 4110 · In-kind Services 17,110.00 10,000.00 7,110.00 171.1% 4150 · Donated use of land 118,753.00 157,220.00 -38,467.00 75.5% 4155 · Donated Maintenance & Rent 180,000.00 180,000.00 0.00 100.0% 4230 · Foundation/trust grants 1,351.00 4250 · Nonprofit organization grants 7,800.00 0.00 7,800.00 100.0% 4530 · State grants 0.00 6,000.00 -6,000.00 0.0% 4540 · City Grant-in-Aid 308,146.00 308,146.00 0.00 100.0% 4 · Contributed support - Other 18,927.20
Total 4 · Contributed support 730,302.78 681,738.00 48,564.78 107.1%
5 · General Income 5100 · Gaming Revenue 36,688.20 30,000.00 6,688.20 122.3% 5150 · Program-related sales - other 2,597.20 0.00 2,597.20 100.0% 5156 · Cultural Resource Income 3,165.00 0.00 3,165.00 100.0% 5180 · Admissions 21,230.00 25,000.00 -3,770.00 84.9% 5190 · Memberships 5191 · Classic Individual Membership 2,787.52 0.00 2,787.52 100.0% 5192 · Corporate Sponsorship 12,000.00 0.00 12,000.00 100.0% 5194 · Classic Household Membership 747.52 0.00 747.52 100.0% 5190 · Memberships - Other 0.00 25,000.00 -25,000.00 0.0%
Total 5190 · Memberships 15,535.04 25,000.00 -9,464.96 62.1%
5440 · Daily Sales 5441 · Consignment Sales 16,706.50 0.00 16,706.50 100.0% 5440 · Daily Sales - Other 36,401.97 32,000.00 4,401.97 113.8%
Total 5440 · Daily Sales 53,108.47 32,000.00 21,108.47 166.0%
5450 · Interest Income 215.24 0.00 215.24 100.0% 5489 · Income for Services 300.00 0.00 300.00 100.0% 5490 · Miscellaneous revenue 13,930.93 0.00 13,930.93 100.0% 5 · General Income - Other -265.50 0.00 -265.50 100.0%
Total 5 · General Income 146,504.58 112,000.00 34,504.58 130.8%
5800 · Fundraising Income 5810 · Auction Income 19,643.13 0.00 19,643.13 100.0% 5820 · Special events - gift revenue 3,130.00 5800 · Fundraising Income - Other 2,731.58 25,000.00 -22,268.42 10.9%
Total 5800 · Fundraising Income 25,504.71 25,000.00 504.71 102.0%
Total Income 902,312.07 818,738.00 83,574.07 110.2%
Cost of Goods Sold 5000 · Cost of Goods Sold 5020 · Credit Card Service charges 518.24 0.00 518.24 100.0% 5030 · Postage & Handling 1,543.52 0.00 1,543.52 100.0% 5040 · Inventory 18,346.58 0.00 18,346.58 100.0% 5050 · Consignment 13,666.87 0.00 13,666.87 100.0% 5000 · Cost of Goods Sold - Other 155.89 10,000.00 -9,844.11 1.6%
Total 5000 · Cost of Goods Sold 34,231.10 10,000.00 24,231.10 342.3%
Total COGS 34,231.10 10,000.00 24,231.10 342.3%
Gross Profit 868,080.97 808,738.00 59,342.97 107.3%
Page 1 12:53 PM Museum of the Aleutians 01/27/20 Profit & Loss Budget vs. Actual Accrual Basis July 2018 through June 2019
Jul '18 - Jun 19 Budget $ Over Budget % of Budget Expense 6000 · Fundraising Expenses 6010 · Gaming Expenses 17,653.77 10,000.00 7,653.77 176.5% 6020 · In-Kind Auction Expenses 0.00 10,000.00 -10,000.00 0.0% 6000 · Fundraising Expenses - Other 927.79 0.00 927.79 100.0%
Total 6000 · Fundraising Expenses 18,581.56 20,000.00 -1,418.44 92.9%
60900 · Business expenses 8620 · Membership Discount 1,077.65 0.00 1,077.65 100.0% 8630 · Bank service Charges 2,138.34 0.00 2,138.34 100.0% 8650 · Land Lease 157,220.00 158,970.00 -1,750.00 98.9% 8670 · Store Expenses 289.15 0.00 289.15 100.0%
Total 60900 · Business expenses 160,725.14 158,970.00 1,755.14 101.1%
6560 · Payroll Expenses 6561 · Director Salary 69,538.56 68,850.00 688.56 101.0% 6562 · Bookkeeper 0.00 25,000.00 -25,000.00 0.0% 6563 · Collections Manager 56,191.67 56,100.00 91.67 100.2% 6564 · Front Desk 18,275.45 23,080.00 -4,804.55 79.2% 6565 · Education Programs Coordinator 55,000.08 55,000.00 0.08 100.0% 6560 · Payroll Expenses - Other -1,479.38 0.00 -1,479.38 100.0%
Total 6560 · Payroll Expenses 197,526.38 228,030.00 -30,503.62 86.6%
66900 · Reconciliation Discrepancies -6,714.46 0.00 -6,714.46 100.0% 7000 · Grant & contract expense 7006 · Exhibit Expense 4,940.47 0.00 4,940.47 100.0% 7010 · Stipend 2,400.00 7015 · Financial Manager Contract 24,999.96 0.00 24,999.96 100.0% 7020 · Janitor 6,760.00 7,000.00 -240.00 96.6% 7000 · Grant & contract expense - Other 6,000.00
Total 7000 · Grant & contract expense 45,100.43 7,000.00 38,100.43 644.3%
7200 · Payroll related expenses 7220 · Federal Taxes 15,265.96 0.00 15,265.96 100.0% 7230 · State Unemployment 1,697.36 0.00 1,697.36 100.0% 7240 · Health Insurance 51,538.68 60,000.00 -8,461.32 85.9% 7200 · Payroll related expenses - Other 0.00 26,114.00 -26,114.00 0.0%
Total 7200 · Payroll related expenses 68,502.00 86,114.00 -17,612.00 79.5%
7500 · Professional Services 7510 · Fundraising fees 127.09 4,000.00 -3,872.91 3.2% 7520 · Accounting fees 12,500.00 12,000.00 500.00 104.2% 7540 · In-kind Services 17,110.00 7550 · Temporary help - contract 2,645.00 0.00 2,645.00 100.0%
Total 7500 · Professional Services 32,382.09 16,000.00 16,382.09 202.4%
8100 · Operating Expenses 8105 · Equipment Maintenance 1,936.48 3,000.00 -1,063.52 64.5% 8106 · Equipment Expense 1,112.40 1,000.00 112.40 111.2% 8110 · Supplies 4,288.09 15,322.00 -11,033.91 28.0% 8115 · Building Maintenance 181,000.00 0.00 181,000.00 100.0% 8120 · Donated materials & supplies 0.00 180,000.00 -180,000.00 0.0% 8130 · Telephone & telecommunications 9,496.08 9,000.00 496.08 105.5% 8140 · Postage, shipping, delivery 8.60 0.00 8.60 100.0% 8175 · Programs/Exhibits 8,793.09 0.00 8,793.09 100.0%
Total 8100 · Operating Expenses 206,634.74 208,322.00 -1,687.26 99.2%
Page 2 12:53 PM Museum of the Aleutians 01/27/20 Profit & Loss Budget vs. Actual Accrual Basis July 2018 through June 2019
Jul '18 - Jun 19 Budget $ Over Budget % of Budget 8200 · Utilities 8220 · Electricity 36,105.47 0.00 36,105.47 100.0% 8230 · Heating fuel 16,840.61 0.00 16,840.61 100.0% 8240 · Trash Disposal 6,693.14 0.00 6,693.14 100.0% 8200 · Utilities - Other 0.00 54,000.00 -54,000.00 0.0%
Total 8200 · Utilities 59,639.22 54,000.00 5,639.22 110.4%
8300 · Travel & meetings expenses 8310 · Travel 11,565.00 5,500.00 6,065.00 210.3% 8320 · Training 4,604.56 4,552.00 52.56 101.2% 8300 · Travel & meetings expenses - Other 32.82 0.00 32.82 100.0%
Total 8300 · Travel & meetings expenses 16,202.38 10,052.00 6,150.38 161.2%
8400 · Depreciation & amortization exp 46,998.00 0.00 46,998.00 100.0%
8500 · Misc expenses 8570 · Advertising expenses 342.81 1,000.00 -657.19 34.3% 8590 · Other expenses 33.81 0.00 33.81 100.0% 8591 · Dues, Fees, Subscriptions 3,092.21 4,250.00 -1,157.79 72.8% 8500 · Misc expenses - Other 4,721.90 0.00 4,721.90 100.0%
Total 8500 · Misc expenses 8,190.73 5,250.00 2,940.73 156.0%
8700 · Insurance 8710 · General Liability Insurance/DIC 4,267.00 0.00 4,267.00 100.0% 8720 · D&O Insurance 2,108.00 0.00 2,108.00 100.0% 8730 · Workers Comp. Insurance 1,698.00 0.00 1,698.00 100.0% 8740 · Collections Insurance 1,750.00 0.00 1,750.00 100.0% 8700 · Insurance - Other 0.00 15,000.00 -15,000.00 0.0%
Total 8700 · Insurance 9,823.00 15,000.00 -5,177.00 65.5%
Total Expense 863,591.21 808,738.00 54,853.21 106.8%
Net Ordinary Income 4,489.76 0.00 4,489.76 100.0%
Net Income 4,489.76 0.00 4,489.76 100.0%
Page 3 3:25 PM Museum of the Aleutians
01/26/20 Balance Sheet Accrual Basis As of June 30, 2019
Jun 30, 19 ASSETS Current Assets Checking/Savings 1010 · Key Bank Checking 178,154.78 1020 · Gaming Account 5,425.71 1030 · Key Investment 43,548.32 1040 · Petty cash 1,283.00 1050 · Store Till 200.00
Total Checking/Savings 228,611.81
Accounts Receivable 1110 · Accounts Receivable 16,530.90
Total Accounts Receivable 16,530.90
Other Current Assets 1299 · Undeposited Funds 4,379.65 1410 · Inventories for sale 51,779.31
Total Other Current Assets 56,158.96
Total Current Assets 301,301.67
Fixed Assets 1745 · Accum deprec-fixed assets -323,967.09 1800 · Fixed Assets 511,959.53
Total Fixed Assets 187,992.44
Other Assets 1765 · Discount on Contribution -3,443,839.00 1900 · Collections - art, etc 142,562.00 1910 · Contribution Receivable 4,559,380.00
Total Other Assets 1,258,103.00
TOTAL ASSETS 1,747,397.11
LIABILITIES & EQUITY Liabilities Current Liabilities Accounts Payable 2010 · Accounts Payable 1,922.58
Total Accounts Payable 1,922.58
Credit Cards 2050 · Credit card 7,769.67
Total Credit Cards 7,769.67
Other Current Liabilities 2130 · Payroll Taxes 2132 · Medicare Company -10.38 2133 · Medicare Employee -15.57 2136 · State Unemployment Company -58.49
Total 2130 · Payroll Taxes -84.44
24100 · Accrued Leave and Payroll 6,415.61
Total Other Current Liabilities 6,331.17
Total Current Liabilities 16,023.42
Total Liabilities 16,023.42
Page 1 3:25 PM Museum of the Aleutians
01/26/20 Balance Sheet Accrual Basis As of June 30, 2019
Jun 30, 19 Equity 3001 · Opening Bal Equity 1,836,952.79 3010 · Unrestrict (retained earnings) -110,068.86 Net Income 4,489.76
Total Equity 1,731,373.69
TOTAL LIABILITIES & EQUITY 1,747,397.11
Page 2
January 24, 2020
City of Unalaska Community Support Program Grant Review Committee PO Box 6i10 Unalaska, AK 99685
Re: Letter of Support
Dear Committee Members,
The Aleut Corporation represents 4000 shareholders and their descendants, as well as the interests of our lands throughout the Aleut Region which starts in the east at Sand Point and stretches over a thousand miles along the Aleutian Chain to Attu in the west, and to the Pribilofs to the north. Our mission is not only to provide dividends for our shareholders but to maximize opportunities and benefits for our shareholders and descendants.
The Museum of the Aleutians provides amazing resources and exhibits about our history, culture and the Aleutian Islands which is very important to our organization, shareholders and descendants. We make annual contributions to the museum because of the importance of the work they do.
This letter is to offer our support of the Museum of the Aleutians’ 2020 Grant Application for the City of Unalaska’s Community Support Funding program. Please don’t hesitate to contact me should you need further information.
Sincerely,
Thomas Mack President & CEO The Aleut Corporation
City of Unalaska Community Support Program Att’n: Grant Review Committee PO Box 610 Unalaska, AK 99685
Dear Committee Members, January 26, 2020
On behalf of Unalaska Community Broadcasting, I would like to express my support for the Museum of the Aleutians as a candidate for City of Unalaska Community Support funding. The Museum of the Aleutians has long been an invaluable asset for the community of Unalaska, providing educational experiences for local residents and visitors alike. In the past few years, under the leadership of Virginia Hatfield, the Museum has become a true cornerstone of our community. It’s an engaging and fun place to visit, with creative programs for residents of all ages.
Museum staff puts tremendous effort into well planned, culturally rich, and appealing programs for Unalaska. We value the opportunity to collaborate with them. In FY20, we worked closely with the Museum on an exhibit about the abandoned villages of Biorka, Kashega, and Makushin. We provided a video documentary, as well as photos, about return trips to the villages with former residents and descendants. Our film launched alongside their exhibition. Working with MOTA helped us reach a wider audience with our video production.
The Museum has strong leadership, and an amazing staff. I have full confidence that the Museum of the Aleutians will continue to be a vibrant part of this community. This is an essential institution not only for Unalaska, but for the entire Aleutian region and they are a great investment for local funds. I encourage the City of Unalaska to fully fund their proposal.
Sincerely,
Lauren Adams General Manager Unalaska Community Broadcasting, Inc.