Vaidyaratnam Ayurveda College
Ollur, Thaikkattussery - 680 306, Thrissur, Kerala, Ph: 0487-2352503,2357857 Fax'. 0487 -2357 857, E-mail : [email protected], [email protected] www.vaidyaratnamcollege.org
n<6retccnr" r OfiUlo rnrru6.enjll/1320/201 9 oilg(dil:os.11.201e
agIE oocuo5oci'mo co(orldacu6 caccgd cDuol.'rtcrn o"O.oJl cucdoJJ rn'ldoocemo mroormrfl4 1.rro;oro1a OOCOnDo GToSSTGI O,16, mlo(o)tr3o{o &coccuuJ'l o ol. 20,00,000/ ol. 5o,ooo/ 2 OC(ruo ol. 2,800 osoEnl.d c.rocolo, osa8rurd o.srox{p)o og' oJltoe oJlo.rocnp;o oocuo5ordmo Groo)}6ocurj oecagslooe dl{DaBJccila ocuenioomlgloE n,lnoo ere5oceni.(wrvw.vaidyaratnamcollege.org). osoAftDd c"oco'loaf, oJlo, nrloorlocuSo ogrmlcu (dJloE(rul.dcElos c"ro16E oggf eruce" oc".o' prrur;, 6S16 t6ruc6rqjl68 acocor)ffD oJloro n u',lau',l.oq(on osrdRDcr'lomcdo oocaoccdo5moc6m". oosc 6ooold,c(6o loo oloJ(I)))os oltB.,r((o)(drD'l(6t l.rcLno'la "otrnooofuo, ooco;6,coac,fl ooejauaEmtooa mlcasr5ogs;orrlor .'.ro66;o osr6o!cr'lcfi)coscgo mrodXf caoernrorcem-. .illo1dld osoaoxd o.'ocolo of (sDor6nlcrl) eoor.Aglo oeclagudruy/fiU"Jlol; G.'rcq{/6Doo1&Jo oaccil@6 audoifirI o}cor(D oct(u)co mrr'l6,olo6jacor;gg;. od"ercmrgaoE fiui16o'ld6m Gyacucucm ofiol eje14 oso6(l.Lo)6El6E osa"nrlaoafl enJlnri osoEn uog6, confl oJkuo1"l roflcoxoflcorloE (srocU(ojoomo aernco8 ceB(,6).l cucnonn;cucaE (oj|oEmtdcdo6) crool6cool6rBc@',lo',laocmorcsnl. @)co(oc6 6co6mculo .JoqDcoo or6.'acm;;aoE nrlomrla63rmrorlcogg dl66m onur'la,coo t"IoEruldcEiloE rD'las/l.'j(6)oc6ni. csog oJl.rusqflorg.o.r,t1.ot1oer o6gc mleum.urnog;o po orE.'ercmr'lm;o 6Dloo6ocqD'lo'ldo]o. (6,d ) ,iJ PRrmffd'' ELIGIBILITY CRITERIA OF TENDERERS l. The bidder has to submit the quotations in 2 covers super scribing our tender no should reach us on or before the date mentioned in the tender document. 2. The Tenders should be submitted in two covers as below. COVER NO.l: TECHNICAL BID l. Participating bidders should furnish attested copies ofall testimonials along with Bid. 2. The bidder should have valid GST registration, PAN etc(Attach attested copy) 3. The bidder should have proven experience in timely execution ofwork in the required quality. Performance report ofall the work undertaken during the last three years has to be attached. 4. The bidder should furnish agreement in stamp paper worth Rs. 200f in the prescribed format 5. The bidder should submit their uniVcompany registration details.(Copy ofCertificate of registration) 6. The bidder should enclose the signed and sealed copy oftender as accaptance by the bidder along with Technical (cover I ). 7. The EMD & Tender fee shall be payable to the Principal, Vaidyaratnam Ayurveda College, Ollur by way of DD 8. EMD & Tender Fee exemption is allowed only for MSME uniVPSU. COVERNO.2: FINANCIAL BID l. Bidders should submit their lowest offer TERMS & CONDITIONS I . The rate quoted is valid for one year 2. The bidders should sign and seal in all pages ofthe Tender Notice and Tender documents 3. Tenders forwarded through e-mail will not be considered. 4. Tenders sent without two Cover system is liable to be rejected. 5. Tenders received after the due date will not be considered 6. Financial bids ofthose who technically qualified alone will be evaluated 7. The rates fumished by bidders should clearly mentioned the basic rate with statutory duties, taxes 8. The tender should be valid for a period ofthree months from the date ofopening of Technical tender 10. The work has to be executed/supplied within time specified in the tender from the issue of work Order. I l. Payment ofpart bill ifany will be strictly as per the discretion ofthe college and only on the basis of work completed. 12. The bills should be made only as per the schedule ofwork given with this tender and the rate quoted. Deviation in any quantities, ifany, prior sanction ofthe competent authority should be obtained in writing before undertaking such work or otherwise such payments will not be made. 13. In addition to thisthe General Conditions specified with thistenderwill be strictly followed. A 9 Y'r, o 2 -gl t oscEmt0 mradCoocmcut'lcrogg ac6 enJlo.ri oJlercotcBorolccrucud r. "lo1@6ntcdocrc o6flc Groo z. e1 o6mi s1 o*'lmiclsoslcri, ogcucrd acr6ru5, oJco8 o))s6sB'lcorcu (m_lcoro mrcau5ogsgorolco .,ro,16{) g. d,e'l6r6ror o;cnl ottdooloroilcrrlos o6ogs;ord' msonrjlcor og)Rc csceildrgloscolo rUC6srjolt(d)o. 4. 1oo olor ojleroroflaeicm cp;cmi ccJgoloE 1o:cLoo1aj "61anoocfl rtd€lq coocdocgnoE "rlol.Jd rruodgf caoorreorc er6. s. a,mlnr'l / @l6rrtf oe1mjc1s"ucO ffuo5rucrutg ojlcroococrodsBsA onsccnlcor o6ygc m.t651on'laogi1ccfl cot;o cra,6{ pa@coscdoauodSflooemo. e. osadcutd aenel"sioA mrflao'lgrorccor Grdcol&sl "rloldld a6f$ ruo 1. ffuccrll(drdilo, SHEDULE - A, B & C o6lcmlcucoioE moSa,lcoJlo'laeicm ruo6.uJc (cnloeeio ril;acorlo) cu'lcuOesBsa c0s6srt@cD. eoad aLocora aar! aatoSagso ag72i m-t'lad ooLaiafla'taoaDo. @n@fi(ne(n.7so @6tB)edola'g)o a@ 6atdlragg?@A gt crulad aaLaiai atadgfeaoenaaceri. 3 GENERAL CONDITIONS Sealed tenders are invited for the Maintenance works specified in the schedule attached. l. The tender should be addressed to the officer mentioned below in a sealed cover with the tender number and name shown below duly super scribed on the cover. 2. The tender should be in the prescribed form which can be obtained from the officer mentioned in the tender notification on payment ofthe price noted therein. Duplicate copies oftender from will also be issued at the rate specified therein. The cost oftender forms once paid will not be refunded. Tenders which are not in the prescribed form are liable to be rejected. The rates quoted should be only in Indian cunency. Tenders in any other currency are liable to rejection. 3. lntending tenderers should send their tenders so as to reach the officer mentioned in the tender notification, on due date and time noted therein. No tender received after the specified date and time will be accepted on any account. The rates will be considered firm for acceptance till the date mentioned therein. Tenders not stipulating period of firmness and tenders with price variation clause and/or'subject to prior sale' condition are liable to be rejected. 4.a) Every tenderer who has not registered his name with the State Government (Public Works Department), should send along with his tender, an eamest money of one percent ofthe total cost ofthe works tendered for (rounded to the nearest rupee) subject to a minimum of Rs.30l, if the amount calculated at one percent ofthe value ofthe works tendered for falls below Rs.30/-. The amount may be paid by Demand Drafts (crossed) on the local branch of State Bank of Travancore/ State Bank of India drawn in favour of the Principal, Vaidyaratnam Ayurveda College OIlur, Thrissur. Cheques will not be accepted. The earnest money of unsuccessful tenderers will be retumed as soon as possible after the tenders are settled; but that of the successful tenderers will be adjusted towards the security that will have to be deposited for the satisfactory fulfi llment of the contract. No interest will be paid for the eamest money deposited. b) Tenderers whose names are registered with Govemment (Public Works Department) are generally exempted from fumishing eamest money for such works for which they have registered their names. If they tender for works other than those for which they have registered their names, they will have to fumish eamed money as in the case of unregistered firms. Registered firms will have to quote invariably in every tender they submit, the registration number assigned to them by the Stores Purchase Department. Attested copy of registration certificate may be enclosed with the tender for reference. 5. The tenders will be opened on the appointed day and time in the office of the Competent Authorities, in the presence of such ofthose tenderers or their nominees who may be present at that time. q 6. Ifany tenderer withdraws from his tender before the expiry ofthe period fixed for keeping the rates firm for acceptance, the eamest money, if any deposited by him will be forfeited to Vaidyaratnam Ayurveda College or such action taken against him as the College think fit. 7. Tenderers shall invariably specify in their tenders the work conditions including the time required for the completion ofworks tendered for. 8. The final acceptance ofthe tenders rests entirely with the College who do not bind themselves to accdpt the lowest or any tender. But the tenderers on their part should be prepared to carry out such portion ofthe works included in their tender as may be allotted to them. 09. Communication of acceptance of the tender normally constitutes a concluded contract. Nevertheless the successful tenderer shall also execute an agreement for the due fulfillment of the contract within the period specified in the letter of acceptance. The contractor shall have to pay all stamp duty/lawyer's charges and other expenses incidental to the execution of the agreement. Failure to execute the agreement within the period specified will entail the penalties set out in Para l2 below. 10. a) The successful tenderer shall, before signing the agreement, and within the period specified in the letter of acceptance of this tender, deposit a sum equivalent to 5 per cent of the value of the contract as security for the satisfactory fulfillment ofthe contract less the amount of money deposited by him among with his tender. The amount of security may be deposited in the manner prescribed in Clause 4 supra or in fixed Deposit Receipt of State Bank of Travancore/State Bank of India, endorsed in favour of the Competent Authority. Letter of guarantee in the prescribed from for the amount of security from an approved Bank will also be considered enough at the discretion of the College. lf the successful tenderer fails to deposit the security and execute the agreement as stated above, the eamest money deposited by him will be forfeited to the College, and the contract arranged elsewhere at the defaulter's risk and any loss incurred by the College on account of the purchase will be recovered from the defaulter who will, however not be entitled to any gain accruing thereby. If the defaulting firm is a registered firm, their registration is liable to be cancelled. b) In cases where a successful tenderer, after having made partial works, fails to fulfill the contracts in full, all or any of the works not done may at the discretion of the Competent Authority be completed the works by means of another tender/quotation or by negotiation or from the next higher tenderer who had offered to do the work and the loss, ifany, caused to the College shall thereby, together with such sums as may be fixed by the College towards damages, be recovered from the defaulting tenderer. c) Even in cases where no altemate works are arranged for the incompletion ofthe work, the proportionate portion of the security deposit based on the cost of balance work at the rate shown in the tender ofthe defaulter shall be forfeited and balance alone shall be refunded. q I l. The security deposit shall, subject to the conditions specified herein, be returned to the contractor within three months after the expiration of the contract, but in the event ofany dispute arising between the College and the contractor, the College shall be entitled to deduct out of the deposit or the balance thereof, until such dispute is determined, in the amount of such damages, costs, charges and expenses as may be claimed. The same may also be deducted from any other sum which may be due to any time from the College to the contractor. In all cases where there are guarantee for the work, the security deposit will be released only after the expiry of the guarantee period. 12. All payments to the contractor will be made by the Manager, Vaidyaratnam Ayurveda Cqllege, Ollur in due course by P.D. Account cheques payable at the District Treasury, Thrissur. 13. The tenderers shall quote also the percentage ofrebate (discount) offered by them 14. Ordinarily payments will be made only after the works are actually completed satisfactorily and verified by Competent Officers.. 15. The contractor shall not assign or make over the contract or the benefits or burdens thereofto any other person or body corporate. The contractor shall not underlet or sublet to any person or persons or body corporate the execution of the contract or any part thereof without the consent in writing of the Competent Authority who shall have absolute power to refuse such consent or to rescind such content (if given) at any time ifhe is not satisfied with the manner in which the contract is being executed and no allowance or compensation shall be made tot he contractor or the sub-contractor upon such recession. Provided always that is such consent be given at any time, the contractor shall not be relieved from any obligation, duty or responsibility under this contract. 16. In case the contractor becomes insolvent or goes into liquidation, or makes or proposes to make any assignment for the benefit of his creditors or proposes any composition with his creditors for the settlements of his creditors for the settlement of his debts, or carries on his business or the contract under inspection on behalf of his creditors or in any case receiving order or orders, for the administration of his estate are made against him, or in case the contractor shall commit any act of insolvency or in case in which under any clause or clauses of his contract the contractor shall have rendered himself liable to damages amounting to the whole of his security deposits: the contract shall thereupon, after notice given by the OfTicer tot the contractor, be determined and the College may complete the contract in such time and manner and by such persons as the College shall think fit. But such determination of the contract shall be without any prejudice to any right or remedy of the College against the contractor or his sureties in respect ofany breach of contract therefore committed by the contractor. All expenses and damages caused to the College by any breach of contract by the contractor shall be paid by the contractor to the College and may be recovered from him under the provisions of the Revenue Recovery Act in lorce in the State. 17. a) In case the contractor fails to complete the works within the time provided for the same, or in case the contractor commits any breach of any of the covenants, stipulations and 5 agreements herein contained, and on his part to be observed and performed, then and in any such case, it shall be lawful for College(if they shall think fit to do so) to arrange the work from elsewhere or on behalf of the College by and order in writing under the hand ofthe Competent Authority put an end to this contract and in case the College shall have incuned, sustained or been putto any costs, damages or expenses by reason ofsuch work or by reason of this contract having been so put an end to or in case any difference in price, compensation, loss, costs, gontinuanca damages and expenses or other moneys shall then or any time during the of this contract be payable by the contractor to the College under and by virtue of this contract, it is shall be lawlul for the College from and out of any moneys for the time being payable or owing to the contractor from the College under or by virtue of this contractor otherwise, to pay and . reimburse to the College all such costs, damages and expenses they may have sustained incurred or been put to by reason of the purchase made elsewhere or by reason of this contract having been so put an end to as aforesaid and also all such differences in prica, compensation, loss, costs, damages, expenses and other moneys as shall for the time being be payable by the contractor aforesaid. b) In case any difference or dispute arises in connection with the contract, all legal proceedings relating to the matter shall be instituted in the Court within whose jurisdiction the Competent Authority voluntarily resides. l g. Any sum of money due and payable to the contractor (including security deposit retumable to him) under the contract may be appropriated by the Competent Authority or the college or any other person authorized by the college and set off against any claim of the Compitent Authority or the College for the payment of a sum of money arising out of or under any other contract made by the contractor with the Competent Authority or the College or any other person authorized by the College. Any sum of money due and payable to the successful tenderer or contractor from the College shall be adjusted against any sum of money due to the College from him under any other contracts. lg. Every notice thereby required or authorized to be given may be either give to the contractor personally or left at his residence or last known place or abode or business, or may be handed ovir to his agent personally, or may be addressed to the contractor by post at his usual or last known place of abode or business and if so addressed and posed, shall be deemed to have been served on the contractor on the date on which, in the ordinary course of post a letter so addressed and posted would reach his place ofabode or business. 20. The tenderer shall undertake to the work using quality materials according to the standard specifi cations. 21. No representation for enhancement of rates once accepted will be considered' 22. Any attempt on the part ofthe tenderers or their agents to influence the College in their favour by personal canvassing with the officers concemed will disqualify the tenderers. 23. Telegraphic quotations will not considered unless they given details ofprices and are immediately foliowed by confirmation with full relevant details posted before the due date of tender. ? 24. The amount quoted should be inclusive ofall taxes, duties, cesses, etc., which are or may become payable by the contractor under existing or future laws or rules ofthe country of origin during the course ofexecution ofthe contract. 25. Final payments will be made only on production by tenderers the tax clearance certificates relating to Agricultural Income Tax, Sales Tax and Income Tax; 3l ' Special conditions, ifany, ofthe tenderers attached with the tender will not be applicable to the contract unless they are expressly accepted in writing by the purchaser' -. 26.1n the event of any question or dispute arising under these conditions or any special conditions of these contract or in connection with this contract the same shall be referred to the award of an arbitrator to be nominated by the Competent Authority and an arbitrator to be nominated by the contractor or in case ofthe said arbitrators not agreeing then to the award ofan umpire to be appointed by the arbitrators in writing before proceeding on the reference_and the declsion of the irbitration or in the event of their not agreeing of the umpire appointed by them shall be final and conclusive and the provision of the Indian Arbitration Act 1940 and of the rules there under and any statutory modifications there of shall be deemed to apply to and be incorporated in this contract. Upon every and any such reference the assessment of the costs incidintal to their reference and award respectively shall be in the discretion ofthe arbitrators or in the event oftheir not agreeing ofthe umpire appointed by them. The venue ofarbitration shall be the place from which the acceptance oftender is issued or such other place as the purchaser at his entire discretion may determine. 27. The tenderer should send along with his tender an agreement executed and signed in Kerala stamp paper worth Rs.l00/-. A specimen form of agreement is given as annexure to this tender. Tenders without the agreement in stamped paper will be rejected outright. 28. It is specified that tenders can be submitted for the entire work listed above or for specfic items from the list 29. Sample ofmaterials should be produced along with the tender. The following details may be filled in as stipulated in the tender notice Superscription Due date and time for receipt oftender 02.12.2019,2PM Date and time for opening ofTechnical bid 02.12.2019,3 PM Date and time for opening of Financial bid Will be informed to the successful biders on evaluation oftechnical bid. Date upto which the rates are to be firm One year from the acceptance ofthe tender Price ofTender Form Rs.2,800f Address ofthe Competent Officer The Principal Vaidyaratnam Ayurveda College Ollur - Thaikkattussery. c Cover- I @cge U2) Tender No. VAIDYARATNAM AYURVEDA COLLEGF4 OLLIIR- THAIKKATTUSSERY TENDER Containing General Conditions of Contract and Schedule ofworLs Name of Tenderer : Address : Signature ofTenderer : +1 Cover- | (P4e2D) F'ORMOFTENDER Sir, VWe hereby tender execute the works, under the annexed general conditions ofcontract, the complete works ofthe articles refened to and described in the attached specification and schedule, or any portion thereof as may be decided by the Vaidyaratnam Ayurveda College,Ollur at the rates quoted against each item. *VWe, amlare remitting/have separately remitted the required amount of Rs.,...... as earnest monev. Yours faithfully, (Signature) (Address) * To be scored offin cases where no eamest money deposit is fumished. Important: This tender form may be printed on A4 size paper. Editing ofthe pre-printed text in the tender form in any way other than as indicated (like ticking, filling in with inUtyping, scoring off inapplicable makrial etc.) will render the tender form invalid and liable for rejection. ttD Cover - I @ogel/2) ANNEXURE AGREEMENT Articles ofagreement executed on this the ...... day of...... ...... - - - ...... between the Principal of the Vaidyaratnam 'Ayurveda : College, Ollur (hereinafter referred to as "The College") on the one part and Shri. (H.E. name and address ofthe tenderer) (hereinafter referred to as'the bounden" on the other part. WHEREAS in response to the notification No dated ...... bounden has submitted to the College tender for the specified therein subject to the terms and conditions contained in the said tender; WHEREAS the bounden has also deposited with the College a sum of Rs...... as eamest money for the execution of an agreement undertaking the due fulfillment of the contract in case his tender is accepted by the College. NOW THESE PRESENTS WITNESS and it is hereby mutually agreed as follows: l. In case the tender submitted by the bounden is accepted by the College and the contract for is awarded to the bounden, the bounder shall within days of acceptance of his tender, execute an agreement with the College incorporating al the terms and conditions under which the College accepts his tender. 2. In case the bounden fails to execute the agreement as aforesaid incorporating the terms and conditions goveming the contract the Colleges hall have power and authority to recover from the bounden any loss or damage caused to the College by such breach as may be determined by the College by appropriating the eamest money deposited by the bounden and if the earnest money is found to be inadequate the deficit amount may be recovered from the bounden and his properties movable and immovable in the manner hereinafter contained. (P.T.O) 6tl Cover- l(Pqe 2D) 3. All sums found due to the College under by virtue of this agreement shall be recoverable from the bounden and his properties movable and immovable under the provisions of the Revenue Recovery Act for the time being in force as though such sums are anears of land revenue and in such other manner the College may deem fit. In witness whereof Shri. .... (H.E. name and designation) for and on behalfofthe Principal ofthe Vaidyaratnam Ayuweda College and Shri. the bounden have hereunto set their hands the day and year shown against their respective signatures. Signed by Shri. (date)...... in the presence of witnesses: l...... 2. .... t lr- SHEDULE A Cover-2(pagell3) ESTIMATE FOR THE PROPOSED EXTENSION OF HOSPITAL BUILDING FOR VAIDYARATNAM AYURVEDA COLLEGE THAIKKATTUSSERY, THRISSUR P!4s!Erg u!! q!!!!!q R49 AE9!4 Rs!!rt! Dismanting existjng slippery vitilied glazed tile area at ground lloorand frlst floor ts 2 Supplying and lixjng of glazed ceramic tjle for dadoing uplo 2,1 meter height including joint filling using coloured cement including cost of all matedal and labour,at second ioor sq.M 116.70 Supplying and tuing olanliskid ceramic lile lor bahroom foor including Finl illing using coloured cement induding cosl ol all matedal and labour,at second froor sq.M 21.87 4 Supplying and fixirE anliskid type vitined tjles including cost of all materials and labou(cen,kajada,nitco or equivalent) with epoxy ioinl lilling 2mm wide Ground flool sq.M 72.69 Fi|st flool sq.M 72.69 Second llool sq.M 311.84 Supplying and fxing aluminium po{der coated windows with 4mm lloat ghss indudlng slidlng type or open type induding cost ol allfttings and labour etc complete Ground flool sq.M 13.08 Firsl llool sq,M. 't3.08 Second flool sq.M 6.75 6 Painling insideand oulside area usirE emulsion pain(beeer, asEndulux 0requivalent) two coal including costofall matedals and labour Sq. 1930.27 7 Pain0rE windo{rs and ventilabr M.S grill usirE enamel paint (b€ruer,asian,dulur or Euivalent) two coat induding co6t ol all nateriab and labour sq.M 69.66 I Sopplying and fxing FRP doo|s to bah rcoms of standard quality wilh lock and key affangemenb rriih tower bolt and hinges etc complete as per the direc{ion of site in darue. sq.M 25.96 I lMlscellaneots cemenl patch wod€ L.S TOTAL sl3 SHEDULE_B Cover -2 (Page2l3\ VAIDYARATNAM AYURVEDA C THAIKKATTUSSERY. THRISSUR No: PadislEre Unit Quantitv Rate Amount Remarks 1 Reinforced cement concrete work M20 mix includino cost of all material and labour machine mix mechanicallv vibrated excluding the codt of steel and its labour Beams Cu.M 2.37 Slabs Cu.M 6.42 Wall Cu.M 2.2s \n Supplying and fixing steel reinforcement for R.c.c work 5 including cufting,bending,placing and binding with binding wire including cost of all materials and labour etc(Jsw,Vysag, or equivalent) Kg 923.60 TOTAL SHEDULE-C Cover-2 (Page3/3) FOR VAIDYARATNAM AYURVEDA COLLEGE THAIKKATTUSSERY. THRISSUR No: Particulars U nit Quantitv Rate A!!9!4 Remg49 1 Earthwork excavation in ordinary soil for loundation including sectioning and soilbank viith initial lead someters Cu.M 8.15 Dry rubole masonry for toundation . Cu.M 8,1s Random rubble masonry in CM 1:8 for basement Cu.M z.co 4 Brick work in C.M 1:6 using cement soild blocks for super- structure including hire and scaffolding charges etc.complete Cu.M 8.34 Supplying and lixing MS griils with painting using enamel paint overone coat coat zincromite primer including cost ol all materials and labour sq.M. 14.48 6 Plastering inside and outside in CM 1:5 for walls including cost of all materials and labour sq.M. 76,45 7 P.C.C work for flooring 1:4:8 including cost of all materials and raDour Cu.M 1.98 I Providing trafford sheet roofing of 0.35 gauge with lSl cl pipes sq,M. 48.75 White washing using white cement one coat over plastered area including cost ofall materials and labour sq.M. 76.45 v Dismantling existing wall including removalofdebris from site Cu.M 3.42 10 Electical$/ork L.S TOTAL Flr