AGENDA Board of Directors Meeting # 14 March 13, 2019 – 6:00 Pm – UC 442

AGENDA Board of Directors Meeting # 14 March 13, 2019 – 6:00 pm – UC 442

14.0. Call to Order 14.1. Land Acknowledgement 14.2. Adoption of the Agenda 14.2.1. Motion to Approve the Agenda Page 1 14.3. Ratifications and De-Ratifications 14.4. Comments from the Chair 14.4.1. Introductions and Pronouns 14.5. Approval of Past Board Minutes 14.5.1. Board Meeting # 13 – February 27, 2019 Page 2 14 .6. Executive Committee Minutes 14.6.1. Meeting # 25 – January 16, 2019 Page 12 14.6.2. Meeting # 26 – January 23, 2019 Page 14 14. 7. Executive Updates 14.7.1. President Page 16 14.7.2. VP Student Experience Page 17 14.7.3. VP Academic Page 19 14.7.4. VP External Page 23 14. 8. Director Reports 14. 9. CSA Services Updates and Reports 14.10. Committee Updates and Reports 14.10.1. Hiring Committee Report – Bike Centre Coordinator Page 25 14.10.2. Hiring Committee Report – Bike Centre Repair Coordinator Page 26 14.10.3. Hiring Committee Report – Front Office Assistants Page 27 14.11. Business 14.11.1. Fall Reading Week Page 28 14.11.2. Solution re Conflict of Interest – Elections Office Page 29 14.11.3. Administrative Fee – Menstrual Hygiene Initiative Page 30 14.11.4. Administrative Fee – Cannon Page 31 14.11.5. M.O.U. – University Centre (UC) Services Page 32 14.11.6. Local 54 Representative Report Page 35 14.11.7. CSA Organizational Policy Page 38 14.11.8. NOTICE: Amendment to Bylaw 1 re Summer Board Meetings Page 44 14.12. New Business 14.12.1. 14.13. Announcements 14.14. In Camera Session 14.15. Adjournment

Motion Board of Directors Meeting # 14 March 13, 2019

Item 14.2.1. Motion to Approve the Agenda

MOTION: To approve the agenda for the CSA Board of Directors Meeting on March 13, 2019, as printed and distributed.

Moved:

Seconded:

MOTION: To approve the agenda for the CSA Board of Directors Meeting on March 13, 2019, as amended, to add the following item:

14.12.1.

Moved:

Seconded:

1 MINUTES Board of Directors Meeting # 13 February 27, 2019 – following AGM – UC 442

Members Present: Jena-Lee Ashley, Isaiah Burton, Anna Canella, Bret Flynn, Jamie Gibson, Horeen Hassan, Andrew Hodgkinson, Nick Kowaleski, Patrick MacCarthy, Daniel Nardone, Matteo Raso, Rachel Vear, Margarita Wilson, Jayden Wlasichuk, Afshaun Zaman

Regrets: Zante Botha, Hesham Farag, Aaron Felstein, Matthew Fletcher, Chris Giampaolo, Claudia Idzik, Nate Lewko, Sean Mitchell, Alan Negrin

Executive Present: Jack Fisher, Aidan Paskinov

Chair: Cameron Olesen

Policy & Transition Manager: Earl Evans

Scribe: Thibeca Kengatharan

Overview of Motions

13.2. Adoption of the Agenda

13.2.1. Motion to Approve the Agenda

MOTION: To approve the agenda for the CSA Board of Directors Meeting on February 27, 2019, as printed and distributed.

Motion carried

13.3. Ratifications and De-Ratifications

13.3.1. CBE At-Large Representative

MOTION: To de-ratify Aaron Felstein as College of Business and Economics (CBE) At-Large representative on the CSA Board of Directors, effective immediately.

Motion carried

13.5. Approval of Past Board Minutes

13.5.1. Board Meeting # 12 – February 13, 2019

MOTION: To approve the Minutes for the following meeting:

13.5.1. Board Meeting # 12 – February 13, 2019

Motion carried

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2 MINUTES Board of Directors Meeting # 13 February 27, 2019 – following AGM – UC 442

13.10. Committee Updates and Reports

13.10.1. Hiring Committee Report – SafeWalk Coordinator

MOTION: That the hiring of Bailey Cripps as SafeWalk Coordinator be ratified for the 2019-2020 term, as recommended by the Hiring Committee.

Motion carried

13.10.2. Extension of Part-Time Contracts Hired Mid-Term

MOTION: That the extension of Hana Aria as Student Event Risk Management (SERM) Coordinator be ratified for the 2019-2020 term; and

BIFRT the extension of Tyler Poirier as SafeWalk Volunteer & Public Relations Coordinator be ratified for the 2019-2020 term.

Motion carried

13.11. Business

13.11.1. Amend Appendix F: Clubs Handbook re Club Executives

MOTION: That Policy Manual Appendix F: Clubs, Section 1.0 Preamble be amended to replace the following wording:

Club Executives: A minimum of four (4) club members who are accountable to the CSA for all club activities, responsibilities and operations with the following wording:

Club Executives A minimum of four (4) club members who are accountable to the CSA for all club activities, responsibilities and operations. These members include the primary and secondary contacts, as well as two booking officers and two financial officers. The aforementioned club executives must be members of the CSA during the semester in which they are an executive.

Motion carried

13.15. Adjournment

MOTION: To adjourn the CSA Board of Directors Meeting of February 27, 2019 at 8:14 pm.

Motion carried

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3 MINUTES Board of Directors Meeting # 13 February 27, 2019 – following AGM – UC 442

Agenda # 13 – February 27, 2019

13.0. Call to Order 13.1. Land Acknowledgement 13.2. Adoption of the Agenda 13.2.1. Motion to Approve the Agenda 13.3. Ratifications and De-Ratifications 13.3.1. CBE At-Large Representative 13.4. Comments from the Chair 13.4.1. Introductions and Pronouns 13.5. Approval of Past Board Minutes 13.5.1. Board Meeting # 12 – February 13, 2019 13. 6. Executive Committee Minutes 13. 7. Executive Updates 13. 8. Director Reports 13. 9. CSA Services Updates and Reports 13.10. Committee Updates and Reports 13.10.1. Hiring Committee Report – SafeWalk Coordinator 13.10.2. Extension of Part-Time Contracts Hired Mid-Term 13.11. Business 13.11.1. Amend Appendix F: Clubs Handbook re Club Executives 13.12. New Business 13.13. Announcements 13.14. In Camera Session 13.15. Adjournment

Minutes # 13 – February 27, 2019

13.0. Call to Order

Chair Cameron Oleson call the meeting to order at 7:54 pm.

13.1. Land Acknowledgement

Land Acknowledgement by Nick Kowaleski.

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4 MINUTES Board of Directors Meeting # 13 February 27, 2019 – following AGM – UC 442

We acknowledge, here today, that this university resides on the historic territory of the Anishinabewaki, and respect those Indigenous voices challenging the legitimacy of treaties, including those applicable to this land: Treaty 3, 1792. We mourn the loss of life, identity, independence, and culture which was imposed to secure this land for the use of settlers and are angered by the continued use of state force against Indigenous peoples, including against water defenders on unceded Wet’sewet’en lands. Territory acknowledgement is not a badge of honour, rather it is a call to action to return power and dignity to all First Nations that have been assimilated into the nation of Canada.

Territory acknowledgement is a way that people assert an awareness of Indigenous presence and land rights in everyday life. It can be a subtle way to recognize the history of colonialism and a need for change in settler colonial societies. However, our acknowledgement can easily be a token gesture rather than a meaningful practice. Empty promises can sting worse than no promises at all. All settlers, including recent arrivals, have a responsibility to consider what it means to acknowledge the history and legacy of colonialism. What are some of the privileges that settlers enjoy today because of colonialism? How can individuals develop relationships with peoples whose territory they are living on in the contemporary Canadian geopolitical landscape?

We do this land acknowledgement every meeting, not just as a checking of a box but as a constant reminder to all of that we are on stolen land. We have to constantly strive to strengthen our relationship with First Nations people as we work towards reconciliation.

13.2. Adoption of the Agenda

13.2.1. Motion to Approve the Agenda

MOTION: To approve the agenda for the CSA Board of Directors Meeting on February 27, 2019, as printed and distributed.

Moved: Isaiah Burton Seconded: Margarita Wilson

Vote on Motion Motion carried

13.3. Ratifications and De-Ratifications

13.3.1. CBE At-Large Representative

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5 MINUTES Board of Directors Meeting # 13 February 27, 2019 – following AGM – UC 442

MOTION: To de-ratify Aaron Felstein as College of Business and Economics (CBE) At-Large representative on the CSA Board of Directors, effective immediately.

Moved: Jayden Wlasichuk Seconded: Anna Canella

Vote on Motion Motion carried

13.4. Comments from the Chair

13.4.1. Introductions and Pronouns

Hello everyone! Not too much of a comment because most of you would have heard me say something at the AGM.

13.5. Approval of Past Board Minutes

13.5.1. Board Meeting # 12 – February 13, 2019

MOTION: To approve the Minutes for the following meeting:

13.5.1. Board Meeting # 12 – February 13, 2019

Moved: Horeen Hassan Seconded: Margarita Wilson

Vote on Motion Motion carried

13.6. Executive Committee Minutes

13.7. Executive Updates

13.8. Director Reports

Horeen: I was at the AGM. Margarita: We had an extremely brief meeting of the hiring committee for the clubs coordinator for the CSA where we basically went over the interview questions and prepared for interviewing into the position. Jayden: waive Isaiah: We decided that for next year, we will rehire the current Safewalk Coordinator and I was at the AGM.

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6 MINUTES Board of Directors Meeting # 13 February 27, 2019 – following AGM – UC 442

Jamie: I was at the AGM. Rachel: waive Daniel: waive Bret: waive Afshaun: waive Anna: waive Jena-Lee: waive Nick: I was at the AGM. Andrew: waive Patrick: waive Matteo: I too was at the AGM.

13. 9. CSA Services Updates and Reports

13.10. Committee Updates and Reports

13.10.1. Hiring Committee Report – SafeWalk Coordinator

MOTION: That the hiring of Bailey Cripps as SafeWalk Coordinator be ratified for the 2019-2020 term, as recommended by the Hiring Committee.

Moved: Aidan Paskinov, VP Student Experience Seconded: Isaiah Burton

Aidan: This is a bit of a unique situation and it was approved by myself and Isaiah on the hiring committee where we did have applicants. However, upon reviewal of the applicants, none of them were worth interviewing or they wouldn’t have beaten out Bailey for the job since he was returning and Bailey had reapplied. We decided that moving forward, we would offer Bailey the position rather than spending a lot of time doing the same thing.

Vote on Motion Motion carried

13.10.2. Extension of Part-Time Contracts Hired Mid-Term

WHEREAS Appendix C, CSA Human Resources Policy, Section 11, provides a process for extending part-time staff contracts hired mid-term; and

WHEREAS it benefits the CSA to have an employee, pending a favourable evaluation from the Executive supervisor, to remain in their position longer than a part-year term;

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7 MINUTES Board of Directors Meeting # 13 February 27, 2019 – following AGM – UC 442

MOTION: That the extension of Hana Aria as Student Event Risk Management (SERM) Coordinator be ratified for the 2019-2020 term; and

BIFRT the extension of Tyler Poirier as SafeWalk Volunteer & Public Relations Coordinator be ratified for the 2019-2020 term.

Moved: Aidan Paskinov, VP Student Experience Seconded: Isaiah Burton

Aidan: This is a slightly different situation than Bailey because the policy which we did discuss at the last Board meeting allows us to do this because for Hana’s case, positions like the SERM Coordinator are super knowledge-based and have a pretty high learning curve. This helps us avoid that by rehiring somebody who has had favourable reviews and knows what they’re doing already. We don’t have to spend as much time next year teaching the position. And for Tyler’s case, he was hired part-term, and he has been doing fabulously and I think that next year he will continue to do just as well.

Vote on Motion Motion carried

13.11. Business

13.11.1. Amend Appendix F: Clubs Handbook re Club Executives

MOTION: That Policy Manual Appendix F: Clubs, Section 1.0 Preamble be amended to replace the following wording:

Club Executives: A minimum of four (4) club members who are accountable to the CSA for all club activities, responsibilities and operations

with the following wording:

Moved: Aidan Paskinov Seconded: Nick Kowaleski

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8 MINUTES Board of Directors Meeting # 13 February 27, 2019 – following AGM – UC 442

Aidan: I think we talked about this last Board Meeting but I’m happy to field questions. Patrick: Are we defining member of the CSA as someone who pays student fees or someone who is an undergraduate student at the university? Aidan: Currently, as it reads in our bylaws, a member is an undergraduate student who is registered but also pays the CSA fee, so both of those currently as it reads.

Vote on Motion Motion carried

13.12. New Business

13.13. Announcements

Jack: Thank you everybody for doing this Board meeting and coming to the AGM, we’ve had a successful night. Aidan: Thank you all very much for coming to the AGM, bringing friends and coming to this additional Board meeting afterwards, we really appreciate it and it was great to see an AGM happen for the first time in the past two years where we can actually pass all the business, almost. Horeen: Thank you for coming to the AGM. Thank you for bringing a friend and thank you for coming to this additional meeting. Margarita: • This Sunday is the Winter Leadership Conference – The Future is Now • Winter Formal – Friday, March 8 o Stopped selling physical tickets but online tickets are being sold online until Friday for $20 – Available to anyone o Three-course meal and a night of dancing in Creelman Hall Jayden: • Finished elections for CSAHS executive • CSAHS students in geography and environmental governance headed to Ottawa o Met with environmental politicians and people who work in environmental policy from all spectrums o Talked to them about governance and policies Isaiah: waive Jamie: I am very grateful for all the people in this room, thank you for all the work that you do. Rachel: • Sexual Health and Reproductive Fair at GRCED o Nurse from public health to do STI testing – 12 people got tested o Trying to make it semesterly for blood and urine testing • Keep working for Student Choice Initiative

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9 MINUTES Board of Directors Meeting # 13 February 27, 2019 – following AGM – UC 442

Aidan: Have you talked to Wellness about the STI program/challenge they run in April where they try to get a ton of numbers? Rachel: This is our first time doing it. We’re trying to do it because we’re doing it using an anti-oppression framework where you can feel very comfortable and because it’s very private and safe setting, a lot of people coming in with their friends. We try to support with peer counselling afterwards. Daniel: Basically, I had a falling out with main stream politics as we know it. The main reason for this is you go back to the Kyoto Protocol as a closer step toward solving climate change. Then along comes neoconservative figures like Doug Ford, who are changing policy, not based on scientific research overnight but rather on ideology. The political realm should be based on hard scientific research and the scientific method, as is the case with all the research collaboration being done by people at this very institution, in the hard natural sciences. That’s my opinion, but I just want to put that out there with my kind of spiel for this evening.

Bret: • Electing CVSA president in March Afshaun: • Global Vets – thank you for putting the word out there with the Gala; made a lot of money and it was a great event • Silent Auction coming up – March 11 to March 15 – can make bids through an online website o Lots of cool items, check out the link • Welcoming questions Anna: • One World is coming up • Quidditch: holding a tournament in the Fieldhouse; Toronto and Ottawa are coming plus Nationals in Hamilton Jayden: What time is Quidditch? Anna: The whole day, 8 am to 6 pm. Jena-Lee: • Sign-ups for a moccasin making workshop – 30 spots filled up right away • Earring workshops are coming up Nick: • Annual Gala – Harry Potter themed on Friday, March 8 o Open to Biological Science or Physical Science students – can bring guests o Tickets are $40 until first 150 are sold Andrew: Young Economics Society is hosting a debate on environmental economics on Monday. Let me know and I can send you the link. Patrick: waive Matteo: waive

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10 MINUTES Board of Directors Meeting # 13 February 27, 2019 – following AGM – UC 442

Earl: Voting in the CSA Elections is March 4 to 6. Make sure you vote and also encourage your friends to vote. Chair: Thank you and thank you for attending the AGM and Board Meeting tonight.

13.14. In Camera Session

13.15. Adjournment

MOTION: To adjourn the CSA Board of Directors Meeting of February 27, 2019 at 8:14 pm.

Moved: Nick Kowaleski Seconded: Horeen Hassan

Vote on Motion Motion carried

Approved by the Board of Directors on Date:

Signed Date: Cameron Olesen Board Chair, 2018-2019

Signed Date: Earl Evans Policy and Transition Manager 2018-2019

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11 MINUTES Executive Committee Meeting #25 January 16, 2019 – 11:00 am

SUMMARY OF MOTIONS

Motion to Adopt the Agenda Moved by: VPA Seconded by: VPE Motion Passed

Motion to Adjourn Moved by: VPE Seconded by: President Motion Passed

25.0 Call to Order Meeting called to order at 11:09 am

25.1. Adoption of the Agenda

25.1.1. Motion to Adopt the Agenda Motioned by: VPA Seconded by: VPE

25.2. Comments from the Chair

President: Hey, how’s it going. Free Speech policy has officially been enacted, and everything is fine.

25.3. Approval of the Previous Executive Committee Minutes

No minutes to approve.

25.4. Guests

25.5. Executive Updates

25.5.1. President President: Board member of the year plaque is still something I want to do. We should have the Board nominate other members. I will purchase the frame today.

25.5.2. Vice President Student Experience VPSE: Sexy Bingo on the 31st, hopefully everyone can be there. Angela Davis is slowly being finalised. Golf cart update is currently in Carrie’s ballpark.

25.5.3. Vice President Academic VPA: My policy is going to APP by next week, Friday-Wednesday nothing can be due (as of right now). I’m also working with Ray to gather Fall Reading Week info.

12 MINUTES Executive Committee Meeting #25 January 16, 2019 – 11:00 am

25.5.4. Vice President External VPE: United Against Oppression meeting was overall positive. I think they understand the CSA better.

25.6. Business

No business items.

25.7. New Business

25.8. Adjournment

Motioned by: VPE Seconded by: President

Meeting adjourned at 11:30 am

13 MINUTES Executive Committee Meeting #26 January 23, 2019 – 5:00 pm

SUMMARY OF MOTIONS

Motion to Adopt the Agenda Moved by: VPSE Seconded by: VPA Motion Passed

Motion to Adjourn Moved by: VPA Seconded by: President Motion Passed

26.0 Call to Order Meeting called to order at 5:00 pm

26.1. Adoption of the Agenda

26.1.1. Motion to Adopt the Agenda Motioned by: VPSE Seconded by: VPA

26.2. Comments from the Chair

26.3. Approval of the Previous Executive Committee Minutes

No minutes to approve.

26.4. Guests

26.5. Executive Updates

26.5.1. President President: Submitting a motion to Board tonight, that will hopefully allow us to move forward with some sort of action against Doug Ford. Referendum is on its way through the committee to be approved. Seaway is happening on Thursday which is exciting.

26.5.2. Vice President Student Experience VPSE: AGM promo is going along with Victoria. I’m trying to step up our social media since Jac. Fossil Free gave an excellent presentation. Angela Davis tickets are hopefully going on sale soon.

26.5.3. Vice President Academic VPA: Presented my policy to APP, went very well and everyone was in favour. For the Fall Study Break, the Friday to the Tuesday would be the “break” with no actual assignments due or classes held. The secondary clause states that the Wednesday, Thursday, and Friday will be assignment-free but classes still held. For the Winter, the break is the Friday to the Monday following the break with no assignments due.

MINUTES Executive Committee Meeting #26 January 23, 2019 – 5:00 pm

It will then get submitted to BUGS as info, then to be voted on, then to go to Senate in April. Also been doing a lot of work for the APP committees, so students can take past courses. Further discussion around the 40th course day (the drop date), which involves potentially mandating a certain amount of your mark back at that time, or just extending the drop date until the last day of the semester.

26.5.4. Vice President External VPE: The world is on fire. Doug Ford hates women and black people, and queer people. Tomorrow is the rally, Gryphons for OSAP. CFS Meeting was this past weekend, where we talked about planning a student strike. Tap In! is taking a pause for this semester, it will still be transitioned, but is just going on the backburner for now with more pressing issues, although the volunteers are hoping to join other efforts. I tabled on Monday and Tuesday for the OSAP changes. Meeting with OPIRG on Friday to share information about the government announcement.

26.6. Business

No Business items.

26.7. New Business

26.8. Adjournment

Motioned by: VPA Seconded by: President

Meeting adjourned at 5:47 pm

Executive Update #13 Jack Fisher - President Office: UC 248A 519-824-4120 ext. 54408 [email protected] March 11, 2019

Happy March all,

We’ve all accomplished some big things in the past month. We met quorum at our AGM, had an excellent Board meeting right afterwards, and not least of all, we met quorum for our elections.

I think we should all recognize the hard work that was put in by all of the folks running in the election and the three referendum teams. I want to point out that this year’s total voter turnout is higher than the general elections over the last two years.

Total votes cast:

2017 – 4,298 2018 – 4,450 2019 – 4,538

We’re starting to very seriously look at transition stuff now that the election is done, and we know who we can talk to. Some of our biggest changes will need to come to our next Board meeting because, as per our Finance Committee report, we’ve got to clean up a few of our policies.

In other news post-February, the Angela Davis event that Aidan and John worked so hard on was pulled off without a hitch and filled up that Athletic Centre. Sexy Bingo packed Brass Taps again and Aidan believes that we may have out-sold the trivia guy.

This month, the Bullring is hosing another band night on March 29 at 8pm. Bands are Waiivers, Teddy’s Atlas, and Excuse me. The show that the Bullring put on in November was incredible, so I urge you all to join me. $5 for pre-sale tickets or $7 at the door.

I’m excited for tonight’s business to discuss the investment in our future and some of the awesome campaigns and initiatives being spear-headed by both Kayla and Natalie.

Thanks again for being here for our antepenultimate Board meeting: only two more after today. Keep ace-ing those exams, turning in amazing assignments, and actively engaging with Your CSA.

Jack Fisher

Executive Update #13 Aidan Paskinov – VP Student Experience Office: UC 248A 519-824-4120 ext. 58328 [email protected] March 7, 2019

Hello Directors,

Now there is good news about the AGM! We did it, thank you all so much for your support, for bringing friends, for attending the meeting afterwards. Your hard work does not go unnoticed.

For your reference, my job, duties, and responsibilities can be found in our Bylaws and Policies in the CSA Policy Manual, Appendix A, Section 13.4 – Vice President, Student Experience.

1. Student Feedback We continue to see huge amounts of positive feedback regarding Sexy Bingo. People were thrilled with Angela Davis as well. This year, we are very happy that we receive pretty regular positive feedback about the CSA, which gives us a lot of confidence moving forward.

2. Events and Activities Angela Davis had about 1,100 people in attendance, and was the first large scale external event in the new Events Centre, which was amazing to see. Karaoke Pub Night on March 14 will be a lot of fun, and a chance for undergrads to get free drinks. The last Sexy Bingo of the year will be March 28. Last Toast is also scheduled and tickets will go on sale in late March, for the April 4 event.

3. Student/Club Space Student Space Initiative will hopefully be adding study space in both McNaughton and some other spots on campus, which is exciting. The wings of PCH are being rented out again this year by the CSA to provide quiet study space for students during exams. The clubs hallway continues to be utilized. Lastly, an issue with Games Club has been rectified since they have been moved into the Garage Overflow.

4. Collaboration - Student Experience - Athletics - Wellness Services - Brass Taps - GQE, GBSA These are all groups on campus that we have collaborated with very well this year, and I hope that relationship can continue to grow in the future.

Executive Update #13 Aidan Paskinov – VP Student Experience Office: UC 248A 519-824-4120 ext. 58328 [email protected] March 7, 2019

5. Committees As part of the Athletics Advisory Council, I toured the Football Pavilion (the new building that was built via donation). I have pictures if anyone is curious about how fancy the inside of it is. As I mentioned before, the Athletics Fee is only going up by CPI this year. Wellness is increasing by 3% + CPI. All departments I’ve spoken to are still unsure about funding regarding the SCI and/or government cuts.

6. Services Bike Centre has their auction on March 20. They have been really great this year, and hiring for that is underway. SafeWalk has been wonderful. They’re doing a cannon paint later this week. I am really happy both staff are returning. Clubs are finalizing Winter Accreditation (the introduction of the new Winter Confirmation form has caused a large delay) but we are getting that out soon, so expect a Clubs Tribunal Meeting.

7. Other We have been given the go-ahead from PR to install menstrual product machines in both the Library and Athletics, which is very exciting, so hopefully you’ll see those by the end of March. We’re also planning transition earlier this year, with the help of the PTM, so we’re hoping to make that as smooth as possible.

Executive Update #13 Natalie Clarke – VP Academic Office: UC 249 519-824-4120 ext. 56742 [email protected] March 13, 2019

Hello Directors!

It has been ages since I have seen you all and I hope you are all doing well. I have finally caught up on all the things that have been going on while I was away, and I am almost caught up on emails as well!

What do you call a dog that does magic? A Labracadabrador

Please see below for more information on what I have been doing since we last met. If you have any ideas for cool stressbusters or would like to collaborate on some advocacy things, please do not hesitate to contact me!

If you have any academic or accessibility needs or concerns, do not hesitate to reach out to me! For your reference, my job, duties, and responsibilities can be found in our Bylaws and Policies in Policy Appendix A, Section 13.4 –Vice President Academic.

Committees: • OER: Open Education was a success! We had a lot of students, faculty and staff that came to chat about free educational resources. • Judicial Committee: n/a • Service Oversight Committee: n/a • Board of Undergraduate Studies (BUGS): Next Meeting is March 19 • Senate: Next meeting is in May • Calendar Review Committee: • Campus Accessibility Committee: some meetings coming up in the next two weeks • Student Leaders and Administration Meeting: Met on Friday, March 8 • Academic Policy and Procedures Committee: The sub-committees are making headway! Hopefully some new policy changes will be coming to BUGS and senate. • Compulsory Fees Committee: Met last week but meetings are being postponed until we have more information on the Student Choice Initiative and how the fee structure will look • Committee of Undergraduate Academic Advising: Met last week to discuss mental heath and what concerns Academic Advisors at the University of Guelph are dealing with and what resources we can provide. • Judicial Committee: n/a • Student Budget Caucus: n/a • Student Rights and Responsibilities: n/a • Policy and Bylaw Review Committee (PBRC): n/a

Executive Update #13 Natalie Clarke – VP Academic Office: UC 249 519-824-4120 ext. 56742 [email protected] March 13, 2019

• PDR (Policy, Delegations and Requests) Committee: Met last week • Inclusion in Physical Spaces Working Group: We met last week and have a budget set as well as a few projects lined up for this year. We are hoping to create some projects for the next fiscal year that will incorporate student artwork.

Internal CSA:

• Weekly staff and ECM meetings are going well! • SHAC o SHAC Hiring is in progress and I will have updates next meeting. • Transition: It is that time of the year again! We are all starting the work on our transition reports and with our PTM, we are working on transition week. • Teaching Excellence Award: the successful candidate has been chosen and the award will be given out at the Student Experience Awards Banquet.

External:

• Regular meetings with Registrar, Ray Darling – we are currently discussing policy changes to provide more resources for mental health as well as changes to the 40th class day and some issues surrounding deferred exams.

Projects:

Here are the main projects that I have been working on and some updates:

1. Ombuds

This one is progressing slower than I had hoped due to folks being on vacation. I have reached out to numerous universities who have an Ombuds office to seek out information and am now in the process of compiling all the information into a single document, so I can create a proposal.

Update:

I did not realize when I started how big a project this would be and I didn’t realize that it had so many pieces to it. I engaged in repeated discussions throughout the year and have a ton of research gathered but unfortunately do not have any solid actions to take. I will be passing on my research, thoughts and conversations onto the next VPA.

Executive Update #13 Natalie Clarke – VP Academic Office: UC 249 519-824-4120 ext. 56742 [email protected] March 13, 2019

2. Review of Undergraduate Degree Regulations and Procedures

It was pointed out to me that some of the policies within this document are not accessible to some students, so I am working my way through these policies to make sure all policies are inclusive for every student.

Update:

I have brought a few concerns to the Registrar and the Academic Policy and Procedures Committee regarding Dean’s honours list, deferred exams and the 40th class day. We have had some pretty great conversations so far and I will ensure those conversations keep happening with the next VPA

3. Assignment Policy

Since November, I have been working on creating a policy that will prevent assignments from having due dates during the Thanksgiving weekend and Winter Reading Break, respectively.

Update:

In my last Board package, I attached a policy that I had been working on. After the Board meeting, I sent that policy to a few key people to again request feedback and I received a ton of feedback that needs a lot of consideration. So unfortunately, this policy will not be going to BUGS before my term is up but I will be passing it on to the next VPA (with the revisions suggested and all of the supporting arguments). Hopefully, this policy will be implemented for the 2021 or 2022 academic calendars.

4. Fall Reading Break Information Survey

Since October, I have been working on creating an information package that would be placed on our website for students to access regarding what happened last year with the Fall Reading Break. This package would include last year’s survey, student feedback and all the notes from the various discussions that happened last year. There is a lot of information to sift through from all the discussions from last year, but I am hoping to have it completed by the end of my term. One of the components was the potential construction of a new information survey to all undergraduates. With the help of the other executives, we created the new survey and sent it out via a list serve. I have attached the questions below:

Executive Update #13 Natalie Clarke – VP Academic Office: UC 249 519-824-4120 ext. 56742 [email protected] March 13, 2019

Pre-Cursor Questions:

1. Are you a domestic student with easy access to transportation to your home? (from within the province) Yes No 2. Are you a domestic student without public transportation home? Yes No 3. Are you an international student? (from outside the country) Yes No 4. Are you an out of province student? Yes No

Main Question:

1. Are you in favor of a Fall Reading Week at the University of Guelph? (This is only for INFORMATION purposes)

Yes (PLEASE NOTE THIS WOULD MEAN A SHORTENED WINTER BREAK) No

22 Executive Update #13 Kayla Weiler – VP External Office: UC 250 519-824-4120 ext. 5637 [email protected] March 13, 2019

Hello Directors!

This past week was International Working Womxn’s Day. It has always been an important day for me and I hope that you can all look into the history of the day and think of ways to fight against gender oppression. We have come a long way for womxn’s rights but there is still a long road ahead!

For your reference, my job, duties, and responsibilities can be found in our Bylaws and Policies in Policy Appendix A, Section 13.6. – Vice President External Affairs.

1. Government Updates - Ontario Legislature: No new updates about the OSAP and Student Choice Initiative announcement by the Ministry of Training, Colleges and Universities (MTCU) on January 17, 2019. - Healthcare: - Federal Government: - Students and Workers United!: CUPE 1334 and OUWCC Janice Folk-Dawson

2. Campaigns - Tap In!: no update. This campaign is on hold due to the MTCU announcement. Will be hosting an event during Sustainability Week. - Fight the Fees: - Campus Coalition: First meeting will be Feb 13 at 4:30 to 5:45 pm in the CSA Boardroom. - No Means No: hosted the “Feminist Embroidery” workshop on International Working Womxn’s Day on March 8, 12 pm to 4 pm, in UC 273. - United for Equity: No update.

3. Sustainability/Environmental Justice - Fossil Free Guelph: The BoG decided not to divest. - OPIRG: will be on RadiOPIRG on March 12 on CFRU 93.3fm.

4. Canadian Federation of Students, Local 54 - CFS-FCEE National Lobby Week was Feb 19 to 22 in Ottawa. Had meetings with the following MPs: Jamie Schmale, Karen Vecchino, Arif Virani, Peter Schiefke, Larry Miller. I also met with Senator Marty Deacon. The Lobby Document can be found in the CSA office. If you would like an emailed copy, please let me know. - CFS-Ontario Lobby Week was Feb 26 to March 1 in Toronto. I met with the following MPPs: Faisal Hassan, Dave Smith, Tom Rakocevic, Jamie West, Percy Hatfield, John Vanthof, Michael Gravelle, John Fraser, Chris Glover, Aris Babikian, and Andrea Horwath. Please contact me if you would like an emailed copy of the lobby document.

23 Executive Update #13 Kayla Weiler – VP External Office: UC 250 519-824-4120 ext. 5637 [email protected] March 13, 2019

5. Committees Alcohol and Substance Abuse Committee Code of Ethical Conduct Advisory Committee CSA/GSA Transit Committee - Next meeting tbd. Ethical Purchasing Committee - The Ethical Purchasing Network is currently unavailable. Freedom of Expression: Subcommittee - Next meeting on Guelph Wellington Coalition for Social Justice - Next meeting on April 9. Human Rights Advisory Group - Next meeting tbd. Policy and Bylaw Review Committee (PBRC) - Business for PBRC can be submitted to PTM. Town & Gown Committee (T&G) - Next meeting April 25, 2019 Transit Advisory Committee (TAC) - Next meeting tbd. Students Rights and Responsibilities Student Leaders and Administration Meeting - Next meeting March 8. Student Affordable Housing Initiative Committee - Has been struck.

6. Services Guelph Student Foodbank, 620 Gordon Street, Guelph - Changed our hours to 12-5 pm, Monday to Friday. Meal Exchange - No update.

7. Other Gender Neutral Washrooms: the discussion about gender neutral washrooms has been started again. I would like to chat with our Board about steps to take and groups to meet with. I am a cis white woman and I would greatly appreciate insight from you and your groups. Along with the group United Against Oppression, we will be hosting a town hall on March 26, 6 pm to 8 pm, to discuss next steps.

Motion Board of Directors Meeting # 14 March 13, 2019

Item 14.10.1. Hiring Committee Report – Bike Centre Coordinator

Committee Membership

Hiring Committee Chair: Aidan Paskinov, VP Student Experience Board Member: Patrick MacCarthy

Number of applications: 2

The current Bike Centre Coordinator was one of the applicants. Based on a positive staff review and no performance issues, an offer of employment was extended to Dustin Brown, the current coordinator. That offer has been accepted. No interviews were required.

Successful Candidate: Dustin Brown

MOTION: That the hiring of Dustin Brown as Bike Centre Coordinator be ratified for the 2019-2020 term, as recommended by the Hiring Committee.

Moved: Aidan Paskinov, VP Student Experience

Seconded: Patrick MacCarthy

Motion Board of Directors Meeting # 14 March 13, 2019

Item 14.10.2. Hiring Committee Report – Bike Centre Repair Coordinator

Committee Membership

Hiring Committee Chair: Aidan Paskinov, VP Student Experience Board Member: Matteo Raso

Number of applications: 4

The current Bike Centre Repair Coordinator was one of the applicants. None of the other applicants had any relevant bicycle repair experience. Based on positive evaluations and no performance issues, an offer of employment was made to Giancarlo Martini, the current Repair Coordinator. That offer has been accepted. No interviews were required.

Successful Candidate: Giancarlo Martini

MOTION: That the hiring of Giancarlo Martini as Bike Centre Repair Coordinator be ratified for the 2019-2020 term, as recommended by the Hiring Committee.

Moved: Aidan Paskinov, VP Student Experience

Seconded: Matteo Raso

Motion Board of Directors Meeting # 14 March 13, 2019

Item 14.10.3. Hiring Committee Report – Front Office Assistants

Committee Membership

Hiring Committee: Jack Fisher, President Laura Parsons, Office Manager & Executive Support Sean Mitchell, Board Member

Number of applications: 35 Number of interviews conducted: 10

Successful Candidates: Oluwafunlayo Aremu Meghan Goodall Kate Rowsell

MOTION: That the hiring of Oluwafunlayo Aremu, Meghan Goodall, and Kate Rowsell as Front Office Assistants be ratified for the 2019-2020 term, as recommended by the Hiring Committee.

Moved: Jack Fisher, President

Seconded: Sean Mitchell

Motion Board of Directors Meeting # 14 March 13, 2019

Item 14.11.1 Fall Reading Week

MOTION TO CONTINUE THE STRUGGLE FOR A FALL READING WEEK

WHEREAS the Central Student Association (CSA) advocates for the livelihood and improved wellbeing of all undergraduate students at the University of Guelph;

WHEREAS mental health services at the university and other public institutions continue to be insufficient to meet students’ needs;

WHEREAS the pressures of everyday life, between the cancellations to the minimum wage increase and the increasing cost of living, impose further difficulties upon students;

WHEREAS numerous universities and colleges in Ontario currently provide to their students a reading week in the fall semester;

WHEREAS it is imperative that the CSA demands, at a very minimum, for accountability measures to be imposed upon university administration; and

WHEREAS the available responses for a survey ought to be mutually-exclusive and collectively- exhaustive;

MOTION: That the CSA launches a poll, through the members’ Gryphmail inboxes, with the question: “Through lobbying University administration and other means, would you support a CSA campaign to create a fall reading week?”

BIRT the three choices for respondents to choose from are “yes,” “no,” and “unsure”;

BIFRT the duration of this poll will transpire between March 15 and March 26, 2019, with the results reviewed at the CSA Board of Directors meeting on March 27, 2019, wherein the Board will discuss the CSA’s next steps; and

BIFRT, in the event of a second consultative poll between administration and the student population, that the CSA demands that the university administration makes public the results of the poll.

Moved: Jamie Gibson

Seconded:

Report Board of Directors Meeting # 14 March 13, 2019

Item 14.11.2. Solution re Conflict of Interest – Elections Office

Early in the CSA General Elections campaign period, the Assistant Returning Officer (ARO) approached the Policy & Transition Manager (PTM) indicating that a sibling of the Chief Returning Officer (CRO) was a candidate in the CSA General Election.

Based on CSA Policy Appendix G Elections, this would be deemed to be a conflict of interest:

1.0. Conflict of Interest

1.1. A conflict of interest is deemed to be any relationship that a CSA Elections Office staff may have with any electoral candidate or principal in a referendum campaign, which may interfere with the impartial operation of the electoral office. 1.2. The Chief Returning Officer (CRO) and Assistant Returning Officer (ARO) are expected to declare a conflict of interest to their supervisor, who will then report such to the Board of Directors.

The direction recommended by the PTM and followed by the Elections Office staff was that all interaction with the candidate regarding the election process be through the ARO, not the CRO.

This course of action was adhered to during the campaign and no concerns were raised.

The CSA Elections Policy was followed and there was no interference with the impartial operation of the electoral office. By declaring the potential conflict of interest, the appropriate process was followed so that no actual conflict of interest occurred.

- Earl Evans, Policy & Transition Manager

Motion: That the report from the Policy & Transition Manager entitled “Solution re. Conflict of Interest – Elections Office” be received at the CSA Board Meeting on March 13, 2019.

Moved:

Seconded:

Report Board of Directors Meeting # 14 March 13, 2019

Item 14.11.3. Administrative Fee – Menstrual Hygiene Initiative

WHEREAS the Central Student Association administers and facilitates several different referendum fees outside the CSA membership fee; and

WHEREAS the CSA commits resources and time to the operation of these student-initiated referendum services;

MOTION: That an annual administrative fee of $2,000.00 be transferred from the Menstrual Hygiene Initiative revenue into the CSA Administration Budget, effective for the budget year 2018-2019.

Moved: Aidan Paskinov, VP Student Experience

Seconded:

Report Board of Directors Meeting # 14 March 13, 2019

Item 14.11.4. Administrative Fee – Cannon

WHEREAS the Central Student Association administers and facilitates several different referendum fees outside the CSA membership fee; and

WHEREAS the CSA commits resources and time to the operation of these student-initiated referendum services;

MOTION: That pending approval from Guelph Campus Co-Op, an annual administrative fee of $2,000.00 be transferred from the Cannon budget into the CSA Administration Budget, effective for the budget year 2018-2019.

Moved: Aidan Paskinov, VP Student Experience

Seconded:

Motion Board of Directors Meeting # 14 March 13, 2019

Item 14.11.5. Memorandum of Understanding (MOU) – University Centre (UC) Services

MOTION: That the CSA approve the memorandum of understanding with University Centre (UC) Services to contribute to the creation of a new auxiliary lounge connected to Brass Taps.

Moved:

Seconded:

UNIVERSITY CENTRE

MEMORANDUM OF UNDERSTANDING

This Memorandum of Understanding for a collaborative student-focused lounge space in the University Centre is between:

University Centre Services (herein referred to as “UC”)

- and -

Central Student Association (herein referred to as “CSA”)

Scope: As part of our mutual commitment to enhance student space in the University Centre, the UC and CSA will work in partnership to create a new student event space managed and serviced by the Brass Taps Campus Pub. This student-focused lounge will provide a full-service, unique atmosphere for groups to collaborate, celebrate, engage, and share great experiences on campus.

This agreement would see an investment by UC and CSA to renovate and rejuvenate UC 269 on Level 2 into a casual full-service student lounge featuring an integrated audio video system with 82” LED TV, advanced gaming console, leather lounge sofas and chairs, food and beverage service bar, and a multitude of unique event possibilities and custom, student-oriented services. The newly created Boo Bar Lounge (brought to you by Your CSA) will be made available at no-cost for booking and will be designed to support all types of student events. In addition to the development of the lounge, with an investment contribution by the CSA, the UC will commit to establishing a five (5) year space usage bonus and complete flooring upgrades to the Level 2 corridors adjacent to the CSA Office, as part of the project work. This collaborative agreement will see significant improvements to Level 2 of the University Centre.

Investment: With an equal investment contribution of $35,000 by UC and CSA into this collaborative student space, the UC will facilitate the renovation of space into a premium, student-focused lounge with the goal of maximizing the space for a variety of events and activities. The UC will manage the space under the Brass Taps Campus Pub and utilize business revenue from the space to ensure proper upkeep and regular investment into the space.

Terms of Agreement: The following terms are agreed upon by both parties with the authorization of this Memorandum of Understanding: • The UC commits to managing the space under Brass Taps Campus Pub as a student-focused lounge designed to accommodate student groups and clubs at no-cost for booking and using the space. All service amenities will be made available at student-reasonable rates to provide groups the opportunity to offer quality food and entertainment solutions within any budget range.

GUELPH • ONTARIO • CANADA • N1G 2W1 • 519-824-4120 EXT. 53904 www.uoguelph.ca/ucservices33

UNIVERSITY CENTRE

• The UC will submit an application for an AGCO liquor license extension to Brass Taps Campus Pub (License #811895) in order to facilitate student events with requested alcohol service. The service of alcohol in the space will operate under the guidelines of UC-4: Alcohol Beverage Policy and the established Alcohol Service Regulations for the Brass Taps Campus Pub. • Space renovations to UC 269 will include complete structural upgrades including flooring, walls, ceiling, and new glass wall and door system accessible from Brass Taps Campus Pub. Space amenities will include integrated audio video solution with 82” LED TV and advanced gaming console, premium furnishings, and built-in service bar area to accommodate food and beverage service for events. • The UC commits to providing an annual space usage bonus of $7,000 to CSA for a term of five (5) years (Total of $35,000) in recognition of the space usage partnership and the investment of $35,000 from CSA, with the first annual space usage bonus payment scheduled for April 1st, 2020. • As part of the investment by CSA, the UC will complete improvements to the Level 2 corridors as part of the renovation project including flooring upgrades adjacent to the CSA Main Office. This improvement will complete the public space enhancements for Level 2 as part of the UC Modernization Plan. • The UC will work with CSA as a primary partner and provide priority service bookings for events and collaborate on programming opportunities to engage students within the space. • This Memorandum of Understanding is eligible for renewal at the end of the ten (10) year term, subject to the review and approval of both parties. • This agreement may only be terminated at the end of the ten (10) year term, effectively May 1st, 2029, by either party with formal written notice served and the establishment of mutually agreeable terms for the release of space usage and management. • Upon authorization by both parties, the UC will assume use and space management responsibility of the UC 269 space for the duration of this Memorandum of Understanding. Renovation of the space will commence in May 2019.

The terms detailed in this memorandum of understanding are signed and agreed upon by the representatives of the CSA and UC on the ______day of ______, 2019 at Guelph, Ontario.

______Aidan Paskinov J.M. (Mike) Calvert VP, Student Experience Operations Manager Central Student Association University Centre Services

______Jack Fisher Philip John President Director Central Student Association University Centre Services

GUELPH • ONTARIO • CANADA • N1G 2W1 • 519-824-4120 EXT. 53904 www.uoguelph.ca/ucservices34

REPORT Item 14.11.6. Kayla Weiler, Local 54 Representative Executive Committee, Canadian Federation of Students-Ontario Friday October 29, 2018 to Friday March 22, 2019

1. LOCAL DIRECTORS & STAFF a. Directors College of Arts Chris Giampaolo, CASU College of Biological Sciences Nick Kowaleski, At-Large VACANT, At-Large Hesham Farag, CBSSC College of Business and Economics Aaron Felstein, At-Large Andrew Hodgkinson, At-Large Nate Lewko, CBESA College of Engineering and Physical Sciences Matteo Raso, At-Large Zante Botha, CEPSSC College of Social and Applied Human Sciences Horeen Hassan, At-Large Jamie Gibson, At-Large Jayden Wlasichuk, CSAH-SA Ontario Agricultural College VACANT, At-Large Patrick MacCarthy, At-Large Matthew Fletcher, SFOAC Ontario Veterinary College Afshaun Zaman, At-Large Bret Flynn, CVSA Aboriginal Student Association Jena-Lee Ashley Guelph Black Student Association Isaiah Burton Guelph Queer Equality Alan Negrin Guelph Resource Centre for Gender Empowerment and Diversity Rachel Vear Guelph Campus CO-OP Sean Mitchell Interhall Council Margarita Wilson International Student Organization Anna Canella OPIRG Guelph Daniel Nardone

President Jack Fisher VP Student Experience Aidan Paskinov VP Academic Natalie Clarke VP External Affairs Kayla Weiler

35 PAGE 2—LOCAL 54 REPRESENTATIVE REPORT Executive Committee, Canadian Federation of Students-Ontario Friday, October 26, 2018 to Wednesday November 28, 2018

b. Senate & Board of Governors Representatives Board of Governors Lindsey Fletcher Student Senate Caucus Claudia Idzik c. Staff Business Manager Lee Anne Clarke Event Programmer John Bonnar Policy and Transition Manger Earl Evans Promo and Graphic Designer Victoria Frank Office Manager and Exec Support Laura Parsons d. Election Dates & Results CSA General Election was held from Feb 4 to March 7.

2. INTERNAL ISSUES a. Recent & Upcoming Local Meetings The CSA Board meets regularly through the year. b. National Services Implementation Local 54 is constantly interested in exploring more of the Federation’s services. c. Local Financial Status The finances of local 54 are sound. Our local has been having discussions about the Student Choice Initiative. d. Federation General Meeting Preparation Our delegates this year have included both Executive and Board Members. The incoming VP External has attended two general meetings of the Federation and will be transitioned into the role.

3. CAMPAIGNS a. Fight the Fees With the announcement from MTCU, CSA has fully taken on the We The Students campaign. We continue to fight for free education and against the recent cuts! b. No Means No Continues to use Federation materials throughout the year at our events. c. Bottled Water Free CSA has a challenging task of eliminating the sale of bottled water on campus. Our campus is super close to the Nestle bottling plant. We have been working with Wellington Water Watchers throughout the year. d. Fossil Free Guelph The Board of Governors had the final vote on divestment on January 23, 2019. The BoG did not vote for divestment.

36 PAGE 3—LOCAL 54 REPRESENTATIVE REPORT Executive Committee, Canadian Federation of Students-Ontario Friday, March 18, 2017 to Thursday, May 4, 2017

4. POST-SECONDARY EDUCATION ISSUES a. Academic Freedom & Free Speech CSA passed a motion to publicly condemn the policy initiative and will be developing a campaign “Know Your Right to Protest” for students’ information.

5. MEMBERSHIP DEVELOPMENT a. Implementation of Federation’s Membership Awareness Strategy Continuing to use the Federation’s “You Are a Member” cards with the We The Students materials to make the connection for students and their membership in the Federation. b. Contact with Other Students’ Unions Have been in contact with Local 62 about their vote by proxy at the NGM in November. Will continue to be in further contact about campaigns and future Federation meetings.

6. STATUS OF IMPLEMENTATION OF EXECUTIVE COMMITTEE & PLENARY DECISIONS a. Implementation of Campaigns CSA Board Member Horeen Hassan in contact with our Indigenous student group about the ReconciliAction campaign.

37 CSA ORGANIZATIONAL POLICY Item 14.11.7.

RELATIONSHIP WITH THE UNIVERSITY OF GUELPH

Preamble

The students of the University of Guelph comprise the largest group of stakeholders within the campus community. As such, to ensure the University is accountable to students and representative of student needs, the University must ensure student representation on committees and governing bodies. Representation on such bodies should comprise of a representative sample of the University of Guelph community, as determined by enrolment and other means.

Policy

The CSA supports:

- the right of students’ unions to democratically decide who will represent students on such bodies.

The CSA opposes:

- the recognition of any individual student or student group that is not elected by students or appointed by an officially recognized students’ union or association as a student representative for the purposes of representing the needs or interests of students on any advisory or decision-making body.

Policy with Board of Governors

As the highest decision-making body of the University of Guelph, it is the Board of Governor’s duty to ensure student representation on this body with full participation rights. Student representation should be proportional to the extent that students make up membership of the University of Guelph community.

The Board of Governors must be accountable to the university community, the citizens of Guelph, the Province of Ontario, and all stakeholders within the University. All representatives to the Board of Governors should be democratically selected, and all representatives should be held accountable to their membership for the decisions they make. The Board of Governors should be substantially made up of internal members of the University of Guelph community, who have a vested interest in its decisions and direct knowledge of University and post-secondary issues.

The Board of Governors, as the governing body of a publicly funded institution, makes decisions that affect the University of Guelph community. All deliberations and decisions of the Board of Governors, including financial decisions, must be public knowledge. Students, as major stakeholders in the University of Guelph, have the right to be informed of the agenda and priorities of, and any decisions made by the Board of Governors.

38 The CSA, as the recognized representatives of undergraduate students, must make every effort to inform its membership of Board of Governors decisions that affect its membership. The CSA must communicate with the elected Board of Governors student representatives in order to both provide input and receive information on Board of Governors activities.

Policy with Senate

The CSA believes that as students are major stakeholders in the University of Guelph, and that as the University of Guelph Senate makes decisions affecting the lives of students, students should continue to have full participation rights on the Senate, proportionate to the extent that students make up the University of Guelph community. The CSA, as the recognized representatives of undergraduate students, must make every effort to inform its membership of Senate decisions that affect its membership. The CSA must link with the elected Senate student representatives in order to both provide input and receive information on Senate activities.

Policy with Other University Committees

The CSA shall ensure, to the best of its ability, that student representation is actively present at all university committee levels that make decisions or recommendations that impact on the lives of students. The CSA shall maintain active communication with such student representatives.

Policy of CSA autonomy and fees

The CSA believes that tuition fees treat education as a commodity to buy and sell and ignores education as a human right that combined with other factors limits students’ right to education. The University of Guelph Board of Governors must not approve any tuition fee increases, whether within Ontario government guidelines or otherwise. The Board of Governors should instead freeze or reduce tuition fees as a provisional measure, while actively working towards the elimination of tuition fees, as outlined in Article 13 of the International Covenant on Economic, Social and Cultural Right, to which Canada is a signatory.

The CSA believes that ancillary fees levied by the University of Guelph to pay for certain programs and services is ignorant to the already high cost of education when these services should be funded by the university. The CSA believes that it is the university’s responsibility to fund programs and services that are controlled by the university administration.

The CSA believes that efforts of the University of Guelph to generate additional revenues by the institution of certain fees-for-service, deposits and overpricing of university documents, manuals and services is a regressive form of university funding that is damaging to students, and all efforts must be made to counteract this type of funding.

The CSA upholds the idea and urges the practice that we, as an autonomous organization, has control over the fees it collects for its members and for organizations that we are a part of. The CSA does not support and condemns the Student Choice Initiative as it is a direct effort to destroy student unions and organization. In the process of the University collecting fees on our behalf, we remain control over the said fees, the date of collection and the date of discontinuation, as determined by student referendum.

Policy with the Graduate Student Association (Local 62 of the Canadian Federation of Students)

The CSA recognizes that graduate students at the University of Guelph are an integral part of the university community, and that they have concerns particular to their position within this community. The CSA recognizes the Graduate Student Association (GSA) as the legitimate, democratically controlled representatives of the graduate students at the University of Guelph and recognizes that the GSA is entitled to equitable levels of representation at all levels of university decision-making bodies.

The CSA recognizes that graduate student teaching assistants employed by the University of Guelph are represented by their collective bargaining unit, CUPE 3913, and supports their union on limiting the exploitation and increasing job security for graduate students. The CSA recognizes that undergraduate students at the University of Guelph depend on graduate student teaching assistance for a portion of their education and have a vested interest in ensuring that graduate students are well treated.

Policy with Faculty

The CSA recognizes the University of Guelph Faculty Association as the legitimate, democratically elected representatives of the University of Guelph faculty, and will work with the Faculty Association on areas of common concern to students and faculty. The CSA believes that it is the right of University of Guelph students to have public access to teaching and course evaluations and will work towards a mechanism of making such information available to students.

The CSA believes that the University of Guelph must make every effort, including employment equity hiring, to ensure that faculty represent the diversity of Canadian society.

The CSA believes that a quality education flourishes only in an intellectually free climate. We oppose, therefore, any and all attempts to impose political or other selection criteria, in short, any non-academic criteria, upon the academic and research work of post-secondary education. Academic freedom and a quality education are indivisible. We recognize that academic and research work must be undertaken with a spirit of responsibility to society, as befits its intellectual leaders.

The CSA believes that as educators, faculty must receive teaching training in order to best convey information and knowledge, and in order to facilitate the University of Guelph learning objectives.

Policy with Stakeholder Organizations

The CSA will make every effort to work with other stakeholders at the University of Guelph in order to raise awareness of, and affect change in, areas of common concern. Such organizations include, but are not limited to:

- Canadian Union of Public Employees (CUPE) Locals 1281, 1334, and 3913; - College and Academic Research Group (CARG); - Communications, Energy, and Paperworkers Union (CEP) Local 2003; - Graduate Students Association; - Guelph-Humber Student Association; - Ontario Nurses Association Local 15; - Ontario Secondary School Teachers' Federation (OSSTF) District 35; - Professional Staff Association; - United Steelworkers (USW) Local 4120; - University of Guelph Faculty Association; - University of Guelph Food Service Employees Association; - University of Guelph Police Association (represented provincially by Ontario Public Service Employees Union)

This will include the establishment of Stakeholders meetings, if necessary organized by the Vice President External or another CSA executive, at the beginning of each school year. The Stakeholders meetings shall be comprised of the CSA as well as other groups on campus sharing a similar mandate or that face common issues and/or challenges.

RELATIONSHIP WITH THE CANADIAN FEDERATION OF STUDENTS

Preamble/History

The students at the University of Guelph hosted the initial meeting of the Ontario Federation of Students, the precursor to the Canadian Federation of Students-Ontario in 1972. The students at the University of Guelph held a certification referendum with the Federation in 1979 in which the undergraduate students became part of the Federation. The University of Guelph Central Student Association is Local 54 of both the National and Provincial components of the Federation.

The Executive Committee is responsible for appointing a representative of local 54 to the CFS Ontario Executive Committee. The Executive Committee is responsible for communicating information about the Federation to the CSA membership and communicating and facilitating delegates to Ontario General Meetings, National General Meetings, and any other meetings or gatherings of the Federation.

41 Policy with the Canadian Federation of Students – National

The CSA recognizes that in order to overcome legislated or social barriers to the provision of a quality post-secondary education, it must communicate with national student representation. The CSA recognizes that one of the barriers to quality post- secondary education is the lack of provision of federal transfer monies to education. The CSA recognizes the Canadian Federation of Students as our students’ national representation. As members of the Federation, the CSA shall connect with, facilitate initiatives from, and commit representation to, this organization. We acknowledge our responsibilities as active members of this organization in providing a link between it and the undergraduate students at the University of Guelph.

The CSA recognizes that the Canadian Federation of Students works with other national representatives of groups concerned with post-secondary education, such as faculty associations, staff associations, labour unions, college associations, as well as coalition groups dealing with post-secondary issues. The CSA recognizes its responsibility on a local level to work with such organizations in order to raise awareness of student issues among them, and to build coalitions on common areas of concern.

Any significant decision regarding membership of CFS shall be decided by student referendum, following CFS bylaws, including but not limited to fee increases beyond the cost of living, becoming members, and withdrawing membership.

Policy with the Canadian Federation of Students – Ontario

Similar to national student representation, the CSA recognizes that in order to overcome provincial barriers to the provision of a quality post-secondary education, it must communicate with provincial student representation. The CSA recognizes the Canadian Federation of Students-Ontario as our students’ provincial representation. As members of the Federation, the CSA shall connect with, facilitate initiatives from, and commit representation to, this organization. We acknowledge our responsibilities as active members of this organization in providing a link between it and the undergraduate students at the University of Guelph.

The CSA recognizes that the Canadian Federation of Students-Ontario works with other provincial representatives of groups concerned with post-secondary education, such as faculty associations, staff associations, labour unions, college associations, as well as coalition groups dealing with post-secondary issues. The CSA recognizes its responsibility on a local level to work with such organizations in order to raise awareness of student issues among them, and to build coalitions on common areas of concern.

Any significant decision regarding membership of CFS-O shall be decided by student referendum, following CFS bylaws, including but not limited to fee increases beyond the cost of living, becoming members, and withdrawing membership.

42 POLICY WITH THE UNIVERSITY CENTRE ADMINISTRATION

University Centre was an initiative of the student population at the University of Guelph, predating the CSA. The funds collected by the student population were directly used to build the University Centre.

Policy with the University Centre Board

RELATIONSHIP WITH THE CITY OF GUELPH

Preamble

The CSA recognizes that students form an integral part of the City of Guelph and are therefore entitled to all the benefits and responsibilities inherent in residency of the city. The CSA works to ensure that students’ interests are represented and defended when decisions or recommendations of the Guelph City Council or City Council committees that impact on the lives of students, are made.

Adequate affordable housing in the City of Guelph is a right of University of Guelph students. The CSA strongly condemns any city bylaw enactments that discriminate against students, including, but not limited to, tenancy restrictions. The CSA strongly urges the City of Guelph to combat any discrimination students incur when seeking affordable housing.

RELATIONSHIP WITH GUELPH TRANSIT

The CSA has established a valuable working relationship with Guelph Transit (as part of the City of Guelph) and will continue to utilize this relationship to work effectively with Guelph Transit. The CSA will work with the City of Guelph to implement a fair public transportation system that takes into account the needs of University of Guelph students. These needs include 7-day service, late night service, adequate geographical coverage of the city, an affordable bus pass, and reasonable fares. The CSA works with the managerial and office staff of Guelph Transit, as well with the vehicle operators unionized as ATU 1189.

The CSA supports:

- agreements of a Universal Bus Pass contract with Guelph Transit that benefit students with a low-cost or free city bus pass - Late Night Bus Service, provided at a low-cost or free to students

The CSA opposes:

- privatization of Guelph Transit

Report Board of Directors Meeting # 14 March 13, 2019

Item 14.11.8.

NOTICE

Summer Schedule of CSA Board Meetings

WHEREAS the CSA is implementing various financial strategies in response to the Provincial Government’s Student Choice Initiative, including cancelling CSA Board Meetings during the summer;

MOTION: That the following sentence be inserted in Bylaw 1, Section 4.1.2:

An exception may be made for meetings during the summer semester, based on financial or other considerations.

So that it now reads:

4.1.2. The Board of Directors shall meet at least four (4) times during an academic semester. An exception may be made for meetings during the summer semester, based on financial or other considerations. The Policy & Transition Manager shall be responsible for scheduling these meetings.

Moved:

Seconded: