DUNKELD AND BIRNAM AREA COMMUNITY EMERGENCY PREPAREDNESS & COORDINATION GROUP [AMULREE & STRATHBRAAN, KINDALLACHAN, AND ]

RESILIENCE PLAN

January 2017

IF YOU FEEL THAT YOU ARE IN IMMEDIATE DANGER - CALL 999

Contents

Introduction Page 2

Community Emergency Preparedness & Coordination Page 3

Emergency Coordination (if an emergency occurs) Page 4

Emergency Telephone Contacts Page 4

Community Emergency Rest Centres Page 6

Local Skills & Resources Page 9

Community Organisations Page 9

Churches & Clergy Page 10

First Steps in an Emergency Page 10

PKC Community & Business Resilience Group (CBRG) Page 12

Local Risk Assessment Page 13

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DUNKELD AND BIRNAM AREA COMMUNITY EMERGENCY PREPAREDNESS & COORDINATION GROUP [AMULREE & STRATHBRAAN, KINDALLACHAN, DOWALLY AND DALGUISE]

December 2016

INTRODUCTION

Emergencies happen. In the last few years, has experienced severe winter weather, flooding, travel disruption, fuel shortages, animal diseases, and a pandemic flu outbreak. Challenges like these affect us all in going about our daily lives, and every community has a different reason for wanting to plan to get through them.

The good news is that how communities organise themselves to prepare for emergencies can make a big difference.

At the heart of how communities get through emergencies is how 'prepared and resilient' they are - this means how well they can work together and use their strengths to:

1. Prepare for 2. Respond to 3. Recover from emergencies

More resilient communities:

a. Are aware of risks that may affect them and how vulnerable they are to them b. Use their existing skills, knowledge and resources to prepare for, and deal with, the consequences of emergencies c. Work together to complement the work of the local emergency responders before, during and after an emergency

This isn't about doing the job of the emergency services. It's about supporting our community and those in it by making sensible preparations and using the skills and knowledge that the community has.

Of course all communities are different. Potential risks, which may be a priority for one community, may not be relevant elsewhere, due to geographic or other factors specific to that community. The risks, with the greatest potential to occur in our local area have been identified in consultation with the Perth & Community & Business Resilience Group (CBRG). However, many of the practical ways, through which individuals and our wider community can prepare for and support itself and the Emergency Services, in the event of an emergency, are common across a broad range of potential emergency incidents.

Specific advice on some practical ways in which you can increase your own resilience and be better prepared for a potential emergency can be found on the Ready Scotland Website at: - www.readyscotland.org

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Through the Ready Scotland website, there is also a link to a handy ‘app’ for your smartphone, containing useful advice, information and contact details.

The Perth & Kinross CBRG is a multi-agency sub group of the Tayside Local Resilience Partnership. The remit of the CBRG is to provide support, information and advice to better enable individuals, businesses and communities to plan for, respond to and recover from emergencies and significant disruption to routine life

This plan has been created by members of the Dunkeld & Birnam Community Council, in order to provide a local connection to the Emergency Planning activities, of the Perth & Kinross CBRG.

DUNKELD & BIRNAM COMMUNITY EMERGENCY PREPAREDNESS & COORDINATION GROUP

In order to manage and update this plan and to further enhance local resilience preparation and planning, it is the intention of the Community Council to form a Dunkeld & Birnam Community Emergency Preparedness & Coordination Group, to work as a sub-group of the Community Council. The group will be led and coordinated by CC members, Lorna Birse-Stewart and David Fox and will meet periodically throughout the year. Further information and detail will be communicated via The Bridge in due course, but it is anticipated that the new group will structured and include community representation as follows:

Dunkeld and Birnam (lead)

Sub group representation: Strathbraan and Amulree, Dowally and Kindallachan, Dalguise, Butterstone

The above representatives will act as area contacts, within their communities and will be key individuals in supporting the preparation and activation of this plan.

This plan is developed in the context of three potential local emergency scenarios:

• A major incident/s or adverse weather impeding passage on the A9 near Dunkeld and Birnam and /or on the A822 Dunkeld to Road and/or the adjacent rail line.

• A major snow fall or other major incident significantly restricting movement and adversely affecting daily life in the Dunkeld and Birnam Community Council area.

• Severe flooding, fire or other incident threatening the community in the Dunkeld and Birnam Community Council and its A9 catchment area

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COMMUNITY EMERGENCY COORDINATION

If an emergency occurs, or is likely to occur (i.e. imminent severe weather warning), where a level of local coordination is necessary, a Community Emergency Coordination Group will be activated. Where possible, this group will convene at The Drill Hall in Dunkeld. The group, which will liaise directly with PKC CBRG, will be chaired by Lorna Birse Stewart or, in her absence David Fox (or David Levy – Chair of the Dunkeld & Birnam Community Council).

Attendees of the emergency coordination group will depend on the type and location of the emergency, but will initially focus on currently identified area representatives, per the enclosed Emergency Contact List and Community Telephone Tree.

The Community Emergency Coordination group will support the local community in a range of ways, including the activation of a central Community Emergency Support Centre, Emergency Rest Centres, identification and deployment of volunteers and requests for the deployment of local skills and resources etc. For example, these may include local businesses for support to rest centres, local hauliers for the movement of supplies, local farmers for support with access and transport and churches/community groups for welfare and emotional support. The range of activities will depend entirely on the type and location of the emergency, the needs of the local people and guidance/direction from the Emergency Services & PKC CBRG.

COMMUNITY ‘TELEPHONE TREE’ (EMERGENCY CONTACT LIST)

The phone tree works as a pyramid. It is likely that the Community Emergency Coordinator will receive the ‘1st Call’ and be activated by PKC. They will in turn make further calls to selected key members of the Local Resilience Group; who in turn will call their assigned set of key contacts/volunteers and so on until the call-out list is complete. 1st Call – Chair - Community Emergency Coordinator: Name: Lorna Birse-Stewart Tel: 01350 727 632 Mobile: 07831 131313 Email: [email protected]

-or-

Name: David Fox (Deputy Community Emergency Coordinator) Tel: 01350 723 233 Mobile: 07949 549640 Email: [email protected]

-or-

Name: David Levy (Chair Dunkeld & Birnam CC) Tel: 01350727858 Mobile: Email: [email protected]

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2nd Calls – AREA REPRESENTATIVES

Amulree and Strathbraan

Alan Wylie CRG Co-ordinator for Amulree and Strathbraan Telephone: 01350725748 Mobile: 07515509328 Email: [email protected]

Butterstone Graham Rees CRG Co-ordinator for Butterstone Telephone: 01350 724300 Mobile: Email: [email protected]

Dalguise TBC CRG Co-ordinator for Dalguise Telephone: Mobile: Email:

Kindallachan and Dowally

TBC CRG Coordinator for Kindallachan and Dowally Telephone: Mobile: Email:

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COMMUNITY EMERGENCY REST CENTRES

A Community Emergency Rest Centre is a local place where people can go to keep safe and receive information or help. It might be a place where people can meet to eat and keep warm. Perth & Kinross Council has responsibility and plans for the setting up of Rest Centres in school campuses throughout Perth & Kinross; however, in in most situations, those affected do not want to have to travel far from where they live and/or the situation is such that Perth & Kinross Council resources are not immediately available. The following have been identified as local facilities:

Dunkeld and Birnam:

Primary rest centre/safe place:

The Drill Hall The Cross Dunkeld

Emergency access via: Rev. Fraser Penny Telephone: 01350 727249

-or-

Name Ruth Brown Mobile: 07834 490361 Email: [email protected]

Alternative rest centre/safe place:

Birnam Institute Station Road Birnam

Emergency access via: Name Secretary Telephone: 0135072767

-or-

Name TBC Telephone:

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Amulree and Strathbraan:

Primary rest centre/safe place:

Community Centre/Village Hall Amulree

Emergency access via: Alan Wylie Telephone: 01350725748 Mobile: 07515509328

-or-

Isabel Brady Telephone: 01350 725244 Mobile:

Kindallachan and Dowally:

Primary rest centre/safe place:

TBC

Emergency access via: Name TBC Telephone: Mobile:

-or-

Name TBC Telephone: Mobile:

Dalguise:

Primary rest centre/safe place:

TBC

Emergency access via: Name TBC Telephone: Mobile:

-or-

Name TBC Telephone: Mobile: 7

Butterstone:

Primary rest centre/safe place:

Butterstone Village Hall

Emergency access via: Graham Rees Telephone: 01350 724300 Mobile:

-or-

Name TBC Telephone: Mobile:

NOTES

Dunkeld and Birnam : The Drill Hall has facilities that make it a suitable venue for being the Community Emergency Rest Centre in Dunkeld and Birnam.

It might need to be serviced by an electrical generator in the event of a power failure. The Perth & Kinross CBRG partnership will support the Local Resilience Group to secure funding to fit a suitable connector in conjunction with SSE. The Local Resilience Group should be able to use the facilities to prepare hot beverages, cold finger foods and, if appropriate, hot food when hosting vulnerable residents or stranded travellers. Food supplies should be bought from local shops with costs claimed back through PKC.

If necessary, material, such as camp beds and blankets, can be supplied by the British Red Cross through the CBRG. The Drill Hall has 3 dormitories with 10/10 and 20 bunk beds each and kitchen and catering facilities.

The Local Resilience Group can plan for various emergency situations, but for public safety reasons professional emergency responders, e.g., Police, Fire & Rescue, NHS medical and social care personnel, may give direction which should always be followed by volunteers.

The Amulree Community Hall also has catering facilities that may be utilised in an emergency. Assuming the village is not cut off and movement is possible, the Amulree and Strathbraan Local Resilience Group should depend upon resources available in Dunkeld and Birnam. If no movement is possible, the Amulree and Strathbraan community will necessarily have to make best use of resources contained within its own village.

The Kindallachan and Dowally, Butterstone and Dalguise Resilience group facilities would be: TBC

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LOCAL SKILLS, VOLUNTEERS AND RESOURCES

A full contact list of local skills, volunteers and resources will be developed and maintained by the chair and members of the Community Emergency Preparedness & Coordination Group.

The following is an example of the skills/resources, from within the community, which may need to be called upon in the event of an emergency situation:

• Medical experience. o First Responders – in Dunkeld or Birnam. o Local Off-duty NHS staff via Dunkeld and Birnam Health Centre/GP practise: 01350 727269

• Caring experience. o Local off-duty care home staff: Servite - 01382 237158

• Emergency services experience. o Local Fire & Rescue retained members.

• Catering experience.

• Minibus/transport: o Dunkeld Hilton and other providers etc. Working hours: o Local taxi firms. ° Dunkeld Cars: 07419 115736 ° ‘Lady Driver’ Dunkeld: 07725 346643 ° Stanley Private Hire: 07841 204040

• All wheel drive vehicles/Generators/Plant/Machinery/Trades: o Farmers and Landowners/Estates o Local contractors (e.g. Plant, Sawmill, joinery, electricians etc.). o Garage : Youngs o Minibus suppliers - Smiths

• Local volunteers (labour e.g. snow clearance etc, visiting vulnerable people, transport, etc.)

If you would like to be included in the contact list of local skills, volunteers and resources, please don’t hesitate to contact any of the ‘1 st or 2 nd call’ representatives above and explain how you may be able to help if an emergency occurs.

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COMMUNITY ORGANISATIONS

Dunkeld and Birnam Community Council Chairman: David Levy – Contact details above

Duchess Anne Hall/Chanonry Convener: Rev. Fraser Penny/Ruth Brown - 01350 727249

Birnam Arts Centre Secretary: 01350 727674 Dunkeld and Birnam Churches Together Secretary: 01350 727241/07808 481311

Amulree and Strathbraan Community Hall Trust Secretary: Isabel Brady - 01350 725244

Kindallachan and Dowally, Butterstone and Dalguise Hall Secretaries: Graham Rees 01350 724300

Army Cadet Group Dunkeld: Maj. Charlie Tough 07717 780690

CHURCHES/CLERGY

If necessary, Lorna Birse-Stewart will notify a point of contact in each of the 3 church leads in Dunkeld and Birnam CC area who will be able to mobilise the laity to assist designated volunteers.

Dunkeld & Birnam Church of Scotland : Rev. Fraser Penny Tel: 01350727249 Email: [email protected]

St Mary’s (Episcopalian): Name: Shona Boardman Tel: 01350727432 Email: [email protected]

Catholic Church of Dunkeld & Birnam: Name: Rev Edward Vella Tel: 01796 472174

Other: 3 churches charity shop Susan Ogg: 01350 727241/07808 481311

Each church contact should be able to identify vulnerable people in the community who might require help in the event of an emergency situation. Local knowledge can be enhanced by linking into health and social care vulnerable people plans through the Perth & Kinross CBRG.

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FIRST STEPS IN AN EMERGENCY

Leading up to an emergency situation Local Emergency Preparedness & Coordination Group coordinators may consider:

• Regularly monitoring weather forecasts. • Establishing local communications (advising people to stand by). • Offer advice on what the anticipated emergency might be. • Ensuring key people are available and informed. • Convening a local meeting of key people, if appropriate. • Identifying priorities (equipment readiness, vulnerable people, requirements for food and materiel, etc.).

Local actions that may be required.

• Allocating tasks. • Capabilities. • Sharing information. • Escalating to emergency status as situations develop. • Using 999 if life is at risk.

During an emergency they might consider:

• Calling 999 with an assessment of a situation if it indicates an emergency. • Activating the Community Emergency Support Centre. • Making contact with outside agencies and the CBRG. • Using the cascade call out list as appropriate. • Convening a meeting of selected members of the Local Resilience Group. • Identify priorities and requirements. • Effecting actions locally. If necessary, in conjunction with the authorities. • Setting tasks. • Collating and sharing information. • Maintaining contact with authorities and passing information.

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PKC COMMUNITY & BUSINESS RESILIENCE GROUP (CBRG)

The remit of the CBRG is to work with communities across Perth & Kinross to help make them stronger and more resilient by engaging with them to provide support, information and advice to better enable them to respond to and recover from emergencies and significant disruption to routine life.

The Resilience Group is a multi-agency grouping chaired by Mr John Handling, the Health, Safety & Wellbeing Manager in Perth & Kinross Council. The group comprises: • Scottish Government Resilience Division. • Scottish Flood Forum. • . • Scottish Fire & Rescue Service. • Scottish Ambulance Service. • NHS Tayside. • British Red Cross. • Perth & Kinross Association of Volunteer Services (PKAVS). • Scottish Environmental Protection Agency (SEPA). • Scottish Water • Scottish & Southern Electricity (SSE). • Various other services in Perth & Kinross Council.

If an emergency occurs, local resilience groups may gain assistance from elements of the CBRG through the Perth & Kinross Council Emergency Response Duty Officer. If there is immediate danger to life call 999.

Emergency Responders in the Tayside Local Resilience Partnership (LRP) area see Community Emergency Coordination Groups (CEG’s) as key part of the network of people who will take steps to help themselves and others in an emergency. Emergency responders want CEG Coordinators to be integral to emergency response so that they can be given timely information and in return provide information to help emergency services to prioritise their resources.

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D&BCC Community Emergency & Resilience Plan – Local Risk Assessment

Risks identified within the North of Prioritised risks for the Dunkeld & Community Emergency Individual Preparation and how can I Scotland Birnam Community Council area. Preparedness & Coordination (Dunkeld, Birnam, Amulree & Strathbraan, help? Community Risk Kindallachan, Dowally, and Dalguise) Group Preparation Register 1. Severe Weather Snow & ice

Likely Description • Monitor weather and road conditions. The following information provides an overview of what Extensive snowfall across the Dunkeld and Birnam • Prepare local response team to open Birnam you can do to be better prepared and more resilient, in and Strathbraan area. Arts Centre and /or/Duchess Anne Hall/Drill order to maximise the safety of you and your family in the Hall... event of an emergency. It also highlights some ways in Impact on Community • Check communications. which you can join in and help other people in your • Loss of access to properties. • Plan for provision of emergency generator. community. • Loss of power. • Liaise with NHS & Health Care professionals. • Loss of communications. • Identify vulnerable residents. Depending on the type and scale of emergency, the • Loss of local services. • Prepare volunteers to visit vulnerable residents. D&BCC Community Emergency Preparedness & • Loss of automotive movement and public Coordination Group may activate a central coordination transport. function, in support of the emergency services and other • Blocked main transport routes in and around the ‘responding agencies’. The group will coordinate local villages of Dunkeld & Birnam, Kindallachan and volunteers and support the welfare and needs of the Strathbraan. local community where it can. • Limited movement around the community. • Frozen pipes resulting in flooding of property. The below measures are common to most emergencies • Risk to supply of drinking water. and are relevant to all of the risks identified in this document. • Risk of hyperthermia.

• Risk of flooding once snow has thawed. More detailed information on home preparedness can be

found on the ‘Ready Scotland’ website at www.readyscotland.org 2. Flooding Severe Floods/Rainfall - Flooding Home Emergency Kit Packing a small emergency kit and keeping it in a safe Likely description • Monitor weather and road conditions. place at home will stand you in good stead in a wide • River Tay and/or water courses and burns with • Prepare local response team to open the Drill range of emergency situations. Your kit should be kept in severe flooding on access roads into the Hall and other community facilities: a waterproof bag and it should include: villages/linked roads, or into properties causing • Prepare local response to move cars and risk of serious danger to life, travellers or vehicles people in flood-risk areas and establish off road • Your household emergency plan , including in Dunkeld & Birnam. parking for HGV vehicles/stranded vehicles emergency contact numbers. • Evacuation of riverside properties under threat of • Prepare mobilisation of volunteers to cater and flooding and damage as a result of The Tay and comfort stranded residents and travellers. • A battery operated torch and spare batteries (or a other water courses breaching natural and other • Identify vulnerable residents and prepare wind up torch) water defences by the River Tay causing

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significant damage to properties. volunteers to visit vulnerable residents • A battery operated radio and spare batteries (or a • Significant snowfall and snowmelt causing and prepare evacuation plan wind up radio) increased risk of flooding • Plan for provision of emergency generator. • • Mobile phone charger Liaise with NHS & Health Care professionals. • Impact on Community • Check communications. Any essential medication, some toiletries and a • Restricted movement /closure of A9 road north or first aid kit south bound. • Three days' supply of bottled water and ready to • Loss of automotive movement and public eat food (that won't go off) transport. • Copies of important documents like insurance • Stranded travellers near Dunkeld and Birnam. policies and birth certificates, in case you need to • Blocked main transport routes in and around the locate these quickly or prove your identity villages of Dunkeld & Birnam, Kindallachan and • Pencil, paper, a penknife and a whistle Strathbraan. • • Flooding of properties Spare keys to your home and car • Risk to life and livestock • Spare glasses or contact lenses • Risk to health to stranded residents/travellers. • Risk of hypothermia/drowning. Think about what else is important for you and your • Loss of power in Dunkeld & Birnam. family to get by during an emergency, e.g. • Loss of communications in Dunkeld and Birnam • Loss of access to properties. • Damage to properties • Pet supplies • Loss of local services. • Food supplies • Limited movement around the community. • Formula/baby food • Sewage and drainage pipe failures resulting in flooding of properties. • Risk to supply of drinking water. Transport & Equipment You may be able to help by providing transport for • Risk of flooding once snow has thawed. vulnerable people to and from rest centres, or by transporting food and warm clothing to remote locations. 3. Transport A9 trunk - road major If you own or have access to a generator, farm Disruptions accident/incident/disruption. machinery or perhaps a small boat, they may come in very useful. Farmers, Gamekeepers or people with a good knowledge of the area and access to 4 x 4 vehicles • Monitor weather and road conditions. will be particularly vital in supporting local people and the Likely Description • Prepare local response team to open either: • emergency services in the event of severe weather or Multi-vehicle accident with road blocked Birnam Arts Centre/Institute/Duchess Anne northbound and/or southbound. other situation where people may be unable to leave Hall. their homes or need essential supplies. • A9 impassable owing to adverse weather, with • Prepare local response to off road parking for vehicles and travellers marooned. HGV vehicles/stranded vehicles • Welfare River Tay and/or water courses with severe • Prepare mobilisation of volunteers to cater and flooding on A9 and linked roads, causing risk of Please think about vulnerable neighbours or other comfort stranded travellers. vulnerable people within your community. They may be serious danger to life, travellers or vehicles in • Plan for provision of emergency generator. Dunkeld & Birnam. elderly, disabled or likely to be stranded in their remote • Check communications. home, in the event of a heavy snowfall for instance. You may be able to help in a rest centre by providing Impact on Community refreshments, handing out warm clothing or just by • No movement on A9 north or south bound. supporting and comforting people. You may also be able • Stranded travellers near Dunkeld and Birnam. to provide temporary accommodation to a neighbour. • Stranded travellers near Amulree, Kindallachan

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and Dowally. Search and Rescu e • Injuries to travellers. The emergency services will coordinate and control any • Risk to health to stranded travellers. search and rescue operations, however your local • Risk of hypothermia. knowledge, skills and support may be of great use to • Loss of power in Dunkeld & Birnam. them if you are able and willing to help. • Loss of communications in Dunkeld and Birnam Communications You may be able to help by staffing a telephone switchboard or by contacting and checking up on vulnerable people.

Please think about what you may be able to do if an emergency occurs. Your valuable support and assistance may help someone in your community to cope more easily if an emergency happens.

4. Interruption to utilities Monitor the ‘Ready Scotland’ website and await further 5. Influenza type advice via the Dunkeld & Birnam Community Council diseases No specific local risk identified Monitor and be advised by the P&KC CBRG Community Emergency Preparedness & Coordination Group, should the level of risk be raised to warrant (pandemic) specific preparatory action. 6. Pollution & contamination

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