Planning and Strategy Committee of the Whole
11 November 2020
UNDER SEPARATE COVER ATTACHMENTS
QUEANBEYAN-PALERANG REGIONAL COUNCIL PLANNING AND STRATEGY COMMITTEE OF THE WHOLE ATTACHMENTS – 11 November 2020 Page i
Item 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place ...... 2 Attachment 2 DA.2020.1310 - Plans - 10 & 11 Aurora Place ...... 32 Attachment 3 DA.2020.1310 - Submissions - 10 & 11 Aurora Place ...... 52 Attachment 4 DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place ...... 56 Item 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 1 South Jerrabomberra DCP 2015 Neighbourhood Structure Plans...... 71 Attachment 2 South Jerrabomberra DCP 2015 Parts 1 and 2 ...... 80 Attachment 3 South Jerrabomberra DCP 2015 Table of Contents ...... 94 Item 8.4 Request for Use of Section 94 Funds - RFS Improvements Attachment 1 Details and Recommendations for Proposed Use of Contributons Collected Under the Tallaganda Shire Council Section 94 Contributions Plan No.4 ...... 103 Item 8.5 Renewal and Establishment of Alcohol Restrictions in the Local Government Area Attachment 1 Schedule of Proposed Alcohol Free Zones and Alcohol Prohibited Areas ...... 108 Attachment 2 Summary of Submissions Received During Exhibition ...... 111 Item 8.6 Road Naming Proposal - Gurimbaga Lane, Charleys Forest Attachment 1 Gurimbaga Lane, Charleys Forest Location Map ...... 113 Item 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 1 QPRC ARIC Charter - revised draft ...... 115 Attachment 2 QPRC ARIC Charter - current ...... 123
i 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
QUEANBEYAN-PALERANG REGIONAL COUNCIL
Planning and Strategy Committee of the Whole Meeting Attachment
11 NOVEMBER 2020
ITEM 8.1 DA.2020.1310 - INDUSTRIAL BUILDING - LOTS 1 & 2 DP1263693, 10 & 11 AURORA PLACE, QUEANBEYAN EAST
ATTACHMENT 1 DA.2020.1310 - SECTION 4.15 MATTERS FOR CONSIDERATION - 10 & 11 AURORA PLACE
1 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
2 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
3 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
4 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
5 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
6 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
7 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
8 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
9 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
10 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
11 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
12 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
13 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
14 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
15 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
16 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
17 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
18 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
19 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
20 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
21 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
22 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
23 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
24 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
25 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
26 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
27 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
28 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
29 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 1 - DA.2020.1310 - Section 4.15 Matters for Consideration - 10 & 11 Aurora Place (Continued)
30 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
QUEANBEYAN-PALERANG REGIONAL COUNCIL
Planning and Strategy Committee of the Whole Meeting Attachment
11 NOVEMBER 2020
ITEM 8.1 DA.2020.1310 - INDUSTRIAL BUILDING - LOTS 1 & 2 DP1263693, 10 & 11 AURORA PLACE, QUEANBEYAN EAST
ATTACHMENT 2 DA.2020.1310 - PLANS - 10 & 11 AURORA PLACE
31 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
32 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
33 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
34 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
35 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
36 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
37 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
38 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
39 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
40 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
41 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
42 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
43 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
44 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
45 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
46 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
47 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
48 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
49 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 2 - DA.2020.1310 - Plans - 10 & 11 Aurora Place (Continued)
50 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 3 - DA.2020.1310 - Submissions - 10 & 11 Aurora Place (Continued)
QUEANBEYAN-PALERANG REGIONAL COUNCIL
Planning and Strategy Committee of the Whole Meeting Attachment
11 NOVEMBER 2020
ITEM 8.1 DA.2020.1310 - INDUSTRIAL BUILDING - LOTS 1 & 2 DP1263693, 10 & 11 AURORA PLACE, QUEANBEYAN EAST
ATTACHMENT 3 DA.2020.1310 - SUBMISSIONS - 10 & 11 AURORA PLACE
51 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 3 - DA.2020.1310 - Submissions - 10 & 11 Aurora Place (Continued)
52 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 3 - DA.2020.1310 - Submissions - 10 & 11 Aurora Place (Continued)
53 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 3 - DA.2020.1310 - Submissions - 10 & 11 Aurora Place (Continued)
54 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
QUEANBEYAN-PALERANG REGIONAL COUNCIL
Planning and Strategy Committee of the Whole Meeting Attachment
11 NOVEMBER 2020
ITEM 8.1 DA.2020.1310 - INDUSTRIAL BUILDING - LOTS 1 & 2 DP1263693, 10 & 11 AURORA PLACE, QUEANBEYAN EAST
ATTACHMENT 4 DA.2020.1310 - DRAFT CONDITIONS OF CONSENT - 10 & 11 AURORA PLACE
55 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
56 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
57 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
58 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
59 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
60 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
61 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
62 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
63 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
64 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
65 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
66 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
67 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
68 8.1 DA.2020.1310 - Industrial Building - Lots 1 & 2 DP1263693, 10 & 11 Aurora Place, Queanbeyan East Attachment 4 - DA.2020.1310 - Draft Conditions of Consent - 10 & 11 Aurora Place (Continued)
69
8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 1 - South Jerrabomberra DCP 2015 Neighbourhood Structure Plans (Continued)
QUEANBEYAN-PALERANG REGIONAL COUNCIL
Planning and Strategy Committee of the Whole Meeting Attachment
11 NOVEMBER 2020
ITEM 8.3 AMENDMENTS TO SOUTH JERRABOMBERRA DEVELOPMENT CONTROL PLAN 2015
ATTACHMENT 1 SOUTH JERRABOMBERRA DCP 2015 NEIGHBOURHOOD STRUCTURE PLANS
70 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 1 - South Jerrabomberra DCP 2015 Neighbourhood Structure Plans (Continued)
71 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 1 - South Jerrabomberra DCP 2015 Neighbourhood Structure Plans (Continued)
72 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 1 - South Jerrabomberra DCP 2015 Neighbourhood Structure Plans (Continued)
73 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 1 - South Jerrabomberra DCP 2015 Neighbourhood Structure Plans (Continued)
74 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 1 - South Jerrabomberra DCP 2015 Neighbourhood Structure Plans (Continued)
75 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 1 - South Jerrabomberra DCP 2015 Neighbourhood Structure Plans (Continued)
76 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 1 - South Jerrabomberra DCP 2015 Neighbourhood Structure Plans (Continued)
77 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 1 - South Jerrabomberra DCP 2015 Neighbourhood Structure Plans (Continued)
78
8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
QUEANBEYAN-PALERANG REGIONAL COUNCIL
Planning and Strategy Committee of the Whole Meeting Attachment
11 NOVEMBER 2020
ITEM 8.3 AMENDMENTS TO SOUTH JERRABOMBERRA DEVELOPMENT CONTROL PLAN 2015
ATTACHMENT 2 SOUTH JERRABOMBERRA DCP 2015 PARTS 1 AND 2
79 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
80 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
81 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
82 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
83 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
84 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
85 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
86 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
87 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
88 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
89 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
90 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
91 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 2 - South Jerrabomberra DCP 2015 Parts 1 and 2 (Continued)
92 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 3 - South Jerrabomberra DCP 2015 Table of Contents (Continued)
QUEANBEYAN-PALERANG REGIONAL COUNCIL
Planning and Strategy Committee of the Whole Meeting Attachment
11 NOVEMBER 2020
ITEM 8.3 AMENDMENTS TO SOUTH JERRABOMBERRA DEVELOPMENT CONTROL PLAN 2015
ATTACHMENT 3 SOUTH JERRABOMBERRA DCP 2015 TABLE OF CONTENTS
93 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 3 - South Jerrabomberra DCP 2015 Table of Contents (Continued)
94 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 3 - South Jerrabomberra DCP 2015 Table of Contents (Continued)
95 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 3 - South Jerrabomberra DCP 2015 Table of Contents (Continued)
96 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 3 - South Jerrabomberra DCP 2015 Table of Contents (Continued)
97 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 3 - South Jerrabomberra DCP 2015 Table of Contents (Continued)
98 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 3 - South Jerrabomberra DCP 2015 Table of Contents (Continued)
99 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 3 - South Jerrabomberra DCP 2015 Table of Contents (Continued)
100 8.3 Amendments to South Jerrabomberra Development Control Plan 2015 Attachment 3 - South Jerrabomberra DCP 2015 Table of Contents (Continued)
101 8.4 Request for Use of Section 94 Funds - RFS Improvements Attachment 1 - Details and Recommendations for Proposed Use of Contributons Collected Under the Tallaganda Shire Council Section 94 Contributions Plan No.4 (Continued)
QUEANBEYAN-PALERANG REGIONAL COUNCIL
Planning and Strategy Committee of the Whole Meeting Attachment
11 NOVEMBER 2020
ITEM 8.4 REQUEST FOR USE OF SECTION 94 FUNDS - RFS IMPROVEMENTS
ATTACHMENT 1 DETAILS AND RECOMMENDATIONS FOR PROPOSED USE OF CONTRIBUTONS COLLECTED UNDER THE TALLAGANDA SHIRE COUNCIL SECTION 94 CONTRIBUTIONS PLAN NO.4
102 8.4 Request for Use of Section 94 Funds - RFS Improvements Attachment 1 - Details and Recommendations for Proposed Use of Contributons Collected Under the Tallaganda Shire Council Section 94 Contributions Plan No.4 (Continued) Table 1 – Proposed use of development contributions collected under Tallaganda Shire Council Section 94 Contributions Plan No. 4 Bushfire Control and Suppression
Locality of Proposed Works Estimated Available Comment/ Rural Fire Cost Funds Recommendation Station 1 Araluen Purchase of $20,000 - $11,358.31. This is an internal request. additional land to site $30,000. By Minute No. PLA060/19 a larger fire shed. – 12 June 2019 funds were Would like to use the approved for expenditure funds for the from this fund for purchase of land and preliminaries associated for the conveyancing with the submission of a costs associated with DA. Agree to use the the purchase of remaining $11,358.31 in additional land. contributions to fund this request from the relevant account up to the available balance. 2 Araluen Would like to use s94 Cost of work $11,358.31. This is an RFS request. funds for land, plans approximately Advise the RFS that there and DA for new shed. $750K. are insufficient funds for this request. 3 Krawarree Wanting to convert 1 Approximately $5,338.91. This is and RFS request. bay to a meeting $20,000. Advise the RFS that there room & kitchenette are insufficient funds for this request. 4 Mulloon New shed/ 2 bay Approximately $25,597.58. This is an RFS request. extension and Right $750K. By Minute No. PLA060/19 of Carriageway – 12 June 2019 funds were across crown land for approved for expenditure access. from this fund for Would like to use s94 preliminaries associated funds for land, plans with the submission of a and DA fees. DA. Agree to use the remaining $25,597.58 in contributions to fund the project up to a maximum of the current balance at the time that the development application is lodged or the cost of the preparation of plans and development application fees whichever is the lesser.
103 8.4 Request for Use of Section 94 Funds - RFS Improvements Attachment 1 - Details and Recommendations for Proposed Use of Contributons Collected Under the Tallaganda Shire Council Section 94 Contributions Plan No.4 (Continued)
5 Mt Fairy/Boro Extension. Would like Approximately $23,352.66. An amount of $19, 874 + to use s94 funds for $40,000. GST was previously DA fees. approved (PLA060/19 – 12 June 2019) for expenditure from this fund. This was for the construction of a water tank and road around the fire station. Agree to use the remaining $23,352.66 in contributions to fund the development application fees for this project up to a maximum of the current balance at the time that the development application is lodged or the cost of the development application fees whichever is the lesser. 6 Farringdon New demountable Approximately $38,961.99. Agree to use the training room. $40,000. contributions in the Would like to use s94 relevant account to fund funds for DA fees. the development application fees for this project up to a maximum of the current balance at the time that the development application is lodged or the cost the development application fees whichever is the lesser. 7 Mongarlowe Veranda addition. Approximately $2,230.32. Agree to fund this request Would like to use s94 $30,000. from the relevant account funds for DA fees. up to the available balance at the time of submission of a development application. 8 Bombay Shed extension. No details at No funds Advise the RFS that there this stage. available are no funds available to currently. funds this request nor are there likely to be in the future. 9 Braidwood Security fence. Approximately $24,845.21. Agree to fund this request $20k. from the relevant account up to the cost of the project or to the available balance at the time of submission of a development application whichever is the lesser.
104 8.4 Request for Use of Section 94 Funds - RFS Improvements Attachment 1 - Details and Recommendations for Proposed Use of Contributons Collected Under the Tallaganda Shire Council Section 94 Contributions Plan No.4 (Continued)
10 Charleyong Upgrade solar power $25k. $24,023.95. Agree to fund this request system. (including any development application fees) from the relevant account up to the available balance at the time of submission of a development application. 11 Nerriga New shed in the Approximately $6,296.77. Hardstand - $23,240 plus future (2025). $750k. GST previously funded by Minute No. 388/19 27 November 2019. That the RFS be advised that there are insufficient funds for this project and are unlikely to be in the future. 12 Majors Creek Security monitoring $21,194.78 $13,632.09. This is an RFS request. system and cameras plus That the RFS be advised plus connection to approximately that there are insufficient Council’s remote $12,000. funds for this project. monitoring system. 13 Majors Creek Cover preliminaries $13,632.09 $13,632.09. This is an internal request. associated with Agree to fund this request obtaining a from the relevant account. Development Application. 14 Ridgeway Station extension. Approximately No funds This Contribution Plan only $600k. currently applies to the former available. Tallaganda LGA. That the RFS be advised that there are no contribution funds for this project and are unlikely to be in the future. 15 New Control Would like to use s94 Approximately No funds This Contribution Plan only Centre - funds for land, plans $5M. currently applies to the former Queanbeyan and DA fees (2023). available. Tallaganda LGA. That the RFS be advised that there are no contribution funds for this project and are unlikely to be in the future.
105 8.4 Request for Use of Section 94 Funds - RFS Improvements Attachment 1 - Details and Recommendations for Proposed Use of Contributons Collected Under the Tallaganda Shire Council Section 94 Contributions Plan No.4 (Continued)
16 All stations Stations to be $15k to $20k No funds This Contribution Plan only converted to per station. currently applies to the former Council’s security key available. Tallaganda LGA. That the system and RFS be advised that there monitoring in the are no contribution funds to future. Only some cover Krawarree, Araluen, stations done. Mulloon, Mt Fairy/Boro, Bombay, Braidwood, Charleyong, Nerriga and Majors Creek if the other requests for these stations are funded. 17 Hoskinstown Would like to use S94 No funds This Contribution Plan only funds for DA fees and currently applies to the former assistance for 1 bay available. Tallaganda LGA. That the extension. RFS be advised that there are no contribution funds for this project and are unlikely to be in the future. 18 Jerrabomberra Would like to use S94 No funds This Contribution Plan only Creek funds for bitumen currently applies to the former sealing of driveway to available. Tallaganda LGA. That the Old Cooma Road. RFS be advised that there are no contribution funds for this project and are unlikely to be in the future. 19 New station Would like to use s94 No funds This Contribution Plan only for Googong funds for plans and currently applies to the former DA fees (Timing not available. Tallaganda LGA. That the stated). RFS be advised that there are no contribution funds for this project and are unlikely to be in the future.
106 8.5 Renewal and Establishment of Alcohol Restrictions in the Local Government Area Attachment 1 - Schedule of Proposed Alcohol Free Zones and Alcohol Prohibited Areas (Continued)
QUEANBEYAN-PALERANG REGIONAL COUNCIL
Planning and Strategy Committee of the Whole Meeting Attachment
11 NOVEMBER 2020
ITEM 8.5 RENEWAL AND ESTABLISHMENT OF ALCOHOL RESTRICTIONS IN THE LOCAL GOVERNMENT AREA
ATTACHMENT 1 SCHEDULE OF PROPOSED ALCOHOL FREE ZONES AND ALCOHOL PROHIBITED AREAS
107 8.5 Renewal and Establishment of Alcohol Restrictions in the Local Government Area Attachment 1 - Schedule of Proposed Alcohol Free Zones and Alcohol Prohibited Areas (Continued)
Alcohol-Free Zones Location Description/Comment (Sect 632 LG Act for street Collett Street, Queanbeyan Rutledge Street to Morisset Street on drinking - public roads, footpaths and car parks) both sides Crawford Street, Antill Street to Rutledge Street on both Queanbeyan sides Lowe Street Carpark, Lowe Street public carpark Queanbeyan Monaro Street, Queanbeyan Lowe Street to Queanbeyan River Bridge both sides Morisset Street Carpark, Morisset Street public carpark Queanbeyan Queenbar Road, Karabar Cooma Street to Gray Place on both sides. Rutledge Street Carpark, Rutledge Street public carpark Queanbeyan Southbar Road, Karabar Cooma Street to Candlebark Road on both sides Tamarind Place, Road and footpath reserve Jerrabomberra Uriarra Road, Queanbeyan Crawford Street to Ross Road on both sides 3A Erin Street Carpark, NEW – At rear of Hospital including Queanbeyan toilet block Footpath Corner MacQuoid NEW - In front of Ukrainian Social Club and Atkinson Streets, Queanbeyan East Henderson Carpark, NEW - Adjacent skate park and train Crestwood carriage Karabar Carpark, Karabar NEW - Including undercover carpark
108 8.5 Renewal and Establishment of Alcohol Restrictions in the Local Government Area Attachment 1 - Schedule of Proposed Alcohol Free Zones and Alcohol Prohibited Areas (Continued)
Alcohol Prohibited Location Description Areas Apex Park, Queanbeyan Crawford Street (Sect 632A LG Act for Public Places such as Parks) Axis Youth Centre Park, Lowe Street tennis courts to Axis Youth Queanbeyan Centre Ernie Beaver Park, Gilmore Place Queanbeyan West Queanbeyan River Collett Street to Atkinson Street, Bank/Walk, Queanbeyan and Waniassa Street to Mowatt Street on Queanbeyan East both sides of river. Queen Elizabeth II Park, Collett street/Morisset Street Queanbeyan Ray Morton Park, Waniassa Street Queanbeyan East Ryrie Park, Braidwood Braidwood Tamarind Place Waterfall Jerrabomberra waterfall reserve Creek Reserve, Jerrabomberra bank around the waterhole at Tamarind place Jerrabomberra Waniassa Park, Queanbeyan Waniassa Street East Henderson Park, Crestwood NEW – Including skate park
109
8.5 Renewal and Establishment of Alcohol Restrictions in the Local Government Area Attachment 2 - Summary of Submissions Received During Exhibition (Continued)
QUEANBEYAN-PALERANG REGIONAL COUNCIL
Planning and Strategy Committee of the Whole Meeting Attachment
11 NOVEMBER 2020
ITEM 8.5 RENEWAL AND ESTABLISHMENT OF ALCOHOL RESTRICTIONS IN THE LOCAL GOVERNMENT AREA
ATTACHMENT 2 SUMMARY OF SUBMISSIONS RECEIVED DURING EXHIBITION
110 8.5 Renewal and Establishment of Alcohol Restrictions in the Local Government Area Attachment 2 - Summary of Submissions Received During Exhibition (Continued)
Do you have any Do you have any comments on the Are there any other Do you have any comments on Do you have any comments on the comments on the proposal proposal to include areas that you would No. the proposal to renew the proposal to renew the Alcohol Staff Comment for the new Alcohol Free Henderson Park as like to see as alcohol Alcohol Free Zones? Prohibited Areas? Zones? a new Alcohol restricted areas? Prohibited Area? Not supported – Previous legal advice All should be Carpark around the that establishment in 1. All should be implemented All should be implemented All should be implemented implemented Jerrabomberra Hotel private carparks can be problematic
Yes - Derrima Road Crawford Street at top Crestwood. A lot of end of Derrima Road is 2. drunken noise and beer proposed for inclusion. cans thrown of Friday and
Saturday nights. Supporting evidence required to include all All parks with kids play parks. Most parks 3. Do it No, they all look great. No. Do it. No. areas. close to premises that sell liquor are covered.
4. Agree with proposal Agree with proposal No No Unsure No changes required.
Not specifically - but please make Congratulations - anything that Please make sure the areas Would like it to have Queanbeyan a safe and 5. reduces alcohol consumption in are clearly marked and No No changes required. been done earlier welcoming location for all public places is to be applauded advertised who live here and all who visit. Agree with the 6. Excellent idea Great additions No agree No changes required. proposal
I support the I support the proposal. I support the proposal. The I support the proposal. The more proposal. The more Restricting alcohol in common 7. more 'Alcohol Free Zones' 'Alcohol Prohibited Areas' the better 'Alcohol Prohibited No comment No changes required. spaces increases the people- the better for everyone. for everyone. Areas' the better for friendliness of those spaces. everyone.
Not at this time. Suggest 8. No Good Idea No No No changes required ongoing case by case
Hmm, it would appear that an Alcohol Free Zone which previously covered Southbar Road from Cooma Street to Donald Road, has in fact been reduced to the area between Cooma Street and Candlebark Road. The signs used to include to Donald Road - which meant that the garden at my house just before the start of the restricted zone was the Given the above- I’d like to know that the surreptitious dumping ground for the Given the sometimes quite mentioned levels and zones have been consulted bottles pedestrians would drink as disturbing levels of public drinking instances of drunken Extension of area to with the local police and they walked until that point. The and associated anti-social or behaviour, including Donald Road not 9. other stakeholders to ensure introduction of the paid recycling destructive behaviour, alcohol several instances of one- supported by evidence that they’re being targeted scheme at least meant rather than free zones would appear to be a on-one fights in the street at this time. and therefore can be just rubbish, I was at least able to good idea to mitigate this. stopping traffic on effective. see these as a 10-cent ‘donation’ to Southbar Road. the garden!
Given the issues observed, reported and responded to along that longer section, with many instances of drunken assaults, public nuisance and anti-social behaviour, and several raids of properties for drugs, I would think that section would be included, or re-evaluated?
They should be 10. It is a great idea. It should be done Great idea No changes required. implemented
I'm just looking to confirm that the only carpark that will be affected is the one DIRECTLY out the front of the shopping centre, and not the carpark that surrounds (and is on land privately owned by) the Hotel. Rest assured that I have no objection to Alcohol Restricted Areas in principle (quite the opposite in fact, I happen to think Jerrabomberra they're a valuable community Shopping Centre and tool); but the last attempt to 11. Hotel carpark not institute one in our carpark was supported due to fought strongly at Council by the private property. previous licensee less than five years ago. Given we've not had any alcohol- related incidents since then that would warrant the creation of an Alcohol Restricted Area on our property, I'm just enquiring as to whether Council intends to respect the previous decision made by itself in regards to this matter.
111 8.6 Road Naming Proposal - Gurimbaga Lane, Charleys Forest Attachment 1 - Gurimbaga Lane, Charleys Forest Location Map (Continued)
QUEANBEYAN-PALERANG REGIONAL COUNCIL
Planning and Strategy Committee of the Whole Meeting Attachment
11 NOVEMBER 2020
ITEM 8.6 ROAD NAMING PROPOSAL - GURIMBAGA LANE, CHARLEYS FOREST
ATTACHMENT 1 GURIMBAGA LANE, CHARLEYS FOREST LOCATION MAP
112 8.6 Road Naming Proposal - Gurimbaga Lane, Charleys Forest Attachment 1 - Gurimbaga Lane, Charleys Forest Location Map (Continued)
113 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 1 - QPRC ARIC Charter - revised draft (Continued)
QUEANBEYAN-PALERANG REGIONAL COUNCIL
Planning and Strategy Committee of the Whole Meeting Attachment
11 NOVEMBER 2020
ITEM 10.1 REVIEW OF AUDIT, RISK AND IMPROVEMENT COMMITTEE CHARTER
ATTACHMENT 1 QPRC ARIC CHARTER - REVISED DRAFT
114 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 1 - QPRC ARIC Charter - revised draft (Continued)
Queanbeyan–Palerang Regional Council
Audit Risk and Improvement Committee Charter
Draft version 2 October 2020
115 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 1 - QPRC ARIC Charter - revised draft (Continued)
Contents
1. Introduction - 3 -
2. Mandate - 3 -
3. Purpose - 3 -
4. Role - 3 -
5. Authority - 4 -
6. Committee Composition - 4 -
7. Terms of Appointment - 5 -
8. Quorum - 5 -
9. Operational Principles - 5 -
10. Operational Procedures - 6 -
11. Committee Reporting - 6 -
12. Evaluation of Performance - 7 -
13. Review of the Charter - 7 -
14. Approval of the Charter - 7 -
1.
116 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 1 - QPRC ARIC Charter - revised draft (Continued)
Introduction The Audit Risk and Improvement Committee (Committee) is a sub-committee of the Council and plays an important role in providing oversight of Queanbeyan–Palerang Regional Council governance, risk management, compliance and control practices. The Committee also serves to provide confidence in the integrity of practices to enable achievement of the Council’s strategic objectives. This charter provides the framework for performance of Committee activities.
2. Mandate The mandate for establishment of the Committee is derived from Part 428A of the Local Government Amendment (Governance and Planning) Act 2016 (NSW), noting this act has not yet been proclaimed and would not become mandatory until six months after the next Council election. This requires Committee coverage to include: • Compliance. • Risk management. • Fraud control. • Financial management. • Governance. • Implementation of the strategic plan, delivery program and strategies. • Service reviews. • Providing information to the Council for the purpose of improving the Council’s performance of its functions.
3. Purpose The purpose of the Committee is to provide structured systematic oversight of governance, risk management, compliance and control practices across the Council. This applies to financial and non-financial operations. The Committee assists the Council by providing advice and guidance on the adequacy of governance and assurance. Committee success is achieved when Council is recognised as having a ‘best in class’ governance and assurance environment.
4. Role The Committee supports the Council by: • Reviewing effectiveness of governance, risk management, compliance and control. • Reviewing the financial statements and performance reporting. • Promoting improved economy, efficiency, effectiveness and ethical culture. • Reviewing reliability of management information. • Monitoring and evaluating internal audit performance. • Reviewing effectiveness of fraud control measures. • Monitoring compliance with laws, regulations, standards and good practice. This requires Committee oversight to encompass the broad range of functions and activities related to governance and assurance including: • Governance. • Risk management. • Controls.
117 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 1 - QPRC ARIC Charter - revised draft (Continued)
• Financial management, accounting policies, financial statements and annual reporting. • External audit. • Internal audit. • Compliance. • Implementation of audit recommendations. • Ethics and organisation culture. • External accountability. • Fraud and corruption control. • Business continuity management including ICT disaster recovery arrangements. • Security including physical security, cybersecurity and ICT security. • Legal issues. • Complaint management. • Organisation performance and management reporting. • Work health and safety. • Environmental management. • Major projects and business initiatives. • Regulator activities. • Response to significant government enquiries.
5. Authority The authority of the Committee to perform its role is established within the scope of this charter. In discharging its responsibilities, the Committee shall have: • No executive powers, delegated financial responsibility or management functions. • Unrestricted access to management, employees and relevant information it considers necessary to effectively discharge its duties. • Unrestricted access to records, data and reports, subject to any legal information protection or privacy requirements. • Authority to discuss any matters with the external auditor or other external parties, subject to confidentiality considerations. • The right to request attendance of management at Committee meetings. • The right to obtain external legal or other professional advice, subject to prior approval of the Council. The Committee may engage independent advisers to assist with its duties if agreed by the Council.
6. Committee Composition The Committee comprises: • An independent chairperson external to the organisation. • A maximum of two independent members external to the organisation. • A maximum of two Councillors (excluding the Mayor). The chairperson and members are appointed by the Council as voting members. The Committee is supported by non-voting advisers / observers comprising the Service Manger Governance and Risk and the Risk Co-ordinator, and a representative from the external auditor. The Mayor and Councillors not serving on the Committee may attend Committee meetings as observers and to contribute insights to assist Committee deliberations.
118 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 1 - QPRC ARIC Charter - revised draft (Continued)
The chairperson may invite visitors to meetings as necessary to address matters on the agenda. The Committee is a skill-based governance committee. Members should collectively possess sufficient knowledge of governance, assurance, audit, finance, information technology, legislation, risk management, compliance and control plus any special attributes relevant to the Council and its industry. Members of the Committee should have senior management experience in a relevant environment. As the responsibilities of the Committee evolve in response to regulatory, economic and reporting developments, it is important that member competencies and the overall balance of skills on the Committee be periodically evaluated to respond to emerging needs.
7. Terms of Appointment Committee appointments will be made by the Council. Appointments to the Committee shall be staggered to enable continuity of knowledge. The Council will appoint one member to be chairperson and one member to be deputy chairperson of the Committee. Both will be independent members external to the Council. The Mayor or Councillors cannot chair the Committee. Committee membership will be periodically reviewed in line with the policy for Council and sub-committee appointments. Membership of the Committee comprises personal membership and proxies are not permitted.
8. Quorum The quorum for the Committee shall be a majority of voting members at the relevant time.
9. Operational Principles Committee values Committee members will conduct themselves in accordance with the Council Code of Conduct. Communications All communication with management and staff, as well as with any advisers, will be direct, open and complete. The chairperson will be the Committee link to the Council. It is important for the Committee chairperson and members to develop, establish and maintain an effective working relationship with the Council and executive management. Any concerns or differences should be resolved by way of open negotiation, with the final arbiter the Council. Induction New Committee members will receive information and briefings on the work of the Committee to assist them meet their responsibilities. Inductions for new Committee members will be arranged by the secretariat. Preparation and attendance
119 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 1 - QPRC ARIC Charter - revised draft (Continued)
Committee members have an obligation to prepare for and actively participate in Committee meetings. This requires members to contribute the time needed to study and understand the papers provided for meetings. Members are expected to apply good analytical skills, objectivity and judgment, express opinions frankly, ask questions that go to the fundamental core of issues, and pursue independent lines of enquiry. Conflict of interest It is the responsibility of a Committee member to disclose any actual, potential or perceived conflict of interest to the chairperson who shall decide whether a Committee member be excused from Committee deliberations for a particular matter. If necessary, the final arbiter will be the Council. A register of interests will be maintained for the Audit Committee chairperson and members to demonstrate transparency and as a safeguard against conflict of interest.
10. Operational Procedures Meetings The Committee shall meet at least four times each financial year and more frequently if the Council deems necessary. A special meeting may be convened to review the financial statements and external audit management letter and opinion. Meetings may be held in person, by teleconference or by videoconference. Committee work plan A forward work plan including meeting dates and agenda items will be agreed by the Committee at the beginning of each financial year. In camera sessions The Committee will meet privately at least twice each financial year with the Service Manger Governance and Risk and the Risk Co-ordinator. The Committee will meet privately at least twice each financial year with the internal auditor. At least once each financial year, the Committee will meet privately with the external auditor. Secretariat services Council will provide secretariat services for the Committee. The meeting agenda and supporting papers will be approved for distribution by the chairperson and distributed by the secretariat at least five working days before each meeting. Meeting minutes will be prepared and distributed within 10 working days of each meeting.
11. Committee Reporting The Committee through the chairperson reports directly to the Council. The Committee must ensure it maintains a direct functional reporting line for the internal auditor. The chairperson will meet with the Council on Committee outcomes after each meeting and to the Corporate Executive as requested by the Council. The Committee through the chairperson may report to the Council on any matters at any time it deems of sufficient importance to do so, with a process established to allow an individual Committee member to request a meeting with the Council should the member consider it warranted.
120 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 1 - QPRC ARIC Charter - revised draft (Continued)
The Committee will provide the Council with an annual report at conclusion of each financial year on its operations, activities, outcomes and achievements, together with focus areas for the coming financial year.
12. Evaluation of Performance Committee performance will be evaluated at least every two years, with results reported to the Council. The method for Committee performance evaluation will be at the discretion of the Council.
13. Review of the Charter The Committee will review its charter each financial year to identify potential improvements.
14. Approval of the Charter Endorsed: Audit Risk and Improvement Committee
Approved: Queanbeyan–Palerang Regional Council
121 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 2 - QPRC ARIC Charter - current (Continued)
QUEANBEYAN-PALERANG REGIONAL COUNCIL
Planning and Strategy Committee of the Whole Meeting Attachment
11 NOVEMBER 2020
ITEM 10.1 REVIEW OF AUDIT, RISK AND IMPROVEMENT COMMITTEE CHARTER
ATTACHMENT 2 QPRC ARIC CHARTER - CURRENT
122 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 2 - QPRC ARIC Charter - current (Continued)
Queanbeyan-Palerang Regional Council Audit, Risk and Improvement Committee Charter 1. Objective The objective of the Audit, Risk and Improvement Committee (Committee) is to provide independent assurance and assistance to the Queanbeyan-Palerang Regional Council on risk management, control framework, external accountability, legislative compliance, internal audit, external audit and process improvement responsibilities.
2. Authority The Council authorises the Committee, within the scope of its role and responsibilities, to: • Obtain information it needs from any employee or external party; • Discuss any matters with the internal audit service provider and external auditor or other external parties; • Request of the General Manager the attendance of any employee at Committee meetings; • Obtain external legal or other professional advice considered necessary to meet its responsibilities, including requesting their attendance at a meeting. Prior discussion with the General Manager must be obtained to determine appropriateness of any reimbursement by Council for external legal or other professional advice; and • Have private meetings with the internal audit service provider, external auditor, or other personnel without management present.
3. Composition and Tenure The Committee will consist of:
3.1 Members (voting) • One member nominated by Council. • Three independent external members (not a member of the Council), one of whom shall be elected as the Chair and one as the Deputy Chair.
123 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 2 - QPRC ARIC Charter - current (Continued)
3.2 Attendee (non-voting) • General Manager. • Council manager and staff responsible for providing secretariat services to the Committee.
3.3 Invitees (non-voting) for specific Agenda items • Representative of the contracted internal audit service provider(s). • Representatives of the external auditor. • Other Council officers may attend by invitation from the Committee though the General Manager.
Initially, the Chair shall be appointed for a three year term and the other two independent members shall be appointed for two years and one year respectively (to be decided by lot). This will ensure that an independent member is to be appointed each year to ensure continuity. An option for a two year extension will be considered following a formal review of performance. The independent external members of the Committee, taken collectively, will have a broad range of skills and experience relevant to the operations of Queanbeyan-Palerang Regional Council. At least one independent external member of the Committee shall have accounting or related financial management experience, with understanding of accounting and auditing standards in a public sector environment.
4. Role and Responsibilities The Committee has no executive powers, except those expressly provided by the Council. In carrying out its responsibilities, the Committee must at all times recognise that primary responsibility for management of Council rests with the Council and the General Manager as defined by the Local Government Act. Development and day-to-day maintenance of internal controls and risk management strategies and practices remains the function of Council’s management. The responsibilities of the Committee may be revised or expanded by the Council from time to time. The Committee’s responsibilities are to assess the effectiveness of the Queanbeyan- Palerang Regional Council frameworks, actions and controls as outlined below. 4.1 Risk Management • Review whether management has in place a current and comprehensive risk management framework, and associated procedures for effective identification and management of business and financial risks, including fraud and corruption; • Review whether a sound and effective approach has been followed in developing strategic risk management plans for major projects or undertakings; • Review the impact of the risk management framework on its control environment and insurance arrangements; and • Review whether a sound and effective approach has been followed in establishing business recovery and continuity planning arrangements, including whether plans have been tested periodically.
4.2 Control Framework • Review whether management has adequate internal controls in place, including over external parties such as contractors and advisors;
124 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 2 - QPRC ARIC Charter - current (Continued)
• Review whether management has in place relevant policies and procedures, and these are periodically reviewed and updated; • Progressively review whether appropriate processes are in place to assess whether policies and procedures are complied with; • Review whether appropriate policies and procedures are in place for the management and exercise of delegations; and • Review whether management has taken steps to embed a culture which is committed to ethical and lawful behaviour.
4.3 External Accountability • Satisfy itself the annual financial reports comply with applicable Australian Accounting Standards and are supported by appropriate management sign-off on the statements attesting the adequacy of internal controls; • Review the external audit opinion, including whether appropriate action has been taken by Council in response to audit recommendations and adjustments; • To consider contentious financial reporting matters in conjunction with Council’s management and external auditors; • Review the processes in place designed to ensure financial information included in the annual report is consistent with the signed financial statements; • Satisfy itself there are appropriate mechanisms in place to review and implement, where appropriate, relevant State Government reports and recommendations; and • Satisfy itself there is a performance management framework linked to organisational objectives and outcomes.
4.4 Legislative Compliance • Determine whether management has appropriately considered legal and compliance risks as part of risk assessment and management arrangements; and • Review the effectiveness of the system for monitoring compliance with relevant laws, regulations and associated government policies.
4.5 Internal Audit • Act as a forum for communication between the Council, General Manager, senior management and internal audit; • Review the internal audit coverage and Internal Audit Plan, ensure the plan has considered the Risk Management Plan, and approve the plan; • Consider the adequacy of internal audit resources to carry out its responsibilities, including completion of the approved Internal Audit Plan; • Review all audit reports and consider significant issues identified in audit reports and action taken on issues raised, including identification and dissemination of better practices; • Monitor the implementation of internal audit recommendations by management; • Annually review the Internal Audit Charter to ensure appropriate organisational structures, authority, access and reporting arrangements are in place; and • Annually review the performance of Internal Audit, and ensure an independent external assessment is undertaken every five years.
4.6 External Audit • Act as a forum for communication between the Council, General Manager, senior management and external audit;
125 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 2 - QPRC ARIC Charter - current (Continued)
• Provide input and feedback on the financial statements and performance audit coverage proposed by external audit, and provide feedback on the external audit services provided; • Review all external plans and reports in respect of planned or completed external audits, and monitor the implementation of audit recommendations by management; and • Consider significant issues raised in relevant external audit reports and better practice guides, recommend actions that should be implemented and ensure appropriate action is taken.
4.7 Process Improvement • Satisfy itself that the Council’s program for transition and improvement of operational processes is appropriately managed.
4.8 Responsibilities of Members Members of the Committee are expected to: • Understand the relevant legislative and regulatory requirements appropriate to Queanbeyan-Palerang Regional Council; • Contribute the time needed to study and understand the papers provided; • Apply good analytical skills, objectivity and good judgment; and • Express opinions frankly, ask questions that go to the fundamental core of issues, and pursue independent lines of enquiry.
5. Reporting 5.1 At the first Committee meeting after 30 June each year, management will provide a performance report of: • The performance of Internal Audit for the financial year as measured against agreed key performance indicators; and • The approved Internal Audit Plan of work for the previous financial year showing the current status of each audit.
5.2 The Committee may, at any time, consider any other matter it deems of sufficient importance to do so. In addition, at any time an individual Committee member may request a meeting with the Chair of the Committee.
5.3 The Audit Committee will report directly to Council at least annually on the management of risk and internal controls.
5.4 The Committee’s Minutes will be presented to Council as part of the Council Business Papers.
5.5 Council may request the Committee Chair to answer any enquiries regarding the operation of the Audit Committee.
6. Administrative arrangements 6.1 Meetings The Committee will meet at least four times per year, with one of these meetings to include review and endorsement of the annual audited financial statements and external audit opinion.
The need for any additional meetings will be decided by the Chair of the Committee, though other Committee members may make requests to the Chair for additional meetings.
126 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 2 - QPRC ARIC Charter - current (Continued)
A meeting plan, including meeting dates and agenda items, will be agreed by the Committee each year. The meeting plan will cover all Committee responsibilities as detailed in this Charter.
6.2 Attendance at Meetings and Quorums A quorum will consist of a majority of Committee voting members, including at least two independent external members. Meetings can be held in person, by telephone or by video conference
The contracted internal audit provider(s) will be invited to attend each meeting unless requested not to do so by the Chair of the Committee. The Committee may also request, through the General Manager, for other employees to participate for certain agenda items, as well as the external auditor.
6.3 Secretariat Council management will arrange to provide secretariat support to the Committee. The Secretariat will ensure the agenda for each meeting and supporting papers are circulated at least one week before the meeting, and ensure minutes of the meetings are prepared and maintained. Minutes shall be approved by the Chair and circulated to each member within three weeks of the meeting being held. Once the minutes have been approved by the Chair, the Secretariat shall arrange for the minutes to be provided to Council/the Administrator.
6.4 Conflicts of Interest Committee members must comply with the applicable provisions of Council’s Code of Conduct.
Committee members must declare any conflicts of interest at the start of each meeting or before discussion of a relevant agenda item or topic. Details of any conflicts of interest shall be appropriately minuted.
Where members or invitees at Committee meetings are deemed to have a real or perceived conflict of interest, it may be appropriate they be excused from Committee deliberations on the issue where the conflict of interest may exist. The final arbiter of such a decision is the Chair of the Committee.
6.5 Induction New members will receive relevant information and briefings on their appointment to assist them to meet their Committee responsibilities.
6.6 Assessment Arrangements The Chair of the Committee will initiate a review of the performance of the Committee annually. The review will be conducted on a self-assessment basis (unless otherwise determined by the Chair), with appropriate input from management and any other relevant stakeholders, as determined by the Chair.
6.7 Review of Audit Committee Charter At least once every two years the Committee will review this Charter.
Any change to the Charter is by endorsement of the Committee, and agreed to by Council.
127 10.1 Review of Audit, Risk and Improvement Committee Charter Attachment 2 - QPRC ARIC Charter - current (Continued)
7. Approval of the Charter
Endorsed: Audit, Risk and Improvement Committee / /
Approved: Mayor
/ /
128