Republic of the INSTITUTE OF TECHNOLOGY 6538 Palompon, Telefax (053) 555-9841 E-mail: [email protected]

A CONTRACT FOR THE SUPPLY AND DELIVERY OF MATERIALS FOR THE WATER SYSTEM OF THE INSTITUTE

KNOW ALL MEN BY THESE PRESENTS:

This contract, made and executed this 29th Day of December, 2015 at Palompon, Leyte, Philippines, by and between Palompon Institute of Technology, duly represented in this act by DR. ANGELITA F. PAJARON, QIC - President, hereinafter referred to as the Client; and

Shanen Enterprise, a hardware and construction materials supplier with office address at Rizal Street, Palompon, Leyte, duly represented in this act by MRS. EDA V. ANG, hereinafter referred to as the Supplier;

WITNESSETH THAT:

Whereas, the Client desires to purchase various materials for water system of the Institute; Whereas, the Supplier is a DTI registered business firm engaged in the supply and delivery of various hardware, construction materials and materials for water system; Whereas, the Supplier is willing and capable of supplying various materials for the water system of the Institute described under Paragraph 1, Section 1 hereof; NOW, THEREFORE, for and in consideration of the foregoing premises and of the mutual covenants and provisions hereinafter set forth, the parties hereto agree and do hereby mutually agree as follows:

SECTION 1 SUPPLIER RESPONSIBILITIES

1. Supply the Client with the various construction materials for the water system of the Institute specified as follows:

TOTAL QTY UNIT ARTICLE & DESCRIPTION UNIT PRICE PRICE 10 lengths Gl Pipe for Submersible Pump Schedule 80, 3" 0 5,718:50 57,185.00 30 meters Plastic Sch 40, 3"0 58.17 1,745.10 1 spool Wire #6 AWG (300 mts/spool) 17,452.18 17,452.18 10 pcs Flange 3" q; C.I 343.30 3,433.00

(Page 1 of 4 50 lengths Gl Pipe S-40 1 .5"q 1 ,076.22 53,811.00 10 pcs Gate Valve, Brass, 1 .5" 0 1 ,033.20 1 0,332.00 1 roll Fire Hose with Straight Nozzle 5,818.00 5,818.00 1 unit Submersible Pump/Motor 256,197.00 256,197.00 2 unit Pump and Electric Motor with Controllers 58,173.50 1 1 6,347.00

TOTAL 522,320.28

2. Warrant the following :

2.1. The said materials will be delivered not more than 30-45 days after the issuance of the Notice to Proceed.

2.2. A staff, who shall serve as a contact person whenever problem/s may arise, will be made available.

2.3. Each piece of material shall have a warranty period of three months.

2.4. All equipment shall have a warranty period of one (1) year after the delivery, testing and acceptance.

SECTION 2 CLIENT RESPONSIBILITIES

1. Provide a safe room / storage facilities for all hardware and construction materials

SECTION 3 FINANCIAL TERMS

1. The contract price for the supply and delivery of materials for the water system as listed in Section 1 (Responsibilities of the Supplier), is P 522,320.28.

2. The method and conditions of payment to be made to the supplier, through the Government's current disbursement procedure within sixty (60) days of the submission of documents under the contract, shall be as follows:

2.1. On delivery: eighty percent (80%) of the contract price shall be paid to the supplier within sixty (60) days after the date of receipt of the goods at the project site and upon submission of the documents.

2.2. On acceptance: the remaining twenty percent (20%) of the contract price shall be paid to the supplier within sixty (60) days after the date of submission of the acceptance and inspection certificate for the respective delivery issued by the Procuring Entity's authorized representative. In the event that no inspection or acceptance certificate is issued by the Procuring Entity's authorized representative within forty five (45) days of the date shown on the delivery receipt, the supplier shall have the right to claim payment of the

> (Page 2 of 4 remaining twenty percent (20%) subject to the Procuring Entity's own verification for the reason (s) for the failure to issue documents as indicated in GCC Clause 4 of Section 5 of the bidding document (General Conditions of the Contract)

2.3. Ten percent (10%) of the amount of each payment shall be withheld by the Procuring Entity to cover the Supplier's warranty obligations under the contract as described in GCC CLAUSE 29.3.

2.4. The currency to be used in the payment shall be the Philippine Peso.

SECTION 4 WARRANTY, MAINTENANCE, AND SUPPORT

1. Warranty. The Supplier shall provide a warranty period of three (3) months to all construction materials delivered reckoned from the date of acceptance.

IN WITNESS WHEREOF, the parties, through their duly authorized representatives have hereunto set their hand this 29th day of December, 2015 at Palompon, Leyte, Philippines.

PALOMPON INSTITUTE OF TECHNOLOGY SHANEN ENTERPRISE (CLIENT) (SUPPLIER) by: by:

-*X)yii-.CV— — •* F. P^JARON EDA V. ANG QIC - Pesident Proprietor

SIGNED IN THE PRESENCE OF:

NORBERTO C. OLAVIDES ^ABONDO VP for Administration drfiinistrative Services

CERTIFIED AS TO THE AVAILABILITY OF FUNDS:

SARAH'FfiAlilCES C. BATE CAO foe/Finance

(page 3 of 4 ACKNOWLEDGEMENT

REPUBLIC OF THE PHILIPPINES Province of Leyte ) Sc. Municipality of Palompon )

At the place above-mentioned this 29th day of December, 2015, personally appeared before me:

..MJARON TIN NO. . 129-949-379

EDA V. ANG Community Tax Certificate No. Proprietor

Known to me and to me known, through their respective proof of identity above- indicated, to be the same persons who executed the foregoing instrument known A Contract for the supply and delivery of materials for the water system of the Institute consisting of four (4) pages, including this page, where the acknowledgement is written, and acknowledged before rne that they are authorized by the respective entities they represent; and that they freely and voluntarily signed the same.

WITNESS MY HAND AND SEAL, at the place and/an the date first above written.

. Y. ' . ' . • - i • , > - DOC. No. •y:

BOOK No. •• .. -i ' . J.U I L Page No. Series of 2015 • ...- . : • - »? <- •«> • ! •'/•"-• .

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