FY21 Tentative Budget Book
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Tentative Budget FY 2020-21 Where Nature and Culture Meet Alachua County, Florida 12 SE 1st Street Gainesville, FL 32601 HOW TO USE THE BUDGET DOCUMENT This section assists readers in understanding how the budget document is organized and what information is presented. The Alachua County budget is divided into the following major sections: Introduction Elected and Appointed Officials, Organizational Chart, County Map and Demographics, Community Information, and Economic Development Overview County Manager’s Budget Developed for the FY20 Tentative budget presentation. Provides continuing fiscal trends; recent State legislative impacts; Board of County Commission Budget Principles; budget summaries; economic and financial impacts; department program and project issues; and staff realignment impacts. Executive Summary How to use the Budget Document, Budget Process Calendar, Short Term Initiatives & Long Term Service Objectives, Process of Adopting the Budget, Procedures for Amending the Budget, Financial Policies and an explanation of fund structure and governmental accounting. Performance Management Performance Management includes information on Alachua County’s integrated strategic planning, evaluation, management and reporting program which promotes an accountable, transparent, and responsive organization by aligning performance efforts with budgeting activities. Summary Reports Quick reference to basic budget information; shows an overall picture of the County's budgets for revenue, expenditures and positions. Serves to assure the reader that the County's budget is balanced at the fund level, in accordance with Florida statutory requirements. It also provides Fund Reserve, Major County Revenues, Property Tax and Assessment summaries. Functional Department Includes the following information for each Department: Budgets mission, vision, Department functions and objectives, summary of services provided, and summary of prior year actual expenditures, the FY19 adopted budget and FY20 Tentative budget by functional Department. Comprehensive Capital Documents the County's comprehensive capital Improvements Program improvements program and provides an overview of capital (CCIP) needs and associated operating impacts for a five-year period. Debt Services Highlights the County's outstanding and anticipated bond issues. Miscellaneous Information Contains general reference material, including a glossary. TABLE OF CONTENTS INTRODUCTION A-1 Board of County Commissioners A-2 Principal Officials A-3 Organizational Chart A-4 Credits A-5 Distinguished Budget Presentation Award A-6 Get To Know Alachua County A-7 BUDGET MESSAGE B-1 EXECUTIVE SUMMARY 1 Budget Process Calendar 2 Short-Term Initiatives 4 Long-Term Service Objectives 5 Process of Adopting the Budget 7 Procedures for Amending the Budget 10 Financial Policies 12 Fund Structure & Government Accounting 53 Fund Appropriations 55 Major Funds & Descriptions 58 PERFORMANCE MANAGEMENT 61 Performance Management Overview 62 ICMA Certificate of Excellence 67 Framework for Success 68 Strategic Planning – Cascade Chart 69 Strategic Guide 70 Department Relationship Chart 71 Strategic Plan Build-out 73 SUMMARY OF REPORTS 125 Sources and Uses Summary 126 FY21 Tentative Budget Summary 127 Fund Relationship Chart 128 Fund Balance Overview 129 Revenues/Sources 131 Expenditures/Uses 132 Reserves 133 Ending Fund Balance 134 Basic Information on Property Taxes 135 Computing Property Taxes 136 Millage Rate Comparison Tables 137 Property Taxes & Peer County Comparison 138 Fire Protection Assessment and Rate Schedule 140 Solid Waste Assessment and Rate Schedule 141 Storm Water Assessment and Rate Schedule 143 FUNCTIONAL DEPARTMENT BUDGETS 147 Budget and Fiscal Services 149 Includes: Office of Management and Budget, Procurement and Contract Administration, and Risk Management Community and Administrative Services 163 Includes: Economic Development, Administrative Services, Equal Opportunity Office, Animal Services, Ag Extension, Tourist Development, Human Resources, and Organizational Development & Training, and Parks Community Support Services 187 Includes: Administration Community Agency Partnerships Program (CAPP), Local Match Partnerships, Medicaid, Medical Examiner, MTPO/MVT, Public Health Unit, Children’s Services Council, CHOICES, CHOICES FLU MIST Trust Fund, Crisis Center, Community Stabilization Program/Self Sufficiency, Sugarfoot Preserve & Enhancement District, Foster Grandparents Grant, Social Services, Veteran Services, Victim Services, VOCA Grant, and Housing Rehab and State Initiatives Court Services 205 Includes: Drug Court, Metamorphosis, Probation, Work Release, Day Reporting, Aids and Assistance, Jail Population Management Program, Court Services – Inmate Medical, Medical Community Services, and Outpatient & Aftercare Treatment Program Environmental Protection 231 Includes: Administrative Support, Water Resources Protection, Natural Resources Protection, Hazardous Materials, Hazardous Waste Collection, and Petroleum Management, and Open Space Facilities Management 257 Includes: Facility Management, Facilities Rentals, and Facility Preservation Fire Rescue 267 Includes: Fire Rescue Administration, Emergency Management, Enhanced 911, Rescue Medical Services, and Fire Protection Services General Government 287 Includes: Count Commission, County Attorney, County Manager, and Communications Office Growth Management 305 Includes: Planning and Development, and Capacity Planning Information Telecommunications 317 Includes: Information Services, Telecommunication Services, and Technology Investment Public Safety and Community Services 333 Includes: Animal Services, Codes Enforcement, Department of Community Support Services Public Works 345 Includes: Fleet Management, Santa Fe Hills Water Utility, Development Review, Transportation, and Countywide Sustainability Program Solid Waste & Resourced Recovery 363 Includes: Waste Alternatives, Collection Centers, Transfer Station, and Waste Management Non-Departmental 379 Includes: County-Wide Activities, Debt Services, Reserves, Computer Replacement Fund, Vehicle Replacement Fund, Special Expenses and Indirect Costs Constitutional Officers 387 Sheriff 388 Clerk of Courts 392 Property Appraiser 395 Tax Collector 397 Supervisor of Elections 399 Judicial 403 Includes: Court Administration, State Attorney, Public Defender, Guardian Ad Litem, and Regional Conflict Council COMPREHENSIVE CAPITAL IMPROVEMENT PROGRAM 409 DEBT SERVICES 423 Debt Service Fund Summary 424 Debt Service Five-Year Summary 426 MISCELLANEOUS INFORMATION 431 Glossary of Key Terms 432 Acronyms 442 Introduction A-1 Alachua County Board of County Commissioners Chair Vice Chair Robert Hutchinson Mike Byerly Charles “Chuck” Chestnut, IV Ken Cornell Marihelen Wheeler A-2 Principal Officials Appointed Officials Michele Lieberman Sylvia E. Torres County Manager County Attorney Constitutional Officers Kim A. Barton Ed Crapo Sadie Darnell John Power J.K. “Jess” Irby Supervisor of Elections Property Appraiser Sheriff Tax Collector Clerk of Circuit Court Judicial William Cervone Stacy A.Scott James P. Nilon State Attorney Public Defender Chief Judge A-3 Organizational Chart Alachua County Citizens Clerk of Tax Court Collector Judicial Supervisor Offices of Elections Property Board Sheriff Appraiser of County Commissioners Advisory Boards County Attorney County Manager Solid Waste Budget and & Resource Fiscal Services Recovery Community & Administrative Public Works Services Community Public Safety Support and Community Services Services Court Information Services Services Environmental Growth Protection Management Facilities General Management Government Fire Rescue A-4 PREPARED BY: THE ALACHUA COUNTY BOARD OF COUNTY COMMISSIONERS OFFICE OF MANAGEMENT AND BUDGET STAFF Tommy Crosby CPA Assistant County Manager Donna Bradbrook, MBA Strategic Performance Manager Diane M Smith, MA, CGFO Budget Manager Leslie Moyer, CGFO Senior Financial Management Analyst Maureen Powell Financial Management Analyst Stephanie Loven, MPA, CGFO Financial Management Analyst Alex Corona Financial Management Analyst CREDITS Mark Sexton Communications Takumi Sullivan Communications Erika Aenlle Budget & Fiscal Services Brett Bostock Communications THANK YOU A very special “Thank You” to all County employees and the staff of the Constitutional and Judicial Offices for their assistance A-5 GOVERNMENT FINANCE OFFICERS ASSOCIATION Distin gu ished Budget Pres en ta tion Award PRESENTED TO Alachua County Office of Management and Budget Florida For the Fiscal Year Beginning October 1, 2018 Executive Director A-6 HISTORY: Gainesville, the County seat, was established in 1854 on land that was part of a grant that the King of Spain gave to Don Fernando Arredondo in 1817. The name "Alachua" is a Seminole word that means jug and the County likely takes its name from the sinkhole in Paynes Prairie. Micanopy, the second oldest town in Florida, was an Indian settlement when Spanish explorer and conquistador Hernando De Soto passed through the area in 1539. LOCATION: Alachua County is located in the North Central part of Florida, 85 miles from the Georgia state line, 50 miles from the Gulf of Mexico, and 67 miles from the Atlantic Ocean. AREA: Alachua County encompasses 969 square miles and includes the municipalities of Archer, Alachua, Gainesville, Hawthorne, High Springs, LaCrosse, Micanopy, Newberry, and Waldo. The County has an estimated year-round population of 263,291 including more than 50,000 University of Florida students. There