What Are Google Docs, Sheets & Slides?

What are Google Docs, Sheets & Slides?

Google Docs, Sheets, and collaborate on your docu- Google Sheets: Google Slides Slides are apps that let you ment with you, giving  Import and convert Ex- Google Slides is an online create different kids of online them editing, comment- cel, .csv, .txt and .ods presentation app that allows documents (word processor, ing or viewing access formatted data to a you to show off your work in a spreadsheet & presentation),  Collaborate online in real Google spreadsheet visual way. Here’s what you share them, work on them time and chat with other collaboratively with others and  Export Excel, .csv, .txt can do with Google Slides: collaborators—all inside and.ods formatted data, store them in your Google  Create and edit presenta- the documents as well as PDF and Drive online (all for free). tions You can access your created  View you document’s HTML files  Edit a presentation with documents, spreadsheets, and revision history and roll  Use formula editing to friends, students, or co- presentations from any com- back to a previous ver- perform calculations on workers and share it with puter, anywhere. sion your data, and use for- others  Download a Google matting to make it look document to your desk- the way you would like it  Import .pptx and.pps Google Docs top as a Word, OpenOf- to files and convert them to Google presentations Google Docs is an online fice, RTF, PDF, HTML  Chat in real time with word processor which allows or zip file others who are editing  Download your presenta- you to create and format text  Translate a document to your spreadsheet tions as a PDF, a PPT or a .txt file documents and collaborate a different language  Create charts with your with other people in real time.  Email your document to data  Insert images and videos Here is what you can do with others as an attachment into your presentations Google Docs:  Embed a spreadsheet-or individual sheets of your  Publish and embed your  Upload a Word docu- spreadsheet-on your blog presentations in a website ment and convert it to a Google Sheets or website Google document Google Sheets is an online  Add formatting to your spreadsheet app that allows document by adjusting you to create and format margins, spacing, fonts, spreadsheets and simultane- and colors ously work with other people.  Invite other people to Here’s what you can do with Creating & Saving Documents

There are different ways of to your As soon as you name to docu- To save a document to your getting started using Google Drive, click ment (File Menu, Rename) or computer, you can download documents: the red start typing, Google Docs will it. In your doc, go to the File 1. Create a new online Create automatically start saving your menu and point your mouse document button, and work every few seconds. At to the Download as option. 2. Upload an existing one select Docu- the top of the doc, you will see Select one of the following file 3. Use a template from the ment from text that indicates when you types: HTML, RTF, Word, gallery. the drop- doc was last saved. OpenOffice, PDF and plain down To create a new document, go text. Your document will menu. download to your com- Uploading Docs & Using a Template You can upload existing docu- the document you would Templates: If you want to ments to Google documents like to upload. quickly create a document, any time. When you are up- 3. Click Open. you can pick on one of the loading, you can either keep templates in the templates 4. Check the box next to your document in its original gallery. Each template has “Convert documents, file type or convert it to standard text that you can presentations, spread- Google Docs format. Con- replace with your own, and sheets, and drawings to verting your document to preset formatting that you can the corresponding Google Docs format allows reuse. Google Docs format” if you to edit and collaborate you would like to be able online from any computer. to edit and collaborate on You can also create a docu- You can upload the following: the doc online. Up- ment from a template directly .html, .txt, .odt, .rtf, .doc loaded doc files that are from your Documents List. & .docx, and .pdf. converted to Google Click the red Create button documents format can’t and select From template. To upload: be larger than 1 MB. 1. Click the 5. Click Start upload. Upload The uploaded file will icon in the top left corner appear in your Docu- of your Documents List. ments list. 2. Click Files…, and select Share Your Document with Others

Once you have created your  From your document, 2. To the right of the list of “Send email notifications Google document, you can click the blue Share but- names, select “Can view,” (recommended).” Your collabo- share it with your students, ton in the top right of the Can edit,” or “Can com- rators and viewers will still be coworkers, friends or family. window. ment” from the drop- able to access the document You can do this from your Then, down menu. from their Drive, but will not Drive or directly from the 3. If you would like to add a receive an email invitation. document. 1. Under, “Add people,” type the email addresses message to your invita-  From your Drive, select of people you want to tion, click Add message In the share settings you can also the document you want share your document and enter some text. see who has access to your docu- to share (your can select with. You can add a 4. Click Share & save. To ment, change the level of access multiples) and click the single person or a mail skip sending an invita- people have, remove editors, Share button. list. tion, deselect the option commenter's, and viewers and change your document’s visibility option. Publish or Print a document

Publish: Once you are done Print: When you print in Firefox/Safari: Download to another file creating and editing your Chrome, your document will 1. Select File>Print. format and then print that document, you can publish it print exactly as it appears in file: 2. A PDF file containing to a webpage. Go to the File Google Docs. Because of this your doc will automati- 1. Select File menu and go menu and select Publish to there’s no Print preview op- cally download. When to Download as… the Web…. Then, click Start tion. When you document is the download completes, 2. From Download as…. publishing. ready to print, follow these open the PDF file. Submenu, select the file steps: 3. In your PDF viewer, go to format you want to 1. From the document you’d You can send your docu- the File menu and select download your document like to print, select File>Print. ment’s URL to your students, Print. to. coworkers, family or friends 2. A dialog box for your 4. A dialog box for your 3. Find the downloaded file and they can enter it in their printer and print settings will printer and print settings on your computer, and browser address bar to view open. will open. Select Print. open it. your document. 3. When your ready, select 4. Print the downloaded the Print button. file.