AGENDA for the Regular Meeting - Public Session of the University of the Fraser Valley BOARD OF GOVERNORS Thursday, October 11, 2012 Meeting: 6:30 p.m. Aboriginal Gathering Place, Room CEPA 1454/1457 UFV Canada Education Park Campus, Building A 45190 Caen Avenue, Chilliwack
(Driving directions included with package) Page
1. WELCOME from the CHAIR
2. PRESENTATIONS 2.1 Special Presentation: Fulfilling Our Commitment to Aboriginal Peoples - M. Evered / P. Geller
3. DECISION ITEMS - L. Stinson 3-4 3.1 Board Policy on Fulfilling Our Commitment to Aboriginal Peoples THAT, upon the recommendation of the Board Governance Committee, the UFV Board of Governors approves the Board Policy on Fulfilling Our Commitment to Aboriginal Peoples, as presented.
4. REPORTS 5-10 4.1 President's Report - M. Evered 11 4.2 UFV Faculty & Staff Association - V. Cooke 13 4.3 UFV Student Union Society - C. Vidal 4.4 UFV Alumni Association - M. Kendzierski 15-19 4.5 University Advancement & Alumni Engagement - M. Hardin
5. INFORMATION ITEMS
5.1. Brought Forward from 2012 09 06 I/C Session - L. Stinson 21 5.1.1 Quarter 1 Ministry Forecast - Approved 23-50 5.1.2 Statement of Financial Information 2011/12 - Approved 51-53 5.1.3 Board Policy on Off-Campus Activity and Travel - Approved 55-59 5.1.4 Board Policy on Controlled Entities, Approved
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61-63 5.1.5 Board Policy on Harassment, Discrimination and Physical or Emotional Abuse Prevention and Resolution - Approved 65 5.1.6 Board Committee Appointments - Approved 67 5.1.7 Appointment of Dr. Tim Cooper as Board Representative to the Senate 2012/13 - Approved
5.2. Senate Information Items - G. Palmer 69-72 5.2.1 Approved Senate Minutes, August 22, 2012 73-74 5.2.2 Graduands, 2012 09 14 75-78 5.2.3 UFV Institutional Learning Outcomes
6. ADJOURNMENT and NEXT MEETING 6.1 Next Meeting: Thursday, November 1, 2012, Agassiz Agricultural & Horticultural Association Building, Agassiz, BC.
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NUMBER BRP-xxx.xx APPROVAL DATE
LAST AMENDMENT REVIEW DATE
FULFILLING OUR COMMITMENT TO ABORIGINAL PEOPLES
AUTHORITY Board of Governors PRIMARY CONTACT President RELATED POLICIES
PHILOSOPHY
The University of the Fraser Valley embraces its responsibility to peoples of Aboriginal ancestry to provide respectful, relevant and responsive post-secondary education and training that support their personal development, career success, and their participation in the social, cultural and economic development of our communities. The University is also committed to promoting knowledge of and respect for aboriginal history, language, culture, values and indigenous ways of knowing in its educational, research and service programs, and to including Aboriginal voice in its planning and decision-making.
POLICY
The University will establish an environment that is welcoming to students of Aboriginal ancestry and provide support services that address the barriers and challenges uniquely faced by Aboriginal learners in their access, participation and success in higher learning and in their preparation for employment or further education. These services will include, but not be limited to, assistance with the transition into post-secondary education and training, educational and career guidance, academic support, mentorship, and counselling. In addition, students of Aboriginal ancestry will be welcomed, encouraged and supported in their participation in the full breadth of student life, including recreational and leadership activities at the university.
The University will develop respectful and ethical educational, service and research protocols and guidelines for addressing Aboriginal knowledge systems, language and culture. It will establish an environment that respects, promotes and celebrates knowledge of aboriginal history, language, culture, values and indigenous ways of knowing. These will be incorporated into curricula and other training opportunities for students, into University events, presentations, and celebrations, and into the design and décor of University facilities, where possible and practical given the University’s mandate, strategic directions and resources. The University will acknowledge publicly its location on traditional Stó:lō territory.
The University will support employment opportunities for people of Aboriginal ancestry by seeking applications from qualified aboriginal candidates for positions at the university and by assisting Aboriginal employees with transition into the work environment, career development and learning opportunities, in accordance with formal agreements between the University and its employees. The University will also encourage students, faculty and staff of Aboriginal ancestry to participate in the leadership and management of the University through service on committees, councils and governing bodies.
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In achieving these goals, the University will seek partnerships and counsel from Aboriginal elders, leaders and communities.
The University will develop and maintain information-reporting structures for the Board about Aboriginal student recruitment, retention, and success, strategies and steps taken to indigenize UFV, as well as the collaboration with elders, aboriginal leaders and communities.
Reference: This policy is guided by Board policy direction ______(BPD-xxx/xx).
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PRESIDENT’S REPORT TO THE BOARD OF GOVERNORS
October 2012
President’s Report
Reports received from academic and service units are included below. An update of the President’s activities for the month of September will be presented at the meeting.
College of Arts (Jacqueline Nolte, Dean)
Arts 100:
Our new pilot course, ARTS 100, began this term. The class is fully enrolled with 60 students. Melissa Walter from English and Nicola Mooney from Anthropology are team-teaching ARTS 100, with a focus on the theme of "Home and Homelands." We held an orientation day for the ARTS 100 students on September 7. Bob Searle, Aboriginal Coordinator, got the day off to a good start by acknowledging Stó:lō territory and introducing students to the services offered by Aboriginal Access. A panel of upper-level students offered some advice on succeeding at university. All the student panelists stressed the advantages of studying at a teaching-intensive university like UFV, where students can get to know their instructors, participate in class discussion, and even be part of research teams. A panel of instructors, Vlada Dvoracek (Economics), Alisa Webb (History), and Michelle Rhodes (Geography), also addressed the ARTS 100 students, offering advice on how to get the most out of the university experience. Wendy Burton, Director of the Teaching and Learning Centre introduced students to a three-part "learning model" we've adopted for ARTS 100: prepare, teach one another, reflect. A team from the Arts Advice Centre also spoke to the students about the services and support available at UFV. Dr. Eric Davis gave an inspiring talk about the value of a liberal arts education, and Dr. Jacqueline Nolte spoke to the students about the importance of developing both a critical intelligence and a compassionate heart. The students, instructors, and guests finished the morning off with a lunch together. It was a great start to the term.
Economics:
Dr. Ding Lu is a faculty member in the Economics department. He came to UFV in 2008 from Sophia University in Japan. He was also previously a faculty member at the National University of Singapore and the University of Nebraska at Omaha. He holds a PhD from Northwestern University.
This past year, Dr. Lu has been the president of the Chinese Economists Society (registered in USA). In his capacity as president, Dr. Lu organized two conferences in China, and presentation sessions at both the Canadian Economics conference and at the American Economic Association annual meeting. Ding also presented papers at conferences in China and this fall he is invited to Nagoya and Tokyo in Japan to give two presentations including the keynote speech on the prospect of China-Japan economic relations at the International Symposium on the 40th anniversary of Normalization of Japan-China Diplomatic Relations. Dr. Lu brings his research and academic experience to the classroom to the benefit of his students. The Economics department is pleased to have a member who is so involved in the academic community.
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President’s Report to Board of Governors March 2012
History:
Instructor Molly Ungar has been named manager of the UFV Press and general editor of the UFV Research Review.
Instructor Steven Schroeder’s book To Forget it All and Begin Anew: Reconciliation in Occupied Germany, 1944-1954 will be released December 2012. From the publisher: “Drawing on underutilized archival materials, To Forget It All and Begin Anew reveals a nuanced mosaic of like-minded people – from Germany and other countries, and from a wide variety of backgrounds and motives – who worked against considerable odds to make right the wrongs of the Nazi era. While acknowledging the enormous obstacles and challenges to reconciliatory work in postwar Germany, Steven M. Schroeder highlights the tangible and lasting achievements of this work, which marked the first steps toward new modes of peaceful engagement and cooperation in Germany and Europe.”
Lens of Empowerment:
The Lens of Empowerment exhibit is a collection of videos and photographs created by UFV students during a three-course program last year. The UFV art exhibit depicted themes of women and identity in Stó:lō territory.
The program was part of a bigger international project called The Lens of Empowerment: Gender and Nation in Contemporary Photography, which included contributing partners from South Africa, Palestine and England. These are places where there are multiple histories of settlement and contested territories.
Eleven students worked on the UFV project, and their work was first exhibited in March.
In July, four students and several UFV faculty members traveled with the exhibit to Loughborough University in England for a three-day international conference called Home/Land: Women, Citizenship, Photographies.
Three of the UFV students (Jennifer Janic, Jessica Bennett and Andrea Smith) spoke on a panel about their seven month Lens of Empowerment experience.
"It really gets you in the heart," said UFV senior advisor on indigenous affairs Shirley Hardman of the conference. "The speakers were all talking about land that just isn't there anymore - land that's been appropriated."
The exhibit was also displayed at UFV's Indigenizing the Academy conference at the end of August, which involved representatives from over 33 institutions across Canada.
Geography:
UFV and NASA
Scientists associated with NASA’s Ames Research Center in California have begun collaboration with instructor Dr. Olav Lian on understanding the natural environment in and around Pavilion and Kelly lakes in south-central British Columbia. The NASA team, led by Dr. Darlene Lim, has been studying peculiar life forms called microbialites that live in the bottoms of these deep and cold lakes. Microbialites, which resemble coral, represent some of the earliest life to evolve on
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earth, and they have been found in the fossil record dating between 2.5 billion and 540 million years ago. The discovery of modern and living microbialites has given scientists an opportunity to study the environments in which these organisms flourish. To study the microbialites NASA employs sophisticated one-person submarines that resemble small spacecraft, and this allows them to also test navigation and communication systems that they are developing for space exploration. Pavilion and Kelly lakes have therefore become valuable laboratories for earth scientists and astro-biologists who are interested in the application of this research to the search for life within, and beyond, our solar system. Dr. Lian has been added to the project to help understand the long-term environment in which the lakes formed and evolved. In the summer of 2012 Dr. Lian and four UFV students accompanied NASA scientists and students to extract long cores from the bed of Kelly Lake. It is hoped that these cores hold evidence of the nature of the environment in the area going back several thousand years.
UFV and Sustainable Settlements in India Project
The Sustainable Settlements in India Project is funded by the Association of Universities and Colleges of Canada (AUCC) Students For Development program to send a total of ten UFV students to work on an urban agriculture and environmental hazards mapping project in the Janta Colony slum located in Chandigarh, India. In the first semester of this three-year project, UFV has sent three students to initiate urban agriculture training with teens and children in partnership with Panjab University, Sikhya School and the non-governmental organization (NGO) Developing Indigenous Resources (DIR). This group of students began their internships on this project August 28 and will continue until the end of November. The next group of two interns will arrive shortly after Christmas to begin another semester of work with our project partners.
UFV instructors Garry Fehr and Satwinder Bains started a pilot project in November 2011 with a demonstration garden at the Janta Colony offices of DIR and the distribution of planter pots to 40 households with the assistance of the Geography department at Panjab University. This pilot project was funded by the Shastri Indo-Canadian Institute. Currently, the demonstration garden is being expanded and households in the slum are being encouraged to start their own gardens. The challenge is that the slum has very little space on the ground to grow vegetables and herbs. Part of the challenge the UFV interns are facing is to find innovative techniques to grow gardens on available roofs, trellises constructed of recycled materials and against walls. In addition, the students are working with Panjab University students and global positioning system (GPS) technology to construct geographic information system (GIS) maps of the slum so as to identify environmental hazards, such as standing water and insufficient infrastructure which act as breeding grounds for communicable diseases. The third component of the project has students teaching middle-school-age students at Sikhya School the basic science of urban agriculture and also valuable lessons on health and nutrition. This group of interns is also aiming to establish a large composting system to enable the school to profit from their large quantities of yard waste instead of spending money to have the waste trucked off-campus.
These internships are extremely valuable learning opportunities for our students as it provides applied learning experiences, development of cross-cultural communication skills and the establishment of international networks for future collaboration. Perhaps more importantly, these internships demonstrate to students that their education has provided sufficient knowledge and skills to make a positive impact in the world around them.
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Furthermore, these internships are valuable components of the newly approved Global Development Studies (GDS) degree.
Scholarly Sharing Initiative:
Inspired by discussions among a small group of faculty, the Scholarly Sharing Initiative (SSI) was started as an inter-disciplinary, informal, everyone-welcome initiative aimed at fostering an intellectual community for those working in the humanities and social sciences at UFV. With sponsorship from the Research Office and support from the College of Arts, Rita Kaur Dhamoon and Chantelle Marlor initiated and organized the first year. During the academic year of 2011- 2012, the organizers ran seven gatherings and one day of research workshops. Overall, the initiative was incredibly well received. In fact, the presentation schedule for the gatherings filled up far faster than anticipated and an additional meeting date was added to the schedule. Gathering presenters were at various stages of development (some had already published books on the topic; whereas, others were in the initial conceptualization stage). Gatherings were on a wide range of topics (everything from economic change in China to indigenization here at UFV). The Research Workshop day, set on a date shortly after the end of winter term, was intended as a way to “kick start” UFV humanities and social science faculty members’ key research period, the summer months. Four mini-workshops were organized. All presentations were by UFV faculty members, thus capitalizing on existing expertise at UFV. Chantelle Marlor and Rita Kaur Dhamoon both organized and facilitated the workshops. Yvette Fairweather from the Research Office helped with the logistics of the event. The workshops were filled to capacity. In general, strong positive feedback was received from participants of both the gatherings and the workshops.
Michelle Riedlinger and Melissa Walter are coordinating Scholarly Sharing Initiative activities for 2012-2013, with support from Chantelle Marlor. Six gatherings have been organized for 2012- 2013, with themes ranging from indigenizing the university, to playwriting and immigrant experience, to research on classroom culture and online teaching. In addition we will start off the year with a "read around" workshop session, where faculty can bring along their writing in progress, get an "at-a-glance" sense of what others are doing, and obtain feedback from peers. Any faculty writing is welcome at the session, and the session is timed shortly before the deadline for SSHRC proposals for 2013-2014.
Theatre: (Provided by UFV Info)
The popular Vancouver Theatresports League comedy team made a much anticipated return visit to the University of the Fraser Valley Theatre on the Chilliwack campus on September 21.
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The annual visit of this crowd-pleasing troupe of professional improv performers always sells out, and has become one of the highlights of the UFV theatre department’s season of events. This year’s event was co-sponsored by the UFV Student Union Society.
Using audience suggestions, the Theatresports performers create hilarious improvised situation comedy that has audience members in stitches.
There also was a special Theatresports workshop, taught by the Vancouver professionals, in the Theatre on the Chilliwack campus September 21. This was also open to members of the public.
Visual Arts: (Provided by UFV Info)
UFV Art Students Present Gallery Showing
This past summer, several directed-studies students began to explore the formation of their own studio practice under the instruction of UFV Visual Arts instructor Chris Friesen.
This process involved research, consultation, group critiques and presentations of the students’ ideas and projects over a four-month period.
This exhibition was the culmination of those efforts. The goal of the summer semester is for the students to develop a sustained studio practice, which would guide them towards the next phase of their visual arts education.
Their work was on display until September 21, on the Abbotsford campus.
Faculty of Professional Studies (Rosetta Khalideen, Dean)
SPARK! Event:
The Faculty of Professional Studies hosted its 3rd annual SPARK! event on September 14. The event featured six presenters sharing research and other “enlightened information” to spark us all into a new academic year. Topics ranged from: Are We Disabled, Posed for Success, Can You See What I See, Red Pen Blue Pen, A Place Called School and The Value of Play. The event also featured opening remarks from UFV’s Vice Provost and Associate Vice President, Dr. Peter Geller.
Internationalization:
School of Business
Canada-European Union partnership with the School of Business and universities from Waterford, Ireland; Glamorgan, Wales; and Bretagne, France (Human Resources and Skills Development Canada grant): this program for faculty (collaborative research and curriculum development) and student exchanges generated $75,000 in student scholarships; and, developed three courses in regional economic development.
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There has been an increase in student exchanges in the School of Business. There are ten incoming and 11 outgoing students for the fall semester. Outgoing students will be studying in Wales, Ireland, France, Switzerland, and Australia.
Teacher Education Program
Some student teachers in the Teacher Education program are preparing for a practicum placement in Antigua. These students will join the KPE students in their program that has an international component with activities conducted annually in Antigua.
Space Utilization:
The Teacher Education department has relocated from Chilliwack to the Abbotsford campus. This move was contemplated over four years ago with the intent of allowing the program to better serve the needs of students west of Abbotsford. The program is still maintaining its close ties with the Chilliwack School District as well as with the other districts in the Fraser Valley.
The School of Social Work and Human Services has moved into its newly renovated space in B Building (former B121). This new facility will help to meet the physical space requirements recommended by the Canadian Association of Social Work Educators (CASWE) and will allow for enhanced programming for both the BSW (which was recently reaccredited for the full seven years) and the MSW which will soon be seeking accreditation.
Student Success:
School of Social Work & Human Services
Almost all of the Master of Social Work students in the first cohort have successfully the requirements for the program. We still have part-time students who will be completing shortly.
On August 24, there was a Master of Social Work celebration, organized by the students. Dr. Eric Davis, our Academic and Provost attended.
The Master of Social Work program has just admitted another 21 students for the 2012-2014 cohort.
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October 1, 2012
Report to the UFV Board
The first month of the academic year has scurried by, at least for the FSA executive. Besides the varied internal business, several of us have met with our provincial counterparts, trying, as you no doubt are, to read the entrails of this government for signs, omens and predictions. In two weeks, I will join the other FPSE faculty presidents for their annual pilgrimage to Victoria. I don’t know yet whether we will meet with the new Minister of Advanced Education, but we are certainly slated to meet with the opposition leader and the two opposition critics (advanced ed and skills training). Last year when we did this, I was probably the best informed of any of the presidents, as our VP finance shared some essential information that helped me argue for stronger support of UFV. (Truth to tell, I can’t say that it significantly altered our fortunes, but it’s great if we are all reading statistics about enrolments, waitlists, urgent needs, etc., from the same page.)
The FSA has spent considerable time and energy over the past few months revising and updating our web page, which is set to go “live” this week. At our retreat in August, this FSA executive renewed its commitment to provide our members with more information, and to seek greater involvement of our constituents. This has been the driving force behind the development of a more interactive website with a place for discussion of emerging and ongoing issues. We made plans for the creation of some clearer documents describing the role of the FSA in the working lives of employees. We want to make certain that we are fully and accurately representing staff and faculty, protecting and promoting their rights and interests, and being attentive to their voices and criticism. We didn’t have the resources to commission a stunning design, but we hope it will serve the needs of our members. We invite you to have a look—and even to send along a comment or two if you like. However, you’ll have to get a job here if you want to peek at the “sign in” sections.
What I haven’t yet mentioned is the most significant task facing us in the near future: collective bargaining. We hope to send a formal letter to Dr. Evered and the Board initiating negotiations by the end of October or the beginning of November. I hope we can prove to the rest of the province, once again, that we know best how to solve our own issues and work together toward a mutually beneficial contract. To use some of the government’s current jargon, we are willing to be “co-operative” and certainly interested in “gains,” but whether our definition of these terms and theirs bear some resemblance remains to be seen.
This promises to be an eventful year, and we look ahead to working well together.
Virginia Cooke, President
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STUDENT UNION SOCIETY OF UFV OFFICE OF THE PRESIDENT
ABBOTSFORD CAMPUS C1015 33844 King Road, Abbotsford, B.C., V2S 7M8 p.604.864.4613 CHILLIWACK CAMPUS G133 45635 Yale Road, Chilliwack, B.C., V2P 6T4 p.604.792.2825
UFV Student Union Society Report to UFV Board of Governors Carlos Vidal, President October, 2012
Weeks of Welcome September’s welcome back events were a huge success involving prizes, food, live entertainment, outdoor games, and many sponsors Increased attendance, participation, and overall quality from last year Chris Doyle and Shane Potter spearheaded the organization of the entire event
Student Centre Project Terms of the Lease/Master Agreement between UFV SUS and UFV are still under negotiation VP Students, Jody Gordon, now involved in meeting with SUS to help work on an agreement Finalizing the Lease and Master Agreement will bring the project back on track
AfterMath Socia1 Hou5e We are now open for business after being closed from May-August We are excited to be having a large increase of traffic in comparison to September 2011 If subsidy reaches close to $80,000 the SUS will be forced to close the venue until April 2013
Staff Previous Communications Administrator Jhim Burwell has left the SUS to pursue his dream job as a Firefighter Meghan McDonald has been hired to fill a newly developed position, General Manager, and fulfill similar duties
Annual General Meeting The SUS held a successful Annual General Meeting on September 26th, 2012 at AfterMath The meeting involved several changes to bylaws, an auditor’s report, and director reports There were a few proposals to policies and membership fees that were defeated Attendance at the highest point was about 30 members
Inter-Campus Shuttle The SUS Executives are currently working with Jody Gordon, VP Students, to investigate the possibility of a privately run inter-campus shuttle A referendum question would come forward to ask if students would be in favor of a fee for this service until a public option becomes available
Bi-Election The SUS has launched a bi-election to fill positions that are currently vacant New board members will come in to office at the end of October
[email protected] ufvsus.ca
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To: Mark Evered and Harvey McCullough for THE UFV BOARD OF GOVERNORS
From: Madeleine Hardin, E.D. University Advancement and Alumni Engagement
Re: Advancement and Alumni report for the period May 1 to October 1, 2012
Date: October 3, 2012
UNDER NEW MANAGEMENT It feels like we should hand out a sign in our area saying “under new management. “ We fundamentally did that by renaming our area and amalgamating two departments into one when Madeleine Hardin signed on as Executive Director May 1, 2012 under the direction of Harvey McCullough, VP External. Hence, the development department was renamed University Advancement and the Alumni Relations office was renamed Alumni Engagement at the first staff retreat in May.
PLANNED GIVING INAUGURATED >$650,000 pledged or in discussion since May 2012, not including two anonymous estate bequests of indeterminate value.
Senior Development Officer, Hilary Beard, rolled out her planned giving campaign with advertising, meetings with over 350 elder college attendees at two events in Chilliwack. This legacy campaign has already reaped significant donor legacy agreements and outright gifts.
• Sent first PG letter out to over 800 qualified prospects (including 135 retirees) on the Advancement database of 60+, introducing the planned giving program.
First seminar with legal advisor and PG prospects is scheduled for November 14th.
MAJOR SOLICITATIONS PENDING / IN PROCESS
• $3 million to a financial institution for naming opportunity for the New Student Centre Building • $3 million to an individual to name an endowed chair in Agribusiness • $2 million to name the UFV School of Business – perhaps tied-in to new hires in the business department with a donor-centred focus on Agribusiness.
PERSONNEL CHANGES
There have been other personnel changes in the department. One of our Major Gifts Officers has moved on to other ventures and we are now hiring a Major Gifts Officer who will be significantly involved with foundation fundraising, major gift procurement, and donor research. We expect the hiring process to be complete by November 1, 2012.
Board report from Advancement and Alumni October, 2012 1
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MAJOR GIFTS SECURED SINCE MAY (does not include gifts under $5,000, gifts-in-kind, gifts of real property, gifts prior to May 1) (Complete list year-to-date will be prepared for November Board meeting)
$200,000 Mission City, final installment of $500,000 gift $20,000 Vancouver Foundation: $20,000 (Indigenizing Conference) $34,000 Abbotsford Community Foundation: $34,000 (matching grant for agriculture) $20,000 RBC Foundation – $20,000 for the First Year Peer Mentoring (Associate Dean of Arts initiative) $15,000 New donor for an endowed scholarship that is for a Music/Theatre student $15,000 Staff pledge of $10,000 for a library initiative, $5,000 gift secured for Science. $10,000 TD Bank final installment on their $50,000 commitment to their India Canada Endowed Award $25,000 Secured from three individual donors for endowed scholarships. $47,100 Installments on $75,000 pledge from Rotary Club Chilliwack/Fraser (Health Sciences equipment for CEP $12,700 Peace Studies and Cello Concert: initiatives and programming $12,000 Jean Scott Jubilee
$410,800 TOTAL (not complete – November we will present a full report of donations from January to present. This major gifts summary does not include gifts-in-kind or gifts of real property).
PEACE STUDIES PROGRAM
• Travel to Kroc institute sponsored by an anonymous donor for research purposes. • Gift to establish the Peace Studies Collection at the library in last fiscal continues to grow • Cello recital, donor cultivation and donor-sponsored • Anonymous donor will be approached for significant gift/commitment to assist with Peace Studies programming. • Attendance at the UFV event was approx. 150 people ($1,700 in donations received) • Ernie Regehr (founder of Project Plowshares) engagement event for high net worth people interested in Peace Studies • Two meetings with Victor Chan and the Dalai Lama Center for Peace and Education. • Luncheon at UFV with select UFV representatives and representatives for the Dalai Lama Centre for Peace and Education involved with the Peace Studies initiative. Talks underway for UFV to be the site of a valley DLC for Peace and Education affiliated with our Peace Studies initiative.
Board report from Advancement and Alumni October, 2012 2
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OTHER EVENTS
• Changing Lives Award Ceremony: Awards Officer, Christopher Duffin, organized the Alumni Awards Banquet for over 350 students, donors, and guests at the Ramada in September. We have begun planning to change and improve the event for next year. The event was very successful. One Dean said it was the best awards event she had attended at UFV. • Sponsored tours at the New at your U event in September – secured 2 tickets for raffle to fly anywhere in Westjet’s World. • Entire Advancement and Alumni team volunteered for welcome back BBQ and at New at your U open house.
FIRST SEGMENTED DIRECT-MAIL CAMPAIGN
13,241 alumni received a direct solicitation appeal letter. The letters were segmented or written to students according to their major and signed by the Dean of the faculty with a direct appeal for funding within that faculty. The direct mail campaign was an initiative of the former Director of Development, Lindsay Follett and it was fully engaged by Victoria Newstead by May 2012. The ROI on this initiative was small; however, it has resulted in some committed donors and a renewed commitment to e-solicitation and Customer Relation Management (CRM) software application instead of direct mail in future campaigns.
PENDING / NEW AND ONGOING PROJECTS
• The gift that gives twice: aggressive growth of the awards the changing lives endowment to encompass and eventually fund UFV-funded awards such as the President’s Entrance Scholarships and the Board of Governors’ scholarships. • Agriculture donation from Rotary—requires follow-up. • Actively increase PG prospects: • Major internal fundraising campaign to roll out this year with matching funds for gifts over $5,000 • Mennonite stewardship and growth of endowment • November presentation to Abbotsford Chamber of Commerce • Pursuing city donation and political sway from Abbotsford city for the new performance theatres (U Hub) • Participation in downtown Mission community planning with goal of eventual relocation downtown for UFV programs • More affinity partners for alumni • Alumni engagement events to include Asia and India UFV alumni club, retirees club, and convocation alumni (new grads party). • Increased stewardship, thanking. • Professional Endowment Report for donors for November, 2012 • Submission for disabilities department programming in process • Writer in Residence in discussion with donors
Board report from Advancement and Alumni October, 2012 3
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• Science Rocks, Aboriginal program for youth. Foundation sponsorship – endowment, and internal campaign • Safe Schools foundation funding research in process • Lenore Newman-CRC funding for Agriburbia and other projects • Priority-setting with decanal areas and Deans • Formation of Capital Campaign Development Council or Campaign Cabinet – to be discussed with BoG • Very preliminary discussions to join forces with the United Way for an internal campaign that focuses on UFV contributions from internal donors. • E-solicitation development • Social networking engagement plan and donor recognition plan • Advancement and Alumni strategic plan and goal-setting
Board report from Advancement and Alumni October, 2012 4
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ALUMNI RELATIONS BENCHMARKING This report includes the period September 2011, prior to assuming my role at May 1; they are included for comparison purposes.
DATABASE INTEGRITY Sept 11 - Mar 12 Mar 12 - Sept 12 • Alumni members 27,591 27,594 • Lost alumni 12,357 13,259 • Address updates 1,104 1,089 • emails to [email protected] 196 184 • Opt-outs 58 38 • Valid Addresses 15,234 14,335 • Valid Email addresses 11,140 10,854
MEMBERSHIP CARD REQUESTS Sept 11 - Mar 12 Mar 12 - Sept 12 • NetCommunity 42 103 • Other (in-person, tel, email, A&R) 402 98 TOTAL 444 201
ALUMNI CONTACTS Sept 11 - Mar 12 Mar 12 - Sept 12 Mail: • Aluminations 15,601 14,153 • Fashion Show - Absolute Style 2012 148 • Membership cards 444 201 • Business card requests 5 7 E-mail: • Alumni eNewsletter 56,631 37,185 • E-invitations 57,782 38,352 • Survey ( CCR, U-District, Athletic) - - • Informational/Other 24,279 9,362 Website/Social Networking • NetCommunity sign-ups 62 100 • Hits on website N/A N/A • Facebook/Twitter (Likes/Followers) 124 261 Office Visits 75+ 50+
EVENTS AND SPONSORSHIP Sept 11 - Mar 12 Mar 12 - Sept 12 Events 11 8 Sponsorships 1 3
UNIVERSITY ADVANCEMENT RAISED TOTALS - for the last 3 fiscal years 1) FYr 2009/10: $1,389,713.11 a. 1,567 gifts b. 593 donors
2) FYr 2010/11: $832,943.91 a. 2,435 gifts b. 560 donors
3) FYr 2011/12: $1,123,556.65 a. 2,944 gifts b. 575 donors
Board report from Advancement and Alumni October, 2012 5
University Advancement & Alumni Page 19 of 78 Engagement - M. Hardin Page 20 of 78 ... Agenda Item # 5.1.1
Excerpt from the Minutes of the Regular Meeting, In Camera Session of the University of the Fraser Valley, Board of Governors Thursday, September 6, 2012
RESOLUTION NO. 067/12
THAT, upon the recommendation of the UFV Finance and Audit Committee, the UFV Board of Governors receives the Quarter 1 Forecast, as presented. Moved by H. Jansen, seconded by B. McGhie. CARRIED
Quarter 1 Ministry Forecast - Page 21 of 78 Approved Page 22 of 78 ... Agenda Item # 5.1.2
Excerpt from the Minutes of the Regular Meeting, In Camera Session of the University of the Fraser Valley, Board of Governors Thursday, September 6, 2012
RESOLUTION NO. 068/12
THAT, upon the recommendation of the UFV Finance and Audit Committee, the UFV Board of Governors accepts the Statement of Financial Information, dated April 1, 2011 to March 31, 2012, pursuant to Section 2(1)(d),(e) and (f) and Schedule 1 Section 9 of the Financial Information Act. Moved by H. Jansen, seconded by B. Delaney. CARRIED
Statement of Financial Information Page 23 of 78 2011/12 - Approved Page 24 of 78 ... Agenda Item # 5.1.2
FISCAL YEAR
APRIL 1, 2011 to MARCH 31, 2012
STATEMENT of FINANCIAL INFORMATION
Pursuant to Section 2.(1)(d)(e)(f) of the Financial Information Act 1996 Chapter 140
Statement of Financial Information Page 25 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
SCHEDULE OF GUARANTEE AND INDEMNITY AGREEMENTS
Letter of guarantee to the City of Abbotsford in the amount of $22,234 pertaining to building development
Letter of guarantee to the City of Abbotsford in the amount of $5,675 pertaining to construction
The University has guaranteed a loan of $69,702 to the University radio station CIVL Radio.
Pursuant to Section 2.(2)(d) of the Financial Information Act
Statement of Financial Information Page 26 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
FISCAL YEAR
APRIL 1, 2011 to MARCH 31, 2012
SCHEDULE OF REMUNERATION AND EXPENSES
Pursuant to Section 2.(2)(e) of the Financial Information Act 1996 Chapter 140
Statement of Financial Information Page 27 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Remuneration and Expenses Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
EMPLOYEES SALARIES OVER $75,000 NAME SALARIES EXPENSES Ackland, Patricia 82,815 729 Adams, Nicole 99,242 1,428 Alibhai, Najmi 84,700 1,556 Anderson, Anastasia 84,963 1,772 Anderson, David 78,909 169 Anderson, Robin 97,487 552 Anderson, Terry 87,516 2,160 Andrew, Myles 84,700 1,024 Antonishen, Kevin 77,227 2,721 Anzai, Tetsuomi 86,617 804 Archie, Trudy 89,963 4,515 Arndt, Allan 107,721 2,017 Arnold, Rolf 107,564 5,454 Arroliga-Piper, Teresa 97,323 2,700 Atkins, Carolyn 79,217 241 Aubin Boisclair, Renette 83,334 1,529 Baier, Glen 109,331 1,466 Bain, Jill 92,236 2,225 Bains, Satwinder 100,418 9,875 Bakos, Adrianna 84,468 200 Banipal, Dasmesh 75,913 1,513 Barker, Nancy 85,092 683 Bassford, H A 87,832 0 Baumann, Michael 84,820 2,398 Baumann, Tom 87,900 12,101 Bayrock, Michael 96,119 2,061 Behmer, Alfred 86,136 2,197 Belec, John 87,027 4,467 Bell, Colleen 83,427 3,027 Bertram, Chris 121,296 17,101 Bocsanu, Gianina 84,020 449 Bohm, Stephan 86,200 0 Borrows, Gloria 83,003 40 Bos-Chan, Maria 96,575 1,371 Brandenburg, Jason 90,597 2,205
Statement of Financial Information Page 28 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Remuneration and Expenses Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
EMPLOYEES SALARIES OVER $75,000 NAME SALARIES EXPENSES Brealey, Ken 93,709 4,709 Breedveld, Mark 93,636 4,447 Brigden, Susan 127,863 8,611 Brisbin, Dani-Lissa 85,463 1,496 Brody, Hugh 79,391 0 Brosinski, Mark 82,084 3,666 Bual, Moninder 105,268 11,612 Burkhart, Paul 88,992 874 Burkholder, Eileen 85,536 3,429 Burton, Wendy 99,559 9,835 Busse-Klassen, Eleanor 78,227 65 Candia, Jorge 93,059 2,391 Canning, Shelley 86,163 925 Carolan, Trevor 75,916 144 Carroll, John 92,826 830 Carson, Darlene 88,218 827 Carson, James 88,038 907 Causton, Pamela 86,364 2,153 Chaichian, Cyrus 95,060 4,616 Chan, Adrienne 95,750 6,274 Chappell, Violet 122,386 1,913 Choy, Sik-Cheung 100,737 187 Choytun, Nankishoresing 75,119 187 Chu, David 85,105 1,855 Clarke, Gwen 89,200 3,973 Coates, Jocelyn 86,571 1,398 Cohen, Irwin 113,987 7,713 Common, Dianne 150,530 1,297 Cooke, Virginia 89,705 2,615 Cooper, Edward 94,985 110 Corbeil, Bruce 84,700 990 Courchesne, Leslie 108,291 5,956 Dahl, Cheryl 102,345 244 Dance, Nigel 85,767 1,807 Dandurand, Yvon 144,970 14,664
Statement of Financial Information Page 29 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Remuneration and Expenses Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
EMPLOYEES SALARIES OVER $75,000 NAME SALARIES EXPENSES Daniel, Bryan 97,613 1,573 Dart, Ron 108,953 3,784 Davidson, Karen 85,038 4,100 Davis, Eric 190,038 7,584 Dean, Jane 80,108 0 Dennis, Elizabeth 109,469 5,144 Dennison, Zoe 110,186 2,303 Dewolde, Kevin 103,077 1,749 Dhamoon, Rita 89,356 3,390 Dhillon, Samarjit 85,715 2,051 Douglas, Leah 85,511 280 Dow, Elizabeth 99,573 2,641 Dow, Martha 103,931 11,264 Drysdale, Shelley 88,445 100 Duncan, Bernard 88,099 1,426 Dvoracek, Vladimir 120,710 3,136 Edwards, Sheila 84,700 5,953 Elliott, Brynne 77,603 0 Elsey, J. Christine 87,092 1,406 Endelman, Robin 87,292 1,411 Enns, Cherie 94,021 31,950 Evans, Karen 155,344 1,683 Evered, Mark 209,696 20,134 Fehr, Garry 85,857 16,421 Fenske, David 110,362 262 Fenwick, Ian 84,042 1,020 Fisher, Susan 103,863 11,556 Fletcher, Graham 94,292 4,200 Flynn, Sandra 87,636 3,555 Follett, Lindsay 76,891 268 Fotouhi, Ali Reza 92,092 2,905 Frank, Sheldon 86,859 3,579 Franklin, Paul 109,865 2,810 Freschi, Dea 116,558 5,795 Friesen, Christopher 79,199 1,721
Statement of Financial Information Page 30 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Remuneration and Expenses Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
EMPLOYEES SALARIES OVER $75,000 NAME SALARIES EXPENSES Friesen, Roger 86,200 225 Friesen, Rosie 85,328 1,954 Fritzke, Grant 76,468 1,383 Gaetz, Michael 81,621 4,857 Gallinger, Walter 92,934 5,019 Gao, Fei 85,119 1,376 Gillespie, Beth 84,167 728 Gillies, Sharon 136,410 9,058 Goad, Nancy 88,682 221 Goldstein, Gidu 85,825 412 Greenfield, Deborah 77,540 332 Grieve, Vicki 86,191 187 Griffiths, Diane 142,107 6,213 Gritzmaker, Larry 85,292 3,688 Gumprich, Paul 86,575 0 Gutteridge, Andrew 98,271 2,960 Hampton, Samantha 76,722 2,611 Haner, Timothy 85,328 0 Hardin, Madeleine 105,350 11,845 Harding, Robert 93,511 6,623 Hardman, Shirley 83,822 3,143 Harnett, Derek 89,692 6,978 Harper, David 85,292 1,386 Harris, Daniel 115,385 123 Harris, Elaine 91,754 2,517 Harrison, Jill 84,177 3,500 Harrison, Robert 78,825 507 Herman, Carmen 79,520 0 Herman, Paul 78,102 1,310 Hernandez, Celeste-tina 88,755 1,802 Herron, Tim 86,436 131 Hicks, Dianne 114,726 11,409 Hitchens, Nicole 77,084 3,432 Hodson, Christiane 91,959 3,636 Hogan, Jacqueline 158,041 7,282
Statement of Financial Information Page 31 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Remuneration and Expenses Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
EMPLOYEES SALARIES OVER $75,000 NAME SALARIES EXPENSES Hogg, John 89,436 1,024 Howley, Ashton 95,154 0 Hudson, Douglas 94,611 1,454 Hughes, Andrea 89,703 900 Hughes, Jonathan 88,409 1,981 Hunt, Ian 92,899 2,856 Idzior, Aleksandra 89,965 6,053 Ilsever, Joe 94,786 0 Isaac, Cheryl 91,915 4,686 Isaac, Kim 117,212 4,019 Ives, Joss 75,837 1,239 Janmaat, Alida 77,902 636 Jobb, Debbie 81,783 154 Johanson, Sarah 88,666 2,426 Johnson, Kerry 76,140 104 Johnson, Michael 107,792 0 Jonas, Marcela 93,111 2,112 Jones Redekop, Beverly 83,518 250 Justin, Brian 106,830 3,285 Kang, Lakhbir 81,859 4,285 Keiver, Katherine 89,463 5,235 Kelley, Randy 85,436 0 Kent, Anne 84,700 4,789 Key, Dean 86,606 355 Khaleel, Bassam 89,745 1,189 Khalideen, Rosetta 139,646 15,842 Kilbride, Joan 84,700 0 Kiner, Maureen 81,882 673 Kirkland-Harvey, Lynn 98,740 175 Kirkley, Richard 97,168 3,347 Klesh, Laurie 121,292 51 Kloster, Moira 83,569 0 Kroeker, Paul 93,997 949 Kuczynska, Anna 103,202 0 Kwak, Lisa 75,929 0
Statement of Financial Information Page 32 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Remuneration and Expenses Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
EMPLOYEES SALARIES OVER $75,000 NAME SALARIES EXPENSES Kwan, Daniel 86,436 1,500 La Flamme, Michelle 85,133 1,696 Landolfi, Emilio 89,275 1,994 Larson, Deborah 86,436 1,141 Lashbrook Green, Janet 86,792 368 Laye, Ronald 94,451 1,700 Leach, Christopher 85,931 887 Lee, Zina 77,266 2,023 Leung, Raymond 119,936 10,310 Li, Hongfei 82,588 1,760 Lian, Olav 84,759 13,372 Lister, Shirley 94,638 3,996 Littmann, Helene 82,930 204 Lo, Edward 92,354 1,889 Loten, Cynthia 81,482 1,186 Lownie, Keith 101,936 650 Lu, Ding 94,436 2,396 Luu, Diane 85,292 2,226 MacDonald, Hannah 94,050 2,008 MacDougall, Mary-Anne 78,614 212 MacKenzie, Ian 92,106 199 Mackenzie, Lorne 108,492 193 MacMath, Sheryl 82,707 4,346 Magnuson, Curtis 93,100 2,089 Malik, Akhtar 94,654 5,095 Manu, Sitaniselao 84,389 1,711 Marlor, Chantelle 82,353 2,627 Marsh, Steven 93,477 5,934 Martin, John 110,839 5,579 Martinez, Camilo 115,451 1,747 Maschek, Michael 89,436 260 McAskill, Ian 128,891 12,557 McAuliffe, Robert 86,588 1,757 McCullough, Harvey 139,646 2,534 McGurk, Patrick 84,667 453
Statement of Financial Information Page 33 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Remuneration and Expenses Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
EMPLOYEES SALARIES OVER $75,000 NAME SALARIES EXPENSES McLeod, Rod 85,936 4,725 McNeill, Allan 81,792 377 McQuarrie, Fiona 97,156 3,520 Melder Crozier, Maple 81,695 4,863 Melzer, George 88,936 1,667 Merritt, Kasey 75,652 179 Messamore, Barbara 86,436 406 Miller, Rona 85,700 668 Milner, Susan 86,100 898 Milnes, Kim 103,400 4,112 Milobar, David 85,436 0 Mimmack, Gillian 94,292 26 Miskiman, Don 126,645 426 Mooney, Nicola 88,287 3,006 Morgan, Jeffrey 85,342 9,976 Morosan, David 88,628 1,486 Morrison, Mona 91,593 4,145 Moy, Lisa 79,052 2,349 Mulhern, Peter 97,611 1,053 Murray, Sylvie 87,636 2,245 Naumov, Alexander 80,820 529 Neigel, Christina 93,897 3,523 Nelmes, JoAnne 81,455 4,152 Nichols, Miriam 86,215 7,926 Nickelchok, Rick 165,013 7,641 Nolte, Jacqueline 137,184 7,816 Norman, Kimberley 84,755 80 Oosterhof-Contant, Janet 78,756 434 Palmer, Gerald 112,955 744 Pardy, Linda 96,920 1,731 Parkinson, Sean 119,936 1,350 Pattridge, Samantha 99,052 3,837 Penner, Barry 86,163 0 Penner, Nicholas 75,219 960 Philips, Ravinder 84,545 120,088
Statement of Financial Information Page 34 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Remuneration and Expenses Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
EMPLOYEES SALARIES OVER $75,000 NAME SALARIES EXPENSES Piper, Stephen 98,956 8,876 Pitcher, John 85,275 0 Plecas, Darryl 198,092 38,838 Podrouzek, Wayne 122,586 901 Poettcker, Betty 128,234 4,175 Polowek, Kim 103,436 1,828 Potts, John 96,495 7,705 Prevost, Amy 76,374 555 Pritchard-Orr, Alison 95,436 3,556 Raabe, Peter 86,099 0 Ramsay, Katharine 85,200 629 Ramsden, Gayle 93,406 2,515 Rapoport, Boris 78,459 211 Reed, Diane 113,259 4,489 Rhodes, Michelle 88,705 3,481 Riel, David 87,492 173 Roy, Cameron 101,358 0 Ryan, Mark 85,436 620 Salingre, Barbara 76,029 3,866 Sandhu, Daljit 130,360 25,124 Sasaki, Sandra 88,048 504 Schlitt, Greg 86,900 0 Schlosser, Shane 89,236 2,143 Schmaltz, Gregory 88,346 8,002 Schroeder, Lou 89,750 1,177 Schroeder, Steven 85,832 5,054 Schuller, Rhonda 88,702 0 Schultz, Cindy 85,736 3,547 Seale, Alyson 93,435 2,549 Segger, Tim 151,862 0 Sheffield, Scott 84,172 7,061 Sheppard, Joanna 113,316 4,500 Shupe, Scott 96,667 1,993 Sivia, Awneet 76,086 2,520 Slavik, Christine 91,076 7,352
Statement of Financial Information Page 35 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Remuneration and Expenses Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
EMPLOYEES SALARIES OVER $75,000 NAME SALARIES EXPENSES Smith, Jillian 88,814 81 Snow, Rhonda 83,200 2,169 Spalding, Eric 87,636 656 Spurling, Geoffrey 93,950 4,059 St Hilaire, Greg 104,694 1,215 Stagg, Les 92,917 4,003 Starr, Terence 108,333 1,997 Stea, Anthony 96,936 0 Stefan, Shelley 80,390 1,130 Steidle, Shellie 84,201 1,273 Stewart, Cindy 120,302 991 Steyn, Ora 125,534 3,359 Steyn, Pieter 105,742 898 Stinson, Karola 158,704 40,287 Stirskey, Barbara 85,692 0 Stokes, Alan 110,923 1,370 Storozynsky, Lisa 84,700 156 Striebel, Kim-Maru 85,292 100 Stubbings, Paula 88,144 4,822 Sunami, Joe 80,771 485 Talvila, Erik 85,700 11,609 Taylor, Candace 93,842 193 Taylor, Norman 95,094 2,052 Telford, Hamish 95,015 2,355 Theron, Magdalena 81,455 201 Thomas, Stephen 91,336 0 Thomson, David 97,770 1,480 Thomson, Tricia 85,292 3,579 Tielmann, Deborah 80,787 1,159 Todrick, John 85,406 1,444 Toews, Craig 124,770 4,912 Traverse, Betty-Joan 99,255 1,553 Trowse, Nadeane 75,692 1,953 Tsurumaru, Grace 85,836 0 Turner, Hilary 92,821 0
Statement of Financial Information Page 36 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Remuneration and Expenses Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
EMPLOYEES SALARIES OVER $75,000 NAME SALARIES EXPENSES Ubell, Jamie 77,595 3,652 Ungar, Molly 86,797 1,332 Upton, Marlene 85,292 432 Van de Wetering, Sven 101,194 2,817 Walter, Melissa 81,430 2,621 Warner, Elvira 87,492 1,378 Watson, Katherine 93,890 1,027 Wauthy, Anna 88,036 3,264 Webb, Peter 75,877 3,658 Weinberg, Noham 76,067 1,171 Welch, Raymond 87,492 4,348 Wells, Margaret 86,163 1,876 White, Robin 92,950 1,457 Whittaker, Bradley 91,323 8,978 Wilen, Ron 83,543 1,948 Wilkinson, Bryan 100,325 4,069 Williams, Dawna 84,014 3,686 Williams, Kimberly 120,873 2,537 Wilson, Patti 85,292 1,869 Wong, Ken 75,419 1,618 Yellowfly, Luanne 83,963 1,887 Yu, Joseph 87,200 2,627 Zaleski, Leta 85,592 5,200 Zitron, Moses 116,436 228
Total Over $75,000 32,015,906 1,174,237
Statement of Financial Information Page 37 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Remuneration and Expenses Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
EMPLOYEES SALARIES OVER $75,000 NAME SALARIES EXPENSES Board Members: Anderson, Gregory 193 Battel, Linnea 0 Bennett, Angela 213 Cooper, Edward 34 Evered, Mark 0 Ghatore, Amarjit 163 Goodrich, Justin 252 Irwin, Stacey 298 Jansen, Henry 944 McGhie, Bonnie 1,217 Minter, Brian 0 Parkingson, Sean 70 Sidhu, Jatinder 70 Stinson, Laurence 3,270 Stone, Terry-Lynn 3,173 Sunner, Rupe 1,405 Thomson, Rob 518 Tielmann, Leanne 113 Venema, Nik 761 Williams, Christopher 62
Total Board Members 12,754
MISCELLANEOUS OTHER 32,846,606 RECEIVER GENERAL (CPP/EI) 3,055,132
GRAND TOTAL $67,917,644 $1,186,991
Statement of Financial Information Page 38 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Reconciliation of Salaries & Wages Fiscal Year April 1, 2011 to March 31, 2012
Total Employees Remuneration over $75,000 $32,015,906
Total Employees Appointed by Cabinet as Members of Board of Governors $0
Total Other Employees with Remuneration of $75,000 or Less $32,846,606
Receiver General (EI & CPP) $3,055,132
Sub-Total $67,917,644
*Reconciling Items - Receiver General ( EI & CPP) ($3,055,132) - Year End Salary Accruals & Adjustments (including Vacation) $408,839 - Non Reported UFV Accounts ($1,422,423) - Taxable Benefits ($1,839,898) - Other ($360,512)
Total Salaries and Wages per Statement of Expenditure $61,648,518
Statement of Financial Information Page 39 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
STATEMENT OF SEVERANCE AGREEMENTS
There were two (2) severence agreements under which payment commenced between the University of the Fraser Valley and its non-unionized employees during fiscal year 2011/2012.
The agreements represent a combined total of nine (9) months compensation.
Pursuant to Section 2.(1)Schedule 1.(6)(7) of the Financial Information Act
Statement of Financial Information Page 40 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
FISCAL YEAR
APRIL 1, 2011 to MARCH 31, 2012
SCHEDULE OF PAYMENTS TO SUPPLIERS OF GOODS AND SERVICES
Pursuant to Section 2.(2)(f) of the Financial Information Act
Statement of Financial Information Page 41 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Expenditures Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
REGULAR SUPPLIERS OVER $25,000
COMPANY NAME EXPENDITURE 3E MSDS Holdings ULC 33,306 4th Utility Inc 27,563 Abbotsford Glass Ltd 27,222 Abbotsford Linemarking 43,915 Access Copyright 120,003 Acrodex 63,416 Active Earth Engineering Ltd 81,739 ADT Advanced Integration 34,016 Alan Errington Enterprises 77,700 AltaGas Ltd 270,427 Apple Canada Inc. 127,260 Association Of Canadian Community Colleges 38,917 Association Of Universities And Colleges Of Canada 43,708 Bargreen Ellingson Canada Inc. 25,217 Basic IT Solutions Ltd 30,478 BC Academic Health Council 36,198 BC Hydro & Power Authority 815,566 BC Immigrant Investment Fund 993,217 BC Association of Institutes & Universities 72,221 Beatty Floors 49,064 Bel-Par Industries 28,153 Big Kahuna Sport Company 106,338 Black Press Group Ltd 49,975 Blackboard Inc. 86,780 Broadview Press 41,216 Canada Post Corporation 40,351 Canada West University Athletic Association 51,070 Canadian Research Knowledge Network 461,848 Capital Decisions Inc 32,324 Century Plumbing & Heating Ltd 42,285 Charter Bus Lines of British Columbia 25,585 Chernoff Thompson Architects 285,585 Chilliwack Economic Partners Corp 30,905 CHINOOK Winter Management 196,339 City of Abbotsford 283,354 City of Chilliwack 39,773 Clark Wilson LLP 42,057 Clean Air Services Canada Ltd 32,086 CM Signs 29,097 Coast Paper 70,036 College Pension Plan 3,761,718 Competitive Edge Sportswear 34,936
Statement of Financial Information Page 42 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Expenditures Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
REGULAR SUPPLIERS OVER $25,000
COMPANY NAME EXPENDITURE Conclusive Systems 40,641 Contech Construction Ltd 92,962 COPPUL (Council of Prairie & Pacific University Libraries) 76,470 Coutts Information Services 25,135 Davies Park Executive Search Consultants 40,808 DGA Design (David Greig & Associates Inc) 30,329 Douglas College 127,825 Dubwear Inc 31,037 EBSCO Canada Ltd 153,375 E-Card ID Products Ltd 40,686 Elite Fire Protection Ltd 43,317 ERPI - Editions du Renouveau Pedagogique Inc 32,855 ESC Automation Inc 108,560 Fairfield Landscaping 141,434 FirstOnSite Restoration 26,091 Fisher Scientific 82,380 FortisBC-Natural Gas 173,437 Fraser City Painting Ltd 77,341 Fraser Valley Steel & Wire 30,807 Gemco Construction 69,617 Genumark Promotional Merchandise Inc. 30,818 Gerry Enns Contracting 1,613,471 GFS British Columbia Inc 50,448 Gibson Library Connections Inc 33,710 Globe Printers 26,755 Grand & Toy Limited 87,214 Guillevin International Inc 41,950 Gunnar Pacific 93,038 Heenan Blaikie 97,532 heitbc 278,006 Heritage Office Furnishings 370,786 Heritage Steel Sales Ltd 126,172 Hewlett-Packard Financial Svcs Canada Co 109,435 Hi-Cube Storage Products 104,210 Honeywell Limited 199,404 Hotel Rodos Palace SA 27,637 HR Brody Ltd 128,175 IBM Canada Ltd 27,683 Imperial Parking Canada Corp 26,729 Industrial Alliance Pacific Life Insurance Company 27,836 Information Builders (Canada) Inc 91,324 Infosilem Inc 27,247
Statement of Financial Information Page 43 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Expenditures Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
REGULAR SUPPLIERS OVER $25,000
COMPANY NAME EXPENDITURE Intercon Security Limited 611,632 Inviro Engineered Systems Ltd 66,528 IPAC Chemicals Ltd 30,061 Island Key Computer Ltd 467,351 J & W Electric Limited 78,205 J F Butler & Sons Ltd 119,848 J&G Locksmith 36,623 Janet Wright & Associates Inc 180,772 John Wiley & Sons Canada Ltd 80,532 Jonathan Morgan & Company Ltd 45,585 KPMG LLP 54,768 Laerdal Medical Canada Ltd 27,470 Login Canada 120,538 Long View Systems Corporation 385,102 Lordco Parts 56,659 Lynda Evans 44,953 Macquarie Equipment Finance Ltd 102,958 Manulife Financial 3,261,924 Mary Clark Flowers 33,760 MBS Textbook Exchange Inc 102,540 McGraw-Hill Ryerson Limited 306,661 Mertin Chevrolet Cadillac Ltd 32,420 MHPM Project Managers Inc 335,409 Midwest Library Service 170,654 Millennium Professional Services Ltd 52,423 Mills Office Productivity 58,196 Minister of Finance 977,008 Mitel Networks Corporation 66,301 Moneris Solutions 221,218 Moore Canada 32,416 Morneau Shepell 98,301 MPS 99,204 Municipal Pension Plan 1,270,905 NAS Recruitment Communications 141,662 Nelson Education Ltd 752,509 Oxford University Press 214,808 Pacific Carbon Trust 90,692 Pacific Customs Brokers Ltd 55,280 PCO Services 35,037 Pearson Canada Inc T46254 1,026,546 Post Secondary Employers' Association 28,082 Postage By Phone 89,600
Statement of Financial Information Page 44 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Expenditures Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
REGULAR SUPPLIERS OVER $25,000
COMPANY NAME EXPENDITURE Potus Consulting 26,000 Praxair Distribution 96,388 Prism Engineering 118,258 Ramada Plaza 33,459 RCR Technologies Inc 59,037 Receiver General For Canada 3,078,504 Rempel Bros Concrete 99,874 Rhino Print Solutions 28,786 Rogers Wireless Inc 40,178 Rollins Machinery 29,747 Royal Bank of Canada 424,923 Sapphire Sound 116,188 Scalar Decisions 157,204 School District 75 Mission 132,583 School District 78 (Fraser Cascade) 42,784 Shaolin Zhang 109,338 Shaw Cable 88,122 Simon Fraser University 127,982 SirsiDynix 48,737 Sodexo Canada Ltd 394,904 Soft Choice Corporation 108,211 Stantec Architecture Ltd (SAL) 443,653 Stryker Canada 58,188 Stuart Olson 24,462,496 StudentGuard Health Insurance 65,045 Super Save Propane 95,546 Superior Signs and Graphics 83,256 Sysco Vancouver 45,348 Taylor & Francis Group LLC 29,082 TeachSpin 39,054 TELUS 207,513 TELUS Mobility 88,544 The Advisory Board Company 27,410 Travel Cuts 98,405 Ulrich Laska Architectural Corporation 104,236 Unisource Canada Inc 125,545 University College & Institute Protection Program 54,611 University of Toronto 37,180 Van Press Printers 75,263 Vancouver Officespace Ltd 34,468 V-Twin Motorcycle School Ltd 64,475 WorkSafeBC 162,969
Statement of Financial Information Page 45 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Statement of Expenditures Pursuant to the Financial Information Act Fiscal Year April 1, 2011 to March 31, 2012
REGULAR SUPPLIERS OVER $25,000
COMPANY NAME EXPENDITURE Xerox Canada 510,569
Total Suppliers paid over $25,000 58,271,442
Total Suppliers paid $25,000 or less 5,050,270
Consolidated total of grants exceeding $25,000 424,658
GRAND TOTAL $63,746,370
Grants Abbotsford Community Services 105,264 Agassiz Harrison Community Services 63,648 Chilliwack Community Services 36,000 Chilliwack Learning Community Society 88,800 Fraser Cascade Literacy Task Initiative 28,500 Mission Literacy Association 35,946 Mission Literacy in Motion Society 28,500 New Page Human Services Society 38,000
424,658
Statement of Financial Information Page 46 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
Reconciliation of Expenditures Fiscal Year April 1, 2011 to March 31, 2012
Total Aggregate Payments Exceeding $25,000 $58,271,442 Consolidated Total of Payments $25,000 or Less $5,050,270 Consolidated Total of Grant Payments Exceeding $25,000 $424,658 $63,746,370
Expenditures from Financial Statements $107,340,486
Add: - Capital Projects 30,964,521
Less: -Salaries 61,648,519.00 -Scholarships & Bursary Trust Fund Expenses 1,151,729.00 -Amortization of Capital Assets 7,101,411.00 -Loan Payments/Construction Holdbacks Expense Reimbursements/Supplier Accruals/Trust 4,676,276.84 74,577,935.84 $63,727,071
*Reconciling Items ($19,299)
* Reconciling items cannot be isolated, however they are made up of: - expenditure statements use an accrual basis of accounting, SOFI uses cash basis of reporting - payments for goods and services include GST while the expenditure statement is net after GST rebates and/or ITC.
Statement of Financial Information Page 47 of 78 2011/12 - Approved ... Agenda Item # 5.1.2
FISCAL YEAR
APRIL 1, 2011 to MARCH 31, 2012
APPROVAL OF FINANCIAL INFORMATION
Pursuant to Section 2.(1) Schedule 1.(9) of the Financial Information Act
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Statement of Financial Information Page 50 of 78 2011/12 - Approved ... Agenda Item # 5.1.3
Excerpt from the Minutes of the Regular Meeting, In Camera Session of the University of the Fraser Valley, Board of Governors Thursday, September 6, 2012
RESOLUTION NO. 069/12
RESOLVED THAT, upon the recommendation of the UFV Governance Committee, the UFV Board of Governors approves the draft Board Policy on Off-Campus Activity and Travel, as presented. Moved by B. McGhie, seconded by S. Parkinson. CARRIED
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NUMBER BRP-220.02 APPROVAL DATE 09-06-2012
LAST AMENDMENT LAST REVIEWED
NEXT REVIEW DATE 09-2017
BOARD POLICY ON OFF-CAMPUS ACTIVITY AND TRAVEL
AUTHORITY Board of Governors PRIMARY CONTACT President RELATED POLICIES
PHILOSOPHY
The Board of Governors supports opportunities for student and employee learning, research, scholarship and citizenship activities within its region and beyond, including national and international opportunities.
UFV will promote safe, secure, and healthy learning and working environments for students and employees in off-campus activities. It is recognized that these off-campus activities and travel can incur increased levels of risk, and accordingly, the university will ensure there are effective policies, rules and regulations for managing these activities and risks.
POLICY
The university will develop, maintain, and manage an appropriate Off-Campus Activity and Travel Policy and ensure appropriate insurance and risk mitigation procedures are in place to promote the effectiveness and safety of students and employees in their off-campus activities.
The university will develop and maintain reporting structures providing the Board with information in situations involving risk to the university, its students, and employees as a result of these activities.
Reference: This policy is guided by Board policy direction Risk Management (BPD-220) and section 27(1) of the University Act.
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Excerpt from the Minutes of the Regular Meeting, In Camera Session of the University of the Fraser Valley, Board of Governors Thursday, September 6, 2012
RESOLUTION NO. 070/12
RESOLVED THAT, upon the recommendation of the UFV Governance Committee, the UFV Board of Governors approves the draft Board Policy on Controlled Entities, as presented. Moved by B. McGhie, seconded by H. Jansen. CARRIED
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NUMBER BRP-200.04 APPROVAL DATE 09-06-2012
LAST AMENDMENT LAST REVIEWED
NEXT REVIEW DATE 09-2017
BOARD POLICY ON CONTROLLED ENTITIES
AUTHORITY Board of Governors PRIMARY CONTACT President RELATED POLICIES
PHILOSOPHY
The University recognizes the important contribution controlled entities can make in achieving the University’s overall mission. A controlled entity may be established or acquired by the University in order to advance, directly or indirectly, the purpose of the University.
Reasons for establishing or acquiring a controlled entity include:
a) to provide an appropriate governance framework for the management of specialized functions of the University;
b) to separate the management of non-core functions of the University from core functions;
c) to provide for a level of independence in the decision making or operation of a function of the University;
d) to enable the University to establish a more flexible operational environment for the purpose of the management of specific functions of the University; or
e) to have a holding entity for specific activities of the University.
POLICY
The establishment or participation of the University in controlled entities must be approved by the University’s Board of Governors.
The approved controlled entity’s purpose, governance framework and actions must be consistent with the University’s strategic and institutional plans, including financial and budget plans, university governance policies, risk mitigation policies, and management practices.
As decision-making bodies, controlled entitles are capable of exposing the University to increased levels of risk and liability for their decisions and activities. Therefore, the University must take reasonable steps to ensure that controlled entities operate at all times in the best interests of the University, in addition to meeting their own stated objects.
BRP-200.04 Board Policy on Controlled Entities Page 1 of 3
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When the Board of Governors has approved the establishment of a controlled entity, the University must ensure that the controlled entity is accountable and operates within a system of internal controls that allows the Board of Governors to verify the appropriateness of the entity’s decision making and management.
Subject to the requirements of this Policy, a controlled entity will operate independently of the University and will manage its own operations in accordance with relevant laws, its constating documents and, where applicable, any agreement with the University.
GUIDELINES FOR CREATION/ACQUISITION OF CONTROLLED ENTITY
1. A proposal for the creation or acquisition of a controlled entity must be submitted to the Board of Governors for evaluation and approval.
2. A proposal for the establishment of a new entity should provide justification for the creation of the entity and the University’s involvement, including both financial and non-financial reasons, as well as a clear statement about what need the proposed entity will be meeting, how this need is compatible with the University’s goals and objectives, and why the need cannot be met within existing structures.
3. The proposal must include precise information on the type of entity being proposed (i.e. type of corporation, trust, society, partnership, etc.), the objectives of the new entity and its governance structure. An analysis of the environment and the competition, including similar services provided by other entities, would be useful.
4. Information on other owners, partners, shareholders, or persons having a financial or contractual relationship with the new entity (if any) should be provided, including a description of their involvement and, if appropriate, a description of their business, their incorporation documents and bylaws, and their most recent financial statements.
5. Information must be provided to the Board of Governors regarding how the proposed entity will interact with the University. Any services to be provided by one party to the other should be defined. A clear statement is required on what administrative support services and/or facilities the entity expects the University to provide, and over what period of time. 6. An operating plan for a controlled entity must be approved by the Board of Governors before the establishment or acquisition of the entity. An operating plan should address the following:
a) Source of funds (Note – a description of any commitments to provide these funds must be included);
b) Legal costs of incorporation, registration of business name, etc.;
c) Description of employees required (number, qualifications, experience) and cost of establishing a payroll system and benefit plan;
d) Capital requirements (land, building, equipment);
e) Regulatory costs including annual audit, income tax returns, annual meeting costs, filing of tax returns and employee remittances to the Canada Revenue Agency;
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f) Financial and administrative costs;
g) Liability insurance arrangements and identification of unusual risks;
h) Proposed banking arrangements; and
i) Any use of the University’s name, logo, trademark, etc.
ONGOING OVERSIGHT
1. Once the Board of Governors has approved the creation or acquisition of a controlled entity, the University will supervise the entity’s decision-making in relation to the financial and operational policies and actions of the entity so as to ensure that it pursues the interests and goals of the University.
2. A controlled entity must provide for the appointment of members of its governing board by the University in such proportion as may be necessary for the management of the University’s risk.
3. A controlled entity’s governing board is accountable to the University for the following:
a) Approving the business plan, annual budget, and operational and strategic plans of the entity;
b) Monitoring performance against the annual budget and strategic plan;
c) Ensuring adequate control and accountability systems are in place, including frameworks for delegation, risk management and legislative compliance;
d) Ensuring the entity’s policies and procedures are consistent with the objects and functions of the University;
e) Regular review of its own performance in relation to the objects in the entity’s constating documents, business plan, strategic plan, operational plan and budget;
f) Ensuring that any uses of the University name, logo and brand are in accordance with relevant University consents and policies; and
g) Ensuring that the entity’s insurance coverage, whether through University insurance policies or the entity’s own policies, or through a combination of the two, provides adequate coverage at a level acceptable to the University.
4. The President will report to the Board of Governors on an annual basis to confirm that the entity is complying with the obligations and responsibilities outlined in this Policy.
Reference: This policy is guided by Board policy direction University Planning and Directions (BPD-200) and section 27 (1) & (2) of the University Act.
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Excerpt from the Minutes of the Regular Meeting, In Camera Session of the University of the Fraser Valley, Board of Governors Thursday, September 6, 2012
RESOLUTION NO. 071/12
RESOLVED THAT, upon the recommendation of the UFV Governance Committee, the UFV Board of Governors approves the draft Board Policy on Harassment, Discrimination and Physical or Emotional Abuse Prevention and Resolution, as presented. Moved by B. McGhie, seconded by S. Parkinson. CARRIED
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NUMBER BRP-201.02 APPROVAL DATE 09-06-2012
LAST AMENDMENT LAST REVIEWED
NEXT REVIEW DATE 09-2017
BOARD POLICY ON HARASSMENT, DISCRIMINATION & PHYSICAL OR EMOTIONAL ABUSE PREVENTION & RESOLUTION
AUTHORITY Board of Governors PRIMARY CONTACT President RELATED POLICIES Harassment Prevention (18)
PHILOSOPHY
The Board of Governors is committed to providing a learning, working and living environment on campuses where the fair and respectful treatment of all members of the university community is paramount. Harassment, discrimination or physical or emotional abuse of any kind violates this commitment to an individual’s fundamental rights, personal worth and human dignity.
POLICY
The university will develop, maintain, and manage appropriate policies, rules and procedures to ensure the fundamental rights and safety of all students and employees are respected and protected.
When the university becomes aware of the commission of acts of discrimination, harassment or abuse on campus or as part of university activities, it will take the necessary actions to meet all legal and reporting requirements to the appropriate authorities.
The university will develop and maintain reporting structures, providing the Board with information of situations involving risk to the university and safety to its students and employees as a result of harassment, discrimination or physical or emotional abuse occurring on campuses or as part of any university activity.
Reference: This policy is guided by Board policy direction Values and Ethics (BPD-201)
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Excerpt from the Minutes of the Regular Meeting, In Camera Session of the University of the Fraser Valley, Board of Governors Thursday, September 6, 2012
RESOLUTION NO. 072/12
RESOLVED THAT, pursuant to Board Bylaw 110.15, the UFV Board of Governors ratifies the Board Committee appointment recommendations, as presented. Moved by H. Jansen, seconded by A. Bennett. CARRIED
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Excerpt from the Minutes of the Regular Meeting, In Camera Session of the University of the Fraser Valley, Board of Governors Thursday, September 6, 2012
RESOLUTION NO. 073/12
RESOLVED THAT Dr. Tim Cooper be appointed as the Board’s representative to Senate for the 2012/13 term. Moved by H. Jansen, seconded by B. McGhie. CARRIED
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Minutes for the University of the Fraser Valley SENATE August 22, 2012 Canada Education Park, Chilliwack
PRESENT:
Deans: Sue Brigden Joanne MacLean Jacqueline Nolte
Faculty Members: Trudy Archie Dan Harris Gerry Palmer (Vice-Chair) Teresa A. Piper Christine Slavik John Todrick Noham Weinberg Zoe Dennison
President: Mark Evered (Chair)
Provost/VP Academic: Eric Davis
University Secretary Al Wiseman and Registrar:
Staff: Colleen Bell Mark Brosinski
Students: Alycia Bradley Theresa Coates Brad Derbyshire Kamal Moghrabi
University Librarian: Kim Isaac
Regrets: Maria Bos-Chan Steven Marsh Maggie Theron
1. CALL TO ORDER
Chairman Evered called the meeting to order at 3:50 pm. and extended a warm welcome to new and returning senators. He expressed appreciation to senators for recognizing the value of collegial participation and for being willing to make the required commitment to serve on Senate; in particular, to our students for their willingness to serve. Introductions were made.
2. APPROVAL of AGENDA
2.1. Agenda
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UFV Senate Meeting, Public Session August 22, 2012 Page 2 of 4
The agenda for today's orientation meeting was approved with one revision. Item 4.1.2. Rules for the Conduct of Business for Standing Committees of Senate was removed as an item of business and will return for decision at the September meeting.
MOTION: THAT the agenda for today's Senate orientation be approved as revised. G. Palmer/N. Weinberg CARRIED
3. UNIVERSITY GOVERNANCE AND THE ROLE OF SENATE - Chairman Evered
President Evered, as Chairman of the Senate Committee, provided a brief orientation on the bicameral governance structure of UFV and the role of Senate as the senior academic governing body. Our job at Senate is to work on behalf of the entire university and to make important decisions for its overall benefit, not on behalf of or in the best interest of our respective areas. Each Senate member brings a unique perspective and expertise which serves to make Senate strong, as it draws from this depth of knowledge and experience from all areas of the university. It is within this framework that senators carry out their duties.
Senate is responsible for establishing rules for the conduct of its business, as outlined in the Senate bylaws. Senate is dedicated to conducting its business transparently and accountably and welcomes guests, resource staff from program areas, as well as observers to attend its regular meetings. Senate occasionally conducts its business in camera when dealing with items of a sensitive nature. Senators are expected to respect the need for confidentiality for in camera items before Senate.
3.1. Excerpts from the University Act - Roles of Senate and Board of Governors
Chairman Evered spoke of UFV's designation as a special purpose teaching intensive university, as outlined in the University Act, and of the roles and responsibilities of its two governing bodies. Senators were encouraged to review excerpts of the Act pertaining to UFV and, in particular, to the bicameral areas of governance. Senate membership composition is legislated, with strict rules for allocation for faculty, staff, and students. One of Senate's challenges is to ensure optimum governance, whereby the majority of membership on Senate be faculty members actively engaged in academic work, while still adhering to the legislation. Senate's standing committees were developed with emphasis on a strong faculty representation in recognition of the need for consultative, collegial input from our faculties in making recommendations to Senate.
3.2. Board of Governors Policy Direction on Board and Senate Relationships
The Board of Governors is responsible for overseeing and guiding the university in the corporate side of governance, in areas relating to asset protection and regulation, and responsibility to taxpayers in managing our resources in a fiscally accountable fashion. President Evered brought Senate's attention to the Board of Governors policy direction on Board and Senate relationships, built on mutual support and participation by both the Board and Senate and delegation to Senate for academic initiatives, expertise, and advice.
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UFV Senate Meeting, Public Session August 22, 2012 Page 3 of 4
3.3. Delegation of Authority on Academic Matters
President Evered reviewed the Board policy on the delegation of authority to Senate on academic matters and, as outlined in the University Act, and areas of shared governance and joint decision-making.
4. DECISION ITEMS
4.1. Senate Governance Committee Recommendations - Gerry Palmer
Gerry Palmer, as Vice-Chair of Senate and by virtue of this role as Chairman of the Senate Governance Committee, spoke on the Senate Governance Committee's role to provide advice on matters related to the conduct of business at Senate and its standing committees. This responsibility includes the review of Senate bylaws.
Vice-Chair Palmer informed senators of the requirement for senators to be members on at least one committee of Senate, and that priority membership consideration is given to senators for vacancies on standing committees.
4.1.1. Senate Bylaws - Revisions to Attendance Requirement Procedures
The Senate Governance Committee, in consultation with the University Secretary, reviewed the Senate bylaws and recommended revisions to the Senate attendance requirement procedures outlined in the bylaws.
MOTION: THAT Senate approve revisions to the Senate bylaws to amend the attendance requirement procedures for Senate, whereby an elected or appointed voting member who misses two consecutive regular Senate meetings per year without permission from the chair shall receive written notice from the chair. An elected or appointed voting member who misses three consecutive regular meetings per year without prior arrangement with the chair and who has received written notice will be deemed to have resigned from the Senate. G. Palmer/S. Brigden CARRIED
4.1.2. Rules for the Conduct of Business for Standing Committees of Senate - Revisions to Attendance Requirement Procedures - tabled to the September 14, 2012 meeting of Senate
5. University Secretary and Registrar Recommendations - Al Wiseman
Vice-Chair Palmer assumed the chair for the remainder of the meeting.
5.1. Expressions of Interest for Student Senator on the Senate Committee for Student Appeals
Senate Secretary Al Wiseman made a call for an expression of interest for at least one student senator to serve a three-year term on the Senate Committee for Student Appeals, ending July 31, 2015. Brad Derbyshire expressed interest,
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UFV Senate Meeting, Public Session August 22, 2012 Page 4 of 4
pending review of his schedule for potential class conflict. Theresa Coates volunteered to sit on the Appeals Committee in the event that Brad was unable to serve.
Teresa Piper who holds a faculty member of Senate position on the Appeals Committee announced her decision to step down due to a teaching conflict. Zoe Dennison expressed interest for the vacancy.
Colleen Bell expressed interest for one of the staff vacancies on the Appeals Committee.
MOTION: THAT Senate approve the expressions of interest received at Senate for membership on the Senate Committee for Student Appeals.The Senate student membership term will be subject to annual re-election at Senate for 2013-14 and 2014-15
Student Senator - Brad Derbyshire Back-up Student Senator (in the event of class conflict for Brad) Theresa Coates
Faculty Member of Senate - Zoe Dennison Staff Member - Colleen Bell A. Wiseman/T. Piper CARRIED
5.2. Notice of Senate Election and Expressions of Interest for Membership on Senate Standing Committees
Senate Secretary Al Wiseman gave notice for the upcoming Senate election to fill a vacancy for one faculty member from Health Sciences. Notice was also given for the upcoming calls for expressions of interest for vacancies on standing committees of Senate.
6. INFORMATION ITEMS
6.1. 2012 - 13 Senate Meeting Schedule - appended to agenda package
6.2. 2012-13 Senate Membership - appended to agenda package
6.3. Aboriginal Post-Secondary Education and Training Framework and Action Plan
7. ADJOURNMENT
Senator Kim Isaac moved to adjourn the meeting at 4:58 pm. The next meeting of Senate will take place on September 14, 2012 at 2:30 pm on the Abbotsford campus, in Boardroom A225/229.
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2013 Grads for Senate Approval EXHIBIT:
Masters Degree Diploma
Master of Social Work British Columbia Adult Graduation Diploma Jann Bolo Darryl Roach Nicole Dionne Giesbrecht David James Hebb Diploma in Aviation Jeffrey David Wood Kfir Mordechai Brosh Airline option Bachelor Degree Diploma in Business Administration Bachelor of Arts Rashid Kabykayev Jeremy Robert De Haan History major Diploma in General Studies Katelynn Brianne Denny Tzu-Wei Hsieh English major Hardeep Singh Saroya Amie Suzanne Evans French extended minor Diploma in Liberal Arts History extended minor Samantha N. Lenz Laura Sade Lunt History extended minor Diploma in Social Services Visual Arts extended minor Benjamin Alan Honeyman Nathan Riel Tammy L. Peters Psychology major Sofia Sleiman English extended minor Certificate French extended minor Alicia Joy Stoddard Architectural Drafting Technician Certificate English extended minor Taryn M. Gillies History extended minor Certificate in Business Administration Bachelor of Business Administration Terra Lee Hoy Zorawar Ghuman Human Resource Management option Certificate in Early Childhood Education Inderpal Gill Genevieve L. Rydell Marketing option Nancy C.J. Hagglov Certificate in Geographic Information Systems Communications minor Daniel Paul Huesken Accounting and Financial Management concentration Stephanie Elizabeth Thorpe Certificate (5 to 30 credits)
Bachelor of Computer Information Systems Bookkeeping for Small Business Certificate Merwin Lewis Ranbir Deol with Co-operative Education option Heidi Lynn Elzinga Niraj Prabhakar Singh Brent Fast with Co-operative Education option Harpreet Kaur Gill Willemke Guliker Associate Degree Gurtarn Mann Treena Lynn Peters Elisa Marie Schile Associate of Arts Degree Linda Marie Zupancic Alitha Ersilia D'Ottavio Certificate in Family Child Care Jocelyn Gail Vanderlinde
05-Sep-2012 12:46 PM Page 1 of 2
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2013 Grads for Senate Approval EXHIBIT:
Certificate (5 to 30 credits)
Computer Assisted Drafting Certificate E. Douglas Buss Haley Colivas
Nursing Unit Clerk Certificate Jhinger Nav Jill Raines
Professional Communications Essentials Certificate Mitchell R. Arthurs Paul Beckmann Alitha Ersilia D'Ottavio Jacqueline Klassen Brandon Robert Leslie MacKenney
Teaching English as a Second Language Certificate Nathan Riel
05-Sep-2012 12:47 PM Page 2 of 2
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MEMO
To: Mark Evered, Chair of Senate From: Eric Davis, Provost and Vice-President, Academic Date: September 4, 2012 Re: Institutional Learning Outcomes
The UFV Institutional Learning Outcomes document is the product of a collective and democratic year-long exercise. The process was launched with a Provost’s Forum in September 2011 at which we identified May 1, 2012 as the date for an institution-wide PD Day by the end of which a statement of Institutional Learning Outcomes would be completed. When the document was finalized in May, it was only after the most full and extensive consultation had occurred. As the following timeline of the process makes clear, it is no exaggeration to say that this document was composed by the entire UFV community.
ILO Timeline
September 2011: Provost’s Forum on Institutional Learning Outcomes; the Teaching and Learning Advisory Council is directed to facilitate a process of establishing ILOs by May 2012; on May 1, 2012, a PD Day is scheduled at which we will complete this task.
Following the Provost’s Forum in September, 2011, a blog was created for the Institutional Learning Outcomes.
In September and October, the Director of Teaching and Learning, Wendy Burton, was invited to Faculty Councils and meetings of Department Heads and Departments to discuss Institutional Learning Outcomes.
Provost and Vice-President, Academic, Eric Davis, made presentations on the ILO process at Senate and the Board of Governors’ meeting.
The Theatre Department, preparing for a Program Review, invited Wendy Burton to facilitate a process of establishing department learning outcomes.
On behalf of the Centre for Teaching and Learning, Scott Varga conducts a workshop on UFV ILOs at the Student Leadership Conference in October.
All units at UFV are invited to submit suggested ILOs to the Teaching and Learning Advisory Council by January 2012.
Student Services asked for a “mini-charrette” to develop their submission in November.
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Scott Varga presented the ILO project to the Minister of Advanced Education. Wendy Burton presented the project to the Alumni Board.
In November a by-invitation demonstration charrette was held at the Reach Gallery in Abbotsford, with 34 participants from every division of UFV.
Wendy Burton, Ruby Ord, and Scott Varga visited community groups, churches, temples, and mosques, as well as Rotary Clubs, Kinsmen clubs, Abbotsford Community Services, Mission Indian Friendship Society, Soroptomist clubs, and Aboriginal Community Council. These visits began in September and culminated in the community-wide charrette on early February 9.
The blog was available from September to May, and provided a forum for anyone to submit ILO ideas.
A UFV community-wide charrette was held from 2:00 to 8:00. All ILO submissions are posted on the wall of B121 and attendees are given stars to stick next to their favourites. They are also provided with blank posters and the opportunity to suggest new ILOs.
Sheryl MacMath, of the Teacher Education Program, agreed to take all submissions up to February 10, 2012 and create a synthesis draft. This draft was available on the blog and at the Academic Planning and Priorities Committee meeting, faculty councils, Department Head meetings, and Provost’s Council on Student Success.
This draft was discussed at another Provost’s Forum on ILOs on March 5.
March-April: all of UFV had the opportunity to send in revisions to the draft ILOs.
A UFV-wide professional development day was held on May 1, and at the end of that day a penultimate draft was created by four volunteer editors, using all feedback and suggestions to that date: Linda Pardy, Sheryl MacMath, Sylvie Murray, Linda Pardy, and Gregory Schmaltz. 152 participants attended this event.
This team of editors worked on the document for an additional two weeks, and Sylvie Murray and Gregory Schmaltz presented their final version at Teaching and Learning Advisory Council on May 18, 2012.
This version was discussed at that meeting, and circulated for final approval between May 22 and May 30.
After this yearlong institutional exercise to develop Institutional Learning Outcomes, I present the final document for Senate approval.
MOTION: THAT Senate approve the Institutional Learning Outcomes as presented.
Page 2
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August 2012
University of the Fraser Valley Institutional Learning Outcomes
The University of the Fraser Valley (UFV), located on traditional Sto:lo territory, recognizes and respects Indigenous ways of knowing. UFV is committed to providing our communities with a variety of high quality, student-centered programs that honour diversity and foster a passion for learning. Each UFV graduate possesses the following abilities and, therefore, can demonstrate the following interconnected institutional learning outcomes. Graduates...
1. Demonstrate information competency Graduates gather, organize, and critically examine written, oral, visual, and numerical information. They efficiently use technology as a tool to gather and evaluate information. Graduates utilize relevant and credible sources, recognizing the need to gather information from a variety of perspectives. Graduates use information ethically, respecting the legal restrictions that exist when using published, confidential, and/or proprietary information.
2. Analyze critically and imaginatively Graduates engage in the examination of ideas, issues, and problems, drawing on established bodies of knowledge and means of analysis. Graduates organize information logically and consider alternate strategies. They recognize the need for multiple voices and seek opportunities for those voices to be heard. Graduates are creative and generative. They use divergent or lateral thinking to expand on ideas and create new ways of looking at a situation.
3. Use knowledge and skills proficiently Graduates demonstrate competence in the knowledge and skills specific to their area of study. They productively apply their knowledge and skills to a variety of situations.
4. Initiate inquiries and develop solutions to problems Graduates demonstrate a curiosity that results in inquiry. They propose questions that encourage deliberation and the formulation of solutions to problems, in theoretical or applied fields. They evaluate the benefits and challenges of different solutions when proposing specific courses of action.
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August 2012
5. Communicate effectively Graduates communicate respectfully. They listen attentively, seek clarification, and work to understand the points of view of others. Graduates effectively present information using a variety of modes and media. They adapt their method of presentation to suit specific audiences. Graduates accurately convey their intended message using a variety of oral, written, and visual strategies.
6. Pursue self-motivated and self-reflective learning Graduates are confident and initiate action. They work independently and productively. They set personal and professional goals and establish a plan of action to attain those goals. Graduates continually reflect on their growth and development and utilize reliable and practical strategies to learn from that reflection.
7. Engage in collaborative leadership Graduates work cooperatively, in that they are aware of and appreciate diversity, work with diverse peoples, and demonstrate strong interpersonal skills. Graduates motivate, include, and support others, demonstrating leadership skills. They seek opportunities to collaborate.
8. Engage in respectful and professional practices Graduates behave ethically and equitably, in that they act with integrity and take responsibility for their actions. Graduates engage in professional dialogue and participate in learning communities.
9. Contribute regionally and globally Graduates are socially just, in that they are prepared to participate in their regional and global communities. They demonstrate knowledge of their region and the world. Graduates initiate change. Graduates demonstrate that they can use what they have learned at UFV to impact their community positively.
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