Village of Haines Junction Regular Council Meeting 7:00 p.m. September 11, 2019 Council Chambers
AGENDA
1. Call to Order
2. Acknowledgement of CAFN Traditional Territory
3. Additions to the Agenda
4. Adoption of Agenda
5. Adoption of Minutes a. Draft Council Minutes 2019-08-28
6. Hearing of Delegations
7. Public Hearings of Bylaws
8. Council Questions on Agenda Items
9. Passage of Bylaws and Policies
10. Staff Reports and Recommendations a. Report to Council: July 2019 Financial Report
11. Committee Reports and Recommendations a. OCP Steering Committee update
12. Approval of Accounts Payable a. Municipal Accounts Payable to September 11, 2019
13. New Business/Business Arising: a. Report to Council: Report Format b. Report to Council: Interim Development Control c. Report to Council: Deputy Mayor Schedule d. Report to Council: SCADA Servicing Agreement e. Report to Council: Fire Smart Agreement f. Administrative Report re Water Supply Strategic Plan g. Administrative Report re Commercial Vehicle Inspection
14. Information and Correspondence a. Building stronger communities across Yukon with federal Gas Tax Fund b. YG Community Services re Yukon Government Community Recreation Leadership Award c. YG Minister of Health and Social Services re Mental Wellness and Substance Use Services hubs d. YG Tourism and Culture re Creative & Cultural Industries Strategy e. YG, Parks Canada and Da Kų Annual BBQ Invitation f. CAFN re Support for youth programs g. Parks Canada re Northern Nights Festival In-kind Donation Request h. August 2019 Mayor’s / Chief’s Policing Report i. CUPW re Federal election j. Ecko Kirk re Pilot Mound Hockey Academy k. Katie Johnson re YG Health and Social Services Public Consultation
15. Councillor Reports
16. In Camera
17. Adjournment
The next Regular Council Meeting will take place at 7:00 p.m. on September 25, 2019, in Council Chambers.
ADMINISTRATIVE REPORT
TO COUNCIL Department Office of the Chief Administrative Officer Business Office of the Chief Administrative Officer Unit Report Date Sep 11, 2019 From Dan Rodin Subject Financial Report
Classification Public (approved for release)
OVERVIEW (quick summary) Attached is a draft report of a new financial report. This report summarizes the operations of the municipality by department. A related project report is being developed.
It needs to be noted that this report is a snapshot of operating results and does not include accruals of revenues and expenditures.
The numbers part of the report shows, current month results, year to date, budget, last years year to day, and last year’s budget.
The balance of the report shows the Treasurer’s analysis of the numbers and an opinion as to whether we are on budget or not.
It is believed that this report will provide Council with sufficient information they need to fulfill their oversight role of the monthly financial operations of the municipality.
Analysis
Summary:
Revenues – Total revenue is at 92% for the year, above the 59% benchmark – this is to be expected as the largest revenue sources, CMG and property taxes, have been recorded for the year. Revenues are slightly higher over 2018 – this is also expected due to rate and grant increases.
Expenditures – Total expenses are at 48% for the year, slightly below the 59% benchmark. This is likely due to staff vacancies and some project line items not yet expended (ie. OCP). Expenses are lower than 2018 YTD mainly due to the pool closure.
Revenues
Legislative – on budget
Tax revenue is $27,000 higher than last year due to increase in assessments and property tax rate. Tax penalties revenue this year increased $5,000 more than last year base of $3,800. In 2019 we have recorded $43,000 in investment revenues. In 2018 investment revenue was recorded later in the year, but had earned approximately $25,000 by the end of July.
Administrative – on budget
Increases over 2018 are: Canada Day Grant $1,100, Yukon Lottery Grant $20,000 was recorded in August. Outstanding revenue item of $40,000 RED Grant contribution to OCP – this line item was identified by the previous CAO, Administration will attempt to clarify the status).
Public Works - under budget
CPRA Green Jobs Initiative employment funding $11,000 – cancelled (this was to be a continuation of the pocket park initiative). Increases over 2018 include contract services $3,000 (military exercise in Feb and contractor sewage spill in May) and student employment funding $1,500 (1st payment for summer program). Partially offsetting these increases is a $2,000 decrease in surplus goods sales.
Water & Sewer- on budget
Increase from last year includes $20,000 in Services and $3,500 in Truck Fills due to July 2018 rate increases and asset sales $3,400,
Roads & Streets – on budget
Landfill & Recycling – on budget
Increase over last year is due to CAFN user agreement $22,000 invoiced in August 2018.
Protective Services – on budget
Increase over last year is due to CAFN user agreement $17,000 invoiced in August 2018. Facilities – over budget
Increase over last year due to $3000 in Convention Centre and Mezzanine fees from military exercise in February, YG employment funding contribution $4500.
Expenses
Legislative – on budget
Increase over 2018 due to AYC AGM hosting, and Council honorarium rate increases passed in October 2018.
Administrative – on budget
Increase over 2018 due to increase in Contract Services $5500 (CAO Recruitment), OCP costs $5000 and Recreation Plans $15,000 (Rainbow Street Pocket Park) offset by reduction in Salaries due to CAO vacancy
Public Works – on budget
Decrease from 2018 Building O&M $3000, Equipment R&M $10,000, Fuel and Oil $4,000, Property and Garden Maintenance $3,000, Tools and Parts $2000, Training $4000
Water & Sewer – on budget
Decrease from 2018 due to Chlorine and Chemicals $3000, Pipes and Fittings $4000, Salaries $9000 (staff vacancy), Electricity $8000
Roads & Streets – on budget
Decrease from 2018 due to Contract Services $4000 (street sweeping cost lower), Salaries $6000 (less snow), Signs $5000
Landfill & Recycling – on budget
Protective Services – on budget
Facilities – on budget
Decrease from 2018 due to pool closure
Village of Haines Junction Comparative Income Statement July 2019
Month July 2019 YTD July 2019 2019 Budget Benchmark 59% YTD July 2018 REVENUE
Total Legislative Revenue 171,240.59 2,732,211.43 2,753,603.63 99% 2,622,160.14
Total Administrative Revenue 25,467.42 40,595.41 90,418.00 45% 22,852.63
Total Public Works Revenue 1,800.00 6,543.88 21,324.00 31% 3,245.53
Total Water & Sewer Revenue 4,293.71 114,296.24 207,000.00 55% 86,774.79
Total Roads & Streets Revenue 283.33 1,467.74 2,500.00 59% 2,002.89
Total Landfill & Recycling Revenue 32,554.94 89,682.62 130,860.00 69% 67,749.36
Total Protective Services Revenue 54,784.96 67,768.14 116,999.81 58% 49,326.44
Total Facility Revenue 1,299.85 35,216.27 47,740.00 74% 27,209.62
TOTAL REVENUE 291,724.80 3,087,781.73 3,370,445.44 92% 2,881,321.40
EXPENSE
Total Legislative Expenses 13,721.76 90,575.98 175,820.53 52% 76,442.02
Total Administration Expenses 60,235.16 318,690.63 735,829.00 43% 322,330.50
Total Public Works Expense 38,113.47 229,110.43 492,638.06 47% 251,271.55
Total Water & Sewer Expense 48,072.50 236,928.19 462,668.97 51% 263,484.43
Total Roads & Streets Expenses 13,011.84 51,995.14 126,000.00 41% 65,376.01
Total Landfill & Recycling Expenses 27,227.11 139,868.24 288,130.17 49% 142,828.16
Total Protective Services Expenses 52,636.50 98,545.31 198,854.72 50% 98,818.86
Total Facilities Expenses 9,253.93 195,128.51 367,291.15 53% 226,037.56
TOTAL EXPENSE 262,272.27 1,360,842.43 2,847,232.60 48% 1,446,589.09
Transfer to Capital Budget 14,779.80 546,000.00
NET INCOME 29,452.53 1,726,939.30 -22,787.16 1,434,732.31
Total Capital Revenue 0.00 35,319.04 15,241,049.14 398,797.50
Total Capital Expenditures 1,800.00 54,555.86 15,241,049.14 544,221.27 Municipal Account Payable to September 11, 2019
Cheque No. Name Amount Department Description
Transfer Payroll Account #4305418 $ 22,635.25 Administration Ceridian Net Pay - Pay Period 18 $ 10,326.25 Administration Ceridian Receiver General - Pay Period 18 $ 115.54 Administration Ceridian Service Charges - Pay Period 18 $ 4,023.12 Administration RRSP Contribution - Pay Period 18 $ 662.63 Administration Union Dues - August 2019 $ 5,343.82 Administration Group Insurance Premiums - September 2019 $ 337.52 $ 43,444.13 Legislative Council Remittances - August 2019
Transfer Visa $ 78.75 Water and Sewer Water Testing by ALS Environmental $ 107.88 Landfill/Recycling Hydraulic oil for baler $ 256.21 Convention Centre Paint,Sealer,Outside Corner,shop Covers $ 1,684.71 Administration office supplies,stamps,mailings,esri software,umo 2 postings $ 600.26 Public Works Crimp ring, flat repair,spindel $ 646.84 $ 3,374.65 Fire Department Airway Kit, Hex bushing, nipples
25370 Thomas Eckervogt $ 1,181.10 Legislative Mayor honoraria: August 2019
25371 Kari Johnston $ 928.57 Legislative Councillor honoraria: August 2019
25372 Mark Nassiopoulos $ 489.37 Legislative Councillor honoraria: August 2019
25373 Susan Smith $ 868.97 Legislative Councillor honoraria: August 2019
25374 Courtney Quinn $ 984.53 Legislative Councillor honoraria: August 2019
25375 Ajax Steel Limited $ 201.30 Public Works Hooks, chains, safety earmuffs
25376 Big Bud Contracting $ 1,748.25 Recycle Centre Recycle pickup for the month of August 2019
25377 Builders Supplyland $ 89.15 Animal Control Roof screws
25378 Emco Corporation $ 53.51 Animal Control Pex valves
25379 Fireweed RV Services Ltd $ 1,663.10 Water and Sewer Antifreeze
25380 Home Hardware $ 97.46 Convention Centre Paint,Brushes $ 11.46 Convention Centre $ 36.90 $ 145.82 Public Works Snap off knife
25381 Jacobs Industries Limited $ 497.70 Water/Sewer CO2
* Denotes an item not directly funded by the Village **Grant funded Municipal Account Payable to September 11, 2019
25382 James R Craven And Associates $ 4,725.00 Administration Replacement cheque for # 25341 CAO Recruitment fees
25383 J. Gibson Env. Consulting $ 7,542.17 Water/Sewer Lagoon discharge sampling
25384 Locksmith Services $ 315.00 Administration Open safe and set combination
25385 Napa $ 18.84 Public Works Fuel line hose
25386 Northern Utility Maintenance $ 1,701.00 Water and Sewer UMO2 Standby coverage August 12 - 25, 2019
25387 NorthwesTel Inc. $ 447.21 Administration Phones and internet: August billing $ 681.13 Water and Sewer Phone,internet and radio loop: August billing $ 1,090.72 Fire Department Phone,internet and radio loop: August billing $ 80.90 Convention Centre Phones and internet: August billing $ 40.45 Mezzanine Phone: August billing $ 40.45 Arena Phones and internet: August billing $ 40.45 Pool Phone: August billing $ 57.56 Recycle Centre Phone: August billing $ 123.98 $ 2,602.85 GST Phone,internet and radio loop: August billing
25388 Parkland Fuel Corporation $ 349.08 Public Works Gas and Diesel: August 2019
25389 PR Services Ltd. $ 1,050.00 Administration Yukon winter visitor guide publicity
25390 Ralph Hotte Contracting Ltd. $ 577.50 Public Works 2 Loads of sand and Plate tamper rental
25391 Rescue Tools Canada $ 1,137.98 Fire Departement Hydraulic spreader repair
25392 Thyssenkrupp Elevator Limited $ 1,323.00 Convention Centre Elevator Repairs $ 1,013.92 $ 2,336.92 Arena Elevator maintenance contract September 1 - August 31
25393 Top Spot Ltd. $ 179.20 Public Works Gas June 17, 2019
25394 Total North Communications Ltd. $ 493.50 Administration Cloud storage and IT services: September 2019
25395 Twiss & Shine Custodial Services $ 878.85 Administration Custodial services: August 2019 $ 113.40 Fire Department Custodial services: August 2019 $ 3,430.35 Convention Centre Custodial services including floor buffing: August 2019 $ 963.90 Mezzanine Custodial services: August 2019 $ 56.70 $ 5,443.20 Public Works Custodial services: August 2019
* Denotes an item not directly funded by the Village **Grant funded Municipal Account Payable to September 11, 2019
25396 Xerox Canada Ltd. $ 382.63 Administration Photocopies and printing: May 2019-August 2019
25397 Yukon Service Supplies $ 417.75 Water/Sewer Hypochloride $ 33.08 $ 450.83 Public Works Garbage Bags
25398 Yukon Workers' Compensation Board $ 6,944.32 Various Final payment for 2019 WCHSB coverage
Municipal Accounts Payable $ 91,920.17
Adopted on______Motion#______
Mayor______CAO______
* Denotes an item not directly funded by the Village **Grant funded
ADMINISTRATIVE REPORT
TO COUNCIL Department Office of the Chief Administrative Officer Business Office of the Chief Administrative Officer Unit Report Date Sep 11, 2019 From Dan Rodin Subject Council Report Format
Classification Public (approved for release)
OVERVIEW (quick summary) Staff would like to use a simpler more fluid report format in the future.
RECOMMENDATION (incl. motion) That Council rescind their motion May 22, 2019 and approve staff developing a more fluid and organic report format that can be modified to fit the circumstances.
BACKGROUND On May 22, 2019 Council approved a report format. ANALYSIS Staff are finding the report format cumbersome to use.
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IMPACTS & CONSIDERATIONS
Public/Community
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Human Resources
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ADMINISTRATIVE REPORT Financial Resources
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Bylaws & Procedures
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Policies & Strategic Plan(s)
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Attachment(s)
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Respectfully Submitted,
Dan Rodin
ADMINISTRATIVE REPORT
TO COUNCIL Department Office of the Chief Administrative Officer Business Office of the Chief Administrative Officer Unit Report Date Sep 11, 2019 From Dan Rodin Subject Development Permit Process
Classification Public (approved for release)
OVERVIEW (quick summary) Council has asked for a resolution to be prepared that would invoke Yukon Municipal Act S299 Interim Development Control. This section of the act would allow Council to deny a development permit despite the proposed development meeting the development site’s zoning criteria.
RECOMMENDATION (incl. motion) That Council • Direct Staff to publicize, in a manner and time determined appropriate by Council, that Council intends to invoke Yukon Municipal Act S299 at the next Council Meeting by adopting a Council Resolution which in part states : That no person shall carry out any development in the areas which will be affected by the proposed official community plan or zoning bylaw, as the case may be, except with the written permission of the municipality.; and, • Direct Staff to place this item on the September 25, 2019 Council Agenda
BACKGROUND On April 10, 2019, Council passed a motion directing Administration to draft a resolution for enactment of Section 299 (1) of the Municipal Act, Interim development control. ANALYSIS S299 Process
ADMINISTRATIVE REPORT
There are three steps to invoking S299:
• A resolution by Council authorizing the preparation or amendment to an OCP or zoning bylaw; • Public Notification by Council that Council intends to invoke S299; and, • Adoption of a resolution invoking S299.
Current Status
A review of Council Minutes has determined that Council passed the following resolution:
#97-18 Moved S. Smith Seconded B. Sundbo THAT the OCP and Zoning Bylaw work plan and funding allocation for Phase 1 be approved. #207-19 Moved S. Smith Seconded C. Quinn THAT Council approves the awarding of Phase 2 and 3 of the Official Community Plan project to WSP. Council has therefore completed the first step. Next Steps: Council should therefore direct staff to: • Give public notice, in a manner and time determined appropriate by Council, of Council’s intention to pass a resolution invoking S299; and, • Place this issue on the September 25, 2019 Council Agenda.
IMPACTS & CONSIDERATIONS Public/Community Implementation will give Council more control over the development permit process. Bylaws & Procedures Implementation will require developers to obtain written letter from the municipality.
ADMINISTRATIVE REPORT
TO COUNCIL Department Office of the Chief Administrative Officer Business Office of the Chief Administrative Officer Unit Report Date Sep 11, 2019 From Dan Rodin Subject Deputy Mayor Schedule
Classification Public (approved for release)
OVERVIEW (quick summary) The Municipal Act S182 permits the designation of Council Members to act as Deputy Mayors. Each year Council approves a schedule of Deputy Mayor assignment
RECOMMENDATION (incl. motion) That Council decide which Council Members will serve as Deputy Mayor for each three month period of the year and then adopt a resolution approving the Schedule.
Attached is the previous schedule.
PUBLIC NOTICE
Deputy Mayor Rotation Schedule
Yukon Municipal Act, S.Y. 2002, c.154, s.182: The council may appoint from among its members a deputy mayor who shall (a) in the absence or incapacity of the mayor, have all the powers and duties of the mayor; and (b) when the mayor is not absent or incapacitated, and subject to the mayor taking precedence, have those powers and duties the council may direct.
The following Deputy Mayor rotation has been scheduled for 2018-2019: Councillor Johnston October 1 - December 31, 2018 Councillor Smith January 1 - March 31, 2019 Councillor Nassiopoulos April 1 - June 30, 2019 Councillor Quinn July 1 - September 30, 2019
Having a scheduled rotation allows all members of Council the opportunity to step into the mayoral role from time to time. This encompasses not just leading at the Council table, but also being available for a host of community events
Posted March 15, 2019
ADMINISTRATIVE REPORT
TO COUNCIL Department Office of the Chief Administrative Officer Business Office of the Chief Administrative Officer Unit Report Date Sep 11, 2019 From Dan Rodin Subject SCADA Servicing
Classification Public (approved for release)
OVERVIEW (quick summary) Haines Junction uses a SCADA (Supervisory Control And Data Acquisition) software in its water and sewer system. Our staff do not have the skill set to maintain it.
An RFP for Professional Engineering Services for Miscellaneous Projects was issued and there was only one response. The Village’s Competitive Bidding Process Policy requires a quote from two suppliers and the Finance Policy recommends three quotes.
To accept the proposal, staff would not be following existing policy.
RECOMMENDATION (incl. motion) That Council Direct Staff to accept the proposal from Viva Automation.
BACKGROUND OPUS had been used by the Village for SCADA services. The Town was not happy with the service it was receiving from OPUS - OPUS technical staff kept changing and service invoices were not detailed nor were explanations forthcoming. OPUS was then purchased by WPS Engineering Ltd. The new hourly service fees were more expensive.
ADMINISTRATIVE REPORT The decision was made by staff to issue a RFP. There was one response from Viva Automation. Viva Automation has a good reputation and has extensive experience working with municipalities.
ADMINISTRATIVE REPORT
TO COUNCIL Department Office of the Chief Administrative Officer Business Office of the Chief Administrative Officer Unit Report Date Sep 11, 2019 From Dan Rodin Subject Firesmart Agreement
Classification Public (approved for release)
OVERVIEW (quick summary) • Haines Junction applied for Firesmart funding • The grant application was successful and the Village will receive funding as outlined in the attached* agreement once signed. • Firesmart representatives have provided the attached map showing Block A and Block B. which they have selected for removal of bush and dead trees.
RECOMMENDATION (incl. motion) That Council adopt a resolution approving the execution of the attached* Firesmart contract.
*to be distributed
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ADMINISTRATIVE REPORT
TO COUNCIL Department Public Works Business Unit Water & Sewer Report Date Aug 28, 2019 From Collin Kallio PW Lead hand Subject Drinking water supply
Classification Public (approved for release)
OVERVIEW (quick summary) Proposal is for approval of developing a strategic plan for water supply in Haines Junction similar to the following for the city of Nanaimo https://www.nanaimo.ca/docs/services/water-and-sewage/watersupplystrategicplan-1.pdf
RECOMMENDATION (incl. motion) Recommendation that motion be made to move forward with a feasibility assessment and cost estimate for a water supply strategic plan to be provided to Village of Haines Junction by Yukon Government Community Services. As Haines Junction groundwater supply is subject to the high variability in subsurface conditions, locating, drilling and commissioning a new well can be expected to take on the order of 2 years or more. Given this anticipated timeline, starting the process by identifying future drilling locations in a strategic plan would provide a valuable head start.
BACKGROUND
Village of Haines Junction currently operates its drinking water system with water supply from 2 wells, Well No.3 and Well No.5. Wells 1, 2 and 4 have been decommissioned due to inefficiencies or regulatory requirements. With the advent of well No.5 in 2002 to the Haines Junction system, and its warm water at 17 degrees year round, the need to heat drinking water or to run bleeders in the distribution system for main line freeze protection was eliminated. Well 5 is over 380 metres deep and will flow artesian making it one of the safest wells in the Yukon however, Given Well No.5 was drilled in 2002, and the nature of the repairs done to prevent the leaking of the liner and the depth of the well, reduced capacity in this well can be expected over the next decade and rehabilitation and redevelopment options will be limited. Well No.3 has been in operation since May of 1980 and drilled to a depth of 85 meters, it produces water at a temperature of 8 degrees. Water from Wells 3 and 5 blend in the treatment system to provide Village of Haines Junction with a
ADMINISTRATIVE REPORT potable and palatable drinking water supply and adequate fire protection capacity. Both wells are needed to supply the town – i.e. Well 5 supplies water that is warmer than preferred, and Well No.3 supplies cooler water that presents a freezing risk in winter. Based on this, there is not well established redundancy. In terms of water well life expectancy, wells range from 30 to 100 years of operation. Since well 3 is now 39 years old and as per recommendations in the Haines Junction Aquafer and well head protection plan and Dezadeash Day use area environmental site assessment, it would be in the best interest of Village of Haines Junction to support development of a water supply strategic plan that includes possible locations for a new drinking water well.
ANALYSIS
The following is proposed:
• Summarize existing groundwater and subsurface information from existing reports • Create a strategic plan identifying target areas for future drilling • Include a feasibility assessment and cost estimate • Include a summary of hurdles and how to address them, these may include o Drilling a dry well, encountering significantly different water chemistry, encountering high artesian pressures, encountering very warm or very cold water
IMPACTS & CONSIDERATIONS
Public/Community
Considerations for infrastructure replacement, future development and population increase should factor into the community’s drinking water and firefighting capacity plan
Human Resources
Minimal required at this time
Financial Resources
N/A at present, this would be completed by YG Community services
Bylaws & Procedures
N/A at present
Policies & Strategic Plan(s)
Adopt strategic plan once developed by/for Yukon Government Community Services
Respectfully Submitted,
Collin Kallio PW Lead Hand From: Media / Médias (INFC) Subject: Building stronger communities across Yukon with federal Gas Tax Fund / Renforcer les collectivités du Yukon grâce au Fonds de la taxe sur l’essence fédéral Date: September 4, 2019 1:32:08 PM
Building stronger communities across Yukon with federal Gas Tax Fund
Summer marks that time of year when Infrastructure Canada flows the first of two semi-annual $8.25 million federal Gas Tax Fund (GTF) installments to Yukon for the 2019-2020 fiscal year.
In addition to the annual GTF allocation, the province will receive a top-up payment of $16.5 million, made available through Budget 2019. The one-time top-up payment will double the amount of funding for every municipality across the country.
This is great news for the Village of Haines Junction, which will receive its first installment of $ 472,993 as its annual allocation, and an additional $ 472,993 through the top-up.
The federal Gas Tax Fund makes over $2 billion a year available to Canadian communities who use this fund to develop a diverse range of infrastructure projects.
You have most likely already seen the positive results of the yearly funding. For example, upgrades to the Hart Crescent recirculation station in Riverdale are providing Whitehorse residents with a more reliable and consistent supply of clean drinking water. Meanwhile, the City of Dawson used its Gas Tax funding to build a new concession building at a local park for residents to enjoy. And members of the Kluane First Nation are enjoying a cleaner environment with the purchase of a new truck that pumps out the community’s local septic systems. Investing in local infrastructure projects with the help of the federal Gas Tax Fund allows Canadians to benefit from projects that improve roads, upgrade water services and build essential community and cultural facilities. This funding ensures that communities of all sizes have the opportunity to prosper and that Yukon remains among the best places in the world to live.
Learn more about how the federal Gas Tax Fund works here.
Renforcer les collectivités du Yukon grâce au Fonds de la taxe sur l’essence fédéral
L’été marque ce moment de l’année où Infrastructure Canada verse au Yukon le premier des deux versements semestriels de 8,25 millions de dollars dans le cadre du Fonds de la taxe sur l’essence (FTE) fédéral pour l’exercice financier 2019-2020.
En plus de l’allocation annuelle du FTE, la province recevra un montant complémentaire de 16,5 millions de dollars, comme le prévoit le budget de 2019. Le complément ponctuel consiste à doubler le montant de financement accordé à chaque municipalité du pays.
Il s’agit d’une excellente nouvelle pour le village de Haines Junction, qui recevra 472 993 $ pour son allocation annuelle et un montant supplémentaire de 472 993 $ au titre du complément.
Chaque année, le Fonds de la taxe sur l’essence fédéral met plus de 2 milliards de dollars à la disposition des collectivités canadiennes, qui utilisent ce fonds pour réaliser un large éventail de projets d’infrastructure.
Vous avez probablement déjà vu les résultats positifs du financement annuel. Par exemple, l’amélioration de la station de recirculation Hart Crescent à Riverdale permet de fournir aux résidents de Whitehorse un approvisionnement en eau potable plus fiable et plus constant. La ville de Dawson a utilisé des fonds du FTE pour construire un nouvel immeuble de concession dans un parc local, dont les résidents peuvent profiter. Également, les membres de la Première Nation de Kluane bénéficient d’un environnement plus propre grâce à l’achat d’un nouveau camion servant à pomper les fosses septiques locales de la collectivité.
Investir dans des projets d’infrastructures locales grâce au Fonds de la taxe sur l’essence fédéral permet aux Canadiens de bénéficier de projets qui visent à améliorer les routes, à améliorer les services d’aqueduc et à construire des installations communautaires et culturelles essentielles. Ce financement permet aux collectivités de toutes tailles de prospérer et permet au Yukon de demeurer l’un des meilleurs endroits au monde où vivre.
Apprenez-en plus au sujet du fonctionnement du Fonds de la taxe sur l’essence fédéral en cliquant ici.
From: [email protected] Subject: 2019 Community Recreation Leadership Award Date: August 29, 2019 2:56:34 PM Attachments: image002.png 2019 Yukon Government_Award Criteria & Process.pdf NOMINATIONFORM_Yukon Government_CommunityRecAward2019.pdf
Hello everyone,
Summer is almost over and that means it is time once again to send in your nominations for the annual Yukon Government Community Recreation Leadership Award. This award is presented annually to an individual who has made an outstanding contribution to community recreation in the Yukon.
Please see the attached criteria and nomination form for details on the award process. Please submit your nominations by Wednesday, September 18, 2019 and feel free to give me a call if you have any questions or would like to find out more information about our annual award.
Marie Cairns A/Director Community Services | Community Development, Sport & Recreation Branch T 867-667-5924 | 1-800-661-0408 ext. 5924 | Yukon.ca
COMMUNITY RECREATION LEADERSHIP AWARD Criteria & Process ______
PURPOSE: This award is presented annually by the Minister Responsible for Sport and Recreation, to individuals who have made an outstanding contribution to Community Recreation in the Yukon.
AWARD CRITERIA: This award is presented to an individual who has made an outstanding contribution to Yukon Community Recreation, which may include but is not limited to: promoting the development and growth of community members through recreation/active living recognizing, embracing and promoting the benefits of recreation, sport and active living contributing a high level of commitment to the community to develop and promote recreation/active living in that community providing leadership and encouragement of community members working toward community development through recreation/active living opportunities developing creative and innovative ideas in their community related to recreation/active living a role model and mentor in their community
NOMINATIONS ACCEPTED: Nominations may include individuals from: Local Authorities for Recreation Recreation Boards or Committees Community Volunteers Community Recreation Staff
AWARD PROCESS: Nomination information will be sent to all Local Authorities for Recreation, First Nation Communities and Yukon Special Recreation Groups in September each year. Once nominations are received, they are reviewed and a recipient is chosen by a committee within the Sport & Recreation Branch. The successful recipient is contacted by letter and provided with information regarding award presentation, travel reimbursement and accommodation arrangements. YG will reimburse for mileage (YG travel rates apply) and one night accommodation if required.
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Recipient will be presented with a plaque at the Recreation Gathering event on the evening of October 15, 2019 in Whitehorse. The recipient’s name will also appear on a plaque located in the Sport & Recreation Branch office. Nominators of unsuccessful candidates will be contacted by letter and encouraged to resubmit their nomination again for the following year if still applicable.
DEADLINE FOR NOMINATIONS: Wednesday, September 18, 2019
CONTACT: Marie Cairns, Community Recreation Consultant Yukon Government, Sport and Recreation Branch [email protected] Phone: (867) 667-5924, or toll free: 1-800-661-0408, ext. 5924 FAX: (867) 393-6416
HONOUR ROLL:
Year Recipient(s) Community Year Recipient(s) Community 2000 Bonnie Roberts Pelly Crossing 2009 Beverly James Carcross Brian Hemsley Ross River Chris Nash Whitehorse Monna Sproffreeff Dawson City Judy Freak Faro 2001 Gary Knickle Beaver Creek 2010 Irwin Gaw Dawson City Tracy Kassi Old Crow Bill Power Faro 2002 Dennis Mitchell Carmacks 2011 Dan Drummond Haines Junction Colin MacPherson Ross River Val Drummond Haines Junction 2003 George Skookum Carmacks 2012 Fran Etzel Ross River Ian Spencer Mayo 2013 Anne Morgan Whitehorse 2004 Jason Barber Dawson City Ursula Angerer Tagish Kyle Smith Ross River 2014 Tristian Nieman Beaver Creek 2005 Betty Gill Pelly Crossing Meaghan Kimmitt Watson Lake Jim Healy Marsh Lake 2015 Pavlina Sudrich Whitehorse 2006 Shawn & Kelly Pollard Carcross 2016 Jeremy McCulloch Old Crow Wendy Andre Mayo 2017 Patty Moore Haines Junction 2007 Karen McKenna Mount Lorne 2018 Kara Went Faro John Streicker Marsh Lake 2008 Bernard Menelon Mayo Jeremy Harper Pelly Crossing
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2019 COMMUNITY RECREATION LEADERSHIP AWARD NOMINATION FORM
Please ensure that the information entered on this form is clear and legible. It will be used to prepare any awards presented. DUE DATE: Wednesday, September 18, 2019
NOMINATOR INFORMATION
Name & Title
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(include Postal Code)
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SUBMIT TO: Marie Cairns, Community Recreation Consultant Yukon Government, Sport & Recreation Branch Email: [email protected] Fax: 867-393-6416 I
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Pauline Frost Minister of Health and Social Services From: Haines Junction Administration To: Haines Junction CAO Subject: FW: Yukon Creative & Cultural Industries Strategy - Follow - Haines Junction Date: September 3, 2019 2:20:07 PM Attachments: image001.png Yukon Creative and Cultural Industries Strategy.pdf
Good afternoon,
Ewa from YG Tourism and Culture called today to follow-up about a Haines Junction date for the Creative and Cultural Industries Strategy session and to propose the following (revised) dates: October 17 (preferred) or October 10 or 21. She has been in contact with Diane Strand at CAFN (Diane Strand. (867) 689-5119| [email protected]) about this event as well. It is proposed to hold an event open to the public but preferably with Council representation as well. Alternatively, two separate events could be scheduled. I have included the below email in the next Council agenda file.
A short history: The attached invitation went forward to Council on April 24 and a motion was passed to approve Kari attending in Whitehorse. Council also expressed that they would be interested in attending if held locally, which Acting CAO Thomas conveyed to Ewa in an email. At the following meeting, May 8, Kari noted the following during Councillor Reports: “Councillor Johnston recently attended the Yukon Creative and Cultural Industries Strategy engagement session and found it exceptional. She will bring forward to Council the consultant’s report upon receipt.”
Let me know if you require anything further.
Kind regards,
Noelle Palmer Office Administrator Municipality of Haines Junction, Yukon Phone: 867-634-7100 Fax: 867-634-2008 Email: [email protected] www.hainesjunctionyukon.com
The Village of Haines Junction respectfully acknowledges that we are situated on the Traditional Territory of the Champagne and Aishihik First Nations.
From: [email protected]
Hello,
I am just checking in to see if I can suggest a date for the Creative and Cultural Industries Strategy. Do you think October 17 or 22 might work? I would like to follow up with CAFN but am just checking to see if these dates are open for a session.
Regards,
Ewa Dembek Policy Analyst Tourism and Culture | Policy & Communications T 867-667-8304 | Yukon.ca Parks Canada Kluane National Park & Reserve
Village of Haines Junction Yukon Territory
September 5, 2019
Dear Mayor and Council,
On behalf Da Kų Cultural Centre, the Yukon Government Haines Junction Visitor Centre and the Kluane National Park & Reserve Visitor Centre, we would like to invite Mayor and Council to attend the 4th Annual Community BBQ at Da Kų on Thursday, September 19th from 4pm – 7pm.
Once again this year we will be offering a BBQ dinner, door prizes and we will be inviting local organizations to use this opportunity to deliver messages to the community. We will be expecting approximately 200 community members to attend the event. We would like to invite the Mayor and Council to participate. We would also like to ask the Mayor if he would be interested in announcing the door prize draws.
We would ask that you confirm your availability by September 13th.
Thank-you,
Carly Sims Visitor Experience Manager, Kluane National Park and Reserve [email protected] Tel: 867-634-7250 ext. 203 / cell: 867-634-5249
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Kluane National Park & Reserve PO Box 5495 Haines Junction YT Y0B1L0
September 5, 2019
Re: Northern Nights Festival
This year we, Kluane NPR, are hosting our 4th Annual Northern Nights Festival at Kathleen Lake on September 20 & 21st. This event has become known to Yukoners and many travel to Haines Junction to attend. We will have many special workshops, talks and kids activities planned. Last year, this event drew approx. 250 visitors to the park and Haines Junction.
For this festival, we partner with the Royal Astronomical Society Yukon Chapter and Junction Arts and Music. Our goal of the festival is to promote the importance of dark skies to the environment. In the future, we hope to garner support from the community and the Village on exploring the possibility of a Dark Sky Preserve designation.
We would like to rent 50 chairs and 10 tables for Friday Sept. 20 and Saturday Sept. 21. We could pick them up Friday and return them either Sunday or Monday, depending on the Village staff schedule.
I would like to ask if the Village Council for their support of the Northern Nights Festival by means of discounting the fee for renting the chairs and tables. The Festival has many logistical pieces and your support would be very much appreciated and acknowledged.
I look forward to hearing from you,
Carly Sims
Visitor Experience Manager Kluane National Park & Reserve Parks Canada / Government of Canada Haines Junction, Yukon [email protected] / Tel: 867-634-7250 ext. 203 / cell 867-634-5249
MONTHLY MAYOR’S / CHIEF’S POLICING REPORT August 2019
Haines Junction Detachment “M” Division Yukon
1 The Haines Junction Detachment responded to a total of 58 calls for service during the month of August, 2019.
Year Total Year Total OCCURRENCES August 2019 August 2018 2019 2018 Assaults 5 25 1 37 Break and Enters 0 2 2 9 Thefts (all categories) 2 16 1 25 Drugs (all categories) 2 3 0 4 Uttering Threats 0 6 0 10 Driving Complaints 6 40 3 49 Cause Disturbance / Mischief 16 50 9 87 Impaired Driving 2 21 4 16 Vehicle Collisions 3 18 7 42 Fail to Comply 1 13 2 33 Mental Health Act 0 10 0 10 Assistance 3 17 2 52 Missing Persons/Wellbeing Check 4 15 2 22 Sexual Assault 0 1 0 4 Other Complaints 14 80 21 138 Individuals charged 3 23 2 39 Instances where people not charged* 7 23 3 41 Total Charges laid (CC only) 6 48 4 83 Total Calls for Service 58 342 54 540
• * where grounds existed to lay a charge
2 Year Total August Year Total August 2019 2019 2018 2018 Prisoners held locally 3 20 0 0
Prisoners remanded 0 3 3 28
Total Prisoners 3 23 3 28
SUMMARY OF FILES BY LOCATION Location Calls for Service for Month Total for Year % of Total (Year) Champagne 0 4 1% Haines Junction 36 229 67% Klukshu (incl. Haines Road) 3 10 3% Canyon Creek / Otter Falls Cutoff 0 4 1% Destruction Bay – Burwash Landing 5 34 10% Alaska Highway (all locations) 13 50 14% All other locations 4 14 4% 58 342
Annual Performance Plan (A.P.P.) Community Priorities
Community approved priorities are:
(1) Building and maintaining community relationships (2) Youth – crime prevention and relationship building (3) Road Safety
3 1) This month the detachment addressed the issue of Building and maintaining community relationships by.....
• August 3 – Cst. DIXON attended softball tournament • August 3 – Cst. DIXON & Cpl. PETERS assisted Yukon Parks with patrol of Pine Lake Campground • August 12 – Cpl. PETERS met with Diane STRAND of CAFN to review monthly Report • August 12 – Cpl. PETERS attended healing circle at Daku Cultural Centre • August 28 – Cpl. PETERS attended a meeting with staff from the CAFN Healing Centre to discuss local issues • August 28 – Cpl. PETERS attended Village of Haines Junction Council meeting
2) This month the detachment addressed the issue of Youth – crime prevention and relationship building by.....
• Cst. DIXON used radar to get kids to see how fast they could go on their bikes! • August 10th – Cst. DIXON attended Augusto Children’s festival. Members’ families attended and participated in festival activities.
3) This month the detachment addressed the issue of Road Safety by.....
• 9 patrols to Burwash Landing / Destruction Bay • 4 patrols to Champagne / Canyon Creek • 4 patrols to Klukshu / Haines Highway • 3 investigation of motor vehicle collision • 9 investigations into driving complaints / impaired driving • 10 Motor Vehicle Act charges issued (tickets) • 3 checkstops conducted • 24 hours of highway patrol / radar enforcement conducted
4 Notable Occurrences for the Month:
• August 6th – Two young persons (14 & 16) from Haines Junction charged with assault after incident reported to police • August 6th – Young person (16) charged with Break, Enter & Assault, determined to be retaliation for previous incident • August 10th – 55 year old man from Whitehorse arrested and lodged in cells for Causing a Disturbance in Haines Junction • August 12th – Police responded to a single vehicle collision on the Haines Road. 21 year old female driver injured, transported to Whitehorse with non-life threatening injuries • August 23rd - Two Arctic Cat snowmobiles (childrens) stolen from tractor trailer parked at Otter Falls Cutoff Restaurant • August 27th – Vandalism reported at St. Elias School. Racist graffiti spray painted on outside walls of school • August 27th – Report of tires slashed on vehicle parked behind the KPI, occurred sometime the previous night • August 27th- Report received of racist graffiti spray painted on resident’s vehicle, tires slashed on vehicle. Related to incident at school. • August 28th – Gas pumps at Top Spot were struck by a travel trailer, driver did not report. Vehicle located near Beaver Creek and stopped. • August 30th – Principal of St. Elias School reporting someone had put sugar in her gas tank. Incident believed to be related to vandalism at school
New Community Concerns (update on concerns raised in the past not yet resolved)
• Ongoing problems with intoxicated youth after hours (midnight to 6 am). Youth retaliating against other youth for previous incidents. Ongoing problem with school and Principal being targeted with vandalism.
Should you have any questions or concerns regarding this report, please feel free to contact me to discuss.
Haines Junction RCMP respectfully acknowledges that we work within the traditional territories of the Champagne-Aishihik First Nation and the Kluane First Nation.
Detachment Commander: Cpl. Geoffrey PETERS #53849 Telephone: 867-634-2677 email: [email protected]
5 377, rue Bank Street, CUUJ • sttp Ottawa, Ontario K2P 1Y3 tel./tél. 613 236 7238 lax/téléc. 613 563 7861
August 22, 2019
Thomas Eckervogt Mayor Village of Haines Junction Box 5339 178 Backe St Haines Junction, YT YOB 1LO
Dear Thomas Eckervogt,
The 2019 federal election is fast approaching, bringing public discussion and debates on many issues affecting the public and all municipalities.
When the Liberal government led the latest public review on the future of Canada Post, several municipalities became actively involved in the process. As a result, the government decided to maintain door-to-door delivery and immediately stop the rollout of community mailboxes.
However, there is nothing to stop a new government from bringing those plans, and other service cuts, back into play. Further, Canada Post’s indifference towards climate change may have direct repercussions on all Canadians.
Did you know Canada Post has the largest public fleet of vehicles in the country, with over 13,000 vehicles travelling over 96 million kilometres yearly?
In the mn-up to the federal election, we urge you to question the political parties on their intentions for Canada Post, and insist they make clear, public commitments regarding the following issues:
• Establishing postal banking to offset the loss of fmancial services in many communities; • Creating an ambitious climate change action plan for Canada Post; • Maintaining door-to-door mail delivery; • Preserving our universal and public postal service; • Maintaining rural post offices.
More information is available at deliveringcommunitypower.ca.
Sincerely, RECEIVED
AU2 2019 L ].
Jan Simpson VWage of National President HaönesJunctjo,, End.
c.c. National Executive Committee, Regional Executive Committees, Regional and National Union Representatives, specialists, campaign coordinators
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CanadranUnonofPostalWwkers• 377 Bank Street • Ottawa, ON• K2P 103 • 613-236-7238 AUTORISEPARLAGENTOFFICIELDUSYNDICAlDESTRAVAILLEURSEl TRAVAILLEUSESDESPOSIES. Syncticatdestravailleursci travail(eusesdes posIes • 377 rue Bank • Ottawa(Ontario)• K2P103• (613)236-7238
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From: Katie Johnson To: Haines Junction Administration Subject: Fwd: Health and Social Review Community Tour Date: September 9, 2019 11:07:56 AM Attachments: Terms_of_Scope_Comprehensive_Review.pdf
Noelle.
I didn’t realize that John left, can you forward this email to Mayor and Council.
I would need to know by end of the week.
Thank you
Katie Johnson Bella Elite Events & Consulting C: 867.332.5283 E. [email protected] W. http://bellaelite.ca
101-1191 Front Street Whitehorse, Yukon, Y1A 0K5 Begin forwarded message: From: Katie Johnson
Hi John, Hope you had a great summer.
I am organizing the community tour for the Comprehensive Review of Health and Social services for YTG. The review panel proposes to have public meeting in Haines Junction Oct 7, 2019. Would the village of Haines Junction Mayor and Council be interested in meeting the panel?, and or can we invite them to attend the public meeting for their feedback.
Attached is the TOR and overview of the review. Please advise if you want to schedule a time with the panel and we can schedule a time on this date.
Thanks John!
Katie Johnson Bella Elite Events & Consulting C: 867.332.5283 E. [email protected] W. http://bellaelite.ca
101-1191 Front Street Whitehorse, Yukon, Y1A 0K5
COMPREHENSIVE REVIEW OF HEALTH & SOCIAL SERVICES SCOPE OF THE COMPREHENSIVE REVIEW (Terms of Reference) April 12, 2019
OVERVIEW
1. Background and Goals
The 2017 Yukon Financial Advisory Panel (Panel) Final Report recommended that the Government of Yukon conduct a comprehensive review of the health care sector. The Panel’s suggested focus included factors driving costs and the quality of outcomes experienced by Yukoners.
Goal The Goal of the Comprehensive Review is to undertake a thorough review of the programs and services offered by the health and social services system in Yukon, focusing on the factors identified by the Financial Advisory Panel.
While the review will focus on key cost drivers, it will also seek to explore the extent to which Yukoners are getting best value for money on funding for programs and services; the experience of care and services received by Yukoners and key outcomes measuring their impact. The Comprehensive Review will explore opportunities to achieve efficiencies, enable innovation in program and service design and delivery, and consider financing arrangements for services and programs and opportunities to shift funding where possible to focus on prevention, wellness, the social determinants of health and healthy communities.
Aim To increase the coordination and delivery of programs and services to ensure the needs of Yukon’s populations are being met, resulting in improved health and wellness in the territory.
Five Values
Coordination Access Quality Sustainability Reconciliation of Care
Access - Improve access to appropriate, integrated programs and services that build on our strengths and respond to health system and local needs. (note* access to appropriate care is an interconnected value, and may be a result of a lack of availability of some services)
1
Quality - Strive to ensure high quality of programing and partnerships through investments in initiatives that strengthen our capacity for innovation and support excellence.
Sustainability - Address the factors driving costs, and maximize fiscal and human resources to allow for wellness supports in the future.
Coordination of Care - Influence providers and programs to ensure care is responding to the multiple needs of Yukoners by embracing prevention as a key priority and encompassing the social determinants of health to contribute to achieving health and well-being and improving health outcomes.
Reconciliation - Value the traditional health practices of Indigenous peoples and recognize the impact of colonialism on the health and wellness of Indigenous peoples as well as the health inequities experienced by them. Reconciliation means working with Yukon First Nations to improve culturally safe health and social programming and providing services through a trauma- informed lens.
2. Scope
During the first phase of the Comprehensive Review of Health and Social Services, the Department of Health and Social Services gathered information from historical reports and reviews, gathered information from program areas on the delivery of services within the department, available outcome data, identified existing partnerships with other departments or service providers, and analyzed financial trends over the last five years. The information gathering phase included data gathering regarding 33 not-for-profit and two for profit organizations receiving funding from HSS in 2018-19. The Yukon Hospital Corporation’s data, and finances were also included as part of the information gathering.
The summary of the work from the first phase has been presented to the Independent Expert Panel (IEP), a five-member committee focused on providing expert advice to the department. Meetings with the IEP have directly informed the second phases of the Comprehensive Review, which will focus on six themes of the health and social service system in the territory. In addition, two essential foundational elements were identified to ensure quality outcomes are experienced by all Yukoners. Combining the two foundational elements with the six themes establishes eight areas that will be part of the scope of the Comprehensive Review.
The Comprehensive Review will focus on these eight areas. The second phase of the review will largely be the process of gathering relevant information related to the specific themes and foundational elements to support the IEP in its development of recommendations to the Government of Yukon, to address the rate of financial growth while ensuring and improving the
2
quality of the outcomes being delivered to Yukoners. These themes and foundational elements will guide the remainder of the review, the engagement process, and the work of the IEP.
For each theme, pertinent information will be collected through key partner and stakeholder engagement, literature reviews, comparative jurisdictional reviews, evidence-based research, as well as incorporating the experience and stories of clients and patients of Yukon’s health and social service system. Through the gathering of information on the current state and analysis of best- practices, the IEP will identify recommendations for each theme and foundational element that will categorize efficiencies and appropriate outcome measures in order to enable the department to reinvest in key services to meet the needs of Yukoners and improve health outcomes.
The six areas of focus (themes) are:
1. Primary health care and delivery models Issue Statement: Our current system, and compensation models, emphasize acute and specialty care. While important in the care continuum, these types of care may not be appropriately matched to the needs of all Yukoners. A broader range of coordinated health, community and social services, including a focus on prevention, may improve health outcomes and reduce pressures on other areas of the health and social services system.
2. Coordination of Care within, and out of territory Issue Statement: Most Yukoners prefer to receive care closer to their home community. The current system operates without taking full advantage of technology to keep some services/supports in the territory. When Yukoners do have to travel, transitions between care points (e.g. hospital and into the community, between community hub locations and Whitehorse, or out of territory back to Yukon) are not as seamless as they can be, and can be confusing to Yukoners.
3. System structure to better meet the needs of individuals with multiple layers of needs (often termed ‘Complex’) Issue Statement: Individuals with multiple health and/or mental health, substance use, or who have specific needs, and are affected by social inequities, often have to access diverse services and providers in multiple locations. Due to challenges in coordination, individuals often do not receive the right care or support matched to their needs, at the right time, or in the right place.
4. Aging in Place Issue Statement: Yukoners want to remain independent and in their community as long as possible. Current gaps in services for our seniors and elders exist. Without a comprehensive continuum of services and supports, older Yukoners are less able to maintain independence and stay in their home or community.
5. Pharmacare and Pharmaceutical Benefits Issue Statement: Different programs areas and organizations within the health and social service system have their own independent procurement processes and administration of
3
pharmaceuticals resulting in a reduced ability to negotiate the bulk purchase of pharmaceuticals. Yukon has a patchwork of pharmaceutical coverage, with some individuals falling through the gaps. Decision-making and adjudication systems are cumbersome and often paper-based, resulting in extra costs to the system and poorer outcomes for Yukoners. In addition, Yukon has higher than national average drug mark-up, caps and dispensing fees.
6. Social Supports Issues Statement: Existing recipients of social assistance and social supports have greater diversity, and more complex needs than the original design of Yukon’s support and social assistance programs (e.g. individuals with chronic conditions, and with shorter vs. longer term needs) and there is a growing disparity between territorial, federal and First Nation programs. Furthermore, as a result of Yukon’s changing demographics, resources are underdeveloped to support individuals transitioning back to employment.
In addition, to the six themes above, the two foundational elements that will be supported through the Comprehensive Review include:
7. Data collection, analysis and performance measurement capacity to facilitate innovation and enhance quality and value for money in Yukon’s health and social services system.
8. Cultural safety and cultural humility framework to advance the delivery of health and social services in Yukon, enhance the experiences of care and improve outcomes for First Nations and all Yukon people.
3. Resourcing/Operations
The Comprehensive Review will be led by a five-member Independent Expert Panel (IEP) and includes:
Bruce McLennan (Chair) Diane Strand George Green Greg Marchildon Jennifer Zelmer The IEP will direct the work and process for the collection of information to support the development of recommendations for each theme and foundational element. The recommendations will be developed by, and come from the IEP.
The process of gathering information will be supported by a Comprehensive Review Secretariat, made up of dedicated staff within the Department of Health and Social Services. This Secretariat will include a dedicated lead to ensure the work that supports the IEP is completed within the timeframe of the review. The secretariat will liaise with appropriate program areas, other key
4
departments, not-for-profit service delivery organizations, other service delivery organizations, First Nation governments, and corporations involved in the delivery of health and social services that impact the wellness of Yukoners.
Stakeholder, partner and public engagement will be an essential component of the Comprehensive Review. Contracted facilitation of the engagement sessions and targeted focus group sessions will be key to the neutral collection of information to help inform the IEP’s recommendations.
4. Milestones and Deliverables
Independent Expert Panel confirmation of Review themes, and foundational elements Support from Government of Yukon on direction and themes Public engagement sessions (online) Key partner and stakeholder engagement sessions “What We Heard” Report Further public engagement/ Confirmation of findings (town halls) Preliminary Recommendations to inform the 2020/21 budget Final Report
5. Key Partners and Stakeholders (note: this is not an exhaustive list)
Yukon Residents Yukon Pharmacists Association
Yukoners who access healthcare and Emergency Management Services, Department of social services Community Services
Yukon Medical Association Yukon Hospital Corporation
Yukon Registered Nurses Association Not for Profit Service Delivery Organizations (NGOs)
Yukon First Nation Governments Caregivers
Yukon Seniors and Elders Department of Health and Social Services Staff
Community Midwifery Association Yukon Yukon Child Care Association
Yukon Workers Compensation Board Department of Education, and Education providers
Yukon Employees Union Yukon Housing Corporation
Council of Yukon First Nations Other Service Delivery Organizations
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6. High-Level Timeline/Schedule
PHASE 1 September 2018 – January 2019 Internal collection of program information, Completed review of past reports and reviews, and identification of Independent Expert Panel PHASE 2 February 2019 – June 2019 Independent Expert Panel confirmation of Completed Review themes, and foundational elements Collection of data, analysis inter-jurisdictional comparisons/best practices and policy research and analysis to inform these system issues in the Yukon context Development and begin implementation of engagement plan PHASE 3 July 2019 – September 2019 Engagement Summary and analysis of engagement and research PHASE 4 September 2019 – December 2019 Second phase of engagement “What We Heard” Report Draft Recommendations to be shared with the Department of Health and Social Services PHASE 5 January 2020 – March 2020 Draft report Final Report tabled to Government of Yukon
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