Commissioners Court September 17, 2019 NOTICE OF A MEETING OF THE COMMISSIONERS COURT OF HAYS COUNTY, TEXAS
This Notice is posted pursuant to the Texas Open Meetings Act. (VERNONS TEXAS CODES ANN. GOV. CODE CH.551). The Hays County Commissioners Court will hold a meeting at 9:00 A.M. on the 17th day of September 2019, in the Hays County Courthouse, Room 301, San Marcos, Texas. An Open Meeting will be held concerning the following subjects: CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE - Pledge of Allegiance to the American Flag & Pledge of Allegiance to the Texas Flag ROLL CALL
PUBLIC COMMENTS At this time 3-MINUTE comments will be taken from the audience on Non-Agenda related topics. To address the Court, please submit a Public Participation/ Witness Form to the County Clerk. Please Complete the Public Participation/ Witness Form in its Entirety. NO ACTION MAY BE TAKEN BY THE COURT DURING PUBLIC COMMENTS.
PRESENTATIONS & PROCLAMATIONS Adopt a proclamation declaring September 15 to October 15, 2019 as Hispanic Heritage Month. 1 4-5 BECERRA/VILLALOBOS 2 6-7 Adopt a proclamation declaring September 16, 2019 as Díez y Seis Day in Hays County. INGALSBE Presentation by Texas State University and Discussion related to Census 2020 and the County 3 8 Complete Count Committee. BECERRA/VILLALOBOS
CONSENT ITEMS The following may be acted upon in one motion. A Commissioner, the County Judge, or a Citizen may request items be pulled for separate discussion and/or action. 4 9 Approve payments of County invoices. VILLARREAL-ALONZO 5 10 Approve payments of Juror checks. VILLARREAL-ALONZO 6 11 Approve the payment of United Healthcare claims. VILLARREAL-ALONZO Approve Commissioners Court Minutes of August 19, 2019, August 20, 2019, August 27, 2019, 7 12-59 September 3, 2019, September 10, 2019, and approve amended Commissioner Court minutes of August 13, 2019. BECERRA/CARDENAS Authorize On-Site Sewage Facility Permit for Dog Boarding and Training Facility at 6595 Ranch Road 8 60 12, San Marcos, Texas 78666. SHELL/STRICKLAND Authorize the Commissioner Precinct 1 Office to support the Rodriguez Elementary fundraiser related to 9 61-62 meal, clothing and shoe distribution initiatives for the San Marcos Consolidated Independent School District students. INGALSBE Authorize the County Judge to execute Request for Additional Construction Materials Observation and Testing Services No. 2 dated March 29, 2019 for the Uhland projects and Request for Additional 10 63-68 Construction Materials Observation and Testing Services No. 3 dated March 19, 2019 for the PSB from Terracon for work related to the Hays County Public Safety Bond project. INGALSBE Authorize the procurement of services for Chief (Ret.) Brendan Cox, Director of Policing Strategies with 11 69 the LEAD® National Support Bureau related to a LEAD presentation for the General Criminal Justice Commission. BECERRA/VILLALOBOS Authorize the Office of Emergency Services to purchase HazMat sensors and supplies for the HazMat 12 70-71 Team and amend the budget accordingly. BECERRA/J.MCINNIS Authorize the Transportation Department to use salary savings to purchase miscellaneous equipment 13 72-84 for the maintenance area of the Transportation Department and amend the budget accordingly. SHELL/BORCHERDING 14 85-104 Approve Utility Permits. BECERRA/BORCHERDING Approve and confirm the appointment of Bill Huddleston as Deputy Reserve in the Hays County 15 105-106 Constable Precinct 1 Office, effective date September 17, 2019. INGALSBE/PETERSON Authorize the Constable Pct. 5 Office to accept a $1,000 donation from Niece Equipment and to 16 107-109 purchase an EZ Child ID All-In-One Mobile System partially funded through donations and amend the budget accordingly. JONES/ELLEN Ratify the submission of the County Feral Hog Abatement Grant submission to the Texas A&M AgriLife 17 110-123 Extension Services, Wildlife Services Program. JONES/T.CRUMLEY Authorize the County Judge to execute a First Amendment to the Professional Services Agreement 18 124-125 (PSA) between Hays County and Banks & Associates executed on or about September 12, 2018. SHELL Authorize the County Judge to execute a First Amendment to the Memorandum of Understanding 19 126-128 between Hays County and Carson Select Investments, LP executed on or about November 13, 2018. INGALSBE Authorize the submission of a grant application and letter of support to the Hogg Foundation for "Get 20 129 Out the Count" efforts in relation to the U.S. Census Bureau's approach to hard-to-count (HTC) populations. SMITH/T.CRUMLEY
ACTION ITEMS
ROADS Discussion and possible action to consider the release of the maintenance bond #4413352 (for streets) in the amount of $16,016.15, the release of the maintenance bond #70144631 (for drainage) in the 21 130 amount of $33,717.26, and the acceptance of roads into the county road maintenance system for Reunion Ranch subdivision, Phase 2, Section 5. SMITH/BORCHERDING Discussion and possible action to consider the release of the maintenance bond #4407309MNT-4 (for streets) in the amount of $39,869.25, the release of the maintenance bond #4407309MNT-1 (for 22 131 drainage) in the amount of $115,408.88, and the acceptance of roads into the county road maintenance system for Reunion Ranch subdivision, Phase 3, Section 1. SMITH/BORCHERDING Discussion and possible action to consider the release of the revegetation bond #K13533428 in the 23 132 amount of $61,000.00 for Burba Ranch subdivision (a.k.a. Estates at Sawyer Ranch). SMITH/BORCHERDING Discussion and possible action to call for a public hearing on October 1, 2019 to establish a 4-way stop 24 133-134 on White Wing Trail at the intersection with Fire Cracker Drive. JONES/BORCHERDING Discussion and possible action to call for a public hearing on October 1, 2019 to establish "No Parking" 25 135-136 zones on sections of Creek Road & Mt. Gainor Road along Onion Creek. SMITH/BORCHERDING
MISCELLANEOUS Discussion and possible action to grant a variance to Section 701.13.05 of the Hays County 26 137-143 Development Regulations to the owner of Lot 6, Downstream Subdivision in Precinct 2. JONES/STRICKLAND Discussion and possible action to adopt a Resolution designating a portion of State Highway 21, from 27 144-145 near SH 80 intersection to Yarrington Road intersection, as the Private First Class Kristian Menchaca Memorial Highway. INGALSBE Discussion and possible action to authorize the County Judge to execute a Professional Services 28 146-158 Agreement between Hays County and Myers Concrete Construction for the Elections Public Entrance Remodel project. INGALSBE/T.CRUMLEY Discussion and possible action to approve changing two naming conventions on the Hays County 29 159-160 Development Services Fee Schedule. JONES/STRICKLAND 30 161-164 Hold a public hearing on the FY 2020 Hays County Proposed Budget - 10:00 a.m. BECERRA Discussion and possible action to set the FY 2020 salaries and allowances for Hays County Elected 31 165-166 Officials. BECERRA Discussion and possible action to adopt the FY 2020 Hays County budget after making any final 32 167-168 changes as a result of the public hearing. BECERRA Discussion and possible action to ratify the property tax increase reflected in the FY 2020 Hays County 33 169-170 budget. BECERRA Discussion and possible action to approve an order adopting the tax rate for FY 2020 and levy the 34 171-173 taxes. BECERRA
EXECUTIVE SESSIONS The Commissioners Court will announce it will go into Executive Session, if necessary, pursuant to Chapter 551 of the Texas Government Code, to receive advice from Legal Counsel to discuss matters of land acquisition, litigation, and personnel matters as specifically listed on this agenda. The Commissioners Court may also announce it will go into Executive Session, if necessary, to receive advice from Legal Counsel regarding any other item on this agenda. Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated 35 174 with Project Molly, Project Rx, Project Wolverine and Project King. Possible action may follow in open court. BECERRA
STANDING AGENDA ITEMS The Commissioners Court utilizes Standing Agenda Items to address issues that are frequently or periodically discussed in court. This section allows the Court to open the item when a need for discussion arises. 36 Discussion and possible action related to the burn ban and/or disaster declaration. BECERRA/J.MCINNIS Discussion related to the Hays County inmate population, to include current population counts and costs. 37 BECERRA Discussion of issues related to the Hays County Jail, and the planning of projects pertaining to the public safety 38 facilities needs within the County. Possible action may follow. INGALSBE/CUTLER Discussion of issues related to the road bond projects, including updates from Mike Weaver, Prime Strategies, 39 Wade Benton, HNTB and Allen Crozier, HDR. Possible action may follow. BECERRA Discussion of issues related to Electro Purification including updates on the filed application. Possible action may 40 follow. SHELL
ADJOURNMENT
Posted by 5:00 o'clock P.M. on the 13th day of September, 2019
COMMISSIONERS COURT, HAYS COUNTY, TEXAS
______CLERK OF THE COURT
Hays County encourages compliance with the Americans with Disabilities Act (ADA) in the conduct of all public meetings. To that end, persons with disabilities who plan to attend this meeting and who may need auxiliary aids such as an interpreter for a person who is hearing impaired are requested to contact the Hays County Judge’s Office at (512) 393-2205 as soon as the meeting is posted (72 hours before the meeting) or as soon as practical so that appropriate arrangements can be made. While it would be helpful to receive as much advance notice as possible, Hays County will make every reasonable effort to accommodate any valid request regardless of when it is received. Braille is not available. AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Adopt a proclamation declaring September 15 to October 15, 2019 as Hispanic Heritage Month.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
PROCLAMATIONS/PRESENTATIONS September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
Villalobos BECERRA N/A
SUMMARY Nationally recognized Hispanic Heritage Month is September 15-October 15.
See attached proclamation.
4
PROCLAMATION RECOGNIZING HISPANIC HERITAGE MONTH
STATE OF TEXAS § § COUNTY OF HAYS §
WHEREAS, the recorded Hispanic Heritage has been part of the DNA of American culture for over 480 years with undeniable influence in education, public safety, infrastructure, economic development and governance; and
WHEREAS, in the words of Cesar Chavez, “Preservation of one’s own culture does not require the contempt or disrespect for other cultures,” and, thus, celebrate the contributions of the robust Hispanic Diaspora that includes Spain, Puerto Rico, Costa Rica, Guatemala, Honduras, Nicaragua, Panama, El Salvador, Bolivia, Chile, Columbia, Ecuador, Paraguay, Peru, Uruguay, and Venezuela; and
WHEREAS, community members of Hays County are proud of their Mexican heritage that includes Native American and Spanish blood, identifying themselves as Mexican-American, Chicano, Latino, Spanish, Tejano or Hispanic, essential to defining Texas culture that sometimes is impossible to separate from “Tex-Mex;” and
WHEREAS, humanity and centuries of hope and sacrifice has brought us to commemorate the strong and visible roots of Hispanic Heritage in the national, regional and local landscape of our nation; and
WHEREAS, Hays County encourages and promotes strong and inclusive communities that recognize and celebrate efforts to bring people together for a greater good;
NOW, THEREFORE BE IT RESOLVED that the Hays County Commissioners Court does hereby proclaim September 15 through October 15 as:
Hispanic Heritage Month and encourages citizens to recognize the positive impacts of the county’s Hispanic people.
ADOPTED THIS THE 17th DAY OF SEPTEMBER 2019
______Ruben Becerra Hays County Judge
______Debbie Gonzales Ingalsbe Mark Jones Commissioner, Pct. 1 Commissioner, Pct. 2
______Lon A. Shell Walt Smith Commissioner, Pct. 3 Commissioner, Pct. 4
ATTEST:
______Elaine H. Cárdenas, MBA, PhD Hays County Clerk
5 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Adopt a proclamation declaring September 16, 2019 as Díez y Seis Day in Hays County.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
PROCLAMATIONS/PRESENTATIONS September 17, 2019 N/A
LINE ITEM NUMBER N/A
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
Commissioner Ingalsbe INGALSBE N/A
SUMMARY Please refer to attached proclamation.
6
PROCLAMATION DECLARING SEPTEMBER 16, 2019 AS DIEZ Y SEIS DAY WHEREAS, September 16 (Diez y Seis de Septiembre), on the church steps in the town of Dolores Hidalgo, Father Miguel Hidalgo y Castilla read the Gritto de Hidalgo (or “Call of Hidalgo”) in 1810; and
WHEREAS, that day, September 16 (Diez Y Seis de Septiembre), Father Hidalgo launched the Mexican War of Independence against Spain; and
WHEREAS, Together for a Cause, Inc. has been serving the San Marcos community since 2012 and will continue by sharing our Hispanic heritage through music and celebrations. The organization gives back to our community by offering scholarships to our San Marcos High School seniors who plan to pursue a secondary formal education, and also donates to those in need; and
WHEREAS, Together for a Cause, Inc. invites all to come and celebrate National Heritage Month and our all-day “Diez y Seis” Festival on Saturday, September 14, 2019, starting at 11 a.m. at the Historic Downtown Courthouse; and
WHEREAS, this event will feature Tejano County, and Conjunto music, car show, food and lots of family fun entertainment;
NOW, THEREFORE, BE IT RESOLVED that the Hays County Commissioners Court proclaims September 16, 2019 as DIEZ Y SEIS DAY and the beginning of National Hispanic Heritage Month and calls upon the people of San Marcos and Hays County to congratulate the sponsors of this important event and encourages the citizens to attend the outstanding event to share in this tribute to the spirit and knowledge of our traditions in the Hispanic culture.
ADOPTED THIS THE 17th DAY OF SEPTEMBER 2019
Ruben Becerra Hays County Judge
______Debbie Gonzales Ingalsbe Mark Jones Commissioner, Pct. 1 Commissioner, Pct. 2
______Lon A. Shell Walt Smith Commissioner, Pct. 3 Commissioner, Pct. 4
ATTEST:
______Elaine H. Cárdenas, MBA, PhD Hays County Clerk
7 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Presentation by Texas State University and Discussion related to Census 2020 and the County Complete Count Committee.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
PROCLAMATIONS/PRESENTATIONS September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
VILLALOBOS BECERRA N/A
SUMMARY According to US Census 2020, the county heads the direction of the Complete Count Committees the members of which will be representatives of all the cities within the county and Texas State University.
8 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Approve payment of County invoices.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR APPROVAL: N/A
REQUESTED BY SPONSOR CO-SPONSOR VILLARREAL- Auditor’s Office N/A ALONZO
SUMMARY
9 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Approve payment of Juror checks.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR APPROVAL: N/A
REQUESTED BY SPONSOR CO-SPONSOR VILLARREAL- Auditor’s Office N/A ALONZO
SUMMARY
10 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Approve the payment of United Healthcare claims.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR APPROVAL: N/A
REQUESTED BY SPONSOR CO-SPONSOR VILLARREAL- Auditor’s Office N/A ALONZO
SUMMARY
11 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Approve Commissioners Court Minutes of August 19, 2019, August 20, 2019, August 27, 2019, September 3, 2019, September 10, 2019, and approve amended Commissioner Court minutes of August 13, 2019.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
CARDENAS BECERRA N/A
SUMMARY
12 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 13, 2019
STATE OF TEXAS * COUNTY OF HAYS *
ON THIS THE 13TH DAY OF AUGUST A.D., 2019, IN THE HAYS COUNTY COURTHOUSE, 111 E. SAN ANTONIO ST., SUITE 301, SAN MARCOS, TEXAS, THE COMMISSIONERS' COURT OF HAYS COUNTY, TEXAS, MET IN REGULAR MEETING. THE FOLLOWING MEMBERS WERE PRESENT, TO-WIT:
RUBEN BECERRA COUNTY JUDGE DEBBIE GONZALES INGALSBE COMMISSIONER, PCT. 1 MARK JONES COMMISSIONER, PCT. 2 LON A. SHELL COMMISSIONER, PCT. 3 WALT SMITH COMMISSIONER, PCT. 4 ELAINE H. CÁRDENAS COUNTY CLERK
THE FOLLOWING PROCEEDINGS WERE HAD, THAT IS:
Commissioner Ingalsbe gave the invocation. Judge Becerra led the court in the Pledge of Allegiance to the United States and Texas flags. Judge Becerra called the meeting to order.
POINT OF ORDER
Commissioner Smith called a Point of Order regarding the circumstances leading to the existence of two agendas, one without the County Clerk’s signature, and another with her signature, but missing one of the agenda items (#33 regarding vote locations). Judge Becerra acknowledged that he had removed the item because he did not believe there had been sufficient opportunity for comment and input from the community. Commissioner Smith read a 1983 legal opinion of Attorney General Jim Mattox stating that neither the County Judge nor the County Clerk has the authority to alter a Commissioners Court agenda. When questioned by Commissioner Smith, the County Clerk said the judge had asked her to send the agenda to him for review before signing and posting it. She sent the agenda to him shortly before 5:00PM and signed and posted the agenda he sent back (from which Item #33 had been removed). She said she had believed that the County Judge had final authority over the agenda and the right to make changes, but that she accepted the legal opinion and recognized she had made a mistake in signing the altered agenda instead of the original. She apologized to the commissioners and the public and pledged never to make the mistake again. Janice Jones, a clerk in the General Counsel’s office, read an email she had written Friday to Commissioner Smith detailing her recollection of events regarding the removed agenda item (#33). Commissioner Smith called for an investigation of the events, possibly engaging the Texas Rangers.
PUBLIC COMMENTS
Jennifer Anderson, Elections Administrator, expressed her displeasure that Agenda Item #33 had been cut, stating that input on voter sites had been obtained through a Polling Locations Study Group composed of municipal and school district representatives and a few others involved with the elections. Rodrigo Amaya challenged the ethics of Commissioner Smith and General Counsel Mark Kennedy. Dan LaBruyere, a Hays County prosecutor, commented on the desperate need for adequate staff in the District Attorney’s office. Kurt Lange, of the District Attorney’s office spoke of being over-burdened and needing a paralegal as well as other staff support. Guadalupe Cortez, a local entrepreneur/inventor, presented to the commissioners his vision of a collapsible storage facility for classrooms that could be used for protection during active shooter attacks. The system would allow for escape through windows, and could be used in various settings, including courtrooms. He requested endorsement of the Commissioners Court. David Crowell commented on several topics. Among them, he objected to providing financial support to the Greater San Marcos Partnership. Susan Raybuck of the League of Women Voters said she was glad agenda item #33 had been cut because the community needed more time to study the proposed locations and provide input to ensure nothing important was overlooked. Roland Saucedo agreed that he was glad agenda item #33 was not on the agenda. He said there was an effort to disenfranchise Hispanics in box 113 and said the citizens need to have input. He also expressed concern about accessibility for people with disabilities at the polling locations. Gabrielle Moore of the League of Women Voters said she was disturbed that proposed locations weren’t posted sooner. She was concerned about the lack of a suitable location on the Texas State University campus and said students were being disenfranchised. Sarah Kline, President of the 290 Safety Coalition, expressed concern about safety on Hwy 290. She called for a lower speed limit, and requested an extra Constable.
PUBLIC COMMENTS REGARDING ITEM #33—VOTE CENTERS, WHICH HAD BEEN PULLED FROM THE AGENDA
David Crowell objected to the inconvenient locations of the proposed vote centers and to the “TBD” listed next to Texas State University sites. He also commented on the misallocation of sites, with surpluses in some areas and too few in other areas, such as Kyle. Linda Calvert, President, Hays County League of Women Voters, commended Jennifer Anderson on the move to vote centers, but said she would like to see more transparency with ample opportunities for public input. She questioned the outreach process that relied mostly on municipalities and school districts, with apparently little or no involvement of traditionally underserved populations, including students, ethnic minorities, older people, and people with disabilities. She also commented on the odd spread of locations with two next to each other in Wimberley and too few in rural areas. Cindy Cassidy commented on her discomfort with the “tone this morning” and her concern about the proposed Driftwood location, which she thought was inadequate and unfamiliar to voters in the area. Roland Saucedo objected to the removal of the Health Department from the list of locations and the effect it would have on 13 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 13, 2019 people who had always voted at the location. He said the list disenfranchises the elderly, people with disabilities, and others. Lisa Prewitt expressed dismay that polling locations used in previous elections were not used. She called for greater integrity, fairness and transparency, as well as ample time to study proposed plans and have input.
34146 APPROVE PAYMENTS OF COUNTY INVOICES A motion was made by Commissioner Jones seconded by Commissioner Smith to approve payments of County invoices in the amount of $12,911.648.24, as submitted by the County Auditor. All present voting “Aye.” MOTION PASSED
34147 APPROVE PAYMENTS OF JUROR CHECKS A motion was made by Commissioner Jones seconded by Commissioner Smith to approve payments of Juror Checks in the amount of $2,903.00, as submitted by the County Auditor. All present voting “Aye.” MOTION PASSED
34148 APPROVE THE PAYMENT OF UNITED HEALTHCARE CLAIMS A motion was made by Commissioner Jones seconded by Commissioner Smith to approve the payment of United Healthcare claims in the amount of $232,280.41, as submitted by the County Auditor. All present voting “Aye.” MOTION PASSED
Clerk’s Note Agenda Item #4 RE: APPROVE COMMISSIONERS COURT MINUTES OF AUGUST 6, 2019. BECERRA/CARDENAS – WAS PULLED
34149 APPROVE THE PAYMENT OF THE AUGUST 15, 2019 PAYROLL DISBURSEMENTS IN AN AMOUNT NOT TO EXCEED $2,680,000.00 EFFECTIVE AUGUST 15, 2019 AND POST TOTALS FOR WAGES, WITHHOLDINGS, DEDUCTIONS AND BENEFITS ON THE HAYS COUNTY WEBSITE ONCE FINALIZED
A motion was made by Commissioner Jones seconded by Commissioner Smith to approve the payment of the August 15, 2019 payroll disbursements in an amount not to exceed $2,680,000.00 effective August 15, 2019 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. All present voting “Aye.” MOTION PASSED
34150 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR ADDITION OF REHABILITATION CENTER AT 11205 BONHAM RANCH ROAD, DRIPPING SPRINGS, TX 78620 DV Austin, LLC is proposing to convert a Single Family Residence to a Rehabilitation Center. This facility will have a maximum of 14 patients and no more than 10 staff members. This 10.00-acre tract of land is Lot A in the Terry Subdivision and is served by a private well. The system designer, Jon Maass, R.S., has designed a standard treatment system. After treatment, the effluent will be dispersed via low-pressure pipe for a maximum daily rate of 1260 gallons. A motion was made by Commissioner Jones seconded by Commissioner Smith to Authorize On-Site Sewage Facility Permit for addition of Rehabilitation Center at 11205 Bonham Ranch Road, Dripping Springs, TX 78620. All present voting “Aye.” MOTION PASSED
34151 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR 5 RVS AT 1300 THURMAN ROAD, SAN MARCOS, TX 78666 Arturo Cosme is proposing an On-Site Sewage System to serve 5 recreational vehicles for family and friend gatherings. This 5.498-acre parcel of land is Lot 38 of Section C in the Highlands subdivision and will be served by a private well. The system designer, Doug Dowlearn, R.S., has designed a non-standard treatment system. After treatment, the effluent will be dispersed via surface application for a maximum daily rate of 200 gallons. A motion was made by Commissioner Jones seconded by Commissioner Smith to Authorize On-Site Sewage Facility Permit for 5 RVs at 1300 Thurman Road, San Marcos, TX 78666. All present voting “Aye.” MOTION PASSED.
34152 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR OFFICE BUILDING AT 3041 SATTERWHITE ROAD, BUDA, TX 78610 Nicolas Christy of Mercury Wireless, Inc. is proposing an On-Site Sewage System to serve a small office building. The system is designed to accommodate up to 8 employees. This 15.00-acre tract of land will be served by a public water supply. The system designer, Stan Burrier, P.E., has designed a standard treatment system. After treatment, the effluent will be dispersed via low-pressure pipe for a maximum daily rate of 50 gallons. A motion was made by Commissioner Jones seconded by Commissioner Smith to authorize On- 14 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 13, 2019 Site Sewage Facility Permit for office building at 3041 Satterwhite Road, Buda, TX 78610. All present voting “Aye.” MOTION PASSED
34153 CONFIRM THE REAPPOINTMENT OF BILL GOODWIN TO THE BOARD OF DIRECTORS OF THE WEST TRAVIS COUNTY PUBLIC UTILITY AGENCY (THE “WTCPUA”), TERM ENDING SEPTEMBER 2022 Pursuant to the Bylaws and Participant Agreement between Hays County, City of Bee Cave, and MUD No.5, all parties must confirm the appointments of the fourth and fifth board members. Bill Goodwin, who has been mutually selected by MUD No. 5 and Bee Cave, awaits confirmation from Hays County. A motion was made by Commissioner Jones seconded by Commissioner Smith to confirm the reappointment of Bill Goodwin to the Board of Directors of the West Travis County Public Utility Agency (the “WTCPUA”), term ending September 2022. All present voting “Aye.” MOTION PASSED
34154 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR OFFICE BUILDING AT 10656 SIGNAL HILL ROAD, AUSTIN, TX 78737 Dennis Watson is proposing to upgrade to an existing On-Site Sewage System. There is a permitted system that serves a Single Family Residence. The upgrade to the system accommodates an office building. This 9.9945 acre tract of land will be served by a public water supply. The system designer, Hoyt Seidensticker, R.S., has designed a standard treatment system. After treatment, the effluent will be dispersed via standard disposal for a maximum daily rate of 260 gallons. A motion was made by Commissioner Jones seconded by Commissioner Smith to authorize On-Site Sewage Facility Permit for office building at 10656 Signal Hill Road, Austin, TX 78737. All present voting “Aye.” MOTION PASSED
34155 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR 7 RV SPACES AND 2 SHORT-TERM RENTAL CABINS AT 630 WAYSIDE DRIVE, WIMBERLEY, TX 78676 Joseph Jamieson of Jamieson Properties, LLC is proposing an On-Site Sewage System to serve 7 recreational vehicles and 2 short-term rental cabins. This 2.10-acre parcel of land is Lot 5 in the Canyon Oaks subdivision and will be served by a public water supply. The system designer, Bucky Smith, R.S., has designed a non- standard treatment system. After treatment, the effluent will be dispersed through drip irrigation tubing for a maximum daily rate of 480 gallons. A motion was made by Commissioner Jones seconded by Commissioner Smith to Authorize On-Site Sewage Facility Permit for 7 RV spaces and 2 short-term rental cabins at 630 Wayside Drive, Wimberley, TX 78676. All present voting “Aye.” MOTION PASSED
34156 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR 25 RV SPACES 710 HENLY LOOP, DRIPPING SPRINGS, TX 78620 Joshua Garst and James Kuykendall, Jr. are proposing an On-Site Sewage System to serve 25 recreational vehicles. This 10.40-acre parcel of land is will be served by a public water supply. The system designer, Derrick Lormand, R.S., has designed a non-standard treatment system. After treatment, the effluent will be dispersed via low-pressure pipe for a maximum daily rate of 1200 gallons. A motion was made by Commissioner Jones seconded by Commissioner Smith to authorize On-Site Sewage Facility Permit for 25 RV spaces 710 Henly Loop, Dripping Springs, TX 78620. All present voting “Aye.” MOTION PASSED
34157 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR AUTOMOTIVE REPAIR SHOP AT 1701 BEBEE ROAD, KYLE, TX 78640 Ramon Vidaurri is proposing an On-Site Sewage System to serve an automotive repair shop. The system is designed to accommodate up to 20 employees. This 2.00-acre tract of land is Lot 14A in the Sunrise Acres subdivision and will be served by a public water supply. The system designer, Jim Conner, R.S., has designed a standard treatment system. After treatment, the effluent will be dispersed via low-pressure pipe for a maximum daily rate of 240 gallons. A motion was made by Commissioner Jones seconded by Commissioner Smith to authorize On-Site Sewage Facility Permit for Automotive Repair Shop at 1701 Bebee Road, Kyle, TX 78640. All present voting “Aye.” MOTION PASSED
34158 APPROVE UTILITY PERMITS Permit #: Road Name: Utility Company: 1154 Redwood Road The Cleaning Guys, LLC and Permit #: Road Name: Utility Company: 1155 Belterra Drive Atwell, LLC. A motion was made by Commissioner Jones seconded by Commissioner Smith to approve Utility Permits as presented by the Transportation Director. All present voting “Aye.” MOTION PASSED
34159 APPROVE OUT OF STATE TRAVEL FOR SCHOOL RESOURCE OFFICER RICHARD LOZANO TO ATTEND THE NATIONAL POSITIVE BEHAVIORAL
15 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 13, 2019 INTERVENTIONS AND SUPPORTS FORUM ON OCTOBER 3-4, 2019 IN CHICAGO, ILLINOIS Out of state travel is needed to send School Resource Officer Richard Lozano to attend the National Positive Behavioral Interventions and Supports Forum on October 3-4, 2019 in Chicago, Illinois. The Texas School Safety Center has requested SRO Richard Lozano to attend this forum as a speaker, and to discuss his daily interactions with students and staff in the school environment. PBIS (Positive Behavioral Interventions and Supports) is an intervention that is becoming more commonplace in schools across the nation to keep schools healthy and safe. This forum will gather data from school resource officers about the number and nature of their encounters with students. The PBIS forum will be a valuable experience for SRO Lozano, as well as the thousands of participants who come from across the nation to attend this forum. Funding for travel expenses including airfare, lodging and per diem will be paid for by the Texas School Safety Center. A motion was made by Commissioner Jones seconded by Commissioner Smith to approve out of state travel for School Resource Officer Richard Lozano to attend the National Positive Behavioral Interventions and Supports Forum on October 3-4, 2019 in Chicago, Illinois. All present voting “Aye.” MOTION PASSED
34160 AUTHORIZE THE EXECUTION OF RESOLUTION AND GRANT APPLICATION SUBMITTAL TO THE TEXAS DEPARTMENT OF TRANSPORTATION'S 2019 SAFE ROUTES TO SCHOOL - INFRASTRUCTURE (SRTS) CALL FOR PROJECTS
April 16, 2019 the court approved the submission of a preliminary grant application to TxDOT Safe Routes to Schools Program. The Hays County application was selected to move forward to the second phase of the application process which consists of a detailed comprehensive application. The purpose of Safe Routes to School funding is to enable and encourage children to walk and bicycle to school and to them the more appealing transportation alternatives from an early age. In addition, to facilitate in the planning, development, and implementations of projects and activities that will improve safety and reduce motorized traffic in the vicinity of schools. Eligible project locations are within a 2-mile radius of a K-8th grade public, private, or charter school. There is no Match Requirement for this grant funding and the estimated construction costs for the project is $11,077,000. The funding requested is for the construction of the proposed 10' - 12' shared use path along the south side of Bebee Road and along the east side of Dacy Lane to service Science Hall Elementary School. Additionally, a sidewalk extending north from the intersection of Bebee Road and Dacy Lane to Hillside Terrace. The sidewalk extending east on Hillside Terrace to Goforth Rd. A sidewalk extending north Goforth Rd. to Tom Green School Rd. A motion was made by Commissioner Jones seconded by Commissioner Smith to authorize the execution of Resolution and grant application submittal to the Texas Department of Transportation's 2019 Safe Routes to School - Infrastructure (SRTS) Call for Projects. All present voting “Aye.” MOTION PASSED
34161 AUTHORIZE PAYMENT TO BLUEBONNET MOTORS, A TOTAL OF $524.97 WHERE NO PURCHASE ORDER WAS IN PLACE AS PER THE COUNTY PURCHASING POLICY
The Sheriff's Office is requesting court approval of payments to Bluebonnet Motors for two invoices dated 7/31/19 totaling $524.97. At the time of purchase, a purchase order was not sought as per the County Purchasing Policy. Funding is available in the Sheriff's Office Vehicle Maintenance & Repair g/l. Attachments: Bluebonnet Motors Invoice # 664458 Bluebonnet Motors invoice # 664237. A motion was made by Commissioner Jones seconded by Commissioner Smith to authorize payment to Bluebonnet Motors, a total of $524.97 where no purchase order was in place as per the County Purchasing Policy. All present voting “Aye.” MOTION PASSED
34162 AUTHORIZE PAYMENT TO ESQUIVEL GLASS COMPANY, A TOTAL OF $590.00 WHERE NO PURCHASE ORDER WAS IN PLACE AS PER THE COUNTY PURCHASING POLICY The Sheriff's Office is requesting court approval of payment to Esquivel Glass Company for two invoices dated 7/31/19 totaling $590.00. At the time of service, a purchase order was not sought as per the County Purchasing Policy. Funding is available in the Sheriff's Office Vehicle Maintenance and Repair g/l. Attachments: Esquivel Glass Co. Invoice # 907, $280 Esquivel Glass Co. Invoice # 908, $310. A motion was made by Commissioner Jones seconded by Commissioner Smith to authorize payment to Esquivel Glass Company, a total of $590.00 where no purchase order was in place as per the County Purchasing Policy. All present voting “Aye.” MOTION PASSED
34163 AUTHORIZE THE OFFICE OF EMERGENCY SERVICES TO PURCHASE ONE POWEREDGE R340 SERVER WITH 2TB STORAGE CAPABILITIES FOR THE FLOOD MONITORING SYSTEM AND AMEND THE BUDGET ACCORDINGLY
The server will be used to replace an existing server that can no longer provide real-time capabilities as needed for the Texas Water Development Board (TWDB) Flood Early Warning System. Grant funds will be used to purchase the server. Budget Amendment: Decrease Miscellaneous Capital Improvements: 001-656-99- 16 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 13, 2019 101.5741 ($3,696) Increase Computer Equipment Operating: 001-656-99-101.5712_400 $3,696 Attachment: Dell Quote No. 3000042725780.1 DIR-TSO-3763. A motion was made by Commissioner Jones seconded by Commissioner Smith to authorize the Office of Emergency Services to purchase one PowerEdge R340 Server with 2TB storage capabilities for the flood monitoring system and amend the budget accordingly. All present voting “Aye.” MOTION PASSED
Clerk’s Note Agenda Item #20 RE: AUTHORIZE THE BUILDING MAINTENANCE DEPARTMENT TO PURCHASE AND INSTALL A NEW HVAC UNIT TO REPLACE THE FAILED HVAC UNIT CURRENTLY LOCATED AT THE OFFICE OF EMERGENCY SERVICES AT YARRINGTON. INGALSBE/T.CRUMLEY – WAS PULLED
Clerk’s Note Agenda Item #21 RE: AMEND VARIOUS DEPARTMENTAL OPERATING, SPECIAL REVENUE AND CAPITAL PROJECT BUDGETS IN PREPARATION FOR FISCAL YEAR 2019 MONTHLY FINANCIAL REPORTING. BECERRA/VILLARREAL-ALONZO – WAS PULLED
34164 AUTHORIZE THE EXECUTION OF A SUPPLEMENTAL AGREEMENT NO. 6 TO THE PROFESSIONAL SERVICES AGREEMENT WITH PRIME STRATEGIES, INCORPORATED FOR THE PASS-THROUGH FINANCE PROGRAM MANAGEMENT EFFORT IN HAYS COUNTY, INCREASING THE COMPENSATION CAP BY $225,000.00 FROM $7,390,500.00 TO $7,615,500.00 AND EXTENDING THE TERMINATION DATE OF THE CONTRACT TO SEPTEMBER 30, 2020 The execution of this supplemental to the program management contract will extend the termination date to September 30, 2020. A motion was made by Commissioner Jones seconded by Commissioner Smith to authorize the execution of a Supplemental Agreement No. 6 to the Professional Services Agreement with Prime Strategies, Incorporated for the Pass-Through Finance Program Management effort in Hays County, increasing the Compensation Cap by $225,000.00 from $7,390,500.00 to $7,615,500.00 and extending the termination date of the contract to September 30, 2020. All present voting “Aye.” MOTION PASSED
34165 AUTHORIZE THE HEALTH DEPARTMENT TO PURCHASE CONSUMABLE ITEMS RELATED TO THE 2019 HEALTH FAIR TO BE HELD ON AUGUST 19, 2019 The Health Department is hosting the annual Health Fair to promote back to school immunizations the week of August 19th located at 401 Broadway. Items will be purchased to provide to the children and families that attend as well as educational materials related to the benefits of vaccinations. This event is free to the public. Savings within the Health Department operating budget are available to fund this request. A motion was made by Commissioner Jones seconded by Commissioner Smith to authorize the Health Department to purchase consumable items related to the 2019 Health Fair to be held on August 19, 2019. All present voting “Aye.” MOTION PASSED
34166 AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE FIRST AMENDMENT TO THE INTERLOCAL COOPERATION AGREEMENT BETWEEN HAYS COUNTY, THE WIMBERLEY INDEPENDENT SCHOOL DISTRICT, AND HAYS COUNTY CONSTABLE, PRECINCT 3 Rodrigo Amaya, resident of San Marcos, made public comment. Commissioner Shell mentioned duties will be separate. Constable Pct. 3, Ray Helm spoke. Superintendent Dwain York spoke. Constable Ayers spoke of the training. On June 25, 2019, the Commissioners Court approved combining two part-time deputy constable positions into one full-time deputy constable position. As discussed in Court, this transition equated to a change in the cost of insurance benefits associated with the positions. The County funded the insurance benefits for the remainder of FY19, and the budget was amended accordingly. This First Amendment to the Interlocal Cooperation Agreement will result in the Wimberley Independent School District funding half of the insurance benefits associated with the position, effective October 1, 2019. The remaining half of the insurance benefits will be funded by the City of Woodcreek. A motion was made by Commissioner Shell seconded by Commissioner Smith to authorize the County Judge to execute the First Amendment to the Interlocal Cooperation Agreement between Hays County, the Wimberley Independent School District, and Hays County Constable, Precinct 3. All present voting “Aye.” MOTION PASSED
34167 AUTHORIZE THE COUNTY JUDGE TO EXECUTE THE THIRD AMENDMENT TO THE INTERLOCAL COOPERATION AGREEMENT BETWEEN HAYS COUNTY AND THE CITY OF WOODCREEK Commissioner Shell mentioned duties will be separate. Constable Pct. 3, Ray Helm spoke. Constable Ayers spoke of the training. On June 25, 2019, the Commissioners Court approved combining two part-time deputy constable positions into one full-time deputy constable position. As discussed in Court, this transition equated to a change in the cost of insurance benefits associated with the positions. The County funded the insurance benefits for the remainder of FY19, and the budget was amended accordingly. This Third Amendment to the 17 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 13, 2019 Interlocal Cooperation Agreement will result in the City of Woodcreek funding half of the insurance benefits associated with the position, effective October 1, 2019. The remaining half of the insurance benefits will be funded by the Wimberley Independent School District. A motion was made by Commissioner Shell seconded by Commissioner Smith to authorize the County Judge to execute the Third Amendment to the Interlocal Cooperation Agreement between Hays County and the City of Woodcreek. All present voting “Aye.” MOTION PASSED
34168 APPROVE ADVANCE FUNDING AGREEMENT BETWEEN HAYS COUNTY AND THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) FOR THE US 290 AT TRAUTWEIN ROAD PROJECT AND AUTHORIZE THE COUNTY JUDGE TO EXECUTE ADVANCE FUNDING AGREEMENT ON BEHALF OF HAYS COUNTY
Commissioner Smith spoke of the temporary signal. The US 290 at Trautwein Rd. intersection improvement project is an element of the Hays County 2016 Road Bond Program. The project has been included in the Capital Area Metropolitan Planning Organization (CAMPO) FY 2019 to FY 2022 Transportation Improvement Program and has been awarded $1,049,000.00 in Federal construction funding. Hays County has moved forward with project development of the US 290 at Trautwein Road project, including environmental clearance, construction design, and utility relocation. The Advance Funding Agreement would memorialize the roles and responsibilities of TxDOT and Hays County and is required for the project to receive Federal construction funding. TxDOT would contribute a total of $1,181,779.00 in State and Federal funds, which includes construction funding and direct State costs, and Hays County would contribute a total of $236,370.00 which includes construction engineering and environmental clearance. The project is estimated to be let for construction by TxDOT in early 2020. A motion was made by Commissioner Smith seconded by Commissioner Jones to approve Advance Funding Agreement between Hays County and the Texas Department of Transportation (TxDOT) for the US 290 at Trautwein Road project and authorize the County Judge to execute Advance Funding Agreement on behalf of Hays County. All present voting “Aye.” MOTION PASSED
34169 APPROVE THE SELECTION OF VOLKERT ENGINEERING TO PERFORM CONSTRUCTION ENGINEERING AND INSPECTION SERVICES FOR THE SAWYER RANCH ROAD SIDEWALK PROJECT AUTHORIZED IN THE 2016 ROAD BOND PROGRAM AND TO AUTHORIZE STAFF AND COUNSEL TO NEGOTIATE A CONTRACT
Commissioner Smith spoke. This action will provide construction inspection services for the sidewalk project. A motion was made by Commissioner Smith seconded by Commissioner Jones to approve the selection of Volkert Engineering to perform Construction Engineering and Inspection services for the Sawyer Ranch Road sidewalk project authorized in the 2016 Road Bond Program and to authorize staff and counsel to negotiate a contract. All present voting “Aye.” MOTION PASSED
34170 RELEASE OF THE MAINTENANCE BOND #4403169MNT-3 IN THE AMOUNT OF $67,730.33 (ROADS & DRAINAGE), THE RELEASE OF THE MAINTENANCE BOND #1034756MNT IN THE AMOUNT OF $2,684,684.80 (BRIDGE ONLY), AND THE ACCEPTANCE OF ROADS INTO THE COUNTY ROAD MAINTENANCE SYSTEM FOR CALITERRA SUBDIVISION, PHASE 1, SECTION 5 Staff recommends acceptance of this road into the County Road Maintenance System. It includes: a segment of Caliterra Parkway (2,305 ft.). A motion was made by Commissioner Smith seconded by Commissioner Shell to release of the maintenance bond #4403169MNT-3 in the amount of $67,730.33 (roads & drainage), the release of the maintenance bond #1034756MNT in the amount of $2,684,684.80 (bridge only), and the acceptance of roads into the County Road Maintenance System for Caliterra subdivision, Phase 1, Section 5. All present voting “Aye.” MOTION PASSED
34171 AUTHORIZE THE EXECUTION OF A PROFESSIONAL SERVICE AGREEMENT (PSA)/CONTRACT WITH WSB & ASSOCIATES, INC. FOR ENVIRONMENTAL DOCUMENTATION AND DESIGN AND PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E) FOR SAFETY IMPROVEMENTS ON RM 967 WEST OF FOREST OAK DRIVE AND AMEND THE BUDGET ACCORDINGLY Commissioner Jones spoke. PSA is for the preparation of environmental documentation and construction documents associated with the proposed construction of safety improvements on RM 967 West of Forest Oak Drive [11-646-034]. This new PSA/contract covers the additional design elements required to extend the limits of the County's project westward to allow the County to utilize TxDOT programmed safety funding for construction. This project is part of the Hays County 2016 Road Bond Project. A motion was made by Commissioner Jones seconded by Commissioner Shell to authorize the execution of a Professional Service Agreement
18 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 13, 2019 (PSA)/contract with WSB & Associates, Inc. for environmental documentation and design and preparation of plans, specifications, and estimates (PS&E) for safety improvements on RM 967 West of Forest Oak Drive and amend the budget accordingly. All present voting “Aye.” MOTION PASSED
34172 SUB-1309; HOLD A PUBLIC HEARING WITH POSSIBLE ACTION TO APPROVE THE FINAL PLAT OF THE ROLLING OAKS, SECTION 4, LOT 115, REPLAT Judge Becerra opened the public hearing. There was no public input. Judge Becerra closed the public hearing. Director of Development Services, Caitlyn Strickland spoke. Rolling Oaks, Section Four Subdivision is a recorded subdivision located off of FM 3237 in Precinct 3. The proposed re-plat will divide the 7.01 acre Lot 115 into 2 lots, Lot 115-A and Lot 115-B. Water service will be provided by individual wells. Wastewater treatment will be accomplished by individual on-site sewage facilities. A motion was made by Commissioner Shell seconded by Commissioner Jones to approve the final plat of the SUB-1309; Rolling Oaks, Section 4, Lot 115, Replat. All present voting “Aye.” MOTION PASSED
34173 ACTION TO ADOPT A FORMULA FOR ELECTION FEES ASSOCIATED WITH THE ADMINISTRATION OF ELECTIONS FOR LOCAL POLITICAL SUBDIVISIONS Jennifer Anderson explained the formulas used for Election Fees. Hays County Commissioners Court in conjunction with approval from the Office of Secretary of State has given the Hays County Election office the green light to move ahead with the Countywide Polling Place Program for November 2019. The current fee schedule is consistent with charges based on individual jurisdiction elections. My office would like to use a formula to allot charges to jurisdictions based on their individual voter registration populations. Future elections will be run jointly in Hays County. A formula will be a better depiction of actual costs per jurisdiction by the amount of registered voters that they are serving. The formula is as follows: Example: Registered Voters in County - 135,000 135,000/255,000= 52.94% of total cost. Registered Voters in Joint Entity A - 100,000 100,000/255,000= 39.23% of total cost. Registered Voters in Joint Entity B - 20,000 20,000/255,000= 7.84% of total cost. Aggregate Registered Voters - 255,000. $1,000 dollar minimum cost for elections that don't exceed that total. Since programming and supplies would exceed the cost of elections with very small voter registration populations. Please see attached fees for additional fee amounts. A motion was made by Commissioner Smith seconded by Commissioner Shell to adopt a formula for election fees associated with the administration of elections for local political subdivisions as discussed in the packet. All present voting “Aye.” MOTION PASSED
Clerk’s Note Agenda Item #32 RE: DISCUSSION AND POSSIBLE ACTION TO APPOINT JUDGES/ALTERNATE JUDGES FOR THE CONSTITUTIONAL AMENDMENT ELECTION TO BE HELD ON NOVEMBER 5, 2019 FOR A TWO YEAR TERM. SMITH/ANDERSON – WAS PULLED
Clerk’s Note Agenda Item #33 RE: DISCUSSION AND POSSIBLE ACTION TO CALL AN ELECTION TO BE HELD ON NOVEMBER 5, 2019 TO VOTE FOR 10 CONSTITUTIONAL AMENDMENTS. SMITH/ANDERSON – WAS PULLED
34174 ADOPT A RESOLUTION OF SUPPORT FOR THE NEW VOTING SYSTEM AND AUTHORIZE THE COUNTY JUDGE TO EXECUTE A CONTRACT BETWEEN HAYS COUNTY AND HART INTERCIVIC FOR THE PURCHASE OF THE HART VERITY DUO VOTING SYSTEM AND AMEND THE BUDGET ACCORDINGLY
The Hart InterCivic "Hart Verity Duo" voting system was approved by the Court on July 30, 2019. Contract attached. A motion was made by Commissioner Smith, seconded by Commissioner Shell to adopt a resolution of support for use of Hart InterCivic’s Verity Duo system as the new voting system for Hays County. All four Commissioners voting “Aye,” Judge Becerra voting “No.” MOTION PASSED
A motion was made by Commissioner Smith, seconded by Commissioner Shell to request that the Hays County Elections Administrator send a 2-page document, consisting of the 1st page of the Verity Master Agreement and Exhibit D to the Verity Master Agreement, to the Secretary of State for approval and confirmation of State Certification. All present voting “Aye.” MOTION PASSED
A motion was made by Commissioner Smith, seconded by Commissioner Shell to authorize the County Judge to execute the Verity Master Agreement between Hays County and Hart InterCivic, Inc. for hardware, software, software support services, warranty services, and professional services associated with elections equipment, once approval and confirmation from the Secretary of State is received by Hays County. All present voting “Aye.” MOTION PASSED
A motion was made by Commissioner Smith, seconded by Commissioner Shell to authorize the County Judge to sign the quote provided by Hart InterCivic, as quote number 00005672, once approval and
19 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 13, 2019 confirmation from the Secretary of State is received by Hays County. All present voting “Aye.” MOTION PASSED
34175 ADOPT A RESOLUTION IN SUPPORT OF DARK SKY COMMUNITIES AND EFFORTS TO PRESERVE NIGHT SKIES Gregg Webb, Chair of the Wimberley Valley Dark Sky Committee, David Crowell, resident of Kyle, and Cindy Cassidy commented in support of the motion. A motion was made by Commissioner Shell seconded by Commissioner Jones to adopt a resolution in support of Dark Sky Communities and efforts to preserve night skies. All present voting “Aye.” MOTION PASSED
34176 AUTHORIZE THE EXECUTION OF AN AGREEMENT BETWEEN HAYS COUNTY AND MILLIMAN, INC. FOR ACTUARIAL SERVICES RELATED TO RETIREE DRUG SUBSIDY HR Director, Shari Miller spoke. This agreement authorizes Milliman, Inc. to perform the retiree drug subsidy actuarial testing and attestation for the 2020 plan year and to determine whether Hays County's retiree pharmacy plans provide creditable coverage and are actuarially equivalent to the standard Medicare Part D plan as defined by the Centers for Medicare and Medicaid Services (CMS).A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to authorize the execution of an agreement between Hays County and Milliman, Inc. for actuarial services related to retiree drug subsidy. All present voting “Aye.” MOTION PASSED
34177 APPROVE THE ASSESSMENT AND COLLECTION AGREEMENT BETWEEN HAYS COUNTY AND THE CITY OF KYLE, ACTING AS BOARD OF DIRECTORS FOR THE 6 CREEKS PUBLIC IMPROVEMENT DISTRICT Tax Assessor – Collector, Jennifer O’Kane spoke. We have been asked to collect the assessment for the 6 Creeks PID on the annual property tax bill. A motion was made by Commissioner Smith seconded by Commissioner Shell to approve the Assessment and Collection Agreement between Hays County and the City of Kyle, acting as Board of Directors for the 6 Creeks Public Improvement District. All present voting “Aye.” MOTION PASSED
34178 APPROVE THE ASSESSMENT AND COLLECTION AGREEMENT BETWEEN HAYS COUNTY AND THE CITY OF KYLE, ACTING AS BOARD OF DIRECTORS FOR THE SOUTHWEST KYLE PUBLIC IMPROVEMENT DISTRICT #1 We have been asked to collect the assessment for the Southwest Kyle PID #1 on the annual property tax bill. A motion was made by Commissioner Smith seconded by Commissioner Shell to approve the Assessment and Collection Agreement between Hays County and the City of Kyle, acting as Board of Directors for the Southwest Kyle Public Improvement District #1. All present voting “Aye.” MOTION PASSED
34179 AUTHORIZE THE ENGINEERING TECHNICIAN, SLOT 1028-001 AT THE TRANSPORTATION DEPARTMENT TO BE COMPENSATED FOR OVERTIME PAY NOT TO EXCEED $1,777 BASE SALARY THROUGH SEPTEMBER 30, 2019
Transportation Director, Jerry Borcherding spoke. This position has taken responsibility of construction manager for several on-going projects including the new Buda Elementary School. Overtime is anticipated to be 8 hours per week for a period of seven weeks. Funds are available in salary savings due to attrition, $1,777 - OT Salary, $373 – Fringe, $2,150 - Total Requested. A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe to authorize the Engineering Technician, slot 1028-001 at the Transportation Department to be compensated for overtime pay not to exceed $2,150 base salary through September 30, 2019. All present voting “Aye.” MOTION PASSED
34180 AMEND THE TRANSPORTATION FEE SCHEDULE
Transportation Director, Jerry Borcherding spoke. The proposed amendments to the Transportation Fee Schedule are as follows: Fee Increases - the proposed increases align current fees with other jurisdictions associated review costs. Increased fees become effective for all applications submitted on or after January 1, 2020. - Driveway Permit Application Fee (increases from $25 to $50) New Fees - the proposed new fees are in response to updated policies and procedures in the Transportation Department. New fees will become effective on January 1, 2020. - Paper Application Processing Fee ($30) - Utility Permit (Right-of-Way - Overhead) Application Fee ($50) - Utility Permit (Right-of-Way - Trench/Road Cut) Application Fee ($125). A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe to amend the Transportation Fee Schedule. All present voting “Aye.” MOTION PASSED 20 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 13, 2019 34181 ADOPT AN APPLICATION FEE SCHEDULE FOR THE OFFICE OF HAYS COUNTY FIRE MARSHAL Scott Raven, Fire Marshall, gave a presentation of the fee schedule. The proposed application fee schedule pertains to Fire Marshal fees relating to the adoption of fire code. The proposed new fees are in alignment with other jurisdictions associated review costs. New fees will become effective on January 1, 2020. A copy of the proposed fee schedule in included in backup. A motion was made by Commissioner Jones seconded by Commissioner Smith to adopt an application fee schedule for the office of Hays County Fire Marshal. All present voting “Aye.” MOTION PASSED
34182 ACTION TO AMEND THE DEVELOPMENT SERVICES FEE SCHEDULE Director of Development Services, Caitlyn Strickland spoke. The proposed amendments to the Development Services Fee Schedule are as follows: Fee Increases - the proposed increases align our current fees with other jurisdictions associated review costs. Increased fees become effective for all applications submitted on or after January 1, 2020. - Class A Flood Hazard Area Permit Applications (increase from $50 to $100) - Class B and Class C Flood Hazard Area Permit Applications (increase from $150 to $300) - Paper Application Processing Fee (increases from $10 to $30) - On-Site Sewage Facility Re-Inspection Fee (increases from $50 to $100) - Sprayhead Relocation Fee and Pump Tank Replacement Fee (increases resubmission fee from $50 to $100) - Food Establishment Permit Applications - Establishments from 1 to 15 employees (increases from $100 to $200) - Establishments from 16+ employees (increases from $200 to $300) - Food Establishment Re-Inspection Fee (increases from $50 to $100) - Day Care Inspection Fee (increases from $25 to $100) New Fees - the proposed new fees are in response to updated policies and procedures in the Development Services Department. New fees will become effective on January 1, 2020. - Development without a Permit (Inside Floodplain) Fee ($600) - Foster Care Inspection Fee ($25). A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe to amend the Development Services Fee Schedule. All present voting “Aye.” MOTION PASSED
34183 APPROVE THE EXECUTION OF A SECOND AMENDMENT TO THE INTERLOCAL COOPERATION AGREEMENT BETWEEN HAYS COUNTY AND THE DRIPPING SPRINGS INDEPENDENT SCHOOL DISTRICT TO ESTABLISH ONE (1) ADDITIONAL SCHOOL RESOURCE OFFICER, EFFECTIVE ON THE FIRST DAY OF SCHOOL No budget amendment is necessary, as the Sheriff's Office has salary savings due to attrition. This additional SRO position is included in the FY20 Recommended Budget. A motion was made by Commissioner Smith seconded by Commissioner Shell to approve the execution of a Second Amendment to the Interlocal Cooperation Agreement between Hays County and the Dripping Springs Independent School District to establish one (1) additional School Resource Officer, effective on the first day of school. All present voting “Aye.” MOTION PASSED
34184 APPROVE THE EXECUTION OF A THIRD AMENDMENT TO THE INTERLOCAL COOPERATION AGREEMENT BETWEEN HAYS COUNTY AND THE HAYS CONSOLIDATED INDEPENDENT SCHOOL DISTRICT TO ESTABLISH ONE (1) ADDITIONAL SCHOOL RESOURCE OFFICER, EFFECTIVE ON THE FIRST DAY OF SCHOOL No budget amendment is necessary, as the Sheriff's Office has salary savings due to attrition. This additional SRO position is included in the FY20 Recommended Budget. A motion was made by Commissioner Jones seconded by Commissioner Smith to approve the execution of a Third Amendment to the Interlocal Cooperation Agreement between Hays County and the Hays Consolidated Independent School District to establish one (1) additional School Resource Officer, effective on the first day of school. All present voting “Aye.” MOTION PASSED
10:00 A.M. - BUDGET WORKSHOP REGARDING THE FY 2020 HAYS COUNTY BUDGET. POSSIBLE ACTION MAY FOLLOW
The following individuals presented arguments for increasing funding for their departments:
Mark Kennedy, General Counsel
Sheriff Gary Cutler, Sheriff’s Office
Chief Deputy Mike Davenport, Sheriff’s Office
Captain Villapando, Sheriff’s Office
Judge Tacie Zelhart, County Court at Law
Judge Chris Johnson, County Court at Law
21 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 13, 2019 Constable David Peterson, Constables Office Precinct 1
Chief Michael Varela, Constables Office Precinct 1
Constable Ron Hood, Constables Office Precinct 4
Jeff McGill, IT Director, Information Technology Department
Constable Michael Torres, Constables Office Precinct 2
Justin McInnis, Interim Director, Office of Emergency Services
Tammy Crumley, Executive Director, County Wide Operations David Crowell challenged the Commissioners to think creatively about ways to reduce the budget by the $5 million necessary to achieve the effective tax rate. Roland Saucedo argued for keeping the grants office, which was eliminated in the Judge’s budget, arguing that it’s vital to the county. Shari Miller spoke about the HR Sheriff’s Office.
34185 EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.072 OF THE TEXAS GOVERNMENT CODE: CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING THE LEASE AND/OR USE OF REAL PROPERTY OWNED BY HAYS COUNTY LOCATED AT 111 E. SAN ANTONIO STREET, SAN MARCOS. POSSIBLE ACTION TO FOLLOW IN OPEN COURT
Court convened into Executive Session 2:15 p.m. and reconvened into open court at 2:21 p.m. In Executive Session were Commissioner Ingalsbe, Commissioner Jones, Commissioner Shell, Judge Becerra, Chief of Staff, Alex Villalobos Assistant General Counsel, Jordan Powell, Legal Support Services Specialist, Janice Jones. A motion was made by Commissioner Ingalsbe seconded by Commissioner Shell to authorize the Office of General Counsel to execute a Right of Entry Agreement with the City of San Marcos related to the County Courthouse property and request the Office of General Counsel to negotiate something more long-term in the future. All present voting “Aye.” MOTION PASSED
Clerk’s Note Agenda Item #47 RE: DISCUSSION OF ISSUES RELATED TO THE HAYS COUNTY JAIL, AND THE PLANNING OF PROJECTS PERTAINING TO THE PUBLIC SAFETY FACILITIES NEEDS WITHIN THE COUNTY. POSSIBLE ACTION MAY FOLLOW. INGALSBE/CUTLER – WAS PULLED
ACTION RELATED TO THE BURN BAN AND/OR DISASTER DECLARATION Judge Becerra gave the update. Burn Ban will remain in effect.
Clerk’s Note Agenda Item #49 RE: DISCUSSION OF ISSUES RELATED TO THE ROAD BOND PROJECTS, INCLUDING UPDATES FROM MIKE WEAVER, PRIME STRATEGIES, WADE BENTON, HNTB AND ALLEN CROZIER, HDR. POSSIBLE ACTION MAY FOLLOW. BECERRA – WAS PULLED
Clerk’s Note Agenda Item #50 RE: DISCUSSION OF ISSUES RELATED TO ELECTRO PURIFICATION INCLUDING UPDATES ON THE FILED APPLICATION. POSSIBLE ACTION MAY FOLLOW. SHELL – WAS PULLED
DISCUSSION RELATED TO THE HAYS COUNTY INMATE POPULATION, TO INCLUDE CURRENT POPULATION COUNTS AND COSTS
Judge Becerra gave the update. This week the average cost of the county was $79,000.00
ADJOURNMENT A motion was made by Commissioner Jones 2:23 p.m.
I, ELAINE H. CÁRDENAS, COUNTY CLERK and EXOFFICIO CLERK OF THE COMMISSIONERS’ COURT, do hereby certify that the foregoing contains a true and accurate record of the proceedings had by the Hays County Commissioners’ Court on August 13, 2019.
ELAINE H. CÁRDENAS, COUNTY CLERK AND EXOFFICIO CLERK OF THE COMMISSIONERS’ COURT OF HAYS COUNTY, TEXAS
22 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 19, 2019
STATE OF TEXAS * COUNTY OF HAYS *
ON THIS THE 19TH DAY OF AUGUST A.D., 2019, THE COMMISSIONERS' COURT OF HAYS COUNTY, TEXAS, MET IN SPECIAL MEETING. THE FOLLOWING MEMBERS WERE PRESENT, TO-WIT:
RUBEN BECERRA COUNTY JUDGE DEBBIE GONZALES INGALSBE COMMISSIONER, PCT. 1 MARK JONES COMMISSIONER, PCT. 2 LON A. SHELL COMMISSIONER, PCT. 3 WALT SMITH COMMISSIONER, PCT. 4 ELAINE H. CÁRDENAS COUNTY CLERK
THE FOLLOWING PROCEEDINGS WERE HAD, THAT IS:
THE SPECIAL MEETING WAS SET UP AS A WORKSHOP FOCUSED ON THE ELECTION PROCESS, INCLUDING SELECTION OF JUDGES/ALTERNATE JUDGES, SELECTION OF VOTE CENTERS (EARLY VOTING AND ELECTION DAY), AND VOTING LOCATIONS FOR SPECIAL POPULATIONS.
CALL TO ORDER
OPENING STATEMENTS
JUDGE BECERRA opened the meeting, saying that it was being held to give the community an opportunity for input into the selection of vote centers.
LINDA CALVERT, President, League of Women Voters, commended the court on approving the change to vote centers, but said the League of Women Voters, would like to see greater transparency and more open processes in the future, with more time for reflection on proposed decisions such as elections security. She encouraged more diversity in decision making about elections issues and better accommodation of people living in rural areas of the county. On behalf of the League of Women Voters, she advocated for a polling location at the LBJ center.
JENNIFER ANDERSON, Hays County Elections Administrator, explained that there was not a rural location among the recommended sites because there was not a viable one. She talked about the challenges of selecting sites within the strict guidelines established by the Secretary of State, and emphasized that the sites are not permanent—that they are recommended for the upcoming election on constitutional amendments, but can be changed. She said there will be an opportunity before the 2020 election to select new sites to be approved by the Commissioners Court. Party chairs, she pointed out, will select the locations for the primaries.
JENNIFER VETRANO, City Secretary for the City Of Kyle, offered two additional locations in Kyle that had previously been excluded from consideration: (1) Kyle City Hall and (2) Hays CISD Administration building. She said both would be available for early voting.
PUBLIC COMMENTS
Lauralee Harris requested more than six vote centers in Kyle, citing the town’s rapid growth as an indication of the need. She also advocated for a location at Texas State University and one on the east side of I-35. She suggested a commercial site be considered, as well as churches.
Connie Gray suggested using the clubhouse at Rolling Oaks for Pct.3. She was happy that the Texas State students are able to vote at any location.
Harvey Jenkins requested that the location at the health department be used, rejecting the statement that there was inadequate parking. He said the elimination of the site worked against Blacks and Hispanics.
Joseph Cascino called for a polling location at Texas State University, arguing that the lack of a location there disenfranchises everyone on campus, including conservative staff, students and others. He argued that centers are needed in general in high density areas.
Zachary Price, a student from University of Texas in Austin, helps register student voters. He stated that the University of Texas has multiple voting location on campus. He said the Texas State University students and staff are being disenfranchised by not having the voting location on campus.
Alex Meed said there was a critical need for a polling location on campus, and suggested there should be a second polling location on campus to relieve the long lines experienced in 2018.
Ric Galvan, of Texas Rising, an advocacy group for youth voting rights, called for a polling location on campus.
Page 1 of 5 23 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 19, 2019 Nicholas Eastwood, of Texas Rising, an advocacy group for youth voting rights, protested the potential disenfranchisement of student voters on one of the largest college campuses in Texas, saying that many students do not have transportation to get to off-campus locations easily.
Jane Hughson, Mayor of San Marcos, corrected the information given earlier that the upcoming election is only for Constitutional Amendments. She pointed out that San Marcos City Council elections are also being held in November 2019. Referring to a meeting she had attended with university personnel where alternate locations for vote centers were discussed, she said the Texas State University location was clearly better than other options.
Jeannie Lewis spoke in support of the League of Women Voters position and against the disenfranchisement of students. She argued for protecting student rights to vote, alluding to the Texas Civil Right lawsuit filed during the 2018 election, saying that it should be a priority to have a Texas State University vote center.
Kayta Ehresman, a student at University of Texas in Austin, spoke in support of opening an on-campus voting location at Texas State University. She compared the wait times of the Texas State students to the lesser wait time of other temporary voting locations.
Larry Calvert, cited the extraordinary growth of the county, saying the proposed sites overlooked the unincorporated parts of the county, which are the most rapidly growing areas.
Sherry Anderson expressed concern about voter suppression across the county, citing the short notice of the proposed vote locations. She argued for a location on the east side of I-35 and something at Texas State University.
Susan Raybuck acknowledged the challenges of finding suitable locations, but argued for convenient voting locations not only for students, but for veterans, people with disabilities and people in rural locations.
Roland Saucedo expressed his displeasure at the lack of transparency and the failure of the elections office to bring an important issue before the people with sufficient time for consideration. He also commented on the omission of people on the vote locations committee who represent poll workers and people who assist the elderly and people with disabilities.
Sandra Tenario, who had been a member of the committee, said she believed she had appropriate experience to be on the committee, but explained that it was a difficult task to find countywide locations that would serve everyone. She said the committee looked for places in high density areas convenient to people in the community. There were other considerations such as the availability of storage. She says schools are increasingly reluctant to participate because of security concerns.
Rosemary Nelson said she was mystified that Wimberley was getting the same number of vote centers as Kyle—six. She also urged the elections office to make it easy for people to vote by keeping the same locations over time.
Jimmy Alan Hall urged the elections office to make it as easy as possible for people to vote and to make it possible to vote within 30 minutes. He reminded the court that Dana DeBeauvoir, Travis County Clerk and Elections Administrator, who has many years of training and experience in elections, cautioned against changing locations the first time vote centers are used. She strongly recommended keeping old locations. In keeping with that recommendation, Hall recommended having a location at the LBJ center on campus.
Donna Haschke, Chair, Hays County Democratic Party, emphasized the importance of finding a location on the east side of I-35 and at Texas State University.
Richard Cronshey commended the elections administrator on moving to vote centers and paper ballots. But, he urged the identification of polling places on campus, at Chapa and in Uhland.
Lisa Marie Coppoletti, recommended adding Our Lady of Guadalupe Chapel.
Maxfield Baker, who is running for San Marcos City Council, said it was devastating that this meeting happened before students were back on campus. He recommended a site at the LBJ student center on campus.
Gary Harlow, resident of Wood Creek, encourage the Commissioners to think outside the box to solve this problem.
Brandon James, of MoveOn Texas, spoke of the confirmation given, last school year, that voting locations would stay the same. As the new school is about to start students have learned the voting location has been changed. Request that the voting location be placed at LBJ student center.
John Cassidy of Driftwood stressed the importance of listening to the people.
Cindy Cassidy of Driftwood expressed appreciation for the move to vote centers, but requested that criteria be posted online in the future so people in the community could help find suitable locations.
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***** ***** AUGUST 19, 2019 Catherine Wicker, State President of Texas College Democrats, who served on the Texas State University voting committee expressed concern that there were not enough polling places where students could vote. She said there is a perfect room available on campus and that the university will make parking available.
Ethen Pena, a student at Texas State University and member of MoveOn Texas, likened the local elections process to conditions in countries with failing democracies, saying there should be easy access to voting for students.
Emma Mayers, a member of MoveOn Texas, said she had waited in line 3 hours to vote at Texas State University in 2018. She would like to keep the polling location at LBJ student center.
Daphne Tenorio, of the Kyle City Council, urged that a site be found on the east side of Kyle. She said she had been fielding constant phone calls since the list was posted and said the city of Kyle should be involved in the selection process and should represent the people, working to ensure that every person has a reasonable opportunity to vote.
David Crowell objected to the lack of transparency in the selection of voting machines and vote center locations, saying there had been inadequate opportunities and time for public engagement. He claimed Hays is the first county in Texas to choose the Hart machines, that more than 65 counties have chosen the ES&S equipment.
Alex Bimel, member of MoveOn Texas, argued for a vote center at the LBJ center on Texas State University campus, pointing out that if citizens don’t vote at 18, they do not develop the habit of voting.
Hanlon Skillman, resident of Wimberley, said 1300 new voters had been registered at Texas State University in October and November of 2018, and pointed out that the university is comparable to a town of 40,000 people. He argued for two centers at Texas State University, one at the LBJ student center.
Gloria Salazar pointed out that Texas State University isn’t just students—that it is also one of the largest employers in the area and that staff and faculty will vote there, as well as students. She also advocated for a center on the east side of the county and at the WIC center.
Sam Brannon noted that the move to vote centers violates the Republic Party of Texas platform. He commented about the lack of follow through from the Elections Office on the input of citizen committees, and to respond to his requests for documents submitted under Public Information Act.
Ana Juarez, Ph.D., a member of the committee on voting at Texas State University, agreed with an earlier speaker that potential voters on campus include faculty and staff, as well as students. She called attention to a standing committee on voting that would be meeting August 30. She said the area around the Saddlebrook Trailer Homes is one of the most diverse and marginalized areas in the county and needs a voting center nearby to accommodate people who do not have transportation or the ability to take time off from work.
Matt Ocker recommended firing Jennifer Anderson, the Elections Administrator, and complained of widespread corruption in Hays County on the part of both Republicans and Democrats.
Peter Porcher, resident of Kyle, expressed satisfaction that a site would be made available at ACC for early voting. He objected to the excuse that some locations were ruled out because of inadequate parking.
Linda Calvert, President, Hays County League of Women Voters, spoke again, summing up concerns: she suggested reducing the number of sites in Wimberley, and creating more in Kyle; adding a location on the east side of I-35; establishing a site in rural areas. She asked how much more time there would be for comment on the vote center locations, and said the map and list of proposed locations would be posted on the League of Women Voters website. She also commented on the selection of the HART voting machines and said it would have been helpful to have more information for comparison of the two options.
Will Webber, an alumnus of Texas State University, contrasted his experience voting on campus in the late 1970s to the 2018 election, noting the passion of today’s youth and the importance of their citizen engagement in our democracy.
Kelly Stone, resident of San Marcos, called for an end to gerrymandering.
Harvey Jenkins asked for better communication and earlier announcements.
Esther Garcia, resident of Hays County, feels that there is a hidden agenda to disenfranchise Texas State University students.
Kaitlyn Horner, a student at Texas State University and member of MoveOn Texas, commented in favor of a voting center at LBJ.
Page 3 of 5 25 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 19, 2019 COMMISSIONERS’ AND JUDGE’S COMMENTS
Walt Smith, Commissioner, Precinct 4, expressed his viewpoint that any location selected on the Texas State University campus area should also be readily accessible to others living in the general area—e.g., those who travel via Lime Kiln Road. He said the parking limitations make the LBJ center and other locations on campus difficult for others. Although generally in support of more locations, Commissioner Smith explained that there are many challenges. During early voting, for example, vote centers must remain open a full two weeks, which makes it very difficult at some locations, such as schools and churches, which have security concerns.
Lon Shell, Commissioner, Precinct 3, urged the court to begin planning soon for the 2020 elections so that there is ample time for citizen input and consideration in what he predicts will be the largest turnout in Hays County elections history. Speaking on behalf of his constituents, he said he thought Wimberley could manage with fewer vote centers, and agreed that more were needed in other areas. He suggested looking at precinct boundaries to identify potential locations that would be convenient to people in multiple precincts. He said more tenacity was needed in finding solutions for densely populated areas where no one will agree to be a vote center. One option, he suggested, would be to build a vote center.
Mark Jones, Commissioner, Precinct 2, acknowledged the challenges of finding viable locations, and questioned Jennifer Anderson on some of the options such as Seton, CTMC, the fire station on Wonder World and the Rolling Oaks area. Anderson acknowledged the objections to committing to two full weeks with set up and tear down, and pointed out that Wi-Fi access is another constraint, especially in rural areas such as Rolling Oaks. Jones advocated looking for something on the east side of I-35, especially around Uhland and Niederwald, and agreed that there might be locations in Precinct 4 in the middle of San Marcos that would be convenient to Precinct 5.
Debbie Ingalsbe, Commissioner, Precinct 1, said the county can and must do better. Information needs to go out sooner so people can review it and have input. She pledged to work with her colleagues to do a better job in the future. She commented that many long established Hispanics and others have financial and medical constraints that need to be considered in selecting vote center locations. She noted the need for a location on the east side of I-35 and one at Texas State University. She also suggested the fire station on Bunton Creek Road might be more readily accessible than the CISD administrative offices. She also thought a Broadway location would be good—perhaps at the warehouse, where a layer of chip seal could be put down to improve the parking lot. Commissioner Ingalsbe ended by saying there should be a permanent citizens committee to help develop processes so there are no surprises in the future.
Ruben Becerra, Hays County Judge summed up some of the recommendations and offered additional suggestions: Keep the LBJ location; Add another location on campus; Revisit ISDs; and Post information earlier, but label as “draft,” with individual sites shown as “pending,” “confirmed,” etc.
Miscellaneous Comments Made in Response to Commissioners’ Statements In response to talk about the number of poll workers needed, the complications of finding suitable locations, etc., members of the audience pledged to help and recommended announcing a call for volunteers. In response to the proposed Strahan Arena site, Katherine Wicker, who had been on the campus elections committee, said the site was deemed inappropriate because of safety issues and walking distance for most students. A student who has worked at polls in the past suggested possible curb-side information to cater to the disabled voters, possibly appealing to high school and college students to work at the polls.
Page 4 of 5 26 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 19, 2019 ADJOURNMENT
A motion was made by Judge Becerra to adjourn court at 8:49 p.m.
I, ELAINE H. CÁRDENAS, COUNTY CLERK and EXOFFICIO CLERK OF THE COMMISSIONERS’ COURT, do hereby certify that the foregoing contains a true and accurate record of the proceedings had by the Hays County Commissioners’ Court on August 19, 2019.
ELAINE H. CÁRDENAS, COUNTY CLERK AND EXOFFICIO CLERK OF THE COMMISSIONERS’ COURT OF HAYS COUNTY, TEXAS
Page 5 of 5 27 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 20, 2019
STATE OF TEXAS * COUNTY OF HAYS *
ON THIS THE 20TH DAY OF AUGUST A.D., 2019, THE COMMISSIONERS' COURT OF HAYS COUNTY, TEXAS, MET IN REGULAR MEETING. THE FOLLOWING MEMBERS WERE PRESENT, TO-WIT:
RUBEN BECERRA COUNTY JUDGE DEBBIE GONZALES INGALSBE COMMISSIONER, PCT. 1 MARK JONES COMMISSIONER, PCT. 2 LON A. SHELL COMMISSIONER, PCT. 3 WALT SMITH COMMISSIONER, PCT. 4 ELAINE H. CÁRDENAS COUNTY CLERK
THE FOLLOWING PROCEEDINGS WERE HAD, THAT IS:
Commissioner Jones gave the invocation. Judge Becerra led the court in the Pledge of Allegiance to the United States and Texas flags. Judge Becerra called the meeting to order.
PUBLIC COMMENTS
Dan Lyon, resident of San Marcos, spoke about the purchase of HART election machines instead of ES&S. Rodrigo Amaya, resident of San Marcos, commented on expenses of the General Counsel’s office. Lisa Marie Coppoletta, spoke in favor of keeping voting boxes at Blanco Gardens. Harvey Jenkins, resident of San Marcos, expressed his concerns about discord at the Special Meeting held on 08/19/2019. Cindy Jackson called for reliable access to voting. Nan Booth Simpson spoke in support of voting equipment and also in support of having more voting locations. Jesse Sanchez spoke in support of having a second voting location at the LBJ Center on the Texas State University Campus. Sara Lee Underwood Myers spoke of her dissatisfaction with the elections process in Hays County. Ralph Guerrero spoke of the additional needs of support staff in the District Attorney’s Office. Lacey Waller expressed concern about the planning process for voting centers. Linda Calvert commended the court on holding the Special Meeting the previous night and read a list of the parties in favor. Whitney Hicks spoke of the additional needs of the District Attorney’s Office. Aimee Corbin spoke of the need for additional funds and resources for Child Protective Services and also additional attorneys and paralegals for the District Attorney’s Office. Angie Roberts spoke of the need for additional attorneys and paralegals in the District Attorney’s Office. Roland Saucedo, resident of San Marcos, thanked the court for the workshop the previous evening and spoke in favor of having a voting center in the Blanco Gardens area. Kelly Stone described the Special Meeting of the previous evening as a “wonderful display of democracy” and strongly recommended voting centers at Texas State University. Catherine Wicker talked about the stress for first time voters at a new polling site, and recommended keeping the locations as accessible as possible.
1. UPDATE BY CHARLIE CAMPISE ON THE AUGUST 6, 2019 HILL COUNTRY MENTAL HEALTH DEVELOPMENT DISABILITIES BOARD MEETING
Charlie Campise, Hays County representative on the Hill Country Mental Health Developmental Disabilities Board, seeks two new members to join the board. Mr. Campise gave an update on the mental health developmental disabilities meeting held on June 4, 2019. Commissioner Smith commented on the importance of Mental Health.
34186 APPROVE PAYMENTS OF COUNTY INVOICES
A motion was made by Commissioner Jones seconded by Commissioner Shell to approve payments of County invoices in the amount of $ 5,372,604.59, as submitted by the County Auditor’s Office. All present voting “Aye.” MOTION PASSED
28 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 20, 2019 Clerk’s Note Agenda Item #3 RE: APPROVE PAYMENTS OF JUROR CHECKS. – WAS PULLED
34187 APPROVE THE PAYMENT OF UNITED HEALTHCARE CLAIMS
A motion was made by Commissioner Jones seconded by Commissioner Shell to approve the payment of United Healthcare claims in the amount of $26,781.97, as submitted by the County Auditor’s Office. All present voting “Aye.” MOTION PASSED
34188 APPROVE COMMISSIONERS COURT MINUTES OF AUGUST 6, 2019 AND AUGUST 13, 2019
A motion was made by Commissioner Jones seconded by Commissioner Shell to approve Commissioners Court Minutes of August 6, 2019 and August 13, 2019, as presented by the County Clerk. All present voting “Aye.” MOTION PASSED
34189 APPROVE OUT-OF-STATE TRAVEL FOR DEPUTY BLAINE HAMILTON TO ATTEND THE "PREVENTION OF AND RESPONSE TO SUICIDE BOMBING INCIDENTS - RESIDENTIAL COURSE", SECTION "A" IN SOCORRO, NEW MEXICO FOR SEPTEMBER 23RD - SEPTEMBER 27TH, 2019
The IRTB course provides first responders with the knowledge and skills necessary to safely respond to terrorist incidents involving explosives. The IRTB course focuses on first responder health and safety by addressing personal protection issues that arise when responding to terror incidents involving commercial and homemade explosive. Additionally, the course includes information on the recognition of Improvised Explosive Devices (IEDs); terrorist organizations, both foreign and domestic; and lessons learned from past terrorist incidents. This information better prepares first responders to safely recognize and respond to terrorist bombing threats. Out of state travel is requested for Deputy Blaine Hamilton, who has been accepted by New Mexico Tech, to attend the "Prevention of and Response to Suicide Bombing Incidents" - Residential Course, Section "A" in Socorro, NM. Funding (Training, Airfare, Hotel Accommodations, and Per-Diem) is provided by the U.S. Department of Home Land Security (DHS/Federal Emergency Management Agency (FEMA)). A motion was made by Commissioner Jones seconded by Commissioner Shell, to approve out-of-state travel for Deputy Blaine Hamilton to attend the "Prevention of and Response to Suicide Bombing Incidents - Residential Course", Section "A" in Socorro, New Mexico for September 23rd - September 27th, 2019. All present voting “Aye.” MOTION PASSED
Clerk’s Note Agenda Item #7 RE: AUTHORIZE THE BUILDING MAINTENANCE DEPARTMENT TO PURCHASE AND INSTALL AN S & G VAULT LOCKING SYSTEM IN THE SAFE ROOM OF THE JUDGE'S OFFICE LOCATED AT THE HISTORICAL COURTHOUSE AND AMEND THE BUDGET ACCORDINGLY. – BECERRA/T.CRUMLEY - WAS PULLED
34190 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR WEDDING VENUE AT 1000 HEIDENREICH LANE, KYLE, TX
Raymond Perez is proposing an On-Site Sewage System to serve their 1800 sq. ft. wedding venue. The system is designed to accommodate up to 100 customers. This 6.1-acre tract of land will be served by public water supply. The system designer, Jim Conner, R.S., has designed a standard treatment system. After treatment, the effluent will be dispersed via low pressure dosing for a maximum daily rate of 400 gallons. A motion was made
29 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 20, 2019 by Commissioner Jones seconded by Commissioner Shell to authorize On-Site Sewage Facility Permit for Wedding Venue at 1000 Heidenreich Lane, Kyle, TX. All present voting “Aye.” MOTION PASSED
34191 AUTHORIZE THE COUNTY JUDGE TO EXECUTE CHANGE ORDER #4 TO THE PROFESSIONAL SERVICES AGREEMENT (PSA) WITH DOUCET & ASSOCIATES RELATED TO DESIGN OF IMPROVEMENTS TO OLD SAN ANTONIO ROAD IN PRECINCT 2
Several unanticipated existing utility miss-alignments has caused Doucet to exhaust contract funds for Construction Phase consulting. Approval of this change order will allow the firm to continue to provide services related to varied construction activities. A motion was made by Commissioner Jones seconded by Commissioner Shell to authorize the County Judge to execute change order #4 to the Professional Services Agreement (PSA) with Doucet & Associates related to design of improvements to Old San Antonio Road in Precinct 2. All present voting “Aye.” MOTION PASSED
34192 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR RETAIL BUILDING # 3 IN THE 123 BUSINESS PARK SUBDIVISION AT 16910 SH 123, SAN MARCOS, TX
JL SH123, LLC-Mark Smith is proposing an On-Site Sewage Facility to serve an office/warehouse building. The 123 Business Park Subdivision is a 8.201 acre business park that is located partially in Hays and partially in Guadalupe County, the development is served by public water supply. The system designer, Steve Wenzel, RS, PE, has designed a standard treatment system. After treatment, the effluent will be dispersed via low pressure dosing for a maximum daily rate of 112 gallons. A motion was made by Commissioner Jones seconded by Commissioner Shell to authorize On-Site Sewage Facility Permit for Retail Building # 3 in the 123 Business Park Subdivision at 16910 SH 123, San Marcos, TX. All present voting “Aye.” MOTION PASSED
34193 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR RETAIL BUILDING # 5 IN THE 123 BUSINESS PARK SUBDIVISION AT 16910 SH 123, SAN MARCOS, TX
JL SH123, LLC-Mark Smith is proposing an On-Site Sewage Facility to serve an office/retail building. The 123 Business Park Subdivision is a 8.201 acre business park that is located partially in Hays and partially in Guadalupe County, the development is served by public water supply. The system designer, Steve Wenzel, RS, PE, has designed a standard treatment system. After treatment, the effluent will be dispersed via low pressure dosing for a maximum daily rate of 127 gallons. A motion was made by Commissioner Jones seconded by Commissioner Shell to authorize On-Site Sewage Facility Permit for Retail Building # 5 in the 123 Business Park Subdivision at 16910 SH 123, San Marcos, TX. All present voting “Aye.” MOTION PASSED
34194 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR RETAIL BUILDING # 6 IN THE 123 BUSINESS PARK SUBDIVISION AT 16910 SH 123, SAN MARCOS, TX
JL SH123, LLC-Mark Smith is proposing an On-Site Sewage Facility to serve an office/retail building. The 123 Business Park Subdivision is a 8.201 acre business park that is located partially in Hays and partially in Guadalupe County, the development is served by public water supply. The system designer, Steve Wenzel, RS, PE, has designed a standard treatment system. After treatment, the effluent will be dispersed via low pressure dosing for a maximum daily rate of 70 gallons. A motion was made by Commissioner Jones seconded by
30 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 20, 2019 Commissioner Shell to authorize On-Site Sewage Facility Permit for Retail Building # 6 in the 123 Business Park Subdivision at 16910 SH 123, San Marcos, TX. All present voting “Aye.” MOTION PASSED
34195 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR RETAIL BUILDING # 7 IN THE 123 BUSINESS PARK SUBDIVISION AT 16910 SH 123, SAN MARCOS, TX
JL SH123, LLC-Mark Smith is proposing an On-Site Sewage Facility to serve an office/warehouse building. The 123 Business Park Subdivision is a 8.201 acre business park that is located partially in Hays and partially in Guadalupe County, the development is served by public water supply. The system designer, Steve Wenzel, RS, PE, has designed a standard treatment system. After treatment, the effluent will be dispersed via low pressure dosing for a maximum daily rate of 86 gallons. A motion was made by Commissioner Jones seconded by Commissioner Shell to authorize On-Site Sewage Facility Permit for Retail Building # 7 in the 123 Business Park Subdivision at 16910 SH 123, San Marcos, TX. All present voting “Aye.” MOTION PASSED
34196 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR RETAIL BUILDING # 8 IN THE 123 BUSINESS PARK SUBDIVISION AT 16910 SH 123, SAN MARCOS, TX
JL SH123, LLC-Mark Smith is proposing an On-Site Sewage Facility to serve an office/warehouse building. The 123 Business Park Subdivision is a 8.201 acre business park that is located partially in Hays and partially in Guadalupe County, the development is served by public water supply. The system designer, Steve Wenzel, RS, PE, has designed a standard treatment system. After treatment, the effluent will be dispersed via low pressure dosing for a maximum daily rate of 86 gallons. A motion was made by Commissioner Jones seconded by Commissioner Shell to authorize On-Site Sewage Facility Permit for Retail Building # 8 in the 123 Business Park Subdivision at 16910 SH 123, San Marcos, TX. All present voting “Aye.” MOTION PASSED
34197 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR RETAIL BUILDING # 9 IN THE 123 BUSINESS PARK SUBDIVISION AT 16910 SH 123, SAN MARCOS, TX
JL SH123, LLC-Mark Smith is proposing an On-Site Sewage Facility to serve an office/warehouse building. The 123 Business Park Subdivision is a 8.201 acre business park that is located partially in Hays and partially in Guadalupe County, the development is served by public water supply. The system designer, Steve Wenzel, RS, PE, has designed a standard treatment system. After treatment, the effluent will be dispersed via low pressure dosing for a maximum daily rate of 86 gallons. A motion was made by Commissioner Jones seconded by Commissioner Shell to authorize On-Site Sewage Facility Permit for Retail Building # 9 in the 123 Business Park Subdivision at 16910 SH 123, San Marcos, TX. All present voting “Aye.” MOTION PASSED
34198 AMEND VARIOUS DEPARTMENTAL OPERATING, SPECIAL REVENUE AND CAPITAL PROJECT BUDGETS IN PREPARATION FOR FISCAL YEAR 2019 THIRD QUARTER FINANCIAL REPORTING
The attached budget amendment is needed to spread annual merit pool funds as needed, address additional fuel needs for departments, for accurate general ledger coding and address bond expenditures per updated cash flows. Attachment: Budget Amendment Form. A motion was made by Commissioner Jones seconded
31 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 20, 2019 by Commissioner Shell to amend various departmental operating, special revenue and capital project budgets in preparation for Fiscal Year 2019 third quarter financial reporting. All present voting “Aye.” MOTION PASSED
34199 AUTHORIZE THE COUNTY WIDE OPERATIONS, GRANTS DIVISION TO PURCHASE FERAL HOG TRAPPING KITS FROM KING FEED AS A REQUIREMENT PER THE FERAL HOG ABATEMENT GRANT PROGRAM; AND ALLOW AN EXEMPTION FROM THE COUNTY PURCHASING POLICY
Under the County Feral Hog Abatement Grant, the County is required to provide up to $4,000 worth of trapping supplies to program participants. The County must partner with a local retailer on the purchasing of these supplies. King Feed has submitted a proposal for Feral Hog Trapping Kits which includes a single door hog trap, seven (7) 6' T-posts, and four (4) 5'X20' hog panels. These kits cannot be purchased at any other retailer local to our area. Exemption from the county purchasing policy is requested. Attachment: King Feed Proposal. A motion was made by Commissioner Jones seconded by Commissioner Shell to authorize the County Wide Operations, Grants Division to purchase Feral Hog Trapping Kits from King Feed as a requirement per the Feral Hog Abatement Grant program; and allow an exemption from the county purchasing policy. All present voting “Aye.” MOTION PASSED
34200 RATIFY THE PURCHASE AND INSTALLATION OF A NEW HVAC UNIT THAT REPLACED A FAILED HVAC UNIT LOCATED IN THE OFFICE OF EMERGENCY SERVICES AND AMEND THE BUDGET ACCORDINGLY
The Building Maintenance department had a failed HVAC unit replaced with a new Trane Condensing Unit located in the Yarrington Road building. Funding is available in the Building Maintenance and Repair budget for this replacement equipment. * SI Mechanical Quote Attached Budget Amendment: Decrease 001-695-00.5451 Building Maintenance and Repair ($3,779) Increase 001-695-00.5719_700 Misc. Equipment Capital Outlay $3,779. A motion was made by Commissioner Jones seconded by Commissioner Shell to ratify the purchase and installation of a new HVAC unit that replaced a failed HVAC unit located in the Office of Emergency Services and amend the budget accordingly. All present voting “Aye.” MOTION PASSED
34201 APPROVE AND CONFIRM THE APPOINTMENT OF LUPE CRUZ, MICHAEL HARTHCOCK AND ASHLEY JACKSON AS RESERVE DEPUTY CONSTABLES FOR HAYS COUNTY CONSTABLE PRECINCT 3 OFFICE
Pursuant to Local Government Code Chapter 86, Subchapter B 86.011 (a) The Commissioner's Court shall approve and confirm the appointment of a Deputy Constable. Sec. 86.011. APPOINTMENT OF DEPUTY CONSTABLE. a) An elected constable who desires to appoint a deputy must apply in writing to the commissioner’s court of the county and show that it is necessary to appoint a deputy in order to properly handle the business of the constable's office that originates in the constable's precinct. The application must state the name of the proposed deputy. The commissioner’s court shall approve and confirm the appointment of the deputy only if the commissioner’s court determines that the constable needs a deputy to handle the business originating in the precinct. (b) Each deputy constable must qualify in the manner provided for deputy sheriffs. (c) The constable is responsible for the official acts of each deputy of the constable. The constable may require a deputy to post a bond or security. A constable may exercise any remedy against a deputy or the deputy's surety that a person may exercise against the constable or the constable's surety. (d) A person commits an offense if the person: (1) serves as a deputy constable and the person has not been appointed as provided by Subsection (a); or (2) is a constable and issues a deputyship without the consent and approval of the commissioner’s court. (e) An offense under Subsection (d) is punishable by a fine of not less than $50 or more than $1,000. A motion was made by Commissioner Shell seconded by Commissioner Ingalsbe to approve and confirm the
32 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 20, 2019 appointment of Lupe Cruz, Michael Harthcock and Ashley Jackson as Reserve Deputy Constables for Hays County Constable Precinct 3 Office. All present voting “Aye.” MOTION PASSED
34202 APPROVE THE CANCELLATION OF HAYS COUNTY COMMISSIONERS COURT ON OCTOBER 8, DECEMBER 3, DECEMBER 24, AND DECEMBER 31, 2019
Court dates have been presented for cancelation due to the County Judges and Commissioners of Texas Conference and conflict of fall and winter holidays. A motion was made by Commissioner Jones seconded by Commissioner Shell to approve the cancellation of Hays County Commissioners Court on October 8, December 3, December 24, and December 31, 2019. All present voting “Aye.” MOTION PASSED
34203 AUTHORIZE THE SUBMISSION OF A GRANT APPLICATION TO THE U.S. DEPARTMENT OF JUSTICE, EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) TO PURCHASE BULLETPROOF VESTS FOR COUNTY LAW ENFORCEMENT OFFICERS
The grant application is for assistance in the purchase of bulletproof vests for County law enforcement officers. The grant program provides a reimbursement for 50% of the cost of each vest and the County must pay the remainder of the cost. The application includes needs for both new officers and the replacement of existing bulletproof vests. Vests are replaced based on a five-year usable protective wear cycle. The amount directly allocated to Hays County is $11,513. Submission of the application is done electronically and is due on August 23, 2019.A motion was made by Commissioner Jones seconded by Commissioner Shell to authorize the submission of a grant application to the U.S. Department of Justice, Edward Byrne Memorial Justice Assistance Grant (JAG) to purchase bulletproof vests for county law enforcement officers. All present voting “Aye.” MOTION PASSED
34204 APPROVE THE SELECTION OF DANNENBAUM ENGINEERING TO PROVIDE SCHEMATIC, ENVIRONMENTAL DOCUMENTATION AND PLANS, SPECIFICATIONS & ESTIMATES (PS&E) SERVICES FOR THE POSEY ROAD CORRIDOR IMPROVEMENTS PROJECT FROM I-35 TO HUNTER ROAD (CR 109); AND TO AUTHORIZE STAFF AND COUNSEL TO NEGOTIATE A CONTRACT
The Posey Road Corridor Project from I-35 to Hunter Road has been identified as a high priority safety project for Precinct 3. The project will address widening, possible grade crossing at the Union Pacific Railroad tracks, and tie in to improvements under construction at I-35 and Posey Road. Funding for the project would come from the County's 2016 Road Bond Program Safety/Mobility/ (County & State System) Match funding category. Approval of Dannenbaum Engineer for schematic, environmental documentation and PS&E services would position this important safety and mobility project to move quickly to construction and allow the County to program construction funding in the County's Fiscal Year 2020 budget and seek additional construction funding through CAMPO. Dannenbaum Engineering has been pre-qualified by Hays County for the requested services. The process to initially select an engineering consultant to negotiate a scope of work and fee proposal, with subsequent action by the Hays County Commissioners Court to approve the contract integrating the negotiated scope of work and fee proposal, follows the process set forth in the Hays County Purchasing Policy and Procedures Manual, revised May 30, 2017.A motion was made by Commissioner Smith seconded by Commissioner Ingalsbe to approve the selection of Dannenbaum Engineering to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the Posey Road Corridor Improvements Project from I-35 to Hunter Road (CR 109); and to authorize staff and counsel to negotiate a contract. All present voting “Aye.” MOTION PASSED
33 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 20, 2019 34205 AUTHORIZE THE EXECUTION OF A SUPPLEMENTAL NO. 5 TO THE PROFESSIONAL SERVICES AGREEMENT (PSA)/CONTRACT WITH RPS INFRASTRUCTURE, INC. FOR ADDITIONAL RFI'S, REVISIONS TO CONSTRUCTION PLANS, AND EVALUATION OF DESIGN ALTERNATIVES TO ACCOMMODATE THE BRIDGE CONSTRUCTION OF MUSTANG CREEK ON THE FM 1626 SOUTH PROJECT IN HAYS COUNTY AS PART OF THE PASS-THROUGH FINANCE PROGRAM
The original fee allocated for bid and construction phase services has been depleted due to additional reviews of RFI's, revisions to construction plans per requests from TxDOT and RS&H (County's Inspection Engineer), and evaluation of design alternatives to accommodate the bridge construction of Mustang Creek. The County needs RPS to continue to assist in addressing RFI's and plan revisions (traffic control plans, culvert, driveway) and modifications needed related to the Kahlbau dam. A motion was made by Commissioner Jones seconded by Commissioner Smith to authorize the execution of a Supplemental No. 5 to the Professional Services Agreement (PSA)/contract with RPS Infrastructure, Inc. for additional RFI's, revisions to construction plans, and evaluation of design alternatives to accommodate the bridge construction of Mustang Creek on the FM 1626 South project in Hays County as part of the Pass- Through Finance Program. All present voting “Aye.” MOTION PASSED
34206 ACCEPT FISCAL SURETY FOR THE CONSTRUCTION OF STREET AND DRAINAGE IMPROVEMENTS IN THE AMOUNT OF $3,716,725.50 FOR DRIFTWOOD GOLF AND RANCH CLUB, PHASE ONE (BOND # 7000000156)
The final plat for the Driftwood Golf and Ranch Club, Phase One subdivision has been reviewed under the interlocal cooperation agreement with the City of Dripping Springs and has been approved by County staff. While the plat has been approved administratively, formal acceptance of fiscal surety is required by Commissioners Court action. A motion was made by Commissioner Jones seconded by Commissioner Shell to accept fiscal surety for the construction of street and drainage improvements in the amount of $3,716,725.50 for Driftwood Golf and Ranch Club, Phase One (Bond # 7000000156). All present voting “Aye.” MOTION PASSED
34207 SUB-1321; MONTGOMERY ACRES SUBDIVISION (1 LOT). DISCUSSION AND POSSIBLE ACTION TO APPROVE PRELIMINARY PLAN Montgomery Acres is a proposed 1 lot subdivision located along Cambridge Road in Precinct 3. Water service will be provided by Individual Private Well. Wastewater service will be accomplished by Individual On-Site Sewage Facilities. A motion was made by Commissioner Smith seconded by Commissioner Jones to approve preliminary plant of SUB-1321; Montgomery Acres Subdivision (1 Lot). All present voting “Aye.” MOTION PASSED
34208 SUB-1230; MALONEY ESTATES (1 LOT). ACTION TO APPROVE THE PRELIMINARY PLAN AND CONSIDER GRANTING A VARIANCE FROM TABLE 10-1 OF THE HAYS COUNTY RULES FOR ON-SITE SEWAGE FACILITIES
The Maloney Estates Subdivision is a proposed 1 lot subdivision located off Mount Sharp Road in Precinct 3. Water service will be provided by Individual Private Well. Wastewater treatment will be accomplished by Individual On-Site Sewage Facility (OSSF). The Hays County minimum lot size for a lot served by private well and conventional OSSF in the Edwards Aquifer Contributing Zone is 3 Acres. The newly created lot 1 does not meet the current minimum lot size requirements at 2.51 acres. The applicant is seeking a variance from Table 10-1 of the Hays County Rules for On-Site Sewage Facilities. Justification is included in the backup. A motion was made by Commissioner Shell seconded by Commissioner Jones to approve preliminary plat of SUB
34 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 20, 2019 -1230; Maloney Estates (1 Lot) and grant a variance from Table 10-1 of the Hays County Rules for On- Site Sewage Facilities. All present voting “Aye.” MOTION PASSED
34209 APPOINT JUDGES/ALTERNATE JUDGES FOR THE CONSTITUTIONAL AMENDMENT ELECTION TO BE HELD ON NOVEMBER 5, 2019 FOR A TWO YEAR TERM
Pursuant to Chapter 32 of the Texas Election Code, the county chairs of the political parties whose candidate for governor received the highest number of votes in the county in the 2018 gubernatorial election must submit a list to the commissioners court naming the person in order of preference who are eligible for appointment as an election judge or alternate judge in each county polling precinct/vote center for approval. HB 1735 amended Chapter 32 of the code to provide a methodology for the selection of Judges for the Countywide Polling Place program as follows: An example election: Precinct 5 has: 10 county election precincts. 5 countywide polling places. In the preceding gubernatorial election… Party A won 6 election precincts. Party B won 4 election precincts. 60% of 5 polling places = 3 presiding judges will be affiliated with Party A. 40% of 5 polling places = 2 presiding judges will be affiliated with Party B. A list with the recommendations for appointees for the next (2) years from each party chair will be held in back up. A motion was made by Commissioner Smith, seconded by Commissioner Jones, to appoint Judges/Alternate Judges for the Constitutional Amendment election to be held on November 5, 2019 for a two year term. All present voted “Aye.” MOTION PASSED
34210 APPROVE ELECTION VOTE CENTER LOCATIONS FOR THE NOVEMBER 2019 CONSTITUTIONAL AMENDMENT ELECTION AND EARLY VOTING LOCATIONS
Harvey Jenkins, Linda Calvert, Samuel Trevor Newman and Esther Garcia spoke in favor of at least one vote center on the Texas State University campus, as well as centers at other locations including Chapa and east of I-35. Speaking on behalf of the League of Women Voters, Linda Chavez called for the establishment of a permanent citizen’s election committee on which the League of Women Voters would have representation. Dorothy Knight spoke in support of the position statement prepared by the League of Women Voters. Mary Skillman and Mindy Webber also spoke in support of the League of Women Voters and offered petitions with names of Hays County residents who support the League of Women Voters’ position.
Hays County Commissioners Court in conjunction with approval from the Office of Secretary of State has given the Hays County Election office the green light to move ahead with the Countywide Polling Place Program for November 2019. A Polling Place Study group was formed with the following individuals serving: Alicia Ramirez - City of Buda Jennifer Vetrano - City of Kyle Jamie Case - City of San Marcos Mayor Jane Hughson - City of San Marcos Laura Calcote - City of Wimberley Andrea Cunningham - City of Dripping Springs Sheila Lamb - Dripping Springs ISD Dottie Busby - Wimberley ISD Karen Griffin - San Marcos CISD Tim Savoy - Hays CISD Sandra Tenorio - Texas Rural Communities The group met several times to discuss potential polling places throughout the county. They established criteria based on literature of prescribed criteria for vote center voting, as well as, individualized criteria for Hays County demographics and submitted lists of recommended locations. The list of Early Voting and Election Day vote center locations was finalized in Commissioners Court and will be published on the website, in newspapers and at public meetings. The final lists are provided in the back-up. In addition, the Elections Administration will send out notices to registered voters, and post notices on Election Day at the sites no longer in use. These lists will also be included in all jurisdictions’ election notices. A motion was made by Commissioner Smith, seconded by Commissioner Ingalsbe to approve the amended list of election vote center locations for the November 2019 Constitutional Amendment election. All present voted “Aye.” MOTION PASSED
34211 ACTION TO CALL AN ELECTION TO BE HELD ON NOVEMBER 5, 2019 TO VOTE FOR 10 CONSTITUTIONAL AMENDMENTS
35 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 20, 2019
A motion was made by Commissioner Smith, seconded by Commissioner Jones, to call an election to be held on November 5, 2019 to vote for 10 Constitutional Amendments. All present voted “Aye.” MOTION PASSED
Clerk’s Note Agenda Item #30 RE: DISCUSSION AND POSSIBLE ACTION TO AUTHORIZE THE COUNTY JUDGE TO EXECUTE A CONTRACT WITH AUTOMATED MERCHANT SYSTEMS (AMS) FOR THE COUNTY CLERK'S OFFICE. – WAS PULLED
34212 VOTE ON A PROPOSED BUDGET AND TAX RATE FOR FISCAL YEAR 2020 AND SCHEDULE PUBLIC HEARINGS
Vickie Dorsett, Auditor office, reviewed the changes to the tax rate. Commissioner Ingalsbe, Commissioner Jones, Commissioner Shell, and Judge Becerra all spoke on this item. Public hearing for the Tax Rate are set for September 3, 2019 at 10 a.m., and September 10, 2019 at 10 a.m. Public hearing for the Budget will be held September 17, 2019 at 10 a.m., that will include setting salaries, adopting a budget, levy taxes, and setting the tax rate.
A motion was made by Commissioner Jones seconded by Commissioner Shell to accept the changes as presented to the proposed budget for Fiscal Year 2020. All present voting “Aye.” MOTION PASSED
A motion was made by Commissioner Jones seconded by Commissioner Shell to propose a tax rate of 42.37 consisting of 26.53 from General Maintenance and Operations, 12.46 from debt, and 3.38 from Roads, Bridge Maintenance, and Operations, for Fiscal Year 2020. All present voting “Aye.” MOTION PASSED
32. 10:00 A.M. - BUDGET WORKSHOP REGARDING THE FY 2020 HAYS COUNTY BUDGET. POSSIBLE ACTION MAY FOLLOW ACTION
Jeff Thompson, Steven C. Jackobs, Krizia Arreola Rosas, Jake Akers and Eva Rios-Lleverino all spoke in support of funding the Corridor Alliance Interfaith Alliance for Families, Capital IDEA Program.
Representatives of Hays County departments and local organizations presented requests to the Commissioners Court for Funding, as follows.
Alliance for Families: Capital IDEA Program District Court: Bailiff Salary Increases Greater San Marcos Partnership: Annual Membership Contribution Transportation: New Positions and Re-grades
33. RELATED TO THE BURN BAN AND/OR DISASTER DECLARATION
Judge Becerra gave the update. Burn Ban will remain in effect.
34. DISCUSSION RELATED TO THE HAYS COUNTY INMATE POPULATION, TO INCLUDE CURRENT POPULATION COUNTS AND COSTS
Judge Becerra gave the update. The estimated amount of cost to outsource inmates $77,447.00.
36 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 20, 2019 Clerk’s Note Agenda Item #35 RE: DISCUSSION OF ISSUES RELATED TO THE HAYS COUNTY JAIL, AND THE PLANNING OF PROJECTS PERTAINING TO THE PUBLIC SAFETY FACILITIES NEEDS WITHIN THE COUNTY. POSSIBLE ACTION MAY FOLLOW. INGALSBE/CUTLER – WAS PULLED
Clerk’s Note Agenda Item #36 RE: DISCUSSION OF ISSUES RELATED TO THE ROAD BOND PROJECTS, INCLUDING UPDATES FROM MIKE WEAVER, PRIME STRATEGIES, WADE BENTON, HNTB AND ALLEN CROZIER, HDR. POSSIBLE ACTION MAY FOLLOW. BECERRA – WAS PULLED
Clerk’s Note Agenda Item #37 RE: DISCUSSION OF ISSUES RELATED TO ELECTRO PURIFICATION INCLUDING UPDATES ON THE FILED APPLICATION. POSSIBLE ACTION MAY FOLLOW. SHELL – WAS PULLED
ADJOURNMENT A motion was made by Commissioner Jones at 6:18 p.m.
I, ELAINE H. CÁRDENAS, COUNTY CLERK and EXOFFICIO CLERK OF THE COMMISSIONERS’ COURT, do hereby certify that the foregoing contains a true and accurate record of the proceedings had by the Hays County Commissioners’ Court on August 20, 2019.
ELAINE H. CÁRDENAS, COUNTY CLERK AND EXOFFICIO CLERK OF THE COMMISSIONERS’ COURT OF HAYS COUNTY, TEXAS
37 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 27, 2019 STATE OF TEXAS * COUNTY OF HAYS *
ON THIS THE 27TH DAY OF AUGUST A.D., 2019, THE COMMISSIONERS' COURT OF HAYS COUNTY, TEXAS, MET IN REGULAR MEETING. THE FOLLOWING MEMBERS WERE PRESENT, TO-WIT:
RUBEN BECERRA COUNTY JUDGE DEBBIE GONZALES INGALSBE COMMISSIONER, PCT. 1 MARK JONES COMMISSIONER, PCT. 2 LON A. SHELL COMMISSIONER, PCT. 3 WALT SMITH COMMISSIONER, PCT. 4 ELAINE H. CÁRDENAS COUNTY CLERK
THE FOLLOWING PROCEEDINGS WERE HAD, THAT IS:
Commissioner Ingalsbe gave the invocation. Judge Becerra led the court in the Pledge of Allegiance to the United States and Texas flags. Judge Becerra called the meeting to order.
PUBLIC COMMENTS
Harvey Jenkins, Dan Lyon, Rodrigo Amaya, all Hays County residents, made public comments. Larry Calvert, commented on the voting workshop. Linda Calvert, President of the League of Women Voters of Hays County, commented on the census. Mike Lee spoke about the Hays County Criminal Justice system.
1 PRESENTATION OF HAYS COUNTY SERVICE AWARDS
Kim Jeter presented the Hays County Service Awards. 5 Years of Service – Robert Fiore, Sheriff’s Office, Natalie Ramirez, Sheriff’s Office, Aaron East, Juvenile Probation, and Kayla Shaffer, Sheriff’s Office. Celebrating 10 Years of Service, Eric Vangaasbeek, Development Services, Roxie McInnis, Auditors Office, and Troy Maynes, Sheriff’s Office. Celebrating 15 Years of Service - Modesta Alcorn, Constable Pct. 4, and George Rosales, Sheriff’s Office. Celebrating 20 Years of Service - Ernest Weiss, IT Department, and Marcus Gonzales, District Court. Celebrating 30 Years of Service - Paul Reyna, Transportation Department.
24213 SWEARING-IN AND CONFIRMATION OF VANESSA WESTBROOK TO THE HAYS COUNTY HISTORICAL COMMISSION
Kate Johnson, Head of the Hays County Historical Commission, spoke about Vanessa Westbrook’s contribution to the commission. The confirmation of all members for the current Hays County Historical Commission is required in odd-numbered years thus securing a two-year commitment from each member. Vanessa Westbrook spoke about her work with the Commission. A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to approve confirmation of Vanessa Westbrook to the Hays County Historical Commission. All present voting “Aye”. MOTION PASSED
34214 ADOPT A PROCLAMATION DECLARING SEPTEMBER 2019 AS EMERGENCY PREPAREDNESS MONTH
A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to adopt a proclamation declaring September 2019 as Emergency Preparedness Month. All present voting “Aye”. MOTION PASSED
4 PRESENTATION BY RICHARD CASTANON, U.S. CENSUS BUREAU PARTNERSHIP SPECIALIST, REGARDING THE 2020 CENSUS
Richard Castanon, Partnership Specialist of the U.S. Census Bureau, gave a presentation of new and upcoming programs for Hays County. Commissioner Ingalsbe, Commissioner Smith, and Judge Becerra spoke on this item.
34215 APPROVE PAYMENTS OF COUNTY INVOICES
A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to approve payments of county invoices. All present voting “Aye”. MOTION PASSED
34216 APPROVE PAYMENTS OF JUROR CHECKS
38 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 27, 2019 A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to approve payments of juror checks. All present voting “Aye”. MOTION PASSED
34217 APPROVE THE PAYMENT OF UNITED HEALTHCARE CLAIMS
A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe to approve the payment of united healthcare claims. All present voting “Aye”. MOTION PASSED
34218 APPROVE THE PAYMENT OF THE AUGUST 30, 2019 PAYROLL DISBURSEMENTS IN AN AMOUNT NOT TO EXCEED $4,400,000.00 EFFECTIVE AUGUST 30, 2019 AND POST TOTALS FOR WAGES, WITHHOLDINGS, DEDUCTIONS AND BENEFITS ON THE HAYS COUNTY WEBSITE ONCE FINALIZED
Approve the August end of month payroll disbursements not to exceed $4,400,000.00. A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to approve the payment of the August 30, 2019 payroll disbursements in an amount not to exceed $4,400,000.00 effective August 30, 2019 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. All present voting “Aye”. MOTION PASSED
34219 AUTHORIZE THE HISTORICAL COMMISSION TO UTILIZE DONATED FUNDS TO PURCHASE OUTDOOR FURNITURE FOR THE KYLE DEPOT RESTORATION PROJECT AND AMEND THE BUDGET ACCORDINGLY
Rodrigo Amaya, Hays County resident, spoke on this item. The Historical Commission Director would like to purchase outdoor furniture (e.g., benches, picnic table, trash bins, etc.) to be placed out on the grounds of the Kyle Depot. These items will be available for visitors to use while visiting the Depot. Budget Amendment: ($2,780) - Decrease Contract Services 141-676-00.5448 $2,780 - Increase Misc. Equipment Operating Expense 141-676-00.5719_400. A motion was made by Commissioner Jones seconded by Commissioner Smith to authorize Historical Commission to utilize donated funds to purchase outdoor furniture for the Kyle Depot Restoration Project and amend the budget accordingly. All present voting “Aye”. MOTION PASSED
34220 AUTHORIZE THE SHERIFF'S OFFICE TO PURCHASE COMPUTER EQUIPMENT AND SUPPLIES FOR THE NEW WORLD EVIDENCE PACKAGE AND AMEND THE BUDGET ACCORDINGLY
In FY18, Commissioner's Court accepted grant funding for a New World Evidence Module, and at this time, the S.O. is requesting to purchase label printers and barcode scanners. The printers and barcode scanners are recommended by the vendor and I.T. and will be used to barcode existing evidence for the integration to New World. No additional funds are needed; existing funds are identified in the Sheriff's Office Operating budget. Attachments: SHI Quote-17561630 Budget Amendment 001-618-00.5717_400 Law Enforcement Equipment Capital ($1,629) 001-618-00.5712_400 Computer Equipment Operating $1,629 001-618- 00.5717_400 Law Enforcement Equipment Capital ($1,110) 001-618-00.5202 Data Processing Supplies $1,110. A motion was made by Commissioner Shell seconded by Commissioner Jones to authorize the Sheriff's Office to purchase computer equipment and supplies for the New World Evidence package and amend the budget accordingly. All present voting “Aye”. MOTION PASSED
34221 AUTHORIZE THE SHERIFF'S OFFICE TO ADD A CELL PHONE ALLOWANCE EFFECTIVE SEPTEMBER 1, 2019, TO A LAW ENFORCEMENT CORPORAL, SLOT NUMBER 0480-015
The Sheriff's Office is requesting approval of a cell phone allowance for a Law Enforcement Corporal who will conduct official business while on duty. This position must utilize a cell phone to be available to staff and supervisors to remain productive and perform tasks effectively. A budget amendment is not needed; savings are available in 001-618-00.5194 Cell Phone Allowance. A motion was made by Commissioner Smith seconded by Commissioner Shell to authorize the Sheriff's Office to add a cell phone allowance effective September 1, 2019, to a Law Enforcement Corporal, slot number 0480-015. All present voting “Aye”. MOTION PASSED
34222 AUTHORIZE PAYMENT OF FOUR INVOICES FROM DB LIFE SAFETY SERVICES, INC. FOR BACKFLOW SERVICES TOTALING $2,378.56
39 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 27, 2019 WHERE NO PURCHASE ORDER WAS IN PLACE AS PER THE COUNTY POLICY AND AMEND THE BUDGET ACCORDINGLY
At this time, the Jail's Maintenance Department is requesting approval of payment to DB Life Safety Services, Inc., totaling $2,378.56 for inspection services. At the time of inspection, the back flow preventers did not pass, and repairs were necessary to enable these units to comply with mandatory city water codes. At the time of service, purchase orders were not requested due to service fees being less than $500.00. When inspections did not pass, we were obligated to make the necessary repairs. Due to the time factor, no additional quotes were requested before the inspections or repairs. Attachments: DB Life Safety Services, Inc. Invoice #2470 DB Life Safety Services, Inc. Invoice #2471 DB Life Safety Services, Inc. Invoice #2475 DB Life Safety Services, Inc. Invoice #2476. A motion was made by Commissioner Ingalsbe seconded by Commissioner Shell to authorize payment of four invoices from DB Life Safety Services, Inc. for backflow services totaling $2,378.56 where no purchase order was in place as per the County Policy and amend the budget accordingly. All present voting “Aye”. MOTION PASSED
34223 APPROVE UTILITY PERMITS
Permit #1156, Permit #1157 and Permit 1158: Road Name: Mathias Lane, Windy Hill Road, Posey Road, Utility Company: Platinum Underground, LLC, Platinum Underground, LLC, Grande Communications. A motion was made by Commissioner Ingalsbe seconded by Commissioner Shell to approve Utility Permits #1156 located on Mathais Lane issued to Platinum Underground LLC, Permit #1157 located on Windy Hill Road issued to Platinum Underground LLC and Permit #1158 located on Posey Road issued to Grande Communications as submitted by the Transportation Director. All present voting “Aye”. MOTION PASSED
34224 APPROVE RENEWAL OF IFB 2017-B02 COUNTYWIDE DUMPSTERS WITH TEXAS DISPOSAL SYSTEMS FOR ONE ADDITIONAL YEAR
The current contract for countywide dumpster service is scheduled to expire on September 30th. This renewal is for one additional year with no increases. A motion was made by Commissioner Ingalsbe seconded by Commissioner Shell to approve renewal of IFB 2017-B02 Countywide Dumpsters with Texas Disposal Systems for one additional year. All present voting “Aye”. MOTION PASSED
34225 APPROVE EXTENSION OF IFB 2015-B10 WITH ERGON ASPHALT & EMULSIONS, INC. FOR A PERIOD NOT TO EXCEED 60 DAYS
The annual contract for Emulsion Oils is scheduled to expire on August 31st. The Transportation Department has requested that this contract be extended for a period not to exceed 60 days while a new contract is secured. A motion was made by Commissioner Ingalsbe seconded by Commissioner Shell to approve extension of IFB 2015-B10 with Ergon Asphalt & Emulsions, Inc. for a period not to exceed 60 days. All present voting “Aye”. MOTION PASSED
34226 AUTHORIZE THE OFFICE OF EMERGENCY SERVICES TO PURCHASE MULTIRAE LITE GAS MONITORS FROM FARRWEST FOR THE HAZMAT TEAM AND AMEND THE BUDGET ACCORDINGLY
The multi-gas monitors are needed for the Hays County regional support CBRN HazMat Truck in order to provide the capability of identifying the presence of hazardous gasses during HazMat operations. The HazMat Truck does not currently have this capability. Savings within the OES operating budget have been identified for this request. Budget Amendment: Increase Mis Equipment_Ops .5719_400 Decrease Contract Services .5448. A motion was made by Commissioner Smith seconded by Commissioner Jones to authorize the Office of Emergency Services to purchase MultiRae Lite Gas monitors from FARRWEST for the HazMat Team and amend the budget accordingly. All present voting “Aye”. MOTION PASSED
34227 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR 4 MOBILE HOMES LOCATED AT 671 COTTON GIN ROAD, KYLE, TEXAS 78640
Baldemar Espinosa is proposing an On-Site Sewage Facility for 4 mobile homes located at 671 Cotton Gin Road in Kyle. This 10.01-acre property will be served by a public water supply. The system designer, Stan Burrier, P.E., has designed a standard treatment system. After treatment, the effluent will be disposed via low-pressure pipe for a maximum daily rate of 720 gallons. A motion was made by Commissioner Jones
40 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 27, 2019 seconded by Commissioner Shell to authorize On-Site Sewage Facility permit for 4 mobile homes located at 671 Cotton Gin Road, Kyle, Texas 78640. All present voting “Aye”. MOTION PASSED
34228 AMEND THE CJD VETERAN'S COURT GRANT BUDGET FOR ADDITIONAL CONTINUING EDUCATION EXPENSES RELATED TO VETERANS TREATMENT COURT, NATIONAL ASSOCIATION OF DRUG COURT PROFESSIONALS (NADCP) ALL RISE 19 CONFERENCE
On May 7, 2019 Commissioner's Court approved travel for five members of the Hays County Veterans Court team to attend the National Association of Drug Court Professionals (NADCP) All Rise 19 Conference in National Harbor, MD July 14-17, 2019. Additional funding is needed to finalize all per diem reimbursements, rental car expense and parking charges. Office of the Governor grant funds will be utilized for all expenses, no county funds are required. Budget Amendment: Increase Continuing Education .5551- $2,833 Decrease Insurance Benefits .5160_400 - ($2,833). A motion was made by Commissioner Jones seconded by Commissioner Shell to amend the CJD Veteran's Court grant budget for additional continuing education expenses related to Veterans Treatment Court, National Association of Drug Court Professionals (NADCP) All Rise 19 Conference. All present voting “Aye”. MOTION PASSED
34229 AUTHORIZE THE OFFICE OF EMERGENCY SERVICES TO REPAIR THE HAYS COUNTY CERT TRAILER AND AMEND THE BUDGET ACCORDINGLY
The CERT Trailer has floor rot and needs to be replaced. The cabinets will need to be removed, the floor replaced and then the cabinets reinstalled. Monies need to be moved from CERT general supplies to equipment maintenance. Budget Amendment: Decrease 313.5201 General Supplies Increase 313.5411 Equipment Maintenance. A motion was made by Commissioner Jones seconded by Commissioner Shell to authorize the Office of Emergency Services to repair the Hays County CERT trailer and amend the budget accordingly. All present voting “Aye”. MOTION PASSED
34230 AUTHORIZE THE COUNTY JUDGE TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT (PSA) BETWEEN HAYS COUNTY AND PAPE- DAWSON ENGINEERS, INC. REGARDING SCHEMATIC DESIGN, ENVIRONMENTAL DOCUMENTATION AND PLANS, SPECIFICATIONS & ESTIMATES (PS&E) SERVICES FOR IMPROVEMENTS TO CENTERPOINT ROAD NEAR BEBACK INN ROAD
This project will provide for additional roadway, drainage, and intersection design between Viewpoint and Beback Inn Road. A motion was made by Commissioner Ingalsbe seconded by Commissioner Smith to authorize the County Judge to execute a Professional Services Agreement (PSA) between Hays County and Pape-Dawson Engineers, Inc. regarding schematic design, environmental documentation and Plans, Specifications & Estimates (PS&E) services for improvements to Centerpoint Road near Beback Inn Road. All present voting “Aye”. MOTION PASSED
34231 APPROVE A RESOLUTION OF SUPPORT FOR AN AGREEMENT BETWEEN HAYS COUNTY AND TXDOT REGARDING THE REPLACEMENT OF CULVERT CROSSING ON FM 2770 AND AUTHORIZE THE COUNTY JUDGE TO EXECUTE SAID AGREEMENT. JONES/BORCHERDING
A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe to approve a Resolution of Support for an Agreement between Hays County and TXDOT regarding the replacement of culvert crossing on FM 2770 and authorize the County Judge to execute said agreement. All present voting “Aye”. MOTION PASSED
34232 CALL FOR A PUBLIC HEARING ON SEPTEMBER 10, 2019 TO ESTABLISH A 30 MPH SPEED LIMIT ON RIVER MOUNTAIN ROAD FROM THE INTERSECTION WITH FM 3237 TO THE CATTLE GUARD AT THE ENTRANCE OF RIVER MOUNTAIN RANCH SUBDIVISION
A motion was made by Commissioner Shell seconded by Commissioner Ingalsbe to call for a public hearing on September 10, 2019 to establish a 30 mph speed limit on river mountain road from the intersection with FM 3237 to the cattle guard at the entrance of river mountain ranch subdivision. All present voting “Aye”. MOTION PASSED
41 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 27, 2019 34233 CALL FOR A PUBLIC HEARING ON SEPTEMBER 10, 2019 TO ESTABLISH A "NO PARKING" ZONE ON HAYS COUNTY PROPERTY IN THE NORTH ROW OF GOFORTH ROAD ON AN "S" CURVE ACROSS FROM LEHMAN HIGH SCHOOL
A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to call for a public hearing on September 10, 2019 to establish a "no parking" zone on hays county property in the north row of Goforth road on an "s" curve across from Lehman high school. All present voting “Aye”. MOTION PASSED
34234 APPROVE THE FINAL PLAT FOR MONTGOMERY ACRES SUBDIVISION (1 LOT). SUB-1321
Caitlyn Strickland, Development Services, gave full staff recommendation and no variances. A motion was made by Commissioner Shell seconded by Commissioner Smith to approve the final plat for Montgomery acres subdivision (1 lot). All present voting “Aye”. MOTION PASSED
34235 APPROVE FINAL PLAT FOR MALONEY ESTATES (1 LOT) SUB-1230
Caitlyn Strickland, Development Services, gave full staff recommendation and no variances. A motion was made by Commissioner Shell seconded by Commissioner Smith approve final plat for Maloney estates (1 lot). SUB-1230. All present voting “Aye”. MOTION PASSED
34236 APPROVE PRELIMINARY PLAN FOR POLO BUSINESS PARK WEST (1 LOT). SUB-1213
Caitlyn Strickland, Development Services, gave full staff recommendation and no variances. A motion was made by Commissioner Smith seconded by Commissioner Shell to approve preliminary plan for Polo Business Park West (1 Lot). SUB-1213. All present voting “Aye”. MOTION PASSED
27 DISCUSSION AND POSSIBLE ACTION TO CREATE AN ALL-INCLUSIVE COMMUNITY ELECTIONS COMMISSION TO ESTABLISH A DIVERSE COUNTY WIDE REPRESENTATION
Rodrigo Amaya made public comment. Mary Mindy Webber made public comment. Susan Rayback made public comment. Will Webber made public comment. Linda Calvert, President of the League of Women Votes of Hays County, made public comment. Alex Villalobos, County Judge Chief of Staff, Commissioner Shell, Commissioner Jones, Commissioner Ingalsbe, and Judge Becerra made suggestions about creating an elections commission. No action taken.
34237 APPROVE A RESOLUTION AND AUTHORIZE THE COUNTY JUDGE TO EXECUTE AN INTERLOCAL AGREEMENT FOR PROVISION OF EQUIPMENT AND CONSUMABLES BETWEEN HAYS COUNTY AND THE TEXAS DEPARTMENT OF MOTOR VEHICLES (TXDMV)
Ms. O’Kane spoke on this item. A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to approve a resolution and authorize the County Judge to execute an interlocal agreement for provision of equipment and consumables between Hays County and the Texas Department of Motor Vehicles (TXDMV). All present voting “Aye”. MOTION PASSED
34238 AUTHORIZE THE SHERIFF'S OFFICE TO PROCURE A CREDIT CARD IN AN AMOUNT NOT TO EXCEED $5,000 FROM THE COUNTY DEPOSITORY BANK
Harvey Jenkins, Hays County resident, spoke on this item. Captain Villapando spoke about the use of the credit card. Commissioner Inglasbe, and Judge Becerra spoke on this item. A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to authorize the Sheriff's Office to procure a credit card in an amount not to exceed $5,000 from the County depository bank. Becerra/Cutler. All present voting “Aye”. MOTION PASSED
42 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 27, 2019 34239 EXECUTE A CONTRACT WITH THE COMMUNITY SUPERVISION AND CORRECTIONS DEPARTMENT (CSCD) RELATED TO THE HAYS COUNTY PRETRIAL BOND PROGRAM
Commissioner Ingalsbe about this new position. Chief Probation Officer Michael Hart of Caldwell and Comal Counties spoke of the need for a new position. A motion was made by Commissioner Shell seconded by Commissioner Ingalsbe to execute a contract with the community supervision and corrections department (CSCD) related to the Hays County Pretrial bond program. All present voting “Aye”. MOTION PASSED
31 DISCUSSION RELATED TO EMERGENCY MANAGEMENT, THE OFFICE OF EMERGENCY SERVICES, THE CO-LOCATED 911/PSAP, THE PUBLIC SAFETY BUILDING, AND THEIR INVOLVEMENT WITH OTHER ENTITIES WITHIN HAYS COUNTY, INCLUDING BUT NOT LIMITED TO EMERGENCY SERVICES DISTRICTS AND MUNICIPALITIES. POSSIBLE ACTION MAY FOLLOW
Alex Villalobos, County Judge Chief of Staff, Shari Miller, HR Director, Mark Kennedy, General Counsel, Justin McInnis, Interim Director of Emergency Services, Fire Chief spoke on this item. Commissioner Ingalsbe, Commissioner Shell, Commissioner Smith, and Judge Becerra discussed the Emergency Management involvement with other entities, and the job description of the Emergency Service Director. No action taken.
32 EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.087 OF THE TEXAS GOVERNMENT CODE: CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS ASSOCIATED WITH PROJECT SHAMROCK. POSSIBLE ACTION MAY FOLLOW IN OPEN COURT
Court convened into Executive Session 2:15 p.m. and reconvened into open court at 2:21 p.m. In Executive Session were Commissioner Ingalsbe, Commissioner Jones, Commissioner Shell, Judge Becerra, Chief of Staff, Alex Villalobos Assistant General Counsel, Jordan Powell, Legal Support Services Specialist, Janice Jones. No action taken.
33 DISCUSSION AND POSSIBLE ACTION RELATED TO THE BURN BAN AND/OR DISASTER DECLARATION
Becerra relayed the Fire Marshall’s report to recommend the Burn Ban will remain in effect.
34 DISCUSSION RELATED TO THE HAYS COUNTY INMATE POPULATION, TO INCLUDE CURRENT POPULATION COUNTS AND COSTS
Judge Becerra read a report from the Sheriff’s office on the number of inmates who were outsourced and associated costs.
Clerk’s Note Agenda Item #35 RE: DISCUSSION OF ISSUES RELATED TO THE HAYS COUNTY JAIL, AND THE PLANNING OF PROJECTS PERTAINING TO THE PUBLIC SAFETY FACILITIES NEEDS WITHIN THE COUNTY. POSSIBLE ACTION MAY FOLLOW. INGALSBE/CUTLER. – WAS PULLED
Clerk’s Note Agenda Item #36 RE: DISCUSSION OF ISSUES RELATED TO THE ROAD BOND PROJECTS, INCLUDING UPDATES FROM MIKE WEAVER, PRIME STRATEGIES, WADE BENTON, HNTB AND ALLEN CROZIER, HDR. POSSIBLE ACTION MAY FOLLOW. BECERRA – WAS PULLED
Clerk’s Note Agenda Item #37 RE: DISCUSSION OF ISSUES RELATED TO ELECTRO PURIFICATION INCLUDING UPDATES ON THE FILED APPLICATION. POSSIBLE ACTION MAY FOLLOW. SHELL – WAS PULLED
43 HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** AUGUST 27, 2019
ADJOURNMENT A motion was made by Commissioner Jones seconded by Commissioner Smith at 12:13 p.m.
I, ELAINE H. CÁRDENAS, COUNTY CLERK and EXOFFICIO CLERK OF THE COMMISSIONERS’ COURT, do hereby certify that the foregoing contains a true and accurate record of the proceedings had by the Hays County Commissioners’ Court on August 27, 2019.
ELAINE H. CÁRDENAS, COUNTY CLERK ANEXOFFICIO CLERK OF THE COMMISSIONERS’ COURT OF HAYS COUNTY, TEXAS
44
HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 3, 2019
STATE OF TEXAS * COUNTY OF HAYS *
ON THIS THE 3rd DAY OF SEPTEMBER A.D., 2019, IN THE HAYS COUNTY COURTHOUSE, 111 E. SAN ANTONIO ST., SUITE 301, SAN MARCOS, TEXAS, THE COMMISSIONERS' COURT OF HAYS COUNTY, TEXAS, MET IN REGULAR MEETING. THE FOLLOWING MEMBERS WERE PRESENT, TO-WIT:
RUBEN BECERRA COUNTY JUDGE DEBBIE GONZALES INGALSBE COMMISSIONER, PCT. 1 MARK JONES COMMISSIONER, PCT. 2 LON A. SHELL COMMISSIONER, PCT. 3 WALT SMITH COMMISSIONER, PCT. 4 ELAINE H. CÁRDENAS COUNTY CLERK
THE FOLLOWING PROCEEDINGS WERE HAD, THAT IS:
Chaplin Melendez gave the invocation. Judge Becerra led the court in the Pledge of Allegiance to the United States and Texas flags. Judge Becerra called the meeting to order.
PUBLIC COMMENTS
Roland Saucedo, Dan Lyon, both Hays County residents, made public comments. Sharri Boyett, Hays County Animal Advocates, made public comments. Linda Covert, League of Women Voters of Hays County, spoke. Anita Collins, County Judge’s Office, spoke.
34240 PROCLAMATION DECLARING THE MONTH OF SEPTEMBER 2019 HUNGER ACTION MONTH IN HAYS COUNTY
Commissioner Jones spoke about supporting the Food Bank. A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe a Proclamation declaring the month of September 2019 Hunger Action Month in Hays County. All present voting “Aye.” MOTION PASSED
34241 PRESENTATION BY LEE MCCORMICK REGARDING THE LONE STAR PACE AUTHORITY’S ANNUAL REPORT
Lee McCormick, Lone Star Pace Authority, gave presentation of annual update. A motion was made by Commissioner seconded by Commissioner. All present voting “Aye.” MOTION PASSED
34242 APPROVE PAYMENTS OF COUNTY INVOICES
A motion was made by Commissioner Shell seconded by Commissioner Ingalsbe to approve payments of County invoices. All present voting “Aye.” MOTION PASSED
34243 APPROVE PAYMENTS OF JUROR CHECKS
A motion was made by Commissioner Shell seconded by Commissioner Ingalsbe to approve payments of Juror checks. All present voting “Aye.” MOTION PASSED 34244 APPROVE THE PAYMENT OF UNITED HEALTHCARE CLAIMS
A motion was made by Commissioner Shell seconded by Commissioner Ingalsbe to approve the payment of United Healthcare claims. All present voting “Aye.” MOTION PASSED
34245 Clerk’s Note Agenda Item #6 RE: APPROVE COMMISSIONERS COURT MINUTES OF AUGUST 13, 2019. BECERRA/CARDENAS – WAS PULLED
A motion was made by Commissioner Smith seconded by Commissioner Jones to pull agenda item #6 for further consideration next week. All present voting “Aye.” MOTION PASSED
34246 APPROVE SPECIFICATIONS FOR IFB 2019-B03 ROAD BUILDING MATERIALS - HOT MIX AND AUTHORIZE PURCHASING TO SOLICIT FOR BIDS AND ADVERTISE
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HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 3, 2019 A motion was made by Commissioner Shell seconded by Commissioner Ingalsbe approve specifications for IFB 2019-B03 Road Building Materials - Hot Mix and authorize Purchasing to solicit for bids and advertise. All present voting “Aye.” MOTION PASSED
34247 APPROVE SPECIFICATIONS FOR IFB 2019-B04 ROAD BUILDING MATERIALS - COLD MIX AND AUTHORIZE PURCHASING TO SOLICIT FOR BIDS AND ADVERTISE
A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe to approve specifications for IFB 2019-B04 Road Building Materials - Cold Mix and authorize Purchasing to solicit for bids and advertise. All present voting “Aye.” MOTION PASSED
34248 APPROVE THE REJECTION OF ALL BIDS PURSUANT TO IFB 2019-B05 EMULSION OILS AND APPROVE THE REISSUANCE AS IFB 2019-B08
Commissioner Ingalsbe spoke on this item. Jerry Borcherding, Director of Transportation department, spoke on this item. A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe to approve the rejection of all bids pursuant to IFB 2019-B05 Emulsion Oils and approve the reissuance as IFB 2019-B08. All present voting “Aye.” MOTION PASSED
34249 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR NEW ASSEMBLY HALL FOR STUDENTS AT 14101 CANONADE, AUSTIN, TEXAS 78737
A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe to authorize On-Site Sewage Facility Permit for new assembly hall for students at 14101 Canonade, Austin, Texas 78737. All present voting “Aye.” MOTION PASSED
34250 AUTHORIZE THE SHERIFF'S OFFICE TO PURCHASE LAW ENFORCEMENT EQUIPMENT UTILIZING SHERIFF DRUG FORFEITURE FUNDS AND AMEND THE BUDGET ACCORDINGLY
A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to authorize the Sheriff's Office to purchase law enforcement equipment utilizing Sheriff Drug Forfeiture Funds and amend the budget accordingly. All present voting “Aye.” MOTION PASSED
34251 AUTHORIZE THE COUNTY JUDGE TO EXECUTE A ONE-TIME WAIVER TO TERMS WITHIN AGREEMENT REGARDING COST ALLOCATION AND REIMBURSEMENT FOR DRIPPING SPRINGS TAX INCREMENT REINVESTMENT ZONE NUMBER ONE AND TAX INCREMENT REINVESTMENT ZONE NUMBER TWO
A motion was made by Commissioner Shell seconded by Commissioner Smith to authorize the County Judge to execute a one-time waiver to terms within Agreement Regarding Cost Allocation and Reimbursement for Dripping Springs Tax Increment Reinvestment Zone Number One and Tax Increment Reinvestment Zone Number Two. All present voting “Aye.” MOTION PASSED
34252 AUTHORIZE THE JUVENILE PROBATION DEPARTMENT TO ACCEPT ADDITIONAL GRANT FUNDING FROM THE TEXAS JUVENILE JUSTICE DEPARTMENT (TJJD) FOR A RISK & NEEDS ASSESSMENT SOFTWARE TOOL AND AMEND THE BUDGET ACCORDINGLY
A motion was made by Commissioner Shell seconded by Commissioner Smith to authorize the Juvenile Probation Department to accept additional grant funding from the Texas Juvenile Justice Department (TJJD) for a Risk & Needs Assessment software tool and amend the budget accordingly. All present voting “Aye.” MOTION PASSED
34253 AUTHORIZE PAYMENT TO RICHARD KIDD RELATED TO DVD SUPPLIES FOR THE HISTORICAL COMMISSION IN WHICH NO PURCHASE ORDER WAS ISSUED AS REQUIRED PER COUNTY PURCHASING POLICY
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HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 3, 2019 A motion was made by Commissioner Shell seconded by Commissioner Smith to authorize payment to Richard Kidd related to DVD Supplies for the Historical Commission in which no purchase order was issued as required per County Purchasing Policy. All present voting “Aye.” MOTION PASSED
34254 AUTHORIZE THE SHERIFF'S OFFICE TO PLACE AN ORDER WITH ENTERPRISE FLEET FOR LEASED VEHICLES APPROVED IN THE FY 2020 BUDGET
Judge Becerra and Commissioner Smith spoke on this item. A motion was made by Commissioner Shell seconded by Commissioner Smith to authorize the Sheriff's Office to place an order with Enterprise Fleet for Leased Vehicles approved in the FY 2020 budget. All present voting “Aye.” MOTION PASSED
34255 AUTHORIZE BUILDING MAINTENANCE TO ACCEPT THE MYERS CONCRETE CONSTRUCTION BID AND UTILIZE EXISTING FUNDS TO COMPLETE THE ELECTIONS PUBLIC ENTRANCE REMODEL PROJECT AND AMEND THE BUDGET ACCORDINGLY Marisol Villarreal-Alonzo, Auditors Office, spoke about an Amendment that was not reflected in the Agenda. A Motion was made for the Amendment by Commissioner Ingalsbe and seconded by Commissioner Jones. All present voting “Aye.” MOTION PASSED
A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to authorize Building Maintenance to accept the Myers Concrete Construction bid and utilize existing funds to complete the Elections Public Entrance Remodel project and amend the budget accordingly. All present voting “Aye.” MOTION PASSED
34256 APPROVE THE TRANSFER OF 2008 DODGE CHARGER FROM HAYS COUNTY LOCAL HEALTH DEPARTMENT TO HAYS COUNTY DISTRICT ATTORNEY'S OFFICE
A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to approve the transfer of 2008 Dodge Charger from Hays County Local Health Department to Hays County District Attorney's Office. All present voting “Aye.” MOTION PASSED
34257 AUTHORIZE THE HEALTH DEPARTMENT TO PURCHASE CONSUMABLE ITEMS RELATED TO ONGOING PATIENT CARE FOR THE TUBERCULOSIS PROGRAM
A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to authorize the Health Department to purchase consumable items related to ongoing patient care for the Tuberculosis program. All present voting “Aye.” MOTION PASSED
Clerk’s Note Agenda Item #19 RE: APPROVE THE RE-APPOINTMENTS OF KAREN BROWN, LISA GARZA, ERICA GALLARDO AND JOHN SANCHEZ TO THE HAYS COUNTY CHILD PROTECTIVE BOARD, 3 YEAR TERM ENDING 12/31/22. BECERRA/VILLALOBOS – WAS PULLED
34258 HIRE ALPHA PAVING INDUSTRIES, LLC TO RE-STRIPE HILLIARD ROAD AND AMEND THE BUDGET ACCORDINGLY
Commissioner Smith spoke on this item. A motion was made by Commissioner Smith seconded by Commissioner Shell. All present voting “Aye.” MOTION PASSED
34259 REQUEST THAT THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) INITIATE THE PROCESS TO REMOVE THE FM 150 CORRIDOR STUDY PROJECT FROM FM 2770 TO I-35 FROM THE AMENDED PARTNERSHIP PROGRAM ADVANCE FUNDING AGREEMENT BETWEEN TXDOT AND HAYS COUNTY AND TO REQUEST THAT TXDOT PROVIDE COPIES OF ALL WORK PRODUCT CONDUCTED AND COMPLETED TO DATE AS PART OF THE FM 150 CORRIDOR STUDY PROJECT FROM FM 2770 TO I-35 ENVIRONMENTAL DOCUMENTATION PROCESS CURRENTLY UNDERWAY AND MANAGED BY TXDOT
47
HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 3, 2019 Commissioner Smith, Commissioner Shell, and Mark Kennedy, General Counsel Office, spoke about this item. A motion was made by Commissioner Smith seconded by Commissioner Shell to request that the Texas Department of Transportation (TxDOT) initiate the process to remove the FM 150 Corridor Study project from FM 2770 to I-35 from the amended Partnership Program Advance Funding Agreement between TxDOT and Hays County and to request that TxDOT provide copies of all work product conducted and completed to date as part of the FM 150 Corridor Study project from FM 2770 to I-35 environmental documentation process currently underway and managed by TxDOT. All present voting “Aye.” MOTION PASSED
34260 APPROVE THE SELECTION OF JONES CARTER ENGINEERING TO PROVIDE SCHEMATIC, ENVIRONMENTAL DOCUMENTATION AND PLANS, SPECIFICATIONS & ESTIMATES (PS&E) SERVICES FOR THE CENTERPOINT ROAD CORRIDOR IMPROVEMENTS PROJECT FROM I-35 TO HUNTER ROAD (CR 109); AND TO AUTHORIZE STAFF AND COUNSEL TO NEGOTIATE A CONTRACT
Commissioner Shell spoke on this item. A motion was made by Commissioner Shell seconded by Commissioner Smith to approve the selection of Jones Carter Engineering to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the Centerpoint Road Corridor Improvements Project from I-35 to Hunter Road (CR 109); and to authorize staff and counsel to negotiate a contract. All present voting “Aye.” MOTION PASSED
34261 APPROVE THE SELECTION OF JONES CARTER ENGINEERING TO PROVIDE SCHEMATIC, ENVIRONMENTAL DOCUMENTATION AND PLANS, SPECIFICATIONS & ESTIMATES (PS&E) SERVICES FOR THE MCCARTY LANE CORRIDOR IMPROVEMENTS PROJECT FROM I-35 TO HUNTER ROAD (CR 109); AND TO AUTHORIZE STAFF AND COUNSEL TO NEGOTIATE A CONTRACT
Commissioner Shell and Commissioner Ingalsbe spoke on this item. Motion was made by Commissioner Shell seconded by Commissioner Ingalsbe to approve the selection of Jones Carter Engineering to provide schematic, environmental documentation and Plans, Specifications & Estimates (PS&E) services for the McCarty Lane Corridor Improvements Project from I-35 to Hunter Road (CR 109); and to authorize staff and counsel to negotiate a contract. All present voting “Aye.” MOTION PASSED
34262 APPROVE THE FINAL PLAT FOR POLO BUSINESS PARK WEST (1 LOT) SUB-1213
Caitlyn Strickland, and Commissioner Shell spoke on this item. A motion was made by Commissioner Smith seconded by Commissioner Jones to approve the final plat for Polo Business Park West (1 Lot). All present voting “Aye.” MOTION PASSED
34263 GRANT VARIANCES FROM THE HAYS COUNTY DEVELOPMENT REGULATIONS FOR SUB-1288 JOHNSON PARK, LOT 2, REPLAT (2 LOTS)
Commissioner Smith spoke on this item. A motion was made by Commissioner Smith seconded by Commissioner Shell to grant variances from the Hays County Development Regulations for SUB-1288; Johnson Park, Lot 2, Replat (2 Lots). All present voting “Aye.” MOTION PASSED 34264 APPROVE PRELIMINARY PLAN SUB-1256; WRIGHTS ACRES SUBDIVISION (2 LOTS)
Caitlyn Strickland spoke on this item, gave full staff recommendation. A motion was made by Commissioner Shell seconded by Commissioner Jones to approve preliminary plan for SUB-1256; Wrights Acres Subdivision (2 Lots). 09 03 19 Order Amending the County of Hays Budget for FY Ending September 30, 2019. All present voting “Aye.” MOTION PASSED
34265 AUTHORIZE THE COUNTY JUDGE TO EXECUTE AN INTERLOCAL COOPERATION AGREEMENT BETWEEN HAYS COUNTY AND TRAVIS COUNTY FOR JAIL SERVICES RELATED TO THE HOUSING AND CARE OF HAYS COUNTY INMATES WITH ONE MODIFICATION MADE BY TRAVIS COUNTY
Mark Kennedy, General Counsel, gave details of the number of inmates and the change in the agreement. Commissioner Ingalsbe, Commissioner Shell, and Judge Becerra spoke on this item. A motion was made by
48
HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 3, 2019 Commissioner Ingalsbe seconded by Commissioner Jones to authorize the County Judge to execute an Interlocal Cooperation Agreement between Hays County and Travis County for Jail Services related to the housing and care of Hays County inmates with one modification made by Travis County. All present voting “Aye.” MOTION PASSED. All present voting “Aye.” MOTION PASSED
34266 AUTHORIZE THE DEVELOPMENT SERVICES AND TRANSPORTATION DEPARTMENTS TO REALLOCATE OFFICE SPACE WITHIN THE HAYS COUNTY YARRINGTON BUILDING
Jerry Borcherding, Transportation Department, and Caitlyn Strickland, Development Services, spoke of needed additional space. Commissioner Jones spoke on this item. A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe to authorize the Development Services and Transportation Departments to reallocate office space within the Hays County Yarrington building. All present voting “Aye.” MOTION PASSED
34267 AUTHORIZE THE SHERIFF'S OFFICE TO UTILIZE SALARY SAVINGS TO PAY DOWN VACATION ACCRUALS FOR FIVE CIVILIAN POSITIONS WITHIN THE EMERGENCY COMMUNICATIONS DIVISION
Captain Cumberland spoke on this item. Commissioner Shell, Commissioner Ingalsbe, Commissioner Smith, and Judge Becerra spoke on this item. A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to authorize the Sheriff's Office to utilize salary savings to pay down vacation accruals for five civilian positions within the Emergency Communications Division. All present voting “Aye.” MOTION PASSED
34268 AUTHORIZE THE PURCHASE OF REPLACEMENT COMPUTER EQUIPMENT FOR VARIOUS COUNTY OFFICES AND AMEND THE BUDGET ACCORDINGLY
Commissioner Ingalsbe and Judge Becerra spoke on purchasing new equipment. A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones Discussion and possible action to authorize the purchase of replacement computer equipment for various county offices and amend the budget accordingly. All present voting “Aye.” MOTION PASSED 34269 APPROVE THE 2020 SHERIFF & CONSTABLE FEES
A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to approve the 2020 Sheriff & Constable Fees. All present voting “Aye.” MOTION PASSED
Mark Kennedy, General Counsel, commented on the $10,000 limit and the next level up to be changed to $10,000.01. Commissioner Ingalsbe, and Commissioner Shell spoke on this item. An Amended motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to and approve the 2020 Sheriff & Constable Fees. All present voting “Aye.” MOTION PASSED
34270 WAIVE THE HAYS COUNTY PAPER PROCESSING FEE FOR SUBDIVISION SUBMITTALS FROM SEPTEMBER 3RD TO OCTOBER 31ST
Caitlyn Strickland, Development Services, spoke on fee removal for submitting hard copy. Commissioner Ingalsbe spoke on this item. A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe to waive the Hays County paper processing fee for Subdivision submittals from September 3rd to October 31st. All present voting “Aye.” MOTION PASSED
34271 CREATE AN ALL-INCLUSIVE CITIZENS' ELECTION COMMISSION TO ESTABLISH A DIVERSE COUNTY WIDE REPRESENTATION
Linda Calvert, League of Women Voters gave a public comment on this item. Alex Villalobos, County Judge Chief of Staff, spoke on this item. Commissioner Smith, Commissioner Ingalsbe, Commissioner Jones, and Judge Becerra spoke on this item. A motion was made by Judge Becerra seconded by Commissioner Shell to create an all-inclusive Citizens' Election Commission to establish a diverse county wide representation. All present voting “Aye.” MOTION PASSED
34272 AUTHORIZE THE COUNTY JUDGE TO EXECUTE A CONTRACT BETWEEN HAYS COUNTY AND VISIONALITY FOR AUDIOVISUAL IMPROVEMENTS IN THE COMMISSIONERS COURTROOM
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HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 3, 2019 Elaine Cárdenas, County Clerk, and Jeff McGill, IT Director, spoke about the improvements of Visionality and the installation for mid-November. Mark Kennedy, General Counsel commented on an edit in the contract to meet state law. Commissioner Ingalsbe, Commissioner Jones, and Commissioner Smith spoke on this item. A motion was made by Commissioner Ingalsbe seconded by Commissioner Shell to authorize the County Judge to execute a contract between Hays County and Visionality for audiovisual improvements in the Commissioners Courtroom. All present voting “Aye.” MOTION PASSED
34273 EXECUTE AN AMENDMENT TO THE TYLER TECHNOLOGIES, INC. SOFTWARE MAINTENANCE & LICENSING AGREEMENT AND AMEND THE BUDGET ACCORDINGLY
Jeff McGill, IT Director, and Commissioner Ingalsbe spoke on this item. A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to execute an Amendment to the Tyler Technologies, Inc. Software Maintenance & Licensing Agreement and amend the budget accordingly. All present voting “Aye.” MOTION PASSED
36 DISCUSSION AND POSSIBLE ACTION REGARDING GUIDELINES AND PROTOCOL FOR COUNTYWIDE AND REGIONAL CONTRACTS NEGOTIATIONS
Mark Kennedy, General Counsel, Commissioner Ingalsbe, Commissioner Shell, Commissioner Jones, Commissioner Smith, and Judge Becerra spoke on this item. No action taken.
37 10:00 A.M. - HOLD A PUBLIC HEARING ON THE FY 2020 PROPOSED TAX INCREASE
Judge Becerra opened the public hearing. There was no public input. Judge Becerra closed the public hearing. Commissioner Ingalsbe, and Commissioner Shell spoke on this item. Vickie Dorsett, Auditors Office gave an update on the material for the proposed tax increase, making note for the announcement of the second Public Hearing on September 10, 2019 at 10AM. Final changes to be made September 17, 2019.
34274 EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.072 OF THE TEXAS GOVERNMENT CODE: CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING THE VALUE OF RIGHT OF WAY ALONG AND INCLUDING DACY LANE IN PCT. 2. POSSIBLE ACTION TO FOLLOW IN OPEN COURT
Court convened into Executive Session 11:00 a.m. and reconvened into open court at 11:11 a.m. A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe to execute a purchase agreement between Hays County and Gary Levinson, related to the purchase of Parcel 56 on Dacy Lane, as presented in executive session. All present voting “Aye.” MOTION PASSED
Clerk’s Note Agenda Item #39 RE: DISCUSSION AND POSSIBLE ACTION RELATED TO THE BURN BAN AND/OR DISASTER DECLARATION. BECERRA/J.MCINNIS - WAS PULLED
Clerk’s Note Agenda Item #40 RE: DISCUSSION RELATED TO THE HAYS COUNTY INMATE POPULATION, TO INCLUDE CURRENT POPULATION COUNTS AND COSTS. BECERRA - WAS PULLED
41 DISCUSSION OF ISSUES RELATED TO THE HAYS COUNTY JAIL, AND THE PLANNING OF PROJECTS PERTAINING TO THE PUBLIC SAFETY FACILITIES NEEDS WITHIN THE COUNTY. POSSIBLE ACTION MAY FOLLOW
Commissioner Shell, Commissioner Ingalsbe, and Judge Becerra spoke on this item. No action taken.
Clerk’s Note Agenda Item #42 RE: DISCUSSION OF ISSUES RELATED TO THE ROAD BOND PROJECTS, INCLUDING UPDATES FROM MIKE WEAVER, PRIME STRATEGIES, WADE BENTON, HNTB AND ALLEN CROZIER, HDR. POSSIBLE ACTION MAY FOLLOW. BECERRA - WAS PULLED
Clerk’s Note Agenda Item #43 RE: DISCUSSION OF ISSUES RELATED TO ELECTRO PURIFICATION INCLUDING UPDATES ON THE FILED APPLICATION. POSSIBLE ACTION MAY FOLLOW. SHELL - WAS PULLED
50
HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 3, 2019 ADJOURNMENT
A motion was made by Commissioner Jones, seconded by Commissioner Smith to adjourn court at 11:18 a.m.
I, ELAINE H. CÁRDENAS, COUNTY CLERK and EXOFFICIO CLERK OF THE COMMISSIONERS’ COURT, do hereby certify that the foregoing contains a true and accurate record of the proceedings had by the Hays County Commissioners’ Court on September 3, 2019.
ELAINE H. CÁRDENAS, COUNTY CLERK AND EXOFFICIO CLERK OF THE COMMISSIONERS’ COURT OF HAYS COUNTY, TEXAS
51
HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 10, 2019
STATE OF TEXAS * COUNTY OF HAYS *
ON THIS THE 10TH DAY OF SEPTEMBER A.D., 2019, IN THE HAYS COUNTY COURTHOUSE, 111 E. SAN ANTONIO ST., SUITE 301, SAN MARCOS, TEXAS, THE COMMISSIONERS' COURT OF HAYS COUNTY, TEXAS, MET IN REGULAR MEETING. THE FOLLOWING MEMBERS WERE PRESENT, TO-WIT:
RUBEN BECERRA COUNTY JUDGE DEBBIE GONZALES INGALSBE COMMISSIONER, PCT. 1 MARK JONES COMMISSIONER, PCT. 2 LON A. SHELL COMMISSIONER, PCT. 3 WALT SMITH COMMISSIONER, PCT. 4 ELAINE H. CÁRDENAS COUNTY CLERK
THE FOLLOWING PROCEEDINGS WERE HAD, THAT IS:
Brenda Smith gave the invocation. Judge Becerra led the court in the Pledge of Allegiance to the United States and Texas flags. Judge Becerra called the meeting to order.
PUBLIC COMMENTS
Rodrigo Amaya and Dan Lyon, both Hays County residents, made public comments. Russell Hayter, head of the Hays County Republic Party, commented on the Elections Commission meeting held the previous week and provided a handout.
34275 APPROVE PAYMENTS OF COUNTY INVOICES A motion was made by Commissioner Jones seconded by Commissioner Shell to approve payments of County Invoice. All present voting “Aye.” MOTION PASSED
Clerk’s Note Agenda Item #2 RE: APPROVE PAYMENTS OF JUROR CHECKS. VILLARREAL-ALONZO – WAS PULLED
34276 APPROVE THE PAYMENT OF UNITED HEALTHCARE CLAIMS
A motion was made by Commissioner Jones seconded by Commissioner Shell to approve the payment of United Healthcare claims. All present voting “Aye.” MOTION PASSED
34277 APPROVE THE PAYMENT OF THE SEPTEMBER 15, 2019 PAYROLL DISBURSEMENTS IN AN AMOUNT NOT TO EXCEED $3,030,000.00 EFFECTIVE SEPTEMBER 13, 2019 AND POST TOTALS FOR WAGES, WITHHOLDINGS, DEDUCTIONS AND BENEFITS ON THE HAYS COUNTY WEBSITE ONCE FINALIZED
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HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 10, 2019 A motion was made by Commissioner Jones seconded by Commissioner Shell to approve the payment of the September 15, 2019 payroll disbursements in an amount not to exceed $3,030,000.00 effective September 13, 2019 and post totals for wages, withholdings, deductions and benefits on the Hays County website once finalized. All present voting “Aye.” MOTION PASSED
34278 AUTHORIZE ON-SITE SEWAGE FACILITY PERMIT FOR SINGLE FAMILY RESIDENCE AND MAINTENANCE WORKSHOP AT 317 GRAEF ROAD, KYLE, TEXAS 78640
A motion was made by Commissioner Jones seconded by Commissioner Shell to authorize On-Site Sewage Facility Permit for Single Family Residence and Maintenance workshop at 317 Graef Road, Kyle, Texas 78640. All present voting “Aye.” MOTION PASSED
34279 AUTHORIZE THE COUNTY JUDGE TO EXECUTE A GENERAL AND NO LITIGATION CERTIFICATE OF HAYS COUNTY AND CERTIFICATE OF APPROVAL RELATED TO THE ISSUANCE OF BONDS BY CAPITAL AREA HOUSING FINANCE CORPORATION FOR KYLE DACY APARTMENTS, LOCATED IN KYLE, TEXAS
Commissioner Ingalsbe, Commissioner Jones, Commissioner Smith, and Judge Becerra spoke on this item. A motion was made by Commissioner Jones seconded by Commissioner Shell authorize the County Judge to execute a General and No Litigation Certificate of Hays County and Certificate of Approval related to the issuance of bonds by Capital Area Housing Finance Corporation for Kyle Dacy Apartments, located in Kyle, Texas. All present voting “Aye.” MOTION PASSED
34280 APPROVE THE APPOINTMENT OF GARY AALEN AND THE RE- APPOINTMENTS OF LEE IKELS, JUNE HANKINS AND MARY CAUBLE TO THE HAYS COUNTY CHILD PROTECTIVE BOARD, 3 YEAR TERM ENDING 12/31/21
A motion was made by Commissioner Jones seconded by Commissioner Shell to approve the appointment of Gary Aalen and the re-appointments of Lee Ikels, June Hankins and Mary Cauble to the Hays County Child Protective Board, 3 year term ending 12/31/21. All present voting “Aye.” MOTION PASSED
34281 AUTHORIZE THE CONSTABLE PCT. 3 OFFICE TO PURCHASE ADDITIONAL LAW ENFORCEMENT SUPPLIES FOR OFFICER SAFETY TRAINING AND AMEND THE BUDGET ACCORDINGLY
Rodrigo Amaya, Hays County resident, and Dan Lyon, Hays County resident commented on this item. Commissioner Shell and Judge Becerra spoke on this item. A motion was made by Commissioner Shell seconded by Commissioner Smith to authorize the Constable Pct. 3 Office to purchase additional law enforcement supplies for officer safety training and amend the budget accordingly. All present voting “Aye.” MOTION PASSED
53
HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 10, 2019 34282 AUTHORIZE THE TRANSPORTATION DEPARTMENT TO PURCHASE A REPLACEMENT DELL OPTIPLEX 7070 COMPUTER FOR THE PCT. 3 SATELLITE OFFICE AND AMEND THE BUDGET ACCORDINGLY
A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to authorize the Transportation Department to purchase a replacement Dell OptiPlex 7070 Computer for the Pct. 3 satellite office and amend the budget accordingly. All present voting “Aye.” MOTION PASSED
34283 AUTHORIZE THE EXECUTION OF AN AMENDED MEMORANDUM OF UNDERSTANDING BETWEEN THE HAYS COUNTY VETERAN'S TREATMENT COURT AND AUSTIN RECOVERY, INC. RELATED TO ADDITIONAL SERVICES FOR IN-PATIENT TREATMENT FOR SUBSTANCE ABUSE DISORDERS
Commissioner Ingalsbe spoke on this item. A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to authorize the execution of an amended Memorandum of Understanding between the Hays County Veteran's Treatment Court and Austin Recovery, Inc. related to additional services for in-patient treatment for substance abuse disorders. All present voting “Aye.” MOTION PASSED
34284 AUTHORIZE THE COUNTY JUDGE TO EXECUTE ADDENDUM #1 TO THE PROFESSIONAL SERVICES AGREEMENT (PSA) BETWEEN HAYS COUNTY AND VISTA PLANNING & DESIGN RELATED TO A PROPOSAL FOR THE PRESERVATION OF CAPES DAM
Rodrigo Amaya, Hays County resident, and Kelly Stone, Hays County resident, commented on this item. Mark Kennedy, General Counsel, spoke on this item. Commissioner Ingalsbe, Commissioner Smith, and Judge Becerra spoke on this item. A motion was made by Commissioner Ingalsbe seconded by Commissioner Shell to authorize the County Judge to execute Addendum #1 to the Professional Services Agreement (PSA) between Hays County and Vista Planning & Design related to a proposal for the preservation of Capes Dam. All present voting “Aye.” MOTION PASSED
34285 AUTHORIZE COMMERCIAL ON-SITE SEWAGE FACILITY PERMIT FOR WIMBERLEY ONE WATER SCHOOL LOCATED AT 16500 RR 12 WIMBERLEY, TX 78676 AND SITE IS 148 ACRES
A motion was made by Commissioner Shell seconded by Commissioner Jones to authorize commercial On-Site Sewage Facility permit for Wimberley One Water School located at 16500 RR 12 Wimberley, TX 78676 and site is 148 acres. All present voting “Aye.” MOTION PASSED
34286 AUTHORIZE THE COUNTY JUDGE'S OFFICE TO PURCHASE CONSUMABLE ITEMS RELATED TO QUARTERLY EMERGENCY MANAGEMENT AND PLANNING MEETINGS
54
HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 10, 2019 Rodrigo Amaya, Hays County resident, commented on this item. Judge Becerra, Marisol Villarreal-Alonzo, Commissioner Jones, Commissioner Shell, and Commissioner Smith spoke on this item. A motion was made by Commissioner Shell seconded by Commissioner Jones to authorize the County Judge's Office to purchase consumable items related to quarterly Emergency Management and Planning Meetings. All present voting “Aye.” MOTION PASSED
34287 APPROVE OUT OF STATE TRAVEL FOR THE DISTRICT CLERK TO ATTEND THE NINTH ANNUAL COURTS & JUSTICE EXECUTIVE FORUM IN SCOTTSDALE, ARIZONA ON OCTOBER 21 - 23, 2019
A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to approve out of state travel for the District Clerk to attend the Ninth Annual Courts & Justice Executive Forum in Scottsdale, Arizona on October 21 - 23, 2019. All present voting “Aye.” MOTION PASSED
34288 AMEND THE OFFICE OF GENERAL COUNSEL OPERATING BUDGET FOR ADDITIONAL CONTINUING EDUCATION EXPENSES RELATED TO THE TEXAS DISTRICT & COUNTY ATTORNEYS ASSOCIATION (TCDAA) CRIMINAL AND CIVIL LAW UPDATE CONFERENCE
Rodrigo Amaya, Hays County resident, commented on this item. Commissioner Ingalsbe, Commissioner Smith, and Mark Kennedy of General Counsel, spoke on this item. A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to amend the Office of General Counsel operating budget for additional continuing education expenses related to the Texas District & County Attorneys Association (TCDAA) Criminal and Civil Law Update Conference. All present voting “Aye.” MOTION PASSED
34289 APPROVE UTILITY PERMITS
A motion was made by Commissioner Jones seconded by Commissioner Smith to approve Utility Permits. All present voting “Aye.” MOTION PASSED
34290 AUTHORIZE COMMISSIONER PRECINCT 1 TO TRANSFER FUNDS TO CONSTABLE PRECINCT 1 FOR VEHICLE MARKINGS AND AMEND THE BUDGET ACCORDINGLY
Commissioner Ingalsbe and Judge Becerra spoke on this item. A motion was made by Commissioner Jones seconded by Commissioner Smith to authorize Commissioner Precinct 1 to transfer funds to Constable Precinct 1 for vehicle markings and amend the budget accordingly. All present voting “Aye.” MOTION PASSED
34291 AUTHORIZE THE COUNTY JUDGE TO EXECUTE A CONTRACT BETWEEN HAYS COUNTY AND WSB & ASSOCIATES, INC. FOR ENVIRONMENTAL DOCUMENTATION AND DESIGN AND PREPARATION OF PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E)
55
HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 10, 2019 FOR THE US 290 AT TRAUTWEIN ROAD INTERSECTION IMPROVEMENTS, A HAYS COUNTY 2016 ROAD BOND PROJECT AND AMEND THE BUDGET ACCORDINGLY
Mike Weaver, WSB & Associates, Inc., commented on this item. Jerry Borcherding, Transportation Director, Commissioner Smith, Commissioner Jones, Commissioner Ingalsbe, and Mark Kennedy, General Counsel, spoke on this item. A motion was made by Commissioner Smith seconded by Commissioner Jones to Discuss and possible action to authorize the County Judge to execute a contract between Hays County and WSB & Associates, Inc. for environmental documentation and design and preparation of plans, specifications, and estimates (PS&E) for the US 290 at Trautwein Road Intersection Improvements, a Hays County 2016 Road Bond Project and amend the budget accordingly. All present voting “Aye.” MOTION PASSED
34292 AUTHORIZE THE COUNTY JUDGE TO EXECUTE SUPPLEMENTAL NO. 1 TO A PROFESSIONAL SERVICE AGREEMENT (PSA) BETWEEN HAYS COUNTY AND KIMLEY-HORN AND ASSOCIATES, INC. TO PROVIDE SCHEMATIC DESIGN REVISIONS ON THE FM 2001 PROJECT AS PART OF THE HAYS COUNTY/TXDOT PARTNERSHIP PROGRAM
Mark Kennedy, General Counsel, spoke on this item. A motion was made by Commissioner Jones seconded by Commissioner Ingalsbe to authorize the County Judge to execute Supplemental No. 1 to a Professional Service Agreement (PSA) between Hays County and Kimley-Horn and Associates, Inc. to provide schematic design revisions on the FM 2001 project as part of the Hays County/TxDOT Partnership Program. All present voting “Aye.” MOTION PASSED
34293 ESTABLISH A "NO PARKING" ZONE ON HAYS COUNTY PROPERTY IN THE NORTH ROW OF GOFORTH ROAD ON AN "S" CURVE ACROSS FROM LEHMAN HIGH SCHOOL
Judge Becerra opened the public hearing. There was no public input. Judge Becerra closed the public hearing. Commissioner Ingalsbe spoke on this item. A motion was made by Commissioner Ingalsbe seconded by Commissioner Jones to establish a "No Parking" zone on Hays County property in the north ROW of Goforth Road on an "S" curve across from Lehman High School. All present voting “Aye.” MOTION PASSED
34294 ESTABLISH A 30 MPH SPEED LIMIT ON RIVER MOUNTAIN ROAD FROM THE INTERSECTION WITH FM 3237 TO THE CATTLE GUARD AT THE ENTRANCE OF RIVER MOUNTAIN RANCH SUBDIVISION
Judge Becerra opened the public hearing. There was no public input. Judge Becerra closed the public hearing. A motion was made by Commissioner Shell seconded by Commissioner Jones to establish a 30 MPH speed limit on River Mountain Road from the intersection with FM 3237 to the cattle guard at the entrance of River Mountain Ranch subdivision. All present voting “Aye.” MOTION PASSED
56
HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 10, 2019 34295 CALL FOR A PUBLIC HEARING ON SEPTEMBER 24, 2019 TO REDUCE THE CURRENT SPEED LIMIT OF 35 MPH TO 25 MPH ON HAWTHORNE LOOP (RIM ROCK) & RUTHERFORD DRIVE (RUTHERFORD WEST)
A motion was made by Commissioner Jones seconded by Commissioner Shell to call for a public hearing on September 24, 2019 to reduce the current speed limit of 35 MPH to 25 MPH on Hawthorne Loop (Rim Rock) & Rutherford Drive (Rutherford West). All present voting “Aye.” MOTION PASSED
34296 ACCEPTANCE OF ROAD CONSTRUCTION & DRAINAGE IMPROVEMENTS, ACCEPT THE 2-YEAR MAINTENANCE BOND #PB03016800417M IN THE AMOUNT OF $90,377.95, AND ACCEPT THE REVEGETATION BOND #PB03016800417M1 IN THE AMOUNT OF $33,500.00 FOR SUNFIELD SUBDIVISION PHASE 2, SECTION 12
A motion was made by Commissioner Jones seconded by Commissioner Shell to accept the road construction & drainage improvements, accept the 2-year maintenance bond #PB03016800417M in the amount of $90,377.95, and accept the revegetation bond #PB03016800417M1 in the amount of $33,500.00 for Sunfield subdivision Phase 2, Section 12. All present voting “Aye.” MOTION PASSED
34297 APPROVE AGREEMENT FOR A LOCAL ON-SYSTEM IMPROVEMENT PROJECT (TEMPORARY TRAFFIC SIGNAL AT US 290 AND CR 185 (TRAUTWEIN ROAD) BETWEEN HAYS COUNTY AND THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) AND AUTHORIZE THE COUNTY JUDGE TO EXECUTE AGREEMENT FOR A LOCAL ON- SYSTEM IMPROVEMENT PROJECT ON BEHALF OF HAYS COUNTY AND AMEND THE BUDGET ACCORDINGLY
A motion was made by Commissioner Smith seconded by Commissioner Jones to approve Agreement for a Local On-System Improvement Project (Temporary Traffic Signal at US 290 and CR 185 (Trautwein Road) between Hays County and the Texas Department of Transportation (TxDOT) and authorize the County Judge to execute Agreement for a Local On-System Improvement Project on behalf of Hays County and amend the budget accordingly. All present voting “Aye.” MOTION PASSED
34298 AUTHORIZE THE COUNTY JUDGE TO EXECUTE AN AMENDMENT TO THE CONTRACT WITH PRIME STRATEGIES, INC. TO CONTINUE PROVIDING GENERAL ENGINEERING CONSULTANT (GEC)/PROGRAM MANAGEMENT SERVICES FOR THE HAYS COUNTY 2016 ROAD BOND PROGRAM PROJECTS
Mark Kennedy, General Counsel, spoke on this item. A motion was made by Commissioner Jones seconded by Commissioner Shell to authorize the County Judge to execute an amendment to the contract with Prime Strategies, Inc. to continue providing General Engineering Consultant (GEC)/Program Management services for the Hays County 2016 Road Bond Program projects. All present voting “Aye.” MOTION PASSED
57
HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 10, 2019 34299 APPROVE THE FINAL PLAT FOR WRIGHTS ACRES SUBDIVISION (2 LOTS) SUB-1256
Director of Development Services, Caitlyn Strickland spoke A motion was made by Commissioner Shell seconded by Commissioner Jones to approve the final plat for Wrights Acres Subdivision (2 Lots) SUB-1256. All present voting “Aye.” MOTION PASSED
27 HOLD A PUBLIC HEARING ON THE FY 2020 PROPOSED TAX INCREASE. ‐ 10:00A.M.
Judge Becerra opened the public hearing. There was no public input. Judge Becerra closed the public hearing. Vicki Dorsett, Auditor’s Office, spoke on this item. No was action taken.
28 EXECUTIVE SESSION PURSUANT TO SECTIONS 551.071 AND 551.087 OF THE TEXAS GOVERNMENT CODE: CONSULTATION WITH COUNSEL AND DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS ASSOCIATED WITH PROJECT KAY. POSSIBLE ACTION MAY FOLLOW IN OPEN COURT
Court convened into Executive Session 10:14 a.m., and reconvened into open court at 10:42 a.m. No action was taken.
29 ACTION RELATED TO THE BURN BAN AND/OR DISASTER DECLARATION
Judge Becerra gave the update. Burn Ban will remain in effect.
30 DISCUSSION RELATED TO THE HAYS COUNTY INMATE POPULATION, TO INCLUDE CURRENT POPULATION COUNTS AND COSTS
Judge Becerra gave an update on the cost for outsourcing inmates.
31 DISCUSSION OF ISSUES RELATED TO THE HAYS COUNTY JAIL, AND THE PLANNING OF PROJECTS PERTAINING TO THE PUBLIC SAFETY FACILITIES NEEDS WITHIN THE COUNTY. POSSIBLE ACTION MAY FOLLOW
Commissioner Ingalsbe requested an update from Cody.
Clerk’s Note Agenda Item #32 RE: DISCUSSION OF ISSUES RELATED TO THE ROAD BOND PROJECTS, INCLUDING UPDATES FROM MIKE WEAVER, PRIME STRATEGIES, WADE BENTON, HNTB AND ALLEN CROZIER, HDR. POSSIBLE ACTION MAY FOLLOW. BECERRA – WAS PULLED
58
HAYS COUNTY COMMISSIONERS' COURT MINUTES
***** ***** SEPTEMBER 10, 2019 Clerk’s Note Agenda Item #33 DISCUSSION OF ISSUES RELATED TO ELECTRO PURIFICATION INCLUDING UPDATES ON THE FILED APPLICATION. POSSIBLE ACTION MAY FOLLOW. SHELL – WAS PULLED
ADJOURNMENT
A motion was made by Commissioner Jones, seconded by Commissioner Shell to adjourn court at 10:45 a.m.
I, ELAINE H. CÁRDENAS, COUNTY CLERK and EXOFFICIO CLERK OF THE COMMISSIONERS’ COURT, do hereby certify that the foregoing contains a true and accurate record of the proceedings had by the Hays County Commissioners’ Court on September 10, 2019.
ELAINE H. CÁRDENAS, COUNTY CLERK AND EXOFFICIO CLERK OF THE COMMISSIONERS’ COURT OF HAYS COUNTY, TEXAS
59 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Authorize On-Site Sewage Facility Permit for Dog Boarding and Training Facility at 6595 Ranch Road 12, San Marcos, Texas 78666.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
Caitlyn Strickland, Director of Development Services SHELL N/A
SUMMARY Aknel Enterprises, LLC is proposing an On-Site Sewage System to serve a Dog Boarding and Training Facility. This system is designed to accommodate 2 employees and no more than 22 daily visitors. This 7.520-acre parcel of will be served by a private well. The system designer, Andy Grubbs, R.S., has designed a non-standard treatment system. After treatment, the effluent will be dispersed via surface application for a maximum daily rate of 240 gallons.
60 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Authorize the Commissioner Precinct 1 Office to support the Rodriguez Elementary fundraiser related to meal, clothing and shoe distribution initiatives for the San Marcos Consolidated Independent School District students.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019 $300.00
LINE ITEM NUMBER 001-601-00.5353
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
Commissioner Ingalsbe INGALSBE N/A
SUMMARY The Commissioner Precinct 1 Office would like to provide sponsorship funding to Rodriguez Elementary. Rodriguez Elementary has over 300 students and unfortunately, a large number of students are living in poverty stricken conditions. This funding of $250.00 will help these students enjoy a good home cooked meal, clothing, and shoes.
The objective of San Marcos CISD is to meet the needs of all their students both academically and physically.
Funds are available within the Commissioner's operating budget to provide sponsorship support.
61
Dear Commissioner Ingalsbe,
The face of hunger has changed. As the economy continues to put a strain on our wallets, people are being forced to make extremely difficult decisions.
• It is the mother or father who just got laid off and now struggles to pay the mortgage and put food on the table. • It is a child’s classmate who goes to school each day without lunch and is too embarrassed to ask for help.
The last example is what I as the Parent Liaison sees on a daily basis and Rodriguez Elementary. I see students whose only meals are the ones provided at school. Our district is dedicated to meeting the needs of all our students both academically and physically but we need your help.
We have over 300 students at Rodriguez and unfortunately a huge number of them are living in poverty stricken conditions. Your generous donation of $300.00 will help these students be able to enjoy a good home cooked meal, clothing, and shoes available to them by your donation.
I would like to thank you for considering this opportunity to partner with our campus. If you have any questions regarding our request, please feel free to contact me at 512-757-8862.
Thank you,
Linda Contreras Rodriguez Elementary Parent Liaison Office: 512-757-8862 [email protected]
62 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Authorize the County Judge to execute Request for Additional Construction Materials Observation and Testing Services No. 2 dated March 29, 2019 for the Uhland projects and Request for Additional Construction Materials Observation and Testing Services No. 3 dated March 19, 2019 for the PSB from Terracon for work related to the Hays County Public Safety Bond project.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019 NTE $65,238
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A
REQUESTED BY SPONSOR CO-SPONSOR
INGALSBE N/A
SUMMARY Terracon Requests for Additional Construction Materials Observation and Testing Services No. 2 and No. 3 for completion of the remaining materials testing and inspection scope of work for all projects related to the Hays County Public Safety Bond. Original estimated contract amount was based on review of the preliminary construction schedule and concept design during the bond planning phase of the project. With refinement and completion of the design and schedule, it is required to increase the original estimate to complete the required testing and inspection requirements. The contract will be increased in the amount of $65,238. The breakdown per project is:
1. PSB: Additional services in the amount of $28,860 increasing the total estimated budget for the PSB to $95,000. 2. Uhland Phase II: Additional services in the amount of $36,378 increasing the total estimated budget for the Uhland Phase II projects to $160,000.
After approval of ASR-02 (Uhland) and ASR-03 (PSB), the Summary of the Compensation of the Terracon PSA is as follows:
Terracon ASR-02 (Uhland) and ASR-03 (PSB) are attached as additional back-up.
63 64 65 EXHIBIT C Fee/Rate Schedule
FEE SCHEDULE SHALL BE INSERTED AT THE TIME OF AGREEMENT/CONTRACT EXECUTION
66 67 EXHIBIT C Fee/Rate Schedule
FEE SCHEDULE SHALL BE INSERTED AT THE TIME OF AGREEMENT/CONTRACT EXECUTION
68 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Authorize the procurement of services for Chief (Ret.) Brendan Cox, Director of Policing Strategies with the LEAD® National Support Bureau related to a LEAD presentation for the General Criminal Justice Commission.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019 $750
LINE ITEM NUMBER 001-645-00.5448
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
Alex Villalobos, Chief of Staff BECERRA N/A
SUMMARY The LEAD® National Support Bureau responds to the national demand for strategic guidance and technical support to local jurisdictions developing Law Enforcement Assisted Diversion (LEAD)® programs. In a LEAD® program, police officers exercise discretionary authority at point of contact to divert individuals to a community-based, harm- reduction intervention for law violations driven by unmet behavioral health needs.
Chief Cox will provide an in-depth presentation to the General Criminal Justice Commission on September 30, 2019. The estimated cost ($750) will cover travel, lodging and meal per diems. Funds are available in the County Wide contract services budget to fund this expense.
69 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Authorize the Office of Emergency Services to purchase HazMat sensors and supplies for the HazMat Team and amend the budget accordingly.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019 $20,000 (Grant Funded)
LINE ITEM NUMBER 001-656-99-119]
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW: MARISOL VILLARREAL-ALONZO
REQUESTED BY SPONSOR CO-SPONSOR
Justin McInnis BECERRA N/A
SUMMARY On October 30, 2018, the Commissioners Court accepted a grant award from the Office of the Governor, Homeland Security Grant Program for the Hays County HazMat Team monitoring equipment in the amount of $20,000. A grant extension was requested in order to utilize the funds for eleven (11) personal dose rate meters with docking stations and holsters, two (2) chlorine & two (2) ammonia sensors. The personal dose rate meters provide first responders gamma and dose rate measurements. Grant funds will be utilized for this purchase.
Grant Number: 3529701 Grant Period: 09/01/2018 - 10/31/2019
Budget Amendment: Decrease .5411 Equipment Maintenance ($20,000) Increase .5201 General Supplies $2,000 Increase 5719_400 Miscellaneous Equipment Operating Expense $18,000
Attachment: FarrWest Quote 9220
70 Estimate
Date Estimate #
8/22/2019 9220
108 Commercial Place Schertz, TX 78154
Ph: 210-566-1857 HAYS COUNTY Fax 210-566-1897 TJ BROWDER 2171 YARRINGTON ROAD SAN MARCOS, TX 78666 [email protected]
P.O. No. Rep Project/Event
MM
Item Description Qty Cost Total C03-0978-000 CHLORINE (Cl2) SENSOR FOR MULTIRAE/TOXIRAE 2 324.57 649.14 C03-0950-000 AMMONIA (NH3) SENSOR FOR MULTIRAE/TOXIRAE 2 439.89 879.78 4250674 RADEYE G, POCKET SIZED WIDE RANGE SURVEY 11 1,054.50 11,599.50 METER, BLACK LABEL 425067046 Holster with belt clip for RadEye PRD Sized to insert 11 39.90 438.90 instrument with rubber shock protection 425067065 Docking station ("car adaptor") with charging circuitry (8-30 11 532.00 5,852.00 V DC, cigarette lighter plug), alarm relay and RS 232 interface. 2 ea. AAA NiMH rechargeable batteries included.
It's been a pleasure working with you! Subtotal $19,419.32
Sales Tax (0.0%) $0.00
Total $19,419.32
Phone # Fax # Web Site
210-566-1857 210-566-1897 www.farrwestenv.com
71 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Authorize the Transportation Department to use salary savings to purchase miscellaneous equipment for the maintenance area of the Transportation Department and amend the budget accordingly.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019 $7,736
LINE ITEM NUMBER 020-710-00.5719_400
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: YES AUDITOR REVIEW: MARISOL VILLARREAL-ALONZO
REQUESTED BY SPONSOR CO-SPONSOR
Jerry Borcherding SHELL N/A
SUMMARY The Transportation Department proposes to purchase the following: (1) JET Combination Belt and Disc Sander with Open Stand - $1,299.99 (1) Bead Blaster - $2,259.96 (2) Battery Chargers - $600/each - $1,200.00 (2) 45-Gallon Parts Washer - $1,487.99/each - $2,975.98
Three quotes for each item are attached.
Budget Amendment: Increase 020-710-00.5719_400 Miscellaneous Equipment Operating Expense - $7,736 Decrease 020-710-00.5714_700 Heavy Equipment Capital - $7,736
72 73 74 75 76 77 78 79 80 81 82 83 84 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Approve Utility Permits.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
Jerry Borcherding BECERRA N/A
SUMMARY Permit #: Road Name: Utility Company: 1161 1220 Satterwhite Road PEC 1162 Horace Howard Drive COSM Water (Walker Partners, LLC) 1163 Main Street Goforth SUD
85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 103 104 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Approve and confirm the appointment of Bill Huddleston as Deputy Reserve in the Hays County Constable Precinct 1 Office, effective date September 17, 2019.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019 N/A
LINE ITEM NUMBER N/A
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A
REQUESTED BY SPONSOR CO-SPONSOR
Constable David Peterson INGALSBE N/A
SUMMARY Pursuant to Local Government Code Chapter 86 Subchapter B 86.011 (a) The Commissioner's Court shall approve and confirm the appointment of a Deputy Constable.
Sec. 86.011. APPOINTMENT OF DEPUTY CONSTABLE. (a) An elected constable who desires to appoint a deputy must apply in writing to the commissioners court of the county and show that it is necessary to appoint a deputy in order to properly handle the business of the constable's office that originates in the constable's precinct. The application must state the name of the proposed deputy. The commissioners court shall approve and confirm the appointment of the deputy only if the commissioners court determines that the constable needs a deputy to handle the business originating in the precinct. (b) Each deputy constable must qualify in the manner provided for deputy sheriffs. (c) The constable is responsible for the official acts of each deputy of the constable. The constable may require a deputy to post a bond or security. A constable may exercise any remedy against a deputy or the deputy's surety that a person may exercise against the constable or the constable's surety. (d) A person commits an offense if the person: (1) serves as a deputy constable and the person has not been appointed as provided by Subsection (a); or (2) is a constable and issues a deputyship without the consent and approval of the commissioners court. (e) An offense under Subsection (d) is punishable by a fine of not less than $50 or more than $1,000
Please refer to the attached bio.
105 Billy Huddleston Bio
Billy Huddleston has been a Hays County resident since 1986. Billy has one daughter. Billy has been in Law Enforcement for 23 years, 20 with Hays County Sheriff’s Office and 3 years with Martindale PD and is currently in business as a private investigator.
Billy is a graduate from Abilene High School and is a TCU graduate class of 1968. Billy served in the Marines Corp for two years.
Billy’s hobbies are wood working as well as construction on his rental properties.
We welcome Billy Huddleston to Constable Peterson’s Office.
106 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Authorize the Constable Pct. 5 Office to accept a $1,000 donation from Niece Equipment and to purchase an EZ Child ID All-In-One Mobile System partially funded through donations and amend the budget accordingly.
ITEM TYPE MEETING DATE AMOUNT REQUIRED $1,378 - County Funds CONSENT September 17, 2019 $1,000 - Niece Eqpt Donation $1,500 - Wal Mart Donation (apprvd 6/4)
LINE ITEM NUMBER 001-639-00.5712_400
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW: MARISOL VILLARREAL-ALONZO
REQUESTED BY SPONSOR CO-SPONSOR
Constable John Ellen JONES N/A
SUMMARY On June 4th the Commissioner's Court accepted a donation to the Constable Pct. 5 Office from Wal Mart. The Constable would like to use the Wal Mart donation, this Niece Equipment donation and savings within his operating budget to purchase an EZ Child ID Classic All-In-One Mobile System. EZ Child ID is the nation's most comprehensive digital fingerprinting child identification system. The system captures all the vital information required by the Amber Alert system and produces a child ID card and child ID CD.
Additionally, the Constable is requesting an exemption to the purchasing policy requiring three quotes.
Attachment: EZ Child ID Quote #33459
Budget Amendment: Increase Contributions .4610 - ($1,000) Decrease LE Supplies: .5206 - ($2,128) Decrease Cont Education: .5551 ($750) Increase Computer_Ops: .5712_400 - $3,878
107 Estimate 34900 Plymouth Rd Livonia, MI 48150 Date Estimate # PH: 734-838-9800 FX: 734-838-9767 9/9/2019 33459
Name / Address
Hays County Sheriff John L Ellen 512-295-3030
Project
Description Qty Cost Total EZ Child ID Classic All-In-One Mobile System ***Sheriff Discount*** 1 3,799.00 3,799.00 Acer 15" Computer Epson Printer Web Camera Futronics Fingerprint Scanner Antec Laptop Cooler Custom Aluminum Case Mouse
1 Year Parts and Labor 1 0.00 1 Year Software Upgrades 1 0.00 1 Year Tech Support 1 0.00 Shipping and Insurance 1 79.00 79.00
If you have any questions call us at 734-838-9800 Or email us at [email protected] Total $3,878.00
108 5-25-19
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109 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Ratify the submission of the County Feral Hog Abatement Grant submission to the Texas A&M AgriLife Extension Services, Wildlife Services Program.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019 N/A
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
T. CRUMLEY JONES N/A
SUMMARY The County Feral Hog Abatement Grant is designed to encourage counties across the State of Texas to make a concentrated and coordinated effort to reduce the feral hog population and the damage caused by these animals throughout the year. Hays County will participate in a co-managed, regional feral hog abatement effort with cooperating counties including, Caldwell and Guadalupe.
The total project cost $7,500
110
Statement of Purpose
Pursuant to the Texas Legislature, Texas A&M AgriLife Extension Service, Wildlife Services (WS) program hereby requests applications for County Feral Hog Abatement Grants (Grant). The Grant program (“Program”) is designed to encourage counties across the State of Texas to make a concentrated and coordinated effort to reduce the feral hog population and the damage caused by these animals throughout the year. Successful applicants will receive grants to initiate or continue feral hog abatement activities in their county. This document (“RFGA”) sets forth Program requirements and procedures.
Current abatement methods in Texas vary depending on the geographic terrain and vegetation. WS recognizes that the responsibility for management rests with landowners and local constituents who know the surrounding land and waterways, as well as the potential challenges to combating feral hogs. Through this program, the highest ranking counties will receive assistance to continue local activities which may range from educating the landowners on abatement methods, coordinating trapping and hunting programs, conducting aerial gunning and addressing public safety hazards related to feral hogs.
Projected Timeline of Events
August 16, 2019 Applications Available
September 16, 2019 Applications Due
October 1, 2019 Anticipated Award Date
August 31, 2020 Project End date
Eligibility
To be eligible for an award under the Program, the applicant must be a Texas county. The county must have or develop a method to accurately track the number of feral hogs taken in the county as well as documentation for other provisions included in the application (e.g. receipts for purchases, trap loan numbers, etc.) for the eligible period September 1, 2019-August 31, 2020.
Grantee Responsibilities and Accountability
Selected Applicants (grantees) will be responsible for conducting a project supported by the Program and for achieving the results described in the application. Each grantee shall monitor the day-to-day performance of the grant project to assure adherence to statutes, regulations, and grant terms and conditions. The grantee must carry out the activities described in the approved scope of work.
The grantee will be accountable for documenting the use of grant funds and must ensure funds are used solely for authorized purposes. The grantee must ensure:
• Funds are used only for activities covered by the approved project.
111 • Funds are not used in violation of the restrictions and prohibitions of applicable statutes and regulations. • All budget and performance reports are completed in a timely manner.
Each grantee must ensure they have an adequate accounting system in place and good internal controls to ensure expenditures and reimbursements are reported and maintained for seven (7) years after the conclusion of the project.
Funding Parameters
Awards are subject to the availability of funds. If funds are not appropriated or collected for this Program, applicants will be informed accordingly.
WS will make awards after all applications are processed. Grant funds will be available on a cost reimbursement basis for county use on feral hog abatement expenditures during the grant term. A total of $100,000 is available. WS anticipates awarding up to 15 grants ranging from $5,000 to $20,000 each. Applications will be reviewed through a competitive evaluation process.
Bounty programs may be included in a county’s proposal, however WS will limit State funding of bounties to 50% of the amount actually paid out.
To receive grant funds, counties that are awarded Program grants must enter into a written agreement with Texas A&M AgriLife Extension Service. Grant funds will be distributed on a reimbursement basis after awarded counties submit proof of allowable expenditures.
WS reserves the right to accept or reject any or all applications submitted. WS is under no legal or other obligation to execute a grant award on the basis of a response submitted to this RFGA.
Public announcements and written notifications will be made to all applicants and their affiliated agencies, organizations, or institutions. Favorable decisions will indicate the amount of award, duration of the grant, and any special conditions associated with the project.
Term of Funding or Duration of Projects
A Notice of Grant Award is anticipated to be made in October 2019. However, it is the intention of the legislature that Texas A&M AgriLife Extension Service continue to make available a level of funding similar to previous grants administered by the Texas Department of Agriculture (TDA). Counties may have continued feral hog projects following the conclusion of the TDA program. Therefore, approved projects may claim expenditures which have occurred since September 1, 2019. Projects under this funding request must be completed by August 31, 2020. No expenditures incurred after August 31, 2020 will be reimbursed.
Application Requirements To be considered, applications must be complete and include all of the following information.
Grant Applications–Interested applicants must include all of the following information:
A narrative including: • County Information. This is the name and address for the county.
112 • Primary Program Contact. This is the individual who can answer questions about the county’s activities and performance. • Authorized Official. This is the person legally able to bind the county in contracts or agreements, generally the county judge. • Previous Participation. For counties which participated in the Feral hog grant program, a copy of the final report is required. • Description of Activities. Include information on: i. Description of the proposed program including abatement activities supported or used; ii. Type and number of county-sponsored education program(s) about feral hog abatement technologies proposed; and iii. A proposed budget (total cost for educational and operational activities, county share of bounty if proposed); • Certifications. The authorized official must sign the application.
Evaluation and Selection Information WS will conduct an administrative review to determine whether the applicant was responsive to the requirements of this RFGA. WS will take into consideration the status of any continuing project’s progress.
Applications will be evaluated on the following criterion:
• The degree to which the proposal meets or supports established watershed or agricultural protection programs (a maximum of 30 points will be awarded to those county proposals which are consistent with watershed protection plans or agricultural protection programs). • The estimated contribution of the proposal to removing feral hogs from the landscape (a maximum of 30 points will be awarded for aspects of the project which contribute to fewer hogs, including trap loan programs, aerial hunting contracts, equipment purchased for control and bounties. NOTE: WS will only reimburse counties 50% of actual bounties paid. Counties planning on bounty programs need to state the total bounty pool and the county commitment to the remaining 50%. Programs which remove feral hogs but contribute to perpetuation of hogs as a resource may not receive full points.) • The number of landowner outreach events planned or conducted from September 1, 2019 through August 31, 2020 which include at least 1 hour of feral hog management topics, including biology, management strategies and damage assessment (a maximum of 5 points per event planned and 10 points per event conducted up to 20 points per application will be awarded). • The degree to which the county project conducts a formalized damage and control assessment (a maximum of 10 points will be awarded if the county project records numbers of feral swine removed and up to 10 additional points will be recorded for a formalized county level damage assessment).
WS will include outside reviewers in evaluating proposals. County Primary Point of Contact may be queried during the evaluation process to clarify proposals.
113 Deadline for Submission of Responses LATE APPLICATIONS WILL NOT BE ACCEPTED. Only materials actually received by WS by 5:00 pm CDT on application due date will be reviewed as part of the application. Applicant will not be allowed to supplement the application after the application deadline.
One complete application package, including narrative and final reports (if applicable) must be received by WS before close of business (5:00 p.m. CT) on Monday, September 16, 2019. It is the applicant’s responsibility to ensure the timely delivery of all required materials.
WS will send an acknowledgement receipt by email indicating the application was received.
Preferred: Electronic Version Email: [email protected]
Email subject line must contain the program and applicant name (Ex: 2019 Feral Hog Grant– Travis County). The respondent is solely responsible for ensuring that their complete electronic submission is sent to, and actually received by, WS in a timely manner and at the proper destination server.
IMPORTANT NOTE: All submissions must be sent in Microsoft Word or other Word compatible format or as .PDF files. Unreadable submissions may be deemed unresponsive and will not be reviewed for funding consideration.
WS takes no responsibility for electronic bids that are captured, blocked, filtered, quarantined or otherwise prevented from reaching the proper destination server by any anti-virus or other security software. WS will send an acknowledgement receipt by email indicating the application was received.
Hard Copy Submissions. All applications must be received by WS (P.O. Box 690170, San Antonio, TX 78269) by closing date and time. Applications will be documented with a date/time stamp for receipt documentation purposes.
For questions regarding submission of the application and/or WS requirements, please contact WS at (210) 472-5451, or by email at
Successful Application Requirements Reporting. Selected applicants will be required to submit periodic performance reports. Reporting timelines will be provided in the grant agreement. As part of WS's ongoing monitoring of grant funds, grantees must show both a strong progress of work completed on all projects as well as financial progress. Failure to comply with reporting requirements may result in the withholding of a request for reimbursement and/or termination of the award.
114 Budget Development Information. A. Payment. Selected grantees will be paid on a cost reimbursement basis. Grantees will be required to submit payment requests quarterly, but no more frequently than monthly in order to show significant financial and programmatic progress. Payment requests must include sufficient detail and supporting documentation. Backup detail may include, but is not limited to, documentation of personnel expenses, or copies of invoices.
B. Payment Schedule. Up to 90% of the total grant award may be reimbursed provided the work for which payment is requested has been completed and proper documentation has been submitted. The remaining 10% will only be disbursed once all reporting requirements have been met, including, but not limited to, the final performance report.
C. Eligible Expenses. Generally, expenses that are necessary and reasonable for proper and efficient performance and administration of the project are eligible. Examples of eligible expenditures include: 1. Personnel costs – including salary and benefits related to temporary or event staff, grant funds may not be used to pay for existing employees in the performance of their day-to-day duties; 2. Direct operating expenses that directly relate to project activities, this may include facility rental or other workshop related expenses (note: meals, food, or beverages of any kind are not considered an eligible expense); 3. Supplies that cost less than $5,000, such as office supplies, printing services, and materials needed to accomplish the proposed project; 4. Contracts – agreements made with a third-party to perform a portion of the award; 5. Controlled Assets are defined as certain items valued $500.00 - $4,999.99 which must also be inventoried, https://fmx.cpa.texas.gov/fmx/pubs/spaproc/appendices/appa/index.php; and 6. If grant funds are proposed to be used to fund bounty efforts, Grantee must have a written policy implemented to prevent the intentional breeding and raising of feral hogs for the purpose of meeting bounty requirements. Bounty-related grant fund reimbursement is limited to 50% of the bounty paid and a maximum of $5.00 per feral hog.
D. Ineligible Expenses. Expenses may be prohibited by state or federal law or determined to be ineligible by program guidelines. Examples of these expenditures include, but are not limited to the following: 1. Alcoholic beverages; 2. Entertainment; 3. Contributions, charitable or political; 4. Expenses falling outside of the contract period; 5. Items not listed in the project budget or an approved amendment; 6. Expenses that are not adequately documented; 7. Travel, including but not limited to mileage reimbursement, meals and lodging; and 8. Meals, food or beverage costs of any kind, including those associated with an educational workshop.
It is important to ensure that all costs meet the criteria, of allowable, allocable, and reasonable.
115 General Information Selected applicants will receive a Notice of Grant Award (NGA) letter and an official Grant Agreement from WS. The NGA is not legally binding until a grant agreement is fully executed.
WS reserves the right to fund projects partially or fully. WS reserves the right to negotiate individual elements of any application and to reject any and all applications. Where more than one application is acceptable for funding, WS may request cooperation between grantees or revisions/adjustments to an application in order to avoid duplication and to realize the maximum benefit to the state. Selected projects will receive funding on a cost-reimbursement basis.
WS reserves the right to reject all applications and is not liable for costs incurred by the Applicant in the development, submission, or review of the application; or costs incurred by the Applicant prior to the effective date of grant agreement.
Right to Amend or Terminate Program WS reserves the right to alter, amend, or clarify any provisions, terms, or conditions of this program or any grant awarded as a result thereof, or to terminate this program at any time prior to the execution of an agreement, if WS deems any such action to be in the best interest of WS and of the State of Texas. The decision of WS will be administratively final in this regard.
Proprietary Information/Public Information If it is necessary for Grantee to include confidential, proprietary, trade secret or privileged information (Proprietary Information) in its application or other submitted information, Grantee must clearly mark and label all Proprietary Information in 14-point or higher bold font on each page as it appears, and identify the specific exception to disclosure in the Texas Public Information Act (PIA) for each specific piece of Proprietary Information. Additionally, all Proprietary Information must be segregated in a separate and discrete section of the application or other submitted information, which must be able to be conveniently separated and detached from the other sections of the application.
Failure to properly label, identify and segregate any Proprietary Information in the application or other submitted information may result in all such information or material being disclosed as public information.
Unless specifically exempt from disclosure under the PIA, all applications and materials submitted under this program are subject to release under the PIA.
Conflict of Interest The Applicant is required to disclose any existing or potential conflicts of interest relative to this grant program. Failure to disclose any such relationship may result in the Applicant’s disqualification or termination of any resulting grant agreement.
General Compliance Information 1. Grantees must comply with WS’s reporting requirements and financial procedures outlined in the grant agreement. Any delegation by the Grantee to a subcontractor regarding any duties and responsibilities imposed by the grant award must be approved in advance by WS and shall not relieve the Grantee of its responsibilities to WS for their performance. 2. All grant awards are subject to the availability of funds appropriated and authorized by the Texas Legislature.
116 3. Grantees must remain in full compliance with state and federal laws and regulations. Non- compliance may result in termination of the grant or ineligibility for reimbursement of expenses. 4. Grantees must keep a separate bookkeeping account with a complete record of all expenditures relating to the project. Records shall be maintained for seven (7) years after the completion of the project, or as otherwise agreed upon with WS. WS and the Texas State Auditor’s Office (SAO) reserve the right to examine all books, documents, records, and accounts relating to the project at any time throughout the duration of the agreement and for three years immediately following completion of the project. If any litigation, claim, negotiation, audit or other action is initiated prior to the expiration of the retention period, then the records must be retained until authorized by WS. WS and the SAO shall have access to the physical locations related to project activities. 5. If the Grantee has a financial audit performed during the time the Grantee is receiving funds from WS, upon request, WS shall have access to information about the audit, including the audit transmittal letter, management letter, and any schedules in which the Grantee’s funds are included. 6. Grantees must comply with Texas Government Code, Chapter 783, Uniform Grant and Contract Management, and the Uniform Grant Management Standards (UGMS) and 2 CFR Part 200.
117
Application must be received by: Monday, September 16, 2019. Late or incomplete applications will not be considered.
County Information County Name Hays County
Mailing Address: 111 E. San Antonio St., Ste. 300 Street Address
San Marcos TX 78666 City State Zip Code
Physical Address: 111 E. San Antonio St., Ste. 300 Street Address
San Marcos TX 78666 City State Zip Code
Contact Personnel (1) Name of Primary Program Contact (This person can answer day-to-day questions about the project.)
Mr. Dr. Full Name: Nick Dornak First Last Ms. Other
Position Title: Director of Watershed Services, Meadows Center for Water and the Environment
Email Address: [email protected]
Phone: (512) 245 - 6697 Ext. Alt #: (512) 213 - 7389
(2) Name of Authorized Official (This person is authorized to enter into legal agreements on behalf of the organization. This person’s name will appear on the grant agreement for signature.)
Mr. Dr. Full Name: Ruben Becerra First Last Ms. Other Judge
Position Title: County Judge
Email Address: [email protected]
Phone: (512) 393 - 2205 Ext. Alt #: ( ) -
118 Program Information
Previous Participation
. Has your County previously participated in the feral hog abatement grants? Yes No
. If yes, what years? __2012, 13, 18, 19______
. Has your County previously received a grant through any TDA or Texas A&M Yes* No AgriLife Extension Service feral hog abatement program?
. If yes, what years? ___2013, 18, 19______Quantifiable Information and
Description of Activities Please provide a narrative describing the feral hog abatement program and your use of the funds. Include as much detail as necessary for the reviewers to
evaluate your proposal against the evaluation criteria. Include budget, past final reports and bounty pool commitments as appropriate.
Hays County is requesting a Texas A&M AgriLife Extension Service, Wildlife Services (WS) program County Feral Hog Abatement Grant (grant) in the amount of $7,500.
Grant funds will be used to develop stakeholder engagement programs and to purchase supplies and equipment toward the goal of reducing the damage and extent of feral hog (Sus scrofa) activity in Hays County, Texas. This effort will be strengthened and enhanced by Hays County’s participation in The Central Texas Feral Hog Task Force, a co-managed, regional feral hog abatement effort with cooperating counties including, Guadalupe and Caldwell. The grant will enable Hays County to take advantage of a regional communication network and share resources with partner counties while also implementing specific mitigation efforts designed for the cultural and land use priorities that make Hays County unique.
Hays County and its partners are not alone in suffering millions of dollars in damages to property and natural resources from feral hog activity. What sets Hays County and our partners apart, however, are the tools and experience each county possesses in grant management, stakeholder engagement and watershed protection that will serve to ensure grant funds achieve program goals. Four watershed protection plans (WPP) are currently being implemented in the three-county region: Cypress Creek WPP and Upper San Marcos River WPP (Hays); Plum Creek WPP (Hays-Caldwell); Geronimo-Alligator Creek WPP (Caldwell). Historic and ongoing impacts to water quality from feral hogs in these watersheds have been well documented. A 12-month Bacterial Source Tracking (BST) study completed for Plum Creek in 2018 demonstrated that non-avian wildlife was the most dominant source of E. coli throughout the watershed (Figure 1). Feral hogs are highly suspected to be the driver of wildlife E. coli in Plum Creek as well as Geronimo and Alligator Creeks in Guadalupe County due to their active population, biology and behavioral patterns that keep them close to the cool, vegetated riparian areas along streams. More information on the Plum Creek Watershed Protection Plan can be found at http://plumcreek.tamu.edu/.
119 Figure 1. Results of 12-month Plum Creek Watershed, Bacterial Source Tracking Study (Wet versus Dry Conditions) completed by the Plum Creek Watershed Partnership, Guadalupe-Blanco River Authority and the Texas A&M Soil and Aquatic Microbiologic Laboratory.
Each partner county in the has successfully participated in feral hog management activities, most notable being Caldwell County’s Feral Hog Task Force established in 2013, whose ongoing outreach, education and direct abatement efforts have led to the documented removal of over 15,000 feral hogs in Caldwell County and the Plum Creek Watershed.
The continued development of The Central Texas Feral Hog Task Force, a regional feral hog abatement program for Caldwell, Guadalupe and Hays County through this grant program will ensure the following deliverables: (1) a continuation of multifaceted feral hog management programs for partner counties; (2) a centralized website, www.feralhogtaskforce.com, for sharing information about feral hog programs, tracking progress and announcing upcoming opportunities throughout the region with links to existing resources as well as dedicated pages for each partner county; (3) development and allocation of shared resources for participating counties including: a county-level damage assessment, miscellaneous program forms (ex. landowner surveys, bounty participation forms, etc.); (4) equipment sharing cooperatives (ex. remote operated traps); (5) cost- sharing incentive programs (ex. trapping supplies); (6) coordinated educational programming including webinars AND one county-based workshop for each partner county; and (7) a dynamic social media campaign to enhance program success and expand program reach. Partner counties may also participate in bounty programs and aerial hunting contracts.
Public-private partnerships will serve as a catalyst for greater program impact by leveraging grant funds to expand projects and incentivize stakeholder ownership in the feral hog abatement effort.
120 Hays County and our cooperating partners, Guadalupe Co. and Caldwell Co., will work with county staff, AgriLife, Texas State University – Meadows Center for Water and the Environment, the Plum Creek Watershed Partnership, local business, NGOs and others to coordinate efforts and deliver feral hog abatement programs with a goal of the documented removal of 6,000 feral hogs throughout the region during the project period.
Work Plan
TIMELINE ACTIVITY ACTIVITY COMPLETED START END DATE BY DATE Grant administration Hays County 9/01/2019 8/31/2020 Interlocal Contract with Texas State University – Meadows Center for General Project Management 9/01/2019 8/31/2020 Water and the Environment (Meadows)
Website maintenance and Meadows 9/01/2019 8/31/2020 networking Hays County, Meadows, Hays County AgriLife Extension will coordinate one (1) Hays Two (2) landowner outreach Co. Feral Hog 9/01/2019 8/31/2020 events Abatement Workshop. Meadows will develop one 1-hour subject specific webinars. Hays County Feral Hog Removal Tracking including Meadows 9/01/2019 8/31/2020 a County Level Damage and Control Assessment Central Texas Feral Remote-operated feral hog Hog Task Force 9/01/2019 8/31/2020 trap sharing cooperative (assisted by Meadows)
Cost-sharing incentive Meadows programs - trapping supplies (assisted by Local 9/01/2019 8/31/2020 and aerial hunting Business Partners)
Development of Final Report Hays County 9/01/2019 8/31/2020
121 Project Results
Documentation of harvested feral hogs through voluntary reporting and/or aerial hunting programs will be completed by Meadows. This includes a harvest log.
• Remote-operated feral hog trap sharing cooperative – Estimated number of hogs to be taken = 100 • Cost-sharing incentive program: trapping supplies – Estimated number of hogs to be taken = 100 • Cost-sharing incentive program: professional aerial hunting Services (3 hours) – Estimated number of hogs to be taken = 100 • Voluntary Reporting – Estimated number of hogs to be taken = 200
Total feral hogs estimated to be taken through use of grant funds = 500
Project Oversight
Nick Dornak, Director of Watershed Services - Meadows Nick Dornak is currently the Director of Watershed Services for Meadows, has served as Coordinator of the Plum Creek Watershed Partnership from 2012 through 2018 and is the founder and administrator of the Caldwell County Feral Hog Task Force, now the Central Texas Feral Hog Task Force, established in 2013. Mr. Dornak has written and/or managed over 30 local, state and federal grants since 2012.
The Hays County Auditor’s Office will oversee financial terms of the grant. Any payments and reimbursements must be approved by the Hays County Judge and/or Hays County Commissioners.
Project Budget
Category Amount Description
Personnel $0.00 n/a Equipment $0.00 n/a Supplies $850.00 Provide $850 toward trapping supplies for 2 program participants. Partner with local retailer, King Feed. Supplies may include panels, posts, mechanical components, game camera/modem combinations.
Contractual $1,050.00 Provide 3.0 hours of aerial gunning services program participants with approved LOAs. ($1,050 @ $350/hr. X 3.0 hrs.)
122 Other $5,600.00 $5,000 - ICA with Texas State University Meadows Center for Water and Environment to provide professional services toward: project management; assist in coordination of one (1) Hays Co. workshop; develop one 1-hour webinar; website management, www.feralhogtaskforce.com; manage social media campaign; feral hog removal tracking; delivery of County Level damage and Control Assessment; assist coordination of remote-operated feral hog trap sharing cooperative (utilize existing Hays Co. trap); implementation of cost-sharing incentive programs - trapping supplies and aerial control.
$600 - FY2020 annual service contract with Wireless Traps for existing Hays Co. Remote-Operated Trap
Total $7,500.00
123 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Authorize the County Judge to execute a First Amendment to the Professional Services Agreement (PSA) between Hays County and Banks & Associates executed on or about September 12, 2018.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
SHELL N/A
SUMMARY This agreement is only for a time extension of the PSA.
Attached: First Amendment to PSA
124 FIRST AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
This First Amendment to Professional Services Agreement (“Amendment”) Agreement is made this the 17th day of September, 2019, by and between Hays County, a political subdivision of the State of Texas (hereinafter referred to as “County") and Banks & Associates (hereinafter referred to as “Contractor”). The County and Contractor are sometimes hereinafter collectively referred to as “the parties to this Agreement” or “the parties.” The original Professional Services Agreement was executed by the parties on or about September 12, 2018.
4. DURATION The parties agree that the Work shall be completed two hundred and eighty (280) ninety (90) days after commencement date. (hereinafter the “Completion Date”). In the event that Contractor is unable to complete the Work by the Completion Date, Contractor shall request an extension of the Completion Date in writing no later than fifteen (15) business days prior to the Completion Date. The County may grant extensions of the Completion Date for all reasonable extension requests and shall do so in writing.
EXCEPT FOR THE ABOVE MODIFICATIONS, ALL OTHER TERMS AND CONDITIONS OF THE AGREEMENT SHALL REMAIN UNCHANGED, UNLESS PROPERLY MODIFIED BY SUBSEQUENT AMENDMENT UNDER THE TERMS OF THE AGREEMENT.
This First Amendment to Professional Services Agreement is hereby executed this the 17th day of September, 2019, as is evidenced by the authorized signatures of the Parties, below.
BANKS & ASSOCIATES COUNTY
______ERIN BANKS P.E. HAYS COUNTY, TEXAS PRINCIPAL RUBEN BECERRA HAYS COUNTY JUDGE
ATTEST: ______ELAINE CARDENAS HAYS COUNTY CLERK
125 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Authorize the County Judge to execute a First Amendment to the Memorandum of Understanding between Hays County and Carson Select Investments, LP executed on or about November 13, 2018.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
INGALSBE N/A
SUMMARY This First Amendment is to replace Exhibit C -Drainage Improvements Specifications from the one in the original MOU.
Attached: First Amendment Updated Exhibit C
126 FIRST AMENDMENT TO MEMORANDUM OF UNDERSTANDING
This First Amendment to Memorandum of Understanding (“Amendment”) to the Memorandum of Understanding (“MOU”) regarding Hays County Public Safety Building and Accommodation of Stormwater Flows Agreement is made this 17th day of September, 2019, by and between Hays County, a political subdivision of the State of Texas (hereinafter referred to as “County") and Carson Select Investments, LP, by way of Carson Select Investments GP, LLC, its General Partner (hereinafter referred to as “Contractor”). The County and Contractor are sometimes hereinafter collectively referred to as “the parties to this Agreement” or “the parties.” The original Professional Services Agreement was executed by the parties on or about November 13, 2018.
Section 1.04 “Exhibit C” referenced in this section of the MOU is being replaced with the attached “Exhibit C” regarding the drainage improvements from the construction of the Public Safety Building.
EXCEPT FOR THE ABOVE MODIFICATIONS, ALL OTHER TERMS AND CONDITIONS OF THE AGREEMENT SHALL REMAIN UNCHANGED, UNLESS PROPERLY MODIFIED BY SUBSEQUENT AMENDMENT UNDER THE TERMS OF THE AGREEMENT.
This First Amendment to Memorandum of Understanding is hereby executed this the 17th day of September, 2019, as is evidenced by the authorized signatures of the Parties, below.
CARSON SELECT INVESTMENTS, LP COUNTY
______BY: CARSON SELECT INVESTMENTS GP, LLC HAYS COUNTY, TEXAS JOHN DAVID CARSON RUBEN BECERRA MANAGER OF THE GENERAL PARTNER HAYS COUNTY JUDGE
ATTEST: ______ELAINE CARDENAS HAYS COUNTY CLERK
127 EXHIBIT C
Legend
Stream Centerline ICM Void - Proposed Conditions ICM Roughness (n = 0.06) Proposed Excavation (n = 0.04) 2D Zone - 1% AC WSE Difference (ft) < -0.5 -0.5 - -0.25 -0.25 - -0.1 -0.1 - 0.1 0.1 - 0.25 0.25 - 0.5 0.5 - 0.75 Proposed Channel 0.75 - 1 Excavation 1 - 1.5 Depth = 1 ft
Proposed Channel Excavation Depth = 2-3 ft
Proposed Channel Excavation Depth = 1 ft
HAYS COUNTY PUBLIC SAFETY BUILDING SITE IMPROVEMENTS San Marcos, TX 0 200 400 800 October 2018 Feet Updated: July 2019 ¯ 128 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Authorize the submission of a grant application and letter of support to the Hogg Foundation for "Get Out the Count" efforts in relation to the U.S. Census Bureau's approach to hard-to-count (HTC) populations.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
CONSENT September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
T. CRUMLEY SMITH N/A
SUMMARY The Hogg Foundation is funding an initiative for complete count efforts in Texas for the U.S. Census by investing $2 million dollars. The primary focus is to aid approaches that aim to reach traditionally hard-to-count (HTC) populations, communities and geographic areas throughout the state. The goal is to encourage the participation in the 2020 U.S. Census so that every person in Texas is counted.
The Hogg Foundation pushes the importance to have an accurate and completed census to determine fair allocation of federal dollars for resources, services and infrastructure that support our everyday quality of life.
129 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Discussion and possible action to consider the release of the maintenance bond #4413352 (for streets) in the amount of $16,016.15, the release of the maintenance bond #70144631 (for drainage) in the amount of $33,717.26, and the acceptance of roads into the county road maintenance system for Reunion Ranch subdivision, Phase 2, Section 5.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-ROADS September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
Jerry Borcherding SMITH N/A
SUMMARY Staff recommends acceptance of these roads into the county road maintenance system. It includes: Adam Court (1,280 ft.).
130 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Discussion and possible action to consider the release of the maintenance bond #4407309MNT-4 (for streets) in the amount of $39,869.25, the release of the maintenance bond #4407309MNT-1 (for drainage) in the amount of $115,408.88, and the acceptance of roads into the county road maintenance system for Reunion Ranch subdivision, Phase 3, Section 1.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-ROADS September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
Jerry Borcherding SMITH N/A
SUMMARY Staff recommends acceptance of these roads into the county road maintenance system. It includes: Jacksdaw Drive (1,631 ft.) and a segment of Reunion Blvd (1,024 ft.).
131 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Discussion and possible action to consider the release of the revegetation bond #K13533428 in the amount of $61,000.00 for Burba Ranch subdivision (a.k.a. Estates at Sawyer Ranch).
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-ROADS September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
Jerry Borcherding SMITH N/A
SUMMARY Staff recommends acceptance of the establishment of vegetation (approx. 70% coverage) within the disturbed areas of the County ROW.
132 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Discussion and possible action to call for a public hearing on October 1, 2019 to establish a 4-way stop on White Wing Trail at the intersection with Fire Cracker Drive.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-ROADS September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
Jerry Borcherding JONES N/A
SUMMARY This action would establish 2 new stop signs on White Wing Trail at the intersection with Fire Cracker Drive. Both Fire Cracker Drive and the entrance to the Medical Center have existing stop signs at this location.
133 Proposed 4-way stop Legend White Wing Trail & Fire Cracker Drive
➤ N 134 © 2018 Google 800 ft
© 2018 Google AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Discussion and possible action to call for a public hearing on October 1, 2019 to establish "No Parking" zones on sections of Creek Road & Mt. Gainor Road along Onion Creek.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-ROADS September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
Jerry Borcherding SMITH N/A
SUMMARY This action would establish "No Parking" zones for two sections of Creek Rd and one section of Mt. Gainor Rd that run along Onion Creek where vehicles park for public access.
135 No Parking zones Legend Creek Rd & Mt. Gainor Rd
➤ N 136 © 2018 Google 1000 ft
© 2018 Google AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Discussion and possible action to grant a variance to Section 701.13.05 of the Hays County Development Regulations to the owner of Lot 6, Downstream Subdivision in Precinct 2.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-MISCELLANEOUS September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
STRICKLAND JONES N/A
SUMMARY The owner of Lot 6, Downstream Subdivision is requesting a variance to section 701.13.05 of the Hays County Development Regulations. This section requires compliance with restrictive covenants and/or plat notes prior to issuance of a development authorization. Plat note #10 for Downstream Subdivision, limits the On-Site Sewage Facility system to a Class I, subsurface systems disposal of treated wastewater only. The owner is requesting a variance to allow the authorization of an Aerobic Spray On-Site Sewage Facility System. Justification is included in the backup.
137 138 139 140 141 142 143 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Discussion and possible action to adopt a Resolution designating a portion of State Highway 21, from near SH 80 intersection to Yarrington Road intersection, as the Private First Class Kristian Menchaca Memorial Highway.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-MISCELLANEOUS September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
Commissioner Ingalsbe INGALSBE N/A
SUMMARY Please refer to attached Resolution.
144
A Resolution of the Hays County Commissioners Court designating a portion of State Highway 21 as the Private First Class Kristian Menchaca Memorial Highway
STATE OF TEXAS § § COUNTY OF HAYS §
WHEREAS, June 16, 2019, marked the 13th anniversary of the death of U.S. Army Private First Class Kristian Menchaca of Brownsville, providing a fitting opportunity to reflect on his life and his service to his county; and
WHEREAS, assigned to the 1st Battalion, 502nd Infantry Regiment, 2nd Brigade, 101st Airborne Division, Private Menchaca was killed following an insurgent attack on a U.S. Army checkpoint south of Baghdad, Iraq and was posthumously awarded the Bronze Star, Purple Heart, and Prisoner of War medals; and
WHEREAS, before enlisting in the army, Kristian Menchaca furthered his education by attending the Gary Job Corps Center in San Marcos from September 2004 to February 2005, earning a GED certificate and completing the security officer program. During his training he volunteered his time and talents at a number of local events including the Sights & Sounds of Christmas festival. An inspiring young man, he demonstrated respect for others and an admirable commitment to his goals, thereby exemplifying the Center’s core values; and
WHEREAS, willing to lay down their lives in the service of their fellow citizens, the men and women of the U.S armed forces demonstrate exceptional courage, honor, and love of country, and time can never diminish the profound debt that all Americans owe to Kristian Menchaca for the challenge he undertook and the immense sacrifice he rendered; and
WHEREAS, the limits of the memorial designation will be for eastbound traffic on SH 21 near the Hwy 80 intersection and for westbound traffic on SH 21 near the Yarrington Road intersection;
NOW THEREFORE, BE IT RESOLVED that the Commissioners Court of Hays County does hereby support designating a portion of State Highway 21 as the Private First Class Kristian Menchaca Memorial Highway.
ADOPTED THIS THE 17th DAY OF SEPTEMBER 2019
Ruben Becerra Hays County Judge
______Debbie Gonzales Ingalsbe Mark Jones Commissioner, Pct. 1 Commissioner, Pct. 2
______Lon A. Shell Walt Smith Commissioner, Pct. 3 Commissioner, Pct. 4
ATTEST:
______Elaine H. Cárdenas, MBA, PhD Hays County Clerk
145 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Discussion and possible action to execute a Professional Services Agreement between Hays County and Myers Concrete Construction for the Elections Public Entrance Remodel project.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-MISCELLANEOUS September 17, 2019 $38,400
LINE ITEM NUMBER 170-657-00.5741
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: YES AUDITOR REVIEW: MARISOL VILLARREAL-ALONZO
REQUESTED BY SPONSOR CO-SPONSOR
T.CRUMLEY INGALSBE N/A
SUMMARY On September 3, 2019, the Commissioners Court authorized the Building Maintenance Department to accept the Myers Concrete Construction bid for the work on the Elections Public Entrance Remodel Project located at the Government Center.
146 PROFESSIONAL SERVICES AGREEMENT HAYS COUNTY, TEXAS
HAYS COUNTY, a political subdivision of the State of Texas (hereinafter the “County”) with administrative offices at 111 E. San Antonio, Suite 300, San Marcos, Texas 78666, and Myers Concrete Construction, a Limited Partnership hereinafter “Contractor”), whose primary place of business is located at 2301 FM 3237, Wimberley, Texas 78676, hereby enter into this Professional Services Agreement (hereinafter “Agreement”) effective the ___ day of September, 2019 (hereinafter “Effective Date”). The County and Contractor (collectively “the parties to this Agreement” or “the parties”) agree as follows:
1. OVERVIEW Demolition and new construction of accessibility ramp, sidewalk, steps and drainage revisions pursuant to the schematics developed by HDR Architecture and the bid provided by Contractor for the improvement to the Elections Office Public Entrance located at the Hays County Government Center.
2. SERVICES Contractor agrees to perform services for the County in accordance with the County’s instructions and, in particular, the instructions of Tammy Crumley, Director of Countywide Operations and/or legal counsel for the Hays County Commissioners Court; and in conformance with the descriptions, definitions, terms, and conditions of this Agreement. The Scope of Services shall be limited to those services and terms attached hereto as Exhibit “A”, and any subsections of Exhibit “A”, if as and when they are attached hereto and signed by the parties (collectively “the Work”). If the parties to this Agreement amend the Work required under this Agreement (by adding or removing specific services and/or terms enumerated in Exhibits “A” and/or “C”), the Compensation cited in Section 5 of this Agreement may also be amended to conform with the change in Scope of Services, as agreed by the parties.
3. ADDITIONAL TERMS Additional Terms and Obligations of the parties to this Agreement, if any, are stated in Exhibit “C”, attached hereto.
4. DURATION The parties agree that the Work shall be completed by December 31, 2019 (hereinafter the “Completion Date”). In the event that Contractor is unable to complete the Work by the Completion Date, Contractor shall request an extension of the Completion Date in writing no later than fifteen (15) business days prior to the Completion Date. The County may grant extensions of the Completion Date for all reasonable extension requests and shall do so in writing.
5. COMPENSATION Contractor will be compensated for the Work pursuant to the terms of which are cited in Contractors rate schedule, which is attached hereto as Exhibit “B.” Despite any reference to Contractors rate schedule, which shall be used to calculate monthly invoice amounts under this Agreement or a change in the Scope of Services (i.e. Amendment), the parties agree that the
147 County shall pay Contractor a total fee not to exceed Thirty Eight Thousand Four Hundred Dollars ($38,400 USD) for the Work under this Agreement.
6. PAYMENT Contractor shall invoice the County for the Work performed under this Agreement on a monthly basis, beginning at the end of the first full month following the Effective Date. The County agrees to promptly pay all invoices in accordance with Texas Government Code Chapter 2251 and by sending payment to Contractor’s address stated in Section 8, below.
7. NOTICE OF COMPLETION Upon completion of the Work, Contractor shall send a Notice of Completion to the County in writing, and the County shall have the option to inspect the Work (or the product thereof) before it is considered complete under this Agreement. If the County is satisfied that the Work under this Agreement is complete, the County shall send Contractor an Acceptance of Completion in writing. If, after inspection, the County does not agree that the Work is complete or believes that the Work is of deficient quality, the County shall send Contractor a Deficiency Letter, stating the specific aspects of the Work that are incomplete and/or deficient. If, after ten (10) business days from the County’s receipt of Contractor’s Notice of Completion, the County does not send Contractor either an Acceptance of Completion or a Deficiency Letter, the Work under this Agreement shall be considered complete.
8. NOTICE (GENERAL) All notices issued by Contractor under or regarding this Agreement shall be provided in writing to the County at: Hays County, Attn: County Judge, 111 E. San Antonio, Suite 300 San Marcos, Texas 78666;
9. INSURANCE Contractor agrees that, during the performance of all terms and conditions of this Agreement, from the Effective Date until the County’s acceptance of Contractor’s Notice of Completion or until this Agreement is otherwise considered completed as a matter of law, Contractor shall maintain Commercial General Liability insurance that meets or exceeds the industry standard for professional services providers in Contractor’s field of employment and for the type of services that are being performed by Contractor under this Agreement.
10. MUTUAL INDEMNITY Contractor agrees, to the fullest extent permitted by law, to indemnify and hold harmless the County, its officers, directors and employees against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by Contractor’s negligent performance of the Work under this Agreement and that of its subcontractors or anyone for whom the Consultant is responsible or legally liable.
148 The County agrees, to the fullest extent permitted by law, to indemnify and hold harmless Contractor, its officers, directors, employees and subcontractors against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the County's negligent acts in connection with this Agreement. Neither the County nor Contractor shall be obligated to indemnify the other party in any manner whatsoever for the other party's negligence.
11. COMPLIANCE WITH LAWS Each party agrees to comply with all laws, regulations, rules, and ordinances applicable to this Agreement and/or applicable to the parties performing the terms and conditions of this Agreement.
12. SURVIVAL Notwithstanding any termination of this Agreement, the following Sections, and the terms and conditions contained therein, shall remain in effect: 3, 5, 8, 10, 12, 14, 15, 16, 17, 18, 20, 21 and 22.
13. FORCE MAJEURE Either of the parties to this Agreement shall be excused from any delays and/or failures in the performance of the terms and conditions of this agreement, to the extent that such delays and/or failures result from causes beyond the delaying/failing party’s reasonable control, including but not limited to Acts of God, Forces of Nature, Civil Riot or Unrest, and Governmental Action that was unforeseeable by all parties at the time of the execution of this Agreement. Any delaying/failing party shall, with all reasonable diligence, attempt to remedy the cause of delay and/or failure and shall recommence all remaining duties under this Agreement within a reasonable time of such remedy.
14. SEVERABILITY If any Section or provision of this Agreement is held to be invalid or void, the other Sections and provisions of this Agreement shall remain in full force and effect to the greatest extent as is possible, and all remaining Sections or provisions of this Agreement shall be construed so that they are as consistent with the parties’ intents as possible.
15. MULTIPLE COUNTERPARTS This Agreement may be executed in several counterparts, all of which taken together shall constitute one single Agreement between the parties.
16. SECTION HEADINGS, EXHIBITS The Section and Subsection headings of this Agreement, as well as Section 1, Entitled “Overview,” shall not enter in the interpretation of the terms and conditions contained herein, as those portions of the Agreement are included merely for organization and ease of review. The Exhibit(s) that may be referred to herein and may be attached hereto, are incorporated herein to the same extent as if fully set forth herein.
149
17. WAIVER BY PARTY Unless otherwise provided in writing by the waiving party, a waiver by either of the parties to this Agreement of any covenant, term, condition, agreement, right, or duty that arises under this Agreement shall be considered a one-time waiver and shall not be construed to be a waiver of any succeeding breach thereof or any other covenant, term, condition, agreement, right, or duty that arises under this Agreement.
18. GOVERNING LAW AND VENUE THIS AGREEMENT SHALL BE GOVERNED BY AND CONSTRUED IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. Any lawsuit, claim, or action, whether in law or in equity, arising from this Agreement will be brought in Hays County, Texas.
19. ASSIGNMENT Neither party to this Agreement may assign it duties, interests, rights, benefits and/or obligations under this Agreement, in whole or in part, without the other party’s prior written consent thereto.
20. BINDING EFFECT Subject to any provisions hereof restricting assignment, this Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective successors, permitted assigns, heirs, executors, and/or administrators.
21. ENTIRE AGREEMENT; AMENDMENT This Agreement (including any and all Exhibits attached hereto) constitutes the entire agreement between the parties hereto with respect to the subject matter hereof. Any amendments to this Agreement must be made in writing and signed by the parties to this Agreement prior to the performance of any terms or conditions contained in said amendments.
22. WORK PRODUCT Any and all product, whether in the form of calculations, letters, findings, opinions, or the like, shall be the property of Hays County during and after performance of the Work. Contractor shall have a right to retain a copy of all Work product for record-keeping purposes.
23. TERMINATION BY COUNTY This Agreement may be terminated by Hays County, for any reason whatsoever, by providing thirty (30) days written notice to Contractor. Any approved services provided under this Agreement up to the date of termination may be invoiced by Contractor after the termination date, and payment of said invoice shall not be unreasonably withheld by the County.
Signatures by the parties to this Professional Services Agreement follow on the next page.
150 IN WITNESS WHEREOF, the undersigned have duly executed and delivered this Professional Services Agreement, and hereby declare that THEY HAVE READ AND DO UNDERSTAND AND AGREE TO EACH AND EVERY TERM, CONDITION, AND COVENANT CONTAINED IN THIS AGREEMENT AND IN ANY DOCUMENT INCORPORATED BY REFERENCE.
______Hays County, Texas Myers Concrete Construction, LP P.O. Box 2928 By: Ruben Becerra Wimberley, Texas 78676 Hays County Judge (512) 847-8000 Email: [email protected]
By: Randy Myers______Vice President
APPROVED AS TO FORM:
______Office of General Counsel
151 EXHIBIT A-1
Scope of Work
152
P.O. BOX 2928 WIMBERLEY, TEXAS 78676 512-847-8000 Wimberley 512-842-5000 Austin Metro 512-847-3831 Fax www.myersconcrete.com email: [email protected] SBE/WBE/HUB Certified
Hays County Attn: Chris Deichmann
512-393-7659 [email protected]
August 12, 2019 PROPOSAL 1. Myers Concrete Construction, LP proposes to supply all labor and materials for the following work described:
A. Install New Concrete Sidewalk and Steps – 2,070 SF a. Demo concrete and railing as per drawing b. Excavate and grade to allow for new concrete c. Scarify and compact existing subgrade d. Reinforce steps with ½” rebar on 12” centers, reinforce sidewalk with 3/8” rebar on 16” centers e. Pour 3,000 psi concrete 4” thick f. Install 70 LF of 12” X 6” mow strip g. Install (2) NDS 12” Drains and 85 Lf of 6” hdpe pipe
2. Exclusions: Bonds, Permits, Testing, Rock Excavation, Erosion Control, Striping, Embeds or Anchors, Demo, and Utilities Not Clearly Marked 3. Myers Concrete Construction, LP will provide Workers Compensation and General Liability Insurance. 4. Contract must be signed and returned prior to any commencement of work 5. 3% Surcharge will be assessed if paying with a credit card 6. Draws paid as work progresses and payment in full upon completion. 7. Total Price for Work Listed Above $38,400.00
______Myers Concrete Construction, LP Hays County By Randy Myers, VP of Myers Concrete, LLC, GP
______August 12, 2019 ______Date Date
153 154 155 156
EXHIBIT B Fee/Rate Schedule
FEE SCHEDULE SHALL BE INSERTED AT THE TIME OF AGREEMENT/CONTRACT EXECUTION
157
-- EXHIBIT “C” --
Additional Terms to the Services provided by Contractor, if any, are as follows:
A. N/A
B.______
C.______
D.______
E.______
F.______
G.______
H.______
I.______
J.______
K.______
L.______
158 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Discussion and possible action to approve changing two naming conventions on the Hays County Development Services Fee Schedule.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-MISCELLANEOUS September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW:
REQUESTED BY SPONSOR CO-SPONSOR
STRICKLAND JONES N/A
SUMMARY Due to HB3167, the Development Services department needs to update the following names on the fee schedule to coincide with our new process changes. Changes will be :
Preliminary Plan Submittal will change to Subdivision Plat Submittal.
Final Plat Review Fee will change to Application Review Fee.
159 Development Services Fee Schedule Hays County, Texas Proposed 2019 Development Permits Development ‐ Outside Special Flood Hazard Area (Outside Floodplain) $100 Class “A” Development ‐ Inside Special Flood Hazard Area (Inside Floodplain) $300 Class "B" Includes improvements, such as but not limited to any structure, dredging, $300 Class “C” filling, grading, excavation or storage of equipment or materials Development Without a Permit Double the Development Permit Fee (above) On‐Site Sewage Facility (OSSF) Permits On‐Site Sewage Facility Permit Application $275 Single Family Residence ‐ Standard / Conventional System $375 Single Family Residence ‐ Advanced / Aerobic System $500 Non‐Single Family Residence ‐ Standard / Conventional System $650 Non‐Single Family Residence ‐ Advanced / Aerobic System Reinspection Fee $100 Design Resubmission $100 Tie‐In Inspection $100 Sprayhead Relocation $200 ($100 Resubmission & $100 Reinspection Fee) Pump Tank Replacement $200 ($100 Resubmission & $100 Reinspection Fee) Conversion from Surface Application to Subsurface Drip Irrigation $375 Aerobic Treatment Unit Replacement (Same as original design) $275 Aerobic Treatment Unit Replacement (Any changes to original design) $375 On‐Site Sewage Facility Maintenance Contract Late Fee $50 Food Establishments Food Establishment 1‐15 Employees $200 Annually Food Establishment 16+ Employees $300 Annually Permit Review Fee 1/2 of Permit Fee Food Establishment Non‐Routine Inspection Fee $100 Non‐Routine Inspection: Any inspection other than initial opening and/or two annual inspections Planning Subdivision Plat Submittal $500 + $450 per lot With Floodplain Submittal fee plus $300 Preliminary Plan Submittal with 2 lots or less $500 + $150 per lot With Floodplain Submittal fee plus $300 Revised plat and cancellation $200 + $100 per lot Application Review Fee $100 Plat Submittal under 1445 Interlocal Agreement $370 per lot Interlocal Fees apply to following cities: Buda, Dripping Springs, Kyle, San Marcos, Wimberley, and Woodcreek Variance Request, per variance requested $100 Release of easement $100 Flood study review based on actual cost of review Public notification for plat revision or cancellation $100 plus actual cost of notification Includes certified mail and newspaper announcement Applies to all subdivision applications not submitted via MyGovernmentOnline GIS / Mapping Technical Services $ 30/Hour Compile existing data into printed map, Print saved map file, New data research, Data conversion or reformatting, Report generation, Scanning or digitizing Professional Services $ 50/Hour Create new data, Statistical analysis, Programming, GPS field data collection Printed 8½x11 Map** $0.50 Printed 11x17 Map** $1.00 Printed 24x36 Map** $17.25 Printed 42x48 Map** $40 *Cost of printed maps are in addition to service fees and does not include tax. *Maps larger than 11x17 are based on approximately $0.02 per square inch. Misc. Fees Day Care Inspection $100 Foster Care Inspection $25 Paper Processing Fee $30
160 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Hold a public hearing on the FY 2020 Hays County Proposed Budget - 10:00 a.m.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-MISCELLANEOUS September 17, 2019 N/A
LINE ITEM NUMBER N/A
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW: N/A
REQUESTED BY SPONSOR CO-SPONSOR
Judge Becerra BECERRA N/A
SUMMARY Attachments: FY 2020 Public Hearing Notice FY 2020 Proposed Budget Recap
161 NOTICE OF PUBLIC HEARING ON HAYS COUNTY FY 2020 BUDGET Notice is hereby given that the County of Hays will hold a public hearing on the proposed FY 2020 budget on September 17, 2019 at 10:00 a.m., in the Commissioners' Courtroom, Hays County Courthouse, 111 E. San Antonio St., San Marcos, TX 78666. This budget will raise more revenue from property taxes than last year’s budget by an amount of $4,698,033 or 5.9% increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $4,018,307. Prior to the adoption and thereafter, a copy of the budget will be on file in the offices of the Hays County Clerk and Hays County Auditor, as well as the County's website @ www.hayscountytx.com for public inspection.
162 FY 2020 County of Hays Estimated Revenues, Expenditures and Fund Balances Commissioner's Court Proposed Budget - 8/20/19
Estimated Estimated Beginning Ending Fund Estimated Estimated Transfers Fund Fund No Operating Funds Balances Revenue Expenditures In & (Out) Balances 001 General 46,034,713 91,950,345 92,200,203 (3,728,707) 42,056,148 002 Election Contract Fee 430,134 75,000 403,730 101,404 020 Road & Bridge 11,722,853 12,562,990 23,729,571 556,272 050 Sheriff's Abandoned Vehicle 32,280 - 30,000 2,280 051 Bail Bond Board 57,004 3,500 55,000 5,504 052 Sheriff's Special Projects 2,105 0 1,586 519 053 Sheriff's Drug Forfeiture 170,938 0 134,000 36,938 065 Veteran's Court Program 6,796 1,800 5,276 3,320 070 Juvenile Detention Center 0 3,903,000 5,280,689 1,377,689 0 080 District Attorney Hot Check Fee 43,000 0 35,000 8,000 081 District Attorney Drug Forfeiture 74,920 0 68,000 6,920 084 Law Library 122,237 111,000 135,517 97,720 100 County/District Court Technology 49,585 5,300 45,000 9,885 101 Records Management 1,560,715 435,000 1,977,377 18,338 102 County Clerk Guardianship Fee 12,010 12,000 16,000 8,010 105 Courts Records Preservation 152,616 24,000 155,068 21,548 106 County Records Preservation 276,592 72,000 315,020 33,572 107 Courthouse Security 56,921 98,000 154,813 108 108 District Court Records Technology 37,741 11,000 30,000 18,741 110 Justice Court Building Security 152,888 10,350 140,000 23,238 111 Court Reporter Services 21,708 47,000 35,000 33,708 112 Justice Court Technology 413,736 44,300 365,000 93,036 115 Alternative Dispute Resolution 0 52,600 52,600 0 117 County Child Abuse Prevention 0 600 600 0 120 Family Health Services 81,129 498,566 2,930,713 2,351,018 0 121 Tobacco Settlement 201,682 150,000 190,000 161,682 141 Historical Commission 151,982 1,400 123,500 29,882 146 ORCA/Cedar Oaks Mesa 0 - - 0 151 Habitat Conservation Plan 137,219 140,000 200,000 77,219 152 HC Local Provider Participation 5,660,975 5,000,000 5,000,000 5,660,975 153 CDBG Disaster Recovery Prgm 0 - - 0 170 Infrastructure Improvement 656,242 300,000 650,900 305,342 171 LCRA/WTPUA Service Fee 1,332 - - 1,332 Total Operating Funds 68,322,053 115,509,751 134,460,163 0 49,371,641
Debt Funds 190 Hays County I&S 9,715,000 38,013,467 38,735,283 8,993,184 (detail attached) Total Debt Funds 9,715,000 38,013,467 38,735,283 8,993,184
Construction Funds 006 Public Safety Bond 2017 49,300,000 49,300,000 0 022 Road Bonds S 2006 682,283 682,283 0 027 Priority Road Bonds S 2011 4,895,306 4,895,306 0 033 Pass thru Road Bonds S 2016 26,890,500 26,890,500 0 034 Road Bonds S 2017 16,205,000 16,205,000 0 114 Civil Courts Building Fund 689,782 89,100 735,000 43,882 144 Historical Jail Restoration 678,086 678,086 0 150 Park Bond S 2011 650,000 650,000 0 161 La Cima Public Improvement Dist 0 1,550,550 1,550,550 0 Total Construction Funds 99,990,957 1,639,650 101,586,725 43,882
TOTAL ALL FUNDS 178,028,010 155,162,868 274,782,171 0 58,408,707
163 FY 2020 County of Hays Estimated Revenues, Expenditures and Fund Balances Commissioner's Court Proposed Budget - 8/20/19
Estimated Estimated Beginning Ending Fund Estimated Estimated Transfers Fund Fund No Other Funds Balances Revenue Expenditures In & (Out) Balances 003 *Medical & Dental 11,829,710 11,412,000 11,412,000 0.00 11,829,710
*This fund's revenues and expenditures are not included in total funds because the expenditures are reflected as payroll expenses in the various funds on the previous page.
164 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Discussion and possible action to set the FY 2020 salaries and allowances for Hays County Elected Officials.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-MISCELLANEOUS September 17, 2019 N/A
LINE ITEM NUMBER N/A
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW: N/A
REQUESTED BY SPONSOR CO-SPONSOR
Judge Becerra BECERRA N/A
SUMMARY Attachment: FY 2020 Elected Officials Salaries & Allowances
165 HAYS COUNTY FY 2020 Elected Officials Salary & Allowances FY19 FY20 5% FY20 Travel Uniform Phone Total Salaries Elected Official Salary Adjustment Increase Salary Longevity Allowance Allowance Allowance & Allowances
County Judge 88,505 0 88,505 15,000 103,505 Commissioner Pct. 1 82,151 0 82,151 1,595 15,000 98,746 Commissioner Pct. 2 82,151 0 82,151 480 15,000 97,631 Commissioner Pct. 3 82,151 0 82,151 480 15,000 97,631 Commissioner Pct. 4 82,151 0 82,151 15,000 97,151 Sheriff 105,394 5,270 110,664 490 420 111,574 Tax Assessor 91,057 4,553 95,610 500 3,306 420 99,836 Treasurer 79,509 3,975 83,484 1,735 3,064 88,283 District Clerk 83,322 4,166 87,488 1,590 3,064 92,142 County Clerk 83,322 4,166 87,488 3,064 90,552 Justice of the Peace Pct. 1-1 66,686 9,800 3,824 80,310 2,050 4,564 86,924 Justice of the Peace Pct. 1-2 66,686 9,800 3,824 80,310 4,564 84,874 Justice of the Peace Pct. 2 66,686 9,800 3,824 80,310 1,200 4,564 86,074 Justice of the Peace Pct. 3 66,686 9,800 3,824 80,310 1,200 4,564 86,074 Justice of the Peace Pct. 4 66,686 9,800 3,824 80,310 4,564 84,874 Justice of the Peace Pct. 5 66,686 9,800 3,824 80,310 595 4,564 85,469 Constable Pct. 1 74,000 3,700 77,700 1,800 720 80,220 Constable Pct. 2 67,762 6,238 3,700 77,700 720 78,420 Constable Pct. 3 74,000 3,700 77,700 870 720 420 79,710 Constable Pct. 4 74,000 3,700 77,700 600 720 79,020 Constable Pct. 5 67,762 6,238 3,700 77,700 330 720 78,750
*County Judge receives $25,200 annually for magistration duties funded by the State **JP magistration allowance moved to base salary ***Constable 2 & 5 adjustment to match other Constables FY19 salaries
166 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Discussion and possible action to adopt the FY 2020 Hays County budget after making any final changes as a result of the public hearing.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-MISCELLANEOUS September 17, 2019 N/A
LINE ITEM NUMBER N/A
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW: N/A
REQUESTED BY SPONSOR CO-SPONSOR
Judge Becerra BECERRA N/A
SUMMARY A list of final changes to the FY 2020 budget for the Court to consider will be provided. Additional items for consideration may be submitted by the Court members or as a result of the public hearing.
Attachment: Budget Certificate
167 COUNTY OF HAYS
BUDGET CERTIFICATE
BUDGET YEAR FROM October 1, 2019 TO September 30, 2020
STATE OF TEXAS COUNTY OF HAYS
WE, Ruben Becerra, County Judge Elaine H. Cardenas, MBA, PhD., County Clerk Marisol Villarreal-Alonzo, CPA, County Auditor
Of Hays County, Texas, do hereby certify that the attached budget is a true and correct copy of the twelve
(12) month fiscal year 2020 Budget of Hays County, Texas, as passed and approved by the
Commissioners’ Court of Hays County on the 17th day of September, A.D., 2019, as the same appears on file in the office of the Hays County Clerk.
______Ruben Becerra, County Judge
______Elaine H. Cardenas, MBA, PhD., County Clerk
______Marisol Villarreal-Alonzo, CPA, County Auditor
Subscribed and sworn to before me the undersigned authority on this ______day of ______, A.D., 2019.
______Janice Jones Hays County, Texas
My Commission Expires: 01/13/2023
168 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Discussion and possible action to ratify the property tax increase reflected in the FY 2020 Hays County budget.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-MISCELLANEOUS September 17, 2019 N/A
LINE ITEM NUMBER N/A
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW: N/A
REQUESTED BY SPONSOR CO-SPONSOR
Judge Becerra BECERRA N/A
SUMMARY Adoption of a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the Commissioner's Court to ratify the property tax increase reflected in the budget.
"This budget will raise more revenue from property taxes than last year’s budget by an amount of $4,698,033 or 5.9% increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $4,018,306.65."
Attachment: FY 2020 Budget Cover Page
169 Hays County Fiscal Year 2019-2020 Budget Cover Page
This budget will raise more revenue from property taxes than last year's budget by an amount of $4,698,033, which is a 5.90 percent increase from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $4,018,306.65.
The members of the governing body voted on the budget as follows: FOR: AGAINST: PRESENT and not voting: ABSENT:
Property Tax Rate Comparison 2019-2020 2018-2019 Property Tax Rate: $0.4237/100 $0.4337/100 Effective Tax Rate: $0.4051/100 $0.4337/100 Effective Maintenance & Operations Tax Rate: $0.2937/100 $0.3229/100 Rollback Tax Rate: $0.4498/100 $0.4824/100 Debt Rate: $0.1246/100 $0.1246/100
Total debt obligation for Hays County secured by property taxes: $522,560,000
170 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Discussion and possible action to approve an order adopting the tax rate for FY 2020 and levy the taxes.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
ACTION-MISCELLANEOUS September 17, 2019 N/A
LINE ITEM NUMBER N/A
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: AUDITOR REVIEW: N/A
REQUESTED BY SPONSOR CO-SPONSOR
Judge Becerra BECERRA N/A
SUMMARY Attachments: FY 2020 Itemized Tax Rate Order Adopting an Ad Valorem Tax Rate
Motion: "I move that the property tax rate be set by the adoption of a tax rate of 42.37¢; 26.53¢ - General Maintenance & Operations 12.46¢ - General Debt 3.38¢ - Road and Bridge Maintenance & Operations"
171 ITEMIZED TAX RATE Hays County ‐ Fiscal Year 2020 Commissioner's Court Adopted ‐ 9/17/2019 ESTIMATED PROPERTY Plus O65/DP TAX TAX VALUATION Freeze Ceiling FUNDS RATE COLLECTION
19,863,002,277 6,178,251 General M&O 26.53 ¢ 58,347,830 (1 cent = $1,966,437 @ 99% collection)
19,863,002,277 2,901,659 General Debt 12.46 ¢ 27,403,467 (1 cent = $1,966,437 @ 99% collection)
20,204,741,180 971,078 Road & Bridge M&O 3.38 ¢ 7,731,990 (1 cent = $2,000,269 @ 99% collection)
Ad Valorem Tax Rate 42.37 ¢ 93,483,287
ASSESSED TAXES 94,326,036
Effective Tax Rate 40.51 ¢
Commissioner's Court Proposed Tax Rate 42.37 ¢
Rollback Tax Rate 44.98 ¢
TAX INCENTIVE PROGRAMS
752,894,037 General M&O 26.53 ¢ 1,997,428 (1 cent = $75,289 @ 100% collection)
696,555,921 General Debt 12.46 ¢ 867,909 (1 cent = $69,656 @ 100% collection)
323,203,560 Road & Bridge M&O 3.38 ¢ 109,243 (1 cent = $32,320 @ 100% collection)
Ad Valorem Tax Rate 42.37 ¢ 2,974,579
TOTAL ASSESSED TAXES 97,300,616
172 ORDER ADOPTING AN AD VALOREM TAX RATE FOR FISCAL YEAR 2020 FOR HAYS COUNTY
THE STATE OF TEXAS COUNTY OF HAYS
On this 17th day of September, 2019, the Commissioners’ Court of Hays County, Texas, pursuant to Chapter 26 of the Texas Property Tax Code, hereby adopts this order setting the fiscal year 2020 ad valorem tax rate as follows. All figures are in pennies per $100 taxable property valuation:
General Maintenance & Operations 26.53 cents General Debt 12.46 cents Road and Bridge Maintenance & Operations 3.38 cents
TOTAL AD VALOREM TAX RATE FOR FISCAL YEAR 2020 42.37 cents
Passed by the COMMISSIONERS’ COURT OF HAYS COUNTY, TEXAS, this 17th day of September, 2019.
FOR ( ) AGAINST ( ) RUBEN BECERRA ABSTAIN ( ) COUNTY JUDGE, HAYS COUNTY, TEXAS
FOR ( ) AGAINST ( ) DEBBIE GONZALES - INGALSBE ABSTAIN ( ) COMMISSIONER, PRECINCT 1
FOR ( ) AGAINST ( ) MARK JONES ABSTAIN ( ) COMMISSIONER, PRECINCT 2
FOR ( ) AGAINST ( ) LON A. SHELL ABSTAIN ( ) COMMISSIONER, PRECINCT 3
FOR ( ) AGAINST ( ) WALT SMITH ABSTAIN ( ) COMMISSIONER, PRECINCT 4
ATTEST: ELAINE H. CARDENAS, MBA, PhD. COUNTY CLERK, HAYS COUNTY, TEXAS
173 AGENDA ITEM REQUEST FORM
Hays County Commissioners Court Tuesdays at 9:00 AM
Request forms are due in Microsoft Word Format via email by 2:00 p.m. on Wednesday.
AGENDA ITEM Executive Session pursuant to Sections 551.071 and 551.087 of the Texas Government Code: consultation with counsel and deliberation regarding economic development negotiations associated with Project Molly, Project Rx, Project Wolverine and Project King.. Possible action may follow in open court.
ITEM TYPE MEETING DATE AMOUNT REQUIRED
EXECUTIVE SESSION September 17, 2019
LINE ITEM NUMBER
AUDITOR USE ONLY AUDITOR COMMENTS:
PURCHASING GUIDELINES FOLLOWED: N/A AUDITOR REVIEW: N/A
REQUESTED BY SPONSOR CO-SPONSOR
BECERRA N/A
SUMMARY Summary to be provided in Executive Session.
174