TSLAC's 2020 Digital Program Overview Packet

Texas State and Commission Introduction ...... 2 TSLAC Overview ...... 3

Library Development and Networking LDN Brochure ...... 5 LDN Contact Card...... 7 ROI Card...... 8 Collection Bookmark ...... 9 E-Read Texas Poster ...... 11 Grantwriting Tips and Examples ...... 12

Texas Center for the Book TCFB Brochure ...... 28 Texas Titles for All Ages ...... 30 Letters About Literature Texas Card ...... 32 TCFB Día Bookmark ...... 34

Talking Book Program TBP Brochure ...... 36 TBP Partners with Card (1)...... 38 TBP Partners with Libraries Card (2)...... 39 TBP Large Print Poster ...... 40

Archives and Information Services ARIS Services Card ...... 41 ARIS Reference Bookmarks ...... 42 ARIS Genealogy Brochure ...... 46 ARIS Replevin Brochure ...... 48

State and Local Records Management SLRM Records Management Assistance Brochure...... 50 SLRM State Records Center Brochure...... 52 RMICC Records and Information Management Brochure...... 54

Texas Library and Archives Foundation TLAF Brochure ...... 58

Texas State Library and Archives Commission

This DIGITAL PACKAGE is designed for information professionals. It offers resource guides to TSLAC programs, services, resources, and training.

Sections

1. The Texas State Library and Archives Commission (TSLAC) supports access to information statewide.

2. The Library Development and Networking Division supports academic, public, and school libraries. TSLAC provides digital resources for the public, grants to institutions, programs, and continuing education opportunities.

3. Through the Texas Center for the Book, TSLAC promotes literacy and a love of reading throughout Texas.

4. The Talking Book Program provides free library service to Texans who are unable to read standard print because they have a visual, physical, or reading disability. Books and magazines are available in English and Spanish in large print, sound recordings, computer downloads, and Braille.

5. The Archives and Information Services Division collects, preserves, and provides access to the archival records of state government. The vast collection of maps, documents, prints, photographs, audio materials, and digital collections spans Texas history from the pre Republic Era to the present.

6. The State and Local Records Management Division offers records management services to state and local governments, including training and consulting, document imaging and preservation, and records storage in the State Records.

TSLAC Digital Packet Revised 03/2020 Section 1: TSLAC Overview

Our Mission is to provide Texans access to the information needed to be informed, productive citizens by preserving the archival record of Texas; enhancing the service capacity of public, academic, and school libraries; assisting public agencies in the maintenance of their records; and meeting the reading needs of Texans with disabilities.

We Partner with libraries, local and state government, schools, institutions of higher education, historical and research collections, educators, and information professionals. We believe that, working together, we promote educational attainment, economic vitality, community engagement, access to government, and quality of life for all Texans.

Our Services are diverse and support libraries, historical preservation, access to state archival records, effective records management practices, literacy, and reading for people with visual disabilities.

Our Customers include information professionals, local and state government, educational and research institutions, libraries, and the public.

Any person who accesses our resources online or in person More than 24 million people served by Texas public libraries More than 6 million K–12 students, teachers, and administrators 2 million students and faculty in higher education programs Thousands of researchers 10,000 units of local government and 159 state agencies More than 15,000 persons with visual or other disabilities

Our Facilities Lorenzo de Zavala State Archives and Library Building, 1201 Brazos Street, Austin State Records Center and Talking Book Annex, 4400 Shoal Creek Boulevard, Austin Sam Houston Regional Library and Research Center, Liberty

www.tsl.texas.gov 512-463-5455

TSLAC Digital Packet Revised 03/2020 About Our Shared Environment: An Information Society Access to information is just the first step in maintaining an informed society. State government must equip an increasingly diversified population to negotiate educational needs, complex global communications, and a competitive job market. To do so requires a robust infrastructure for learning and making the best use of today’s broad information assets and educational resources. The real currency today is knowledge.

People need the resources, skills, and support to convert information intake into knowledge output. That outcome translates into meeting school standards, starting up a business, engaging communities in meaningful discourse, ensuring public records are managed effectively, fostering open government, bringing primary documents into the learning equation, preserving Texas history, helping individuals find jobs, and so much more.

The Texas State Library and Archives Commission reaches almost every Texan in multiple ways throughout their lives. By supporting education, cultural, and government organizations, as well as serving the public directly, TSLAC equips communities and people with resources, training, and programs. The agency’s work in library development, statewide digital content, archives, preservation, state and local records management, broadband and technology, services to the visually disabled, literacy, and community engagement form an integrated network of intellectual assets and services to help Texans lead informed lives.

TSLAC Digital Packet Revised 03/2020 Stay in Touch Library Developments Blog www.tsl.texas.gov/ld/librarydevelopments

Visit the Library Development and Networking Webpage www.tsl.texas.gov/ldn

Library Development and Networking Division

Learn about free projects for your library! Submit your annual report! Sign up for newsletters! Register for training! Explore our databases! To articulate and advance the value of Texas libraries as Contact Us essential to our communities and state. [email protected] (TSLAC Strategic Plan Many of these programs are made possible by a grant from the 512-463-5465 Visit us at: U.S. Institute of Museum and Library Services to TSLAC under 2019-2023) the provisions of the Library Services and Technology Act. 800-252-9386 www.tsl.texas.gov Resources for Education and Enrichment Professional Development Websites for Libraries We provide high quality online Our consultants provide in-person TSLAC provides a digital branch to public libraries that do information for all Texans through workshops, distance education, not otherwise have this service. licensed proprietary resources available professional books to borrow and 24/7 via institutions of higher in-depth consultations free of E-Read Texas education, public libraries charge to and other The E-Read Texas program will provide library and K-12 public school libraries. interested persons on a wide e-books and an e-read application that will range of topics, including make it possible for all Texans served by library technology, public to access e-books. e-resources, and planning, Small Library Management Training Program (SLM) children and youth services, grants, outreach to under served populations SLM provides management and foundational library skills, as and more. well as advanced topics, to those without master's degrees in Library Science working in small libraries. Besides online Inclusive Services and in-person training, SLM provides library staff serving Standards small communities with opportunities to connect and share Programs support initiatives that offer opportunities for libraries best practices. Revised statewide school library standards were adopted in of all types to reach under served populations. early 2018. Statistics and Accreditation Competitive Grants Early Childhood and Youth We collect reports annually. Libraries that meet Programs minimum criteria are designated as accredited by TSLAC Grants support innovative services, and are eligible for all Division programs. promote reading, literacy and We promote literacy and workforce development, improve school readiness by information technology, offer encouraging children, teens, training to first time grantwriters and families to read for and provide access to historic collections. lifelong learning and pleasure. Programs include Interlibrary Loan Lone Star Diá, Summer Reading Program, Summer The Navigator statewide interlibrary loan Lunch at the Library and (ILL) program for Texas public libraries the Family Place™ provides library users access to materials not Libraries Project. available at their local library. ILL delivers worldwide resources to every Texan. Library Technology Resources Building a Community of Libraries Library staff may The TexShare Consortium is a statewide resource sharing attend workshops, program designed to enhance services provided by Texas online training, and academic, public and medical/clinical libraries. Programs consulting on planning include the TexShare statewide borrowing card, Courier and for and managing the TexShare e-resources program. library technology. Revised 3/2020 Library Development and Networking Division

Jennifer Peters Director (512) 463-5456 [email protected] Valicia Greenwood Statistics Specialist (512) 463-5466 [email protected] Erica McCormick Competitive Grants (512) 463-5527 [email protected] Liz Philippi School Programs (512) 463-5852 [email protected] Sara Hayes Interlibrary Loan Program (512) 463-5406 [email protected] Russlene Waukechon TexShare E-Resources (512) 463-7402 [email protected] Danielle Plumer TexShare and Resource Sharing (512) 463-5433 [email protected] Kate Reagor Resource Sharing Support (512) 475-2254 [email protected] Ann Griffith Electronic Resources (512) 463-6110 [email protected] Katherine Adelberg Continuing Education and (512) 463-5475 Consulting [email protected] Naomi DiTullio Distance Learning (512) 936-2586 [email protected] Henry Stokes Library Technology (512) 463-6624 [email protected] Cindy Fisher Digital Inclusion (512) 463-4855 [email protected] Kyla Hunt Library Management (512) 936-4449 [email protected] Bethany Wilson Youth Services (512) 463-4856 [email protected] Laura Tadena Inclusive Services (512) 463-5468 [email protected] Revised 3/2020 for every $1 invested in $4.64 public libraries In 2015 Texas public libraries collectively were found to provide $2.628 billion in bene ts while costing less than $566 million, a return on investment of $4.64 for each dollar invested.

total economic bene ts from Texas public $2.628 libraries in 2015 The total value of six public library services was conservatively estimated at $1.652 billion. These values combined with the bene ts of local economic activity ($976 million) produce a total economic bene t of $2.628 billion.

Texas jobs dependent on public library direct 11,000 expenditures in 2015 Based on the IMPLAN model, which analyzed public libraries purely as business and organizational entities, libraries produced $976 million in local economic activity. Further, in 2015 more than 11,000 jobs in Texas were dependent on public library expenditures.

This project is made possible by a grant from the U.S. Institute of Museum and Library Services. TSLAC’s Library Science Collection is a 's Library of professional books and DVDs. The Collection is free to Texas library staff, board members, volunteers, and friends of libraries. No late fees are charged, but the borrower is responsible for return postage. Popular titles include: National School Library Standards for Learners, School Librarians, and School Libraries (2018) The LITA Guide to No- or Low-Cost Technology Tools for Libraries by Breanne Kirsch (2018) From Library Volunteer to Library Advocate: Tapping into the Power of Community Engagement by Carla Lehn (2018) Library Programs and Services for New Adults by Kyla Hunt (2017) Email [email protected] or call 800-252-9386 (toll-free in Texas) for more information or to request titles. The Texas State Library and Archives Commission’s E-Read Texas program brings free electronic books to Texans through local libraries. Check out YOUR LOCAL LIBRARY for great e-reads!

For more information on E-Read Texas, www.tsl.texas.gov/ldn/ebooks.

Grantwriting Tips and Examples (rev. 1/2019)

Grantwriting Tips and Examples (rev. 1/2019)

Tips  READ and follow the guidelines.  Make sure project fits the grant program and/or eligibility requirements.  Use available resources.  Write succinctly.  Write for the grant reader.  Have someone else read it BEFORE you submit it.  Request TSLAC draft review.

Grant Resources  Library Developments (TSLAC LDN Blog) www.tsl.texas.gov/ld/librarydevelopments/  TSLAC Funding Opportunities for Texas Libraries (e-mail list) http://eepurl.com/c0Ro1D  TSLAC Library Science Collection www.tsl.texas.gov/ld/lsc/index.html  Funding Information Center (Texas Dept. of State Health Services) www.dshs.state.tx.us/fic/default.shtm  Texas Library Association - Fundraising www.txla.org/fundraising  American Library Association Grants www.ala.org/awardsgrants/awards/browse/grnt  The Foundation Center – Funding Information Network foundationcenter.org/fin/  The Grantsmanship Center www.tgci.com/resources  Grant Professionals Association www.grantprofessionals.org/

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Grantwriting Tips and Examples (rev. 1/2019)

Application

Narrative  80-90% of total score  FollowSectionE.ApplicationReviewInformation  Types of info requested • Community/library background • Project details • Marketing • Sustainability

Budget  10-20% of total score  Story through numbers  Table and narrative  Income and expenses  Completed last

Library/Community Information  Location  Population & demographics  Customer/patron base  Household income (if relevant)  Industry/employment options  Library mission and services  Community attributes

Project Details  Program design or activities  Timetable  Budget  Personnel  Impact  Evaluation

Marketing & Sustainability  How?  Where?  To whom?  How will program continue beyond requested year of grant funding?

Supporting Documentation  Letters of support (3 max.)  Letters of cooperation, memoranda of understanding/agreement

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Grantwriting Tips and Examples (rev. 1/2019)

Planning — Goals & Objectives

S.M.A.R.T.  S — Specific  M — Measurable  A — Appropriate  R — Relevant  T — Time-based

S — Specific  Who will be involved in implementing the grant? and who will be served/helped by the services proposed?  What is the service or program being offered? What does it look like in practice? What is the impact you hope to have? What is already in place in area? What do you want to take place in the time allotted?  Where will the project take place? In what community? In what setting?  When will this take place? Timeline or time table with milestones.  Why does the community need this service? What is the need?  How will it be implemented? How does project meet its objectives? How is it unique or different?

M — Measurable  How much or how many?  How are customers impacted? Did they improve their skills? What impact did the program have on community? Outcome-based evaluation (10%)  How will you know if you’ve met your goals? Evaluation tools?

A — Appropriate  Achievable, attainable, action-oriented  Is it appropriate for the audience, topic, etc.?

R — Relevant  Realistic  Is it relevant to what the community needs?

T — Time-based (time-bound)  By when will you achieve this?  Set milestones and deadlines.

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Grantwriting Tips and Examples (rev. 1/2019)

SAMPLE COMPETITIVE GRANT APPLICATION RESPONSES

PROGRAM ABSTRACT

The XXXX and ZZZZ Libraries propose to enter into an agreement with two private business partners, and [the Portland] Senior Center to provide technology training for senior citizens. This is a continuation of an existing program that was initiated in 2011 with TSLAC funding. The partnership will provide eight classes per week in the two communities, two special interest programs and one senior gaming day a month. One-on-one training will also be provided. The program targets senior citizens and takes training into the community where seniors congregate. … The libraries and partners will provide all the equipment for off-site training, publicity, and printing. YYYY will provide incentives to students, publicity and supplies. WWW will provide an Internet connection and supplies needed for the program at their facility. We believe this project will serve as a model for other small rural communities.

APPLICANT INFORMATION — Applicants describe their library, their mission, strategic goals, and their capacity to complete the project successfully.

Score: 8.3/10

The ABC Library (ABCL) is located in the far northeast corner of the state. Our area is a very rural, agricultural community, with a small public school system. The ABCL is a cornerstone of our community. Founded in 1964, the BVML has been a major contributor to the growth and education of not only ABC residents, but of patrons who reside in other parts of ABC and western DEF counties. The library offers the only free internet connectivity in the area, with twelve computer stations, twelve laptops for use in the library and the only wi-fi in this half of our county.

The mission of the ABC Library is to provide the residents of ABC and the surrounding areas with a means to improve their quality of life by building a collection that will meet the diverse needs of the population using it, within the limitations of budget, space, and availability of materials. Our goals are to provide not only reading materials, but to offer patrons access to education and training in developing information-gathering skills, including accessing, evaluating and becoming proficient with various information sources. We feel that the diverse needs of our community demand the accessibility of a widely varied array of educational opportunities, in an effort to give our children the ability to compete with those who have daily access to more varied opportunities than ours will receive in years.

The ABCL has been successful in implementation of an Impact grant in 2012 for ereaders/ebooks. We are currently participating in the BTOP Grant through TSLAC and numerous other grants in the past several years. We have 1 full-time director and a part-time Children's Librarian who will facilitate this grant if selected.

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Grantwriting Tips and Examples (rev. 1/2019)

COMMUNITY NEED/NEEDS ASSESSMENT — Describe why the program is needed, the program goals and the audience. Describe the greater community to be served using demographic statistics, library records, or surveys to support these statements.

Score: 12.5/15 There is a distinct shortage of cultural, enrichment and technological opportunities outside of the s c h ool . The town lacks a common meeting or recreational place where all people feel like they belong or have something to do, meet to swap ideas, job search, hold meetings, attend training classes, access internet, and attend family and cultural events. Because there has been little to attract young people inside the library, the area has suffered vandalism (broken windows, graffiti) on several occasions.

According to a November 2011 report by the U.S. Department of Commerce, rural America lags behind the rest of the country in Internet usage, making libraries an important center of connectivity. In 2010, 57 percent of rural households had broadband Internet access, compared to 72 percent in urban areas.

Regardless of income level, those living in the AAAA rural areas are lagging behind in computer ownership, Internet access and technology literacy. Many patrons who use the library services, such as the books, computers, copier and fax may have little or no access to these in their own homes. Internet access in the area is expensive and limited.

Many area residents' (who live outside the city limits) only option is satellite internet which is beyond their means, slow and unreliable. For satellite, start-up costs are about $320 with ongoing monthly fees for the lowest level of usage of $69.98 plus tax. The data caps associated with satellite Internet are so restrictive that the majority of online learning is not an option. Free higher level on-line courses offered by schools such as MIT cannot be accessed by rural students using satellite connections.

Youth: The library is particularly committed to increase school age users considering the *ISD student profile statistics. The district reports that of the 1300 students, 31.23%* are considered at risk. 42.19%* of the students are reported to be from low income families. Further details show that 47.6%* of students qualify for either reduced or free lunch and approximately 77% qualify for other programs (Title 1). *Independent School District.

Adults: According to the updated data from the U.S. Census, the unemployment rate in our area is 8.6% and the median age is 35.3 years. Most men work in construction, manufacturing, and farming (12,000 farms in the county). Women are found in the healthcare and education fields. Both men and women are employed in the food service industry. 14% live below the poverty level.

Seniors: The area has one of the highest per capita elderly populations in Texas. The population of 60+ in BBBB County is 18.6%, higher than the state of Texas elderly per capita which averages 10.7%. Texans 60+ are projected to total 8.1 million by 2040, a 193 percent increase from 2000. *2012 U.S. Census Bureau data.

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Grantwriting Tips and Examples (rev. 1/2019)

Score: 8.7/10

The Library serves a remote rural area of several large ranches and farms. Dickens County has a population of 2,450 and the City of Spur where the library is located has a population of 1,088. Several of our major employers have closed down businesses, leaving many of our citizens unemployed. A number of patrons who visit the library are looking for work and use our computer lab to seek job opportunities. The nearest city with a population of over 50,000 is 70 miles away. The nearest facility to help job seekers is 35 miles away. Our program audience is focused on adults who need to locate job opportunities before they take the time and spend the money required to travel in search of a job. This project will enable them to improve their job skills by providing job search assistance, resume writing tips, interviewing tips, re-branding career skills, career advice and educational information.

PROJECT DESIGN/ACTIVITIES — Thoroughly describe the services, programs, and activities and the locations where they will be offered. Explain how these services will attract shared library users. Collaborative projects have priority and inclusion of relevant community organizations is encouraged.

Score: 17.3/20

1. Continue digitization staff. The existing 19- hour per week digitization clerk position will be continued. 2. Continue staff to catalog digitized materials. The existing 19- hour per week cataloging librarian position will be continued. 3. Train oral history volunteers. The Digitization Librarian will be responsible for training oral history volunteers. The project will rely on the guidelines laid out in Fundamentals of Oral History and Texas in World War II: Fundamentals of Military Oral History, both produced by the Texas History Commission, to train its volunteers. Should training workshops in oral history still be available from the Texas History Commission, the Digitization Librarian will schedule those for staff, volunteers, and interested members of the public. 4. Collect and digitize print materials. Materials will be gathered from library collections, museum collections, and from local residents. They will be digitized according to exacting digital preservation standards designed to make them available for generations to come. The project’s digitization quality meets or exceeds the recommendations in the Technical Guidelines for Digitizing Cultural Heritage Materials: Creation of Raster Image Master Files promulgated by the Federal Agencies Digitization Initiative Still Image Working Group.

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Grantwriting Tips and Examples (rev. 1/2019)

Score: 20/20

Texas Industry Prints and Negatives Workflow

The specific workflow to digitize, catalog, and upload the Texas industry prints and negatives is as follows. The curator will select negatives for us to digitize on a weekly basis. We will utilize a “Drop Off” folder for items that are in process. Process folders will be set up to indicate each relevant stage: 1) Digitized, 2) Processed, 3) Metadata, 4) Review, and 5) Upload. Subfolders include sets of around 20 items that move through the folder system as each stage in the process is completed. The digitizer/catalogers indicate which sets they are working on and are responsible for moving the items ( files, service masters, derivatives, and the metadata spreadsheet) through the process. The items are moved to the review folder in preparation for quality control by someone other than the metadata creator, where edits may be made and additional metadata added, and are then uploaded to the digital collection. The CUL Digital Collections developer reviews each item after it has been uploaded, and additional changes are made, if necessary.

This system enables us to keep track of the items during each step of the process. All contributors can collectively see which items have been scanned, whether derivatives and metadata spreadsheets have been created, and if the items have been reviewed and uploaded to the digital collection.

IMPACT — Describe the impact your project will have on library services and users locally, as well as regionally, or statewide. This may include how the proposed project is a model program that would benefit other communities.

Score: 13/15

We anticipate that in fiscal year 2014, we will provide training for 300 seniors at seven locations, with 75 students attending five or more classes each. These are the anticipated outcomes that will be tracked and measured: • 300 seniors will receive training • 75 students will attend five or more classes • 100% of the students will set up and use email • 75% of the students will learn the basic operation of a digital camera and be able to take, download, and share their pictures through email • 50% of the students will learn the basic operation of a scanner and be able to share scanned images via email • 100% of the students will learn to create a new folder and to save pictures, documents and scanned documents into a folder • 75% of the students will be able to write a basic letter to share on email • 50% of the students will create a simple family newsletter and share it via email

We believe these goals are both measurable and achievable. However, we anticipate other intangible outcomes that are more difficult to measure. Introducing seniors to computers provides them with a sense of accomplishment, it provides stimulation to help delay the effects of lost cognitive abilities and it provides a connectedness to the world they live in. 7

Grantwriting Tips and Examples (rev. 1/2019)

Experience demonstrates that computer classes are an important social activity for seniors who make new friends with common interests. Seniors are often isolated from their loved ones by distance and many, especially those in retirement facilities go long periods without ever having a visit from loved ones. Using modern technologies, such as email and Facebook will allow these seniors to make contact with family and friends in distant locations.

Continued use of the brain later in life has been shown to slow or prevent senility and dementia. The use of the Internet and all its tools involve the creative use of the mind. Seniors are using their time on the Internet for continued learning, research, writing letters, researching genealogy, reading the news, socializing and online classes. These tools keep the senior mind active and nimble.

We also believe that this grant provides a model for other libraries. The program will serve to raise awareness of the library in the community; it leverages funding from private business and demonstrates the benefits of public/ private collaborations and partnerships. With minimal expense any library could recreate this program in a suitable scale to match their resources.

INNOVATION/IMPROVEMENT — Applicants describe how the project is innovative for their community, or provide an explanation of how project will enhance/improve current programs and services and its potential replicability as a best practice in the fields.

Score: 4.3/5

Service at the Point of Need The Library System (LS) is in the process of transitioning from three fixed service points to one fixed service point per floor at each library. Under the three fixed service points, there was a division between circulation services and reference services. LS has now cross-trained all staff to reduce bouncing patrons between circulation and reference, thus reducing patron frustration and increasing staff efficiency. Roving staff with tablets will supplement the one fixed service point by assisting patrons at the point of need.

Digital Literacy LS Librarians teach all computer classes offered at the Libraries. Staff began with teaching beginning Internet skills and expanded to teach Microsoft applications such as Word, Excel, and PowerPoint. Librarians are now branching out to incorporate a variety of new topics—using databases for school assignments, the gamut of social media, resume writing, etc. Experimentation by Librarians in teaching new computer class topics is encouraged; the continuation of new computer classes will be evaluated by patron response.

Moving Forward LS has chosen to implement tablets because it is the most versatile technology for accomplishing the goals of assisting patrons at the point of need, teaching more computer classes, and increasing outreach activities. The reduction of fixed service points, the cross training of staff, and implementing tablets to be used in roving reference services, teaching computer classes, and community outreach are innovative improvements in customer service for LS and positive

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Grantwriting Tips and Examples (rev. 1/2019)

modeling of technology for the LS community. Now and in the future, LS is striving to fulfill Edge Benchmarks (http://www.libraryedge.org/) through the resources and services offered to patrons. LS feels that using tablets to demonstrate the access of these resources and services will have a direct and positive effect on the digital literacy of our community.

PERSONNEL — Identify who will administer the funds and which positions will provide the services. List how much time will be spent in each position on assigned duties; list how the qualifications of each position relate to their job duties. Full job descriptions are required for new hires.

Score: 4.5/5

Youth Program Librarian: MSIS. Primary trainer and program coordinator for Storytime Connection since 1/2009. Coordination, training staff, developing promotional materials, hiring and supervising Storytime Connection new Coordinator, promotional presentations, training classes for childcare providers. 100 hours.

Youth Librarian: MSIS, and years of experience as CTLS trainer, joins team as a new trainer part time. 50 hours.

Youth Program Specialist: 15 years experience in youth programming and early literacy training. Library’s primary trainer for parents in early literacy. 25 hours.

Marketing Department: Public Information Specialist and Graphic Designer, both contributing 20 hours each Public Information Specialist: BS Radio-Theater-Film, at the City of Austin for 5 years with prior experience as owner of a video production company for 9 years. Graphic Designer: AA-Arts & Science Michael has been with the City of Austin, at the Austin Public Library for three years

Storytime Connection Coordinator: NEW HIRE Part Time MSIS from ALA accredited program or no fewer than 6 months from graduation. Focus on children’s librarianship strongly preferred. Ordering and dissemination of promotional and educational materials for training programs; Conducting early literacy trainings; Create bibliographies, copywriting, and updating website with current training information; Collecting & compile data; presenting reports. Compiles reference guides, and indexes for use on web; Prepares and presents programs in the community and in the library; Provides instruction and classes in early childhood development; Initiates and maintains contact with schools and with other organizations serving youth in the community; collects, maintains, compiles and prepares reports. 522 hours

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Grantwriting Tips and Examples (rev. 1/2019)

TIMETABLE — Present a timetable for project activities within the fiscal year (i.e., a list of actions with a date by which they will be accomplished); provide verification that facilities will be available, equipment and materials delivered; and explain how the staff will be hired and trained in time to carry out the services as planned.

Score: 4.5/5

The first grant year’s activities focused on identifying documents to digitize, staff training, policy creation, and setting up software and equipment. The second year’s activities focused on content creation. The third year will continue the focus on content creation but will also add a marketing focus.

September 2013 • Train oral history volunteers from the County Genealogical Society. • Order promotional items. • Hire attorney to review oral history recordings and issue opinion on whether additional copyright releases may need to be secured prior to publication. October 2013-December 2013 • Focus on collection and digitization of oral histories. Staff will also train volunteers to transcribe interviews, and the transcriptions will be added to the repository along with the recordings. January 2014-February 2014 • Digitize Papers (2 boxes). This was scheduled to be done in FY 2013, but was postponed due to ... March 2014-April 2014 • Work [with partners] to identify and digitize their most rare and/ or fragile documents. May 2014 • Digitize selected items, such as obituary notebooks. • Make request to fund project out of City budget for FY 2014-2015. June 2014- August 2014 • Digitize official City Council minutes. These are currently stored in the vault at City Hall in forty large volumes. Some are permanently bound together, and some are bound loose-leaf. Early ones are handwritten, later typed and then computer- printed. Digitization work will take place inside the vault, as the City Secretary has deemed transport and offsite storage of these invaluable documents to be too risky.

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Grantwriting Tips and Examples (rev. 1/2019)

EVALUATION — Set achievable, measurable outcomes and present a reasonable method to collect data. Present a method to count users of the services, as well as the effectiveness of the service. Applicants are encouraged to use the IMLS Outcomes Logic Model.

Score: 8.7/10

Outcome #1: The digital resources shared in this project will lead to increased satisfaction of information needs for all library users. The EZProxy system will allow generation of reports that will measure usage o f resources by library, as well as track specific users of the resources. Constant Contact (APL’s email marketing service) will be used to survey library patrons regarding their satisfaction with the new website and usability of the resources offered.

Outcome #2: Usage of digital resources will increase in all four cities, both in terms of the number of unique users of digital services (to be measured by EZProxy), as well as in terms of the number of total “uses” (to be measured by individual database counts, as well as through EZProxy reports). A baseline will be established by individual database prior to implementation since the libraries realize that differences exist between what is considered to be a “use.”

Outcome #3: The cost of digital resources will be less per use that what the libraries are currently paying. • A baseline “per use” cost will be established based on current (prior to the new site implementation) digital services usage and on the budget allocation of each library toward these services. • At the end of the grant period, a new cost “per use” for the new selection of resources and budget allocation toward these resources will be calculated in order to measure the difference. While a reduction in cost is anticipated, this outcome should also be weighed against the results in Outcome #1.

MARKETING — Applicants describe how they will publicize the programs or services to their community, and how they will share best practices and lessons learned with the library community.

Score: 4.5/5

The Library Director will create an informational e-mail that will be sent to all faculty. Additionally, staff will notify the Distance Education Committee of the grant and eBook acquisitions.

The marketing efforts listed above will serve to notify faculty and staff of the expanded eBook collection. To notify students as well, the Library will change the Library lab screen savers to advertise the eBooks. The Marketing department will create flyers to advertise the new titles, which will be displayed on campus, including the Library, and will release a press release to the Galveston Daily News to notify the community of the grant award and new resources available.

Furthermore, the Library utilizes LibGuides, which provide information on Library resources and other topics. The new eBooks will be featured in the Library Collections and New Books LibGuide (http://libguides.com.edu/content.php).

Grantwriting Tips and Examples (rev. 1/2019)

The new eBooks will also be included in the Library’s eBook LibGuide (http://libguides.com.edu/eBooks), which is one of the Library’s most popular LibGuides. As LibGuide access has increased from 2009 from 32,072 to 713,948 in 2012, so has eBook usage as noted in Section 4. Including the new titles in LibGuides will continue to drive usage.

SUSTAINABILITY — Describe the resources that will be used to support the services developed during the grant year in the future. A written commitment of future support from governing bodies is desirable, but not required.

Score: 8.7/10

The AWE Literacy Stations Project is a capital project, and the equipment described above (the educational computers and the computer checkout kiosk) are expected to have a useful life of 5- 10 years. The AWE educational computers will come with a 4-year warranty that covers repairs and upgrades. The computer checkout kiosk comes with a warranty of one year that covers comprehensive support. The Town has committed to support the project by providing the support of their Information Technology Department to assist with maintenance and repairs of these equipment (the Town’s letter of commitment is included in this application). In addition, the Friends of the Library (the Friends), a non- profit community-based organization that is focused on supporting the Library and literacy efforts, will be leveraged for sustainability support if needed. To demonstrate their commitment to the proposed project, the Friends are providing $7,000 in matching cash funds (the Friends’ letter of support is also included in this application).

BUDGET — Provide a complete budget for the proposed project and fully justify the budget by describing how budgeted items will contribute to the project; identify a source for the stated costs (e.g., city pay classification for staff, catalog, city/county bid list for equipment, or vendor quote). (7500 characters) Provide a detailed budget in the budget table provided below.

Narrative

CUL has invested in the license of the CONTENTdm collections management software, digitization equipment, and digital collections staff. A $25,000 TexTreasures grant would allow XX to hire additional part-time digitizers/catalogers and provide our organization the ability to catalog, digitize, upload, and archive an estimated 908 items. nCDS would use the TexTreasures grant funds to pay $13,626 for salary and $3,556 for benefits for one or more part-time digitizer/catalogers, for a total salary and benefits cost of $25,000. This figure comprises a budget of $15/hour for an estimated 908.4 hours, a required benefits rate of 26.1%, and a required Indirect Cost (IDC) rate of 45.5% ($7,818). Total cost per hour is $27.52.

Grantwriting Tips and Examples (rev. 1/2019)

All the grant money will go towards purchasing supplies for the tournament. The largest amount will go towards buying twelve sets of the 20 selected book titles, which will be distributed to all four partnering branches and the four partnering high schools. Additional funds will be used to facilitate the actual competition games: small dry erase boards for each team and a large countdown clock to time each question's answer. There is also some money spent to keep the materials organized: plastic storage containers to house each set of books, and Ziploc bags to keep all the Book Party kits together. I spoke with our Materials Selection department to get an estimated budget for twenty Young Adult book titles; all other numbers are estimates based on prices from amazon.com.

Budget Category Grant Funds Salaries/Wages/Benefits 15367 Wages - assembly and creation of Rock Trunk Petting Zoos 4 hours/trunk x 14 trunks x 10 education students x $10/hour 5600 Wages - creation of curriculum: 4 Education students, 20 hours/student at $10/hour 800 Fringe benefits for student wages calculated at TLU standard of 3.0% 192 Faculty salaries: supervise students, liaison to elementary school teachers, develop in-service trainings, administer grant Two faculty salaries calculated at the summer course level (40 contact hours ea. $3,000 ea.) 6000 One faculty salary calculated at 25% of a course development grant (estimated at an average of 5 hours per month for the life of the grant) 750 Fringe benefits for faculty calculated at standard of 30.0% 2025

Consultant Fees 0

Travel 270 Travel by students and faculty (Ex: to and from campuses, to do research at other facilities). Est. 500 miles x $0.54/mile 270

Supplies/ Materials 3455 (14) Keter New Masterloader Plastic Portable Rolling Organizers - $65/each 910 Rubbermaid 42-piece container sets - one set for every 2 trunks (7 sets) 140 Printing/labels/ materials for bin preparation - $25/bin x 14 bins 350 Printing & supplies for curriculum preparation, $20/bin x 14 bins 280 Professional printing of manuals and laminated guides to accompany trunks - 14 sets @ $100/set 1400 Materials for 2 in-service days with teachers and librarians. Est. 15 attending @ $25 each 375

Score: 18/20

Grantwriting Tips and Examples (rev. 1/2019)

Budget Grant Other Total Category Funds Funds Description Costs Supplies/ $8089 0 $5589 for Registration packets and completion materials 9,200 Materials This budget will cover the cost of posters for display in branches and packets distributed to families upon registration, as well as stickers to note progress and completion. Families will be provided with a bag filled with a bookmark and a folder containing information and reading logs. Children will receive a sticker that says how many books they’ve read at each level completed. Children will also use the star stickers to stick on the wall mural. Children will receive a certificate of completion when they reach the 1000 book level. From Demco.com: 25 “1000 Books B4K” Benefit Bookmark (200/pkg, $8.74) at $218.50 30 “1000 Books B4K” Caregiver Tips Bookmark (100/pkg, $6.99) at $209.70 25 “1000 Books B4K”Milestone Stickers (200/pkg, $5.29) at $132.25 25 “1000 Books B4K”Poster (1, $6.49) at $162.25 50 “I Heart The Cat in Hat” Economy Bag (100/pkg, $36.39) at $1819.50 Estimated Shipping” $254.22

From Office Depot: 200 Twin Pocket Portfolio Folders (25/pkg, $9.99) at $1998 20 Multicolor Foil Star Stickers (1300/pkg, $6.99) at $139.80

From Oriental Trading: 125 Dr. Seuss the Cat In the Hat Name Tags (40/pkg, $3.29) at $411.25 50 Dr. Seuss You Did It! Certificates (36/pkg, $3.75) at $187.50 Estimated shipping: $56.03 $2500 Books for distribution at Dia Age appropriate (0-4 years) children’s books will be ordered for distribution to families during Dia de los Ninos/Dia de los Libros event. Books are usually ordered from First Book Marketplace at either a nominal fee or cost of shipping charges.

Grantwriting Tips and Examples (rev. 1/2019)

Services 1,900 0 $1200 This budget will cover the cost of printing 1,900 registration cards, information pages, reading lists, reading logs, and coloring pages.

$700 for Mascot rentals Children’s book mascots will be rented for special story times during summer reading club. Elephant & Piggie $280 Pete the Cat $140 Llama $140 Skippy Jon Jones $140

Totals 9,989 0 0

Grantwriting Tips and Examples (rev. 1/2019)

Budget Grant Other Total Category Funds Funds Description Costs Supplies/ $9200 0 These line Items include costs of supplies related to the 9,200 Materials programs. Supplies will include craft materials, costumes for characters, and other miscellaneous items like Ziploc bags. 24 Bluebonnet Videos, $75 200 Bongo Bags, $15 20 cases of Lime Green Bags, $55 50 packs of Green Construction Paper, $10 24 Glue Sticks, $6/ doz 10 packs of Chenille Kraft Mini Pom Poms, $12/ pack 80 packs of 15mm Round Wiggle Eyes, $11/ pack 8 packs of Specialty Wire stems, $30/ pack 48 Good Sense Cotton Balls… Services 45,200 20,581 Programming will make up a large portion of the grant 65,781 funded activities. Using grant funds, the City will be able to pay for a large number of the overall annually scheduled programming for targeted sectors (150 programs * $300 each, 1 at $200). Since the program’s goal is to instill a love of reading in people of all ages, programming centered on reading will assist with this endeavor. All programs will begin by highlighting books worth reading. The in- kind cost is salary/ fringe for the library staff responsible for working with the contractors. Services 20,600 20,591 Publicity efforts will work towards achieving the proposed 41,191 program results. All advertising or public relations costs will go directly toward promoting awareness of grant- funded activities. Advertising will include traditional media as well as social media. Advertising will also include park benches. The Library has also included the costs of 125,000 participant cards in this line item as well as the cost of printed materials like fliers, brochures and posters. As required by the grant, TSLAC funding will be acknowledged on all public relations materials. The in- kind costs are salary/ benefits of staff involved in this line item. Radio Disney Ads, $2,000.00 Bus Benches, $125/ bench plus $75/ bench installation, $2,000.00 Star Telegram Ads, $1,750.68 **BW ST Ads, 2 BW 3 column X 6" $425.34/ ea, $850.68 **ST Online Ads (30K Impressions per month), $900.00 Greensheet Ads 3 ads- (1/8" pg@ $159/ ea.), $390.00 Wedgwood Ads, 2BW ads- (1/8" pg@159/ ea.), $318.00 LaVida News, AD, $236.25 … Totals 75,000 41,172 116,172

Share Books Read Across We partner with several organizations to Texas support community engagement and individual reading goals. Our partners have Our biennial Statewide included Little Free Library, First Book, Read program publishers and booksellers. encourages communities to engage in challenging, insightful and transformative conversations. We invite libraries and organizations across Texas to participate in this effort by using books to open dialogue and explore what “knowing your neighbor” could mean within their communities.

Celebrate Children and Books Children’s Day, Book Day, El día de los niños, el día de los libros (Día), is a celebration of culture and reading. Lone Star Día links children and families to books with programs around April 30 each year.

[email protected] 512-936-2505 Our Story Nominate an organization Established in 1987, the Texas Center for the for our Literacy Award Book seeks to stimulate public interest in books, reading, literacy and libraries. The The Texas Center for the Book Literacy Center builds partnerships with librarians, Award honors an organization’s efforts to educators, authors, publishers and booksellers. promote reading and literacy through its We share a mission to promote a love of programs and activities. literature throughout the Lone Star State. The winner receives $2,000, and an The Texas Center for the Book is under the honorable mention winner is also named direction of the Texas State Library and and may receive a cash prize. The award is Archives Commission and is located in Austin, inspired by the Library of Congress Texas, at the Lorenzo De Zavala State Archives Literacy Awards and is funded by the and Library Building. The Texas Center for the Texas Library and Archives Foundation. Book is one of the 50 state centers affiliated with the Center for the Book administered by the Library of Congress.

Write Letters About Literature Has a book made you laugh, brought you to tears or changed your life? Write a letter to the author.

Letters About Literature Texas is a reading and writing contest for 4th-12th graders.

Winners receive $100 and travel assistance to the Texas Library Association Annual Conference. This program is supported by the www.tsl.texas.gov/centerforthebook Texas Library and Archives Foundation. Texas Titles for All Ages

This is Texas, Y'all!: The Lone Star News of the World State from A to Z by Paulette Jiles (2017) by Misha Blaise (2017) In 1870s Texas, Captain Jeerson Kyle Kidd Take a tour through the colorful culture travels from town to town, reading the day's and history of Texas! Each letter of the news to paying audiences. When Kidd is alphabet provides a peek into the unique tasked with returning a Kiowa-raised girl to characteristics of the Lone Star State. her German-American relatives, both Blaise’s richly illustrated trail through the confront boundaries of identity and trust landscape of all things Texas will ll both while forming a special friendship—during child and adult readers with delight. an arduous and adventurous journey.

Angel Thieves Thursday Night Lights: The Story of by Kathi Appelt (2019) Black High School Football in Texas This novel, suitable for ages 14 and up, is by Michael Hurd (2017) a beautiful weaving of diverse Learn how the Prairie View Interscholastic characters—animal, human and League created its own successful brand of angelic—set in a Texas bayou. Their football in segregated Texas. Drawing from stories involve history, art and religion, interviews, newspaper reports and and a universal desire to be free. Immerse memorabilia, Hurd reveals how the League yourself in a gripping story told through produced college All-Americans, All-Pros and enchanting prose. Pro Football Hall of Famers, serving as a beacon of pride in the African-American community. What Do You Do with a Voice Like That? The Story of Extraordinary Congresswoman Barbara Jordan By Chris Barton | Illustrated by Ekua Holmes Texan Barbara Jordan knew how to use her dis�nct voice—and that voice brought her public a�en�on, wide acclaim and poli�cal power. This engaging and inspiring picture book biography takes you into the world of the inimitable educator, writer and poli�cian from her childhood in Houston’s Fi�h Ward to the halls of power in the United States Congress. Throughout her life, Barbara Jordan’s bold voice made her stand out and took her to many places few African Americans had been. Chris Barton’s biography, along with Ekua Holmes’ vivid illustra�ons, invites the reader on this journey alongside Jordan—illumina�ng how she succeeded in giving voice to the voiceless in her lifelong fight for civil rights and equality. This uniquely Texan story con�nues to inspire people to fight for jus�ce around the world today. Published by Beach Lane Books, an imprint of Simon & Schuster’s Publishing Division © 2018. About the Texas State Library and Archives Commission The Texas Center for the Book is a project of the Texas State Library and Archives Commission (TSLAC). We believe that all Texans have the right to barrier-free access to library and informa�on services that meet personal and professional needs and interests, provided by well-trained, patron-oriented staff. We pledge to adhere to the highest standards of honesty, integrity and accountability. We strive to a�ain and hold the highest level of public trust.

Texas students are invited to write a letter to an author who influenced them.

Winners are eligible for cash and travel prizes.

Comments or complaints regarding programs and services of the Texas State Library and Archives Commission may be addressed to:

Support Services Director and Librarian The Disability Information & Referral P.O. Box 12927 Center (DIRC) provides information Austin, TX 78711-2927 about disabilities and health-related topics. You do not have to be a member of the Talking Book Program Published by the Texas State Library and Archives in order to use DIRC services. Commission. Copies are available in alternative format Sta is available to answer questions upon request. This publication was made possible and provide resources about various with a federal grant from the Institute of Museum and disabilities and health conditions, Library Services. Revised August 2019. technology, independent living, education, elderly issues, transition services, etc. The DIRC also features a collection of disability-related print books and videos for loan. For more information, please call 1-800-252-9605, or email [email protected]

P.O. Box 12927 Austin, TX 78711-2927 [email protected] “Talking books keeps me www.TexasTalkingBooks.org connected to my favorite 1-800-252-9605 (toll free in Texas) stories. I can take them 512-463-5458 (in Austin) anywhere I go.” The Talking Book Program (TBP) Who is eligible? provides digital audio, large print and Texans of all ages who: Braille books and magazines to Texans Are legally blind who cannot read standard print due to qualifying visual, physical or reading Are unable to read standard print disabilities. without special aids other than regular glasses TBP has served Texans with disabilities since 1931, and Texas was one of the Have physical limitations that prevent rst states to join the them from holding books or turning Service for the Blind and Print Disabled pages (NLS), Library of Congress. Have reading disabilities of an organic origin, as certied by a medical doctor TBP provides: (M.D. or D.O.) Thousands of titles in a variety of The disability may be permanent or categories temporary. A digital audio player on loan How do I apply? Personalized service from reader consultants If you meet one of the criteria above, ll out an application and have it certied. Free return postage Download the application at You can receive books and magazines: www.TexasTalkingBooks.org By mail on digital audio cartridge, in large print or Braille For more information or to have an application sent to you: By download to a USB ash drive or digital cartridge using Braille and Call toll-free: 1-800-252-9605 Audio Reading Download (BARD) In the Austin area, call 512-463-5458 By download to certain portable Write to us: P.O. Box 12927, Austin, TX devices using the BARD mobile app 78711-2927 Email: [email protected] Card front Card back

Texas Deposit Collections Supplement your collection! Provide Public audiobooks for quali ed readers by hous- ing a TBP deposit collection. Deposit Libraries collections allow TBP patrons to access TBP materials at their own public libraries. Partnering To Serve Readers You choose books based on the interests with Print Disabilities of your readers. We’ll send them to you so that patrons can check them out from your The Talking Book Program is a free library library. You can rotate titles at any service for Texans of all ages who cannot time—just contact us! read standard print due to visual, physical or reading disabilities. Disability Information and Referral TBP has audio, Braille, and large print Center materials. We offer the following services Do you have a very specialized reference for public libraries: question about disabilities? A patron who needs information about support groups, BARD – Braille & Audio Reading adaptive equipment, or accessing Download services? TBP can help. Our DIRC librarian BARD provides an extensive collection of is ready and waiting to assist in answering audio and electronic Braille books for qual- these dif cult queries. i ed readers. Braille Story Time TBP can provide the training and technical A TBP librarian will visit your library to read support you need to welcome BARD users a print-Braille book during story time and into your library. BARD training is available distribute Braille bookmarks. A fun, inter- onsite—we’ll come to you--or via webinars. active Braille activity can be included! Become a Demonstration Site Contact us TBP demonstration sites receive a sampler Hours: 8-5 M-F of TBP audiobooks and Braille materials in English and Spanish, a Digital Talking Book Phone: 1-800-252-9605 Machine, and everything you need to help Email: [email protected] your patrons apply for service—remember, Website: TexasTalkingBooks.org librarians can certify TBP applications for patrons with blindness, visual impairments, or physical impairments that make it dif - cult to use standard print! Made possible in part by a grant from the Institute of Museum and Library Services. Card front Card back

Partner of Public Libraries: Refer your large-print-only patrons to us to expand their supply of reading materials Be a demonstration site or display TBP brochures Partner of All Texas Libraries Welcome TBP patrons into your The Talking Book Program is a free library to download BARD books library service for Texans of all ages who and magazines cannot read standard print due to a Partner of School Libraries: visual, physical or reading disability whether permanent or temporary. Sign up eligible students to use TBP services at school Quali ed library patrons may receive Use DIRC curriculum-related books on loan from TBP in large print, materials in the classroom Braille and on digital audio cartridge, Be a demonstration site and our Digital Talking Book Machines are available to use free of charge. Partner of Academic Libraries: TBP patrons may also download books Refer your eligible students to us through the Braille and Audio Reading Be a demonstration site or display Download (BARD) website. We’d be TBP brochures happy to visit your library to present Welcome TBP patrons into your information about TBP and conduct library to download BARD books BARD training sessions for your staff, and magazines students, patrons, or community. Contact us Hours: 8am-5pm/Monday-Friday Toll free in Texas: 1-800-252-9605 In Austin: 512-463-5458 Fax: 512-936-0685 Website: www.TexasTalkingBooks.org Email: [email protected] Set up a visit: call or email to arrange a Made possible in part by a grant from the visit to your library or community group Institute of Museum and Library Services. The Talking Book Program loans large print books FREE to Texans with a temporary or lifelong need due to a qualifying visual, physical or reading disability. Preserving yesterday, informing today, inspiring tomorrow Research Rooms | Local and State History Resources | Exhibition Space | Online Resources and Collections

Lorenzo de Zavala www.tsl.texas.gov | (512) 463-5455 | [email protected] Archives and Library Building Hours of Operation 1201 Brazos Street Austin, TX 78701 Monday-Friday: 8 AM to 4:45 PM | 2nd Saturday of Every Month: 9 AM to 4 PM Book title or collection:

Call number or box number: www.tsl.texas.gov/arc/citation.html

Need help? Email: [email protected] Want to share how our collections helped with your research or published work?

Email: [email protected] www.tsl.texas.gov/arc/citation.html

Need help? Email: [email protected] Come, Explore Your Roots The reading room is open Monday through Friday from 8 a.m. to 4:45 p.m., as well as Researching the second Saturday of every month from 9 a.m. to 4 p.m. Your Texas Want to learn more? www.tsl.texas.gov/arc/gen_ rst.html or Lorenzo de Zavala State Archives and Library Building contact the TSLAC at Family Tree 512-463-5455 or [email protected]. 1201 Brazos Street Reading Room Hours Family History Resources Austin, Texas 78701 Monday – Friday www.tsl.texas.gov 8 a.m. – 4:45 p.m. at the Texas State Library 512-463-5455 Every 2nd Saturday and Archives Commission [email protected] 9 a.m. – 4 p.m.

Unnamed African American woman, about 1880s, Tina Odim photograph collection, 2015/109. Photo available for viewing in the Texas State Published November 2018 Archives’ Reading Room. Available in alternative formats upon request. Introduction Vital Statistics Indexes indexes and online newspaper databases available as well. Our collection includes Researching your family roots is a great way TSLAC’s collection includes vital statistics some, but not all, Texas newspapers. to learn about history and connect with the indexes for all of the years the state has past. The Texas State Library and Archives collected the data, including birth and death Texas County Records Commission’s holdings include some indexes beginning in 1903, marriage indexes County records on micro lm can include notable resources for family historians. starting in 1966 and divorce indexes starting records of real property, probate records, Learn more about some key resources in 1968. Earlier records may be found in the vital statistics, naturalization records and described below. city, county or district clerk’s of ce where an court records. TSLAC holds micro lm from event took place. The brochure Digging Deeper Into Your select counties and can request micro lm Texas Roots offers additional genealogy Texas City Directories from other libraries through Interlibrary research tools available through TSLAC. City directories can be a helpful tool, and Loan. The TSLAC Genealogy Collection also TSLAC has a large collection of city includes publications about Texas counties directories to aid in your research. City and other states, family histories, indexes to directories vary in what information they a variety of records including census include, with some more basic directories information and general genealogy having just name, address and phone reference material. number, while others may also have information on spouses, children, occupation and whether the individual owned their home or rented it. These directories also include an index and advertisements from local businesses. You can nd a listing of our holdings on the TSLAC website. Texas Newspapers Most of our newspaper collection is on micro lm, though there are some print

Uvalde County Marriage license of New Harris and Francis U. Hiler, November 3, 1890.

San Antonio City Directory, 1885-86. The Tyler Journal, Tyler, Texas, April 19, 1934. In 1944 early Texas Supreme Court case files were given a new case file number by Help Recover Missing Texas History the court. The "M-number" was usually stamped in red ink on the middle panel of In the 1960s and 1970s Texas archives were targeted by thieves the tri-fold on the reverse or outside pages searching for documents by and about individuals and events significant of several documents. Sometimes those to Texas history. Among the items stolen were thousands of official identifying pages have been removed. Any government records, particularly from the Colonial, Republic, and early nineteenth-century court records, particularly transcripts of trial Statehood periods. Many have ended up in private collections, depriving proceedings, may be suspect. the public of access to important, often unique, information about the history of our state. Letters addressed to Texas elected and appointed officials regarding the carrying out of their duties and responsibilities may have been part of The Texas State Library and Archives Commission and the Texas Office of official government files. An inventory of Republic-era documents known the Attorney General are working together to restore missing Republic to be missing from our holdings and a small list of missing maps are listed and state records to all the citizens of Texas. The Right of Recovery on the Texas State Library and Archives Commission’s website. The statute (Texas Government Code, Sec. 441.192) gives TSLAC the right to Republic era list does not include most claims documents or most recover state records alienated from a state government body. In 2011, broadsides. For additional information on identifying stolen documents, we recovered 103 state documents. visit the web page on missing materials at . You too can help in this effort by recognizing, reporting, and returning https://tslac.texas.gov/arc/missingintro.html these missing documents. Report Recognize If you learn of Texas government records being sold by dealers, online auction sites or through other means, please contact the Assistant Texas government records vary in type and size, but there are some Director, Archives via e-mail at or at characteristics that may indicate the item is an official Republic or state [email protected] . document. These include seals, stamps, and file notations affixed to 512-463-5500 documents, as well as certain content or the purpose of the record. Return th th Most 19 century and many early 20 century If you or someone you know is in the possession of an item you believe documents have markings affixed by State Archives to be a Texas government record, contact the Assistant Director, Archives staff, either an embossed imprint - T.S.L. or a small via e-mail at [email protected] or at 512-463-5500 to begin the circle in acid-free ink with a TX in the middle. process of determining the document’s rightful home. Evidence of the seal or TX stamp was often removed by rubbing or abrading the embossed/stamped area Thank you for helping return Texas history to all Texans! TX mark or was cut out completely. Nineteenth-century documents maintained in the Secretary of State's office were typically folded into thirds or fourths to about a 3-inch width. On the outside, the clerk would "endorse" the items with identifying information about the document and its file location. Patches may have been placed over the area bearing the Secretary of State's endorsement or file numbers, or the endorsement page may be missing. In 1944 early Texas Supreme Court case files were given a new case file number by Help Recover Missing Texas History the court. The "M-number" was usually stamped in red ink on the middle panel of In the 1960s and 1970s Texas archives were targeted by thieves the tri-fold on the reverse or outside pages searching for documents by and about individuals and events significant of several documents. Sometimes those to Texas history. Among the items stolen were thousands of official ‘M-number’ mark identifying pages have been removed. Any government records, particularly from the Colonial, Republic, and early nineteenth-century court records, particularly transcripts of trial Statehood periods. Many have ended up in private collections, depriving proceedings, may be suspect. the public of access to important, often unique, information about the history of our state. Letters addressed to Texas elected and appointed officials regarding the carrying out of their duties and responsibilities may have been part of The Texas State Library and Archives Commission and the Texas Office of official government files. An inventory of Republic-era documents known the Attorney General are working together to restore missing Republic to be missing from our holdings and a small list of missing maps are listed and state records to all the citizens of Texas. The Right of Recovery on the Texas State Library and Archives Commission’s website. The statute (Texas Government Code, Sec. 441.192) gives TSLAC the right to Republic era list does not include most claims documents or most recover state records alienated from a state government body. In 2011, broadsides. For additional information on identifying stolen documents, we recovered 103 state documents. visit the web page on missing materials at . You too can help in this effort by recognizing, reporting, and returning https://tslac.texas.gov/arc/missingintro.html these missing documents. Report Recognize If you learn of Texas government records being sold by dealers, online auction sites or through other means, please contact the Assistant Texas government records vary in type and size, but there are some Director, Archives via e-mail at or at characteristics that may indicate the item is an official Republic or state [email protected] . document. These include seals, stamps, and file notations affixed to 512-463-5500 documents, as well as certain content or the purpose of the record. Return th th Most 19 century and many early 20 century If you or someone you know is in the possession of an item you believe documents have markings affixed by State Archives to be a Texas government record, contact the Assistant Director, Archives staff, either an embossed imprint - T.S.L. or a small via e-mail at [email protected] or at 512-463-5500 to begin the circle in acid-free ink with a TX in the middle. process of determining the document’s rightful home. Evidence of the seal or TX stamp was often removed by rubbing or abrading the embossed/stamped area Thank you for helping return Texas history to all Texans! or was cut out completely. Nineteenth-century documents maintained in the Secretary of State's office were typically folded into thirds or fourths to about a 3-inch width. On the outside, the clerk would "endorse" the items with identifying information about the document and its file location. Patches may have been placed over the area bearing the Secretary of State's endorsement or file numbers, or the endorsement page may be missing. e-Records Conference in Fall Casey Dunn Professional Photography Dunn Professional Casey

Lorenzo de Zavala State Archives and Library Building

1201 Brazos Street Hours of operation: Austin, Texas 78701 Monday – Friday: www.tsl.texas.gov 8 a.m. to 5 p.m. The Texas State Library and Archives Commission and the Texas Department of Information Resources co-sponsor an annual 512-463-7610 conference which promotes improved electronic records management in Texas Follow us! government by bringing together staff www.twitter.com/tslac responsible for and interested in records management and information technology. Friend us! Find information about this conference at: www.facebook.com/tslac www.tsl.texas.gov/slrm/training/erecords www.tsl.texas.gov/slrm/blog Stay Connected! Be sure to RECORDS visit our blog, The Texas MANAGEMENT Record, for announce- ments, ASSISTANCE upcoming FOR training and tips from our government STATE AND LOCAL information analysts: www.tsl. GOVERNMENTS texas.gov/slrm/blog

Stay connected with our blog, The Texas Record. Published November 2018. Available in alternative formats upon request. Consulting Services Training Opportunities Bene ts of hosting a Our analysts are available to help you Training is available in a variety of formats regional workshop with your records management to better t your budget and schedule. Your organization will save money by not questions. Visit our training webpage to see full list having to pay travel costs. Email us anytime at of training options: More of your staff can participate in the [email protected] www.tsl.texas.gov/slrm/training training: Our training room in Austin is Call 512-463-7610 Monday through limited, so local governments can Friday, 8 a.m. to 5 p.m. include more staff in the training when Your state agency or local governmental it’s hosted at a local facility. entity already has an assigned analyst. The training can be tailored to better t Find yours on our website: the needs of your organization. www.tsl.texas.gov/slrm/contact

Records Retention Information on how to develop and submit schedules for state agencies can be found at: www.tsl.texas.gov/slrm/state/schedules/ recerti cation Local governments that wish to have the authority to destroy records must submit either a retention schedule or acknowledge that they wish to adopt the We Offer retention schedules promulgated by TLSAC. More information can be found at: FREE webinars addressing popular topics Records www.tsl.texas.gov/slrm/recordspubs/ such as managing email, disaster recovery localretention and digital preservation. Management Of cer FREE online courses on the basics of While our analysts are ready to help you Comments regarding the programs and services records management allowing you to take with your records management questions, provided by the Texas State Library and Archives our fundamental training at your own pace. you also have someone in your agency Commission may be addressed to: that can help with agency speci c records Cost effective in-person training in our Director and Librarian retention and disposition questions. They Learning Center at the Lorenzo de Zavala are your designated Records P.O. Box 12927 State Archives and Library Building located Austin, 78711-2927 Management Of cer (RMO). Their role is at 1201 Brazos in Austin. to administer the records management Regional trainings for groups of 30 or program in your organization, to help more. Contact us to set up training in disseminate records management your area. information and provide guidance. The Records Center Services unit of State and Local Records Management provides state agencies and local governments in the Austin area with cost-effective storage of records in hard copy, electronic and micro lm formats. Hard Copy Stack Storage Hard copy records are stored in a Open 7 a.m. – 4 p.m., Monday – Friday climate controlled facility speci cally designed for 512-475-5155 high-density, low-cost www.tsl.texas.gov maintenance of records. www.twitter.com/tslac www.facebook.com/tslac Micro lm Security Vault Storage Questions/issues related to TexLinx Micro lm and micro che records are [email protected] stored in vaults designed to protect the media. or 512-475-5167 Disaster Recovery Vault Storage and Rotation Services State Records Center Store physical digital media such as magnetic tapes, CDs and DVDs in STATE vaults designed for maximum protection. W. 45th Street RECORDS CENTER AND State Records Center Storage Facility and Services 4400 Shoal Creek Blvd. Fully monitored for security and re. Austin TX 78756 IMAGING

Low cost delivery and pick-ups. Shoal Creek Blvd SERVICES TexLinx FOR

Integrated inventory, retention, N. Mo-Pac Expy (Loop 1) training and billing system. STATE AND LOCAL N. Lamar Blvd

Create, track and view storage requests W. 35th Street and imaging work orders. GOVERNMENT Transparent, live inventory for customers of the SRC. Published Nov. 2018. Available in alternative formats upon request. Imaging Services Micrographics The Imaging Services unit offers The Imaging unit lms source high-quality, cost-effective and documents with output onto 16 mm standards-compliant services to assist and 35 mm rolls of lm and micro che, state agencies and local governments and offers services to process and in managing, protecting, preserving duplicate lm created at agencies. and accessing their records. Digital Scanning New! In 2018 the center procured a new distributed capture system allowing the imaging team to scale up Additional Resources to virtually any imaging project. Digital For Imaging Services information and fee services will include scanning of paper, schedule visit us online at micro lm and micro che. www.tsl.texas.gov/landing/imaging-micro Advantages of using SLRM When to Consider For Storage Services information and fee schedule visit us online at digital services Micro lming www.tsl.texas.gov/landing/records-mgt Documents/reels can remain in state You have a considerable volume of For additional information or to schedule custody throughout scanning process. inactive, rarely accessed records a tour, call 512-475-5155. with a retention period of greater No additional delivery charges for Comments regarding the programs and records already stored at the state than 10 years. services provided by the Texas State records center. You wish to create a back-up copy Library and Archives Commission may be Scan on Demand available. of vital records for off-site storage. addressed to: Multiple options for delivery of images. You have equipment for viewing and Director and Librarian printing images as needed. P.O. Box 12927 New! Digital Archive Austin, 78711-2927 Writer Coming Soon Equipment that can convert digital images in any digital format to 16 or 35 mm lm for long-term preservation that does not require data migration and insures against technology obsolescence. Records and Information Management For State Agencies and State Universities

More than a good idea IT’S THE LAW Records & Information Management Includes all paper, digital and electronic content such as Starts at the top documents, social media, Agency text messages, multi- Execs media recordings, and more, not just e-mail. Information Resources Managed by Managers (IRM/CIO)

Records Management Officers (RMO)

EVERYONE All Employees is responsible AND Contractors and Third Parties

For resources, Records Management Interagency Coordinating Council websites & Texas State Library and Archives Commission contacts Department of Information Resources Office of the Attorney General

Your agency RMO:

What are records? Almost anything you create or receive falls under the legal definition of a state record. The state records laws and TSLAC’s administrative rules set out requirements you must follow.

Why are records Important? Records are valuable Texas assets. Government & citizens alike rely on records’ reliability, accuracy and authenticity.

What do I need to know? Each state agency and university employee (EVERYONE) is responsible for following the laws and rules for creating, maintaining, and properly disposing of state records and public information. Find out your agency policies.

What is public information? Public information is any information collected, assembled, or maintained by or for a governmental body, a government official, or government employee. The substance of the information, as opposed to its location, determines whether it is public information. Public information includes physical and electronic records and can be maintained on personal or government-issued devices. For more details, review the OAG Public Information Handbook or call the Open Government Hotline (877) OPENTEX.

What help is available? Each of the partner agencies (listed on the next page) offers resources, training, or advice in their area of records and information management. See the RMICC website for resources and links to partner agencies. Your agency’s Records and Information Management (RIM) Team is responsible for creating policies and procedures, retention schedules, staff training, and more. Agency staff roles include:

Agency Execs Records and Information Management starts at the top. The Agency Head is ultimately responsible. The executive leadership and management team may include legal, administration, audit, program areas, information technology, and more. Information Resources Manager (IRM/CIO) This is the person responsible for information technology as required by statute and rules. Could be agency Chief Information Officer (CIO). (Contact DIR) Records Management Officer (RMO) This is either the Agency Head or the person designated by Agency Head to fulfill these duties. (Contact TSLAC) Public Information Officer (PIO) Your agency may have a combination of people responsible for open records. This is not always called the PIO. Your agency might have web pages to let the public know who to contact to make a request by e-mail or fax. All staff play a role Everybody creates or receives records. Some roles might be called records liaisons, records owners, records custodians, records creators, etc. Contractors and third parties When they have government records and information, include them, too

YOUR partners in Records and Information Management

www.rmicc.state.tx.us www.texasattorneygeneral.gov www.tsl.texas.gov

Contact info here: www.dir.texas.gov Records and Information Management For State Agencies and State Universities

RMICC studies records management issues and makes improvements to state records management. This group meets quarterly. See website for links to resources, meetings, and reports. RMICC delivers a biennial report to the legislature regarding activities and recommendations. www.rmicc.state.tx.us See website Resources link for this brochure and links to partner agencies.

State and Local Records Management Division (SLRM) SLRM helps state agencies and local governments establish and implement records and information management programs. Records Management Assistance Services: Training, Consulting, Records Retention Schedules, The Texas Record www.tsl.texas.gov/slrm/blog State Records Center Services: Store inactive records in paper, microfilm, electronic formats, Disaster Recovery Vault, and Microfilming/ Imaging services.

www.tsl.texas.gov Archives & Information Services Division (ARIS) The Texas State Archives preserves and documents the heritage and culture SLRM of Texas by identifying, collecting, and making available for research the www.tsl.texas.gov/slrm permanently valuable official records of Texas government. Maintaining the [email protected] official history of Texas government, the State Archives includes archival government records dating back to the 18th century. ARIS By these records, all three branches of Texas government are accountable to the people. Taken together, the holdings of the Texas State Archives www.tsl.texas.gov/arc provide a historical foundation for present-day governmental actions and are an important resource for Texas studies. The creation of the Texas Digital Archive in 2015 has enabled TSLAC to ensure that born-digital records of the tsl.access.preservica.com/ recent past will also be preserved and available for Texans in the future.

DIR provides a statewide leadership role by leveraging the state’s investment in shared technology, protecting technology assets and citizen privacy, simplifying access to government services and information, and www.dir.texas.gov promoting the innovative use of technology across the state. Technology in Texas Leadership, IT Leadership: Each agency has an Information Resources Manager (IRM) Solutions, Savings for DIR Calendar: Training and events – from free webinars to conferences Government and Education Communities and Email Discussion Lists

The Office of the Attorney General is dedicated to educating the public and governmental bodies of their rights and responsibilities under the Public Information Act (PIA). The PIA generally requires a governmental body to provide information to a requestor. If a governmental body determines information is excepted from disclosure, then the request must be reviewed by the OAG which will issue a decision on whether the information must be released or withheld by the governmental body. The OAG sponsors the annual Open Government Conference, provides online training for officials, and makes training presentations upon www.texasattorneygeneral.gov invitation. Every biennium, the OAG publishes an updated Public Open Govt. Hotline: Information Handbook and Open Meetings Act Handbook. The 512-478-6736 or 877-673-6839 handbooks are free and publicly available on the OAG website. The OAG also handles informal requestor complaints concerning requests for Open Govt. Cost Hotline: information, complaints of overcharges, and operates two open government 512-475-2497 or 888-672-6787 hotlines as a resource to both requestors and governmental bodies.

RMICC 2017 From the days of the Republic

Texas has had an official library and archivesarchives ssinceince tthehe ddaysays of tthehe RRepublic.epublic. TSLAC holds the official historical record of the state and is responsible for the most iconic of Texas documents, including the Declaration of Texas Independence, the Constitution of 1876, and the William B. Travis “Victory or Death” letter written at the Alamo on February 24, 1836. TexasTexas LibraryLibrary Your Membership will be Welcome! To make a donation go to andand ArchivesArchives txlaf.org P.O. Box 12983 Austin, Texas 78711 [email protected] FoundationFoundation 512-463-5514 Membership Options: Building the Future $25 Individual $40 Family Preserving the Past $100 Business Friend $1000 Life Member

William B. Travis’ 1836 “Victory or Death” Letter The Texas Library and Archives from the Alamo Foundation, Inc. is a 501(c)(3) organization. Texas Declaration of Independence, March 2, 1836 All donations are tax deductible. The Texas Library and Archives Foundation Adopt Texas History books and information they need to lead supports the work of the Texas State productive, fulfilled lives. A targeted gift can make a portion of Library and Archives Commission and are the archives come alive by supporting dedicated to securing the historical legacy our efforts to conserve these resources of the Archives of Texas as well as and make them more accessible. (All Why seek private funding? encouraging reading, literacy and lifelong gifts welcome; needs vary depending on learning for all Texans. the size and nature of the project.) You mightmight ask, isn’t the Texas State LibraLibraryry Support the How can I make a difference? andd ArchivArchiveses CCommissionommission a ststateate agagency?ency? Texas Center Why do you need private funding? for the Book While TSLAC’s An affiliate of Here are several ways you can help: basic operating the U.S. Center expenditures come Become a lifetime member for the Book at from State and the Library of Federal funds, Your $1,000 membership in the Texas Congress, needs far outstrip Library and Archives Foundation promoting the available resources. supports and enhances the outstanding importance of For example, the programs and services of the Texas books, reading, Talking Book State Library and Archives Commission. Promoting literacy by literacy, and encouraging children, Program, a lifeline library use for all for persons who Help endow teens and adults to Texans. (Any the read for pleasure cannot read amount standard print due Preservation welcome.) Providing free digital Fund audio, large print, and to a visual Create a lifeline to reading in the Braille books and impairment or Your Talking Book Program magazines to Texas physical disability, contribution of residents of any age with only reaches about any amount will Imagine not being able to read due to a qualifying visual, physical, 7% of eligible help create an visual impairment or physical disability. or reading disabilities. users. endowment to The Talking Book Program provides that preserve and link to thousands state wide. (Any State resources cannot be used to advertise Daguerreotype of the program. Sam Houston in safeguard the amount welcome.) riding duster from historical record Another TSLAC project, the Texas Center for the Texas Archives contained in the the Book, has a great potential to support Texas Archives. Helping make lIbrarieslibraries strong reading, library use, and literacy state wide, but has no dedicated funding from state or Sponsor a Scholar in Residence federal sources. Support scholarly research in Texas history TSLAC works to strengthen Texas public, The agency continues to have a backlog of and related topics through extended school,school,co college,llege, and and university libraries.libraries. several thousand cubic feet of archival access to TSLAC resources. ($5,000 to TSLAC also ensures that persons with visual documents that represent untold treasures $10,000 supports one scholar per year.) impairments or physical disabilities have the of Texas history.