City of Las Vegas N. 1700 Grand Avenue I Las Vegas, NM 87701 1T 505.454.1401 Iasvegasnm.gov Mayor Louie A. Trujillo
CITY OF LAS VEGAS REGULAR CITY COUNCIL MEETING February 10, 2021—Wednesday— 5:30 p.m. Virtual Meeting Held by Video Conference Via Google Meet
The public is invited to submit written comments for public input prior to the meeting. Written comments should be submitted no later than 4:30 p.m. on February 10, 2021, addressed via email to the City Clerk at cfresguez(Iasvegasnm.qov or faxed to (505) 425-7335.
AGENDA City Council Meetings are Available via Livestream at www.lasveqasnm.qov
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. MOMENT OF SILENCE
V. APPROVAL OF AGENDA
VI. PUBLIC INPUT (comments limited to topics on current agenda). Public Input submitted to the City Clerk via email or fax will be read into the record.
VII. MAYOR’S APPOINTMENTS/REPORTS AND RECOGNITIONS/PROCLAMATIONS
. Recognition for Theresa Fulgenzi
VIII. COUNCILORS’ REPORTS
IX. POLICE CHIEF’S REPORT
X. APPROVAL OF MINUTES (January 11th, 13th, and 20th, 2021)
XI. PRESENTATIONS (Not to exceed 10-15 minutes per person)
David Ulibarri Michael L. Montoya Elaine Rodriquez David G. Rmero Councilor Ward 1 Couricilor Ward 2 Councilor Ward 3 Councilor Ward 4 • Presentation by Bryan Berg interested in purchasing Old City Hall for the purpose of using it for his business enterprise. Mr. Berg will discuss his intensions and respect for keeping the historic aspects of the building and a brief discussion about his business.
• Presentation by Ben Maynes, Building Code Supervisor and Steve Spann, Deputy Chief providing an overview of Code Enforcement and a summary of several key projects.
XII. BUSINESS ITEMS:
1. Conduct a Public Hearing and Adopt Ordinance No. 21-01, an ordinance to amend the Code of the City of Las Vegas by amending the court fees collected by the Municipal Court in Section 20-13(A).
Councilor David Rornero Council approved the publication of the proposed ordinance on January 20. 2021 and publication requirements have been met. The amendment will change the court fee of twenty dollars ($20.00) to forty dollars ($40.00). This Ordinance is enacted pursuant to Sections 2.02 of the City of Las Vegas Municipal Charter, and is an exercise of the City’s home rule powers.
2. Conduct a Public Hearing and Adopt Ordinance No. 20-18, amending Ordinance 17-11 to modify the loan agreement with the New Mexico Environment Department for the Waste Water Treatment Plant lift stations.
Maria Gilvarry, Utilities Director Council approved the publication of the proposed ordinance on January 20, 2021 and publication requirements have been met. The loan funds package will be increased as follows: Loan principle from $350,000 to $850,000 @0% interest, Loan Subsidy grant funds from $100,000 to $15,000. Total amount from $450,000 to $1,000,000.
3. Conduct a Public Hearing and request approval of application for a transfer of ownership of Dispenser Liquor License numbers 0123, 0194, 0406 and 0757.
C’asai,dra Fresquez, City Clerk BW & Gas & Convenience Retail, LLC, DBA as Allsup’s #102271 at 113 S. Grand Avenue. AlIsup’s #102080 at 1032 Grand Avenue. Allsup’s #102259 at 2603 Hot Springs Blvd., and Allsup’s #102021 at 423 Grand Avenue. Las Vegas, New Mexico. Public hearing and zoning requirements have been met.
4. Request approval of Resolution No. 21-05 declaring drug abuse, alcohol abuse and addiction a public health crisis in the City of Las Vegas, NM.
2 Chris Lopez, Sa,, Miguel SherUf The Mora-San Miguel-Guadalupe Local Collaborative 4 (MSG-LC4) are requesting the continued support of a regionally unified effort to address drug abuse, alcohol abuse and addiction as outlined through resolution. MSG-LC4 will be requesting consideration of the City to demonstrate a commitment to this effort by establishing a partnership with San Miguel County and all other entities involved in an effort to ensure the development, sustainability and long- term support of this facility through cost sharing and acquisition of additional resources in a coordinated regional approach.
5. Request approval of Resolution No. 21-06 making a mid-year budget
adjustment in the 2020-202 1 fiscal year budget.
Jesus Baquera, Finance Director This budget adjustment will include a revenue and expense increase to fund 101 General Fund in the amount of $750,000 and a revenue and expense increase to fund 216 Streets in the amount of $135,000.00 for West National & Keen and Mountain View and a transfer of $40,000.00 from fund 216 to fund 214 Street Coop Projects.
6. Request approval of Lodger’ s Tax Board recommendation of additional
funding of the Wayfinding project to support completing Phase 1 for 15 signs in the amount of $11,000.00.
Bill Hendrickson, Community Development Director/Krutik Bhakta, Lodgers Tax Chairman Total funding from the Lodger’s Tax budget for the Wayfinding Project will increase from $52,000 to $63,000.
7. Requestapprovalof Lodger’s Tax Boardrecommendationfor the leasingof
two billboardson 1-40for 1year.
Bill Hendrickson, Conimuiiity Development Director/Krutik Bhakta, Lodgers Tax Chairman This is an expansion to the 1-40corridor to attract visitors to Las Vegas. Cost for the 1 year contract is $8,004.30 each for a total of $16,008.60.The contract with Las Vegas First will become effective in March or April.
8. Request approval of Resolution No. 21-02, a resolution authorizing the appraisal of property located at 626 Sixth Street, Las Vegas, New Mexico.
Bill Hendrickson, Community Development Director Mr. Bryan Berg desires to purchase the property pursuant to NMSA 3-54-1 and City Resolution 06-08. 9. Request approval to accept the transfer of 2 sets of playground equipment from the Las Vegas City Schools.
Stephen Aragon, Recreation Director The Las Vegas City Schools is donating 2 sets of school district playground equipment to the City of Las Vegas Parks and Recreation Department
10. Request to purchase a mini hydraulic excavator for the gas division.
Maria Gilvarry, Utilities Director This piece of equipment will assist in installation and repair of gas lines in small areas where it is difficult to operate a regular size excavator. The cost of the excavator is $76,087.75 and is a budgeted expense.
11. Request to purchase a 420-backhoe loader for the water distribution division.
Maria Gilvarry, Utilities Director This piece of equipment will replace an older backhoe that is non-operational due to cracked transmission housing. The cost of the backhoe loader is $109.87571 and is a budgeted expense.
12. Request to award request for proposals #2021-11 for Flygt pump maintenance service for the City of Las Vegas fluid pumps as needed to iCR, Inc.
Maria Gilvarry, Utilities Director Request for proposals was advertised in the Las Vegas Optic, Albuquerque Journal and City website. JCH, Inc. was the sole bidder.
XIII. EXECUTIVE SESSION
THE COUNCIL MAY CONVENE INTO EXECUTIVE SESSION IF SUBJECT MATTER OF ISSUES ARE EXEMPT FROM THE OPEN MEETINGS REQUIREMENT UNDER §(H) OF THE OPEN MEETINGS ACT.
A. Personnel matters, as permitted by Section 10-15-1 (H) (2) of the New Mexico Open Meetings Act. NMSA 1978.
B. Matters subject to the attorney client privilege pertaining to threatened or pending litigation in which the City of Las Vegas is or may become a participant, as permitted by Section 10-15-1 (H) (7) of the New Mexico Open Meetings Act. NMSA 1978.
4 C. Matters pertaining to the discussion of the sale and acquisition of real property, as permitted by Section 10-15-1 (H) (8) of the Open Meetings Act, NMSA 1978,
XIV. ADJOURN
ATTENTION PERSONS WITH DISABILITIES: The meeting room and facilities are accessible to persons with mobility disabilities. If you plan to attend the meeting and will need an auxiliary aid or service, please contact the City Clerk’s Office prior to the meeting so that arrangements may be made.
ATTENTION PERSONS ATTENDING COUNCIL MEETING: By entering the City Chambers, you consent to photography, audio recording, video recording and its/their use for inclusion on the City of Las Vegas Web-site, and to be televised on Comcast.
NOTE: A final agenda will be posted 72 hours prior to the meeting. Copies of the Agenda may be obtained from City Hall, Office of the City Clerk, 1700 N. Grand Avenue, Las Vegas, NM 87701
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ON 1 APPROVALOF AGENDA
Councilor Montoya made a motion to approve the agenda as presented. Councilor Ulibarri Jr., seconded the motion. Mayor Pro Tern Rornero asked for roll call. Roll CallVote was taken and reflected the following:
Elaine Rodriquez Yes Michael L.Montoya Yes David G. Romero Yes David A. Ulibarri Jr. Yes
City Clerk Fresquez advised the motion carried.
PUBLICINPUT
City Clerk Fresquez read the public input from Elizabeth Juarros into the record,
“Iam writing on behalf of the Friends of the Gallinas Riverpark, a project of the Hermit’s Peak Watershed Alliance. Our contribution to the public comments to the Mayor and Council during tonight’s special city council meeting. The Friends of the Gallinas Riverpark strongly supports the City’s2021 Capital Outlay request for the Gallinas Riverpark. Everymember of our community benefits from a revitalized river park in the center of town. Honoring the exceptional quality of the Gallinas Riveris vitalfor the community of Las Vegas to sustain its unique cultural and historical identity and improve overall quality of life. With broad support from across the community, 2019-2020 Capital Outlay awards for the Gallinas River park have been dedicated to moving this workforward. Allfunds from the 2019 request have been spent to develop shovel ready drawings for the park and most of the funds from the 2020 award have been obliged to start construction. Todate the Friends of the Gallinas Riverpark has achieved approximately one fifth of the project’s total budget and has demonstrated robust commitment to carrying out this vision. Further funding from the State Legislature willhelp to ensure continued success of this grand project. Many thanks for your time and consideration, with warm regards, Elizabeth.”
APPROVALOF MINUTES
Councilor Montoya advised changes in the minutes for the December 9th, 2020 meeting and advised on pg. 2 it should read Councilor Montoya was appointed to
2 the Finance Committee and on pg. 8 item number 5, it should read in the vote that Councilor Romero abstained.
Councilor Montoya made a motion to approve the minutes for December 9th, 16th, 2020 with the changes he stated. Councilor Ulibarri Jr., seconded the motion. Allwere in favor.
City Clerk Fresquez advised the motion carried.
BUSINESSITEMS
1. The prioritization of projects from the ICIPlist for presentation to our legislators for possible legislative funding.
Community Development Director BillHendrickson gave a brief explanation regarding the priority list and advised they met with North Central New Mexico Cog., and suggested a spreadsheet for a summary list of the projects.
Mayor Trujillo advised he spoke with State Representatives and they suggested having six priority projects that would be fully funded.
Councilor Rodriquez asked about the replacement of meters not being on the priority list and the GlS and CADprogram.
Utilities Director Maria Gilvarry advised all meters had been replaced in 2012-2013 and are replaced as needed and are looking at upgrading from an AMR to an AMI. Utilities Director Gilvarry advised they would need software and manual labor for the GISprogram.
Councilor Ulibarri Jr., suggested focusing on those projects that have already been funded or partially funded.
Community Development Director Hendrickson advised the State Engineer’s Office possibly giving funding and NMDOTgiving funding for roads.
Utilities Director Maria Gilvarry gave a brief presentation regarding the priority list for the Utilities Department.
3 Discussion and questions took place regarding the utility extension for High Plains Meat Processing and why it was on the ICIP.
Councilor Montoya advised there are other projects they need to focus on and for every Director to give the Council their top four priority projects.
Utilities Director Gilvarry gave her list of top priorities starting with the first priority; the Wastewater Collection System, Aging Water Line Infrastructure, the 8th street waterline extension, the SCADAsystem, Peterson Dam and last on the list, the maintenance shop for Solid Waste.
Public Works Manager Danny Gurule gave his list of top priorities starting with the first priority, the Legion project, Hot Springs Blvd. project, the Roadway Maintenance/Snow Removal Dump Truck and last on the list, the Asphalt Zipper.
Discussion took place regarding a cost analysis for road equipment.
Parks and Recreation Manager Stephen Aragon gave his list of top priorities starting with the first priority; the Rodriguez Sports Complex, the Plaza Park Electrical upgrade, the Riverwalk project and last on the list, Hanna Park and City Lighting.
Councilor Ulibarri Jr., agreed with Parks and Rec Manager Aragon with his first and second priority projects.
Community Services Director Wanda Salazar gave her two top priorities starting with the first priority; the Historic City Museum and Municipal Court Facility repairs and the Historic Carnegie Library Facility repairs.
Community Development Director Hendrickson spoke about the reconstruction of Old City Hall, the Dee Bibb Industrial Park Infrastructure improvement and the Westside Farmers Market renovation.
Police Chief Adrian Crespin gave his top priorities which were, Police Vehicle replacements and Police Radio System upgrades.
4 Discussion and questions took place regarding the difference in vehicles and the radio system.
Councilor Montoya suggested all Directors submit their list of twelve top priority projects by Wednesday and submit the whole list to the Legislators.
Discussion took place regarding how to proceed with choosing the top projects from the priority list.
Councilor Rodriquez advised the constituents priorities are policing, Utilities and roads.
City Manager Taylor suggested for everyone to send in their top twelve projects as soon as possible to be ready by Wednesday.
Mayor Trujillothanked Mayor Pro Tern Romero for starting the meeting and denounced the riots in Washington that took place and advised it was deplorable, a threat to our constitution and people of America expect better from their leaders.
Mayor Trujillorecognized the passing of Robert Quintana who was a big benefactor in the community and sent his condolences to his family.
EXECUTIVESESSION
There was no need for executive session
ADJOURN
Councilor Ulibarri Jr., made a motion to adjourn. Councilor Rodriquez seconded the motion. Allwere in favor.
City Clerk Fresquez advised the motion carried.
Meeting adjourned at 7:18 pm.
5 Mayor Louie A. Trujillo
ATTEST:
Casandra Fresquez, City Clerk
6 MINUTES OF THE CITYOF LASVEGASCITYCOUNCILREGULARMEETINGHELD ON WEDNESDAY,JANUARY13, 2021 AT5:30 P.M. VIAGOOGLE MEET.
MAYOR: Louje A. Trujillo
COUNCILORS: David G. Romero Elaine Rodriquez Michael L.Montoya David A. Ulibarri, Jr.
ALSO PRESENT: William Taylor, City Manager Casandra Fresquez, City Clerk Scott Aaron, CityAttorney Adrian Crespin, Chief of Police
CALLTO ORDER
Mayor Trujillo called the meeting to order at 5:30 pm and welcomed Honorable Senators and Representatives.
ROLLCALL
PLEDGEOF ALLEGIANCE
Each Senator and Representative introduced themselves along with each of the Councilors, City Manager and NMDOTChairman Walter Adams.
Major Trujillo introduced City staff who were on the Google meet.
1 APPROVALOF AGENDA
Councilor Montoya made a motion to approve the agenda as presented. Councilor Romero seconded the motion. Allwere in favor.
City Clerk Fresquez advised the motion carried.
MAYOR’SAPPOINTMENTS/REPORTS AND RECOGNITIONS/PROCLAMATIONS
Mayor Trujillodenounced the terrorist attack on the Capitol and anyone’s participation in the attack and the violence that took place.
Mayor Trujillospoke about the impeachment of President Donald Trump and the passing of Robert O.uintana who was a benefactor to the community and called for a moment of silence.
DISCUSSIONITEMS
1. Discuss Cityof LasVegas’ priority capital needs with area legislators.
Mayor Trujillogave a brief discussion regarding the list for top priority projects.
Representative Montoya advised the list provided by the Cityof LasVegas was the most comprehensive and detailed list he had seen and stated that the projects must be shovel ready.
Senator Stefanics recommended funds that are awarded must be spent for that project as soon as possible and the smaller the projects are, the easier it is to get funding for them.
Representative Castellano advised the youth need to stay active and we need to be there for the seniors.
Councilor Romero suggested getting NMDOTChairman Walter Adams point of view for the funding for road projects.
NMDOTChairman Adams advised they require projects being shovel ready in order to get the funding immediately.
2 Councilor Montoya thanked NMDOTChairman Adams for all his efforts in helping the Cityof LasVegas with projects.
NMDOTChairman Adams thanked all the Legislators for the work they do.
Representative Montoya wanted an update on the potential of creating a treatment facility in San Miguel County.
Mayor Trujilloadvised being in touch with One Hundred Percent Community and there is still hope but they did not get the federal grant they were hoping for.
Representative Castellano advised they are looking for a building in LasVegas where they can house the treatment facility because it would help and benefit the people in the community.
Mayor Trujillospoke about the different vacant buildings in LasVegas.
Senator Stefanics spoke about looking out for the transportation bill and how the maintenance snow removal dump truck could qualify under that bill.
Councilor Romero thanked Senator Stefanics and spoke about getting equipment for the Cityto maintain the roads and ifshe knew about any funding from the Governor.
Senator Stefanics recommended if they can show a project that would benefit the economic development in the region then that would be something the Cityof Las Vegas could request from the Governor.
Mayor Trujilloadvised they wanted to take the Rodriguez Sports Complex to the Governor because it could be a huge economic development for Northeastern New Mexico.
Senator Stefanics stated she could help set up a meeting with the Governor but the Citywould need to be ready to pitch the projects that are related to economic development.
3 Mayor Trujillo thanked Senator Stefanics for attending the meeting.
Councilor Montoya recommended the Rodriguez Sports Complex be their economic development project.
Councilor Montoya made a motion for the Rodriguez Sports Complex to be their economic development project for the City of LasVegas. Councilor Romero seconded the motion. Allwere in favor.
Mayor Trujillo advised the motion carried.
EXECUTIVESESSION
There was no need for executive session
ADJOURN
Councilor Montoya made a motion to adjourn. Councilor Romero seconded the motion. Allwere in favor.
City Clerk Fresquez advised the motion carried.
Meeting adjourned at 6:33 pm.
Mayor Louie A. Trujillo
ATTEST:
Casandra Fresquez, City Clerk
4 MINUTES OF THE CITYOF LASVEGASREGULARCITYCOUNCILMEETINGHELD ON WEDNESDAY,JANUARY20, 2021 AT5:30 P.M. - VIRTUALMEETINGHELDBY VIDEOCONFERENCEVIAGOOGLE MEET
MAYOR: Louie A. Trujillo
COUNCILORS: Elaine Rodriquez David Ulibarri, Jr. Michael Montoya David Romero
ALSO PRESENT: William Taylor, City Manager Casandra Fresquez, City Clerk Scott Aaron, City Attorney Adrian Crespin, Sergeant at Arms
CALLTO ORDER
Meeting was called to order at 5:30 p.m.
ROLLCALL
PLEDGEOF ALLEGIANCE
MOMENT OF SILENCE
Mayor Trujillotook the opportunity to recognize a peaceful Inauguration Day in our country, joining with our leaders at a federal level and acknowledged Theresa Leger Fernandez as being present in Washington. He stated he was proud of our nation and looked forward to coming back to a civil presidency.
APPROVALOF AGENDA
City Clerk Fresquez advised there was an amendment to the agenda regarding postponement of the first presentation by Bryan Berg, it would take place on the February 10th meeting.
I Councilor Romero made a motion to approve the agenda with the amendment. Councilor Ulibarri, Jr. seconded the motion. Mayor Trujilloadvised all were in favor.
PUBLICINPUT
CityClerk Fresquez advised there was no public input at this time.
MAYOR’SAPPOINTMENTS/REPORTS AND RECOGNITIONS/PROCLAMATIONS
Mayor Trujilloadvised he had nothing to report at this time.
COUNCILORS’REPORTS
Councilor Romero advised he was concerned about the violence occurring during curfew hours and asked if there had been any warnings given out by police officers. He also stated there were issues regarding the Fram building and he praised the work done by the Public Works and Parks Department regarding the snow removal from the recent snow storm.
Police Chief Adrian Crespin advised that there had been no citations given at this point.
Discussion took place regarding construction on the Fram building.
Mayor Trujillothanked the hard work of everyone in the snow removal and stated that ordinances should be reviewed concerning vacant buildings.
Councilor Montoya commended the Public Works, Streets, Parks and Utilities Department for their joint effort in regards to the City’ssnow removal.
Councilor Rodriquez reiterated the concerns of the Fram building and also the Navajo Textile building, she requested updated reports on vacant building ordinances. She also was concerned about a perception in the community of pushing owners of these properties to court in order for outsiders to buy them.
2 City Manager Taylor advised they had not received any calls regarding the Fram Building, there had been issues with the building for about ten years and were trying to move forward in finding resources for the Fram building.
Councilor Montoya recommended that Code Enforcement provide an update on all properties red tagged every other month so that Council would be apprised of their status.
Councilor Ulibarri, Jr. agreed with Councilor Montoya’s recommendation and stated they should be aware of the status of these properties.
City Manager Taylor advised that they would be glad to provide that report to Council.
CITYMANAGER’S REPORT
City Manager Taylor reported on several projects taking place as follows:
1. Community Development-Received 5 Grants 5. Finance Staff- Will provide Mid-Year Budget Report 2. Filming of “Outer Range” movie in February 6. Customer Service Training for all staff- (6th Street & Douglas Ave.) HR Dept.
3. 311 App available end of January 7. Presentation-Rodriguez Park Plans by Stephen Aragon 4. Carnegie Library-Providing Curbside Service to 8. Water Storage-end of December Community. reported at 53% capacity
PRESENTATIONS
Natasha Martinez with Northern Regional Housing Authority gave a detailed presentation reporting on the status of fifteen housing units that have clouded titles and have recently been released. Also present were Executive Director Terry Baca and Director Julian Barela of Northern Regional Housing Authority.
Mayor Trujillothanked Ms. Martinez for her leadership and for reestablishing the good working relationship between the Cityand Northern Regional Housing Authority. He thanked Mr. Baca and Mr. Barela for their support regarding this long term issue with the Housing Authority.
3 FINANCEREPORT
Finance Director Jesus Baquera presented the Finance Report for the month ending December 31, 2020, reporting the General Fund revenue at 56%, expenditures at 35% and surplus at $536,660. He advised that Recreation Center revenue was at 44%, expenditures at 35% and surplus at 25,720. Enterprise Funds revenue was reported at 44%, expenditures at 38% and surplus at $168,852. Mr. Baquera reported Lodgers Tax revenue at 153%, expenditures at 4% and surplus at $124,818. He informed that the City received an A2 rating from Moody’s Investment.
Brief discussion and questions took place regarding the A2 rating, the tax structure for water, gross receipts and property tax revenue.
BUSINESSITEMS
1. Request approval for out of state travel to Corpus Christi, Texas for one (1) Street crimes investigator from the Police Department.
Police Chief Adrian Crespin advised that the Gracie Survival Tactics (GST)
Instructor Level I Certification course will be held in Corpus Christi, Texas on February 1-5, 2021. The Course will teach methodologies that can be applied to any skill, not just defensive tactics.
Councilor Montoya advised he was concerned about COVIDsafety issues of traveling out of state and suggested training four officers online instead of sending only one officer and added it would be more cost effective.
Councilor Romero made a motion to approve out of state travel to Corpus Christi, Texas for one (1) street crimes investigator from the Police Department. Councilor Ulibarri, Jr. seconded the motion. Mayor Trujillo asked for roll call. RollCall Vote was taken and reflected the following:
Elaine Rodriquez Yes Michael Montoya No David Romero Yes David A. Ulibarri, Jr. Yes
City Clerk Fresquez advised the motion carried.
4 2. Request approval of Resolution 20-74, budget adjustment for the 2020-2021 fiscal year budget.
Finance Director Jesus Baquera advised that the budget adjustment will include a revenue and expense increase to fund 433 Rehab of Airport Projects in the amount of $190,121.00 for crack sealing and $20,000.00 in Cares funding as well as an increase to expense in 101 General Fund-Public Works for an insurance reimbursement in the amount of $24,566.00 to replace a mast arm/street light on 7th and Mills.
Councilor Ulibarri, Jr. made a motion to approve Resolution 20-74, budget adjustment for the 2020-2021 fiscal year budget. Councilor Montoya seconded the motion.
Resolution 20-74 was presented as follows: CITY OF LAS VEGAS, NEW MEXICO Resolution No. 20-74
A RESOLUTION TO MAKE BUDGET ADJUSTMENT FOR THE 2020-2021 FISCAL YEAR
WHEREAS, the Governing Body of Las Vegas has developed a budget adjustment request for fiscal year 2020-21; and
WHEREAS, said budget was developed on the basis of increases in revenues, expenditures through cooperation with all user departments, elected officials and other department supervisors, please see attached schedule; and
WHEREAS,the City of Las Vegas is in need of making a budget adjustment in the 2020-2021 fiscal year budget to include a revenue and expense increase to fund 433 Rehab of Airport Projects in the amount of$ 190,121 as well as an increase to expense in 101 General Fund-Public Works in the amount of $24566; and
WHEREAS, the Governing Body finds that the budget adjustment request should be as it meets the requirements as currently determined for fiscal year 2020-21.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Las Vegas, that the recitals and any exhibits are incorporated herein by reference and the Governing Body hereby approves the aforementioned budget adjustment request and respectfully request approval from the Local Governing Division of the Department of Finance and Administration.
5 ____
APPROVED AND ADOPTED this day of January 2021.
Mayor Louie A. Trujillo
ATTEST: Reviewed and approved as to legal sufficiency only:
Casandra Fresquez, City Clerk Scott Aaron, City Attorney
Mayor Trujillo asked for roll call. RollCallVote was taken and reflected the following:
David Romero Yes Elaine Rodriquez Yes Michael Montoya Yes David Ulibarri, Jr. Yes
City Clerk Fresquez advised the motion carried.
3. Request approval of Resolution 20-73 to update signature authority on accounts with Community 1st Bank and Southwest Capital Bank.
Finance Director Baquera advised that the update will include addition of current staff, Jesus Baquera, Finance Director.
Councilor Montoya made a motion to approve of Resolution 20-73 to update signature authority on accounts with Community 1st Bank and Southwest Capital Bank. Councilor Ulibarri, Jr. seconded the motion.
Resolution 20-73 was presented as follows: CITY OF LAS VEGAS, NEW MEXICO Resolution No. 20-73
A RESOLUTION TO UPDATE SIGNATURE AUTHORITY ON ACCOUNTS WITH COMMUNITY BANK AND SOUTHWEST CAPITAL BANK
WHEREAS, the Governing Body of Las Vegas has developed a request to update signature authority on accounts with Community 1ST Bank and Southwest Capital Bank; and
6 _____
ST WHEREAS, said request to update signature authority on accounts with Community I Bank and Southwest Capital Bank through cooperation with all user departments, elected officials and other department supervisors, please see attached authorization certificate; and
WHEREAS,the City of Las Vegas Finance Department is requesting the update of signature authority on the Community 1ST Bank and Southwest Capital Bank accounts. Update will include addition of current staff, Jesus Baquera, Finance Director; and
WHEREAS, the Governing Body finds that the request to update signature authority should be approved as it meets the requirements as currently determined for fiscal year 2020-21.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Las Vegas, that the recitals and any exhibits are incorporated herein by reference and the Governing Body hereby approves the aforementioned request to update signature authority.
APPROVED AND ADOPTED this day of January 2021.
Mayor Louie A. Trujillo
ATTEST: Reviewed and approved as to legal sufficiency only:
Casandra Fresquez, City Clerk Scott Aaron, City Attorney
Mayor Trujilloasked for roll call. RollCallVote was taken and reflected the following:
David Ulibarri,Jr. Yes Elaine Rodriquez Yes Michael Montoya Yes David Romero Yes
CityClerk Fresquez advised the motion carried.
Councilor Romero asked for clarification regarding item #2 Budget Adjustment, whether the Citywas within legal bounds approving a budget transfer given the project is already in progress.
Public Works Manager Daniel Gurule advised that this had been brought to Council about three months ago and the project had moved forward although the funding had not been put in its proper place.
7 4. Request to publish Ordinance No. 21-01, an ordinance to amend the Code of the City of LasVegas by amending the docket fees collected by there Municipal Court in Section 20-13 (A).
Councilor David Romero advised that the amendment will change the docket fee of twenty dollars ($20.00) to forty dollars ($40.00). This Ordinance is enacted pursuant to Sections 2.02 of the City of LasVegas Municipal Charter, and is an exercise of the City’s home rule powers.
Councilor Montoya advised he reviewed the Ordinance and felt it was poorly written and suggested there should be some language changes and more specificity on two sections.
Discussion took place of fee changes and funding being earmarked for Municipal Court and Police Department.
City Manager Taylor clarified that from a budgeting perspective this money would go into the General Fund and some was being earmarked for the Police Department and Municipal Court and any additional money would be spent on those two departments.
Councilor Romero clarified that that was the intent of the Ordinance and hoped that it would not be changed in the future.
City Attorney Scott Aaron stated that Council could move forward with the changes and suggested that the first sentence of the Ordinance should read as follows: uthe Municipal Court shall collect $40 as and for a docket fee from any person or entity filing a complaint”.
Councilor Montoya made a motion to publish Ordinance No. 21-01, an ordinance to amend the Code of the City of Las Vegas by amending the docket fees collected by the Municipal court in Section 20-13 (A)and also to include changes to Section 2 to state $20 to the General Fund. Councilor Rodriquez seconded the motion. Mayor Trujillo asked for roll call. RollCallVote was taken and reflected the following:
David Ulibarri, Jr. Yes Elaine Rodriquez Yes
8 David Romero Yes Michael Montoya Yes
City Clerk Fresquez advised the motion carried.
5. Request to publish Ordinance No. 20-18 amending Ordinance 17-11 to modify the loan agreement with the New Mexico Environment Department for the Waste Water Treatment Plant lift station.
Utilities Director Maria Gilvarry advised that the loan funds package will be increased as follows: Loan principle from $350,000 to $850,000 @ 0% interest, Loan Subsidy grant funds from $100,000 to $15,000. Total amount from $450,000 to $1,000,000.
Discussion took place of the conditions of the Treatment Plant Liftstations.
Councilor Romero made a motion to approve to publish Ordinance No. 20-18 amending Ordinance 17-11 to modify the loan agreement with the New Mexico Environment Department for the Waste Water Treatment Plant lift station. Councilor Rodriquez seconded the motion. Mayor Trujillo asked for roll call. Roll CallVote was taken and reflected the following:
Michael Montoya Yes David Romero Yes David Ulibarri, Jr. Yes Elaine Rodriquez Yes
City Clerk Fresquez advised the motion carried.
6. Reject request for proposals #2021-08 for the public works concrete flatwork.
Utilities Director Gilvarry advised the request for proposals #2021-08 included high mobilization costs, therefore rejection of the REPis requested.
Brief discussion took place regarding advertising of bids and proposals to all contractors.
Councilor Montoya made a motion to reject request for proposals #2021-08 for the public works concrete flatwork. Councilor Romero seconded the motion.
9 Mayor Trujillo asked for roll call. Roll CallVote was taken and reflected the following:
David Ulibarri, Jr. Yes Michael Montoya Yes Elaine Rodriquez Yes David Romero Yes
City Clerk Fresquez advised the motion carried.
7. Request to purchase two (2) side load packler trucks for Solid Waste Division.
Utilities Director Maria Gilvarry advised that the Solid Waste division is in need of additional packer trucks for the collection of residential trash. These trucks will be used to complete daily routes. This purchase will ensure that Solid Waste is keeping up with the life expectancy of these trucks.
Discussion took place regarding the focus on the City’s needs of operational equipment at the Solid Waste Department.
Councilor Rodriquez asked for clarification regarding contracting with a third party.
Mayor Trujillo clarified that some conversation had taken place about contracting with a third party although the City was not pursuing one at this point.
Solid Waste Manager Lucas Marquez gave a detailed explanation on the purchase of the packer trucks and of the Solid Waste staff rotation that would take place.
Councilor Montoya made a motion to purchase two (2) side load packer trucks for Solid Waste Division. Councilor Ulibarri, Jr. seconded the motion. Mayor Trujillo asked for roll call. RollCallVote was taken and reflected the following:
Elaine Rodriquez Yes David Romero Yes Michael Montoya Yes David Ulibarri, Jr. Yes
City Clerk Fresquez advised the motion carried.
10 8. Award request for proposals #2021-09 for diesel repair services for the City of Las Vegas diesel fleet to D.A.G.Enterprises of NM, LLCand enter into COfltract.
Utilities Director Gilvarry advised that this contract would be used by the City of LasVegas Solid Waste Department along with all other City Departments for repairs to their diesel equipment.
Lengthy discussion and questions took place regarding the one respondent D.A.G., the requirements of mechanics, equipment maintenance routine, subcontractor use, liability insurance, the need for checks and balances on pricing for parts/repair, need of in-house maintenance program, need of random in-house Contract audits and terms of contracts.
Councilor Romero stated for the record regarding costs, asking if estimation software was something they would be on top of?
Solid Waste Manager Lucas Marquez stated “Yes,cross referencing would be taking place and they were constantly watching and doing their best”.
Councilor Montoya made a motion to award request for proposals #2021-09 for diesel repair services for the City of LasVegas diesel fleet to D.A.G.Enterprises of NM, LLCand enter into contract. Councilor Rodriquez seconded the motion. Mayor Trujillo asked for roll call. RollCallVote was taken and reflected the following:
David Ulibarri, Jr. Yes Michael Montoya Yes Elaine Rodriquez Yes David Romero Yes
Councilor Romero stated he voted yes, with ensuring it was being audited.
ADJOURN
Councilor Montoya made a motion to adjourn. Councilor Ulibarri, Jr. seconded the motion. MayorTrujillo asked for roll call.
Councilor Romero voted No, and made a motion to go into Executive session.
11 City Clerk Fresquez advised that there was a motion to adjourn on the table which required roll call and continued with the motion to adjourn.
Elaine Rodriquez No Michael Montoya Yes David Ulibarri, Jr. Yes David Romero No
City Clerk Fresquez advised there was a tie.
Mayor Trujillo voted No, and broke the tie.
City Clerk Fresquez advised the motion did not carry.
EXECUTIVESESSION
Councilor Romero made a motion to enter into Executive session to discuss personnel matters as permitted by Section 10-15-1 (H)(2) of the New Mexico Open Meetings Act, NMSA1978 and matters subject to the attorney client privilege pertaining to threatened or pending litigation in which the City of Las Vegas is or may become a participant, as permitted by Section 10-15-1 (H)(7) of the New Mexico Open Meetings Act, NMSA. Councilor Rodriquez seconded the motion. Mayor Trujillo asked for roll call. RollCallVote was taken and reflected the following:
David Ulibarri, Jr. Yes Elaine Rodriquez Yes Michael Montoya No David Romero Yes
City Clerk Fresquez advised the motion carried.
Councilor Romero advised that only discussion took place on topics stated in the motion, no action was taken and made a motion to leave Executive session and enter into Regular session. Councilor Rodriquez seconded the motion. Mayor Trujillo asked for roll call. RollCallVote was taken and reflected the following:
Michael Montoya Yes David Ulibarri, Jr. Yes David Romero Yes Elaine Rodriquez Yes
12 City Clerk Fresquez advised the motion carried.
ADJOURN
Councilor Romero made a motion to adjourn. Councilor Ulibarri, Jr. seconded the motion. Mayor Trujillo asked for roll call. Roll CallVote was taken and reflected the following:
Michael Montoya Yes David Ulibarri, Jr. Yes Elaine Rodriquez Yes David Romero Yes
City Clerk Fresquez advised the motion carried.
Mayor Louie A. Trujillo
ATTEST:
Casandra Fresquez, City Clerk
13 Revised
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CITY OF LAS VEGAS COUNCIL MEETING AGENDA REQUEST FORM
Meeting Date: February 10, 2021
Date Submitted: 2/1/2 1 Department: Executive
Item/Topic: Conduct a public hearing and Adopt Ordinance No. 21-01, an ordinance to amend the Code of the City of Las Vegas by amending the court fees collected by the Municipal Court in Section 20-13(A).
The amendment willchange the court fee of twenty dollars ($20.00) to forty dollars ($40.00). This Ordinance is enacted pursuant to Sections 2.02 of the City of Las Vegas Municipal charter, and is an exercise of the City’s home rule powers.
Council approved the publication of the proposed ordinance on January 20, 2021 and publication requirements have been met.
Fiscal Impact:
Attachments: Ordinance 21-01
THIS REQUEST FORM MUST BE SUBMITTED TO THE CITY CLERK’S OFFICE NO LATER THAN 5:00 P.M. ON FRIDAY ONE AND A HALF WEEKS PRIOR TO THE CITY COUNCIL MEETING.
Approved For Submittal By: Reviewed By:
Councilor David Romero Finance Director
Ci’iyManager V City Attorney (Approved as to Form)
CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN
Resolution No. Continued To:______Ordinance No. Referred To: Contract No. Denied Approved Other
Revised October 2020 CITY OF LAS VEGAS, NEW MEXICO Ordinance No. 21-01
AN ORDINANCE TO AMEND the Code of the City of Las Vegas by amending the court fees collected by the Municipal Court in Section 20-13(A). This Ordinance is enacted pursuant to Sections 2.02 of the City of Las Vegas Municipal Charter, and is an exercise of the City’s home rule powers.
BE IT ENACTED by the Governing Body of the City of Las Vegas as follows:
Section 1. The Code of the City of Las Vegas, Section 20-13(A) is hereby amended to change the “court fee” of twenty dollars (S20.00) to forty dollars ($40.00) to read as follows:
20-13(A) Court Fee. The Municipal Court shall collect forty dollars ($40.00) as and for a court fee from any person or entity filing a complaint for violation of any City ordinance except that no such fee shall he collected from the City Attorney for the City of Las Vegas, a municipal code enforcement officer, a municipal Fire Department employee acting in their role as such an employee, a campus security officer acting in their role as such an officer, or a full-time salaried City of Las Vegas, county or state law enforcement officer, when the complaint is filed on behalf of a governmental entity. The Municipal Court may grant free process to any private party upon a showing of indigence. The Municipal Court may deny free process if it finds that the complaint, on its face, fails to sufficiently state a cause of action.
Section 2. For each S40.00 court fee, S20.00 shall specifically go to the City’s general fund, $15.00 shall specifically go to the City funds used for public safety purposes, and $5.00 shall specifically go to the City funds marked for the Municipal Court.
Section 3. Full Force and Effect. Except as specifically amended above, Section 20-13 shall remain in full force and effect.
Section 4. Severability. The provisions of this ordinance are declared to be severable, and if any portion of this ordinance, for any reason, is held to be invalid or unconstitutional by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this ordinance.
Section 5. Effective Date. This ordinance shall become effective upon the execution by the Mayor and the affirmative vote of the majority of the Governing Body. _____
PASSED, ADOPTED and ENACTED this day of February, 2021.
Mayor Louie A. Trujillo
ATTEST: Reviewed and approved as to legal sufficiency only:
Casandra Fresquez, City Clerk Scott Aaron, City Attorney ______
CITY OF LAS VEGAS COUNCIL MEETING AGENDA REQUEST FORM
Meeting Date: February 10 2021
Date Submitted: 02/01/21 Department: Utilities
Item/Topic: Conduct a public hearing and adopt Ordinance No. 20-18 amending Ordinance 17-11 to modify the loan agreement with the New Mexico Environment Department for the Waste Water Treatment Plant lift stations. The loan funds package will be increased as follows:
Loan Principle: from $350,000 to $850,000 @0% interest
Loan Subsidy Grant Funds: from $100,000 to $150,000
Total Amount: from $450,000 to $1,000,000
Fiscal Impact: Increase in annual principle payments from $17,500 to $42,500
Attachments: Ordinance 20-18, Ordinance 17-11.
THIS REQUEST FORM MUST BE SUBMITTED TO THE CITY CLERK’S OFFICE NO LATER THAN 5:00 P.M. ON FRIDAY ONE AND A HALF WEEKS PRIOR TO THE CITY COUNCIL MEETING.
Appr / ed For S mittal B : Rviewed By: DePL n4tor 2 J City Manager City Attorney (Approved as to Form)
CITY CLERK’S USE ONLY COUNCIL ACTION TAKEN
Resolution No. Continued To:______Ordinance No. Referred To: Contract No. Denied Approved Other
Revised October 2020 ____
ORDINANCE NO. 20-18
AN ORDINANCE AUTHORIZING THE CITY OF LAS VEGAS (CITY) TO AMEND ORDINANCE NO. 17-11 FOR THE PURPOSE OF INCREASING LOAN FUNDS OF THE NEW MEXICO ENVIRONMENT DEPARTMENT (NMED) CLEAN WATER STATE REVOLVING FUND (CWSRF) LOAN NUMBER CWSRF LOAN 071.
WHEREAS, pursuant to Ordinance No. 17-1 1, the City of Las Vegas was authorized by the Governing
Body to enter into a loan agreement with NMED for the purpose defined in the most current project description form as approved by NMED; loan funds in a principal amount not to exceed $350,000.00; and Loan Subsidy Grant funds in the amount of$ 100,000.00; the total funded amount of $450.000,00.
WHEREAS, Section 6. Authorization of Loan Agreement: Subsection A and B; of Ordinance No. 17-1 1 specifically states that the amount of the loan shall not exceed S350,000.00 Loan Principal; and $100,000.00 Loan Subsidy Grant funds without the adoption by the Governing Body of a new Ordinance, amending Ordinance No. 17- 11; and
WHEREAS, the Governing Body has determined that it is to the best interest of the City to increase the Loan Funds Package to the Loan Principal amount $850,000.00; Loan Subsidy Grant Funds amount $150,000.00; the total funding amount of$1,000,000.00 and WHEREAS, the NMED has agreed to increase the loan funding package amount under the same terms and conditions set forth for the original loan.
NOW THERFORE. BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF LAS VEGAS, SAN MIGUEL COUNTY, NEW MEXICO, that:
Ordinance No. 17-11 be amended to a total funding package of $1,000,000.00 for CWSRF Loan 071 under the same terms and conditions set forth for the original loan.
PASSED, APPROVED, AND ADOPTED THIS day of , 2021.
City of Las Vegas
Mayor Louie A. Trujillo
ATTEST:
Casandra Fresquez, City Clerk
Approved as to legal sufficiency only:
Scott Aaron, City Attorney Revised9’! I 17
ORDINANCE NO. 17-11
AUTHORIZING THE CITY OF LAS VEGAS (“BORROWER”) TO ENTER INTO A
LOAN AGREEMENT WITH THE NEW MEXICO ENVIRONMENT DEPARTMENT
(“NMED”) FOR THE PURPOSE OF’ OBTAINING PROJECT LOAN FUNDS IN THE
PRINCIPAL AMOUNT OF $350,000.00; AND LOAN SUBSIDY GRANT FUNDS IN THE
AMOUNT OF S100,000.00; THE TOTAL FUNDED AMOUNT IS $450,000.00;
DESIGNATING THE USE OF THE FUNDS FOR THE PURPOSE DEFINED IN THE
MOST CURRENT PROJECT DESCRIPTION FORM AS APPROVED BY NMED;
DECLARING THE NECESSITY FOR THE LOAN; PROVIDING THAT THE LOAN
WILL BE PAYABLE AND COLLECTIBLE SOLELY FROM THE BORROWER’S
PLEDGED REVENUES I)EFINED BELOW; PRESCRIBING OTHER DETAILS
CONCERNING THE LOAN AND THE SECURITY THEREFORE.
Capitalized terms used in the following preambles are defined in Section 1 of this
Ordinance, unless the context requires otherwise.
WHEREAS, the Borrower is a legally and regularly created public body organized under the general laws of the State of New Mexico (State”); and
WHEREAS, the Borrower now owns. operates and maintains a public utility constituting a Water/Waste Water (e.g. Joint Water and Wastewater) system (System”). which includes a system for disposing of wastes by surface and underground methods: and
WHEREAS, the present System is insufficient and inadequate to meet the needs of the
Borrower: and
WHEREAS, the Loan Agreement and Note will be payable solely from the Pledged
Revenues; and Revised 9/11 17
WHEREAS, the funds for this Project will include funds from a one-time federal grant
to the NMED from the Environmental Protection Agency (“EPA”); and
WHEREAS, the Project is subject to specific requirements of the federal grant: and
WHEREAS, the Borrower has the following obligations outstanding to which the
Pledged Revenues have already been pledged:
Funding Source (e.g., Principal Amount Is the listed funding source
Revenue Bond. NMED. Outstanding at 06/30/20 17 superior, subordinate or on
NMFA. etc.) and Series# or (use the most current fiscal parity with this funding?
Loan/Project # year end date)
NMED #1438092 $5,081,741 Parity
NMFA Las Vegas 13 535.261 Parity
NMED CWSRF-016 $356,000 Parity
NMEI) CWSRF-004 $4,287,950 Parity
WHEREAS. the Governing Body of the Borrower has determined that it is in the best
interest of the Borrower to accept and enter into the Loan Agreement and to execute and to
deliver the Note to the NMED.
NOW THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE
BORROWER:
Section 1.DEFINITIONS. As used in the Ordinance, the following terms shall have the
meanings specified below, unless the context clearly requires otherwise such meanings to he
equally applicable to both the sin ç’zilarand the plural forms of the erms defined unless the plural form is separate/i defIned): Revised 9/J 1/17
ACT. The general laws of’the State. including the Wastewater Facility Construction Loan
Act at sections 74-6A-l to 74-6A-15 NMSA 1978, as amended; enactments of the governing
Body of the Borrower relating to the Note and the Loan Agreement made by resolution or ordinance, including this Ordinance and the powers of the Borrower as a public body under authority given by’the Constitution and Statutes of the State.
ANNUAL AUDIT or SINGLE AUDIT. Financial statements of the Borrower as of the end of’ each Fiscal Year. audited by an Independent Accountant, consistent with the federal
Single Audit Act and the State Auditor’s rules.
AUTHORIZED OFFICER. The Borrower’s mayor, chief administrative officer, or other officer or employee of the Borrower as designated by the Borrower’s Resolution Number
17-40 adopted by the governing body of the Borrower, as amended.
BORROWER. The entity requesting funds pursuant to the Act.
FISCAL YEAR. The twelve-month period commencing on the first day of July of each year and ending on the last day of June of the succeeding year, or any other twelve-month period which the Borrower hereafter may establish as the fiscal year or the System.
FUNDS. Loan and Loan Subsidy Grant funds.
GOVERNING BODY OF THE BORROWER (e.g., Council, Commission, Board, etc.) Council.
LOAN. A loan of funds t’romNMED made pursuant to the Loan Agreement.
LOAN AGREEMENT. One or more loan agreements between the Borrower and the
NMED, pursuant to which funds will be loaned to the Borrower to construct the Project and pay eligible costs relating thereto; and the amended loan agreement which shall state the final amount the NMED loaned to the Borrower, which shall be executed upon completion of’the Project and dated on the date of execution thereol
3 Revised 9/1117
LOAN SUBSIDY GRANT. A sub-grant of funds to the Borrower from a one-time
federal grant of funds to the NMED by EPA, for the purpose of subsidizing the amount loaned to
the Borrower under the Loan Agreement and Note.
NMSA. New Mexico Statutes Annotated. 1978 Compilation, as amended and
supplemented.
NOTE. The interim and final promissory notes issued by the Borrower to the NMED
evidencing the obligation of the Borrower to the NMED incurred pursuant to the Ordinance and
Loan Agreement.
OPERATION AND MAINTENANCE. All reasonable and necessary current expenses
of the System, paid or accrued, relating to operating. maintaining and repairing the System.
ORDINANCE. This Ordinance as amended or supplemented from time to time.
PARITY BONDS or PARITY OBLIGATIONS. Revenue Bonds and other bonds or
other obligations payable from the Pledged Revenues issued with a lien on the Pledged Revenues
on parity with the bonds or obligations as listed in this Ordinance.
PLEDGED REVENUES. Wastewater/Sewer Revenues.
PROJECT. ‘Ihe most current NMEI) approved Project Description listed on the Project
Description Form on tile with NMED.
PROJECT COMPLETION DATE. Means the date that operations of the completed
works are initiated or capable of being initiated. whichever is earlier. This also applies to
individual phases or segments.
REGULATIONS. Regulations promulgated by the Water Quality Control Commission at 20.7.5 NMAC and New Mexico Environment Department at 20.7.6 — 20.7.7 NMAC.
4
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of $350,000.00 and the Loan Subsidy Grant amount of $100,000.00 excluding any cost of the
Project to be paid from any source other than the proceeds of the Loan Agreement and Note.
Section 6. AUTHORIZATION OF LOAN AGREEMENT.
(A) For the purpose of protecting the public health, conserving the property, and protecting the general welfare of the residents ol the l3orrower and acquiring the Project, it is hereby declared necessary that the Borrower. pursuant to the Act and the Regulations execute and deliver the Loan Agreement and Note, and the Borrower is hereby authorized to execute and deliver the Loan Agreement and the Note, to be payable and collectible solely from thePledgedRevenues. The NMED has agreed to disburse the proceeds according to the terms of the Loan Agreement to the Borrower over the construction period of the Project. The principal
Loan amount of the Note shall not exceed $350,000.00 without the adoption of another
Ordinance amending the Ordinance by the Governing Body of the Borrower.The final maturity date on the Note shall not extend beyond the agreed upon useful life of the project. The Loan shall be repaid in substantially equal annual installments in the amount and on the dates provided in the Loan Agreement with the first annual installment due no later than one year afiercompletion of the project. The Borrower must maintain a debt service coverage ratio of no less than 1.2 and must also obtain the written consent of the NMEDbefore issuing additional obligations secured by the Pledged Revenues.
(B) The Borrower is hereby authorized to accept a Loan Subsidy Grant under the terms of the Loan Agreement. The Loan Subsidy Grant amount shall not exceed $100,000.00 without the adoption of another Ordinance amending the Ordinance by the Governing Body of the Borrower. By accepting a Loan Subsidy Grant. the Borrower is a sub-recipient of a one-time federal grant of funds to NMFD by EPA.As a sub-recipient. the Borrower is responsible for complying with the specific requirements and the conditions of the one-time federal grant.If the
6 Revised911 17
Borrower fails to satisfy any federal grant requirements or conditions, the Borrower may be
required to refund any federal grant funds disbursed to the Borrower from NMED.
(C) 1’he form of the Loan Agreement and the Note are approved. An Authorized
Officer is hereby authorized and directed to execute and deliver the Loan Agreement and the
Note and any extensions of or amendments to any such document to be executed after
completion of the Project. or any substitution therefore, with such changes therein consistent
with the Ordinance and as shall be approved by an Authorized Officer whose execution thereof,
or any extension thereof, or substitution therefore, in their final forms shall constitute conclusive
evidence of their approval and compliance with this section.
(D) From and after the date of the initial execution and delivery of the Loan
Agreement and the Note. Authorized Officers, agents and employees of the Borrower are
authorized, empowered and directed to do all such acts and things and to execute all such
documents as may be necessary to carry out and comply with the provisions of this Ordinance,
the Loan Agreement and the Note.
Section 7. SPECIAL LIMITED OBLIGATIONS. The Loan Agreement and the Note
and all payments thereon shall be special limited obligations of the Borrower and shall be
payable and collectible solely from the Pledged Revenues which are irrevocably pledged as set
forth in this Ordinance. The NMED may not look to any general or other fund for the payment on the Loan Agreement and the Note except the designated special funds pledged therefore. The
Loan Agreement and the Note shall not constitute indebtedness or debts within the meaning of any constitutional. charter or statutory provision or limitation, nor shall they be considered or be held to be general obligations of the Borrower and shall recite that the are payable and collectible solely from the Pledged Revenues the income from which is so pledged.
7 Revised 9!l 1/17
Section 8. OPERATION OF PROJECT. The Borrower will operate and maintain the
Project so that it will function properly over its structural and material design life.
Section 9. IJSE OF PROCEEDS. The NMF[) shall disburse Funds pursuant to the
l.oan Agreement for NMED approved costs incurred by the Borrower for the Project or to pay contractors or suppliers of materials for work performed on the Project as set forth in the Loan
Agreement.
Section 10. APPLICATION OF REVENUES.
(A) OPERATION AND MAINTENANCE. (If required. please define)
(B) PARITY OBLIGATIONS AND OTHER APPROVED DEBT(S). The
Borrower shall pay the principal, interest and administrative fees (if applicable) of parity obligations and other approved debts which are secured from the Pledged Revenues as scheduled.
(C) EQUITABLE AND RATABLE DISTRIBUTION. Obligations of the
Borrower secured by the Pledged Revenues on parity with the Loan Agreement and the Note, from time to time outstanding, shall not be entitled to any priority one over the other in the application of the Pledged Revenues, regardless of the time or times of their issuance or creation.
(1)) SUBORDINATE OBLIGATIONS. The Pledged Revenues used for the payment of Subordinate Obligations shall be applied first to the payment of the amounts due the
Loan Agreement and the Note. including payments to he made to other obligations payable from the Pledged Revenues which have a lien on the Pledged Revenues on parity with the Loan
.Agreement and the Note.
Section 11. LIEN OF LOAN AGREEMENT AND NOTE. The Loan Agreement and the Note shall constitute irrevocable liens upon the Pledged Revenues with priorities on the
Pledged Revenues as set forth in this Ordinance. The Borrower hereby pledges and grants a
8
the
extent
for
either
payable accrued
days
requiring
Loan
otherwise;
the
Loan
obligations
The
Revenues
prevent
owed
security
Revised
payment
System
Loan
after
Agreement:
Agreement Borrower
immediately
funds
by
(A)
UPON
(B)
(A)
Section
9/I
Section
interest
and
the
the interest
the
set
and
or
to I/I?
the
secured
of
are
the
same
lbrth
ensure Borrower
Borrower
The
OCCURRENCE
having
the
NMED
Default
and
available 13.
12.
1’he
Borrower
must
in
(other
to
in
Note(s),
entire
or
by
any
the
repayment
failure
OTHER
be
DEFAULT.
the
a
in
the
obtain
to
by
has
lien
remedied.
Pledged
fees
from
than
the
unpaid
Loan
the
for
the
Pledged
shall
the
by
given
thereon
manner
thereon
NMED
payment
a
Borrower
OBLIGATIONS.
the issuing
the
Agreement
of NMEI)
de/thilt
pay
principal
OF
Revenues
the
written
Borrower The
Revenues.
written
subordinate
the
DEFAULT:
may
required
pursuant
Note.
of
bonds
may
ihllowing
described
in
amounts
the
amount
be
notice
and
any
for
consent
require
to
declared
Note.
by
to
or
9
Note
of
the
pay
to
the
to
the
Nothing
other
shall
of
due
its
in
the
payment
the
However.
the
Loan
the
the
when
of
the
covenants
NMED
by
liens
under
annual
constitute
Borrower
obligations
Interim
the
previous
Borrower
the
Agreement.
in
due
of
of
NMED
Note
NMED
the
in
the
if
payment
and
the
or
and
insufficient
its
Ordinance
to
I.oan
an
clause
conditions
from
specifving
payable
Note
declaration,
Final
adjust
payable
to
event
before
Agreement
be
due
the
and
of
Promissory
immediately
the
of
either
shall
on
this
funds Pledged
set
any
from
issuing
such
default
rates
the
but
section,)
forth
be
at
other
are
repayment
and
the
default
construed
only
charged
maturity
Revenues.
Note
available additional
under
under
the
due
amounts
Pledged
to
for
Note.
plus
and
and
the
the
by
the
60
or
of to
right
right
such to
or
remedy
agreement
either
suit,
against of
challenge
over
The
disputes
agreement
enforcement
under
disbursed
grant.
Revised
require
to
defiiult
or Borrower
remedies.
or
enjoin
action
the
for
the
the
privilege
Section
the
as
privilege
Section
(C)
911117
(B)
are
Borrower
the
such
Loan
the
the
to
Borrower
as
contained
Borrower
regarding
any
or
to
the
of
Borrower
provided
NMED
appointment
agrees
jurisdiction.
special
The
be If
Each
15.
act
Agreement.
the
by
Borrower
14.
under
default
resolved
or
the
terms
NMED
REMEDIES
and
may
to
right
that
in
may
thing
disputes
proceedings
ENFORCEMENT;
NMED
the
to protect
in
the
the
by
of
be
the
act
or the
from
deem
Ordinance
promptly
which
of
shall
the
the
Ordinance
required
subject
privilege
district
as
Loan
a
shall and
as
Borrower
NMED.
Loan
most
if
receiver
have
UPON
may
to
it
enforce
in
not
Agreement
were
court
matter
and
the
to
effective
or Agreement.
equity
of
no
be
be
for
refund
the
DEFAULT.
the
expeditiously
terms is
or
unlawful
further
the
deemed
for
its
VENUE.
of
the
Loan
of
or
for
NMED
trustee
rights
10
Santa
covenants
to
the
this
at
enforcement
and
or
the
obligation
protect
Agreement
law,
If
a
amount
or
in
under
Fe
Loan
waiver
conditions
specific
is of
the
in
thisOrdinance,
Upon
in
in
County
The
in
an
violation
NMED
or
and
the
addition
the
Agreement
any
express
of
conditions
of
to
the
NMED
enforce
of
performance
and
district
the
Ordinance
any
court
make
shall
of
occurrence
any
and
Loan
of
Note
other
and
trust.
this
any
have
of
the
the
proper
payments
court
retains
the
required
and
cumulative
and and
competent
Loan
right
right
or
rights
Borrower
by
NMED
exclusive
of
of
waives
any
of
the
Loan
mandamus
legal
the
or
of
Santa
Agreement,
any
any
provided
under
to
exercise
combination
privilege.
the
Subsidy
right
may
the
of
to
or
covenant
cannot
jurisdiction,
the
jurisdiction
NMED,
Fe
the
the
any
equitable
Borrower
or
proceed
right
County.
to
of
above,
events
federal
other
other
reach
Grant
such
any
seek
of
or
or to Revised 9/11/17
Section 16. DUTIES UPON DEFAULT. Upon the occurrence of any of the events of default as provided in this Ordinance, the Borrower, in addition, will do and perform all proper acts on behalf of and for the NMED to protect and preserve the security created for the payment of the Note to ensure the payment on the Note promptly as the same become due. All proceeds derived from the System. so long as the Note is outstanding, shall be treated as revenues. If the
Borrower fails or refuses to proceed as required by this Section, the NMED, after demand in writing. may proceed to protect and enforce the rights of the NMED as provided in the
Ordinance and the Loan Agreement.
Section 17. TERMINATION. When all obligations under the Loan Agreement and
Note have been paid, the Loan Agreement and Note shall terminate and the pledge, lien, and all other obligations of the Borrower under the Ordinance shall be discharged. The principal amount of the Note, or any part thereof may be prepaid at any time without penalty at the discretion of the Borrower and the prepayments of principal shall be applied as set forth in the
Loan Agreement.
Section 18. AMENDMENT OF ORDINANCE. This Ordinance may be amended with the prior written consent of the NMEI).
Section 19. ORDINANCE IRREPEALABLE. After the Loan Agreement and Note have been executed and delivered, the Ordinance shall be and remain irrepealable until the Note has been fully paid, terminated and discharged, as provided in the Ordinance.
Section 20. SEVERABILITY CLAUSE. If any section, paragraph, clause or provision of the Ordinance shall for any reason be held to be invalid or unenforceable. the invalidity or unenforceability of such section, paragraph, clause or provision shall not affect any of the remaining provisions of the Ordinance.
II
thereof,
This
parts
Revised
repealer
thereof,
(BORROWER 9/11/17
Section
heretofore
shall
inconsistent
21.
repealed.
not
REPEALER
SHOULD
be
construed
herewith
ADD
CLAUSE.
are
to
revive
SIGNATUREPAGEAS
hereby
any
12
All
repealed
bylaws,
bylaw,
to
order,
orders,
the
extent
Ordinance
USUAL
Ordinances
only
AND
of
or
such
and
Ordinance,
CUSTOMARY)
Ordinances,
inconsistency.
or
part or Ordinance No. 17-11
PASSED, APPROVED AND ADOPTED THIS ,D DAY OF-(2O17.
City of as Vegas, New Mexico
Mayor Tonita Gurulé-Girén
Casandra Fresquez, Ci
APPROVED AS TO LEGAL SUFFICIENCY ONLY
13 ______
EST. I35
CITY OF LAS VEGAS COUNCIL MEETING AGENDA REQUEST FORM
Meeting Date: February 10, 2021
Date Submitted: 1/25/202 1 Department: City Clerk
Item/Topic: Conduct a Public Hearing and request approval of application for a transfer of ownership of Dispenser Liquor License numbers 0123, 0194, 0406 and 0757. BW & Gas & Convenience Retail, LLC, DBA as Ailsup’s #102271 at 113 S. Grand Avenue, Allsup’s #102080 at 1032 Grand Avenue,
Allsup’s #102259 at 2603 Hot Springs Blvd., and AIlsup’s #10202 1 at 423 Grand Avenue, Las Vegas, New Mexico. Public hearing and zoning requirements have been met.
Fiscal Impact: None
Attachments: Application and preliminary approval from New Mexico Regulation and Licensing Department Alcoholic Beverage Control. Letter from Community Development regarding zoning requirements and notice of public hearing.
THIS REQUEST FORM MUST BE SUBMITTED TO THE CITY CLERK’S OFFICE NO LATER THAN 5:00 P.M. ON FRIDAY ONE AND A HALF WEEKS PRIOR TO THE CITY COUNCIL MEETING.
Approved For SubmittaBy: Reviewed By: (DE U rtment iFector Finance Director
City Manager City Attorney (Approved as to Form)
CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN
Resolution No. Continued To:______Ordinance No. Referred To: Contract No. Denied Approved Other
Revised October 2020 ______
City of Las Vegas
1700 N. Grand Avenue I Las Vegas, NM 877011 T 505.454.1401 I Iasvegasnm.gov Mayor Louie A. Trujillo MEMORANDUM
TO: Bill Hendrickson, Community Development Director
FROM: Casandra Fresquez, C erk
DATE: 1/4/2021
RE: Application for a Transfer of Ownership of Dispenser Liquor License numbers 0123, 0194, 0406 and 0757
Enclosed is a copy of the application for a Transfer of Ownership of Dispenser Liquor License numbers 0123, 0194, 0406 and 0757 submitted by BW & Gas & Convenience Retail, LLC, DBA Allsup’s #102271 113 S. Grand Avenue, Allsup’s #102080 1032 Grand Avenue, Allsup’s #102259 2603 Hot Springs Blvd., and AlIsup’s #102021 423 Grand Avenue, Las Vegas, New Mexico.
This information is being submitted to your office for review and to verify that the information contained in page 2 of the application is correct and in compliance with the distance requirements to the nearest church, school and military installation as mandated in the New Mexico State Statutes. Further, I would like to ensure that the area is zoned to allow such an establishment. Please submit to this office written confirmation as to whether or not the location proposed for use of the license meets those requirements.
By copy of this memorandum, I am also notifying Police Chief Adrian Crespin of this application for his input, if any.
The Las Vegas City Council will hold a public hearing regarding the above application on February 10. 2021 at 5:30 p.m. and will require the information prior to the meeting.
Should you have any questions, please do not hesitate to contact me. Thank you in advance for your assistance.
Enclosures: xc: Maria Perea, CAD Technician William Taylor, City Manager Scott Aaron, City Attorney Adrian Crespin, Chief of Police
David LJlibarri Michael L. Montoya Elaine Rodriquez David G. Romero Councilor Ward 1 Councilor Ward 2 Councilor Ward 3 Councilor Ward 4 New Mexico Regulation and Licensing Department ALCOHOLIC BEVERAGE CONTROL P0 Box 25101 • Santa Fe, New Mexico 87504-5101 Phone (505) 476-4875 • Fax (505) 476-4595 www.rld.state.nm.us/abc
April 3, 2020
Michelle Lujan Grisham Dear Local Governing Body, Governor The New Mexico Regulation and Licensing Department, Alcoholic Bevel-age Control Marguerite Salazar Division (ABC) understands the difficulties that the current COVID- 19 pandemic has Superintendent created for governing bodies to hold public hearings. However, the New Mexico Andrew Vallejos Liquor Control Act requires that after preliminary approval is granted, the application Director shall go to the Local Option District’s (LOD) local governing body for approval.
With that in mind, when a local governing body receives a liquor license application from ABC, that governing body has a few options:
1) Hold a hearing on the license application within the statutory time frame of forty-five (45) days, as required by the Liquor Control Act, and comply with all other statutory and regulatory procedures and notify ABC of your decision within thirty (30) days of the hearing; 2) Request from ABC an extension of time, past the forty-five (45) days, designating how much additional time will be needed to conduct the hearing in compliance with all statutory and regulatory procedures, after the extension is granted and the hearing is held notify ABC of your decision within thirty (30) days of the hearing; 3) Return the application to ABC with neither an approval nor disapproval of the application. ABC will then proceed with the processing of the application pursuant to 60-6B-4(G).
ABC has no preference in the option you choose, please notify us of your decision, via email to the ABC Hearing Officer who sent the application to you, and we will continue with the application process in accordance with your decision.
Sincerely,
Andrew Vallejos ABC Director
Alcoholic Beverage Control (505) 476-4875 New Mexico Regulation and Licensing Department ALCOHOLIC BEVERAGE CONTROL V 7)- PD Box 25101 Santa Fe New Mexico 87504 5101 Phone (505) 476-4875 Fax (505) 476-4595 • www.rld.state.nm.us/abc
December 21, 2020 CertifiedMailNo.:7018 0680 0001 6409 9290
MichelleLujanGrisham “ Governor City of Las Vegas P - ‘ Cassandra Fresquez, Clerk MarguenteSalazar 1700 N. Grand Avenue DEC3 0 Las Vegas, NM 87701 fl CityulfiS AndrewVallejos Director LicenseNumber: License No.0123 Name of Applicant: BW & Gas & Convenience Retail, [[C Doing Business As: Allsup’s # 102271 Proposed Location: 113 S. Grand Ave., LasVegas, New Mexico 87701
LicenseNumber: License No.0194 Name of Applicant: BW & Gas & Convenience Retail, LLC Doing Business As: Allsup’s # 102080 Proposed Location: 1032 Grand Ave., LasVegas, New Mexico 87701
LicenseNumber: License No.0406 Name of Applicant: BW & Gas & Convenience Retail, LLC Doing Business As: Allsup’s # 102259 Proposed Location: 2603 Hot Springs Blvd., LasVegas, New Mexico 87701
LicenseNumber: License No.0757 Name of Applicant: BW & Gas &Convenience Retail, LLC
Doing Business As: Allsup’s 4*102021 Proposed Location: 423 Grand Ave., LasVegas, New Mexico 87701
The Director of the Alcoholic Beverage Control “ABC” has reviewed the referenced Application and granted Preliminary Approval. It is being forwarded to you for Local Option District approval or disapproval of the Liquor License Application.
While the law states that “within forty-five (45) days after receipt of a Notice from the Alcoholic Beverage Control, the governing body shall hold a Public Hearing in the question of whether the department should approve the proposed issuance or transfer”, we recognize the potential for conflict between the requirement for publication of 30- day notice and the 45-day hearing requirement. Should the Local Governing Body be unable to meet one of these requirements, please send a Request for Waiver/Extension by email to the assigned ABCHearing Officer listed on page 2.
Notice of the Public Hearing required by the Liquor Control Act shall be given by the Alcoholic Beverage Control governing body by publishing a notice of the date, time, and place of the hearing twice (505) 476-4875 during the 30 days prior to the hearing in a newspaper of general circulation within the territorial limits of the governing body. The first notice must be published at least thirty (30) days before the hearing. Both publications must occur before a hearing can be conducted. The notice shall include: (A) Name and address of the Applicant/Licensee; (B)The action proposed to be taken by the Alcoholic Beverage Control; (C)The location of the licensed premises.
In addition, if the Local Option District has a website, the Notice shall also be publishedon the website.
The governing body is required to send notice by certified mail to the Applicant of the date, time, and place of the Public Hearing. The governing body may designate a Hearing Officer to conduct the hearing. A record shall be made of the hearing.
The Applicant is seeking a Transfer of Ownership of Dispenser LiquorLicense Numbers 0123, 0194, 0406, 0757.
Within thirty (30)days after the Public Hearing, the governing body shall notify the Alcoholic Beverage Control of their decision to approve or disapprove the issuance or transfer of the license by signing the enclosed original Page 1 of the Application. The original Page 1 of the Application must be returned together with the notices of publication. Ifthe Governing Bodyfails to either approve or disapprove the issuance or transfer of the license within thirty days after the Public Hearing, the Director may issue the license.
If the Governing Body disapproves the issuance or transfer of the license, it shall notify the Alcoholic Beverage Control within thirty (30) days setting forth the reasons for the disapproval. A copy of the Minutes of the Public Hearing shall be submitted to the Alcoholic Beverage Control with the Notice of Disapproval (Page 1 of the Application, noting disapproval).
Respectfully, L
Desirae D.GtgoU Admin Law Judge Hearing Officer New Mexico Regulation & Licensing Dept. Alcoholic Beverage Control Division Phone: (505) 476-4552 Fax: (505) 476-4595 Email: [email protected]
Enclosures: 1. Original Page 1 of the Application #0123 (must be signed and returned w/notices of publication) 2. Original Page 1 of the Application # 0194 (must be signed and returned w/notices of publication) 3. Original Page 1 of the Application # 0406 (must be signed and returned w/notices of publication) 4. Original Page 1 of the Application # 0757 (must be signed and returned w/notices of publication)
New Mexico Regulation and LicensingDepartment ALCOHOLICBEVERAGECONTROL Page 2 of 2 _____
New I MexicoRegulatIon and Licensing Depeilment IAlcohol and Gaming DMitoa IPage si P0 Box25101 Santa Fe NM 87504-5101 Phone: (505)476.4875 Fax: (505) 476-4595
AGO USE ONLY: PaymcnhlApplication Fcc$ Received on: ReceiptNo. Application Number: LocalOption District:
TRANSFER OF DISPENSER- TYPE LIQUOR LICENSE APPUCATION $20000 Application Fee, non-refundable.
License No. 0123 Type of License: Dispenser Checkappropr6aleboxej: Application esfor: Transfer of Ownership Transfer of Ownership and Location C Transfer of Location Only Record Owner of Existing License: — A1Isupcojsvicncc Stores, Inc. Current 0/B/A Name: Allsups #271 Current Premises Address: 113 South (irapidAve. LS Vca New Mexico 8.7701 Current LOD: Las Vegas Is License movingout of Local Option District? C Yes No APPLICANT 1$: E]lndLvidual [T Limited Liahlity Company Corporation 0 Parniership(General/Limited) NAME of JsdividuslfCompany: ADDRESS (i.ctadlng city, state, zip) AP-’a’-hwes L 4Ol-1o. I9*7NM—44-Ht . Ccrtcit .St iI(’r if1\ .oidIl awG1?5$ C.owenaence D/R/A Name to be mcd; All4jI41i.dnts, Phone 4: 505-425-6399 Email Address (required) ajon flbCe5 (iI)4.eN(A’ Wfl1- -- Physical location where Ilcenar Is to be used: (!nciudeStreet4 / t-{ighway4 / State Road, City, State,and Zip Code) 113 Sooth Grand Ave Las Vcus New Mexico 87701
County oL SanMizitch MaIlingAddress: 138 Conant Street. very MA 0191$ Are alcoholic beverages currently being dispensed at the proposedlocation? IYes C No If Yes, License#1 Type: 0123
Agent/Contact Person: Linda L. Aikin Phones 505-982-6224 EmatIjjs cyberniesecom —
I, (print na ne) J1Qfl1,S.h1h()iA5 rkIii . as (title) .k:D cidejt aj..jM,rnwu being first duly sworn upon oathdeposesand says: that he/she is the applicant or is authorizedbythe applicantto make this application; that he/she has read the same; knows the contentstherein contained arc truc. Applicant(s) agree(s) that if atsy statements or representations herein are foond to be false, the Director may refuse to issue or renew the license or may cause the license to be revoked at any time Sign before a Nolary Public: i ‘ Signature of Applicant: -1 1i(4JLV,4h1 Date: N O1’ARYPUBLIC L’SEO LY :(Statenf .r’’j, j .(‘uintyof , StIItS(’ItIIhIl) ANDSWOk’ TO beforeme thit . d.’ /1 / By: /!(i)’: f NotaryPubhic /,1 ) /.; , / ,1/ /1 S My Commission Ixpiis / ‘: ,
FOR LOCAL OPTION DISTRICT USE ONLY:LocalGoverning Body of:
Public hearing held on - —- 20 - Check one: C Approved Signature and Title of City/County Official
FOR ALCOHOL AND GAMING DiVISION USE OT{LY: C]Approved 0 Disapproved
Signed by Director: Date NewMexicoRegulation and Licensing Department IAlcohol and Gaming Division Page I I i t’OUox25101SantaCc,NM 875(74-Slot Phone: (505)476.4875 Fax: (505) 476-4595
AGD USE ONLY: Paymentl Application FeeS Received On: - Receipt No. Application Number: Local Option District:
TRANSFER OF DISPENSER- TYPE LIQUOR LICENSE APPLICATION $200.00 Application Fee, non-refundable.
License No. 0194 fype of License: iapcnser Check appropriateboxes: Application is for: 0 Trauigferof Ownership C] Transfer of Ownership and Location LI Transfer of Location Only Record Owner of Existing license: Allup’ Convenience Stores, Inc. Current DJB/A Name: AItsups #80 Current PremisesAddress: 1032 Grind Avenue Las Vegas Now Mcxic.o 87701 Current LOD: Las Vesas Is License moving out of Local Option District? U Yes 0 No APPLICANT IS: Li individual 0 Limited Liability Company U Corporation U Partnership (General/Limited) NAME of Individual/Company: ADDRESS (including city, state, zip) Ml..,C..nnie..iiira. ‘‘“ P.f -H... l9O7Ck1.f4M -xl Con.rt. Ij(r(’ V4I OIIS’ 8W ss tawene,,ee 4,’Ut!. fl/B/A Name to be used: - MlsubJL?O Phone0: 505454.1610 Email (required): wa-L-oam- Address nObiLS() 4ewLDm - Physical locatio, where license I. to be used: (Include Street 4 / Highway4 / State Road, City, State, and Zip Code) 1032 Grand Avenue LaL Vcas. New Mexico 87701 CQU.ty.1; SenMiuci MaiNngAddres,: — 138 Connit Street, Beverk MA 01915
Are akoholic beverages cerrently being dispensed at the proposed location? OYea C]No If Yes, License ft / Type: — 0194_ AgentlContaci Perso.: Linda L. Aikin Pt,onc#: 505-982-6224 Email: Ilaycycrmesa.com I%%LL ,as(titIe) 1EDjftSldLflt citut (kinirnl.aib beingfirst duly swornupon oath deposes and says: that hefshe is the applicant or Isauthorizedby the applicant to mike this application; that he/she has read the same; know5 the contents therein contained are true. Applicant(s) agree(s) that if any stalemcnts or representations herein are found to he false, the Director may refuseto issue or renew the license or may cause the license to be revoked at any time, Signbefore a Notary Pubik: “) 7 (Jp/y1.. tJ A Signature of Applicant: ‘7) Date - NOTARYPUBLICUSFONLY:(Stateof )t ;Ig. /11. .(‘otinIof SI Ifli j:i1Ii) AND S ORN JO before me this /) uf j\filef By jj ((i ( —/q Noty Public Li’ / //1/i j d • j / J/ MyCoinmissionExpires S/t’-’
FOR LOCAL OPTION DISTRICT USE ONLY: LocalGoverningBodyof: Public Hearing held on - 20 Check one: C] Approved Disapproved Signature and Title of City/County Official
FOR ALCOHOL AND GAMING DIVISION USE ONLY: DApproved C Disapproved
Signed by Director; —— Date ____
aiLd Department Akobol and Gaming Division Page 1 New Meaico Regulation Licensing I s’e P0 Box25101 SanlaPc,NM87504-5101 Phone: (505)476-1875 I-ax (505) 476-4595
AGD USE ONLY: Paymenti Application VeeS Received on: Receipt No. Application Number: LocalOption District: -
TRANSFER OF DISPENSER- TYPE LIQUOR LICENSE APPLICATION $200.00 Application Fee, non-refundable.
License No. 0406 Typeof License: Dispenser Checkappropriate boxes: Application Ii for: 0 Transfer of Ownership U Transfer of Ownershipand Locat.ion O Transfer of Location Only Rccord Owner of Existing License Al1su’s convenience Stnrc Tnc. Current DIB/AName: AlIsup’s t259 Current Premises Address: 2603 Hot Spriiis Blvd. Las Vegas. New Mexico 871l Current 1.00: Las Vegas Is License moving out of Local Option DlsUct? C Yes 0 No APPLICANT IS: U Individual 0 Limited Liability company U Corporation U Partnership (General/Limited) NAME ol Iadi’vldual/Compaoy: ADDRESS(including city, state, zip) l -..lL.’..t.,,,,,Luc b.urcs L,I.. - P.O. Box1907Cltwix-NM RIl30 I)( (OI1..fliSt,&MJt14 MI\ 01 8W c95 Co,ve,/e,,cet1tJ43W fr D/BIA Name tobeused: Allsiii”s I?-ei 505.425.6099 Email Address (required): flbtI(S Wffi — - . - Physical location where license ii to be used: (Include Steel # / Highway # / State Road, City, State, and ZipCode)
2603 Hot Spr.w Blvd Lu Vegas, New Mexico 87701 -- Ccanly ot $nMisuet MaiIlagAtIdren: 138 Conant Street everly MA 0J915 Are alcoholic beverages currently being dispensed at the proposed location? Yea 0 No If Yes, License # / Type: _Q46 AgentlCositacl Person: Linda 1.,Aikhi Pboie: 505-982-6224 EmaIl: lIwocbennesa.com
!, (pnnt name) i’nom.a1s.1kL2Di1d51rPt(L __. as (title) ED.19(LSL(LMIt C being 1rsi duty swornuponoath deposes and says: that hthhc is theapplicant or isauthorized by the applicant10 makethisapplicion; that he/she has read the same; knows the contents therein contained are uc. Applicant(s) agree(s) that If any statements or reproeentations herein are found to be false, the Directormay refuse to issue or renew the license or may cause the license to be revoked at any time. Sign beforea Nolary Public: ‘J j Signature of Applicant: I)4f)4 ‘4, ?IAAs” 1)atc
N OTARY P UBLIC USE ONLY:(State of (niiity of /‘ SIJBSrRIm I) AND SWORN I0 bcfurc mc this ‘. d.i of l’i(.yi- ) /i ‘ 5y / f ( Notary Public , / / ‘ ‘ A ( )/‘ My Commission l.cpies ‘
FOR LOCAL OPTION DISTRICT USE ONLY; Local Govsrnmg Body of:
Public Hearing held on .20 Checkone: U Approved 0 Disapproved Signature and Title of City/County Official:
FOR ALCOHOLAND GAMING DIVISION USE ONLY: - - DApproved U Dapprovcd
Signed by Director: Date: New Mexico Regulation and Licensing Department Alcohol and Gaming Divblon Page I R,,hJ j I ui P0 Bbs 25101 Santa Fe, NM 87504-5101 Phone: (305) 476-4*75 P: (505) 476-4595
AGD iJSI ONLY: Paymctitj Applit,alion FeeS Received on: Receipt No. Application Number: Local Option District.
TRANSFER OF DISPENSER- TYPE LIQUOR LICENSE APPLICATION $200.00 Application Fee, non-rcfundaIe.
License No. 0757 Type of License: Dispenser check appropriafe boxes: Application i for: [I Transfer of (Jwncrship El Transfer of Ownership and Location El Transfer of Lction Only Recoid Owner of F.xicting License: AIcu1i’ (uiIvi..Iliem. Stores Inc. Current D/B/A Name: Alliup’s 21 Current Premises Address: ‘123 t.iand Aviiue l.ac Vcj, New Mcico 87701 Current LOT);Sait Miuel (:oLIni% Is License moving out of Local Option District? El Yes II No
APPLICANT IS: El Individual 0 Limited Liability Company C Corporation El Parmership (GcneraliLimited) NAME of Inthvidual/Company: ADDRESS (including ciIi, state, zip) ).1-+’ •-PHisl9(J7 C1WitNM 1tflt) (wi gt ., &A?I i , fA OIIs frbIJ 8W6i,s4 &Mven/’e4ce 4I.,L4e 1. S” D/B/A Namc to be used: M1jsH Business Phone : 575-d25-i6(t Email Address (required) .imtw.y-.wI,i (‘ID[L(ft Loflt Physicallocationwhere license I; to be used: (Include Street 4 / I-{Lghway# I State Road, City, State, and Zip Cede) 423 Grand Avenue Las Veuas New Mexico 87701
Cousty of: Sn Miguci MailltiAddrist 138 ConantStreei. liycrl MA 01915 Are alcoholic beer.gea currently being dispensed at the proposed location? EYes El No II Yes, License # / Type: 0757 Agent/Contact Person: Linda1. Alkin Phone: 50S-982-6224 Email: Icbcrmesa.cotis
I,(pruitname) Orftoi NiU[La&S 1’tj9, as (title) CCDIPftSICITL tULC( U.irOij1.._ being first duly sworn upon oath deposes aisd says: that he/she is the applicant or is authorized by the applicant to make this applIcation; that lie/she has read the same; knows the contents therein contained are true. Applicant(s) agree(s) that if any statements or representations herein arc found to be false, he Director may refuse to issue or renew the ictnse or may cause the license to be revoked at any time. Sign before a Notary Public: Signature of Applicant lisle II . — — NOTARYPIIflIiUIJSEONL,V:(Stateof • . .Countyof ..ii/
SUBs’klltlD .‘Nl) SV(.ilN. IOl1L-IIIt liii. II!S I (4 . By: . : - N,l3Pi I
C II I , f1y lIlI%sitIlI GAIL ‘‘\OYY_fl. (_JI1.O ‘‘ y’j (, E. OFUFFIN -J’ NOTAkYt’ULILFC FOR LOCAL OPTION DISTRICT USE ONLY: LoaI Governing Bodyof: ‘ :,‘ Public Hearing held on 20 Checkone: U Approved I Disapproved Signature and l’itle of City/County Official
FOR ALCOHOL AM) GAMIN(; DIVISION USE ONLY: ElApp El Diiopprovcd
Signed by Director: Date ______
City of Las Vegas
1700 N. Grand Avenue I Las Vegas, NM 877011 T 505.454.1401 Ilasvegasnm.gov Mayor Louje A Trujillo
MEMORANDUM
TO: Casandra Fresquez City Clerk
FROM: Maij,(aD. Perea, P&Z C nator
THRU: ill Hendrickso D Director
DATE: January 11,2021
SUBJECT: Application for Transfer of Ownership of Dispenser Liquor License #0123 — BW Gas & Convenience Retail, LLC
Please be advised that we have reviewed the request submitted by BW Gas & Convenience Retail, LLC, DBA: Allsup’s # 102271, 113 S. Grand Avenue, Las Vegas, New Mexico for a transfer of ownership of Liquor License No. 0123. Our findings are as follows:
The property known as 113 South Grand Avenue is zoned as a C-3 (General Commercial Zone) and as per §450-126. C-3 General Commercial Zone B. (3) Eating and drinking places, including bars, drive-in restaurants and cocktail lounges are permitted uses. This zone also allows for the retail sale of packaged alcoholic beverages for off the premises consumption.
Our Lady of Sorrows Church located at 403 Valencia Street, is the nearest church to the proposed location and is approximately four thousand two hundred thirty-eight (4,239’) feet from 113 South Grand Avenue.
West Las Vegas Middle School located at 1024 South Pacific Street is the nearest school to the proposed location and is approximately two thousand and forty-nine (2,049’) feet from 113 South Grand Avenue.
> The nearest military installation is Kirtland Air Force Base, Albuquerque, NM and is approximately one hundred twenty-seven (127) miles from 113 South Grand Avenue.
I have attached a portion of the Zoning Map with the approximate location of 113 South Grand Avenue circled and an aerial map of the area showing the locations noted above.
David Ulibarri Michael L. Montoya Elaine Rodriquez David G. Romero Councilor Ward 1 Councilor Ward 2 Couricilor Ward 3 Councilor Ward 4 BW Gas & Convenience Retail, LLC ZONING: C-3 DBA: AlIsup’s # 102271, 113 S. Grand Avenue, Las Vegas, NM 87701
1. Our Lady of Sorrows Church, 403 Valencia Street, Las Vegas, NM 87701 - - App. 4.238 feet from 113. S. Grand Avenue
2. WLV Middle School, 1024 S. Pacific Street, Las Vegas, NM 87701 - - App. 2.049 feet from 113. S. Grand Avenue
3. Kirtland Air Force Base, Albuquerque, NM - - App. 127 miles from 113 S. Grand Avenue
INDEPENDENCE
AVENUE
R3
C3
1RA
DBA:
Las 113 City Clerk’s Office
NOTICE OF PUBLIC HEARING
Notice is hereby given that the City Council of the City of Las Vegas, New Mexico will conduct a public hearing virtually on Wednesday, February 10, 2021 at 5:30 p.m. via Google Meet. The
Council will take general public input in written form via email, fax, or hand delivery through
4:30 PM on the day of the Regular Council Meeting. Web submission for public input shall be
submitted to City Clerk, Casandra Fresquez at cfresquezulasvegasnm.gov . Hard copies can be faxed to 505-425-7335 or delivered to City Hall at 1700 North Grand Avenue, Las Vegas, NM
87701. Public Input submitted to the City Clerk will be read into the record. The City Council will hear any and all protests and determine whether to approve or disapprove an application for a Transfer of Ownership of Dispenser Liquor License numbers 0123, 0194, 0406 and 0757 submitted by BW & Gas & Convenience Retail, LLC, DBA Allsup’s #102271, 113 S. Grand
Avenue, Allsup’s #102080, 1032 Grand Avenue, Ailsup’s #102259, 2603 Hot Springs Blvd., and
Allsup’s #10202 1, 423 Grand Avenue, Las Vegas, New Mexico.
City of Las Vegas /s/Casandra Fresquez City Clerk
Publish: Las Vegas Optic — Friday, January 8, 2021 and Wednesday, January 13, 2021 Available on City Website: www.lasvegasnm.gov Fax: KFUN-KLVF Radio and KBQL-KMDS- KMDZ-KNMX Radio for PSA Revised The City THAN THIS Approved Department ensure Attachments: MEETING. acquisition effort Fiscal resolution. of abuse Item/Topic: Date October Approved Contract Ordinance Resolution a Mora-San regionally Ma?ager Submitted: by REQUEST and the Impact: 5:00 establishing 2020 No. For addiction development, MSG-LC4 ______of No. No. P.M. Request ______additional Submi Miguel-Guadalupe unified Resolution ______FORM 2/1/2 ON a tal a public will approval effort partnership 1 FRIDAY By: COUNCIL resources sustainability MUST be 21-05 to health requesting address of ONE Meeting BE Local COUNCIL CITY Resolution in with crisis MEETING a SUBMITTED CITY I and coordinated AND drug CLERK’S Collaborative San consideration in Date: long-term OF the ACTION Miguel abuse, A No. AGENDA City HALF LAS February USE 21-05 regional TO alcohol County TAKEN of support Continued Denied Other Referred VEGAS ONLY 4 of WEEKS Las THE (MSG-LC4) declaring REQUEST the 10, City I-vance Vegas, Rviewed abuse ______approach. and City CITY ______of 2021 To: Attorney this To:______all PRIOR and to drug ______NM. Department: CLERK’S other facility demonstrate FORM are addiction By: rector abuse, requesting TO (Approved entities through THE alcohol OFFICE as involved Executive a outlined CITY commitment the as cost to continued NO sharing COUNCIL Form) in through LATER an effort to and support this to
NOW,
follows: private
recitals
cooperation
WHEREAS,
counter with
agencies WHEREAS, provide Law
4th
1. WHEREAS,
those
Department,
entities
WHEREAS,
agencies WHEREAS, ‘WHEREAS,
alcohol
devastating,
WHEREAS,
high WHEREAS,
WHEREAS,
friends health,
WHEREAS,
“City”); A
A
Drug
PUBLIC
RESOLUTION
Judicial
law
levels
Enforcement
directed
THEREFORE,
sectors.
and
opiate
abuse,
abuse
drug
are
in
direct
enforcement
within
to
an
District
never
open
the
incorporated
and
including
HEALTH
San
our
the
the
the
the
the
the abuse,
the
detoxification
deaths
and
at
overdoses;
effort
alcohol
access
community
the
mental
City
resources
local
problem
detoxification
effects
crises
Miguel
before
economic
City City
addiction;
Court
Assisted
DECLARING
City
alcohol
resulting
to
is
and
to
BE
law the
abuse
will
has
caused
CRISIS
address
engaged
health,
of
seen
services
carry
County
and
have
herein
burden
qualify
IT of
enforcement
CITY
drug
as
from
supported
partner
effects
and
and
the
abuse
drug
RESOLVED
Diversion
in
a
from
by
and
been
drug
and
whole;
the
more
and
City
IN
treatment
in
addiction
all
by
Sheriff’s
on
for
OF
directed
the
abuse,
joint
DRUG
treatment
have
of
City;
and
THE
with
drug
abuse,
health,
levels alcohol
working
reference,
the
lacks
Resolution
COVID-19
LAS
available
NALOXONE
drug
agencies
(LEAD)
efforts
addiction
program;
been
the
alcohol
abuse,
CITY
are
at
by
public
Office,
are
alcohol VEGAS,
ABUSE,
of
law
abuse,
abuse
facilities
substance
together
County
the
a
government, trained
crucial
with
public
and
enforcement
access
and OF
alcohol
No.
epidemic
City detoxification
program abuse
4th
problems
are
abuse
alcohol
the
justice
LAS
the
ALCOHOL
NEW
programming,
Judicial
21-05
of
in
within
with
elements
Council
devastating
health
to
abuse
County
and
Governing the
San abuse
and
VEGAS,
behavioral
has
abuse MEXICO
within
our
partners
as
administration
within
and
addiction
crisis
the
addiction;
District
Miguel
for
well
intensified
of
health
and
of
and
in
community;
detention
the
ABUSE
and
those
to
San
the
in
the
NM
treatment
the
as
addiction
to
Body
in
the
City
the
health
Attorney’s
and
addiction
care
Miguel,
is include
fight
from
community,
which
City
who
addicted,
City;
regional
already
of
other resources; AND
finds
providers
of
against
services,
the
Las
of
come
facilities;
are
NALOXONE,
Las
and
all
and
on
Las
ADDICTION
state
non-profit
and
Vegas
Office
serious
at
their
and public
Vegas
several
the
into
drug
which
historically
Vegas
to
agrees
and
including
demands
families,
City
create
that
and
contact
mental
Police
safety
abuse,
other
local
will
and
(the
the
the
are
as
to a ____
2. The City declares its commitment to intensify and expand its fight against drug abuse, alcohol abuse and addiction; and
3. The City declares its commitment to a regional approach, incorporating all levels of government, as well as private and non-profit sectors, in the fight against drug abuse, alcohol abuse and addiction.
4. The City will partner with Mora-San Miguel-Guadalupe Local Collaborative 4 (MSG-LC4) to serve as a local government partner in an effort to achieve the creation of the Northeastern Regional Crisis and Treatment Center.
5. The City recognizes the importance of acquiring a treatment center to serve and address the mental health and addiction needs of our community by adopting the Northeastern Regional Crisis and Treatment Center, and the City will work with the its partners regarding such a treatment center.
6. The City hereby establishes a partnership with San Miguel County and all other entities involved in an effort to ensure the development, sustainability and long-term support of a treatment facility through a coordinated regional approach.
APPROVED AND ADOPTED this day of February, 2021.
Louie A. Trujillo, Mayor
ATTEST: Reviewed and approved as to legal sufficiency only:
Casandra Fresquez, City Clerk Scott Aaron, City Attorney ______
CITY OF LAS VEGAS COUNCIL MEETING AGENDA REQUEST FORM
Meeting Date: February 10, 2021
Date Submitted: 2/03/2021 Department: Finance
ItemlTopic: The City of Las Vegas is in need of making a Mid-year budget adjustment in the 2020-2021 fiscal year budget to include a revenue and expense increase to fund 101 General Fund in the amount of $750,000.00 and a revenue and expense increase to fund 216 Streets in the amount of $135,000.00 for West National & Keen and Mountain View. We need to transfer $40,000.00 from fund 216 to fund 214 Street Coop Projects.
Fiscal Impact: The General Fund 101 willhave a budget increase in the amount of $750,000.00 the Streets fund 216 will have a budget increase of $135,000.00 and a transfer of $40,000.00 into fund 214 Street Coop in 2020-202 1 fiscal year.
Attachments: Resolution No. 21-06 and Budget Adjustment Request.
THIS REQUEST FORM MUST BE SUBMITTED TO THE CITY CLERK’S OFFICE NO LATER THAN 5:00 P.M. ON FRIDAY ONE AND A HALF WEEKS PRIOR TO THE CITY COUNCIL MEETING.
Ap roved for Submittal By: Reviewed By:
IfPartmenf Director Fance Ictor
City2qManar City Attorney (Approved as t F6rm)
CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN
Resolution No. Continued To:______Ordinance No. Referred To: Contract No. Denied Approved Other
Revised October 2020 year WHEREAS,
WHEREAS,
attached year cooperation WHEREAS,
$750,000.00 WHEREAS, $135,000.00 and NOW, requirements recitals
Local approves APPROVED
ATTEST: Mayor
Casandra
2020-21;
budget
A
Governing
THEREFORE
Louie
and
RESOLUTION
schedule;
the
Fresquez,
any to with
as
and
aforementioned
the as
said
the
AND A. the
and
include
well
exhibits
currently
Trujillo
all a
Governing
City
Division Governing
budget
and
transfer
ADOPTED
user
City as
of
a
an CITY
BE
revenue
are
departments, Las
Clerk
was
determined
increase
of
from
IT
incorporated
Body
Body
Vegas
the
budget
TO
developed
RESOLVED
OF
this
216
2020-202
and
Department
of
finds to
MAKE ____
is
Resolution
LAS
adjustment Streets expense
Las
revenue Reviewed
for Scott
in elected
that
need
on
fiscal
Vegas
herein
day
Aaron,
VEGAS,
the
Fund
the
1
by
BUDGET of
increase
and
officials
of
FISCAL
year
of
basis
and
Finance has
the
by budget
request
making
to February
expense
City
reference No.
City
2020-21.
developed
approved
214
of
to
and
Attorney
adjustment
NEW
increases
and
and
21-06 Council
a fund Street
budget
in
other YEAR
ADJUSTMENT
2021.
respectfully
Administration.
and 216
as
101
a
Coop
MEXICO
department budget to
of
the
Streets
in General
adjustment
request
legal
the
revenues,
Governing
in
City
the
adjustment
request
sufficiency
Fund
fund
should
amount
of supervisors,
in
expenditures
in
Las
in
the
Body
approval
the
FOR
the
be
Vegas,
of
request
2020-202
only:
amount
as
amount
$40,000.00;
hereby
it
THE
please
from
meets
that
for
through
of
1
of
fiscal
the the fiscal
see
the I
I ill II I ii H di II RI liii9’’ ‘ byiiH I II iii!II
I St !I 2111 Nhi fluIIN City of Las Vegas FY21 Budget Update Mid-Year Budget Adjustment Proposal
higher grt revenues and $90k from vacancy savings. Projected Surplus for the Year S 750,000.00 The projected surplus represents $690K in
Proposed Expenditure Increases Personnel Costs Salary Adiustments: $1-2 Adjustment represents an increase of $2/hr for starting pay. $2 for IAFF, Probationary Fire Fighters and Lieutenants Fire Department $ 60,000.00 (Council approved) (Council approved) Staff (AFSME) $ 90,000.00 Adjustment represents an increase of $0.75/hr.
position, 10K New Police hires (already hired at 18/hr). Negotiations on going. Police Department $ 50,000.00 Adjustment represents 10K Animal Control (Commensurate with AFSME agreement) Other Staff (Non Union) S 92,000.00 Adjustment represents an increase of $0.75/hr. Covid Hazard Pay S 46,200.00 $100 per month for 13. months for 42 employees Total Personnel Request S 338,200.00
Non Personnel request received 99.5K insurance reimbursement for sweeper that was totaled. Street Sweeper S 135,000.00 Total cost for sweeper is $235,000. City
Other Departmental Request: 1 scanner. Scanner needed for paperless document system. Finance $ 6,000.00 3 Computers (replace old equipment) 1 Laptop, ITS S 2,000.00 Vehicle Maintenace (not maintaned for years) Library $ 3,000.00 Books. archive 2 Computers, 5 digital external hard drives, Video Camera and Projetor w/screen. Replace old outdated computers, Museum $ 9,000.00 collections digitally, presentions viewed on screen. City Clerks S 9,000.00 Codification of Ordinances into municipal code. Courts $ 2,100.00 Copier Lease 10K Grant match Parking Study @ Plaza Bridge. Community Development $ 16,500.00 2 Computers, Video Camera, Commercial Video Display, 4 Computers, 1 printer, upgrade copier lease, Small John Deere with mower and blade attachments. Replace old outdated Public Works S 45,000.00 computers in office and airport. Loan for cars. Code 3 Radio Service. Police 67,000.00 Last pmt on Law Enforcement Protection Fund Transportation 3,600.00 3 Computers. Replace old outdated computers. Pruning trees atParks. Rec center ; 30,000.00 Scissor lift to change light bulbs at Rec Ctr. (Gym) on parks, 2 side by side w/blades for snow removal Parks 60,000.00 Irrigation system from fresh water to effluent water General Services 23,600.00 Unforseen expenditures. Total 750,000.00
Beginning Reserve Balance $ 4,220,000.00 Ending Reserve Balance $ 4,220,000.00
Z:\Finance\FY 21 Budget Update (Mid-Year) ______
CITY OF LAS VEGAS COUNCIL MEETING AGENDA REQUEST FORM
Meeting Date: February 10, 2021
Date Submitted: 01/25/2021 Department: Community Development
ItemlTopic: Council Approve/Disapprove. Lodger’s Tax board has approved additional funding of the Wayfinding project to support completing Phase-i 15 signs in the amount of $1 1000.
Fiscal Impact: Total funding from the Lodger’s Tax budget for the Wayfinding Project will increase from $52,000 to $63,000.
Attachments:
THIS REQUEST FORM MUST BE SUBMITTED TO THE CITY CLERK’S OFFICE NO LATER THAN 5:00 P.M. ON FRIDAY ONE AND A HALF WEEKS PRIOR TO THE CITY COUNCIL MEETING.
Approved For Submitt Reviewed By:
Department Direr Finance Director / 7-7/C1 City Manager City Attorney (Approved as to Form)
CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN
Resolution No. Continued To:______Ordinance No. Referred To: Contract No. Denied Approved Other
Revised October 2020 Revised
Vegas.
billboards ItemlTopic: Attachments: Date THIS
Approved THAN Las Fiscal MEETING.
City Approved Contract Ordinance Resolution
October
Vegas
Manager Submitted: REQUEST Impact: 5:00 No. ______
2020
For
on No.
First No. ______P.M.
Council ______1-40
Submi ______
Info
Cost
will
01/22/2021 FORM ON
for
on
become
for
Approve/Disapprove.
Billboards
1 FRIDAY
the COUNCIL
year. MUST
1
effective
year
This
Meeting ONE BE COUNCIL CITY
contract MEETING
is CITY SUBMITTED
in CLERK’S
an AND
March
Date:
expansion ACTION OF
are
Lodger’s A AGENDA
or
$8,004.30 LAS HALF
February USE
April. TO TAKEN Continued Denied Other Referred ONLY VEGAS
to
Tax WEEKS THE REQUEST
the
10, ______
each
board ______Department:
City Reviewed Finance
1-40 CITY
2021 To: To:______
Attorney
or PRIOR ______
has corridor
$16,008.60. CLERK’S
Director FORM
By:
approved TO
(Approved
Community
to THE
attract OFFICE
The
the CITY
contract
as
visitors
leasing
Development
to NO COUNCIL
Form) LATER
with
to
of
two Las P.O. Box 16677. Direction Location: County: Face Production three Monthly Tax: Lights: Total: Traffic Visibility Number: 7.875% year Las Count: Lease: of Guadalupe & .281 lease. Cost: ‘I’ravel: ______Readability: Vegas — 1v1 7800/7801 West Annual TLH $550.16 $450.00 $1,402.38 60.00 40.16 of Westbound 2018 First Average MP Excellent. (dusk — Proposed 293 2,800,000 — Sun (i1l1Xo Independent on Traffic to 1-40 Vista dawn) + Count for Vehicles Outdoor Billboard 37 Face Right £ miles for: cozY l1 Size: Read will to Business llll1J US 21’8” Sign pay Highway Production LLC x 35’ Alliance —758.33 85 Tnterchange Costs sq on ft -. ,-OL.COM P.O. Box 16677. County: Direction Location: Face Production year Monthly Tax: Lights: Total: Traffic leases. Number: 7.875% Las Count: Lease: of Torrance .519 Cost: Travel: Vegas
I 7196/7197 East Annual $550.16 $1,402.38 $450.00 of 40.16 60.00 Eastbound 208 MP First Average 1200 236 (dusk — Proposed - 2,800,000 Sun on ®ixi®r Independent RooMs, Traffic to 1-40 Vista dawn) + RY Count for Outdoor Vehicles Billboard PARks, LLC 20 for: Face miles Right will Size: Business to pay Read US 21’8” Production Sign 1lighway , x 35’ Alliance — -758.33 85 Costs Interchange on sq three ft ______
CITY OF LAS VEGAS COUNCIL MEETING AGENDA REQUEST FORM
Meeting Date: February 10, 2021
Date Submitted: 01-29-21 Department: Community Development
Item/Topic: Approval or Disapproval of Resolution No. 21-02, a Resolution authorizing the Appraisal of property located at 626 Sixth Street, Las Vegas, New Mexico as shown on attached drawing. Property is the former Las Vegas Police/Fire Department
Fiscal Impact: Cost of the appraisal
Attachments: Resolution No. 21-02, along with drawings of proposed sale of former Las Police/Fire Department located at 626 Sixth Street.
THIS REQUEST FORM MUST BE SUBMITTED TO THE CITY CLERK’S OFFICE NO LATER THAN 5:00 P.M. ON FRIDAY ONE AND A HALF WEEKS PRIOR TO THE CITY COUNCIL MEETING.
Approved For Reviewed By: / Department Def6r Finance Director
- /L_ ify Manager ‘1 City Attorney (Approved as to Form)
CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN
Resolution No. Continued To:______Ordinance No. Referred To: Contract No. Denied Approved Other
Revised October 2020 Casandra ATTEST: Mayor APPROVED approves NOW Property recitals appraisal to WHEREAS, approximately WHEREAS, A 626 WHEREAS. DESCRIBED NMSA RESOLUTION Sixth THEREFORE, Louie and to Fresquez, services and 3-54-1 determine Street, exhibits the the the A. AND instructs 80’ AS Trujillo City sale City and for wide PER ADOPTED City AUTHORIZING which of desires City of the are BE
said CITY the the x Las Clerk ATTACHED value IT 125’ incorporated Resolution property Property Community is Vegas to RESOLVED the in
sell, OF this of length the (“ former be and Resolution
____ LAS requires City”) property. 06-08; THE obtained; SURVEY Mr. herein as
Development VEGAS, day by shown Bryan Las APPRAISAL is and that the the of by and Vegas No. the City on record Berg reference, Scott sufficiency Reviewed property
attached NEW 2 Council department desires 1-02 Police/Fire owner Aaron,
OF MEXICO survey be and and to only: CITY of of , City appraised purchase, 2021. the approved that to the completed Department. Attorney obtain City OWNED certain Governing of and the as an Las property to Property that by PROPERTY appraisal legal Vegas Body Mr. proposals Property located Beisman. pursuant that hereby of the the for at is
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CITY OF LAS VEGAS COUNCIL MEETINGAGENDA REQUEST FORM
Meeting Date: February 10, 2021
Date Submitted: February 2, 2021 Department: Parks & Rec
ItemlTopic: Acceptance oraets of Playground Equipment from Las Vegas City Schools. Paul D. Henry Elementary Equipment: • Recreation Creation Inc.: double slide, climbing ladder single slide. • Recreation Creation Inc.: tube slide, rock climbing wall, curly slide, gymnastics rings, triple slide. • Recreation Creation Inc.: zipline — 5 foot tall. • Recreation Creation Inc.: balance beam. Legion Park Elementary Equipment: • JE Burke: wing set. • Recreation Creation Inc.: dinosaur. • Playworid Systems: curly slide, covered slide. • Recreation Creation Inc.: playset, curly.
Fiscal Impact: Estimate cost of relocation of $2000.00 in material.
Attachments: LVCS Resolution - #2020-1119
THIS REQUEST FORM MUST BE SUBMIUED TO THE CITY CLERKS OFFICE NO LATER THAN 5:00 P.M. ON FRIDAY ONE AND A HALF WEEKS PRIOR TO THE CITY COUNCIL MEETING.
Approved For Submittal By: R viewed By:
Department Director Fance Djkctor J /
City Manager City Attorney (Approved as to Form)
CITYCLERK’SUSEONLY COUNCILACTIONTAKEN
Resolution No. Continued To:______Ordinance No. Referred To: Contract No. Denied Approved Other
Revised October 2020 fo L L.wyssa Sziperi.ntende.nt would Legion essential and (“City”) Park transfer which 1978, PARKS OF RESOLUTION SCHOOL not Elementary Sections WHEREAS, WHEREAS, Park has Legion Paul WHEREAS, WHEREAS, government the pursuant AND exceed • • • • • • • passed • • • • • Elementary following D. Curly Recreation Covered Curly Playworid Recreation JE Recreation Playset: Recreation rings, Recreation Recreation Park RECREATION
13-1-28 (aJ DISTRICT Henry $5,000 Burke AUTHORIZING its to (“Equipment”) the slide; slide function, the Elementary triple the Sections useful Las playground double Elementary slide Paul through equipment Swing at Board Equipment Systems Creation Creation Creation Creation Creation Creation Vegas slide; this life PLAYGROUND D. and slide, 13-6-1 time; set RESOLUTION Henry of for 13-1-199: DEPARTMENT. equipment: City to is Education Inc.: is Inc.: Inc.: purposes Inc.: equipment Inc. Las Inc.: AND equipment: monkey no is and. more the and Elementary personal Schools Vegas, double longer Playset Dinosaur Balance Zipline 901 Tube City 13-6-2 APPROVING than Douglas of bars, of NewMe.rzco being EQUIPMENT located of slide, slide, the — 15 (“District”) the property, beam of 5 equipment Las climbing years District’s - foot Las the Avernic used rock climbing #2020-1119 Vegas at New Vegas tall
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CITY OF LAS VEGAS COUNCIL MEETING AGENDA REQUEST FORM
Meeting Date: February 10, 2021
Date Submitted: 01/29/21 Department: Utilities
Item/Topic: Request to purchase a mini hydraulic excavator for the gas division. This piece of equipment will assist in installation and repair of gas lines in small areas where it is difficult to operate a regular size excavator.
Fiscal Impact: The cost of the excavator will be $76,087.75 and is a budgeted expense paid out of line item number 627-0000-650-8004.
Attachments: Memo for purchase order, Sourcewell contract acceptance and award letter, equipment summary, equipment specifications.
THIS REQUEST FORM MUST BE SUBMITTED TO THE CITY CLERK’S OFFICE NO LATER THAN 5:00 P.M. ON FRIDAY ONE AND A HALF WEEKS PRIOR TO THE CITY COUNCIL MEETING.
Appr ‘ed For Su1nittal By: Reyiewed By: ec A& z5-z( 1MMerartrneñt Direcor Ffance ‘l)ector City Manager c::’ City Attorney (Approved as to Form)
CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN
Resolution No. Continued To:______Ordinance No. Referred To: Contract No. Denied Approved Other
Revised October 2020 City of Las Vegas 1700 N. Grand Avenue Las Vegas, NM 87701 IT 505.454.1401 Iasvegasnm.gov Mayor Louie A. Trujillo
Memo
TO: William Taylor, City Manager
FROM: David arque Gas I.ili y Su’intendent
Thru: MariaLI iIvair’Utilities Director Date: January 28, 2021
RE: PD for Caterpillar 306 Mini Excavator
Requesting P0 for the amount of $76,087.75. The 306 Mini excavator was budgeted for under line item 627-0000-650-8004. This particular item will be utilized in tight areas and will be an asset for the Gas division. Your efforts are appreciated. Thank you.
David Ulibarri Michael L. Montoya Elaine Rodriquez David G. Romero Councilor Ward 1 Councilor Ward 2 Councilor Ward 3 Councilor Ward 4 ______
DocuSign Envelope ID:AO5DDB3F-661F-4EB5-AF77-6D47E6730B71 FORM E CONTRACTACCEPTANCEAND AWARD
our(;eweII ta,’, fI’A
(Top portion of this form will be completed by Sourcewell if the vendor is awarded a contract. The vendor should complete the vendor authorized signatures as part of the RFP response.)
Sourcewell Contract #: 0321 19-CAT
Proposer’s full legal name: Caterpillar Inc.
Based on Sourcewell’s evaluation of your proposal, you have been awarded a contract. As an awarded vendor, you agree to provide the products and services contained in your proposal and to meet all the terms and conditions set forth in this RFP,In any amendments to this RFP,and in any exceptions that are accepted by Sourcewell.
The effective date of the Contract will be May 13, 2019 and willexpire on May 13, 2023 (no later than the later of four years from the expiration date of the currently awarded contract or four years from the date that the Sourcewell Chief Procurement Officer awards the Contract). ThisContract may be extended for a fifth year atSourcewell’s discretion.
Sourcewell Authorized Signatures: DccuSg.d by:
Jeremy Schwartz ‘Dt1RECTOR OF OPERATIONSND (NAMEPRINTEDOR TYPED) E4T/CPO SIGNATURE
I Chad Coauetfe (4F81 M64CC... SOURCEWELLEXECUTIVEDIRECTOR/CEOSIGNATURE (NAMEPRINTEDORTYPED)
Awarded on May 10, 2019 Sourcewell Contract #032119-CAT
Vendor Authorized Signatures:
The Vendor hereby accepts this Contract award, including all accepted exceptions and amendments.
Vendor Name !z f ‘c Authorized Signato’s title ‘ L’ J’
\ - I -/ , 1) VENDORAUTHORIZEDSIGNATURE (NAMEPRINTEDORYPED)
Executed on ‘‘f/ J( , 2Oj’ Sourcewell Contract #032119-CAT 032119-CAT Sourcewell Page 1 of3
SourcevvellCooperative Purchasing Services&Programs
News
Sourcewell Caterpillar Inc. New & Used Construction & Paving Equipment, Parts, Service, Awarded Contract & Rental
#032119-CAT
Maturity Date: 05/13/2023
& Products &Services Products Services
Contract Documents Sourcewell contract 032119-CATgives access to the following types of goods and services: Pricing
o Motor graders o LandfilLequipment Contact Information o Backhoe Loaders o Articulated trucks, rigid
o Wheel loaders frame trucks, &wheel
o Skid steer, multi-terrain, & tractor scrapers
compact track loaders o Telehandlers
o Dozers &track loaders o Payers, compactors, cold
o Track excavators, wheel planers, &reclaimers
o excavators, &materiaL Work tools &attachments
handLers o Used equipment, rentals,
parts, &service
https ://www.sourcewell-rnn.gov/cooperative-purchasing/032 119-cat 1/27/2021 032119-CAT Sourcewell Page 2 of 3
AdditionaLinformation can be found on the vendor-provided, nongovernment website at: cat.com
Dealer Locator
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https://www.sourcewel l-mn.gov/cooperative-purchasing/032 119-cat 1/27/2021 Quote 216449-02
ØJJWAGNER
Quote 216449-02
January 26, 2021
CITY OF LASVEGAS ATTNTERESA DURAN SOLIDW 35 ARAGON RD LAS VEGAS, New Mexico 87701
Attention: DAVIDMARQUEZ
Dear Sir, We would like to thank you for your interest in our company and our products, and are pleased to quote the followingfor your consideration.
Caterpillar Model: 306 MiniHydraulic Excavator
STOCK NUMBER: 482255 SERIAL NUMBER: YEAR: HOURS:
We appreciate the opportunity to extend this quote. This quote is subject to availability and is valid for 30 days, after which time ve reserve the right to re-quote. Ifthere are any questions, please do not hesitate to contact me.
Regards, Rick Sena Sales Representative Wagner Equipment Co.
Page 1 f4 Quote 216449-02
Caterpillar Model: 306 Mini Hydraulic Excavator
STANDARD EQUIPMENT
POWERTRAIN -CAT C2.4T diesel engine -U.S. EPA tier 4 final -EU stage V-ISO 9249/EEC 80/1 270 -Rated net power 41.7 kW - 2,400 rpm - -ISO 9249/EEC 80/1 269 -Electronic engine, turbo, DPF (diesel -particulate filter) -Automatic engine idle -Automatic engine shut-off -Automatic swing brake -Automatic two speed travel -Fuel and water separator with indicator -Radial seal air filter, double element -with warning indicator -
UNDERCARRIAGE -Greased and lubricated track -Hydraulic track adjusters -Tie down eyes on track frame -
HYDRAULICS -Smart tech electronic pump -Variable displacement piston pump -Load sensing/flow sharing hydraulics -Power on demand -Hydraulic temperature monitoring -Accumulator certified
ELECTRICAL -90 ampere alternator -650 CCA maintenance free battery -Battery disconnect -Circuit breaker -Ignition key stop switch -Signaling/warning horn -Work lights: --Cab, boom left
OPERATOR ENVIRONMENT -Ergonomic joysticks control levers -Adjustable wrist rests -Pattern changer -Color LCD monitor: -- Fuel level, coolant temp, & warning -indicators -- Maintenance and machine monitoring -- Performance & machine adjustments -- Numeric security code -- Multiple languages -- Hour meter -- Ground level wakeup switch -- Camera ready -Cup holder -Hydraulic lockout for all controls -Literature holder -Molded footrests -Removable washable floor mat -Retractable fluorescent seat belt -Travel control pedals with hand levers -Utilityspace for mobile phone -Skylight -Mounting bosses for front & top guard -
FLUIDS -Extended life coolant - 37C -Hydro advanced hydraulic oil
OTHER STANDARD EQUIPMENT -Caterpillar corporate “one key” system -Locks on external enclosure doors -Lockable fuel cap -Beacon socket -Ecology drain - engine -Radial seal engine air filter, double -element with restriction indicator -Side by side engine & hydraulic oil -cooler -Stick steer mode -Cruise control mode -Power on demand -Rear reflectors -Roll over protective structure (ROPS) -(ISO 12117-2) -Product link PL243 (regulations apply) -Auxiliary hydraulic lines -- 1-wqy and 2-way (combined function) -- Auxiliary line quick disconnects -- Adjustable auxiliary flow -- Continuous flow -- Adjustable auxiliary relief -Thumb ready stick -
Page 2 of 4 Quote 216449-02
MACHINESPECIFICATIONS
306 07A CR MHE DCA3C LANE 2 ORDER 306 07A CR MINIEXCAVATOR CAMERA, REAR VIEW ELECTRICAL ARR, C2.4T HRC ENGINE, EPA TIER 4 FINAL BLADE, STD, BOCE TRACK, 16’, RUBBER BELT STICK, LONG SEAT, MECH SUSP, FABRIC, CAB CAT KEY, WITH PASSCODE OPTION MONITOR NEXT GEN, CAMERA READY BOOM, SWING LINES, BOOM LINES, STICK LINES, AUX, QC, LONG STK CONTROL, QUICK COUPLER NO EXTRA COUNTERWEIGHT DRAIN, ECOLOGY BELT, SEAT, 3” RETRACTABLE ALARM, TRAVEL LIGHTS, STANDARD RADIO PRODUCT LINK,CELLULAR PL243 HEATER, WATER JACKET LINKAGE BUCKET W/ LIFTING EYE SOFTWARE, PROPORTIONAL CTRL SOFTWARE, STICK STEER CTRL KIT, 2 WAY CONTROL SOFTWARE, CODED START TRAVEL PEDALS INSTRUCTIONS, ANSI FILM, CANADA FILM, COUPLER, ISO STRAIGHT BLADE MODEL BUCKET-HD, 24”, 4.6 FT3, 5T SERIALIZED TECHNICAL MEDIA KIT PACKING, LAST MILE PROGRAM SHIPPING/STORAGE PROTECTION 0P0720 COUPLER, PG, MAN.DLOCK, 5T PINS, BUCKET, 45MM BUCKET-HD, 12”, 2.1 FT3, 5T BUCKET-HD, 18”, 3.1 FT3, 5T
Page 3 of 4 ______
Quote 216449-02
SELL PRICE $76,087.75 SUBTOTAL $76,087.75 TOTAL $76,087.75
WARRANTY & COVERAGE
2 year! 2,000 Hour Parts & Labor Warranty (Travel Standard Warranty: Time Included For The First 6 Months) Extended Coverage:
F.O.BITERMS: Albuquerque
PAYMENT TERMS
Cash Invoice Terms CASH WITH ORDER
I $0.00
Page 4 of 4 U Save and Close U Save and New a Delete 4 ( ) * Print Screen Help D 1CM (0) 627-0000-650-8004 Fiscal Balance: 38.55493 ENT EQUIPM 1/1/2020 - 6/30/2021 Pending: 0.00 General Budget Summary Segmentation Original Budget 125.000jXl Repon Groups Notes Adjustments
Authorization Current Budget 125,00018) Budget 38554.93 Summary Encumbranc 0.00 Detail Period Distributi Resemes 0.00 Adj ustments Budget Remaining 86.445117 Budget Notes 0.00 a History Budget Used BudgetRemuieisg Detail a a Budget Available 86.445,07 Period Activity Budget Remaining 86,445.07 Percent Remaining 69.16% Fiscals Budget Used 38,554.93 PercensUsed 30.84% Journal Entries Encumbrances Reserves SCM ______
CITY OF LAS VEGAS COUNCIL MEETING AGENDA REQUEST FORM
Meeting Date: February 10, 2021
Date Submitted: 01/29/21 Department: Utilities
Item/Topic: Request to purchase a 420 backhoe loader for the water distribution division. This piece of equipment will replace an older backhoe that is non operational due to cracked transmission housing.
Fiscal Impact: The cost of the backhoe loader will be $109,875.71 and is a budgeted expense paid out of line item number 643-0000-650-8004.
Attachments: Memo for purchase, equipment summary and cost, equipment specifications, state contract award letter.
THIS REQUEST FORM MUST BE SUBMITTED TO THE CITY CLERK’S OFFICE NO LATER THAN 5:00 P.M. ON FRIDAY ONE AND A HALF WEEKS PRIOR TO THE CITY COUNCIL MEETING.
Appr$d For Submittal By: Reviewed By: — paifnent’birector Firnce bitor /4 7// eity Manager City Attorney (Approved as to Form)
CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN
Resolution No. Continued To:______Ordinance No. Referred To: Contract No. Denied Approved Other
Revised October 2020 1/27/2021 Newest City Letterhead 12.17.20 - Google Docs
City of Las Vegas
1700 N. Grand Avenue I Las Vegas, NM 87701 I T 505.454.1401 lasvegasrim.gov Mayor Louie A. Trujillo
MEMORANDUM
TO: William Taylor, City Manager
THRU: Maria Gilvany, Utilities Director
Travi—14rn, Water Dist Manager
DATE: 1/27/21
RE: Justification for purchase of Caterpillar 420 Backhoe
I am requesting to purchase a Caterpillar 420 Backhoe from Wagner Equipment Co. Wagner Equipment Co. is the sole provider of Caterpillar equipment.
The Water Distribution Dept. is in need of replacing an older Case 580 Super M backhoe that has a cracked transmission housing. The housing on the transmission is not sold separately and a whole complete replacement transmission must be purchased to repair this older equipment. The transmission itself costs approximately $14,000. This equipment will also need other repairs being that it has been sitting unused. The CAT 420 backhoe will be replacing the Case 580 super M backhoe. This new equipment will be utilized to install new water mains, water main repairs, water services, assist in snow removal, and other types of emergency repairs or incidents that occur in the City of Las Vegas.
David Ulibarri Michael L. Montoya Elaine Rodriquez David G. Romero Councilor Ward 1 Councilor Ward 2 Councilor Ward 3 Councilor Ward 4
https://docs.google.com/document/d/1 hcVHHDl Q-bxL8rrwt-bCEad FtTe8IjSGFLC-UpV87U/edit 1/4 Quote 224217-03
F W4GNER CIT
Quote 224217-03
January 26, 2021
CITY OF LAS VEGAS PBLC WRKS 1700 NORTH GRAND AVE LAS VEGAS, New Mexico 87701
Attention: TRAVIS HERN
Dear Sir, We would like to thank you for your interest in our company and our products, and are pleased to quote the following for your consideration.
Caterpillar Model: 420 Backhoe Loader
STOCK NUMBER: 482298 SERIAL NUMBER: YEAR: HOURS:
We appreciate the opportunity to extend this quote. This quote is subject to availability and is valid for 30 days, after which time we reserve the right to re-quote. Ifthere are any questions, please do not hesitate to contact me.
Regards, Rick Sena Sales Representative Wagner Equipment Co.
Page 1 of 4 Quote 224217-03
Caterpillar Model: 420 Backhoe Loader
STANDARD EQUIPMENT
BOOMS, STICKS, AND LINKAGES -BACKHOE -- 144 Center pivot backhoe -4.3 Meters -- Boom and swing transport locks -- Electro hydraulic operated backhoe -and stabilizer controls -- Street type stabilizer shoes -- Anti-drift hydraulics (boom, stick, -and E-stick) -- Cat Cushion Swing(tm) system -LOADER -- Single Tilt Loader -- Liftcylinder brace -- Self-leveling loader with single -lever control -- Return-to-dig -(automatic bucket positioner) -- Transmission neutralizer switch -- Bucket level indicator -
POWERTRAIN -- Water separator -- Thermal starting aid system -- Dry type axial seal air cleaner with -integral precleaner -- Automatic dust ejection system -- Filter condition indicator -- Hydraulically boosted multi-plate -wet disk brake with dual pedals & -interlock -- Differential lock -- Spring Applied Hydraulic Release -(SAHR) Drive-line parking brake -- Torque converter -- Neutral safety switch -- Spin-on filters for -Fuel -Engine oil -Transmission oil -- Outboard Planetary Rear Axles -- Diesel particulate filter -- Hydrostatic power steering -
HYDRAULICS-- Electro hydraulic hoe and loader-controls--Load sensing, variable flow system -with 43 gpm (162 L/min) axial piston -pump -- 6 micron hydraulic filter -- Caterpillar XT-3 hose -- Hydraulic oil cooler -- Pilot control shutoff switch -- Flow-sharing hydraulic valves -- Hydraulic suction strainer -
ELECTRICAL -- 12 volt electrical start -- 150 ampere alternator-- Horn, front and rear-- Backup alarm -- Hazard flashers/turn signals -- Halogen head lights (2) -- Halogen rear flood lights (2) -- Stop and tail lights --Audible system fault alarm -- Key start/stop system -- 850 CCA maintenance free battery-- Battery disconnect switch -- External Power Receptacle (12v) -- Diagnostic ports for engine and -machine Electronic Control Modules -
OPERATOR ENVIRONMENT -- Interior rearview mirror -- ROPS canopy, Rear Fenders -- 2-inch (50mm) retractable seat belt -- Tilt steering column -- Steering knob -- Hand and foot throttle -- Automatic Engine Speed Control -- One Touch Low Idle -- Floor mat and Coat Strap -- Lockable storage area -- Air suspension seat -
FLUIDS -- Antifreeze - Extended Life Coolant --20F (-30C)
OTHER STANDARD EQUIPMENT -- Standard Storage Box -- Transport tie-down points -- Ground line fillfuel tank with -42.3 gal (160L) capacity & 5 gal (19L) -diesel exhaust fluid -- Rubber impact strips on radiator -guard -- CD-ROM Parts Manual -- Safety Manual -- Operations and Maintenance Manual -- Lockable hood -- Tire Valve Stem Protection
Page 2 of 4 Quote 224217-03
MACHINE SPECIFICATIONS
420 07A BACKHOE LOADER CFG2 LANE 2 ORDER STICK, EXTENDABLE, 14FT PT, 4WD/2WS AUTOSHIFT ENGINE, 74.5KW, C3.6 DITA,T4F HYD, MP, 6FCN/8BNK, ST, QC CAB, DELUXE DISPLAY, STANDARD WORKLIGHTS (8) HALOGEN LAMPS SEAT, DELUXE FABRIC BELT, SEAT, 2” SUSPENSION AIR CONDITIONER, T4F PRODUCT LINK,CELLULAR, PLE643 TIRES, 12.5 80-18/21L-24, FS COUNTERWEIGHT, 530 LBS STABILIZER PADS, FLIP-OVER RIDE CONTROL LINES, COMBINED AUX, E-STICK RADIO, FM BLUETOOTH COLD WEATHER PACKAGE, 120V GUARD, STABILIZER BUCKET-GP, 1.31 YD3, IT CUTTING EDGE, TWO PIECE BUCKET-ROCK, HD, 24’, 7.0 FT3 COUPLER, PG, MAN.D.LOCK, BHL INSTRUCTIONS, ANSI SERIALIZED TECHNICAL MEDIAKIT SHIPPING/STORAGE PROTECTION RUST PREVENTATIVE APPLICATOR AUTO-UP STABILIZERS PACK, DOMESTIC TRUCK 0P0720 THUMB, HYDRAULIC, NO TINE, BHL THUMB, TINE, A 3
Page 3 of 4 Quote 22421 7-03
SELL PRICE $109,875.71 SUBTOTAL $1 09,875.71 TOTAL $109,875.71
WARRANTY & COVERAGE 12 Months Unlimited Hours, Parts and Labor (Travel Time included for Standard Warranty: the first 6 months)
Extended Coverage: 2 yr/2500 premier + 5 yr/2500 hr powertrain
F.O.BITERMS: Albuquerque
PAYMENT TERMS
Cash Invoice Terms 1CH WITH ORDER z
BUNDLES
Bundle 1: CAT Components (Attachments)
BUCKET-HD ROCK, 12”, 2.5 CFT 219-3412 1 $$1 436.40
Total Bundle 1: $$1 ,436.40
Page4of4 Cat® 420
BAcKH0ELoADER
The Cat 420Backhoe Loaderdelivers exceptionalperformance, increased fuel efficiency,superior hydraulicsystem, versatilityand an updated operator station.The 420features the following:
• ErgonomicOperatorStation Amplelegroominsidethe cab makes • Machine Versatility— The all new Integrated ToolCarrier (ITCoupler) rotatingthe seat simple.The air suspension seat provides comfort for SingleTiltLoaderArm configurationsare available from the factory to the operator while roading. New backhoe control pods allowfor or for simplefieldinstallation.The Cat Backhoe Loader with Integrated unlimitedadjustability. ToolCarrier(ITCoupler)willbe the mostversatile machine onthe job site providingquickconnection to a varietyof Cat • LoadSensing Hydraulics — The Cat Backhoe Loader’sload sensing Attachments. piston pumpprovidesfullhydraulic liftingand diggingforces at • Cat Attachments — A large portfolioof Backhoe Loader Attachments, any engine speed. Variableflow pumpmatches hydraulic power includingbut not limitedto, QuickCouplers,Thumbs,assorted Buckets, to work demands. and Broomsare available fromthe factory or for field installation. Cat Backhoe Loaderswill be “DirtReady” • Machine Performance — The Cat C3.6engine delivers solid upon delivery. performance and meets U.S.EPATier4 Final/EUStage Vemission • Powershift Transmission — A FourSpeed PowershiftTransmission is standards by utilizingSelective CatalyticReductiontechnology standard to make shiftinggears smooth and as simple as twistingthe with a DieselOxidationCatalyst.The system allowsthe operator to Powershuttle Lever.
disconnect the machine, even while the diesel exhaust fluidis being • Spring AppliedHydraulicallyReleased (SAHR)Parking Brake — purged fromthe system. The SAHRParkingBrake is activated at the push of a button and automaticallyengages when the machine is powered down.
• LiftPerformance — The redesigned boomcylinderincreases lift performance by 15%.
Specifications Engine Weiqhts* Engine C3.6 OperatingWeight(estimated) 7834kg 17,271lb 74.5kW(100hp) Electronic OperatingWeight(maximum)(ROPScapacity) 11000kg 24,251lb TurboIntercooled OperatingWeight(minimum) 7384kg 16,279lb Ratingsat 2,200rpm Cab,ROPS/FOPS 145kg 320lb Gross Power SAEJ1995 76 kW 102hp Power-ShiftTransmission STD STD Gross Power ISO14396 74 kW 100hp RideControl 15kg 33lb Net Power Ratingat 2,200rpm AirConditioning 45 kg 99lb SAEJ1349 68 kW 92 hp All-WheelDrive STD STD ISO9249 68 kW 91 hp MP bucket (0.96m3/1.25yd3( Net Peak Power Rating©1,800rpm with fold-overforks 915kg 2,017lb SAEJ1349 79 kW 105hp without fold-overforks 745kg 1,642lb ISO9249 78 kW 105hp LoaderQC 245kg 540lb Dimensions ExtendibleStick(excludes ft. counterweight) 270kg 595lb Bore 98mm 3.86in Counterweights,base 115kg 256lb Stroke 120mm 4.72in Stackable, one 240kg 529lb Displacement 3.6L 220in3 Maximum 460kg 1,014lb Torque Rise(net)at 1,400rpm 47% SAEJ1349Net 436Nm 322lb-ft *Machine configuration:standard stick hoe, OROPScanopy, AWDpower Power RatingConditions shifttransmission, 0.96m3(1.25yd3)OPloader bucket, 610 mm(24in) No do-rating required up to 3048m 10,000ft standard dutyhoe bucket, 340/80-18and rear 500/70-24tires, 240kg (530Ib)counterweight,80 kg (176Ib)operator, fullfuel tank. • Enginemeets Tier4 Final/StageVemissionstandards.
CAT® 420 Backhoe Loader
Transmission* Hydraulic System
Power ShiftTransmission — Standard Type ClosedCenter
Forward— 1st 5.9km/h 3.7mph PumpType Variable-flow,AxialPiston 2nd 9.4km/h 5.8mph PumpCapacity© 2,200rpm 187LJmin 49.4gal/mm 3rd 20 km/h 12mph System Pressure 4th 41km/h 25 mph Backhoe 25000kPa 3,626psi Reverse — 1st 5.9km/h 3.7mph Loader 25000kPa 3,626psi 2nd 12.4km/h 7.7mph 3rd 27km/h 17mph Steering Type FrontWheel Power-Shift Power-Shift Transmission Transmission Power Steering Hydrostatic — Optional with ITC — Optional OneDouble-ActingCylinder
Forward— 1st 5.9km/h 3.7mph 5.9km/h 3.7mph Bore 65 mm 2.6in 2nd 9.4km/h 5.8mph 9.4km/h 5.8mph Stroke 106mm 4.2 in 3rd 12km/h 8 mph 12km/h 8 mph RodDiameter 40mm 1.6in 4th 20km/h 12mph 20 km/h 12mph AxleOscillation 11° 5th 27km/h 17mph 27km/h 17mph TurningCircle (innerwheel not braked( 5th LTC 29km/h 18mph Outsidefrontwheels 8.205m 2611 6th 41km/h 25 mph 41km/h 25 mph Outsidewidest loader bucket 10.745m 353 6th LTC** 40km/h 25 mph Reverse — 1st 5.9km/h 3.7 mph 5.9km/h 3.7mph Service RefillCapacities 2nd 12km/h 7.7 mph 12km/h 7.7mph CoolingSystem with AirConditioning 18.OL 4.8 gal 3rd 27 km/h 17mph 27km/h 17mph FuelTank 160.0L 42.3gal *Travelspeeds oftwo wheel drive backhoe loader at fullthrottle, when EngineOilwith Filter 9.0L 2.4gal equipped with 500/70-24rear tires. DieselExhaustFluid(DEF) 19.0L 5.0gal **Limited by engine speed to 40km/h (25mph(. Transmission — Power shuttle
AWD 18.0L 4.8gal
Axle Ratings Transmission — Power Shift
FrontAxle,AWD AWD 19.0L 5.0gal Static 23500kg 51,808lb RearAxle 16.OL 4.2 gal Dynamic 9000kg 19,841lb Planetaries 1.7L O.4gal Rear Axle FrontAxle(AWD) 11.OL 2.9 gal Static 26500kg 58,422lb Planetaries 0.7L 0.2 gal
Dynamic 10000kg 22,046lb HydraulicSystem 95.0L 25.1gal
HydraulicTank 42.0L 11.1gal
Single TiltLoader
11 18
2 420 Backhoe Loader
Dimensions Machineconfiguration:standardstickhoe, OROPScanopy,AWOpowershifttransmission,0.96m3(1.25yd3)OPloaderbucket,610mm(24in)standard duty hoe bucket, 340/80-18and rear 500/70-24tires,240kg(530Ib)counterweight,80kg (176Ib)operator,fullfueltank. Single TiltLoaderwith Pin-OnBuckets
0.96m3 1.0m3 1.07m3 1.15m3 1.0m3 1.07m3 (1.25yd3(GP (1.31yd3)GP (1.40yd3)GP (1.50yd3)GP (1.31yd3)MP (1.40yd3)MP
1 Overall Length (loader on ground) — S-Stick — mm (ft/in) 7132 (23’S’) 7087 (233’) 7153 (236”) 7153 (236”) 7060 (232”) 7060 (232’)
OverallLength(loader on ground) — E-Stick— mm (Win) 7138 (23’S”)7093 (233”) 7158 (236”) 7158 (236”) 7066 (232”) 7066 (232’)
OverallTransport Length— S-Stick — mm(ft/in) 7163 (236”) 7130 (235’ 7201 (23’?”)7201 (237”) 7131 (235”) 7131 (235”)
OverallTransport Length— E-Stick— mm)ft/in( 7190 (237”) 7135 (235”) 7206 (238”) 7206 (238”) 7136 (235”) 7136 (235’)
2 OverallTransport Height— Standard Stick — mm(ft/in) 3645 (120”) 3645 (120”) 3645 (120) 3645 (120”) 3645 (120”) 3645 (120”) OverallTransport Height—ExtendibleStick—mm(Win) 3665 (120”) 3665 (120’) 3665 (120) 3665 (120”) 3665 (120”) 3665 (12’O’(
OverallWidth — mm(ft/in) 2248 (75”) 2248 (75”) 2248 (7’5”) 2248 (7,5”) 2248 )7’5”) 2248 (7,5”)
3 Heightto Topof Cab/Canopy— mm (ftlin( 2815 (93”) 2815 (93”) 2815 (9’3”) 2815 (9,3”) 2815 (9,3”) 2815 (9’3”(
4 Heightto Topof ExhaustStack — mm (ft/in) 2720 (81 1”) 2720 (811”) 2720 (811”) 2720 (811”) 2720 (811”) 2720 (811”)
Heightto Loader HingePin(transport) — mm(ft/in) 378 (13”) 378 (1’3”( 422 (l’s”) 422 (15”) 420 (15”) 420 (15”)
GroundClearance (LHstep( — mm (ft/in) 316 (10”) 316 (1‘0”) 316 (10) 316 (10”) 316 (10”) 316 (10”)
GroundClearance (AWDguard( — mm(ft/in) 312 (10”) 312 (10”) 312 (10) 312 (1‘0”) 312 (10”) 312 (10”) GroundClearance (485kg/1,070lb counterweight)—mm(ft/in) 289 (011”) 289 (011”) 289 (011”) 289 (011”) 289 (011”) 289 (011”)
5 Rear AxleCenterlineto FrontGrill— mm (Win) 2706 (811”) 2706 (811”) 2706 (811) 2706 (811”) 2706 (811”) 2706 (811”)
FrontWheel Tread Gauge — mm)ft/in( 1895 (63”) 1895 (6’3”) 1895 (63”) 1895 (63”) 1895 (63”) 1895 (63”) RearWheel Tread Gauge—mm(ft/in) 1728 (58”) 1728 (58”) 1728 (58) 1728 (58”) 1728 (58”) 1728 (58”) 6 Wheelbase—mm (ft/in) 2200 (73”) 2200 (73”) 2200 )7’3”( 2200 (7,3”) 2200 (“3”) 2200 (7’3”(
Single TiltLoaderwith QuickCoupler 0.96m3 1.0m3 1.15m3 1.0m3 1.07m3 (1.25yd3)GP (1.31yd3)OP (1.50yd3)OP (1.31yd3)MP (1.40yd3)MP
1 OverallLength(loader on ground) — S-Stick — mm(ft/in) 7314 (240’) 7269 (23’10”) 7311 (240”) 7221 (238’) 7221 (238”)
OverallLength(loader on ground) — E-Stick—mm(Win) 7319 (240”) 7275 (23’lO”( 7316 (240”) 7226 (239”) 7226 (239”)
OverallTransport Length— S-Stick — mm (ft/in) 7290 (2311”) 725] (2310”) 7288 (2311”) 7219 (238’) 7219 (238”)
OverallTransportLength— E-Stick— mm (ft/in( 7296 (23’11“( 7262 (2310”) 7294 (23’11“) 7224 (238”) 7224 (238”) 2 OverallTransport Height—StandardStick—mm(Win) 3645 (120”) 3645 (120”) 3645 (120’) 3645 (120”) 3645 (12’O”(
OverallTransport Height— ExtendibleStick — mm(Win) 3665 (120’) 3665 (120”) 3665 (120’) 3665 (120”) 3665 (120”)
OverallWidth — mm(Win) 2248 (7’S”) 2248 (75”) 2248 (75”) 2248 (75’) 2248 (75’) 3 Heightto Topof Cab/Canopy—mm(ft/in) 2815 (93”) 2815 (93”) 2815 (93”) 2815 (93”) 2815 (93’)
4 Heightto Top of Exhaust Stack — mm (Win) 2720 (811”) 2720 (811”) 2720 (81 1”) 2720 (811”) 2720 (811”)
Height to Loader Hinge Pin (transport) — mm(ft/in) 345 (12”) 346 (1‘2”) 346 (1‘2”) 344 (12”) 344 (12”)
GroundClearance (LHstep) — mm (ft/in) 316 (10”) 316 (10”) 316 (10”) 316 (10”) 316 (10”)
GroundClearance (AWDguard) — mm (ft/in) 312 (10”) 312 (10”) 312 (10”) 312 (10’) 312 (10”) GroundClearance (485kg/1,070lb counterweight)—mm(Win) 289 (011”) 289 (011”) 289 (011”) 289 (011”) 289 (011”)
5 Rear AxleCenterlineto FrontGrill— mm(ft/in) 2706 (811”) 2706 (811”) 2706 (81 1”) 2706 (811”) 2706 (811”(
FrontWheel Tread Gauge — mm(Win) 1895 (63”) 1895 (63”) 1895 (63”) 1895 (63”) 1895 (63”)
Rear Wheel Tread Gauge — mm (Win) 1728 (58”) 1728 (58”) 1728 (58”) 1728 (58”) 1728 (58”)
6 Wheelbase — mm(Win) 2200 (73”) 2200 (73”) 2200 (73”) 2200 (73”) 2200 (73”)
3 420 Backhoe Loader
Dimensions
Machineconfiguration:standard stickhoe,OROPScanopy,AWDpower shitttransmission,0.96m3(1.25yd3)OPloaderbucket,610mm(24in)standard dutyhoe bucket, 340/80-18and rear 500/70-24tires, 240kg(530Ib)counterweight,80kg(176Ib)operator,fullfueltank.
Loader Bucket Dimensions and Performance Sing’e TiltLoaderwith Pin-OnBuckets 0.96m3 1.0m3 1.07m3 1.15 m3 1.0m3 1.07 ni3 (1.25yd3)OP (1.31yd) GP (1.40yd3)OP (1.50yd3)OP (1.31yd3)MP (1.40vd3)MP
Capacity(SAErated) — m3(yd3) 0.96 (1.26) 1.00 (1.31) 1.07 (1.40) 1.15 (1.50) 1.00 (1.31) 1.07 (1.40)
OverallBucketWidth — mm (in) 2262 (89) 2406 (95) 2262 (89) 2406 (95) 2279 (90) 2425 (95) LiftCapacityat MaximumHeight—kg (Ib) 3280 (7,230) 3286 (7,245) 3213 (7,084) 3192 (7,038) 3059 (6,745) 3047 (6,717)
LiftBreakout Force — N (lbf) 50179)11,280)50941(11,452)49644(11,160)49467(11,120)49114 (11,041)49017 (11,019)
TiltBreakout Force — N)lbf( 49891(11,216)53037(11,923) 50945(11,452)50834 (11,428)56242(12,643)56166 (12,626) TippingLoadat Breakout Point—kg (fbI 6663 (14,689) 6821 (15,038) 6562 (14,467) 6545 (14,430) 6699 (14,769) 6690 (14,748)
7 MaximumHingePin Height — mm(ft/in) 3488 (115) 3488 (115’) 3488 (115) 3488 (115’) 3488 (115’) 3488 (115”) 440 440 440 440 440 440 8 DumpAngleat FullHeight — degrees
DumpHeightat MaximumAngle— mm(ft/in) 2758 (91”) 2790 (92’) 2736 (90”) 2736 (90”) 2803 (92”) 2803 (92”)
9 DumpReach at MaximumAngle — mm(ft/in) 807 (28’) 774 (26’) 773 (26”) 773 (26”) 722 (24’) 722 (24’) 370 370 370 10 MaximumBucketRollbackat GroundLevel— degrees 36° 36° 37° 70 11 DiggingDepth — mm(ft/in) (03’) 70 (03”) 110 (04’) 110 (04’) 97 (04”) 97 (04’)
MaximumGradingAngle — degrees 113° 114° 114° 114° 116° 116°
Width of DozerCuttingEdge — mm(ft/in) N/A N/A N/A N/A 2262 (75”) 2406 (711”)
12 Grillto BucketCuttingEdge,CarryPosition— mm (ft/in) 1480 (410”) 1447 (49”) 1518 (50’) 1517 (50”) 1447 (49’) 1447 (49”)
13 MaximumOperating Height— mmItt/in) 4356 (143”) 4354 (143’) 4366 (144”) 4397 (145”) 4378 (144”) 4407 (146”)
Jaw OpeningMaximum— mm(ft/in) N/A N/A N/A N/A 843 (29”) 843 (29”)
BucketJaw ClampingForce — N)lbf) N/A N/A N/A N/A 40 160 (9,028) 40 261 (9,051)
Weight)does not include teeth or forks) — kg )lb) 451 (994) 462 (1,019) 473 (1,043) 493 (1,087) 745 (1,642) 774 (1,706)
Sing’e TiltLoaderwith Quick Coupler 0.96m3 1.0m3 1.15m3 1.0m3 1.07m3 (1.25yd) OP (1.31yd3)OP (1.50yd3)OP (1.31yd3)MP (1.40yd3)MP
Capacity(SAErated) — m3(yd3) 0.96 11.26) 1.00 (1.31) 1.15 (1.50) 1.00 (1.31) 1.07 (1.40)
OverallBucketWidth — mm(in) 2262 (89) 2406 (95) 2406 (95) 2279 (90) 2425 (95)
LiftCapacityat MaximumHeight— kg )lb) 3361 (7410) 3364 (7416) 3328 (7336) 3245 (7153) 3207 (7069)
LiftBreakout Force — N)lbf) 51954 (11,679)52665 (11,839)51662(11,614)51690(11,620)51 431 (11,562)
TiltBreakout Force — N(lbf) 51516 (11,581)54168 (12,177)51227)11,516)55471 (12,470155300 (12,431) TippingLoadat Breakout Point—kg )lb) 5883 (12,971) 6007 (13,243) 5858 (12,915) 5982 (13,187) 5957 (13,132) 7 MaximumHingePin Height—mm(ft/in) 3488 (115’) 3488 (115’) 3488 (115’) 3488 (115’) 3488 (115”) 440 440 440 440 440 8 DumpAngleat FullHeight—degrees
DumpHeightat MaximumAngle— mm(ft/in) 2623 (87”) 2654 (89’) 2625 (87’) 2690 (810’) 2690 (810”)
9 DumpReach at MaximumAngle— mm(ft/in) 887 (211”) 855 (210”) 886 (211”) 832 (29”) 832 (29’) 370 370 370 370 370 10 MaximumBucketRollbackat GroundLevel— degrees
11 DiggingDepth— mm(ft/in) 111 (04’) 111 (04’) 110 (04’) 101 (04’) 101 (04”)
Maximum Grading Angle — degrees 109° 1100 109° 111° 111° Widthof Dozer Cutting Edge—mm (ft/in) N/A N/A N/A 2262 (75”) 2406 (711”)
12 Grillto BucketCuttingEdge,CarryPosition— mm (ft/in) 1607 (53”) 1573 (52”) 1605 (53”) 1535 (5’O”( 1535 (50’) 13 Maximum Operating Height—mm(ft/in) 4439 (147’) 4406 (145”) 4484 (149”) 4476 (148”) 4531 (1410”) Jaw OpeningMaximum—mm)ft/in) N/A N/A N/A 843 (29”) 843 (29’)
BucketJaw ClampingForce — N)lbt) N/A N/A N/A 40 185 (9,034) 40 286 (9,056)
Weight (does not include teeth or forks) — kg 1(b) 447 1985) 457 (1,008) 481 (1,060) 724 (1,5961 753 (1,660)
4 ______
420Backhoe Loader
Dimensions Machineconfiguration:standardstickhoe,OROPScanopy,AWDpowershifttransmission,0.96m 1.25yd) OPloaderbucket,610mm(24in)standarddutyhoe bucket, 340/80-18and rear 500/70-24tires,240kg(530lb)counterweight,80kg(176Ib)operator,fullfueltank.
Backhoe Dimensions and Performance Standard Stick E-Stick Retracted E-Stick Extended
14 Digging Depth, SAE(max.) — mm (ft/in) 4278 (140) 4319 (142’) 5372 (177”)
15 Digging Depth, 2440mm (Bft) Flat Bottom — mm(ft/in) 3900 (1210) 3944 (1211”) 5074 (168’)
Digging Depth, 610 mm (2ft) Flat Bottom — mm(ft/in) 4240 (1311) 4280 (141”) 5335 (176”) Reach from Rear Axle Centerline at Ground Line—mm(ft/in) 6690 (2111) 6726 (221”) 7731 (25’4”(
16 Reach from Swing Pivot at Ground Line — mm (ft/in) 5600 (184) 5636 (186”) 6641 (219”) MaximumOperating Height—mm(ft/in) 5598 (184) 5622 (185”) 6364 (2011”)
Loading Height — mm (ft/in) 3709 (122) 3666 (120”) 4237 (1311”)
17 Loading Reach — mm(ft/in) 1845 (61) 1932 (64”) 2850 (9’4”) Swing Arc 180° 180° 180° Bucket Rotation 205° 204° 204°
18 Stabilizer Spread, Operating Position (center) — mm(ft/in) 3310 (1010”) 3310 (1010”) 3310 (1010”)
Stabilizer Spread, Operating Position (outside) — mm(ft/in) 3770 (124’) 3770 (124”) 3770 (124”)
StabilizerSpread, Transport Position — mm (ft/in) 2322 (7’]”) 2322 (7’]”) 2322 (7’]”)
Bucket Dig Force — N((hi) 64 193 (14,431) 63292 (14,229) 63 292 (14,229)
Stick Dig Force — N (lbf( 43 529 (9,786) 43 395 (9,756) 31 684 (7,123)
Dimensions with Forks/Material Handling Arm ForkTine Length 1070mm )36’) 1220mm(40) 1370mm (410) OperatingLoad(SAEJ 1197)—kg(Ib) 2295 (5,060) 2221 (4,897) 2135 (4,708)
SAELoad Center — mm (in) 535 (19”) 610 (20”) 685 (2’3”(
Operating Load (CEN474-4) — kg )lb) 2352 (5,186) 2337 (5,151) 2320 (5,115)
CENLoad Center — mm (fl/in) 500 (18”) 500 (18’) 500 (18”)
Overall Length (A)(forks on ground) — mm (ft/in) 7648 (251”) 7798 (25’]”) 7948 (261”)
Reach at Ground(fromgrillto heel offork) — mm (ft/in) 939 (31”) 939 (31”) 938 (31”)
Maximum Reach (from grillto heel of fork) — mm(ft/in) 1524 (50’) 1524 15’O”) 1524 (50’)
ForkHeightat MaximumReach — mm(ft/in) 1619 (5’4”) 1619 (5’4”) 1619 (5’4”(
Reach at MaximumHeight (from grillto heel of fork) — mm (ft/in) 749 (25”) 749 (25”) 749 (25”) MaximumForkHeight—mm(ft/in) 3418 (113’) 3418 (113”) 3418 (113)
Maximum Fork Depth (below ground level) — mm (ft/in) —38 (—i’ll”) —38 (—110”) —39 )—1’lO”)
Material Handling Arm Position Retracted Mid-Position Extended
Operating Load (SAEJ 1197and CEN474-4)— kg (Ib)* 1524 (3,360) 1030 (2,271) 758 (1,671)
Overall Length, Maximum — mm (ft/in) 8904 (2931 9904 (326”) 10902 )35’9”)
Reach at Maximum Depth (from machine nose) — mm (ft/in) 544 (19”) 550 (110”) 557 (110”)
Maximum Depth — mm (ft/in) 2618 (87’) 3618 (11101 4616 (152’)
Maximum Reach (from machine nose) — mm (ft/in) 3221 (10’?’) 4221 (1310”) 5219 (171”)
Height at Maximum Reach — mm(ft/in) 1118 (38’) 1124 (38”) 1130 (38”)
Reach at Maximum Height )trom machine nose) — mm (ft/in) 1783 (510”) 2473 (81”) 3161 (104”) Maximum Height—mm (ft/in) 4445 (147’) 5169 (1611”) 5891 (194”)
°Thesenumbersare hydraulicallylimited.
5 - ?. r0Backhoe Loader
Backhoe LiftCapacity Cat 420 Standard Stick
Boom Lifting kg lb In ft 20 1 1842 4,060 6 2 2009 4,429 18 3 2008 4,427 5 16 4 1951 4,301 14 4 5 1880 4,145 12
6 1808 3,986 3 10
7 1739 3,833 S 2 8 1673 3,689 6 9 1613 3,556 4 10 1558 3,435 2 11 1509 3,327 0 0
12 1468 3,237 • —2 —1 13 1441 3,176 • —4
—6 14 1455 3,208 —2 15 1590 3,506 —8 —3 Stick Lifting • —10
16 2170 4,785 • —12 —4
17 2642 5,823 • —14
18 2933 6,465 —5 —16 19 3069 6,767 m 6 5 4 3 2 1 0 —1 20 3626 7,994 21 4441 9,790 f-t2220181614121086420—2
Cat 420 Extendible Stick — Retracted
Boom Lifting kg lb m ft
1 20 1658 3,656 6 2 1814 3,999 18 3 1806 3,982 5 16 9 4 1748 3,853 14 4 5 1677 3,696 31tG17.— 12 6 1604 3,536 -i-- -- 3 10 7 1534 3,382 -- ---5 -13- 8 2 8 1468 3,236 6
9 1407 3,101 4 10 1350 2,976 EiI1!II!222 11 1299 2,864 0 0
12 1255 2,766 ‘1q11—2 —1 13 1221 2,692 -4
14 1219 2,687 —6 ——-——12k —2 15 1333 2,938 13 —8 Stick Lifting 14- —3 —10 16 2019 4,451 15 —12 -4 17 2467 5,438 —14
18 2729 6,016 —5 —16 19 2854 6,292
m 6 5 4 3 2 1 0 —1 20 3359 7,405 21 4057 8,944 ft2220181614121086420—2 22 0 0
Liftcapacitiesare over-endvalues calculatedaccordingto SAEJ31. Values are 87%of the maximumliftforce available. Machine equipped with AWD,OROPS,0.96m3(1.25yd3(general purpose bucket and 240kg(530Ib)counterweight. Extendiblestick includes 460kg 11,015lb( counterweight.
6 ______
420Backhoe Loader
Backhoe LiftCapacity
Cat420Extendible Stick — Extended BoomLifting kg lb m ft 20 1 984 2,169 6 2 1191 2,625 18 3 1216 2,681 5 16 4 1119 2,467 14 4 5 1065 2,347 12 6 1039 2,290 3 10
7 1036 2,283 8 2 8 1052 2,320 6 9 1090 2,403 .4 10 1105 2,436 •2 11 1079 2,379 0 0 12 1056 2,328 —2 —1 13 1037 2,287 —4
14 1026 2,261 —2 —6 15 1027 2,263 —8 16 1058 2,332 —3 —10 17 1243 2,740 -12 —4 18 1694 3,734 —14
Stick Lifting —5 • —16 19 928 2,046 m 6 5 4 3 2 1 0 —1 20 1159 2,555
I I I I I I I I I 21 1485 3,273 ft2220181614121086420—2 22 1715 3,782 23 1912 4,216 24 2052 4,525 25 2343 5,165 26 3105 6,845 27 4455 9,821
Liftcapacities are over-end values calculated according to SAEJ31. Values are 87%of the maximumliftforce available. Machine equipped with AWD,OROPS,0.96m (1.25yd3(general purpose bucket and 240kg (530Ib)counterweight. Extendiblestick includes 460kg (1,015Ib)counterweight.
7 420Backhoe Loader
Counterweights (Minimum Counterweight Recommendations) Standard Stick Pin-OnBucket Loader QC Extendible Stick Pin-OnBucket Loader QC LoaderBucket kg lb kg lb Loader Bucket kg lb kg lb OP 240 530 0 0 OP 460 1,015 240 530 MP 0 0 0 0 MP 240 530 0 0 Forks N/A N/A 0 0 Forks N/A N/A 240 530 Material HandlingArm N/A N/A 0 0 Material HandlingArm N/A N/A 240 530
Backhoe Buckets (With weld on adapters and pin-on teeth) Standard Duty Rock
Width Rated Capacity Weight No. of Width Rated Capacity Weight No.of mm in 1 ft3 kg lb Teeth mm in 1 ft3 kg lb Teeth
305 12 80 2.8 111 245 3 305 12 70 2.5 127 279 3
457 18 120 4.2 122 268 4 457 18 130 4.6 146 322 4
610 24 180 6.4 141 311 5 610 24 200 7.1 174 384 5
762 30 230 8.1 157 345 5 762 30 270 9.5 197 434 5
914 36 290 10.2 176 388 6 914 36 330 11.7 224 493 6
HeavyDuty Coral
Width Rated Capacity Weight No. of Width Rated Capacity Weight No.of mm in 1 ft3 kg lb Teeth mm in 1 ft3 kg lb Teeth
305 12 80 2.8 121 266 3 305 12 60 2.1 134 295 4
406 16 110 3.9 128 282 3 467 18 100 3.5 165 341 6
45] 18 120 4.2 135 299 4 610 24 140 4.9 182 402 8
610 24 180 6.4 160 353 5 762 30 190 6.7 210 463 10
762 30 230 8.1 177 391 5
914 36 290 10.2 201 443 6
Soil Excavation
Width Rated Capacity Weight No. of mm in 1 ft3 kg lb Teeth
457 18 180 6.4 155 341 4
610 24 240 8.5 182 402 5
762 30 320 11.3 206 454 5
914 36 380 13.4 233 513 6
8 420 Backhoe Loader
STANDARDEQUIPMENT • Adjustableauxiliarycontrols,backhoe loader • Fourwheel drive • Loader,self-leveling,return-to-dig and disconnect switch • Aircleaner • Fourwheel drive shaft guard transmission • Alarm,back-up • Fueltank, fullyenclosed • Loader,single tilt • Audiblesystem fault alarm • Fullyhinged front grillfor coolingpackage • Mirror,interior,rearview low idle • AutomaticEngineSpeed Control(AESC) cleaning access • One-touch • Open • Battery,maintenance-free, 850CCA • Gauge cluster: coolanttemperature, fuel circuit breather level,torque converter temperature, DEElevel • Batterydisconnect switch • Pattern changer, in cab • Groundlevel fuel filland DEEfill 1 • Boomtransport lock • Power receptacle, 5volt USB, internal • Halogenlights,working(2front,2 rear) • 12volt,2 internal, • Brace, liftcylinder Power receptacle, • Highambient coolingpackage 1 external • Brake,parking,SpringAppliedHydraulically Released (SAHR( a Hoodlock, inside cab • Power steering, hydrostatic XTTM LinkTM,satellite,network • Brakes, hydraulicallyboosted,oildisc, • Hydraulichose, • Product manager dual pedals, interlocking a Hydraulicoil cooler • Product Link,cellular,network manager • Bucketlevel indicator • Hydraulicoillevel sight gauge • Seat belt, retractable, 51mm(2 in) • Canopy,ROPS/FOPS • Hydraulicvalves, loader 2function • Socket, two roof • Catcushion swing system • Hydraulicvalves, backhoe 4 function • Stabilizershoes, street • Coat restraint • Hydraulics,load sensing withvariable • Steering knob • Coolant/antifreeze,extended life displacement piston pump • Seat, air suspension, vinylcover, with • Domelight(cab only) • Indicator lights:wait to start, water armrest infuel, engine warning,warning lamp, • Diagnosticportfor engine, machine and • Stabilizers,EHControl,Auto-UP emissions module malfunction,low battery/ gauge cluster ElectronicControlModules • Starting system, glow plugs charging system warning,highhydraulic lock,loader joystick • Steering column,tilting,telescopic • Differential oiltemperature: LCDwarnings: engine oil • Drinkholders,two pressure, machine locked,service due, air • Storage compartment,lockable • Engine,Cat C3.6(DirectInjection filterblocked, high coolanttemperature, • Storage tray Turbocharged),meets Tier4 Final/StageV auto idle shutdown, hightorque converter a Stop and tail lights emissionstandards, SelectiveCatalytic temperature, hydraulicfilterbypass • Swingtransport lock Reduction,DieselOxidationCatalyst(DOC( • Instrument panel lights • Tires • Engineenclosure, sound suppression • Joystick controls: pilotoperated, excavator- • Toolbox,external, lockable removalpanels stylewith pattern changer • Torque converter • Face seals, 0-ring • Keystart1stop system • Throttle, hand and foot,electronic • Fan,suction and guard • LCDoperator displaywithsoft key controls: • Transmission,4 speed, powershift • Fast reversing shuttle, allgears engine speed, hour meter, gear/direction, • Transmission neutralizerswitch • Fenders, rear battery voltage, hydraulicoiltemperature, torque converter temperature, coolant a Transport tie-downs • Filters,spin-on:fuel, engine oil,transmission temperature, trip totals (fueland hours), oil,water separator • Vandalismlocks,four lifetimetotals (fueland hours),operator • Warning horn, electric • Filters,bowl and cartridge:hydraulicfluid settings (units, brightness, programmable • Flashinghazards/signal lights hoe auxiliaryflow),service mode diagnostics, • Floormat maintenance intervals,ECM/systeminfo
9 420 Backhoe Loader
OPTIONALEQUIPMENT i Auxiliaryhydraulics,loader, adjustable flow • Hydrauliclines, combined functionauxiliary • Stabilizerpads, reversible • Auxiliaryhydraulics,rear, adjustable flow • LEDlights,working(2front,2 rear) • Stick,extendible • Battery,additional,850CCA • QuickCoupler,hydraulic,dual lock • Touchscreen LCDDisplay engine speed, • Cab,deluxe • QuickCoupler,manual, dual lock hour meter, gear/direction, battery voltage, hydraulicoiltemperature, torque converter • Coldweather fuel (—30°C/—22°F) • QuickCoupler,manual, pin lock temperature, coolant temperature, trip totals Coldweather package, includingadditional Radioand CDplayer, Bluetooth • • (fueland hours), lifetimetotals (fuel and blockheater, radiator battery, engine • RideControl hours),operator settings (units,brightness, (_300 antifreeze, cold weather fuel C/—22°F) • Rotatingbeacon, magnetic mount programmablehoe auxiliaryflow),service and mountingfor an ether bottle • Seat, air suspension, fabric with armrest mode diagnostics, maintenance intervals, • Counterweights,115kg (255lb(,240kg ECM/systeminfo • Seat, air suspension, fabric with armrest, (530lb)or 460kg (1,015Ib) heated • Transmission,AutoShiftwithlock-up torque • Fenders,front with integral steps converter, 6 speed • Seat belt,retractable, 75 mm(3in) • Guard,boomprotection plate • Securitysystem, Bluetooth • Vandalismprotection, gauge cover • Guard,stabilizer,rock • Securitysystem, operator display • WorkToolAttachments such as buckets, • Hydraulicvalves, loader with forks,material handlingarms, augers, • Side mirrors,cab, external auxiliaryrollerthumb control hammers,brooms, cold planers and vibratory (3rdvalvefor MP or QuickCoupler) • SingleTiltLoaderCoupler,IntegratedTool plate compactors. See yourCat dealer for Carrier(Ill Interface • Hydraulicvalves, backhoe (5thand more information. 6thfunction)
10 420 Backhoe Loader
11 420Backhoe Loader
Formorecompleteinformationon Catproducts,dealerservices,andindustrysolutions,visitus ontheweb AEHG8243-01(06-2020) at www.oat.com Replaces AEHQ8243 © 2020Caterpillar Build Number: 07A Allrightsreserved (North America>
Materialsand specificationsare subjectto changewithoutnotice Featuredmachinesin photosmayinclude additionalequipmentSee yourCatdealerforavailableoptions
CAT,CATERPILLAR,LET’SDOTHEWORK,theirrespectivelogos,“CaterpillarCorporateYellow,”the “PowerEdge”and Cat“ModernHex”trade dress as well as corporate and productidentityused herein, are trademarksofCaterpillarand maynotbe usedwithoutpermission. GSD/PD (Rev. 04/19) State of New Mexico General Services Department Purchasing Division
Price Agreement Amendment
Awarded Vendor: Price Agreement Number: 70-805-17-15899 11 Vendors Price Agreement Amendment No.:
Term: June 26. 2017- June 25 2021
Ship To: Procurement Specialist: Raelynn Lujan New Mexico Department of Transportalont Various Locations Telephone No.: (505) 827-0484
Email: [email protected] Invoice: New Mexico Department of Transpomtation Various Locations
For questions regarding this Price Agreement please contact: India Garcia (505) 690-7383
Title: Loader, Backhoe
This Price Agreement Amendment is to be attached to the respective Price Agreement and become a part thereof.
This amendment is issued to reflect the following effective immediately, Vendor(s) (AF), (AG) and (AH) Century Equipment Company and (AD) and (AE) ProCon, LLC dba ProCon JCB, have agreed to extend for one (1) additional year at the same price, terms and conditions. Vendor(s) (AA), (AB) and (AC) 4Rivers Equipment, and (Al), (AJ) and (AK) Wagner Equipment Company have agreed to extend for one (1) additional year at the same terms and conditions along with a request to a price increase. Vendor(s) (AA), (AB) and (AC) 4Rivers Equipment shall receive a 2.75% increase to prices and (Al), (AT) and (AK) shall receive a 1.4% increase to prices.
Except as modified by this amendment, the provisions of the Price Agreement shall remain in full force and effect.
Acce ted for the State of New Mexico
1An Date: 05/27/2020 Mark Hayden, New Mexico St’Purchasing Agent
PurchasingDivision:1100St.Francis Drive,Room2016,SantaFe,87505;P0 Box6850,Santa Fe,NM 87502 (505) 827-0472 CF ______
State of New Mexico General Services Division Purchasing Division
70-805-17-15899 Amendment Three
Page Three Current Price New Price (Al) Wagner Equipment
Item 001 Base Price - Caterpillar 430F2 $96,629.00 $99,527.87 Option D $80.00 $82.40 Option F $8,400.00 $8,652.00 Option 0 $14,100.00 $14,523.00 Option H $5,700.00 $5,871.00
Option I $1,800.00 $1,854.00
Option .1 $2,900.00 $2,987.00 Option L $4,700.00 $4,841.00 OptionM $1,650.00 $1,699.50 Option R $800.00 $824.00 Option S $700.00 $721.00 OptionT $1,600.00 $1,648.00 Option U $9,500.00 $9,785.00 Option V $6,500.00 $6,695.00 Option W $6,000.00 $6,180.00
(AJ) Wagner Equipment Item 001 Bas Price - Caterpillar 420F2 $88,197.16 $90,842.07 Option D $80.00 $82.40 Option F $8,400.00 $8,652.00 OptionG $14,100.00 $14,523.00 Option H $5,700.00 $5,871.00 Option I $1,800.00 $1,854.00 Option J $2,900.00 $2,987.00 OptionL $4,700.00 $4,841.00 OptionM $1,650.00 $1,699.50 OptionR $800.00 $824.00 Option S $700.00 $721.00 OptionT $1,600.00 $1,648.00 Option U $9,500.00 $9,785.00 Option V $6,500.00 $6,695.00 Option W $6,000.00 $6,180.00 (AF) Titan Machinery — Case 5SOSN Current Price New Price Item 001 Base Price Per Unit $85,741.00 $90,885.46 Option H $3,250.00 $3,445.00 ppion I $2,100.00 $2,226.00 Option K $13,225.00 $14,018.50 pption L $3,760.00 $3,985.60 Option P $1,092.00 $1,157.52
(AG) Titan Machinery — Case 590SN Current Price New Price Item 001 Base Price Per Unit $97,457.00 $103,304.42 Option H $3,250.00 $3,445.00 pt ion $2,100.00 $2,226.00 Option K $13,225.00 $14,018.50 OptionL $3,760.00 $3,985.60 Option P $1,092.00 $1,157.52
(All) Titan Machinery — Case 580N Current Price New Price Item 001 Base Price Per Unit $82,539 do $87,491.34 Option H $3,250.00 $3,445.00 Option $2,100.00 $2,226.00 Option K $13,225.00 $14,018.50 Option L $3,760.00 $3,985.60 Option P $1,092.00 $1,157.52
L(A Wag Equipment Company — Caterpillar 420F2 Current Price New Price [item 001 Base Price Per Unit $87,645.00 $88,197.16
[jK Wagner Equipment Company — Caterpillar 416F2 Errent Price New Price Lp4LBase Price Per Unit $80,949.00 $81,823.25 State of New Mexico General Services Department Purchasing Division Price Agreement #:70-805- 17-15899 Page-7 Awarded Vendors:
(AA)0000 103580 (Primary Bid) 4 Rivers Equipment 2301 Candelaria Road NE Albuquerque, NM 87107 505-884-2900
(AB)0000 103580 (Secondary Bid) 4 Rivers Equipment 2301 Candelaria Road NE Albuquerque, NM 87107 505-884-2900
(AC)0000103580 (Secondary Bid) 4 Rivers Equipment 2301 Candelaria Road NE Albuquerque, NM 87107 505-884-2900
(AD) 0000109424 (Primary Bid) ProCon, LLC mba ProCon JCB 461. Pioneer Place Las Cruces, NM 88005 575-524-1671
(AE) 0000109424 (Alternate 1) ProCon, LLC /Dba ProCon JOB 461 Pioneer Place Las Cruces, NM 88005 575-524-1671
(AF) 0000102501 Titan Machinery 6613 Edith Blvd. NE Albuquerque, NM 87113 505-342-2566 State of New Mexico General Services Department Purchasing Division Price Agreement #:70-805-17-15899 Page-8 (AG) 0000102501 Titan Machinery 6613 Edith Blvd. NE Albuquerque, NM 87113 505-342-2566
(AH) 0000102501 Titan Machinery 6613 Edith Blvd. NE Albuquerque, NM 87113 505-342-2566
(Al) 0000045306 Wagner Equipment Co. 4000 Osuna RD NE Albuquerque, NM 87109 505-345-8411
(AJ) 0000045306 Wagner Equipment Co. 4000 Osuna RD NE Albuquerque, NM 87109 505-345-8411
(AK) 0000045306 Wagner Equipment Co. 4000 Osuna RD NE Albuquerque, NM 87109 505-345-8411 ______
CITY OF LAS VEGAS COUNCIL MEETING AGENDA REQUEST FORM
Meeting Date: February 10, 2021
Date Submitted: 01/29/21 Department: Utilities
Item/Topic: Award request for proposals #2021-11 for Flygt pump maintenance service for the City of Las Vegas fluid pumps as needed to JCH, Inc.
Advertised: 12/30/20; Las Vegas Optic, Albuquerque Journal and City Website Proposal Opening: 01/21/21 Number of Proposers: 1 —JCH, Inc.
Fiscal Impact: The City of Las Vegas departments willincur the cost associated with their own individual repairs.
Attachments: Original proposal, proposal opening sheet, proposal received.
THIS REQUEST FORM MUST BE SUBMITTED TO THE CITY CLERK’S OFFICE NO LATER THAN 5:00 P.M. ON FRIDAY ONE AND A HALF WEEKS PRIOR TO THE CITY COUNCIL MEETING.
By: Reviewed By:
partmetit Director Finance Director (/2/i City Manager City Attorney (Approved as to Form)
CITYCLERK’SUSE ONLY COUNCILACTIONTAKEN
Resolution No. Continued To:______Ordinance No. Referred To: Contract No. Denied Approved Other
Revised October 2020
Opening
Published:
with
The
date
set
responsibility
Opening
Mailed
Proposal
Mexico, The
for
iC\
City
possible
and
City
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of
time,
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l
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of
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ALBUQUERQUE
LAS
www.Iasvegasnm.gov proposal
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with
should
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CITY
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beyond
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at
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at
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and
opening
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Mexico
date
time New
Subscribed
that
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competition and
COUNTY
I,
STATE WAIVE
THE
NEW STATE
DELIVERY: TELEPHONE ADDRESS: AUTHORIZED
FAX
OFFEROR:
______
am
the
prospective
CITY
NUMBER
MEXICO
or
(SEAL)
OF ANY
of PURCHASING
offeror
employee
OF
of
the
OF
and
by
money
______
TECHINCAL
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______
agent
NUMBER
LAS
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agreement
CONTRACTORS AGENT:
(____
sworn
has
contract;
SERVICE
as VEGAS
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or
authorized
not
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to
any
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RESIDENT the
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or
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other to
RESERVES
quantity,
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any
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thing
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party
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the
CERTIFICATION
discussion
this
OFFEROR
price
quality
FILING
state
of
offerors
to
value THE
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any
PUMP
or
under
NO.:
IN
or
WITH
to
RIGHT
for
THE
to
price
between
collusion
INFORMATION
refrain submit
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special
penalty
MAINTENANCE
My
Notary Signature
COMPETITIVE FORM.
day
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in
REJECT
NO.:
the
Commission
from
offerors
of
the
among
consideration
of
prospective Public ___
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attached
perjury
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ANY
with
Signature
offerors
PROPOSAL
Expires:
OR
that
any
proposal.
SERVICE
contract,
in
ALL
a
I
in
the
City
proposal;
am
restraint
PROPOSALS letting
______
at
official
or
Affiant
least
20
any
of
or
concerning
of
other
further
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with
freedom
contract.
years
AND
terms
any
states
old,
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an
of of
At
delayed
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commit
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and The
addition
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time
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other
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Awarding
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AWARDED
specification.
METABLE
all
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it
degree
times
all
by
designated
to The
is
the
Criminal
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beyond
proposal
Section
a
commit
the
of
Las
Name
pursuant
AND
fourth
successful
of
it
offense
the
PROPOSAL
felony
shall
Date
Vegas,
The
proposal
submitted
KICKBACK
the
Statutes
the
and
30-41-1
envelopes
degree
area
Code
received
be
City
OF
and
of
to
scheduled
penalty
offense
New
the
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offering
offeror
this
OFFEROR
at
of
Time
shall
of
the
responsibility (Section
felony
Las
through
proposal.
Mexico,
New
request
will
for
of
shall
City
will
scheduled
be
Vegas
or
opening
demanding
be
Mexico
Number.
bribery
to
paying
be
made
Offices.
30-24-1 be
30-41-3,
opened.
on
commit
must
notified
(City)
clearly
or
of
(Section
of
date
to
illegal
before:
for
be
Failure
the
Awarding
a
and
or
the
reserves
the
The
N.M.S.A.
by
the
received
public
and
marked
offeror
receiving
kickbacks.
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offense mail.
responsible
13-1-28
opening
opening,
time
to
3Li\
official
comply
of
the
to
on
at
1978
set,
proposal
see
a
of
N.M.S.A.
right
through
the
the
bribe
will
this
If
soliciting
or
that
state
offeror
with
the
City
lower
to
occur
public
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by
their
reject
is
13-1-199
this
Clerk’s
that
a
1978)
projected left-hand
,
public
whose
at
or
employee.
proposal
2021;
or
requirement any
it
the
receiving
will
states
is
delivery
Office
official
or
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City
a
proposal
not
for:
corner,
all
fourth
is
that
Council
be
at
proposals
In
delivered
illegal
or of
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considered.
addition,
1700
it
may
am{Øf)at
public
degree
said
1978)
is identified
best
a
“CFambers
kickbacks.
result
North
third
proposal
to
employee,
submitted.
imposes
meets
felony
the
the
degree
by
Grand
in
which
New
the
the
the
to
In
is
or a
SOCIAL
FEDERAL APPLICATION
incorporated.
Number.
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“OFFEROR
A
provide time;
resident
opening,
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changes.
MODIFICATION
stage)
corrections,
corrections,
made
proposal
Offeror
request
CLARIFICATION
indirectly
In
NON-COLLUSION
proposal
signing
the
by
will
to
their
requiring
SECURITY
manufacturer
proposals
offeror
to
to
entered
opening
TAX
the
TAX
‘ADDENDUM”
may
of
not
INFORMATION/AFFIDAVIT”
or
(Section
or
IRS
If
their
Certificate
Department
changes
OF
offeror
changes
ID
IDENTIFICATION
not
be
does
OR
requirements,
OF
into
clarification
NUMBER:
PREFERENCE
date;
proposal
submitted
be
binding
NUMBER:
WITHDRAWAL
13-1-21
PROPOSAL
action
so
withdrawn
is
who
of
a
(not
Number
with
agree
involved
sole
said
only;
and
wishes
of
and
part
early
and
or a
______
restraint
proprietorship
proposal
in offerors
______
offeror
copy
including
or
interpretation
affidavit
NUMBER
submitting
(issued
of
13-1-22,
may
in
cancelled
to
OF
the
the
forwarded
receive
of
be
shall
PROPOSAL
made
proposal
form.
negotiation
shall
the
free
by
withdrawn
any
N.M.S.A.
their
by
or
offeror
N.M.
not
competition
in
provide
the
of
Opening
the
partnership,
any
to
proposal. the
request
rely
benefit
offeror
State
the
stage)
certifies
other
but
1978),
proposal
upon
their
Finance
may
Dates
at
Purchasing);
in
following
of
manner
of
Prior
least
then
connection
any
Federal such
that
an
not
said
specifications
or
New to
five
shall “Application
be
Department.
he/she
interpretations,
(before
proposal
the
the
Time
re-submitted.
Tax
(5)
Mexico
provide
scheduled
with
scheduled
with
days
has
Change.
ID
opening
the
their
specifications
Number
prior
shall
of
not,
resident
their
Any
submitted
Preference”
opening
proposal
time
corrections,
to either
and
Social
make
Interpretations,
interpretations,
the
if
business
and
negotiation
scheduled
offeror
directly
proposal.
date
a
Security
shall
date
on
written
must
and
and
the
be
or
is
of or
the
TAXES:
If
NOTE:
Bidder
When
created
CONTRACT
acceptable
negotiations
Pursuant NEGOTIATION evaluation
The
are
specific
read
SPECIAL
Proposals
Contact
instructions.
Gross
Payment
NEW
bidder
City
not
department
out
MEXICO
the
must
Receipts
public
of
(unless
amount
is
loud
the
to
may
Las
NOTICE
from
City
criteria
will
proposal.
pay
the
may
to
record
New
Vegas.
issues
be
be
outside
TAX
a
anyone
City of
involved
all
Tax
specific
be
indicated
withheld
opened
copies
applicable
Mexico
to
IDENTIFICATION
of
conducted
Negotiations
and
a
other
the
Las
in
purchase
in
contract
requested.
attendance
have
City
and
the
under
in
Vegas
Taxation
offerors
taxes.
the
proposal
of
all
with
not
proposal
Las
has of
Section
order
submitted
Purchasing
price
or
a
Any
registered
Vegas,
&
at
been
responsible
NUMBER
interested
request
in
the
Revenue
price
will
7-10-5,
specifications.
response
created).
proposal
the
copies
be
or
Rules
will for
done
successful
other
parties
N.M.S.A.
offeror
evaluate
Department
New
to
will
opening.
and
after
factors
an
before
be
Mexico
who
Regulations
awarded
all
1978
bidder
all
checked
evaluation
of
All
submits
proposals
the
at
the
(CRS)
factors
if
must
negotiation
(505)
you
proposal,
submitted
for
(section
an
are
Tax
pay
of
criteria
submitted
accuracy
827-0700
acceptable
the
subject
Gross
Identification
a
or
proposals
submitted
6.7);
have
binding
awarding
of
Receipts
according
to
discussions
for
been
Department’s
or
New
contract
potentially
registering
will
proposals
process.
Number.
met.
Mexico
Tax
not
to
the
be
in
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5.2
6.2
6.1.
6.2.1
6.1.3
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6.1
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PROPOSAL
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contractor’s
reference
subcontractors Describe
supervisors
Respond Fill
Offeror’s Describe
or Notarized
execution
and
partnership
organization
line
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s
(if
(If
Identification
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submitted.
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held
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pertinent
all
in
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applicable)
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telephone
out
of
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Offeror
Specialized
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G
by
authority
the
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to
name, and
to
to
any
to
the proposal.
Also
individual
business any
in
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(if
of
offeror
the
references
required
this
this
this
this
affidavit
and
or
work
shall
the
to
license
attach
the
experience
applicable)
expectations
shall
authorized
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of
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shall
offeror
of
number
corporation,
the
include
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section
section
address
section
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shall
if
other
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Respond
if
contract.
the
and
office
demonstrate
Services
will required
proposal
provide
applicable.
the
or
any,
under
show
and/or
staff
servicing
or
who
interface
that
employees
be
as
as
of
as
any
provide to as
Respond
New
and
Campaign
credit
his
and
and
provider
required
Section
Section
proposal.
Section
must
person(s)
and
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to
andlor
The
this
referenced
by that
the
can
any
private
additional
Form
subcontractors
states
a
phone
but
this
qualifications
Mexico
nature
this
at
subcontractor’s
letter
rating.
provided
City
section
with
contract,
be
other
he be
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least
not
to
section
clarifications
H
who
F
documentation
E
to
B
contract.
of
contacted
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or
name
number
in
in
authorized
in
has
has
listed
in
this
furnish
City
requested
from
of
in
five
the
services
licenses
public,
Respond
Offeror’s
Offeror’s
will
information
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Resident
as
scope the
to
a as
organization
section
including
Offeror’s
staff.
(5) Section
at and
with
of
a
be
New
the
All
Section
authority
of
a
the
regarding
qualifications
financial profit
performance
years
company
responsibilities
actively
required
to
and
for
past
elsewhere
City
such
to
proposal.
proposal.
address
proposal.
Disclosure
time
Include
license
as
business
this
Mexico
preparation
D
this
of
you
proposal.
C
qualifications.
of
experience
or
customer
of
Section
licenses
to
the
in
Request
of
experience.
non-profit).
(individual,
engaged
Las
education,
section
believe
principles,
institution
the
by
reject
Offeror’s
Offeror’s
the
numbers.
proposal
of
such
general
bond.
status. law
Vegas
work.
Form.
name
A
must
shall
your
with
and
and
any
for
as
as
to
to
of
in of i. The Offeror shall provide in a sealed envelope the hourly rates for employees by title and the cost breakdown of for potential lodging, mileage and other miscellaneous expenses. e. Any proposals that do not adhere to this format, and which does not address each specification and requirement within the RFP may be deemed non-responsive and rejected on that basis. f. Offerors may request in writing nondisclosure of confidential data. Such data should accompany the proposal and should be readily separable from the proposal in order to facilitate eventual public inspection of the non-confidential portion of the proposal. A request that clearly states that the entire proposal must be kept confidential will not be acceptable. Only matters, which are clearly confidential in nature, will be considered. g. Any cost incurred by the Offeror for preparation, transmittal, presentation of any proposal or material submitted in response to this RFP shall be the sole responsibility of the Offeror.
6.2.2 SUBCONSULTANTS a. The Offeror shall list and state the qualifications for each sub-consultant the Offeror proposes to use for all sub-contracted work. b. The Offeror is specifically advised that any person or other party to whom it is proposed to award a sub-contract under this proposal, must be acceptable by the City after verification of eligibility status, including but not limited to suspension or debarment of the City.
6.2.3 PREQUALIFICATION PROCESS a. A business may be pre-qualified by the Purchasing Agent as an Offeror for particular types of service. Mailing lists of potential Offerors shall include but shall not be limited to such prequalified businesses (13-1-134 NMSA 1978). For purposes of this RFP, if prequalification is utilized, special instructions will be attached as an exhibit to this RFP.
6.2.4 DEBARRED OR SUSPENDED CONTRACTOR a. A business (contractor, subcontractor or supplier) that has either been debarred of suspended to the requirements of §13-1-177 through §13-1-180, and §13-3-11 through §13-4-17 NMSA 1978, as amended, shall not be permitted to do business with the City and shall not be considered for award of the contract during the period for which it is debarred of suspended with the City.
6.2.5 REJECTION OF SUBMITTED PROPOSALS a. Oral, telephonic or telegraphic proposals are invalid and will not receive consideration. Rejected proposals shall be returned to the Offeror unopened. Failure to meet the following submittal of proposal requires shall result in a rejection of a proposal: 1. Proposals shall be submitted at the time and place indicated in the Notice of Request for Proposals and shall be included in a sealed envelope marked with the project title and the name and address of the Offeror and accompanied by the documents outlined in the Request for Proposal. 2. At all times, Offeror shall assume full responsibility for timely delivery of proposals at the Purchasing Agent’s office, including those proposals submitted by mail. Hand-delivered proposals shall be submitted to the Purchasing Agent or the Purchasing Agent’s Designee and will be clocked in/time stamped at the time received, which must be prior to the time specified.
6.2.6 NOTICE OF CONTRACT REQUIREMENTS BINDING ON OFFEROR a. In submitting this proposal, the Offeror represents that the Offeror has familiarized him/herself with the nature and extent of the Request for Proposals dealing with the federal, state and local requirements, which are a part of these Requests for Proposals. b. Laws and Regulations: The Offeror’s attention is directed to all applicable federal and state laws, local ordinances and regulations and the rules and regulations of all authorities havingjurisdiction over the services for the project.
6.2.7 REJECTION OR CANCELLATION OF PROPOSALS a. This Request for Proposals may be canceled, or any or all proposals may be rejected in whole or in part, when it is in the best interest of the City. A determination containing the reasons therefore shall be made part of the project file (13-1-131 NMSA 1978).
7. CONSIDERATION OF PROPOSALS 7.1 RECEIPT, OPENING AND PROPOSALS: a. Proposals, modifications and addendums shall be time-stamped upon receipt and held in a secure place until the established date. b. Proposals shall not be opened publicly and shall not be open to public inspection until after award of a contract. An offeror may request in writing nondisclosure of confidential data. Such data shall accompany the proposal and shall be readily separable from the proposal in order to facilitate eventual public inspection of the non-confidential portion of the proposal. c. The names of all businesses submitting proposals and the names of all businesses, if any, selected for an interview shall be public information. After an award has been made, final ranking and evaluation scores for all proposals shall become public information (13-1-12O NMSA 1978). The contents of any proposal shall not be disclosed so as to be available to competing Offerors during the negotiation process (l3-1-116 NMSA 1978). 7.2 PROPOSAL EVALUATION a. Proposals shall be evaluated on the basis demonstrated competence and qualifications for the type of service required and shall be based on the evaluation factors set forth in this RFP. For the purpose of conducting discussions, proposals may initially be classified as: 1. Acceptable 2. Potentially acceptable, that is, reasonably assured of being made acceptable 3. Unacceptable (Offerors whose proposals are unacceptable shall be notified promptly) b. The City shall have the right to waive technical irregularities in the form of the proposal of the Offeror, which do not alter the quality of the service (13-1-I32 NMSA 1978). c. If an Offeror who otherwise would have been awarded a contract is found not to be a responsible Offeror; a determination that the Offeror is not a responsible Offeror, setting forth the basis of the finding shall be prepared by the Purchasing Agent/Procurement Manager. The unreasonable failure of the Offeror to promptly supply information in the connection with any inquiry with respect to the
7.4
7.3
NOTICE
a.
NEGOTIATIONS
e.
d.
c.
b.
a.
d.
City After
by
The
process
qualifications
section
business. terminate
The
selected
Should Failing reasonable,
designee considered
complexity
Should consider
writing The
for
Offeror
Selection be responsibility
12NMSA
the
notified
the
City
2.
with
designee
1.
City’s
OF
award
City
the
accord
the
is
until
services
qualifications
If
to required
qualifications,
presentations
particular will
statements An
by
AWARD
(13-1-l33
shall
shall
reasonable
the
negotiations
terminated,
Process
after designee
be
designee
1978).
and
designee
fewer
the
to
in
evaluation
by
ii.
negotiations
i.
a
perform
and
shall
publically
estimated
then
(l3-1-122NMSA
with
writing
is
fair
the
be
contract committee, professional
NMSA
new
Recommend
of
body
Rank
review
contemplated
services.
grounds
the
(13-1-120
project
qualifications;
that
the
local
undertake
then
of
the
and
NMSA
be
promptness
be
shall
notices
and
for
designee
for
with
in
qualifications
an within
by
their
committee
second unable
most
and
1978.
unable
reasonable.
take
announce
governing three
is
value
order
award,
with a
a
and
evaluation for
negotiate
all
that
project,
new
signed additional
approval
nature
approach
1978).
of
termination
negotiations
undertake
twenty-one
qualified
NMSA
a
may
to
businesses
under
most
of
shall
that
(3)
to
business.
of
determination
Request
the
(13-1-100
those
negotiate
or
1978) qualifications
composed
negotiate
the
with
of
conduct
body,
the the Businesses,
businesses
proposed
qualified
business
a
and
continue
In
of this
of
the
1978):
to
businesses
business(es) businesses
contract
committee
the
services
at
making
negotiations
a
for
proposals.
the
performance
services.
a
(21)
of
RFP
with
applying
qualified
a
the
written
Proposal
interviews
and
Proposals
a
the
satisfactory project
of
business,
negotiations
contract
shall procurement
that
days
at
the
with
which
representatives
price
§13-1-108
and have
selection
this
which
to
shall
the
may:
selected
second the
notice
after
The
be
and
the
for
be
business submit
and
with
decision,
compensation
determined
data
have
is
with
submitted
Offeror
be
with
the
have
formally
highest
rendered
contract
initiated.
their
related selection
an
committee
of
process
ranked
the
most
in
NMSA
submitted
designee
for
not
and
pursuant
to
award
any
award
submitted
accordance
ability
third
or
award.
the
selected
is
the been
qualified
may
documents
qualified
of
with
the
not
terminated.
in
a
and
to
and
1978).
local
is
regarding
shall
the
most
designee
shall
determined
order
shall
require
selected,
to
to
statement
made
regarding
procurement
a
be
the
sending
a
the
by
businesses
responsible
furnish
§13-1-104
governing
be
statement
business.
with
qualified
formally
fair
business
business
of evaluate
the
(13-l-
by
issued
scope,
public
their
shall
their
The shall
this
City
and
the
out
the
the
in of
executed
follows: The 9.
included
8.
EXECUTION
POST
Contract,
8.4
8.3
8.2
8.1
and
in
NOTICE
OFFEROR’
EXECUTION
PROPOSAL
a. a. PROTESTS
a.
e.
d.
c.
b.
a.
2.
three
3.
1.
(13-1-82 request,
will make
service
Offeror
The
effective procurement A
The agreed
attorney’s to
determination
immediately The
adopted The
concerning
makes City within Agreement
substantial Any
(13-1-172NMSA
In
accordance
State
Performance
As
Owner
Contractor
take
the
(3)
copy
OF
2.
1.
City
Agreement
Purchasing
be
Purchasing
Needed
TO
shall
Offeror
of
satisfactory
original
event
time
any
S
twenty-four
facilities,
CONTRACT
a
to
pursuant Inform
furnished
State
information regulations
New
PROCEED
will until
QUALIFICATION
iNFORMATION
AND
NMSA
of
determination
fees
whom
not
interests
action
with
may
procurement.
frame
(
of
the
be
issue
who
the
Bond
it
relating
Mexico
proceed
(l3-1-174
13-1-176
counter
the
APPROVAL
has a
Agent
Agent
shall
to
reasons
award
mailed the
personnel
protest
timely
1978).
reasonably
by
delivery
determination
a
after
is
protestant
§13-1-183
1978).
of
been
but
(24)
and
written
and
requirements
the
aggrieved
be
to
the
Procurement
or
parts.
or
further
shall
of
the NMSA
the
Labor
for
signed
data
fully
protest
that
to
hours
to
the
Owner.
the
City
NMSA
This
an
of
and
Notice
date protest.
the the
the
STATEMENT
not
The
necessary
Purchasing
OF
Agreement
to Purchasing
NMSA
of
the
the
executed
with
(l3-1-l73
and
after
action
authority
service
by
1978).
in
City’s
under
prove
include
the
AGREEMENT
of protestant
forms
issued
service
1978).
award
of
Distribution
to
connection
the
the
Material The
the
Code.
right
the
Proceed the
1978
taken;
that
this
to
successful Purchasing
by
reputation
Notice
and
procurement
determination
the
Agent’s
is
facts
Agent’s
City’s
resolve
shall
under
of
described
NMSA
to
all
The
under
their
section,
Contract and
authority
and
judicial
Payment
Agreement
the
to
with
or
of
protest
of
be
Procurement
the
financial
other
parties.
designee
§13-1-175 a
consideration
Award.
designee
1978).
occurrences
Offeror
and
the
protest
Agent
exercised
the
Consultant.
a
in
unless
Documents
review
to
solicitation
shall:
Bond
experience
executed
should
the
Offerors
Purchasing
award
is
No
resource,
of
shall
and
and
Request
shall
the
necessary
(as
of
an
NMSA
Regulations
in
Agreement
be
returned
money giving
the
shall
have
the
Purchasing
aggrieved
forms
needed)
will
promptly
accordance
involved
made
are
or
City
Agent
production
determination
for
submit,
the
award
be
adequate
rise
damages
1978
will
to
Proposals
within
in
as
Clerk,
authority
shall
shall
Offeror
and
and
writing
issue
protect thereto
in
herein
Agent
be
of
upon
shall
with
the
the
the
be
be
an
as
or
to
or an
in a
12.
11.
The
10.
GENERAL
OTHER
23.
21.
22. 20.
CONTRACT
18. 9.
6. 4.
19. 7.
16. 8. 2.
17.
14. 5. 3.
15. 13.
12. 10.
11.
1.
complete
11.1
12.1
e.
c.
d. b.
a.
New
a. Third
Discrimination
Bribery
Notice
Indemnification
Insurance
Applicable
Subject Amendment
Waiver
Conflict
Records, Assignment
Scope
Stoppage Amendment
Subcontracting Term
Compensation
Status Professional
Scope
OFFERORS
DEFINITIONS
Request
this
Purchasing
Addendum:
professional Determination:
incorporated administer which
becomes
officer
Offeror:
No
disqualified
making Offeror,
called
more
INSTRUCTIONS
Mexico
Party
of
Contract
of
of
of
person,
Request
to
TERMS and
Agreement
of
Agreement,
Audits
Contractor
than
Services
of
clarifies,
Other
DOCUMENTS
for.
including
Interest
Law
Beneficiaries
for a
Kickbacks
Work
any
part
Standards
Tort
or
prime
one
a
INTERESTED
A
Prohibited
Agent:
Documents
a
firm
Proposals:
procurement
for
from
services
by
and
Documents
that
of
person,
AND
written
person,
Claims
proposal
means
corrects
reference,
Proposals.
proposal.
the
or
Reporting
Merger
findings
has
submitting
means
CONDITIONS
procurement
corporation
TO
or
in
corporation
Act
firm,
in
quoted
may
or
or
for
this
graphic
OFFERORS
the
requiring
the
used
IN
“RFP”
changes
of
the
or
include
state written
person MORE
a
fact
for
corporation
prices
same
sub-proposal shall
instrument
file
means
or
who
soliciting
required
the
the
the
to documentation
or
THAN
partnership
work
be
evaluation
Request of
which
chooses
designee
following:
allowed
all
materials
unless
that
issued
to
purposes
documents,
ONE
or
it
support
for
pertains
to
has
quoting
authorized
to
legally
of
alternate
PROPOSAL
(As
prior
Proposals.
submit
make,
of
proposals.
submitted
to
(13-1-81
a
Needed)
a
(13-I-52 to
an
decision
including
prices
licensed
decision.
a
or
the
proposals
by
Offeror
proposal
file,
Plural:
opening
the
a
to
NMSA
of
sub-proposal
or
to
NMSA
city
those
other
A
the
addenda.
be
provide is
are
in
determination
to
of
procurement
1978).
interested
not
response
Offerors
attached
specifically
manage
proposals,
1978).
thereby
design
to
or
an
or
to
or in
12.3
12.2
j.
k.
h.
i.
g.
f.
d.
e.
b.
e.
a.
b.
a.
g.
f.
CONTRACTUAL TERMS
provided Insurance:
the Indemnification:
additional
agents,
liability
otherwise
injury gross Funding:
Gross
subsequent work. Business
subject
periodically
degree Authority
not Binding Assignability:
Communication successors Amendment:
Conflict license City,
any the
acting
Contract written
satisfactorily.
The
factor Responsive
item The
respects material
quantity
delivery
Responsible
prove
personnel,
responsive
Consultant
Consultant
acquire
contracts
terms
terms
or
receipts
except
to
Rece4vts
that
pursuant
Payment
with
from
to
that
officials
document
factor.
insurance
Effect:
of
to
persons
or
of
respects
without
of
License:
This
made
the
to
insured.
(If
will
and
must,
Interest:
can,
fiscal
the
the
delivery
proposal
the
service
any
update
a
the
Offer
Bind
the
such
This
tax.
Offeror
Applicable) appropriation Any
binding The
or
request
City assignees
solicitation
result
services
shall
to
performance
Tax:
This
available
may,
City
and
The
interest,
with
and
shall,
or
any period,
the
proposer’s
to
TERMS
signed
authority
the
Prior
sub-contractors Consultant
of
as contract
or
the
Proof
upon property
The
requirements
reputation
Unless
the
be
written
and
of
Consultant contract
performance
person
employees,
in
should
at
the City:
shall
of
Proposal:
upon
for
City
will
Las
described
rejection
to
ultimately
requirements
the
consultant
least
of
by
execution
direct
who
Proposer:
to
The
of
City
proposals
commencement
is
the
The
is
granted
of
of
be
Vegas
will
the
otherwise
support
contract
the
employed
of
agreement
that
compliance
preferably
financial
subject
required
shall
shall
$1,000,000.00
Las
has
Consultant
funds.
City
services
specifically
of
parties
and
or
City
Consultant
will
not
of
is
means
against
(l3-l-85
in
Vegas
Las
assigned
furnished,
and
obligations
indirect, responsible
not
warrants
be
of
a by
the
and
continuation
proposal
means
will experience
indemnify,
be
Therefore,
include,
result
or
to
this
set
agreed,
the
by binding
of
submit
or
assign,
Offeror’s
of
Vegas:
resources,
under
the
the
to
altered,
or
an
be
of
this
all
must
forth
or
with
are
the
City.
contract.
create
of
prefers
must
of
authorized
Offeror.
shall
the
NMSA
which
terminated.
an
acting
availability
that
offer
suits
when
(13-1-83
and
Contract.
this
City.
required,
proof
but
work,
an
Offeror
sublet
for
and
to
at
The
this
in
status
offeror
keep
when
are
be
changed, proposal.
it not
of
error,
all
ensure
any the
Contract.
list
are
or
or
would
succeeding
on
production
presently
required,
If
shall
identify
approved
thereof.
performance 1978).
insurance
consultant
times
Offeror
have
adequate
or
and
of
proposal
request
claims such
the
behalf
funds
obligations
not
is
by
omission,
NMSA
identify
transfer
or
any
of
responsible
insure
that
hold
conflict
City
hold the
the
limited
or
an
proposer
funds
a
project.
are
has
of
must
information
that
by
the
for
desirable
assignment
amended
authority
requirement
City’s
harmless
fiscal
to
the
that
or
of shall
errors
1978).
to
their
a
not
the
no
of
proposals.
work
or
to
may
mandatory
on
in
the
Las
make
secure
to,
Consultant.
service
the
interest
appropriated,
City.
negligent
conforms
accomplish
for
who
any
be
years
interests
the
representative,
and
price,
benefit
Vegas
be
contract
is
discretionary
to
except
the
payment
required
satisfactory
and
part
manner
is
a
omissions
performed
based
enter
submits
is facilities,
shall business
allowed,
City,
and
Material
quality,
item
data
in
of of
act
to
as
in
by
in will
into
this
the
the
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on
be
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all
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12.4
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e. c.
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r.
q.
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o.
m.
1.
CONDITIONS
Independent
Funding:
Fees:
are Design
Bribes,
applicable
selected. violation.
Governing Mexico. 28
temporary
State hereby
gratuities,
paid. years.
(10) New
§30-41-1 delivery this
Compensation other bankrupt
other the Subject
hereafter
Timelines: extended,
Scope
Work Termination: understandings Professional
or and Method
Term: Notices: then
designee(s). by work
accordance
sufficient
their
through
independent
statues
agreement.
all
day
make
of
A
right
Mexico
Stoppage:
performed
party
The
made
of
Professional
Gratuities
such
New
agents
to
lump
or
of
notice
of
The through
or
amended.
Any
violation
upon
Contract:
if
design
stoppage
Law:
Other hand-delivered
payment
term
or
§13-1-199
a
of
Payment:
with
All
insolvent,
thirty
Contractors:
given
agreements,
to written
Mexico
Standards:
Either
sum
remedy,
solicitation
as
the
shall
notice
for
to
the
written
contractors between
of
The
The
work
the
on
Documents:
they
professional
§30-41-3
the
and
fixed
State
this
in
(30)
services
criminal
of
All
not
by
of
party behalf
Registration:
Code
notice,
This
Agreement
City
as
Offeror.
writing
NMSA
which
The
Kick-Backs:
required
or
and
exist
the the
agreement
shall
agreement
be
such
the
fee
days
of
The
the
defaults
is
covenants,
The
of
may
to
Contract
of
valid
work
after
Consultant
NMSA
of
New
and
same
subject
terminate
for
laws
not
at
the
is
Las
Ethics
statues
parties
Consultant
by
This
1978)
in each
Consultant be
legally
terminate of
a
Basic
the
are
to
giving
or
shall
Consultant’s
completed
or
felony.
Mexico
Vegas advance.
of
from
the
in
shall
performed
All
of
Pursuant
enforceable,
Contract
to
not
1978)
be
City
time
delay
New
as
incorporates
imposes
any
and
or concerning
following
Service
licensed
both
the
be
availability
or
work
time
established
shall
employees
given
Offeror
be
understandings,
retains
Furthermore,
department
way,
governed
hand-delivered
that
agrees
ordinances
Mexico this
services
and which
of and
for
parties,
However,
to
with
shall
to
the is
submit
civil
will
the contract
office.
this
under
a
the
Ordinances
time
and
in
subject
§
a
a
month.
period
unless
to
prohibits
13-1-191
performance
the
minimum
be
Consultant’s (including
agreed
unilateral
all
of
be
and City
of
a
of by
registered
exclusively Contract
abide
not
exists.
under
funds
as
are
the
itemized
negotiated
timely
subject this
the
the
the
the
criminal
if
by
to
embodied
to of
may,
outlined
oral
Offeror.
incorporated
to
City.
the
by
upon
City
the
agreements,
giving
NMSA exceed
bribes, one
Procurement
Contract
to
of
the
the
often
right
is
and
§30-14-1,
without
or
by
matter
accomplish
manner, Offeror
terms
the
of
(1)
of
The
direction
monthly
by
agents
signed
penalties
timelines
City
written,
with
the
herein.
the
written
perform
Las
kick-backs
to
into
a
year,
City
the
1978,
(10)
Consultant
period
and
State
order,
shall
work,
of
Clerk’s
the
prejudice
Vegas
laws
this
and
is
by
or
covenants
§30-24-2
of
as which
Code
days
this
of
reference
The statements
conditions
of
notice
for
Offeror
adjudged
the
reference
of
will
its
as
Las
employees
contract.
be
the
of
of
in
the
with
requested.
New
Contract, and/or
its
and
from
City
work.
duties
office
they
(13-1-
the
writing,
four
deemed
may
and
Vegas,
not
parties
to
to
a
and
will
any
and
ten
the
the
(4) are
be
be
as
its
of
to
or
of in
Copies
Clerk’s
of
g.
h.
Request
Office
Standard Professional
Copies
required
the
$1
liability bonding,
as
,000,000.OO.
a
Consultant’s
result
at
for
are
1700 (errors
by
use
Form
of
Proposals
available
the
Liability
the
of
North
funding
and
ofAgreement
City
Agents
Agreement.
omissions)
Grand
upon
can vehicles
Insurance:
agency
and
be
request.
Avenue,
obtained
employees
or
between
insurance.
or
any
The
issued
Las
other
in
Offeror
City
person
Vegas,
shall
by
The
benefits
and
the
not
will
amount
at
New
Consultant:
City
accrue
the
be
afforded
will
Mexico
office
required
of
leave,
be coverage
of
to
The
used
87701,
the
to
employees
retirement,
form
carry
for
City
will
505.426.3262
this
of
of
professional
be
agreement
project.
Las
of
insurance,
the
Vegas’ City
7.
6. Vegas
5. 4.
related 3.
2.
of
Subtotal
Offerors:
1.
Rating
Proposal
Certifications
Resident
Past
Capacity
work
Specialized
Current
Familiarity
is
services
Record
Sheet
less
must
Proposals
I
volume
and
than
Veterans
Services
address
and
with
For
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Capability
75%
Performance
(applicant
of
Item
City
for
Preference
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as
work
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the
name):
of
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the
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EVALUATION
of
Scope
and
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criteria
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receive
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points.
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/
Process
Process
James, Cooke
Hobson,
Equipment
Equipment
&
FLYGT
Inc.
BID
CITY
LAS
JAMES,
1700 PROPOSAL
DATE:
PROPOSAL
4210
ALBUQUERQUE,
PUMP
VEGAS,
CLERK,
Opening
NORTH
HAWKINS
COOKE
Phoenix
2:30
MAINTENANCE
CITY
NEW
PM,
PREPARED
GRAND
No.
PREPARED
Albuquerque
&
January
OF
MEXICO
STREET 2021-11
HOBSON,
NM
LAS
AVENUE
87109
SERVICES
El
21,
VEGAS FOR:
BY:
87701
NE
Paso
INC.
2021
Southern
California
Clark
County FLYGTPUMP MAINTENANCESERVICES / James, Cooke & Hobson, Inc 1
IN.QPEERQE.QA Page
Page
Section B: Campaign Contributions Discio reForm Page ge Page
Section E Experience in Specialized Services referenced in Scope Page 9
Pc.cm?n.tmio Ige Q. iancia ge Qt[Qn.H;AtitIcn?[.Lnfprmttc.n Page
&QtLQflt.PPnPcIo Page 4. Ige
mma&.Qf.QQmpRnceNc..ry.Qr.itc.da Ige
C) a
FLYGT Section
See
following
PUMP
A:
MAINTENANCE
Offeror’s
page.
Identification
SERVICES
/
James,
Cooke
&
Hobson,
Inc.
2
exchange
said official
Subscribed competition that
and
COUNTY
I, STATE
WAIVE
THE
NEW
STATE ADDRESS:
DELJ
FAX
TELEPHONE AUTHORIZED
OFFEROR:
Jonathan
am
the
prospective
CITY
VERY:
NUMBER
MEXICO
or
(SEAL)
OF
ANY
of
PURCHASING offeror cwe Jessica
NOt4RY
OFFICIAL employee
OF
of
the
OF
and
by
money
TECHINCAL
Polasek
agent
New NUMBER LAS
PIJBUC-STATE
Bernalillo
agreement
CONTRACTORS
(
AGENT: sworn
A.
has
4210
contract;
James,
505
SEAL 4210
Vann
SERVICE
as VEGAS
AFFIDAVIT
Mexico
or
authorized
not
Hawkins
to
)4S14SL______
to
any
RESIDENT Hawkins ____
OF
Cooke
the
(
before
been
or
NEW IRREGULARITY
to
other
505)344-7100
RESERVES
quantity,
in
Jonathan
a (S):
MEXiCO
Street
a
any
fixed
& by
FOR
me,
thing
Street
LICENSE
party
Hobson,
FLYGT
the
CERTIFICATION
discussion
this
OFFEROR
price
NE, quality
FILING
state
of
offerors
Polasek
NE,
to
value
THE
Albuquerque,
any
Inc.
or
PUMP
/
under
Albuquerque,
IN NO.: or
WITH
to
RIGHT
for THE
to
price
between
collusion
refrain
INFORMATION submit
______
special
penalty
MAINTENANCE M
COMPETITIVE
FORM.
day
in
o
REJECT NO,:
the
Commission
j2L9(
from
NM
ry
offerors
of
the
among
consideion
of
NM
prospective
Public
attached
87109 perjury
.
submitting
87109
ANY
L0406084400
with
offerors ignature
PROPOSAL
Expires:
OR
that any
-
proposal.
SERVICE
contract,
in
ALL
a
I
in
the
City
proposal;
am
restraint
PROPOSALS
letting
at
6
official
or
Aft
least
7’d’1 2O1 any
lant
of
or
concerning
of
other
further
18
a
with
freedom
contract.
years
AND
terms
any
states
old,
city
TO
an
of of FLYGT PUMP MAINTENANCE SERVICES / James, Cooke & Hobson, Inc. 4
Section B: Campaign Contributions Disclosure Form
See following page.
0 WERE NO (Attach Title Signature Title Signature A Purpose Nature Date Contribution Municipal Relation (Completed Name(s) because limited “Prusptlsc in Representatlve DISCLOSUlE mount(s) CONTRIBUTIONS the (Position) (position) Contribution(s) MADE extra 1rocurement of liability of to that of Contribution(s) Contribution(s) of Prospective pages Appilcable by Sales Made Contribution(s) person contractor” to State corporation, O1 an of if 13y: Code applicable necessami) CONTRII3UTIONS a Made: or Agency prospective Contractor: business Public IN NMSA means THE a Jonathan or partner public Official(s) qualifies Local a AGGREGATE I contractor” person 3 official 1-28 of Pubile a BY Polasek for or through lfammy:______partnership Date —______PROSPECTIVE by business a ______ody) sole means me, ______TOTAL 13-1.199] source a that an family or —OR— officer a is or trustee subject OVER or small member CONTRACTOR: Date ______01/19/2021 is or not of purchase director to TWO a required the or trust representative. ______competitive f HUNDRED of contract. a the to ______corpvration submit prospective sealed a FIFTY ______cnmpctitk’e ______a proposal contractor. member ______DOLLARS process senled or mmmnge proposal ($250.00) set forth of a
knowledge.
and
James,
Please
locations,
EXPERIENCE:
for
represent.
Our
should
to
complete
without
Vegas
money)
the we
Our
only
in
James,
Distributor/Representative/Service
QUALIFICATIONS:
Section
FLYGT
our
New
complete
field
represent.
common
capabilities
Service
full
facility.
note
result at
Cooke
PUMP
requiring
Mexico.
for
service
Cooke
Sales/Service
full-service
this
with
Our
C:
the
the
field
Facility
spare
in
MAINTENANCE
time.
Additionally,
parts
&
JCHs
Personnel
field
City
extensive
time
&
are
personnel.
Other
Hobson,
parts
inspection
Hobson,
This
parts
service
of
not
inventory
and
savings
capabilities
Sales
Las
companies
to
agent
limited
fact
Mechanics
for
be
combined
Inc.!
Vegas.
JCH
Inc.!
Few
staff
Office/Warehouse
SERVICES
Experience
of
alone
many
air
for
for
in
JCH
to
pumps,
freighted
JCH
has
the
companies
Phoenix,
are
Xylem
and
the
Time
may
of
can
Facility
maintains
City
other
experience
also
are
is
factory
mechanical the
I
controls, James,
result the
claim
Flygt
can
trained
of
submersible
trained
or
AZ
Sales
only
Las
for
shipped
can
be
trained,
to
and
in
Submersible
Cooke
Albuquerque,
in
Xylem
Vegas.
saved
substantial
factory
be
and
of
level
claim
Office/Warehouse/Service
Albuquerque
in
aspects
El
our
certified
controls
&
Paso, certified
UPS
tested
sensing, Hobson,
Flygt
pumps
this
since
trained
authorized
of
(standard
depth
Sewage
TX.
Submersible
savings
for
troubleshooting.
and
repairs
Phoenix the
to
(no.
utilized
and
maintains
valves,
service,
Parts
work
equipment
certified
of
tested
experience
Pumps.
(both
can
requires
stocking
on
and
in
blowers,
but
the
the
be
Sewage
technicians.
an
mechanics
in
El
JCH
performed
facilities
we
City
time
inventory
equipment
Paso
This
7-10
by
and
etc...
of
is
and
JCH
Pumps
allows
days)
the
Las
of 6
JONATHAN
KENDRA
MIKE SALES
GENE
WALTER
RICHARD
CHRIS
FIELD
DANIEL MATT JAY
JEROME
SHOP
JCH
QUALIFIED
FLYGT
SCHNITZ
ALBUQUERQUE
HILL
WHISLER
AKERS
SERVICE
PUMP
SERVICE
HENDERSON
COSTA
BROWN
SHAW
GRIEGO BARE
—
POLASEK
Inside
MAINTENANCE EXPERIENCE
—
Sales Sales
—
OFFICE
Municipal
Engineer
SERVICES
Sales
I
James,
Cooke
6
9
14
5
10
6
15
4
2
42
13
YEARS
YEARS
YEARS YEARS
YEARS
MONTHS
YEARS
YEARS
MONTHS
YEARS
YEARS
&
Hobson,
Inc. 7
Vegas, maintains
business James,
Federal
NM
NM
Section
FLYGT
CR5
Resident
Albuquerque,
4210
James,
PUMP
NM
Cooke
TIN#
certificate
#:
an
D:
at
Hawkins
01
office
MAINTENANCE
the
Cooke 74-1
Licenses
Certification
-738438-009
&
Hobson,
address
366552
and
issued
NM
Street &
service Hobson,
87109
Inc.!
below.
by
SERVICES
NE
#:
the
JCH
L0406084400
repair
Inc.
State
is
/
center
a
James,
Taxation
New
approx.
Cooke
Mexico
and
& Hobson,
117 company
Revenue
miles
Inc.
with
Department.
from
a
the
valid
City
resident
JCH
of
Las 8
REFERENCE
Section
FLYGT
(505)
Los
Clay
1000
Los
(505)
Rio 3200
JacobsICiTY Mike Albuquerque
(505)
4201
Jared
Albuquerque
PUMP
Alamos,
Rancho,
Alamos E:
Moseley
Central
662-8271
Ginan
Civic
975-1572
2nd
MAINTENANCE
289-3449
Ray
Experience
LIST
St.
Center
NM
Ave.,
NM County
NM
SW
OF
Bernalillo
87544
87144
87105
RIO
SERVICES
Cir
Ste.
in
Department
NE
Specialized
RANCHO
130
County
I
James,
Cooke
of
Water
Services
Public
&
Hobson,
Utility
Utilities
referenced
Inc.
Authority
in
Scope 9 FLYGT PUMP MAINTENANCESERVICES I James, Cooke & Hobson, Inc. 10
Section F: Documentation
See following page.
Western
Grant
Sincerely,
If
Albuquerque,
Phone
4210
James,
to
This
through
territories.
representation/direct
Flygt,
equipment wastewater
Xylem
Las
City
City
1700
Re:
January
there
Tel
4109
Western
Grant
James,
Vegas,
letter
i-i
Flygt,
Clerk
Stayberg
of
Hawkins
A
NE
N
(505)
Cooke
Stayberg
Water
are
503.706.0601
Las
Regional
Xylem
fr
James,
Grand
Regional
107th
19,
Cooke
9t744
is
a
any
All
Vegas
NM
should
344-7100
Xylem
in
process.
2021
&
NM
Solutions,
St
St.
inquiries
brand
effect
Ave
questions
87701
Cooke
Hobson
and
NE
Territory
Temtory
Vancouver
87109
originate
Water
Hobson’s
through
solely
All
distributor
and
regarding
Inc
Flygt
equipment,
Manager
concerning
Solutions
Manager
Hobson.
WA,
uses
from
brand
an
contract,
98686
James,
indefinite
in
Flygt
Flygt’s
company
Below
-
New
(Flygt)
components
the
Water
equipment
Cooke
Flygt
above
Factories.
Mexico,
is
is
period
Utilities
their
the
a
and
Xylem
statement
manufacturer
Arizona
and
contact
as
and
Hobson
per
brand
parts
parts
their
and
information.
please
as
associated
will
as
it’s
parts
contract.
well
of
provide
feel
only
Flygt
of
as
free
Nevada
authorized
service
with
pumps
If
written
there
to
your
contact
should
and
and
are
notice.
Flygt
Texas
parts
Water
any
xylem
me
be
changes
routed for
Utilities
Let’s
your
Solve Water FLYGT PUMP MAINTENANCESERVICES I James, Cooke & Hobson, Inc. 12
Section G: Financial
This section not applicable to scope of proposal FLYGTPUMP MAINTENANCESERVICES I James, Cooke & Hobson, Inc. 13
Section H: Additional Information
James, Cooke & Hobson, Inc.! JCH maintains a 9500+ square foot repair facility and warehouse and an additional 10,000+ square foot exterior staging and work area utilizing 3 overhead bridge cranes ranging in capacity from 3 — 7.5 tons. FLYGTPUMP MAINTENANCESERVICES I James, Cooke & Hobson, Inc. 14
Section I: Contractors Bonds
Ifproposal is accepted, James, Cooke &Hobson, Inc.! JCH willfurnish a performance bond as required. FLYGTPUMPMAINTENANCESERVICES! James, Cooke &Hobson, Inc. 15
Section J: Cost
JCH PROPOSES THE FOLLOWINGSERVICES:
JCH Standard Service Truck rates
Field rate per hour [one man] crane service truck with tools $95 Additional man $65 Mileage charge $1/mile Emergency rates time and half $142.50
JCH Standard Shop rates
In house per hour standard $85 In house per hour emergency $130
If required, miscellaneous expenses not to exceed $150 per person, per day.
JCH PROPOSES THE FOLLOWINGREPAIR COMPONENTS:
Genuine Xylem Flygt Spare Part
JCH will provide Genuine Xylem Flygt Spare Parts at the current manufacture’s list prices and will cover standard inbound freight.
TAXES
If customer is not tax exempt, Gross Receipts taxes will be charges. FLYGT PUMP MAINTENANCESERVICES I James, Cooke & Hobson, Inc. 16
Summary of Compliance to Necessary Criteria
1. Specialized Services as defined in the Scope of work The City of Las Vegas is equipped with numerous Flygt submersible pumps. Due to the precise construction of this equipment, it is recommended for them to be serviced and repaired by James, Cooke & Hobson, Inc.! JCH the sole representative for the area of New Mexico.
2. Capacity and Capability James, Cooke & Hobson, Inc.! JCH maintains personnel, repair parts stock, and equipment and facilities for the repair of Flygt submersible pumps. Personnel: JCH staff includes four (4) field service technicians, (4) repair shop mechanics, (1) aftermarket/parts representative, and (2) municipal sales representatives. Equipment: JCH maintains a large repair facility, bridge cranes, and service and crane trucks for the purpose of working on the equipment we represent. Stock parts: JCH stocks more than $500,000 in repair parts for the models of pumps the City of Las Vegas utilizes.
3. Past Record and Performance For over the past thirty years, James, Cooke & Hobson, Inc.! JCH has provided quality Flygt Pump repair services to over 50 municipalities across the State of New Mexico.
4. Familiarity with City of Las Vegas and related services James, Cooke & Hobson, Inc.! JCH has done business with the City of Las Vegas for over 30 years and keeps records of City of Las Vegas projects dating back to the early 1990’s.
5. Current volume of work with City of Las Vegas is less than 75% James, Cooke & Hobson, Inc.! JCH has no current contracts with the City of Las Vegas.
6. Certifications (Proof of Authorized Provider) Flygt, a Xylem brand, solely uses James, Cooke and Hobson, Inc.! JCH as it’s only authorized representation/direct distributor in New Mexico.
7. Resident Neterans Preference James, Cooke & Hobson, Inc.! JCH is a New Mexico company with a valid resident business certificate issued by the State Taxation and Revenue Department. JCH maintains an office and service repair center approx. 117 miles from the City of Las Vegas, NM at the address below.
James, Cooke & Hobson, Inc. O 4210 Hawkins Street NE Albuquerque, NM 87109