Governance Advisory Committee Sicamous-To-Armstrong Rail Trail Corridor Friday, September 20Th, 2019, 9:00 Am

Governance Advisory Committee Sicamous-to-Armstrong Rail Trail Corridor Friday, September 20th, 2019, 9:00 am - 12:00 pm Hosted in the District of Sicamous Council Chambers (9848 Aberdeen Rd, Coldstream)

Agenda Version Updated: September 17, 2019

AGENDA

Meeting Purpose: to provide policy direction relative to the planning, development, management and governance of the Rail Trail Corridor project.

Objectives: • To review minutes and business arising from the previous meeting • To review draft co-management agreement • To update on encumbrance agreements along the corridor • To update on meetings with agencies, businesses, and stakeholders including the ALC, MoTI, CP • To update/discuss fund raising, project development, and upcoming priorities • To direct communications to update the public

Agenda: 1. Welcome, Secwepemc Acknowledgement (Splatsin), and Introductions

2. Approval of Agenda a. Resolution: THAT: the agenda of the September 20, 2019 Sicamous-to-Armstrong Rail-Trail Governance Advisory Committee meeting be approved.

3. Adoption of Minutes a. Resolution: THAT: the minutes of the June 19, 2019 Sicamous-to-Armstrong Rail-Trail Governance Advisory Committee meeting be adopted as circulated.

4. Business Arising a. Update on Resolutions from June 19, 2019 Governance Advisory meeting i. Legal counsel to prepare draft co-management agreement ii. Revisions to Encumbrance Agreement Recommendations #9 & #10 iii. Approval of Draft Communications Plan & Consultation Strategy iv. Update on business access use policy and process for review v. Update on recommendations for moving Vernon-to-Armstrong connection forward

b. Update on Rail-Trail Development Planning and Sub-Consultants i. Archaeological Overview Assessment and Heritage Inspection Permit 1

ii. ½ km marker sign installation iii. Technical sub-consultant work plans iv. Rail Trail Project Assistant (STA) v. Municipal Technical Meetings

c. Financial Update i. Project expenses to date ii. Canada-BC Investing in Canada Infrastructure Program

d. Update on Lansdowne-to-Armstrong Rail Corridor Acquisition

e. Update on Agricultural Consultation and ALC Process i. Spallumcheen Agricultural Roundtable and NOAA meeting (Aug. 21/19) ii. Notification letter, consultation process, and meetings

f. Update on Encumbrance Agreements i. Communications with property owners ii. Draft agreements iii. Land valuation review and recommendations (Kent-MacPherson) iv. Dock crossing agreements and upland consent requests

5. New Business a. District of Sicamous Head or End of Rail Trail Request – see attached letter of request b. Additional policies: process for equestrian use, dogs, eBikes, accessibility/universal design c. Unfolding the True Story – thoughts on process to unfold the true story (long-term messaging, branding), promote communication, and strengthen relationships with Secwepemc Territory d. Fundraising Strategy – thoughts on process to develop capital development funding strategy

6. Direction on next communication updates to the public

7. Summary and Next Steps

8. Next Meeting: Friday, November 15, 2019, 9:00 am – 12 Noon – Location: ______

9. Adjournment a. Resolution: THAT: the September 20, 2019 Sicamous-to-Armstrong Rail-Trail Governance Advisory Committee meeting be adjourned.

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Attending: appointed inter-jurisdictional representatives (one designate from each of the 12 jurisdictions within the two regional districts, plus two Splatsin representatives), as well as additional staff representation including CAOs and/or designates.

RSVP Contact: Secretariat/Facilitation – Phil McIntyre-Paul (Shuswap Trail Alliance) – interim secretariat to the Governance Advisory Committee (Contact: [email protected], 250-804-1964) 2

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Meeting Documents: (Note: linked to Dropbox – requires free Dropbox app installed on device or computer)

1. Minutes – June 19, 2019: Sicamous-to-Armstrong Rail-Trail Governance Advisory Committee 2. Project Financial Report (Sept. 17, 2019) 3. Head or End of Rail Trail 2019-09-09 - Letter of Request – District of Sicamous 4. Media Release re: Rail Trail technical planning and public communications (July 26, 2019) 5. Rail Trail Background Info Presentation for Agriculture Roundtable (Aug. 21, 2019) 6. Trails in the ALR Presentation by ALC for Agriculture Roundtable (Aug. 21, 2019) 7. ALC Best Practice Guide for Applicants – Rail Trail Version 8. Rail Trail ½ KM Markers Reference Mapbook (Aug. 01, 2019)

Background Documents: (for Reference)

1. Minutes – May 17, 2019: Sicamous-to-Armstrong Rail-Trail Governance Advisory Committee 2. Technical Design Consultant – Phase 1 (Urban Systems) FOR INFORMATION 3. Rail Trail Development Work Plan Outline DRAFT 4. Head Lease Report – Jan 26, 2017 5. Communications Plan & Consultation Strategy FINAL 6. Media Release re: Rail Trail Service Agreement with Shuswap Trail Alliance (June 24, 2019) 7. SUMMARY BRIEF Sicamous-to-Armstrong Rail-Trail to Minister Selina Robinson (May 24, 2019) 8. Minutes – March 15, 2019: Sicamous-to-Armstrong Rail-Trail Governance Advisory Committee 9. BC Rural Dividend Program Agreement #:2018070133 10. Sicamous to Armstrong Rail Trail Corridor Planning, Development and Consulting Services Agreement (May 16, 2019, File No. 6140 15 01) 11. DRAFT TOC Recommendations regarding Encumbrance Agreements (May 10, 2019) 12. Media Release re: BCRDP funding for Rail-Trail (May 10, 2019) 13. Media Release re: Rail-Trail Governance Advisory Progress (April 4, 2019) 14. In Camera Board Report, CSRD, August 10, 2018 (File No: 8650-03) 15. Memorandum of Understanding (Master Agreement) between CSRD, RDNO, and Splatsin – FINAL 16. Terms of Reference - Governance Advisory Committee - Sicamous to Armstrong Rail Trail Corridor FINAL 17. Terms of Reference - Technical Operational Committee - Sicamous to Armstrong Rail Trail Corridor FINAL 18. Preliminary Concept Design Report – Sicamous-to-Armstrong Rail Trail Corridor (Updated 2019) 19. Overview Map – Rail Corridor 20. Corridor Maps showing existing leases, encroachments, docks, and crossings

Summary of Actions from Minutes – July 19, 2019:

Task or Action Responsibility Timeframe/Status Proceed with securing legal counsel support to prepare a draft TOC In process co-management agreement for review. Approach the North Okanagan Agricultural Advisory to request a meeting for TOC and ALC staff to provide an update TOC completed on ALC process. Prepare business access use policy and process for review TOC asap Target early September dates and send to Governance Phil with Kukpi7 advisory. Include cultural aspect (Splatsin), technical, and In process Christian adjacent social. review the dialogue to date regarding Vernon to Armstrong Connection, and bring forward a resolution to the Governance TOC asap Advisory for moving forward on this Splatsin Council, RDNO, CSRD Boards – to receive revised Sent July 29, 2019 encumbrance recommendation resolutions, and Splastsin, RDNO, CSRD with July 19 Communications Plan & Consultation Strategy, as noted above Minutes prepare a communication update to the public TOC/Secretariat (Phil) completed

Abbreviations: GAC (Governance Advisory Committee), TOC (Technical Operational Committee), PMT (Project Management Team)

Governance Advisory Committee Sicamous-to-Armstrong Rail Trail Corridor Friday, July 19th, 2019, 9:00 am - 12:00 pm Hosted in the RDNO Board Room (9848 Aberdeen Rd, Coldstream)

Minutes Version Updated: July 22, 2019

MINUTES

Meeting Purpose: to provide policy direction relative to the planning, development, management and governance of the Rail Trail Corridor project.

Agenda: 1. Welcome, Secwepemc Acknowledgement (Splatsin), and Introductions – Friday, July 19, 9:08 am – Chair Kukpi7 Christian welcomed everyone. Spoke to the importance of engaging the public and good communications. Encouraged learning from the lessons on the Okanagan Rail Trail related to planning ahead for public access. Also spoke to the importance of getting out on the trail collectively so we know what we are talking about with the public. Introductions were made around the room.

2. Approval of Agenda a. Motion: THAT: the agenda of the July 19, 2019 Sicamous-to-Armstrong Rail-Trail Governance Advisory Committee meeting be approved. Moved: Director Delisle, Seconded: Councillor Baird. Carried: by consensus

3. Adoption of Minutes a. Motion: THAT: the minutes of the May 17, 2019 Sicamous-to-Armstrong Rail-Trail Governance Advisory Committee meeting be adopted as circulated. Moved: Director Demenok, Seconded: Director Delisle. Carried: by consensus

4. Business Arising a. Update on Recommended Resolutions from May 17, 2019 Governance Advisory meeting – Phil McIntyre-Paul reported all recommended resolutions from previous Governance Advisory 1

meeting have been approved by Splatsin Council and CSRD and RDNO Boards; he noted MoU needs to be signed – a copy is available to sign after the meeting.

b. Project Management Service Contract, Sub-contracts, and Work Plan (see links below) – Phil McIntyre-Paul and members of the Technical Operating Committee (TOC) provided an update and overview of sub-consulting contracts and work plan. Noted engagement with provincial permitting is similar to ORT, but with different contact people. Same staff contacts for the ALC. c. Co-Management agreement to allow for mutual access and public usage of contiguous trail – Phil McIntyre-Paul updated on Splatsin TOC representatives finding limited information to build an agreement from. TOC recommending engaging Legal Counsel to assist with development of a draft agreement to work from. Proceeding with securing legal support to draft the agreement was supported by the Governance Advisory.

Regarding liability – Mike Fox reported on current liability coverage based on rail trail signed as closed, and looking forward to construction and management based on the ORT. Have been assured our liability coverage is adequate. For long term liability, noted the co-management agreement will address this.

ACTION: TOC – to proceed with securing legal counsel support to prepare a draft co- management agreement for review. d. Update on Canada-BC Investing in Canada Infrastructure Program & Funding Strategy – Director Martin provided update on follow-up conversations with Provincial Minister of Municipal Affairs and Housing, Selina Robinson. Noted the grant application has been reviewed at Federal level and is now at Provincial Ministry for review. The importance of this project has been well messaged at both the Federal and Provincial level. Mayor Acton noted Tofino and Pacific Rim Park was just awarded $58 million for trail development. Chad Eliason noted he can speak with the deputy minister for status and to encourage moving it forward. Phil provided an update on fundraising strategy timing – once final word on grant is known, then will assemble fundraising committee in the fall to develop a strategic plan going forward and initiative community level fundraising. Opportunity for private donations is currently established through a reserve with the Shuswap Trail Alliance. Terry noted the Shuswap Community Foundation has approached him to discuss being involved and assisting as well. e. Update on Lansdowne-to-Armstrong Rail Corridor Acquisition – Ryan Nitchie reported on phone meeting held with CP Rail two days ago. CP Rail has conducted an internal review to sell a portion of the ROW which was approved. However, the option to purchase the full corridor is currently being reviewed. Will hear back in next two weeks. CPs pricing offer will be known following this. In the meantime, the TOC will assess potential value based on previous valuation and purchase. Todd York – reported briefly on MoTI highway twinning planning noting this appears to be a less immediate future prospect for partnership.

f. Update on consultation with ALC, MoTI, CP Rail, MFLNRO, adjacent businesses, properties – The TOC provided an update on stakeholder meetings and the permitting process for the rail trail corridor.

ALC process will move forward in fall with information meeting with Spallumcheen Agricultural Advisory Committee and submission of application to ALC. Confirmed the AAC is a key point of contact with the agricultural community, and that the TOC and ALC staff will meet with the AAC at their fall meeting to provide information on the ALC consultation process. ALC staff have committed to attending all meetings and representing farmers interests. Councillor Shirley Fowler noted there is also a North Okanagan Agricultural Advisory. Concern re removal of vegetation within rail corridor was raised. This will be addressed in planning consultations. Affirmed overall importance of keeping the contiguous corridor clear and free of obstructions.

ACTION: TOC – to approach the NOAA to request a meeting for TOC and ALC staff to provide an update on ALC process.

MoTI – follow-up re technical designs to come.

CP Rail – see above re Lansdowne-to-Armstrong section. Suggestion – apply to CP Rail for funding.

Adjacent Businesses and Properties – Sicamous noted getting lots of calls from adjacent property owners related to crossing and dock agreements. Mayor Rysz spoke to the need for an open house to provide information on the rail trail process and what is happening. (See Communications Strategy discussion below.)

Question re permitted business uses along and accessing the rail trail – do we have a policy re who can have access to the trail? Noted Agricultural uses are guided by the ALC. Opportunity for other businesses and value added agricultural opportunities are recognized, but policy and application process needs to be developed thoughtfully. Noted ORT is currently developing policy on this. ACTION: TOC – will prepare business access use policy and process for review.

Question re enforcement capacity – noted agreements and clarity on technical design parameters for access need to be addressed, and then long term enforcement policy can be established.

TOC staff requested direction on how proactive to be in asking property owners to remove personal items stored within the rail trail corridor properties? Governance direction affirmed addressing this sooner than later. Everyone needs to be informed. Policy needs to be consistent. Fair for all. Noted negotiations are underway for adjacent businesses with interest in use of a portion of the ROW. The question above is primarily regarding personal items currently stored

and encroaching. RDNO and CSRD staff are working closely with Municipal staff on this.

g. Date/location for familiarization tour with Governance Advisory – recommending sight visits to walk 2 or 3 locations along the corridor indicative of some of the key features and design considerations. ACTION: Phil with Kukpi7 Christian – to target early September dates and send to Governance advisory. Include cultural aspect (Splatsin), technical, and adjacent social.

5. Head Lease Agreements – Report and Recommendation (See link to Head Lease Report below) a. Motion: THAT: based on the findings of the Jan 27, 2017 report the Sicamous-to-Armstrong Rail- Trail Governance Advisory Committee not pursue a Head Lease Agreement. Moved: Councillor Eliason, Seconded: Director Delisle. Carried: by consensus.

Discussion – TOC reported on the recommendation, noting the rail trail mandate falls outside of the complexities of negotiating and managing a Head Lease.

6. Encumbrance Agreements – Update and Recommended Revisions

a. Motion: THAT: the Committee recommends that the Boards of the Columbia Shuswap Regional District, Regional District of North Okanagan and the Splatsin Band Council approve revision of recommendation #9 of the May 10, 2019 Encumbrance Agreement Recommendations adding a bullet point stating no new upland consent will be granted, consistent with Provincial Policy.

Moved: Councillor Eliason, Seconded: Councillor Baird. Carried: by consensus.

Discussion: Ryan reported on recent TOC meeting with MFLNRO regarding provincial policy with docks. Province has indicated they will no longer grant dock permits to landowners unless they have waterfront property. Intent of this recommendation is to place the responsibility for deciding on dock licenses with the Province. And just have the Rail Trail owners responsibility focus on permitting access onto and across the rail trail corridor. The agreements and accompanying permit fees would be specific to access agreements.

It was noted this will likely be a contentious issue. TOC noted the intent of the recommendation is to remove need for upland consent from the agreements and leave the onus of dock permitting on the province where it belongs. There is no intent to ask people to remove docks at this time. This would be a provincial mandate.

b. Motion: THAT: further to policy direction from the Province the Committee recommends that the Boards of the Columbia Shuswap Regional District, Regional District of North Okanagan and the Splatsin Band Council rescind recommendation #10 of the May 10, 2019 Encumbrance Agreement Recommendations pending further review by the Technical Operational Committee, and that a moratorium on any new upland consent be instituted until such time as new policy

can be presented to the Governance Committee.

Moved: Councillor Eliason, Seconded: Mayor Acton. Carried: by consensus.

7. Communications Plan & Consultation Strategy (See link to draft below)

a. Motion: THAT: the Committee recommends that the Boards of the Columbia Shuswap Regional District, Regional District of North Okanagan and the Splatsin Band Council approve the Draft Communications Plan & Consultation Strategy.

Moved: Councillor Eliason. Seconded: Councillor Baird. Carried: by consensus.

Discussion – reviewed draft proposal. Acknowledged support of the ORT communications strategy in providing direction. Governance affirmed the proposal. “Great idea. Let’s get the word out.” Acknowledged this doesn’t fully address long term marketing and promotion, but addresses interim messaging. Affirmed desire to keep strong messaging that we’re all in this together. For temporary working title for grant applications and planning, TOC recommends Sicamous-to-Armstrong Rail Trail. But confirm a formal process to develop long-term messaging and branding will be conducted.

Re Community Information Sessions – Director Demenok suggests we also hold information sessions in the other supporting areas (South Shuswap, etc.), acknowledging interest from the wider supporting partners and the need to keep everyone informed.

Affirmed the communications plan needs to encourage regional engagement.

Noted ORT is developing a long term communications plan including messaging and branding. This will be shared to help direct the process forward.

Motion: at least one public information session be held in areas outside of the rail-trial corridor communities, subject to funding availability.

Moved: Director Demenok, Seconded: Director Martin. Carried: by consensus.

8. New Business

a. Vernon to Armstrong Connection - Mayor Acton raised question if further discussions have happened between staff regarding the Vernon to Armstrong connection. Mike Fox reported no formal advancement has occurred, but the discussions have taken place. Question – would some formal motion help to move this forward? Noted: CP Rail appeared open to option of trial within the ROW next to an existing railway. Recommend having the TOC explore this option in current conversations with CP Rail regarding Armstrong-to-Lansdowne rail acquisition. Also 5

noted options may include alignment along Otter Lake Road.

ACTION: TOC – to review the dialogue to date regarding Vernon to Armstrong Connection, and bring forward a resolution to the Governance Advisory for moving forward on this.

9. Direction on next communication updates to the public – report on: communications plan adopted and linkages for public input including upcoming information sessions and how public will be able to engage; engagement of technical consultants; mention we are actively meeting with agencies, businesses, and stakeholders. Remind everyone where the money is coming from – grants currently in and awaiting Provincial decision, and highlight opportunity to contribute funds anticipated launch in the fall.

10. Summary and Next Steps – see action items below, includes - ACTION: Splatsin Council, RDNO, CSRD Boards – to receive revised encumbrance recommendation resolutions, and recommendation to adopt Communications Plan & Consultation Strategy, as noted above.

11. Next Meeting: Friday, September 20, 2019, 9:00 am – 12 Noon – Location: District of Sicamous

12. Adjournment a. Motion: THAT: the July 19, 2019 Sicamous-to-Armstrong Rail-Trail Governance Advisory Committee meeting be adjourned. Moved: Councillor Eliason, Seconded: Councillor Baird. Carried: by consensus.

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Following the meeting: Kukpi7 Christian, CSRD Chair Director Martin, and RNDO Chair Mayor Acton signed MoU.

RSVP Contact: Secretariat/Facilitation – Phil McIntyre-Paul (Shuswap Trail Alliance) – interim secretariat to the Governance Advisory Committee (Contact: [email protected], 250-804-1964)

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Meeting Documents: (Note: linked to Dropbox – requires free Dropbox app installed on device or computer)

Background Documents: (for Reference)

1. Minutes – March 15, 2019: Sicamous-to-Armstrong Rail-Trail Governance Advisory Committee 2. BC Rural Dividend Program Agreement #:2018070133 3. Sicamous to Armstrong Rail Trail Corridor Planning, Development and Consulting Services Agreement (May 16, 2019, File No. 6140 15 01) 4. DRAFT TOC Recommendations regarding Encumbrance Agreements (May 10, 2019) 5. Media Release re: BCRDP funding for Rail-Trail (May 10, 2019) 6. Media Release re: Rail-Trail Governance Advisory Progress (April 4, 2019) 7. In Camera Board Report, CSRD, August 10, 2018 (File No: 8650-03) 8. Memorandum of Understanding (Master Agreement) between CSRD, RDNO, and Splatsin – FINAL 9. Terms of Reference - Governance Advisory Committee - Sicamous to Armstrong Rail Trail Corridor FINAL 10. Terms of Reference - Technical Operational Committee - Sicamous to Armstrong Rail Trail Corridor FINAL 11. Preliminary Concept Design Report – Sicamous-to-Armstrong Rail Trail Corridor (Updated 2019) 12. Overview Map – Rail Corridor 13. Corridor Maps showing existing leases, encroachments, docks, and crossings

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Summary of Actions from Minutes – July 19, 2019:

Task or Action Responsibility Timeframe/Status Proceed with securing legal counsel support to prepare a draft TOC asap co-management agreement for review. Approach the North Okanagan Agricultural Advisory to request a meeting for TOC and ALC staff to provide an update TOC immediately on ALC process. Prepare business access use policy and process for review TOC asap Target early September dates and send to Governance Phil with Kukpi7 Immediately for advisory. Include cultural aspect (Splatsin), technical, and Christian September recon adjacent social. review the dialogue to date regarding Vernon to Armstrong Connection, and bring forward a resolution to the Governance TOC asap Advisory for moving forward on this Splatsin Council, RDNO, CSRD Boards – to receive revised encumbrance recommendation resolutions, and Splastsin, RDNO, CSRD asap Communications Plan & Consultation Strategy, as noted above prepare a communication update to the public TOC/Secretariat (Phil) immediately

Abbreviations: GAC (Governance Advisory Committee), TOC (Technical Operational Committee), PMT (Project Management Team)

Attendance: Sicamous-to-Armstrong Rail Trail Governance Advisory Committee – July 19, 2019

Acting Governance Representatives at Meeting: • Chad Eliason – City of Salmon Arm – Councillor – Appointed Rep • Denis Delisle – RDNO Area F – Director – Appointed Rep • Kevin Acton – Village of Lumby – Mayor/RDNO Chair – Appointed Rep (Co-Vice Chair) • Kukpi7 Christian – Splatsin – Kukpi7 (Chief) – Appointed Rep (Chair) • Paul Demenok – CSRD Area C – Director – Appointed Rep • Rene Talbot – CSRD Area D – Director – Appointed Rep • Rick Fairbairn – RDNO Area D – Director – Appointed Rep • Rhona Martin – CSRD Area E – Director/CSRD Chair – Appointed Rep • Shawn Tronson – Splatsin – Councillor – Alternate Rep • Shirley Fowler – City of Armstrong – Councillor – Alternate Rep • Terry Rysz – District of Sicamous – Mayor – Appointed Rep (Co-Vice Chair) • Todd York – Township of Spallumcheen – Councillor – Appointed Rep • Tundra Baird – City of Enderby – Councillor – Appointed Rep

Alternate Representatives (Observing): • Jeff Mallmes – District of Sicamous – Councillor – Alternate Rep • Randal Ostafichuk – District of Lumby – Councillor – Alternate Rep

Staff: • Charles Hamilton – CSRD – Chief Administrative Officer • Jennifer Graham – City of Armstrong – Corporate Officer • Kevin Bertles – City of Armstrong – Chief Administrative Officer • Melinda Smyrl – District of Sicamous – Planner • Mike Fox – RDNO – General Manager of Community Services • Ryan Nitchie – CSRD – Team Leader, Community Services

Other: • Phil McIntyre-Paul – Shuswap Trail Alliance – Governance Advisory Secretariat

Regrets: • Chris Pieper – City of Armstrong – Mayor – Appointed Rep • David Sewell – RDNO – Chief Administrative Officer • Ray Cormier – Splatsin – Rail-Trail Technical Liaison • Sasha Bird – Township of Spallumcheen – Manager of Engineering • Sharen Berger – CSRD/RDNO – Rail Corridor Lease Agreements (Contractor) • Wanda Lewis – Splatsin – Splatsin Development Corporation – CEO

#1926 - Rail Trail - Project Management 2019 - COMBINED REPORT PO# Contract # 2019-316-0010-1 Project Costing Updated: Sept 16, 2019 2019 Chargeout Year 1 Item Qty Rates per Budget Qty Actual Actual Expense Notes Project Management Governance Secretariat 144 $47.01 hr $6,769.44 0 $0.00 24 hrs/Governance Meeting x 6 Operational Manager 1664 $47.01 hr $78,224.64 294.34 $13,836.92 4 days/week x 12 mnths Operational Assistant 1664 $36.79 hr $61,218.56 0 $0.00 4 days/week x 12 mnths Administrative Support (Tracking & Financial) 208 $47.01 hr $9,778.08 22 $1,034.22 6 hours/week x 12 mnths Travel - On Road 8400 $0.52 km $4,368.00 914 $475.28 Project Management Total 92% $160,358.72 95% $15,346.42

Administration Bookkeeping $26.57 hr $0.00 0 $0.00 umder partnership agreement Insurance $20.00 day $0.00 0 $0.00 under partnership agreement Other Expenses (Office) - GST PST Included $500.00 $0.00 general office supply Office Space 264 $25.00 day $6,600.00 0 $0.00 rent project office Administration Total 4% $7,100.00 0% $0.00

Equipment Project Tools - consumables $0.00 $380.75 Avenza Maps Field Phones (Cell) - Daily 832 $3.50 day $2,912.00 72 $252.00 per unit Computer $2,000.00 0 $0.00 purchase Office Funiture $1,000.00 0 $0.00 purchase or in-kind? Equipment Total 3% $5,912.00 4% $632.75

Materials Marketing - Promo $126.26 display materials Materials Total 0% $0.00 1% $126.26

Project Management Sub-Total $173,370.72 $16,105.43 STA Contract # 2019-316-0010-1

Invoices to Date: Operational Management Date Rate per/ Meters Total Contract # 2019-316-0010-1 Inv# 1640-CSRD (P) Sept 12/19 $15,724.68

Totals 0 $15,724.68 Invoicable Budget $148,000.00 Remaining Balance 0 $132,275.32

Revenue Summary - for Operational Management Year 1 Only Budgeted PO# Actual 2019 - 2020 STA Partner Contribution (Funded) STA Partner Contribution (In-Kind) Funding (BCRDP/CSRD-Area E/DOS) $148,000.00 $15,724.68 available year one BC Rural Dividend Funding CSRD Contribution (Secretariat - Interim) $5,000.00 PO#8988 see Project #1900 - Rail Trail Governance Additional Support Needed $20,370.72 rent, equipment, office supply Additional Contributions (Volunteer) $0.00 Operational Management Year 1 Total $173,370.72 $15,724.68 Note: CSRD Contract is for full $173,370.72

. . . Over to Page 2. . . Page 2 Expenses: Additional Contracts (2019 - 2021) BCRDP Budget Actual Consulting and Professional Fees Site Survey & Engineering/design drawings $108,992.24 $0.00 BCRDP funding Technical Design Consultant $40,121.00 $3,888.20 Urban Systems Limited Land Valuation $10,000.00 $0.00 Kent-MacPherson 1/2 KM Marker Install $6,886.76 $0.00 STA Trail Team Agricultural Sub-consultant $0.00 Associated Environmental Bridge Assessment & Design $0.00 Bourcet Engineering Co-Management Agreement - Legal $0.00 Lidstone Geotechnical $0.00 Fletcher Paine Steep Slope $0.00 Westtrek Survey (Legal & Topographical) $0.00 Browne-Johnson Environmental Impact Assessments $83,000.00 $0.00 BCRDP funding Enviornmental & Stormwater Management $0.00 Western Water Erosion Control (Shoreline & River) $0.00 Waters Edge Ltd. Archeological Impact Assessments $83,000.00 $0.00 BCRDP funding Archaeological Overview Assessment $7,476.14 SDC Yucwmenlúcwu Cultural Heritage Overview Assessment $0.00 Splatsin Title & Rights Class C Cost Estimates feasibility study $137,700.00 $0.00 BCRDP funding Marketing and Promotion Fundraising Strategy Coordinator $35,000.00 $0.00 BCRDP funding Marketing and Promotion (Social Media) $15,000.00 $0.00 BCRDP funding Story/Brand Development & Design $15,000.00 $0.00 BCRDP funding Other Costs Facility Rentals $4,000.00 $0.00 BCRDP funding Additional Contracts Sub-Total $538,700.00 $11,364.34 Remaining Balance $527,335.66

Revenue Summary - for Additional Contracts Budgeted PO# Actual (PPR) Invoice Payment Requests through CSRD Funding (BCRDP/CSRD-Area E/DOS) $538,700.00 $11,364.34 Total available minus Operational Mngt Additional Contributions (Funding) Additional Contributions (In-Kind) Additional Contracts Total $538,700.00 $11,364.34

Combined Project Total $712,070.72 $27,469.77 Total Combined Remaining Balance $684,600.95

Combined Revenue Totals $712,070.72 $27,089.02 Remaining Fund Balance $684,981.70

Revenue Reserve - Operational Management Year 2 $148,000.00 2020-2021 Fund Reserved for Year 2 #1900 - Rail Trail - Governance Secretariat INTERIM PO# 8988 Project Costing Updated: Sept 12/19-LSW

Item Qty Rate per Budget Qty Actual Actual Expense Notes Project Management & Technical Project Coordination 106.37 $47.01 hr $5,000.45 72.31 $3,399.29 Consultation & Meetings $47.01 hr $0.00 0 $0.00 Tracking & Financial $47.01 hr $0.00 0 $0.00 Travel - On Road $0.52 km $0.00 160 $83.20 Project Management Total 100% $5,000.45 99% $3,482.49 Expenses Meetings $53.56 Tim Hortons - meetings Expenses Total 0% $0.00 2% $53.56

Sub-Total $5,000.45 $3,536.05 Contingency 10% $0.00 MINUS GST - 50% rebate $1.20 MINUS GST - 50% rebate Project Total $5,000.45 $3,534.86

Invoices to Date Date Rate per/ Meters Total Inv# 1639-CSRD (P) Sept 12/19 $3,534.86

Totals 0 $3,534.86 Invoicable Budget $5,000.00 Remaining Balance 0 $1,465.14

Revenue Summary Budgeted PO# Actual CSRD Partner contract Contribution (Funded) $5,000.00 8988 $3,534.86 $5,000.00 $3,534.86

Media Release: July 26, 2019 Governance partners move planning and technical consultation forward for Sicamous-to-Armstrong Rail Trail

The Shuswap – North Okanagan – Splatsin of the Secwepemc Nation, British Columbia –

Planning for the Sicamous-to-Armstrong Rail Trail continues to move forward with adoption of a communications plan and engagement of technical expertise at the recent Rail Trail Governance Advisory meeting on July 19th.

Technical Operational Committee staff members presented a communications plan that will include launch of a dedicated web page to post information updates, establishment of a simple and direct email contact, consultation with stakeholders along the corridor including agriculture, business, and private properties, and a series of public information sessions to be scheduled in the fall.

Advisory chair, Splatsin Kukpi7 (Chief) Wayne Christian spoke to the importance of engaging the public and good communications. “Let’s learn from the lessons on the Okanagan Rail Trail related to planning ahead, and let’s get out on the trail so we know what we are talking about with the public.”

The fourteen member Sicamous-to-Armstrong Rail Trail Governance Advisory is made up of representatives from Splatsin of the Secwepemc Nation, the Columbia Shuswap Regional District, and the Regional Distirct of North Okanagan, and includes the communities of Sicamous, Enderby, Armstrong, Spallumcheen Township, Salmon Arm, Lumby, and Coldstream. It is learning from and building on the success of the new Okanagan Rail Trail between Vernon and Kelowna.

The Technical Operational Committee also reported that the Shuswap Trail Alliance, who are coordinating the day-to-day administration of the project, have entered into a sub-consulting agreement with Urban Systems Limited to engage Thomas Simkins, Engineering Project Manager for the Okanagan Rail Trail. Simkins will act as lead Technical Design Consultant and Engineer-on-Record for the Sicamous-to-Armstrong project.

“The efficiencies and cost savings this provides the northern rail trail project is considerable,” said Shuswap Trail Alliance Executive Director, Phil McIntyre-Paul. “Okanagan Rail Trail leadership are providing us with invaluable support and direction.”

Technical planning for the rail trail includes assessments for First Nations archeological and cultural heritage values, geotechnical, rock scaling, water drainage, erosion, and environmental management, as well as structural, safety, road crossings, and agricultural considerations. Consultation with adjacent agricultural operators will be initiated this fall through the Agricultural Land Commission upon formal submission of an application from the Technical Committee. 1

Splatsin Kukpi7 (Chief) Wayne Christian, RDNO Chair Mayor Kevin Acton, and CSRD Chair Director Rhona Martin also formally signed the recently adopted Memorandum of Understanding between the Inter- Jurisdictional partners. The MoU outlines the three governments’ commitment to work together, strengthen relationships, and ensure the linear integrity of the Sicamous-to-Armstrong Rail Trail is preserved.

“We at the RDNO board are very happy to have preserved such an important linear corridor and are extremely excited about how enthusiastic and energetic our partners are to see it being brought online for the further health of our citizens, as well as the health of our economy,” said Lumby Mayor, Kevin Acton, Chair of the Regional District of North Okanagan. “People investing in this amazing opportunity will surely see the benefit in years to come.”

The Governance Advisory also updated on fundraising efforts for the capital development. News on results of a major Federal-Provincial infrastructure grant application for the Rail Trail are still pending.

The Inter-Jurisdictional partners gratefully acknowledge the funding support of the Province of British Columbia’s Rural Dividend Program for the planning and design phase of the rail trail project. The grant was also made possible through Economic Opportunity fund investments from CSRD Area E and the District of Sicamous on behalf of the inter-regional partners.

For more information on Shuswap Trails, the Sicamous-to-Armstrong Rail Trail, or to make a donation, visit www.shuswaptrailalliance.com.

Photo (see next page): Sicamous-to-Armstrong Rail Trail Strengthens Relationships and Communication - CSRD Chair Director Rhona Martin (Area E), Splatsin Kukpi7 (Chief) Wayne Christian, and RDNO Chair Mayor Kevin Acton (Lumby), sign the recently adopted Sicamous-to-Armstrong Rail Trail Memorandum of Understanding. The MoU outlines the three governments’ commitment to work together, strengthen relationships, and ensure the linear integrity of the Sicamous-to-Armstrong Rail Trail is preserved. Looking on (l. to r.) are RDNO Area F Director Denis Delisle, CSRD Area C Director Paul Demenok, Sicamous Mayor Terry Rysz, CSRD Area D Director Rene Talbot, Township of Spallumcheen Councilor Todd York, Enderby Councilor Tundra Baird, Armstrong Councilor Shirley Fowler, Coldstream Director Rick Fairbairn, and Splatsin Councilor Shawn Tronson.

For more information contact:

Phil McIntyre-Paul Secretariat for the Sicamous-to-Armstrong Rail Trail Governance Advisory Committee and Technical Operational Committee c/o The Shuswap Trail Alliance 250-804-1964 [email protected] www.shuswaptrails.com

July 29, 2019 – CSRD Chair Director Rhona Martin (Area E), Splatsin Kukpi7 (Chief) Wayne Christian, and RDNO Chair Mayor Kevin Acton (Lumby), sign the recently adopted Sicamous-to-Armstrong Rail Trail Memorandum of Understanding, with members of the Rail Trail Governance Advisory looking on.

TRAIL APPLICATION PROCESS

Celeste Barlow Spallumcheen Agricultural Round Table August 2019 Trail Application Process

Application review period

Notify affected Submit trail ALC receives ALR application to trail ALC Decision landowners ALC application

Applicant Agricultural Land (Splatsin, CSRD, RDNO Commission (ALC) and respective (ALC Staff and Municipal/Regional Areas) Commissioners)

2 Trail Application Information

Required • Proof of serving notice • Trail & routing concept • Trail design Applicant • Info for properties within trail corridor Optional • Public consultation • Information for properties adjacent to trail corridor • Agrologist Report • Signage/fencing/buffer/drainage plan • Mitigation plan affected ALR landowners 3 Trail Application Review Period ALC Staff • Compile all application material to be presented to Commissioners • Liaison between Applicant/public ALC Roles and Commissioners • Can request additional information if application incomplete Commissioners • Decision makers • Can request: • Additional information • Meeting with Applicant • Site visits 4 Trail Application Review Period • Security & trespass  Harassment of animals  Crop damage • Access across trail & farm vehicle access Commissioner  Disruption of farming Considerations operation • Vandalism/theft/fire/litter  Loss or damage of crops/machinery/structures • Limited waste disposal facilities • Dust & drainage  Erosion issues  Soil changes • Invasive species 5 Common Trail Conditions • Ongoing maintenance and repair by the trail owner • Registration of easements for landowners in the ALR to cross the trail to access property; • Posting appropriate signage at entry points • Dogs must be leashed • Placing litter bins at regular intervals on the trail • Restricting motorized traffic • Providing ALR landowners with contact information • Fencing and buffering standards • Reports

6 ALC Contact Information

Okanagan Land Use Planners

1) Celeste Barlow Phone number: 604-660-7046 Email: [email protected]

2) Mike Phillips Phone number: 604-660-7013 Email: [email protected]

7 BEST PRACTICES FOR TRAILS IN THE ALR: SUBMITTING AN APPLICATION

Purpose of this Guide

This guide is created specifically for the proposed Shuswap North Okanagan Rail Trail in the Okanagan and is intended to aid the applicants of the Shuswap North Okanagan Rail Trail in submitting a Recreational Trail Use application to the Agricultural Land Commission (ALC). While not all of the practices listed in this document are mandatory components of the ALC’s application process, they aid the ALC in reviewing applications efficiently.

Introduction

The purpose of the ALC is to preserve the Agricultural Land Reserve (ALR), to encourage farming of land within the ALR in collaboration with other communities of interest, and to encourage local governments, First Nations, the government and its agents to enable and accommodate farm use of land within the ALR and uses compatible with agriculture in their plans, bylaws and policies. Trails located within the ALR have the potential to cause land use conflicts with the agricultural community including but not limited to issues of trespass, harassment of livestock, access for farm machinery, crop damage, bio-security, invasive plants, liability, litter, vandalism, and privacy. Whenever possible, the ALC encourages the location of trails on lands outside the ALR. In instances when a trail is proposed to be located in the ALR, an application can be submitted to the ALC to seek permission for construction. It is important that applications submitted to the ALC address potential impacts of the trail along the proposed trail corridor and adjacent ALR lands, and potential mitigation strategies through the lens of agriculture. For this reason, the ALC has developed an overview of best practices for applicants who intend to submit an application to construct a trail in the ALR.

What to Include in Your Application (if applicable):

Document Details

Proof of Serving Notice • Serve a copy of the brochure “Advisory for Landowners in the ALR” to all (Always Required) registered owners of land in the ALR that are affected

o The “Advisory for Landowners in the ALR” must be served to the registered owner of the property and this may not necessarily be the occupant • Record the landowners you served the brochure to on the “Serving Notice Template” • See the ALC website for a copy of the brochure “Advisory for Landowners in the ALR” and the “Serving Notice Template”

Trail Routing and Concept • Purpose of the trail • Reasoning for location within the ALR

BEST PRACTICES FOR TRAILS IN THE ALR 1 • Connection to other trail(s) • Proposed trail users (eg. pedestrians, cyclists, dogs, motorized vehicles) • Trail/right-of-way dimensions • Dedication requirements • Sketch map of trail/right-of-way dimensions and/or dedication requirements • Trail ownership and maintenance

Detailed Trail Design • Material required to construct the trail (eg. gravel, asphalt, cement) • Trail width and length • Sketch map of trail width and length • Trail construction timeline • Describe any temporary workspaces proposed to be located within the ALR. • Amenities provided (eg. washrooms, parking lots) • Location of trail entry points (both in and out of ALR)

Properties within Trail • Total amount of ALR land (to the nearest tenth of a hectare) which will be Corridor affected by the project both during construction (including any temporary work areas) and upon project completion (i.e.: the final footprint) • A list or table documenting the property/ies affected, including:

o Property Identification Number (PID) o Civic address o Total property area (in hectares) o ALR area affected (in hectares) o Existing agricultural uses on ALR properties o Parcel type (fee simple, crown, right-of-way, etc) o Crown tenure information • A map showing the area, labelled to the nearest tenth of a hectare, of each property affected. • Whenever possible, shapefiles (.shp) should be provided to the ALC to ensure that the geography is well understood. • Shapefiles may not upload correctly to the Application Portal; however, applicants can send shapefiles and other related ArcGIS files to the email inbox for the appropriate region and quote the application number for reference. • In order for the ALC GIS team to utilize applicant’s shapefiles, other supporting file types must also be included:

o .shp (stores the feature geometry) o .shx (stores the index of the feature geometry)

BEST PRACTICES FOR TRAILS IN THE ALR 2 o .dbf (the dBASE table that stores attribute information of features) o .prj (The file that stores the coordinate system information) • An applicant may wish to compress the above files into a zipped folder to make transmission simpler and reduce the possibility for lost files

Properties Adjacent to Trail • Total amount of ALR land (to the nearest tenth of a hectare) which is Corridor directly adjacent to either side of the trail corridor • Total amount of ALR land (to the nearest tenth of a hectare) which is directly adjacent to either side of the trail corridor which will be affected by the project both during construction (including any temporary work areas) and upon project completion (i.e.: the final footprint). • A list or table documenting the property/ies directly adjacent to either side of the trail corridor, including:

o PID o Civic address o Total property area (in hectares) o ALR area affected (in hectares) o Existing agricultural uses on ALR properties (if applicable) o Parcel type (fee simple, crown, right-of-way, etc) o Crown tenure information • Describe if the landowner must cross the trail to access property/ies • A map showing the area, labelled to the nearest tenth of a hectare, of each property affected.

Public Consultation/ Land • Describe public consultation that has taken place in connection to the trail Owner Notification • Identify who has been notified

If an applicant chooses to work with a qualified registered professional Agrologist (recommended) the ALC recommends that the applicant confirms with the ALC that the specific Agrologist has adequate credentials to oversee the application and project. Please refer to ALC Policy P-10: Criteria for Agricultural Capability Assessments for more information on professional Agrologists and agricultural capability assessments.

BEST PRACTICES FOR TRAILS IN THE ALR 3

Common Commission Concerns

When applicable, the Commission may require a detailed report which addresses possible trail issues or concerns. The Commission realizes that not every trail application will be the same, or have the same concerns, but appreciates applicants mitigating common concerns prior to submitting a trail application. Below is a list of common concerns the Commission has addressed in the past. While the list is not exhaustive, the Commission may require mitigation strategies to address the below.

Common Trail Issue Causes and Concerns Invasive Species • Introduction via clothing, pets, bikes, etc. • Disruption to Farming Operation • Easier Spread of Disease • Livestock Illness • Soil Disturbance • Economic Cost • Crop Contamination

Security & Trespass • Livestock Gates • Harassment of Livestock • Crop Damage • Crop Contamination • Invasive Species • Lack of Fencing • Privacy • Liability • Biosecurity Access Across Trail & Farm Vehicle Access • Landowner Access • Gates • Farm Roads • Construction Consideration • Splitting Farm Units • Parking for Trails • Larger Machinery • Farm Traffic during Harvest/Round-up Vandalism/Theft/Fire/Litter • Loss or Damage of Crops/Machinery/ Structures

BEST PRACTICES FOR TRAILS IN THE ALR 4 • Contamination of Crops • Livestock Illness • Invasive Species • Increase Risk for Farms • Stolen Product/Machinery Limited Facilities • Disposal of waste • Limited drinking water • Limited parking at trail head Dust & Drainage • Field/Machinery Damage • Alter Farming Patterns • Planting Delays • Crop Contamination • User Conflicts • Erosion Issues • Soil Changes

BEST PRACTICES FOR TRAILS IN THE ALR 5 Rail Trail Development Work Plan Outline - DRAFT

TASK DESCRIPTION

Phase 1 - Development Planning 1.0 Update Development Plan 1.1 Engage Subconsultants (Scope/Negotiate) 1.2 CP Environmental Monitoring 1.3 Policy/Use/Surfacing Recommendation 1.4 Survey Legal 1.5 Survey Topo 1.6 Trail Development Maps 1.7 Crossing Warrants 1.8 MOTI Follow-up Meeting 1.9 Bridge Assessment and Design 1.10 Archaeological 1.11 ALC Strat. Meeting 1.12 ALR notifications and meeting with landowners 1.13 ALC Application 1.14 Shoreline Protection and Restoration (Structural Flood Mitigation) 1.15 FLNRO Permit Submission 1.16 Steep Slope 1.17 Geotechnical 1.18 Danger Tree Assessment 1.19 Business Interface Engagement 1.20 Municipal Interface (connection, crossings, encroachments and leases, etc) 1.21 Splatsin Community Engagement 1.22 Public Engagement (Information sessions) 1.23 Amenities (signage, trail heads, parks, pause points) 1.24 Cost Estimate/Budgeting Phase 2 - Design and Tender 2.0 Detailed Design Drawings 2.1 Tender Documents 2.2 Tender Period Phase 3 - 3.0 Rock Scaling 3.1 Danger Tree Mitigation 3.2 Trail Construction 3.3 Shoreline Protection (Fall 2020?) Fish Window Work? 3.4 Amenities (Parks and Trail Heads)