Candice Quinn Kelly, President Reuben B. Collins, II, Esq., Vice President Ken Robinson Debra M. Davis, Esq. Bobby Rucci

Rebecca B. Bridgett, Ed.D. Charles County Commissioners County Administrator

Wednesday, July 4 At Regency Furniture Stadium Dear Business Owner, You are invited to participate in this year’s Taste of Charles County, the cornerstone event at Celebrate Charles: A Fun-Filled Fourth, on Wednesday, July 4, 2012, at Regency Furniture Stadium in Waldorf, Maryland. This event will bring together the finest restaurants and caterers in the area to serve some of the most delicious and delectable food and drink Charles County has to offer. Participating businesses will receive a vendor space in the Taste of Charles County tent, two eight-foot tables, two folding chairs, pre-event marketing, and day-of-event promotion at no cost. Vendors should provide tasting- sized portions of two to five menu items and to price them at $1, $2, or $3. Guests will purchase food and drink tick- ets at $1 each and use those tickets to “purchase” your goods. At the end of the event you will turn in all collected tickets to receive a $1 reimbursement per ticket. Vendors should plan to decorate their space to reflect their business and are encouraged to bring menus and coupons for guests to take with them. The Charles County Department of Health does not require yearly permit holders to pay a fee to participate as a Temporary Food Vendor; however, submittal of an application is required. Following a review, which will involve a phone interview at minimum, a letter approving operation at the event will be issued. Such a letter should be posted in lieu of a temporary license. Please allow at least two weeks for this process. Non-yearly permit holders are re- quired to pay appropriate fees and apply for a Temporary Food Establishment License. All forms are available on the Charles County Department of Health website at www.charlescountyhealth.org. We hope that you choose to participate in this event and take advantage of this great marketing opportunity. If you have any questions, comments, or concerns, please feel free to contact Rachel Reynolds at 301-645-0601 or [email protected]. Very truly yours, COUNTY COMMISSIONERS OF CHARLES COUNTY, MARYLAND

Reuben B. Collins, II, Esq. Ken Robinson Vice President Candice Quinn Kelly President

Debra M. Davis, Esq. Bobby Rucci

P.O. Box 2150 • 200 Baltimore Street • La Plata, Maryland 20646 • 301-645-0550 • 301-870-3000 Toll Free: 1-877-807-8790 • Fax: 301-645-0560 • E-Mail: [email protected] CHARLES COUNTY MARYLAND Maryland Relay Service: 711 • Relay Service TDD: 1-800-735-2258 • Equal Opportunity County Where Eagles Fly™ Visit us online at www.CharlesCounty.org oy a Enj y family- iendl fr y! Independence Da usement Gam ns Am es & Attractio r Show • Masco es Ca t Appearanc Cornh * ole Tournament Amazing rewo Fi rks! c usi Perf y M ormed b John Luskey Three Sixty Scott’s New Band

www.CharlesCounty.org Learn more about participating in the Taste of: 301.645.0601 • [email protected] Preregistration req’d for Event is hosted by the Charles County Board of Commissioners Cornhole Tournament: Charles County Government • 200 Baltimore St, La Plata, MD • 301-645-0550 • 301-870-3000 www.midatlanticcornhole.com MD Relay: 711 • Relay TDD: 1-800-735-2258 • Equal Opportunity County Taste of Charles County Vendor Agreement The “Taste of Charles” portion of the “Celebrate Charles … A Fun-Filled Fourth” allows the public to sample the food items of vendors. It’s a great opportunity for your business or organization to gain visibility with potential new customers.

Event Date: Wednesday, July 4, 2012 “Taste of” Event Time: 4:30 – 7:30 p.m. Location: Regency Furniture Stadium

The Vendor agrees to each and all clauses set forth in this agree- Vendors are permitted to bring: ment. Failure by the Vendor to abide by any clauses set forth • one additional table (up to 8 feet in length), in this agreement of the Taste of Charles County gives Charles County (hereinafter “County”), and/or the authorized agents of • decorations for vendor space, and the County, the right to immediately terminate this agreement • marketing collateral for guests (which may only be distrib- and require the Vendor, immediately upon notice of violation of uted within the confines of the assigned vendor space). this agreement, to cease operations and vacate the premises. No clauses of this agreement may be changed in any way, or altered Vendor agrees to obey all rules and instructions as directed by without the written, signed permission of the County. the Taste of Charles County Coordinators during the event. Any failure to strictly adhere to such instructions may result in the Charles County agrees to provide each Vendor with a space immediate termination of this agreement. under the Taste of Charles County tent, as well as two 8 foot tables, and two folding chairs. In the event the Vendor fails to Vendors may not begin breaking down space until 7:30 p.m. appear at the event and claim their reserved space by 3:30pm on Wednesday, July 4, 2012, the County reserves the right to as- Vendor agrees and acknowledges that household pets and am- sign such space to another prospective vendor without further plified sound within or around your designated space is strictly notice to the undersigned Vendor. If it appears, or it is necessary, prohibited. Any violation herein shall be considered a material for the Vendor to arrive later than the time noted above, it is the breach of this agreement by the Vendor and shall result in ter- Vendor’s responsibility to notify and make arrangements with mination of this agreement. Rachel Reynolds at 301-645-0601 or ReynoldsR@CharlesCounty. Vendor agrees and acknowledges abiding by all directions by org prior to the event or 301-653-1753 the day of the event. the County and facility which seeks to protect the environment and infrastructure of Regency Furniture Stadium and the safety Vendor agrees to provide all material for food service with of event patrons. the exception of plastic tableware, which is to be provided by the County. All food service equipment must comply with The County makes no representation or guarantees towards the Charles County Department of Health’s Temporary Food actual event attendance. Establishment’s requirements. There will be no power at the Vendor understands that the County has no control over Taste of Charles County, please plan your menu accordingly. weather, acts of God, acts of terrorism, governmental interven- Vendor agrees to meet all Temporary Food Establishment re- tion, or any other cause that may prevent and alter or interrupt quirements as stated by the Charles County Department of the event. Participants shall hold the County harmless for any Health, including: losses that could arise because of such event.

• Providing a dishwashing station, which may consist of three County will assign vendor spaces on a first come, first serve basis. large dishwashing bins labeled: Wash, Rinse, and Sanitize, as Upon vacating their space, Vendors will ensure that said space well as appropriate dishwashing chemicals and materials. shall be free of any and all trash or refuse with such being placed • Providing a handwashing station, which may consist of a in the appropriate containers. Failure of Vendor to clean their bucket, cooler, or container with a turn-spout that allows space may result in the future denial of vendor participation. water to run over hands, a catch bucket to catch wastewater, paper towels, and soap. Continued on Side 2 • Hot/cold holding equipment and thermometers • A method of protecting food from contamination • Hair restraints • Flooring – mats, coverings, boards, etc. For details, please contact Rachel Reynolds at 301-645-0601 or [email protected]

Wednesday, July 4, 2012 • 4:30 – 9:30 p.m. Taste of Charles County: 4:30 – 7:30 p.m. Vendors are responsible for providing: At Regency Furniture Stadium • Waldorf, MD • All supplies needed to prep and serve food Download forms at www.CharlesCounty.org. • Dishwashing station • Handwashing station • Hair restraints and gloves Taste of Charles County Vendor Agreement • Tablecloth for front table The Taste of Charles portion of the “Celebrate Charles ... A Fun-Filled Fourth” al- • Menu and pricing printed on 8 ½” x 11” paper lows the public to sample the food items of vendors. It’s a great opportunity for • Appropriate Temporary Food Establishment letter/ your business or organization to gain visibility with potential new customers. permit Vendors will be provided with: Company Name______• TWO 8 foot tables Contact______Title______• TWO folding chairs • Display for menu Type of Business: • Paper and Plastic tableware Restaurant -  Caterer -  Other - ______As an official company representative, I hereby certify that I Address______have read and understand the information and requirements City______State______Zip______set forth in this contract. I understand that this document is an official contract. I understand that exhibit space is avail- Phone______Fax______able on a first-come, first-served basis, and that completion of this form does not guarantee that space will be available. E-mail______I understand that the space must be set up by 3:30 p.m. on July 4, 2012, and that failure to do so will result in booth space Names of Staff at Booth______forfeiture. I understand that vendors may not begin breaking ______down space until 7:30 p.m.

Name and Description of Food/Menu Items I understand and agree to this contract: At least 2, no more than 5 • Priced $1, $2, or $3

Name Description Price Signature______

Printed Name______

Title ______

Company______

Date______

Please complete this form and mail/fax to:

Charles County Government Attn: Office of Tourism P.O. Box 2150 La Plata, MD 20646

Fax: 301-885-1311 REMINDER: ELECTRICITY IS NOT AVAILABLE. Please plan your menu accordingly.

Charles County Government • 200 Baltimore Street, La Plata, MD 20646 • 301-645-0550 • 301-870-3000 MD Relay: 711 • Relay TDD: 1-800-735-2258 • Equal Opportunity County • Learn more at www.CharlesCounty.org