COUNCIL AGENDA
WEDNESDAY 8 MAY 2019
COMMENCING 7 PM
COUNCIL CHAMBER, MORELAND CIVIC CENTRE, 90 BELL STREET, COBURG
D19/160506
INFORMATION ABOUT COUNCIL MEETINGS
Council encourages its citizens to participate in the local government of Moreland. Accordingly, these notes have been developed to help citizens better understand Council meetings. All meetings are conducted in accordance with Council’s Meeting Procedure Local Law 2018. WELCOME The Mayor, who chairs the meeting, formally opens the meeting, delivers an acknowledgement of country and welcomes all present. This Council meeting will be recorded and webstreamed live to Council’s website. This recording will also be available as Video on Demand. Although every care is taken to maintain privacy, gallery attendees are advised they may be recorded. APOLOGIES Where a Councillor is not present, his/her absence is noted in the minutes of the meeting. DECLARATION OF INTERESTS AND/OR CONFLICT OF INTERESTS Under the Local Government Act 1989, a Councillor has a duty to disclose any direct or indirect pecuniary (financial) interest, s/he may have in any matter to be considered by Council that evening. CONFIRMATION OF MINUTES The minutes of the previous meeting are placed before Council to confirm the accuracy and completeness of the record. MINUTES/REPORTS OF SPECIAL COMMITTEES Council considers reports from Special Committees that Councillors represent Council on. PETITIONS Council receives petitions from citizens on various issues. Any petitions received since the previous Council meeting are tabled at the meeting and the matter referred to the appropriate Director for consideration. PUBLIC QUESTION TIME This is an opportunity (30 minutes), for citizens of Moreland to raise questions with Councillors. COUNCIL REPORTS Officers prepare detailed reports, which are considered by Councillors and a Council position is adopted on the matters considered. The Mayor can invite firstly Councillors, secondly Officers, and then citizens in attendance to identify Council reports which should be given priority by the meeting and considered in the early part of the meeting. NOTICES OF MOTION A motion which has been submitted to the Chief Executive Officer no later than 12 pm (noon) ten days prior to the meeting which is intended to be included in the agenda. The motion should outline the policy, financial and resourcing implications. NOTICE OF RESCISSION A Councillor may propose a motion to rescind a resolution of the Council, provided the previous resolution has not been acted on, and a notice is delivered to the authorised officer setting out the resolution to be rescinded and the meeting and date when the resolution was carried. For a decision of the Council to be rescinded, the motion for rescission must be carried by a majority of the votes cast. If a motion for rescission is lost, a similar motion may not be put before the Council for at least one month from the date it was last lost, unless the Council resolves that the notice of motion be re-listed at a future meeting. If a motion for rescission is not moved at the meeting for which it is listed, it lapses. A motion for rescission listed on a meeting agenda may be moved by any Councillor present but may not be amended. FORESHADOWED ITEMS This is an opportunity for Councillors to raise items proposed to be submitted as Notices of Motion at future meetings. URGENT BUSINESS The Chief Executive Officer or Councillors, with the approval of the meeting, may submit items of Urgent Business (being a matter not listed on the agenda) but requiring a prompt decision by Council. CONFIDENTIAL BUSINESS Whilst all Council and Committee meetings of Council are open to its citizens, Council has the power under the Local Government Act 1989 to close its meeting to the general public in certain circumstances which are noted where appropriate on the Council Agenda. Where this occurs, members of the public leave the Council Chamber or Meeting room while the matter is being discussed. CLOSE OF MEETING The Mayor will formally close the meeting and thank all present. NEXT MEETING DATE The next Council meeting will be held on Wednesday 12 June 2019 commencing at 7 pm, in the Council Chamber, Moreland Civic Centre, 90 Bell Street, Coburg.
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1. WELCOME
2. APOLOGIES
Leave of absence has been granted to: Cr Carli Hannan - 11 April 2019 to 12 August 2019.
3. DECLARATION OF INTERESTS AND/OR CONFLICT OF INTERESTS
4. CONFIRMATION OF MINUTES
The minutes of the Council meetings held on 10 April 2019 and 23 April 2019 be confirmed.
5. MINUTES/REPORTS OF SPECIAL COMMITTEE
Nil.
6. PETITIONS
PET7/19 OBJECTION TO PROPOSED TRAM POWER SUBSTATION AT 211 REYNARD STREET, PASCOE VALE SOUTH (D19/157615) 7
7. QUESTION TIME
8. COUNCIL REPORTS
DCI4/19 WESTBREEN CREEK CONSERVATION AND DEVELOPMENT PLAN - ADOPTION (D19/38850) 9
DCI5/19 LIVING MELBOURNE: OUR METROPOLITAN URBAN FOREST STRATEGY - ENDORSEMENT (D19/141970) 91
DCF30/19 AMENDMENT C164 PART 2 - DECISION GATEWAY 3 - CONSIDERATION OF FURTHER WORK AND DECISION ON THE AMENDMENT (D19/117816) 366
DCI6/19 ASSET MANAGEMENT POLICY - ADOPTION (D19/139975) 520
DCD8/19 LIVING AND AGEING WELL IN MORELAND FRAMEWORK AND ACTION PLAN - DRAFT FOR CONSULTATION (D19/136280) 528
DCF31/19 CERES FUNDING AGREEMENT 2019/2020 - 2024/2025 - DRAFT FOR ENDORSEMENT (D19/141495) 562
DCD9/19 WHEATSHEAF COMMUNITY HUB PROJECT UPDATE (D19/129907) 579
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DCF32/19 PLANNING CONSIDERATION OF A PROPOSED MURAL ON SILOS AT 20-24 TINNING STREET, BRUNSWICK (D19/153555) 588
DCI7/19 PUBLIC PLACE RECYCLING TRIAL AND SOFT PLASTIC TRIAL CONCLUSION (D19/142084) 599
DCD10/19 FRIENDS OF AILEU ANNUAL REPORT 2018 (D19/108812) 645
DCF33/19 THE NEW JONESES POPUP ACTIVATION IN MORELAND - RESPONSE TO NOTICE OF MOTION NOM 49/18 (D19/141869) 687
DEP3/19 CHRISTMAS DECORATIONS - RESPONSE TO NOTICE OF MOTION NOM62/18 (D19/137321) 702
DBT9/19 COUNCIL ACTION PLAN 2018-19 PERFORMANCE REPORT - THIRD QUARTER: 1 JANUARY TO 31 MARCH 2019 (D19/150665) 709
DBT10/19 GOVERNANCE REPORT - MAY 2019 - CYCLICAL REPORT (D19/147281) 795
EMF13/19 FINANCIAL MANAGEMENT REPORT FOR THE PERIOD ENDED 31 MARCH 2019 - CYCLICAL REPORT (D19/149307) 837
EMF14/19 VICTRACK SITE AT 331 BARKLY STREET, BRUNSWICK (D19/143877) 849
EMF15/19 PROPOSED DISCONTINUANCE AND SALE OF RIGHT OF WAY ENCLOSED AT 1 ESSEX STREET, BRUNSWICK (D19/110505) 853
EMF16/19 PROPOSED DISCONTINUANCE OF TWO GOVERNMENT ROADS ENCLOSED WITHIN THE BRUNSWICK SOUTH PRIMARY SCHOOL (D19/139801) 859
DCF34/19 CONTRACT 780T BONWICK STREET STREETSCAPE UPGRADE TENDER REPORT - COUNCIL ACTION PLAN ITEM (D19/138485) 865
DCI8/19 CONTRACT 764T - PANEL OF BUILDING TRADE CONTRACTORS (D19/140303) 876
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9. NOTICES OF MOTION
NOM15/19 UPDATE ON NOTICE OF MOTION 13/18 - MOOMBA PARK PRIMARY OPEN SPACE (D19/109796) (CR ALI IRFANLI) 881
NOM16/19 TRANSPARENCY MEASURES - PLASTIC RECYCLING IN MORELAND (D19/150862) (CR DALE MARTIN) 883
NOM17/19 MESSAGE OF PEACE AND UNITY MURAL ON BRUNSWICK SILOS (D19/150905) (CR NATALIE ABBOUD) 885
NOM18/19 PUBLIC TRANSPORT VICTORIA SUBSTATION AT REYNARD STREET, BRUNSWICK (D19/150936) (CR NATALIE ABBOUD) 887
NOM19/19 GANDOLFO GARDENS AND LEVEL CROSSING REMOVALS (D19/151141) (CR SUE BOLTON) 889
NOM20/19 LIGHTING IN RICHARDS RESERVE, COBURG NORTH (D19/150974) (CR SUE BOLTON) 890
NOM21/19 PUBLIC TRANSPORT VICTORIA SUBSTATION (D19/151000) (CR SUE BOLTON) 892
10. NOTICE OF RESCISSION
Nil.
11. FORESHADOWED ITEMS
Nil.
12. URGENT BUSINESS REPORTS
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13. CONFIDENTIAL BUSINESS
EMF17/19 PROPOSED USE OF COUNCIL OWNED LAND (D19/141613)
Pursuant to sections 77(2)(c) and 89(2)(e) this report has been designated as confidential by the Chief Executive Officer because it relates to proposed developments.
DEP4/19 COBURG SQUARE - POTENTIAL SALE AND REDEVELOPMENT OF COUNCIL LAND AT 28 VICTORIA STREET AND 33 - 49 WATERFIELD STREET, COBURG (D19/157879)
Pursuant to sections 77(2)(c) and 89(2)(e) this report has been designated as confidential by the Chief Executive Officer because it relates to proposed developments.
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PET7/19 OBJECTION TO PROPOSED TRAM POWER SUBSTATION AT 211 REYNARD STREET, PASCOE VALE SOUTH (D19/157615)
A petition (D19/160160) has been received containing 294 signatures requesting Council to oppose Public Transport Victoria’s proposal to build a tram power substation at 211 Reynard Street, Pascoe Vale South. The petition appears to be a document derived from an online petition.
Officer Recommendation That Council: 1. Receives and note the petition. 2. Refers the petition to the Director City Futures for consideration. 3. Emails any proposed action to all Ward Councillors and Councillors Responsible For Transport, allowing 7 days for Councillor feedback. 4. Advises the petition organiser of this action.
Attachment/s 1⇩ Petition objecting to Substation at 211 Reynard Street, Pascoe Vale D19/160160
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DCI4/19 WESTBREEN CREEK CONSERVATION AND DEVELOPMENT PLAN - ADOPTION (D19/38850) Director City Infrastructure Open Space and Street Cleansing
Executive Summary Westbreen Creek is a tributary of Moonee Ponds Creek. It originally flowed from Glenroy to join with the Moonee Ponds Creek just north of what is now the Tullamarine Freeway near Bell Street. An underground drain was installed by Melbourne Metropolitan Board of Works in the late 1970s and the natural sections of the creek were filled in at that time. Development of the Westbreen Creek Conservation and Development Plan (WCCDP) (Attachment 1) is a key action from the Moreland Open Space Strategy 2012 – 2022. The draft plan was prepared aiming to protect and enhance existing environmental and heritage values, while planning park and amenity upgrades to improve public access and enjoyment of the open space. It includes a range of opportunities such as new wetlands, park and play upgrades, new paths and targeted revegetation. Council officers from across the organisation collaborated with several key stakeholders, including Melbourne Water, the Northern Golf Course, Pascoe Vale Girls College and Friends of Moonee Ponds Creek to develop the draft plan. The draft plan was made available for community consultation in December 2018, and two ‘drop in’ style consultation sessions were held at Gavin Park in late January 2019. Consultation closed on 4 February 2019. Feedback on the draft plan (Attachment 2) was generally supportive, with much interest in preserving and enhancing the current environment along this much loved linear reserve. The draft plan has been revised in consideration of feedback received from the local community.
Officer Recommendation That Council: 1. Notes the key feedback arising from the community consultation process for the Westbreen Creek Development and Conservation Plan. 2. Adopts the Westbreen Creek Conservation and Development Plan (Attachment 1) and implementation schedule (Attachment 2).
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REPORT
1. Policy Context Moreland Open Space Strategy (MOSS) 2012 – 2022 • Goal 3: Making places for nature Objective: Enhance the sustainability and management of water corridors. Action: Develop a management plan for Westbreen Creek, Pascoe Vale in line with the Westbreen Creek Parklands Master Plan (MOSS p. 73). Objective: Seek to provide better buffers between urban development and waterways. Action: Develop a strategic works program for waterway revegetation for Merlynston and Westbreen Creeks in conjunction with the Creek Management Bodies, Friends Groups and Melbourne Water (MOSS p. 96). • Urban Forest Strategy (UFS) 2017 – 2027 The Moreland UFS aims to protect and enhance Moreland’s natural assets on public and private land, including street trees, significant trees, areas of conservation value and habitat corridors such as the Westbreen Creek. The UFS seeks to turn around the decline in overall vegetation in Moreland with ambitious targets to double public realm canopy by 2030 through a range of greening operations. One of the key objectives of the UFS is to create a diverse urban forest of trees and other vegetation that will enhance urban ecology, an objective also shared by the Westbreen Creek Development and Conservation Plan. • Chain of Ponds (CoP) – Plan for Moonee Ponds Creek (adopted 2018) The Chain of Ponds is a high-level strategic plan prepared by Melbourne Water, Council and Moonee Valley City Councils for the Moonee Ponds Creek of which the Westbreen Creek is a tributary. The CoP highlights the need to manage stormwater at the catchment level, retaining and treating it before it enters the Moonee Ponds Creek to reduce pressures on the Moonee Ponds Creek itself and particularly downstream, where flooding is a significant issue. 2. Background The Westbreen Creek Conservation and Development Plan (WCCDP) (Attachment 1) has been prepared to identify, protect and enhance the environmental, cultural heritage and community open space values along the Westbreen Creek open space corridor. The study area extends from KW Joyce Reserve to the confluence with Moonee Ponds Creek in Pascoe Vale and includes, Gavin Park, Austin Crescent Reserve and Payne Reserve. The plan seeks to balance the role of the creek as a primary waterway biodiversity corridor with the need to maintain drainage and key service easement functionality whilst meeting the increasing needs of the local community for open space and recreational access. The draft plan has been developed by Council in consultation with Melbourne Water. Following discussion and refinement of priorities and actions in consultation with key stakeholders and the local community the final plan will be used to guide strategic planning and management actions, capital works and implementation priorities over the next 10 years along the creek and open space corridor.
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Westbreen Creek is a tributary of Moonee Ponds Creek. The creek originally flowed from Glenroy, west of the Northern Golf Course through the steep valleys of Pascoe Vale to join with the Moonee Ponds Creek just north of what is now the Tullamarine Freeway near Bell Street. Westbreen Creek was neglected for many years with sections used as a military landfill during the Second World War and afterwards a Council tip. As the surrounding area was developed for housing the flow and velocity of stormwater runoff in the lower section of the creek increased and the channel became badly eroded. Melbourne Metropolitan Board of Works installed an underground drain in the late 1970’s and the natural sections of the creek were filled in as was the usual practice at this time. The northern section of the creek has also been modified by sewer and other works but has an open channel between Northumberland Road and Zenith Street including KW Joyce Reserve and the northern end of Gavin Park. This area has been enhanced by areas of indigenous revegetation, walking/cycling trails and areas of adjoining open space provide significant environmental, open space and recreation highly valued by local residents. 3. Issues Given the length and complexity of the document, a one-page summary was produced (Attachment 2) with an informative overview of the plan’s main objectives. The following objectives were identified as part of the development of the plan: • Celebrate and enhance the natural bushland character of the corridor; • Strengthen the habitat corridor and connections with adjoining open space; • Protect and manage cultural heritage values; • Enhance social value and use through renewal of aging open space infrastructure and exploration of new opportunities including playgrounds, fencing and park facilities; • Facilitate pedestrian and cycling movement including improving connections with public transport and the wider transport network; • Investigate Water Sensitive Urban Design (WSUD) opportunities to treat and improve stormwater quality and waterway health; • Maintain serviceability and function of infrastructure assets, service and easements running through the reserve; and • Implement design and development principles which consider the long-term sustainable management of the reserves and resource use for maintenance activities. Environmental implications Successful implementation of the WCCDP will continue and strategically back Council’s efforts to protect and enhance the existing environmental and heritage values while planning park and amenity upgrades to improve public access and enjoyment of the open space. The plan includes a range of opportunities such as new wetlands, park and play upgrades, new paths and targeted revegetation.
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Social implications During consultation on the WCCDP it was clear that residents treasure this linear reserve for a broad range of reasons. Maintaining this respect for and connection to nature amongst the local community is a key outcome of the WCCDP. Development of the WCCDP coincides with play space upgrades being scheduled for Austin Crescent Reserve and Gavin Park, as part of the current (Financial Year 2019) Play Strategy Implementation capital works program. Given that the two play spaces are opposite each other on Northumberland Road, the officer’s recommendation is to invest in enhancing the play space at Austin Crescent, and eventually remove the play equipment at Gavin Park to make way for a new offline water quality treatment wetland to filter water from the surrounding catchment. This is a key outcome of the WCCDP. Regional/strategic implications The Chain of Ponds strategic plan for the Moonee Ponds Creek highlights the need to manage stormwater at the catchment level, retaining and treating it before it enters the Moonee Ponds Creek to reduce pressures on the Moonee Ponds Creek itself and particularly downstream, where flooding is a significant issue. Implementation of the WCCDP would contribute significantly to this regionally strategic goal. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation In 2018, Council officers from across the organisation worked with several key stakeholders, including Melbourne Water, the Northern Golf Course, Pascoe Vale Girls College and Friends of Moonee Ponds Creek to develop the draft plan. In December 2018, project posters were put up along the linear reserve, and postcards were sent to approximately 2500 properties in the surrounding areas. The posters and postcards included a summary of the project and directed residents to Council’s public website with all information regarding the draft plan including the one-page summary document. ‘Drop in’ style consultation sessions were held at Gavin Park on Saturday 19 January and Thursday 24 January 2019. Approximately 65 people attended over the two consultation sessions, where Council officers were available to discuss the plans and answer any questions. All residents were invited to submit feedback online, with consultation closing on 4 February 2019. Approximately 40 individual submissions were received on the draft plan via the ‘Have Your Say’ function on Council’s website which have been summarised (Attachment 3). Feedback on the draft plan was generally supportive, with much interest in preserving and enhancing the current environment along this much loved linear reserve. The draft plan has since been revised to reflect feedback received from the local community related mainly to strong objection to opening up a pedestrian path at the rear of Cornwall Road on safety and privacy grounds, resulting in this been removed from the plan. The design of the Austin Crescent Reserve Play Space upgrade was also revised due to concern the basketball court was too close to resident properties. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter.
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6. Financial and Resources Implications The WCCDP implementation schedule (Attachment 4) proposes $2,711,675 to implement the works. A majority of the works are funded through current BASE and CAPEX funding streams equating to $2,086,675. Opportunities to fund approximately $625,000 within the WCCDP that fall outside current funding streams are subject to external grants such as WSUD/Storm Water and other Melbourne Water programs. These grants generally required matched funding from Council. Matched funding and other new proposed open space improvements can be funded via the open space reserve fund. These will be referred to future budget processes for consideration should they be required and will have no impact on existing programs. Many implementation actions align with objectives of existing Council capital programs such as Natural Resource Management, Park Infrastructure Renewal, Transport/shared paths and ESD. Council’s internal design and project management resources will be used wherever possible to reduce capital expenditure. Recurrent maintenance requirements such as frequency in servicing gross pollutant traps, maintenance of proposed wetlands and other new infrastructure must also be considered. Council’s Open Space Design and Development Unit will lead implementation of the WCCDP implementation schedule in consultation with internal and external stakeholders. Additional information will be made available for the community as actions are implemented, and projects requiring additional funding will be referred to future budgets for consideration. 7. Implementation Councils’ Open Space Design and Development Unit will lead implementation of the WCCDP implementation schedule (Attachment 4), in consultation with internal and external stakeholders. Additional information will be made available for the community as actions are implemented. Concept design and community consultation has commenced for the Austin Crescent play space upgrade. This is currently funded as part of the current Financial Year 2019 Play Strategy Implementation capital works program. Completion of the play upgrade at Austin Crescent Reserve is planned for June 2019.
Attachment/s 1⇩ Final Report for Adoption - Westbreen Creek Conservation and D19/91479 Development Plan 2⇩ Summary Document for Consultation - Westbreen Creek Conservation D18/472451 and Development Plan 3⇩ Consultation Summary February 2019 - Westbreen Creek D19/69970 Conservation and Development Plan 4⇩ Final Implementation Schedule for Adoption April 2019 - Westbreen D19/91480 Creek Conservation and Development Plan
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DCI5/19 LIVING MELBOURNE: OUR METROPOLITAN URBAN FOREST STRATEGY - ENDORSEMENT (D19/141970) Director City Infrastructure Open Space and Street Cleansing
Executive Summary Council has been working with the Natural Conservancy and Resilient Melbourne as well as other state and local government agencies on the development of a Metropolitan Urban Forest Strategy titled Living Melbourne: Our Metropolitan Urban Forest Strategy (Attachment 1). The Metropolitan Urban Forest Strategy is a bold new strategy that aims to create a greener, more liveable Melbourne. The strategy presents a vision of international significance in its massive scale, its outstanding collaboration, and its use of new and innovative mapping technology. A flagship action from the Resilient Melbourne strategy, Living Melbourne is the cumulative result of over two years of collaboration to develop the evidence base for a plan to greening the city and aligns with goals within Moreland’s Urban Forest Strategy. The purpose of this report is to seek Council’s endorsement of Living Melbourne: Our Metropolitan Urban Forest Strategy. This is developed by The Nature Conservancy and Resilient Melbourne with input from metropolitan Councils, the Victorian government, statutory authorities, academics and others. Endorsement of Living Melbourne means support for Living Melbourne’s Vision, Goals and Actions and a commitment to work in partnership with the other endorsing organisations towards its implementation.
Officer Recommendation That Council: 1. Endorses Living Melbourne: Our Metropolitan Urban Forest which means supporting Living Melbourne’s Vision, Goals and Actions and committing to work in partnership with the other endorsing organisations towards its implementation. 2. Authorises the use of Council’s logo to appear as an endorsing organisation in the designed version of Living Melbourne which will be launched in June 2019.
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REPORT
1. Policy Context The following Council policies are consistent with the vision, goals and actions of Living Melbourne: • Urban Forest Strategy 2017 - 2027 Endorsed in 2017, the Moreland Urban Forest Strategy aims to realise this vision by nurturing a healthy, attractive and diverse urban forest to improve the health and wellbeing of current and future generations. Improving tree canopy cover throughout the City of Moreland will increase community health and liveability in the area. • Open Space Strategy 2012 – 2022. • Public Health and Wellbeing Plan. • Urban Heat Island Effect Action Plan. 2. Background Resilient Melbourne was instigated by the 100 Resilient Cities (100RC) initiative, pioneered by The Rockefeller Foundation in 2015. This global initiative aims to help cities around the world become more resilient to the physical, social and economic challenges that are a growing part of the 21st century. Melbourne was selected from 372 applicant cities around the world to be in the first wave of 33 cities to join the network. Following significant engagement across metropolitan Melbourne, including all local Councils, Victorian government, and many other stakeholders, the Resilient Melbourne strategy was released in May 2016 – the first ever metropolitan-wide strategy led by local government. While still part of the 100RC network, Resilient Melbourne is 100% locally owned and funded. 100 Resilient Cities – pioneered by the Rockefeller Foundation, has invested significantly in the development of Living Melbourne – Our Metropolitan Urban Forest Strategy (MUFS) (Attachment 1), by facilitating pro-bono services to the project, including project partner The Nature Conservancy, satellite imagery from Digital Globe, and data analysis and software provided by Trimble. Urban forest initiatives have been established by several metropolitan Melbourne local governments, the Victorian government, non-governmental and community organisations, private land owners and others to protect and enhance Melbourne’s metropolitan urban forest. What has been missing until now is a way for this work to be coordinated and supported at a metropolitan scale. The purpose of MUFS is to galvanise support for a collaborative effort across sectors and organisations, jurisdictions and land tenures. MUFS is supported by the Living Melbourne: technical report. The technical report (Attachment 2) provides technical evidence underpinning the strategy - both are intended to be read as stand-alone documents.
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3. Issues Environmental implications Environmental sustainability matters have been considered in developing MUFS. Specifically, MUFS considers the current and future threats to Melbourne’s liveability and proposes actions to extend and improve the metropolitan urban forest to both mitigate impacts and provide a long term strategic approach for its future sustainability. Legal Implications MUFS is not a legislative requirement nor does it diminish Council’s rights or ability to develop localised urban forest approaches. It is aligned with the Victorian Government’s Action 91 in Plan Melbourne and aligned with existing visions and objectives, of endorsing organisations. Regional/strategic implications The MUFS framework includes a vision: • our thriving communities are resilient and connected through nature three goals: • healthy people; • abundant nature; and • natural infrastructure and 6 key actions: • Protect, restore species habitat and enhance connectivity. • Set targets and track progress. • Scale up greening the private realm. • Collaborate across sectors and regions. • Build a toolkit of resources to underpin implementation. • Fund the protection and enhancement of the urban forest. Endorsement of the strategy supports Council’s Vision that: Moreland will be known for its proud diversity, and for being a connected, progressive and sustainable city in which to live, work and play and Council Plan objectives of Connected Community, Progressive City and Responsible Council, and with the vision, goals and objectives of relevant Council strategies. Benefits for endorsing organisations include the following: • Licence to host mapping derivatives on website; • Use of satellite imagery for internal use; • Co-branding plus logo placement in final designed version of Living Melbourne; • Access to future financial investment for actions and aligned media opportunities; • Opportunity to demonstrate collective leadership regarding Melbourne’s future liveability and opportunity to leverage collective metropolitan support to extend existing work. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities.
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4. Consultation In developing the strategy, Resilient Melbourne and The Nature Conservancy brought together 32 metropolitan Councils, state government agencies, non-government and community organisations, and other partners to unite around a common vision for an urban forest – thriving and resilient communities, connected through nature. MUFS has been developed with a broad range of stakeholders, coupled with advice from a Senior Reference Group and a Technical Advisory Group. The Senior Reference Group included: Department Environment Land Water and Planning, City of Brimbank, The Nature Conservancy, Melbourne Water, City of Monash, City of Stonnington, Resilient Melbourne, City of Frankston, City of Melbourne, Parks Victoria, City of Hume. Stakeholder involvement included a series of workshops to guide development of the strategy, incorporate stakeholder perspectives and review the strategy as it progressed and was finalised. The four major workshops focused on: • Establishing the baseline and setting the initial vision; • Developing the strategic foundation; • Technical evidence to guide the strategy; and • Draft strategy framing and development. Stakeholders who contributed to the development of MUFS include metropolitan Melbourne local government authorities, Victorian Government departments and statutory agencies, technical experts, land managers, policy makers, planners, academics developers and some community representatives (see the acknowledgements section within MUFS for a full list). Round 1 consultation on the early draft MUFS occurred December 2018 – January 2019. The draft strategy was circulated to over 60 organisations, including all metropolitan councils, relevant Victorian Government departments and agencies, as well as a range of statutory authorities. Insightful, constructive feedback was received from 36 organisations, totalling 640 individual items of feedback demonstrating their commitment to MUFS and involvement in its release and implementation. Melbourne Water circulated information inviting Healthy Waterways stakeholders (community organisations and community members) to respond to a questionnaire on MUFS. 100% of respondents either strongly agreed or agreed with a metropolitan wide approach to improve greening efforts and better protect nature across Melbourne. 100% of respondents either strongly agreed or agreed with the vision and goals of the MUFS strategy and 100% of respondents stated they I would be likely to recommend that their local council endorses MUFS. A stakeholder briefing session was held on 13 February 2019 to provide an update on MUFS for endorsing organisations plus additional organisations involved in MUFS development. Round 2 consultation on the draft strategy occurred from 22 February 2019 to 15 March 2019. Round 2 consultation asked organisations what needed to change in order for them to support or endorse the strategy. We received over 130 mostly positive comments from 18 organisations, with no submissions indicating a reticence to endorse. Overall stakeholders have indicated their support for the collective approach that MUFS is proposing. All feedback was responded with the strategy being updated to ensure the final version is representative of the needs of the diverse partnership.
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Endorsement for MUFS is being sought from the following organisations which have been involved in its development: • 32 metropolitan Melbourne Local Government Authorities; • Victorian Government – through (DELWP); • Municipal Association Victoria; • Melbourne Water; • Yarra Valley Water; • South East Water; • City West Water; • Parks Victoria; • VicRoads; • Victorian Planning Authority; • Australian Institute of Landscape Architects; • Environment Protection Authority; and • Port Phillip and Westernport Catchment Management Authority Council officers from across the organisation were involved in various capacities throughout this consultation providing input and feedback aligning with Moreland’s strategic objectives. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications There is no requirement for endorsing organisations to commit funding alongside endorsement. 7. Implementation Council congratulates Resilient Melbourne and the Nature Conservancy for producing an exciting, challenging and detailed Urban Forest Strategy for Melbourne. The authors have highlighted the critical issues and prepared a document that will be of value to the community, state government and local governments in fulfilling the vision of thriving and resilient communities, connected through nature. Moreland should be proud of its own work in this regard in moving towards the six recommended actions. The MUFS strongly aligns with the goals and objectives of Moreland’s Urban Forest Strategy and will result in greater collaboration and coordination in producing joint solutions and state leadership to address the many remaining challenges for our urban forest. For Moreland, greater state leadership and assistance on resolving the sometimes- conflicting aims of protecting and enhancing our urban forest the greater canopy and: • compliance with electrical line clearance regulations; • the high cost of bundling and undergrounding powerlines; • building and insurance guidelines that limit the proximity of canopy trees; • online interactive tools and training to help plan, prioritise, monitor and benchmark the urban forest at a range of levels; • industry accepted best practice technical standards for accommodating tree canopy and infrastructure; and • effective planning controls that protect and enhance the urban forest with urban density.
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Attachment/s 1⇩ Living Melbourne - our Metropolitan Urban Forest Strategy - For D19/144700 Endorsement 2⇩ Technical Report - Living Melbourne D19/144701
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DCF30/19 AMENDMENT C164 PART 2 - DECISION GATEWAY 3 - CONSIDERATION OF FURTHER WORK AND DECISION ON THE AMENDMENT (D19/117816) Director City Futures City Strategy and Design
Executive Summary Amendment C164 seeks to proactively rezone industrial land in the Brunswick Structure Plan Area to implement the Brunswick Structure Plan and Moreland Industrial Land Strategy (MILS). Council resolved in November 2018 to split Amendment C164 into 2 parts and to adopt Amendment C164 Part 1 and submit it to the Minister for Planning for approval. In relation to C164 Part 2, Council resolved to receive a report that investigates the use of the new Commercial 3 Zone (C3Z). This report completes Part 2 of the resolution regarding the investigation of the C3Z. The strategic priority in MILS Category 2 areas is to enable industrial land to transition to other uses while retaining local economic activity and employment. Utilising the current Victoria Planning Provisions has been a challenge for Council, involving the use of commercial zones which also enable residential development together with local planning policy to encourage employment generating uses. Current market conditions favour residential over commercial development and the use of local policy to encourage employment generating uses over more profitable residential floor space can be subject to review and variable outcomes before the Victorian Civil and Administrative Tribunal (VCAT). The new C3Z is a mixed-use employment zone which is intended to facilitate the establishment and growth of creative industries, small manufacturers and start-up businesses alongside residential uses (where appropriate). The C3Z introduces new controls which mandate a maximum percentage of residential floor space that cannot be exceeded within the zone and thereby ensures a minimum percentage of commercial employment generating floor space is provided as part of any development. The use of floor space controls within the C3Z has significantly greater strength for planning decision-making compared to a local policy. It is observed that the State Government is also separately undertaking a process of removing local planning policies and combining these with State Planning Policy. Officers engaged consultants to complete an independent planning and economic assessment to determine the appropriateness of applying the C3Z to properties in the MILS Category 2 - Employment Areas. The assessment concluded that the C3Z is a stronger planning tool for achieving Council’s employment policy objectives for the Category 2 - Employment Areas than the originally proposed Commercial 1 Zone. The C3Z will achieve both Activity Centre policy, and employment policy by creating economically diverse mixed- use precincts which are attractive to new and emerging businesses. Officers recommend Council abandons Amendment C164 Part 2 and commences a new planning scheme amendment to apply the C3Z to all properties in Amendment C164 – Part 2. As part of this new amendment, properties in MILS Area 38, would be recommended to be rezoned to the Commercial 1 Zone. The new amendment will include public exhibition, and consideration of submissions by Council before the next decision gateway (Decision Gateway 2: Submission Review and Panel Request).
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Officer Recommendation That Council: 1. Notes the findings of the Moreland Industrial Land Strategy Employment Areas Zoning Review prepared by Echelon Planning (Attachment 1), and the MILS Employment Areas Feasibility Development Models (Attachment 2) prepared by Conceptus Property. 2. Abandons Amendment C164 Part 2 and notifies the Minister for Planning of its decision, in accordance with Section 28 of the Planning and Environment Act 1987. 3. Writes to the Minister for Planning to seek Authorisation to prepare a new Amendment which seeks to: a) Make changes to Design and Development Overlay Schedules 18, 19 and 20 as shown at Attachments 3, 4 and 5. b) Rezone Category 2 Employment Areas within the Brunswick Structure Plan Area to the Commercial 3 Zone, except for MILS Area 38 which is to be rezoned to the Commercial 1 Zone, as shown in Attachment 6. c) Apply the Parking Overlay and Environmental Audit Overlay as shown in Attachment 7. 4. Following receipt of the Minister’s Authorisation, proceed to public exhibition in accordance with Section 19 of the Planning and Environment Act 1987. 5. Provides the Director City Futures delegated authority to prepare the new Amendment and make changes based on: any conditions imposed in Council’s resolution or the Authorisation granted by the Minister for Planning; and any changes to the relevant documents to correct errors and grammatical changes including any required mapping. 6. Notifies submitters to Amendment C164 of Council’s decision in relation to Amendment C164 Part 2.
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REPORT
1. Policy Context Council Action Plan The Council Plan 2017-2021, contains strategic initiatives to: • Enhance liveability, affordability and sustainability by guiding growth, and excellence in urban design and development; and • Support the local economy and trading environments to enhance economic activity and promote local jobs. Council Action Plan (CAP) item 24 includes the implementation of MILS for the BAC as a deliverable item under the plan (Council Plan reference P1d). Progressing this project will assist in achieving this CAP item. The Moreland Industrial Land Strategy (2015-30) The Moreland Industrial Land Strategy 2015-2030 (MILS) provides a clear land use framework for all industrial land across Moreland. The framework seeks to maintain an appropriate supply of industrial and other commercial zoned land, suited to employment sectors that have positive long-term growth outlooks in Moreland. Responding to these employment trends is critical to Moreland’s broad sustainability objectives and its vision to create sustainable neighbourhoods with an emphasis on the social, cultural, environmental and economic well-being of the population. As Moreland’s population continues to grow, maintaining and growing access to new forms of local employment is of increasing importance in achieving goals of reduced travel to work and liveability. State and Local Policy seeks to encourage housing growth, with good access to transport, shops and services. It also seeks to contribute to economic regeneration through the transition of specific precincts of industrial zoned land to accommodate more diverse employment opportunities and to contribute to housing supply. The MILS retains Moreland’s three large concentrations of industrial zoned land in Brunswick, Coburg North and Newlands, and a number of smaller concentrations of industrial land are also recommended for retention. The MILS allows for the transition of other industrial precincts to prioritise alternative employment uses and, in some instances, to allow for a transition to multi-use or residential outcomes. Importantly, the MILS provides a level of certainty regarding the long term expectations for precincts. This will discourage land banking and speculation and allow land owners and occupiers to invest in their businesses. The MILS categorises all industrial land into one of the following three categories: Category 1 - Core Industry and Employment areas • Maintain for industry and other employment uses including office and restricted retail and prohibit new residential uses. Category 2 - Employment areas • Support the transition from industrial uses to a broader range of employment uses and prioritise employment over residential uses. Category 3 - Transition - Residential areas • Support transition to facilitate quality residential development to contribute to Moreland’s housing supply.
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Economic Development Strategy (2016-21) Council’s economic development strategy seeks to facilitate the development of a local economy that is growing and productive, and which is socially inclusive and environmentally sustainable. They key objectives are to: • Work to create new opportunities for sustainable investment and jobs, building on our strengths and encouraging innovation. • Work in partnership with business and the community to support enterprise, to develop the skills of the local workforce, and promote Moreland as a place to work, live, play and invest. • Work with our partners to improve economic development outcomes in the wider region, ensuring that Moreland residents have access to a wide range of employment opportunities. A key goal and implementation action of this strategy is to ensure land is available for industrial and other employment activities by implementing the MILS. Commercial 3 Zone (C3Z) Amendment VC149 introduced the C3Z into the Victoria Planning Provisions on 4 October 2018. When Council adopted the Moreland Industrial Land Strategy (MILS) 2015-2030 and prepared Amendment C164, the C3Z was not available to Council as a tool to implement the MILS. The Applying the Commercial 3 Zone – Planning Practice Note 85, Department of Environment Land Water and Planning, September 2018 states that the Commercial 3 Zone is a new planning tool which can be applied to help facilitate business growth and innovation in select parts of Victoria. It is a mixed-use employment zone which is intended to facilitate the establishment and growth of creative industries, small manufacturers and start-up businesses. The zone promotes the creation of dense, economically diverse, affordable, accessible and amenity-rich precincts which are attractive to new and emerging businesses. The C3Z is a true ‘mixed use’ zone, which priorities employment uses over residential uses by mandating a fixed maximum amount of residential floorspace allowed within a development. The C3Z guarantees that development will contain a minimum employment floor space, consistent with the MILS, providing greater certainty for landowners, proponents and Council, and improved employment opportunities for the community. 2. Background Amendment process On 9 August 2017, Council resolved to write to the Minister for Planning to seek Authorisation to prepare Amendment C164. On 16 September 2017 the Department of Environment, Land, Water and Planning confirmed that Amendment C164 could proceed with authorisation from the Minister for Planning, subject to conditions. The amendment was exhibited from 16 November 2017 to 22 January 2018, in accordance with Section 19 of the Act. 135 submissions (including one petition) were received in relation to Amendment C164 during the exhibition period, with a further 4 late submissions received after Council had considered submissions (139 submissions in total). At the 11 April 2018 Council Meeting, Council resolved to request the Minister for Planning to appoint an independent panel to hear submissions to Amendment C164 (DED18/18). A Panel Hearing was held 4 June to 9 June 2018. The Panel report was generally supportive, noting that the Amendment was well founded and strategically justified. The Panel concluded that Council should adopt the Amendment subject to a number of suggested changes. At the 14 November 2018 Council meeting, the Council resolved to split the amendment into 2 parts.
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Amendment C164 Part 1 Amendment C164 Part 1 was adopted by Council at the November 2018 Council Meeting and submitted to the Minister for Planning for approval in accordance with Council’s resolution on 26 March 2019. Approval of this part of Amendment C164 is currently under consideration by the Department of Environment, Land, Water and Planning. Part 1 included the rezoning of Category 3 – Transition Residential MILS Areas, changes to Design and Development Overlay Schedules 18, 19 and 20, and the application of the Environmental Audit and Parking Overlays. At this meeting Council also resolved to receive a further report for consideration, which investigates the use of the Commercial 3 Zone for properties in Amendment C164 Part 2. Splitting the amendment has the effect of creating two separate amendments. It is necessary for each amendment to stand on its own in case one precedes ahead of the other or if for whatever reason the Minister refuses some or part of either the Amendment. 3. Issues Independent planning and economic assessment Officers engaged Echelon Planning and Conceptus Property to prepare a planning and economic feasibility assessment for Category 2 - Employment Areas which considers the suitability of the C3Z. Their reports can be found at Attachment 1 and Attachment 2. The review concluded that the Commercial 3 Zone is a stronger planning tool for achieving Council’s employment policy objectives for Category 2 - Employment Areas than the Commercial 1 Zone. The economic analysis prepared as part of the review supports the use of this zone across all MILS Areas in Amendment C164 Part 2 except for two properties in MILS Area 38 where it is not appropriate to apply the C3Z. Economic assessment Conceptus Property have prepared a commercial viability assessment of the MILS Category 2 Employment Areas if a C3Z were to be applied at either a 35% or 50% gross maximum residential floor area requirement (view the full report at Attachment 2). The two 35% and 50% scenarios were tested against properties in 3 locations: • Fringe activity centre sites. • Inner industrial sites. • Outer industrial sites. The properties in Amendment C164 Part 2 are fringe activity centre sites due to the location adjacent or within the Brunswick Activity Centre. The assessment concluded that a mixed-use development comprising a 50% residential floor area in a fringe activity centre location was a feasible development scenario for Category 2 Employment areas in Moreland. According to the Conceptus report, feasibility is described as a: development scenario modelled that derived a positive development margin (c.10% profit on cost). The report goes on to say that: It is considered that foreseeable growth in demand for commercial uses (and rent levels) would enable a developer to achieve a satisfactory commercial return (15% – 20% profit margin) within a 5 year time horizon where 15%-20% profit margin is considered commercially viable for a developer.
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Planning assessment Echelon Planning have considered the feasibility assessment in the Conceptus Property report to inform their recommendations on the appropriate zone for Moreland’s Category 2 – Employment Areas. The report provides a comparison of the C1Z, MUZ and C3Z against the policy objectives of the Moreland Planning Scheme for Category 2 areas (see Attachment 1 page 27). The assessment concludes that the C3Z best applies the key objectives of Moreland’s policy as it is the only zone of the three which prioritises employment uses over residential outcomes. The report on (see Attachment 1, page 36) includes an analysis of the gross floor area (GFA) of employment uses achieved in the C3Z under the 35% and 50% GFA scenarios, compared with Councils policy, which seeks a minimum of ground and first floor areas for employment uses. The amount of floor space achieved under a C3Z with a maximum 50% residential GFA is broadly consistent with quantum sought by Council policy. This is analysis indicates that the C3Z achieves the policy outcomes sought for Category 2 - Employment Areas. It is noted that this Council Report relates only to those properties in the Category 2 – Employment Areas that are included within Amendment C164 Part 2. The Echelon report includes analysis and recommendations for other Category 2 Areas within Moreland, however Council has not considered these findings or formed a view on the recommendations at the time of writing this report. These findings can be considered should future proponent led amendments be sought for the sites outside of the areas applicable to Amendment C164. Echelon has outlined a methodology (see Attachment 1, page 34) which derives a recommendation as to what zone should be applied to all Category 2 Employment Area across Moreland. This methodology responds to the implementation guidance provided in the MILS and Moreland Planning Scheme, which outlines a number of options for suitable zones within Category 2 Employment Areas. Relevant to the properties being considered as part of Amendment C164 Part 2 is the following: Where an area is strategically located within or adjacent to an activity centre and the ‘mixed use’ employment development model for Category 2 precinct are likely to be achievable in the foreseeable future (ie the next 5 years), apply the Commercial 3 zone (with a schedule which allows up to 50% dwelling/residential building GFA). The review concludes that the areas included in Amendment C164 Part 2 are recommended to be included in C3Z with the exception of the properties in MILS Area 38 (see further discussion below). Officer recommendation For former industrial sites adjacent to Activity Centres were the strategic priority is to achieve increased employment outcomes, it is recognised that current market forces will continue to witness speculation and proposals seeking increased residential floorspace. This is at the expense of employment floor space, with the increased residential floor space sought to be justified by Activity Centre Policy which seeks to accommodate increased population growth. Officers recommend the rezoning of properties in MILS Category 2 Employment Areas, included in Amendment C164 Part 2 (except properties in MILS Area 38) to the C3Z to provide Council with greater control over the retention and delivery of new employment floorspace.
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MILS Area 38 There are two properties which comprise MILS Area 38 at the northern end of Nicholson Street currently in the Industrial 3 Zone. The Echelon report concludes that these two properties should be rezoned to the Commercial 1 Zone (C1Z) instead of the C3Z. The C3Z is not considered a viable option in this location as the scale of this precinct does not support the demand for the quantum of employment floor space which would be required by the C3Z. This section of the Brunswick Activity Centre (northern end of Nicholson Street) performs a local retail and service function and is surrounded by land in residential zones. A C1Z would best support this role. This precinct is contrasted with Sydney Road, Lygon Street and the southern end of Nicholson Street, which all have much more significant concentrations of commercial activity. The MILS identifies the C1Z as being an appropriate implementation option for some Category 2 – Employment Areas. The objectives of the C1Z include “to create vibrant mixed use commercial centres for retail, office, business, entertainment and community uses” and “to provide for residential uses at densities complementary to the role and scale of the commercial centre”. Council activity centre policy seeks to ensure that they provide “a board mix of retail and commercial and cultural activity, employment options, administrative and civic centre functions”. Moreland’s zoning framework acknowledges the differences in the roles of different parts of the activity centres. Where Lygon Street and Sydney Road are primarily within the C1Z, Nicholson Street is a combination of Mixed Use Zone (MUZ) and Residential Growth Zone (RGZ). The MUZ and RGZ have a greater focus on residential development compared with the commercial character along Sydney Road and Lygon Street. Given the residential and local service and amenity needs context of this part of Nicholson Street, the C1Z is considered the appropriate zone for the two properties within MILS Area 38. Officer recommendation Rezone properties in MILS Area 38 to the Commercial 1 Zone in accordance with Attachment 6. Activity centre policy and the achievement of a diversity of employment opportunities In addition to the MILS, Amendment C164 Part 1 and 2 seek to achieve the broader strategic directions of Council’s Activity Centre policy for Brunswick which includes: These centres provide a broad mix of retail uses (including convenience and comparison shopping), commercial and cultural activity, a diverse mix of employment options and are generally well served by public transport. (Clause 21.02-3 of the Moreland Planning Scheme) Different sections of the Brunswick Activity Centre have different character and serve different functions. The application of the C3Z will add to the mix of zoning conditions found in Brunswick, which will assist in facilitating a diverse mix of employment opportunities. The C3Z provides for a range of industrial, commercial, office and other employment generating uses which support the mixed-use employment function of the area.
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Planning practice Note 85 – Applying the Commercial 3 Zone, Department of Environment Land Water and Planning, September 2018), states: the Commercial 3 Zone provides for a wide diversity of employment uses ‘as of right’. This includes Arts and craft centre, Education centre, Home based business, Industry (with the exception of most Clause 53.10 uses which are Section 2), Manufacturing sales, Market, Office, and Research centre. The designation of these uses ‘as of right’ will enable the widest possible range of businesses operating within the emerging economy to establish without the need for a permit within the zone. Compared to the retail and limited office employment opportunities commonly realised in the C1Z, the C3Z will promote various types of creative industries, small- scale manufacturers and technology-oriented start-up businesses. The Brunswick Activity Centre already has a significant quantum of C1Z along Sydney Road and Lygon Street, much of which is transitioning to predominantly residential development with a limited commercial offering to ground floor frontages. The C3Z will provide a different type of employment and attract a different mix of businesses which could otherwise be forced to establish outside of activity centres. Implementing the C3Z will add to the diversity of employment opportunities in the activity centre. Officer recommendation The Commercial 3 Zone is an appropriate zone for implementing Council’s Activity Centre policy and should be applied within the Brunswick Activity Centre in a manner consistent with Echelon’s recommendations. Additional planning controls Officers recommend that the new amendment include the Environmental Audit Overlay, Parking Overlay and Design & Development Overlay proposed as part of Amendment C164. This will ensure that built form, car parking and potential contamination issues are appropriately addressed. The inclusion of these proposed overlay controls are consistent with Council’s adopted position at the November 2018 Council Meeting. Officer recommendation Apply the Environmental Audit Overlay, Parking Overlay and Design & Development Overlay to properties in accordance with Attachment 7 and Attachment 8. Implications for recent purchasers Approximately 10 properties currently zoned Industrial 1 have changed ownership since Council exhibited Amendment C164 on 16 November 2017. Some of these properties may have been purchased speculatively to take advantage of the significant uplift in value from the change in zoning from industrial to Commercial 1. It is important to note that Council’s policy direction in the MILS and the Moreland Planning Scheme for these sites in a Category 2 – Employment Area and particularly for the prioritisation of employment floor over residential floorspace has not changed during this time. Officer recommendation The proposed new planning scheme amendment process will provide all land owners with the opportunity to make submissions and be heard by an independent panel to consider their views.
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Conclusion Amendment C164 originally sought to achieve a commercial and residential mix through the application of the C1Z with an accompanying Design and Development Overlay (DDO) and supported by current local planning policy. The DDO sought to encourage built form outcomes which would encourage and facilitate employment uses. The C1Z however allows residential uses as of right, where there is a frontage of less than two metres at ground level. As residential uses are allowed without the need for a permit, Council Officers must rely on negotiation with applicants to achieve the amount of employment floor space sought for Category 2 - Employment Areas. This is a resource intensive process that is subject to the additional cost and uncertainty of reviews before the Victorian Civil and Administrative Tribunal. This impacts on Council’s ability to guarantee the quantum and mix of employment uses on these sites, consistent with the outcomes sought for Category 2 – Employment Areas and Council’s Activity Centre policy. Based on the independent assessment of the effectiveness of the C1Z, Officers recommend that Amendment C164 Part 2 be abandoned and the opportunity be taken to pursue improved planning outcomes through the increased certainty of employment floor space within the new C3Z. Officer recommendation Abandon Amendment C164 Part 2 and notify the Minister for Planning of Council’s decision, in accordance with Section 28 of the Planning and Environment Act 1987. In parallel, seek Authorisation for a new amendment to the Moreland Planning Scheme to implement the MILS Category 2 - Employment Areas within the Brunswick Structure Plan Area in accordance with the attachments to this report. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Councillors have been consulted and updated throughout the C164 Amendment process, including prior to each of the three decision gateways for the amendment in August 2017, April 2018 and November 2018. A Councillor Planning Briefing specific to this report was conducted on 23 April 2019. A new amendment process will ensure that all affected owners and occupiers of properties in Amendment C164 Part 2 have the opportunity to provide submissions on the proposed application of the C3Z and an independent Panel appointed by the Minister for Planning has an opportunity to consider the merits of the C3Z and any submissions. A new amendment would seek the same policy outcomes as Amendment C164, albeit with a different planning tool for achieving them. There are no proposed changes to the additional controls for parking, contamination and built form controls, including height. Therefore, it is not expected that the amendment will raise additional issues for surrounding land owners and occupiers, that haven’t been considered and addressed through the previous processes. It is proposed to notify directly affected owners and occupiers and immediately surrounding land owners and occupiers of the Category 2 – Employment Areas identified in Amendment C164 Part 2 (see Attachment 8 for a list of properties) as part of the new amendment exhibition process. All submitters to Amendment C164 have been notified of the timing of this report. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter.
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6. Financial and Resources Implications Undertaking a new Amendment to introduce the C3Z will require funding for public exhibition, an independent planning panel hearing and fees payable to the Department of Land Water Environment and Planning for consideration of the Amendment (anticipated to be approximately $40,000 in total). These costs can be met within the existing budget of the City Strategy and Design Branch. 7. Implementation If the Council resolution is in accordance with the officer recommendation, the next step will be to write to the Minister to advise of Council’s decision to abandon Amendment C164 Part 2. In parallel Council Officers would also seek authorisation to prepare a new Amendment from the Minister for Planning. Following receipt of authorisation, exhibition of the amendment will be undertaken. The following timeline is broken down into key ‘decision gateways’ for Council. The timeline is approximate and subject to Ministerial approval timelines and Panel report turnaround. Decision Gateway 1: Authorisation and exhibition • June 2019: Finalisation of exhibition materials and Authorisation sought from Minister to exhibit the amendment. • August 2019: Public exhibition (approximately 4 weeks). • September-October 2019: Review submissions, brief Councillors on submissions and prepare Council report. Decision Gateway 2: Submission review and panel request • November 2019: Council report to consider submissions and request a panel. • December 2019: Seek Ministers appointment of a panel to consider unresolved submissions. • February 2020: Panel Directions Hearing, prepare Council’s case for panel (includes preparation of expert witness statements). • March-April 2020: Panel hearing (anticipated to take approximately 1 week, depending on the number of submissions received). • May-June 2020: Receive panel report (guidelines recommend a 6 week turn around for a 2 member Panel for an amendment of this scope). • July 2020: work with Council to discuss the amendment, the panel’s recommendations and preferred timing to consider final version of the amendment. Decision Gateway 3: Panel review and approval request • August 2020: Council report to consider final amendment decision. • September 2020: submit amendment to the Minister for Planning for approval subject to Council’s decision.
Attachment/s 1⇩ MILS Employment Areas Zoning Review April 2019 D19/150931 2⇩ MILS Employment Areas Feasibility Development Models D19/147900 3⇩ Zoning Map D19/147913 4⇩ Schedule 18 - Design and Development Overlay D19/147904 5⇩ Schedule 19 - Design and Development Overlay D19/147903 6⇩ Schedule 20 - Design and Development Overlay D19/147902 7⇩ Overlay Maps D19/147905 8⇩ List of Properties and Proposed Changes D19/147901
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DCI6/19 ASSET MANAGEMENT POLICY - ADOPTION (D19/139975) Director City Infrastructure Capital Works Planning and Delivery
Executive Summary Council manages $2.1 billion in assets. In accordance with the requirements of the National Asset Management Assessment Framework (NAMAF), ISO 55000 – Asset Management, and good governance principles, a policy is required to provide leadership and commitment with respect to how these assets are managed. Council has an existing Asset Management Policy, which was last adopted by Council in 2014. At that time, an extensive review of the policy was undertaken following significant development within the asset management sector that influenced the direction of asset management within Local Government. A review of the 2014 Asset Management Policy has been undertaken. This revised policy, while maintaining the integrity of Council’s existing Asset Management Policy, seeks to clarify some of the terminology and responsibilities within the existing document. The most significant objectives/principles of the policy are: • To maintain Council’s asset base through a long-term asset sustainability index averaging 95 – 105%. • Use of a structured approach to asset management. • Application of ‘renew’ before ‘upgrade’ or ‘new’ for asset related programs. • Replacement of assets at a rate consistent with their consumption. • Management of performance, risk and expenditure of infrastructure assets in an optimal and sustainable manner. A draft of the revised Asset Management Policy (Attachment 1) is presented to Council for adoption.
Officer Recommendation That Council resolves to adopt the revised Asset Management Policy as at Attachment 1.
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REPORT
1. Policy Context The Council Plan 2017-2021 recognises the importance of maintaining Council’s infrastructure as a key priority of being a Responsible Council. Council has previously adopted an Asset Management Policy. Adoption of an Asset Management Policy is key to an Asset Management framework (according to the International Infrastructure Management Manual and the National Asset Management Assessment Framework), and it is appropriate to review this policy on a regular basis.
2. Background Council manages $2.1 billion in assets. These assets include: • $1.4 billion in land. • $0.2 billion in buildings. • $0.5 billion in infrastructure. • $0.04 billion in other assets. Council recognises that one of its primary roles is the responsible management of these assets. An Asset Management Policy which provides leadership and commitment with respect to how these assets are managed, is a key step in undertaking this role. In 2014, an extensive review of Council’s Asset Management Policy was undertaken following significant development within the asset management sector that influenced the direction of asset management within Local Government. The Policy update brought it into alignment with current industry standards, including the International Infrastructure Management Manual (IIMM). A review of the Asset Management Policy adopted in 2014 has been undertaken. Minor changes have been made to improve the function and understanding of the policy however, no material changes have been made.
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The revised Asset Management Policy continues to provide clear and concise understanding of Council’s expectations with respect to broad strategic outcomes, which will enable the asset management strategy and specific objectives, targets and plans to be produced. This report seeks Council adoption of the revised Asset Management Policy at Attachment 1. 3. Issues The existing Asset Management Policy (2014) is generally still relevant, and importantly remains consistent with current asset management practices and frameworks. It is also strongly aligned with the requirements of the AS ISO 55000 (Asset management) suite of standards. Minor revisions have been made to the policy in the following areas to align with current organisational objectives and priorities: • Vision - to better describe the role of Asset Management within Council’s vision, in particular, Council’s three strategic objectives as identified within the Council Plan. The role of Asset Management has been described as performing an integral role in meeting the objective of Responsible Council. • Principles – to more clearly articulate the two key principles of responsible Asset Management; asset stewardship and maintenance management. Clarification of the term asset stewardship has also been included to emphasise that as asset stewards, Council has a responsibility to hand on to future generations, assets which are in good condition and are valued by those generations. Provision of assets which are in good condition enable future generations to accept these assets without the financial burden of funding their renewal and bringing them back up to appropriate standards. This forms the basis of financial sustainability with respect to asset management. • Roles and responsibilities - to further clarify between Council and operational responsibilities. • Other minor updates/administrative changes. An internal audit titled ‘Asset Management (Infrastructure)’ which is currently in progress has identified from a timing perspective, that the policy is in need of review. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation The revised Asset Management Policy (Attachment 1) was presented to the Moreland Executive Group on 9 April 2019. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications There are no direct financial implications with the adoption of the revised policy. 7. Implementation Council officers will continue to implement the strategic objectives outlined in the Asset Management Policy in relation to the management of infrastructure assets at Moreland. Attachment/s 1⇩ Draft Asset Management Policy 2019 D19/143414
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DCD8/19 LIVING AND AGEING WELL IN MORELAND FRAMEWORK AND ACTION PLAN - DRAFT FOR CONSULTATION (D19/136280) Director Community Development Aged and Community Support
Executive Summary The Living and Ageing Well in Moreland Framework establishes principles and practices which inform relevant, timely and responsive action across all areas of Council to support older people in our municipality. It brings together the key objectives of existing Council policies, plans, strategies and external partnerships, that contribute to improving the health and wellbeing of older people living in Moreland. This Framework draws strongly on the active ageing and age friendly cities policy frameworks developed by the World Health Organisation. An age-friendly city encourages active ageing by optimising opportunities for health, participation and security in order to enhance quality of life as people age. In practical terms, an age-friendly city adapts its structures and services to be accessible to and inclusive of older people with varying needs and capacities. Extensive community engagement has been undertaken in developing the draft Framework and Action Plan, including the formation of an Older Persons Reference Group. It is proposed that the draft Framework and Action Plan be distributed for further consultation and the final document be presented to the June Council meeting for endorsement.
Officer Recommendation That Council endorses the draft Living and Ageing Well in Moreland Framework and Action Plan for distribution to seek community feedback.
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REPORT
1. Policy Context In November 2016, Council resolved to sign up to the Age Friendly Victoria Declaration. Signing up to the Age Friendly Victoria declaration was seen as the beginning of the work for Council to undertake to improve the social connectedness of older people in the community and embrace ageing as a valuable life stage. The current aged care reforms provide the opportunity for councils to consider their role in ongoing delivery of direct community services, allowing exploration of strengthening the broader role in supporting older residents to age and live well. With around 14% of Moreland’s population being aged over 65 years, and expected to grow in the next 20 years, it is important that the city enables older people to live and age well in Moreland. The current Council Action Plan (CAP 11) includes the action: Finalise Living and Ageing Well in Moreland Framework, which aligns with Key Priority C3: Determine the best way for Moreland to continue supporting our community throughout, and after Aged Care and NDIS reforms. People are living longer and populations are ageing, resulting in increased numbers of older people and a change in the make-up of our communities and municipalities. Older adults as a population group generally refers to people who are aged 65 years and above, this constitutes a broad diversity of older people ranging from active retirees, individuals still in the workplace, as well as frail aged. Added to this, there is a wide variability in health status, function and wellbeing at any age. The estimated resident population of Moreland was 166,770 in June 2015, with approximately 67,831 households in 2016. Population projections suggest significant growth will occur in Moreland over the coming years. It is predicted that the Moreland population will be 214,320 in 2036 and that there will be 85,919 households in the municipality. This equates to a population increase of 39% between 2011 and 2036. 2. Background A draft ‘Living and Ageing Well in Moreland Framework’ was developed in June 2018. It established the principles to inform a relevant, timely and responsive Council wide Living and Ageing Well in Moreland Action Plan. The Framework draws from the World Health Organisation active ageing and age friendly policy frameworks. A briefing of Council was held in September 2018, with key actions identified to progress the development of the action plan. Following the briefing the focus has been on broad consultation both within Council and the community to inform the development of the Framework and Action Plan. This included the establishment of an Older Person Reference Group (OPRG), and review of existing Council strategies and plans, and how the needs of older people have been considered. The OPRG was formed following an expression of interest process promoted through various platforms over three weeks in November and December 2018. A total of 20 people expressed interest to be part of the reference group. A group of nine people were selected, based on criteria from the Terms of Reference, to form the OPRG. Those not selected for the OPRG were invited to participate in other community consultation sessions. On 18 February 2019, the OPRG met for the first time and discussed the consultation and engagement strategies for the Framework development. They then met on 18 March 2019, to review the feedback from the consultation activities and inform the development of the Framework and Action Plan. Members of the OPRG have participated and helped facilitate the broader engagement activities.
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A number of consultation strategies have been undertaken in February and March 2019. It is intended that Council will consult broadly with older people and stakeholders across the municipality and that the Framework and Action Plan will be endorsed by Council in June 2019. 3. Issues Social implications The draft Framework and Action Plan have been structured based on the World Health Organisation’s Age Friendly Environments. The Living and Ageing Well in Moreland: An age friendly framework (Draft March 2019) is included in Attachment 2. The Living and Ageing Well in Moreland: An age friendly framework (Draft March 2019) has 32 actions - of those, 14 are actions that align to existing Council programs and do not require any additional resources. There are then 9 that require some additional resources because they are adding to an existing service and 9 that are new initiatives which would require funding (these are identified in the draft Framework and Action Plan). Although many of the actions align with existing Council programs, there would need to be consideration given to how this is achieved and who would drive these actions. Feedback from the OPRG has placed strong emphasis on the recommendation for an ongoing consultative/reference group. The proposal from officers was for a leadership/ambassadorial type role to continue to support older residents, however the OPRG has expressed their belief that an ongoing advisory group is required for the work to be successful. Regional/strategic implications With the Commonwealth aged care reforms there is a strong focus across local government in Victoria on healthy ageing approaches. The Department of Health and Human Services have employed Active and Healthy Ageing Advisers to support the sector in system change, population health and place-based approaches. The Active and Healthy Ageing Advisers are funded by the Department of Health and Human Services (DHHS) to promote, build and/or maintain the health and wellbeing of people as they age (50 years and over, 40 years for Aboriginal and Torres Strait Islander people) particularly those experiencing disadvantage and social isolation. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation There has been a great deal of consultation that has occurred since last year to inform this draft Framework and Action Plan: The OPRG is made up of representatives from across the municipality with a range of lived experiences including migrant, people with a disability, LGBTQI and people who have been carers. They have been involved in both designing the consultation strategy as well as analysing consultation findings and recommending priority actions.
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There have been a number of internal meetings with various areas of Council including: • Strategic Transport; • Social Policy; • Community Development; • Library Services; • Facilities; • Community Grants; • Urban Design; • Communications; • Community Engagement; • Aquatic and Leisure Services; • Open Space Design; and • Aged services team members from Community Transport, Social Support and Assessment Services. There were a number of focus groups conducted, including: • One with 50 representatives from senior citizens’ groups over two meetings; • Focus groups service users at neighbourhood houses; • Leisure centres; • The planned activity group; • Unsuccessful applicants to the OPRG. Following Council endorsement, there will be a number of consultation activities for the draft – these will include: • Printed distribution to all organisations participated in the consultation; • Promotion of the draft in the Moreland Leader, on Council’s webpage and through Council communication channels; • Printed copies available at all five libraries; • OPRG to promote the draft to their networks; • Consultation meeting on 20 May 2019 with the OPRG. This is in the context of extensive consultation in the drafting of the Framework and Action Plan. It is then planned for the OPRG and key stakeholders to meet on 20 May 2019 to go over final feedback on the draft, to then present the final Framework and Action Plan at Council’s June 2019 meeting. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter.
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6. Financial and Resources Implications This draft Framework and Action Plan has been developed with a whole of Council and community approach – therefore, can be implemented without changes to resourcing for some actions. It is therefore, expected that, whilst Aged Services will be responsible for overseeing the implementation of the Framework and Action Plan, it will be delivered in partnership with various areas across Council and with community partners. The extent to which Council invests in the actions may depend on future decisions regarding service delivery and the redirection of some of Council’s funding within Aged and Community Support services, from direct service delivery to these broader initiatives. New initiatives will need to be scoped and implemented over a span of five years and submitted to the annual budget process. Some will be dependent on external funding and others might be resourced through reinvesting some of Council’s existing contribution in aged services to actions of the Framework and Action Plan. 7. Implementation It is proposed that an annual action plan be developed in line with available resources, and future decisions of Council. It is anticipated that the first year of the Framework’s implementation will focus on ensuring Council strengthens its age-friendly practice across all Council departments in their planning and implementation of their annual plans and activities.
Attachment/s 1⇩ Framework Actions Brief for Consultation - May 2019 Living and D19/146824 Ageing Well in Moreland 2⇩ Living and Ageing Well in Moreland - An Age Friendly Framework D19/149041 2019
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DCF31/19 CERES FUNDING AGREEMENT 2019/2020 - 2024/2025 - DRAFT FOR ENDORSEMENT (D19/141495) Director City Futures City Change
Executive Summary The idea for the Centre for Education and Research in Environmental Strategies (CERES) took shape in the late 1970s, when a group of local residents and school teachers began to explore ways to address social and environmental issues facing urban communities. In 1982, the then Brunswick City Council agreed to lease to the community group a barren 4.5-hectare block in Brunswick East, that was a decommissioned rubbish tip and was once a bluestone quarry, on the banks of the Merri Creek. CERES has become a unique sustainability education organisation in Brunswick that is 95% self-funded through their social enterprise. They deliver education and training programs in sustainable living, and trade in organic food, permaculture plants and sustainable timber. All the proceeds fund a community visitor centre and 4.5-hectare site that demonstrates sustainable living. A summary of CERES programs, outcomes and financial status is reflected in their most recent annual report at Attachment 2. The diverse services and mission of CERES contribute to achievement of Council’s vision and strategic objectives within our Zero Carbon Moreland, Moreland Integrated Transport Strategy, Waste and Litter Strategy and Food Systems Strategy. Council endorsed the CERES Funding Agreement 2014 – 2019 at its meeting on 10 December 2014 (DED97/14). It established approval for annual funding of $200,000 plus CPI towards site management and operations, including project management of minor improvements and capital works across the site. The funding agreement requires that as part of its annual reporting, CERES will determine the list of priority projects for each financial year. In this regard, capital projects that assist in the longer term financial viability and upkeep of the CERES site are prioritised. The current 5-year funding agreement with CERES expires on 30 June 2019. Council is now able to consider and endorse an updated funding agreement with CERES for the next 6 years (FY2019/20 – 2024/25), with the 6-year timeframe creating alignment with the expiry of the current 20-year lease of the Lee Street site. The proposed funding agreement at Attachment 1 provides a continuation of the current capital and operating funds (with annual CPI) consistent with the expiring agreement. Consistent with the current agreement, it supplements obligations in the long-term lease and requires an annually agreed program of minor improvement works as well regular meetings with Council representatives. Council’s financial support will continue to contribute to positioning CERES and Moreland as a national leader in sustainability, social justice and social enterprise. Officer Recommendation That Council: 1. Notes the diverse environmental and social community benefits delivered by CERES as highlighted in their most recent annual report at Attachment 2. 2. Endorses the attached draft Funding Agreement at Attachment 1 between Council and CERES Inc. 2019/20 – 2024/25. 3. Authorises the Chief Executive Officer to finalise and sign the Moreland City Council and CERES Inc. Funding Agreement 2019/20 – 2024/25. 4. In accordance with the Funding Agreement provisions, authorises the Director City Futures to review and approve an annual program of improvement works or other initiatives over the term of the agreement.
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1. Policy Context The mission and services delivered by CERES contribute to two of Council’s three strategic objectives in the Council Plan 2017 – 2021: • Connected Community • Progressive City One example of this alignment within ‘Connected Community’ is Council’s priority to ‘Achieve higher levels of social cohesion for our multicultural, established and newly arrived community, by fostering opportunities for shared learning and celebration’. The CERES social enterprise Tamil Feast, profiled last year on Gardening Australia, supports recently settled Tamil asylum seekers through the celebration of food and culture, with thrice weekly serving of traditional Sri Lankan fare. Under the ‘Progressive City’ objective, CERES contributes to the objectives of Council’s strategies: • Zero Carbon Moreland 2040 Framework • Moreland Integrated Transport Strategy • Waste and Litter Strategy • Food Systems Strategy • Economic Development Strategy. Specifically, through its programs and social enterprises, CERES contributes to achievement of Council priorities to: • increase the communities’ awareness/participation in environmental initiatives to reduce waste to landfill; • facilitate a demonstrable shift to more sustainable modes of transport that also targets a long term reduction in car use; and • achieve zero carbon emissions by 2040. 2. Background Council endorsed the CERES Funding Agreement 2014 – 2019 at its meeting on 10 December 2014 (DED97/14). It established approval for annual funding of $200,000 plus CPI towards site management and operations, including project management of minor improvements and capital works across the site. The funding agreement requires that as part of its annual reporting, CERES will determine the list of priority projects for each financial year. In this regard, capital projects that assist in the longer term financial viability and upkeep of the CERES site are prioritised. The existing funding agreement is due to expire on 30 June 2019. Cr Jess Dorney is Council’s current representative on the CERES Board.
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3. Issues Some highlights from the past 5 years at CERES CERES has experienced significant growth and development over the 5 years of the expiring agreement, now being 95% self-funded through its diverse social enterprises. Last financial year the park was visited by 62,144 students and adults for excursions and tours, and an estimated 470,000 visits to the park overall, with over 123,000 followers on social media. Just a few highlights of recent years include: 2018-19 (in progress) • Successful proposal to the inaugural Victorian Government ‘Pick My Project’ grant program for $200,000 towards construction of a Recycled, Electric, Kinetic Playground at CERES. • Upgrade to the Grocery store and courtyard/café area. • Installed 45kW of new solar, including 13.5kW on the Merri, 22.2kW on the Grocery and 9.24 kW on the Human Powered Classroom. • CERES's Learning Innovation Director, Lorna Pettifer, won Environment Education Victoria’s, Environmental and Sustainability Educator of the Year 2018. • CERES Global and Swinburne IT for Social Impact programs won the Real Life Learning award at the PIEoneer Awards in London. • CERES is leading the establishment of SENVic (Social Enterprise Network Victoria), along with eight other high-profile social enterprises. The network is funded by the Victorian State Government under the Social Enterprise Strategy. • 'Weed dating' at Joe's Market Garden in Coburg has received considerable media attention. 2017-18 • Converted the EcoHouse to all-electric, including adding more rooftop solar, battery storage, heat pumps and energy monitoring systems. • Hosted editor of Drawdown, Paul Hawken at an event attended by 200 people, in partnership with Moreland City Council and MEFL. • Winner of the Premier’s Sustainability Award 2017 in the Education category with our ‘Alternative Pathways in Sustainability Education’ program. • Installed an 80kW solar system at Fair Food. • Launched Fair Wood to support sustainable forestry and timber. Then won the Darebin Pitch IT competition grand prize of $20,000. The CERES annual reports provide an overview of CERES activities, outcomes and financial status at Attachment 2. Capital improvement forward priorities The annual capital funding of $100,000 (plus CPI) provided by Council contributes to CERES renewal and minor improvements of the multiple facilities and landscape across the 4.5-hectare site. The quantum of Council’s capital funds mean that funds are predominantly used to upkeep or make minor improvements existing site assets. Nonetheless, CERES have a substantial list of high priority capital works projects for which they continue to source external funding (grants, philanthropic donations etc) to enable design and/or construction over coming years. The draft Funding Agreement at Attachment 1, Schedule 1 provides a high-level summary of the current list of CERES strategic capital projects, with the priority list for FY2019/20 currently being finalised.
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Related projects (outside the scope of this Agreement) Beyond the scope of this funding agreement, several initiatives have been subject of discussion between stakeholders and may be subject of future negotiation and agreement: • Council re-design of traffic and movement management (including bus drop-off) at CERES’s Lee Street interface. • Council re-design of CERES interface with Merri Creek – to mitigate land instability and other landscape issues. • Potential for improved shared path linkage(s) to CERES from the new footbridge across the Merri Creek between Darebin and Moreland. (Construction is currently underway and is being managed by Darebin City Council). Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation In preparation of the draft funding agreement, the City Change Branch have invited input from officers from Property Services, Governance, Procurement, Capital Projects, Risk, Planning and Open Space, with no substantial adjustments requested. The draft funding agreement includes updated context and content relating to the forward plan capital improvement initiatives provided by the CEO of CERES. The CERES Chief Executive Officer and Site Manager continue to meet with Council’s ‘first point of contact’ Officer within the City Change Branch for operational meetings. These meetings provide an opportunity to co-ordinate any matters across Council relating to site management, statutory obligations, events, disability access matters, proposed or current site works etc. Advice is sought from relevant officers across Council, as required. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications The funds required to action this resolution and implement the funding agreement over its term are budgeted for within BASE Operating ($111,385) and Capital ($117,875) allocations for ESD Unit within City Change Branch. 7. Implementation Monthly meetings will continue to deal with operational issues and regulatory requirements. The Funding Agreement requires annual reporting and end of year financial results.
Attachment/s 1⇩ CERES Funding Agreement 2019/20 - 2024/25 - Working Draft D19/127823
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DCD9/19 WHEATSHEAF COMMUNITY HUB PROJECT UPDATE (D19/129907) Director Community Development Early Years and Youth
Executive Summary This report provides an update on design development and proposed community partnerships involved in establishing the Wheatsheaf Community Hub (the Hub) at 50-62 Wheatsheaf Road, Glenroy. In September 2018, Moreland City Council officers sought Expressions of Interest (EOI) from community health organisations willing to partner with Council in the development and operation of the Hub. In December 2018 (DCD5/18) a report to Council advised that, following an evaluation panel assessment of three EOI proposals received, Council officers proposed Cohealth as the preferred provider of community health services at the Hub. Since December 2018, terms of a partnership have been negotiated in good faith subject to a Council decision for Cohealth to secure access to a suite in the Hub building. To facilitate occupation of the space by Cohealth, a lease will be required to be entered over that part of the building, proposed to be located at the front entrance of the Hub building. Section 190 of the Local Government Act 1989 (the Act) requires Council to give public notice of its intention to enter into a lease with a term of 10 years or more. This process provides opportunities for any person to make a submission with regards to the proposed lease. The purpose of this report is to commence the statutory process under Section 190 of the Act, that requires Council to give public notice of its intention to enter into a lease and to consider any submissions received in accordance with section 223 of the Act. At the June 2018 Council meeting (DSD15/18), Council resolved that consideration be given to future proofing the Wheatsheaf Community Hub. At its meeting on 12 December 2018, Council resolved (via confidential report DCD5/18) in part to endorse future proofing the structural reinforcement of a portion of the building for a potential second storey addition in the future. Further development of the project has identified cost and design efficiencies by incorporating a second storey component as part of the current proposed works. In addition to the future proofing, the project team has developed the design to include a partial second storey to accommodate two multipurpose meeting rooms, and a dedicated space for the Glenroy Neighbourhood Learning Centre space. This realises a number of benefits; incorporating some second storey space up front entails a reduction in the building footprint and a consequent increase in open space which will potentially enable horizontal and vertical extension of the building in the future. The cost of building the partial second storey and future proofing is within the project budget previously proposed and is proposed to be incorporated within the design work that is currently progressing in accordance with the project timelines.
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Officer Recommendation That Council, in accordance with Sections 190 and 223 of the Local Government Act 1989: 1. Gives public notice of its intention to lease a space at 50 – 62 Wheatsheaf Road, Glenroy to Cohealth for 20 years in the Moreland and Northern Leader newspapers and on Council’s website and invites written submissions. 2. Appoints Councillor ______as Chair, and Councillors ______, ______, and ______to a Committee to hear any submitters requesting to be heard in support of their written submission. 3. Notes the Hearing of Submissions Committee meeting will to be held on a date and time to be set, at the Moreland Civic Centre, 90 Bell Street, Coburg. 4. Receives a further report outlining all submissions received in relation to its intention to: • Lease a space at 50 – 62 Wheatsheaf Road Glenroy to Cohealth for a 20-year term. • Lease a space at 50 - 62 Wheatsheaf Road, Glenroy to Glenroy Neighbourhood Learning Centre until 21 March 2023. 5. That Council endorses the proposed design solution incorporating a partial second storey to the Wheatsheaf Community Hub.
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1. Policy Context The Council Plan 2017–2021 commits Council to maintain and match infrastructure to community needs and population growth. The Wheatsheaf Community Hub (the Hub) is a key deliverable under item 64 in the Council Action Plan 2018/2019. The priority is to create an integrated community hub in Glenroy with a focus on education, lifelong learning and health combined with a district level open space. The process councils must follow when considering leasing property is provided in the Local Government Act 1989. The process requires public notice to be given and submissions sought. 2. Background The Wheatsheaf Community Hub (the Hub) is a key deliverable in the Council Action Plan 2018/2019. In September 2018, Moreland City Council officers sought Expressions of Interest (EOI) from community health organisations with a potential to partner with Council in the development and operation of the Hub. In December 2018, a report to Council (DCD5/18) advised that an evaluation panel had assessed the 3 EOI proposals received, and Council officers proposed Cohealth as the preferred provider of community health services at the Hub. Since December 2018, terms of a partnership have been negotiated in good faith, subject to a Council decision, for Cohealth to secure access to a suite in the health area of the Hub building proposed to be located near the front entrance. The Glenroy Neighbourhood Learning Centre currently operates from a site in 5B Cromwell Street, Glenroy (main site). It has an existing community lease with Council until 21 March 2023 with a rental of $1 if demanded (assessed in accordance with Council’s Leasing Policy). It will continue to operate from this site and will expand its services to operate an additional lease space within the Hub. The additional lease will align with the key terms and conditions as set out in the terms and conditions of the existing lease. Glenroy Memorial Preschool has a current lease with Council until 31 December 2023 with a rental of $1 if demanded (assessed in accordance with Council’s leasing Policy). It will relocate its current service to the kindergarten facility at the Hub’s early years centre. This lease and the Glenroy Neighbourhood Learning Centre will not be subject to the statutory process in accordance with the Act. In June 2018, Council resolved (DSD15/18) that a further report be presented to Council which considers future proofing the Wheatsheaf Community Hub by structurally reinforcing the ground floor to allow for a potential second floor extension at some point in the future. At the 12 December 2018 Council meeting, part of the resolution (confidential report DCD5/18) endorsed future proofing the structural reinforcement of the buildings foundations, footings and roof for a potential second storey addition in the future. Further development of the project has identified cost and design efficiencies by incorporating a second storey component to the Hub building as part of the current proposed works, whilst also integrating the future proofing works. Images to be lodged with the planning permit application show the design and elevations of the Hub at Attachment 2.
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3. Issues Leases Council proposes to enter leases with Cohealth and the Glenroy Neighbourhood Learning Centre. The Glenroy Neighbourhood Learning Centre currently operates from a site in 5B Cromwell Street, Glenroy (main site). It has an existing community lease with Council until 21 March 2023 with a rental of $1 if demanded (assessed in accordance with Council’s Leasing Policy). It will continue to operate from this site and will expand its services to operate an additional lease space within the Hub. The additional lease will align with the key terms and conditions as set out in the terms and conditions of the existing lease. Cohealth The proposed key terms and conditions of the lease are outlined below: Term: 20 years
Rent: $300.00 (per square metre) 2.5% increase annually Three year rent free period to assist the service to become established and viable. Permitted Use: Health Services
Cohealth (Community Health) Cohealth is one of Australia’s largest community health organisations delivering a wide range of services across Melbourne’s inner, northern and western suburbs. It has a service presence in more than 30 facilities in ten municipalities including Moreland. Its mission is to “improve health and wellbeing for all and tackle inequality in partnership with people and the communities they live in”. Subject to the outcome of the statutory lease process outlined in the resolutions of this report, it is proposed that Cohealth will deliver services from a dedicated suite featuring five consulting rooms, a treatment room, office and reception near the front entrance of the Hub adjacent to the Maternal and Child Health Centre. Section 190 of the Local Government Act 1989 (the Act) requires Council to give Public Notice of its intention to enter a lease with a term of 10 years or more. This process provides opportunities for any person to make a submission with regards to the proposed lease. The purpose of this report is to commence the Statutory Process under Section 190 of the Act that requires Council to give public notice of its intention to enter a lease and to consider any submissions received in accordance with section 223 of the Act.
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Design development Through the development of documentation and adoption of Passive House and Living Building methodologies, multiple efficiencies have been identified by incorporating a partial second level in the current community hub design. From a design perspective, the benefits include improved user experience as well as a reduced building footprint resulting in more external public open space. A smaller footprint allows more effective planning of the building interior which benefits passive design and functional relationships. The second storey component is proposed to accommodate meeting/function rooms and neighbourhood learning rooms. This will allow a practical separation of these uses from the main areas of the building and allow external and internal groups to comfortably access and use the upper level areas without detrimental impact on the lower level. The Glenroy library, Maternal Child Health, kinder and childcare services will operate from the ground level, along with a Community Health provider and a number of bookable meeting spaces. A second storey component to the building also provides an improved opportunity to provide appropriate scale to create a visual landmark for the proposed community facility without excessive visual bulk. The additional open space resulting from the smaller building footprint will be realised up front and provides further opportunity to connect the internal spaces of the building with the external landscape. If at a future time expansion of the facility is required in order to meet service growth or demand, a ground level extension could be incorporated instead of, or in addition to, a second storey addition. Incorporation of this design solution (partial second storey and future proofing works) now, early in the design process, mitigates potential longer-term disadvantages and additional costs such as program prolongation, and minimises the extent of potentially wasted building fabric and design works. The incorporation of the partial second level now does not alter the floor areas allocated for the various uses within the building. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Property Services, Governance and the Capital Works Planning and Delivery have been consulted in development of this report. Cohealth, the Glenroy Neighbourhood Learning Centre and Glenroy Memorial Preschool have participated in consultations to inform design of the Hub and integrated services on the site. Consultations are ongoing. 5. Officer Declaration of Conflict of Interest Council Officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resource Implications This information is contained in Confidential Attachment 1
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7. Implementation The Statutory Process in accordance with Section 190 and Section 223 of the Local Government Act 1989 will commence for the: • Proposal to lease a part of land at 50 Wheatsheaf Road, Glenroy to Cohealth. • Proposal to lease a part of land at 50 Wheatsheaf Road, Glenroy to Glenroy Neighbourhood Learning Centre.
Attachment/s 1 D19/140718 Wheatsheaf Hub Finance Pursuant to sections 77(2)(c) and 89(2)(d) this attachment has been designated as confidential by the Chief Executive Officer because it relates to contractual matters. 2⇩ D19/141102 Wheatsheaf Hub Town Planning Drawings
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DCF32/19 PLANNING CONSIDERATION OF A PROPOSED MURAL ON SILOS AT 20-24 TINNING STREET, BRUNSWICK (D19/153555) Director City Futures City Development
Executive Summary A planning permit application has been received for the painting of a mural on the silos at 20-24 Tinning Street, Brunswick. The proposed mural depicts a widely publicised image of the New Zealand Prime Minister, Jacinda Arden, embracing a Muslim woman following the Christchurch mosque shootings on 15 March 2019. A planning permit is required because the silos are covered by the Heritage Overlay which requires that a planning permit be obtained for the paining of any unpainted surfaces. Consequently, the display of a mural artwork is not the reason that a planning permit is required, and the content of the artwork/mural does not form part of the planning assessment. The purpose of this report is to explain the permit application process and the conclusions of the officer assessment, ahead of a decision being made under delegation from the Chief Executive Officer. Notably, the application is exempt from public notice and third-party review rights at the Victorian Civil and Administrative Tribunal (VCAT). Additionally, in this instance the Chief Executive Officer, rather than the Council is authorised to make a decision on the application. The proposed painting is considered to be an acceptable planning outcome as it does not change the form of the silos, is limited to occupying a single side of the silos and is not irreversible. Officers therefore support the application to paint parts of the unpainted surface of the silos.
Officer Recommendation That Council: 1. Notes the VicSmart application process exempts the planning permit application for painting of an unpainted surface within a Heritage Overlay area from public notice and third-party review rights to the VCAT and makes the Chief Executive Officer of Moreland City Council the Responsible Authority for considering and determining VicSmart applications. s 2. Notes that officers assessment is that painting the silos is an acceptable planning outcome as it does not change the form of the silos, occupies a single side and is not irreversible.
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1. Background A planning permit application was received 24 April 2019 for the painting of a mural on the south elevation of the silos at 20-24 Tinning Street, Brunswick. The proposed mural depicts a widely publicised image of the New Zealand Prime Minister, Jacinda Arden, embracing a Muslim woman following the Christchurch mosque shootings on 15 March 2019. The submitted plans are included at Attachment 1. 2. Policy Context VicSmart application process VicSmart is a streamlined assessment process for applications where there are limited planning matters to consider. The relevant VicSmart provisions are embedded within the Heritage Overlay and apply State-wide. Clause 71.06 of the Moreland Planning Scheme exempts VicSmart applications from the requirement for public notice and third-party review rights at the Victorian Civil and Administrative Tribunal (VCAT). The Schedule to Clause 72.01 of the Moreland Planning Scheme makes the Chief Executive Officer (CEO) of Moreland City Council the Responsible Authority for considering and determining VicSmart applications. Council’s instrument of delegation (reference S.14, adopted 20 April 2017) has delegated this function of the CEO to planning officers within Council’s Urban Planning Unit. This differs from non- VicSmart planning permit applications where the Council (comprising the Mayor and Councillors) is the Responsible Authority for determining planning permit applications (although many functions are delegated to Council Officers). For this reason, the Council cannot decide a VicSmart application. Planning policy context Consideration of the application is limited to heritage matters, given the Heritage Overlay is the only reason a permit is required. VicSmart decision guidelines Clause 59.07-2 of the Moreland Planning Scheme limits the number of matters that can be considered in the assessment of a VicSmart application. The most relevant guidelines are as follows: General • The significance of the heritage place and whether the proposal will adversely affect that significance. • Any applicable statement of significance, heritage study and any applicable conservation policy • Whether the proposal will adversely affect the character or appearance of the building or heritage place. • Whether the proposal meets any relevant local heritage policy set out in the scheme. Alterations • Whether the proposed alterations will adversely affect the significance, character and appearance of the heritage place
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Local Heritage Policy The VicSmart decision guidelines allow consideration of Council’s local heritage policy at Clause 22.06 of the Moreland Planning Scheme. This Clause sets out the following policy objectives for heritage: • To encourage the conservation and enhancement of all heritage places. • To protect Moreland’s heritage places from inappropriate demolition, development or subdivision. • To ensure that buildings and works respect the significance of the heritage place as identified in the Statement of Significance. Pursuant to Clause 22.06-3.9, in relation to external painting it is policy to: • Encourage external materials, colours and finishes for heritage buildings that are consistent with and complement the style and period of the heritage place. • Discourage the decoration or concealment of existing unpainted surfaces. Statement of Significance The VicSmart decision guidelines allow the consideration of any applicable statement of significance. The statement of significance for the silos outlines the following reasons for their heritage significance: Historically, the silos are significant for associations with the expansion of industry in Brunswick in the post-war period (AHC Criterion A.4). As such, they demonstrate the ongoing development of a theme that has played a significant part in Brunswick (and, more broadly, in the entire City of Moreland) since the mid-nineteenth century. More specifically, the silos provide evidence of the local presence of the building product industry, which, apart from the celebrated brick kilns and chimneys, is not well demonstrated by surviving built fabric in Brunswick (AHC Criterion B.2). They also stand as the last surviving remnant of a plaster factory that operated from this site (under various proprietors) between 1917 and 1966. At that time, the complex was one of only a few nonfibrous plaster factories in the metropolitan area. Although there was a number of fibrous plaster factories in Brunswick and Coburg, most have since been demolished, leaving these silos as a rare (and readily interpreted) evidence of this specific industry within the City of Moreland (AHC Criterion B.2). Aesthetically, the silos are significant for their distinctive form and appearance. A unique surviving example of its type in the City of Moreland (AHC Criterion B.2), the structure exhibits almost sculptural qualities in its massive scale, its bold cylindrical form and its stark concrete finish (AHC Criterion F.1). The silos are a prominent local landmark that is visible from many parts of the area, and also forms an important element along the major vista of the Upfield railway line (AHC Criterion E.1). The statement of significance is included at Attachment 2.
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3. Issues Heritage implications The ‘stark concrete finish’ of the silos is noted as being part of their heritage significance. The painting of part of one of the silos is therefore considered to have some impact on their appearance. Additionally, Council’s local heritage policy discourages the painting of unpainted surfaces. The application has been referred to Council’s Heritage Advisor who has noted that the painting will be detrimental to the appearance of the silos and detract from their industrial character, as described in the statement of significance. While there will be a detrimental impact on the heritage significance of the silos, the impact is not considered to be unreasonable. It is not uncommon for development to be approved that impacts on the heritage significance of a place to some extent but is still considered an acceptable planning outcome e.g. an extension to a heritage dwelling or advertising signage to a heritage shopfront. The proposed painting is considered acceptable as it does not change the form of the silos, does not result in the concealment of any important architectural heritage features, is limited to occupying a single side of the silos and is not irreversible. The proposed painting will affect only the southern elevation of the silos, with most of the silos to remain unpainted, including the larger east and west elevations. As such, the silos will retain their original ‘stark concrete’ appearance in most views. The colours and tones of the proposed painting are considered to be subdued and complement the concrete structure. The scale, form and prominence of the silos in the Upfield corridor vista will not be impacted. Despite the painting, the structure will continue to be ‘readily interpreted’ as silos and as evidence of Brunswick’s industrial heritage, as noted in the statement of significance. It is also relevant that the silos could be relatively easily returned to their original concrete finish. The proposed painting will be done with water-soluble paints and no primer. This will result in the paint fading over time and will allow it to be relatively easily removed at any time in the future, e.g. as part of a future development of the land. In addition, no lighting of the painting is proposed, and this will be included as a condition of permit. Finally, it is noted that the content of the artwork/mural depicted by the painting is not a relevant planning consideration as it is not a decision guideline within Clause 59.07-2 of the Moreland Planning Scheme, and as it is the application of paint to an unpainted surface rather than the display or artwork that triggers a planning permit. For these reasons, officers support the proposed painting and will issue a planning permit subject to conditions, including that water-soluble paints be used, with no primer. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation No public consultation has occurred. Pursuant to Clause 71.06 of the Moreland Planning Scheme, a VicSmart application is exempt from public notice. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter.
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6. Financial and Resources Implications The preparation of this report and the assessment of the planning permit application has been undertaken within the existing resources of the Urban Planning Unit. 7. Implementation This report is for noting of the VicSmart application and Council Officer assessment of the application. Following the noting of this report, Council Officers will issue a Planning Permit subject to conditions. The exact timing of the painting of the mural will be determined by the applicant, artist, land owner and other proponents. The planning permit will include a condition that the permit will expire if the works do not commence within 2 years of the date of issue of the planning permit.
Attachment/s 1⇩ Submitted Plans - 20-24 Tinning Street, Brunswick D19/156042 2⇩ Statement of Significance - 20-24 Tinning Street, Brunswick D19/156041
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DCI7/19 PUBLIC PLACE RECYCLING TRIAL AND SOFT PLASTIC TRIAL CONCLUSION (D19/142084) Director City Infrastructure Roads Fleet and Waste
Executive Summary Council received a report at the Council meeting held on 13 June 2018 (DCI15/18), updating it on the public place recycling trial on Sydney Road Brunswick relating to CAP 59. The trial of 30 additional public place recycling bins along Sydney Road between Barkly Street and Albion Street, Brunswick had begun, but was not complete. The report resolved that Council: • Notes the Public Place Recycling Trial Update Report. • Receives a further report on the Public Place Recycling Trial at the conclusion of the Trial. The trial has been completed with results showing the recycling bins were consistently used with a slight increase of waste being diverted from landfill. Contamination rates were very high which is a consistent issue with recycling bins in the public realm. This CAP item also called for Council to conduct a trial of 3 to 5 soft plastic recycling bins at key locations/centres across the municipality. Three of these bins were placed at Council’s major service centres in Brunswick, Coburg and Glenroy. Bins at the other locations were slow to fill, taking up to 8 weeks to reach half full capacity and emptied only once during the 4-month trial. This report is to notify Council on the results of both trials and recommend actions to increase the diversion of waste from landfill.
Officer Recommendation That Council: 1. Notes the results of both the Public Place Recycling Trial (Attachment 1) and the Soft Plastic Trial. 2. Retains the recycling bins and service along Sydney Road as they are currently located. 3. Progresses with Action 8.3.1(d) of the Waste and Litter Strategy, which seeks to identify a sorting facility that can take mixed street waste to sort and divert the recycling component. 4. Discontinues the provision of soft plastic recycling bins at its major service centres in Brunswick, Coburg and Glenroy.
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1. Policy Context Waste and Litter Strategy 2018 • The main goal of the Waste and Litter Strategy, is for Moreland to produce zero waste to landfill by 2030. • Action 8.3.1(d) seeks to identify a sorting facility that can take mixed street waste to sort and divert the recycling component in the 2020/2021 financial year. (This action is currently shown in the draft 2019/2020 Council budget). Council Plan 2017-2021 includes a key priority to: • Enhance the environmental outcomes of Council waste services and increase the community’s awareness/participation in environmental initiatives to reduce waste to landfill. CAP: 59 of the Council Plan 2017-2021 includes the action • Undertake an education program in parallel with a trial of public place recycling bins in shopping strips. The trial will be evaluated for learnings gathered which will inform whether the trial will be scaled up. 2. Background Council received a report at the Council meeting held on 13 June 2018 (DCI15/18), updating it on the public place recycling trial on Sydney Road Brunswick relating to CAP 59. The trial of 30 additional public place recycling bins along Sydney Road between Barkly Street and Albion Street, Brunswick had begun, but was not complete. The report resolved that Council: • Notes the Public Place Recycling Trial update report. • Receives a further report on the Public Place Recycling Trial at the conclusion of the trial. Thirty new 240 litre capacity bin cages and bins, were installed along Sydney Road from Albion Street to Barkly Street. All were finished in bright yellow and were made with a combination of letter box style openings, and circular openings, with recycling labels placed on them for clarity that the bins were for recycled materials only. A social media campaign was also run to promote the installation of these new bins. 3. Issues Public place recycling bins Audits were carried out both pre and post the trial on all waste bins within the area the recycling bins were installed (Attachment 1). The audits involve: • Bins sampled and sorted: Pre-installation: 43 waste bins and one pre-existing recycling bin. Post installation: 47 waste bins and 30 recycling bins. • A visual survey of the bin sites and litter and dumping around bins. • Thirty nine sorting categories plus sub sorting of binned commercial and residential dumping. • Detailed data analysis.
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These audits showed a reduction in waste generated by general waste bins and an obvious increase in waste generated by the newly installed recycling bins as shown in the below table: Waste Generation kg/bin/day Bin Type Pre-installation of Post installation recycling bins of recycling bins General Waste 5.24 3.34 Recycling 0 5.76 A reduction was also noted in the unrecoverable recyclables in the general waste stream from 2.35 kilogram/bin per day to 1.2 kilogram/bin per day equating to 48.9%. The issues with recycled waste services, especially in the public realm is contamination rates. Contamination rates for the recycled bins was noted at 26.1% at the end of the trial which is significantly high, though down from 26.4% measured initially when the public place recycling bins were installed. This is a consistent issue in relation to public place recycling. In 2017, all 19 public place recycling bins were audited, with a reported contamination rate of 21% at the time. Recent figures gathered during this trial suggest that contamination rates have risen by 24% from 2017. Taking the above information into account, the annual tonnage of waste that is predicted from these 30 recycling bins can be seen in the table below: Kilogram/bin per day Bin Raw data 26.1% Estimated numbers contamination annual tonnage Single Bin 5.76 4.25 1.55 30 Bins 172.80 127.69 46.61 As it stands, the annual tonnage that can be expected from these bins with current contamination rates is only 28.4 tonne annually. Action 8.3.1(d) of the Waste and Litter Strategy, seeks to identify a sorting facility that can take mixed street waste to sort and divert the recycling component in the 2020/2021 financial year. $100,000 has been included in the draft 2019/2020 budget for this feasibility study. It is estimated that such an action would increase the diversion of waste from landfill by approximately 50% in relation to hard and dumped rubbish collection. This could see in excess of 3,000 tonnes annually diverted from landfill. Soft plastic recycling bins CAP item 59 also called for Council to conduct a trial of 3 to 5 soft plastic recycling bins at key locations/centres across the municipality. As a result, 3 x 240 litre bins were installed in the major service centres of Brunswick, Coburg and Glenroy, which were signed ‘soft plastics only’ and fitted with a blue lid. A social media campaign was also run to promote the installation of these new bins. Council officers inspected each site weekly to check on the contents of the bins. It was found the bin at the Coburg Civic Centre was continually contaminated with a variety of foreign materials, including coffee cups, building waste and at one stage a flavoured milk container that had leaked, requiring the bin to be replaced. Bins at the other locations were slow to fill, though less contaminated with 90% of waste contained in them plastic bags. These bins however, took up to 8 weeks to reach half full capacity and emptied only once during the 4-month trial. Being so little usage was recorded, weight could not be recorded.
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Environmental implications Diversion rates from general waste bins was recorded at 45.1% relating to bins with recycling bins installed next to them, compared to 38.7% overall. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation All relevant departments were consulted during the creation of this report. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications Costs relating to the Public Place Recycling Trail are detailed in the below table: Item Cost Bin cages $45,432 Bin cage installation $21,625 Bin purchase $1,650 Audits $11,000 Collection/disposal $27,076 Total $106,783
$100,000 has been included in the draft 2019/2020 budget for the implementation of Action 8.3.1 of the Waste and Litter Strategy. 7. Implementation The feasibility study relating to Action 8.3.1 of the Waste and Litter strategy will be implemented subject to confirmation of the budget.
Attachment/s 1⇩ Moreland Public Place Bin Brunswick Post-Audit Report D19/149461
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DCD10/19 FRIENDS OF AILEU ANNUAL REPORT 2018 (D19/108812) Director Community Development Community Wellbeing
Executive Summary This report outlines the highlights from the 2018 Friends of Aileu’s Annual Report Attachment 1 for Council’s information and an outlook for 2019. The summary document, Attachment 2, provides a more succinct overview that will be used for wider dissemination, highlighting some key aspects covered by the full report. Highlights covered in the summary document include: • The ongoing efforts of the Community Committee and partner organisations and supporters, working with the broader community and with the support of local businesses, in fundraising and community awareness activities. • The engagement created through visits to and from Aileu. • The workshop on gender equity approaches in local government provided for a visiting delegation of Timor-Leste public servants, delivered jointly by Hume and Moreland City Councils as part of the Municipal Cooperation relationship. • The continuing success of activities enabled through partnerships with the Centre for Education and Research in Environmental Strategies (CERES) and Merri Health. • The continuing success of activities supporting education in Aileu including: Aileu scholarship student Mariana Coro Martins’ completion of primary teacher studies at the Baucau Teachers College with high distinctions. Undertaking an interview survey of recipients of the university scholarships over the period 2004-2016, with a report being prepared for consideration and dissemination during 2019. Activities supported with funds from the $5,140 Hume Aileu Education Grant: ▪ The annual Aileu Science, Mathematics and Reading Contest, which is providing education authorities with insights into developments over time in school, teacher and student achievement. ▪ The establishment of a science laboratory and the piloting of an extra-curriculum biology and healthy living course for senior school students. ▪ The publishing of multi-lingual school reading books. • Networking and collaboration with Melbourne’s East Timorese community, Timor-Leste students in Melbourne and other friendship groups and related organisations.
Officer Recommendation That Council notes the programs and activities that have been undertaken by the Friends of Aileu, the Hume and Moreland City Councils’ East Timor Partnership Project as detailed in the Friends of Aileu Annual Report 2018 (Attachment 1) and the accompanying summary document (Attachment 2).
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1. Policy Context The primary purpose of Local Government under the Local Government Act 1989 is to ensure ‘peace, order and good government’. It was in this context that the friendship relationships linking various Local Governments in Australia with District Administrations in Timor-Leste, including that between Hume and Moreland Councils with Aileu were established, commencing in 2000. The East Timor Partnership Project (the Friends of Aileu) is consistent with the Council Plan 2017-2021 and with Council’s commitment to developing policy and programs founded on health and well-being, social justice, human rights and social inclusion. 2. Background The East Timor Partnership Project operates to implement: • The Friendship Relationship between Moreland, Hume and Aileu, which was last renewed through the Friendship Agreement 2016; and • The Municipal Cooperation Agreements between each of the Councils and the Government of Timor-Leste, which were signed in 2016 and provide for each Council to support Aileu Municipality during the decentralisation process and the transition to responsible local government. Guiding the implementation of these relationships is the Friends of Aileu Strategy and Action Plan 2016-2020, adopted by both Moreland and Hume City Councils in 2016. The management arrangements for the East Timor Partnership Project provide for the submission of an annual report to both Councils on the activities of the Friends of Aileu. 3. Issues The work of Friends of Aileu is assisting the community of Aileu to develop and utilise their own resources for a more sustainable future in line with the Friendship Agreement and the Municipal Cooperation Agreement. With sound partnerships in place, committee members and a range of supporters involved, and strong support from Moreland and Hume City Councils, Friends of Aileu is well situated to address the challenges and opportunities for 2019 and beyond. Priorities for 2019 include: • Improving communications, including via use of social media. • Evaluating the impacts of Friends of Aileu overall, and of key projects and activities. • A visit to Moreland and Hume by the Aileu Municipal Secretary. • A visit to Aileu by a Friends of Aileu delegation. • Planning for a visit by the Aileu Municipal Administrator in 2020 for the 20th anniversary of the Friendship Relationship. Social implications The positive social implications of the East Timor Partnership Project are illustrated by the broad range of personal and organisational interactions, and partnership activities documented in the Annual Report. These positive social implications include development of community connections and community capacities within Moreland and Hume City Councils, within Melbourne, Victoria and interstate, and both with and within Timor-Leste and the Municipality of Aileu.
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Economic implications The East Timor Partnership Project has positive implications for the economic development of the Municipality of Aileu, including through the visitation and support it engenders for health, education, livelihood and cultural and economic development activities undertaken in Aileu, both in the public and by civil society organisations. Regional/strategic implications Council’s participation in the East Timor Partnership Project entails an active partnership between Moreland and Hume City Councils, community organisations and the members of both Councils’ communities including those who serve on the Friends of Aileu Community Committee. Friends of Aileu plays a role in developing positive community relationships both locally, and more broadly within Melbourne, Victoria and interstate, through its engagement with local businesses and other community organisations and community members, including those associated with the East Timorese community. Friends of Aileu plays a role in developing positive regional relationships through its engagement and cooperation with relevant arms of the Governments of Victoria, Australia and Timor-Leste, including the Aileu Municipal Administration. Environmental implications The projects and activities included in this report were undertaken in support of the Friendship Agreement, which includes a commitment to assisting the Municipality of Aileu to build a sustainable future. The supporting memorandum of understanding between Hume and Moreland City Councils and various Australian partner organisations recognise the need for sustainable development. Positive impacts on environmental sustainability in Aileu are a consideration for all projects and activities supported by these and other partner organisations. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation The Friends of Aileu Community Committee has been consulted in relation to the preparation of the Friends of Aileu Annual Report 2018. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications There are no financial implications from this report. 7. Implementation Following Council’s consideration of this report it is proposed that the Annual Report and the summary document will be made available to Friends of Aileu Community Committee, partner organisations and community members both locally and in Aileu and Timor-Leste. Attachment/s 1⇩ Friends of Aileu Annual Report 2018 D19/126230 2⇩ Summary Document - Friends of Aileu Annual Report 2018 D19/126242
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DCF33/19 THE NEW JONESES POPUP ACTIVATION IN MORELAND - RESPONSE TO NOTICE OF MOTION NOM 49/18 (D19/141869) Director City Futures City Change
Executive Summary At its October 2018 meeting, Council resolved via Notice of Motion NOM49/18 that officers present a report exploring the opportunity to partner with The New Joneses on activities or other initiatives on a site in Brunswick where the New Joneses tiny house was to be located for one year from February 2019. The New Joneses is a fully functional mobile ‘pop-up’ house that ‘can showcase stylish lifestyle choices and a little footprint’. Further information can be viewed online via https://www.thenewjoneses.com. Since 2012, the New Joneses has been booked and set up in many metropolitan and regional municipalities across Victoria from Federation Square for the Sustainable Living Festival to Stonnington, Geelong, Ballarat, Whitehorse. On presentation of that report at the December 2018 meeting, Council further resolved (DCF/418): • Officers from Council’s Environmentally Sustainable Development, Economic Development and Festival and Events teams will organise a further meeting with The New Joneses, Moreland Energy Foundation Limited and CERES educational outreach program, to explore opportunities to cross-collaborate in supporting delivery of targeted community engagement and behaviour change campaigns in 2019/2020. • Council to receive a report on any opportunities and estimated budgets at the May 2019 Council meeting. On Monday 1 April Council officers (from Environmentally Sustainable Development, Economic Development and Festival and Events teams met with The New Joneses founder and Chief Executive Officer, as well as representatives from MEFL and CERES, to discuss opportunities to help engage and inspire sustainable living in the Moreland community, through potential activation of the tiny home at Moreland festivals or events. The most promising opportunity to emerge from the discussion was the potential for The New Joneses to ‘pop up’ for a week in the forecourt of the Fawkner Leisure Centre/Library precinct, with timing to coincide with the Fawkner Festa (November 2019). Neither CERES nor MEFL had funds to contribute to this installation. The New Joneses has proposed a pop-up engagement display at Fawkner Festa 2019 that focuses on food waste, food and garden organics (kerbside collection), food growing and home composting options (as at Attachment 1) for an approximate cost of $15,000. Local school groups and other community groups would be invited to visit The New Joneses tiny house in the days before an/or after the Festa. The draft Council budget 2019/20 currently out for consultation includes funding for a new resource to establish Council’s integrated behaviour change capacity and some associated program funding. If this budget is adopted in June, rather than committing funds to engaging The New Joneses in the short term, Council officers propose to maintain contact with The New Joneses as a potential service provider for targeted initiatives that will emerge once a more detailed integrated behaviour change program of works/initiatives is developed in 2019/20. The details of a future engagement would need to be assessed on a feasibility and value for money basis and compared with other community engagement options. For example, The New Joneses may be a suitable service provider to assist with community engagement and education related to the proposed roll-out of the Food and Garden Kerbside Collection service during 2019/2020.
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Officer Recommendation That Council: 1. Notes that the 2019/2020 draft budget currently out for consultation includes resourcing to establish internal capacity and program funding to research, design, trial and roll-out an integrated approach to fostering sustainable living behaviors (related to waste, transport, energy, food, water etc.) within the Moreland community. 2. Notes that if the adopted 2019/2020 budget includes the funding to resource the integrated behavior change program, a detailed behavior change scope of works/initiatives will be developed for achieving zero waste to landfill, zero carbon and significant mode shift away from the motor vehicle. 3. Officers will continue to liaise with The New Joneses as a potential service provider to support delivery of targeted community engagement and behaviour change campaigns over coming years as they fit in with the integrated program and available program budget.
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1. Policy Context The mission of The New Joneses aligns with Council priorities under the Progressive City strategic objective of the Council Plan and aligns with strategies including: • Moreland Zero Carbon 2040 Framework; • Moreland Integrated Transport Strategy; • Moreland Waste and Litter Strategy; • Moreland Food Systems Strategy; and • Moreland WaterMap 2020. 2. Background At its October 2018 meeting, Council resolved via Notice of Motion NOM49/18 to receive a report exploring the opportunity to partner with the New Joneses on activities or other initiatives on the Brunswick site where the tiny house was to be located for 1 year from February 2019. The report to the December 2018 Council meeting noted a number of constraints relating to the suggested Ilhan Lane site and did not recommend Council pre-emptively committing to engage The New Joneses. Rather, pending resourcing in 2019/20 to scope and design an integrated behaviour change program focused on transport, energy and waste, which are the 3 strategic emissions sources within the Zero Carbon 2040 Framework. The tiny house is being stored outside of the municipality when not in use. At the December 2018 meeting, Council further resolved (DCF/418) that officers from Council’s Environmentally Sustainable Development, Economic Development and Festival and Events teams would organise a further meeting with The New Joneses, Moreland Energy Foundation Limited and CERES educational outreach program, to explore opportunities to cross-collaborate in supporting delivery of targeted community engagement and behaviour change campaigns in 2019/2020; and to report back on any opportunities and estimated budgets at the May 2019 Council meeting. Council’s facilitation of sustainable living behaviour change Council currently has limited internal staff capacity to deliver waste education, sustainable transport and, since 2017, sustainable food systems (noting Council’s existing partnerships with CERES and MEFL to support community engagement on sustainability matters). Responding to Council’s ‘audacious goals’, the development of the Zero Carbon 2040 Framework, Waste and Litter Strategy (including transition to a food and garden organics collection service) and Moreland Integrated Transport Strategy have highlighted the necessity of increasing internal capacity to develop and deliver (either directly or via collaborative partnerships) targeted and integrated behaviour change programs and campaigns. The aim is to effectively support the Moreland community to progressively adopt target behaviours critical to achievement of Council’s ambitious goals for zero carbon, zero waste and sustainable transport mode shift. Council’s City Change Branch has presented programmatic budget bids for 2019/2020 and beyond to establish internal capacity to undertake the necessary research and analysis, prioritisation of target behaviours and audiences, program/intervention design and pilots, monitoring/review and then roll-out of refined behaviour change interventions in support of Council’s strategic environmental goals.
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3. Issues The New Jones approach and partners In 2012, The New Joneses was created to show what’s aspirational, inspirational, affordable and achievable when it comes to sustainable lifestyles. The only ‘live installation’ of its kind, the multi-awarded pop-up house shows ‘stylish lifestyle choices and a little footprint’ (https://www.thenewjoneses.com). The New Joneses tagline is to ‘take green from mungbean to mainstream’. Each year they partner with ten or more business partners (for example, Tesla, SocialWeavers, CoolAustralia, EarthChoice, Momentum Energy) to ‘pop-up’ the house in public places to ‘showcase lifestyle choices for the health and wellbeing of our people and planet’. The New Joneses service options Following the opportunities workshop with representatives from Council, MEFL and CERES on 1 April 2019, The New Joneses have provided an updated proposal at Attachment 1 outlining the preferred opportunity for 2019/20 that can be delivered, included within a budget of $17,000. The proposal is to ‘pop up’ at Fawkner Festa in November 2019, locating in the forecourt of the community hub for 1 week (5 days), with an engagement focus on food waste, food growing and composting/worm farming. As well as an opportunity to engage the Fawkner community around key Council messages and services related to food waste, the activation would invite school and community group excursions as well as opportunities for positive media stories and images. An alternative option for The New Joneses to pop up at the Sydney Road Street Party in 2020 was also discussed, though because site constraints mean the activation would only be for a single day, this option was not considered to offer as good ‘value for money’ or opportunities for media stories. Whilst The New Joneses proposal has merit, officers believe that it is too early to see how this proposal stacks up against other opportunities across the breath of targeting behaviours critical to achievement of Council’s ambitious goals for zero carbon, zero waste and sustainable transport mode shift. At this time, it is recommended to not engage the new Joneses prematurely, but rather developed an integrated program to best achievement mode shift across these 3 areas and look for a possible fit with The New Joneses initiative over the coming years. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Council officers have liaised with the founder of The New Joneses, the Environmentally Sustainable Development (ESD) Unit (including Waste education), Arts and Culture, Economic Development, Communications, as well as MEFL and CERES. A joint meeting was held on 1 April 2019, with follow up communication by phone and email. These stakeholders will be further engaged as part of developing Council’s integrated approach to sustainability behaviour change, and in developing any future initiative engaging The New Joneses.
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5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications Although it is not the officer recommendation to engage The New Joneses at this time, the proposal at Attachment 1 spans 5 days to coincide with the Fawkner Festa would cost an estimated $17,000 (including towing of the tiny house) excluding staff time. Pending confirmation of the draft Council Budget for 2019/20, the City Change Branch would have operating budget for targeted behaviour change programs that could be used to engage The New Joneses, should this align with program and available budget. 7. Implementation Subject to Council’s decision and adoption of the 2019/20 budget, Council officers will recruit a new Integrated Behaviour Change resource to develop a targeted behaviour change program in the three areas of Energy, transport and waste. The New Joneses can be considered in the development of the behaviour change program.
Attachment/s 1⇩ The New Joneses - Proposal for Pop-Up at Fawkner Festa 2019-20 D19/147651
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DEP3/19 CHRISTMAS DECORATIONS - RESPONSE TO NOTICE OF MOTION NOM62/18 (D19/137321) Director Engagement and Partnerships Economic Development
Executive Summary At its meeting held on 12 April 2017, Council endorsed a $1.88 million ‘Moreland Christmas and other Celebrations Program’ which sought to revitalise and modernise Council’s approach to Christmas and other festivals and events held throughout the year. In the lead up to endorsing the new program, a comprehensive audit of existing stock was undertaken. This resulted in a large volume of decorations being found to be in a poor state and not suitable for continued use. Consequently, this stock was sold or recycled generating approximately $35,000 in revenue to invest into the new program. Central to the new 5-year program is a concentrated effort to focus on Moreland’s 3 major activity centres at Brunswick, Coburg and Glenroy. The program aims to re-build Council’s Christmas and other celebration decoration stock gradually, ensuring that each year new stock is added. Following implementation of year one (2018) of the 5-year program, Council received a total of 12 complaints from residents and business owners in Glenroy in relation to the perceived lack of decorations compared with previous years. At its December 2018 meeting, Council requested a report outlining its ‘Christmas and Other Celebrations Program’ and the proposed implementation plan for 2019. This report outlines how the current program came about and recommends improvements that could address resident and trader feedback in Glenroy. Specifically, the report recommends that Council accelerate expenditure of $50,000 from later years of the program to be spent in 2019/20 for additional decorations in Glenroy.
Officer Recommendation That Council: 1. Brings forward $50,000 in the Five-Year Capital Works Program to accelerate the purchase of Christmas decorations and associated costs for the Glenroy activity centre and reduces expenditure in 2020/21 and 2021/2022 by $25,000 each. 2. Engages with Glenroy retail traders to establish if there is interest in a centre-wide Christmas themed collaboration including a Council-led bulk decoration purchase scheme.
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1. Policy Context This report is in keeping with Council's Economic Development Strategy 2016-2021 that seeks to ensure that activity centres are economically attractive (5.4.1). 2. Background Following the endorsement of a new ‘Christmas and other Celebrations Program’ in 2017, Council entered into a contract with Dovecote Design for the supply and installation of outdoor Christmas and other decorations across the municipality. The contract commenced on 1 July 2018 for a 2-year period, with extension options of 2 years and 3 years at Council's discretion. As part of this contract, Dovecote Design are required to provide a yearly project implementation plan by 31 May each year. Key deliverables under the contract include: • A mix of contemporary and traditional Christmas decorations focused at the three Major Activity Centres in Brunswick, Coburg and Glenroy; • A contemporary program that links and adds-value to selected festival or events each year; • Improving the illumination light show at Brunswick Town Hall, Coburg Town Hall and Glenroy Library; and • A commitment to retaining a focus on day time Christmas decorations. Audit of existing and residual decorations Prior to entering into the contract with Dovecote Design, a comprehensive audit and review of the existing Christmas decoration stock was undertaken in January 2018. Many existing decorations were found to have deteriorated or were in such a poor state of repair that they couldn’t be reused. A portion of the existing decorations were able to be recycled and re-sold with the funds, approximately $35,000, reinvested back into the new program endorsed by Council. Volume compared with previous years Because of the audit process, Council’s Christmas decoration stock in year 1 (2018) of the five-year program was lower than in previous years. The intention of the program is to gradually re-build stock levels, having more stock added each year to ensure quality decorations feature through the festive period. Graduated approach Christmas decorations are exposed to harsh weather and tend to age rather quickly. Consequently, stock requires continual replenishment and maintenance. A key attribute of the new program is to ensure that a steady stream of new decorations are gradually introduced each year, so that optimally presentable decorations are utilised.
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Notice of Motion seeking further information At its December 2018 meeting, Council resolved via Notice of Motion NOM62/18 relating to Christmas Decorations that: • Councillors receive a briefing and a report prior to May 2019 detailing: • The amount of funds expended in each of the three activity centres on Christmas decorations in 2018; • Compare these figures with the sums spent in each of the activity centres of the previous 5-years; • Itemise how much was spent in non-activity centres between 2012 and 2017; and • An indication of the initial plans for Christmas decorations 2019 and the other times the decorations could be installed. This report responds to Council’s Notice of Motion and provides further context in relation to how the current program materialised and how it has been implemented, along with suggested recommendations for refining the program moving forward. 3. Issues Storage Prior to the implementation of the current program, all decorations were stored at Merlynston Hall at no cost to Council. However, following a recent refurbishment of the hall, the facility is no longer able to house Council’s decorations. Because there are no other Council facilities available to house the stock outside of the festive season, under the contract, Dovecote Design manage the storage of all decorations offsite, which comes at an annual cost. This diminishes the overall budget that would otherwise be directed towards purchasing additional stock. Other celebrations program In parallel to the Christmas decorations program, a budget of approximately $10,000 is allocated annually toward acquiring other festive decorations and devices used at Council’s festivals and events. This program is managed by Council and does not form part of the overall Dovecote Design contract. Summary of received complaints Following the implementation of the 2018 Christmas Decorations Program, Council received a total of 12 complaints from a combination of residents and businesses situated in Glenroy. The summary of complaints were: • There were not enough decorations; • There were not enough awning units; • Some people did not like the star pole toppers; • Some people did not like the bin wraps; and • More bin wraps were needed.
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Response to NOM62/18 Christmas decoration questions The amount of funds expended in each of the three activity centres on Christmas decorations in 2018? Response: The following funds were expended: • Brunswick: $135,778 • Coburg: $81,083 • Glenroy: $46,113 Traffic Management, Storage, Permit Fees, OH&S Requirements for the above amounted to $41,728. More funds are expended in the larger activity centres of Brunswick and Coburg in comparison to Glenroy. This is because geographically they are substantially larger than Glenroy. Furthermore, Brunswick and Coburg require agreements with VicTrack and Yarra Trams. The installation of tramline decorations along Sydney Road in Brunswick and Coburg also incur a significant cost. Compare these figures with the sums spent in each of the activity centres of the previous 5 years? Response: Attachment 1 contains a comprehensive breakdown of allocated costs. Itemise how much was spent in non-activity centres between 2012 and 2017? Response: 2013 2014 2015 2016 2017 $31,541 $32,775 $32,775 $32,756 $0 No funds were expended in non-activity centres in 2017, due to the new program which concentrates all efforts into Moreland’s three major activity centres (being Brunswick, Coburg and Glenroy). An indication of the initial plans for Christmas decorations 2019 and the other times the decorations could be installed Response: Consistent with the endorsed program, the plans for 2019 were to continue with arrangements similar to 2018. This also included a further (planned) $50,000 allocated toward the acquisition of new decorations across the 3 activity centres (noting that part of the $50,000 allocation would be used to pay for additional storage, permits and installation costs). However, following complaints received in Glenroy about the perceived lack of decorations, the forward plan has been reviewed and three options now exist for Council’s consideration. The options for 2019 now include: • Direct the ‘Other Celebrations’ capital budget of $10,000 toward Glenroy Christmas decorations in lieu of additional event related marketing collateral in 2019; or • Accelerate a further $50,000 from Council’s 5-Year Capital Works Program in 2019/20 to fast track the purchase of a greater volume of Christmas decorations for Glenroy and subsequently reduce planned capital expenditure in future years to the same amount; or • Accelerate a further $150,000 from Council’s 5-Year Capital Works Program in 2019/20 to fast track the purchase of all planned decorations (for years 2, 3, 4 and 5) and subsequently reduce planned expenditure to the same amount in future years.
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Table 1. Evaluation of options Pros Cons Option 1 $10,000 allocated towards the No expenditure on other celebration acquisition of more Christmas materials reducing overall impact of decorations for Glenroy. presentation at other festivals and events throughout the year. Option 2 Would not unnecessarily A reduction of acquisition compromise the intent of the expenditure for new decorations original program and would equal to $25,000 in 2020/22 and a strike a balance between further $25,000 2021/22. scaling the overall volume of decorations in Glenroy and the associated costs of storage and installation. Option 3 Acceleration of all decorations Increased storage and being acquired prior to the miscellaneous costs (permits etc.) planned five-year program. along with a greater volume of decorations ageing simultaneously and therefore requiring replacement at a future point in time. Given the suggested options described above, it is recommended that Council endorse option 2 to fast track the purchase of a greater volume of Christmas decorations for Glenroy specifically. This includes reducing planned expenditure in 2020/21 and 2021/22 overall by $50,000 to offset costs. Consequences of accelerating the program Any accelerated rollout would mean that a greater volume of decorations would likely need to be retired or sold simultaneously. This would have budgetary implications in future years. It is also important to note that any increase in the volume of decorations results in increased installation costs, as well as miscellaneous fees such as engineering reports and permits for their installation on assets not owned by Council i.e. tram lines, street light poles, awnings along with storage costs. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Councillors were consulted at a Councillor Briefing held on 15 April 2019. Council will continue to consult with Glenroy traders and other stakeholders in the coming months to gauge their interest in either contributing to, or participating in, the Christmas decoration program or other aligned activities. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter.
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6. Financial and Resources Implications The program budget over the 7-year contract period is approximately at $1.88 million. Consistent with the endorsed current program, Council’s 5-Year Capital Works Program includes an annual allocation of $50,000 for the: • Acquisition of new decorations; • Replacement of ageing decorations; and • Maintenance of damaged decorations. This report recommends that $50,000 be brought forward to expedite the purchase of additional decorations to add volume and address received complaints. Consequently, expenditure will be reduced by $25,000 in 2020/21 and $25,000 in 2021/22. 7. Implementation New product will need to be ordered via Dovecote Design in July and August 2019 so that the product can be delivered and incorporated into the 2019 festive season installation commencing in November this year. Council officers will also engage with retail traders and other stakeholders in Glenroy to establish and garner more participation in the Christmas program.
Attachment/s 1⇩ Summary Response to Notice of Motion 62/18 - Christmas D19/146213 Decorations
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DBT9/19 COUNCIL ACTION PLAN 2018-19 PERFORMANCE REPORT - THIRD QUARTER: 1 JANUARY TO 31 MARCH 2019 (D19/150665) Director Business Transformation Corporate Governance
Executive Summary The purpose of this report is to present the third quarter (Q3) performance reporting against the 2018/2019 Council Action Plan (CAP). This Q3 CAP report covers the period from January to March 2019 and provides a status update on the delivery of the financial year 2018/2019 CAP items, referred to as CAP FY19 in this report. By the end of Q3, 4 CAP items have obtained the status of ‘achieved’ and thus had completed all required actions: • CAP 4 – Deliverable: C1d) Library Services Strategy 2019/2023; • CAP 21 - Deliverable: P1a) Virtual Moreland; • CAP 25 - Deliverable: P1e) Affordable Housing Policy Implementation; and • CAP 47 - Deliverable: P4a) More Open spaces and parks in Moreland. Six CAP items had one or more actions with a status of ‘behind target’ in Q3, which equates to 8% of the total number of CAP items as follows: • CAP 17 - Deliverable: C6a) Lighting of Upfield Bike track; • CAP 32 - Deliverable: P1l) Advertising Signs in Sports Grounds; • CAP 33 - Deliverable: P1m) Water Map: implement initiatives which support a water sensitive city and improve water quality and efficiency outcomes; • CAP 52 - Deliverable: P6a) Zero Carbon Evolution (ZCE) Strategy; • CAP 58 - Deliverable: P8b) Create a hub for the Arts and invest in the Arts industries; and • CAP 59 - Deliverable: P9a) Trial, education and implementation of initiatives to actively reduce waste to landfill. For CAP item 17 above (Deliverable: C6a Lighting of Upfield Bike track), it is recommended that this item is reset as the timing to deliver this item has changed due to external factors. Although six items are currently behind target for Q3 reporting, the bulk of these items will be delivered in Q4 as detailed in the Issues section of this report Detailed results for the Q3 performance reporting are outlined in the issues section of this report.
Officer Recommendation- That Council: 1. Notes the Council Action Plan 2018/2019 third quarter Performance Report, as shown in Attachment 1. 2. Endorses resetting of action/targets for Council Action Plan item 17 (Deliverable: C6a - Lighting of Upfield Bike track) as documented in this report; noting the details of the original status are contained in this Council Action Plan 2018-2019 Performance Report Q3: 1 January – 31 March 2019.
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1. Policy Context The Council Action Plan 2018-2019 (year two of the Council Plan), contains the deliverables and the corresponding actions, measures and targets, delivered during the 2018-2019 financial year to achieve the vision articulated in the 2017-2021 Council Plan. 2. Background Council Action Plan 2018-2019 performance reporting forms part of the corporate performance reporting cycle, which is reported to Council as part of its Annual Report. 3. Issues Detailed results for Q3 performance reporting against the CAP FY19 (including summary chart by department), are given in Attachment 1. Council Action Plan For the Council Action Plan, the cumulative results are as follows: Status Number Percentage Achieved 15 23% On Target 40 62% Behind Target 6 10% Discontinued 3 5% On hold 0 0% Total 64 100.00% Proposed resetting of Q3 CAP item Resetting the target date of one ‘behind target’ CAP item is proposed as the original target is needing to change, due to external factors impacting on timing to deliver the agreed deliverable. The proposed reset item is as follows: • CAP 17 - Deliverable: C6a) Lighting of Upfield Bike track: This lighting is being designed by Level Crossing Removal Project (LXRP) as part of the Moreland Road level crossing removal which will not be delivered this financial year. Timing for works has not been announced at this stage. Additional lighting design works on the Upfield corridor that do not need LXRP approval are nearing completion. It is recommended that CAP 17 is reset, given timing is controlled by LXRP. The item could also be carried into FY20 if required; the proposed reset is as follows: Item 2018-2019 Action Proposed changes CAP 17 Deliverable: P1p) Corporate The following change to the ‘Target; Carbon Reduction Plan is recommended: The current action is: Original Measure: Install lighting • Install lighting as per Year 2 from Moreland Road to Tinning action plan Street. Original Target: June 2019. Proposed new Target: Subject to LXRP timing.
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Behind target items Out of the 64 CAP items six deliverables have one of more actions recording a status of ‘behind target’ (including CAP 17 above, which is proposed to be reset). It is however envisioned that the bulk of the currently behind CAP items will obtain an ‘achieved’ status by 4th quarter; the exception to this is CAP 33 which is outlined in more detail below. More detail on the remaining CAPs behind target in Q3 are shown below: • CAP 32 - Deliverable: P1l) Advertising Signs in Sports Grounds: In response to the Panel recommendations, officers have made changes to the Amendment. To ensure that the changes adequately address the Panel recommendations, an external peer review of the changes is currently underway. Council is due to consider the panel recommendations and changes to the Amendment in Quarter 4. (Original target: report to Council April 2019). • CAP 33 - Deliverable: P1m) Water Map: implement initiatives which support a water sensitive city and improve water quality and efficiency outcomes: Following a process of value engineering and looking for cost savings including asking tenderers for their best offer, the tender responses are well over the budget and will trigger a planning permit. A report is being prepared to present to Council in the 4th quarter to advise on the best way forward to complete this important project. (Original target: Commence construction of stormwater harvesting system at City Oval, Coburg, by June 2019). • CAP 52 - Deliverable: P6a) Zero Carbon Evolution (ZCE) Strategy: Councillors were briefed in March on the draft Action Plan and a report to adopt the draft Action Plan for consultation was deferred to the April Council meeting to allow further work to occur with key partners including MEFL. The report to adopt the draft Action Plan for consultation is on target for the April Council meeting. (Original target: report to Council March 2019). • CAP 58 - Deliverable: P8b) Create a hub for the Arts and invest in the Arts industries: Staged implementation plan being finalised by Unit Manager Arts and Culture and Arts Infrastructure Officer. Progress update delivered to Moreland Arts Advisory Committee (Moreland Arts Board). (Original target: report to Council February 2019). • CAP 59 - Deliverable: P9a) Trial, education and implementation of initiatives to actively reduce waste to landfill: Trial of approximately 1000 households currently underway, trial due to end in March 2019, with report now due to Council by the end of April 2019. (Original target: report to be ready for February 2019).
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Achieved target items At the end of March, the following 4 CAPs have an ‘achieved’ status and thus have completed all required actions: • CAP 4 – Deliverable: C1d) Library Services Strategy 2019/2023: Draft Library Services Strategy was presented and endorsed by Council at its March 2019 Council meeting. The Endorsed Strategy will now be placed on Council website and circulated. • CAP 21 - Deliverable: P1a) Virtual Moreland: Work is progressing to integrate the 3D model with Councils GIS system. A Councillor briefing on the 17 December 2018 included a presentation of a 3D model in Virtual Reality. • CAP 25 - Deliverable: P1e) Affordable Housing Policy Implementation: Council resolved to appoint the board nominees and the first board of Moreland Affordable Housing Ltd has been appointed, achieved in quarter 2. Councillors were briefed on 12 March on the Moreland Affordable Housing Strategy 2014-18 and proposals for a future approach on Housing. • CAP 47 - Deliverable: P4a) More Open spaces and parks in Moreland: To support the Park Close to Home, Council has acquired 2 sites towards the conversion of 2 new parks (open Space) in Moreland and both parks will be in Brunswick. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Advice was sought from officers across Council to provide performance results for the CAP Q3 performance report. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications The actions in the 2018/2019 CAP are funded through the 2018/2019 budget. 7. Implementation The Q3 performance results will be made available on Council’s website after the Council meeting in May 2019.
Attachment/s 1⇩ Council Action Plan Financial Year 2019 - 3rd quarter report D19/150672
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DBT10/19 GOVERNANCE REPORT - MAY 2019 - CYCLICAL REPORT (D19/147281) Director Business Transformation Corporate Governance
Executive Summary The Governance Report has been developed as a monthly standing report to Council to provide a single reporting mechanism for a range of statutory compliance, transparency and governance matters. The Governance Report – May 2019 includes: • Reports from Committee to Council; • Assemblies of Councillors records; • Submission to Parliamentary Inquiry into Recycling and Waste Management; • Adoption of the Information Privacy and Health Records Policy; • Correction of Council meeting minutes; and • Proposal for Friends of Aileu delegation to Timor-Leste 2019. This report recommends that Council notes the Reports from Committee to Council, Records of Assemblies of Councillors and authorises the Chief Executive Officer to prepare a submission to the Parliamentary Inquiry into Recycling and Waste Management. This report also recommends that Council adopts the Information Privacy and Health Records Policy and approves Councillor participation in the Friends of Aileu delegation to Timor-Leste.
Officer Recommendation That Council: 1. Notes the reports from Committees to Council at Attachment 1 to this report. 2. Notes the Records of Assemblies of Councillors held between 1 March and 31 March 2019 at Attachment 2 to this report. 3. Authorises the Chief Executive Officer to prepare a submission to the Inquiry into Recycling and Waste Management, consistent with Council’s Waste and Litter Strategy in consultation with Mayor, which outlines the very high priority Council is placing on its strategic initiatives to progress towards our ambitious target of zero waste to landfill by 2030, for submission by 10 May 2019. 4. Revokes the Information Privacy Policy adopted on 11 June 2002 and notes that the Information Privacy and Health Records Policy at attachment 3 to this report, is operational in nature and will be subject to review and updating by the Chief Executive Officer. 5. Authorise the correction of the minutes from the 13 March 2019 Council meeting, relating to item DCF12/19 - Moreland Integrated Transport Strategy (MITS) and Parking Implementation Plan 2019, to reflect that Cr Yildiz voted in favour of the motion and that Cr Tapinos abstained from the vote. 6. Approves the participation of the Mayor, Cr Abboud and Deputy Mayor, Cr Riley in the Friends of Aileu delegation to Timor-Leste (at the cost of approximately $3,600 per Councillor, for travel expenses including travel, accommodation and meals).
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1. Policy Context The appointment of Councillors to specific areas of responsibility and committees provides a framework for relationships between Councillors and the administration of Council and reporting back of these committees to Council is an important transparency mechanism. Section 80A of the Local Government Act 1989 (the Act) sets out the context in which the Assembly of Councillors Records must be reported to Council. The Information Privacy and Health Records Policy addresses Council’s responsibilities relating to information privacy in accordance with the Privacy and Data Protection Act 2014 (Vic) and the Health Records Act 2001 (Vic). It further responds to the key principles established in these acts – the Information Privacy Principles and the Health Privacy Principles. The Policy aligns to the Council Plan Strategic Objective 3: Responsible Council. 2. Background The Governance Report has been developed as a standing monthly report to Council to provide a single reporting mechanism for a range of statutory compliance, transparency and governance matters. In accordance with best practice and good governance principles, and to ensure compliance with the requirements of the Local Government Act 1989 (the Act), the report incorporates matters including reporting of advisory committees, records of Assemblies of Councillors, items relating to the delegation of Council powers, and policy and strategy reporting. 3. Issues Reports from Committee to Council The minutes and/or a summary of the key issues discussed at the following meetings is provided at Attachment 1 for Council’s information: • Audit and Risk Management Committee – 26 March 2019. • Human Rights Advisory Committee - 9 August 2018 and 8 November 2018 meetings. • Family and Children’s Services Advisory Committee meeting - 14 March 2019. • Arts Advisory Committee – 7 March 2019. Assemblies of Councillors An Assembly of Councillors is a meeting of an advisory committee of the Council, if at least 1 Councillor is present, or a planned or scheduled meeting of at least half of the Councillors and 1 member of Council staff which considers matters that are intended or likely to be the subject of a decision of the Council or delegate. Some examples include Councillor Briefings, meetings with residents/developers/ clients/organisations/government departments/statutory authorities and consultations. Councillors further requested that all Assembly of Councillors Records be kept for Urban Planning Briefing meetings, irrespective of the number of Councillors in attendance.
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Records of Assemblies of Councillors and Planning Briefings held during the period 1 March to 31 March 2019 are presented at Attachment 2 for the following meetings: • Councillor Planning Day – 1 March 2019. • Councillor Briefing – 4 March 2019. • Moreland Arts Advisory Committee – 7 March 2019. • Councillor Briefing – 12 March 2019. • The Coburg Initiative Coburg Square Oversight Committee – 14 March 2019. • Councillor Briefing – 18 March 2019. • The Coburg Initiative Coburg Square Oversight Committee – 28 March 2019. Submission to Parliamentary Inquiry into Recycling and Waste Management The Victorian Parliament’s Environment and Planning Committee has invited submissions to an Inquiry into Recycling and Waste Management, with written submissions due 10 May 2019. Following submissions, the Committee will provide a report to Parliament by August 2019 on the crisis in Victoria’s recycling and waste management system, partly resulting from the China waste importation ban. While the consultation deadline does not allow for a submission to be formally endorsed by Council, a submission will be prepared for authorisation by the Chief Executive Officer to meet the due date of 10 May 2019 (subject to Council’s endorsement of this approach). This will occur in consultation with the Mayor prior to its submission and will also be circulated to Councillors. Consistent with Council’s Waste and Litter Strategy, the submission will make clear the very high priority Council is placing on our strategic initiatives to progress towards our ambitious target of zero waste to landfill by 2030. The submission will also draw on the MAV Rescue Our Recycling Action Plan and advocacy platform, which is highly aligned to Council’s strategic objectives (for example, advocacy for introduction of a Container Deposit Scheme). The final submission will be included for noting in the June Governance Report. Information Privacy and Health Records Policy Councils current Information Privacy Policy was adopted by Council on 11 June 2002. In the time since the policy was established, there has been a number of changes that impact the considerations of the policy, including the: • Privacy and Data Protection Act 2014 (Vic); • Health Records Act 2011 (Vic); • Freedom of Information Amendment (Reform) Act 2010; • Victorian Charter of Human Rights and Responsibilities Act 2006 (Vic); and • Establishment of the Office of the Victorian Information Commissioner in 2017. Further to this, Council does not have a policy to guide the management of Health Records. The new policy at Attachment 3, is designed to provide clear guidance to ensure that Council manages the handling of personal information or health records in accordance relevant legislation, including the Privacy and Data Protection Act 2014 (Vic) and the Health Records Act 2011 (Vic). The Information Privacy and Health Records Policy is operational in nature, therefore it is most appropriate for the Chief Executive Officer to review, amend and endorse this policy in future. Council delivers a range of services throughout the municipality, some of which require the sharing of personal or health information by our community or customers.
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This Policy incorporates a clear statement of commitment regarding the privacy of personal and health information as follows: Moreland City Council is committed to protecting the privacy of personal and health information it collects and uses, by complying with its obligations under the Privacy and Data Protection Act 2014 (Vic) and the Health Records Act 2001 (Vic) (the Acts). Council has a policy that outlines the requirements for the management and handling of Personal and Health Information. Obligations under the above Acts apply to Councillors, Council staff (employees), agents (consultants, agency staff and volunteers) and contracted service providers and is a mandatory requirement in any new or existing contract. The policy also incorporates the guiding principles for both information privacy and health records, as shown in the table below: Privacy Principles Health Privacy Principles Privacy and Data Protection Act 2014 Health Records Act 2011 (Vic) (Vic) 1. Collection 1. Collection 2. Use and disclosure 2. Use and disclosure 3. Data quality 3. Data quality 4. Data security 4. Data Security and data retention 5. Openness 5. Openness 6. Access and correction 6. Access and correction 7. Unique identifiers 7. Identifiers 8. Anonymity 8. Anonymity 9. Transborder data flows 9. Transborder data flows 10. Sensitive information 10. Transfer or closure of the practice of a health provider 11. Making information available to another health service provider Implementation of the Policy will ensure a consistent regime for the responsible collection, storage, handling, sharing and disclosure of personal and health information across Council. Correction of the 13 March 2019 Council meeting minutes It has been identified that Cr Yildiz was incorrectly recorded in the 13 March Council meeting minutes as having abstained from the vote on item DCF12/19 - Moreland Integrated Transport Strategy (MITS) and Parking Implementation Plan 2019. The minutes should reflect that Cr Yildiz voted in favour of the motion and that Cr Tapinos abstained from the vote. Council officers are seeking authorisation to make this correction.
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Friends of Aileu delegation to Timor-Leste 2019 The Friends of Aileu Community Committee (FACC) has indicated its enthusiastic support for its Councillor representatives to take part in a delegation to visit Timor- Leste in July 2019. Hume City Council has approved travel for Cr Sherry, FACC chair for 2019, and Cr Haweil, FACC chair for 2017, who have served on the committee since December 2016. The Chief Executive Officer has approved travel by East Timor Project Officer, Chris Adams during the first two weeks of July 2019 to accompany the councillor delegation in Dili and Aileu during the first week and to co-facilitate the Friends of Aileu CERES Global community engagement visit in the second week. Councils current FACC representative, Cr Carli Hannan is unable to participate in the delegation as she is on leave of absence at that time. The Mayor, Cr Abboud and Deputy Mayor, Cr Riley would like to make themselves available to join the delegation to Aileu in the first week of July. The last visit to Aileu by Councillor representatives was in April-May 2014 when Cr Patsikatheodorou (Hume) and Cr Tapinos (Moreland) visited Timor-Leste with the former Project Officer Richard Brown. Since that time: • Mr Martinho Matos, the former District Administrator, has retired and been replaced by Mr Joao Tilman do Rego, Aileu Municipal Administrator. • Mr Mario Soares, the former Friends of Aileu Liaison Officer and Secretary of the Aileu Friendship Commission, has passed away and his role taken up by Mrs Victoria do Rego, Aileu Municipal Secretary. • The Aileu Municipal Administration has assumed additional responsibilities under the Timor-Leste Government’s decentralisation process. • There have been many other developments in the provision of infrastructure and other government services and in the overall economic, social and political life in Aileu. The main purposes of the delegation are to maintain and develop the personal and organisation links essential for the mutually beneficial operation of the friendship and cooperation relationships, including with: • The Timor-Leste Government’s Ministry of State Administration, the signatory to the Municipal Cooperation Agreements. • The Aileu Municipal Administration, the signatory to the Friendship Agreement. • Municipal branches of government ministries such as Health, Education, Youth, Sport and Agriculture. • Civil society participants in the friendship relationship, including the Aileu Resource and Training Centre, Uma Ita Nian Parish Clinic, St Francis Assisi Disability Workshop, Aileu Intellectuals Association, Rotaract Club of Aileu and Aileu Municipal University Student Association. • Members of the community involved in or affected by activities supported under the friendship relationship, including scholarship students. • Update the Councils’ and the Friends of Aileu Community Committee’s understanding of the challenges being faced, progress being made and emerging priorities in Aileu. • Allow Councillor representatives to gain a first-hand appreciation of the changing governance, economic, social and environmental conditions faced by the people of Aileu, and of Timor-Leste as a whole, including site visits in Dili and between Dili and Aileu.
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A detailed itinerary will be developed prior to the visit in consultation with delegation members and the Aileu Municipal Administration and other Aileu partner organisations. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Advisory committees provide a valuable communication and consultation link between the organisation, Councillors, Council and the community. The Information Privacy and Health Records Policy was developed in collaboration with key internal stakeholders and subject to an internal consultation period. The feedback from this internal process has been incorporated into the policy. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications The overall cost per Councillor participant in the Friends of Aileu delegation to Timor- Leste 2019, would be approximately $3,600, which includes, airfares, accommodation, meals and incidentals. These costs will be met from the 2019/2020 budget for Mayor and Councillor Support. 7. Implementation Subject to adoption by Council: • A submission to the Inquiry into Recycling and Waste Management, will be prepared and submitted by 10 May 2019. Further to this, a copy of Councils final submission will be included for noting in the June Governance report; • The Information Privacy and Health Records Policy will be made available on Council’s website upon endorsement. The Privacy Officer and Privacy Advisors will support services to ensure the regime for the responsible collection, storage, handling, sharing and disclosure of personal and health information is in accordance with the Policy. A new email account will be activated - [email protected] – to simplify access to the Privacy Officer for individuals to gain access to information about themselves held by Council or to request corrections to their personal information held by Council; and • All necessary arrangements for the Councillor participants in the Friends of Aileu delegation to Timor-Leste 2019, will be made.
Attachment/s 1⇩ Committee to Council reports D19/149922 2⇩ Assembly of Councillors Record - 1 March 2019 - 31 March 2019 D19/105395 3⇩ Information Privacy and Health Records Policy D19/151736
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EMF14/19 VICTRACK SITE AT 331 BARKLY STREET, BRUNSWICK (D19/143877) Executive Manager Finance Property
Executive Summary VicTrack owns a site, lot 1 (the subject site) on land at 331 Barkly Street, Brunswick, measuring approximately 150 square metres and comprising an old derelict building as shown at Attachment 1. The subject site is known as Lot 1 on Title Plan 617812G, contained in certificate of title Volume 01453 Folio 446. The subject site was declared surplus to VicTrack’s needs and was formally offered for acquisition through the First Right of Refusal (FROR) process on 29 January 2019. The site containing a building only, in the south, west corner, does not include any of the open space land surrounding the building at 331 Barkly Street, Brunswick. At its February 2019 meeting, Council resolved to commence the consultation in accordance with NOM61/17. On 14 February 2019 VicTrack advised Council that the subject site was removed from the FROR process in the short term due to an issue being identified with a confirmation letter from the Department of Transport to sell the subject site. Following the removal of the subject site from FROR, Council’s resolution to commence a 4-week consultation has not been acted upon. This report advises that the subject site was removed from the FROR notification and is not currently for sale and consequently the consultation process has not been undertaken.
Officer Recommendation That Council: 1. Notes the proposed sale of land by VicTrack of the subject site, Lot 1 at 331 Barkly Street, Brunswick was removed from the FROR notification. 2. Notes that the public consultation in accordance with Notice of Motion NOM61/17 will not be undertaken as the subject site is no longer for sale.
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REPORT
1. Policy Context The Council Plan 2017-2021, recognises Council’s services must respond to the City’s changing form while maintaining and enhancing our transport and open space networks, community facilities and services, and our wellbeing and connectedness of our people. 2. Background VicTrack owns a site, lot 1 (the subject site) on land at 331 Barkly Street, Brunswick, measuring approximately 150 square metres and comprising an old derelict building as shown at Attachment 1. The subject site is known as Lot 1 on Title Plan 617812G contained in certificate of title Volume 01453 Folio 446. The subject site was declared surplus to VicTrack’s needs and was formally offered for acquisition through the First Right of Refusal (FROR) process on 29 January 2019 to other Government agencies. Council had 60 days to respond to the FROR notification. The site which contains a building only, in the south, west corner, does not include any of the open space land surrounding the building at 331 Barkly Street, Brunswick. At its February 2019 meeting, Council resolved to commence the consultation in accordance with NOM61/17. Council wrote to VicTrack seeking an extension of time. VicTrack responded on 14 February 2019 by notifying Council that the subject site was removed from the FROR register. 3. Issues In the response received on 14 February 2019, VicTrack advised Council that the subject site was removed from the FROR process in the short term due to an issue being identified with a confirmation letter from the Department of Transport to sell the subject site. Following the removal of the subject site from FROR, Council’s resolution to commence a 4-week consultation has not been acted upon. This report notifies that the subject site is not currently for sale and consequently the consultation process has not been undertaken at this stage. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation No consultation has been undertaken to date. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications No cost at this stage has been incurred to Council. 7. Implementation There are no further actions to implement, following the removal of the subject site, Lot 1 at 331 Barkly Street, Brunswick from the FROR notification.
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Attachment/s 1⇩ Location Map - 331 Barkly Street, Brunswick Site D19/32684
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EMF15/19 PROPOSED DISCONTINUANCE AND SALE OF RIGHT OF WAY ENCLOSED AT 1 ESSEX STREET, BRUNSWICK (D19/110505) Executive Manager Finance Property
Executive Summary On 9 November 2018, the owner of 1 Essex Street, Brunswick, contacted Council expressing an interest in acquiring a narrow section of the road reserve enclosed within the fence boundary of the property shown at Attachment 1. The owner of 1 Essex Street, Brunswick has undertaken a cadastral survey of their property, this survey identified a difference between the title boundary and the property boundary fence line built along the north side of Walton Street encroaching into the road reserve. The encroachment is up to 0.58 metres in width and 18.29 metres in length, measuring approximately 10.6 square meters in total. The fence line is aligned with other buildings along the north side of Walton Street. The proposed discontinuance and transfer of land from the road will not change the current status and use of the road. The remaining road measures 6.4 metres in width, which is sufficient for vehicle movement. The proposed sale of the former road to the owner of 1 Essex Street, Brunswick will provide income of $15,697 to Council. This amount has been agreed upon by the applicant for the purchase pending a Council decision. This transaction would result in the removal of the road status for the narrow length section of road to the side of 1 Essex Street, Brunswick. The purpose of this report is to recommend the commencement of the statutory process under the Local Government Act 1989, to discontinue the road of the enclosed land, and sell the land from the former road to the owner(s) of 1 Essex Street, Brunswick.
Officer Recommendation That Council: 1. Commences the procedures to discontinue and sell the narrow section of road, (shown in blue at attachment 1 to this report), adjoining 1 Essex Street, Brunswick, shown in blue at Attachment 1 to this report. 2. Gives public notice of the proposed discontinuance in the Moreland and Northern Leader newspapers and on Council’s website and invites written submissions. The notice will state that if discontinued, Council proposes to sell the land from the road to the owner of 1 Essex Street, Brunswick, in accordance with Council’s Rights of Way Associated Policies 2011 and the Rights of Way Strategy. 3. Appoints Councillor ______as Chair, and Councillors ______, ______, and ______to a Committee to hear any submitters requesting to be heard in support of their written submission. 4. Sets the Hearing of Submissions Committee to be held on 26 September 2019, at 6 pm, at the Moreland Civic Centre, 90 Bell Street, Coburg. 5. Following the consultation process receives a report outlining any submissions received in relation to the proposed discontinuance and sale, with a recommendation whether to proceed.
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REPORT
1. Policy Context The Council Plan 2017–2021 articulates Council’s provision of a large range of services for our community. These externally facing service areas are supported by a range of council teams that include the management of the community’s Council-owned property and assets. Council’s Rights of Way Associated Policies 2011 and Rights of Way Strategy 2011 have been used in assessing this proposal. 2. Background On 9 November 2018 the owner of 1 Essex Street, Brunswick contacted Council expressing an interest in acquiring the narrow section of the road enclosed within their fence boundary. The proposed road discontinuance area is shown highlighted in blue on the plan as shown at Attachment 1 to this report. The road was created in 1892, located on Volume 2474 Folio 494704. The proposal to discontinue and transfer the land from the former road will not change the current status of the remaining road and will formalise the occupation of the narrow section of road that is currently enclosed. 3. Issues A cadastral survey of the property at 1 Essex Street, Brunswick by a land surveyor identified an encroachment into the ROW, showing a difference between the fence and title boundaries. The side fence line of 1 Essex Street Brunswick is aligned with other buildings along Walton Street, as shown at Attachment 2. The encroachment ranges from approximately 0.43 metres to 0.58 metres in width and 18.29 metres in length, measuring approximately 10.61 square meters in total. The narrow, enclosed section of road does not currently provide carriageway rights to any other properties, nor does this section serve any municipal road purposes. Council records indicate the narrow section of road has been enclosed and built over since at least 1979. It has not been used for road purposes for a minimum of 38 years. Officers recommend that Council commences the procedures under the Local Government Act 1989 to discontinue the road and sell the land in accordance with Council’s Rights of Way Strategy and Rights of Way Associated Policies. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities.
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4. Consultation The property owners abutting Walton Street have been consulted regarding the proposal. The owners at 4 Walton Street did not object, subject to not being disadvantaged by the process. The owners at 9 Essex Street did object with the explanation they could not afford to purchase. The owners at 4 Bell Street contacted Council to discuss maintaining their access via Walton Street to the rear of their property. Officers from the following Council units and have been consulted: • Engineering Services; • Development Engineer; • Transport Development Engineer; • City Development; • Building Services; • Street Cleansing; • Open Space Design and Development; and • Open Space Maintenance. No objections have been received. The relevant service authorities have been consulted and no objections have been received. There are no service assets in this narrow section of road. 5. Officer Declaration of Conflict of Interest Council Officers involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications In accordance with 3.4.2 of Council’s Rights of Way Associated Policies, the former road will be sold to the owner in physical occupation. In accordance with section 3.5.1 the ROW shall be sold at market rates. The proposed sale of the road to the owner of 1 Essex Street will provide income of $15,697 to Council. This amount has been agreed upon by the applicant for the purchase pending a Council decision. This transaction will result in the removal of the road status for the narrow length of ROW to the south side of 1 Essex Street, Brunswick. If discontinued and sold the land will become rateable. 7. Implementation The statutory procedures require Council to give public notice of its intention to discontinue and sell the road and invite submissions from affected parties. In addition, all abutting property owners will be advised of the proposal in writing and informed of their right to make a submission. Notice will also be given on Council’s website. Submitters may request to be heard by Council prior to a decision being made on the proposal. After completion of the statutory consultation process a report will be prepared for Council outlining any submissions received and a recommendation regarding whether to proceed with the discontinuance and sale. Attachment/s 1⇩ Aerial Map - 1 Essex Street, Brunswick D19/110913 2⇩ Site Photo - 1 Essex Street, Brunswick D19/111245
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EMF16/19 PROPOSED DISCONTINUANCE OF TWO GOVERNMENT ROADS ENCLOSED WITHIN THE BRUNSWICK SOUTH PRIMARY SCHOOL (D19/139801) Executive Manager Finance Property
Executive Summary On 5 March 2019, Council received a letter from the School Building Authority to advise that the Brunswick South Primary School site contains 2 unused Government roads. The Office of the Surveyor General Victoria surveyed the site and identified the lots as Crown Allotments 2064 and 2066 at Attachment 1. These Crown allotments were reserved for Government Roads. According to the School Building Authority the two roads have been enclosed within the school site since the 1800s. Council’s Geographic Information System (GIS) software shows the roads as enclosed since 1955 and built on since 1959 at Attachment 2. The School Building Authority proposes a change to the reservation of these two Crown Allotments from unused Government Roads (road status) to being re-reserved for State School purposes. The re-reservation to State School purposes will remove the road status. This process is managed by the Department of Environment, Land, Water and Planning (DELWP). The State Government uses the term road closure to remove the road status on land, Council uses the term road discontinuance. The State Government can close these roads pursuant to s.349 of the Land Act 1958, however as Council is the responsible authority for roads, they require Council’s consent to formally close the roads at Attachment 3. Council does not own any assets within the two allotments, they are not listed in Council's road asset register nor Council's public roads register. The purpose of this report is to provide the School Building Authority and DELWP with the consent required.
Officer Recommendation That Council consents that Crown Allotments 2064 and 2066 are not required to be used as roads and delegates Council’s Executive Manager Finance (CFO) the power to sign the consent form provided by DELWP.
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REPORT
1. Policy Context The Council Plan 2017–2021 articulates Council’s provision of a large range of services for our community. These externally facing service areas are supported by a range of Council teams that include the management of the community’s Council-owned property and assets. 2. Background Council received a letter from the School Building Authority on 5 March 2019 advising that the Brunswick South Primary School contains two unused Government roads which have been enclosed within the Brunswick South Primary School since the 1800s. The Office of the Surveyor General Victoria surveyed the site and identified the lots as Crown Allotments 2064 and 2066 at Attachment 1. These Crown allotments were reserved for Government Roads. The School Building Authority proposes a change to the reservation of these two Crown Allotments from unused Government Roads (road status) to being re-reserved for State School purposes. The re-reservation to State School purposes will remove the road status. This process is managed by the Department of Environment, Land, Water and Planning (DELWP). 3. Issues According to the School Building Authority the two roads have been enclosed within the school site since the 1800s, Council’s GIS software shows the roads as enclosed since 1955 and built on since 1959 at Attachment 2. The State Government can close these roads pursuant to s.349 of the Land Act 1958, however as Council is the responsible authority for roads, they require Council’s consent to formally close the roads in the form of the attached form at Attachment 3. The State Government uses the term road closure to remove the road status on land, Council uses the term discontinuance. Council does not own any assets within the two allotments. They are not listed in Council's road asset register nor in Council's public roads register. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Officers from the following units were consulted: • Engineering Services; • Transport; • Asset Management; and • Senior Development Advisor; No objections have been received. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter.
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6. Financial and Resources Implications There are no financial implications associated with this project. 7. Implementation Council officers complete the consent form and send to the Department of Environment, Land, Water and Planning.
Attachment/s 1⇩ Survey Plan - Brunswick South Primary School D19/139899 2⇩ Brunswick South Primary School – Aerial Imagery 1959 D19/139877 3⇩ Consent Form to Closing of Road D19/139880
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DCF34/19 CONTRACT 780T BONWICK STREET STREETSCAPE UPGRADE TENDER REPORT - COUNCIL ACTION PLAN ITEM (D19/138485) Director City Futures City Strategy and Design
Executive Summary This report seeks the appointment of the preferred contractor, CDN Constructors Pty Ltd, to supply, construct and deliver the upgrade works for the Bonwick Street Streetscape Upgrade, located at the intersection of Bonwick Street and Jukes Road, Fawkner. The Bonwick Street Streetscape Upgrade is action number 53 in the 2017/2018 Council Action Plan (CAP), which includes the measures and target to commence construction of the project by June 2019 and complete construction in 2019/2020. Community concerns raised during the concept design phase included reductions of car parking, resulting in an expansion of the project scope to include re-designing the eastern rear car park to increase its capacity. Undertaking changes in response to community concern extended the design phase for the project, with the final concept design made ready for tender in March 2019. An advertisement was placed in The Age newspaper on Saturday, 9 March 2019 inviting tenders from contractors to undertake the works. The tenders closed on Monday, 8 April 2019, with 3 tenders received. Tenders received were evaluated and CDN Constructors Pty Ltd have been identified as the preferred tenderer. CDN Constructors Pty Ltd have previously undertaken streetscape works for Council and delivered the works to a very high standard. The proposed works will include new paving, kerb and channel, pedestrian threshold crossings, street furniture, trees and new landscaping. The scope also includes resurfacing of Jukes Road to take advantage of efficiencies in overall construction works, traffic management and costs. This contract will also promote the benefits of Water Sensitive Urban Design (WSUD) and environmentally responsible outcomes with the inclusion of raingardens to treat storm water run-off, and recycled content in the form of feature permeable paving. The total tender price submitted by CDN Constructors Pty Ltd including provisional items and accounting for 10% project contingency is higher than the allocated project budget. The tender price is in line with current market rates (which have increased due to extensive infrastructure works across Victoria), and cost benefits would not be achieved in retendering the project. For reasons detailed in this report, it is recommended that additional funds of $110,000 be allocated to the project in 2019/2020. The additional funds represent 4% of the total project cost. The tender complies with Section 186 of the Local Government Act 1989.
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Recommendation That Council: 1. Awards Contract 780T – Bonwick Street Streetscape Upgrade to CDN Constructors Pty Ltd for the revised Lump Sum Tender amount of $2,143,213.14 (excluding GST) plus Provisional Sum amount of $280,866 (excluding GST) (total $2,424,079.14 excluding GST). 2. Allocates the further funds sought of $110,000 as part of the 2019/2020 capital works budgeting process, to enable completion of the project, which includes any associated expenses pertaining to contingency for unforeseen variations during the course of the project and any services alterations. 3. Authorises the Director City Futures to do all things necessary to execute Contract 780T – Bonwick Street Streetscape Upgrade, and any other required documentation, including approving any cost overruns, provided the overall budget for the project is not exceeded. 4. Notifies all tenderers for Contract 780T – Bonwick Street Streetscape Upgrade of the outcome.
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REPORT
1. Policy Context This report is in keeping with Council’s commitment to accountability and sound financial management. It also addresses the requirement under Section 186 of the Local Government Act 1989, which requires Council to conduct a public tender for services where the contract value is more than $200,000 for works as well as the policy commitments contained in the Procurement Policy. The Bonwick Street Streetscape Upgrade project is an accelerated action from Council’s adopted Shopping Strip Renewal Program (SSRP), which aims to revitalise the area and improve the pedestrian amenity, walkability and presentation of the shopping strip. This project is Action 53 in the 2018/2019 Council Action Plan (CAP). 2. Background The purpose of this report is to seek approval for the appointment of the preferred contractor, CDN Constructors Pty Ltd, to supply, construct and deliver the Bonwick Street Streetscape Upgrade works, as part of the Shopping Strip Renewal Program (SSRP). The SSRP has resulted in significant improvement to a range of shopping strips. The SSRP outlines Council’s delivery of economic development and place making activities for the renewal of its network of neighbourhood centre shopping strips across the city. It also guides Council’s efforts to bring about physical enhancements and improved business performance and to activate the public spaces within its local shopping strips in a manner which is intended to be equitable and sustainable over the long term. As noted at the May 2018 Council Meeting (DED27/18) major infrastructure projects occurring across Melbourne, in response to metropolitan growth, continue to impact contractor and material availability resulting in increased market prices. In response to the ongoing market pressures, Council resolved changes to budgeting for projects in the 5-year Capital Works plan and determined Bonwick Street to be the sole ‘accelerated’ centre, to be delivered over two financial years – 2018/2019 and 2019/2020. Council resolved to allocate $2.192 million to the project for construction, from surplus funds. Bonwick Street Shopping Strip is an important community hub servicing many Fawkner residents and visitors to the area. Notice of Motion NOM13/17, Pedestrian Crossing on Bonwick Street, Fawkner, which was presented to the April 2017 Council meeting highlighted concerns around pedestrian safety and amenity. The existing footpaths in the area are currently in poor condition and the level of pedestrian amenity of the available public space does not in its present condition support safe and flexible adaptation for various civic and cultural events. The Bonwick Street Streetscape Upgrade will significantly improve the functionality and the presentation of this important local shopping strip. The upgrades to this shopping strip include works to Bonwick Street, Jukes Road, four laneways and the adjacent car park on the eastern side at the rear of the shopping strip. The works will include new pavements, kerb and channel, widened footpaths, a pedestrian threshold crossing, water sensitive urban design (WSUD), new trees, new street furniture, laneway works, partial road reconstruction, and resurfacing of the carpark. In October 2018, Council officers applied for a Melbourne Water Living Rivers grant to support the inclusion of Water Sensitive Urban Design (WSUD) elements into the scope of the project. The application was successful, with the grant amount totalling $125,000, to be paid in two instalments, the first payment was received in December 2018 and the second instalment is due to be received in June 2020. This grant funding is in addition to the project budget to accommodate these WSUD elements.
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Figures 1 and 2 – Bonwick Street - Final Concept Design below illustrate the proposed improvement works.
Figure 1 - Final Concept Design (January 2019)
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Figure 2 - Detailed Design
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Specific community concerns raised during the development of the concept design included reductions of car parking, with a community led petition against the removal of car parking in Bonwick Street received at the 14 November 2018 Council Meeting (PET14/18). At the 12 December 2019 Council Meeting (Council Report DCF1/18 Shopping Strip Renewal Program: Bonwick Street, Fawkner - Council Plan Item 12 December 2018), Council endorsed the option put forward by officers, to expand the project scope to include re-designing the eastern rear car park to increase its capacity along with the minor adjustments to parking provisions in Bonwick Street. The financial implications of the expanded project scope, approximated at $100,000, were sought through the mid-year budget review process, and have been allocated to the project in 2019/2020. Council has invited tenders seeking a contractor to deliver the project. An advertisement was placed in The Age newspaper on Saturday 9 March 2019 inviting tenders from contractors to undertake the works. The tenders closed on Monday 8 April 2019, with 3 tenders received. Council officers explored the opportunity to combine this tender with the Brunswick Mechanics Institute and Brunswick Townhall Forecourt upgrade, however it was determined that there would be no efficiencies gained, given the distance between the two projects. The tender advertising closed on 8 April 2019 and three valid tender responses were received from the following contractors: • CDN Constructors Pty Ltd • Evergreen Civil Pty Ltd • GP Bluestone Pty Ltd 3. Issues Tender process Council released public tender 780T for the streetscape upgrade works of Bonwick Street Shopping Strip on 9 March 2019. An advertisement was placed in The Age newspaper and the tender documents made available through the Moreland Tender Portal. The budget for the tender was not advertised to ensure a competitive process. The tender is a lump sum contract. For this type of contract, the tenderer is required to submit fixed rates for individual items, based on quantities for the project prepared by Council’s Urban Design Unit. Rates for provisional items where quantities are difficult to determine, such as rock excavation, rectification of pavement soft spots and property service relocations, are also submitted. Tender evaluation The tenders have been evaluated in accordance with Council's Policy for Procurement of Services, with the Tender Evaluation Panel comprising the Senior Urban Designer, Urban Designer, Engineering Services Coordinator, Transport Coordinator and Senior Procurement Partner. Detailed evaluation criteria and weighting are provided in Confidential Attachment 1. The tender assessment was completed using Council’s evaluation assessment matrix. The parameters used for evaluation scoring are based on Key Selection Criteria advertised in the tender (Part 2 Special Tender Conditions). The criteria included: • Price. • Experience and Capability. • Resources. • Local, Social and Environmental and OHS (the design specifies Water Sensitive Urban Design elements such as tree pits and rain gardens, permeable paving, and encourages contractors to use recycled timber where practicable). • Project Schedule Program.
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Two of the 3 tenderers were assessed as demonstrating the capacity and capability to deliver similar projects with minimal risks, however both top scoring tenderers exceeded the project budget. The tender with the highest financial score submitted a sum significantly lower than the price of the other tenderers, however was assessed as high risk, due to lack of demonstrated experience and lack of capacity to deliver a project of this scale and complexity. This is reflected in the non-financial score attributed to the Tenderer in the attached Evaluation Matrix (Confidential Attachment 1) Following preliminary scoring and assessment of all tenders received, the Tender Evaluation Panel invited the shortlist of the 2 top scoring tenderers for interview, seeking further information on the tender submissions. All tenders received were evaluated by the Tender Evaluation Panel using the evaluation matrix and CDN Constructors Pty Ltd achieved the highest overall score (Confidential Attachment 1). CDN Constructors Pty Ltd have previously undertaken streetscape works for Council and successfully delivered the works to a very good standard. CDN Constructors PTY LTD recently completed works at: • Whitehorse City Council - Box Hill Mall. • City of Greater Geelong - Cunningham Plaza, Cunningham Street, Geelong. • Monash City Council - Station Street, Oakleigh. • Stonnington City Council – Malvern Town Hall – Glenferrie Road, Malvern. • City of Greater Geelong - Hitchcock Avenue, Barwon Heads • VicRoads - St Georges Road and Merrie Parade, Northcote. These projects demonstrate CDN Constructors ability to deliver high quality public realm improvements involving traffic and pedestrian management, paving and road works, and are all examples of highly pedestrianised areas. Rationale for seeking additional funds In accordance with Council’s procurement policy, the tender amount and project scope were interrogated to evaluate both cost and scope. A reduction of scope of works was investigated to identify potential to reduce costs, however given the poor quality of the existing streetscape no reduction to the scope was identified. Review of the tender submissions in comparison to recent market benchmarking undertaken by the Urban Design unit found the tender costs to be broadly in line with current market rates. After consulting internally with Council’s City Infrastructure Department, it was deemed that there would be no benefit in retendering the project. After due strategic consideration to factors including timing, cost and work scope, this report recommends this streetscape improvement project proceed to construction and that an additional $110,000 be allocated to the project to allow for a suitable contingency for a project of this value. In the event that the contingency is not required, this additional funding may be able to be re-allocated.
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Social/environmental/local implications The specifications for all works associated with construction, require the contractor to submit an environmental management plan, traffic management plan and a pedestrian management plan. The environmental and social community benefits of the project include: • Upgrade of the footpath to accommodate pedestrian-friendly environment and better accessibility. • New pedestrian crossing to prioritise pedestrian access and safety. • New trees to increase canopy cover, reducing the Urban Heat Island. • Installation of new lighting to the laneways to improve visibility and way finding. • Improved seating arrangements and street furniture, accommodating a meeting point and a place to pause and rest. • A safer environment with a significant reduction in trip hazards, reducing risks by delivering a consistent, level and tactile pavement surface. • New drinking fountain to support community health and wellbeing. • Additional bicycle parking to support active transport. • Use of recycled materials – the feature permeable paving is manufactured entirely from recycled ceramic waste and requires zero raw material extraction. • WSUD – storm water treatment reducing impacts on local ecosystems including Merri Creek. • Promotion of a sense of place and enhanced civic pride. • Preferred contractor, CDN Constructors PTY LTD, is certified and audited by an external authority for their Environmental Management System. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Council’s Urban Design Unit is the leading service unit for this tender process. The Urban Design team worked closely with Council’s Economic Development Branch to collect preliminary community feedback regarding the existing conditions and opportunities for development. Preliminary community engagement was undertaken in June 2018 to collect community suggestions, identifying site specific opportunities and issues, likes and dislikes about the Bonwick Street Shopping Centre. The Urban Design Unit will continue to work closely with the Economic Development Branch, and the Retail Facilitation Officer, throughout the life of the project to continue to ensure support is available for the local traders. Extensive community consultation was conducted with all properties in the project area and wider catchment, including traders and residents, to seek their views on proposed upgrades. Consultation on a Draft Concept Plan was undertaken in October 2018 with notifications sent to the wider catchment of the project area. Notification of the consultation on the October 2018 Draft Concept Design for Bonwick Street was circulated to the community by: • Sending 6,801 letters to local addresses within the suburb of Fawkner; • A ‘Have Your Say’ survey was featured on the Moreland ‘Have Your Say’ webpage; • City News advertisement in the Moreland Leader; • 3 Facebook posts; • Translating the draft design package into 4 major language groups other than English – made available on the project webpage and at drop in sessions; and • Attending the Fawkner Urdu Speaking Women’s Group.
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Community members were encouraged to submit their feedback by: • Completing the ‘Have Your Say’ survey online. • Attending a drop-in session – Council officers were available to talk to the community at 4 different sessions on Bonwick Street: Tuesday 2 October 2018 12 pm – 2 pm (Virtual Reality experience). Friday 12 October 10 am – 12 pm. Saturday 20 October 10 am – 12 pm. Tuesday 23 October 3 pm – 6 pm. How did community members participate? • 60 people attended a drop-in session; • 46 people completed a ‘Have Your Say’ survey online; • 16 traders completed a ‘Have Your Say survey; and • 19 people contributed on Facebook. Submissions received from the community during the consultation were used to inform the final design. The Community led petition against car parking removal, received in November 2018, informed the expanded scope of works, where Council resolved to include the eastern carpark in the project scope (Council Report DCF1/18 Shopping Strip Renewal Program: Bonwick Street, Fawkner - Council Plan Item 12 December 2018). Project updates were delivered to every deliverable address in Fawkner by means of 5,500 Post Cards in February 2019, to communicate the outcomes of the 12 December 2018 Council meeting. Subject to Council’s approval, the project will commence construction this financial year in May 2019 and is expected to reach completion in October 2019. Fortnightly community updates will be delivered to the traders and residents adjacent to works during construction. This will keep key stakeholders informed of planned works, progress, and any problems being resolved to assists in maintaining good working relationships. Residents in the surrounding streets will also be informed before construction commences. 5. Declaration of Conflict of Interest Council officers, external consultants and all other parties involved in the preparation of this report have no conflict of interest in this matter. 6. Financial and Resources Implications An amount of $472,006 has been allocated to the project in 2018/2019, and an amount of $1,820,000 allocated in the 2019/2020 Financial Year for the construction of the Bonwick Street Streetscape Upgrade works. Further to these allocations, the Transport Unit will contribute $80,000 from the Pedestrian Threshold Treatment budget 2019/2020, towards the delivery of the zebra pedestrian crossing and traffic signal works. The tender schedule includes provisional items and rates for resurfacing 5,500 sqm of Jukes Road, outside of the scope of the streetscape works. These roads assets are due for maintenance in 2019/2020, and in the interest of seeking best value and improved procurement efficiencies, have been incorporated into the tender provisionals. Funding for these provisional items will be contributed by the Roads Unit from the 2019/2020 budget.
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The construction commencement date will occur late in the financial year 2018/2019, as a result of the consultation process and revisions to the design (as adopted at the December 2018 Council Meeting). As a consequence of timing associated with these Council approved changes in project scope in response to community feedback, part of the funding allocated in the 2018/2019 Financial Year will be required to be carried-forward to Financial Year 2019/2020 ($175,000). As the construction budget is distributed over two financial years the carrying forward of funds does not impact the delivery targets as set out in the Council Action Plan. The table below shows a summary of the overall expenditure for the project and the allocated budget. Project Budget Summary (excluding GST) Council Action Plan Item 53 Design budget 2018/2019 $38,401.00 Construction budget amount 2018/2019 $472,006.00 Construction budget amount 2019/2020 $1,820,000.00 Living Rivers Grant (Melbourne Water) $125,000.00 Budget Amount (Transport Unit 2019/2020) $80,000.00 Budget Amount (Roads Unit 2019/2020) – TBC based on $156,000.00 provisionals Total Budget $2,691,407.00 Design expenditure 2018/19 $95,916.00 Telstra asbestos removal (Footpath Agreement) $67,925.61 Balance Budget $2,527,565.39 Construction Cost CDN Constructors Pty Ltd - Tendered lump sum $2,143,213.14 (excluding GST) CDN Constructors Pty Ltd - Tendered Provisionals Sum $280,866.00 (excluding GST) Total tender sum (excluding GST) $2,424,079.14 Contingency (10% Tender Lump Sum) $214,321.31 Total construction cost (excluding GST) $2,638,400.45 Additional Funds Sought to balance contingency $110,835.06 The Project Budget Summary table above shows that the Balance Budget falls short of the Total Construction Cost (including 10% contingency). Council officers recommend that further funds of $110,000 are allocated as part of the 2019/2020 capital works budgeting process, to ensure completion of the project, including associated expenses pertaining to contingency for unforeseen variations during the course of the project and any required services alterations. 7. Implementation and Timeline It is proposed that the Director City Futures be authorised to do all things necessary to execute the contract/s and any other required documentation. The contracts will commence as soon as possible following Council endorsement. Construction is expected to commence in May 2019 and be completed in October 2019.
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Attachment/s 1 D19/150776 Tender Evaluation Matrix - Contract 780T SSRP - Bonwick Street, Fawkner Pursuant to sections 77(2)(c) and 89(2)(d) this attachment has been designated as confidential by the Chief Executive Officer because it relates to contractual matters.
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DCI8/19 CONTRACT 764T - PANEL OF BUILDING TRADE CONTRACTORS (D19/140303) Director City Infrastructure Capital Works Planning and Delivery
Executive Summary Tenders were called for a panel of appropriately experienced and qualified contractors to provide a variety of building maintenance services for Council owned buildings. This tender provides a standing offer arrangement for a prequalified panel of contractors. This tender provides a range of contractors who are suitable for future trade works in Council buildings, based on their cost, experience and expertise. The contracts do not compel Council to procure from the panel. While they have submitted their schedule of rates for this tender, officers can seek quotes to maintain competitiveness within the panel. Market testing of the panel may also be conducted via the seeking of quotes from outside the panel periodically throughout the life of the contracts to ensure best value is being obtained. The panel includes contractors under the following nominated categories: • Carpet and vinyl services. • Painting and specialised coating services. • Plumbing – above ground and below ground plumbing, gas fitting services and roof plumbing. • Carpentry and minor building services. • Glazing and shuttering services. • Paling and chainmesh fencing services. • Safety access and roof safety. • Shade sails. • Concreting and brickwork. Tenderers were invited to submit tenders through a public advertisement for all or any part of the tender specification. There is no specific nominated budget under this contract; it will be dependent upon workload generated by reactive and cyclic maintenance levels. However, the contract overall combined expenditure is expected to exceed $700,000. The panel is not intended to be used where any individual project engagement is likely to exceed $200,000. This report seeks approval from Council to enter into contracts with the tenderers as noted below.
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Officer Recommendation That Council: 1. Award Contract 764T for the Panel of Building Trade Contractors under each service category (9 of) for an initial period of 2 years with an optional 2 year extension and a further optional 2 year extension as below: a) Carpet and vinyl services: • St Claire Floor Covering (ABN no. 90 028 457 322) • Nestys’s Floors Pty Ltd (ABN no. 71 477 041 134) b) Painting and specialised coating services: • Hue Painting and Decorating Pty Ltd (ABN no. 77 007 375 582) • Programmed Property Services Pty Ltd (ABN no. 66 106 015 632) • Aesthetic Painting Services Pty Ltd (ABN no. 17 151 275 884) • Prestige Painting Pty Ltd (ABN no. 17 711 734 627) c) Plumbing – above ground and below ground plumbing, gas fitting services and roof plumbing: • New Plumbing Solutions Pty Ltd (ABN no. 79 261 981 649) • Shield Plumbing and Drainage Pty Ltd (ABN no. 82 169 750 289) • Evans Plumbing Pty Ltd (ABN no. 54 483 107 978) • Omnigas Services Pty Ltd (ABN no. 57 069 325 060) d) Carpentry and minor building services: • Keast Construction and Maintenance Pty Ltd (ABN no. 87 230 958 723) • Urban Maintenance Systems Pty Ltd (ABN no. 38 005 251954) • Rees and Brooks Builders (ABN no. 98 671 377 399) • Fraietta Nominees Pty Ltd (ABN no. 53 920 898 858) • MST Building and Maintenance Contractors Pty Ltd (ABN no. 27 127 449 790) e) Glazing and shuttering services: • M and R Glass Pty Ltd (ABN no. 12 249 685 699) • Keast Construction and Maintenance Pty Ltd (ABN no. 87 230 958 723) f) Paling and chainmesh fencing services: • Supreme Wire Fence and Gate (Aust) Pty Ltd (ABN no. 41 568 532 751) • Keast Construction and Maintenance Pty Ltd (ABN no. 87 230 958 723) • The Fencing Man Pty Ltd (ABN no. 54 455 957 092) g) Safety access and roof safety: • IBuilt Interiors Pty Ltd (ABN no. 99 165 049 098) • Bay Building Services Pty Ltd (ABN no. 34 101 675 530) h) Shade sails: • Shade Living (Vic) Pty Ltd (ABN no. 34 101 675 530) • Keast Construction and Maintenance Pty Ltd (ABN no. 87 230 958 723) i) Concreting and brickwork: • Fraietta Nominees Pty Ltd (ABN no. 53 920 898 858) • Keast Construction and Maintenance Pty Ltd (ABN no. 87 230 958 723) 2. Authorises the Director City Infrastructure to do all things necessary to execute contracts and any other required documentation for the initial tender and subsequent extensions. 3. Advises all tenderers of Council’s decision.
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REPORT
1. Policy Context This report is in keeping with Council’s Procurement Policy and the requirements of section 186 of the Local Government Act 1989. 2. Background Council has an extensive annual operational and capital works program that requires the engagement of qualified contractors for various projects and maintenance/repair work. In accordance with Council’s Procurement Policy, a public tender for Contract 764T - Panel of Building Maintenance Services Providers was advertised on 19 January 2019 in The Age newspaper, inviting tenders via the Council Procurement Portal, from suitably experienced and qualified contractors to provide the below services. • Carpet and vinyl services. • Painting and specialised coating services. • Plumbing – above ground and below ground plumbing, gas fitting services and roof plumbing. • Carpentry and minor building services. • Glazing and shuttering services. • Paling and chainmesh fencing services. • Safety access and roof safety. • Shade sails. • Concreting and brickwork. Tenders closed at 4 pm on 13 February 2019, and 39 tenders were received from the following tenderers: • AJ Grant Group • Aesthetic Painting Services • Argyle Maintenance Services Pty Ltd • Bay Building Services Pty Ltd • Construction and Building Design Pty Ltd • Ecobuilt Vic Pty Ltd • Evans Plumbing Pty Ltd • Graham Andrews Builders Pty Ltd • Harkus Civil Pty Ltd • Higgins Coatings Pty Ltd • Hue Painting and Decorating • IBuilt Interiors Pty Ltd • IKON Property Services Pty Ltd • Innovation Building and Maintenance Pty Ltd • International Plumbing Solutions Pty Ltd • IQ Plumbing Solutions Pty Ltd • Kingdom Constructions Group Pty Ltd • Mantory Holdings Pty Ltd trading as Rees and Brooks Builders • Maclore • Melbourne Commercial Builders Pty Ltd • MST Building and Maintenance Contractors Pty Ltd • Omnigas Services Pty Ltd • Origin Energy • Prestige Painting Group Pty Ltd • Programmed Property Services Pty Ltd • JR Building and Maintenance Pty Ltd
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• RTF Plumbing Pty Ltd • S and J Investments (AUSTRALIA) Pty Ltd • Shade Living (VIC) Pty Ltd • Shield Plumbing and Drainage Pty Ltd • St Clair Floor Coverings • Supreme Wire Fence and Gate (Aust) Pty Ltd • The Arici Family Trust trading as Nesty’s Floors Pty Ltd • Total Trade Property Services • Urban Maintenance Systems Pty Ltd. 3. Issues Tender assessment The tenders have been evaluated in accordance with Council’s Procurement Policy and all tenders were assessed against the following evaluation criteria: • Price - Assessed based on schedule of rates received in tender process; • Experience – Demonstration of relevant experience and reference checks, approved industry certifications as relevant; • Quality - Contractor’s quality assurance program and warranty; • Resources - The ability to complete the works according to the project schedule, number of resources to be made available; • Occupational Health and Safety - Documentation of contractor’s health and safety plan, Safe Work Method Statement etc; and • Sustainability – Locality of supplier, environmental management systems, equal employment opportunity. Tenders were assessed against the above criteria by the tender evaluation panel, which comprised of 2 officers from the Building Maintenance unit, an independent officer from Community Development and a Contracts and Procurement officer. The outcome of the evaluation is summarised in the Assessment Matrices in Confidential Attachment 1. All new contractors have been interviewed and briefed on Moreland’s requirements under the contract (including contract KPIs). Referee checks on the proposed new contractors were also undertaken, which provided positive feedback and reaffirmed the tender evaluations. Environmental implications The proposed successful tenderers have demonstrated that they will adhere entirely to the ‘Moreland Sustainable Buildings Policy’. Social implications The inclusion of small business providers enables Council to help support small local businesses, and ensures Council has a responsive panel of suppliers to undertake a diverse range of work. Human Rights Consideration The implications of this report have been assessed in accordance with the requirements of the Charter of Human Rights and Responsibilities. 4. Consultation Consultation occurred with officers across Council including in City Infrastructure, City Futures, Community Development and Finance and Business Systems units. 5. Officer Declaration of Conflict of Interest Council officers involved in the preparation of this report have no conflict of interest in this matter.
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6. Financial and Resources Implications The award of this contract does not have any direct financial implications as works will be funded through ongoing operational budgets or the Capital Works Program. The annual capital and operational budget allocations vary each year however, the value of this contract will exceed the Chief Executive Officer delegation of $700,000 over the life of the contract and therefore, requires Council approval. 7. Implementation It is proposed that the Director City Infrastructure be authorised to do all things necessary to execute contracts and any other required documentation.
Attachment/s 1 D19/143124 Contract 764T - Tender Evaluation Matrix Summary - All Services Combined Pursuant to sections 77(2)(c) and 89(2)(d) this attachment has been designated as confidential by the Chief Executive Officer because it relates to contractual matters.
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NOM15/19 UPDATE ON NOTICE OF MOTION 13/18 - MOOMBA PARK PRIMARY OPEN SPACE (D19/109796) Cr Ali Irfanli
1. Background Cr Irfanli’s background: In April 2018, Council resolved to write a letter to the Principal and the schools Council president of Moomba Park Primary seeking to discuss the opportunity to open the school’s open space once again to the local community, and inviting the Principal to meet with the Mayor, Chief Executive Officer and Council’s Open Space team to discuss partnership opportunities. This motion seeks to get an update on the progress of the work from Council. 2. Policy Context Officer’s comments: Goal 5, Point 4 of the Moreland Open Space Strategy states: Work with adjacent landowners and land management agencies to resolve occupancy, encroachment and manage shared use of open space. A Notice of Motion (NOM 13/18), was presented to the April 2018 Council meeting, where Council resolved to: • write a letter to the Principal and the schools Council president of Moomba Park Primary seeking to discuss the opportunity to open the school’s open space once again to the local community, and inviting the Principal to meet with the Mayor, Chief Executive Officer and Council’s Open Space team to discuss partnership opportunities. Subsequently, a letter was sent to the Principal of Moomba Park Primary School on 20 April 2018, seeking to discuss the above opportunity. Further correspondence was also sent to the school as follow up to the request: Date Correspondence April 2018 Original letter sent February 2019 Phone call to school with message left Email to school March 2019 Phone call to school with message left Follow up email to school
As a result of correspondence in March, the school responded, and an initial meeting was held on 2 April 2019, to gauge interest from the school. The school has expressed an openness to look at making some open space accessible to the public, though detail has not been worked through to date. Further meetings will be organised to discuss in further detail these opportunities, with an initial view of Council to look at a general agreement to make some open space within the school grounds accessible after hours. 3. Financial Implications Officer’s comments: At this point there is no financial impact on Council through discussions regarding shared use agreements.
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4. Resources Implications Discussions take up a lot of Officer time as conversations inevitably form around cost/responsibility of management and maintenance of areas, public liability and the general terms of the agreement. An update can be provided at the June 2019 Council meeting, however an agreement is unlikely to have been finalised by then. Officers recommend that a brief outline of discussions be provided to Councillors on Councillor Connect, to provide an update on how the initial conversation went and any further actions that are required, with a final report being provided at the conclusion of the discussions with the school. Motion That Council resolves to provide a report on the outcomes of Notice of Motion 13/18 - Moomba Park Primary Open Space (D18/115683). This report should be prepared for the June 2019 Council meeting.
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NOM16/19 TRANSPARENCY MEASURES - PLASTIC RECYCLING IN MORELAND (D19/150862) Cr Dale Martin
1. Background Cr Martin’s background: The Victorian waste industry is currently in a state of crisis and as a responsible Council we must provide residents up to date and transparent information on waste and recycling. Our current recycling contract is held with Visy Recycling. Following further evidence revealed by the 60 Minutes current affairs program in their recent report ‘Australia’s Recycling Lie Exposed’ it was reported that plastics from commingled recycling are being dumped, buried and burned in Malaysia, causing huge environmental issues for poor and marginalised communities whom have to suffer the health and amenity consequences as a result. 2. Policy Context Officer’s comments: Waste and Litter Strategy 2018 A main goal of the Waste and Litter Strategy is produce zero waste into landfill by 2030. The strategy aims to end landfilling waste in order to: • Recover these materials and give them a second life. • Address the current national and international crisis in the treatment of recyclables. • Reduce the carbon impact of landfills from methane generation. In response to the 60 Minutes Report, the following industry groups have provided alternate views on the current state of recycling within Australia: • Australian Council of Recycling (ACOR). • Waste Management and Resource Recovery (WMRR). • National Waste and Recycling Industry Council (NWRIC). These views have been provided in many publications with the articles listed below; • Sustainability Matters: Industry Responds to 60 Minutes Program (16 April 2019). • Waste Management Review: Industry Associations Respond to 60 Minute Recycling Report (16 April 2019). • Inside Waste: The Recycling Industry Unites After Claims by 60 Minutes Report (15 April 2019). The general view of industry groups expressed in these articles, is that recycling within Australia is working well with up to 90% of materials collected for recycling being made into new products. The articles state that out of 67 million tonnes of waste generated in Australia, 37 million tonnes was recycled. Of this, 33 million tonnes was recycled within Australia with 4 million tonnes being exported for recycling of which 50% is made up of metal.
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3. Financial Implications Officer’s comments: This Notice of Motion will have no financial implications on Council. 4. Resources Implications Officer’s comments: This Notice of Motion will have minimal impact on Council’s resources. Motion That Council: 1. Writes in a timely manner to Visy Recycling to seek responses on the following: a) The percentage of plastic products collected that are recycled in house. b) If Visy Recycling or any of their subsidiaries export plastics offshore. c) If Visy Recycling support the creation of a robust domestic recycling industry and a container deposit scheme for Victoria. d) The rationale for responses to the above queries. 2. Make the response publicly available on Council’s website.
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NOM17/19 MESSAGE OF PEACE AND UNITY MURAL ON BRUNSWICK SILOS (D19/150905) Cr Natalie Abboud
1. Background Cr Abboud’s background: Our community is a place made up of many cultures and many faiths. It is rich because of its diverse history and community. It is a place that had its heart broken on the day of the Christchurch shootings. The New Zealand Prime Minister, Jacinda Ardern led the world after the shootings. Her complete embrace of the Islamic community, and in fact of all New Zealanders as part of a whole that can never be divided by hate, has been both beautiful and powerful to witness. The image of Jacinda hugging a Muslim woman has become a beacon of tolerance, love and peace in these divisive times. This is one of the very rare moments where a world leader has garnered worldwide recognition for an act of compassion. A proposal to create a large mural on the Brunswick silos has been put forward to commemorate and celebrate this unique moment of compassion. This mural sends a message of solidarity to the Islamic community who are marginalised. 2. Policy Context Officer’s comments: Council’s Public Art Guidelines have been developed by Council’s Arts and Culture Unit in consultation with relevant industry experts, Moreland Councillors and Council Officers. The preparation of the Guidelines were a recommended action of the Moreland Arts Strategy (2011-2016). The strategic framework for the Guidelines notes the following: Public art contributes to the vitality of Moreland through its power to challenge and refresh perceptions about Moreland’s local communities; their social and cultural identities and their relationship with the built and natural environment. Moreland Council supports a wide range of different types and forms of public art across the municipality. Council’s leadership and role in promoting public art is consistent with research that demonstrates the links between the participation in the arts and social, cultural and economic vitality. One of the hallmarks of a creative city is its capacity to foster and promote healthy debate.
Key principles guiding Council’s support of public art in Moreland are as follows: Moreland Council recognises the important role that public art has to play in contributing to the social, cultural and economic vitality of Moreland and is therefore committed to presenting, sustaining and supporting public art which: • Promotes local identity and sense of place • Stimulates creativity, expression, and innovation by artists and communities • Stimulates healthy debate • Has artistic integrity • Provides access and opportunities for diverse communities across Moreland to participate in arts activities and experiences • Increases community awareness and appreciation of art
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3. Financial Implications Officer’s comments: Website promotion of the community celebration and provision of sound equipment for the event can be met within existing budget. 4. Resources Implications Officer’s comments: Website promotion of the community celebration and provision of sound equipment for the event can be met within existing resources.
Motion Should Council officers issue a VicSmart planning permit for the painting of the silo’s, Council resolve to provide its support for a community celebration upon the completion of the mural, through promotion via Council’s website and the provision of sound equipment on the day of the event.
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NOM18/19 PUBLIC TRANSPORT VICTORIA SUBSTATION AT REYNARD STREET, BRUNSWICK (D19/150936) Cr Natalie Abboud
1. Background Cr Abboud’s background: The proposal by Public Transport Victoria (PTV) for a new substation at 211 Reynard Street, Coburg to provide additional power for tram improvement on the Melville Road Route 58, has been the subject of much Community concern given the location within an established residential area and sharing a side boundary wall with another dwelling. While Council had no role in the choice of the site purchased by PTV and as no planning permit is required for the substation, Council through the actions of the Chief Executive Officer, has been seeking information from PTV in order to address the safety and other concerns with the impacts and potential emissions from the substation that have been raised by members of the community. While some information has been provided by PTV and commitments have been made to supply the requested information at this point it remains outstanding. The Moreland community are entitled to timely and credible information in response to the concerns that have been raised. 2. Policy Context Officer’s comments: The Moreland Integrated Transport Strategy (MITS) 2019 advocates for improved public transport investment which generates the need for supporting infrastructure (e.g. substation). Whilst Council does not currently have a formally adopted policy regarding substations, it does have significant history in supporting community concerns regarding electro-magnetic fields (EMF) resulting from substation installation and operation, with a notable example being the extension the Brunswick Terminal Station (BTS). The BTS project was opposed by Council in 2011 amidst a number of community concerns. One of Council’s key actions was to commission independent expert reports to provide advice regarding the safe operating levels of EMF adjacent to such facilities. The national body that sets standards relating to EMF from substations is the Australian Radiation Protection and Nuclear Safety Agency (ARPANSA). 3. Financial Implications Officer’s comments: The commissioning of the peer review report and baseline testing of electromagnetic field levels (EMF) is anticipated to be less than $5,000 and can be accommodated within the City Change Branch base budget. 4. Resources Implications Officer’s comments: The preparation of the brief and commissioning of the peer review report, together with baseline testing of electromagnetic field levels (EMF) can be accommodated within City Change Branch current resources.
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Motion That Council: 1. Write to the Hon. Minister for Public Transport Melissa Horne to request that in light of the safety concerns expressed by the community: a) A report be prepared by an appropriately qualified practitioner that demonstrates the substation will not result in a dangerous level of EMF in neighbouring dwellings. The report should detail the appropriate Act(s) and Regulations that guide EMF assessments and control measures. The EMF report expert should include base level EMF testing of the site. b) Detailed specifications of the substation transformer equipment are provided, including physical dimensions, setbacks from boundaries and likely output of electromagnetic fields (EMF). c) Detailed plans of design features to contain the likely EMF levels within formally recognised safe limits. d) Concept drawings of the proposed substation building, including height, setback from all boundaries, construction materials, external lighting, external air conditioning units, signage and points of access. 2. Commission a peer review of the PTV supplied EMF emissions report and its findings from suitably qualified expert, including independent base level EMF testing of the site. The brief for the EMF peer review report must be informed by input from concerned members of the community. 3. Receives a future report detailing the results and conclusions of the EMF peer review report, independent base level testing and the further information provided by the PTV.
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NOM19/19 GANDOLFO GARDENS AND LEVEL CROSSING REMOVALS (D19/151141) Cr Sue Bolton
1. Background Cr Bolton’s background: Gandolfo Gardens on the western side of Moreland station is significant for the local community. The gardens were named after Salvatore (Sam) Gandolfo, the first Italian mayor of the old Coburg Council 1968-1969. The Coburg Council amalgamated with the Brunswick Council and part of the Broadmeadows Council to form Moreland Council in the mid-1990s. The local community has become very distressed at the prospect that the Level Crossing Removal Project (LXRP) will use Gandolfo Gardens to store its equipment for the level crossing removal project and chop down the trees. The community became alarmed when the Gandolfo Gardens signs suddenly vanished. 2. Policy Context Gandolfo Gardens are owned by VicTrack and the open space, landscaping and trees are maintained by Moreland City Council. In late 2018, prior to the State election, the Victorian Government announced an elevated rail solution and level crossing removal program for the rail corridor between Moreland Road, Brunswick and Bell Street, Coburg. This includes the construction of two new stations. It is understood that the LXRP are currently preparing concept plans for the proposed new stations, however Council and the community have not yet been consulted on the proposed design. Further consultation, led by the LXRP, is anticipated soon. Once concept plans are made available for comment, proposed staging works and required laydown areas will be better understood. There are a number of endorsed policies that outline Council’s position and strategic future direction in relation to trees and the environment more broadly. These include: • Moreland Open Space Strategy 2012; • The Urban Heat Island Effect Action Plan 2016-2026; • A Park Close to Home 2017; • Cooling the Upfield Corridor Action Plan 2018-2029; and • Urban Forest Strategy 2017-2027. 3. Financial Implications There are no financial implications associated with this Notice of Motion. 4. Resources Implications Council officers continue to work with the LXRP and influence the project. Specifically, this will be actioned through attending meetings and providing any existing technical information to LXRP to support LXRP’s investigation of alternative sites to reduce any detrimental environmental impacts on Gandolfo Gardens. Motion That Council works with the Level Crossing Removal Project (LXRP) to seek alternative sites to store much of the LXRP heavy equipment, to reduce the need of the LXRP to cut down the mature trees in Gandolfo Gardens. Sites that could be considered include the temporary gravel car park on the southern side of Moreland Road, near the tram depot that was created when Craigieburn line passengers were coming across to use the Upfield line when their line was closed. Following discussion with LXRP, that the local community be notified of the outcome.
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NOM20/19 LIGHTING IN RICHARDS RESERVE, COBURG NORTH (D19/150974) Cr Sue Bolton
1. Background Cr Bolton’s background: The enclosed dog park at Richards Reserve, Coburg North has been very popular since it was created, with people using the park in the daytime but also in the evening after work. However, the lack of lighting in the park indicates that it was never envisioned that it would be used in the evening after people finish work. The lack of lighting works during the peak summer period of daylight saving, but when the days get shorter and daylight-saving ends, there is a need for lighting in the evening so that people can use the park. 2. Policy Context Officer’s comments: Moreland Public Lighting Policy The Public Lighting Policy outlines areas where public lighting will be installed with focus on: • High profile areas (entertainment precincts, late night shopping areas); • Sports facilities where high pedestrian activity occurs at night; • Public transport nodes and high use pedestrian cycle routes; • Areas with special needs (hospitals, nursing homes, other medical facilities etc.); • Adjustments (possible temporary) to overcome localised problems; • Areas targeted for demonstration projects and pilot problems; • Private developments; and Civic precincts, high profile and heritage buildings At the Council meeting held 10 April 2019, a petition was submitted PET6/19 - Lighting for The Richard Reserve Dog Park, Charles Street, Coburg. As a result, Council resolved; That Council: 1. Receive and note the petition. 2. Refer the petition to the Director City Futures for consideration. 3. Email any proposed action to all Ward Councillors and Councillors Responsible For, allowing 7 days for Councillor feedback. 4. Advise the petition organiser of this action. This issue is now being actioned through the standard petition process. 3. Financial Implications Officer’s comments: The proposal to light the dog park at Richards Reserve would also need to consider lighting the path leading from Charles Street to the facility. This Dog Park is positioned some 150 metres off Charles Street in the back north west corner of the reserve. Further work would need to be done to gain a detailed understanding of the cost implication of this request, however it is estimated that installation of such lighting would cost in excess of $150,000.
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4. Resources Implications Officer’s comments: The works associated with this request would have an impact on current projects scheduled, aligned to public lighting. Being the associated works would be quite extensive it is estimated that the project would take 4-6 months to complete. Further consideration needs to be undertaken to understand the financial costs and resources required to implement this project. Following this work, if the project was to proceed it would need to be referred to a future budget for consideration against all other priorities. Motion That Council investigates installing lighting in Richards Reserve, Coburg North so that the park is useable in the evening after people finish work.
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NOM21/19 PUBLIC TRANSPORT VICTORIA SUBSTATION (D19/151000) Cr Sue Bolton
1. Background Cr Bolton’s background: Public Transport Victoria (PTV) has plans to build a substation on Reynard Street, where the boundary wall is only 20 centimetres from the neighbouring house. The proposed site is only about 5 metres wide as it was the site of an old corner shop. Residents are understandably concerned about the health risks of a substation being built so close to neighbours. Information from The Australian Radiation Protection and Nuclear Safety Agency (ARPANSA) indicates that a distance of 5 metres or more from a substation is safe enough for electromagnetic waves to dissipate. 2. Policy Context Officer’s comments: The Moreland Integrated Transport Strategy (MITS) 2019 advocates for improved public transport investment. The Moreland Planning Scheme includes land uses and development at are exempt from the requirement to obtain a planning permit. The proposed substation is included within the planning scheme definition of a Minor Utility Installation which are exempt from the need to obtain a planning permit within all Victorian Planning Schemes. PTV therefore do not require any planning approval from Council to construct a substation. 3. Financial Implications Officer’s comments: There are no financial implications to Council in requesting PTV to halt plans for the Reynard Street site and investigate other sites. 4. Resources Implications Officer’s comments: There are no resource implications to Council in requesting PTV to halt plans for the Reynard Street site and investigate other sites. Motion That Council calls on Public Transport Victoria to halt plans for building a substation on Reynard Street, Coburg and seek a more suitable site where there is a 5 metre buffer between the substation and any houses.
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