THE BOARD OF SUPERVISORS OF THE COUNTY OF STANISLAUS BOARD ACTION SUMMARY
DEPT: Public Works BOARD AGENDA:6.C.1 AGENDA DATE: January 8, 2019
SUBJECT: Approval to Apply for and Accept if Awarded, the California Department of Water Resources Proposition 1 Disadvantaged Communities Involvement Program Grant
BOARD ACTION AS FOLLOWS: RESOLUTION NO. 2019-0012
On motion of Supervisor ___QI§~.fl- ______,J~econded by Supervisor Cble.S.
ATIEST: E~.Jf"~erot~~~ if!jm of Supervisors File No. THE BOARD OF SUPERVISORS OF THE COUNTY OF STANISLAUS AGENDA ITEM
DEPT: Public Works BOARD AGENDA:6.C.1 AGENDA DATE: January 8, 2019 CONSENT:
CEO CONCURRENCE: 4/5 Vote Required: No
SUBJECT: Approval to Apply for and Accept if Awarded, the California Department of Water Resources Proposition 1 Disadvantaged Communities Involvement Program Grant
STAFF RECOMMENDATION: 1. Authorize the Director of Public Works to apply for and accept, if awarded, the California Department of Water Resources Proposition 1 Disadvantaged Communities Involvement Program Grant.
DISCUSSION: The California Department of Water Resources (DWR) administers the Proposition 1 (Prop 1) Integrated Regional Water Management (IRWM) Grant Program to encourage integrated regional strategies for management of water resources by providing funding for water projects and programs. The IRWM Grant Program was created under the Water Quality, Supply and Infrastructure Act of 2014 to ensure that disadvantaged and underserved communities in California are engaged and involved in IRWM planning efforts through the Disadvantaged Communities Involvement Program (DACIP) Grant. DWR awards DACIP Grants by funding area, it requires a single agency in each funding area to serve as Grantee for the entire area. Stanislaus County is in the San Joaquin River Funding Area (SJRFA) and its Grantee is the Contra Costa Water District (CCWD). In May 2018, the CCWD submitted a DACIP Grant proposal to DWR on behalf of seven IRWM regions located in the SJRFA. In July 2018, the CCWD received a commitment letter from DWR awarding multiple agencies within the SJRFA a total of $3,100,000 for various water management projects in the funding area. Of this amount, Stanislaus County is eligible to receive $147,718 for a proposed project in the Dry Creek watershed. The County would be required to enter into a sub-agreement with the CCWD to receive this grant funding. The Dry Creek watershed has been identified by Public Works as a high priority for flood risk management, requiring solutions to assist in controlling downstream flooding of disadvantaged communities along the Tuolumne River. The Department will utilize grant dollars to conduct an alternatives analysis to identify and evaluate potential flood control, detention, stormwater capture and groundwater recharge projects within the Dry Creek Watershed.
POLICY ISSUE: The Board of Supervisor’s approval and acceptance is required to allow Public Works to access the Disadvantaged Communities Involvement Program funding from the Department of Water Resources and sub-granted through the Contra Costa Water District. FISCAL IMPACT: The California Department of Water Resources has awarded $147,718 to the Contra Costa Water District, to be sub-granted to Stanislaus County in support of flood control for disadvantaged communities downstream of Dry Creek. If awarded and accepted, the Public Works Roads budget will be adjusted in a future budget cycle. There is no local match required for this grant. BOARD OF SUPERVISORS’ PRIORITY: The recommended action is consistent with the Boards’ priority of Delivering Efficient Public Services and Community Infrastructure and Supporting Strong and Safe Neighborhoods by identifying and evaluating flood control solutions for County residents in disadvantaged communities. STAFFING IMPACT: Existing Public Works staff will oversee and administer this grant. CONTACT PERSON: David Leamon, Public Works Director (209) 525-4151 Dhyan Gilton, Stormwater Program Manager (209) 525-7538
ATTACHMENT(S): 1. Disadvantaged Community Involvement Program - Committment Letter 2. San Joaquin River Funding Area - Disadvantaged Community Involvement Grant Proposal
Page 2 of 2
STAlE Of CALIFORNIA- CALIFORNIA NATURAL RESOURCES AGENCY EDMUND G. BROWN JR., Govemor DEPARTMENT OF WATER RESOURCES 1416 NINTH STREff, P.O. BOX 942836 SACRAMENTO. CA 94236·0001 (916) 653-6791
July 27, 2018
Mr. Mark Seedall Contra Costa Water District 1331 Concord Avenue Concord, California 94520
Commitment Letter- 2016 Proposition 1 Integrated Regional Water Management (IRWM) Disadvantaged Community Involvement Grant Award
Dear Mr. Seedall:
We are pleased to inform you that the proposal titled "San Joaquin River Funding Area Disadvantaged Community Involvement Proposal" filed by Contra Costa Water District has been awarded funding by the Department of Water Resources (DWR). This letter serves as DWR's conditional commitment of $3,100,000 in Proposition 1 IRWM Disadvantaged Community Involvement grant funding for the proposal. This award is conditioned upon the execution of a Grant Agreement between DWR and your agency. Your DWR project manager is preparing your agreement.
The conditions that must be met before DWR will enter into a Grant Agreement with your agency are listed on the following page. Your timely attention to these conditions is critical to execute the Grant Agreement. Please email the requested information within the time periods listed to Desiree Ramirez.
If you have any questions, please contact Desiree Ramirez at (916) 653-0975 or [email protected]. Sinc~k_~
Carmel Brown, P.E. , Chief Financial Assistance Branch Division of Integrated Regional Water Management
Enclosure Grant Agreement Execution Conditions
The following conditions must be met before DWR will execute the Grant Agreement. • Within 14 calendar days of the date of this letter, submit a letter or send an email confirming that your agency is willing to accept the grant award in the amount of $3,100,000. • Within 30 calendar days of the date of this email:
o Fill out and submit the ~~ Audited Financial Statement Summary Form", which is available at the following link: http://wdl.water.ca.gov/irwm/grants/resources forms.cfm
o Submit any changes to the work plan, budget, or schedule since the grant proposal was submitted. Any proposed changes should be submitted as track changes to the original document (work plan, budget, or schedule). Changes will only be considered acceptable by DWR if the project maintains or increases the level of quality and benefits as compared to the original proposal. If applicable, Grantee must complete an Environmental Information Form for the project and submit to DWR. Electronic tillable form is available at the following link: http://wdl.water.ca.gov/irwm/grants/resources forms.cfm
Department of Water Resources San Joaquin River Funding Area Disadvantaged Community Involvement Grant Proposal Submitted by Contra Costa Water District on behalf of the San Joaquin River Funding Area IRWM Regions
May 2018
San Joaquin River Funding Area DAC Involvement Grant Proposal Table of Contents/Acronyms
Table of Contents
List of Acronyms : Page i Attachment A: Applicant: Page A-1 Appendix A-1: Regional Water Management Group Letters of Support Attachment B: DAC Background: Page B-1 Attachment C: Project Descriptions: Page C-1 Attachment D: Statement of Qualifications: Page D-1 Attachment E: Schedule: Page E-1 Appendix E-1: Detailed Schedule Attachment F: Budget: Page F-1
i
San Joaquin River Funding Area DAC Involvement Grant Proposal Table of Contents/Acronyms
List of Acronyms
AB Assembly Bill ARB American River Basin CABY Cosumnes, American, Bear, Yuba CCWD Contra Costa Water District CEQA California Environmental Quality Act CRC Center for Regional Change CVP Central Valley Project CWS Community Water System DACs Disadvantaged communities DACI Disadvantaged community involvement DUC Disadvantaged Unincorporated Community DWD Diablo Water District DWR California Department of Water Resources DWSRF Drinking Water State Revolving Fund ECCC East Contra Cost County EDAs Economically distressed areas EJCW Environmental Justice Coalition for Water GIS Geographic Information System GSP Groundwater Sustainability Plan ID Irrigation District IRWM Integrated Regional Water Management LAFCo Local Agency Formation Commission MAC Mokelumne, Amador, Calaveras MOU Memorandum of Understanding POC Point of Contact QPR Quarterly Progress Report RFP Request for Proposals RWA Regional Water Authority RWMG Regional Water Management Group SAC Stakeholder Advisory Committee SB Senate Bill SDAC Severely Disadvantaged Community SGMA Sustainable Groundwater Management Act SHE Self-Help Enterprises SIV Santiago Island Village SJRFA San Joaquin River Funding Area SLDMWA San Luis & Delta-Mendota Water Authority
ii
San Joaquin River Funding Area DAC Involvement Grant Proposal Table of Contents/Acronyms
SOW scope of work SWRCB State Water Resources Control Board TM technical memorandum UCD University of California, Davis URCs Underrepresented communities WIRWMP Westside-San Joaquin Integrated Regional Water Management Plan
iii
San Joaquin River Funding Area DAC Involvement Grant Proposal
Attachment A consists of the following items:
• Applicant Contact Information. Provides the applicant’s contact information. • Applicant Selection Information. Discusses how the applicant was selected by the disadvantaged communities (DACs), regional water management groups (RWMGs), community-based organizations, and stakeholders in the Funding Area. • Letters of Support from RWMGs. Contains letters expressing that each RWMG in the Funding Area supports the selection of the applicant or describes why a region is not participating in the DAC Involvement (DACI) Grant Proposal.
Applicant Contact Information
Contra Costa Water District (CCWD) is submitting this application on behalf of the all Regional Water Management Groups (RWMGs) in the San Joaquin River Funding Area (SJRFA) (listed in Attachment B). The point of contact for this application is: Maggie Dutton, P.E. Contra Costa Water District 1331 Concord Avenue Concord, CA 94520 (925) 688-8132 [email protected]
Applicant Selection Information
The applicant was selected by consensus by the following Integrated Regional Water Management (IRWM) representatives:
• Rob Swartz/Regional Water Authority for American River Basin (ARB) • Mark Seedall/CCWD for East Contra Costa County (ECCC) • Jim Alves/City of Modesto for East Stanislaus • Brandon Nakagawa/San Joaquin County for Eastern San Joaquin • Carl Janzen/Madera Irrigation District for Madera • Hicham Eltal/Merced Irrigation District for Merced • Andrew Garcia/San Luis & Delta-Mendota Water Authority (SLDMWA) for Westside-San Joaquin
A-1
San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment A: Applicant
Letters of Support from RWMGs
There are ten IRWM regions within the SJRFA. Of these, seven have chosen to participate in the DACI Grant Proposal: ARB, ECCC, Eastern San Joaquin, Westside-San Joaquin, East Stanislaus, Madera, and Merced. The three IRWM regions choosing not to participate include the Mokelumne-Amador- Calaveras (MAC), Tuolumne-Stanislaus, and the Cosumnes, American, Bear, Yuba (CABY) IRWM regions. Letters supporting submittal of the application and selection of CCWD as the applicant from the seven participating regions are included in Appendix A-1. Letters from the MAC, Tuolumne- Stanislaus, and CABY regions explaining why they are not participating, as well as their support for submittal of this grant proposal, are also included in Appendix A-1.
A-2
San Joaquin River Funding Area DAC Involvement Grant Proposal
Attachment B consists of the following items:
• DAC Water Management Needs. Describes the known DAC water management needs in the SJRFA. • Existing Strategies. Outlines existing strategies to address DAC water management needs across the SJRFA. • DAC Involvement to Date. Discusses the level to which the IRWM regions in the SJRFA have involved or engaged DAC members in IRWM planning efforts; if there has been no DAC involvement, possible barriers are identified. • Funding Area Maps. Includes maps identifying all known DAC, EDA, and underrepresented communities within the SJRFA, as well as IRWM region boundaries and proposed involvement project boundaries. • Underrepresented Communities (URCs). Discusses the URCs within the SJRFA.
DAC Water Management Needs
DACs 1 comprise a significant portion of the SJRFA. The ten IRWM Regions within the SJRFA identified specific DAC water management needs through their IRWM planning processes and associated outreach efforts; these needs informed the IRWM planning processes and provide important context for future planning and implementation projects.
• Water supply reliability: Some portions of the SJRFA lack reliable water supplies because they do not have diversified sources of supply. For example, Del Puerto Water District, located in the Westside-San Joaquin IRWM Region, whose almost entire service area is considered a DAC, relies exclusively on the Central Valley Project for water supplies (with local residents relying on shallow groundwater wells) and has received a 0% allocation during multiple drought years. Other communities depend solely on groundwater, leaving them vulnerable to declining groundwater levels, well failures or water quality issues. Events that impact the quality or quantity of water supply could threaten the regional economy and thus DACs. • Access to water: Related to the issue of water supply reliability, access to water for DAC members at the household level can be an issue. In some cases, lack of infrastructure may be the problem while for others, DAC members may have access only to low-quality water. Poor access to suitable water can impact the health and safety of DACs and can also result in DAC members turning to more expensive options (i.e. bottled water).
1 For the purposes of this application, DACs is used as a collective term that also encompasses economically distressed areas (EDAs) and underrepresented communities (URCs).
B-1
San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment B: DAC Background
• Water quality: Groundwater quality is a concern in some portions of the SJRFA, especially when groundwater is a community’s only source of water. Quality issues include elevated nitrate and arsenic levels and pesticides, among other constituents. Salinity levels in the Central Valley also continue to be of concern because excess salinity can impact food production, water/wastewater treatment, and water quality. • Water affordability/Infrastructure updates: As aging water infrastructure requires replacement, many water suppliers face financial difficulties. Agencies must pass their rising costs on to customers, which can be problematic for DACs, leading to financial burden to ratepayers or resulting in projects being economically infeasible. Furthermore, infrastructure updates that are required to provide supply reliability and/or meet regulatory or safety requirements are especially necessary in DACs, as many of these communities are unincorporated and may lack centralized water supply, wastewater, or stormwater infrastructure. The small size of many DAC communities also means that projects in these areas cannot take advantage of economies of scale. • Flood risk management: Much of the SJRFA is at high risk of damaging floods. DACs are particularly vulnerable to flood risk as they are frequently located in floodplains. Lack of resources hinders a community’s ability lessen the immediate impact of and to recover after a flood event. Some DACs do not have a Flood Control Agency responsible for the implementation of flood-related projects. • Small water systems and/or private wells: Small water systems with a single source of supply disproportionately exist in DACs, and these systems are vulnerable in the event of mechanical failure or source contamination as they may not have redundancy or a back-up water supply. • Agricultural job security: Many DAC members are employed in the agricultural sector, and the SJRFA’s economy relies heavily on this industry. The area’s agriculture depends on sound water management and continued supply.
Most DAC water needs are therefore driven by infrastructure demands, supply diversification, and declining groundwater elevations and/or quality.
Existing Strategies
All IRWM Regions within the SJRFA have worked to engage DACs in their respective IRWM planning processes. Regions used available data and local knowledge to identify DACs and points of contact, then conducted targeted outreach to these DACs. Strategies for communicating with and engaging DACs varied across the SJRFA. Approaches included community outreach meetings, targeted outreach via phone and email, surveys, DAC advisory committees, and coordination with nonprofits. Specific examples used by the regions include:
• Targeted outreach through partnerships with nonprofits/charities (ARB Region) • Conducted outreach meetings; published a DAC-specific web page (ECCC Region) • Secured an eligible sponsor for a project benefitting a DAC (Eastern SJ Region) • Conducted extensive survey of DAC contacts, resulting in 22 projects identified (Westside-SJ Region)
B-2
San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment B: DAC Background
• Convened a public advisory committee which included a representative from a DAC-focused nonprofit and made targeted phone calls to DACs regarding participation and project solicitation (East Stanislaus Region) • Conducted public meetings in multiple communities with a professional facilitator (Madera Region) • Made interpreters available; contacted individuals with local knowledge (Merced Region) • Convened a DAC outreach subcommittee; conducted over 20 stakeholder meetings (Tuolumne-Stanislaus Region) • Established a DAC Work Group composed of DAC representatives; provides technical assistance in drafting project applications (CABY Region) Since these strategies were employed (during the IRWM process), many regions have not been able to conduct additional outreach, and many regions are seeking to reinitiate outreach efforts.
DAC Involvement to Date
As discussed above, DAC involvement varies throughout the SJRFA. Some DACs have been involved in the IRWM process by attending stakeholder meetings and public workshops, engaging in conversations regarding desire for involvement and/or proposed projects, serving on IRWM planning committees, submitting projects to IRWM Plans, communicating DAC concerns, and/or adopting IRWM Plans. Some IRWMPs also identified barriers to DAC participation, including access to technology and the internet. Language is another common issue in the SJRFA, although many Regions have made an effort to address this with interpreters and bilingual notices. In addition, DAC members often respond best when they have a familiar point of contact. Because of such barriers, DAC involvement remains limited in some cases, and the IRWM Regions would benefit from more robust DAC involvement.
Underrepresented Communities (URCs)
URCs within the SJRFA are those that are not included in an IRWM Region and/or areas where populations are small and disperse; these areas are shown as white space on Figure B-1. URCs are found in Stanislaus, San Joaquin, Alameda, Merced, San Benito, and Fresno Counties. Much of the underrepresented areas consist lie in the eastern side of the Diablo Range. Other URCs are found just west of Stockton and in Stanislaus County, north of the Stanislaus River. The DAC Needs Assessment conducted under Project 2 will cover the entire Funding Area (not just the geographic area covered by the IRWM Regions), and thus will include evaluation of URC needs.
Funding Area Maps
The SJRFA lies in the Central Valley and extends from the Coast Range in the west to the Sierra Nevada in the east. The SJRFA’s northern boundary extends from the northwest portion of Contra Costa County to the northeast, passing south of Sacramento. In the south, the boundary travels roughly east-west to south of Madera and north of Fresno. Figure B-1 shows the IRWM Regions within the Funding Area. The Eastern San Joaquin, East Stanislaus, and Merced IRWM Regions are entirely
B-3
San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment B: DAC Background within the SJRFA; and the East Contra Costa, ARB, Madera, and Westside-San Joaquin IRWM Regions are partially within the SJRFA. The CABY, Tuolumne-Stanislaus, and MAC Regions are partially within the SJRFA as well, and have chosen not to participate in this application. URCs can also be viewed on this map, generally as the white areas not covered by an IRWM region as previously described. Figure B-2 shows the DAC and EDA communities within the Funding Area. DACs and EDAs make up the majority of the SJRFA, especially in the southern portion of the SJRFA. Figure B-3 shows the project locations. Projects 1-4, 12, and 13 will encompass the entire SJRFA. Project 5 will cover the portion of the ARB Region that lies within the SJRFA. Project 6 will occur on Bethel Island, in Contra Costa County. Project 7 will cover the Dry Creek watershed in Stanislaus County. Project 8 will cover the entire Eastern San Joaquin Region. Project 9 will take place throughout the Madera Region. Project 10 will occur throughout Merced County (which extends beyond the Merced IRWM Region). Project 11 will be in the Westside-San Joaquin Region.
B-4
San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment B: DAC Background
FIGURE B-1: IRWM REGIONS IN SAN JOAQUIN RIVER FUNDING AREA
Vacavill~ • Fairfield
Mariposa
0
los Bano. VI •
Dos Pa os •
Sali nas • Tranquillity Selma
...oi:::::::::oio- ...." M ~' San Joaquin River San Joaquin Ri ver MAC O Funding Area Tuolumne-Sta1islaus Funding Area IRWM Regions Westside - Soil Jo Map American River Basin East Stanislaus ~ CABY A ...... IRWM Regions Madera WOODARD &CURRAN Merced ecce PrnjAr.t tt- O'l110~51i0 Eastern San Joaqu n ~bp c · ~e:~.t::~~J JctnJctr,. 20 ·a Third Party C IS Disdaimer: This map is for reference an::t ;~ raphi c a l purpa:es: onl ( ar d s:hcu ld not be relied upon bl third po~ rtMts: for ally liigal deri!il'on!il. Any ·etitm.e upon t he 1nap or ~ at.s c.o11lained herein Sli!ll be ill the u~er~· ~oe ri~ k. Dah Sovu.co: C<11ifomia Departrnent of Water Re~OU"ce~ B-5 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment B: DAC Background FIGURE B-2: DACS AND EDAS IN SAN JOAQUIN RIVER FUNDING AREA Q San Joaqurn River Funding A rea San Joaquin River LJ IRWM Region Boundaries Funding Area ;//:/; Economically Distressed Areas (EDAs) N Map Disadvantaged Communi1ies (DACs) (<80% CA MHI) A ....._...___~ DACs and EDAs WOODARD &CURRAN Prqect #: 001108o.OO Map Created: January 2018 T"liT:I P~rty GIS Disc:Aimf'w This mar is fo· reff':rP.nCA anrl orn p hi ralpl t rp~es on I~ anrl !'> hn t ~d ml tP. reli"!d upon :1}' thirrl p 11i"l!ii fnr ;::n·~ A()::! I :ieciso"l! B-6 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment B: DAC Background FIGURE B-3: PROJECT LOCATIONS • s l;air o~· Sacrame • Vacaville • Fairfield • • d ey d Mariposa Oa Gi lroy • Salinas • Tranqu•l ity Selma • San Joaquin River Projects 1-4, 12, 13 - Project? (San Joaquin River "\:) 0 - ProjectS Funding Area a3 Funding Area N Map :ir Boundary) Project 9 ~ ...... A ...... _ "'llltt.. Project Locations 0 Project 6 1:::: :;:1 Project 10 WOODARD &CURRAN - ProjectS - Project 11 Project~ : 001108o.oo Map Created: January 201C T"lh:l Pa~ GIS C•isctaimer: This ma J: is fo· reference : B-7 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C consists of the following items for each DAC planning project: • Project Description. Includes a title, description, and task outline for the proposed projects. • Justification. Contains justification of how the proposed projects meet one or more of the desired outcomes in Table 3 of the 2016 DACI RFP. • Deliverables and Reporting. Lists deliverables that will result from the proposed projects, including final reporting obligations. • Key Milestones. Describes the key milestones of proposed projects and any related assumptions for the proposal schedule. Introduction CCWD has submitted this DACI grant proposal describing the various DAC planning projects to be completed throughout the SJRFA, including the required DAC Needs Assessment. The projects proposed in this application intend to build self-sufficiency in DACs, advance project planning in DAC areas, and provide direction for future projects benefitting DACs. Some projects will span the entire funding area, while others will focus on individual IRWM Regions and/or individual DACs, thus providing both breadth and depth in the overall improvement of water resources management for DACs in the SJRFA. Project 1: Grant Proposal and Administration Assistance Lead Agency: SLDMWA (Westside-San Joaquin Region; selected to contract with consultant by consensus) Partnering Agencies: Regional Water Authority (on behalf of ARB Region), CCWD (on behalf of ECCC Region), City of Modesto (on behalf of East Stanislaus Region), San Joaquin County (on behalf of Eastern San Joaquin Region), Madera Irrigation District (on behalf of Madera Region), Merced Irrigation District (on behalf of Merced Region) Consultants: Woodard & Curran, Provost & Pritchard, Self-Help Enterprises (SHE), Environmental Justice Coalition for Water (EJCW) (collectively referred to as the Woodard & Curran team) Project 1 consists of preparation and submittal of the DACI Grant Proposal, as well as administration assistance for the DACI grant. For the purposes of grant administration, CCWD (as grant applicant) has delegated contracting authority for related work tasks to SLDMWA, who in turn, has entered into C-1 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions a contract with Woodard & Curran (which has engaged subconsultants Provost & Pritchard, SHE, and EJCW) to assist with both of these tasks. The Woodard & Curran team assisted the IRWM regions in the SJRFA with preparation and submittal of this grant proposal (Task 1.1). As part of the grant administration following grant agreement execution between the California Department of Water Resources (DWR) and CCWD, the Woodard & Curran team will coordinate with the grantee (CCWD) and DWR, as well as with the participating IRWM regions (Task 1.2) to meet funding agreement requirements. The Woodard & Curran team will be responsible for overall coordination of grant administration on behalf of the SJRFA and CCWD, while CCWD will be responsible for execution of the grant administration work. Task 1.1 – Grant Proposal The Woodard & Curran team assisted the SJRFA with preparation and submittal of this DACI Grant Proposal. Work completed included the following: • Coordinating with the Stakeholder Advisory Committee (SAC), composed of representatives from participating RWMGs; • Preparing for, attending, and conducting conference calls and in-person meetings; • Preparing the administrative draft DACI Grant Proposal for review by the SAC; • Revising the proposal to address SAC comments; • Submitting the Draft DACI Grant Proposal to DWR for review; • Attending a conference call with the SJRFA and DWR to discuss DWR’s comments on the draft proposal; and • Finalizing the proposal in conjunction with the SAC and submitting to DWR. Task 1.1 Justification The seven participating IRWM regions in the SJRFA have agreed to submit a single SJRFA DACI grant proposal to DWR in order to secure funding for DAC planning projects in the SJRFA. To obtain DACI grant funding, a grant proposal must be submitted to DWR as described in the 2016 DACI RFP. In order to limit financial burden to the participating regions and associated ratepayers, the SJRFA is requesting grant proposal preparation and submittal be paid for by the grant. This will limit the potential negative financial impact to DACs within the participating regions by eliminating the need to pass down costs associated with this project. Task 1.1 Deliverables • Draft Proposal to DWR • Final Proposal to DWR Task 1.1 Key Milestones • Submittal of Draft Proposal to DWR • Submittal of Final Proposal to DWR Task 1.2 – Grant Administration Support and Coordination Woodard & Curran is currently under contract (with SLDMWA) to assist with grant administration and coordination work for the DACI grant. This task will not include all grant administration work but will support CCWD’s work to administer the entire grant (which will occur under Project 3). This C-2 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions task will also include grant administration for Projects 1 and 2. The support and coordination work to be conducted under Task 1.2 includes the following items: • Ongoing Coordination. Woodard & Curran will actively work with CCWD and the SJRFA RWMGs during planning project implementation. Coordination methods include phone calls with CCWD and/or DWR, conference calls or in-person meetings with the SAC, and email communications. • Contract Management and Project Management. Woodard & Curran will host a kick-off grant administration meeting with CCWD and the participating IRWM regions to review requirements in the DWR grant agreement. Woodard & Curran will conduct project tracking, coordination, invoicing, and progress reporting on a monthly basis (for its Woodard & Curran-SLDMWA contract for Projects 1 and 2). For the remaining projects, Woodard & Curran will assist CCWD and the participating IRWM regions in coordinating with DWR, developing and negotiating contracts (between CCWD and DWR, as well as between participating IRWM regions and the project sponsors), coordinating for and processing contract amendments, and fulfilling contract requirements. CCWD will be responsible for receiving, compiling, and submitting invoices and quarterly progress reports, as well as advanced payment funding plans and final reports (under Project 3); Woodard & Curran will assist at a high level to coordinate this work. Woodard & Curran will prepare quarterly progress report (QPR), accountability report, and final report templates to be used by CCWD and the IRWM regions to ensure consistency. • Grant Agreement Amendment. Woodard & Curran will assist the SJRFA and CCWD with a grant agreement amendment, if necessary, following completion of the Needs Assessment. A draft amendment would be submitted to the SAC for review prior to development of a final version that would be submitted to DWR for approval and execution. As stipulated by the 2016 DACI RFP, Woodard & Curran will attend bi-annual meetings with DWR staff to discuss the status of the DACI Grant contract and any outstanding issues. Woodard & Curran will facilitate additional coordination meetings with the participating IRWM regions, as needed. • Project 1 and 2 Grant Administration. On a quarterly basis, Woodard& Curran will compile and annotate its invoices, along with invoices from the consultant team (SHE, EJCW, and Provost & Pritchard), for Projects 1 and 2. The compiled annotated invoices will be submitted to CCWD. Woodard & Curran will also compile and submit QPRs to CCWD for the projects on a regular and consistent basis to meet the State’s requirement for disbursement of funds. Woodard & Curran will prepare information for inclusion in the advanced payment funding plan, to be prepared by CCWD, and will also prepare quarterly accountability reports while advanced funding is being used. Woodard & Curran will also prepare the final project completion reports for Projects 1 and 2 for submittal to CCWD. Task 1.2 Justification Grant administration is inherently required by the grantee as a result of this DACI Grant awarded to the SJRFA. In order to limit financial burden to the participating regions and associated ratepayers, the SJRFA is requesting grant administration services be paid for by the grant. This will limit the potential negative financial impact to DACs within the participating regions by eliminating the need to pass down costs associated with this project and ensure compliance with the grant agreement. C-3 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions Task 1.2 Deliverables • Executed grant agreement with DWR • QPR, advanced payment plan and report, and final project completion report templates • Funding Plans and Accountability Reports for advanced payment for Projects 1 and 2 • QPRs and invoices for Projects 1 and 2 • Final Reports for Projects 1 and 2 Task 1.2 Key Milestones • Execution of grant agreement • Submittal of Funding Plan and Accountability Reports • Submittal of QPRs and invoices • Submittal of the Final Report Project 2: DAC Needs Assessment Lead Agency: SLDMWA (on behalf of Westside-San Joaquin Region) Partnering Agency: Regional Water Authority (on behalf of ARB Region), CCWD (on behalf of ECCC Region), City of Modesto (on behalf of East Stanislaus Region), San Joaquin County (on behalf of Eastern San Joaquin Region), Madera Irrigation District (on behalf of Madera Region), Merced Irrigation District (on behalf of Merced Region) Consultants: Woodard & Curran, Provost & Pritchard, SHE, EJCW A Funding Area-wide DAC Needs Assessment will be conducted to provide a better understanding of the water, wastewater, and stormwater management needs of DACs in the SJRFA. The Needs Assessment will include a secondary data collection component which covers work such as: defining DACs in the SJRFA; developing a database of DACs; collecting publicly available data on water resources in the SJRFA; and mapping of DACs, water quality and supply issues. The collected data will be ground-truthed via community outreach and surveys, including up to 20 regional/individual community meetings. Finally, the information will be summarized in the Needs Assessment Report. The detailed work breakdown is as follows: 1. Define and identify disadvantaged communities in SJRFA (in coordination with the IRWM Regions) • DAC, SDAC, EDA (existing definitions) • Underrepresented Community covering the SJRFA • Determine if schools (and other sensitive and inherently vulnerable populations) are included • Determine community size and incorporated/unincorporated status considerations 2. Develop a database of DACs in the funding area 3. Coordinate with agencies such as DWR, SWRCB, and local counties, and others for data collection and sharing 4. Collect data regarding the state of water resources in the DACs from publicly available sources, which may include, but are not limited to, the following: • DWR DAC Mapping Tools C-4 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions • Water quality data from the State Water Resources Control Board (SWRCB) Division of Drinking Water (DDW) • Safe Drinking Water Information System • GeoTracker GAMA groundwater information (water quality data) ambient groundwater conditions (e.g., well water samples prior to treatment) • U.S. Census Bureau, American Community Surveys • Municipal Service Reviews • UC Davis (UCD) Disadvantaged Unincorporated Community (DUC) study, using Policylink methodology • SB 244 General Plan Updates • Existing IRWM Plans (DAG-relevant sections and information) • AB1249 IRWM Plan Updates • Climate Change IRWM Plan Updates o Updated Public Water System boundaries from California Environmental Health Tracking Program • California Statewide Groundwater Elevation Monitoring (CASGEM) • County Departments of Public Health (data on health outcomes) • UC Davis Regional Opportunity Index (http://interact.regionalchange.ucdavis.edu/roi/webmap/webmap.html) 5. Data mapping, including mapping of DACs, water quality issues, and water supply issues; other mapping needs may be identified, such as common challenges, recharge potential, etc. 6. Supplement and ground-truth data through community outreach and surveys (includes consultant team existing knowledge 7. Conduct community outreach and surveys to better understand (standard survey to distribute at regional or individual community meetings; assumes minimal follow up): • Technical, managerial and financial capacity within the DACs • Current level of participation in IRWM, if any • Challenges and barriers to participation • Ideas to help break through those barriers, if any 8. Summarize and evaluate the Needs Assessment information, and prepare summary report with recommendations This information will be compiled into a database which will be designed to allow reporting in tabular form, and presentation of data on maps using Geographic Information System (GIS) mapping tools to show locations of various water system issues that are identified in the Needs Assessment. Following completion of the Needs Assessment, a draft DAC Needs Assessment report will be developed and provided to the SAC for review and comment. Comments received will be reviewed, and responses prepared and discussed with the SAC. Comments will be incorporated into a final DAC Needs Assessment report to be submitted to DWR. SLDMWA has retained a consultant team to perform Project 2. Woodard & Curran, Provost & Pritchard, EJCW, and SHE will work in conjunction to complete the Needs Assessment. Much of the work will be conducted by the team as a whole, but generally, Woodard & Curran will be responsible for overall coordination, Provost & Pritchard will compile the needs assessment database, and EJCW C-5 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions and SHE will conduct the bulk of the community outreach work using their existing contacts in the SJRFA. Project 2 Justification Although the IRWM Regions composing the SJRFA have conducted DAC outreach and assessments, the depth and breadth of these activities have been limited by funding availability. This project will build off existing DAC outreach and assessment activities, update and expand on existing information, and identify data gaps and projects to be addressed by other projects included in this proposal. Project 2 Deliverables • Needs Assessment Database • Draft Needs Assessment Report • Final Needs Assessment Report Project 2 Key Milestones • Needs Assessment Completion • Completion of deliverables Project 3: Grant Administration by CCWD Lead Agency: CCWD Partnering Agency: none Consultants: none This project includes funding administration and tasks associated with complying with the grant agreement between DWR and CCWD. CCWD, as the grantee, will undertake Project 3. Under this project, CCWD will coordinate with DWR, as well as one identified point of contact (POC) for each participating IRWM region as shown in the following figure. Each region POC will work with project sponsors to prepare QPRs, project completion reports, funding plans and accountability reports, and annotated invoices for planning projects within the region, to be submitted to CCWD. In most cases, the IRWM region POC is the project sponsor and will complete its own grant administration services. CCWD will review and compile materials from the region POCs for submittal to DWR. As part of Task 1.2, Woodard & Curran will assist at a high level to coordinate this work. Woodard & Curran will prepare quarterly progress report, accountability report, and final report templates to be used by CCWD and the IRWM regions to ensure consistency under Task 1.2. C-6 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions FIGURE C-1. FLOW OF PROJECT INFORMATION FOR REPORTING TO DWR CCWD will complete the following under Project 3. • Negotiate and Execute Funding Agreement with DWR. CCWD staff will review the draft grant agreement provided by DWR, provide comments, and negotiate the terms of the agreement. Once the final agreement is prepared and agreed upon by both parties, CCWD will execute it. • Negotiate and Execute Agreements with region POCs. In order to aid in transfer of funds from DWR to individual project sponsors, CCWD will execute agreements with each region POC. Upon receipt of a grant disbursement from DWR, CCWD would distribute reimbursement funds to the region POCs and the region POCs would then, in turn, distribute the funds to the individual project sponsors. These agreements may include a statement committing the region to participating in the DACI Program, descriptions of the obligations of each party, and agreed-upon documentation to address dispute resolution and/or non- participation. • Quarterly Invoicing and Reporting. CCWD will coordinate with the POCs from each IRWM region to conduct quarterly invoicing and reporting as required by the executed grant agreement. This project will include review and compilation of quarterly invoices and progress reports for submittal to DWR. As part of Task 1.2, Woodard & Curran will support this work by providing templates to the IRWM regions and coordinating with CCWD, if needed. • Funding Plans and Accountability Reports. Before advanced payment funds are released by DWR, CCWD must submit a funding plan detailing its plan for spending advanced funds on Projects 1 through 13. Each IRWM Region will provide CCWD with a funding plan for their portion of the grant funding. CCWD will review the funding plans to ensure they are compliant with advanced payment requirements and will submit the plans to DWR in a compiled fashion. CCWD will be responsible for preparing quarterly accountability reports documenting use of its advanced funds. CCWD will review quarterly accountability reports for consistency with DWR’s advanced payment requirements and will submit the reports to C-7 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions DWR. As part of Task 1.2, Woodard & Curran will support this work by providing funding plan and accountability report templates to the IRWM regions and coordinating with CCWD, if needed. • Final Reports. As stipulated by the grant agreement, CCWD will submit a Final Grant Completion Report within 90 days of all planning projects being completed. The region POCs will provide CCWD final reports specific to the planning projects in their regions. Then, CCWD will review final reports for Projects 1 through 13, compile, and submit to DWR. As part of Task 1.2, Woodard & Curran will support this work by providing a final report template to the IRWM regions and coordinating with CCWD, if needed. • Annual Check-ins. Every year CCWD will review the status and costs incurred for each planning project (based on the QPRs submitted to CCWD by each region POC). Should a planning project be completed under budget or change for some reason and result in unused residual funds, CCWD would conduct a meeting with the SAC to discuss redistribution of funds. • Grant Agreement Amendment. Should a grant amendment be required in order to adjust the schedule, planning project details, or budgets, CCWD will coordinate with DWR. CCWD will prepare information as required by DWR, coordinate with the region POCs, and submit accordingly. • Coordination. CCWD will coordinate with DWR and the region POCs throughout the term of the funding agreement, anticipated to be three years. Project 3 Justification This task supports the overall administration of the grant, which is comprised of projects that support the desired outcomes of the DACI Program. Project 3 Deliverables • Executed grant agreement between CCWD and DWR • Executed agreements between CCWD and project sponsors • Funding plan and accountability reports for advanced payment • QPRs and invoices • Final Report Project 3 Key Milestones • Execution of the grant agreement between CCWD and DWR • Execution of the agreements between CCWD and project sponsors • Submittal of Funding Plan and Accountability Reports to DWR • Submittal of QPRs and invoices to DWR • Submittal of the Final Report to DWR Project 4: SJRFA IRWM Region Coordination Lead Agency: CCWD (on behalf of ECCC Region) Partnering Agencies: Regional Water Authority (on behalf of ARB Region), City of Modesto (on behalf of East Stanislaus Region), San Joaquin County (on behalf of Eastern San Joaquin Region), C-8 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions Madera Irrigation District (on behalf of Madera Region), Merced Irrigation District (on behalf of Merced Region), SLDMWA (on behalf of Westside-San Joaquin Region). Consultants: none This project includes coordination work between the staff/representatives of the seven participating IRWM Regions. Work completed to date includes interregional coordination to determine the participating Regions, securing a consultant for grant proposal and administration assistance and Needs Assessment through a Request for Proposal process (Woodard & Curran), Funding Area-wide meetings, SAC establishment, and project development. Coordination has occurred through email, phone calls, in person meetings, conference calls, and internal meetings among IRWM region staff and RWMGs. To date, the IRWM Regions have met on the following dates: • July 12, 2016 via conference call • September 15, 2016 via conference call • October 6, 2016 in Modesto, CA • December 22, 2016, in Los Banos, CA • June 22, 2017 in Modesto, CA • July 12, 2017 in Modesto, CA • July 21, 2017 via conference call • August 10, 2017 in Modesto, CA • October 5, 2017 in Modesto, CA • October 26, 2017 via conference call • November 16, 2017 via conference call • December 18, 2017 via conference call • January 29, 2018 via conference call • February 21, 2018 in Modesto, CA This project will include ongoing meetings and coordination as needed for the duration of the grant period. It is estimated the regions will meet in person bi-annually for the three-year grant agreement term, for a total of 6 in-person meetings. For planning purposes, it is assumed that these meetings will be held in Modesto. A total of 16 conference calls are estimated throughout the grant period (approximately once per month for 6 months and quarterly for the remainder of the grant period). Additional coordination will occur via phone and email throughout. Project 4 does not include work on the administration of the grant; that is covered by Project 3. Project 4 Justification Significant interregional coordination is required in order to coordinate on a Funding Area-wide basis, develop the DACI grant proposal, and implement the planning projects within the proposal. This coordination and work completed under Project 4 leads directly to the development and implementation of the DACI grant proposal and program for the SJRFA, resulting in completion of the funding area-wide DAC Needs Assessment, and other planning projects that will directly benefit DACs. Project 4 Deliverables • Meeting agendas, notes, and sign-in sheets C-9 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions Project 4 Key Milestones • Meetings as needed (in person or via conference call) Project 5: Disadvantaged and Underrepresented Communities Water Education and Improvement Project Lead Agency: Regional Water Authority (on behalf of ARB Region) Partnering Agency: none Consultants: EJCW, UC Davis Center for Regional Change (UCD CRC) ARB’s Regional Planning project will consist of one overarching project: the Disadvantaged and Underrepresented Communities Water Education and Improvement Project. The project will be led by EJCW on behalf of ARB IRWM region and is comprised of five tasks: (1) a targeted needs assessment and technical assistance for water-challenged Disadvantaged Unincorporated Communities (DUCs); (2) support for domestic well users, including well water quality testing and assistance working with results; (3) identification of URCs at that are not necessarily a geographically contiguous “community”, but which, as members of a similarly-situated group, have some generalizable interests in water management (i.e., farmworkers and other low-wage workers in the work place, people with disabilities, language minorities, people experiencing homelessness, etc.), and potential infrastructure projects, outreach and education, governance and/or policy, or other interventions to address the URC water-related challenges identified; (4) water-related community outreach and education to develop and build the capacity of resident leaders to engage directly in water governance and management decision-making processes; and (5) administration of the project and associated grant funding. The project will occur within the portion of the ARB region that is within the SJRFA boundaries. Task 5.1 – Funding Administration and Project Management Task 5.1 encompasses funding administration work associated with other tasks completed under Project 5. Funding Administration EJCW will prepare and submit a narrative description of its activities for the progress report and will prepare and submit a commensurate invoice for hours worked to the ARB Region Point of Contact (POC) for submission to DWR via CCWD (as grantee). EJCW will prepare QPRs, invoices, and a final report. EJCW will also prepare a funding plan and quarterly Accountability Reports for advanced payment. Supervise Work Effort EJCW will provide supervision of work effort undertaken by its own staff. Task 5.1 Justification Task 5.1 will directly support the overall administration of the grant, which supports the desired outcomes of the DACI Program. Further, use of grant funds to perform grant administration activities helps to limit the financial burden to DACs, DUCs, and URCs within the ARB IRWM Region. C-10 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions Task 5.1 Deliverables • Funding Plan and Accountability Reports for advanced payment • QPRs and invoices • Final Report Task 5.1 Key Milestones • Submittal of Funding Plan and Accountability Reports to CCWD • Submittal of QPRs and invoices to CCWD • Submittal of the Final Report to CCWD Task 5.2 – Targeted Needs Assessment Task 5.2 will include a targeted needs assessment for DUCs, as well as dedicated work to verify secondary data, and a technical needs assessment to thoroughly determine the needs of ARB communities (within the SJRFA). Work under this task will follow and build on the SJRFA-wide DAC Needs Assessment conducted in Project 2, which is more general and wide-spread. Task 5.2 will replicate an analysis of unincorporated communities already undertaken for all other SJRFA regions except for American River Basin and East Contra Costa County Regions (DUC Data Mapping and Analysis). Task 5.2 will also include community-specific “ground-truthing” at the household-level and technical needs assessment activities. The results (quantitative and qualitative) of Task 5.2 will be appended to the Funding Area-wide Needs Assessment, once approved by the ARB IRWM region. DUC Data Mapping and Analysis In February 2018, the UC Davis Center for Regional Change (UCD CRC) published a report on DUCs in the San Joaquin Valley. Task 5.2 would extend a similar study to the SJRFA portion of the ARB IRWM Region resulting in mapping and a report on DUCs. The DAC Data Mapping and Analysis would use same the data collection, analysis, and mapping methodology as in the San Joaquin Valley-wide report, with the goal of evaluating the potential for access to safe water via community water system consolidation and other long-term solutions. EJCW would enter into a contract with UCD CRC to perform this work. Ground-Truthing Outreach Following the initial collection and analysis of data, considerable work must be done to verify the information gleaned from secondary data, as secondary data may be incomplete, outdated, or inaccurate. Ground-truthing will occur via targeted interviews with system operators, those who service domestic wells, and residents of suspected DUCs not fully intersected by community water systems (CWSs), etc. EJCW would conduct this work in coordination with UCD CRC. EJCW and UCD CRC will develop a list of interviewees contacted and interviewed, as well as written notes (sometimes anonymized, as occasionally requested by interviewees) from those interviews. This work will provide a more complete picture of DUC needs in the Region. Technical Needs Assessment Following the data-gathering portions of Task 5.2, DUC needs will be assessed. EJCW will enter into a contract with its contract engineer(s) and in consultation with UCD CRC and other technical advisors will assess needs (particularly issues with reliable access to safe, clean, affordable water) and propose solutions. Such solutions will also include evaluation of the planning, technical, C-11 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions managerial, and financial steps needed to achieve them. It is assumed EJCW will conduct three to four top-priority assessments. Task 5.2 Justification This task will build upon the SJRFA DAC Needs Assessment (Project 2) which is required under the DACI Program and on previous work conducted by UC Davis CRC. The task will improve understanding of water management needs in unincorporated communities in the ARB Region (within the SJRFA boundaries) and will help direct future planning and construction efforts. Task 5.2 Deliverables • Map(s) of and report on DUCs • List of interviewees contacted and interviewed; written notes (sometimes anonymized, as occasionally requested by interviewees) from those interviews • Three to four top-priority assessments Task 5.2 Key Milestones • Executed subcontract with UCD CRC to conduct DUC mapping methodology in ARB (primarily Sacramento County) • Completion and review by EJCW with UCD CRC of preliminary data analysis and mapping • Executed contract between EJCW and contract engineer; in consultation with UCD CRC, ARB region, and contract engineer, identify 3-4 top-priority assessments to be conducted Task 5.3 – Domestic Well User Support While many domestic well users exist in the ARB Region, disadvantaged users are unlikely to have the resources to conduct water quality testing, even when contaminants may be present. EJCW will conduct outreach to domestic well users and will provide free water quality testing and related technical support to selected well users. Well Water Quality Testing EJCW will contract with a California State-certified laboratory to provide no-cost drinking water sampling and testing from the tap and from the well to low-income households, clusters of households, including state small water systems, and potentially small non-transient non-community water systems (i.e., schools, churches, etc.) that are dependent on well water for drinking, cooking, cleaning, hygiene, etc. Between 75 and 150 tests will be performed; testing will focus on groundwater contaminants known to occur in the area including nitrate, arsenic, bacteria indicators, hexavalent chromium, lead, mercury, and methyl tert-butyl ether. The number of wells tested will depend on the number of constituents being tested for in each well and the number of constituents per test panel. The water quality results will be provided to the disadvantaged users, and the data would also be provided to the SWRCB and uploaded to GeoTracker (GAMA), unless specifically disallowed by responsible party/point(s) of contact, in which case it may be anonymized and geographically generalized. EJCW will maintain a list of parties to whom results of water quality testing and appropriate information is provided. Outreach to Domestic Well Users Building on previous work in the Salinas Valley, EJCW will modify and disseminate outreach materials to domestic well users. Outreach materials may include descriptive and promotional C-12 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions pamphlets, phone hotline, website (i.e., Facebook page), and/or radio or video promotional information for use in the target area/communities. Using the UC Davis DUC map(s) and report (discussed in Task 5.2, above) as a guide, EJCW will conduct up to 10 informational outreach events by tabling at events (i.e., county resource fair, church services, school resource fairs, etc.), soliciting the support of key institutions and institutional actors (i.e., schools, churches, county representatives and staff, health clinic directors, etc.) to disseminate information, and door-to-door outreach (especially where neighbor willing to broker relationship). Technical Assistance for Well Users EJCW will deliver the results of the water quality testing to the appropriate household resident(s) along with the necessary information and guidance to best interpret and plan to deal with the results, including possible modifications, consolidations, new well head treatment, point of use (POU) treatment, etc. Task 5.3 Justification Task 5.3 will increase DAC engagement with water management, provide needed data on water quality, and may identify areas for future work to improve the water systems of domestic well users. Moreover, this task will ensure that DACs are informed of their water quality and any health risks that may be posed by their water systems. Task 5.3 Deliverables • Water quality results, including providing them to State Water Resources Control Board and uploaded to GeoTracker (GAMA), (unless specifically disallowed by responsible party/point(s) of contact, in which case it may be anonymized and geographically generalized) • List of parties to whom results of water quality testing and appropriate information is provided (possibly anonymized, as sometimes requested by participants) • Outreach materials to well users Task 5.3 Key Milestones • Execute subcontract for sampling and testing with California State-certified laboratory. • Finalize public materials and announce time-limited domestic well testing, advice, and assistance project • Receipt by EJCW of water quality test results (on a rolling basis or in batches, depending on pace of demand) Task 5.4 – URC Project EJCW will conduct approximately 12 interviews with key social service providers, public agency officials, etc., and collect and analyze any existing data on the nexus between water and likely candidate URCs (i.e., farmworkers and other low-wage workers in the home and work place, people with disabilities, language minorities, people experiencing homelessness, etc.) For each URC identified, EJCW will produce a written profile, including a description of the URS, relevant demographic information, maps, and/or photos. EJCW will also document interviews with notes and a write-up of needs and asset assessment of the URC. EJCW will consult with the ARB IRWM region and local stakeholders at in-person meetings. Based upon these consultations and the initial data collection and identification phase, EJCW will select one to three URC constituencies for a deeper C-13 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions needs and assets assessment to examine the water challenges faced by the URCs (e.g., homeless access to water and sanitation). EJCW will prepare a work plan for these assessments prior to conducting the work. EJCW will work with URC contacts to examine potential interventions and solutions (e.g., safe, clean, accessible public water fountains and restrooms) and prepare a final URC solution set proposal for up to three URCs. Task 5.4 Justification This task will expand upon the DAC Needs Assessment and previous work completed by UCD (see Task 5.2) to provide an in-depth look at needs in the ARB Region which have not yet been captured in other studies. URC voices have historically been left out of many planning processes, including water management work. This task will begin to close this gap and increase DAC engagement. Task 5.4 Deliverables • Written profile (description of URC, any relevant demographic information and/or maps, any photos, etc.) for each URC identified • List of interviewees interviewed on what date, at what time, for what URC, and accompanying notes (potentially anonymized, as is sometimes requested by interviewees); final brief write up of needs and asset assessment • Meeting agendas and any attendance or sign-in sheets and notes; final URC solution set proposal(s) for up to 3 URCs Task 5.4 Key Milestones • Meet with ARB and select URC targets; establish first draft work plan • Meet with URC stakeholder groups; meet with ARB IRWM region Task 5.5 – Community Education Task 5.5 will consist of community education activities, including a showing of EJCW’s documentary film on the human right to water, and in-depth training on water justice. Human Right to Water Documentary and Community Forums EJCW will host a community drinking water forum, featuring EJCW's 38-minute documentary film on the human right to water and selected local thought leaders and directly affected community residents, for approximately 50-75 decision-makers, ARB IRWM region participants, public officials and staffers, and, space permitting, members of the general public. If, after the targeted invitees have had a reasonable opportunity to register, spaces remain available within approximately one week of the event, public notices of the event will be disseminated via targeted Eventbrite and Facebook’s public event announcement function. At the event, an agenda or program and other materials may be disseminated, and a list of registered attendees will be gathered as documentation of the event. Water Justice Leadership Training EJCW will conduct a multi-part water justice leadership training with resident stakeholders from the SJRFA portion of the ARB region, based on the water justice leadership curriculum EJCW created and piloted in three Salinas and Pajaro Valley farmworker communities in 2015. The curriculum will be updated prior to the planned training. The water justice leadership training covers water governance, including formal and informal, public and private decision-making forums, what is known about the needs identified in the area and any nuances participants may be able to add, what solutions to water- C-14 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions related challenges are, how to influence and achieve outcomes, and more, as defined by the group. Participants who complete the training will be provided with copies of individual certificates of completion. Environmental Justice Water Tour EJCW and the graduates of EJCW's water justice leadership training will co-lead an environmental justice water tour to highlight the issues examined in the training in the context of their lived experience for selected local thought leaders and directly affected community residents, for approximately 25-35 decision-makers, ARB IRWM region participants, public officials and staffers, directly affected residents, etc. It is anticipated that specific attendees will be invited to attend on an invitation-only basis; the intent is to keep the tour(s) targeted to the most relevant audience and also not to overwhelm the residents of the directly affected communities and households. EJCW will provide a brief report on the tour after it has been conducted, along with materials such as publicity documents, itinerary, agenda, and participant list. Task 5.5 Justification Task 5.5 will provide education to stakeholders and community members and serve as an opportunity for exchange of ideas between individuals interested in water justice issues. The work conducted under this task will improve community understanding of water management needs. Task 5.5 Deliverables • Publication materials; agenda and other materials disseminated at event; list of registered attendees • Revised water justice curriculum; list of participants/graduates; copies of individual certificates of completion • Publicity, itinerary, agenda, participant list, report, etc., for tour(s) Task 5.5 Key Milestones • Selection of venue, date and time, and publication of event • First meeting of water justice leadership training cohort • Selection and publication of tour date/time Project 6: SIV Water Consolidation Technical Assistance Lead Agency: Diablo Water District (DWD) Partnering Agency: CCWD (on behalf of ECCC Region) Consultants: none Project 6 consists of work related to the Capacity Building and Technical Assistance within the Bethel Island Community project, sponsored by DWD, and associated project administration. The project will take place on Bethel Island, which is an isolated island community of approximately 2,200 residents in the Bay-Delta that is considered a severely disadvantaged community (SDAC). Currently, most residents on Bethel Island are provided with water service through private wells or C-15 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions privately-owned water systems; there are approximately 30 separate water systems in operation on the island. Santiago Island Village (SIV) is a small mobile home community of 211 units on 22 acres on Bethel Island. Water quality monitoring data from the SIV well indicates that the water source exceeds the secondary MCL for manganese. A sanitary survey completed by the SWRCB in October 2017 identified deficiencies in the system that must be resolved. Additionally, SIV does not have sufficient storage onsite as required by their SWRCB operating permit. As such, SIV is seeking connection to DWD’s water system for a long-term and permanent solution to their water quality and quantity needs. DWD currently provides water for the Delta Coves community, a new development on the southern end of Bethel Island, adjacent to SIV. The distribution infrastructure installed in order to serve the Delta Coves community has sufficient capacity and accessible location to serve the water supply needs of SIV. DWD receives a majority of its water supply from CCWD, which is a wholesale provider and contractor of Central Valley Project (CVP). Therefore, in order for DWD to incorporate SIV into its service area, SIV must be annexed by DWD and CCWD, and SIV must be included in the U.S. Bureau of Reclamation (Reclamation) CVP service area. These service area boundary modifications and inclusions require steps involving the Local Agency Formation Commission (LAFCo), Contra Costa County, the State Board of Equalization, and compliance with the California Environmental Quality Act (CEQA). Project 6 will provide the Technical Assistance needed for SIV to effectively consolidate SIV with the DWD water system and resolve SIV’s water quality and supply needs as identified by the SWRCB. The Technical Assistance task will include CEQA preparation, annexation efforts and requirements, and compliance with county and state requirements. It is the goal of DWD that completion of the project and ultimate SIV consolidation will result in implementation of a model project for Bethel Island showing successful consolidation of a small community water system with a larger water system that can provide water quality and water supply benefits. Task 6.1 – Funding Administration Under this task, CCWD will work with DWD to prepare invoices, including relevant supporting documentation. CCWD and DWD will also prepare reports detailing work completed during the reporting period as well as Draft and Final Project Completion Reports in accordance with the reporting provisions in the DWR agreement. DWD will submit quarterly invoices, reports, and backup documentation to CCWD, as the DACI grantee. CCWD and DWD will also prepare documentation for advanced funding (a funding plan and quarterly Accountability Reports). Task 6.1 Justification Task 6.1 will directly support the overall administration of the grant, which supports the desired outcomes of the DACI Program. Further, usage of grant funds to perform grant administration activities helps to limit the financial burden to DACs within the ECCC IRWM Region. Task 6.1 Deliverables • Funding Plan and Accountability Reports for advanced payment C-16 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions • QPRs and invoices • Final Report Task 6.1 Key Milestones • Submittal of Funding Plan and Accountability Reports • Submittal of QPRs and invoices • Submittal of the Final Report Task 6.2 – SIV Water Consolidation Technical Assistance The Technical Assistance task will include environmental documentation; water entitlements, annexation, and CVP inclusion; and assessment of the SIV model project. DWD and CCWD will work collaboratively to complete the Technical Assistance work. Environmental documentation will be prepared by CCWD with assistance from SIV and DWD, and is expected to consist of a categorical exemption under CEQA, which will be reviewed and processed by the LAFCo, DWD, and CCWD. DWD will then complete the LAFCo annexation process, including an amendment to the DWD sphere of influence and annexation of SIV into the DWD and CCWD service areas. DWD and CCWD will complete County surveyor and recorder, and State Board of Equalization requirements. CCWD will, complete the Reclamation CVP Inclusion process. Once annexation processes are complete, the SIV Model Project will be implemented. This project will provide SIV with a solution to water quality and supply issues that have been identified by the SWRCB. The SIV Model Project will also provide an example of a successful consolidation of a small, out-of-compliance water system to a large system that involves completing the complex CVP inclusion process. The Model Project will provide an example for other Bethel Island Systems about the feasibility of connecting to a larger system and aligns with the State’s goal of consolidate public water systems. The project consists of tasks to be completed by DWD that are related to connecting water service to SIV, including creating the plat and legal descriptions; constructing water service infrastructure (including pipelines, meters, and backflow devices); and performing construction administration, developing plans, and performing inspections. DWD will prepare plans and specifications through the water meter and point of connection to the lateral. DWD will construct approximately 60 feet of 4-inch PVC pipe from the existing point of connection to the new master meter (also to be installed by DWD). This task includes connection fees that must be paid to DWD to connect SIV to the water system. Finally, CCWD and DWD will conduct an Assessment of the SIV Model Project. The Assessment will include review of the annexation process, review of the implementation of the model project, and assessment of implementability for other communities on Bethel Island. The Assessment will identify potential benefits for the larger Bethel Island community and potential hurdles based on the success of the model project. The efficacy of capacity building projects will also be assessed. Task 6.2 Justification The technical assistance task will carry the SIV Model Project through project development work (CEQA, LAFCo review, etc.) and implementation. This task directly supports DWR’s desired outcomes of technical assistance and project development assistance. Further, the project will set the stage for C-17 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions future work of this type which can assist other DACs. The capacity building projects to be performed will be included as a part of the model project’s results to inform future efforts and projects related to water service provision on Bethel Island. Task 6.2 Deliverables • Completed CEQA document, concurrence from DWD, CCWD, and LAFCo • Completed LAFCo, DWD, and CCWD annexation processes; USBR CVP Inclusion; LAFCo SOI Amendment; LAFCo Hearing Notice; County survey, County recorder, State BOE notification • Plat and legal description; site plans; completed water service infrastructure • Assessment of model project implementation Task 6.2 Key Milestones • Completion of CEQA document • Completion of annexation process • Completion of water service infrastructure Task 6.3 – Outreach Under this task, CCWD will support capacity building efforts by coordinating communication with SIV representatives, DWD, CCWD, SWRCB, and DWR. DWD and CCWD will be available as a resource to SIV and its residents to answer questions and comments about the project. CCWD will monitor flow and volume of received questions and include summary information in the SIV Model Project Assessment under Task 6.2. This task will also include development of outreach and educational materials for SIV describing the consolidation process of the SIV well system with DWD water system. CCWD will update the ECCC IRWM website to provide project-specific information on the DAC webpage. Outreach and educational materials will be distributed to SIV residents by the SIV mobile home park management company. Task 6.3 Justification The Model Project aims to build capacity within SIV for the residents and community organizers to be informed about their water service and the changes proposed with this project. Capacity building and outreach projects will develop and strengthen the abilities and resources of SIV and its residents to participate in their own water management decisions and the IRWM process and serve as a model for other communities on Bethel Island. Task 6.3 Deliverables • Outreach materials (flyers or pamphlets) • Updated IRWM website Task 6.3 Key Milestones • Coordination meetings • Distribution of educational and outreach materials C-18 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions Project 7: Evaluation of Stormwater Management and Groundwater Recharge Projects in Dry Creek Watershed Lead Agency: Stanislaus County (on behalf of East Stanislaus Region) Partnering Agency: City of Modesto Consultants: To be Determined (through RFP process described below) Project 7 will be an evaluation of stormwater management and groundwater recharge projects in the Dry Creek watershed of Stanislaus County located in the East Stanislaus IRWM Region. The Dry Creek Watershed has been identified as a high priority for flood risk management, requiring solutions to assist in controlling downstream flooding of DACs located along the Tuolumne River. An alternatives analysis entitled Evaluation of Stormwater Management and Groundwater Recharge Projects in the Dry Creek Watershed of Stanislaus County is proposed to identify and evaluate potential flood control, detention, stormwater capture and groundwater recharge projects within the Dry Creek Watershed. The potential projects identified in the alternatives analysis will improve flood risk management in DACs, enhance water resources through groundwater recharge, improve ecosystem functions and promote multi-benefit uses within the Dry Creek Watershed. The alternatives analysis will identify and evaluate a minimum of ten potential projects and will ultimately result in the selection of three high priority potential projects that will be investigated and further developed in a second future phase of work. Task 7.1 – Contract Consultant To date, Stanislaus County has prepared an RFP for the alternatives analysis, which was completed in February 2018. Under this task, Stanislaus County will publish the RFP and receive bids/proposals from consultants, evaluate proposals, select and notify consultants to be interviewed, and develop a final ranking of consultants. Following consultant selection, Stanislaus County will negotiate a contract with the consultant. Task 7.1 Justification Task 7.1 is an essential first step in the process of completing the alternatives analysis, and directly enables the project development projects under Task 7.2. Therefore, this task supports the overall outcome of the project, which is to develop a project that will alleviate flooding in DACs. Task 7.1 Deliverables • Professional design services agreement between County and consultant Task 7.1 Key Milestones • Release RFP • Receive bids from consultants • Select consultant C-19 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions Task 7.2 – Conduct Evaluation of Stormwater Management and Groundwater Recharge Projects Funding Administration Grant administration work will be conducted by Stanislaus County under Task 7.2; this will include preparation of quarterly progress reports and invoices, quarterly accountability reports, and final report information for submittal to CCWD. Project Identification and Report Preparation Task 7.2 will consist of execution of the scope of work included in the selected proposal from Task 7.1. An initial DAC stakeholder meeting, to be conducted by the consultant, will occur as part of this task. The meeting will cover potential Dry Creek projects and serve as a venue to receive community comments on the projects. The consultant will also prepare a technical memorandum (TM) that summarizes available hydrologic and hydrogeologic data and the process used to identify at least 10 potential projects, including conceptual designs, with an emphasis on multi-benefit uses. Initial GIS database files will be compiled and submitted in support of this work. The consultant will also prepare a second TM that summarizes the approach to project assessment at a high level (project screening). Project evaluation criteria will include the following: consistency with regional flood management goals, consistency with DAC and local stakeholder goals, enhancement of water resources, promotion of multi-benefits, and implementation feasibility. Task 7.2 Justification The grant administration work under this task will directly support the overall administration of the grant, which supports the desired outcomes of the DACI Program. Further, usage of grant funds to perform grant administration activities helps to limit the financial burden to DACs within the East Stanislaus IRWM Region. Task 7.2 will engage DACs through a stakeholder meeting and active solicitation of DAC feedback on a range of potential stormwater and groundwater management projects. DAC input will be a key factor in determining the highest-priority project alternatives. This will help increase DAC participation in the planning process. Further, Task 7.2 will support overall project development and put forth implementable solutions to Dry Creek flooding issues. Task 7.2 Deliverables • Funding Plan and Accountability Reports for advanced payment • QPRs and invoices • Final Report • Stakeholder meeting materials (meeting minutes, stakeholder comments) • TM 1 – Identification of Potential Projects • Initial GIS database files • TM 2 – Initial Project Screening Level Assessment Task 7.2 Key Milestones • Submittal of Funding Plan and Accountability Reports C-20 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions • Submittal of QPRs and invoices • Submittal of the Final Report • Advertisement of public meeting • Conducting the public meeting • Completion of TM 1 • Completion of TM 2 • Development of project ranking criteria and methodology Project 8: Eastern San Joaquin Regional Planning Projects Lead Agency: San Joaquin County (on behalf of Eastern San Joaquin Region) Partnering Agency: None Consultants: EJCW, possibly one more TBD Task 8.1 – Engagement in IRWM Efforts San Joaquin County, on behalf of the ESJ Region, will contract with EJCW to implement a multi- pronged approach to increasing DAC engagement in IRWM efforts in the Region. Specific components of Task 8.1 are discussed under the subheadings below. Identify Outreach Targets and Conduct Initial Outreach and Education EJCW will work through existing EJCW contacts and other networks (e.g., Hunger Task Force, Homelessness Task Force, San Joaquin Valley Health Fund and other foundation grantees, legal services provider(s), California Indian Tribes, low-income and Medi-Cal health clinics) to conduct initial outreach and education on IRWM and DAC Involvement Program, its objectives, etc., and invite to local/regional water discussion session. EJCW will conduct initial outreach to 20 or more relevant groups and provide educational materials and/or presentation to contacts. Outreach will occur via email, phone, and some in-person meetings in order to identify community members or groups for further outreach efforts and participation in discussion sessions (described below). An outreach contact list and call logs will be continually maintained during this work. Local/Regional Discussion Sessions EJCW will work with local partners and groups contacted during initial outreach and education task work to convene approximately six local (neighborhood/small community scale) discussion sessions and, thereafter, one regional discussion session to screen EJCW’s human right to water film. The discussion sessions will also include presentation and discussion of information from the Funding Area-wide Needs Assessment and complementary information, i.e., UC Davis Disadvantaged Unincorporated Community water access study. EJCW will compile notes on feedback received and recruit those who emerge as potential resident leaders to participate in water justice leadership training. Water Justice Leadership and Capacity-Building Training EJCW will conduct a water leadership and capacity-building training with willing participants among emerging resident leaders identified in earlier task work to building the “water IQ,” knowledge of water governance, including IRWM, and capacity of local residents to engage productively in water C-21 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions decision-making, including in the identification of water challenges and solutions and how to address, fund, and advance them. A minimum of eight participants will be enrolled in the course, and list of participants and graduates will be provided under this task. Regional Water Justice Tours EJCW will work with water leadership trainees to conduct one to two regional water justice tours for residents of communities and/or neighborhoods impacted by water challenges, local elected officials, IRWM group member representatives, and other key decision-makers and stakeholders, for a total of 25-30 participants. These tours will aim to educate participants on the nature of the problems identified, the communities’ preferred solutions, and to form partnerships to advance those solutions. Participant lists, educational materials, and notes will be compiled at the completion of this work. DAC/Tribal Roundtable EJCW will work with water leadership trainees and other key stakeholders, identified through previous task work, to convene a DAC/Tribal water roundtable (or Task Force, Work Group, etc.) to be held monthly for six months. The goal of these meetings will be to routinely and systematically prioritize and advance the interests of DACs and Tribes within the region in reliable access to safe, clean, affordable water for drinking, cooking, personal hygiene, and sanitation, flood risk management, fishing and recreation, and other priorities identified by the group. EJCW will compile meeting materials (sign-in sheets, agendas, and notes) following each meeting. Integrate DAC Task Force into IRWM Governance Structure EJCW will work with the DAC/Tribal water roundtable to integrate with the broader IRWM regional governance structure by means of direct conversation and negotiation with the IRWM regional representatives to find a mutually-agreed-upon and workable means of incorporating DAC and Tribal voices into the IRWM governance structure. Invoicing and Reporting For the work conducted as part of Task 8.1, EJCW will submit quarterly invoices and reports to the Eastern San Joaquin Region POC for submission to CCWD. ECJW will also submit a final report at the conclusion of the project. Task 8.1 Justification Task 8.1 furthers DAC involvement in the IRWM process in multiple ways. The task will include outreach activities which will improve DAC engagement in the IRWM process. In addition, the governance structure of the Eastern San Joaquin IRWM Region will be reevaluated in order to ensure DAC participation. Work under this task will also help DACs overcome obstacles to communicating their needs as DAC feedback will be directly solicited through multiple aspects of the task. The results achieved through this work qualify as desired outcomes as stated in the DACI Program RFP. Task 8.1 Deliverables • Contact list of outreach targets • Call log from initial outreach and education • Notes from local/regional discussion sessions • List of participants in water justice leadership training C-22 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions • List of water justice leadership training participants who complete the course • Water justice tour promotional materials, sign-in sheets, notes, and presentation materials • DAC/Tribal roundtable meeting sign-in sheets, agendas, and notes • Notes from joint meetings of DAC/Tribal roundtable and IRWM representatives • Quarterly invoices and progress reports submitted to Eastern San Joaquin Regional POC Task 8.1 Key Milestones • Complete initial contact of at least 20 relevant groups • Conduct local/regional discussion sessions • Enroll at least eight individuals in water justice leadership training • Two regional water justice tours scheduled and held • Initiate DAC/Tribal roundtable meetings • Meet with DAC/Tribal roundtable and IRWM representatives to determine governance structure goals • Submit quarterly invoice and reporting materials Task 8.2 – Project Development The Region will begin to update its IRWMP in 2019, including a call for projects. At that time, the Region will select a project for further development from the IRWMP project list. The selected project will benefit a DAC within the SJRFA. Under Task 8.2, the Region will select a consultant to perform project development work. The specific project development work will be determined after project selection, and may include CEQA documentation, design, alternatives analyses, permitting, or other development work. Materials to be developed will be identified following selection of the project. The consultant will be selected based on their qualifications for performing the type of work required. The consultant will submit draft and final project development materials as part of the task. Task 8.2 Justification Task 8.2 will directly develop a project that will benefit DACs and advance the selected project toward implementation. Therefore, this task supports a desired outcome of the DACI Program, as listed in the RFP. Task 8.2 Deliverables • Draft project development materials (TBD, may include planning or design documents) • Final project development materials (TBD, may include planning or design documents) Task 8.2 Key Milestones • Selection of consultant • Selection of project to develop • Completion of project development work Project 9: Madera Regional Planning Projects Lead Agency: Madera RWMG Partnering Agencies: None C-23 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions Consultants: Jeannie Habben, SHE, and Provost & Pritchard Madera’s Regional Planning Projects will include capacity building efforts (such as educational workshops), water quality sampling, and a water meter assessment. The following subsections describe each task in detail. All tasks will be limited to the portion of the Madera Region that is within the SJRFA. Task 9.1 – Funding Administration Madera RWMG will contract with Jeannie Habben to perform grant administration services for Project 9. On a quarterly basis, Jeannie Habben will compile and annotate its invoices, along with invoices from the consultant team (SHE and Provost & Pritchard) via Madera Irrigation District. The compiled annotated invoices will be submitted to CCWD. Jeannie Habben will also compile and submit Quarterly Progress Reports to CCWD for the projects on a regular and consistent basis to meet the State’s requirement for disbursement of funds. Jeannie Habben will prepare information for inclusion in the advanced payment funding plan, to be prepared by CCWD, and will also prepare quarterly accountability reports while advanced funding is being used. Jeannie Habben will also prepare the final project completion report for Project 9 for submittal to CCWD. Task 9.1 Justification Task 9.1 will directly support the overall administration of the grant, which supports the desired outcomes of the DACI Program. Further, usage of grant funds to perform grant administration work helps to limit the financial burden to DACs within the Madera IRWM Region. Task 9.1 Deliverables • Funding Plan and Accountability Reports for advanced payment • QPRs and invoices • Final Report Task 9.1 Key Milestones • Submittal of Funding Plan and Accountability Reports • Submittal of QPRs and invoices • Submittal of the Final Report Task 9.2 – Capacity Building This task will establish a two-year DAC Engagement and capacity-building program to build DAC capacity and ensure sustainable and meaningful DAC engagement in regional water management activities in the portion of the Madera IRWM region overlapping the SJRFA. Under this task, SHE will serve as a Regional DAC Coordinator and will conduct outreach, education and provide support to DACs within the Madera RWMG. The anticipated work is summarized below: DAC Coordinating Committee – Outreach, Facilitation and Ongoing Coordination SHE will establish a DAC coordinating committee that can meet on a regular basis (monthly or bi- monthly) to discuss DAC needs, ongoing regional water management activities, including new or proposed policies/regulations and/or funding opportunities. The committee will consist of DAC representatives, with RWMG members also attending meetings. Outreach will intentionally connect neighboring communities with one another to develop relationships and the mindset of cooperation, C-24 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions collaboration, and the sharing of resources and possibly services. Ongoing coordination activities include scheduling meetings, developing meeting materials and providing translation services. Education and Capacity Building Activities SHE will develop educational and outreach materials, coordinate and facilitate at least two educational workshops and one educational tour. Anticipated workshop topics will include IRWM program goals and objectives, regional water needs and multi-benefit projects. The educational tour will provide communities and other IRWM members the opportunity to tour each other’s facilities and obtain a better understanding of common needs and opportunities for shared solutions. Facilitate DAC Participation at IRWM Meetings SHE will work with the DAC coordinating group to identify DAC representatives that can represent the DAC’s collective interest at the Madera RWMG meeting. SHE will participate in Madera RWMG meetings. Coordination agreements, i.e. charter, Memorandums of Understanding (MOU) or other similar documents may be developed to document who/how communities will collaborate, communicate and make decisions and ultimately represent DAC needs at the IRWM meetings. Program Administration SHE will invoice Madera RWMG on a monthly basis and will prepare the information needed for the quarterly progress reports on all activities and outcomes of the DAC Coordinator program. SHE will also prepare information needed for the final project completion report. This information will be provided to Jeannie Habben for use in Task 9.1. Task 9.2 Justification This task aims to build sustainable and meaningful DAC engagement in regional water management activities. The goal is to encourage engagement in IRWM efforts via community outreach and education, which applies directly to the desired outcomes listed in the DACI RFP. Task 9.2 Deliverables • Communication materials including PowerPoint presentations, factsheets, and brochures • Meeting agendas and sign-in-sheets • Coordination agreements (e.g. charters and MOUs) Task 9.2 Key Milestones • Establish DAC Coordinating Group • Establish Coordination Agreement between DACs • Conduct 2 educational workshops and 1 educational tour of DACs Task 9.3 – Water Quality Sampling SHE will work with the Madera RWMG to design a regional Water Quality Private Well Testing program for low-income households relying on individual private wells and seek funding to implement the program. The project will include the development of program materials, water quality sampling, and preparation of a project description for inclusion in the Madera IRWM Plan, as described below. C-25 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions Develop Program Materials SHE will assist the Madera RWMG to develop communication materials, including program promotional materials, consent to participate forms and information about common contaminants, possible health impacts and replacement water options. Conduct Water Sampling SHE will help the Madera RWMG identify common contaminants (i.e. nitrates, 1-2-3 TCP, DBCP, etc.) in the area and identify sampling expenses and State-certified laboratories in the area that can process samples collected. In areas served by private wells, where groundwater contamination is suspect, SHE will conduct water well sampling of at least seven private wells to demonstrate project need. SHE staff, who are Certified Water Quality Samplers, will collect the water samples at each residence and deliver them to a certified analytical laboratory. SHE will contact homeowners and residents to report water quality results and inform about possible health impacts. Prepare Project Description SHE will prepare a project description for the implementation of the water well sampling program. The project description will include a scope of work (SOW), budget and schedule. SHE will work with the Madera RWMG to place the project on the IRWMP project list and explore other funding sources. SHE will assist the group in preparing funding requests as appropriate. Task 9.3 Justification Portions of the Madera Region have elevated concentrations of arsenic, nitrate, and 1,2,3- Trichloropropane (TCP), and low-income households in the Region relying on individual private wells do not have the resources to test for these contaminants. This project will demonstrate need for a well sampling program, and the program will be developed for inclusion in the Madera IRWMP project list. This task contributes to both engagement in the IRWM process and project development. Task 9.3 Deliverables • Program materials, i.e. consent form • Summary of water sampling results • Project Description, SOW, budget and schedule • List of potential funding sources for project implementation Task 9.3 Key Milestones • Sample seven wells Task 9.4 – Water Meter Assessment Provost & Pritchard will prepare a Water Meter Assessment based on input from Madera County and SHE. The assessment will include evaluating meter options for four selected Madera County Maintenance Districts or Service Areas containing DACs, as identified by Madera County: • CSA 3 – Parksdale • MD 28 – Ripperdan • MD36 – Eastin Arcola • MD 37 – La Vina C-26 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions Project Coordination and Background Provost & Pritchard will compile community information that will be provided by Madera County and SHE. Provost & Pritchard will meet with the Madera RWMG, Madera County, and SHE to identify and discuss communities with metering needs, and any relevant history related to those communities. Provost & Pritchard will collect background information including population, number and types of service connections, and existing water meters (if applicable). Provost & Pritchard will visit the four communities and meet with the system operator to gather additional information specific to the metering needs and circumstances of the community. Provost & Pritchard will request and compile additional information from the County, such as distribution system information and service connection locations, as needed. Prepare Assessment Provost & Pritchard will evaluate meter options. Meter options may include manual read meters, drive-by automatic read meters, or cellular automatic read meters. Provost & Pritchard will coordinate with Madera County to ensure meter options are compatible with existing meters, meter reading systems, and billing systems, as appropriate. Provost & Pritchard will coordinate with vendors to get appropriate product and budgetary cost information. Provost & Pritchard will compare the pros and cons of the identified meter alternatives, and review with Madera County and/or community water system representatives. Provost & Prichard will prepare an opinion of probable construction cost for the recommended project and prepare a meter assessment report summarizing the findings and recommendations. The report will be used to seek implementation funding when it is available. Task 9.4 Justification This task will further the development of a metering project by evaluating meter options and estimating costs. Therefore, this task supports the project development outcome listed in the DACI RFP by promoting water conservation and associated cost savings for DACs. The information gathered through this task will allow Madera County and/or community water system representatives to seek funding for a future metering project. Meter installation will serve the community by allowing residents to be more aware of their water use, contribute to conservation measures and reduce water bills. Task 9.4 Deliverables • Meter Product Information Sheets • Preliminary Opinion of Probable Construction Cost • Draft Meter Assessment Report • Final Meter Assessment Report Task 9.4 Key Milestones • Meet with Madera County and SHE (1 meeting) • Site visits within 2 months of being provided information on communities to evaluate (4 site visits) • Review alternatives with Madera County operations staff within 4 months (1 meeting) C-27 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions • Prepare Meter Assessment Report within 6 months Project 10: Merced County Well Survey and Database Lead Agency: Merced Irrigation District (on behalf of Merced Region) Partnering Agency: none Consultants: Amec Foster Wheeler, ESP Surveying, Inc. Task 10.1 – Well Survey and Database Merced Irrigation District will contract with Amec Foster Wheeler, supported by ESP Surveying, Inc., to conduct a field survey of approximately 248 wells in the Merced Groundwater Basin in Merced County that are within DACs or EDAs. The wells within the DAC areas of the county include wells within Merced Irrigation District, Atwater, Livingston, Winston, and CASGEM participant wells. The survey will be limited to wells within DAC/EDA areas or wells that directly serve DACs/EDAs. The 248 well locations will be surveyed using North American Datum 1983 (NAD83). The ground surface elevation and reference point elevation at each well will be measured using North American Vertical Datum 1988 (NAVD88). Two reference photographs will be taken – one showing the entire wellhead and survey points and one showing the reference point that was surveyed. Other pertinent information such as well construction, status, and condition will also be gather. Quality assurance and control measures will be conducted throughout the survey. The new survey data will be incorporated into a single Microsoft Excel database that is compatible with Merced Irrigation District’s HydroDMS database. The survey will bring all wells to a single common datum and will verify the surface data and reference points. This will ensure that the proper measuring point for depth to groundwater is confirmed or adjusted in each well. Task 10.1 Justification The Merced Groundwater Subbasin was identified by DWR as a high-priority, critically overdrafted groundwater basin. Task 10.1. consists of site assessment work (well surveying), which will support future project work; this directly applies to the desired outcome of site assessment work as listed in the DACI Program RFP. Work under Task 10.1 will also provide technical information that will enable groundwater users and purveyors throughout the Merced Region to enhance groundwater management and maximize health of the groundwater aquifer. The Region’s agricultural industry, and in turn many of the DACs, rely on groundwater; thus, improved groundwater management has a positive impact on the regional economy and DACs. Merced Irrigation District can also use updated well data to help DACs in meeting potential Groundwater Sustainability Plan (GSP) management actions required by the Sustainable Groundwater Management Act (SGMA), such as moving water resources where they would be most needed. Task 10.1 Deliverables • Report of survey activities and findings • Electronic database of survey results linked with the photographs C-28 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions Task 10.1 Key Milestones • Completion of survey work • Submittal of final report and database Project 11: Support for DAC Involvement in Westside-San Joaquin IRWM Planning Lead Agency: SLDMWA (on behalf of Westside-San Joaquin Region) Partnering Agency: none Consultants: Woodard & Curran, Provost & Pritchard Project 11 will consist of enhanced DAC involvement in the Westside-San Joaquin IRWM Region. SLDMWA staff and its consultants (Woodard & Curran and Provost & Pritchard) will conduct a new call for projects, project prioritization, and directed outreach efforts to DACs, including stakeholder meetings, to ensure project participation and submittals. The consultant team will also prepare and submit a Prop 1 Implementation Grant application on behalf of the WSJ region, comprised of two DAC projects that will benefit the WSJ region within the SJRFA. Project 11 will also include grant administration. Task 11.1 – Funding Administration Under this task, SLDMWA will prepare invoices and quarterly progress reports to provide to CCWD (the grantee). SLDMWA will also prepare accountability reports, draft and final Project Completion Reports, and information for a funding plan in accordance with the reporting provisions in the CCWD- DWR agreement. Task 11.1 Justification Task 11.1 will contribute directly to the overall administration of the grant, which supports the desired outcomes of the DACI Program. Further, usage of grant funds to perform grant administration activities helps to limit the financial burden to DACs within the Westside-San Joaquin IRWM Region. Task 11.1 Deliverables • Funding Plan and Accountability Reports for advanced payment • QPRs and invoices • Final Report Task 11.1 Key Milestones • Submittal of Funding Plan and Accountability Reports • Submittal of QPRs and invoices • Submittal of the Final Report Task 11.2 – Support for DAC Involvement in Westside-San Joaquin IRWM Planning Task 11.2 includes select Westside-San Joaquin Integrated Regional Water Management Plan (WSJ IRWMP) section updates related to DACs, support for DACs during the WSJ IRWMP call for projects, C-29 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions and focused outreach activities. (Note: the WSJ IRWMP is the Westside-San Joaquin IRWM Regions IRWM Plan.) Work under this task will be performed by Woodard & Curran, supported by Provost & Pritchard. Support DACs in Project Solicitation and Prioritization As required by Prop 1 IRWM Guidelines, Woodard & Curran will facilitate a call for projects for inclusion in the WSJ IRWMP. A broad stakeholder-based project solicitation will be conducted to solicit, score, rank, and evaluate projects in accordance with the process identified for the WSJ IRWMP Update and will assist in the project solicitation process to gather potential projects. Focused DAC outreach will occur via email and phone calls in order to encourage and support submittal of DAC projects to the WSJ IRWMP. Project solicitation will occur through a web-based format, referred to as Opti. Technical support will be provided to DACs during project solicitation and should DACs request additional need, Woodard & Curran can work with the DAC to submit the project on their behalf. Stakeholder/DAC Outreach Woodard & Curran will work with SLDMWA to update the stakeholder contact list compiled during preparation of the 2014 WSJ IRWMP with a focus on identifying representatives from DAC and underrepresented communities. Woodard & Curran will make necessary modifications to the list to ensure recent contact information for previously identified stakeholders and to identify new stakeholders that may be interested in participating or following the IRWMP Update process, with a focus on DACs and representatives for DACs. This will allow greater engagement in the IRWM process from communities that have historically been underrepresented during the process. The stakeholder contact list will be used to provide updates to a wide variety of interested parties about the IRWM planning process, WSJ IRWMP Update, public draft versions of the Plan or other materials, and upcoming grant solicitations. The Woodard & Curran team will also conduct two public workshops. In addition to conducting steering committee, RWMG, and public meetings, Woodard & Curran will perform focused outreach to DACs under this task (and coordinate these efforts with other regional planning programs) to help identify and address critical water supply, water quality, and wastewater needs for these communities. Woodard & Curran will conduct focused outreach calls to DAC contacts in order to inform them of the WSJ IRWMP update process, ways to participate in IRWM planning, and the opportunity to submit projects to the WSJ IRWMP. Individual, in-person DAC meetings will also be held if requested. Prepare DAC-Specific Text Under this task, relevant sections of the WSJ IRWMP will be updated to reflect the RWMG’s understanding of DAC status, needs, and involvement, and describe outreach work completed as part of Task 11.2. Woodard & Curran is under contract with SLDMWA to update the WSJ IRWMP (with Provost & Pritchard as a subconsultant). DAC-related updates will be focused in the following chapters: Governance; Project Solicitation and Prioritization; Financing; and Stakeholder Involvement. DAC-related updates will include information on regional coordination with DACs, funding for DAC projects, WSJ IRWMP projects, and stakeholder participation in WSJ IRWMP activities, including strategies to encourage DAC engagement, and identification of barriers to DAC participation. The support to DACs during project solicitation and prioritization, and the C-30 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions stakeholder/DAC outreach conducted under Task 11.2 will be described in the WSJ IRWMP, as applicable. Task 11.2 Justification This task enhances DAC aspects in the Westside-San Joaquin IRIWM planning process by expanding the list of DAC contacts and encouraging and supporting DAC participation. Focused outreach will aid DACs in communicating their needs to the RWMG; additionally, outreach efforts will enable the RWMG to identify future project development work that would help meet DAC needs. This task will allow for thorough consideration of DACs in the WSJ IRWMP update. This in turn will directly support the RWMG’s understanding of DAC needs, which is a desired outcome of the projects funded by the DACI Program (as listed in Table 3 of the RFP). Based on a recent DAC analysis, 96% of the Westside- San Joaquin Region (by geographic area) are considered DACs; thus, any stakeholder outreach within the region, and any support in the IRWM planning process will support DACs. By leveraging grant funding for project solicitation, stakeholder/DAC outreach, and development of text for inclusion in the WIRWMP, the financial burden to DAC ratepayers will be minimized. Task 11.2 Deliverables • Draft and final project solicitation templates • List of DACs and Native American tribal communities, including contact information • DAC and tribal communities and a tracking spreadsheet • Notes on up to 10 focused outreach calls to DAC representatives Task 11.2 Key Milestones • Call for projects conducted • Focused outreach calls conducted • Up to two face-to-face meetings with DACs to discuss the IRWM planning process Task 11.3 – Prepare and Submit Prop 1 IRWM Implementation Grant Application SLDMWA has retained a consultant team including Woodard & Curran and Provost & Pritchard, to prepare a Prop 1 IRWM Implementation Grant Application on behalf of the Westside-San Joaquin Region. Woodard & Curran will work with SLDMWA, the region’s Regional Water Management Group, to select projects to include in the grant application, and to identify the grant applicant. For budgeting purposes, it was assumed two DAC projects would be included in the application. It is further assumed both projects included in the implementation grant application will benefit DACs within the WSJ region located within the SJRFA. Following identification of the proposed projects, Woodard & Curran will coordinate with SLDMWA to obtain the information required for the application attachments. Woodard & Curran will complete a draft application for review by SLDMWA and the project proponents. Based on comments received, the application will be finalized and submitted to DWR’s Grant Review and Tracking System (GRanTS). Task 11.3 Justification By focusing the Westside-San Joaquin Region’s Prop 1 Implementation Grant Application on DACs within the Westside Funding Area, DACs will receive the maximum benefit available from the Prop Implementation Grant. Inclusion of the application costs in this proposal will alleviate the burden on ratepayers in the Region, which is composed almost entirely of DACs, as shown in Figure B-2. This task will help direct resources and funding toward DAC needs. Further, the level of effort required to C-31 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions prepare these types of grant applications is often cited as a barrier to DAC involvement in these funding opportunities. Task 11.3 will help eliminate that barrier. Task 11.3 Deliverables • Draft and final application • Upload the final application package to DWR’s GRanTS Task 11.3 Key Milestones • Projects identified for inclusion in application • Draft application prepared • Final application submitted to GRanTS Project 12: SJRFA DAC Technical Assistance Lead Agency: CCWD Partnering Agency: Regional Water Authority (on behalf of ARB Region), Stanislaus County (on behalf of East Stanislaus Region), San Joaquin County (on behalf of Eastern San Joaquin Region), Madera Irrigation District (on behalf of Madera Region), Merced Irrigation District (on behalf of Merced Region), SLDMWA (on behalf of Westside-San Joaquin Region). Consultants: TBD Funding Area-wide technical assistance will occur under Project 12 with a focus on developing those additional projects identified during the Needs Assessment (Project 2) to support the potential for DAC projects to received implementation grant funding from other State and Federal grant programs. Task 12.1 – Local Technical Assistance The SJRFA will provide local technical assistance to DACs in order to help them address a variety of issues, such as improving water and wastewater infrastructure, meeting regulatory requirements, and managing finances. This task will include general technical assistance, such as guiding DACs to technical and funding resources, as well as more focused tasks, which may include items such as: • Detailed median household income (MHI) survey to confirm DAC status (sometimes needed as supporting documentation in grant applications to justify need) • Infrastructure assessment • Rate assessment • Leak detection • Digitization of system information • Energy analyses • Master planning • Regulatory compliance/permitting The work performed under this task will build on the Needs Assessment conducted under Project 2. Technical assistance in the SJRFA will be implemented by the consultant team and may include work supported by the SWRCB technical assistance contracts. Specific technical assistance projects will be C-32 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions chosen from those identified during the Needs Assessment and will be selected by the SAC through a consensus-based approach. Task 12.1 Justification This task will provide technical, financial, and managerial assistance to enable DACs to bolster local decision-making, knowledge, and skills, and to support program implementation, thus supporting the desired outcomes of the DACI Program. Task 12.1 Deliverables • Surveys, reports, plans, or databases, as applicable Task 12.1 Key Milestones • Technical, financial, and managerial support provided to DACs Task 12.2 – Project Planning/Environmental Documentation/Design This task will include project development work to move DAC projects toward being shovel-ready, allowing for not only project implementation, but also inclusion in future grant applications for securing construction funding. Projects that are ready for additional planning work, environmental documentation, or design will be identified by the SAC. These projects may be drawn from IRWM Plans, Urban Water Management Plans, master planning documents, recommended by individual IRWM Regions, or identified as part of the Needs Assessment. The necessary steps for each of the selected projects will be well-defined as a condition of selecting them for further development under this task and may include preparation of preliminary design reports (project scopes, budgets and schedules), potential design and engineering reviews, and environmental compliance. The SAC will collaboratively decide which projects should be selected for additional project development work. Following project selection, planning, environmental, or design work will occur. Work under this task may also include assisting DACs with developing materials for inclusion in a Prop 1 IRWM implementation grant application. Task 12.2 Justification In addition to the IRWM Region-specific work identified in Projects 5 through 11, the SJRFA seeks to determine and conduct additional project development work which will contribute to meeting DAC needs across the SJRFA and provide a pathway for construction and implementation funding of DAC projects. This task supports these goals and will advance projects toward readiness for implementation and eligibility for implementation funding. Task 12.2 Deliverables • Draft and final planning, environmental, or design documentation, as appropriate Task 12.2 Key Milestones • Project selection • Draft and final planning, environmental, or design documentation, as appropriate Project 13: SJRFA DAC Capacity Building Lead Agency: CCWD (on behalf of East Contra Costa Region) C-33 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions Partnering Agency: Regional Water Authority (on behalf of ARB Region), City of Modesto (on behalf of East Stanislaus Region), San Joaquin County (on behalf of Eastern San Joaquin Region), Madera Irrigation District (on behalf of Madera Region), Merced Irrigation District (on behalf of Merced Region), SLDMWA (on behalf of Westside-San Joaquin Region). Consultants: TBD Additional SJRFA-wide outreach and capacity building activities will occur under Project 13 with a focus on those additional needs identified during the Needs Assessment (Project 2). Task 13.1 – Community Outreach/Capacity Building This task will include community outreach to develop relationships with DACs and capacity building to increase DACs’ ability to engage with water management activities in their area. Oftentimes DACs have limited staff availability or are represented by individuals on a volunteer basis that have other full-time jobs. This can make it difficult for DACs to participate in water resources planning, including IRWM planning. Focused community outreach will be identified through the Needs Assessment and will occur through contracted consultant staff and/or IRWM representatives visiting communities at appropriate time and venues, such as at existing board meetings. This task will also include the development of outreach materials, such as brochures, that explain IRWM planning or other topics as applicable. The goal of the outreach process is to provide DACs with information about the IRWM planning process and opportunities to participate. Further, this project aims to increase participation in the IRWM process by informing and engaging DACs. Building on the community outreach component, the consultant team will work to build capacity in DACs. This work is conducted with the goal of enabling DACs to engage more fully with water management activities, and may include (as deemed appropriate based on the Needs Assessment) hosting a workshop to connect DAC representatives and IRWM representatives to share information and develop and maintain effective upstream/downstream communication. Capacity building efforts may include focused workshops where DACs and Region representatives identify needs, review existing information, identify resources, and develop solutions. Other work may include development of coordination agreements to support DACs in representing their needs during the IRWM planning process. Developing a sense of community ownership will likely result in greater DAC involvement as projects are conceived and implemented. Task 13.1 Justification This task will support community engagement and participation in IRWM planning and project development work by building relationships with individual DAC members and by helping DACs increase their capacity to engage with the IRWM process, as well as other planning processes (e.g. the Sustainable Groundwater Management Planning Act [SGMA]). These goals directly support the desired outcomes listed in Table 3 of the DACI RFP. Task 13.1 Deliverables • Meeting agendas, sign-in sheets, and notes • Outreach materials Task 13.1 Key Milestones • Communication with DAC members C-34 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions • DAC engagement in IRWM process Task 13.2 – Small Community Toolbox A Small Community Toolbox will be created (based on the successful program implemented by the North Coast Resource Partnership). The Toolbox will facilitate small utilities projects including project development, funding, implementation, and system operation and maintenance. The Toolbox aims to provide small utilities with a central repository for resources related to these projects. The Toolbox will include items such as documents, maps, and web links. More specifically, the Toolbox could contain resources to assist with items such as the following: • Navigating funding programs • Cost estimating • Permitting • CEQA/NEPA exemptions and checklists • Rate setting • Capital Improvement Planning • Community networking The web-based Toolbox will be focused on resources that will be the most useful to small utilities within the SJRFA, which will likely be identified during the Needs Assessment. For example, greater emphasis could be placed on resources relating to securing funding, if this is noted as a particular need throughout the SJRFA. If desired, the Toolbox can also be updated in the future, making it a living resource. Task 13.2 Justification The Toolbox will support community staff as they engage in local planning, decision-making, and outreach, thereby meeting a desired outcome of the DACI Program as outlined in Table 3 of the RFP. The Toolbox will streamline information-sharing among multiple stakeholders in the SJRFA and enable greater self-sufficiency for utilities and communities. Task 13.2 Deliverables • Small Community Toolbox resources and website link Task 13.2 Key Milestones • Identification of Toolbox focus areas • Ease of access to technical resources Task 13.3 – Focused Assessments Through this task, individualized Needs Assessments will be completed for up to seven additional DAC water systems or locations in the SJRFA. Although prior needs assessments have been conducted within the SJRFA, opportunities still exist to identify DAC needs throughout the SJRFA, including in areas that are not represented by an IRWM Region, or to drill down into more detail on previously identified DAC issues. Focused assessments will examine capacity and quality of service in water supply, wastewater, and/or flood control systems. Assessments will include outreach to small utility providers. Additionally, workshops will be held to determine community needs and priorities. C-35 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions Surveys may also be conducted to inform future projects such as capacity-building. Focused assessments will be completed by the contracted consultant team. Task 13.3 Justification This work will enable the SJRFA to further recognize and address the individual and SJRFA-wide needs of DACs as well as report these needs to the State, which aids in achieving the desired outcome of the Needs Assessment identified in the RFP. This task will also further partnerships and collaboration within the SJRFA, thus increasing capacity. Task 13.3 Deliverables • Individual focused needs assessment reports Task 13.3 Key Milestones • Completion of desired number (up to seven) of needs assessments in the SJRFA • Completion of community workshops Task 13.4 – Workshops, Training, and Education This task will provide learning opportunities for DACs. This task will include training meetings, as well as the development of educational materials (translated, if necessary), workshop curricula, and education meeting agendas. Materials may also include educational videos, which would be developed under this task. At least seven meetings will be held throughout the SJRFA, with specific attention paid to making these meetings accessible to DACs (in location and timing). Educational tours may also be conducted. Workshops and materials developed under this task may address topics such as IRWM Planning, funding opportunities, water conservation, water quality, wastewater, and groundwater sustainability management. Workshops, training materials, and educational materials will be planned in detail based on the findings of the Needs Assessment conducted under Task 2. Task 13.4 Justification One of the desired outcomes of the DACI Program is for community members to better understand the water management needs of their community. This task directly supports this goal by providing training and education on water issues for DACs in the SJRFA. Task 13.4 Deliverables • Workshop and training materials • Meeting agendas, sign-in sheets, and notes • Curricula Task 13.4 Key Milestones • Increased community knowledge and awareness C-36 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment D consists of the following items: • Qualifications. Describes the necessary qualifications of staff, community-based organizations, or consultants that are needed to work on the proposed projects. • DAC Experience. Identifies participants who currently work with DACs and describes the existing participant’s qualifications. Qualifications and DAC Experience The projects included in this grant application will be conducted by various organizations, each of which is highly qualified to do so as described below. Contra Costa Water District (Projects 3, 4 & 6) CCWD is qualified to be the grantee and perform Project 3, Funding Administration by CCWD as they have significant experience administering various IRWM grants on behalf of the ECCC IRWM region over the last decade. CCWD understands the reporting requirements typically included in DWR grant agreements including quarterly progress reports, final project reports, and invoice packages. CCWD also administers the ECCC IRWM program and has comprehensive working knowledge of how to apply IRWM principles to water management activities. CCWD has experience working directly with Woodard & Curran whose grant administration experience is further described below. As a public agency, CCWD regularly completes service area annexations, USBR inclusions, and related CEQA documentation. As a wholesale and retail water service provider encompassing most of DWD, CCWD is highly qualified to assist DWD in completing project activities. Woodard & Curran (Projects 1, 2, 9 & 11) Woodard & Curran has almost 15 years of experience preparing IRWM plans and obtaining and administering IRWM funding on behalf of their clients. Woodard & Curran has helped seven regions within the SJRFA secure almost $82 million through the IRWM grant program from Prop 50, Prop 84, and most recently, Prop 1. Our team has performed DAC analyses to identify DACs within regions, conducted DAC-focused outreach, and administered grants on behalf of clients and IRWM regions. We have assisted nine clients with grant administration services for 16 projects; nine of these projects were for IRWM grants and required direct coordination with DWR and compliance with the IRWM grant agreement. All grant administration services were provided in a timely manner and complied with necessary requirements. D-1 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions Woodard & Curran has been supporting many of the IRWM regions located in the SJRFA for years, including the East Stanislaus, Westside-San Joaquin, Merced, and ECCC Regions. Most recently, we have assisted the East Stanislaus Region with its 2018 IRWMP Update which included a DAC/EDA analysis in GIS, mapping, preparation of a database to include in the Region’s Stakeholder Contact List, and focused outreach to DACs through email and phone calls. They are also currently working with the Westside-San Joaquin IRWM Region in administering a Prop 84 IRWM implementation grant and updating its WIRWMP. Self-Help Enterprises (Projects 2 & 9) SHE is a nationally-recognized community development organization whose mission is to work together with low-income families to build and sustain healthy homes and communities. Many of SHE’s program and support staff are bilingual in Spanish and English, and interpreters are enlisted to assist participants who speak languages other than English and Spanish. SHE has previously worked with Woodard & Curran and Provost & Pritchard on projects in the Central Valley, including support of IRWMPs. SHE is currently working with 94 small DACs to develop water and wastewater projects and is assisting DACs engage in regional water management and groundwater sustainability efforts. SHE staff support community groups and local Boards in preparing water quality investigations, assessing water quality problems, assessing water system needs, and applying for and administering government loans and grants for project financing. Staff also supports local Boards and water system personnel with training and technical assistance to improve services, maximize efficiency, and manage system finances and in developing user rates. Environmental Justice Coalition for Water (Projects 2, 5 & 8) EJCW is a public benefit, non-profit organization that supports a statewide coalition of grassroots groups and intermediary organizations building a collective, community-based movement for just and sustainable water management and policy. EJCW works to empower the most under-served communities to advocate for and participate meaningfully in the processes that provide them access to safe, clean, affordable water. EJCW has conducted extensive community-based needs assessments, including the recently-completed Integrated Plan to Address Drinking Water and Wastewater Needs of Disadvantaged Communities in the Salinas Valley and Greater Monterey County IRWM Region, water leadership curricula, including the CalEPA EJ Small Grant Program-funded Water Justice Leadership curriculum, developed and piloted in 2015 in three farmworker communities and a school in the Salinas and Pajaro Valleys, outreach and education to domestic well users, including, currently, for several interim emergency drinking water projects (bottled water delivery) in North Monterey County, the Salinas Valley replacement water settlement program, and the Central Coast regional water board’s domestic well sampling and testing program. Provost & Pritchard (Projects 2, 9 & 11) Provost & Pritchard has extensive experience and knowledge of groundwater and water resource management throughout the Central Valley. Provost & Pritchard has significant experience working with DACs throughout the Central Valley, including planning, outreach and design services for community systems, as well as large scale regional studies and needs assessment projects. Provost & Pritchard led a team of consultants to conduct the Tulare Lake Basin Disadvantaged Community Water Study and the Kings Basin Disadvantaged Community Pilot Study. Both studies included development of a comprehensive inventory or database of DACs, gathering data associated with DAC water supply and water quality, outreach and engagement efforts, identification of priority issues, pilot studies, and D-2 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions recommendations. Many of the recommendations from these studies have been or are being implemented, and DWR has made available funding for the specific purpose of engaging DACs in IRWM so that groups statewide can implement similar strategies. Provost & Prichard has also provided an evaluation of water meters, prepared construction documents, and assisted in obtaining funding for construction of meter installation and/or replacement projects for various communities in the Central Valley. University of California, Davis Center for Regional Change (UCD CRC) (Project 5) UC Davis CRC conducts collaborative research, bringing together policy, advocacy, business, and academic sectors. The CRC’s recent work has included a report on DUCs in the San Joaquin Valley, in which the CRC examined the disparities in access to clean, safe, and affordable water, public health and well-being, that affect residents of DUCs. The report offered several recommendations to inform policy and advocacy on how to improve water access to these communities. Diablo Water District (Project 6) Diablo Water District’s service area contains multiple DACs, including Bethel Island and Oakley. As a water district, DWD is experienced at completing annexations, new water service connections, and long-term provision of high-quality, reliable water supply. DWD is qualified to complete the SIV Water Consolidation Technical Assistance within the proposed schedule; as the adjacent retail water service provider to the Bethel Island community, DWD is aware of regional water-related projects and issues. DWD also actively participates in the ECCC IRWM group, and will approach outreach, education, and capacity-building projects with an IRWM approach. Stanislaus County (Project 7) Stanislaus County will conduct grant administration work for Project 7. Stanislaus County Public Works staff have a variety of grant administration experience, ranging from Office of Emergency Services traffic grants and Prop 84 Stormwater grants, to their current Prop 1 Planning Grant for the Storm Water Resource Plan. Staff have a good understanding of the reporting requirements involved with grants, including quarterly progress reports, final project reports, and invoicing. Jeannie Habben (Project 9) Jeannie Habben will conduct grant administration for Project 9. She has been involved with the Madera IRWM since its inception. Her work with the Region has included preparing the original Region Acceptance Process application, as well as Prop 50 and Prop 84 grant applications. Ms. Habben has also written and administered two Facilitation grants with DWR and has written and administered six grants with the Department of Conservation for a total amount of $782,000. She was also administrator of a Federal Economic Development Administration grant totaling $151,800 for the North Fork BioMass Facility. Over the last 14 years, Ms. Habben has written slightly over $9 million in grants, securing nearly $6 million from those applications and was the administrator for many of those grants and projects. AMEC Foster Wheeler (Project 10) Amec Foster Wheeler Environment & Infrastructure, Inc. (Amec Foster Wheeler), is a multidisciplinary consulting firm specializing in environmental, geotechnical, water resources, and engineering services to industry and government. The Amec Foster Wheeler Fresno office presently has a staff of 23, with a complement of hydrogeologists, geologists, engineers, and environmental and soil scientists. Amec Foster Wheeler staff have extensive experience interpreting hydrogeologic data, D-3 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment C: Project Descriptions developing and maintaining hydrogeologic database, designing and installing well instrumentation, and preparing CASGEM monitoring plans. ESP Surveying (Task 10) ESP Surveying, Inc., formerly known as Espinosa Surveying, is a full-service land surveying firm established in 1991 and based in Fresno, California, with an office in Sacramento. ESP’s surveying division consists of professional staff with expertise in various aspects of land surveying, which includes boundary, topography, construction and A.L.T.A. surveys. Field surveys are performed with satellite GPS equipment, robotic total stations, laptops and advanced electronic instruments giving the capability of providing a quick and efficient response to survey requests. They are a certified Small Business Firm. All Participating IRWM Regions and Consultant Staff (Projects 4, 12 & 13) The seven participating IRWM regions have significant experience coordinating internally (within their respective regions) for the purposes of IRWM planning, and IRWM grant application preparation and administration. Each region was approved by DWR as IRWM regions through the Region Acceptance Process and have been administering IRWM programs for years. The regions have coordinated over the years interregionally for some project specific purposes, as well as general IRWM planning needs. In 2016, they began coordinating as part of the larger SJRFA for the DACI Grant Program. Each region has dedicated staff to participate on the SAC, participate in meetings, conference calls, and coordinate via email. They are also capable of and have set aside time to review deliverables and coordinate with one another throughout the term of the grant agreement. D-4 San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment E consists of the following item for each DAC planning project: • Schedule. A schedule of the key milestones for the proposed projects, including anticipated overall start date and end date of each proposed project, as well as quarterly and final reporting obligations, if applicable. Introduction It is assumed CCWD and DWR will have an executed grant agreement by the end of July (assumed to be July 31, 2018). Projects 1 and 4 began prior to contract execution; the remaining projects (Projects 2, 3, and 5-13) will begin upon the grant execution date and conclude within a three-year timeframe. See Appendix E-1 for a detailed schedule, including start and end date for each project. Project 1: Grant Proposal and Administration Assistance Task 1.1 – Grant Proposal SLDMWA has retained a consultant, Woodard & Curran, to complete this task. Work began in December 2017 with the grant proposal. The draft grant proposal was submitted to DWR for review on May 9, 2018. It is anticipated a final proposal will be submitted to DWR, incorporating any edits received in June 2018. Task 1.2 – Grant Administration Support and Coordination Woodard & Curran will also provide grant administration support and coordination. Woodard & Curran will prepare grant administration templates when a draft funding agreement is received from DWR. Coordination will be ongoing, concurrent with all proposed projects. Should a grant agreement amendment be required, Woodard & Curran would provide assistance to CCWD, as the grantee, as needed. Project 2: DAC Needs Assessment SLDMWA has retained a consultant team, consisting of Woodard & Curran, Provost & Pritchard, EJCW and SHE, to perform this project. The DAC Needs Assessment will begin immediately upon execution of the grant agreement in August 2018. Data collection and analysis will occur first, followed by preparation of the draft and final Needs Assessment Reports. The project will conclude with the submittal of the final report to DWR. The Needs Assessment will require 6 months to complete and is anticipated to conclude in January 2019. E-1 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment E: Schedule Project 3: Grant Administration by CCWD CCWD will be responsible for the majority of funding administration, with coordination support provided by Woodard & Curran under Task 1.1. Grant administration will begin when a draft funding agreement is received from DWR and will be ongoing, concurrent with all proposed projects. Administration work will occur quarterly for the duration of the grant agreement (3 years). Progress reports and invoices will be submitted quarterly for the duration of the grant period; accountability reports for advanced funding will be submitted quarterly for the first 18 months of the grant period. Funding administration will conclude with the submittal of the Final Grant Completion Report to DWR, estimated to occur in October 2021. Project 4: SJRFA IRWM Region Coordination Coordination between the IRWM Regions began in July 2016. Coordination work has been ongoing since that date, with additional meetings occurring in 2017 and early 2018. Coordination efforts under this task will occur as needed throughout the three-year grant agreement term. It is estimated that the regions will meet in person bi-annually, with additional coordination via phone, conference call, and email. Meeting agendas, notes, and sign-in sheets will be prepared following each in-person meeting. Project 5: Disadvantaged and Underrepresented Communities Water Education and Improvement Project Task 5.1 – Funding Administration and Project Management Funding administration will occur for the duration of the task, beginning on the grant award date. Reporting is expected to occur for at least eight quarters in total, with the final report being provided to CCWD upon project completion. Task 5.2 – Targeted Needs Assessment The targeted needs assessment is estimated to begin three to four months after grant agreement execution, and work will take approximately seven months to complete. The first milestone to be met will be the contract with UCD CRC to conduct DAC mapping in ARB. Following preliminary data analysis and mapping, EJCW and UCD CRC will review and compile this information. After the information-gathering work is complete, EJCW will engage a contract engineer to begin identifying and conducting assessment work. Deliverables (maps, DUC report, and interview notes) will be submitted at the conclusion of the task. Task 5.3 – Domestic Well User Support Domestic well user support is expected to begin February 2019 and conclude in November 2019. All components of the task will commence simultaneously. Outreach work is expected to last three months, while water quality testing and technical assistance work will be ongoing until late 2019. Work will conclude following the dissemination of water quality test results to well users and upload to the GeoTracker GAMA database. E-2 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment E: Schedule Task 5.4 –URC Project Task 5.4 will begin in August 2018, following the execution of the grant agreement. In total, the URC identification, needs and assets assessment, and solution identification and advancement will last approximately 12 months. Interviews and related work to identify URCs will last for the first three months and will be followed by the assessment and solution identification phases. Reporting for this project is expected to be completed in the first year after the grant award. Task 5.5 – Community Education The Community Education task will last for five months, beginning in February 2019. The Water Justice Leadership training is expected to begin in March 2019 and last two to three months and will be followed by the Environmental Justice Water Tour, which will mark the conclusion of the task. Reporting will likely occur over the first three quarters of 2019. Project 6: SIV Water Consolidation Technical Assistance Task 6.1 – Funding Administration Task 6.1 will commence once the grant agreement has been executed. Progress reporting, invoicing, and project completion reporting activities are expected to conclude 18 months after the grant award date, once all work under Tasks 6.2 and 6.3 has been completed. Task 6.2 – Technical Assistance The technical assistance task will begin in May 2018 with CEQA preparation and review, and CEQA concurrence from DWD, CCWD, and LAFCo. CEQA documentation is estimated to take three months. Following CEQA documentation completion, the annexation and CVP inclusion processes will begin. Due to the many agencies involved in these efforts, the estimate for this work is less certain, but will likely be finished within 6 to 12 months of its planned start date in July 2018. The SIV Model Project itself will last between 3 and 6 months, beginning in February 2019. Assessment of the SIV Model Project will follow. Task 6.3 – Outreach The coordination component of Task 6.3 will begin upon execution of the grant agreement and is expected to last 15 months. The development of educational materials will begin in October 2018 and have a duration of 6 months, during which time outreach materials will be developed and distributed to SIV residents. Project 7: Evaluation of Stormwater Management and Groundwater Recharge Projects in Dry Creek Watershed Task 7.1 – Contract Consultant The RFP itself was completed in February 2018 and will be ready to publish immediately upon the grant agreement execution. Bid solicitation will last 30 days and will be followed by the selection process which will last another two months. Consultant selection and contract is estimated to be complete in October 2018. E-3 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment E: Schedule Task 7.2 – Conduct Evaluation of Stormwater Management and Groundwater Recharge Projects Funding Administration The grant administration portion of Task 7.2 will begin immediately once the grant agreement has been executed, and reporting will continue quarterly through the end of the project, estimated to be in July 2020. Project Identification and Report Preparation The project identification and report preparation components of Task 7.2 will begin at the conclusion of Task 7.1 once the consultant has entered into a contract with Stanislaus County. The initial review work will last approximately six months, followed by project screening. Task 7.2 is expected to be complete in November 2019. Project 8: Eastern San Joaquin Regional Planning Projects Task 8.1 – Engagement in IRWM Efforts Engagement and outreach efforts are expected to begin in November 2018 and conclude in November 2019, for a total task duration of approximately one year. The task has been planned to coincide with similar work being performed by EJCW for the ARB Region (under Project 5), with the expectation that this will produce opportunities for completing the work most efficiently in both Regions. Task 8.2 – Project Development The Eastern San Joaquin Region expects to begin updating their IRWMP in 2019 and will conduct a call for projects in January 2020. Once the call for projects has been completed, Task 8.2 will begin. Project selection and consultant selection is estimated to span two to three months. The timeline for project development documents will be dependent on the type of document to be prepared (e.g., CEQA documentation, permits, designs). A schedule for project development will be prepared during consultant selection; all work will be completed within the three-year grant timeframe. Project 9: Madera Regional Planning Projects Task 9.1 – Funding Administration Grant administration work will begin at the grant agreement execution date and continue until the remainder of Project 9 has been completed. Reporting will occur quarterly, and grant administration work will conclude with the submittal of final report information to CCWD. Task 9.2 – Capacity Building Task 9.2 is anticipated to last 24 months, beginning within two months of the grant agreement execution date. The DAC coordinating group will be established within two months. The workshops and educational tour will occur by month 20 of the task. Reporting will occur on a quarterly basis consistent with the grant agreement. E-4 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment E: Schedule Task 9.3 – Water Quality Sampling Task 9.3 will begin immediately following grant agreement execution. The sampling itself will occur within the first four months of the task; all Task 9.3 work will be completed within approximately 6 months. Reporting is anticipated to occur for two quarters. Task 9.4 – Water Meter Assessment Task 9.4 will begin immediately following grant agreement execution. Site visits will be conducted within two months of the project start date. Alternatives will be reviewed at a meeting with Madera County staff within 4 months, and the meter assessment report will be completed within 6 months. The entire task duration is expected to be 6 months. Project 10: Merced County Well Survey and Database Task 10.1 – Well Survey and Database Task 10.1 will begin immediately upon execution of the grant agreement. The entire Project, including survey work and report preparation, is expected to last two months, and would likely be completed within the first quarterly reporting period. Project 11: Support for DAC Involvement in Westside-San Joaquin IRWM Planning Task 11.1 – Funding Administration Project administration work will begin with the execution of the grant agreement and will conclude once all focused outreach and support under Task 11.2 has been completed. All reporting for Project 11 is expected to be completed in late 2018 or early 2019, once the final WIRWMP has been adopted. Task 11.2 – Support for DAC Involvement in Westside-San Joaquin IRWM Planning The WSJ IRWMP call for projects is expected to begin prior to the grant award date, likely in May 2018. The call for projects is estimated to last six weeks, with project identification occurring prior to and during the call for projects. Updates of the WIRWMP chapters will begin in April 2018. Draft chapter updates are expected to be finished by September 2018, with final chapters completed by October 2018. Therefore, work for Task 11.2 is expected to be captured in the first three quarterly reporting periods. Task 11.3 – Prepare and Submit Prop 1 Implementation Grant Application SLDMWA, Woodard & Curran, and Provost & Pritchard will begin identifying potential DAC projects for inclusion in the Prop 1 Implementation Grant Application following the WSJ IRWMP call for projects. Work under Task 11.3 would begin in approximately August 2018. The schedule for proposal solicitation is currently being finalized by DWR. It is estimated that final application would be submitted in December 2018. E-5 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment E: Schedule Project 12: SJRFA DAC Technical Assistance Work under Project 12 will begin after the DAC Needs Assessment is completed, with an anticipated start date of 2019. All work performed under Project 12 will be completed prior to the end date of the three-year grant contract, which is estimated to be in July 2021. Project 13: SJRFA DAC Capacity Building Work under Project 13 will begin after the DAC Needs Assessment is completed, with an anticipated start date of 2019. All work performed under Project 13 will be completed prior to the end date of the three-year grant contract, which is estimated to be in July 2021. E-6 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget San Joaquin River Funding Area DAC Involvement Grant Proposal Attachment F consists of the following information for each DAC planning project: • Budget. A tabular budget, which includes: o The anticipated overall budget and the basis of estimate. o Estimate for all grant administrative costs (if any). Budget Summary This attachment includes the budget for the proposed planning projects described in Attachment C, Project Descriptions. The following sections provide budget descriptions, summaries and full budget breakdowns for each project. Table 1 provides a summary of DAC involvement projects to be conducted in the SJRFA. F-1 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget TABLE 1. SAN JOAQUIN RIVER FUNDING AREA BUDGET SUMMARY Cost Grant Project Sponsor Planning Project Total Cost Share Request SLDMWA Project 1: Grant Proposal and $0 $192,203 $192,203 Administration Assistance SLDMWA Project 2: DAC Needs Assessment $0 $107,337 $107,337 CCWD Project 3: Funding Administration by $0 $180,659 $180,659 CCWD CCWD Project 4: SJRFA IRWM Region $0 $177,693 $177,693 Coordination Regional Water Authority Project 5: Disadvantaged and URC Water Education and Improvement $0 $148,000 $148,000 Project DWD Project 6: SIV Water Consolidation Technical Assistance $0 $147,983 $147,983 Stanislaus County Project 7: Evaluation of Stormwater Management and Groundwater $0 $147,718 $147,718 Recharge Projects in Dry Creek Watershed San Joaquin County Project 8: Eastern San Joaquin Regional Planning Projects $0 $148,000 $148,000 Madera RWMG Project 9: Madera Regional Planning $0 $148,000 $148,000 Projects Merced Irrigation District Project 10: Merced County Well Survey and Database $0 $148,000 $148,000 SLDMWA Project 11: Support for DAC Involvement in Westside-San $0 $132,084 $132,084 Joaquin IRWM Planning CCWD Project 12: SJRFA DAC Technical Assistance $0 $835,323 $835,323 CCWD Project 13: SJRFA DAC Capacity Building $0 $587,000 $587,000 Total $0 $3,100,000 $3,100,000 Project 1: Grant Proposal and Administration Assistance The total cost for Project 1 is estimated to be $192,203. The budget for Project 1 was developed on a consultant’s fee estimate and subsequent contract, based on labor hours, hourly rates, and staff levels of the consultant team. A detailed breakdown is provided in Table 2. F-2 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget Project 2: DAC Needs Assessment The total cost for Project 2 is estimated to be $107,337. The budget for Project 2 was developed on a consultant’s fee estimate and subsequent contract, based on labor hours, hourly rates, and staff levels of the consultant team. A detailed breakdown is provided in Table 3. F-3 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget TABLE 2. BUDGET DETAIL FOR PROJECT 1 TABLE 3. BUDGET DETAIL FOR PROJECT 2 F-4 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget Project 3: Grant Administration by CCWD Table 4 provides a budget summary for grant administration for the DACI Grant. The total cost is $180,659, all of which would be funded by grant funding received via this proposal. Table 5 provides a detailed budget table to demonstrate how the budget shown in Table 4 is reasonable to complete project tasks. TABLE 4. BUDGET SUMMARY FOR PROJECT 3 Total Budget Category Cost Share Grant Request Cost Negotiate and Execute Funding Agreement with DWR $0 $8,938 $8,938 Negotiate and Execute Agreement with region POCs $0 $17,841 $17,841 Establish Accounting System for Grant $0 $2,563 $2,563 Quarterly Invoicing and Reporting $0 $65,457 $65,457 Funding Plan and Accountability Reports $0 $22,640 $22,640 Final Report $0 $14,624 $14,624 Annual Review of Agreement Progress $0 $6,048 $6,048 Grant Agreement Amendment $0 $7,736 $7,736 Coordination $0 $34,812 $34,812 Project 3 Total $0 $180,659 $180,659 TABLE 5. BUDGET DETAIL FOR PROJECT 3 Unit Number Budget Category Units Total Cost Cost ($) of Units Negotiate and Execute Funding Agreement with DWR - - - $8,938 Grants Specialist $123 hours 32 $3,936 Principal Planner $176 hours 12 $2,112 Director of Planning $223 hours 4 $890 Legal Services $250 hours 8 $2,000 Negotiate and Execute Agreement with region POCs - - - $17,841 Grants Specialist $123 hours 96 $11,808 Principal Planner $176 hours 12 $2,112 Director of Planning $223 hours 12 $2,671 Legal Services $250 hours 5 $1,250 Establish Accounting System for Grant - - - $2,563 Grants Specialist $123 hours 8 $984 Administrative Analyst $99 hours 16 $1,579 Quarterly Invoicing and Reporting - - - $65,457 Grants Specialist $123 hours 384 $47,232 Principal Planner $176 hours 48 $8,448 Administrative Analyst $99 hours 72 $7,105 Director of Planning $223 hours 12 $2,671 Funding Plan and Accountability Reports - - - $22,640 Grants Specialist $123 hours 144 $17,712 F-5 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget Unit Number Budget Category Units Total Cost Cost ($) of Units Principal Planner $176 hours 28 $4,928 Final Report - - - $14,624 Grants Specialist $123 hours 96 $11,808 Principal Planner $176 hours 16 $2,816 Annual Review of Agreement Progress - - - $6,048 Grants Specialist $123 hours 32 $3,936 Principal Planner $176 hours 12 $2,112 Grant Agreement Amendment - - - $7,736 Grants Specialist $123 hours 40 $4,920 Principal Planner $176 hours 16 $2,816 Coordination - - - $34,812 Grants Specialist $123 hours 180 $22,140 Principal Planner $176 hours 72 $12,672 Project 3 Total $180,659 Project 4: SJRFA IRWM Region Coordination Table 6 provides a budget summary for IRWM Region Coordination related to the DACI Grant. The total cost is $177,693, all of which would be funded by grant funding received via this proposal. Table 7 provides a detailed budget table to demonstrate how the budget shown in Table 6 was estimated. Invoicing for RWMG coordination work will occur via billing on a time and materials basis. TABLE 6. BUDGET SUMMARY FOR PROJECT 4 Cost Grant Budget Category Total Cost Share Request ARB Region Coordination $0 $30,716 $30,716 ECCC Region Coordination $0 $65,276 $65,276 East Stanislaus Region Coordination $0 $17,270 $17,270 Eastern San Joaquin Region Coordination $0 $18,438 $18,438 Madera Region Coordination $0 $16,377 $16,377 Merced Region Coordination $0 $10,025 $10,025 Westside-San Joaquin Region Coordination $0 $19,591 $19,591 Project 4 Total $0 $177,693 $177,693 F-6 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget TABLE 7. BUDGET SUMMARY FOR PROJECT 4 Unit Number Total Budget Category Cost Units of Units Cost ($) ARB Region Coordination - - - $30,716 Executive Director $125 hours 147 $18,416 Program Coordinator $75 hours 95 $7,106 Program Coordinator $85 hours 50 $4,222 ODCs (mileage) $972 LS 1 $972 ECCC Region Coordination - - - $65,276 GIS Analyst $112 hours 3 $336 Grants Specialist $120 hours 192 $23,057 Grants Specialist $138 hours 20 $2,767 Principal Planner $174 hours 222 $38,593 ODCs (mileage) $523 LS 1 $523 East Stanislaus Region Coordination - - - $17,270 Civil Engineer $68 hours 207 $14,125 Associate Engineer (County) $68 hours 40 $2,720 Associate Engineer $61 hours 7 $424 Eastern San Joaquin Region Coordination - - - $18,438 Water Resources Coordinator $240 hours 76 $18,240 ODCs (mileage) $198 LS 1 $198 Madera Region Coordination - - - $16,377 Director $79 hours 90 $7,140 Engineer $93 hours 91 $8,445 ODCs (mileage) $792 LS 1 $792 Merced Region Coordination - - - $10,025 Deputy General Manager $112 hours 87 $9,770 ODCs (mileage) $255 hours 1 $255 Westside-San Joaquin Region Coordination - - - $19,591 Associate Civil Engineer $132 hours 97 $12,738 Deputy General Council $160 hours 24 $3,849 Accounting Staff $111 hours 20 $2,220 ODCs (mileage) $785 LS 1 $785 Project 4 Total $177,693 Note: Numbers may not add due to rounding error. Project 5: Disadvantaged and Underrepresented Communities Water Education and Improvement Project Table 8 provides a budget summary for ARB Regional Planning Projects. The total cost is $148,000, all of which would be funded by grant funding received via this proposal. Table 9 provides a detailed budget table to demonstrate how the budget shown in Table 8 was estimated. Invoicing for the consultant (EJCW) will occur via billing on a time and materials basis. F-7 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget TABLE 8. BUDGET SUMMARY FOR PROJECT 5 Budget Category Cost Share Grant Request Total Cost Task 5.1: Funding Administration $0 $7,500 $7,500 Task 5.2: Targeted Needs Assessment $0 $52,000 $52,000 Task 5.3: Domestic Well User Support $0 $28,000 $28,000 Task 5.4: URC Project $0 $37,500 $37,500 Task 5.5: Community Education $0 $23,000 $23,000 Project 5 Total $0 $148,000 $148,000 Note: Numbers may not add due to rounding error. TABLE 9. BUDGET DETAIL FOR PROJECT 5 Unit Cost Number Budget Category Units Total Cost ($) of Units Task 5.1: Funding Administration $7,500 Prepare and submit invoices and narrative reports $4,510 EJCW Operations Director $105 hours 14 $1,470 EJCW SAPC $85 hours 24 $2,040 Executive Director $125 hours 8 $1,000 Supervise work effort $3,000 Executive Director $125 hours 24 $3,000 Task 5.2: Targeted Needs Assessment $52,000 Disadvantaged Unincorporated Community (DUC) data mapping and analysis $19,000 UCD CRC Staff (Jonathan London) $4,000 LS 1 $4,000 UCD CRC Staff (Sara Watterson) $15,000 LS 1 $15,000 Ground-truthing Outreach $14,025 EJCW Sac. Area Program Coord. (SAPC) $85 hours 165 $14,025 Technical Needs Assessment $18,900 Contract Engineer $135 hours 140 $18,900 Task 5.3: Domestic Well User Support $28,000 Well Water Quality Testing $14,000 Water Quality Testing Vendor $200 samples 75 $14,000 Outreach to Domestic Well Users $7,000 EJCW SAPC $85 hours 82 $7,000 Technical Assistance for Well Users $7,000 EJCW SAPC $85 hours 82 $7,000 Task 5.4: URC Project $37,500 URC Identification $8,160 EJCW SAPC $85 hours 96 $8,160 URC Needs and Assets Assessment $15,000 EJCW SAPC $85 hours 176 $15,000 Solution Identification and Advancement $14,340 EJCW SAPC $85 hours 169 $14,340 F-8 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget Unit Cost Number Budget Category Units Total Cost ($) of Units Task 5.5: Community Education $23,000 Human Right to Water Documentary and Community Forums $4,500 EJCW SAPC $85 hours 40 $3,400 ODCs (venue and audio/video equipment rental) - provide additional breakdown if possible $1,100 LS 1 $1,100 Water Justice Leadership Training $12,000 EJCW SAPC $85 hours 140 $12,000 Environmental Justice Water Tours $6,440 EJCW SAPC $85 hours 64 $5,440 ODCs (tour bus rental/special event insurance) $1,000 LS 1 $1,000 Project 5 Total $148,000 Note: Numbers may not add due to rounding. Project 6: SIV Water Consolidation Technical Assistance Table 10 provides a budget summary for the SIV Water Consolidation Technical Assistance Project. The total cost is $147,983, which would be funded by grant funding received via this proposal. Table 11 provides a detailed budget table to demonstrate how the budget shown in Table 10 was estimated. Invoicing for the consultant will occur via billing on a time and materials basis. TABLE 10. BUDGET SUMMARY FOR PROJECT 6 Grant Budget Category Cost Share Total Cost Request 6.1 Funding Administration $0 $9,320 $9,320 6.2 Technical Assistance $0 $130,434 $130,434 6.3 Outreach $0 $8,229 $8,229 Project 6 Total $0 $147,983 $147,983 TABLE 11. BUDGET DETAIL FOR PROJECT 6 Budget Category Number Unit Cost ($) Units of Units Total Cost Task 6.1: Funding Administration $9,320 Invoicing - - - $4,660 General Manager, DWD $213 hours 4 $853 General Administration, DWD $106 hours 14 $1,487 Grants Specialist, CCWD $123 hours 16 $1,968 Principal Planner, CCWD $176 hours 2 $352 Reporting - - - $4,660 General Manager, DWD $213 hours 4 $853 General Administration, DWD $106 hours 14 $1,487 F-9 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget Budget Category Number Unit Cost ($) Units of Units Total Cost Grants Specialist, CCWD $123 hours 16 $1,968 Principal Planner, CCWD $176 hours 2 $352 Task 6.2: Technical Assistance $130,434 CEQA - - - $21,500 Fee for DWD CEQA Review $15,000 LS 1 $15,000 Fee for CCWD CEQA Preparation and Review $4,000 LS 1 $4,000 Fee for LAFCo CEQA Review $2,500 LS 1 $2,500 Water Entitlements, Annexation, and CVP Inclusion - - - $51,140 LAFCo Annexation $6,530 LS 1 $6,530 LAFCo SOI Amendment $2,060 LS 1 $2,060 LAFCo Hearing Notice $800 LS 1 $800 LAFCo County Surveyor and Recorder $2,250 LS 1 $2,250 State BOE notification $1,500 LS 1 $1,500 DWD Annexation Processing $18,000 LS 1 $18,000 CCWD USBR CVP Inclusion $10,000 LS 1 $10,000 CCWD Annexation Processing $10,000 LS 1 $10,000 Santiago Island Village Model Project - - - $114,966 General Manager, DWD $213 hours 16 $3,411 Contractor $2,147 LS 1 $2,147 Construction Inspection $139 hours 77 $10,711 DWD Construct water service, meters, and backflow $16,000 LS 1 $16,000 DWD Connection Fees $22,000 LS 1 $22,000 Assessment of Model Project - - - $3,525 General Manager, DWD $213 hours 4 $853 Grants Specialist, CCWD $123 hours 16 $1,968 Principal Planner, CCWD $176 hours 4 $704 Task 6.3: Outreach $8,229 Coordination of Local and State Agencies - - - $4,549 General Manager, DWD $213 hours 6 $1,279 Grants Specialist, CCWD $123 hours 18 $2,214 Principal Planner, CCWD $176 hours 6 $1,056 Development and Distribution of Materials - - - $3,679 General Manager, DWD $213 hours 2 $426 General Administration, DWD $106 hours 4 $425 Grants Specialist, CCWD $123 hours 12 $1,476 Principal Planner, CCWD $176 hours 2 $352 Santiago Island Village staff $100 hours 10 $1,000 Project 6 Total $147,983 F-10 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget Project 7: Evaluation of Stormwater Management and Groundwater Recharge Projects in Dry Creek Watershed Table 12 provides a budget summary for the Evaluation of Stormwater Management and Groundwater Recharge Projects in Dry Creek Watershed Project. The total cost is $299,998, of which $148,000 would be funded by grant funding received via this proposal. Stanislaus County Public Works would fund the remaining $151,998 of project costs with local funds. Table 13 provides a detailed budget table to demonstrate how the budget shown in Table 12 was estimated. Consultant costs were estimated using an assumed average rate. Actual rates and hours will be determined during the RFP process used for consultant selection. TABLE 12. BUDGET SUMMARY FOR PROJECT 7 Cost Grant Total Budget Category Shar Reque Cost e st 7.1 Contract Consultant $0 $5,832 $5,832 7.2 Conduct Evaluation of Stormwater Management and Groundwater $141,8 $141,8 Recharge Projects $0 86 86 $147,7 $147,7 Project 7 Total $0 18 18 TABLE 13. BUDGET DETAIL FOR PROJECT 7 Budget Category Unit Cost Number ($) Units of Units Total Cost 7.1 Contract Consultant $5,832 Solicit Proposals/Receive Proposals - - - $1,532 Deputy Director $147 hours 4 $588 SW Prog Manager $68 hours 8 $544 AOA-3 $50 hours 8 $400 Award Contract, Project Approval, and Project Initiation - - - $4,300 Deputy Director $147 hours 20 $2,940 SW Prog Manager $68 hours 20 $1,360 7.2 Conduct Evaluation of Stormwater Management and Groundwater Recharge Projects $141,886 Prop 1 DACIP Grant Administration - - - $15,456 Deputy Director $147 hours 40 $5,880 SW Prog Manager $68 hours 132 $8,976 AOA-3 $50 hours 12 $600 Hold Initial DAC Stakeholders Meeting - - - $10,030 Deputy Director $147 hours 10 $1,470 SW Prog Manager $68 hours 20 $1,360 Consultant $180 hours 40 $7,200 Conduct Baseline Review - - - $86,000 Deputy Director $147 hours 40 $5,880 F-11 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget Budget Category Unit Cost Number ($) Units of Units Total Cost SW Prog Manager $68 hours 40 $2,720 Consultant $180 hours 430 $77,400 Initial Project Screening Level Assessment - - - $89,950 Deputy Director $147 hours 20 $2,940 SW Prog Manager $68 hours 20 $1,360 Consultant $180 hours 145 $26,100 Project 7 Total $147,718 Project 8: Eastern San Joaquin Regional Planning Projects Table 14 provides a budget summary for Eastern San Joaquin Regional Planning Projects. The total cost is $148,000, which would be entirely funded by grant funding received via this proposal. Table 15 provides a detailed budget table to demonstrate how the budget shown in Table 14 was estimated. The Task 8.2 budget totals $103,563, which is the remainder of the $148,000 allotted to the Eastern San Joaquin Region. That amount will be applied to a planning effort which will be determined following the IRWMP call for projects, as described in Attachment C. Invoicing for the consultant (EJCW) will occur via billing on a time and materials basis. TABLE 14. BUDGET SUMMARY FOR PROJECT 8 Cost Grant Total Budget Category Share Request Cost Task 8.1: Engagement in IRWM Efforts $0 $44,437 $44,437 Task 8.2: Project Development $0 $103,563 $103,563 Project 8 Total $0 $148,000 $148,000 TABLE 15. BUDGET DETAIL FOR PROJECT 8 Numbe Budget Category Unit r of Cost ($) Units Units Total Cost Task 8.1: Engagement in IRWM Efforts $44,400 Identify Outreach Targets and Conduct Initial Outreach and Education - - - $1,350 EJCW Sac. Area Program Coord. (SAPC) $85 hours 16 $1,352 Local/Regional Discussion Sessions - - - $13,388 EJCW SAPC $85 hours 110 $9,350 Executive Director $125 hours 19.5 $2,438 ODCs (venue and audio/video equipment rental) $1,600 LS 1 $1,600 Water Justice Leadership and Capacity-Building Training - - - $10,000 EJCW SAPC $85 hours 118 $10,000 Regional Water Justice Tours - - - $6,500 EJCW SAPC $85 hours 65 $5,500 F-12 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget Numbe Budget Category Unit r of Cost ($) Units Units Total Cost ODCs (tour bus rental and special event insurance) $1,000 LS 1 $1,000 DAC/Tribal Roundtable - - - $7,125 EJCW SAPC $85 hours 75 $6,375 Executive Director $125 hours 6 $750 Integrate DAC Task Force into IRWM Governance Structure - - - $3,733 EJCW SAPC $85 hours 39.5 $3,358 Executive Director $125 hours 3 $375 Grant Administration - - - $2,340 EJCW SAPC $150 hours 10 $1,500 EJCW Director of Operations $105 hours 8 $840 Task 8.2: Project Development $103,563 Project Development Activities (TBD) - - - $103,563 $103,56 3 Consultant and ESJ Region staff time LS 1 $103,563 Project 8 Total $147,599 Project 9: Madera Regional Planning Projects Table 16 provides a budget summary for Madera Regional Planning Projects. The total cost is $148,000, which would be entirely funded by grant funding received via this proposal. Table 17 provides a detailed budget table to demonstrate how the budget shown in Table 16 was estimated. Invoicing for consultants will occur via billing on a time and materials basis. TABLE 16. BUDGET SUMMARY FOR PROJECT 9 Cost Grant Budget Category Total Cost Share Request Task 9.1: Funding Administration $0 $7,000 $7,000 Task 9.2: Capacity Building $0 $75,000 $75,000 Task 9.3: Water Quality Sampling $0 $20,000 $20,000 Task 9.4: Water Meter Assessment $0 $46,000 $46,000 Project 9 Total $0 $148,000 $148,000 TABLE 17. BUDGET DETAIL FOR PROJECT 9 Unit Number Total Budget Category Cost Units of Units Cost ($) Task 9.1: Funding Administration - - - $7,000 Grant Administration consultant (Jeannie Habben) $40 hours 160 $6,400 ODCs (mileage, printing, and postage) $600 LS 1 $600 Task 9.2: Capacity Building - - - $75,000 F-13 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget DAC Coordinating Committee - - - $24,498 Community Development Specialist $77 hours 204 $15,663 Community Development Manager $90 hours 90 $8,115 ODCs (mileage) $719 LS 1 $719 Education and Capacity Building Activities - - - $17,522 Community Development Specialist $77 hours 130 $9,981 Community Development Manager $90 hours 80 $7,214 ODCs (mileage) $327 LS 1 $327 Facilitate DAC Participation at IRWM Meetings - - - $23,011 Community Development Specialist $77 hours 187 $14,358 Community Development Manager $90 hours 84 $7,574 ODCs (mileage) $1,079 LS 1 $1,079 Program Administration - - - $9,930 Community Development Specialist $77 hours 80 $6,142 Community Development Manager $90 hours 42 $3,787 Task 9.3: Water Quality Sampling - - - $20,000 Develop Program Materials - - - $4,721 Community Development Specialist $77 hours 38 $2,918 Community Development Manager $90 hours 20 $1,803 Conduct Water Sampling - - - $7,044 Community Development Specialist $77 hours 58 $4,453 Community Development Manager $90 hours 4 $361 Lab costs for water sampling $1,750 LS 1 $1,750 ODCs (mileage) $481 LS 1 $481 Prepare Project Description - - - $8,193 Community Development Specialist $77 hours 66 $5,067 Community Development Manager $90 hours 24 $2,164 ODCs (mileage) $961 LS 1 $961 Task 9.4: Water Meter Assessment - - - $46,000 Project Coordination and Background - - - $22,190 Principal $205 hours 12 $2,460 Senior Engineer $160 hours 60 $9,600 EIT $90 hours 78 $7,020 GIS Specialist $135 hours 12 $1,620 Administrative Assistant $90 hours 12 $1,080 ODCs (mileage) $410 LS 1 $410 Prepare Assessment - - - $23,850 Principal $205 hours 14 $2,870 Senior Engineer $160 hours 50 $8,000 EIT $90 hours 88 $7,920 GIS Specialist $135 hours 28 $3,780 Administrative Assistant $90 hours 13 $1,170 ODCs (mileage) $110 LS 1 $110 Project 9 Total $148,000 Note: Numbers may not add due to rounding error. F-14 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget Project 10: Merced County Well Survey and Database The budget for Project 10 was established based on a consultant’s estimate (lump sum) provided to Merced ID based on similar work and level of effort. Table 18 provides a summary of the budget, and Table 19 provides additional detail. The precise cost, with detailed breakdown of labor rates, hours, and staff titles, will be determined once the specific wells to be sampled have been identified. This work is currently underway, and Merced ID expects to have a detailed budget prior to execution of the grant agreement. Billing will occur via the consultant on a time and materials basis, with a not- to-exceed amount of $148,000. TABLE 18. BUDGET SUMMARY FOR PROJECT 10 Cost Grant Total Budget Category Share Request Cost Task 10.1: Well Survey and Database $0 $148,000 $148,000 Project 10 Total $0 $148,000 $148,000 TABLE 19. BUDGET DETAIL FOR PROJECT 10 Budget Category Unit Number Total Cost ($) Units of Units Cost Task 10.1: Well Survey and Database $148,000 Consultant Estimate - - - $148,000 Consultant Estimate (lump sum) $148,000 LS 1 $148,000 Project 10 Total $148,000 Project 11: Support for DAC Involvement in Westside-San Joaquin IRWM Planning Table 20 provides a budget summary for the Support for DAC Involvement in Westside-San Joaquin IRWM Planning Project. The total cost is $132,084, which would be entirely funded by grant funding received via this proposal. Table 21 provides a detailed budget table to demonstrate how the budget shown in Table 20 was estimated. Invoicing for consultants will occur via billing on a time and materials basis. SLDMWA will be using Authority member agency funds for remainder of costs on Westside IWRP update work which does not fall under the DACI Program. F-15 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget TABLE 20. BUDGET SUMMARY FOR PROJECT 11 Cost Grant Total Budget Category Share Request Cost Task 11.1: Funding Administration $0 $16,799 $16,799 Task 11.2: Support for DAC Involvement in Westside-San Joaquin IRWM Planning $0 $64,359 $64,359 Task 11.3: Prepare and Submit Prop 1 Implementation Grant Application $0 $50,926 $50,926 Project 11 Total $0 $132,084 $132,084 TABLE 21. BUDGET DETAIL FOR PROJECT 11 Unit Number Total Budget Category Units Cost ($) of Units Cost Task 11.1: Funding Administration - - - $16,799 Associate Civil Engineer $132 hours 60 $7,920 Accounting Staff $111 hours 80 $8,879 Task 11.2: Support for DAC Involvement in Westside- San Joaquin IRWM Planning - - - $64,359 WIRWMP Section Update to Reflect DAC Needs - - - $22,887 Project Manager $315 hours 3 $945 Project Engineer 2 $229 hours 42 $9,618 Planner 2 $157 hours 64 $10,048 W&C Program Coordinator $274 hours 4 $1,096 P&P Task Lead $175 hours 4 $700 P&P Program Coordinator $160 hours 3 $480 Support DACs in Project Solicitation and Prioritization - - - $15,428 Project Manager $315 hours 4 $1,260 Project Engineer 2 $229 hours 20 $4,580 Planner 2 $157 hours 40 $6,280 W&C Program Coordinator $274 hours 2 $548 P&P Task Lead $175 hours 8 $1,400 P&P Program Coordinator $160 hours 4 $640 P&P Staff (Stakeholder Support) $90 hours 8 $720 Stakeholder/DAC Outreach - - - $26,044 Project Manager $315 hours 20 $6,300 Project Engineer 2 $229 hours 8 $1,832 Planner 2 $157 hours 40 $6,280 W&C Program Coordinator $274 hours 8 $2,192 P&P Task Lead $175 hours 4 $700 P&P Program Coordinator $160 hours 4 $640 P&P Staff (Project Identification) $170 hours 20 $3,400 P&P Staff (Stakeholder Support) $90 hours 40 $3,600 ODCs (mileage) $1,100 LS 1 $1,100 Task 11.3: Prepare and Submit Prop 1 Implementation Grant Application - - - $50,926 F-16 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget Unit Number Total Budget Category Units Cost ($) of Units Cost W&C Project Manager $315 hours 8 $2,520 W&C Project Engineer 2 $229 hours 22 $5,038 W&C Administrative Support $125 hours 4 $500 W&C Program Coordinator $274 hours 2 $548 P&P Task Lead $175 hours 174 $30,450 P&P Program Coordinator $160 hours 18 $2,880 P&P Staff (Project Identification) $170 hours 48 $8,160 P&P Staff (Stakeholder Support) $90 hours 8 $720 ODCs (mileage) $110 LS 1 $110 $132,08 Project 11 Total 4 Project 12: SJRFA DAC Technical Assistance Table 22 provides a budget summary for the SJRFA DAC Technical Assistance work. The total cost is $835,324, which would be entirely funded by grant funding received via this proposal. Specific work under each Project 12 task will be determined after the conclusion of the Needs Assessment. Table 23 provides additional detail on the figures provided in Table 22. TABLE 22. BUDGET SUMMARY FOR PROJECT 12 Cost Budget Category Grant Request Total Cost Share 12.1 Local Technical Assistance $0 $353,824 $353,824 12.2 Project Planning/Environmental Documentation/Design $0 $481,499 $481,499 Project 12 Total $0 $835,324 $835,324 TABLE 23. BUDGET DETAIL FOR PROJECT 12 Budget Category Unit Cost Number ($) Units of Units Total Cost 12.1 Local Technical Assistance $353,824 Task 12.1 Estimate - - - $353,824 Task 12.1 Cost Estimate $353,824 LS 1 $353,824 12.2 Project Planning/Environmental Documentation/Design $481,499 Task 12.2 Estimate - - - $481,499 Task 12.2 Cost Estimate $481,499 LS 1 $481,499 Project 12 Total $835,323 F-17 San Joaquin Funding Area DAC Involvement Grant Proposal Attachment F: Budget Project 13: SJRFA DAC Capacity Building Table 24 provides a budget summary for the SJRFA DAC Capacity Building work. The total cost is $587,000, which would be entirely funded by grant funding received via this proposal. Specific work under each Project 13 task will be determined after the conclusion of the Needs Assessment. Table 25 contains additional detail on the figures provided in Table 24. TABLE 24. BUDGET SUMMARY FOR PROJECT 13 Cost Grant Total Budget Category Share Request Cost 13.1 Community Outreach/Capacity Building $0 $85,000 $85,000 13.2 Small Community Toolbox $0 $35,000 $35,000 13.3 Focused Assessments $0 $350,000 $350,000 13.4 Workshops, Training, and Education $0 $117,000 $117,000 Project 13 Total $0 $587,000 $587,000 TABLE 25. BUDGET DETAIL FOR PROJECT 13 Unit Budget Category Cost Number Total ($) Units of Units Cost 13.1 Community Outreach/Capacity Building $85,000 Task 13.1 Estimate - - - $85,000 each Workshops $5,000 workshop 7 $35,000 each Facilitated meetings $5,000 meeting 7 $35,000 Materials $15,000 LS 1 $15,000 13.2 Small Community Toolbox $35,000 Task 13.2 Estimate - - - $35,000 Web development and population $35,000 LS 1 $35,000 13.3 Focused Assessments $350,000 Task 13.3 Estimate - - - $350,000 each Focused Assessments $50,000 assessment 7 $350,000 13.4 Workshops, Training, and Education $117,000 Task 13.4 Estimate - - - $117,000 each Workshops $15,000 workshop 7 $105,000 Educational material update $12,000 LS 1 $12,000 Project 13 Total $587,000 F-18