La Corporation de la Ville de Hearst - Corporation of the Town of Hearst ORDRE DU JOUR – ORDER OF BUSINESS Réunion ordinaire du Conseil – Regular Meeting of Council mardi 25 août 2020 à 18h / Tuesday, August 25, 2020 at 6 PM
1. Ouverture de la séance / Opening of meeting
2. Moment de silence / Moment of silence
3. Adoption de l’ordre du jour / Adoption of the order of business
4. Intérêts pécuniaires / Pecuniary interests
5. Adoption des procès-verbaux du Conseil / Adoption of Council meeting minutes
- Réunion ordinaire du Conseil datée du 21 juillet 2020 / Regular meeting of Council dated July 21, 2020
6. Délégations et présentations / Delegations and Presentations
Aucune / Nil
7. Audiences et réunions publiques / Hearings and Public Meetings
Aucune / Nil
8. Correspondance / Correspondence
- Ministry of the Solicitor General, Re: Proclamation of the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020 - Ministry of Natural Resources and Forestry, Re: Establishment of a Canadian Commercial Loan Guarantee Program - Ministry of Municipal Affairs and Housing, Re: Funding to Help Address Financial Pressures Related to COVID-19 / Ministère des Affaires municipales et du Logement, Sujet: Financement pour aider à faire face aux défis financiers liés à la COVID-19 - Ministry of Transportation, Re: Funding to Support COVID-19 Municipal Transit Pressures - Ontario Provincial Police, Re: Change in Security Check and Revenue Distribution Processes - Commission de l'énergie de l'Ontario, Sujet: Requête d'Enbridge Gas Inc. pour augmenter ses tarifs - Association of Municipalities of Ontario (AMO), Re: Roger Sigouin Elected to the 2020-2022 AMO Board of Directors - AMO President, Re: Transition of the Blue Box Program to Full Producer Responsibility - The Federation of Northern Ontario Municipalities (FONOM), Re: Media Release - Corporation of the Town of Renfrew, Re: Investing in Canada Infrastructure Program Grant Applications - Municipality of West Grey, Re: Anti-racism - Corporation of the Township of South Glengarry, Re: Long-Term Care Homes - Municipality of Chatham-Kent, Re: Emancipation Day - The Corporation of the Township of Huron-Kinloss, Re: Review of the Farm Property Tax Class Rate Program - The Corporation of the Town of Gore Bay, Re: COVID-19 Funding - City of Port Colborne, Re: Endorsment of Bill 164 - Protecting Vulnerable Persons in Supportive Living Page 1 of 152
Accommodation Act, 2019 - CommunicAction, Sujet: Rapport des appels 911 - juin 2020 - CommunicAction, Sujet: Rapport des appels 911 - juillet 2020 - Caleb Addie, Re: Thank You Note
9. Rapports des comités, commissions et conseils / Reports and minutes from committees and boards
- Comité du 100e anniversaire de la Ville de Hearst daté du 5 juin 2020 / Town of Hearst 100th Anniversary Committee dated June 5, 2020 - Comité d'évaluation du Plan d'amélioration communautaire daté du 27 juillet 2020 / Community Improvement Plan Evaluation Committee dated July 27, 2020
10. Rapport de l’administrateur en chef / Report from Chief Administrative Officer
11. Fonctions du Conseil / Functions of Council
A) Rapport du groupe de travail des travaux publics / Report from Operations Working Group
Aucun / Nil
B) Rapport du groupe de travail d’aménagement / Report from Planning Working Group
i) Adoption du rapport du groupe de travail d'aménagement daté du 11 août 2020 / Adoption of the report of the Planning Working Group dated August 11, 2020 Groupe de travail d'aménagement / Planning Working Group
C) Rapport du groupe de travail des parcs et loisirs / Report from Parks and Recreation Working Group
i) Adoption du rapport du groupe de travail des parcs et loisirs daté du 20 août 2020 / Adoption of the report of the Parks and Recreation Working Group dated August 20, 2020 Groupe de travail des parcs et loisirs / Parks and Recreation Working Group
D) Rapport du groupe de travail de finances / Report from Finance Working Group
Aucun / Nil
E) Rapport du groupe de travail de politiques / Report from Policy Working Group
i) Adoption du rapport du groupe de travail de politiques daté du 12 août 2020 / Adoption of the report of the Policy Working Group dated August 12, 2020 Groupe de travail de politiques/ Policy Working Group
F) Rapport du groupe de travail de développement économique / Report from Economic Development Working Group
i) Adoption du rapport du groupe de travail de développement économique daté du 20 août 2020 / Adoption of the report of the Economic Development Working Group dated August 20, 2020 Groupe de travail de développement économique / Economic Development Working Group
12. Avis de motion / Notice of Motion
Aucun / Nil
13. Travaux en cours et/ou résolutions différées / Unfinished business and/or Deferred resolutions
Aucun / Nil
Page 2 of 152
14. Autres / Others
15. Huis-clos / Closed Meeting
Aucun / Nil
16. Adoption de l'arrêté confirmatoire / Adoption of Confirmatory By-law
17. Fermeture de la séance / Adjournment
Page 3 of 152 Page 4 of 152 Page 5 of 152 7. CORRESPONDANCE 7. CORRESPONDENCE
Résolution no. 198-20 Resolution no. 198-20 Proposée par Joél Lauzon Proposed by Joel Lauzon Appuyée par Josée Vachon Seconded by Josée Vachon
QU’lLson RESOLUde ciasser la Iiste de BE ITRESOLVEDthat the list of correspondence correspondance présentée a la réunion ordinaire presented at the July 21, 2020 regular meeting of du Conseil tenue Ie 21juil|et 2020. Council be hereby ?led. ADOPTEE CARRIED
8. RAPPORTS DES COMITES,COMMISSIONS 8. REPORTS AND MINUTES FROM ETCONSEILS COMMITTEES AN- BOARDS
Résolution no. 199-20 Resolution no. 199-20 Proposée par Josée Vachon Proposed by Josée Vachon Appuyée par Joél Lauzon Second by Joel Lauzon
QU’lLSOIT RESOLUque Ie Conseil prenne ote BEIT RESOLVEDthat Counciltakes note of the des rapports et procés-verbaux des réunion : eports and minutes of meetings of :
- du Comité sur Ies soins de longue durée date d - th- Long-Term Care Committee dated 20 février 2020; February 20, 2020;
— - de la Corporation d logements abut non- he No -Pro?t Housing Corporation dated Iucratif datés du 11 mars et 27 mai 2020; March 11, 2020 and May 27, 2020; - Anniversary - du Comité du 100e annive saire de la Villede the Town of Hearst 100th Hearst datés do 1; mars, 8 avril, 22 avril et 6 ma‘ Committee dated March 11, April 8, April 22 and 2020; May 6, 2020;
- April 15 and - du Conseil d’aménagemen e Hearst datés du the Hearst Planning Board dated 15 avrilet 20 mai 2020; May 20, 2020; - May 27, 2020; - du Conseil de la bibliothéque publique daté du the Public Library Board dated 27 mai 2020; - the Porcupine Health Unit dated May 28, 2020;
- du Bureau de sante orcupine daté du 28 mai - the Hearst Accessibility Committee dated 2020; June 15, 2020;
- du Comité d’accessibi|ité de Hearst daté du - the Foyer Hearst-Mattice soins de santé dated 15 juin 2020; June 24, 2020.
- du Foyer Hearst-Mattice soins de santé daté du 24juin 2020.
Page 6 of 152 Page 7 of 152 11. FONCTIONSDU CONSEIL 11. FUNCTIONS OF COUNCIL
A) RAPPORT DU GROUPE DE TRAVAILDES A) REPORT FROM OPERATIONS WORKING TRAVAUX PUBLICS GROUP i) Nomination de Robert Gladu officier des i) Appointment of Robert Gladu Property normes immobiliéres Standards Officer
Résolution no. 202-20 Resolution no. 202-20 Proposée par Gaétan Baillargeon Proposed by Gaétan Baillargeon Appuyée par Josée Vachon Seconded by Josée Vachon
QU’lLSOIT RESOLUd'adopter l’arrété municipal BEITRESOLVEDthat By-law No. 50-2020, being a no. 50-2020, étant un arrété nommant Robert by-law to appoint Robert Gladu Property Gladu officier des normes immobiliéres. Standards Officer, be hereby adopted. ADOPTEE CARRIED ii) Nomination de pompiers volontaires ii Appointment of volunteer ?re?ghters
Résolution no. 203- 0 Resolution no. 203-20 Proposée par Gaétan Baillargeon Proposed by Gaétan Baillargeon Appuyée par Marc Ringuette Seconded by MarciRinguette
QU’|L SOITRESOLUde nommer Steve Pa ne, BE ITRESOWEDthat Steve Payne, Miguel Miguel Morissette et Conrad‘T.herrienpompiers Morissette and Conrad Therrien be hereby volontaires de la brigade de lutt contre es appointed volunteer ?re?ghters of the Town of incendies de la Ville de Hearst. Hearst Fire Department. ADOPTEE CARRIED iii)Allocation budgétaire pour épandage cle iii) Budget allocation for the application of matériaux granuleux sur Ies chemins Alary, granular material on Alary, Després, Lafond Després, Lafond et Rosevear and Rosevear roads
Resolution no. 204-20 Resolution no. 204-20 Proposée par Gaétan Baillargeon Proposed by Gaétan Baillargeon Appuyée par Joél Lauzon Seconded by Joel Lauzon
QU’|L SOIT RESOLUd’accorder une allocation BE IT RESOLVEDto authorize a $6,000 budget budgétaire de 6 000$ au département des allocation to the PublicWorks Department for travaux publics pour l’épandage de matériaux the application of granular material on certain granuleux sur certaines sections des chemins sections of Alary, Després, Lafond and Rosevear Alary, Després, Lafond et Rosevear. roads.
Page 8 of 152 Page 9 of 152 Page 10 of 152 Page 11 of 152 Page 12 of 152 Page 13 of 152 13. TRAVAUXEN couns ET/OU 13. UNFINISHEDBUSINESSAND/ RESOLUTIONSDIFFEREES DEFERREDR
Aucun Nil
14. AUTRES 14. OTHERS
Aucun Nil
15. HUIS-CLOS 15. CLOSEDMEETING
Résolutian no. 215-20 Resolution no. 215-20 Proposée par Ga'e'tan Baillargeon Proposed by Gaétan Baillargeon Appuyée par Joél Lauzon Seconded by Joél Lauzon
QU’|L SOITRESOLUque Ie Conseil se réunisse en BE T RESO VEDthat Councn go in closed séance fermée a?n de discuter des sujets meetin to discuss the following subjects: suivants 2 a. Request for the cancellation of interests a. Demande d’annulation d’intéréts et de an enalties on property taxes (Section pénalités sur impéts fonciers (Article 239 23 2) b of the Municipal Act); 2) b) de la Loisur les municipalités); b. Advic subject to solicitor-client privilege b. Conseils protégés par le'secret (Section 239 2) b) of the Municipal Act). professionnel d’un avocat (Articfe 239 2) f) de la Loisur les municipalités). ADOPTEE
Résalution no. 216-2’ Resolution no. 216-20 Proposée par Joél Lauzon Proposed by Joel Lauzon Appuyée par Marc Ringuette Seconded by Marc Ringuette
QU’|L son RESOLUque la réunion ordinaire du BEIT RESOLVEDthat the regular meeting of Conseil reprenne et que le rapport con?dentiel Council resume and that the con?dential report des délibérations en séance fermée soit par la of proceedings of the closed meeting be hereby présente noté pour |’information du Conseil. acknowledged for Council's information.
Page 14 of 152 Page 15 of 152 Page 16 of 152 Page 17 of 152 Page 18 of 152 Page 19 of 152 Page 20 of 152 Page 21 of 152 Page 22 of 152 Page 23 of 152 Page 24 of 152 The Safe Restart Agreement also includes a second phase of Social Services Relief Funding (SSRF) totalling $362 million.This is in addition to signi?cant investments made earlier to the SSRF and in support of public health. Details willbe outlined in a letter to Service Managers in the coming days.
Municipal Operating Funding Phase 1: Immediate Funding for Municipal Pressures Phase 1 of this funding willbe allocated on a per household basis and I am pleased to share that the Town of Hearst will receive a payment of $299,400 to support your COVID-19 operating costs and pressures.
Please note that your municipality is accountable for using this funding for the purpose of addressing your priority COVID-19 operating costs and pressures. Ifthe amount of the funding exceeds your municipality’s2020 COVID-19operating costs and pressures, the provinces expectation is that your municipality willplace the excess funding into reserves to be accessed to support COVID-19 operating costs and pressures that you may continue to incur in 2021. Your municipality willbe expected to report back to the province in March 2021 with details on your 2020 COVID-19 operating costs and pressures, your overall 2020 ?nancial position, and the use of the provincial funds in a template to be provided by the ministry. More details on this reporting willbe shared in the coming weeks.
In the meantime, I am requesting that your municipal treasurer sign the acknowledgement below and return the signed copy to the ministry by email by September 11, 2020 to [email protected] . Please note that we must receive this acknowledgement before making a payment to your municipality. We intend to make payments to municipalities in September, subject to ?nalizing details.
Phase 2: Funding for Additional Municipal Pressures I anticipate that the funding our government is providing through Phase 1 of the municipal operating stream willbe suf?cient to address COVID-19costs and pressures for most municipalities. However, we recognize that some municipalities have experienced greater ?nancial impacts arising from COVID-19 than others. As a result, we are offering a second phase of funding to those municipalities that can demonstrate that 2020 COVID-19 operating costs and pressures exceed their Phase 1 per household allocation.
To be considered for this Phase 2 funding, municipalities willbe required to submit reports outlining their COVID-19 operating costs and pressures in a template to be provided by the ministry. These reports will be due by October 30, 2020. Municipalities that require additional time to submit their report are asked to reach out to their Municipal Services Of?ce contact by October 30, 2020 to request an extension to November 6, 2020. Please note that the ministry is unable to consider municipal requests for Phase 2 funding if the municipality has not submitted its report by November 6, 2020.
Page 25 of 152
i‘ . Page 26 of 152 Page 27 of 152 Page 28 of 152 Page 29 of 152 Page 30 of 152 Page 31 of 152 -2-
Financial pressures that are eligible for reimbursement under this program include bot ?nancial pressures associated with the need to continue to operate with reduced revenue and new expenses resulting from COVID-19: - Reduced revenue would include pressures related to, at the ministry’s sole discretion, the following: o Farebox; o Advertising; 0 Parking; and o Contracts (e.g., school contracts)
0 New expenses incurred in response to the COVID-19 outbreak would include, at the ministry’s sole discretion, the following: o Cleaning costs [costs not claimed as part of MTO’s dedicated cleaning funding program]; New contracts; Labour costs; Driver protection; Passenger protection; and Other capital costs.
The ministry program area willconsult with transit stakeholders to continue to re?ne eligible program expenses.
Municipal Transit Funding Phase 1: Immediate Funding
I am pleased to share that the Town of Hearst (“Recipient”) willreceive $20,915 to support your COVID-19 municipal transit pressures for Phase 1, incurred from April 1, 2020 to September 30, 2020.
Please note that the Recipient is accountable for using this funding for the purpose of addressing the Recipient’s COVID-19 municipal transit pressures.
The Recipient is required to report back, using a template to be provided by the ministry, to the province by October 30, 2020 with details on the use of the Phase 1 funds and a forecast of eligible expenditures to March 31, 2021.
Ifthe amount of funding allocated in Phase 1 exceeds the Recipient's COVID-19 municipal transit pressures, the province's expectation is that the Recipient willplace the excess funding into a reserve account to be accessed to support Phase 2 COVID- 19 municipal transit pressures the Recipient may continue to incur up to March 31,
00000
,,.I5
Page 32 of 152 Page 33 of 152 .4-
Through the Phase 2 TPAs, the Town of Hearst willbe required to:
Engage in consolidated procurement opportunities leveraging Metrolinxand other provincial procurement tools (ALLMUNICIPALITIES)
Review the lowest performing bus routes and consider whether they may be better serviced by microtransit (ALLMUNICIPALITIES)
Work with the Province and Metrolinxwhere appropriate to determine the feasibility of implementing microtransit options on viable routes (ALL MUNICIPALITIES)
Participate in discussions with the Province on advancing fare and service integration (GTHA & select municipalities)
Participate in discussions with the Province to optimize transit through new possible governance structures (GTHA & select municipalities)
We are committed to working with municipalities, and their transit systems to re?ne the processes that willbe required, in order to achieve the best possible outcomes as we work together through this recovery period.
Our government is committed to supporting municipal transit, and we willcontinue to champion the needs of our municipal partners and transit users. Through this historic agreement, municipalities willhave the support and ?exibility they need to address budget shortfalls related to COVID-19, help limitthe spread of the virus, and chart a path to a strong recovery for their communities and for our province.
Sincerely, Qxrlbll.-e'V.hJ.u\«43,
Caroline Mulroney Minister of Transportation
,..I5
Page 34 of 152 Page 35 of 152 Page 36 of 152 Page 37 of 152 Page 38 of 152
Local Official Elected to the 2020 – 2022 AMO Board of Directors
August 20, 2020
At the Annual Conference of the Association of Municipalities of Ontario (AMO), Roger Sigouin, Mayor, Town of Hearst (N.E.), was elected to the AMO Board of Directors, Northern Caucus. The Conference was held virtually this year from August 17 to 19.
As a member of the Board, Roger Sigouin will help set policy for the association and serve as a key municipal leader in the province.
“AMO benefits from membership from across the Province, and a Board that reflects the diversity of Ontario’s municipal governments. To that end, I am pleased to have Roger Sigouin on the 2020-2022 Board team,” said newly elected AMO President Graydon Smith.
AMO’s Memorandum of Understanding with the Province gives it the opportunity to provide input on decisions impacting municipal governments. AMO staff works on dozens of policy files that impact people’s daily lives – ranging from safe roads, public health and safety and many more.
The three-day AMO Conference is being delivered online for the first time, due to COVID-19. It is the largest gathering of government leaders since the COVID-19 pandemic began.
About the Association of Municipalities of Ontario:
AMO is a non-profit organization representing almost all of Ontario’s 444 municipal governments. AMO supports strong and effective municipal government in Ontario and promotes the value of municipal government as a vital and essential component of Ontario and Canada’s political system.
For more information about AMO, please go to our website: www.amo.on.ca.
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For more information contact: Brian Lambie, AMO Media Contact 416.729.5425 [email protected]
200 University Ave., Suite 801 Toronto ON M5H 3C6 Canada | Tel: 416.971.9856 | Fax: 416.971.6191 | Toll-Free in Ontario: 1.877.426.6527 | [email protected] 39 of 152 Janine Lecours
From: AMO President
Dear Mayor/Head of Council:
RE: Thank you for your resolutions with preferred timing for transition of your Blue Box program
In December 2019 I wrote to you requestingthat your Council pass a resolution outlining the preferreddate to transition your municipal Blue Box program to full producer responsibility if provided the opportunity to self-detennine (between January 1, 2023 and December 31, 2025). I asked that resolutions be provided by June 30, 2020. Despite the challenges all of our communitieshave faced with the COVID-19emergency, we have received over 160resolutionswhich represents over 95% of the Province’s Blue Box program.
I want to thank each of you for providingthis informationto the Minister of the Environment, Conservationand Parks and AMO.
We have attached a summary of the infonnation we have received from each of you and I would ask that you review it and let us know by August 15, 2020 if there are any revisions or corrections required.
Please note: the attachment lists municipalprograms as they report into the datacal . For some programs, this is completedas a group of municipalities under an Association (i.e. Bluewater Recycling, Essex-Windsor So id Waste Authority etc.) or as an upper tier municipalitywhere services are provided by both levels of government (i.e. Oxford County, York Region etc.). We have presented the date based on what the majorityof members selected.However, in some cases there are discrepancies in the dates chosen by members within these groups. If your municipality finds itself in this situation, please take a look and discuss this with your peers in the Associationor in your Regionor County. Also note that all resolutions have been providedto Ministry as they were received.
The Ministry of the Environment Conservationand Parks has already received this information and will be using it to inform ?ieir recommendationson the transitionschedule in their draft Regulationwhich is expectedby the end of the summer.
As you know, the transitions of the Blue Box programs to full producerresponsibilityare expectedto occur with approximatelyone third of meprogram transitioning in each of 2023, 2024 and 2025. Based on the responses received, we have used the transition date you have proposedand allocatedyour program’s transition over a 12 month period. For example, a municipalitythat indicated a transition date of July 1,2023 would have half of the program allocated to 2023 and the other half allocated to 2024. Based on this, the preferredtiming indicated through Councilresolutionsprovides for a measured transition over the three years, as shown in the Table below using a number of different criteria:
2023
*Re resents 96 ro rams 2024 28.56% 29.02% 28.36% 27.61% 27.56% 27.17% 28.66% *Reresents 20 n-- 2o
Page 40 of 152 I* Represents 15 programs | l l
PLEASE NOTE that the Ministry of the Environment, Conservation and Parks will be making the ?nal determination on the transition schedule.
Thank you again for your hard work to submit your resolutions by June 30"‘despite all of mechallenges we have faced over the last several months.
If you have any questionsor requirefurther information,please contact Dave Gordon, Senior Advisor, at 416 389 4160 or
A§r|uuH@ caN or Amber Crawford, Policy Advisor, at 416 971 9856 extension 353 or
Sincerely,
Jamie McGarvey AMO President Mayor of Parry Sound
Attachment: Municipal Resolutions Summary
Page 41 of 152 APPENDIX A — MUNICPALRESOLUTIONS & INTENTIONS (complete to July 16, 2020)
The call for resolutions made it clear that the transition date preferred by Councils are not binding, and there was no guarantee that the process would be accepted by the Province.
Note that most resolutions were passed at Council, with two exceptions where sta?‘ had delegated authority to make that decision (City of Toronto and City of Ottawa). Most resolutions include provisions that indicate a desire to be transitioned earlier ifpossible.
Municipalities Seeking to Transition 2023
Municipality who Passed A complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group)
Town of Aylmer (5) A _ (no da\specined) : te speci?ed) City of Kawartha Lakes (4) , '9' . City of Samia (3) A 202 n (no date speci?ed) City of Toronto (1) 23 (no date speci?ed) Town of Greater Napanee (7) January 2023 (no date speci?ed) Township of Addington Highlands (9) January 1, 2023 Township of Algonquin Highlands (6) January 1, 2023 Township of Annour (8) January 1, 2023 9. Municipalityof Bayham (7) January 1, 2023 10. Township of Beckwith (7) January 1, 2023 11. Township of Billings(8) January 1, 2023 12. Township of Bonnechere January 1, 2023 13. City of Brockville (5 January 1, 2023 14. Municipalityof Call der( January 1, 2023 15. Town of Carleton Pl January 1, 2023 January 1, 2023 January 1, 2023 January 1, 2023 January 1, 2023 January 1, 2023 ‘ own of Deseronto (5) 1 January 1, 2023 - nship of Drummond North Elmsley (7) January 1, 2023 23. City of Dryden (6) January 1, 2023 24.‘ Municipalityof Dutton Dunwich (7) January 1, 2023 25. Municipalityof Dysart et al (9) January 1, 2023 26. Township of Edwardsburgh Cardinal (7) January 1, 2023 Township of Front of Yonge (9) January 1, 2023 9°.“."’S-"P.“’."’.-‘
Page 42 of 152 Page 43 of 152 Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) . Township of Perry (7) March 2, 2023 66. City of Clarence-Rockland (7) March 13, 2023 67. City of Hamilton(1) April 1,2023 68. Municipalityof the Nation (7) April 1, 2023 69. City of Stratford (5) May 2023 (no date sp 70. City of Owen Sound (5) May 31, 2 71. Dufferin County (4) June 1, 2 72. City of Ottawa (2) Jun 73. Township of Sables-Spanish (6) 1, 2 74. Township of Tarbutt (8) June 2023 75. Township of Howick (7) 30, 2023 76. Town of Plympton-Wyoming(7) une 0, 2023 77. Regional Municipalityof Durham (2) uly 1, 2023 78. LoyalistTownship (7) July 1, 2023 79. St. Clair Township (7) July 1, 2023 80. City of Thunder Bay (3) July 1, 2023 81. County of Wellington (4) July 1, 2023 82. Town of Amprior (5) July 29, 2023 83. Township of McNab/Braeside (7 July 29, 2023 84. Town of Renfrew (5) July 29, 2023 85. Township of Enniskillen ( September 1, 2023 86. Town of Kirkland Lake 6) September 30, 2023 September 30, 2023 September 30, 2023 October 1, 2023 October 16, 2023 November 1, 2023
November 1, 2023 (by) December 31 , 2023 Iage of Burk‘s Falls (9) December 31, 2023 . Municipalityof Casselman (5) December 31, 2023 . MunicipalityrgfMagnetawan (8) - December 31, 2023
Page 44 of 152 Municiga Ies ee Ing to Transition In
Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group Municipalityof South Dundas (7) 2024 (no date speci?ed) Township of South Stormont (7) 2024 (no date speci?ed) Township of Faraday (9) January 1, 2024 Town of Hanover (5) Township of NorthDundas (7) City of Orillia(5) Tay Valley Township (9) Township of Tudor and Cashel (9) Region of Waterloo (2) arch , 024 . Bluewaler Recycling Association (4) 11. City of Barrie (3) 12. Township of Augusta (9) June 1, 2024 13. Essex-Vl?ndsor Solid Waste Authority (2) August 28. 2024 14. Municipalityof Powassan (6) V September 16, 2024 15. County of Norfolk(4) September 28, 2024 16. Region of Peel (1) October 1, 2024 17. Town of Fort Frances (6) October 31, 2024 18. County of Brant (7) November 1, 2024 19. Town of Blind River (6) November 20, 2024 . Township of Evanturel (6) December 31, 2024
Munici lities Seekin T ition in 2025 S°P°.“5-'5.‘-“:5!*’.'":-‘ Municipality who Passed A Complete Resolution at Reported Transition Date Council or Staff Have Delegated Authority (Datacall Group) 2025 (no date speci?ed)
" ntral Manitoulin (6) - January 1, 2025 ityof Temiskaming Shores (6) January 1, 2025 we:Valley Waste Recovery Centre (6) March 28, 2025 Region of Halton (1) April 1, 2025 Town of Perth (5) June 1, 2025 Quinte Waste Solutions (4) August 1, 2025
' Municipalityof Killamey (8) (by) October 31, 2025 Bruce Area Solid Waste Recycling) (4) December 31, 2025 0. Township of Brudenell, Lyndoch &Raglan (9) December 31, 2025
Page 45 of 152 Municipality who Passed A Complete Resolution at Council or Staff Have Delegated Authority (Datacall Group) 11. Township of Hilliard(8) December 31, 2025 12. Municipalityof North Stonnont (7) December 31 , 2025 13. Municipalityof Northern Bruce Peninsula (9) December 31, 2025 14 Tri-Neighbours Board of Management (6) December 31, 2025 15. Region of York (1) December 31, 2025 T 16. Township of Johnson December 31, 202 C
Page 46 of 152
August 19, 2020
MEDIA RELEASE
The Association of Municipalities of Ontario (AMO) conference just finished, and members of the FONOM board were pleased to participate over the three-day event. It was an opportunity for us to share and learn with our municipal colleagues from across the province. AMO and its partners did a great job in hosting this virtual event, and the plenary and concurrent sessions were varied and of benefit to our membership. We look forward to meeting in person next year with the City of London as our host.
FONOM wishes to thank all that let their name stand for election to the AMO Board of Directors. We congratulate Mayor Roger Sigouin, Councillor Randy Hazlett, Councillor Deb McIntosh and AMO’s Past President Mayor Jamie McGarvey.
Some of the FONOM board also had an opportunity to virtually meet with Premier Ford's cabinet members to discuss issues of importance to municipalities in northeastern Ontario. We discussed the governance of OPP Detachments and the current five Health Units in the Northeast and once they transition. We talked about promoting Northern Ontario economic development, with a post-pandemic lens as a healthy place to grow one's business.
We also had a lengthy discussion about broadband. Even with the funding previously disbursed and the currently allocated funding, all agreed more is needed. No one community, association, or province will be able to tackle this issue. It is apparent the FONOM will have to join with others to work tirelessly together, to build a National Broadband Initiative.
We look forward to partnering with municipalities, municipal associations not only in Ontario but across the country. We must work side by side with provincial governments when talking with not only the federal government but the CRTC and telecommunications companies as well. President Danny Whalen stated, “that only together will reliable, strong broadband be provided to communities and citizens across the country” and “we look forward to linking arms with Minister’s Scott, Clark & Rickford to get you connected.”
FONOM is an association of some 110 districts/municipalities/cities/towns in Northeastern Ontario mandated to work for the betterment of municipal the government in Northern Ontario and to strive for improved legislation respecting local government in the north. It is a membership-based association that draws its members from northeastern Ontario and is governed by an 11- member board.
President Danny Whalen 705-622-2479 615 Hardy Street North Bay, ON P1B 8S2 Tel: (705) 478-7672 Email: [email protected] Website: www.fonom.org Page 47 of 152 Page 48 of 152 Re: Anti-racism resolution
Please be advised the council of the Municipality of West Grey at its eeting held onjuly 7, 2020 passed the following resolution:
Whereas West Grey council condemns the unjust treat ent, o pression, and racism against those who identify as black, indigenous, an eo of colour; and
Whereas council acknowledges that systemic racism exists and persists in every community and institution in Canada, including West Grey, creating social and e nomic disparities from education, to healthcare, to housing, to employment, and just’ e; and
Whereas council supports the Bruce Grey Poverty Task Force belief that eve one deserves to live free of systematic oppression or racialized violence; and
Whereas the report by the Truth and Reconciliation Commission of Canada ontains ‘Calls to Action’ several of which are actionable by local governments including Ca l 57: ‘We call upon federal, provincial, territorial, and municipal governments to provide education to public servants on the history of Aboriginal peoples, including the history an egacy of residential schools, the United Nations Declaration on the Ri ndigenous eoples, Treaties and Aboriginal rights, Indigenous law, and Aborigina|—Crown lations. This require skills-based training in intercultural competency con?ict resolut on, human rights, and anti-racism"; and
Whereas council is committed to anti-racism as demon rated in e foundation of our 2020 Vision Plan whereby we set goals to listen to our co munity value diverse voices, and build partnerships;
Page 49 of 152 Therefore be it resolved that th e Mumcipality of West Grey w'i| actively w rk toward anti-racism and anti-oppr ession at every opportunity beginn ng with an ual trai ' or council, committee members, and employees for anti-rac is , anti-opp essio d’ rsity and inclusion, and the history of Aboriginal peoples; and
Further that this resolution be circulated to media, lower tier mun‘ ' ' ies in Grey and Bruce; Grey County; Bruce County; West Grey Public Libr ry, We rey Police Service, Grey Bruce Public Hea th Unit; Bluewater District Scho oar , and Bruce Grey Catholic
?fty» Lindsey Glazier Administrative Assistant, Clerk's Of?ce
Copy: Ontario Municipalities West Grey Public Library West Grey Police Service Grey Bruce Public Health Unit Bluewater District School Board Bruce Grey Catholic District School Board
Municipalityof West Grey oounc' solution —— Page 50 of 152 Page 51 of 152 Page 52 of 152 Page 53 of 152 The Corporation of the Township of Huron-Kinloss P.O. Box 130 Phone: (519) 395-3735 21 Queen St. Fax: (519) 395-4107 Ripley, Ontario N0G2R0 E-mail: [email protected] Website: http://www.huronkinloss.com
Honourable Doug Ford, Premier of Ontario, August 17, 2020 Queen’s Park Legislative Building 1 Queen’s Park, Room 281 Toronto, ON M7A 1A1
Dear Honourable Doug Ford;
Re: Copy of Resolution #485
Motion No. 485 Moved by: Don Murray Seconded by: Carl Sloetjes
THAT the Township of Huron-Kinloss hereby support the Council of the Township of Mapleton in their request that: The Province of Ontario undertake a review of the Farm Property Tax Class Rate Program to determine: a. The appropriateness of the cost of the Farm Property Tax Class Rate Program falling disproportionately amongst rural residential and business property owners when the benefit of an economically competitive agricultural industry and affordable food and agricultural products is a provincial objective that should be shared amongst all taxpayers in Ontario;
b. The adequacy of funding being provided to rural municipalities to offset the cost of the Farm Property Tax Class Rate Program;
c. The differences between the amount of property taxes paid in rural and urban municipalities and the root causes of those differences;
d. Economic competitiveness concerns with disproportionately higher average property taxes being paid in rural municipalities;
e. Other methods of delivering the farm tax rebate program to farmland owners where the cost can be shared province wide
Page 54 of 152
Sincerely,
Kelly Lush Deputy Clerk
c.c Honourable Steve Clark, Minister of Municipal Affairs and Housing, Honourable Rod Phillips, Minister of Finance, Honourable Ernie Hardeman, Minister of Agriculture, Food & Rural Affairs, MPP Randy Pettapiece, Honourable Ted Arnott, all Ontario Municipalities, Rural Ontario Municipal Association (ROMA) and Association of Municipalities of Ontario (AMO).
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Ema: ._._.cammc.:5 363 Io:o:3Em 33» E552 ca35% Page 56 of 152 _<__.._uo:m_mm_uo_d..25 Io:o:3Em 3.3.2 ox0332.0 >=032 §:E.n_.nn=.:.mm CITY OF PORT COLBORNE Municipal Offices 66 Charlotte Street Port Colborne, Ontario L3K 3C8 www.portcolborne.ca Corporate Services Department, Clerk’s Division August 18, 2020 Honourable Doug Ford, Premier Legislative Building, Queen’s Park Toronto, ON M7A 1Y7 Dear Premier Ford: Re: Endorsement of Bill 164 – Protecting Vulnerable Persons in Supportive Living Accommodation Act, 2019 Please be advised that, at its meeting of January 27, 2020, the Council of The Corporation of the City of Port Colborne resolved as follows: WHEREAS Niagara Centre MPP, Jeff Burch, introduced Private Member’s Bill 164: Protecting Vulnerable Persons in Supportive Living Accommodation Act, 2019 (the “Bill”) at the Legislative Assembly of Ontario; AND WHEREAS the Province of Ontario regulates matters under the following statutes: a) Child, Youth and Family Services Act, 2017; b) Homes for Special Care Act; c) Long-Term Care Homes Act, 2007; d) Private Hospitals Act; e) Public Hospitals Act; f) Retirement Homes Act, 2010; g) Residential Tenancies Act, 2006; h) Services and Supports to Promote the Social Inclusion of Persons with Developmental Disabilities Act, 2008. AND WHEREAS there is a need for regulating private supportive living accommodations to protect individuals requiring special care; NOW THEREFORE the City of Port Colborne endorses the Bill and will complete the following: …2 Telephone: 905-835-2900 E-mail: [email protected] Fax: 905-834-5746 Page 58 of 152 Page 2 1. Send a letter to the Premier, the Minister of Government and Consumer Services; the Minister of Health; the Minister of Children, Community, and Social Services; the Minister of Long-Term Care, and carbon copy the Association of Municipalities of Ontario stating the endorsement of the Bill and reasons for its support no later than one (1) month’s time from the passing of this resolution; and, 2. Circulate the resolution endorsing the Bill to all municipalities in Ontario. Your favourable consideration of this request is respectfully requested. Sincerely, Amber LaPointe City Clerk ec: Hon. Christine Elliott, Deputy Premier Hon. Lisa Thompson, Minister of Government and Consumer Services Hon. Steve Clark, Minister of Municipal Affairs and Housing Hon. Todd Smith, Minister of Children, Community and Social Services Hon. Merrilee Fullerton, Minister of Long-Term Care Andrea Horwath, Leader of the New Democratic Party Association of Municipalities of Ontario (AMO) Local Area Municipalities Local Area MPPs Telephone: 905-835-2900 E-mail: [email protected] Fax: 905-834-5746 Page 59 of 152 \ \ \ \ \ <\\\\ K\ \\\\ \ \ CommunicAction Rapport des appels 911 JUNE2020 Appels recusde Hearst e1 environs : T0 Appels recusde Maflice : 23 4 Appels recud'Opasalika: 7 Police TOTAL:84 \ \\\\\\\\\\\\\\\\\\\\\\\\\x\\\\\\\\\\\\\\\\\.\.\\\\\\\\\\\\\\\\ \\\\\\\\ \ Hearsi : 60 \ \ \ \ Hallébourg: 0 \ Ma?ice : T0 \ \ — Jogues : 0 \ \ \ - Colsfock: TT \ Lac Sle—Thérése: 0 \ Opasa?ko: 3 \ \ Ambulance \ \ TOTAL: 49 \ \ Hearst : 30 \ Hallébourgz T \ - Ma?ice : 3 \ \ - Jogues : T \ \ — Calsiock: — Lac STe—Thérése: O \ \ — Opasorrika: 6 \ \ Pompiers \ TOTAL2 1 \ — Hearst : T m — \ Hallébourgz 0 \ — Ma?ice : 0 \ \ — Jogues : 0 \ \ — Calslock : O \ \ - Opasaliko: 0 \ \ \ \ Total des appels d'urgence : T34 \ \ « Prank calls » : 0 \ \¢ \ \ Pool Testing \ TOTAL: 0 \ “ — “ \. \ \\.\.\.\\\\\¢\\\\. \‘\.\.\. \‘\.\.\\.\.\.\ \\‘\.\,\_,\ \ \ \\\\\\ \ ,\ X \\\\\ \ \\\\\\\\\\\\\\\\\\\\\\\\\\\\X\\\\\\ \4 \ Page 60 of 152 \, \ \. \ \ \ \. \ \\\\ \ \ \ Erreurs/autres TOTAL: 4 - Hearst : 3 — Mo?ice : 0 - Jogues : 0 — Cculsfock : 0 — Lac Ste Thérése : Oposct?ko: 1 Q\\\ \\\\\\\\\\\\\\.\\\\.\\\\\\\\ \\\\\\\\\\\\\\\\\\\\\ \\\\\\\Q\ \\\\\\\ \ \ \ \ W “ \ \ “ “ \ \ \ \ wx u\ \ \ \ \ \ \ \ \ \ \ \ \ \m u\ \ x “ m \ \ \\.\.\\. \ \ \ \_,\\\\\ \\\\\\\\\ \\.\.\.\.\\ \\\\\\\\\\\\\\\\\\\\\\x\\\\\\\\\\\\\ Page 61 of 152 \—\\\\\\\\\\\\\\\\\\\ \\\ \ \ CommunicAction Rapport des appe s 911 JULY 2020 Appels regus de Hearst ef environs : T1 Appels regus de Mo?ice : T5 6 Appels re<;u d‘Oposo’riko 11 Police TOTAL2 90 \\ \ \\\\\\\K\\\\\\\\\ \ \ \ Hears : 63 \\ - Hollébourg. 0 ' \ - Motfce 9 Jogues 2O \ Colstock . 7 \ Loc Ste-Thérése. 1 \ Oposof kc. 10 \ Ambulance \ TOTA '47 eors’r.2 Hollébourg O w - Mo’rtice:5 \ Jogues:O Colstock: T5 \ - Loo Sfe-Thérése: 0 \ - OposoTikcJ:O \ Pomgiers \ TOTAL: 5 - Hearst : 1 - Hollébourgz 0 ~ Mo?ice : 2 A Jogues : 2 - Colsfock 2 0 ..\\ - Oposo?ko: 0 \ . Total des appels d’urgence : T42 I . 7 m « Prank calls » : 0 \ ‘ H IL Pool Testing H TOTAL: 0 \ \\\\\\\X\\\\\\\\\\\\\\ \\\ \ \ \\ \\\\\\ }A\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ Page 62 of 152 \\\\\\ \\ \\\\\\\ \\ \\\\ \\ \\\\ \\ \\\\ \ \ Erreurs/autres TOTAL:2 HecIrs’r.2 - Mo?ice :0 Jogues'O - Colsfock : O — Lac Ste-Thérése:O - Oposdrikozo \ \\\\\\\\\\\\\\N\\\\\\\&\\ \\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ X \\ \\\\\\\\\\\\\\\\\\\\\\\\\\ X \\ vi.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ Page 63 of 152 Ii” ‘J/OIUYIo{Héargfl TM . Vera ‘H’/me“fmC\/OM(5000 b““56U’ta¢/QVec¢q,fC/ Oeyadlm??ym\C*“”“~HeoLr:+ Page 64 of 152 Comité du 100e anniversaire de la Ville de Hearst Rapport de la réunion ordinaire tenue le 5 juin 2020, en ligne sur l’application Zoom, à Hearst, à midi Présences : Membres Roger Sigouin, maire Joël Lauzon, groupe de travail des parcs et loisirs Myriam Gaudreau, secteur commercial Laurent Vaillancourt, secteur patrimonial Lysann Boisvert, secteur éducation Gérard Payeur, secteur des médias Gaëtan Baillargeon, groupe de travail de développement économique Personnes-ressources Ashley Rosevear, agente de développement économique - secrétaire Daniel Fauchon, centre d’archives Allan Jansson, personne-ressource Personnes absentes Guy Losier, directeur des parcs et loisirs Louise Lacroix, direction de développement économique 1. OUVERTURE DE LA RÉUNION La rencontre est déclarée ouverte à 12h08. 2. ADOPTION DE L’ORDRE DU JOUR Les membres prennent note de l’ordre du jour. 4. DÉCLARATION DE CONFLITS D’INTÉRÊTS Aucun 5. ADOPTION DU PROCÈS-VERBAL Les membres prennent note du procès-verbal de la rencontre tenue le 6 mai 2020. 1 Page 65 of 152 6. AFFAIRES ÉMANANT DU PROCÈS-VERBAL ET RÉVISION DU TABLEAU D’ACTION - A. Jansson vérifie pour une façon d’emporter les échantillons de crème glacée et de bière à Hearst afin d’en faire la dégustation et l’analyse. Une rencontre spéciale sera convoquée lorsque la logistique sera faite. Les démarches se poursuivent pour réserver une fanfare de cornemuses, celle de la PPO ne fera pas de tournée jusqu’à nouvel ordre. Un groupe de Thunder Bay a été contacté pour des informations. Il estime le coût à 1500$ pour la parade et une présentation musicale séparée, par contre ils sont potentiellement déjà réservés. Le recrutement continu. - J. Lauzon suggère de contacter la fanfare de l’Université Laurentienne. - L. Vaillancourt mentionne qu’il a pris contact avec Karen de Timmins pour le livre de souvenir (DVD) et qu’après trois ans, le DVD est encore un très bon vendeur. Il attend l’échantillon afin de nous partager la copie. Il mentionne aussi que le projet photo-voix de l’Écomusée est débuté. 7. SUIVI DE LA RENCONTRE MISSION, VISION, SLOGAN - L.Vaillancourt survol les notes de la rencontre du sous-comité et les propositions de slogan qui en sont ressorties. - Les propositions de slogan seront reconsidérées lors d’une prochaine rencontre de ce comité afin d’effectuer la sélection finale du slogan. - J. Lauzon note que le slogan n’est qu’un « tag-line » mais que la vision et mission vont emporter plus d’explication et de sensibilisation. - R. Sigouin recommande de trouver ou créer une liste de toutes les cultures retrouver à Hearst. J. Lauzon suggère de faire demande à la communauté via Facebook ou le journal comme message publique afin de donner la chance à tous. 8. CALENDRIER D’ACTIVITÉS - A. Rosevear survol le calendrier d’activités; les changements depuis la dernière rencontre et précise que la St-Jean de Kapuskasing aura lieu, comme toujours, la fin de semaine avant la journée nationale de la St-Jean Baptiste. Cette activité est gérée par le Centre des loisirs de Kapuskasing. Il faudra être vigilant pour ne pas organiser d’activités en même temps. - R. Sigouin va prendre contact avec le maire de Kapuskasing puisqu’il aimerait réitérer notre intérêt de travailler en région et supporter les activités d’un et de l’autre. 2 Page 66 of 152 9. AUTRES - R. Sigouin mentionne qu’il est très important d’embaucher une personne additionnelle dans un statut de temps plein temporaire à l’équipe du développement économique pour aider à l’organisation du centenaire. A. Rosevear mentionne que le département de D.É. envisage faire une demande de stagiaire à cet effet. De plus, J. Lauzon suggère de considérer fortement l’embauche à contrat d’une personne ayant de l’expérience dans l’organisation d’évènements de cette envergure afin d’appuyer le stagiaire. -R. Sigouin note que l’année 2022 est une année d’élection. Il fera un suivi afin qu’un ministre se présente à Hearst durant l’année centenaire. - A. Jansson note qu’il travaille pour avoir des anciennes voitures à la parade. -L. Vaillancourt suggère qu’une section de la parade soit des bicyclettes décorées pour les enfants. -R. Sigouin mentionne l’importance d’inclure la culture autochtone avec leur danse ancestrale (PowWow) dans la parade. -G. Baillargeon dit qu’il a prit contact avec Monica pour le drapeau de Constance Lake. Il attend une réponse. -R. Sigouin mentionne de prendre contact avec les ambassades pour obtenir des drapeaux de différentes nations. 10. FERMETURE DE LA RÉUNION La réunion est déclarée fermée à 12h58. 11. PROCHAINE RÉUNION À déterminé – août 2020. ______Président Secrétaire 3 Page 67 of 152 COMMUNITY IMPROVEMENT PLAN (CIP) EVALUATION COMMITTEE Report of a meeting held on July 27, 2020 at 12:00 p.m. at Hearst Town Hall, 925 Alexandra St. Present: Roger Sigouin, Conrad Morin, Yves Morrissette, Kory Hautcoeur, Louise Lacroix, Annie Lemieux 1. Opening of meeting Proposed by : Roger Sigouin Seconded by : Louise Lacroix BE IT RESOLVED that this meeting be hereby opened at 12:07 p.m. CARRIED 2. Pecuniary interests Nil 3. Adoption of the order of business Proposed by : Kory Hautcoeur Seconded by : Roger Sigouin BE IT RESOLVED that the agenda be approved as presented. CARRIED 4. Adoption of minutes Proposed by : Yves Morrissette Seconded by : Louise Lacroix BE IT RESOLVED that the minutes of the meeting held on May 25, 2020, be hereby approved. CARRIED Page 68 of 152 5. Application from Nancy Brunelle-Hince, Ideal Tire Shop Ltd., 336 Hwy 11 East Proposed by : Kory Hautcoeur Seconded by : Roger Sigouin WHEREAS Nancy Brunelle-Hince, on behalf of Ideal Tire Shop Ltd., has made application for a Community Improvement Program (CIP) Grant to assist with the parking area improvement of the property located at 336 Hwy 11 East, at an estimated cost of $6,816.29, BE IT RESOLVED that this Committee hereby approves said application of Nancy Brunelle-Hince for a Parking Area Improvement Grant in the amount of $3,408.15, being 50% of the project’s estimated cost. CARRIED 6. Application from Yvan Proulx, All North Plumbing & Heating, 1405 Front Street Proposed by : Yves Morrissette Seconded by : Kory Hautcoeur WHEREAS Yvan Proulx, on behalf of All North Plumbing & Heating, has made application for a Community Improvement Program (CIP) Grant to assist with the parking area improvement of the property located at 1405 Front Street, at an estimated cost of $5,658.49, BE IT RESOLVED that this Committee hereby approves said application of Yvan Proulx for a Parking Area Improvement Grant in the amount of $2,829.25, being 50% of the project’s estimated cost. CARRIED 7. Other i) The sum of all grants approved during this meeting totals $6,237.40. Considering the $75,000 budget allocation, a sum of $50,409.83 remains for 2020 CIP applications. 8. Adjournment Proposed by : Yves Morrisette Seconded by : Roger Sigouin BE IT RESOLVED that this meeting held on July 27, 2020, be adjourned at 12:23 p.m. CARRIED ______Conrad Morin Annie Lemieux Chair Secretary Page 69 of 152 AGENDA PLANNING WORKING GROUP to be tabled at a public meeting of the Municipal Council GROUPE DE TRAVAIL d'AMÉNAGEMENT à être présenté à une assemblée publique du Conseil municipal ATTENDANCE/PRÉSENCES: Roger Sigouin, Josée Vachon, Daniel Lemaire, Yves Morrissette, Kory Hautcoeur # SUBJECTS / SUJETS DOCUMENTS • Staff Report from Director of 1. Demande de morcellement de Pierre Richard pour un Planning/Chief Building Official dated ajout de lot à la propriété sise au 1324, rue Prince / July 27, 2020 Consent application from Pierre Richard for a lot addition to the property located at 1324 Prince Street • Avis public / Public Notice RECOMMANDATION: • Map Résolution pour signaler que le Conseil n'a aucune objection à ce que le Conseil d'aménagement autorise le morcellement de terrain / Resolution to indicate that Council has no objection to the Hearst Planning Board giving consent to the proposed lot addition • Staff Report from Director of 2. Exemption de l'approbation du ministère pour Planning/Chief Building Official dated modifications au plan officiel / Exemption from MMA July 30, 2020 approval for Official Plan amendments • Letter from MMAH Regional RECOMMANDATION: Director dated July 15, 2020 Information • O. Reg. 332/20 • Planning Act Section 17(10) • Building Permit Activities - June 3. Sommaire des permis de construction / Building permit 2020 activities • Building Permit Activities - July RECOMMANDATION: 2020 Information WORK IN PROGRESS / TRAVAUX EN COURS Demande de la Corporation juillet Centre d'hébergement pour décembre 1 2 Résidence Taïga 2018 personnes sans-abris 2018 3 4 Date : 11 August 2020 · Heure/Time : 5:15 PM · Endroit/Meeting Place : Conference Room Town Hall Page 70 of 152 STAFF REPORT - PLANNING To : Planning Working Group From : Director of Planning/Chief Building Official Date : July 27, 2020 Subject : Application for Consent Re: Lot addition to 1324 Prince Street - Town file C07-20 BACKGROUNDI CONTEXT 0 Pierre Richard is the owner of 1324 Prince Street. His property covers approximately 1010 m2. o The land located n_oLhof his property belongs to Raymond and Claudette Wilson. That property contains 5390 m2. 0 Applicant (Pierre Richard) requests consent to permit the transfer of a lot addition which would result in enlarging his property by approximately 1833 m2 westward. 0 Part 1 on survey plan 6R-6123 can be referenced to identify the area severed. REFERENCE TO A MUNICIPAL BY-LAWI PROVINCIAL LAWI POLICYI RESOLUTION Of?cial Plan 0 Designated as Urban Residential. - Under Sect. 7.4.5(iii), consents for lot addition purposes are permitted in all designated areas, provided: - Size of parent property remaining must comply with Zoning By-law; - Use shall conform to those permitted in rural areas. o Recommendations shall be received from all interested agencies. - No excessive extension of services such as school bussing, etc. shall be required. o Consent shall in?llexisting urbanized areas and not expand the urban serviced area. Zoning By-law 76-19 0 Both the land to be retained and the land to be severed are designated as First Density Residential (R1) Zone. DONOR RECIPIENT ZONING BY-LAWPROVISIONS 1324 Prince St. CATEGORY R1 20 m minimum lot frontage 20 m +/- 40 m minimum lot area 900 m2 +/- 4490 m2 +/- 1830 m2 § APPROVED BY CAO : C] Cler Page 71 of 152 - DISCUSSION] OPTIONS - The “donor” land size willstill be compliant with all zoning regulations once the transfer of the lot addition to 1324 Prince Street is made. 0 The proposed addition willnearly double the lot size of 1324 Prince Street. FINANCIAL IMPLICATIONI HUMAN RESOURCES N/A RECOMMENDATION That Council supports the application and authorizes the Hearst Planning Board to give consent to create a lot addition as requested by Pierre Richard in Application No. C07 20. Page 72 of 152 PUBLIC NOTICE pursuant to Ontario Regulation No. 547/06 OF APPLICATIONS TO THE HEARST PLANNING BOARD FOR CONSENT UNDER SECTIONS 50 AND 53 OF THE PLANNING ACT TAKE NOTICE that the Hearst Planning Board has received a consent application (C07-20), which was deemed to be a complete application on July 3rd, 2020; AND TAKE NOTICE that as the province of Ontario has declared a State of Emergency and continues to take significant steps to limit the transmission of the COVID-19 virus, the Board continues to protect the health and safety of the public and of Board Members while at the same time processing Planning Act applications. Therefore, the Planning Board will hold an electronic public meeting, as per the Procedural By-Law, in accordance with the Planning Act, Section 34 and orders made under the Emergency Management and Civil Protection Act. AND TAKE NOTICE that there will NOT be any ability to attend the public meeting in person to help prevent the spread of COVID-19. The public may participate by alternate means. The Board strongly encourages written comments to be submitted prior to the public meeting. However, a teleconference line will be available for this public meeting to enable the public to participate and make oral representations. There will also be the ability to view the meeting agenda and materials on an electronic device. The details to join the conference call and view the materials will be provided upon written request. Public Meeting: 5:30 p.m. on Wednesday, August 26, 2020 Location: Conference Call PURPOSE AND EFFECT: This consent application (C07-20) proposes to create a lot addition of approximately 820 square meters to the rear yard of an existing urban residential property, at 1324 Prince Street. ANY PERSON may attend the public meeting and/or make written or verbal representation either in support of or in opposition to the above item(s). In the event that you are unable to attend the meeting but wish to submit written comments, please ensure that your comments are delivered to the Clerk’s office at the address stated at the end of this document prior to the date of the meeting. IF A PERSON OR PUBLIC BODY that files an appeal of any decision of the Hearst Planning Board in respect of the proposed consent does not make written submission to the Hearst Planning Board before it gives or refuses to give the provisional consent, the Local Planning Appeal Tribunal may dismiss the appeal. THE SUBJECT LANDS are not subject to any other application under the Planning Act. IF YOU WISH TO BE NOTIFIED of the decision of the Hearst Planning Board in respect of the proposed consent, you must make a written request to the Board at the address noted below. However, appeals filed during the emergency will not be processed by the Local Planning Appeal Tribunal (LPAT) (and those decisions will not be final). For applications that are not appealed, the decision will be final. Page 73 of 152 ADDITIONAL INFORMATION on the application is available at the undersigned’s office during regular business hours, between 9:30 a.m. and 4:30 p.m., Monday to Friday. DATED AT THE TOWN OF HEARST Kory Hautcoeur, THIS 3rd DAY OF JULY, 2020. Secretary-Treasurer, Hearst Planning Board, c/o Corporation of the Town of Hearst, 925 Alexandra Street, P.O. Bag 5000, Hearst, Ontario P0L 1N0 Tel.: (705) 372-2818 Email: [email protected] Page 74 of 152 AVIS PUBLIC Conformément au Règlement de 1'Ontario No. 547/06 D’UNE DEMANDE D'AUTORISATION AU CONSEIL D’AMÉNAGEMENT DE HEARST EN VERTU DES ARTICLES 50 ET 53 DE LA LOI SUR L'AMÉNAGEMENT DU TERRITOIRE SOYEZ AVISÉS qu’une demande de morcellement (C07-20) a été soumise au Conseil d’aménagement de Hearst et celle-ci fût jugée complète le 3 juillet 2020; ET SOYEZ AVISÉS que puisque la province de l’Ontario a déclaré l’état d’urgence et continue de prendre les mesures appropriées pour limiter la transmission de la COVID-19, le Conseil continue de protéger la santé et la sécurité du public, ainsi que celles des membres du Conseil tout en traitant les demandes sous la Loi sur l’aménagement du territoire. Par conséquent, le Conseil d’aménagement organisera une réunion publique électronique, conformément aux règles de procédure en vertu de l’article 34 de la Loi sur l’aménagement du territoire et les ordres émises sous la Loi sur la protection civile et la gestion des situations d’urgence. ET SOYEZ AVISÉS qu’il n’y aura aucune possibilité d’assister à la réunion publique en personne, afin d’aider à prévenir la propagation de la COVID-19. Le public peut participer d’autres façons. Le Conseil encourage fortement les commentaires écrits qui doivent être soumis avant la rencontre publique. Toutefois, une ligne de téléconférence sera disponible pour cette rencontre publique, afin de permettre au public de participer et présenter oralement leurs observations. Il sera également possible de consulter les documents et l’ordre du jour sur un appareil électronique. Les détails pour se joindre à l’appel conférence seront fournis sur demande écrite. Réunion publique : mercredi, 26 août 2020 à 17h30 Endroit : Appel conférence OBJECTIF ET EFFET: Cette demande de morcellement (C07-20) propose de créer un ajout de lot d’approximativement 820 mètres carrés à la cour arrière de la propriété résidentielle urbaine existante sise au 1324 rue Prince. TOUTE PERSONNE peut assister à la réunion publique et/ou faire une représentation orale ou écrite pour appuyer ou s’opposer aux éléments ci-haut. Dans l’éventualité où vous ne pouvez pas assister à la réunion et que vous souhaitez soumettre vos commentaires par écrit, veuillez vous assurer que ceux-ci soient livrés au bureau du greffier à l’adresse ici-bas avant la date de la réunion. SI UNE PERSONNE OU UN CORP PUBLIC qui dépose un appel d'une décision du Conseil d’aménagement de Hearst concernant le morcellement proposé ne fait pas soumission écrite au Conseil d’aménagement de Hearst avant que le Conseil d'aménagement ne donne ou refuse de donner autorisation provisoire, le Tribunal d’appel de l’aménagement local peut rejeter l’appel. CETTE DEMANDE ne fait pas l’objet d’autres demandes d’aménagement sous la Loi sur l’aménagement du territoire. Page 75 of 152 SI VOUS DÉSIREZ ÊTRE AVISÉ de la décision du Conseil d’aménagement de Hearst pour le morcellement proposé, vous devez soumettre une demande écrite au Conseil à l’adresse mentionnée ci- dessous. Toutefois, les demandes d’appel déposées pendant l’état d’urgence ne seront pas traitées par le Tribunal d’appel de l’aménagement local (et ces décisions ne seront pas finales). En ce qui a trait aux décisions qui ne font pas l’objet d’un appel, les décisions seront finales. DE L’INFORMATION ADDITIONNELLE sur cette demande est disponible au bureau du soussigné pendant les heures de bureau entre 9h30 et 16h30 du lundi au vendredi. DATÉ À LA VILLE DE HEARST Kory Hautcoeur CE 3e JOUR DE JUILLET 2020 Secrétaire-Trésorier Conseil d’aménagement de Hearst a/s Corporation de la Ville de Hearst 925, rue Alexandra, S.P. 5000 Hearst, Ontario P0L 1N0 TEL : (705) 372-2818 – FAX : (705) 362-5902 Courriel: [email protected] Page 76 of 152 C07-20 Proposed lot addition to 1324 Prince Street 1324 Prince Street Page 77 of 152 Page 78 of 152 FINANCIAL IMPLICATIONI HUMAN RESOURCES The Ministry has promised to offer formal training sessions to m seamless transition. In the event that an Official Plan amendment application is dep most likely need to hire a professional Planning Consultant to a process. RECOMMENDATION Council info only. Ea Page 79 of 152 Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement Municipal Services Office Bureau des services aux North (Sudbury) municipalités du Nord (Sudbury) 159 Cedar Street, 4th Floor 159, rue Cedar, 4e étage Sudbury ON P3E 6A5 Sudbury ON P3E 6A5 Tel.: 705 564-0120 Tél.: 705 564-0120 Toll-free: 1 800 461-1193 Sans frais: 1 800 461-1193 July 15, 2020 Yves Morrissette, CAO Via email Town of Hearst 925 Alexandra Street Postal Bag 5000 Hearst ON P0L 1N0 [email protected] Dear Yves Morrissette: Subject: Regulation No. 332/20 Exemption from Approval (Official Plan Amendments) Please find enclosed a copy of Ontario Regulation No. 332/20 which amended O. Reg. 525/97 under the Planning Act to grant an exemption from MMAH approval for all amendments to your official plan except those made under section 26 of the act (five/ten-year update). These regulations came into force on July 1, 2020. Once consolidated versions of O. Reg. 525/97 that include these amendments are available on www.e-laws.gov.on.ca we will forward you the link. This exemption reflects the Province's commitment to streamlined, local decision-making that reduces regulatory burden and the time it takes to bring housing supply and business investments online. With this change, your municipality will be able to make more planning decisions locally without an extra layer of provincial approval. We will be working closely with you to ensure a seamless transition to your new role, including offering formal training sessions in the coming months. MSO-North staff will contact you to share more information and discuss your training needs. In the meantime, if you have any questions please do not hesitate to contact Danielle Tarrant, Acting Manager, Community Planning and Development, at [email protected]. Sincerely, Bridget Schulte-Hostedde, Regional Director Municipal Services Office, North Encl. cc: Hearst Planning Board ([email protected]) Page 80 of 152 [Bilingual] ONTARIOREGULATION made under the PLANNING ACT Amending 0. Reg. 525/97 (EXEMPTION FROM APPROVAL (OFFICIAL PLAN AMENDMENTS)) 1. The Schedule to Ontario Regulation 525/97 is amended by adding the following items: I 41.1 I Municipalityof Central Manitoulin I July 1, 2020 I 42.2 I Municipalityof Gordon/BarrieIsland I July 1, 2020 143.3 I Municipalityof Oliver Paipoonge I July 1, 2020 1, !57.1 I Town of Gore Bay I July 2020 I 58.0.0.1 I Town of Hearst I July 1, 2020 I 63.2 I Town of Spanish I July 1, 2020 I 65.1 I Township of Armour I July 1, 2020 I 66.1 I Township of Assiginack I July 1, 2020 167.1 I Township ofBillings I July 1, 2020 I 69.0.1 I Township ofBurpee and Mills I July 1, 2020 Page 81 of 152 Page 82 of 152 REGLEMENT DE L'ONTARIO pris en vertu de la LOI SUR L' AMENAGEMENT DU TERRITOIRE modifiantle Regl. de l'Ont. 525/97 (EXEMPTION DE L'APPROBATION (MODIFICATION D'UN PLAN OFFICIEL)) 1. L'annexe du Reglement de !'Ontario 525/97 est modifieepar adjonction des points suivants : I 41.1 I Municipalite de Central Manitoulin I l er juillet 2020 I 42.2 I Municipalite de Gordon/Barrie Island I l er juillet 2020 I 43.3 I Municipalite d'Oliver Paipoonge 11 er juillet 2020 I 57.1 I Ville de Gore Bay 11 er juillet 2020 I 58.0.0.1 I Ville de Hearst 11 er juillet 2020 I 63.2 I Ville de Spanish 11 er juillet 2020 I 65.1 I Canton d' Armour 11 er juillet 2020 Page 83 of 152 Page 84 of 152 Page 85 of 152 (i) identify the authorized uses of land in the area and of buildings or structures on lands in the area; and (ii) identify the minimum densities that are authorized with respect to buildings and structures on lands in the area. 2017, c. 23, Sched. 3, s. 5 (2). Failure to amend official plan (17) If an official plan of a lower-tier municipality that is required to include the policies described in subclauses (16) (b) (i) and (ii) is not amended to include those policies as required by subsection 27 (1) within one year from the day the policies identifying the relevant protected major transit station area in accordance with subsection (16) of this section come into effect, subsection 27 (2) does not apply and instead the council of the upper-tier municipality shall amend the official plan of the lower-tier municipality in the like manner and subject to the same requirements and procedures as the council that failed to make the amendment within the one-year period as required. 2017, c. 23, Sched. 3, s. 5 (2). No exemption under subs. 17 (9) (18) An order under subsection 17 (9) does not apply to an amendment to an official plan if the amendment does any of the following: 1. Adds all of the policies described in subsection (15) to the official plan. 2. In the case of an official plan of an upper-tier municipality, adds all of the policies described in subsection (16) to the plan, other than the policies described in subclauses (16) (b) (i) and (ii). 3. In the case of an official plan of a lower-tier municipality, adds all of the policies described in subclauses (16) (b) (i) and (ii) to the plan with respect to a protected major transit station area identified in accordance with subsection (16). 4. Amends or revokes any of the policies described in subsection (15) or (16) with respect to a protected major transit station area identified in accordance with either of those subsections. 2017, c. 23, Sched. 3, s. 5 (2). Authorization under subs. 17 (10) does not apply (19) An authorization under subsection 17 (10) does not apply to an amendment to an official plan of a lower-tier municipality that, (a) adds all of the policies described in subclauses (16) (b) (i) and (ii) to the plan with respect to a protected major transit station area identified in accordance with subsection (16); or (b) amends or revokes any of the policies described in subclauses (16) (b) (i) and (ii) with respect to a protected major transit station area identified in accordance with subsection (16). 2017, c. 23, Sched. 3, s. 5 (2). Section Amendments with date in force (d/m/y) 1994, c. 23, s. 9 - 28/03/1995; 1996, c. 4, s. 8 (1) - 22/05/1996; 1996, c. 4, s. 8 (2) - 16/11/1995 2006, c. 23, s. 8 - 01/01/2007 2011, c. 6, Sched. 2, s. 2 - 01/01/2012 2015, c. 26, s. 17 - 01/07/2016 2016, c. 25, Sched. 4, s. 1 (1-3) - 12/04/2018 2017, c. 23, Sched. 3, s. 5 (1, 2) - 03/04/2018 2019, c. 9, Sched. 12, s. 2 (1, 2) - 03/09/2019 Prescribed process 16.1 The council of a municipality or a planning board may by by-law elect to follow the prescribed processes and develop the materials prescribed for the preparation of an official plan and any processes followed or materials developed in the preparation of the plan may be considered under the Environmental Assessment Act with respect to any requirement that it must meet under that Act. 1994, c. 23, s. 9. Section Amendments with date in force (d/m/y) 1994, c. 23, s. 9 - 28/03/1995 Approvals 17 (1) Except as otherwise provided in this section, the Minister is the approval authority in respect of the approval of a plan as an official plan for the purposes of this section. 1996, c. 4, s. 9. 22 Page 86 of 152 Approval by upper-tier municipality (2) An upper-tier municipality is the approval authority in respect of an official plan of a lower-tier municipality for the purposes of this section if the upper-tier municipality has an approved official plan. 2002, c. 17, Sched. B, s. 5 (1). (3) REPEALED: 2002, c. 17, Sched. B, s. 5 (2). Upper-tier become approval authority (4) On the day that all or part of a plan that covers an upper-tier municipality comes into effect as the official plan of a municipality, the upper-tier municipality is the approval authority in respect of the approval of a plan as an official plan of a lower-tier municipality. 2002, c. 17, Sched. B, s. 5 (3). (5) REPEALED: 2002, c. 17, Sched. B, s. 5 (4). Removal of power (6) The Minister may by order, accompanied by a written explanation for it, remove the power given under subsection (2) or (4) and the order may be in respect of the plan or proposed official plan amendment specified in the order or in respect of any or all plans or proposed official plan amendments submitted for approval after the order is made. 1996, c. 4, s. 9; 2002, c. 17, Sched. B, s. 5 (5). Transfer of approval authority (7) If an order is made under subsection (6), the Minister becomes the approval authority in respect of the plans and proposed official plan amendments to which the order relates and the council of the former approval authority shall forward to the Minister all papers, plans, documents and other material that relate to any matter in respect of which the power was removed and of which a final disposition was not made by the approval authority. 1996, c. 4, s. 9. Revocation (8) If the Minister revokes the order or part of the order made under subsection (6), the council reverts back to being the approval authority in respect of all plans or proposed official plan amendments to which the revoked order or revoked part of the order applied. 1996, c. 4, s. 9. Exemption (9) Subject to subsection 26 (6), the Minister may by order exempt a plan or proposed official plan amendment from his or her approval under this section and the order may be in respect of the plan or proposed official plan amendment specified in the order or in respect of any or all plans or proposed official plan amendments. 1996, c. 4, s. 9; 2006, c. 23, s. 9 (1). Authority to exempt (10) The Minister may by order authorize an approval authority to pass a by-law, (a) exempting any or all plans or proposed official plan amendments from its approval under this section; and (b) exempting a plan or proposed official plan amendment from its approval under this section. 1996, c. 4, s. 9. Conditions (11) An exemption under subsection (9) or (10) or an authorization under subsection (10) may be subject to such conditions as the Minister or the approval authority may provide in the order or by-law. 1996, c. 4, s. 9. Removal of exemption or authorization (12) The Minister may by order or an approval authority may by by-law, accompanied by a written explanation for it, remove any exemption made under subsection (9) or (10) or any authorization made under subsection (10). 1996, c. 4, s. 9. Mandatory adoption (13) A plan shall be prepared and adopted and, unless exempt from approval, submitted for approval by the council of a prescribed municipality. 2002, c. 17, Sched. B, s. 5 (6). Discretionary adoption (14) The council of a municipality not prescribed under subsection (13) may prepare and adopt a plan and, unless the plan is exempt from approval, submit it for approval. 2002, c. 17, Sched. B, s. 5 (7). Consultation and public meeting (15) In the course of the preparation of a plan, the council shall ensure that, 23 Page 87 of 152 Building Permit Activities COMPARISION YEAR TO DATE June 30, 2019 & June 30, 2020 TOTAL PERMITS FOR 2019 End of June 2019 End of June 2020 Construction Permits Construction Permits Construction Permits issued Value issued Value issued Value Com. & Inst. 35 $4,506,187.00 18 $2,589,187.00 16 $9,544,101.00 Ind. 3 $1,824,700.00 3 $1,824,700.00 3 $120,000.00 Residential 86 $1,969,500.00 48 $1,188,300.00 36 $1,407,500.00 Demo 5 $79,500.00 2 $7,500.00 2 $5,000.00 Total Value 129 $8,379,887.00 71 $5,609,687.00 57 $11,076,601.00 Total Permit Fees $28,253.00 Page 88 of 152 Building Permit Activities COMPARISION YEAR TO DATE July31, 2019 & July 31, 2020 TOTAL PERMITS FOR 2019 End of July 2019 End of July 2020 Construction Permits Construction Permits Construction Permits issued Value issued Value issued Value Com. & Inst. 35 $4,506,187.00 22 $2,603,187.00 20 $10,374,101.00 Ind. 3 $1,824,700.00 3 $1,824,700.00 4 $2,420,000.00 Residential 86 $1,969,500.00 58 $1,322,800.00 47 $1,504,400.00 Demo 5 $79,500.00 2 $7,500.00 2 $15,000.00 Total Value 129 $8,379,887.00 85 $5,758,187.00 73 $14,313,501.00 Total Permit Fees $35,830.00 Page 89 of 152 AGENDA PARKS AND RECREATION WORKING GROUP to be tabled at a public meeting of the Municipal Council GROUPE DE TRAVAIL de PARCS ET LOISIRS à être présenté à une assemblée publique du Conseil municipal ATTENDANCE/PRÉSENCES: Roger Sigouin, Joël Lauzon, Conrad Morin, Yves Morrissette, Guy Losier # SUBJECTS / SUJETS DOCUMENTS • Rapport administratif de 1. Plan de réouverture du centre récréatif durant la l'administrateur en chef daté du 19 pandémie de la COVID-19 / Plan to reopen the recreation août 2020 centre during the COVID-19 pandemic • Guidelines for the Re-Opening of RECOMMANDATION: the Recreation Centre Résolution pour adopter une surchage de 7.5% sur le taux régulier de location des patinoires pour la durée de la • Sketch of Ice Surfaces pandémie / • Expense Recovery Scenarios Resolution to adopt a 7.5% surcharge on the ice rental regular rate for the duration of the pandemic • Report of Meeting with Associations' Representatives • Rapport administratif de 2. Demande du Conseil des Arts de Hearst pour utilisation l'administrateur en chef daté du 17 gratuite du pavillon communautaire / Request from août 2020 Conseil des Arts de Hearst for free use of the community pavilion • Demande du Conseil des Arts de Hearst RECOMMANDATION: Résolution pour accorder l'utilisation gratuite du pavillon communautaire au Conseil des Arts de Hearst, le 27 août 2020, pour la tenue de son événement / Resolution to authorize the free use of the community pavilion to the Conseil des Arts de Hearst, on August 27, 2020, for the holding of its event • Rapport administratif de 3. Demande de commandite de la Fondation franco- l'administrateur en chef daté du 17 ontarienne / Request for sponsorship from Fondation août 2020 franco-ontarienne • Demande de la Fondation franco- RECOMMANDATION: ontarienne Résolution pour refuser la demande de commandite de la WORK IN PROGRESS / TRAVAUX EN COURS 1 2 3 4 Date : 20 August 2020 · Heure/Time : 4:30 PM · Endroit/Meeting Place : Conference Room Town Hall Page 90 of 152 Fondation franco-ontarienne / Resolution to refuse the request for sponsorship from the Fondation franco-ontarienne • Rapport administratif du directeur 4. Journée hommage aux défunts 2020 / 2020 des parcs et loisirs daté du 17 août Commemoration Day 2020 RECOMMANDATION: Résolution pour annuler l'édition 2020 de la journée hommage aux défunts. Rédaction d'un message public à l'intérieur duquel le Conseil municipal invite les gens à se recueillir individuellement. Le moment de silence à la réunion régulière du Conseil municipal du 15 septembre sera dédié à la mémoire des défunts / Resolution to cancel the 2020 edition of the Commemoration Day. Prepare a public message in which Municipal Council invites people to take time to reflect individually. The moment of silence of the September 15th Regular Meeting of Council will be dedicated to the memory of those who passed WORK IN PROGRESS / TRAVAUX EN COURS 1 2 3 4 Date : 20 August 2020 · Heure/Time : 4:30 PM · Endroit/Meeting Place : Conference Room Town Hall Page 91 of 152 RAPPORT ADMINISTRATIF - PARCS ET LOISIRS Destinataire : Groupe de travail des parcs et loisirs Expéditeur : Administrateur en chef Date : 19 ao?t 2020 Sujet : Plan de réouverture du Centre récréatif Claude-Larose HISTORIOUEI CONTEXTE Dans le cadre de la déclaration de |’état d’urgence du Gouvernement de |’Ontario face a la pandémie de la COVID-19, ce dernier a mandaté la fermeture de plusieurs établissements de services publics incluant celle des centres récréatifs. C’est ainsi que la Municipalité a procédé 5 la fermeture du Centre récréatif Claude-Larose 5 compter du 17 mars 2020. Le 17 juil et dernier, le gouvernement provincial passait a |’étape 3 de son plan de décon?nement a l’intérieur duquel Ies centres récréatifs ont été permis de rouvrir au public moyennant certaines restrictions. REFERENCEA UN ARRETEMUNICIPAL] LOI PROVINCIALEI POLITIQUEI RESOLUTION S/O DISCUSSION] OPTIONS Le 13 ao?t dernier, une rencontre a eu lieu entre le personnel municipal et les organismes sportifs qui utilisent le centre récréatif a?n de plani?er Ia réouverture éventuelle du centre récréatif. Le but de la rencontre était de s’informer des intentions de chaque organisme a?n de plani?er la réouverture en fonction de leurs besoins. Un rapport de rencontre est en piece jointe. Selon Ies discussions avec les représentants des organismes, les deux patinoires seront nécessaires pour combler Ies besoins de tous. Les employés du Département des parcs et loisirs entreprendront la production de la glace a compter du mardi 8 septembre et seront préts a accueillir des patineurs des le lundi 21 septembre. Un plan de réouverture a été rédigé par le directeur des parcs et loisirs et se trouve en piece jointe. Deux options sont présentées, soit une réouverture en permettant d'accéder aux salles de rechange, et une autre sans |’accés aux salles de rechange. La réouverture avec |’accés aux salles de rechange est préférée 3 |'autre option puisque cela nous permettra de plani?er |’horaire des patinoires sans délai entre les utilisations. L'option sans accés aux salles de rechange implique un délai de 20 minutes entre chaque utilisation ce qui élimine du temps précieux pendant la semaine qui pourrait étre problématique pour les équipes adultes. Pour permettre l’accés aux salles de rechange entre les utilisations et demeurer dans les limites de personnes allouées (50 spectateurs et 25 patineurs), Ies patinoires doivent étre isolées |’une de |’autre comme si on créait deux bétiments dans le centre récréatif. C’est ainsi que le plan de réouverture dédie des salles de rechange et des portes d’entrée/sortie pour les deux patinoires. Le Bureau de santé Porcupine devra donner son aval é l’option 1 avant de procéder ainsi. L'option 2 sera alors considérée si le BSP refuse l’option 1. APPRO PAR: C] CAO C] Deputy Clerk Page 92 of 152 ‘ RAPPORT ADMINISTRATIF - PARCS ET LOISIRS La santé publique exige que les salles de rechange soient désinfectées apres chaque utilisation dans la mesure ou|’acces est permis. L’horaire de travail devra étre modi?é a?n pourvoir au surplus de téches occasionné par la désinfection, Un quart de travail sera donc déplacé a?n que deux employés soient au travail en soirée plutét qu’en journée la semaine. Pour la ?n de semaine, Ies heures d’ouverture du centre récréatif seront réduites a?n d’avoir deux employés pour les téches supplémentaires de désinfection. Cette fagon de fonctionner ne créera pas de co?ts additionnels de main-d’oeuvre pour du temps supplémentaire et offrira |’horaire de travail habituel pour les employés. A?n de faciliter Ies téches de désinfection, le personnel du centre récréatif se dotera d’un vaporisateur a pile. Le vaporisateur émettra une brume d’une solution désinfectante qui séchera d’el|e-meme. L’apparei| augmentera considérablement l’ef?cacité du personnel du centre récréatif. De plus, Ies organismes sont ouverts a contribuer envers |’achat d’un vaporisateur. Comme |’indique le plan de réouverture en piece jointe, la section du lobby du centre récréatif demeurera fermée au public jusqu’a ce qu’il y ait un reléchement suf?sant des mesures d’hygiene par la santé publique. Ceci implique donc que la cantine du centre récréatif demeurera fermée également jusqu’a nouvel ordre. Ce dossier sera apporté au Conseil a une date ultérieure pour discuter de la location des espaces a cet effet. Il est également prévu que la piscine puisse rouvrir ses portes au public en septembre. La date spéci?que reste 2‘:étre con?rmée alors qu’un compresseur dans Ie systeme de ?ltration doit étre remplacé et la piece est en rupture de stock en raison de la COVID-19. IMPLICATION FINANCIEREIDES RESSOURCES HUMAINES L’équipe du Département des ?nances a préparé des scénarios pour illustrer le portrait ?nancier du service du centrerécréatif pour |’année 2020 et pour fournir des options a?n de ?nancer le dé?cit prévu. A noter que les scénarios ont été estimés a partir de la moyenne de données historiques au niveau de |’uti|isation, des revenus et des dépenses. Les scénarios débutent par |’ana|yse des revenus pour Ie centre récréatif pour les années 2018, 2019 et une estimation des revenus pour |’année 2020 basée sur les discussions entretenues avec Ies organismes sportifs le 13 aout dernier. Il est estimé que les revenus de l’année 2020 seront de 210 537$. Lorsque |’on compare les revenus 2020 a la moyenne des années 2018 et 2019, une perte de revenu est estimée de |’ordre de 133 700$. L’ana|yse des co?ts d’exp|oitation au centre récréatif entre janvier et aout 2020 révele que des économies ont été réalisées en raison de la fermeture du centre récréatif depuis le 17 mars, de |’ordre de 63 980$ ce qui se traduit par une perte nette de presde 69 720$. Lorsque Ies co?ts reliés a l COVID-19 pour le plan de réouverture sont ajoutés, Ia perte nette s’é|eve a 77 450$. a APPROUVEPAR : [3 CAO Deputy Clerk Page 93 of 152 Page 94 of 152 Page 95 of 152 Guidelines for the Re-Opening of the Recreation Centre Please note that all ice rentals are subject to change/cancellation depending on the COVID-19 situation and any provincial regulations that may be put in place. ➢ All individuals must maintain social distancing and wear masks when not on the ice surface. ➢ All minor hockey players must empty their lockers. ➢ The user group or ice renter will be responsible for screening participants and tracking attendance and contact information. ➢ Players/skaters/parents/guardians must sanitize hands upon entering the facility. Frequent hand washing and sanitizing while in the facility is highly recommended. ➢ All minor hockey players and figure skaters must arrive dressed-up. ➢ One parent or guardian per family will be permitted to attend in order to supervise their child/children. Parents or guardians may view the on-ice activity from the stands in sections 3 & 4 of the Giroux ice pad, or stand around the Ndur ice pad. Spectators must maintain social distancing and wear masks. ➢ A maximum of 20 skaters/players will be allowed on the ice at any time, plus coaches. ➢ A maximum of 50 persons will be allowed outside of each ice pad. ➢ A group will have access to the building 15 minutes prior to their rental start time. ➢ Skaters, instructors and spectators (parents and guardians) on the Giroux ice must access the building using the players’ entrance, and exit from the same door. ➢ Skaters, instructors and spectators (parents and guardians) on the Ndur ice must access the building using the East side door, and exit from the same door. ➢ Upon arrival, players will be assigned a dressing room where social distancing must be respected. ➢ Face masks can be removed when helmets are put on, and must be put back on once helmets are removed. ➢ Participants must have their own water bottle, clearly identified with their name. ➢ When rental begins, the facility doors will be locked to ensure limited numbers are maintained. ➢ Upon completion of ice rental, players shall return to their dressing room, take off their helmets, gloves, and skates, and put on their shoes. Players will not be permitted to undress/change to street clothes in the dressing room; they shall do so outside the premises. The only exception are goalies, who will be allowed to quickly remove their gear in the dressing room. Players will have 15 minutes to leave the premises. ➢ No dryland will be permitted within the facility. ➢ At the present time, access to the showers will not be permitted to minor hockey players. ➢ The dressing rooms will be disinfected after each rental. If any participant tests positive for COVID-19, the Director of Parks and Recreation as well as the coach/instructor must be notified immediately. Page 96 of 152 Dressing rooms capacity Giroux ice Ndur ice Room 1 – 6 players Room 7 – 9 players Room 2 – 9 players Room 8 – 9 players Room 3 – 9 players Room 26 – 10 players Room 4 – 9 players Room 27 – 10 players Room 5 – 8 players Room 54 – 5 players Room 6 – 7 players Option 1 Here are the guidelines for the re-opening of the arena and pool facilities. We are able to separate the two ice surfaces and the swimming pool into three separate buildings. They will each have their own entrance and exit. Inside each facility, attendance/screening will be taken by the user groups or ice renters. Each entrance will be equipped with a sanitization station. Inside the facility, all individuals must maintain social distancing and wear masks when not on the ice surface. Players from the Hearst Minor Hockey Association must arrive dressed-up. Players will be assigned seats in the dressing room. There will be a distance of 6 feet between each designated seat. At the present time, access to the showers will not be permitted to minor hockey players. All the dressing rooms will be disinfected after each rental. A maximum of 20 skaters/players will be allowed on the ice at any time, plus the coaches. One parent or guardian per family will be permitted to attend in order to supervise their child/children. Parents or guardians may view the on-ice activity from the stands in sections 3 & 4 of the Giroux ice pad, or stand around the Ndur ice pad. Spectators must maintain social distancing and wear masks. A maximum of 50 persons will be allowed outside of each ice pad. Both ice surfaces will have separate public washrooms. Players/skaters on the Giroux ice surface will use dressing rooms 1, 2 & 3 for one ice rental and dressing rooms 4, 5 & 6 for the next ice rental. Players/skaters on the Ndur ice surface will use dressing rooms 26 & 27 for one ice rental and dressing rooms 7, 8 & 54 for the next ice rental. Nobody will have access to the lobby or La Limite Hall. Option 1 would allow the booking of back to back ice times. Page 97 of 152 Option 2 Same guidelines as Option 1 except that players/skaters would not have access to any dressing rooms. Five players/skaters would tie up their skates on the Visitor and Home benches and go on the ice, then the next 5 skaters/players would do the same. At the end of the ice rental, 5 players/skaters would use the benches to remove their skates and put on their shoes, leave the benches, and the next 5 players/skaters would do the same. The Zamboni can flood the ice only when everybody has cleared the ice. This option wouldn’t allow the booking of back to back ice times; a 20-minute buffer would be needed between each rental. Page 98 of 152 Page 99 of 152 of 99 Page nan uagzm \ moor ma$.>zm rmoocxm Em: mmugzoxmm nmma_u_:Ob.W omzammmmomm>:m or>com r>momm momm>:oz omamm uzrlnlnzazn mc _o.%;m .mi? \m.?.?.3 u M8-M smHem Shin ST. ' Ill Page 100 of 152 Page 101 of 152 Page 102 of 152 Page 103 of 152 August 13, 2020 Meeting with Associations representatives Associations Present ▪ OWHA & high school (Bryan Léger) ▪ Lumberjacks (Alain Comeau & Eric Boulanger) ▪ Hearst Minor Hockey Association (Rick Rosevear & Danny Lemoyne) ▪ Hearst Figure Skating (Samantha Komulainen-Madore, Valérie Blais & Mélissa Dupuis) ▪ CLFN (Albert Sutherland) ▪ Town (Yves, Guy & Marie-Pier) ▪ Hearst Figure Skating (HFS) o They want ice as soon as possible o Limit of 15 skaters on the ice or 20 including the coaches o Every skater needs to fill out a waiver form o Skate Ontario: they need to fill out a screening and attendance sheet every session o Would like the same ice time as before (or more if we need time between ice rentals, they want the same amount of time on the ice) ▪ Hearst Minor Hockey Association (HMHA) o They want ice as soon as possible o Limit of 25 players on the ice (including the coaches) o Teams = 9 players and one goalie o Games = 3 vs 3 or 4 vs 4 o No rep teams so far o Hockey school (as soon as possible), maybe they would do it during the evenings if they can only get ice in September o Only 1-hour ice time for every teams o NOHA: They need to fill out the screening and attendance sheet every session ▪ Lumberjacks o They want ice as soon as possible o Limit of 25 players on the ice (including coaches) o They want ice to practice o No fans = no season o They want ice during the evening (Tuesday, Wednesday & Thursday around 8:30pm) o Need one or two change rooms (They can take care of disinfecting their rooms, they have enough volunteers) Page 104 of 152 ▪ Ontario Women Hockey Assocation (OWHA) o One team of Midget Ice Cats (Hearst & Kapuskasing) o Not sure if they will have enough girls for Peewee o Atom & Bantam Ice Cats will play in HMHA ▪ Constance Lake First Nation (CLFN) o They want their ice times on Saturday & Sunday, same as last year Recommendations ▪ Coaching staff would take care of the attendance and screening sheet ▪ Lock the doors between ice times (unlock 15-20 mins prior) ▪ NOHA: arrive dressed, leave dressed ▪ Put-on skates on the bench (5 at a time) or come in with skates ▪ Come in one door, out by the other ▪ Lock the doors between the 2 ice pads ▪ Not using the change rooms (more time required between ice rentals) ▪ Using the change rooms (less time needed to disinfect between ice rentals) ▪ Only one parent with one child or no parents at all ▪ Using masks inside the facility (remove them once you put-on helmet or get on ice) ▪ Keep the minor rate @ $70.68? or add a Covid fee? ▪ Business plan stricter at first and then remove rules ▪ If they need to cancel ice time because of sickness related to Covid = no need to pay, could rent it to somebody else Fogger ▪ Buy a $1,000 one or $5,000 one o Depends on the amount of disinfectant required to operate (will go for the cheaper option) ▪ Associations are willing to pay or ask for donations o HFS – Villeneuve Construction, would like the amount to be divided by users per example 60 skaters vs 200 hockey players o CLFN – Band office Ice should be ready for September 21, 2020 Page 105 of 152 Page 106 of 152 75, 9e Rue, C.P. 2350 Le Conseil Hearst, ON, P0L 1N0 des Arts Téléphone: (705) 362-4900 de Hearst www.conseildesartsdehearst.ca Le 20 août 2020 Monsieur Roger Sigouin, Maire Membres du Conseil municipal | Ville de Hearst 925 rue Alexandra, S.P. 5000 Hearst (Ontario) P0L 1N0 Monsieur le Maire, Membres du Conseil municipal, Le Conseil des Arts de Hearst (CAH) s’apprête à faire le lancement de sa saison artistique 2020-2021, et dans cette optique, il a réservé le Pavillon communautaire Espace Hearst, le 27 août 2020, pour la journée complète (utilisation avec alcool). Cet endroit est idéal pour notre événement puisque nous présenterons également un spectacle de danse théâtral en plein air, suite au dévoilement des spectacles et des activités de la saison artistique 2020-2021. Ce spectacle est destiné au grand public général, tant pour les enfants que les adultes. L’événement est très accessible – le coût d’y participer est de 2 $ par personne (nous avons cru bon appliquer un petit frais pour confirmer la participation des gens, compte tenu de la limite maximale de 100 personnes par activité extérieure). De plus, cette même journée, la Fondation franco-ontarienne présentera un événement 5 à 7 dans la communauté. Un partenariat a été établi entre le CAH et la Fondation franco- ontarienne afin de jumeler nos événements et d’en faire une soirée conviviale, dédiée aux arts et à la culture, dans le Pavillon communautaire. Nous vous écrivons aujourd’hui afin de vous demander un don afin d’utiliser le pavillon gratuitement. Comme vous le savez, la pandémie a causé beaucoup de difficultés financières aux organismes et aux entreprises, et le CAH ne fait pas exception à la règle. Dans l’espoir de pouvoir continuer à travailler de pair avec vous pour le rayonnement des arts et de la culture, nous vous prions d’agréer l’expression de nos sentiments les meilleurs. Valérie Picard Elsa St-Onge Directrice générale et artistique Présidente 1 Page 107 of 152 Page 108 of 152 le vendredi 14 août 2020 Roger Sigouin, maire Municipalité de Hearst 925, rue Alexandra S.P. 5000 Hearst (Ontario) POL 1N0 OBJET : Demande de commandite, ‘5 à 7 le 27’ à Hearst, 27 août 2020 Monsieur, La Fondation franco-ontarienne vous transmet par le biais de cette missive une demande de commandite à l’occasion d’un évènement qui se déroulera – avec l’appui de notre organisme-sœur que vous présidez, l’Association française des municipalités de l’Ontario – le jeudi 27 août chez vous, à Hearst. La Fondation franco-ontarienne se déplace sur le territoire lorsqu’elle le peut et a décidé de saisir l’occasion que représente l’accession de Valérie Picard, directrice générale du Conseil des arts de Hearst, au titre de finaliste dans sa catégorie à l’occasion du concours de la RelèveON que présentera plus tard cette année un autre partenaire, le Club canadien de Toronto. En peu de mots, la Fondation franco-ontarienne a invité madame Picard à se joindre à nous à la Galerie Signature Plus de madame Solange Vaillancourt le 27 août afin à la fois de reconnaître ses accomplissements à la barre du CAH depuis son arrivée mais aussi afin de nous donner un aperçu de l’importance de la présence de cette institution pour la culture et les arts dans le Nord de l’Ontario. On peut noter que depuis l’ébauche de cette rencontre, le CAH a convenu de procéder – immédiatement après notre activité que je viens de décrire – au lancement de sa programmation à votre pavillon communautaire. Ce sera une journée excitante pour Hearst : deux évènements en l’espace de quelques heures! Seulement, pour pouvoir présenter notre activité à une cinquantaine de personnes de plusieurs domaines artistiques et professionnels, la Fondation franco-ontarienne recherche de la commandite. Votre municipalité serait-elle en mesure d’offrir une contribution financière? La Fondation y voit ainsi une occasion d’attirer la diaspora d’intervenants clés – y compris des collègues du domaine municipal grâce à l’AFMO – chez vous, ce qui contribuerait à la faire connaître. Malgré le contexte de la pandémie de la COVID-19, je crois que nous avons intérêt à entretenir ce genre de contact entre intervenants du Nord. Si vous avez quelque question que ce soit, n’hésitez à communiquer avec moi et il me fera plaisir d’y répondre. En espérant une réponse favorable, je vous transmets mes salutations distinguées. Marc Chénier Directeur général 5330, chemin Canotek * suite 20 * Ottawa (Ontario) K1J 9C3 * Téléphone : 613 565-4720 www.fondationfranco.ca * [email protected] Page 109 of 152 Page 110 of 152 AGENDA POLICY WORKING GROUP to be tabled at a public meeting of the Municipal Council GROUPE DE TRAVAIL de POLITIQUES à être présenté à une assemblée publique du Conseil municipal ATTENDANCE/PRÉSENCES: Roger Sigouin, Joël Lauzon, Marc Ringuette, Yves Morrissette, Janine Lecours # SUBJECTS / SUJETS DOCUMENTS • Rapport administratif du greffier 1. Transfert du contrat de conciergerie au Centre Éducatôt daté du 28 juillet 2020 / Transfer of Éducatot Hub janitorial contract • Notice of Contract Termination from RECOMMANDATION: Sebastien Levesque, President of Résolution pour adopter un arrêté autorisant le transfert du RNL Cleaning Services Inc. contrat de conciergerie au Centre Éducatôt à Mélissa Chabot / • Draft Agreement Resolution to adopt a by-law authorizing the transfer of the Éducatôt Hub janitorial contract to Mélissa Chabot • Rapport administratif du greffier 2. Demande des Chevaliers de Colomb pour un bail de daté du 5 août 2020 location de la Place du marché de la scierie patrimoniale / Request from Knights of Columbus for Heritage • Demande des Chevaliers de Sawmill Marketplace rental agreement Colomb de Hearst RECOMMANDATION: Résolution pour autoriser et diriger le personnel municipal à négocier un bail de location de la Place du marché de la scierie patrimoniale avec les Chevaliers de Colomb / Resolution to authorize and direct municipal staff to negotiate a lease with the Hearst Knights of Columbus for use of the Heritage Sawmill Marketplace • Rapport administratif du greffier 3. Service DriveTest à Hearst et Kapuskasing / DriveTest daté du 7 août 2020 service in Hearst and Kapuskasing • Courriel de Mauricio Suchowlansky, RECOMMANDATION: adjoint législatif, Bureau de Guy Résolution pour demander au ministère des Transports Bourgouin d'augmenter le nombre d'heures du service Drive Test à Hearst à raison d'un minimum de deux jours par semaine / • Letter to Hon. Caroline Mulroney from Guy Bourgouin, dated June 24, Resolution to ask the Ministry of Transportation to increase 2020 the number of hours of the Drive Test service in Hearst to a WORK IN PROGRESS / TRAVAUX EN COURS Revue des arrêtés municipaux sur les 6 oct Implication de la jeunesse avec le 12 oct 1 2 licences d'affaires 2015 Conseil municipal 2016 3 4 Date : 12 August 2020 · Heure/Time : 4:30 PM · Endroit/Meeting Place : Conference Room Town Hall Page 111 of 152 minimum of two days per week • Response Letter to Guy Bourgouin from Hon. Caroline Malroney, dated July 15, 2020 • Response Letter to Hon. Caroline Malroney from Guy Bourgouin, dated July 16, 2020 • Rapport administratif du greffier 4. Appui à FONOM au sujet de la supervision des daté du 5 août 2020 Commissions des services de police par les CADSS / Support to FONOM concerning the supervision of Police • Communiqué from FONOM Services Boards by the DSSABs President, dated May 14, 2020 RECOMMANDATION: • AMO Discussion Paper - New Résolution pour appuyer les propos de FONOM contre la Ontario Provincial Police Detachment supervision des détachements de la Police provinciale de Boards: Building a Framework for l'Ontario du nord par les conseils d'administration de district Better Policing Governance des services sociaux / Resolution to support FONOM's comments against the supervision of Northern Ontario Provincial Police detachments by district social services administration boards WORK IN PROGRESS / TRAVAUX EN COURS Revue des arrêtés municipaux sur les 6 oct Implication de la jeunesse avec le 12 oct 1 2 licences d'affaires 2015 Conseil municipal 2016 3 4 Date : 12 August 2020 · Heure/Time : 4:30 PM · Endroit/Meeting Place : Conference Room Town Hall Page 112 of 152 Page 113 of 152 Page 114 of 152 July 9, 2020 The Corporation 0 frh e Town 0 fH earst Attn: Janine Lecours 925 Alexandra Street Po Bag 5000 Hearst, ON POL1N0 RE:Termination of contract for Janitoria Services a e e Dear Ms. Janine Lecours: Tmsletteris ormal notification that RNL( Vt:aning ervices nc.wi no onger be providing janitorial services at the Centre Educao ub. As of October 13, 2020 we are no longer contracted to continue the janitorial services 0 Centre Educatét Hub. Should you wish to terminate the agreement ear ier kindly advise our office. We have fol owed the terms and conditons set down in the contract for cancellation of said contract. We will forward invoices as scheduled. If you have any questions, I can be reached at 705-367-0379 or admin@rn|clean.ca. Sincerely, TO OF EA ST VILLEDE HEARS JUL14T2020 tcltl) Page 115 of 152 THIS AGREEMENT made in duplicate this _____ day of August, 2020 with respect to the janitorial contract at the Éducatôt Hub. B E T W E E N: MÉLISSA CHABOT operating under the name ______hereinafter called the Contractor THE PARTY OF THE FIRST PART A N D THE CORPORATION OF THE TOWN OF HEARST hereinafter called the Municipality THE PARTY OF THE SECOND PART WHEREAS further to a notice of termination received from RNL Cleaning, the actual contractor for janitorial duties at the Éducatôt Centre, the contractor’s employee assigned to said duties has informed the Municipality of her interest to take over the contract, and WHEREAS in light of the high quality work performed by said employee, it is deemed advisable to transfer over the Éducatôt Centre janitorial contract to said employee, Mélissa Chabot, operating under the name ______, NOW THEREFORE the Corporation of the Town of Hearst and the Contractor agree to the terms and conditions outlined hereunder: 1. The Contractor agrees to perform the janitorial duties at the Éducatôt Hub to the complete satisfaction of the Corporation of the Town of Hearst, said duties being set out in Schedule A “Description of Routine Tasks”, Schedule B “Description of Non-routine Tasks” and Schedule C “Description of Additional Tasks During a Specific Situation” said schedules being appended hereto as an integral part of this Agreement. 2. The Agreement shall be for a term beginning on ______, 2020 and ending on February 28th, 2024. 3. The Municipality agrees to pay the Contractor the amount of the Tender he has submitted, consisting of a sum of three thousand six hundred dollars ($3,600.00) payable in monthly instalments on the last day of each month. 4. An hourly rate of thirty dollars ($30.00) per hour/worker shall be paid to entirely and competently accomplish non-routine and additional duties set out in Schedules B and C. 5. For the year commencing on January 1st, 2021 and subsequent years, the Contract price stipulated in Article 3 shall consist of the price in effect on the immediately preceding year, plus an adjustment for inflation calculated as described below: Statistics Canada Consumer Price Index, All Items (Ontario) (“CPI”) shall be used to calculate the inflation adjustment referred to hereabove. The percentage difference between the CPI on the first day as compared to the last day of a year shall be the inflation adjustment for the next year. In 2021 the percentage difference between the CPI on November 2020 compared to November 2019 shall be the inflation adjustment for the next year. The inflation adjustment shall be added to the Annual Price on a cumulative basis. The inflation adjustment for any 12-month period shall be limited to a maximum of 2.50%. Notwithstanding, in the event the inflation index for any given year exceeds 5%, the Annual Price may be further adjusted provided however such further adjustment is negotiated between the Town and the Contractor and such negotiation shall deal only on the portion or part thereof of the inflation index that is in excess of the 5% base. …/2 Page 116 of 152 Page 2 An hourly rate of ______($__) per hour shall be paid for the work required to accomplish entirely and competently the duties set out in Schedule B. 6. Notwithstanding Section 1 of this Agreement, the Contractor shall be subject to a probationary period of twelve weeks and following said period, a performance evaluation will be conducted and if the evaluation demonstrates the performance is not satisfactory, then the Municipality may at its sole discretion terminate this Agreement. 7. The Contractor may at its own expense, retain the services of assistants or employees for help in the performance of tasks to be undertaken pursuant to this agreement, provided however assistants or employees are approved in advance by the Municipality, whom at its sole discretion may reject any proposed assistant or employee, should they be deemed unsuitable or unqualified. 8. The Contractor is required to work a minimum of six (6) hours per day from Monday to Friday to perform the tasks identified in Schedule A and the time required to perform the tasks identified in Schedule B. 9. The Contractor shall provide proof of Workplace Safety and Insurance Board coverage under his/her own name or his/her business’ name as the case may be and shall maintain his/her coverage until the end of this contract or until the termination date, whichever comes first. 10. The Contractor shall have in force a public liability insurance policy of an amount of at least $2,000,000 which insures the Contractor and names the Municipality as an insured party. The Contractor shall also be responsible for replacement cost insurance on his own equipment. 11. The Contractor shall indemnify and save harmless the Municipality against and from any and all claims, including without limiting the generality of the foregoing, all claims for bodily injury or property damage arising from the conduct of any work or by or through any act or omission of the Contractor or any assignee, agent, contractor, servant, employee, invitee or licensee of the Contractor and against and from all costs, counsel fees, expenses and liabilities incurred in or about any such claim or any action or proceeding brought thereon. 12. The Municipality shall indemnify and save harmless the Contractor against and from any and all claims, including without limiting the generality of the foregoing, all claims for bodily injury or property damage arising from the conduct of any work or by or through any act or omission of the Municipality or any assignee, agent, contractor, servant, employee, invitee or licensee of the Municipality and against and from all costs, counsel fees, expenses and liabilities incurred in or about any such claim or any action or proceeding brought thereon. 13. This Agreement may be terminated by mutual agreement or by one party giving to the other party not less than ninety (90) days notice in writing of intention to so terminate. …/2 Page 117 of 152 14. Any notice required to be given shall be sent by registered mail or in person by a representative of the Municipality and such notice shall be deemed to have been received by the other party on the fourth day after the date on which it shall have been so mailed. SIGNED IN THE PRESENCE OF: CONTRACTOR Witness Mélissa Chabot Date CORPORATION OF THE TOWN OF HEARST Witness Mayor Witness Clerk Date …/3 Page 118 of 152 Schedule “A” to By-law No. xx-2020 CENTRE ÉDUCATÔT HUB JANITORIAL CONTRACT Description of Routine Tasks A. DUTIES TO BE UNDERTAKEN EACH DAY ❑ Wash all floors except offices ❑ Clean the kitchen area (floors, counter tops and sinks) ❑ Clean and disinfect bathrooms completely, including mirrors ❑ Empty and clean garbage cans in playrooms, kitchen and washrooms ❑ Clean table and counter in coffee room, and dust as required ❑ Replenish paper towels, toilet paper, soap dispensers, etc… ❑ Disinfect mops and cleaning rags (must be white at all times) ❑ Clean windows inside and outside in main entrance as well as patio door ❑ Vacuum carpets in playrooms, under furniture, and underneath changing table mattresses ❑ Sweep and clean Director of Day Care’s office as required ❑ Ensure all cleaning products are securely stored in the janitor room ❑ Clean sinks and counters in each room B. DUTIES TO BE UNDERTAKEN EVERY WEEK (FRIDAYS) Offices: Wash floors, dust and empty garbage cans Clean bottom of empty lockers in cloakroom, and baseboards as required Clean all windows inside playrooms C. DUTIES TO BE UNDERTAKEN EVERY WEEK (WEDNESDAYS) Take garbage and recycling containers to the curb (take them back on Thursday) D. DUTIES TO BE UNDERTAKEN ONCE A WEEK Clean boardroom coffee table Page 119 of 152 E. DUTIES TO BE UNDERTAKEN EVERY TWO WEEKS Clean tables, chairs, and high chairs (and under them); clean chair and table legs Clean chairs with a small brush, as required, to remove all stains Vacuum and mop floors in furnace room, storage spaces and pantry Wash wall above stove Disinfect garbage cans F. DUTIES TO BE UNDERTAKEN EACH MONTH Clean large furniture (playrooms and offices) Dust blinds Clean ventilation grids and remove fallen objects; vacuum inside air vents Move stove, fridge, washer and dryer to wash floor, walls, and around appliances Clean kitchen fan thoroughly Clean bathroom fans Vacuum floors in rock climbing room G. DUTIES TO BE UNDERTAKEN ONCE A YEAR Wash all walls Wash all shelves H. DUTIES TO BE UNDERTAKEN TWICE A YEAR Clean fluorescents lights Clean all outside windows (May to October) LIGHT MAINTENANCE Replace fluorescent tubes and bulbs as indicated by supervisor Replace furnace filters as required Minor repairs Page 120 of 152 Schedule “B” to By-law No. xx-2020 CENTRE ÉDUCATÔT HUB JANITORIAL CONTRACT Description of Non-Routine Tasks A. DUTIES TO BE UNDERTAKEN TWICE A YEAR Strip and wax floors (remove carpets and clean underneath) Page 121 of 152 Schedule “C” to By-law No. xx-2020 CENTRE ÉDUCATÔT HUB JANITORIAL CONTRACT Description of Additional Tasks During a Specific Situation * Tasks may be modified or adjusted in response to a specific situation (ex: virus pandemic), and according to the requirements and recommendations of health officials. A. DUTIES TO BE UNDERTAKEN EACH MORNING (Mon-Fri, before 7h AM) Wash / disinfect floors (infants room) Disinfect door handles Disinfect light switches Disinfect toilet flushes & seats and faucets Clean windows inside designated playrooms as well as patio door Disinfect all surfaces Wash portable sink, table, door handles and surfaces in entrance Ensure all cleaning products are securely stored in the janitor room Page 122 of 152 Page 123 of 152 Page 124 of 152 Page 125 of 152 Page 126 of 152 RAPPORT ADMINISTRATIF — R§c0MMANDATION RESOLUTION pour demander au ministére des Transports de rehausser le service Drive Test de l’Ontario. ‘U. Page 127 of 152 Page 128 of 152 Page 129 of 152 Page 130 of 152 Page 131 of 152 Page 132 of 152 Page 133 of 152 Page 134 of 152 RAPPORT ADMINISTRATIF - P Destinataire : Groupe de travail de politiques Expéditeur : Greffier Date : 5 aout 2020 Sujet : Supervision des Commissions de services de police par les CASSD HISTORIQUEI CONTEXTE En mai dernier, l’Association des munic'pal'tés de l’Ontario (AMO) publiait son rapport New Ontario Provincial Po/ice Detachment Boards : Building a Framework for Better Policing Governance, proposant que Ies conseils d’administration des services sociaux des districts du nord remplacent Ies commiss'ons de services de police. La Fédération des mun'cipa ités du nord de l’Ontario (FONOM) s’est rencontrée pour discuter du sujet et a par la suite pub ié un communiqué exprimant ses inquiétudes, une copie du commun'qué étant en annexe. Plusieurs municipalités du nord ont par la suite adopté des résolutions appuyant Ies propos de FONOMstipulant que a gestion des détachements de la PPO du nord par les CASSDs n'est pas une solution. REFERENCEA UN ARRETEMUNICIPALI Lol PROVINCIALEI POLITIOUEI RESOLUTION Rapport de l’AMO : New Ontario Provincial Police Detachment Boards : Building a Framework for Better Policing Governance. DISCUSSION] OPTIONS Les expériences d’ama|gamation des conseils d’administration régionaux du passé ne se sont pas avérées béné?ques pour Ies communautés du nord puisque Ies besoins des citoyens sont souvent obscurcis par ceux des plus grands centres et notre voix n'est souvent pas entendue. Il est recommandé d’endosser Ies efforts des communautés du nord en adoptant une résolution d’appui s’opposant 3 la supervision des Commissions de service de police par les CASSDs. IMPLICATION FINANCIEREIDES RESSOURCES HUMAINES Aucune RECOMMANDATION QU'ILSOIT RESOLUque le Conseil municipal appuie les propos de FONOM au sujet de la supervision des détachements de la Police provinciale de l’Ontario du nord par Ies conseils sociaux des districts. ‘U. Page 135 of 152 30“ {OM The Federationof Northern OntarioMunicipalities May 14, 2020 The Federation of Northeastern Ontario Municipalities met on Wednesday, May 13th, 2020, by ZOOM, to discuss the issues and challenges facing their 110 members. Since the COVID19 Pandemic contributed to the cancellation of FONOM’s Annual Conference, the Executive and Board have been meeting monthly to understand the changing landscape better. President Danny Whalen said "with several members of the Board sitting at other political tables, it's important that we hear from our members about the impacts the COVID19 Pandemic is having in the North”. The Board reviewed and discussed AMO’s Policy Paper on the "OPP Detachment Boards, Building a Framework for Better Policing Governance.” The Paper notes that Northern Ontario is unique, but the FONOM Board identified several issues with the DSSAB Boards replacing the current Detachments Boards. Community Policing is distinctive to each Municipality, and the current DSSAB’swould not be the best solution for overseeing the Northern OPP Detachments. Several of those issues were; 0 The discrepancy between the number of DSSAB Boards to the number of Detachments. - Representation on some boards, with members of the municipalities with no OPP contracts. 0 The concern that this will start a conversation about the creation of Upper Tier or Regional Governments in the North. During the meeting the Board appointed Sandra Hollingsworth to the Northern Ontario School of Medicine, Nominations and Community Relations Committee and as our representative to the AMO’s Health Task Force. Sandra's experience working in the Health field will be a benefit for our members. FONOM is an association of some 110 districts/municipalities/cities/towns in Northeastern Ontario mandated to work for the betterment of municipal government in Northern Ontario and to strive for improved legislation respecting local government in the north. It is a membership-based association that draws its members from northeastern Ontario and is governed by an 11-member board. President Danny Whalen 705-622-2479 615 Hardy Street North Bay, ON P1B 852 Tel: (705) 478-7672 Email: [email protected] Website: www.fonom.org Page 136 of 152 Page 137 of 152 Page 138 of 152 Page 139 of 152 Page 140 of 152 Page 141 of 152 Page 142 of 152 Page 143 of 152 Page 144 of 152 AGENDA ECONOMIC DEVELOPMENT WORKING GROUP to be tabled at a public meeting of the Municipal Council GROUPE DE TRAVAIL de DÉVELOPPEMENT ÉCONOMIQUE à être présenté à une assemblée publique du Conseil municipal ATTENDANCE/PRÉSENCES: Roger Sigouin, Gaëtan Baillargeon, Marc Ringuette, Yves Morrissette, Louise Lacroix # SUBJECTS / SUJETS DOCUMENTS • Staff Report from the Director of 1. Demande de financement à la La Société de gestion du Economic Development Services Fonds du patrimoine du Nord de l’Ontario (SGFPNO) dated August 13, 2020 pour l'embauche d'un stagiaire pour assister à la planification du 100e anniversaire de la Ville de Hearst / • Letter from NOHFC dated August Request for funding to the Northern Ontario Heritage 13, 2020 Fund Corporation (NOHFC) to hire an Intern to assist in the planning of the Town of Hearst 100th Anniversary • Northern Ontario Internship Program Criteria RECOMMANDATION: Résolution pour accepter le financement de la Société de gestion du Fonds du patrimoine du Nord de l'Ontario (SGFPNO) pour l'embauche d'une-e stagiaire pour assister à la planification du 100e anniversaire de la Ville de Hearst, pour un contrat d'un an, représentant une contribution municipale de 7 789.00$ - dans l'éventualité ou la demande de financement est approuvée / Resolution to accept the Northern Heritage Fund Corporation funding for the hiring of an Intern to assist in the planning of the Town of Hearst 100th anniversary, for a one-year contract, representing a municipal contribution of $7,789.00 - in the event that the funding application is approved WORK IN PROGRESS / TRAVAUX EN COURS 1 2 3 4 Date : 20 August 2020 · Heure/Time : 12:00 PM · Endroit/Meeting Place : Conference Room Town Hall Page 145 of 152 STAFF REP RT - ECONOMIC DEVELOPMENT To: Municipal Council From: Director of Economic Development Services Date: August 13, 2020 Subject: Intern NOHFC Application - 100"‘ Anniversary Coordinator BACKGROUND I CONTEXT The ?rst meeting for the Town of Hearst 100"‘ anniversary was held on March 11, 2020 and was formed with members of different sectors within the community recommended by Council. A tentative calendar of activities for the centennial year is presently being prepared and subcommittees created; their meetings will start in September of this year. During a committee meeting on June 5, 2020, it was suggested to hire an additional person on a temporary full-time basis to help coordinate the development of activities to be held in 2022. Consequently, and in order to not miss the deadline, an application was submitted to the Northern Ontario Heritage Fund Corporation (NOHFC) under the Northern Ontario Internship Program for a Centennial Celebrations Coordinator. The purpose of this internship would be to assist the Economic Development Department staff in the planning, organization and coordination of the commemoration festivities of the 100"‘ year of incorporation of the Town of Hearst in 2022. During the contract period, being from November 30, 2020 to November 26, 2021, the successful applicant would be responsible for ensuring the continued momentum of the celebrations’ planning activities, and make sure everything is in place and delivered appropriately and in line with the funding accessibility. The Intern’s main responsibilities would be: 1. Coordinate the 100"‘ activity calendar in conjunction with each sub-committee; 2. Keep track of measurables and submit report notes to the Economic Development staff for their final report to funders; 3. Represent the Town of Hearst Economic Development Department at meetings and make sure that the necessary follow-ups and actions are completed in a timely manner with collaborators and local operators; 4. Assist the Economic Development with the marketing and promotional plan; 5. Build the draft copy of the 100"‘ activity program. REFERENCE TO A MUNICIPAL BY-LAW/ PROVINCIAL LAWI POLICYI RESOLUTION APPROVED BY : CAO C] Deputy Clerk Page 146 of 152 Page 147 of 152 NOHFC File No: 8503485 August 13, 2020 Louise Lacroix Director of Economic Development The Corporation of the Town of Hearst 925 Alexandra Street PO Box 5000 Hearst ON P0L 1N0 Dear Louise Lacroix: This is to acknowledge your application requesting funding from the Northern Ontario Heritage Fund Corporation (NOHFC) toward your Town of Hearst 100th Anniversary Intern. Please quote the above file number in future correspondence. The NOHFC has determined that the project is potentially eligible and will proceed for further review and assessment. Please note that although your application is proceeding for further review and assessment, it does not mean that it will be approved for funding. The NOHFC’s programs are non-entitlement, discretionary programs and not all projects meeting the program eligibility criteria will be approved for funding. Your application will be reviewed by the Ministry of Energy, Northern Development and Mines (ENDM). A staff member of the Regional Economic Development Branch will be assigned as project officer to your file and will be in contact with you soon to further discuss your proposal. Should you have any immediate questions prior to being contacted by your project officer, please direct them to Glen Vine, Manager at 705-945-5839 or 1-800-461-2287 (fax 1-877-244-3044). 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